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03-01-2023 Meeting Minutes TAB Person Area Transportation System 304 S. Morgan St (Mailing) 303 S. Morgan St (Physical/Delivery) Roxboro, NC 27573 Phone: (336) 597-1771 Fax: (336) 330-2311 Transportation Advisory Board (TAB) Minutes March 1, 2023 4 p.m. Members Present: Froncello Bumpass, Kimberly Nichols, Maynell Harper, Cindy Chandler, Walter Montgomery, Tim Chandler, Thomas Schwalenberg, Charlie Palmer, and Rosa Cruz Members Absent: Diane Cox and Kim Morgan Vacancies: Medical services, Chamber of Commerce, Citizen at large. Staff Present: Assistant County Manager Brian Hart and PATS director Mitch Fleig Welcome, Call to Order: Meeting was called to order at 4:00 PM by TAB Chair Maynell Harper. I. Approval of December 7, 2022 Regular Meeting Minutes, The Chair ask if there were any questions or changers that needed to be made to the minutes. Hearing none, Froncello Bumpass make a motion to approve the minutes as published, and Thom Schwalenberg seconded. All members voted to approve the motion. The chair recognized Charlie Palmer as the newly assigned member from the Person County board of commissioners, and introductions were made. II. Updates Mitch Fleig provided the following updates to the board a. Staffing The Administrative Staff is fully staffed. Full time transit specialist positions are filled. Currently looking for one more part time specialist. Interviews were conducted in February with three applicants. One of which looked very promising b. Uptown Shuttle The Red Route only is currently operating for the Uptown Shuttle due to staffing shortages. To operate the Blue route would require more part-time drivers and another bus c. Advertising No new leads for prospects of advertising on the buses. If anyone knows of any prospects please let Mitch know. d. New camera system IT department has started to actively work on the project again. It seems as though a key piece of equipment is not functioning. It was likely hit by lightning last year. e. Budget The budget for PATS for the FY24 year was submitted in February. A request was made for the addition of two full time driver positions. The grant applications have been completed and are awaiting final approval by the NCDOT. f. Vehicles State contracts for the FY23 replacement buses are still not awarded. We were told we should be able to order by the end of March. We are awaiting that information at this time. We were approved for two vehicles, but the money that was approved will not purchase two vehicles. NCDOT informed us that there would be enough money available to fill the void in money that could not be used in FY22. g. Vacant TAB seats There are currently three vacant TAB seats. The medical representative, the Chamber of Commerce/EDC and the citizen at large positions are open III. Old Business a. Compliance Review Fleig stated that the five areas of compliance that needed correction had been completed. NCODT has sent a letter stating that PATS is in full compliance. b. Replacement vehicles Ordering of the replacement vehicles is still delayed. Expecting order process to start in late March with higher cost. IV. New Business a. Resolution of Support for asking the board of commissioners for additional funds if necessary for purchase of new vehicles. A motion was made by Thom Schwalenberg and seconded by Walter Montgomery to ask the board of commissioners for additional money if needed to purchase new vehicles. The requested amount (local share), if necessary would not exceed 10% of the total purchase price of the vehicles. After discussion of how the federal and state funds would still equal 90% of the purchase price, the motion carried without dissent. b. Resolution of Support to update the policy and procedures for procurement. A motion was made by Charlie Palmer and seconded by Froncello Bumpass to support the changes needed in the procurement policy. These changes were necessary to stay current with federal and state guidelines for procurement and purchase of capital goods. The template for the changes was provided by the NCDOT. The motion passed without dissent. c. Nominate Chair and Vice Chair position Tim Chandler nominated Maynell Harper for chair and Froncello Bumpass for vice chair. Both parties had agreed to stay on in these roles The motion passed without dissent. V. Comments a. TAB Chair Maynell commented that the ridership from the Senior Center is very pleased with the service. She also commented it was pleasant to see her former FedEx driver as a PATS driver. b. TAB Members. No comments c. Director Fleig mentioned that all members needed to complete a new conflict of interest statement for 2023. He also mentioned that PATS is looking into another method for riders to pay for their rides. It utilizes a reloadable card. It still in the test phase at this time. PATS is not able to take debit or credit cards, so the new system is still a cash only system. VI. Adjournment The next TAB meeting is scheduled for June 7, 2023, at 4 p.m. With no further business to discuss, a motion to adjourn was made by Bumpass and seconded Schwalenburg. The meeting ended at 4:46 pm.