02-05-2024 Agenda Packet BOCPERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
MEETING AGENDA
304 South Morgan Street, Room 215
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
February 5, 2024
7:00 p.m.
This meeting will convene in Room 215 of the County Office Building.
CALL TO ORDER………………………………………………….. Chairman Powell
INVOCATION
PLEDGE OF ALLEGIANCE
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA
PUBLIC HEARING:
ITEM #1 (pgs. 5-29)
Rezoning/Map Amendment Application RZ-03-23 is a request by the
Applicant and Property Owner, Chris Hicks, to amend the zoning
designation for a ±1.11-acre site located at the US 501/Thaxton Rd.
intersection (Tax Map and Parcel No. 72 48), from R (Residential) to
B-1 (Highway Commercial)……………………………………………. Chris Bowley
CONSIDERATION TO GRANT OR DENY REQUEST
ITEM #2
Consideration to grant or deny Rezoning/Map Amendment
Application RZ-03-23, a request by the Applicant and Property
Owner, Chris Hicks, to amend the zoning designation for a
±1.11-acre site located at the US 501/Thaxton Rd. intersection
(Tax Map and Parcel No. 72 48), from R (Residential) to B-1
(Highway Commercial)…..................................................................... Chairman Powell
1
PUBLIC HEARING:
ITEM #3 (pgs.30-31)
Consideration of Approval of Private Roadway Swallowtail Drive
to be Added to the Database for E-911 Dispatching………………… Sallie Vaughn
CONSIDERATION TO GRANT OR DENY REQUEST
ITEM #4
Consideration to Grant or Deny Approval of Private Roadway
Swallowtail Drive to be Added to the Database for E-911
Dispatching…………………………………………………………… Chairman Powell
INFORMAL COMMENTS
The Person County Board of Commissioners established a 10-minute segment
which is open for informal comments and/or questions from citizens of this
county on issues, other than those issues for which a public hearing has been
scheduled. The time will be divided equally among those wishing to comment.
It is requested that any person who wishes to address the Board, register with
the Clerk to the Board prior to the meeting.
ITEM #5
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA
A.Approval of Minutes of December 21, 2023 (pg. 32),
B.Approval of Minutes of December 26, 2023 (pg.33),
C.Approval of Minutes of January 2, 2024 (pgs.34-56),
D.Approval of Minutes of January 16, 2024 (pgs. 57-73),
E.Resolution Approving Review Officers (pgs.74-75),
F.Written Order for SUP-05-23 - A request by the Applicant and Property
Owner, Brandon Patrick/Patrick Properties Management, LLC, for Special
Use Permit approval on a ±2.0-acre lot (Tax Map No. A3 158) located at the
southwest corner of the Semora Rd. and Skylark Dr. intersection to allow for
open storage within a B-2 (Neighborhood Shopping) zoning district, per
Section 155 of the Planning Ordinance (pgs.76-80),
G.Budget Amendment # 17 (pg.81),
H.Report of Unpaid 2023 Taxes (pg.82),
I.Advertisement of Unpaid 2023 Real Estate Taxes (pg.83), and
J.Tax Adjustments for February 2024 (pg.84)
a)Tax Releases (pgs.85-90)
b)NC Vehicle Tax System Pending Refunds (pgs.91-97)
NEW BUSINESS:
ITEM #6 (pgs.98-104)
FY24 ISO Fire Rating Reduction Bonuses…………………… Thomas Schwalenberg
ITEM #7 (pgs.105-106)
Resolution in Support of Duke Energy……………………….. Chairman Powell
2
ITEM #8 (pgs.107-112)
Addition of Building Code Enforcement
Officer Position……………………………………………….. Dale Tillman
ITEM #9 (pgs.113-119)
Public Records Request Policy……………………………….. Brian Hart
ITEM #10 (pg.120)
Purchase of the Carolina Pride Carwash Building…………. Katherine Cathey
ITEM #11 (pgs.121-124)
Update on Transition to a Consolidated Human
Services Department………………………………………….. Katherine Cathey
CHAIRMAN’S REPORT
MANAGER’S REPORT
COMMISSIONER REPORTS/COMMENTS
CLOSED SESSION #1
A motion to enter into Closed Session #1 per General Statute 143-318.11(a)(5) to
establish, or to instruct the public body's staff or negotiating agents concerning the
position to be taken by or on behalf of the public body in negotiating (i) the price
and other material terms of a contract or proposed contract for the acquisition of
real property by purchase, option, exchange, or lease; or (ii) the amount of
compensation and other material terms of an employment contract or proposed
employment contract with the following individuals permitted to attend: County
Manager Katherine Cathey, Clerk to the Board Michele Solomon, County Attorney
T.C. Morphis, Jr, General Services Director Ray Foushee, and Finance Director
Amy Wehrenberg.
CLOSED SESSION #2
A motion to enter into Closed Session #2 per General Statute 143-318.11(a)(6) for
the purpose to discuss personnel with the following individuals permitted to attend:
County Manager Katherine Cathey, Clerk to the Board Michele Solomon, and
County Attorney T.C. Morphis, Jr.
3
CLOSED SESSION #3
A motion to enter into Closed Session #3 per General Statute 143-318.11(a)(3) for
the purpose to consult with the county attorney in order to preserve the attorney-
client privilege with the following individuals permitted to attend: County Manager
Katherine Cathey, Clerk to the Board Michele Solomon, County Attorney T.C.
Morphis, Jr., and Economic Development Director Brandy Lynch.
CLOSED SESSION #4
A motion to enter into Closed Session #4 per General Statute 143-318.11(a)(4) for
the purpose of discussion of matters relating to the location or expansion of
industries or other businesses in the county (economic development) and per
General Statute 143-318.11(a)(3) for the purpose to consult with the county attorney
in order to preserve the attorney-client privilege with the following individuals
permitted to attend: County Manager Katherine Cathey, Clerk to the Board
Michele Solomon, County Attorney T.C. Morphis, Jr., Economic Development
Director Brandy Lynch, and Economic Development Chairman Phillip Allen.
Note: All Items on the Agenda are for Discussion and Action as deemed
appropriate by the Board.
4
1
AGENDA ABSTRACT
Meeting Date: February 5, 2024
Agenda Title: Rezoning/Map Amendment Application RZ-03-23 is a request by the Applicant
and Property Owner, Chris Hicks, to rezone a ±1.11-acre site (Subject Property) from R
(Residential) to B-1 (Highway Commercial). The Subject Property is located at Tax Map No. 72
48 and Parcel Identification No. 0916-00-39-1824.000, and is generally located at the southwest
quadrant of the US 501/Thaxton Rd. intersection.
Summary of Information:
The Subject Property is located within an area of Person County (County) that predominantly has
an R (Residential) zoning designation with B-1 (Highway Commercial) present. The existing land
use pattern is low to very low residential density, rural, vacant, commercial, and industrial land
uses. The site is in close proximity to the Roxboro city limits, which are ±0.3 miles to the west and
±0.6 miles to the southwest. There are compatible City of Roxboro (City) zoning designations to
the west and southwest.
The US 501/Thaxton Rd. intersection is highway commercial-oriented, based on a realignment
completed by the North Carolina Department of Transportation (NCDOT) to add a four-way
signal, limited-access right-of-way (ROW) fences, and turn lanes. This intersection is the
confluence of US 501 (Jim Thorpe Highway) with Virgilina Rd., Providence Rd., Providence
Cemetery Lane, Broad Rd., and Thaxton Rd. With the realignment and redesign of the intersection,
land uses with roadway frontage, such as the Subject Property, have the potential to accommodate
more intensive highway commercially-oriented uses. However, not all residentially-zoned
properties within the area have the same development potential to be rezoned to B-1, if there is no
highway frontage for commercial visibility. Further, the property directly east and opposite the
Subject Property has a B-1 zoning designation and is similarly situated at the same intersection.
At ±1.11-acres, the Subject Property could accommodate small retail commercial or office uses.
If developed within the County, a well and septic location would further limit the development
potential and use of the site. Should the Subject Property be developed with City central water and
sewer service, the development potential of the property increases. Thus, annexation of the Subject
Property is a potential. Also, the Person County & City of Roxboro Joint Comprehensive Land
Use Plan (Comp Plan) includes the following Guiding Principles, with relation to this rezoning
request (listed in italics):
Guiding Principle No. 2 – Facilitating Sustainable Economic Growth & Guiding Principle No.
2.1 – Reserve sufficient developable land and sites to support economic growth. The proposed
rezoning action allows for highway commercial-oriented land to accommodate commercially-
oriented land uses.
Guiding Principle No. 3 – Building a Strong & Vibrant Community & Guiding Principle No.
3.1 – Implement growth management policies that direct new development to the City. The
5
2
proposed rezoning action allows for commercial land uses in close proximity to the City along
a major highway and can be annexed in the future with City water and sewer service.
Recommended Action:
Based on the above, Planning & Zoning Department staff recommends adoption of
Rezoning/Zoning Map Application RZ-03-23 amendment. It is also recommended that the Board
of Commissioners adopt a statement describing whether their action is consistent or inconsistent
with the Comprehensive Plan and why that action is reasonable and in the public’s interest, with a
potential motion, as follows:
“I hereby move to adopt Rezoning/Map Amendment Application RZ-03-23 from R
(Residential) to B-1 (Highway Commercial), find it consistent with the Person County & City
of Roxboro Joint Comprehensive Land Use Plan, primarily Guiding Principles 2.1 and 3.1, and
provides commercial locations for economic development.”
Submitted By: Chris Bowley, AICP, Planning & Zoning Director
6
7
8
9
10
11
12
13
14
15
16
17
18
Hicks PropertyREZONING/MAP AMENDMENT PETITIONRZ –03 –2319
Hicks Property (RZ‐03‐23)IntroductionThe Subject Property is ±1.11 acres; located at the US 501/Thaxton Rd. intersection (Tax Map & Parcel No. 72 48)Existing land use is vacant & is consistent with adjacent land usesUS 501 roadway classification is a Boulevard (Arterial) & Thaxton Rd. is a Secondary Route (Collector)Can accommodate commercial land uses with access on Thaxton Rd. (limited‐access ROW restricts direct access to US 501)Location at signalized intersection with US 501 frontage supports zoning amendment petition from R (Residential) to B‐1 (Highway Commercial)B‐1 zoned property opposite the Subject Property across US 501; signalized intersection warrants more commercial uses in the futureSite has a Growth Area future land use designationProposed rezoning is consistent with the County’s Comprehensive Plan20
Hicks Property (RZ‐03‐23)Exhibit A: General Map21
Hicks Property (RZ‐03‐23)Exhibit B: Aerial Photo22
Hicks Property (RZ‐03‐23)Exhibit C: Subject Property Plat23
Hicks Property (RZ‐03‐23)Exhibit D: Future Land Use Map24
Hicks Property (RZ‐03‐23)Exhibit E: Zoning Map (Existing)25
Hicks Property (RZ‐03‐23)Exhibit F: Zoning Map (Proposed)26
Hicks Property (RZ‐03‐23)Comprehensive Plan Guiding PrinciplesThePerson County & City of Roxboro Joint Comprehensive Land Use Plan(Comprehensive Plan)includes the following Guiding Principles, with relation to this rezoning request (listed in italics):Guiding Principle No. 2 – Facilitating Sustainable Economic GrowthGuiding Principle No. 2.1 – Reserve sufficient developable land and sites to support economicgrowth.The proposed rezoning action allows for highway commercial‐oriented land toaccommodate commercially‐oriented land uses.Guiding Principle No. 3 – Building a Strong & Vibrant CommunityGuiding Principle No. 3.1 – Implement growth management policies that direct newdevelopment to the City.The proposed rezoning action allows for commercial land uses in closeproximity to the City along a major highway and can be annexed in the future with City waterand sewer service.27
Hicks Property (RZ‐03‐23)Staff Recommendation & Potential MotionBased on the above, Planning & Zoning Department staff recommends adoption ofRezoning/Zoning Map Application RZ‐03‐23 amendment. It is also recommended that theBoard of Commissioners adopt a statement describing whether their action is consistent orinconsistent with the Comprehensive Plan and why that action is reasonable and in the public’sinterest, with a potential motion, as follows:““I hereby move to adopt Rezoning/Map Amendment Application RZ‐03‐23 from R (Residential) to B‐1(Highway Commercial), find it consistent with thePerson County & City of Roxboro Joint ComprehensiveLand Use Plan, primarily Guiding Principles 2.1 and 3.1, and provides commercial locations for economicdevelopment.”28
Hicks Property (RZ‐03‐23)Thank You29
AGENDA ABSTRACT
Meeting Date: February 5, 2024
Agenda Title: Addition of Swallowtail Dr, a private roadway.
Summary of Information: The GIS Department received an address request for a third address
along a private driveway. The Ordinance Regulating Addresses and Road Naming in Person County
(Addressing Ordinance) requires that this private driveway be named.
Background Information: Prior to the establishment of the Addressing Ordinance, a plat was filed
establishing four parcels accessed via private access easement. Since that time, two homes were built,
permits for additional construction have been obtained, and additional residences are anticipated in the
near future. In accordance with Article IV, Section 402 H of the Addressing Ordinance, any driveway
serving 3 or more addressable structures must be named. Naming this road now will prevent future
residents from having to change their addresses as more lots are developed.
North Carolina General
Statute 153A‐239.1(A)
requires a public hearing be
held on the matter and
public notice be provided at
least 10 days prior in the
newspaper. The required
public notice was published
in the January 25 edition of
the Roxboro Courier‐Times.
A sign advertising the public
hearing was placed at the
proposed roadway location
on the same date.
Adjacent property owners
were contacted in person
and via certified mail. Consideration was given to the list of submitted names and Swallowtail Drive was
chosen which is compliant with all naming regulations in the Ordinance.
Recommended Action: Approve the recommended roadway name.
Submitted By: Sallie Vaughn, GIS Director
30
The Person County Board of County Commissioners will hold a Public Hearing at 7pm on
February 5th in Room 215 of the Person County Office Building at 304 S Morgan St, Roxboro,
North Carolina to hear the following:
Request by the Person County Address Coordinator to add Swallowtail Drive to the database
of roadway names used for E‐911 dispatching. The proposed private roadway will be located
off Clearwater Lane in Cunningham Township. Article IV, Section 402 H of the Ordinance
Regulating Address and Road Naming in Person County requires any private roadway serving
three or more homes to be officially named.
Citizens will have an opportunity to speak regarding the above request.
Specific information about the request can be obtained from the Person County GIS
Department, 325 S Morgan St, Suite D.
Sallie Vaughn
GIS Director
31
December 21, 2023
1
PERSON COUNTY BOARD OF COMMISSIONERS December 21, 2023
MEMBERS PRESENT OTHERS PRESENT
Gordon Powell Katherine M. Cathey, County Manager
C. Derrick Sims Michele Solomon, Clerk to the Board
Kyle W. Puryear S. Ellis Hankins, County Attorney (via phone)
Charlie Palmer
Jason Thomas
The Board of Commissioners for the County of Person, North Carolina, met
in a special session on Thursday, December 21, 2023 at 9:00 a.m. in the Commissioners’
Boardroom 215 in the Person County Office Building located at 304 S. Morgan Street,
Roxboro, NC.
A motion was made by Commissioner Puryear and carried 5-0 to enter into Closed
Session #1 at 9:01 a.m. per General Statute 143-318.11(a)(5) to establish, or to instruct the
public body's staff or negotiating agents concerning the position to be taken by or on behalf
of the public body in negotiating (i) the price and other material terms of a contract or
proposed contract for the acquisition of real property by purchase, option, exchange, or
lease; or (ii) the amount of compensation and other material terms of an employment
contract or proposed employment contract with the following individuals permitted to
attend: County Manager Katherine Cathey, Clerk to the Board Michele Solomon, County
Attorney, Ellis Hankins, and Economic Development Director Brandy Lynch.
A motion was made by Commissioner Puryear and carried 5-0 to return to open
session at 9:50 a.m.
A motion was made by Commissioner Puryear and carried 5-0 to extend the option
and authorize the chair to sign the Second Amendment to Option and Purchase Agreement.
It was the consensus of the Board to schedule a Special Meeting for December 26,
2023 at 9 a.m. in Commissioners’ Boardroom 215 of the Person County Office Building, if
needed, to discuss this matter further, and decide on what action, if any, is needed.
ADJOURNMENT:
A motion was made by Commissioner Puryear and carried 5-0 to adjourn the
meeting at 9:57 a.m.
_____________________________ ______________________________
Michele Solomon Gordon Powell
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
32
December 26, 2023
1
PERSON COUNTY BOARD OF COMMISSIONERS December 26, 2023
MEMBERS NOT PRESENT OTHERS NOT PRESENT
Gordon Powell Katherine M. Cathey, County Manager
C. Derrick Sims Michele Solomon, Clerk to the Board
Kyle W. Puryear S. Ellis Hankins, County Attorney
Charlie Palmer
Jason Thomas
The Board of Commissioners for the County of Person, North Carolina, did
not meet in special session on Tuesday, December 26, 2023 at 9:00 a.m. in the
Commissioners’ Boardroom 215 in the Person County Office Building located at 304 S.
Morgan Street, Roxboro, NC.
The purpose of the Special Meeting was for closed session discussion to
develop a negotiating position in the purchase of real property per General Statute 143-
318.11(a)(5). The meeting was canceled, as there was no need for the meeting.
_____________________________ ______________________________
Michele Solomon Gordon Powell
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
33
January 2, 2024
1
PERSON COUNTY BOARD OF COMMISSIONERS January 2, 2024
MEMBERS PRESENT OTHERS PRESENT
Gordon Powell Katherine M. Cathey, County Manager
C. Derrick Sims Michele Solomon, Clerk to the Board
Kyle W. Puryear Lydia Lavelle, County Attorney
Charlie Palmer
Jason Thomas
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Tuesday, January 2, 2024 at 7:00 p.m. in the County Office Building
Auditorium located at 304 S. Morgan Street, Roxboro, NC.
Chairman Powell called the meeting to order. Commissioner Thomas offered an
invocation and Commissioner Palmer led the group in the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Commissioner Sims and carried 5-0 to approve the agenda.
PUBLIC HEARING:
PUBLIC HEARING ON WHETHER THE BOARD OF COMMISSIONERS
SHOULD ADOPT A RESOLUTION TO CHANGE THE ORGANIZATION
AND GOVERNANANCE OF SOME OF THE COUNTY’S HUMAN
SERVICES FUNCTIONS
Presented by County Manager Katherine Cathey. She stated that we are going to
have a public hearing tonight. She advised that the public hearing was noticed in the
Courier-Times with more than 30 days advance notice prior to tonight’s meeting. She
stated that the Board has discussed this on a couple of different occasions in 2023. She
stated, what is currently being considered, is making changes to human services functions
within Person County Government. She stated the human services functions are Social
Services (DSS), Health, Veteran’s Services, and PATS. She stated that at the last meeting,
the Board indicated an interest in forming a Consolidated Human Services Agency with
Social Services and PATS. She stated that the Board has continued to give consideration
to Veteran Services as an option for the Consolidated Human Services Department. She
stated that this option was previously proposed by staff, and she has had individual
conversations with the Board members recently that indicate that this option is still
something to be considered. She stated that at this time, the human services functions that
the Board has considered for consolidation are Social Services, Veteran Services, and
potentially PATS. She stated that the Board has indicated that they would not like to
consider the Health Department within a consolidated agency.
34
January 2, 2024
2
Cathey stated that there are various options, and the Board has indicated an interest
in assuming the duties and responsibilities of the Governing Board. She stated the options
as either assuming the duties of the DSS Board, solely over Social Services, or creating a
Consolidated Human Services Agency and becoming the Governing Board for that
agency. She stated that there are some slight differences with either of those options. She
stated, as presented, if the Board of Commissioners assumes governance of the Social
Services Department, the employees remain under the State Human Resources Act
(SHRA) and the Social Services Director would report directly to the Board of
Commissioners, serving as the Board of Social Services. She stated that if the Board
moves forward with doing a Consolidated Human Services Agency, the Board may decide
to bring the employees out from under the SHRA, and then all employees of the
Consolidated Agency would be subject to County Human Resources Policy. She stated
that the Director of the Consolidated Agency would report to the County Manager. She
advised the Board that they could decide after the public hearing not to make any changes,
or they could evaluate other options. She advised the Board that following the public
hearing, they would be discussing the desire of the Board, after receiving
public comments. She stated that the next step in the process would be for the Board to
approve a Resolution at a later meeting that would outline any changes that the Board
would like to make, if they desire to do so, establish an effective date for those changes,
and outline the details of what that would look like moving forward. She stated that there
would be time between this meeting and the next meeting to prepare a Resolution for
adoption based on the direction of the Board tonight, if they decide to make any changes.
A motion was made by Commissioner Palmer and carried 5-0 to open the duly
advertised public hearing for Whether the Board of Commissioners Should Adopt a
Resolution to Change the Organization and Governance of Some of the County’s Human
Services Functions.
The following individuals spoke in favor of whether the Board of Commissioners should
adopt a Resolution to Change the Organization and Governance of Some of the County’s
Human Services Functions:
Sabrina Verrier of 4196 Oxford Road, Roxboro stated that she is here tonight
representing Person’s Promise for Children Coalition, herself as a foster parent, and a
member of the community. She stated that several people were not here tonight because
they were afraid of retaliation and afraid something would happen if they did speak out.
She stated that wanted to lead the Board and all in attendance in an exercise tonight. She
requested that all close their eyes and imagine your child or a child that you love on their
first Christmas morning where they are so excited for Santa. See their smiles, see them
jumping up and down, and the hugs and laughter. She stated think about the first time they
called you Mom, Dad, Aunt, or Uncle. Now their first steps, their first foods, their first
day of school or daycare.
35
January 2, 2024
3
Verrier stated, now remember your nighttime routine, the baths, the giggles,
brushing their hair and teeth, getting them cozy and ready for bed. She stated now imagine
you have less than a weeks’ notice that this child is going to go home, and you take them
to a cold office building where you are not allowed inside. Then a social worker comes
outside, takes all of the things you so diligently packed, and rips their tiny screaming
bodies from your arms. Then they just walk away. She stated now imagine going home,
getting into bed and thinking about your child. Are they safe? Are they warm? Are they
scared? Did someone read them a bedtime story? She stated now open your eyes, this
story is not made up. She stated that this scenario is her life; it is the DeYoung Family’s
life, as well as several other families’ lives that are dealing with this here in the County.
She stated that she is in favor of consolidation and that this would be the first step on a
road to regaining the trust of the foster parents and our community. She provided a book
for each of the Commissioners from the Person’s Promise for Children Coalition.
Patricia Lunsford of 1154 Allensville Road, Roxboro stated that she and her
grandson are victims of DSS. She stated that in 2020, her grandson was taken from her
after being abused by the authority that DSS has. She stated that DSS manipulated and
lied. She stated that DSS has continued to abuse their authority, not only to take him, but
to keep him, and he still has not returned home. She stated that DSS workers have
threatened her on several occasions stating she is harassing them when she only wanted to
understand what was going on. She stated that she thinks DSS needs a deep cleaning
because no child should be taken, if they are not in harm’s way. She stated she just wants
to understand how DSS and the DSS lawyer have lied and kept her out of court
proceedings. She stated she just wants help to understand and to get her grandson back.
Patricia Long of 1149 Shelton Road, Roxboro stated that she is here on behalf of
the DeYoung Family. She stated that the results of the State investigation are very
concerning and have raised questions. She stated that everyone involved in the case was
not contacted and interviewed. She stated that Penny DeYoung was contacted by the State
concerning the results of the investigation, and the letter stated that there is always
opportunity to improve. She stated she wants something to be done.
Roxie Wade of 602 Chub Lake Street, Roxboro stated that she is here on behalf of
herself and Penny DeYoung. She stated that she has temporary custody of her 2-year old
grandbaby. She stated that DSS did not explain to her how the process works and it was
very hectic. She stated that she is still stuck with her grandbaby after DSS returned the
baby back to her mom. She stated that she could not trust DSS. She stated that DSS
advised her the next time a report is made, her grandbaby would go straight to foster care.
She stated that she is keeping her grandbaby safe without DSS and will be fighting for
custody in February without the help of the County. She stated that something needs to be
done because it is not fair that kids are getting hurt and dying.
36
January 2, 2024
4
Taylor Davis of 621 Rachel Lane Apt 7, Roxboro stated that she is here on behalf
of herself and Penny DeYoung. She stated that Person County DSS has victimized her.
She stated that false accusations were reported and she understands that they have to be
investigated. She stated that once the caseworker came out and saw that her child is not in
harm’s way, they should have been left alone. She stated that it hurts the children. She
stated that her child has been raised right since she was born. She stated that there is no
communication at DSS, and that she did not know who her caseworker was half of the
time. She stated that there were different people knocking on her door. She stated these
people asked her daughter personal questions, and it did not need to be done. She stated
that the investigation should have ended at the start, when the accusation was made, and
they saw her child was not in harm’s way. She stated they continued to pester her and
something needs to be investigated.
Ron Jeffreys of 70 Westwood Lane, Roxboro stated that he is president of the
Person Veteran’s Council. He stated that he is here on behalf of the Veteran’s Council. He
stated that they are in support of combining DSS and the VSO. He stated that Person
County’s population is around 39,000, and of the 39,000, almost 3,000 are veterans. He
stated that it is time to get a full-time VSO. He stated that the veterans would greatly
appreciate that. He stated that currently the VSO works 19 hours weekly, and has a
backlog. He stated that if the Board does consider this merger, they are requesting that the
VSO be hired as full-time employee, adjust her salary, and provide a better workspace. He
stated that the veterans would like the VSO to have a more secure location for her office,
where veterans can feel more secure, instead of sitting out in the middle of an open area.
He stated that when they start talking budgets for next year, the VSO really needs an
administrative assistant to help with the veterans.
David Bell of 319 Reams Avenue, Roxboro stated that he is a member of Post 138.
He stated that he is the District Commander for this area for the American Legion. He
stated that Vance and Warren Counties are a part of his district, and they do not have quite
as many veterans as Person County, yet they have full-time staff. He stated that he is in
support of making Miss Vikki full time, and that is where she belongs.
Tracy Ellixson of 475 New Mayo Drive, Roxboro stated that he is a veteran of
Person County. He stated that he had a health issue earlier this year that was deemed
military related. He stated that he did not know how to get all the services that he needed.
He stated that having the VSO, as full-time, and having an assistant would greatly benefit
all the veterans, as there are people like him that are unaware that these things exist. He
stated he thinks we need to invest more in not just the VSO and the support she brings, but
also in getting the word out there to our veterans. He stated that he believes the
Commissioners need to have oversight over DSS. He stated that he has dealt with DSS
personally with Child Support and his daughter.
37
January 2, 2024
5
Philip Schissler of 1001 Union Grove Church Road, Roxboro stated that he is here
for the DAV Chapter 72, and that Ronald was not able to be at the meeting. He stated that
the DAV is all about getting the veterans benefits and medical services, but it is quite
challenging to figure it out. He stated that having a VSO that could help, such as Miss
Vikki, is wonderful. He stated that she is backed up, and the DAV is in support of having
a full time position to help DAV Chapter 72 go through all the challenges of getting
medical and VA benefits.
Joseph Raines of 680 Haywood Bailey Road, Roxboro stated that there are many
scars that veterans carry, not only on the inside, but also on the outside. He stated, what all
Vikki does for them, she is a superstar. He stated if you put those two areas together, you
not only have veterans now but you are going to have veterans coming out of high school
in four to six years, and they are going to need help. He stated that the VA system is a
circus, and people think it is so easy to just go there and get help. He stated that it is brutal
without Vikki’s help. He stated that Vikki has helped him out when others, such as
Congressmen and Senators, would not. He stated that he was in the Army from age 17 to
age 27. He stated that he has been shot, stabbed, and seen things that would make you cry
at night, and Vikki has been there for him. He stated putting these two forces together
benefits veterans even more.
Raymond Myers of 71 Shore Creek Drive, Roxboro stated that he is a veteran of
Person County, and the veterans continue to serve our County and Country every day. He
stated the veterans are looking for some help to be able to help them. He stated the VA is
not an easy thing to navigate. He stated that Vikki gives them all the information and care
they need to be able to make things easier.
Alan Whitlow of 155 Rosewood Drive, Roxboro stated that a secure area for the
VSO would be a big benefit. He stated that the senior center is great; however, many
veterans would not go there because they are not somewhere segregated from the general
population. He stated that he wanted to praise Ms. Harris, as she has been great to the
veterans. He stated that she has helped him and most veterans speaking tonight. He stated
that she is backed up, and it would benefit the veterans of this County if she was full time
and had an administrative assistance to help her navigate some of the paperwork.
Richard Nowell of 39 Hillcrest Avenue, Roxboro stated that he is a Commander of
American Legion Post 138 here in Roxboro. He stated that Miss Vikki really needs
support from the Commissioners to get her to be full-time. He stated that he is a veteran
and a lot of the Vietnam era veterans faced horrible situations, were sent home to fend for
themselves, and to figure out what to do next. He stated the VSO helps with all of that.
38
January 2, 2024
6
Teresa Burch of 1270 Whitt Town Road, Roxboro stated that she is the treasurer of
the Person Veterans Council, and the daughter of a Vietnam veteran, who is 100%
disabled. She stated that she is here in support of a full-time Veteran Service Officer
(VSO) for Person County. She stated that in her research, the counties of Alleghany,
Anson, Ashe, Dare, Davie, Halifax, Hertford, Jackson, Martin, Vance, and Warren have a
lot in common with Person County. She stated they all have similar populations and
veterans. She stated the difference between those counties and Person County is that we
do not have a full-time VSO. She stated many times the needs of our local veterans are not
met in a timely manner because Vikki, our VSO, is currently part-time, and simply cannot
provide the services our veterans need and deserve in the two and a half days she is
scheduled to be in the office. She stated that her organization has heard from many
frustrated veterans that have a hard time getting to see the VSO in the time that she is
working because she is busy servicing their fellow veterans. She stated they have to wait
for the VSO to become available; however, they are grateful for her as she goes above and
beyond to provide the help that they all need. She stated sometimes there are issues that
veterans have that are time sensitive and delays could be detrimental to the veteran
needing services. She stated that the Person County Veterans Council is in full support of
combining the VSO with DSS, if the merger would allow our VSO to move to full-time
status to better serve our veteran community.
Vikki Harris of 87 Semora Road, Roxboro stated that she is the Veteran Service
Officer. She stated that the veterans are her heart. She stated not only are they veterans,
they are also parents and grandparents. She stated that if you consolidate DSS with the
Veteran Service Office, those veterans that have children or are adopting children, or
whatever the case may be, it would make it easier for the VSO to connect the veteran to
see what other needs they may have. She stated that every dime, every dollar that comes
into Person County by a veteran, comes back to the community as they spend their money
here. She stated that is one thing you cannot take away, what they have given so heartfelt
to protect, the freedoms of this country.
Liz Bradsher of 976 Estate Road, Roxboro provided thanks to the veterans for their
service and stated that her son-in-law is in Iraq. She stated that this issue is about DSS,
and the children who are victims of adult behavior, and are the most innocent. She stated
that there are several things she wanted to bring forth today, and most of it will be in your
books. She stated that she would not bring forth any names, and that this is their research.
She stated that she knows that there is going to be a group that will say this is not true. She
stated that this is true to her, because it is her research, our research (Person’s Promise for
Children Coalition). She stated that friends of friends are hired at DSS, cousins are hired,
and leadership is not provided. She stated that they know one department, Adult Medicaid,
has had almost a complete turnover since 2018. She stated that employees feel fearful of
their work environment and there is retaliation. She stated, in fact, she received 15
messages on her way here from people who are not going to be here tonight because they
are afraid of retaliation.
39
January 2, 2024
7
Bradsher stated a DSS Program Administrator was hired with the suspicion of
fraud. She stated that her behavior is unprofessional and without consequence. She stated
that this has resulted in the resignation of others in a very unstable working environment.
She stated that she is known as one of DSS’s untouchables. She stated that when former
Commissioner PJ Gentry was on the DSS Board, Mr. Paylor, another employee, and Mr.
Jeffers, told employees not to speak to Ms. Gentry if she were to come by to visit. She
stated that they told employees that anything said to Ms. Gentry would need to be
approved by them. She stated that this is employee intimidation. She stated that Tom
Fitzgerald has been a long friend of her husband. She stated that Mr. Fitzgerald is a DSS
Attorney, and DSS is his client. She stated that the foster and kinship families do not
understand this relationship or are not told of this relationship. She stated there is a lack of
communication, and communication is sorely needed. She stated that there is much to tell,
and it is all in the books provided. She stated that there were recent case findings in a letter
that the State provided during the investigation. She stated the letter indicated that Person
County followed the law, rule, and policy in the administration of a certain case, however
the letter omits any description of these policies and the definition of administration that
took place. She stated the letter continues by stating that there are areas of needed
improvement, and did not clarify what they are.
Corina Clay of 6939 Hurdle Mills Road, Hurdle Mills stated that she is here on
behalf of the DeYoung Family. She stated that she is not a Person County native, but she
has made Person County her heart. She stated that Person County is her family now and
she feels connected and close to this community. She stated that when she saw the story of
what the DeYoung Family was suffering through, it absolutely broke her heart. She stated
that she is now finding out that we can also help or veterans community. She stated, how
do we not look out for the children while we are looking out for our veterans community.
She stated these are two of the communities in Person County that need our help the most,
and she feels like they are forgotten, especially the children, the at-risk children. She
stated that this is a very important issue, and pleaded to the Board to do this. She stated
that obviously something is broken, if it were not broken, we would not be here tonight.
PJ Gentry of 541 Byrd Creek Lane, Hurdle Mills stated that there is a lot going on,
and there is going to be a lot of opposition speaking tonight. She stated there is a problem
with DSS. She stated that we have known it for years. She stated that this is the Board’s
opportunity to peel the layers of onion back and have some control. She stated this is our
County, these are our people, and these are our children. She stated that in her experience,
as Ms. Bradsher stated, she was stone-walled trying to get information. She stated she has
a thick file of letters and requests from employees of DSS that she help them. She stated
employees were afraid, they were afraid of their jobs. She stated that one of the DSS
Department Heads here tonight had no problem requesting a private meeting with her, in a
public space to complain about DSS. She stated that the Department Head was fishing to
see what she might have discovered.
40
January 2, 2024
8
Gentry stated it is corrupt, there are people that want to keep things hidden from
the Board, the public, and from the people they serve. She stated that the Board needs to
look at the reports, the money trail, and follow where the money goes.
The following individuals spoke in opposition of whether the Board of Commissioners
should adopt a Resolution to Change the Organization and Governance of Some of the
County’s Human Services Functions:
Carlton Paylor of Haywood Bailey Road, Roxboro stated that he is the Director of
Person County DSS. He stated that he has been blessed to be the Director of DSS, and to
work for DSS for 19 years. He stated that he was born and raised in Person County. He
stated that in regards to consolidation, there have been numerous statements and slander
without any facts or proof. He stated, let us discuss the facts and proof of the matter. He
stated the Child Welfare case has unfortunately been discussed in the public. He stated
that Peter West, Section Chief for the County Operations Division of Social Services, has
verified it. He stated the letter indicated that policies were followed, and the children were
safe. He stated that two Commissioners previously stated, they would let the State report
of that case determine if they would vote for consolidation. He stated that the State has
asked for Person County to pilot a couple of programs for safety assessments because they
know what Person County DSS does is accurate before they put this on the entire state. He
stated that you could ask Peter West. He stated that DSS has two human resources for the
hiring process, the State and Person County. He stated applicants must meet certain
qualifications and are reviewed by both HR departments. He stated that pay raises have
truly been earned, unfortunately the turnover rate at DSS is due to surrounding counties
performing pay studies, and receiving pay raises as well. He stated that DSS has lost
multiple employees to other counties, such as, Wake, Vance, and Granville. He stated that
according to Children’s Services Practice Notes Volume IV No. 3, rates of turnover for all
DSS staff has ranged between 24-32%, with an average of 29%. He stated that for Person
County, according to our own HR department, for FY23, our turnover rate was
approximately 20%. He stated that the Commissioners and the DSS Board have not met to
discuss any concerns to have a major change for the largest department in the County. He
stated without any conversations, this is not the best practice, nor is it beneficial to County
employees or citizens. He stated that DSS makes up about 25% of the full-time employees
of Person County Government. He stated that for 26% of 2023, there was children
sleeping in the DSS building under staff supervision, and yet staff was still able to meet
the demands of the job. He stated that he is in support of the veterans getting a full-time
staff member; however, he does not support doing it through DSS. He stated follow the
money, DSS has passed every audit, and advised that you can verify that with the Finance
Director.
41
January 2, 2024
9
Kristy Perry of Hillsborough stated that she is in her 25- year career at Person
County DSS. She stated that she has observed the work environment to be one that has
promoted growth from within as well as sought talent from the outside when needed. She
stated that she is an example of someone who has been able to grow within the agency.
She stated that she has worked in Service Intake, Child Welfare Support, and
Management. She stated that she has been promoted, but she also has been the employee
who has applied for promotions and another candidate was chosen. She stated that her
path to Deputy Director was not necessarily a smooth one. She stated that there has been
allegations of cronyism at DSS, and consolidating DSS would only cultivate an
environment for those allegations to flourish. She stated that currently DSS employees are
subject to the State Human Resources Act (SHRA), which means that a state agency,
someone outside of Person County Government, is reviewing DSS employee practices.
She stated the Office of State Human Resources, determines the minimum qualifications
for agency jobs by reviewing applicant’s education and job experience to qualify them for
a position. She stated that individuals are chosen not for who they know, or who they are
in this community, but rather by what they bring to the table as employees. She stated, in
addition, when disciplinary action occurs, DSS employees’ actions, are reviewed by both
the state and local HR departments to ensure that these actions are just. She stated that this
gives the County an extra layer of protection, as well as the employee, because they have
the option to file an appeal with the Office of Administrative Hearings, an unbiased
agency. She stated a public attack on DSS started this process and within months, here we
are looking to make drastic changes to DSS employee rights and protections. She stated
that at least two of the Board members, previously stated that the outcome of the State
investigation would influence their vote. She stated that she hoped they are men of their
word. She stated that she would like to see both Boards working together in the future to
improve employee and client experiences here in Person County.
Tyler Terry of Henderson stated that she is the Child Welfare Program Manager in
Person County. She stated that she started in Person County in January 2021 as the CPS
Supervisor, and was promoted to the Program Manager in April 2023. She stated that what
they do at DSS is not easy. She stated they are touching people’s lives when they are in
the most need, usually a critical time. She stated unfortunately, the results are not what
they wanted. She stated that sometimes people are disgruntled and upset with DSS, not
because they did not do their job, but because they do their job. She stated what she has
seen is, not everyone is suited for a job at DSS. She stated that policy is always changing,
and they have to keep up with that. She stated she has to ask, what exactly does the
County want to get from consolidation? She stated, everything she has read, the
Commissioners would have the same powers that the current DSS Board holds. She stated
what is it. Are the County and the Commissioners seeking to hold the power to hire and
fire the Director? She stated if that is the reason, why? She stated good management does
not jump and make hasty decisions. She stated there is no room for politics at DSS. She
stated that she travels 45 minutes through two counties to work in Person County.
42
January 2, 2024
10
Terry stated she has 18 years’ experience working at DSS and could easily work in
another County for money, but she chooses to stay because she loves working in Person
County, loves the people she serves, and the people that she works with. She stated they
work extremely hard at DSS to help people in Person County. She stated that
Commissioners have previously stated that they would base their decision on the
information from the State regarding a complaint against DSS. She stated that she is here
to proudly read part of that letter from the State. She stated the letter reads as follows: NC
DHHS became aware of a complaint that a local citizen had shared with the Person
County Board of Commissioners. Section Chief Peter West reached out to you to discuss
the case. It was agreed that Person County would gather the full record and the Regional
Child Welfare Specialist would review it. This review was conducted on October 27,
2023. The review showed that Person County followed law, rule and administration policy
in administration of this case.
Melinda Hudson of Alton stated that she is the Services Program Manager,
promoted from Adult Services Supervisor, formally a Workforce Employment Social
Worker. She stated that she has been employed by Person County since 1995; however,
ones like her are not mentioned. She stated she is one of the silent group of people that
you do not talk about or talk to. She stated the only ones you hear about are the ones who
leave. She stated that she chooses to stay, and this past August marked 28 years of doing
work that matters in people’s lives. She stated that the majority of those years involved
doing work that affects safety and well-being of elderly or disabled adults. She stated, why
would she want to put herself out there to be responsible for making decisions, decisions
about people’s capacity to stay in their homes or not, decisions to take legal action to force
them into a facility because they lack the capacity to decide for themselves, and decisions
that make other citizens upset when she follows policy that mandates she walk away and
leave people in a bad situation because they do have the capacity to decide for themselves.
She stated she continues to do so because DSS has policies, General Statutes, and best
practice models to follow. She stated that they have State Consultants providing oversight
and continuous quality improvement. She stated that they have monitoring in all program
areas to make sure they follow policy and provide feedback to best serve the community.
She stated that they do this so that they have that safety net of local management and State
guidance and oversight to help support their decisions. She stated that they use sound
judgement from years of experience and policy to guide their actions. She stated
consolidation is not going to change, nor will it enhance any of that. She stated, how
would consolidation help her do her job better. She stated that she has not heard that from
anyone, and she would like to go on record of saying that she has never been told that she
could not speak to anyone who came around to DSS.
Kim King of Roxboro stated that she is the Supervisor of the Foster Care and
Adoptions Unit at DSS. She stated that she has been with DSS for 24 years, 9 months, and
12 days. She stated that she was born and raised here, that it is a great place to live, raise a
family, and work. She stated, there is no other agency she wanted to work for other than
DSS, under Carlton Paylor.
43
January 2, 2024
11
King stated that they are a team at DSS with one goal in mind, safety. She stated
the past few years have been challenging. She stated that DSS worked through COVID
when many places were not open. She stated that COVID reduced the number of
placements in the State that has led to kids staying in our local office where staff provides
24/7 care while doing their full-time job, including spending the night. She stated that
DSS employees are the first in line to help these kids and the last to leave the office. She
stated that they are cursed at, hung up on, threatened, chased, assaulted, and still their goal
is to make sure the children are safe to go home before they can go home. She stated that
due to confidentiality, what you have seen over the past few months is one side of each
story that has been shared, and that it is easy to blame others or complain if things do not
go your way. She stated that not everyone is going to be happy with the outcomes. She
stated what DSS does every day takes a lot of paperwork, a lot of fact checking, a lot of
over time, and a lot of heart. She stated to watch videos and pictures put out on social
media taken out of context, and having her name and reputation out on display without her
ability to stand up for herself due to that confidentiality is indescribable. She stated that
working at DSS is not an 8:00-5:00 job, they work 24/7, and she has missed so many
family events because of work hours, has received calls while on vacation, and has
received calls while she was out of the office sick. She stated that when she is not at work,
she is still working. She stated that Social Workers are the First Responders to children in
need. She stated that once we knock on that family’s door, everything changes. She stated
that we make those decisions for families every day based on information provided, just as
you Commissioners do by making decisions with the information, you are provided. She
stated that DSS continues to assess families for more information and facts to make final
decisions, just as you Commissioners are elected to do. She stated, is consolidation the
Boards’ way to try to achieve power and control over a well-established agency that
already has State reviews and audits to oversee policy and procedures. She stated, do you
see changing the oversight of the agency is a way to support public opinion each time a
case does not go their way. She stated, do you think overseeing the agency would give you
the ability to be privy to confidential records in the future. She stated, what does
consolidation mean to you, as a Board, and you should be proud, as she is, to share that
DSS is a well-organized agency with the State supporting us, following policies,
mandates, and outcomes in Child Welfare.
Eric Turley of Roxboro stated that he is a licensed foster parent in Person County,
and has been for about 4 years. He stated that despite the challenges faced by staff
handling up to about 100 kids that are currently in foster care, we have learned there is no
one size fits all solution for termination of rights or reunification with biological parents.
He stated that Person County locals have highlighted the disparity between caregivers’
perspectives and judicial rulings emphasizing the complexity of the legal system as it is.
He stated that in a specific instance, his advocacy for a child exposed the Medicaid fraud
by a therapy company. He stated that caseworkers reported the fraud to Medicaid, and that
he faced a counter claim of abuse. He stated that DSS brought three caseworkers to his
house to see the child, and investigate the claim displaying their professionalism and
commitment to protecting the children in DSS care.
44
January 2, 2024
12
Turley stated the caseworkers are charged with juggling multiple needs from a
caseload of 20 children or more, often traveling long distances, working long hours to
meet the needs of those they serve. He stated he has seen both sides of the coin during his
time as a foster parent. He stated the caseworkers work with the constraints they are given,
and provide the support to him when he needed to deal with situations that he was unable
or incapable of dealing with. He stated with the monthly interactions and court updates,
collaborative efforts with all parties reflect the system’s dedication to the well-being of the
children we all advocate foe. He stated that he appreciates the relationships with the
Guardian Ad Litems, the caseworkers, the biological parents, and everyone that is
involved in the process. He stated that he invites all to attend the next Foster Care class,
where they can be a part of the solution.
Stephanie Bowen of Timberlake stated that she is not an employee; she is a
licensed foster parent in Person County. She stated that she and her husband have been
fostering for over 10 years. She stated that she and her husband might be one of the
longest running foster families that have continued to foster for Person County. She stated
that she has worked with five or six different caseworkers and has had thirteen kids in and
out of her home in the last twelve years. She stated that they have done kinship placement.
She stated they have had babies that were placed with them, and were there over 18
months, then a family member pops up, and then they go to that family. She stated that is
the law, you have to abide in the law, and there is only so much you can do in those
situations. She stated that she has sat in court, she has cried, and she has had kids taken out
of her arms. She stated it is not easy, it sucks, and her heart bleeds for all the people that
have been hurt, as she knows how it feels. She stated that it is always consistent with the
way the workers have done their policies and their procedure. She stated that she has had
visits from social workers and guardian ad litem every month, permanency plan and
review every ninety days, and she is a part of those things, and hears and knows what is
going on. She stated that it has been that way for over 10 years. She stated that she has had
some great testimonies with workers from DSS, then there were some like oil and water
that she did not care for; however, every single one has always done it the same way. She
stated that the policies and procedures were always followed, in her and her family’s
experience. She stated that you have to follow the law. She stated that she has spoken to
lawyers, senators, governors, and the House of Representatives to discuss changing the
law. She stated that she wanted Ms. Vikki to get her job, her dad is a veteran. She
expressed thanks to the veterans for their service.
Jennifer Hull-Rogers of Roxboro stated that she is a member of the community and
has been employed with DSS 18 years next month. She stated regarding this perceived
need to reorganize the agency, she asked the Board to deeply consider their motives and
reasoning. She stated sound judgement cannot be rendered through information rooted in
half-baked conspiracy theories. She stated that decisions that are based on disinformation
and fallacy are of no merit, and do not serve the community well. She stated that those
who deal in such devious methods of communication are no friends of truth. She stated
that this is not the first time this issue has been presented.
45
January 2, 2024
13
Hull-Rogers stated with a recent State review of DSS being conducted, some if not
all, of the Board felt it prudent to await the results before making a decision. She stated
that this demonstrates forethought, which is logical and measured, a wise decision. She
stated the review concluded that the laws and regulations of DSS were upheld with no
evidence of wrongdoing. She stated that those are the facts. She stated that DSS is not
perfect, no agency ever will be. She stated spreading baseless accusations of impropriety
only serves to undermine confidence in our local government organization, the very
people who work hard to serve this County. She expressed her dissatisfaction and
disappointment in some of those within the community during the time leading up to the
Boards’ forthcoming decision. She stated herself and other members of DSS have found
their reputations and integrity unjustly attacked here in the community and through social
media. She stated that her colleagues and herself have had their commitment and
dedication questioned through outright lies and half-truths. She stated this character
assassination makes their jobs even more difficult and could be detrimental to those in
need of their services. She stated those seeking to spread these falsehoods certainly do not
have the community’s interest at heart, only self-interest. She stated that as an agency that
serves the public, they welcome support that benefits the public; however, what they do
not need is oversight to cripple them with anxiety and doubt to the point where they
become ineffectual.
Megan Elliott of Leasburg stated that she is the Accounting Supervisor at DSS.
She stated that she strongly recommended not going through with consolidation. She
stated that consolidation is not the solution to the problem. She stated consolidating would
not remove State and Federal laws and guidelines that they follow. She stated that it would
not overturn rulings by judges, and it would not give the Board access to DSS confidential
files. She stated that it is very concerning to her that none of the Board has talked to the
DSS Board, or any current employees. She stated that the people the Board are listening to
are upset that things did not go their way. She stated that the Board fails to recognize that
DSS employees have jobs to do that are regulated by the State and Federal Government.
She stated that it is concerning to her that the Board wants to take control of an agency
that they do not understand and know so little about. She stated that Commissioner
Thomas sits on the DSS board, attends every monthly meeting, and has received vital
information, yet has failed to report on anything to his fellow Commissioners. She stated
that the County has an HR department of five when fully staffed, and you are willing to
dump 100 plus more employees on them. She stated that politics does not belong in DSS,
just as it does not belong in our schools and churches. She advised that the Commissioners
appointed Danny Johnson and Jason Thomas to the DSS Board, the State appointed Faye
Martin, and is working to fill a vacant seat. She stated the DSS Board appointed Treco
Lea-Jeffers. She stated that if the Board had any concerns, they should have reached out to
the DSS Board. She stated that DSS has a Director that has been in the trenches working
at DSS as a Social Worker for six years, and as a Director for 13 years.
46
January 2, 2024
14
Elliott stated that he has the knowledge, the experience, and understands and
believes in what DSS employees do. She stated yet, here we have a retired educator, a
banker, a business owner, a plumber, and a plant manager thinking they can manage an
agency that cares and protects individuals prior to birth, and even some to death. She
stated, she thinks not.
Tom Fitzgerald of Roxboro stated he appreciated the opportunity to be here to
speak against the solution that has been proposed. He stated that he has only being doing
this for over 40 years, and he has seen many changes in the composition of workers in
those years. He stated that they are hamstrung a little bit to respond to some of the things
that have been said about DSS due to confidentiality. He stated that it is hard to tell
everything that they would know about the hundreds of cases that go before DSS every
year. He stated that they only have twenty-four days of court to try to figure out these
cases when it is time to go to court. He stated that they deal with other things, such as
incompetency cases, childcare, and child finances. He stated the cases are always looked
over by a judge. He stated that the worker may want a different outcome, but it is a
judge’s decision. He stated reunification is always part of the plan, until it gets to where it
is not. He stated they deal with Child Support, when parents ask for assistance to support
the child. He stated Child Support has rules and regulations they have to follow, as well as
guidelines that are set by the State of NC.
This concluded the public speaking portion of the public hearing.
Chairman Powell expressed thanks to all that came out to speak and share their
opinions. He stated that what the Board of Commissioners is considering in this action is
whether to consolidate DSS and another County agency under the supervision of the
Board of County Commissioners. He advised that this topic is not new, it was introduced a
few years back. He stated at that time, it resulted in no action by the Board. He reiterated
that the topic is not new; they have talked about it quite a bit. He stated that the current
Board has done its homework and due diligence, and has communicated within and
without the department and with other agencies in the County, especially DSS. He stated
with all that being said, the Board is able to make a good sound and right decision on the
subject tonight. He stated that this has nothing to do with the current DSS Board. He
stated the DSS Board members are appointed and volunteer people and he appreciated
them and all the hard work they have done over the years. He stated the proposed
consolidation, DSS and one County department is an effort to solve some issues related to
the day-to-day operations to improve services to our citizens. He stated several people
have mentioned the letter from the State. He stated the County Manager requested the
letter, and the State did respond. He stated the State did not identify any specific wrong
doings; however, they did identify and speak of changes that needed to be made. He stated
that he was one of the two that someone referred to as basing his decision on the report.
He stated that is not accurate. He stated that the letter was to be used as a point of
reference for consideration. Chairman Powell stated that he has read and has considered
what the State has said. He clarified that was part of the checks and balances in his mind.
47
January 2, 2024
15
Powell stated he is not speaking for other Commissioners, but he himself,
considered and the State acknowledged that changes needed to be made, however, none
were identified and none were pointed out. He stated that one important advantage of
consolidation would be direct involvement with County officials rather than seeking
assistance from the State and some representative that does not know any of us, nor any of
the people that they are dealing with. He stated with the State involved, they were like a
third party involvement. He stated by years of experience dealing with the State, he thinks
we can all say that anytime we turn something over to the State, we are in trouble because
we are taking that authority and control away from local officials. He stated that there is
an advantage of DSS employees being able to go to a person within the County. He stated
that we have a County Manager, we have Human Resources, and it makes sense to him to
be able to go within rather than complaining to someone outside and then waiting long
term for them to give you feedback. He stated that he believes consolidation would
enhance the day-to-day operation by direct involvement of County staff, which would
simplify the operations by again providing direct and more effective day-to-day oversight
and a higher level of accountability to the citizens of the County. He stated that County
supervision would eliminate the need for DSS employees to go to the State when
questions or concerns arise. He stated that it seems much simpler, yet more effective for
employees to go through County staff with their concerns than someone outside the
County at the State level. He stated that DSS employees’ salaries and benefits are
provided by the County, and not by the State. He said that this may sound crazy, and we
might could agree that the county pays the salaries and provides the benefits, yet have no
say in anyway whatsoever as to what goes on within the DSS department and its
employees. He stated that he believes this is one thing that has contributed to a lot of
confusion in the public, where the public views this Board as having control, yet it does
not. He stated, in the eyes of the public, it does create concern at times. He stated that
consolidation would solve that issue.
A motion was made by Commissioner Puryear and carried 5-0 to close the duly
advertised public hearing for Whether the Board of Commissioners Should Adopt a
Resolution to Change the Organization and Governance of Some of the County’s Human
Services Functions.
Commissioner Palmer stated that former and current employees that were
distraught and had concerns have approached him at various places across the County. He
stated that it is disturbing to him to know that we have such an agency with flaws. He
stated he agrees with Person County Government taking oversight. He stated that we
could eliminate some of these flaws because you got the County right here, you do not
have to go to Raleigh, or wait for them to call or email you back. He stated that he likes
the idea of consolidation.
48
January 2, 2024
16
Vice Chairman Sims stated that the DSS job is not an easy job. He stated that he
would not want to be in that department, and deal with it on a daily basis. He stated that he
is not after or wanted to see the Director replaced. He stated that he is not here to say that
his job or any of the other employees’ jobs are in jeopardy. He stated we have heard some
compelling stories from those who were in favor of consolidation and those who were
against it. He stated that this a tough decision for the Board, as they have to sit here and do
what is best, and in the best interest of Person County. He stated that he has had
employees with DSS contact him confidentially and have expressed their concerns. He
stated there is no doubt we cannot change the law, however, we need to look at internally
how we handle managing the employees. He stated we need to be sure to investigate that
we are not showing any favoritism and that salaries are consistent. He stated that he is in
favor of consolidation of DSS with the veterans as this is the best decision for Person
County at this time. He stated that Vikki has done an outstanding job with the veterans,
and he has some concerns that she and the veterans need somewhere to meet that is more
private.
Commissioner Puryear stated that at the November meeting when this was first
brought up, he had made a comment about wanting PATS to be included in the
consolidation. He stated at that time there was a lot of uncertainty about the impact and
affect it would have on our veterans. He stated since that time, they have all done their
homework and can see some opportunity and goodness that would come from
consolidating veterans with DSS. He stated that he is in agreement with consolidation and
would support veteran’s services to be included.
Commissioner Thomas stated that this is a tough decision for him as he has served
on the DSS Board for the past year and has become close with the people on the DSS
Board. He stated that he respects each of them, and there is not one on the DSS Board that
does not truly care about DSS or the people involved with DSS. He stated that we have an
opportunity to help two different groups out. He stated that he is in favor of consolidation.
County Manager Cathey advised the Board that they would be creating a
Consolidated Human Services Agency to include both Social Services and Veteran
Services. She stated the next decision point would be the governance of the Consolidated
Human Services Agency. She stated the options there would be the Board of
Commissioners assuming the duties and responsibilities of the governing board for that
agency or appointing a separate Consolidated Human Services Board that would function
as the governing board for the agency and that is the one that is stipulated in General
Statutes. She stated as far as the composition of that board, it would require four persons
who are consumers of Human services, eight persons who are Professionals, Psychologist,
Pharmacist, Engineer, Dentist, Optometrist, Veterinarian, Social Worker, Registered
Nurse, two Physicians licensed to practice medicine in NC, one of whom, must be a
Psychiatrist, one member of the Board of Commissioners, and any other persons not to
exceed twenty-five members.
49
January 2, 2024
17
Cathey stated that is the next decision point as far as the governing body for the
Consolidated Human Services Agency. She stated Option B, and Option D both involve
the Board of County Commissioners being the governing body. She stated Option B, as
outlined in the agenda abstract is the Commissioners serving as the Social Services Board,
not creating a Consolidated Human Services Agency. She stated Option D is creating a
Consolidated Human Services Agency with the Board of Commissioners’ governance of
that agency. She stated Option C, is where an appointed Board would come into play.
CONSIDERATION TO GRANT OR DENY REQUEST
A motion was made by Commissioner Puryear and carried 5-0 to go with Option
D, creating a Consolidated Human Services Agency with the Board of Commissioners
governance of that agency, and to adopt a Resolution to Change the Organization and
Governance of Some of the County’s Human Services Functions.
Cathey advised the Board that there are some other things they need to discuss and
get direction on as it relates to Option D. She stated for the Resolution, under this option,
she would need to know the desire of the Board as it relates to keeping employees under
the State Human Resources Act or solely under County Personnel Policies. Commissioner
Palmer expressed interest in removing employees from the SHRA and keeping them
solely under County Personnel Policies. Cathey asked the Board for an effective date of
creating the Consolidated Human Services Agency. She stated that we want to make sure
that employees are informed of the decision and have the opportunity to ask questions and
understand how the transition would take place. She advised that once the Board assumes
the powers and duties of the governing board, the next step would be discussion of who to
designate as the Consolidated Human Services Agency Director, as it would require the
advice and consent of the governing board. It was the consensus of the Board to have the
County Manager present the Resolution at the January 16, 2024 meeting and make the
Consolidated Agency effective ninety days after that date, which would be April 15, 2024.
Chairman Powell stated he would like to make a motion to do a couple of things
with Veterans Services. He stated that proper space needed to be determined within the
existing space at Freedom House for the VSO.
A motion was made by Chairman Powell and carried 5-0 to look for funding to
make the VSO a full-time position and to relocate Veteran Services to the Human Services
Building.
50
January 2, 2024
18
INFORMAL COMMENTS:
The following individuals appeared before the Board to make informal comments:
Andrea Childers of 270 Blackberry Lane, Rougemont stated that she has lived in
Person County for thirty-one years. She stated that she could not believe what a farce the
December 4, 2023 Board meeting was. She stated that it was clear that the Board had already
made up their minds. She stated no matter what their constituents wanted to say, the Board
was not going to consider any facts that were presented during the public comment period.
She stated that if Christ himself spoke to you for His two minutes and asked you to not
destroy His planet, you still would have voted to rezone. She stated that you have to answer
to your maker. She stated that Thomas Jefferson and other Founding Fathers said in the
Declaration of Independence said the following: Governments are instituted among Men,
deriving their just power from the consent of the governed, that whenever any Form of
Government becomes destructive of these ends, it is the Right of the People to alter it. She
stated that she has not forgotten the injustice that their representative body inflicted upon
their constituents. She stated that she would continue to remind them of this all year long as
she refuses to be a silent sacrifice to their fossil fuel gods.
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Commissioner Sims and carried 5-0 to approve the Consent
Agenda with the following items:
A.Budget Amendment # 15,
B.Resolution of Support to Abandon ±1.06 Miles of State Road 1377 (Dunnaway
Road) between SR 1377 and SR 1336(McGhees Mill Road) from the State
Maintained Road System,
C.Person Area Transportation System (PATS) Drug and Alcohol Testing
Policy,
D.Airport Maintenance Agreement, and
E.2024 Commissioner Committee Assignments
NEW BUSINESS:
APPOINTMENTS TO BOARDS AND COMMITTEES
Clerk to the Board Michele Solomon presented to the Board interested citizen and
agency applications for consideration for appointment to boards and committees in response
to an ad published in the local newspaper and on the county website. Clerk Solomon
requested the Board to nominate for appointment as deemed appropriate.
51
January 2, 2024
19
Adult Care Home Community Advisory Committee
1-Year Initial Term; 3-Year Reappointment: 4 positions available
1)Charlene Wilkins requests reappointment as her term expired on 12/31/2023
A motion was made by Commissioner Palmer and carried 5-0 to reappoint
Charlene Wilkins to the Adult Care Home Community Advisory Committee for a 3-year
term.
Airport Commission
3-Year Term
1) Robert Wilkerson requests reappointment as his term expired on 12/31/2023
A motion was made by Commissioner Thomas and carried 5-0 to reappoint
Robert Wilkerson to the Airport Commission for a 3-year term.
Board of Adjustment
3-Year Term: 2 positions available and 1 position for an Alternate
1) Elizabeth Bradsher requests appointment
2) James Thomasson requests appointment
3) Andrea Childers requests appointment
4) Bernhard Lampert requests appointment
A motion was made by Commissioner Sims and carried 5-0 to appoint James
Thomasson and Bernhard Lampert to the Board of Adjustment for a 3-year term.
Environmental Issues Advisory Committee
3-Year Term: 1 position for a citizen residing in each of the following townships:
the Holloway Township, the Flat River Township and the Olive Hill Township
1) Bailey Hunt requests appointment for the Flat River Township
A motion was made by Commissioner Sims and carried 5-0 to approve Bailey Hunt
to the Environmental Issues Advisory Committee for a 3-year term.
52
January 2, 2024
20
Juvenile Crime Prevention Council
1-Year Initial Term: 2-Year Reappointment
2 positions available for a citizen under the age of 21(one may be a member of the public
representing the interests of families of at-risk juveniles);
2- Year Term: 1 position for each of the following: Juvenile Defense Attorney, and up to 3
citizens-at-large positions
The following applicant’s term expired on 12/31/2023:
1) Ashley Stone requests reappointment- Social Services Director or Designee
2) Alisa Black requests reappointment- District Attorney or Designee
3) John Hoyte Stultz III requests reappointment- Chief District Court Judge or
designated Judge
4) Aron Lappin requests reappointment- Local Sheriff or Designee
5) Louise Oliver requests reappointment-Citizen-at-Large
6) Dr. Ron Anthony requests reappointment- Local School Superintendent or
Designee
7) John Hill requests reappointment- Local Parks and Recreation Representative
A motion was made by Commissioner Palmer and carried 5-0 to reappoint Ashley
Stone, Alisa Black, John Hoyte Stultz III, Aron Lappin, Louise Oliver, Dr. Ron Anthony,
and John Hill to the Juvenile Crime Prevention Council for a 2-year term.
The following applicant requests appointment to fill County Manager or Designee
unexpired term to 12/31/2024:
1) Brian Hart requests appointment – County Manager or Designee
A motion was made by Commissioner Puryear and carried 5-0 to appoint Brian
Hart to the Juvenile Crime Prevention Council to fill unexpired term to 12/31/2024.
PATS Transportation Advisory Board
3-Year Term:
1 position available for an occupational affiliation representative for a medical related
service;
1 unexpired term to 6/30/24 for a representative of Economic Development/Chamber of
Commerce
1)Froncello Bumpass requests reappointment as his term expired on 12/31/2023
A motion was made by Commissioner Palmer and carried 5-0 to reappoint
Froncello Bumpass to the PATS Transportation Advisory Board for a 3-year term.
53
January 2, 2024
21
Planning Board
3-Year Term
1) Tabitha George requests reappointment as her term expired on 12/31/2023
2) Zakiya James requests reappointment as her term expired on 12/31/2023
A motion was made by Commissioner Puryear and carried 5-0 to reappoint Tabitha
George and Zakiya James to the Planning Board for a 3-year term.
Region K Aging Advisory Council
3-Year Term
1) Robert Allen requests reappointment as his term expired on 12/31/2023
A motion was made by Commissioner Puryear and carried 5-0 to reappoint Robert
Allen to the Region K Aging Advisory Council for a 3-year term.
Workforce Development Board
1-Year Initial Term; 2-Year Reappointment
1 position available for a member or an officer of organized labor
1) Dr. Barbara Buchanan requests reappointment as her term expired on 12/31/2023
A motion was made by Commissioner Sims and carried 5-0 to reappoint Dr.
Barbara Buchanan to the Workforce Development Board for a 2- year term.
CHAIRMAN’S REPORT:
Chairman Powell stated that we have entered in to 2024, and he feels good about
what is going to happen in 2024. He stated that there is a lot going on, and we are very active
economically and involved with prospects. He stated the he has a good feeling that progress
would be made in Person County this year. He reminded everyone to shop local, and it is
good to support our local merchants. He stated that is what makes us successful
economically. He expressed thanks to the veterans and appreciates their service.
54
January 2, 2024
22
MANAGER’S REPORT:
County Manager Katherine Cathey stated that there are many vacancies for
Volunteer Boards and Committees. She encouraged the public to consider ways that they
could serve. She stated the information on the County website would be updated following
tonight’s meeting with the vacancies that remain. She stated that the County would be
accepting applications for consideration by the Board of Commissioners at an upcoming
meeting. She stated please encourage your friends to get involved with volunteering to serve
on various boards and committees. She stated that Person County Government also has job
vacancies, and encouraged the public to look at those vacancies. She stated that Person
County is a great place to work.
COMMISSIONER REPORT/COMMENTS:
Vice Chairman Sims expressed thanks to all the veterans that came out tonight, and
thanked them for their service. He stated that he appreciated all they have done. He stated
that he is looking forward to working with and helping the veterans. He expressed thanks to
the Sheriff’s department for attending tonight. He stated that this was a very civil meeting
and under control. He stated that he appreciates everyone acting that way, whether they
were for or against what the Board voted for. He stated it was not a very good indication of
what we are like in Person County at our last meeting, and I hope those who saw that
understand, that is not who we are. He thanked all for coming out and looks forward to
2024.
Commissioner Palmer stated that he is glad the VSO position would be moving to a
full-time position. He stated that he is a veteran and appreciates what Ms. Vikki does for all
the veterans. He stated he is appreciative of the Sheriff’s department for attending tonight.
He stated it was a very good meeting and we did not have any backlash. He stated, he is just
going to spell it as it is, insanity, like we had at the last meeting. He stated he is thankful for
that because that tells him that we have some civil people here. He stated people who
attended the December 4, 2023 meeting were not County residents. He stated that those
people, most of them, were not from Person County and were paid to be here.
Commissioner Puryear expressed thanks for all that came out to the meeting to
speak. He expressed thanks to the veterans for their service. He expressed thanks to the
Sheriff’s department for everything they do and for being at the meeting. He stated that the
hardest job is making tough decisions. He stated that everyone might not agree with them,
but appreciates everyone coming out.
Commissioner Thomas expressed thanks for everyone coming to the meeting. He
thanked the veterans for coming out and advised he supports them. He expressed thanks to
the DSS Board for all their hard work over the years. He stated that he cannot speak enough
about them because he is a part of them, and he has become close to them. He added that he
respects all members of the DSS Board. He stated that we have a lot going on in Person
County, and he thinks we are going to have a good year, and is looking forward to it.
55
January 2, 2024
23
CLOSED SESSION #1
A motion was made by Commissioner Sims and carried 5-0 to enter into Closed
Session # 1 at 8:57 p.m. per General Statute 143-318.11(a)(5) to establish, or to instruct
the public body's staff or negotiating agents concerning the position to be taken by or on
behalf of the public body in negotiating (i) the price and other material terms of a contract
or proposed contract for the acquisition of real property by purchase, option, exchange, or
lease; or (ii) the amount of compensation and other material terms of an employment
contract or proposed employment contract with the following individuals permitted to
attend: County Manager Katherine Cathey, Clerk to the Board Michele Solomon, County
Attorney Lydia Lavelle, Finance Director Amy Wehrenberg, and General Services
Director Ray Foushee.
Chairman Powell called the Closed Session #1 to order at 9:03 p.m.
A motion was made by Commissioner Sims and carried 5-0 to return to open
session at 9:23 p.m.
ADJOURNMENT:
A motion was made by Commissioner Palmer and carried 5-0 to adjourn the
meeting at 9:24 p.m.
_____________________________ ______________________________
Michele Solomon Gordon Powell
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
56
January 16, 2024
1
PERSON COUNTY BOARD OF COMMISSIONERS January 16, 2024
MEMBERS PRESENT OTHERS PRESENT
Gordon Powell Katherine M. Cathey, County Manager
C. Derrick Sims Michele Solomon, Clerk to the Board
Kyle W. Puryear T.C. Morphis, Jr., County Attorney
Charlie Palmer
Jason Thomas
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Tuesday, January 16, 2024 at 9:00 a.m. in the Commissioners’
Boardroom 215 in the Person County Office Building located at 304 S. Morgan Street,
Roxboro, NC.
Chairman Powell called the meeting to order. Reverend Clevie Brandon with Person
County Ministerial Alliance offered an invocation and Commissioner Sims led the group in
the Pledge of Allegiance. Commissioner Puryear was absent until 9:12 a.m.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Commissioner Sims and carried 4-0 to approve the agenda
with the addition of Closed Session #4.
PUBLIC HEARING:
PETITION SUP-05-23 – A REQUEST BY THE APPLICANT AND
PROPERTY OWNER, BRANDON PATRICK, OF PATRICK PROPERTY
MANAGEMENT, LLC, FOR SPECIAL USE PERMIT (SUP) APPROVAL TO
ALLOW FOR OPEN STORAGE ON A ±2.0-ACRE LOT LOCATED AT THE
SOUTHWEST CORNER OF THE SEMORA RD. AND SKYLARK DR,
INTERSECTION (TAX MAP NO. A3 158 & PARCEL IDENTIFICATION NO. 9959-
00-96-8791.000), PER SECTION 155 OF THE PLANNING ORDINANCE
Planning & Zoning Director Chris Bowley shared the following presentation for
the Petition for Special Use Permit SUP-05-23, to allow for open storage.
57
January 16, 2024
2
58
January 16, 2024
3
Mr. Bowley presented Exhibit A: General Map and stated that the General Map presented
shows the location and the existing NC Marine site at the corner of the intersection.
Mr. Bowley presented Exhibit B: Aerial Photo, and stated that the aerial photo shows the
site is vacant and cleared. He stated along the left-hand side is an existing recorded
easement 15 feet wide, which provides access to this tract. He stated that the tract also has
frontage on Semora Rd.
59
January 16, 2024
4
Mr. Bowley presented Exhibit C: Future Land Use Map, and stated that this is the
Comprehensive Plan showing Hyco Lake Future Land Use Designation.
Mr. Bowley presented Exhibit D: Zoning Map and advised it is B-2 Zoning District,
Neighborhood Shopping.
60
January 16, 2024
5
Mr. Bowley presented Exhibit E: Site Plan and advised it is required to be reviewed per
Section 81 of the Planning Ordinance, as well as Section 155 for Special Use Permits. He
stated that as you can see, it is a detailed site plan that shows the 15-foot wide easement on
the southwest side. He pointed out the NC Marine site, a proposed internal driveway, the
location of the boat storage area, chain link fence, and ice machine, which would be a
retail component. He stated that the ice machine would be moved over to the other lot and
access would be along Skylark Dr. He stated that access to the property to the south
would be provided through the 15-foot wide easement through two gates. He stated that
this property would be separate and detached from the NC Marine facility, even though
they are the same ownership.
61
January 16, 2024
6
62
January 16, 2024
7
The public hearing was for a request for a Special Use Permit Application, Petition SUP-
05-23, by Brandon Patrick, of Patrick Property Management, LLC to allow for open storage
on a ±2.0- acre lot located at the southwest corner of Semora Rd and Skylark Dr. Tax Map
and Parcel No. A3 158, which required a quasi-judicial zoning decision whereby witnesses
are to be sworn in, are subject to cross-examination, no ex parte communication, and
requires findings of fact.
County Attorney T.C. Morphis, Jr. administered the Oath of Sworn Testimony to
the following individuals who offered testimony during the public hearing:
Chris Bowley and Brandon Patrick.
A motion was made by Commissioner Sims and carried 5-0 to open the duly
advertised public hearing for Special Use Permit SUP-05-23, a request by the Applicant,
Brandon Patrick of Patrick Property Management, LLC, to allow for open storage on a ±2.0-
acre lot located at the southwest corner of the Semora Rd. and Skylark Dr. intersection (Tax
Map No. A3 158 & Parcel Identification No. 9959-00-96-8791.000), per section 155 of the
Planning Ordinance.
Speaking in favor of the Special Use Permit Application, Petition SUP-05-
23, by Brandon Patrick of Patrick Property Management, LLC. To allow for open storage
on a ±2.0-acre lot located at the southwest corner of the Semora Rd. and Skylark Dr.
intersection (Tax Map No. A3 158 & Parcel Identification No. 9959-00-96-8791.000), per
section, 155 of the Planning Ordinance were the following:
Brandon Patrick of Patrick Property Management, LLC, the applicant, and owner
and operator of NC Marine, located at the southwest corner of the Semora Rd. and Skylark
Dr. intersection stated that he accepts the conditions as proposed. He stated that he is in
agreement with the ice machine being moved to the adjacent lot as he and Mr. Bowley
discussed.
63
January 16, 2024
8
Chairman Powell asked for clarification of use, and asked, would this be considered
a salvage yard. Mr. Bowley advised that this would not be a salvage yard, and the open
storage would be well maintained, and that the applicant would need to adhere to the
conditions of approval.
Commissioner Palmer questioned the use of the storage and wanted clarification on
what would be stored. Mr. Patrick stated that he is requesting approval for open storage at
this location to be used for boat and RV storage.
There were no individuals speaking in opposition to the public hearing for Special
Use Permit SUP-05-23, a request by the Applicant, Brandon Patrick of Patrick Property
Management, LLC, to allow for open storage on a ±2.0-acre lot located at the southwest
corner of the Semora Rd. and Skylark Dr. intersection (Tax Map No. A3 158 & Parcel
Identification No. 9959-00-96-8791.000), per section 155 of the Planning Ordinance.
A motion was made by Commissioner Sims and carried 5-0 to close the duly
advertised public hearing for Special Use Permit SUP-05-23, a request by the Applicant,
Brandon Patrick of Patrick Property Management, LLC, to allow for open storage on a ±2.0-
acre lot located at the southwest corner of the Semora Rd. and Skylark Dr. intersection (Tax
Map No. A3 158 & Parcel Identification No. 9959-00-96-8791.000), per section 155 of the
Planning Ordinance.
CONSIDERATION TO GRANT OR DENY REQUEST SPECIAL USE PERMIT
APPLICATION, PETITION SUP-05-23 – A REQUEST BY THE APPLICANT AND
PROPERTY OWNER, BRANDON PATRICK, OF PATRICK PROPERTY
MANAGEMENT, LLC, FOR SPECIAL USE PERMIT (SUP) APPROVAL TO
ALLOW FOR OPEN STORAGE ON A ±2.0-ACRE LOT LOCATED AT THE
SOUTHWEST CORNER OF THE SEMORA RD. AND SKYLARK DR,
INTERSECTION (TAX MAP NO. A3 158 & PARCEL IDENTIFICATION NO. 9959-
00-96-8791.000), PER SECTION 155 OF THE PLANNING ORDINANCE:
A motion was made by Commissioner Palmer and carried 5-0 to approve Special
Use Permit SUP-05-23, a request by the Applicant, Brandon Patrick of Patrick Property
Management, LLC, to allow for open storage on a ±2.0-acre lot located at the southwest
corner of the Semora Rd. and Skylark Dr. intersection (Tax Map No. A3 158 & Parcel
Identification No. 9959-00-96-8791.000), per section 155 of the Planning Ordinance with
the following conditions:
1.That the use will not materially endanger the public health or safety if located where
proposed and developed according to the plan as submitted and approved. – as
provided on the Site Plan, there are no materials or operations being proposed that
will materially endanger public health or safety upon development.
2.That the use meets all required conditions and specifications. – The proposed use
meets all of the requirements of the County and shall meet the proposed
Conditions of Approval for this SUP application, prior to Zoning Permit issuance.
64
January 16, 2024
9
3.That the use will not substantially injure the value of adjoining or abutting
property, or that the use is a public necessity. – The proposed open storage use is
typically a low-intensity passive use. However, as a passive use, frequent property
maintenance is needed for daily upkeep and to ensure that the Subject Property
does not negatively impact area property values. The proposed Conditions of
Approval shall be provided in the Written Order for property management.
4.That the location and character of the use, if developed according to the plan as
submitted and approved, will be in harmony with the area in which it is to be
located and in general conformity with the Comprehensive Plan. The proposed
open storage use will be within an existing commercial zoning district of B-2. The
proposed use is ancillary and supportive of the existing NC Marine business
located directly adjacent to the Subject Property, as well as consistent with the
Comprehensive Plan.
INFORMAL COMMENTS:
The following individuals appeared before the Board to make informal comments:
Don Narensky of 1 Summer Place Farm Road, Timberlake stated at the conclusion
of the last Board meeting on January 2, 2024, comments were made by a commissioner
referencing the December 4, 2023 meeting. He stated that false and ludicrous claims were
made about the 350 + people who attended the December 4 rezoning hearing to include, not
being residents of Person County, and being paid to be at the meeting. He stated that the
vast majority of the 36 people who spoke that night identified themselves as resident
Personians, which was documented on the speaker sign-up sheet. He stated that this
commissioner made these false accusations about people in attendance with no evidence to
support this claim. He stated that this commissioner was disrespectful to the public and was
called out in print by the local newspaper. He stated that this is a common tactic employed
by dishonest public officials, the world over, to try to discredit their citizens from
legitimately questioning their actions to deflect and provide cover from corrupt decisions.
He stated that it is unfortunate that this Board has brought such a practice to Person County.
He stated that legally, this is what you call slander per se, according to NC Law. He stated
that this commissioner had no proof, that the commissioner knew that no proof existed, yet
disseminated this lie out to the public at that meeting, and anyone watching on the internet.
He stated this is also called, bearing false witness against your neighbor, which is biblical
law, Deuteronomy 5:20. He stated that he attended and spoke at the December 4 hearing,
his name is Don Narensky and he could provide his driver’s license showing his Person
County address for the past twenty years. He asked the Board to show him proof where he
was paid to speak, and by whom, and how much he was paid. He stated that the Board does
not have it, because the proof does not exist. He stated that he is a 78- year old man with the
utmost integrity, who has fought for, and participated in the democracy of citizens his entire
adult life. He stated that he is here to give the Board their negative nasty slander, it is all
theirs, he does not accept it, nor will it ever intimidate him or any of those fine Person
County citizens who attended that hearing on December 4, citizens who will continue to
fight against the Moriah LNG toxic disaster.
65
January 16, 2024
10
Andrea Childers of 270 Blackberry Lane, Rougemont stated that it was mentioned
at the last Board meeting that residents who attended the December 4 Commissioner
meeting, were called by a member of the Board not civil. She stated that she believes what
the Board was seeing that night was frustration, not uncivil behavior. She stated that the
frustration grew out of the fact that the Board showed much disrespect to their own
constituents since the announcement in late August of the Moriah Energy Center (MEC).
She stated disrespect, by not including them in the planning of MEC. She stated that instead,
the Board, and the Board of Economic Development had clandestine meetings behind
closed doors with Dominion Energy. She stated that who knows, maybe if they included
residents of this area in on the planning, they might have gotten a better buy in. She stated
that the Board showed disrespect by rarely responding to emails sent by their constituents,
not answering the 260+ questions that were presented to them by residents on November 6
and December 4, and not even pretending to take one minute to consider the points that over
30 residents made. She stated that taking in all the disrespect endured by the Board, she
believed the residents acted civil. She stated that if the Board feels that they were treated
uncivilly, perhaps it was their constituents mirroring their own behavior. She stated that she
would like the Board to reverse the rezoning of the southeast Person County area that they
rezoned on December 4.
Frank Stoltmann of 131 Rose Wood Drive, Roxboro stated that approximately 14
months ago, he stood before the Board asking them to help establish a process to be able to
develop Mayo Lake. He stated that at that time, the Board advised that the County Manager
would look in to it. He stated that he followed up with the County Manager last summer,
and nothing has been done. He stated that he is concerned that the Board and the County
has the ability to do this in a very simple fashion. He stated the NC Utilities Commission
has told Duke Power that they have to do whatever they can to replace the economic impact
with closing plants or minimizing the plants to the community. He stated that Person County
has two such plants, the only ones in NC, and the Board and the County have done nothing
to try to get that economic impact reduced. He stated that the County hired a lobbyist firm
to look out for Person County interest, and the lobbyist firm has done nothing to try to
develop Mayo Lake. He stated that he is here today, unfortunately, to call the Board out on
this. He stated that he is disappointed. He stated that he is the owner of three businesses in
Person County, employs over 24 people on a regular basis, and has over 100 people that
come in on contract work. He stated that in the 14 months that the Board passed on this,
they have let $1.5M in tax revenue go by the wayside. He stated that the Board has spent
more time working on the budget, which is an embarrassment, than they have in developing
anything for this county. He stated that if you want this county to grow, and grow properly,
and be stewards of the county, then do not ignore the fact that Duke Power is going to
minimize the plants. He urged the Board to do something productive for the county. He
stated that is what they were elected for, they are five Republicans, and it is about time they
start doing the right thing. He started that he is sick and tired of having to carry the financial
burden of the taxes in this county because the Board will not grow the county.
66
January 16, 2024
11
Holly Ann Rogers of 405 Younger Road, Roxboro stated that she is a Person County
citizen, and that she owns property here and beyond her residence of 405 Younger Rd. She
stated that this is the fourth time, since watching how the Board operates, that a certain
commissioner has been asked to resign from the Board by Person County citizens. She stated
that he callously shot an 11- year old dog in the street. Chairman Powell advised the speaker,
that she needs to address the Board not individuals of the Board. She urged the Board to
remove this commissioner. She stated that she is aware of four times, that he has been asked
to resign from the Board, and the Board has ignored and has not discussed this. She stated
that she feels the Board owes Person County citizens an apology for their callousness and
heartlessness towards the citizens. She addressed County Attorney Morphis, and advised
that per the NC Open Meetings Law, that the Board is required to say why they are going
in to the additional closed session. Morphis stated that the additional closed session is for
attorney-client privilege.
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Commissioner Puryear and carried 5-0 to approve the
Consent Agenda with the following items:
A.Approval of Minutes of December 4, 2023,
B.Approval of Minutes of December 7, 2023,
C.Budget Amendment #16, and
D.Certificate of Clerk- Approval of Tax-Exempt Loan to Timberlake Fire and
Rescue, Inc. from Roxboro Savings Bank
NEW BUSINESS:
RESOLUTION CREATING A CONSOLIDATED HUMAN SERVICES AGENCY
THAT THE BOARD OF COMMISSIONERS WILL GOVERN AND REALTED
ACTIONS
Presented by County Manager Katherine Cathey. She stated at the Board’s January
2, 2024 meeting, a public hearing was held on Whether the Board of Commissioners Should
Adopt a Resolution to Change the Organization and Governance of Some of the County’s
Human Services Functions. She stated that following the public hearing, the Board directed
her to prepare a Resolution to be approved at today’s meeting, which would incorporate
several actions to include the following:
67
January 16, 2024
12
The effective date would be April 15, 2024, which is 90 days from today. She
stated that date is also a scheduled Commissioner Board meeting.
Abolish the existing DSS Board, creating a consolidated human services agency, to
include the Department of Social Services (DSS) and Veterans Services into a
consolidated human services agency that the Board of Commissioners would
oversee.
The Board would direct the County Manager to appoint, with the advice and
consent of the County Commissioners, a Consolidated Human Services Director to
be supervised by the County Manager.
Withdraw all affected employees of the Consolidated Human Services Agency
from the State Human Resources Act (SHRA) and place them under County
personnel policies.
A motion was made by Commissioner Palmer and carried 5-0 to approve a
Resolution creating a Consolidated Human Services Agency that the Board of
Commissioners will govern and related actions effective April 15, 2024.
68
January 16, 2024
13
69
January 16, 2024
14
70
January 16, 2024
15
ADDITION OF VETERAN’S SERVICES OFFICER POSITION
Presented by County Manager Katherine Cathey. She stated the Board provided
direction at the January 2, 2024 meeting to move the part-time Veterans Service Officer
(VSO) into a newly established full-time position. She stated that this would add
approximately 17.5 hours worked per week, as well as employee benefits for the VSO. She
stated for the remainder of FY24, this would be approximately $11,703 in additional budget
needed to fund this change. She stated that this change would be effective January 26, 2024.
She stated that funding has been identified in the undesignated contingency line item that
could cover this additional expense. She stated that the recommended action is to approve
the addition of one full-time VSO position, and eliminate the part-time position effective
January 26, 2024, using the remaining part-time salary and the undesignated contingency to
fund the full-time position for the remainder of this fiscal year.
Commissioner Sims asked if a location for the VSO has been identified. Cathey
stated that there is a meeting scheduled for today with county and Freedom House staff to
discuss spacing and possible expansion.
A motion was made by Commissioner Palmer and carried 5-0 to approve the
addition of one full-time VSO position, and eliminate the part-time position effective
January 26, 2024, using the remaining part-time salary and the undesignated contingency to
fund the full-time position for the remainder of this fiscal year.
CHAIRMAN’S REPORT:
Chairman Powell stated that he attended the MLK breakfast celebration, and it was
well attended. He stated that he attended the Airport Commission Meeting, and it was a very
productive meeting. He stated that discussions during the meeting included taxiway rehab,
new terminal, and environmental assessments. He commented on Mayo Lake development
and indicated that they are several entities other than Duke Energy involved.
MANAGER’S REPORT:
County Manager Katherine Cathey stated that she attended the Strategic Planning
training offered by the School of Government last week and it was informative. She advised
that she would have a draft of Person County’s Strategic Plan for the Boards review in
February. She advised that the budget retreat is set for the second Board meeting in
February.
COMMISSIONER REPORT/COMMENTS:
Vice Chairman Sims stated that he appreciated everyone for coming to the meeting
and for public comments. He stated that one commissioner’s beliefs or opinions do not
represent the whole board and that each board member is an individual and has individual
opinions. He commented on the Mayo Lake development and indicated he would like the
development pursued to be able to move forward.
71
January 16, 2024
16
Commissioner Puryear stated that he attended the Library Advisory Board meeting
last week and at the meeting, the board indicated spacing needs for the library. He stated
that the Library Director would be speaking with the Assistant County Manager in reference
to this.
Commissioner Palmer and Commissioner Thomas had no report.
CLOSED SESSION #1
A motion was made by Commissioner Palmer and carried 5-0 to enter into Closed
Session #1 at 9:38 a.m. per General Statute 143-318.11(a)(6) for the purpose to discuss
personnel with the following individuals permitted to attend: County Manager Katherine
Cathey, Clerk to the Board Michele Solomon, County Attorney T.C. Morphis, Jr. , and
Person County Sheriff Jason Wilborn.
Chairman Powell called the Closed Session #1 to order at 9:39 a.m.
A motion was made by Commissioner Sims and carried 5-0 to return to open
session at 10:25 a.m.
A motion was made by Commissioner Puryear and carried 4-1 to increase Sheriff
Wilborn’s salary by 5% to $126,597 effective 2/1/2024. Commissioners Sims, Palmer,
Puryear, and Thomas voted in favor of the motion. Chairman Powell voted in opposition
to the motion, stating it is not about the person or the position; it is about being a good
steward of tax-payer money.
CLOSED SESSION #2
A motion was made by Commissioner Palmer and carried 5-0 to enter into Closed
Session #2 at 10:26 a.m. per General Statute 143-318.11(a)(5) to establish, or to instruct
the public body's staff or negotiating agents concerning the position to be taken by or on
behalf of the public body in negotiating (i) the price and other material terms of a contract
or proposed contract for the acquisition of real property by purchase, option, exchange, or
lease; or (ii) the amount of compensation and other material terms of an employment
contract or proposed employment contract with the following individuals permitted to
attend: County Manager Katherine Cathey, Clerk to the Board Michele Solomon, County
Attorney T.C. Morphis, Jr., Finance Director Amy Wehrenberg, and General Services
Director Ray Foushee.
Chairman Powell called the Closed Session # 2 to order at 10:27 a.m.
A motion was made by Commissioner Puryear and carried 5-0 to return to open
session at 11:14 a.m.
72
January 16, 2024
17
CLOSED SESSION #3
A motion was made by Commissioner Puryear and carried 5-0 to enter into
Closed Session #3 at 11:14 a.m. per General Statute 143-318.11(a)(6) for the purpose to
discuss personnel with the following individuals permitted to attend: County Manager
Katherine Cathey, Clerk to the Board Michele Solomon, and County Attorney T.C.
Morphis, Jr.
Chairman Powell called the Closed Session # 3 to order at 11:15 a.m.
A motion was made by Commissioner Puryear and carried 5-0 to return to open
session at 11:23 a.m.
CLOSED SESSION #4
A motion was made by Commissioner Sims and carried 5-0 to enter into Closed Session
#4 at 11:24 a.m. per General Statute 143-318.11(a)(3) for the purpose to consult with
attorney employed or retained by the public body in order to preserve the attorney-client
privilege between the attorney and the public body, which privilege is hereby
acknowledged with the following individuals permitted to attend: County Manager
Katherine Cathey, Clerk to the Board Michele Solomon, and County Attorney T.C.
Morphis, Jr.
Chairman Powell called the Closed Session # 4 to order at 11:24 a.m.
A motion was made by Commissioner Puryear and carried 5-0 to return to open
session at 11:35 a.m.
ADJOURNMENT:
A motion was made by Commissioner Sims and carried 5-0 to adjourn the meeting
at 11:35 a.m.
_____________________________ ______________________________
Michele Solomon Gordon Powell
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
73
AGENDA ABSTRACT
Meeting Date: February 5, 2024
Agenda Title: Resolution Appointing Review Officers
Summary of Information: NC General Statute 47-30.2 requires the Board of County
Commissioners in each County, by resolution, appoint a person(s) to serve as a Review Officer to
review each plat before it is recorded to certify that it meets statutory requirements for recording.
Since the last Resolution was approved on November 21, 2022, there have been changes in county
and city personnel that necessitate a new resolution.
Recommended Action: Approve Resolution Appointing Review Officers.
Submitted By: Michele Solomon, Clerk to the Board
74
RESOLUTION APPOINTING REVIEW OFFICERS
WHEREAS, S.L. 1997‐309 (S875) made a number of significant changes in the procedures for
recording maps and plats; and
WHEREAS, the main purpose of the law is to transfer the responsibility for reviewing plats to
determine whether they meet recording requirements from the Register of Deeds to a Review Officer;
and
WHEREAS, G.S. 47‐30.2 requires the Board of County Commissioners in each County, by
resolution, to appoint a person (persons) to serve as a Review Officer to review each plat before it is
recorded and certify that it meets the statutory requirements for recording;
WHEREAS, since the last Resolution was recorded, there has been changes in personnel which
creates erroneous information as to the serving Review Officers; and
WHEREAS, the desire of the Person County Board of Commissioners is to insure the expeditious
review of all maps and plats, as required by G.S. 47‐30.2, prior to being presented and recorded by the
Register of Deeds.
NOW THEREFORE, BE IT RESOLVED, effective upon adoption of this resolution, that
Christopher J. Bowley, Sarah Moore, Michie Brandon, Brooks Lockhart, Lauren Wrenn Johnson and
Gemeley Pool, are hereby appointed to perform all responsibilities as required of a Review Officer under
the appropriate North Carolina General Statutes.
BE IT FURTHER RESOLUTED, that a copy of this Resolution designating the Review Officers be
recorded in the Person County Register of Deeds Office and indexed in the names of the Review
Officers.
This the 5th day of February 2024.
Person County Board of Commissioners
__________________________________
Gordon Powell, Chairman
Attest:
___________________________________
Michele Solomon, Clerk to the Board
75
1
AGENDA ABSTRACT
Meeting Date: February 5, 2024
Agenda Title: Written Order for SUP-05-23 – A request by the Applicant and Property Owner,
Brandon Patrick, of Patrick Property Management, LLC, for Special Use Permit (SUP) approval
to allow for open storage on a ±2.0-acre lot located at the southwest corner of the Semora Rd. and
Skylark Dr. intersection (Tax Map No. A3 158 & parcel identification number 9959-00-96-
8791.000), per Section 155 of the Planning Ordinance.
Summary of Information:
On January 16, 2024, the Person County Board of Commissioners (Board of Commissioners)
voted unanimously (5-0) to approve Special Use Permit (SUP-05-23) for the Patrick Property
Management site listed above. In making their decision, the Board of Commissioners considered
and addressed the Findings of Fact listed in Section 155-3(b) of the Person County Planning
Ordinance (Planning Ordinance) in determining that the Special Use Permit application and
Patrick Property Management project is in keeping with the Person County & City of Roxboro
Joint Comprehensive Land Use Plan (Comprehensive Plan), as follows:
1.That the use will not materially endanger the public health or safety if located where
proposed and developed according to the plan as submitted and approved;
2.That the use meets all required conditions and specifications;
3.That the use will not substantially injure the value of adjoining or abutting property, or that
the use is a public necessity; and
4.That the location and character of the use if developed according to the plan as submitted
and approved will be in harmony with the area in which it is to be located and in general
conformity with the Comprehensive Plan.
The proposed Patrick Property Management project was determined to be compatible with the
Hyco Lake future land use designation for the Subject Property, as is permitted in a B-2
(Neighborhood Shopping) zoning district with Special Use Permit approval. The Special Use
Permit (SUP-05-23) was approved by the Board of Commissioners with the following conditions:
1.The Applicant obtains all required permits from Person County Environmental Health
Department, Planning & Zoning Department, and Inspections Department, as well as
required permits from any other agency to achieve construction, operations, and
maintenance of the Subject Property;
2.The Subject Property shall not be used for retail use and the proposed ice machine is
removed from the Site Plan for Written Order approval;
3.The approval for SUP-05-23 only applies to the Subject Property located at Tax Map No.
A3 158, with parcel identification number 9959-00-96-8791.000, and not expand onto
adjacent properties with Tax Map No. A3 153 & A3 159, without following Section 155-
4 of the Planning Ordinance;
4.The Applicant or tenant shall not park or store vehicles within public rights-of-way and
maintain rights-of-way, due to use of the Subject Property;
76
2
5.The Applicant or tenant shall provide unrestricted access in perpetuity to the property
directly to the south at Tax Map No. A3 130 and parcel identification number 9969-00-05-
5488.000 through the existing 15-ft. wide access easement; and
6.The Applicant or tenant shall provide continual property maintenance that does not impact
adjacent properties, to include maintenance of the perimeter security fence, electric gates,
security key pads, fire safety access, and directional-downward security lighting.
As a Special Use Permit, the permit required a quasi-judicial public hearing, witnesses were sworn
in and subject to cross-examination, there was no ex-parte communication listed without full
disclosure at the public hearing, and the application was reviewed with the four Findings of Fact
criteria listed in Section 155 of the Person County Planning Ordinance. The Site Plan has also been
updated to meet all conditions of approval.
Recommended Action:
Based on the above, the Planning & Zoning Department staff recommends that the Board of
Commissioners vote to approve the Written Decision Approving Special Use Permit Application
and to grant Special Use Permit (SUP-05-23) for the Patrick Property Management, LLC, Open
Storage Lot.
Submitted By: Chris Bowley, AICP, Planning & Zoning Director
77
1
PERSON COUNTY, NORTH CAROLINA
WRITTEN DECISION APPROVING SPECIAL USE PERMIT APPLICATION
This matter came before the Person County Board of Commissioners for a quasi-judicial public
hearing (public hearing) on January 16, 2024, regarding the Special Use Permit application
(SUP-05-23) by Brandon Patrick, of Patrick Property Management, LLC, (“Applicant” and
“Property Owner”) for the “Patrick Property Management Open Storage Lot” (“Project”).
Special Use Permit (SUP-05-23) approval will allow for an open storage lot to be developed on
the Subject Property. The Board of Commissioners, based upon the sworn testimony and
evidence presented and received at the public hearing, made the following findings and
conclusions:
FINDINGS OF FACT
1.The Applicant submitted a complete Special Use Permit application that was
accompanied by a Site Plan that was prepared by a North Carolina registered land
surveyor and/or engineer. Based on a review of the documents presented and testimony
from the Person County Planning staff, we found the application to be complete.
2.The Site Plan included proper data and information listed within Section 155, Special Use
Permits, specifically Section 155-2, Submission of Petitions, of the Person County
Planning Ordinance (Planning Ordinance) and has been updated to meet all conditions of
approval.
3.The ±2.0-acre Subject Property is located at the southwest corner of the Semora Rd. and
Skylark Dr. intersection at Tax Map # A3 158 and Parcel #9959-00-96-8791.000.
4.The existing land use for the Subject Property is vacant, undeveloped land.
5.The proposed land use for the Subject Property is for an open storage lot.
6.The zoning designation for the Subject Property is B-2 (Neighborhood Shopping).
Appendix C, Table of Permitted Uses of the Planning Ordinance, allows for open storage
as a permitted use in the B-2 zoning district with Special Use Permit approval from the
Person County Board of Commissioners.
7.The Subject Property’s zoning designation of B-2 is consistent and compatible with the
Hyco Lake future land use designation for the site and the Person County & City of
Roxboro Joint Comprehensive Land Use Plan (Comprehensive Plan).
8.The proposed land use of open storage lot is consistent and compatible with the adjacent
land uses, in particular the NC Marine adjacent property to the east. The proposed land
use does not diminish public health, safety, and general welfare, is appropriately located
within a B-2 zoning district.
9.A public hearing was properly noticed in accordance with all applicable laws and
regulations governing the noticing requirements for public hearings. At the beginning of
the hearing and prior to presentation of any evidence on the Special Use Permit
application, the Board of Commissioners and everyone at the hearing was informed that
the public hearing would be a quasi-judicial proceeding with sworn testimony from
which the Board of Commissioners would make a decision similar to a court of law.
Every person that presented evidence at the public hearing was properly sworn-in. The
requirements for conducting a quasi-judicial hearing were met and complied with.
78
2
10.Section 155-3 of the Planning Ordinance establishes the following Findings of Fact that
the Board of Commissioners must make in granting Special Use Permit approval:
a.That the use will not materially endanger the public health or safety, if located
where proposed and developed according to the plan submitted and approved;
b.That the use meets all required conditions and specifications;
c.That the use will not substantially injure the value of adjoining or abutting
property, or that the use is a public necessity; and
d.That the locations and character of the use, if developed according to the plan as
submitted and approved, will be in harmony with the area in which it is to be
located and in general conformity with the Comprehensive Plan.
11.The staff report and all additional documents were submitted into evidence at the public
hearing properly and satisfactorily addressing the above listed Findings of Fact.
12.The Applicant presented sworn testimony in support of granting the Special Use Permit
and spoke in support of the Board of Commissioners granting the Special Use Permit. No
public comments were received for this item.
CONCLUSIONS
Having heard and reviewed the evidence presented at the hearing, and having made the above
referenced Findings of Fact, the Board of Commissioners concludes the following:
1.By a 5-0 vote, the use will not materially endanger the public health or safety if located
where proposed and developed according to the plan submitted and approved. The Board
of Commissioners made this finding per Section 155-3(b)(1) in the affirmative;
2.By a 5-0 vote, the use meets all required conditions and specifications. The Board of
Commissioners made this finding per Section 155-3(b)(2) in the affirmative;
3.By a 5-0 vote, the use will not substantially injure the value of adjoining or abutting
property, or that the use is a public necessity. The Board of Commissioners made this
finding per Section 155-3(b)(3) in the affirmative; and
4.By a 5-0 vote, the location and character of the use, if developed according to the Site
Plan as submitted and approved, will be in harmony with the area in which it is to be
located and in general conformity with the Comprehensive Plan. The Board of
Commissioners made this finding per Section 155-3(b)(4) in the affirmative.
Based on the above, Planning & Zoning Department staff recommends that the Board of
Commissioners vote to approve the Written Decision Approving Special Use Permit Application
and to grant Special Use Permit (SUP-05-23) for the Patrick Property Management Open Storage
Lot project.
79
3
Therefore, based on the foregoing, it is ordered that Special Use Permit (SUP-05-23) is hereby
granted.
Date:
Brandon Patrick
Applicant
Date: _______________ ______________________________
Gordon Powell, Chairman
Person County Board of Commissioners
ATTEST:
___________________________________
Michele Solomon, Clerk to the Board
80
2/5/2024
Dept./Acct No.Department Name Amount
Incr / (Decr)
EXPENDITURES General Fund
Public Safety 110,323
Human Services 26,543
REVENUES General Fund
Other Revenues 22,105
Intergovernmental Revenues 14,761
Fund Balance Appropriation 100,000
Explanation:
Account Number Account Description
$Revenues
incr. (decr.)
(cr.) dr.
$Expenditures
incr. (decr.)
dr. (cr.)
100-389890 Miscellaneous Revs 1,398
1004310-435300 Sheriff Office-Maint & Repair/Vehicles 1,398
100-389890 Miscellaneous Revs 7,917
1004310-435300 Sheriff Office-Maint & Repair/Vehicles 7,917
100-389890 Miscellaneous Revs 592
1004310-435300 Sheriff Office-Maint & Repair/Vehicles 592
100-389890 Miscellaneous Revs 416
1004310-435300 Sheriff Office-Maint & Repair/Vehicles 416
17090-399991 LEC Restr Fund-Fund Balance Appropriation 100,000
1704311-429030 LEC Restr Fund-Fed Seiz/Forf Equipment 100,000
19050-389890 Miscellaneous Revs 10,757
1905310-454000 DSS-Capital Outlay/Vehicles 10,757
19050-378540 DSS-Donations 1,025
1905380-537000 DSS-Foster Care Program 1,025
19050-378116 DSS-Permanency Planning Revenue 10,300
1905310-412000 DSS-Salaries and Wages 10,300
19050-378330 DSS-WF Block Grant Revenue 7,671
1905310-412000 DSS-Salaries and Wages 7,671
19050-378031 DSS-APS Essential Revenue 9,613
1905380-521100 DSS-APS Essential Services 9,613
19050-378470 DSS-Crisis Revenue (5,000)
1905380-509000 DSS-Crisis Services (5,000)
19050-378480 DSS-LIEAP Revenue (7,000)
1905380-509500 DSS-LIEAP Services (7,000)
19050-378230 DSS-Energy Admin Revenue 11,040
1905310-412000 DSS-Salaries and Wages 11,040
19050-378462 DSS-Family Reunification Revenue (11,863)
1905310-412000 DSS-Salaries and Wages (11,863)
Totals 136,866 136,866
BUDGET AMENDMENT #17
Received insurance claims for repair to Sheriff's Office vehicles ($10,323) and for Department of Social
Services totaled vehicle ($10,757); recognizing donation revenue in DSS for the Foster Care Program
($1,025); applying State-applied adjustments to various DSS programs ($14,761); and appropriate fund
balance ($100,000) in the Law Enforcement Restricted Fund to support equipment purchased with federal
seizure and forfeiture funds.
BUDGET ADJUSTMENT
BA‐1781
AGENDA ABSTRACT
Meeting Date: February 5, 2024
Agenda Title: Report of Unpaid Taxes
Summary of Information: G.S. 105-369(a) requires that Tax Collector report to the Board
the amount of unpaid 2023 taxes that are a lien on real property during the first meeting in
February. This is simply a checkpoint for the Board as to the progress that the Tax Office is
making on collections and a way to alert the Board if collections are down.
As of January 26, 2024, our collection rate was 95.17%, with unpaid county taxes for tax year
2023 of $1,787,393.15.
Recommended Action: Accept the report. No motion needed.
Submitted By: Russell Jones, Tax Administrator
82
AGENDA ABSTRACT
Meeting Date: February 5, 2024
Agenda Title: Advertisement of Unpaid Real Estate Taxes
Summary of Information: A motion is required to order the advertisement and set the
advertisement date for delinquent 2023 real property taxes. The Tax Office requests the order to
advertise be set to March 14, 2024.
The newspaper advertisement is required under G.S. 105-369(c) and can be placed anytime
between March 1st and June 30th. This is a great collection tool and the sooner we advertise, the
better our ending collection rate will be. The cost of the advertisement is charged to the
delinquent real estate bills.
Recommended Action: A motion set the Advertisement date for March 14, 2024, if
appropriate.
Submitted By: Russell Jones, Tax Administrator
83
AGENDA ABSTRACT
Meeting Date: February 5, 2024
Agenda Title: Tax Adjustments for February 2024
Summary of Information: Attached please find the tax releases and motor vehicle pending
refunds:
1.February 2024 tax releases.
2.February 2024 North Carolina Vehicle Tax System (NCVTS) pending refunds.
Recommended Action: Motion to accept reports and authorize refunds.
Submitted By: Russell Jones, Tax Administrator
84
85
86
87
88
89
90
91
92
93
94
95
96
97
AGENDA ABSTRACT
Meeting Date: February 5, 2024
Agenda Title: FY24 ISO Fire Rating Reduction Bonuses
Summary of Information: The Board of Commissioners established a process to reward fire
departments for their efforts to lower the ISO fire rating for the county’s rural fire districts by
awarding a recurring $7,500 from the Fire Tax District Fund for each ISO fire rating point reduction
achieved. Reduced ISO fire ratings demonstrate an improvement in how well the fire departments
can protect the community and result in savings to county residents on their homeowner’s insurance.
Previously, the following volunteer fire departments in Person County have lowered their ISO
ratings and received bonuses: Allensville VFD, Hurdle Mills VFD, Timberlake VFR and Semora
VFD. The City of Roxboro Fire Department has also lowered their ISO rating which greatly benefits
Person County residents as they provide primary fire coverage to a significant section of County
rural fire district area.
Effective January 1, 2024, the following three fire departments have lowered their ISO fire ratings:
Fire Department Current ISO
Rating
ISO Rating
Effective 1/1/24
Bonus
Ceffo VFD 9E 4/9E $37,500
Moriah VFD 9E 4/9E $37,500
Triple Springs VFD 9E 5/9E $30,000
Contract addenda will be executed and the bonuses will be added to the departments’ FY24 Fire Tax
District Fund allocations. The FY24 Fire Tax District budget includes $266,253 in the unallocated
line item. A budget transfer will reduce the unallocated amount by $105,000 to award funding for
ISO fire rating reduction bonuses to the three departments identified above.
Recommended Action: Approve contract addenda and award bonuses.
Submitted By: Thomas E. Schwalenberg, Director of Emergency Services
98
First Addendum to Fire Protection Services Contract for
Ceffo Volunteer Fire Department
An Agreement was made by and between the County of Person, North Carolina, whose address is
304 S. Morgan Street, Room 212, Roxboro, NC 27573 and Ceffo Volunteer Fire Department,
whose address is 1291 Concord-Ceffo Road, Roxboro, NC 27574 on the 1st day of July, 2023
(hereinafter referred to as “original stated contract”) sets out a modification as follows:
WHEREAS, the parties wish to modify the terms of the original stated contract as set forth herein;
and
WHEREAS, the original stated contract outlines the annual county appropriation of $187,299.54
; and
WHEREAS, the Board of Commissioners desires to reward the Ceffo Volunteer Fire Department
for its efforts in lowering the ISO fire rating for its district by $7,500 for each ISO fire rating point
reduction achieved;
WHEREAS, the Ceffo Volunteer Fire Department District’s ISO fire rating was reduced from a
9E to a 4 effective January 1, 2024; and
WHEREAS, this fire rating ISO reduction supplemental local funding will be recurring as long as
the District’s ISO fire rating remains at a 4; any changes in the ISO fire rating will result in a
change in the local funding.
NOW THEREFORE, in consideration of the mutual promises herein, the parties, intending to be
legally bound, hereby agree that the following constitutes additional terms and conditions of the
stated original stated contract.
Modification Item 1: The yearly disbursement of funds, as of January 1, 2024, has increased by
$37,500 from $187,299.54 to $224,799.54. This disbursement is approved on a year-to-year basis
by the Person County Board of Commissioners. The Board of Commissioners has the authority to
change the annual appropriation of fire services funding at any time.
The parties reaffirm no other terms or conditions of the above mentioned original contract not
hereby otherwise modified or amended shall be negated or changed as a result of this here stated
addendum.
99
In witness whereof, the parties have hereunto set their hands and seals, by authority duly given, on
the day and year first above written.
PERSON COUNTY
Official seal
_______________________________
Katherine Cathey, County Manager
Date Signed: _____________________
Attest:
________________________________
Michele Solomon,
Clerk to the Board
This Instrument has been pre-audited in the manner required by the Local Government Budget
and Fiscal Control Act.
__________________________________
Amy Wehrenberg, Finance Officer
Date Signed: ________________________
CEFFO VOLUNTEER FIRE DEPARTMENT
____________________________________
Ceffo VFD Board President
Date Signed: _________________________
Attest:
____________________________________
Ceffo VFD Board Secretary
100
First Addendum to Fire Protection Services Contract for
Moriah Volunteer Fire Department
An Agreement was made by and between the County of Person, North Carolina, whose address is
304 S. Morgan Street, Room 212, Roxboro, NC 27573 and Moriah Volunteer Fire Department,
whose address is 6005 Mt.Harmony Church Road, Rougemont, NC 27572 on the 1st day of July,
2023 (hereinafter referred to as “original stated contract”) sets out a modification as follows:
WHEREAS, the parties wish to modify the terms of the original stated contract as set forth herein;
and
WHEREAS, the original stated contract outlines the annual county appropriation of $141,380.16;
and
WHEREAS, the Board of Commissioners desires to reward the Moriah Volunteer Fire Department
for its efforts in lowering the ISO fire rating for its district by $7,500 for each ISO fire rating point
reduction achieved;
WHEREAS, the Moriah Volunteer Fire Department District’s ISO fire rating was reduced from a
9E to a 4 effective January 1, 2024; and
WHEREAS, this fire rating ISO reduction supplemental local funding will be recurring as long as
the District’s ISO fire rating remains at a 4; any changes in the ISO fire rating will result in a
change in the local funding.
NOW THEREFORE, in consideration of the mutual promises herein, the parties, intending to be
legally bound, hereby agree that the following constitutes additional terms and conditions of the
stated original stated contract.
Modification Item 1: The yearly disbursement of funds, as of January 1, 2024, has increased by
$37,500 from $141,380.16 to $178,880.16. This disbursement is approved on a year-to-year basis
by the Person County Board of Commissioners. The Board of Commissioners has the authority to
change the annual appropriation of fire services funding at any time.
The parties reaffirm no other terms or conditions of the above mentioned original contract not
hereby otherwise modified or amended shall be negated or changed as a result of this here stated
addendum.
101
In witness whereof, the parties have hereunto set their hands and seals, by authority duly given, on
the day and year first above written.
PERSON COUNTY
Official seal
_______________________________
Katherine Cathey, County Manager
Date Signed: _____________________
Attest:
________________________________
Michele Solomon,
Clerk to the Board
This Instrument has been pre-audited in the manner required by the Local Government Budget
and Fiscal Control Act.
__________________________________
Amy Wehrenberg, Finance Officer
Date Signed: ________________________
MORIAH VOLUNTEER FIRE DEPARTMENT
____________________________________
Moriah VFD Board President
Date Signed: _________________________
Attest:
____________________________________
Moriah VFD Board Secretary
102
First Addendum to Fire Protection Services Contract for
Triple Springs Volunteer Fire Department
An Agreement was made by and between the County of Person, North Carolina, whose address is
304 S. Morgan Street, Room 212, Roxboro, NC 27573 and Triple Springs Volunteer Fire
Department, whose address is 185 Olive Branch Road, Roxboro, NC 27574 on the 1st day of July,
2023 (hereinafter referred to as “original stated contract”) sets out a modification as follows:
WHEREAS, the parties wish to modify the terms of the original stated contract as set forth herein;
and
WHEREAS, the original stated contract outlines the annual county appropriation of $142,800.00;
and
WHEREAS, the Board of Commissioners desires to reward the Triple Springs Volunteer Fire
Department for its efforts in lowering the ISO fire rating for its district by $7,500 for each ISO fire
rating point reduction achieved;
WHEREAS, the Triple Springs Volunteer Fire Department District’s ISO fire rating was reduced
from a 9E to a 5 effective January 1, 2024; and
WHEREAS, this fire rating ISO reduction supplemental local funding will be recurring as long as
the District’s ISO fire rating remains at a 5; any changes in the ISO fire rating will result in a
change in the local funding.
NOW THEREFORE, in consideration of the mutual promises herein, the parties, intending to be
legally bound, hereby agree that the following constitutes additional terms and conditions of the
stated original stated contract.
Modification Item 1: The yearly disbursement of funds, as of January 1, 2024, has increased by
$30,000 from $142,800 to $172,800. This disbursement is approved on a year-to-year basis by
the Person County Board of Commissioners. The Board of Commissioners has the authority to
change the annual appropriation of fire services funding at any time.
The parties reaffirm no other terms or conditions of the above mentioned original contract not
hereby otherwise modified or amended shall be negated or changed as a result of this here stated
addendum.
103
In witness whereof, the parties have hereunto set their hands and seals, by authority duly given, on
the day and year first above written.
PERSON COUNTY
Official seal
_______________________________
Katherine Cathey, County Manager
Date Signed: _____________________
Attest:
________________________________
Michele Solomon,
Clerk to the Board
This Instrument has been pre-audited in the manner required by the Local Government Budget
and Fiscal Control Act.
__________________________________
Amy Wehrenberg, Finance Officer
Date Signed: ________________________
TRIPLE SPRINGS VOLUNTEER FIRE DEPARTMENT
____________________________________
Triple Springs VFD Board President
Date Signed: _________________________
Attest:
____________________________________
Triple Springs VFD Board Secretary
104
AGENDA ABSTRACT
Meeting Date: February 5, 2024
Agenda Title: Resolution in Support of Duke Energy
Summary of Information: The Person County Board of Commissioners is supportive of Duke
Energy’s plans to construct two new combined-cycle plants at the Roxboro Plant and to continue
exploring other innovative solutions for generating clean and reliable power in Person County,
making the most of the existing energy infrastructure. The attached resolution confirms the reasons
for Person County’s interest in an ongoing partnership with Duke Energy, a welcomed and valued
member of our community.
Recommended Action: Approve the Resolution in Support of Duke Energy.
Submitted By: Gordon Powell, Chairman
105
Resolution of Support
for Duke Energy in Person County
WHEREAS, Duke Energy is an important part of Person County, being a strong and consistent
presence in our community since operations at the Roxboro Plant began in 1966 followed by the Mayo
Plant in 1983, and
WHEREAS, Duke Energy contributes significantly to Person County as one of the largest
employers and the largest taxpayer, Duke Energy employees and their families are active members of
the community, and the Duke Energy Foundation supports many vital organizations through grants, and
WHEREAS, House Bill 951 requires Duke Energy to cut carbon emissions, and Person County is
supportive of these goals, encouraging replacement generation at its retiring coal plants, and
WHEREAS, Person County supports Duke Energy’s plans to construct and operate two combined
cycle power plants, following its “replace‐before‐retire” strategy at the Roxboro Plant and to continue
exploring options for small modular reactors (nuclear), long‐term battery storage and other innovative
solutions to make the most of the existing infrastructure in Person County, and
WHEREAS, it is critical to the future of Person County’s economy to maintain Duke Energy’s
place in our community where it will be able to successfully generate clean, reliable and cost‐effective
power for North Carolina’s growing population for decades to come.
NOW, THEREFORE, BE IT RESOLVED by the Person County Board of Commissioners that Person
County supports Duke Energy’s plans to site two combined cycle power plants at the Roxboro Plant and
to continue exploring options for other innovative solutions for generating clean and reliable power in
Person County.
RESOLVED this the 5th day of February, 2024.
____________________________________
Gordon Powell, Chairman
ATTEST:
____________________________________
Michele Solomon, Clerk to the Board
106
AGENDA ABSTRACT
Meeting Date: February 5, 2023
Agenda Title: Addition of Building Code Enforcement Officer Position (1.0 FTE)
Summary of Information: The addition of a full-time Building Code Enforcement Officer
position (1.0 FTE) is proposed due to the increasing volume of work and the projected growth in
residential development within Person County, including the City of Roxboro. In FY23, Inspections
Department staff completed 10,657 inspections and permitted 205 new single family dwellings. This
is an increase of 2,410 inspections and 97 single family dwellings from the year before. The chart
below shows the steady increase in workload over three fiscal years.
Based on the ISO Building Code Effectiveness Grading Schedule report, the State of North Carolina
recommends that one inspector conduct no more than 15 inspections in one day (on average) and an
estimated 2,333 inspections in a year. Based on these recommendations and projected inspections for
FY24, the Person County Inspections Department should have 5.5 full-time Code Enforcement
Officer positions. We currently have 4.0 positions responsible for inspections (1 Inspections
Director, 1 Chief Code Enforcement Officer, and 2 Building Code Enforcement Officers).
Approximately 40% of the Inspections Director’s time is devoted to overseeing the operations of the
department and 60% to work in the field. The addition of another Code Enforcement Officer position
will bring the total number of inspector positions closer to the recommendation.
107
Proposed projects have the potential to bring more than 1,700 new residential units to the City of
Roxboro. The attached “Pending Development Update” dated January 30, 2024 provides additional
details. An additional Code Enforcement Officer will enable the Inspections Department to meet the
workload demands of this projected growth.
Estimated salary and benefits costs for the new position are $21,294 for the remainder of FY24.
Additional operating costs, which include supplies, computer, furniture, vehicle, etc., total $60,700.
A fund balance appropriation will cover these costs.
At the end of each fiscal year, the County reports Inspections revenues and expenditures to the State.
The State expects expenditures to exceed revenues. For the past two years, the Inspections
Department has had a revenue surplus, and a surplus is expected again this year. The surplus for
FY22 was $120,743, and it was $35,543 for FY23. The projected surplus for FY24 is $10,000. Since
these surplus revenues have been accounted for in the General Fund fund balance, a fund balance
appropriation will cover the cost of the new position in FY24 and reduce the cumulative surplus at
year end.
Recommended Action: Approve the addition of 1.0 FTE Building Code Enforcement Officer
position, effective March 1, 2024, and a fund balance appropriation in the amount of $81,994.
Submitted By: Dale Tillman, Inspections Director and Sonya Carver, Human Resources
Director
108
109
110
111
112
AGENDA ABSTRACT
Meeting Date: February 5, 2024
Agenda Title: Public Records Request Policy
Summary of Information: The Public Records Request Policy provides the process by which
Person County Government will receive, review and respond to public records requests.
Recommended Action: Review, discuss and adopt Public Records Request Policy
Submitted By: Brian Hart, Assistant County Manager
113
114
115
116
117
118
119
AGENDA ABSTRACT
Meeting Date: February 5, 2024
Agenda Title: Purchase of the Carolina Pride Carwash Building
Summary of Information: In September 2023, Dr. Pamela Senegal, President of Piedmont
Community College (PCC), updated the Board of Commissioners on recent renovations, regional
workforce trends, and facility needs for advanced manufacturing, health, and trade program areas.
Subsequently, PCC made a formal request for the County to lease the 90,000 square-foot Carolina
Pride Carwash building, located at 225 Crown Boulevard in Timberlake, in order to relocate the
community college’s aforementioned program areas. The size and location of the building would
accommodate expanded offerings, allow for increased capacity, better market PCC with a location
along the busy 501 corridor, and address facility concerns at a price lower than new construction
of a comparable space.
PCC received a $5,000,000 appropriation in the State’s 2023 budget for capital and equipment for
an advance technology center. Person County Government is primarily responsible for funding
community college capital expenses. During the process of negotiating the price and other material
terms of a lease agreement, the Board of Commissioners indicated a preference for purchasing
rather than a long-term lease. In December, Mr. Dale Reynolds, the owner of the Carolina Pride
building, offered to sell the building for $7,000,000 (non-negotiable), as-is to the County, for PCC.
On January 18, 2024, the PCC Board of Trustees voted to allocate $1,835,000 of the funding
received from the State towards the purchase of the building, with Person County covering the
remaining $5,165,000. On January 19, the County Manager signed a Memorandum of
Understanding (MOU) to purchase the property and is awaiting a draft Contract of Sale per the
MOU. A copy of the contract will be provided for the Board’s consideration when it is available.
The $5,000,000 State appropriation will assist with the capital purchase and upfit and equipment
needs for the space. PCC has submitted a FY25 CIP request that includes $2,000,000 per year over
five years, for a total request of $10,000,000 to renovate the Carolina Pride building and make the
space ADA accessible for identified programs. FY25 operating budget requests are not yet due,
but previous estimates added $400,000 in annual operating costs related to occupying the new
space.
Recommended Action: Review and discuss the proposed Contract of Sale.
Submitted By: Katherine M. Cathey, County Manager
AGENDA ABSTRACT
Meeting Date: February 5, 2024
Agenda Title: Update on Transition to a Consolidated Human Services Department
Summary of Information: On January 16, 2024, the Board of Commissioners approved a
resolution providing for the following actions effective April 15, 2024:
1.Abolish the existing Person County Board of Social Services with thanks to the existing
members of that board for their services; and
2.Create a Consolidated Human Services Agency, consisting of the employees of the existing
Department of Social Services and Veterans Services Office, with consolidation of these
human services functions; and
3.Create a consolidated human services board having the powers conferred by NCGS 153A-
77(c) and further assume all powers, responsibilities and duties of said consolidated human
services board pursuant to NCGS 153A-77(a); and
4.Direct the County Manager to appoint, with the advice and consent of the Board of
Commissioners, a Consolidated Human Services Director to be supervised by the County
Manager under the provisions of NCGS 153A-77(e); and
5.Withdraw all affected employees of the Consolidated Human Services Agency from the
State Human Resources Act and place them under the personnel policies of Person County.
Below are updates related to each step:
1.Board of Social Services
o The Board of Social Services will continue to meet, as scheduled on January 31,
February 28 (subject to change), and March 27.
2.Consolidated Human Services Agency (CHSA)
o The County Manager met with Social Services supervisors.
o Two meetings to include all Social Services employees will be scheduled in early
February. The Human Resources Director will also participate in these meetings.
o The Veterans Services Officer began full-time work on January 26.
o Staff is evaluating space in the Human Services Building to accommodate Medicaid
expansion and Veterans Services.
3.Consolidated Human Services (CHS) Board
o The Board of Commissioners will assume the powers and duties of the CHS Board,
effective April 15.
o A document outlining the powers and duties of the CHS Board is attached.
o The County Manager recommends scheduling a board orientation (public meeting)
with Social Services staff prior to April 15.
121
o The Board of Commissioners will need to decide when it will meet as the CHS Board.
Options includes:
During Board of Commissioners meetings (as needed, identifying action taken as a
CHS Board action)
Directly before or after Board of Commissioners meetings.
Different meeting schedule
4. Consolidated Human Services Director
o A document outlining the duties of the Human Services Director is attached.
o The County Manager requests the Board of Commissioners provide advice and consent
prior to her making the appointment of a Human Services Director on April 15.
5.County Personnel Policies
o The County Attorney is reviewing the Person County Government Personnel Policy for
compliance with the federal merit principle standards.
o Human Resources staff will incorporate the Human Services Department into all areas of
their workflow. Staff will work together to evaluate current processes and make changes
where needed.
o County personnel policies and procedures will be shared electronically and communicated
verbally to social services employees.
Recommended Action: Receive update and discuss next steps in the transition.
Submitted By: Katherine M. Cathey, County Manager
122
Duties of a Consolidated Human Services Board
The powers and duties of a consolidated human services board come from multiple sources. G.S.
153A-77(d) gives the board the following powers and duties:
o Set fees for departmental services based upon recommendations of the human services
director.
o Assure compliance with laws related to State and federal programs.
o Recommend creation of local human services programs.
o Act as coordinator or agent of the State to the extent required by State or federal law.
o Plan and recommend a consolidated human services budget.
o Conduct audits and reviews of human services programs, including quality assurance
activities, as required by State and federal law or as may otherwise be necessary
periodically.
o Perform public relations and advocacy functions.
o Develop dispute resolution procedures for human services contractors and clients and
public advocates, subject to applicable State and federal dispute resolution procedures for
human services programs, when applicable.
Duties of Human Services Director
The human services director of a consolidated county human services agency shall be appointed
and dismissed by the county manager with the advice and consent of the consolidated human
services board. The human services director shall report directly to the county manager. The
human services director shall:
o Appoint staff of the consolidated human services agency with the county manager's
approval.
o Administer State human services programs.
o Administer human services programs of the local board of county commissioners.
o Act as secretary and staff to the consolidated human services board to the extent and in
the manner authorized by the county manager.
o Plan the budget of the consolidated human services agency.
o Advise the board of county commissioners through the county manager.
o Act as an agent of and liaison to the State, to the extent required by law.
o Except as otherwise provided by law, the human services director or the director's
designee shall have the same powers and duties as a social services director.
Duties of a Social Services Director
G.S. 108A-14. Duties and responsibilities.
(As indicated below (with a strikethrough), some provisions do not apply within a CHSA.)
(a) The director of social services shall have the following duties and responsibilities:
(1) To serve as executive officer of the board of social services and act as its
secretary;
123
(2) To appoint necessary personnel of the county department of social services in
accordance with the merit system rules of the North Carolina Human
Resources Commission;
(3) To administer the programs of public assistance and social services
established by this Chapter under pertinent rules and regulations;
(4) To administer funds provided by the board of commissioners for the care of
indigent persons in the county under policies approved by the county board of
social services;
(5) To act as agent of the Social Services Commission and Department of Health
and Human Services in relation to work required by the Social Services
Commission and Department of Health and Human Services in the county;
(6) To investigate cases for adoption and to supervise adoptive placements;
(7) To issue employment certificates to children under the regulations of the State
Department of Labor;
(8) To supervise adult care homes under the rules and regulations of the Medical
Care Commission;
(9) To assist and cooperate with the Department of Adult Correction and the
Division of Juvenile Justice of the Department of Public Safety and their
respective representatives;
(10) Repealed by Session Laws 2003-13, s. 7, effective April 17, 2003, and
applicable to all petitions for sterilization pending and orders authorizing
sterilization that have not been executed as of April 17, 2003.
(11) To assess reports of child abuse and neglect and to take appropriate action to
protect such children pursuant to the Child Abuse Reporting Law, Article 3 of
Chapter 7B of the General Statutes;
(12) To accept children for placement in foster homes and to supervise placements
for so long as such children require foster home care;
(13) To respond by investigation to notification of a proposed adoptive placement
pursuant to G.S. 48-3(b) and (c); and
(14) To receive and evaluate reports of abuse, neglect, or exploitation of disabled
adults and to take appropriate action as required by the Protection of the
Abused, Neglected, or Exploited Disabled Adults Act, Article 6 of this
Chapter, to protect these adults.
(15) To receive and evaluate reports of financial exploitation of disabled adults, to
investigate credible reports of financial exploitation under Article 6A of this
Chapter, and to take appropriate action to protect these adults.
(b) The director may delegate to one or more members of his staff the authority to act as
his representative. The director may limit the delegated authority of his representative to specific
tasks or areas of expertise. The director may designate, subject to the approval of the
Commissioner of Labor, additional personnel outside his staff to issue youth employment
certificates.
124