05-20-2024 Agenda Packet BOCPERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
MEETING AGENDA
304 South Morgan Street, Room 215
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
May 20, 2024, 9:00 a.m.
This meeting will convene in Room 215 of the County Office Building.
CALL TO ORDER ................................................................................ Chairman Powell
INVOCATION
PLEDGE OF ALLEGIANCE
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA
INFORMAL COMMENTS
The Person County Board of Commissioners established a 10-minute segment which is
open for informal comments and/or questions from citizens of this county on issues, other
than those issues for which a public hearing has been scheduled. The time will be divided
equally among those wishing to comment. It is requested that any person who wishes to
address the Board, register with the Clerk to the Board prior to the meeting.
ITEM #1
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA
A. Budget Amendment # 23, and
B. Written Order for SUP-03-24 – A request by the Applicant and Property Owner, Jay
Poindexter, Poindexter Property Management, LLC, for Special Use Permit approval
on an ±14.39-acre lot (Tax Map No. A3 161), located at 9958 Semora Rd., to allow the
Poindexter Event Center in an R (Residential) zoning district; per Section 155 of the
Planning Ordinance.
NEW BUSINESS:
ITEM #2
Resolution Authorizing County Line Surveying ....................................... Sallie Vaughn
ITEM #3
Airport Rehabilitation Project Contract ............................................ Katherine Cathey
ITEM #4
Manager’s Recommended Budget Presentation ................................ Katherine Cathey
ITEM #5
Employee Benefits Update .......................................................................... Sonya Carver
CHAIRMAN’S REPORT
MANAGER’S REPORT
COMMISSIONER REPORTS/COMMENTS
CLOSED SESSION #1
A motion to enter into Closed Session #1 per General Statute 143-318.11(a)(6) for the
purpose to discuss personnel with the following individuals permitted to attend: County
Manager Katherine Cathey, Clerk to the Board Michele Solomon, County Attorney
Nicholas Herman, and Deputy Sheriff Charlie Oakley.
CLOSED SESSION #2
A motion to enter into Closed Session #2 per General Statute 143-318.11(a)(3) for the
purpose to consult with the county attorney in order to preserve the attorney-client
privilege with the following individuals permitted to attend: County Manager Katherine
Cathey, Clerk to the Board Michele Solomon, Economic Development Director Brandy
Lynch, and County Attorney Nicholas Herman.
CLOSED SESSION #3
A motion to enter into Closed Session #3 per General Statute 143-318.11(a)(5) for the
purpose to instruct the public body's staff concerning the position to be taken by or on
behalf of the public body in negotiating the price and other material terms of a contract or
proposed contract for the acquisition of real property by purchase, option, exchange, or
lease with the following individuals permitted to attend: County Manager Katherine
Cathey, Clerk to the Board Michele Solomon, Economic Development Director Brandy
Lynch, and County Attorney Nicholas Herman.
Note: All Items on the Agenda are for Discussion and Action as deemed appropriate
by the Board.
5/20/2024
Dept./Acct No.Department Name Amount
Incr / (Decr)
EXPENDITURES General Fund
Public Safety 4,246
Culture & Recreation 3,768
Contingency (1,000,000)
Transfer to Other Funds 1,000,000
REVENUES General Fund
Intergovernmental Revenue 1,000
Charges for Services 3,268
Other Revenues 3,746
EXPENDITURES Capital Investment Fund
Transfer to CIP Fund 1,000,000
REVENUES Capital Investment Fund
Transfer from General Fund 1,000,000
EXPENDITURES Capital Improvement Project Fund
County Project 1,000,000
REVENUES Capital Improvement Project Fund
Transfer from CIF Fund 1,000,000
Explanation:
Account Number Account Description
$Revenues
incr. (decr.)
(cr.) dr.
$Expenditures
incr. (decr.)
dr. (cr.)
100-389890 GF: Misc Revs 1,246
1004310-435300 Sheriff's Office-Maint & Repair/Vehicles 1,246
10025-335840 EMS-Donations 2,000
1004370-421200 EMS-Capital Oulay $799-$4,999 2,000
10025-335233 Emergency Management-Tier II Fee Grant 1,000
1004330-428700 Emergency Management-Spec Supp/Tier II Fee Grant 1,000
10055-361415 Kirby-Fees Camps/Classes 3,268
1006122-430005 Kirby-Contract Services/Camps 3,268
15055-375840 Library-Donations 500
1506110-420400 Library-Programs 500
1009910-499800 Contingency-Pay & Compensation Study (1,000,000)
1009821-401021 Transfer to CIF Fund 1,000,000
21070-398010 CIF-Transfer from General Fund 1,000,000
2109821-401041 CIF-Transfer to Capital Improvement Project (CIP) Fund 1,000,000
41070-398021 CIP Fund-Transfer from Capital Investment Fund (CIF) 1,000,000
4104260-561820 Replace PCOB HVAC System 1,000,000
Totals 2,008,014 2,008,014
BUDGET AMENDMENT #23
Amend budget for receipt of insurance claim for Sheriff's Office vehicle ($1,246); recieve donation to EMS for the
purchase of an AED ($2,000); recognize NC Tier II Grant for the Emergency Management Department ($1,000);
recoginze excess revenue in Kirby to support Contract Service/Camps ($3,268); receive donation to Library for program
services ($500); and transfer available funds from Contingency to advance funding for an approved FY25 CIP project
that requires earlier replacement of the HVAC System in the Person County Office Building ($1,000,000).
BUDGET ADJUSTMENT DETAIL
BA-23
1
PERSON COUNTY, NORTH CAROLINA
WRITTEN DECISION APPROVING SPECIAL USE PERMIT APPLICATION
This matter came before the Person County Board of Commissioners for a quasi-judicial public
hearing (public hearing) on May 6, 2024, regarding the Special Use Permit application (SUP-03-
24) by the “Applicant” and “Property Owner”, Mr. Jay Poindexter, Poindexter Property
Management, LLC, for an event center, “Poindexter Event Center” (“Use”), on the Subject
Property, as a permitted use in an R (Residential) zoning district and per Section 155 of the
Planning Ordinance. The Board of Commissioners, based upon the sworn testimony and
evidence presented and received at the public hearing, made the following findings and
conclusions:
FINDINGS OF FACT
1. The Applicant submitted a complete Special Use Permit application that was
accompanied by a Site Plan that was prepared by a North Carolina registered land
surveyor and/or engineer. Based on a review of the documents presented and testimony
from the Person County Planning Department staff, we found the application to be
complete.
2. The Site Plan included proper data and information listed within Section 155, Special Use
Permits, specifically Section 155-2, Submission of Petitions, of the Person County
Planning Ordinance (Planning Ordinance) and has been updated to meet all conditions of
approval.
3. The ±14.39-acre Subject Property is located at 9958 Semora Rd. at Tax Map No. A3 161
and Parcel Identification No. 9969-00-44-6054.000.
4. The existing land use for the Subject Property is single-family house/barn and vacant
land and the proposed land use for the Subject Property is for an event center.
5. The zoning designation for the Subject Property is R (Residential). Appendix C, Table of
Permitted Uses of the Planning Ordinance, allows for an event center as a permitted use
in an R zoning district, with Special Use Permit approval from the Person County Board
of Commissioners.
6. The Subject Property’s zoning designation of R is consistent and compatible with the
Hyco Lake future land use designation for the site and the Person County & City of
Roxboro Joint Comprehensive Land Use Plan (Comprehensive Plan).
7. The proposed land use of an event center is consistent and compatible with the adjacent
land uses, with landscape screening added. The proposed land use, with proper screening
and long-term property maintenance, does not diminish public health, safety, and general
welfare, and is appropriately located within an R zoning district.
8. A public hearing was properly noticed in accordance with all applicable laws and
regulations governing the noticing requirements for public hearings. At the beginning of
the hearing and prior to presentation of any evidence on the Special Use Permit
application, the Board of Commissioners and everyone at the hearing was informed that
the public hearing would be a quasi-judicial proceeding with sworn testimony from
which the Board of Commissioners would make a decision similar to a court of law.
Every person that presented evidence at the public hearing was properly sworn-in. The
requirements for conducting a quasi-judicial hearing were met and complied with.
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9. Section 155-3 of the Planning Ordinance establishes the following Findings of Fact that
the Board of Commissioners must make in granting Special Use Permit approval:
a. That the use will not materially endanger the public health or safety, if located
where proposed and developed according to the plan submitted and approved;
b. That the use meets all required conditions and specifications;
c. That the use will not substantially injure the value of adjoining or abutting
property, or that the use is a public necessity; and
d. That the locations and character of the use, if developed according to the plan as
submitted and approved, will be in harmony with the area in which it is to be
located and in general conformity with the Comprehensive Plan.
10. The staff report and all additional documents were submitted into evidence at the public
hearing properly and satisfactorily address the above listed Findings of Fact.
11. The Applicant presented sworn testimony in support of granting the Special Use Permit
and spoke in support of the application to the Board of Commissioners granting the
Special Use Permit. There were four (4) public comments presented in opposition to this
item.
a. The Applicant continues to obtain all required permits from Person County, the
State of North Carolina, and any other agency to achieve construction, operations,
and maintenance of the Subject Property;
b. The Person County Noise Ordinance is followed;
c. The Applicant or tenant installs a continuous landscape hedge at a minimum
height of two (2) feet at full maturity along the eastern boundary of the proposed
parking lot that screens the parking lot from adjacent land uses; and
d. The Applicant or tenant shall provide continual property maintenance that does
not impact adjacent properties.
CONCLUSIONS
Having heard and reviewed the evidence presented at the hearing, and having made the above
referenced Findings of Fact, the Board of Commissioners concludes the following:
1. By a 5-0 vote, the use will not materially endanger the public health or safety if located
where proposed and developed according to the plan submitted and approved. The Board
of Commissioners made this finding per Section 155-3(b)(1) in the affirmative;
2. By a 5-0 vote, the use meets all required conditions and specifications. The Board of
Commissioners made this finding per Section 155-3(b)(2) in the affirmative;
3. By a 5-0 vote, the use will not substantially injure the value of adjoining or abutting
property, or that the use is a public necessity. The Board of Commissioners made this
finding per Section 155-3(b)(3) in the affirmative; and
4. By a 5-0 vote, the location and character of the use, if developed according to the Site
Plan as submitted and approved, will be in harmony with the area in which it is to be
located and in general conformity with the Comprehensive Plan. The Board of
Commissioners made this finding per Section 155-3(b)(4) in the affirmative.
Based on the above, Planning & Zoning Department staff recommends that the Board of
Commissioners vote to approve the Written Decision Approving Special Use Permit Application
and to grant Special Use Permit, SUP-03-24, for the Poindexter Event Center use.
3
Therefore, based on the foregoing, it is ordered that Special Use Permit, SUP-03-24, for the
Poindexter Event Center use, is hereby granted.
Date:
Jay Poindexter
Applicant
Date: _______________ ______________________________
Gordon Powell, Chairman
Person County Board of Commissioners
ATTEST:
___________________________________
Michele Solomon, Clerk to the Board
1
AGENDA ABSTRACT
Meeting Date: May 20, 2024
Agenda Title: Written Order for SUP-03-24 – A request by the Applicant and Property Owner,
Jay Poindexter, Poindexter Property Management, LLC, for Special Use Permit approval on an
±14.39-acre lot (Tax Map No. A3 161), located at 9958 Semora Rd., to allow the Poindexter Event
Center in an R (Residential) zoning district; per Section 155 of the Planning Ordinance.
Summary of Information:
On May 6, 2024, the Person County Board of Commissioners (Board of Commissioners) voted
unanimously (5-0) to approve Special Use Permit (SUP-03-24) for the Poindexter Event Center
use listed above. In making their decision, the Board of Commissioners considered and addressed
the Findings of Fact listed in Section 155-3(b) of the Person County Planning Ordinance (Planning
Ordinance) in determining that the Special Use Permit application and Poindexter Event Center
use is in keeping with the Person County & City of Roxboro Joint Comprehensive Land Use Plan
(Comprehensive Plan), as follows:
1. That the use will not materially endanger the public health or safety if located where
proposed and developed according to the plan as submitted and approved;
2. That the use meets all required conditions and specifications;
3. That the use will not substantially injure the value of adjoining or abutting property, or that
the use is a public necessity; and
4. That the location and character of the use, if developed according to the plan as submitted
and approved, will be in harmony with the area in which it is to be located and in general
conformity with the Comprehensive Plan.
The proposed Poindexter Event Center use was determined to be compatible with the Hyco Lake
future land use designation for the Subject Property, as is permitted in an R (Residential) zoning
district with Special Use Permit approval. The Special Use Permit, SUP-03-24, was approved by
the Board of Commissioners with the following conditions:
1. The Applicant continues to obtain all required permits from Person County, the State of
North Carolina, and any other agency to achieve construction, operations, and maintenance
of the Subject Property;
2. The Person County Noise Ordinance is followed;
3. The Applicant or tenant installs a continuous landscape hedge at a minimum height of two
(2) feet at full maturity along the eastern boundary of the proposed parking lot that screens
the parking lot from adjacent land uses; and
4. The Applicant or tenant shall provide continual property maintenance that does not impact
adjacent properties.
As a Special Use Permit, the permit consideration is required to have a quasi-judicial public
hearing, witnesses were sworn in and subject to cross-examination, there was no ex-parte
communication listed without full disclosure at the public hearing, and the application was
reviewed with the four Findings of Fact criteria listed in Section 155 of the Person County Planning
2
Ordinance. The Site Plan also meets all conditions of approval.
Recommended Action:
Based on the above, the Planning & Zoning Department staff recommends that the Board of
Commissioners vote to approve the Written Decision Approving Special Use Permit Application
and to grant Special Use Permit, SUP-03-24, for the Poindexter Event Center use.
Submitted By: Chris Bowley, AICP, Planning & Zoning Director
AGENDA ABSTRACT
Meeting Date: May 20, 2024
Agenda Title: Resolution requesting re-survey of Person-Caswell County line
Summary Information: In the early 2000s, the boundary between Person and Caswell
Counties was surveyed by the North Carolina Geodetic Survey (NCGS). At the time, the process to
approve the new survey was not completed by either County. Currently, the NCGS would like to
revisit this survey and have it officially approved and the first step is a resolution of support from
both County Boards.
Background Information: North Carolina General Statute 153A-18(A) outlines procedures for
resolving uncertain County boundaries (Exhibit A). Resolution of uncertain boundaries requires a
written request from all adjacent Counties in the form of a resolution of support. Counties may
appoint a special commissioner, to supervise the work. The NCGS will perform the required
research and field surveys and generate a plat of survey. Once the plat of survey is approved by the
County, it will be filed at the Register of Deeds office and at the Secretary of States office and
becomes the legal boundary. Affected parties will be notified in writing of the changes that result
from boundary changes.
Recommended Actions: Approve the Resolution Authorizing County Line Surveying
Submitted By: Sallie Vaughn, GIS Director
Resolution requesting re-survey
of Person-Caswell County line
May 20th, 2024
Exhibit A: NCGS 153A-18(A)
•Adjacent Counties must cooperatively
request a boundary survey
•Counties may appoint a Special
Commissioner on Boundaries to supervise
the process
•Resulting survey and final report will be
provided to Counties for approval or
becomes conclusive 1 year after filing at the
local Register of Deeds office
•Affected parties will be notified in writing
•NCGS willing to provide staff or attend
meetings as needed
Original Boundary Survey Requests
•1998 Caswell County
•2001 Person County
Plat of Survey from 2003, Page 1
•Survey was completed in 2003
•Plat was generated, but not
adopted by either local government
Plat of Survey from 2003, Page 2
•Three County line markers were
placed
•Caswell/Person/Virginia
Corner
•Leasburg Rd
•Caswell/Person/Orange
County Corner
•NCGS will re-survey those markers
using current technology to
produce the plat of survey
What is changing?
•Change is very slight and
mostly impacts uninhabited
areas (farmland, forest, etc.)
•Shifts the boundary west
ranging from a less than a
foot, several feet as pictured
to the right, up to 70ft
•Help resolve some long-
standing issues with 911
dispatching and taxation
What is changing?
•This area has roughly a 70ft
difference between surveyed
boundary lines
Next Steps
•Approve the Resolution Authorizing County Line Surveying
•Authorize the North Carolina Geodetic Survey (NCGS) to complete any
necessary research and perform survey work
•Appoint Russell Jones as the Special Commissioner on Boundaries
•NCGS will create and submit a plat of survey for ratification by the
Board
•Survey will become conclusive after ratification or within one year of
submission
Questions
•Recommended Actions: Approve the Resolution Authorizing County
Line Surveying
•Submitted By: Sallie Vaughn, GIS Director
G.S. 153A-18 Page 1
§ 153A-18. Uncertain or disputed boundary.
(a) If two or more counties are uncertain as to the exact location of the boundary
between them, the North Carolina Geodetic Survey (NCGS), on a cooperative basis, shall assist
counties in defining and monumenting the location of the uncertain or disputed boundary as
established in accordance with law. Upon receiving written request from all counties adjacent
to the uncertain or disputed boundary, the NCGS may cause the boundary to be surveyed,
marked, and mapped. The counties may appoint special commissioners to supervise the
surveying, marking, and mapping. A commissioner so appointed or a person surveying or
marking the boundary may enter upon private property to view and survey the boundary or to
erect boundary markers. Upon ratification of the survey by the board of commissioners of each
county, a map showing the surveyed boundary shall be recorded in the office of the register of
deeds of each county in the manner provided by law for the recordation of maps or plats and in
the Secretary of State's office. The map shall contain a reference to the date of each resolution
of ratification and to the page in the minutes of each board of commissioners where the
resolution may be found. Upon recordation, the map is conclusive as to the location of the
boundary. Upon reestablishing all, or some portion, of a county boundary, and if after the
NCGS submits the results of the survey to the requesting counties, and the requesting counties
have not ratified the reestablished boundary within one year of receiving the (map) survey plat
denoting the location of the reestablished boundary, the survey plat will become conclusive as
to the location of the boundary and will be recorded in the Register of Deeds in each affected
county and in the Secretary of State's office. The Chief of the NCGS (State Surveyor) will
notify each affected party in writing of the action taken. As used in this subsection, an "affected
party" means both (i) the governing body of a county that the reestablished boundary denotes
the extent of its jurisdiction and (ii) a property owner whose real property has been placed in
whole or in part in another county due to the reestablished boundary.
(b) If two or more counties dispute the exact location of the boundary between them,
and the dispute cannot be resolved pursuant to subsection (a) of this section, any of the counties
may apply to a superior court judge who has jurisdiction pursuant to G.S. 7A-47.1 or 7A-48 in
any of the districts or sets of districts as defined in G.S. 7A-41.1 in which any of the counties is
located for appointment of a boundary commission. The application shall identify the disputed
boundary and ask that a boundary commission be appointed. Upon receiving the application,
the court shall set a date for a hearing on whether to appoint the commission. The court shall
cause notice of the hearing to be served on the other county or counties. If, after the hearing,
the court finds that the location of the boundary is disputed, it shall appoint a boundary
commission.
The commission shall consist of one resident of each disputing county and a resident of
some other county. The court may appoint one or more surveyors to assist the commission. The
commission shall locate, survey, and map and may mark the disputed boundary. To do so it
may take evidence and hear testimony, and any commissioner and any person surveying or
marking the boundary may enter upon private property to view and survey the boundary or to
erect boundary markers. Within 45 days after the day it is appointed, unless this time is
extended by the court, the commission shall make its report (which shall include a map of the
surveyed boundary) to the court. To be sufficient, the report must be concurred in by a majority
of the commissioners. If the court is satisfied that the commissioners have made no error of
law, it shall ratify the report, after which the map shall be recorded in the office of the register
of deeds of each county in the manner provided by law for the recordation of maps or plats and
in the Secretary of State's office. Upon recordation, the map is conclusive as to the location of
the boundary.
G.S. 153A-18 Page 2
The disputing counties shall divide equally the costs of locating, surveying, marking, and
mapping the boundary, unless the court finds that an equal division of the costs would be
unjust. In that case the court may determine the division of costs.
(c) Two or more counties may establish the boundary between them pursuant to
subsection (a) of this section. Those boundaries are defined by natural monuments such as
rivers, streams, and ridgelines. The use of base maps prepared from orthophotography may be
used if said natural monuments are visible, which base maps show the monuments of the
National Geodetic Survey and North Carolina Coordinate System established pursuant to
Chapter 102 of the General Statutes. The orthophotography shall be prepared in compliance
with the State's adopted orthophotography standard. Upon ratification of the location of the
boundary determined from orthophotography by the board of commissioners of each county,
the map showing the boundary and the monuments of the National Geodetic Survey and North
Carolina Coordinate System shall be recorded in the Office of the Register of Deeds of each
county and in the Secretary of State's office. The map shall contain a reference to the date of
each resolution of ratification and to the page in the minutes of each board of commissioners
where the resolution may be found. Upon recordation, the map is conclusive as to the location
of the boundary. (1836, c. 3; R.C., c. 27; Code, s. 721; Rev., s. 1322; C.S., s. 1299; 1925, c.
251; 1973, c. 822, s. 1; 1987 (Reg. Sess., 1988), c. 1037, s. 121; 1997-299, s. 1; 2017-170, s. 2.)
A Resolution Authorizing County Line Surveying
WHEREAS, the North Carolina Geodetic Survey has been designated and funded by the North Carolina
General Assembly to assist with the re-survey of ambiguous or uncertain county boundaries, and
WHEREAS, the work can be completed at the invitation of the counties involved at no cost to the county
government, and
WHEREAS, in order to initiate the process, the county should identify the county’s ambiguous boundary
and must appoint a “Special Commissioner of Boundaries.”
NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners of Person County as follows:
1. The Board deems the Person County boundary common with Caswell County is uncertain.
2. The Board hereby appoints Russell Jones, Person County Assessor as Person County Special
Commissioner on Boundaries
3. The Board of Commissions request that Person County’s line be surveyed by the North Carolina
Geodetic Survey, County Boundary Surveyor
4. It is understood that the Board of Commissioners must formally take further action to amend
the County Line.
5. This Resolution shall be in full effect upon its adoption this, the 20th day of May 2024.
ADPOTED, this the 20th day of May 2024.
_________________________________
Gordon Powell, Chairman
Person County Board of Commissioners
ATTEST:
_________________________________
Michele Solomon, Clerk to the Board
AGENDA ABSTRACT
Meeting Date: May 20, 2024
Agenda Title: Airport Rehabilitation Project Contract
Summary of Information: The 2018 Pavement Management Inspection Report completed by
NCDOT Division of Aviation showed the need for rehabilitation for Runway 6-24, Connector
Taxiways, and the Apron pavements at Raleigh Regional Airport at Person County. These pavements
were last rehabilitated in 2002 as a part of a strengthening project. Rehabilitation includes any
needed pavement repair, crack repair, and incorporation of methods to minimize and control future
reflective cracking. It will also include approximately five inches of a bituminous overlay.
NCDOT awarded at total $10,600,000 for this project. This amount includes the County’s local
match of $1,060,000, as this is a 90/10 grant. Pending approval of receipt of additional grant
funds in the amount of $4,100,000 (includes local match of $410,000), funding for the county
match will be budgeted and available in the Airport Construction Fund.
The project was bid, and Fred Smith Company of Raleigh provided a bid in the amount of
$10,042,059. The contract is being finalized and will be available for review prior to the board
meeting. Plans are to begin the construction phase of this project around August 1, 2024.
Recommended Action: Recognize additional grant funds in the amount of $4,100,000, award
contract to Fred Smith Company, and authorize the County Manager to execute the contract.
Submitted By: Katherine M. Cathey, County Manager
AGENDA ABSTRACT
Meeting Date: May 20, 2024
Agenda Title: Presentation of the Fiscal Year 2024-2025 Recommended Budget
Summary of Information: North Carolina General Statutes require that on or before June 1 of each
year, managers present their recommended budget for the next fiscal year to the Board of
Commissioners. An overview of the budget will be presented, along with copies of the budget
document for review. The schedule for the budget work sessions will also be presented for the
board’s feedback. A public hearing on the budget is scheduled for June 3, 2024 with adoption of the
budget planned for June 17, 2024.
Recommended Action: Receive the manager’s recommended budget.
Submitted By: Katherine M. Cathey, County Manager
AGENDA ABSTRACT
Meeting Date: May 20, 2024
Agenda Title: Employee Benefits Update
Summary of Information: Employee benefits enhancements are aimed at supporting retention for
both new and seasoned talent and enhancing competitiveness in recruitment efforts to sustain
effective government services. The recommended changes are included in the FY25 Manager’s
Recommended Budget. A Personnel Policy Amendment that incorporates the approved changes will
be presented in June following adoption of the FY25 Budget.
Recommended Action: Include recommended benefits enhancements in the FY25 Adopted
Budget.
Submitted By: Sonya Carver, Human Resources Director
2024-25 EMPLOYEE BENEFITS
ENHANCEMENTS UPDATE
Person County
Human Resources
Sonya Carver
5/20/2024
What criteria did we consider during this process?
•To begin creating a unique benefits package that is true to Person County. This year is considered the
foundation to grow upon.
•Retention of employees.
•Recruitment of new hires.
•Making sure employee’s voice is being heard and suggestions will be considered.
•Maintaining fairness in the distribution of benefits across county departments that have different dynamics
that include working hours, working conditions, etc.
•Affordability for the County. Some options will have a budgetary impact, while others will not.
•Representatives from several departments met to provide suggestions for how to improve benefits based on
the unique jobs and work environments within their departments.
Policy changes:
•We will have policy additions and revisions to define the criteria surrounding the proposed benefit
enhancements once we have the approval to move forward.
Paid time off
•County paid bereavement leave of 3 days for immediate family per occurrence. Currently, employees are required to use
sick or annual leave.
•Mental Health Day –must be used during the fiscal year and will not carrying over into the next year.
•Paid Family and Medical Leave –2 weeks paid time for an employee who takes extended time off work to recover from
one’s own serious illness or care for a seriously ill family member, as defined by the FMLA. This will run concurrent with FMLA
leave.
•Administrative leave for routinely scheduled part-time employees that were scheduled to work a day the County closed and
they do not have an option to make up time missed in the timesheet period.
•Adjust annual leave accrual rates for full-time employees.
0-4 years =12 days
5-9 years =15 days
10-14 years =18 days
15-19 years =20 days
20 plus years =21 days
0-2 years = 12 days
3-4 years = 15 days
5-9 years = 17 days
10 -14 years = 20 days
15 -19 years = 22 days
20 plus = 25 days
Proposed accrual tableCurrent accrual table
•The options above have no budgetary impact.
Paid time off -continued
•Public Safety (Sheriff’s Office, EMS, Communications)
•Apply the average hours worked by public safety per month to calculate monthly accrual rate. Increase from 8
to 8.4 hours for annual, sick and holiday.
County gym memberships
•Routinely scheduled part-time employees may join gym at regular cost.
Health Insurance
•Increased the County contribution to HSA from $900 to $1,000.
•Created a (1) child tier premium rate.
Medical Weight Management Program
•Decreased BMI from 40 to 35 to capture more of the employee population.
Education and certification incentives
•Increase tuition reimbursement from $800 to $2500 per fiscal year.
•Adjust certification increases from 1.5% to 2.5% for educational degrees (associates, bachelors,
masters, etc.).
College savings plan
•Partner with Local Government Credit Union to offer a college savings plan for children.
Tax savings and payroll deduction.
Longevity
•Add a new tier -1 year but less than 5 years = .50% of salary.
•Routinely scheduled part-time employees will become eligible for longevity pay.