04-15-2024 Meeting Minutes BOC
April 15, 2024
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PERSON COUNTY BOARD OF COMMISSIONERS April 15, 2024
MEMBERS PRESENT OTHERS PRESENT
Gordon Powell Katherine M. Cathey, County Manager
C. Derrick Sims Michele Solomon, Clerk to the Board
Kyle W. Puryear-ABSENT T.C. Morphis. Jr., County Attorney
Charlie Palmer
Jason Thomas
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, April 15, 2024 at 9:00 a.m. in the Commissioners’ Boardroom
215 in the Person County Office Building located at 304 S. Morgan Street, Roxboro, NC.
Chairman Powell called the meeting to order. He announced Commissioner Puryear
was absent. Commissioner Powell offered an invocation and Vice Chairman Sims led the
group in the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Vice Chairman Sims and carried 4-0 to approve the agenda.
INFORMAL COMMENTS:
The following individuals appeared before the Board to make informal comments:
Joseph DiBiasi of 53 Dorothy Brooks Lane, Roxboro stated that he lives adjacent
to the property owned by PCBIC in Woodsdale. He stated that PCBIC, directed by Phillip
Allen, owns 31 acres in Woodsdale, that shall be conveyed as a rail site. He stated that
Mason Day, a contractor from Virginia, conducted due diligence on this parcel. He stated
that during the due diligence process, Mr. Day constructed a laydown pad approximately
one and a half acres in size, which had nothing to do with due diligence, which was
confirmed at a meeting he had with the County Manager and the Economic Development
Director. He stated that the laydown pad took place without obtaining permits from Person
County or the State. He stated that the entrance used was a dangerous intersection of the
railroad crossing and Shiloh Church Road. He stated that both the State and DEQ put a
stop to all operations on the project. He stated that Day’s actions were under the direct
supervision of Allen and Sherry Wilborn, prior EDC Director, now a private business
consultant. He stated that there are members of the Board sitting before us that are seeking
re-election, and the Board needs to show the voting taxpayers that rules apply to everyone,
regardless of last names or out-of-state businessmen who believe that they can come down
to NC and exploit Person County.
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Tom Gearhart of 1835 Old Durham Road, Roxboro stated that he is a member of
Emergency Chaplains and Pastor at Somerset Baptist Church. He stated that he has been
increasingly alarmed when he looks at the newspaper and sees the number of drug
overdoses, drug arrests, and selling of drugs. He stated that he is here today to speak in
reference to the Mobile Integrated Healthcare Post Overdose Response Team. He stated
that Person County compared to other counties, such as, Durham, Orange, and Caswell,
has the highest number of overdose emergency department visits. He stated that in terms
of overdose deaths per capita, Person County is tied with Durham County, which is an
alarming statistic. He stated that twelve percent of all people that have an overdose die
within the first year of that overdose. He stated that as a minister, he deals with people
who struggle with this epidemic. He stated that this epidemic affects all walk of life,
regardless of your social or economic status. He stated that the opioid crisis is real in
Person County. He stated that the opioid settlement funds would help to fund the Mobile
Integrated Healthcare Post Overdose Response Team and the Early Intervention Program
through Person County Schools.
Eric Kaplan of Durham stated that he is the Chief Operating Officer at Person
Memorial Hospital. He stated that Mobile Integrated Healthcare (MIH) is an expanding
field of health care focused on providing primary and preventative care to underserved
populations. He stated that the goals include increasing access to care, improving health
and well-being, and reducing avoidable hospital admissions, readmissions, and emergency
room visits. He stated that providers can come from many areas of health care, but most
MIH services use EMT’s, paramedics, and expanded roles caring for clients in non-
emergency situations in their homes or other locations. He stated that this morning the
Board would hear a presentation on using opioid settlement funding to support the
establishment of the Post Overdose Response Team, here in Person County. He stated that
the Post Overdose Response Team is a form of Mobile Integrated Healthcare that provides
life-saving intervention services and support to those individuals struggling with addiction
by meeting them where they are, and with the team building trust and connection to assist
them on a journey to recovery. He stated that a Post Overdose Team is a program that
follows up with a person who has recently overdosed, typically within 24 hours to provide
support, education, and connections to needed resources. He stated that if the person is
willing and a good candidate, medication assisted therapy can be started to assist that
person while support services are being arranged. He stated that currently there are 27
counties in NC that have created Post Overdose Response Teams, and 12 of the 27
counties are part of the MIH model. He stated that opioid use is a problem, and not only
impacts individuals, but also the individuals’ families and friends.
Katie Moore of 411 N. Lamar Street, Roxboro stated that she is a resident of
Roxboro. She stated that last Thursday, approximately 100 people showed up at 8:00 a.m.
at Golden Corral to learn more about the Moriah Energy Center. She stated the people
were excited about hearing more, as for many months they have asked a lot of questions
and have received no answers.
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Moore stated that at this meeting, they did not receive answers to questions that
have been asked, despite the Board of Commissioners forwarding those questions to
Dominion Energy. She stated that Dominion Energy staff advised that they are uncertain
where they will be obtaining the sixteen million gallons of water that is needed to pressure
test their tanks. She stated that the water would either come out of the aquifer, potentially
damaging well water for residents nearby or it will come from City water supply. She
expressed concerns to the Board that they are not listening to their constituents.
Andrea Childers of 270 Blackberry Lane, Rougemont stated that she has been a
resident of Person County for 31 years. She asked the Board to reverse the rezoning
decision that was made on December 4, 2023. She stated that if the Board chooses not to
reverse this decision, it is imperative that an Environmental Impact Study, and a
Stormwater Runoff Study be completed prior to Dominion Energy being allowed to
construct the Moriah Energy Center. She stated that Samantha Krop from Sound Rivers
performed a baseline water test on February 2, 2024, of a creek directly across from the
Dominion Energy site. She stated that the creek flows under Helena Moriah Road onto a
neighbor’s property, and the results indicated very low turbidity. She stated that on March
2, 2024 a sample was taken from the exact same site after preconstruction of the Moriah
Energy Center had begun, and it indicated a turbidity that was ten times the state standard.
She asked what is Dominion Energy going to do about this? She stated that accidents
happen, it is only a matter of time. She provided a report from Sound Rivers for the Board.
Arthur Payne of 4119 Capitol Street, Durham stated that he is here representing the
Morse Clinics, which is an opiate treatment program. He stated that he is in support of the
Post Overdose Response Team. He stated that opiate use is a problem throughout the state,
and across our nation. He stated that this intervention may be successful in changing the
course for many families and communities. He stated that overdose deaths in Person
County have increased over the last 10 years.
C.L. Oakley of 4575 Burlington Road, Roxboro stated that he is a member of the
Rotary Club of Roxboro. He stated that this year is the 100th anniversary of the Rotary
Club of Roxboro. He stated that about 30 years ago, Rotary members wanted to try to do
something to help start some kind of big project. He stated that is when the idea of the
paper drive came about. He stated that the paper drive fundraiser, selling paper towels and
toilet paper, has become a big fundraiser event for the Rotary Club of Roxboro. He stated
that Rotary does not use any of the profits to run the club. He stated that the Rotary Club
splits the profits, with fifty percent going into a foundation, and the other fifty percent is
given back to Person County, for different charities. He stated that Dr. Buchanan will be
presenting to the Board today, and for the Board to please consider the proposal presented,
as Rotary Club of Roxboro has raised a sizeable amount of money, and hopes that it will
be good for the county and the people in the county.
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John Seepe of 277 Barefoot Landing Lane, Semora stated that hiding information
is lying by omission, particularly when it comes to money matters. He stated that the
Board’s relationship with the county taxpayers is stressed and needs therapy. He stated
that agenda item four on today’s agenda, has the County Manager putting forth
justification for $10K to be provided to PCBIC, so that their lawyer can fight the County
EDC lawyer due to Phillip Allen and Sherry Wilborn’s greed and incompetence in the
Woodsdale Project, also called Project Log. He stated that now we are giving the County
funds to a 501(c)(3) nonprofit for the defense of these two crooks, who are still in the
position to do whatever misdeeds were done again. He stated that he is talking about the
best kept secret in Person County, Project Log and agenda item five on today’s agenda. He
stated that Allen is asking $62,800 for PCBIC funding for FY25. He stated that the project
shows no permits pulled, a conveyance which is complete, and the County holding the bag
for Mason Day, Phillip Allen, and Sherry Wilborn’s mess. He stated that now is not the
time for PCBIC to submit budgetary items, and the Board should not vote on this matter
today. He stated that Allen has refused to provide any information to the public as to what
has happened, why it happened, and what is being done to ensure it never happens again.
He stated that those responsible for this mismanaged project have negatively impacted the
public and County. He stated that Allen should be removed to ensure against reoccurrence,
and that the coverups need to stop.
Jay Poindexter of 9195 McGhees Mill Road, Semora stated that he is on the EDC
Board and a member of the PCBIC. He stated that the blame is not on Phillip Allen and
Sherry Wilborn. He stated that he is asking for the Board’s support to help fund PCBIC.
Donald Long of 9745 Virgilina Road, Roxboro stated that he is a resident of
Person County and a member of the Person County Economic Development Commission.
He thanked the Board for their continued support of economic development in Person
County. He stated that citizens have legitimate concerns, but public servants are bound by
confidentiality agreements with businesses that wish to locate here, operate here, pay taxes
here, and provide jobs and services here to continue to attract and retain existing
businesses here in Person County. He stated that there was a recent request made by the
Commissioners for an update on PCBIC financials. He stated that it was a fair and prudent
request, and a report was given that covered the last year of expenditures. He stated that
PCBIC has expended thousands of dollars in support of Person County’s Economic
Development initiatives over the last 30 plus years, including the Person County Megasite,
and other projects. He stated that the PCBIC has always been an instrument to support
economic development in Person County. He stated for 30 years, PCBIC has operated
with an understanding that there was mutual support from the County, given that the
Board of Commissioners appoints its directors, which include the Chairman of the Board
of Commissioners and the County Manager. He asked the Board for its continued support
to the PCBIC for current and future businesses in Person County.
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DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Commissioner Palmer and carried 4-0 to approve the
Consent Agenda with the following items:
A. Approval of Minutes of April 1, 2024,
B. Budget Amendment #21,
C. Personnel Policy Amendment –The Person County Personnel Policy
has been reviewed by The Brough Law Firm, PLLC to ensure county
policy complies with all applicable federal laws, rules and regulations
requiring the establishment of merit personnel systems (N.C. General
Statue 153A-77 (d)). Revisions are needed to update language included
in federal nondiscrimination law. Other minor revisions are needed
due to the creation of the Consolidated Human Services Agency, and
D. Written Order for SUP-02-24 – A request by the Applicant, the
Towers, LLC, and Property Owner, James Swayze, for Special Use
Permit approval on an ±18.63-acre lot (Tax Map No. A80 111), located
at 2094 Lawson Chapel Church Rd., to allow the Lawson Chapel
Church Rd. Tower (a telephone transmitting tower) in an RC (Rural
Conservation) zoning district, per Section 155 of the Planning
Ordinance
NEW BUSINESS:
DONATION AND REQUEST FOR NAMING RIGHTS OF THE COUNTY FARM
PARK
Presented by Person County Recreation, Arts, and Parks Director John Hill.
Hill introduced and turned over the presentation to Dr. Barbara Buchanan, Rotary Club of
Roxboro President, and Vice President of Instruction at Piedmont Community College.
Buchanan read a letter from the Rotary Club. The letter read as follows:
In 2024, we proudly commemorate the 100th anniversary of the Rotary Club of
Roxboro, a significant milestone for our club and for the county. Founded a century ago
under the sponsorship of the Oxford Rotary Club, our local civic organization has consisted
of business and professional men and women dedicated to serving this community. With
our mission and motto, “Service Above Self”, we remain steadfast in our commitment to
making positive impacts and upholding the values of Rotary. For the past 100 years, our
Rotarians have served the community by giving back in the form of service projects for the
betterment of our community and citizens. Examples of some of our projects include the
dictionary project, which provides third grade students with their own personalized
dictionary. We have sponsored and helped to build several picnic shelters located in several
of the parks in the county. We have established scholarships at both the high schools and at
the college. And of course, our World War II Veterans trip to Washington, D.C., that
included a caravan of seven buses of veterans to visit the memorial in their honor. These
projects are all funded by monies raised by the Rotary Club and its members. Our best
fundraiser to date, is the paper drive.
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In recognition of the Rotary Club of Roxboro’s Centennial Year, our club would
like to establish a legacy project. The Rotary Club of Roxboro is pleased to announce a
donation of $125K towards the future park in the Mount Tirzah area, currently known as
the County Farm Park. Our club aligns with the visions of you, as County Commissioners
in the community for this park to become one of North Carolina’s most visited parks for
ecological studies, for hiking, and for biking. These funds can be utilized for signage,
science displays, trail signs, or other necessary amenities. As a part of our contribution, we
do respectfully request naming rights for the park as the Rotary Club of Roxboro Centennial
Park.
Buchanan stated that with this donation, it is her understanding that Hill may be able
to double the donation amount by going to the State for additional funding. Buchanan turned
the presentation back over to Hill.
Hill stated that he thinks this is a wonderful opportunity and expressed thanks to the
Rotary Club of Roxboro for all that they do for the community. He stated that throughout
Person County’s Park system, we have a number of amenities that have been contributed by
Rotary Club of Roxboro. He stated that, hopefully, with this donation, he may be able to get
that amount matched with some State and Federal grants. He stated that the State is excited
about the park. He stated that the park will draw in people from all over the region.
Chairman Powell and Vice Chairman Sims expressed thanks to the Rotary Club of
Roxboro. It was the consensus of the Board that they were in agreement to the donation and
request presented by the Rotary Club of Roxboro for naming rights of the County Farm
Park. A Resolution will be presented for approval at the next scheduled Board meeting.
AUTHORIZATION TO SPEND OPIOID SETTLEMENT FUNDS
Presented by Health Director Janet Clayton. She stated that Person County has
received a share of settlement funds derived from national lawsuits brought by state and
local governments against the opioid industry. She stated as part of the settlement, North
Carolina counties and municipalities have agreed to receive funds and disperse them in
accordance with the North Carolina Memorandum of Agreement (MOA). She stated that
the MOA provides a list of strategies, which include programs and services that are
eligible as spending items outlined in exhibits A and B of the MOA. She stated that in
October 2022, the Board of Commissioners established the Opioid Settlement Advisory
Committee, which consists of thirteen positions representing various stakeholder groups.
She stated that members began being appointed in early 2023. She stated that the
committee was tasked to review the needs in Person County and provide spending
recommendations in line with the spending options provided in the MOA. She stated that
the committee engaged the North Carolina Association of County Commissioners
(NCACC), who provided educational and technical assistance to the committee. She stated
that they were fortunate to have the assistance of Jamie Andrews from the association. She
stated that Andrews has assisted with strategic planning and extensive research.
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Clayton stated that the Person County Opioid Settlement Advisory Committee
recommends that two strategies be approved for funding by the Board of County
Commissioners. She stated the total for both strategies will be $707,517 for a two fiscal
year period beginning July 1, 2024, and ending June 30, 2026. She stated that the first
recommended strategy is a Post-Overdose Response Team, which will enable two
paramedics to respond to non-fatal drug overdose incidents and connect survivors of
overdoses to recovery support, addiction treatment, primary healthcare, or other services
or supports they need to improve their health or well-being. She stated that the committee
recommends funding $407,517 for this program, based on projected needs as presented by
EMS. She stated that the second recommended strategy is Early Intervention, through
which Person County Schools staff will identify and provide services for children or
adolescents who currently deal with or demonstrate risk signs for problematic substance
use or mental health conditions. She stated that the committee recommends funding
$300,000 for this program, based on projected needs as presented by Person County
Schools.
Chairman Powell stated that he appreciates the work that all has done and continues
to do for the citizens of Person County. Vice Chairman Sims stated that he is a big supporter
of the Post Overdose Response Team and Early Intervention in the schools. He expressed
thanks to the Sheriff’s Office and the Paramedics. County Manager Katherine Cathey stated
that she is pleased with the work that the Opioid Settlement Advisory Committee has done
so far, and that we are at the point where we have some recommendations to be able to move
forward. She stated that we have received about $2.6M to date, and anticipate receiving
close to $4.7M through 2038.
A motion was made by Vice Chairman Sims and carried 4-0 to approve a
Resolution authorizing use of $707,517 from the Opioid Settlement Funds for use in the
identified spending strategies for a period beginning July 1, 2024, and concluding June 30,
2026.
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PERSON COUNTY BUSINESS AND INDUSTRIAL CENTER (PCBIC) FY24
FUNDING REQUEST
Presented by County Manager Katherine Cathey. She stated that on April 1, 2024,
PCBIC Vice-President Scott McKinney presented a request for FY24 funding to the Board
of Commissioners. She stated that the request totaled $10,000 with $8,000 going towards
legal expenses incurred as a result of PCBIC’s support of economic development projects
and $2,000 for grounds maintenance at the PCBIC-owned solar park on US-501. She
stated that the Board of Commissioners tabled the request until April 15, pending the
County Manager’s recommendation of a funding source and draft funding agreement. She
stated that if the board desires to fund the request, she recommends utilizing budgeted
funds in the Economic Catalyst Fund. She stated that fund is typically used as a
discretionary fund for current and future economic development projects. She stated that
there is adequate funding remaining in FY24 to be able to utilize $10K of that fund
towards PCBIC’s efforts. She stated that in addition, a draft agreement is in the agenda
packet which would stipulate the expectations for the use of this funding. She stated that
there would be an agreement between the County and the non-profit entity outlining that
the funding would specifically be used for those two purposes that were requested, and
that there is a provision that PCBIC report back to the County on how those funds were
expended to confirm that that they were used for the intended purpose.
Commissioner Palmer stated that the citizens he has spoken to do not want the
approval of funding for $10K to PCBIC. He stated that he fully supports the approval of
funding for $10K for PCBIC as it is needed to help support economic development. Vice
Chairman Sims stated that PCBIC is looking out for the best interest of economic
development for Person County. He stated that he supports the funding request in the
amount of $10K made by the PCBIC. Commissioner Thomas stated that he is supportive of
the funding request, as it is important that the County fund them, so that the County does
not lose any other projects. Chairman Powell expressed his thoughts on the funding request,
and stated that he feels as though the Board has been backed into a corner. He stated that he
is not in agreement with how this project was coordinated by PCBIC and a private third
party. He stated that he is agreement to fund the request through 2024, as requested. He
apologized to the citizens, and stated, as their elected representative, he should have
demanded more checks and balances, and that his blind trust was a mistake, and he truly
wants to make it right moving forward.
A motion was made by Commissioner Palmer and carried 4-0 to approve the
funding request and the agreement between Person County and PCBIC in the amount of
$10K, utilizing budgeted funds in the Economic Catalyst Fund.
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PERSON COUNTY BUSINESS AND INDUSTRIAL CENTER (PCBIC) FY25
FUNDING REQUEST
Presented by PCBIC President Phillip Allen. He stated that the members of the
Economic Development Commission are appointed by the Board of Commissioners, and
the members of the Economic Development Commission are automatically members of the
PCBIC. He expressed thanks to the Board of Commissioners for appointing all members
and giving them the opportunity to serve Person County. He stated that it is an honor and a
privilege to serve Person County. He stated that the PCBIC strives to do everything in their
power to support existing industry, and create product and opportunity for new industry.
He stated that he comes before the Board today to request funding for PCBIC for
FY25. He stated that PCBIC appointed a budget committee amongst its members and it was
chaired by Donald Long, and included Marilyn Newell, Scott McKinney, and Jay
Poindexter. He stated that the committee has worked very hard along with PCBIC Treasurer
Dan Craig to provide the following request for FY25.
Person County Business and Industrial Center Inc Budget
July 1, 2024 through June 30, 2025
Revenue- Industrial Park Fees -$18,000
Expenses - Park Maintenance $15,000
Utilities $1,500
Insurance $3,000
Legal/Project $50,000
Professional $600
Office $1,000
Lease $3,200
Tax $6,500
Total Expense $80,800
Net Request for Funding $62,800
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Vice Chairman Sims stated economic development is very important to Person
County. He stated that the Board is not looking to harm farms or individual land owners.
He stated that the Board has an obligation to make good decisions. He stated that he is
supportive of the funding request made by PCBIC. Commissioner Thomas stated that it is
essential that we keep the wheel turning, PCBIC helps to keep that process going, and that
he is on board with what was presented today for the request for funding. Chairman Powell
expressed thanks to Allen for his FY25 funding request and presentation. He stated that the
funding request presented by PCBIC is vague and was not submitted to the County Manager
in accordance with how all other County departments submit budgetary request. He stated
that the request was not detailed enough. He stated County departments are required to
provide their request in an itemized fashion and explain the need for each line item. He
stated that he feels that PCBIC’s request should be held to the same standard. He stated that
he would like to see the itemized list provided to the County Manager.
A motion was made by Chairman Powell to table the FY25 budget request made by
PCBIC, so that it may be put into the formal budget request, whereby the Board can ensure
the stipulations are addressed and agreed upon, making PCBIC and EDC separate entities.
Sims asked Cathey for clarification on how the breakdown of expenses and
itemization would work for the PCBIC funding request. Cathey advised that it would
include a brief narrative to support each line item requested, so that the County and the
Board would have a true understanding of what is made up within each of these categories.
She stated that the County would also need to enter in to a nonprofit funding agreement with
PCBIC, if the nonprofit is approved for funding in the new fiscal year. She stated that it
would look different than the one for this current fiscal year. She stated that the County
needs to make sure that the funding that it provides is going towards a public purpose, and
that is why it is important to have an explanation to go along with the line items that are
requested to ensure that the expenses do relate to a public purpose for the use of County
funds. She stated that she provided two examples of a detailed budget request and what is
needed to PCBIC. Sims stated that if Cathey could provide the examples again to PCBIC,
that he is okay with tabling this item. Cathey stated that it was the expectation that PCBIC
would come and present this information to the Commissioners, so they could indicate
whether or not they were interested in working this into the County Manager’s
recommended budget for the next fiscal year. She stated that having the detailed budget
request would help in supporting wherever it gets placed within the budget as well as
developing that agreement for the new fiscal year. She stated that as she has explained to
the PCBIC Budget Committee, as far as the timeline goes, this was the opportunity for them
to come and let the Board know of their funding need so that would give County staff
adequate time to work it into the budget process so that the Board could approve it as part
of next year’s operating budget. Powell asked if there were any questions related to his
motion. He stated that this is not a dissolution of PCBIC, that it is a separation of the two.
He stated that having EDC and PCBIC separate and revising the by-laws would clear up
some of the gray areas that have been on both boards for years.
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Powell stated that the separation of the two needs to be done going into the future.
He clarified that his motion was that the Board table this request by PCBIC so that the
request may be put into the normal budget request system, whereby the Board can ensure
that stipulations are addressed and agreed upon. Allen requested that Cathey resend the
information to the PCBIC Budget Committee and stated that it might not be a bad idea if
she would also send an example of how the Economic Development Department did their
budget request, as it may be an easier format to follow. Cathey advised that she would resend
the information and the Economic Development Department budget was one of the
examples that she had sent to them. Allen asked Powell to send him a list of the criteria and
stipulations that needed to be changed for review by PCBIC. County Attorney Morphis
stated to ensure that the minutes are clear, that he heard Powell’s motion to be, that the
Board would put the funding request into the annual budgeting process as the first point,
and the second point is for the Board to direct PCBIC to take steps to make it a completely
separate entity from the County. Powell agreed that that was his motion. Morphis advised
the Board that the motion on the floor could be approved or rejected. He stated that the
Board could separate the motion into two motions if they would like. He stated that Powell
put the two motions together, which is permissible; however, if the Board prefers it could
be broken out. He advised that if the Board wanted to separate the two, that Powell would
need to amend his motion. Powell advised that his original motion stands. Sims stated that
the Board is missing one Commissioner today, and asked if he could make a motion for the
Board to table this until they have a full Board present. Morphis stated that what he heard,
essentially is, that Powell accepted an amendment to table the motion that he has on the
floor at this time. Sims stated that was correct, that would be his motion, to table it until a
full Board is present.
A motion was made by Vice Chairman Sims and carried 4-0 to table the motion on
the floor until all Board of Commissioners are present.
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RECREATION ADVISORY BOARD ORDINANCE AMENDMENT
Presented by Person County Recreation, Arts, and Parks Director John Hill. He
stated that shortly after 2023 Little League season, the Recreation Advisory Board (RAB)
invited the Person County Little League Board (PCLL Board) to a meeting for an update.
He stated that through that meeting, the RAB invited PCLL Board to become a
subcommittee of the RAB. He stated that the reason the RAB offered this invitation to
PCLL Board to become a subcommittee of the RAB, is that they wanted to be able to aid
PCLL in being able to operate more sustainably and to have a little more oversight when it
comes to rules and regulations. He stated that during the September 13, 2023 PCLL Board
meeting, the PCLL Board voted to accept the RAB’s invitation to become a
subcommittee. He stated that the final draft of the RAB ordinance amendment that
includes the PCLL Board as a subcommittee was completed in collaboration with PCLL.
He stated that the RAB voted to accept and adopt the ordinance as written and to accept
the PCLL as a subcommittee during the February 7, 2024 meeting. He stated that he is
seeking the Board’s approval to adopt the ordinance amendment to include the PCLL
Board as a subcommittee of the RAB.
A motion was made by Commissioner Palmer and carried 4-0 to approve the
Recreation Advisory Board Ordinance Amendment to include the Person County Little
League Board as a subcommittee of the Recreation Advisory Board.
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COUNTY FARM TO PARK PROJECT: CONTRACT AWARD
RECOMMENDATION
Presented by Person County Recreation, Arts, and Parks Director John Hill. He
stated that on February 6, 2024 the Person County Recreation, Arts, and Parks Department
began advertising for Request for Proposals for construction at the new County Farm to
Park Project. He stated that these advertisements were published through the
Courier=Times newspaper and Person County social media sources from February 6
through March 6, 2024. He stated that prospective contractors had the equal opportunity to
gain information about the project and submit a sealed proposal for consideration of the
project to the Parks Office by the deadline of March 6, 2024. He stated that bid opening
took place on March 8, 2024 and a formal recommendation was sent to the County
Manager on March 11, 2024. He stated after detailed review of the sealed proposals
submitted by the Contractors, staff recommends the following low bid contractor, Jimmy
Lewis and Son Grading and Septic, be chosen for constructing the County Farm to Park
Project Amenities: Main Drive Access Road, Two (2) Parking Areas, Paved ADA
Accessible Trail, Storm Water Best Management Practices (BMP) Wet Pond, and Site
Erosion Control. He stated that the specifications of this project will conform to the
construction drawing provided for this project and conform to Local, State, and Federal
laws and regulations. He stated that each contractor had equal opportunity to gain this
information. He stated that construction documents were purchased by perspective
companies for $50.00 and they were also given an opportunity to review the documents
for free at the Person County Parks Office. He stated that services for tree removal
associated with the construction project have been discussed with Barker Timber
Management, who has agreed to perform the services at no additional monetary costs to
the County.
A motion was made by Commissioner Palmer and carried 4-0 to award the County
Farm to Park Project to Jimmy Lewis and Son Grading and Septic to construct the park’s
main drive access road, two parking areas, a paved ADA accessible trail, and a stormwater
pond and site erosion control measures.
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SOLE SOURCE PURCHASING EXCEPTION FOR PHASE II
Presented by Person Industries Director Amanda Everett. She stated Revolution
Systems is the manufacturer of the Revolution 9 Sort System, the new sort system
included in Phase II of the MRF equipment updates and repairs. She stated that this
system can process up to 5,000 tons a year, and currently the Recycling Center processes
between 1,200-1,500 tons. She stated that this system would allow for processing of
additional material, and to enable partnerships with the City of Roxboro when they start
recycling and with neighboring counties. She stated that this system is available by a sole
source. She stated that this equipment is used and 2 years old and boasts an $85,000 initial
savings. It will be completely refurbished before delivery. She stated that Revolution can
complete all needed equipment purchases, arrangements, and repairs of Phase II per the
updated quote. She stated that the original quote was received in January 2023, and the
cost increase is due to time and inflation. She stated that she is awaiting an updated quote
from the supplier. She stated that she is requesting for the board of commissioners to
approve a Sole Source Purchasing exception under statute NCGS 143-129 (6) - a needed
product is available from only one source of supply.
A motion was made by Commissioner Palmer and carried 4-0 to approve a Sole
Source Purchasing Exception.
HUMAN SERVICES BUILDING PURCHASE AND SALE CONTRACT
Presented by County Manager Katherine Cathey. She stated that the County is now
at the point where they have a purchase and sale contract from Brixmor to purchase the
Human Services Building that is currently occupied by County DSS and Health
Department, as well as Freedom House, Person Counseling Center, and Juvenile Justice.
She stated that the County has leased this facility for almost 19 years, and the lease
agreement will expire in August 2025. She stated that for the past year and a half, the
County has been working on either negotiating the lease renewal or negotiating the
purchase of the property. She stated that the County has looked at other options, such as
constructing a new facility. She stated that the County has arrived at the conclusion that
purchasing the Human Services Building for $8M is the most cost-effective approach. She
stated that the County has negotiated with Brixmor to split the parcels, so that the County
is only purchasing the part of the shopping center that the County currently occupies, and
the rest of the shopping center will remain under Brixmor ownership. She stated that the
County will also acquire the parcel that PATS currently uses for parking. She stated that
operations will remain in the current building, which will be renovated to meet the current
and future needs of the county workforce and the members of the public who utilize the
space. She stated that given the demands on the County to fund other large capital projects
to meet pressing facilities needs of Person County Schools (PCS), Piedmont Community
College (PCC), and County Government, this seemed to be the most viable approach.
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Cathey stated that in FY25, the County will issue $21,000,000 in Limited
Obligation Bonds (LOB’s) to finance the acquisition of the Human Services Building and
the Carolina Pride Carwash Building, construction and equipment upgrades associated
with the PI/MRF merger, and a new roof for South Elementary School. She stated that
this financing will not require an increase in property taxes. She stated that the County’s
annual lease payment of $1,232,142 for the Human Services Building will be redirected to
the County’s Capital Investment Fund (CIF) to offset principal and interest payments on
the bonds. She stated that she emailed the Board a copy of the purchase and sale
agreement last week and there are confidentiality provisions through the due diligence
period. She stated the County is still in the process of working out the final wording with
Brixmor. She stated that she is asking the Board to authorize the County Attorney and
County Manager to negotiate the final language in the agreement and authorize the County
Manager to execute the final document. She stated upon Board approval, anticipated
closing date would be the end of August 2024.
A motion was made by Commissioner Thomas and carried 4-0 to authorize the
County Attorney and County Manager to negotiate the final language of the agreement
and authorization for the County Manager to execute the final document.
PRESENTATION OF FY2025-2029 RECOMMENDED CAPITAL
IMPROVEMENT PLAN (CIP)
Presented by County Manager Katherine Cathey and Finance Director Amy
Wehrenberg. Cathey stated that the CIP was originally presented for Board approval at the
April 1, 2024 meeting. She stated, during that meeting, Chairman Powell brought up the
topic of a new operations facility for Person County Schools (PCS). She stated that
following that meeting, she received a written request from PCS Superintendent, which
she shared with the Board. She stated that County staff evaluated options for incorporating
the new PCS facility in the FY2025-2029 CIP as noted:
1) Including this project in the limited obligation bonds (LOBs) issuance in FY26
for various improvements to school facilities would require a half-cent tax
increase to support debt payments.
2) Removing projects from the recommended plan would free up funding to pay
for this project, but it would delay addressing other needs.
3) Reevaluating the request during the FY2026-2030 CIP process.
Over the course of FY25, the debt model may build capacity to accommodate
this project without a tax increase.
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Cathey stated that County staff recommends option 3, reevaluating the new
operations building project during next year’s CIP process. She stated that the adoption of
this CIP will allocate funding for the priority projects for the County, Person County
Schools, and Piedmont Community College for FY25. She stated that the document also
sets the priorities of projects for future fiscal years, although funding is only appropriated
on an annual basis, and the plan is reviewed annually. She stated that the total amount
proposed for funding in FY25 is $28,724,070 and has not changed, and of this amount
$2,311,206 is from the County’s general fund. She stated that she has discussed this with
the PCS Superintendent. She stated that she is asking the Board to approve and adopt the
CIP as it was originally presented.
Chairman Powell stated that this project needs to be done, as the current building is
not safe for PCS staff. He stated that if the school system is OK with not moving forward at
this time, then he is as well. Vice Chairman Sims stated that he does not want to raise taxes
and would like to look at this for 2026.
A motion was made by Vice Chairman Sims and carried 4-0 to adopt the FY2025-
2029 CIP as presented.
A copy of the Capital Improvement Plan 2025-29 Approved – Funding Schedule
follows:
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CHAIRMAN’S REPORT:
Chairman Powell reported that he attended the Vaya Board Meeting and that many
things that were discussed previously by the Health Director were talked about. He stated
that Vaya has done a good job working with law enforcement, as well as placing a facility
here for walk in mental health services and issues. He reported that he attended the Health
Board’s breakfast honoring their employees for the year. He stated that the Trails Event held
at the Kirby was well attended and a lot of discussions took place. He stated that in reference
to the MEC, he has not heard anything back from Dominion Energy about the list of
questions that he sent to them.
MANAGER’S REPORT:
County Manager Katherine Cathey reported that today is the effective date for the
Board of Commissioners to assume the role of the Consolidated Human Services (CHS)
Board. She stated that Brian Hart will be appointed as the CHSA Director this morning. She
stated that there will be a CHS Board Orientation tomorrow morning in the FEMA Room
located at the Department of Social Services (DSS). She stated that a light breakfast would
be served at 8:30 a.m. for the Board and staff to meet.
COMMISSIONER REPORT/COMMENTS:
Vice Chairman Sims reported that he attended the Food Truck Rodeo in Uptown
Roxboro on Sunday. He stated in reference to the handout presented today, he would look
over it and provide answers.
Commissioner Palmer reported that the light was installed at the Charters of
Freedom display at Huck Sansbury, compliments of Tommy Lawrence. He reported that he
attended the dedication of the Corporate Hangar at Raleigh Regional Airport at Person
County.
Commissioner Thomas expressed thanks to all that came to the meeting. He reported
that he attended Fam Fest and the Food Truck Rodeo over the weekend, and both events
were well attended.
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CLOSED SESSION #1
A motion was made by Vice Chairman Sims and carried 4-0 to enter into Closed
Session #1 at 11:18 a.m. per General Statute 143-318.11(a)(3) for the purpose to consult
with the county attorney in order to preserve the attorney-client privilege with the
following individuals permitted to attend: County Manager Katherine Cathey, Clerk to
the Board Michele Solomon, County Attorney T.C. Morphis, Jr., and Planning and Zoning
Director Chris Bowley.
Chairman Powell called the closed session to order at 11:24 a.m.
A motion was made by Vice Chairman Sims and carried 4-0 to return to open
session at 11:52 a.m.
ADJOURNMENT:
A motion was made by Vice Chairman Sims and carried 4-0 to adjourn the meeting
at 11:52 a.m.
_____________________________ ______________________________
Michele Solomon Gordon Powell
Clerk to the Board Chairman