09-03-2024 Agenda Packet BOCPERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
MEETING AGENDA
304 South Morgan Street, Room 215
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
September 3, 2024
6:00 p.m.
This meeting will convene in Room 215 of the County Office Building.
CALL TO ORDER…………………………………………………. Chairman Powell
INVOCATION
PLEDGE OF ALLEGIANCE
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA
PUBLIC HEARING:
ITEM #1 (pgs.3-4)
Consideration of Approval of Private Roadway Bratta Farm
Drive to be Added to the Database for E-911 Dispatching……………… Sallie Vaughan
ITEM #2
Consideration to Grant or Deny Approval of Private Roadway
Bratta Farm Drive to be Added to the Database for E-911
Dispatching …………………………………………………………… Chairman Powell
INFORMAL COMMENTS
The Person County Board of Commissioners established a 10-minute segment
which is open for informal comments and/or questions from citizens of this
county on issues, other than those issues for which a public hearing has been
scheduled. The time will be divided equally among those wishing to comment.
It is requested that any person who wishes to address the Board, register with
the Clerk to the Board prior to the meeting.
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ITEM #3
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA
A.Approval of Minutes of August 19, 2024(pgs.5-44),
B.Budget Amendment #5 (pg.45), and
C.Resolution Ratifying Extension of an Option and Purchase Agreement (pgs.46-57)
NEW BUSINESS:
ITEM #4 (pgs.58-62)
ALS360 (Fire Component) Proposal Follow-Up……………… Katherine Cathey
CHAIRMAN’S REPORT
MANAGER’S REPORT
COMMISSIONER REPORTS/COMMENTS
CLOSED SESSION #1
A motion to enter into Closed Session #1 per General Statute 143-318.11(a)(3) for
the purpose to consult with the county attorney in order to preserve the attorney-
client privilege with the following individuals permitted to attend: County Manager
Katherine Cathey, Clerk to the Board Michele Solomon, County Attorney T.C.
Morphis, Jr., Health Director Janet Clayton, and Environmental Health Services
Supervisor Bonnie Holt.
CLOSED SESSION #2
A motion to enter into Closed Session #2 per General Statute 143-318.11(a)(4) for
the purpose of discussion of matters relating to the location or expansion of
industries or other businesses in the county related to economic development with
the following individuals permitted to attend: County Manager Katherine Cathey,
Clerk to the Board Michele Solomon, County Attorney T.C. Morphis, Jr., and
Economic Development Director Brandy Lynch.
Note: All Items on the Agenda are for Discussion and Action as deemed appropriate
by the Board.
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AGENDA ABSTRACT
Meeting Date: September 3, 2024
Agenda Title: Addition of Bratta Farm Dr, a private roadway
Summary Information: The owners of four parcels of land along an access easement are
adding additional dwellings. The road will serve at least three homes which invokes the “Ordinance
Regulating Addresses and Road Naming in Person County” and requires that the road be named.
Background Information: Two existing homes are located along the private driveway, with a third
home in the permitting process. In accordance with Article IV, Section 402 H of the “Ordinance
Regulating Addresses and Road Naming in Person County,” any driveway serving 3 or more
addressable structures must be named. Addresses for the two existing homes will change and
residents are aware of that requirement.
North Carolina General Statute 153A-239.1(A) requires a public hearing be held on the matter and
public notice be provided at least 10 days prior in the newspaper. The required public notice was
published in the August 22nd edition of the Roxboro Courier-Times. A sign advertising the public
hearing was placed at the
proposed roadway
location on the same
date.
Bratta Farm Dr was
chosen by the property
owners that responded
within the prescribed
timeframe. This road
name is compliant with
all naming regulations in
the Ordinance.
Recommended Action: Approve the recommended roadway name.
Submitted By: Sallie Vaughn, GIS Director
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PUBLIC NOTICE
The Person County Board of County Commissioners
will hold a public hearing at 6pm on September 3, 2024
(Tuesday) in room 215 of the Person County Office
Building at 304 S Morgan St, Roxboro, North Carolina to
hear the following:
Request by the Person County Address Coordinator to
add Bratta Farm Dr to the database of roadway names
used for E-911 dispatching. The proposed private
roadway will be located off Peed Rd in Mount Tirzah
Township. Article IV, Section 402 H of the Ordinance
Regulating Address and Road Naming in Person County
requires any private roadway serving three or more
homes to be officially named.
Citizens will have an opportunity to speak regarding the
above request.
Specific information about the request can be obtained
from the Person County GIS Department, 325 S Morgan
St, Suite D.
Sallie Vaughn
GIS Director
8/22/20244
August 19, 2024
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PERSON COUNTY BOARD OF COMMISSIONERS August 19, 2024
MEMBERS PRESENT OTHERS PRESENT
Gordon Powell Katherine M. Cathey, County Manager
C. Derrick Sims Michele Solomon, Clerk to the Board
Kyle W. Puryear T.C. Morphis, Jr., County Attorney
Charlie Palmer
Jason Thomas
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, August 19, 2024 at 9:00 a.m. in the Commissioners’ Boardroom
215 in the Person County Office Building located at 304 S. Morgan Street, Roxboro, NC.
Chairman Powell called the meeting to order. Chairman Powell offered an
invocation, and Commissioner Palmer led the group in the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Commissioner Puryear and carried 5-0 to approve the
agenda with the addition of a closed session to discuss personnel.
RESOLUTION OF APPRECIATION FOR COUNTY RETIREE
Chairman Powell read and presented a Resolution of Appreciation for County
Retiree Amy Wehrenberg, recognizing her thirty years of service to Person County.
A motion was made by Commissioner Puryear and carried 5-0 to approve a
Resolution of Appreciation for County Retiree, Amy Wehrenberg.
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PROCLAMATION RECOGNIZING AUGUST AS CHILD SUPPORT
AWARENESS MONTH
Person County Department of Social Services Director Carlton Paylor read a
Proclamation Recognizing August as Child Support Awareness Month in Person County.
Chairman Powell presented the Proclamation to Paylor.
A motion was made by Commissioner Palmer and carried 5-0 to approve a
Proclamation Recognizing August as Child Support Awareness Month.
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INFORMAL COMMENTS:
The following individuals appeared before the Board to make informal comments:
Andrea Childers of 270 Blackberry Lane, Rougemont stated that she has lived in
Person County for almost 32 years. She stated that she would like to address the health and
safety of residents, and the environment of Person County. She stated that the water and air
in the north and south end of Person County are about to be polluted. She stated that there
are things that this Board could do to prevent that. She stated that the first is the water. She
stated that Durham County, as an example, is taking steps to protect their water quality by
flocculant use. She stated that the use of flocculants would be very helpful in reducing the
amount of sediment pollution that we are currently seeing from the Moriah Energy Center
(MEC) preconstruction. She stated that she would like the Board to require Dominion to
start using flocculants in their sediment basins as well as increase their holding times to five
days before dewatering. She stated that she would also like the Board to require that
Dominion monitor the discharge from their sediment basins and agree not to dewater until
the discharge is at or below the state standard of 50 NTU. She stated that this would solve
the sediment pollution problem flowing off the MEC site. She stated that the people of
Person County have the right to breathe clean air, but how do they know that the air is clean.
She stated that Person County only has one air monitor, and it measures ozone. She stated
that very soon in the southern end of the County, Dominion will be storing 50 million
gallons of methane, and in the northern end of the County, they will be building a pipeline.
She stated that the entire County will be sacrificed so that residents of other counties will
have the benefit of heating their homes with cheaper LNG, while Personians will have to
breathe the air pollution, and will have to pay more for propane. She stated that unlike coal,
which does not pollute until humans burn it, methane is a gas that leaks a lot. She stated that
methane is a fossil fuel and a greenhouse gas, more than 80 times as potent as carbon
dioxide, trapping heat in the atmosphere in the short term. She stated that methane is a
double threat to the climate. She stated that burning it releases carbon dioxide, and it is the
primary deliverer of climate change. She stated that methane itself, is a potent greenhouse
gas that leaks into the atmosphere. She stated that methane alone is responsible for one third
of our planet’s warming. She stated that methane and its byproducts increase the risk of
cancer, auto-immune diseases, asthma, and infertility rates, and skin infections. She stated
that as it stands right now, we have no concrete way of knowing what pollutants are being
released into our air. She stated that we are simply going by Dominion’s projections, using
weather models because of climate change that can no longer accurately predict a five to
ten-day forecast. She stated that she proposes this County be proactive in dealing with the
possible pollutants and place air monitors on both ends of the County, so we can actually
prevent a catastrophic event before it happens instead of reacting to a man-made crisis. She
stated that there are simple steps we can ask Dominion to do, such as air monitors installed
and run by third parties that will save lives and dollars.
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Elliot Clark of 856 Knollwood Falls Road, Mebane stated that he is with Vaya
Health, Person County’s local managed care organization, which serves individuals and
families in Person County through Medicaid and state funded services for behavioral health
care. He stated that the state sought to procure a statewide vendor for a child and family
specialty plan serving those individuals in the child welfare system, specifically in the foster
care system. He stated that Vaya was the only managed care organization specialty health
plan to submit a bid for this particular proposal. He stated that on Thursday of last week,
Vaya was notified that the NC Department of Health and Human Services (NC DHHS)
selected Blue Cross Blue Shield (BCBS) instead of Vaya, to administer the health plan
serving those individuals in the child welfare system. He stated that the projected go live
date is January 1, 2025, potentially, but could be as late as July 1, 2025, or later, dependent
upon how the transition goes. He thanked the Board for their support, and stated that despite
the state’s decision, Vaya will stay committed to serving families and youth, and will
continue to enhance and improve the system throughout the transition.
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Commissioner Palmer and carried 5-0 to approve the
Consent Agenda with the following to include a minor change to Item C, by replacing it
with the revised Resolution Accepting the Gift of 5.42 Acres of Real Property:
A. Approval of Minutes of August 5, 2024,
B. Budget Amendment #4,
C. A Resolution Accepting the Gift of 5.42 Acres of Real Property,
D. Home and Community Care Block Grant for Older Adults FY25 Agreement for the
Provision of County-Based Aging Services, and
E. Tax Adjustments for August 2024
a. Tax Releases
b. NC Vehicle Tax System Pending Refunds
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NEW BUSINESS:
FARMLAND PRESERVATION ORDINANCE AMENDMENT
Soil and Water Director Nancy McCormick presented the following:
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County Attorney T.C. Morphis, Jr. stated, for clarification for the Board, that as
written, the ordinance specifically allows the Agriculture Advisory Board to approve the
conservation easement, and delegates that authority to them. He stated that it is a good
delegation of authority.
A motion was made by Commissioner Palmer and carried 5-0 to approve the
Farmland Preservation Ordinance Amendment.
ALS360 (FIRE COMPONENT) AND BUDGET PROCESS FOR THE FIRE TAX
DISTRICT
Emergency Services Director Thom Schwalenberg stated that on July 15, 2024, he
presented to the Board elements of the Stryker ALS360 program to replace and upgrade the
biomedical and patient transport equipment to better serve the citizens of Person County.
He stated that included in that presentation were two sections, one for the Department of
Emergency Services and County buildings, and one for the Volunteer Fire Departments
(VFDs). He stated that on August 15, 2024, he, along with the County Manager, met with
the VFD Chiefs to discuss the detailed specifics of the program, specifically, the need for
the equipment, both the Automatic External Defibrillators (AEDs) and the LUCAS Chest
Compression Devices. He stated at the meeting they discussed the benefits provided to the
citizens, the benefit of the equipment to the fire departments, the payment and contract
structure, and how the program would work to enhance first responder services in their
districts. He stated that the discussion was comprehensive and very productive.
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Schwalenberg stated that the Fire Chiefs present were participatory and engaged in
positive dialogue. He stated, that, as a result of the discussion, there was a dialogue about
possibly requesting more equipment than was originally proposed to the Board on July 15,
2024. He stated, that in order to meet some additional needs that the Fire Chiefs identified
in the meeting, at their request, he has worked with the vendor to provide the cost quote for
the additional equipment. He stated that the fire chiefs are taking this week to reflect on how
to utilize the program. He stated that the Fire Chiefs would meet again on August 22, 2024,
to discuss further. He stated that he is available to assist the fire departments and to answer
any additional questions that they may have. He stated that he offered to have the vendor
present at the Fire Chiefs meeting on August 22, 2024, if the Fire Chiefs felt it would be
beneficial. He stated that after the meeting on August 22, 2024, he will work to finalize a
quote with the vendor and bring it to the Board of County Commissioners for their
consideration at their September 3, 2024 meeting. He stated that the remainder of the
meeting on August 15, 2024, was spent discussing the County budget process, how the fire
taxes are collected and allocated, and the steps moving forward to improve processes and
communication for future finance decisions.
County Manager Katherine Cathey stated that they had a very good meeting with
the Fire Chiefs and appreciated that she and Schwalenberg were able to be in attendance,
along with Division Chiefs Shawn Bradsher and Heather Chandler. She stated at the
meeting, they went over the County’s budgeting process, and detailed discussion of the fire
tax district and the way that budget is developed each year. She stated that this year’s budget
is $2.3M, and the way the County arrived at that amount, is by estimating the amount of
revenues the County anticipates bringing in through the fire tax, which is done by Russell
Jones in the Tax Office. She stated from there, decisions are made ensuring that each fire
department has the allocation brought forward from the previous year. She stated that three
departments received more funding for FY25 as they received ISO bonuses last year, and
the City of Roxboro’s allocation increased by two percent, per their contract. She stated that
the County also maintains the line item for part-time personnel. She stated the County built
in funding to change vendors for emergency reporting software due to the other one is no
longer supported. She stated that County staff recommended funding for the ALS360
program within those revenues that were anticipated during the fiscal year. She stated that
the County was able to encapsulate all of that within the anticipated revenues, and still have
some funding remaining in the unallocated line item for unanticipated needs throughout the
year, or other bonuses that may be earned by the fire departments or the rescue squad. She
stated that the purpose of the fire tax district is to fund fire and rescue services in the County.
She stated that discussion was had on how the fund balance is maintained within the fire tax
district fund, and that it is maintained separate from the budget each year. She stated that if
funding remains at the end of the fiscal year, then the remaining budget moves into the fund
balance, which is the savings account for the fire tax district. She stated that the current fund
balance is around $1.5M. She stated that they discussed how that savings account benefits
fire and rescue services. She stated that she sent written information after the meeting, which
has been forwarded to all the Fire Chiefs. She stated that she made the Fire Chiefs aware
that she is available for any questions that they may have about the budget process. She
stated the Fire Chiefs did express interest in having periodic updates.
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Cathey stated that the Fire Marshal, Shawn Bradsher, will provide updates to the
Fire Chiefs on a quarterly or as needed basis. She stated as far as the annual budget, the Fire
Chiefs discussed how they want to have a part in providing feedback on proposals related
to spending the fire tax district funds, and to be given the opportunity to receive detailed
information about how that funding would be spent, and to provide feedback for that to
come back to the Board of Commissioners before expenditures are approved from that
budget. She stated that they discussed the timeline for the County’s annual budget process,
and how that works for County departments, as well as community partners who receive
funding. She stated that the budgeting process starts in the fall. She stated that County
departmental budget requests are due mid-February. She stated that she discussed coming
back to the Fire Chiefs at a later date, once the budget calendar is in place. She stated that
the Fire Chiefs were supportive of utilizing funding from the fire tax district to support the
ALS360 program, and after further discussions, there was a receptiveness that she
understood to use the funding towards this program in this fiscal year with the possibility of
allocating some more funding from the unallocated line item if they did want to add
equipment to the program. She stated that there is approximately $100K remaining in the
unallocated line item, which could provide some funding if the Fire Chiefs do decide at their
meeting on August 22, 2024 to request additional AED’s and LUCAS devices to go along
with what has already been recommended. She stated that there was some discussion about
LUCAS devices being made available for the substations, as well as adding AED’s to further
standardize the AED’s that are out in the field.
Commissioner Puryear wanted to know why this issue is still being talked about.
Cathey stated, at the last Board meeting, it was her understanding that this item needed to
come back to the Board with the feedback from the Fire Chiefs Association, so that the
Board could determine if they wanted to move forward with the fire component of the
ALS360 program. Puryear stated to Cathey, according to the EMS Director’s statement on
July 15, 2024, when they were talking about the equipment, specifically the Lifepaks for
the VFDs, Commissioner Sims asked the director “Have you discussed that with the
VFD’s?’ The Director’s response “Yes it has been presented to the fire chiefs”. Sims “And
they are good with that?” Director ‘They did not present opposition”. Puryear stated that
there are concerns and asked when did Schwalenberg present this to the Fire Chiefs prior to
July 15, 2024. Cathey stated that it is her understanding, based on discussions that she has
had with Schwalenberg and the Fire Chiefs, that this concept had been brought up as far as
obtaining additional AED’s and LUCAS devices, which are not currently available to the
VFD’s. She stated it was not made in a formal presentation. She stated that at one of the
associations meetings, a representative from Stryker came and completed a demo and shared
information about the equipment. She stated that this has been an ongoing discussion. She
stated that as far as Sims’s question of, “Are they okay with this?”, and Schwalenberg’ s
response of, “They did not present opposition”, was that Schwalenberg was referring to that
there was no concern expressed about moving forward with adding the devices. She stated
that she reviewed the Fire Chief’s Association meeting minutes that the Fire Chiefs shared
with her. She stated that the minutes reflect discussions about the devices and the Stryker
presentation, but did not mention funding. She stated that part of her job in developing the
recommended budget is to ensure that the we are able to fund the County’s priorities.
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Cathey stated that part of the recommended budget included the ALS360 program.
She stated that she felt if we were to include the fire portion of that, it made sense to fund
that portion through the fire tax. She stated that she did not know that it needed to be
approved by the Fire Chiefs Association. She stated that she included it in the recommended
budget that was presented to the Board on May 20, 2024. She stated that it had been in the
budget over the course of a couple of months, therefore, there was opportunity to have this
discussion over that timeframe. She stated the Board did decide to pull that from the
recommended budget, and it was not in the approved budget, so that is why we came back
and had the presentation on July 15, 2024. She stated that questions remained, and
discussions have been had with the Fire Chiefs, and feedback was provided to aid in the
decision-making process.
Schwalenberg stated that the question he was asked by Sims at the July 15, 2024
meeting, was in the concept of the sixteen Lifepaks 1000 AED’s. He stated that the question
he was asked was “Have you discussed this with the VFD’s?’ Schwalenberg stated that this
was in reference to the sixteen AED’s. He stated that he had presented it to the Fire Chiefs
on three occasions. He provided the following dates that this was discussed with the Fire
Chiefs: June 2, 2022 advised Chiefs, and surveyed the need for replacement of equipment,
October 5, 2023 discussed the budget and funding process, to include grant funding for
LUCAS devices and AED’s, December 7, 2023 discussed CAD server issues, and April 4,
2024 discussed EMS supplies, Narcan distribution, AED and LUCAS project implemented
in the budget, with no response from anyone in the room. He stated that each time he brought
this topic up, no one at the Fire Chiefs Association presented any opposition. Puryear asked
Schwalenberg was the presentation presented to the Board on July 15, 2024 ever presented
to the Fire Chiefs, to which Schwalenberg replied no, that he and Cathey were under the
impression that they did not need the Fire Chiefs authorization before bringing it to the
Board of Commissioners. He stated that he did not realize that was an expectation. Puryear
stated his concern, as a County Commissioner, is that they make decisions, especially
financial decisions, that affect many people. He stated that as a commissioner, he likes to
have the most accurate, truthful information possible to make a decision. He stated that he
is disappointed, and it is troublesome that this has gotten to this extent. He stated that if he
had known prior to voting on this matter on July 15, 2024, that this was never formally
presented to the Fire Chiefs Association, he would never have voted in favor of this item.
He stated it is not about the funding, it is about being delivered accurate information so that
the Board can make the best possible decision with the information that they have received.
He stated that he believes the Fire Chiefs Association should have been communicated with
on this. He directed a question to Cathey referencing the Fire Chiefs Association meeting
that was held on August 15, 2024, and asked was this a regular scheduled meeting. Cathey
replied the meeting was rescheduled from August 1, 2024. Puryear asked who from the
County was in attendance at the meeting. Cathey stated Schwalenberg, the Fire Marshal,
EMS Manager Heather Chandler, and herself, were the four from the County who were in
attendance. Puryear asked Cathey if the representative from the Board of Commissioners
was present, to which she replied yes, he was in the first part of the meeting.
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Cathey stated that the Fire Chiefs Association President announced a closed meeting
with a representative from each fire department and the rescue squad present for the
discussion as well as the four County staff members that were present. Puryear stated ,”So
you kicked the County Commissioner out”, to which Cathey replied “That she did not”.
Puryear asked Vice Chairman Sims how often does the Fire Chiefs Association conduct
closed sessions. Sims stated that this is the first to his recollection. Puryear asked Cathey if
she knew about the closed session. Cathey stated that she knew about it that morning, before
the meeting that evening, as she called the Fire Chief Association President Gabe Windham
and asked him how the meeting would run so that she could understand the expectations
and what he was asking of the County to present in the meeting. She stated that at that time,
he advised her that it was his intent for the second portion of the meeting to be a closed
meeting with a representative from each fire department present to discuss the ALS360
program. Puryear asked Cathey did she communicate that information to the County staff
that was going to be present at the meeting that there was going to be a closed session that
evening. Cathey stated that she may have had a conversation with Schwalenberg about that
in advance. She stated the she believes Schwalenberg also spoke with Windham on the day
of the meeting. Puryear asked Cathey did she inform Sims that it was going to be a closed
session. She stated that she did not have a conversation with Sims that day. Puryear stated
that is troublesome. Sims stated that if he did not need to be in the closed session, or they
did not want him there, it is fine. He stated that he should have been told that there was
going to be a closed session and that he would not be attending, being that he is the liaison
between the Volunteer Fire Chiefs Association and the County Commissioners. He stated
that the issue is not about the money that was presented to the Board in the budget. He stated
that he has concerns about equipment past its due date and why it has not been replaced. He
stated that he would like to see a breakdown of everything that needs to be repaired to see
what the cost would be and to see the cost comparison with this program. He stated that he
feels that if the presentation from July 15, 2024 Board meeting was shared with the fire
departments, along with discussion of the $80K from the fire tax district fund, we would
not be here today discussing this. He asked was every single VFD okay with this program
and wants it to go forward. Cathey stated that she cannot answer that at this time because
they are going to meet again on August 22, 2024. She stated that Schwalenberg has received
an updated quote from Stryker. She stated that since the Fire Chiefs Association has a
meeting on August 22, 2024, she would tentatively include this as an agenda item for the
Board’s September 3, 2024 meeting, dependent upon feedback from the Fire Chiefs
Association. Sims reiterated that his question would be again on that date, is every single
VFD okay with this program, and do they agree with it.
Chairman Powell stated that that there are many complex questions, and several
comments have gone to the Fire Chiefs Association. He asked Gabe Windham, President of
the Fire Chiefs Association to provide input. Windham stated that he is the Assistant Chief
at Allensville VFD, and the President of the Person County Chiefs Association. He stated
first of all, it was never a matter of the Chiefs Association as a whole, as to what equipment
was going to be placed. He stated the issue was the use of fire tax funds. He stated he does
not recall who recommended that, or where it came from.
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Windham stated at this point, it does not matter. He stated that their assumption from
the inception of the fire tax in Person County about five years ago, is that, the money was
to be used for the VFD’s and Rescue Squad, and that they kind of had a say in how that
money would get dispersed. He stated that if any kind of needs arose in the future, that they
would have a say in that also, an association as a whole, not individually, for the betterment
of Person County. Puryear asked Windham about the next meeting on August 22, 2024 and
could Sims attend that meeting. Windham stated that the meeting would be a closed session
and Sims could attend if he wanted to.
Commissioner Palmer stated that this was discussed in the years 2022, 2023, and
2024 that these devices were at the end stage of life, yet we shot the recommendation down
on the budget. He asked Windham how many VFD’s are there in Person County. Windham
replied that there are six VFD’s in Person County. Palmer stated that we have six
departments, and we are here today because one individual disagrees with this proposal, and
he never received a phone call. He stated that he had home visits from very concerned
individuals, VFD members, and EMS employees.
Chairman Powell asked for clarification, that the next meeting for the Fire Chiefs
Association is August 22, 2024. Cathey verified the meeting date of August 22, 2024, and
advised that she would bring this back to the Board at the meeting scheduled for September
3, 2024, after receiving additional feedback from the Fire Chiefs Association.
HUMAN SERVICES BOARD ORIENTATION
Assistant County Manager Brian Hart thanked the Board for enlisting the support
and services of CCR Consultants. He stated that throughout this process CCR has been very
helpful, and as we work our way through consolidation, one of the recommendations from
CCR was to develop a Human Services Agency Mission Statement. He stated that a draft
mission statement has been created, and is as follows: The Human Service Agency seeks to
improve the human condition of Person County residents, particularly the most vulnerable,
through the equitable provision of quality programs, services, and support.
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Rebecca Troutman, Senior Consultant with CCR Consultants, provided a brief summary of
the work that CCR has done thus far and presented the following:
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Sherry Bradsher, consultant with CCR, presented the following information on Food
and Nutrition Services (FNS) and the Medicaid program.
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Vice Chairman Sims asked how many Income Maintenance Caseworkers are there
employed at DSS. Carlton Paylor, DSS Director, advised approximately forty-five.
Commissioner Puryear asked how is income and employment verified. Bradsher advised
that workers use various tools and resources made available to DSS to verify income and
employment; however, self-employment income is the most challenging income to verify.
Puryear asked if unemployment compensation counts as income, to which Bradsher replied
yes it does. She stated that are probably about ninety different types of income that an
eligibility worker counts dependent upon policy.
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August 19, 2024
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Puryear asked what is the timeframe for training for new caseworkers, and how long
does it usually take for caseworkers to be able to work on cases. Bradsher stated it really
depends on the person and how well they understand policy and apply it to each case. She
stated, on average, it could be at least three months, and sometimes longer, dependent upon
the worker.
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August 19, 2024
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CHAIRMAN’S REPORT
Chairman Powell had no report.
MANAGER’S REPORT
County Manager Katherine Cathey had no report.
COMMISSIONER REPORTS/COMMENTS
Vice Chairman Sims, and Commissioners Puryear and Thomas had no report.
Commissioner Palmer reported that he attended the Rec Advisory Board Meeting.
A motion was made by Vice Chairman Sims and carried 5-0 to enter into
Closed Session at 11:40 a.m.
A motion to enter into Closed Session per General Statute 143-318.11(a)(6) for
the purpose to discuss personnel with the following individuals permitted to attend:
County Manager Katherine Cathey, and County Attorney T.C. Morphis, Jr.
Chairman Powell called the closed session to order at 11:45 a.m.
A motion was made by Vice Chairman Sims and carried 5-0 to return to open
session at 12:20 p.m.
ADJOURN:
A motion was made by Vice Chairman Sims and carried 5-0 to adjourn the
meeting at 12:21 p.m.
_____________________________ ______________________________
Michele Solomon Gordon Powell
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
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9/3/2024
Dept./Acct No.Department Name Amount
Incr / (Decr)
EXPENDITURES General Fund
Public Safety 5,755
Cultural & Recreation 1,183
REVENUES General Fund
Other Revenue 6,938
EXPENDITURES Emergency Telephone Special Revenue Fund 21,996
REVENUES Emergency Telephone Special Revenue Fund 21,996
Intergovernmental Revenues
Explanation:
Account Number Account Description
$Revenues
incr. (decr.)
(cr.) dr.
$Expenditures
incr. (decr.)
dr. (cr.)
100-389890 Misc. Revs-Insurance Proceeds
2,055
1004310-435300 Sheriff-Maint & Repair/Vehicles 2,055
10025-335840 EMS-Donations 3,700
1004370-420000 EMS-Supplies & Operating Expenses
3,700
15055-375840 Library-Donations
1,183
1506110-420400 Library-Programs 1,183
26025-392921 E911-Portable Radio PSAP Grant 21,996
2604325-561000 E911-Cap Out/VIPER Radios Grant
21,996
Totals 28,934 28,934
BUDGET AMENDMENT #5
Recognize insurance claim for vehicle damages in the Sheriff's Office ($2,055); receive donations to EMS
($3,700) and the Library ($1,183) to support Supplies and Program expenses and recognize Emergency
Telephone Fund PSAP Grant ($21,996) for the purchase of Viper Radios.
BUDGET ADJUSTMENT DETAIL
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AGENDA ABSTRACT
Meeting Date: Sept. 3, 2024
Agenda Title: Resolution Ratifying the Extension of an Option and Purchase Agreement
Summary of Information: On June 3, 2024, the Board of Commissioners approved an Option and
Purchase Agreement between the Person County Business & Industrial Center, Inc. (PCBIC) and
Person County in the amount of $100.
The County Manager, acting on behalf of the County, exercised the County’s right to extend the
term of the Option for one year by emailing the President of PCBIC on August 27, 2024. The Board
of Commissioners is requested to ratify this action via resolution.
A copy of the resolution, the option, and the email exchange between the County Manager and the
President of PCBIC is attached.
Recommended Action: Approve the resolution.
Submitted By: Katherine M. Cathey, County Manager
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A RESOLUTION RATIFYING THE EXTENSION OF AN
OPTION AND PURCHASE AGREEMENT
WHEREAS, Person County has an option to purchase real property from Person Business
& Industrial Center, Inc. A copy of the Option and Purchase Agreement (the “Option”) is attached
hereto as Exhibit A; and
WHEREAS, the Option expires on September 4, 2024, but Section 6 of the Option
authorizes Person County to extend the term of the Option for one (1) additional year, by providing
emailed notice at least five (5) business days prior to the expiration of the Option; and
WHEREAS, if Labor Day is not counted as a business day, the deadline to exercise the
option was August 27, 2024; and
WHEREAS, the County remains interested in purchasing the real property from Person
Business & Industrial Center, Inc.; and
WHEREAS, in furtherance of the County’s goals, and after consultation with the Chair of
the Board of County Commissioners and the County Attorney, the County Manager, acting on
behalf of the County, exercised the County’s right to extend the term of the Option for one (1) year
by emailing the President of Person Business & Industrial Center Inc. on August 27, 2024. A copy
of the email exchange between the County Manager and the President of Person Business &
Industrial Center, Inc. is attached hereto as Exhibit B;
NOW THEREFORE, BE IT RESOLVED BY THE PERSON COUNTY BOARD OF
COMMISSIONERS THAT THE ACTION TAKEN BY THE PERSON COUNTY MANAGER
TO EXERCISE THE COUNTY’S RIGHT TO EXTEND THE OPTION FOR AN ADDITIONAL
YEAR IS HEREBY RATIFIED, APPROVED, AND FULLY AUTHORIZED.
This resolution shall become effective upon adoption.
The foregoing resolution, having been submitted to a vote, received the following vote and
was duly adopted this 3rd day of September, 2024.
Ayes:
Noes:
Absent or Excused:
Dated:
Gordon Powell, Chairman
Person County Board of Commissioners
Attest:
[SEAL]
Michele Solomon
Clerk to the Board of Commissioners
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AGENDA ABSTRACT
Meeting Date: September 3, 2024
Agenda Title: ALS360 (Fire Component) Proposal Follow-Up
Summary of Information: On July 15, 2024, the Board of Commissioners approved the use of
$80,562 in funding budgeted within the FY25 Fire Tax District budget to implement the fire
component of the ALS360 program. Following that meeting, county staff has attended two
Person County Fire Chiefs Association meetings to review the program, receive the chiefs’
feedback and further clarify their departmental needs.
During the meeting on August 15, 2024, county staff and the chiefs discussed how the ALS360
program works, the benefits of the program and why it is needed (meeting handout attached).
The chiefs provided feedback on their expectations and desires for the program. We also
discussed the use of fire tax funds, and staff provided information on how fire tax funds are
collected and allocated. The chiefs agreed to take the details of the proposal back to their
departments, do some further work on the project and meet again on August 22, 2024.
The chiefs met on August 22, 2024 with Emergency Services Director Thom Schwalenberg,
EMS Division Chief Heather Chandler and Commissioner Derrick Sims also in attendance. A
productive discussion was held. A vote was taken with the chiefs voting in favor of using fire tax
funds to support the ALS360 program, with seven departments voting for the proposal and two
voting against it. After the vote, each department made requests for the equipment that would
meet the needs of the citizens they serve. The requests were driven primarily by the geography of
their districts and standardization of their fleet.
The following table represents the new equipment that each department is requesting:
Department AED LUCAS
Allensville VFD 2 1
Ceffo VFD 4 2
Hurdle Mills VFD 4 2
Semora VFD 2 1
Triple Springs VFD 4 2
Moriah VFD 4 2
Roxboro FD* 0 3
Timberlake VFR 0 0
Roxboro-PC Rescue Squad** 0 0
Total 20 13
* Roxboro FD recently purchased 7 LP1000 AED’s
for their agency. These AED’s would be moved under
the County maintenance plan for consistency, data
and asset management and performance
improvement.
** Rescue recently upgraded their AED’s and stated
they are a support agency that responds into a fire
district to support a department already on scene, so
they felt having a LUCAS would not provide an
additional benefit. Their desire was instead to focus
on specialty training and certifications that more
closely align with their primary mission.
Stryker will provide a revised quote that incorporates the additional equipment requested (4
AED’s and 4 LUCAS devices). The updated total will be shared prior to the board meeting.
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Adding LP1000 AED’s that are compatible with the rest of the EMS system and LUCAS CPR Chest
Compression devices, which provide vastly superior chest compressions compared to humans, for
use by first responders will provide each Person County citizen the best opportunity to survive an
out-of-hospital cardiac arrest. Providing this consistency is the best possible solution for the citizens.
Recommended Action: Fund the ALS360 proposal (fire component) as requested by the Person
County Chief’s Association.
Submitted By: Katherine M. Cathey, County Manager
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PERSON COUNTY CHIEF’S ASSOCIATION – STRYKER ALS360 BRIEF
What is the Stryker ALS360 Program?
10 year asset management program that bundles all of the emergency biomedical and patient
movement equipment into a single purchase and maintenance plan which provides significant long term
cost savings to Person County while ensuring that we have safe, reliable and modern equipment to take
care of the residents and visitors of Person County.
Why were the fire departments included in this program?
Standard of Care
Clinical Excellence
Modernization and Standardization
Data Collection and Performance Improvement (Patient and System)
Decreased risk and improved safety
Biomedical Service Life (regulated by the FDA)
AED’s – 8 year service life
LUCAS Chest Compression Devices – 8 year service life
Why do we need to do this now?
This is a total program “package” that has been 16 months in development and negotiation. The
price structure we have locked into expires 01 OCT 2024 and we have to begin negotiations
again which will result in a much higher price point.
To get ahead of technology cost increases and market forces that are driving costs upward at
alarmingly fast rates.
o Stryker Capital price increases (2021-2023)
LP1000 – 29%
LUCAS – 24%
o Stryker ProCare Maintenance increases (2021-2023)
LP1000 – 21%
LUCAS – 21%
Why Stryker ALS 360 when we could just go buy the equipment outright?
Fleet Management On-Site Service and Support / Maintenance
Fixed annual payments Data and Performance Improvement Systems
Technology Upgrades Operational Efficiencies
Technology Upgrades
Occurs after 36 months or any time a new technology is released.
If no new generation is launched after 60 months, all technology will be refreshed at the current
generation to maintain performance and to stay compliant with service life requirements.
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PERSON COUNTY CHIEF’S ASSOCIATION – STRYKER ALS360 BRIEF
What is included in the ALS 360 Comprehensive Solution - Fire Version (Single Program)
LUCAS 3 v 3.1 Chest Compression Devices – 9 / 18
Lifepak 1000 AED – 16 / 32
LifeNet Asset – 1
LifeNet Care – 1
CODE-STAT data review software license – 1
Accessories and disposables contract – 1
ProCare Maintenance Services – 1 (all products)
Ability to add additional equipment as the need changes.
How is the financial breakdown advantageous?
What is the cost breakdown per item (based on today’s pricing)?
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PERSON COUNTY CHIEF’S ASSOCIATION – STRYKER ALS360 BRIEF
What is not included in the above pricing?
Technology Refresh ($268,595.16 – at today’s price)
Data Collection and Asset Management Software packages
10 years of cost increases that are inevitable to happen
How are the percentage breakdown between LUCAS and AEDs in cost analysis?
Roughly ~ 60% to 40%
Will our costs increase during the program?
No, unless you choose to add more equipment
What are the County’s options to exit the program?
Before 10 years have expired?
o Purchase equipment at fair market value (at that time)
o If Stryker breaches their contract
After 10 years have expired?
o Enter into a new asset management program and get all new equipment
o Keep current equipment and extend current asset management agreement for
remaining life of devices
o Purchase equipment at fair market value and enter into a new maintenance agreement
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