11-18-2024 Agenda Packet BOCPERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
MEETING AGENDA
304 South Morgan Street, Room 215
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
November 18, 2024
9:00 a.m.
This meeting will convene in Room 215 of the County Office Building.
CALL TO ORDER…………………………………………………. Chairman Powell
INVOCATION
PLEDGE OF ALLEGIANCE
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA
INFORMAL COMMENTS
The Person County Board of Commissioners established a 10-minute segment
which is open for informal comments and/or questions from citizens of this
county on issues, other than those issues for which a public hearing has been
scheduled. The time will be divided equally among those wishing to comment.
It is requested that any person who wishes to address the Board, register with
the Clerk to the Board prior to the meeting.
ITEM #1
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA
A.Approval of Minutes of October 31, 2024 (pg.3),
B.Approval of Minutes of November 4, 2024 (pgs.4-48),
C.Budget Amendment #10 (pg.49),
D.Resolution Amending the Board of Commissioners’ 2024 Meeting Schedule
(pgs.50-52),
E.Resolution Exempting Various Projects from G.S. 143-64.31 (pgs.53-54),
F.SUP-04-24 – “Written Decision Approving Special Use Permit
Application” (i.e. Written Order) following Special Use Permit approval
for the Garrett Recreational Vehicle Park (pgs.55-59), and
G.Tax Adjustments for November 2024 (pgs.60-74)
a.Tax Releases
b.NC Vehicle Tax System Pending Refunds
1
NEW BUSINESS:
ITEM #2 (pg.75)
Presentation of the Annual Comprehensive Financial
Report for Fiscal Year Ending June 30, 2024….…………….. Tracy Clayton
ITEM #3 (pgs.76-78)
Benefits Consulting and Broker Services…………………….. Katherine Cathey,
Sonya Carver
ITEM #4 (pgs.79-90)
Person County/City of Roxboro Continuity of
Operations Plan (COOP)…………………………………......... Thomas Schwalenberg
ITEM #5 (pg.91)
911 Board Grant Acceptance-Radio Console
Replacement/Department of Emergency Services……………. Thomas Schwalenberg
ITEM #6 (pgs.92-107)
Homeland Security Taskforce………………………………… Benjamin Massey
ITEM #7 (pgs.108-110)
ARPA Grant Project Ordinance Amendment…………………. Tracy Clayton
ITEM #8 (pgs.111-127)
Airport Terminal Study Recommendation……………………. Katherine Cathey
ITEM #9 (pgs.128-48)
Tire and Mattress Shredder…………………………………….. Amanda Doss
ITEM #10 (pg.149)
PCBIC Status Report…………………………………………….. Phillip Allen
CHAIRMAN’S REPORT
MANAGER’S REPORT
COMMISSIONER REPORTS/COMMENTS
Note: All Items on the Agenda are for Discussion and Action as deemed appropriate
by the Board.
2
October 31, 2024
1
PERSON COUNTY BOARD OF COMMISSIONERS October 31, 2024
MEMBERS PRESENT OTHERS PRESENT
Gordon Powell Katherine M. Cathey, County Manager
C. Derrick Sims Michele Solomon, Clerk to the Board
Kyle W. Puryear
Charlie Palmer
Jason Thomas
The Board of Commissioners for the County of Person, North Carolina, met in
special session on Thursday October 31, 2024 at 10:00 a.m. in the Commissioners’
Boardroom 215 in the Person County Office Building located at 304 S. Morgan Street,
Roxboro, NC.
A motion was made by Vice-Chairman Sims and carried 5-0 to enter into Closed
Session at 10:00 a.m. per General Statute 143-318.11(a)(6) to discuss personnel with
County Manager Katherine Cathey allowed to attend.
A motion was made by Commissioner Palmer and carried 5-0 to return to open
session at 11:03 a.m.
A motion was made by Commissioner Palmer and carried 5-0 to increase Manager
Cathey’s salary by 2% effective July 1, 2024.
ADJOURNMENT:
A motion was made by Commissioner Palmer and carried 5-0 to adjourn the meeting
at 11:04 a.m.
_____________________________ ______________________________
Michele Solomon Gordon Powell
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
3
November 4, 2024
1
PERSON COUNTY BOARD OF COMMISSIONERS November 4, 2024
MEMBERS PRESENT OTHERS PRESENT
Gordon Powell Katherine M. Cathey, County Manager
C. Derrick Sims Michele Solomon, Clerk to the Board
Kyle W. Puryear T.C. Morphis, Jr., County Attorney
Charlie Palmer
Jason Thomas
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday November 4, 2024 at 6:00 p.m. in the Commissioners’
Boardroom 215 in the Person County Office Building located at 304 S. Morgan Street,
Roxboro, NC.
Chairman Powell called the meeting to order. Chairman Powell offered an
invocation, and Commissioner Palmer led the group in the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Commissioner Palmer and carried 5-0 to approve the
agenda.
PROCLAMATION DESIGNATING NOVEMBER AS ADOPTION AWARENESS
MONTH:
Person County Department of Social Services Director Carlton Paylor read a
Proclamation Designating November as Adoption Awareness Month in Person County.
Chairman Powell presented the Proclamation to Paylor.
A motion was made by Commissioner Palmer and carried 5-0 to approve a
Proclamation Designating November as Adoption Awareness Month.
4
November 4, 2024
2
5
November 4, 2024
3
QUASI-JUDICIAL HEARING:
SUP 04-24- A REQUEST BY THE APPLICANT AND PROPERTY OWNER, GARY
GARRETT, OF ±22.35- ACRES, LOCATED ALONG BOTH SIDES OF THOMAS
STORE ROAD AT TAX MAP #A95-26 AND A107-142, TO APPROVE SPECIAL
USE PERMIT SUP-04-24 IN AN RC (RURAL CONSERVATION) ZONING
DISTRICT FOR THE GARRETT RECREATIONAL VEHICLE PARK
EXPANSION, PER SECTIOS 60, 81, AND 155 OF THE PLANNING ORDINANCE
A motion was made by Commissioner Puryear and carried 5-0 to open the duly
advertised quasi-judicial hearing for SUP-04-24 - A request by the Applicant and Property
Owner, Gary Garrett, of ±22.35-acres, located along both sides of Thomas Store Road at
Tax Map #A95-26 and #A107-142, to approve Special Use Permit SUP-04-24 in an RC
(Rural Conservation) zoning district for the Garrett Recreational Vehicle Park Expansion,
per Sections 60, 81, and 155 of the Planning Ordinance.
Clerk to the Board, Michele Solomon administered the Oath of Sworn Testimony to
the following individuals who offered testimony during the quasi-judicial hearing:
Katherine Cathey, Gary Garrett, Laura Harper, and Susan Marks.
Nicole Talley, Planner for Person County Planning and Zoning Department, was
administered the Oath of Sworn Testimony, as she may be asked to assist with the
presentation or to answer potential questions related to the hearing.
County Manager Katherine Cathey shared the following presentation for SUP-04-
24 - A request by the Applicant and Property Owner, Gary Garrett, of ±22.35-acres, located
along both sides of Thomas Store Road at Tax Map #A95-26 and #A107-142, to approve
Special Use Permit SUP-04-24 in an RC (Rural Conservation) zoning district for the Garrett
Recreational Vehicle Park Expansion, per Sections 60, 81, and 155 of the Planning
Ordinance.
6
November 4, 2024
4
Ms. Cathey presented Exhibit A: General Map and stated that the map indicates two parcels
A95 26 and A107 142. She stated that Thomas Store Road runs between the two parcels.
7
November 4, 2024
5
Ms. Cathey presented Exhibit B: Aerial Photo showing the existing RV Park, the Motorsport
Park, and the adjacent roads to the properties.
Ms. Cathey presented Exhibit C: Future Land Use Map which shows that both parcels and
all other adjacent parcels on the map are designated rural.
8
November 4, 2024
6
Ms. Cathey presented Exhibit D: Zoning Map and indicated that both parcels and the
adjacent parcels are currently zoned as Rural Conservation (RC).
Ms. Cathey presented Exhibit E: Site Plan and stated that it depicts the plans to add an
additional four pads to the existing park and to expand across the road and add seven pads,
for a total of fifteen.
9
November 4, 2024
7
10
November 4, 2024
8
There were no questions by the Board for Ms. Cathey.
The following individuals appeared before the Board to speak in favor of during the
quasi-judicial hearing for SUP-04-24- A request by the Applicant and Property Owner, Gary
Garrett, of ±22.35-acres, located along both sides of Thomas Store Road at Tax Map #A95-
26 and #A107-142, to approve Special Use Permit SUP-04-24 in an RC (Rural
Conservation) zoning district for the Garrett Recreational Vehicle Park Expansion, per
Sections 60, 81, and 155 of the Planning Ordinance.
Gary Garrett, the applicant, and property owner, testified that he would like to
expand the Garrett RV Park from the four current sites to a total of fifteen. He stated that he
would be adding eleven new sites. He stated that he receives numerous calls weekly from
people checking the availability. He stated that since he began operation of the Garrett RV
Park, he has had no issues or complaints from any neighbors. He stated that he keeps his
current sites clean and orderly. He stated that all his tenants are required to sign a set of rules
and guidelines, and if not followed, they are told to leave. He stated that he feels that the
expansion is needed in the area, and would increase County taxes, bring in other revenue,
and promote local businesses.
11
November 4, 2024
9
The following individuals appeared before the Board to speak in opposition of
during the quasi-judicial hearing for SUP-04-24- A request by the Applicant and Property
Owner, Gary Garrett, of ±22.35-acres, located along both sides of Thomas Store Road at
Tax Map #A95-26 and #A107-142, to approve Special Use Permit SUP-04-24 in an RC
(Rural Conservation) zoning district for the Garrett Recreational Vehicle Park Expansion,
per Sections 60, 81, and 155 of the Planning Ordinance.
Laura Harper of 4009 Pixley Pritchard Road, Timberlake testified that she resides
on Pixley Pritchard Road. She stated that she has a few concerns in reference to the RV
Park. She stated that the signs for this hearing were put out on Saturday, which did not allow
much time for people to get organized. She stated the biggest concern is that RVs are
supposed to be temporary living quarters. She stated that it has been almost a year since the
first pad of four went in, and she, nor her neighbors, have not seen one single RV move in
that time; therefore, it seems to be a permanent residence. She stated that according to the
code, it references that you cannot have RVs as a permanent residence. She stated that when
the RV Park initially opened, she thought that people would come on the weekends, and
then leave. She stated that despite what was presented, she worries about people driving
down the road seeing a bunch of RVs that are permanent. She stated that the properties have
one septic system, and had concerns about the septic being shared amongst eight homes,
and stated, that it is a lot of septic waste. She stated that the property has a pond on it, and
that is where the neighborhood kids go to fish, or used to go. She stated that obviously
Garrett purchased the property, and it is his right not to let that happen. She stated that this
is really not what she expected when she moved from Raleigh out to the country, so that she
could have property, and animals. She stated that she knew the racetrack was there, and that
was fine. She stated that over time it has gotten louder, as they have added an entertainment
section that nobody was told about. She stated and now, we are starting to add permanent
RVs, and she would like to have that looked at.
Susan Marks of 3921 Pixley Pritchard Road, Timberlake testified that she has lived
at her current address for the past thirty years and was blessed to get fifteen acres of land.
She stated that she moved to this location knowing that there was a drag strip. She stated to
this day, the noise and cars do not bother her, and that she enjoys it. She stated that she does
not go to the drag strip as much as many other people do. She stated that what has bothered
her recently is a music venue at the drag strip. She stated that it is so loud that she has called
the police, who advised that there is nothing they can do. She stated that you say, it does not
change the character or harmony of your land when you bring in temporary travel trailers,
and that if that happened across the street from you, would that impede on your harmony
and your peace. She stated that it is a good community, and a good farming area that she
wishes would stay that way.
12
November 4, 2024
10
A motion was made by Commissioner Palmer and carried 5-0 to close the quasi-
judicial hearing for SUP-04-24 - A request by the Applicant and Property Owner, Gary
Garrett, of ±22.35-acres, located along both sides of Thomas Store Road at Tax Map #A95-
26 and #A107-142, to approve Special Use Permit SUP-04-24 in an RC (Rural
Conservation) zoning district for the Garrett Recreational Vehicle Park Expansion, per
Sections 60, 81, and 155 of the Planning Ordinance.
Chase Dew approached the Clerk to the Board to advise that she would like to
address the Board related to this hearing and did not know that she had to sign up to do this.
A motion was made by Commissioner Puryear and carried 5-0 to reopen the quasi-
judicial hearing for SUP-04-24- A request by the Applicant and Property Owner, Gary
Garrett, of ±22.35-acres, located along both sides of Thomas Store Road at Tax Map #A95-
26 and #A107-142, to approve Special Use Permit SUP-04-24 in an RC (Rural
Conservation) zoning district for the Garrett Recreational Vehicle Park Expansion, per
Sections 60, 81, and 155 of the Planning Ordinance to allow an additional individual to
speak in opposition that was not signed up to speak at the beginning of the hearing.
Clerk to the Board, Michele Solomon administered the Oath of Sworn Testimony to
the following individual who offered testimony during the quasi-judicial hearing:
Chase Dew of 1335 Thomas Store Road, Timberlake testified that she and her
husband live right beside the original RV Park. She stated that the new part is planned to go
in front of her house in the big field. She stated that there have been several occasions where
the children who are living at the park, have been in her woods behind her house, and it
causes chaos with her dogs that are secure in the pin. She stated that she has a creek in the
back of her property and the kids have been out there playing. She stated that her husband
has told them plenty of times that he hunts back there, and it is not safe for them to be behind
the house. She stated that the RV Park is not something you want to see every time you look
out your window, that she wants to see the peaceful country, not permanent RVs.
A motion was made by Vice-Chairman Sims and carried 5-0 to close the quasi-
judicial hearing for SUP-04-24- A request by the Applicant and Property Owner, Gary
Garrett, of ±22.35-acres, located along both sides of Thomas Store Road at Tax Map #A95-
26 and #A107-142, to approve Special Use Permit SUP-04-24 in an RC (Rural
Conservation) zoning district for the Garrett Recreational Vehicle Park Expansion, per
Sections 60, 81, and 155 of the Planning Ordinance.
13
November 4, 2024
11
Chairman Powell asked how does the County address the issue of permanent
dwellings in these parks throughout the County. County Attorney T.C. Morphis, Jr. advised
that the Board needs to understand that there is a distinction or difference in the ordinance
between Camper/RV Parks and mobile homes or manufactured home parks. He stated that
if we were talking about mobile homes or manufactured homes, those are permanent
dwellings. He stated that it is a completely different regulation, and RV Parks are intended
to be a space for temporary housing.
Commissioner Palmer asked the applicant, and property owner, Gary Garrett if any
of his tenants work at any construction sites. Mr. Garrett advised that yes, currently three
out of the four, are working at construction sites in the area.
Vice-Chairman Sims asked Mr. Garrett, in reference to the septic waste, is it
designed to handle that many. Mr. Garrett stated that he already got approval for the septics
for all the sites, which is for the additional eleven. Vice-Chairman Sims asked County
Manager Katherine Cathey how soon are notices mailed out for this type of hearing. County
Manager Katherine Cathey stated that the public hearing was advertised in the Courier-
Times on the 24th and 31st of October. She stated that the mailings went out to the property
owners within the required limits that week as well. She stated that the ordinance requires
the property owner to pick up the signs. She stated that Mr. Garrett picked up the signs from
the Planning Department on October 25th. Mr. Garrett advised that he placed the signs out
on the same day he picked them up, which was October 25th. County Manager Katherine
Cathey stated that the provision of the ordinance states that the ad is required to be run in
the paper for two weeks prior, and that mailings go out that week, and the applicant signs
out the signs and places them on the road frontage. Vice-Chairman Sims stated that Mr.
Garrett referenced that 75% of his current tenants are construction workers, and he knows
this is temporary housing, yet it is hard to put a time limit on how long they can reside in
the RV park. He stated that it is a balancing act. He stated in reference to the music venue,
he would hope that it has been permitted. County Manager Katherine Cathey stated that she
is unsure about the permitting status of the music venue. She stated that the noise ordinance
would apply, and there is a provision that applies specifically to the motor park. Vice-
Chairman Sims stated that he just wanted to make sure that everyone is compliant. County
Manager Katherine Cathey advised she would check on that.
Chairman Powell asked Mr. Garrett who does the day-to-day monitoring at the RV
park. Mr. Garrett replied that he does the daily monitoring. Chairman Powell asked Mr.
Garrett if there were a fence at the existing park, and were there any plans for a fence for
the expansion. Mr. Garrett stated that there is currently no fence, and no future plans for
one.
Vice-Chairman Sims advised Mr. Garrett, with the issue of children running into the
woods, that is a safety issue, and he may want to look into placing no trespassing signs up
on the property.
14
November 4, 2024
12
Commissioner Puryear advised Mr. Garrett, to reinforce to current tenants, and
future tenants, to remain on his property, and for him to have dialogue with his surrounding
neighbors to ensure that they have his contact information if he is needed to be reached.
CONSIDERATION TO GRANT OR DENY SUP 04-24- A REQUEST BY THE
APPLICANT AND PROPERTY OWNER, GARY GARRETT, OF ±22.35- ACRES,
LOCATED ALONG BOTH SIDES OF THOMAS STORE ROAD AT TAX MAP
#A95-26 AND A107-142, TO APPROVE SPECIAL USE PERMIT SUP-04-24 IN AN
RC (RURAL CONSERVATION) ZONING DISTRICT FOR THE GARRETT
RECREATIONAL VEHICLE PARK EXPANSION, PER SECTIOS 60, 81, AND 155
OF THE PLANNING ORDINANCE
A motion was made by Commissioner Puryear and carried 5-0 to approve SUP-04-
24- A request by the Applicant and Property Owner, Gary Garrett, of ±22.35-acres, located
along both sides of Thomas Store Road at Tax Map #A95-26 and #A107-142, to approve
Special Use Permit SUP-04-24 in an RC (Rural Conservation) zoning district for the Garrett
Recreational Vehicle Park Expansion, per Sections 60, 81, and 155 of the Planning
Ordinance.
PUBLIC HEARING:
ADOPTION OF THE 2025 SCHEDULE OF VALUES AND PRESENT-USE VALUE
SECTION
A motion was made by Commissioner Palmer and carried 5-0 to open the duly
advertised public hearing for Adoption of the 2025 Schedule of Values and Present-Use
Value Section.
Tax Administrator Russell Jones presented the following:
15
November 4, 2024
13
16
November 4, 2024
14
17
November 4, 2024
15
18
November 4, 2024
16
19
November 4, 2024
17
20
November 4, 2024
18
21
November 4, 2024
19
22
November 4, 2024
20
23
November 4, 2024
21
24
November 4, 2024
22
25
November 4, 2024
23
Tax Map 134A 86, Roxboro Township, 5 Banbury Drive
26
November 4, 2024
24
Tax Map A84 263, Allensville Township, 97 Izuba Day Drive
Tax Map A62 121, Flat River Township, 2495 Lucy Garrett Road
27
November 4, 2024
25
Tax Map 102 44, Roxboro Township, 54 3rd Street
Tax Map 42 61, Roxboro Township, 1273 Pointer Street
28
November 4, 2024
26
Tax Map 42 28, Roxboro Township, 1250 Pointer Street
Tax Map 102 121, Roxboro Township, 33 Judith Lee Lane
29
November 4, 2024
27
Tax Map A1636, Olive Hill Township, Willifords Point Drive, vacant lot, .906
acres
Tax Map A3 136, Cunningham Township, 29 North Stillwood Lane, Talley Pointe
30
November 4, 2024
28
Tax Map A13 98, Cunningham Township, 1160 Crystal Forest Drive, vacant lot,
Boat House, 1.97 acres
Tax Map A78 197, Holloway Township, 327 Shady Oak Road
31
November 4, 2024
29
Tax Map a97 142, Mt. Tirzah Township, Peed Road, vacant lot, 5.28 acres
Tax Map A15 148, Cunningham Township, 57 Old NC Hwy, vacant lot, 7.20 acres
32
November 4, 2024
30
Tax Map A104 21, Allensville Township, Polk Huff Road, vacant lot, 2.48 acres
33
November 4, 2024
31
There were no individuals that appeared before the Board to speak in favor of or in
opposition to the public hearing for Adoption of the 2025 Schedule of Values and Present-
Use Value Section.
A motion was made by Vice-Chairman Sims and carried 5-0 to close the public
hearing for Adoption of the 2025 Schedule of Values and Present-Use Value Section.
Commissioner Puryear asked Mr. Jones if a future Board in June approves a revenue
neutral tax rate, when would that tax rate take effect. Mr. Jones stated that the revenue
neutral rate is published so the citizens know what the rate would have been if the County
did not have an increase in revenues. He stated that the appeals are not based on the tax bill.
He stated that he will not know the tax bill during the appeals process. He stated that
normally the tax rate is not set until June 30th, and appeals are all but done by then. He stated
that if your property goes up less than average, and the County does adopt a revenue neutral
rate, your tax bill will probably go down. He stated that this does not change the County
Commissioners’ responsibility during the budget process. He stated that the tax rate set by
the Board in June will be based on the values that the County will send out in January.
Puryear asked County Manager Cathey if the board at their February budget work session,
would they have an answer of what the revenue neutral rate would be. Cathey stated that in
calculating that, you would have to wait until the majority of the appeals are completed, so
that the County would know what the tax base looks like, as that is a factor in calculating
the revenue. Jones stated that it is normally done as part of the final budget adoption.
34
November 4, 2024
32
CONSIDERATION TO GRANT OR DENY ADOPTION OF THE 2025 SCHEDULE
OF VALUES
A motion was made by Commissioner Palmer and carried 5-0 to approve the
Adoption of the 2025 Schedule of Values.
CONSIDERATION TO GRANT OR DENY ADOPTION OF THE 2025 PRESENT-
SCHEDULE OF VALUES, PRESENT-USE VALUES SECTION
A motion was made by Commissioner Palmer and carried 5-0 to approve the
Adoption of the 2025 Schedule of Values, Present-Use Values Section.
INFORMAL COMMENTS:
The following individual appeared before the Board to make informal comments:
Andrea Childers of 270 Blackberry Lane, Rougemont stated that on Thanksgiving
Day she will have lived in Person County for 32 years. She stated that on November 6,
2023 she submitted 260 questions to the Board from the community members of Moriah
in reference to the Moriah Energy Center (MEC). She stated to this day, most of these
questions have gone unanswered. She stated that this evening marks one full year of her
coming to every meeting and speaking before this Board. She stated that she has been here
to inquire, to inform, sometimes she has spoken out of anger, and other times just out of
pure desperation. She stated that every time she spoke to the Board, it was to protect her
home and community. She stated that sadly her words have fallen on deaf ears. She stated
that she knows the Board is currently reveling in the Microsoft deal, as they should be.
She stated, have you Googled the environmental impact of a data center, and what that
would be like in Person County, and why haven’t we heard about how many jobs this deal
is going to create. She stated it is her time to say goodbye to this Board, as this is the last
time she will come to speak before this Board, as it will change come tomorrow. She
stated that she is sure that there will be other times that her friends will ask her to speak on
their behalf, and she will happily continue to be their voice. She stated that she will be
back at some point to inquire and to inform, and when she does return there will be new
faces sitting before her, and she hopes that those new faces will be open to listening to and
representing the citizens of Person County. She advised the Board that you reap what you
sow, and so far, she has only seen this Board reap poison.
35
November 4, 2024
33
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Commissioner Puryear and carried 5-0 to approve the
Consent Agenda with the following items:
A. Approval of Minutes of October 21, 2024,
B. Budget Amendment #9,
C. Amended Health Department Fee Schedule, and
D. Consideration of Approval of Late Tax Exemption Applications
NEW BUSINESS:
PERSON COUNTY/CITY OF ROXBORO CONTINUITY OF OPERATIONS PLAN
(COOP)
Emergency Services Director Thomas Schwalenberg presented the following and
stated that the COOP is required by the Federal and State Government; however, the Board
is not required to formally adopt the COOP.
36
November 4, 2024
34
37
November 4, 2024
35
38
November 4, 2024
36
39
November 4, 2024
37
40
November 4, 2024
38
41
November 4, 2024
39
Chairman Powell asked Schwalenberg if he has met with the City of Roxboro.
Schwalenberg stated that he has met with City management, not City Council, as he
wanted to present this to the Board of Commissioners first. County Manager Katherine
Cathey stated that she realized while Schwalenberg was presenting, that she did not email
the 300- page PDF version of the plan to the Board. She stated that was an oversight on
her part, as Schwalenberg sent it to her a few weeks ago. She stated that she will email it
to the Board for review. Commissioner Puryear stated that he thinks it would be prudent to
at least give the Board a chance to look through the plan and to bring it back before the
Board at the next meeting. Vice-Chairman Sims asked if there is a cost associated with
this plan. Cathey advised that there is no cost, that the plan outlines how the City/County
will respond in those type of situations, and it identifies who is responsible for what, and
how we would implement our plans in an emergency. Schwalenberg stated that the
equipment list allows him to go to the State and request equipment that is needed in the
case of an emergency.
A motion was made by Commissioner Thomas and carried 5-0 to table this item
until November 18, 2024 to allow the Board time to review the COOP.
ADDITION OF BOARD-APPOINTED COMMITTEES
Emergency Services Director Thomas Schwalenberg presented the following
information on the Local Emergency Planning Committee (LEPC). He stated that the LEPC
is a federally mandated entity comprised of government officials, business representatives,
and members of the press. He stated that the role of the LEPC is to form a partnership with
local governments and industries as a resource for enhancing hazardous materials
preparedness. He stated that local governments are responsible for the integration of hazmat
planning and response within their jurisdiction. He stated that this includes ensuring the
local hazard analysis adequately addresses hazmat incidents; incorporating planning for
hazmat incidents into the local emergency management plan and annexes; assessing
capabilities and developing hazmat response capability using local resources, mutual aid
and contractors; training responders; and exercising the plan. He stated in the wake of the
Bhopal disaster in India in the 1980's Congress passed the Emergency Planning and
Community Right-to-Know Act (EPCRA), also known as Title III of the Superfund
Amendments and Reauthorization Act (SARA), in 1986. He stated that EPCRA establishes
requirements for businesses and for federal, state, and local governments regarding
emergency planning and community right-to-know (CRTK) reporting for hazardous
chemicals. He stated that the CRTK provision in EPCRA helped increase awareness about
the presence of chemicals in their communities and releases of these chemicals into the
environment. He stated as a result, communities, working with industry, are better able to
protect public health and the environment. He stated that the membership comes from the
local area and should be familiar with factors that affect safety, the environment, and the
economy of the community. He stated that expertise is essential as the LEPC advises the
writers of the local emergency management plan, so that the plan is tailored to the needs of
the planning district.
42
November 4, 2024
40
Schwalenberg stated in addition to its formal duties, the LEPC can serve as a focal
point in the community for information and discussion about hazardous substance
emergency planning, and health and environmental risks. He stated currently the LEPC
functions as a stand-alone committee within the Office of Emergency Management. He
stated that in an ongoing analysis of OEM projects and responsibilities, a review of the
LEPC program was conducted and several areas of opportunity were found to strengthen
the program. He stated, additionally, in 2025, the North Carolina Office of Emergency
Management is going to be focusing more on LEPC involvement within their communities
to strengthen those relationships so communities are better prepared. He stated as part of
this analysis, staff has determined that it makes for good governance to elevate this
committee to a Board of Commissioners-appointed committee to give it the recognition it
deserves and to better assist the Board of Commissioners in making decisions on issues
regarding hazardous material planning, response and mitigation. He stated that the
composition of the membership of the LEPC is listed in Section 301(1.4) of SARA, Title
III. The LEPC Committee must be made up of one at least one individual from each of the
following categories:
State/Local Official
Law Enforcement
First Responder (Fire)
Emergency Management
Health
Broadcast/Communication Media
Print Media
Emergency Medical Services
Transportation
Local Environmental Group
Community Group
Facility Owners/Operators
Other/At Large Community Member
He stated that this is considered the minimum membership list but the local
jurisdiction can add additional members if they choose to do so. He stated that staff
recommends adding the following positions to the minimum membership list for the Person
County LEPC:
Roxboro-Person County Rescue Squad
Person Memorial Hospital
Person County Chief’s Association
Facility Owner/Operator (additional position)
Economic Development
A motion was made by Commissioner Puryear and carried 5-0 to establish the
Local Emergency Planning Committee as a Board-Appointed Committee effective
January 1, 2025
43
November 4, 2024
41
Health Director Janet Clayton provided the following information on the Child
Fatality Local Team. She stated that since the early 90’s each county in NC has had two
teams, one being a Child Fatality Prevention Team (CFPT) and one being a Community
Child Protection Team (CCPT). She stated that in Person County, the CFPT is coordinated
by the Person County Health Department, and the CCPT is coordinated by the Person
County Department of Social Services. She stated that in 2023 a legislation passed doing
away with those two teams and combining them. She stated that per the legislation, the
local team membership will be appointed by the following entities and include the
following positions:
Board of County Commissioners will appoint 3 positions:
Local Law enforcement officer
An emergency medical services provider or firefighter
A parent of a child who died before reaching the child's eighteenth birthday
She stated that the remaining positions, not appointed by the Board of County
Commissioners are:
Director of the Department of Social Services or the Director of the Consolidated
Human Services Agency
Additional staff member of the Department of Social Services or the Consolidated
Human Services Agency (appointed by the agency director.)
Director of the Person County Health Department
Attorney from the district attorney's office (appointed by the district attorney.)
Executive director (or designee) of the local community action agency, as defined
by the Department of Health and Human Services
Superintendent (or designee) of each local school administrative unit located in the
county
A member of the Person County Board of Social Services (appointed by the chair
of the Board of Social Services)
Local mental health professional (appointed by the director of the area authority
established under Chapter 122C of the General Statutes)
The local guardian ad litem coordinator (or designee)
Local health care provider (appointed by the Person County Board of Health)
District court judge (appointed by the chief district court judge)
County medical examiner (appointed by the Chief Medical Examiner)
A representative of a local child care facility or Head Start program (appointed by
the director of Person County Department of Social Services)
There may be 5 additional invitees for a specific child fatality review by the Local
Team chair.
44
November 4, 2024
42
Clayton stated that there are two options, the County could remain as a single local
team or they could join with other counties. She stated that staff recommendation is to
keep this as a single county review team.
A motion was made by Commissioner Puryear and carried 5-0 to establish the
Child Fatality Local Team as a Board-Appointed Committee effective January 1, 2025.
County Manager Katherine Cathey presented the following information on the
America 250 Committee. She stated that in 2026, the United States will be
commemorating the 250th anniversary of the signing of the Declaration of Independence.
She stated that America 250 NC, a program of the NC Department of Natural and Cultural
Resources, is partnering with local governments and nonprofits throughout North Carolina
to mark this anniversary. She stated that many NC counties have formed official
committees dedicated to planning and organizing events, projects, and initiatives at the
county level. She stated that having a committee unlocks the opportunity for resources
from the State through the America 250 NC office, most notably a county grant program.
She stated that this $10,000 grant with no match requirement can be used for a variety of
project types, including planning, exhibits, events, public art, and other qualified expenses.
She stated that the State will provide the committee with an official logo signifying the
county’s alignment with the State in the 250th commemoration. She stated that the
committee does not have to be a county committee, it could be a committee that is
convened by the museum or by another entity within the County. She stated that State
recommends that the local committee include representatives from:
Museums & Historic Sites
Local Libraries & Archives
Tribal Representatives
Local History and Cultural Groups – DAR, SAR, etc.
Education – primary through college level where possible
Military Veterans/Veterans Organizations – VFW, DAV, etc.
Tourism – local attractions, lodging, & restaurants
Economic Development – Chamber of Commerce
Local Governing Body – Mayor, Commissioners, Planners, etc.
She stated that it is essential that the County 250 Committee has representatives
from local historic and cultural organizations. She stated that the first step to ensuring that
all stories are told is to be intentionally broad when forming a county committee by
gathering historians, but also find people with other skills, such as marketing, business,
community advocates, artists, local media, tourism, elected officials, influencers,
celebrities, and more. She stated in addition to the representatives identified above, the
board may want to consider adding two to four at-large seats.
45
November 4, 2024
43
Cathey stated that she has reached out to Carrie Currie at the Museum and to Julie
Maybee at the TDA. She stated that they are both interested in participating on the
committee but are not quite sure if they would have the capacity to take the lead on a
committee, and that would also require their board approval. She stated from County staff,
the Library Director and the Public Information Officer both have expressed interest in
serving on the committee.
Commissioner Puryear stated that Cathey may want to reach out to the Veterans to
see if they have any interest in this committee and to take the lead. He suggested that
Cathey reach out to other organizations as well before making a decision on this
committee.
It was the consensus of the Board to explore organizations that may be interested
in taking the lead on this committee.
CHAIRMAN’S REPORT
Chairman Powell stated that he is looking forward to tomorrow’s election, and
thinks that over 50% of Person County voters have voted already during early voting. He
encouraged voters to vote with integrity, and vote for someone that would be honest. He
stated that he has seen several green lights in windows, including the one here in this
building, and around town in support of our veterans. He stated that there have been several
veterans’ events in the County, to include the parade, and the Veterans Ball. He stated that
the Veterans Ball was well-attended and very impressive. He stated that the veterans do a
tremendous job in Person County, and he fully supports them. He stated that he attended
the Person Industries banquet, which was a good event for a deserving set of people in
Person County, especially those that have handicaps and cannot do for themselves. He stated
that EMS held a fundraiser event that was done at the request of El Ranchero Mexican
Restaurant, and was well attended. He stated that he attended a Health Board meeting, and
the County employee fall festival.
He stated that Microsoft has purchased the Person County Mega Park. He stated that
this announcement is huge for Person County, and will go down in history of one of the
most important economic developments ever in Person County. He stated that this
announcement is a culmination of several years of work by Person County’s Economic
Development Department, and County Commissioners. He expressed thanks to Economic
Development Director Brandy Lynch for her leadership throughout this process, and stated
that she was the tip of the spear in the negotiations. He stated that he, along with others, was
under an NDA, and could not discuss the project or answer questions from his peers or the
public. He stated that Microsoft has not given the County any information regarding
possible jobs and has not provided a site plan for the Mega Park.
He stated that he has concerns related to PCBIC that were mentioned at the Board
of Commissioners meeting on July 15, 2024. He stated that he circulated a list of
organizational changes in EDC and PCBIC. He stated that the list was not shared with EDC
or PCBIC by PCBIC President Phillip Allen, to whom he provided a list.
46
November 4, 2024
44
Powell stated that once he was made aware that the list was not shared, he emailed
the list to the members of the EDC and PCBIC. He stated that he is requesting PCBIC
President Phillip Allen to present to this Board at the next regular meeting, a status report
on pending changes in the organization, in particular, how it intends to operate in the future
as a nonprofit organization, which it is.
He stated that another concern is that County employees are an important asset, they
work hard to carry out the will of this Board on a daily basis, and deserve the best possible
benefits that we can provide. He stated that approximately one year ago, he requested that
the County seek input from employee benefit providers that would ensure employees had
the best possible coverage at the best possible cost to the County. He stated at that time a
review of the benefits package was conducted by staff and the decision was made to remain
with the current provider. He stated that the process was done inhouse with limited input
from Commissioners.
Powell stated that it was done by phone, not in a regular meeting. He stated that at
that time, he shared thoughts that the employees may not be getting the best benefit package
available, nor the County getting the best possible deal for its money. He stated that it is
imperative that this Board protects taxpayers’ money, at the same time, ensuring that our
employees get the best possible coverage at the best possible price. He stated that he has
been advised by some of the providers that there could be a significant savings to the County
and maintain the current coverage or better. He stated that he is requesting the County
Manager to arrange to have at least three providers make fifteen-minute presentations each
to the Board at the next Board meeting for consideration and possible recommendations of
a provider going forward.
MANAGER’S REPORT
County Manager Katherine Cathey stated that she wanted to remind everyone about
voting tomorrow, and encourage those that did not take advantage of early voting to go vote.
She stated that the polling locations are open from 6:30 a.m.-7:30 p.m. She stated that
everyone should bring a valid photo ID and vote at their assigned precinct. She stated that
curbside voting is available for individuals who cannot enter the building.
She stated to follow-up on what Chairman Powell mentioned about the Benefits
Brokers, she advised that the County went through an RFP process last year, which is a
lengthier process, usually thirty days. She stated that as far as having a presentation from
three providers on November 18, 2024, that would not allow time to go through a process
to identify those in a structured way. She stated that she is interested in hearing more about
what the Board would be looking for. Chairman Powell stated that he would like information
to be gathered and presented to the Board by the providers, so that the Board can see if the
County is providing the best possible package, at the best price, for County employees.
47
November 4, 2024
45
COMMISSIONER REPORTS/COMMENTS
Vice-Chairman Sims and Commissioner Puryear had no report.
Commissioner Palmer stated that he attended the Employee Fall Festival, the
Retirement celebration for Chief Deputy Jonn Walker, and the Personality Festival. He
stated that he wanted to remind everyone that this Saturday at the Veterans Park at 11:00
a.m., there will be a Veterans recognition service.
Commissioner Thomas thanked all for coming out to Personality and stated that it
was a great turnout. He expressed thanks to the Veterans for all that they do for the
community.
ADJOURNMENT:
A motion was made by Commissioner Palmer and carried 5-0 to adjourn the
meeting at 7:56 p.m.
____________________________ ______________________________
Michele Solomon Gordon Powell
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
48
11/18/2024
Dept./Acct No.Department Name Amount
Incr / (Decr)
EXPENDITURES General Fund
Public Safety 23,795
REVENUES General Fund
Other Revenue 1,220
Intergovernmental Revenues 22,575
EXPENDITURES Airport Construction Project Fund
RW6-24 60.9.3 Project 140,045
REVENUES Airport Construction Project Fund
Fund Balance Appropriated 140,045
Explanation:
Account Number Account Description
$Revenues
incr. (decr.)
(cr.) dr.
$Expenditures
incr. (decr.)
dr. (cr.)
10025-335236 HMEP Grant-2024 Revenue 22,575
1004330-428896 HMEP Grant-2024 Expense 22,575
100-389890 Misc Revs: Insurance Proceeds 720
1004370-435300 EMS: Maint & Repair/Vehicles 720
10025-328440 Fire Administration-Donations 500
1004375-42000 Fire Administration-Supplies 500
40090-399991 Airport Project Fund: Fund Balance Appropriation 140,045
4004530-551820 Airport Project Fund: RW6-24 60.9.3 Project 140,045
Totals 163,840 163,840
BUDGET AMENDMENT #10
Recognize Emergency Management grant funds ($22,575) from North Carolina Emergency Management for
the 2024 Hazardous Material Emergency Preparedness (HMEP) Grant Program; receive insurance claim for
vehicle damages in the EMS Department ($720); accept donation to the Fire Administration Department to
support supply expenses ($500); and appropriating fund balance in the Airport Construction Project Fund in
advance of receiving grant funding to cover additional engineering services from the County's airport
consulting firm for work to be performed on the Runway 6-24 Extension Project ($140,045).
BUDGET ADJUSTMENT DETAIL
49
AGENDA ABSTRACT
Meeting Date: November 18, 2024
Agenda Title: Board of Commissioners’ 2024 Meeting Schedule Amendment
Summary of Information: The regular scheduled meeting for December 2, 2024 is
scheduled for 6:00 p.m. in Room 215 of the Person County Office Building. The Person
County Board of Commissioners’ Rules of Procedure states that during even numbered
years, the Board shall hold an organizational meeting at its regular meeting place at
5:30 p.m. on the first Monday in December. The attached resolution amends the Board
of Commissioners’ 2024 Meeting Schedule, changing the time and location of the
December 2, 2024 meeting to 5:30 p.m. in the Person County Office Building
Auditorium.
Recommended Action: Amend the Board of Commissioners’ 2024 Meeting Schedule
to change the time and location of the December 2, 2024 meeting to 5:30 p.m. in the
Person County Office Building Auditorium.
Submitted By: Michele Solomon, Clerk to the Board
50
Resolution Establishing
2024 Schedule of Regular Meetings for the
Person County Board of Commissioners
WHEREAS, NC General Statute 153A-40 requires boards of commissioners to hold a regular-scheduled
meeting at least once a month; and
WHEREAS, the Person County Board of Commissioners meets in its Commissioners' Boardroom 215 in
the Person County Office Building, located at 304 S. Morgan Street in Roxboro, North Carolina, unless
otherwise noted below.
WHEREAS, action of the Board of Commissioners at its meeting on February 20, 2024 to change the 7:00
p.m. meetings to 6:00 p.m. effective with the April 1, 2024 meeting;
WHEREAS, action of the Board of Commissioners at its meeting on November 18, 2024 to change the
time and location of the December 2, 2024 meeting to 5:30 p.m. in the Person County Office Building
Auditorium.. Now therefore, be it
RESOLVED by action of the Person County Board of Commissioners, the following Schedule of Regular
Meetings for 2024 is set forth as following:
January 2, 2024
January 16, 2024
February 5, 2024
(Tuesday)
(Tuesday)
7:00 p.m.
9:00 a.m.
7:00 p.m.
February 20, 2024 (Tuesday)
March 4, 2024
March 18, 2024
April 1, 2024
April 15, 2024
May 6, 2024
May 20, 2024
Jun e 3, 2024
June 17, 2024
July 15, 2024
August 5, 2024
August 19, 2024
9:00 a.m.
7:00 p.m.
9:00 a.m.
6:00 p.m.
9:00 a.m.
6:00 p.m.
9:00 a.m.
6:00 p.m.
9:00 a.m.
9:00 a.m.
6:00 p.m .
9:00 a.m.
51
September 3, 2024 (Tuesday)
September 16, 2024
October 7, 2024
October 21, 2024
6 :00 p.m.
9:00 a.m.
6:00 p.m.
9:00 a.m.
November 4, 2024
November 18, 2024
December 2, 2024
6:00 p.m.
9:00 a.m.
5:30 p.m. *County Auditorium
BE IT FURTHER RESOLVED that a copy of this Resolution shall be posted on the Board of Commissioners'
bulletin board located outside the Commissioners' meeting room 215 of the County Office Building at least
ten (I0) days before the first meeting to which it applies, and that the adopted Schedule of Meetings dates shall
be posted on the County website and distributed with the Sunshine email group.
Adopted this, the 18th day of November 2024.
________________________________
Gordon Powell, Chairman
Person County Board of Commissioners
Attest:
___________________________________
Michele Solomon
Clerk of Board
52
AGENDA ABSTRACT
Meeting Date: November 18, 2024
Agenda Title: Resolution Exempting Various Projects from G.S. 143-64.31
Summary of Information: Under the Mini-Brooks Act in North Carolina, a county can exempt
a project from the formal Qualification-Based Selection (QBS) process if the estimated
professional fees are below $50,000. To secure this exemption, the county must formally
document its decision to bypass the QBS requirements for that specific project. This
documentation involves:
1.Written Statement: The county must create a written statement declaring the project’s
exemption status under N.C. Gen. Stat. § 143-64.32. The document should include basic
details, such as the project name, and specify that it qualifies for exemption because the
professional fee is under the $50,000 threshold. (See attached resolution.)
2.Approval Authority: Although not legally required, many counties choose to have the
exemption approved by the governing board or another authorized official. This step,
while optional, can enhance transparency and ensure the decision aligns with local
policies.
The exemption process allows the county to use other procurement methods or direct selection
without the competitive qualifications-based selection typically mandated by the Mini-Brooks
Act.
Funding for the projects listed in the attached resolution is included in the FY25 Approved Budget,
and the estimated fee for design services for each project is less than $50,000.
Recommended Action: Approve Resolution Exempting Various Projects from G.S. 143-64.31.
Submitted By: Katherine M. Cathey, County Manager
53
Resolution Exempting Various Projects from G.S. 143-64.31
WHEREAS, G.S. 143-64.31 requires the initial solicitation and evaluation of firms to perform
architectural, engineering, surveying, construction management-at-risk services, and design-build services
(collectively “design services”) to be based on qualifications and without regard to fee;
WHEREAS, the County proposes to enter into one or more contracts for design services for work on:
1.Design Concept, Rear Elevator and Additional Bathroom (Kirby Theater ADA Accessibility);
2.Construction Materials Testing County Farm Park Wet Pond (Rotary Club of Roxboro Centennial
Park);
3.Phase II Environmental Site Assessment (ESA) for the property located at 999 Cates Mill Road,
Timberlake, Person County, North Carolina 27573 (Old Asphalt Plant Phase II);
4.Survey for the property located at 999 Cates Mill Road, Timberlake, Person County, North
Carolina 27573 (Old Asphalt Plant Survey);
5.Master Professional Services Agreement for professional services on various projects as set forth
on an on-call basis (Economic Development Projects); and
WHEREAS, G.S. 143-64.32 authorizes units of local government to exempt contracts for design services
from the qualifications-based selection requirements of G.S. 143-64.31 if the estimated fee is less than
$50,000; and
WHEREAS, the estimated fee for design services for each of the above-described projects is less than
$50,000.
NOW, THEREFORE, BE IT RESOLVED, that:
Section 1. The above-described projects are hereby made exempt from the provisions of G.S.
143-64.31.
Section 2. This resolution shall be effective upon adoption.
ADOPTED this _____ day of __________, 2024.
Gordon Powell, Chairman of the
Board of Commissioners
Attest:
[SEAL]
Michele Solomon, Clerk to the
Board of Commissioners
54
AGENDA ABSTRACT
Meeting Date: November 18, 2024
Agenda Title: SUP-04-24 – “Written Decision Approving Special Use Permit Application” (i.e.
Written Order) following Special Use Permit approval for the Garrett Recreational Vehicle Park
Expansion
Summary of Information: On November 4, 2024, the Person County Board of Commissioners
(Board of Commissioners) voted unanimously (5-0) to approve Special Use Permit (SUP-04-24) for
expansion of the Garrett Recreational Vehicle Park site. The ±22.35-acre Subject Property is located
along both sides of Thomas Store Road at Tax Map #A95-26 and #A107-142.
In making their decision, the Board of Commissioners considered and addressed the Findings of Fact
listed in Section 155-3(b) of the Person County Planning Ordinance (Planning Ordinance) in
determining that the Special Use Permit application and Garrett Recreational Vehicle Park expansion
project is in keeping with the Person County & City of Roxboro Joint Comprehensive Land Use Plan
(Comprehensive Plan), as follows:
1.That the use will not materially endanger the public health or safety if located where
proposed and developed according to the plan as submitted and approved;
2.That the use meets all required conditions and specifications;
3.That the use will not substantially injure the value of adjoining or abutting property, or that
the use is a public necessity; and
4.That the location and character of the use if developed according to the plan as submitted and
approved will be in harmony with the area in which it is to be located and in general
conformity with the Comprehensive Plan.
The proposed Garrett Recreational Vehicle Park expansion was determined to be compatible with
the Rural future land use designation for the Subject Property, as is permitted in an RC zoning
district with Special Use Permit approval. The Special Use Permit (SUP-04-24) was approved by the
Board of Commissioners with the following conditions:
1.The Applicant obtains all required permits from the County Environmental Health
Department, Planning & Zoning Department, and Inspections Department;
55
2. The Applicant obtains required permits from the North Carolina Department of
Environmental Quality and any other agency to achieve construction, operations, and
maintenance of the Subject Property; and
3. The Applicant install a 100% opaque landscape screen with mature vegetation between the
proposed four (4) new camper/RV pads and homes along the north side of Pixley Pritchard
Rd.
As a Special Use Permit, the permit required a quasi-judicial public hearing, witnesses were sworn in
and subject to cross-examination, there was no ex-parte communication listed without full disclosure
at the public hearing, and the application was reviewed with the four Findings of Fact criteria listed
in Section 155 of the Person County Planning Ordinance.
Recommended Action: A the Written Decision Approving Special Use Permit Application and to
grant Special Use Permit (SUP-04-24) for the Garrett Recreational Vehicle Park expansion project.
Submitted By: Katherine M. Cathey, County Manager
56
1
PERSON COUNTY, NORTH CAROLINA
WRITTEN DECISION APPROVING SPECIAL USE PERMIT APPLICATION
This matter came before the Person County Board of Commissioners for a quasi-judicial public
hearing (public hearing) on November 4, 2024, regarding the Special Use Permit application
(SUP-04-24) by Gary Garrett (“Applicant” and “Property Owner”) for the “Garrett Recreational
Vehicle Park” (“Project”). Special Use Permit (SUP-04-24) approval will allow for the
expansion of a recreational vehicle park on the Subject Property. The Board of Commissioners,
based upon the sworn testimony and evidence presented and received at the public hearing, made
the following findings and conclusions:
FINDINGS OF FACT
1.The Applicant submitted a complete Special Use Permit application that was
accompanied by a Site Plan that was prepared by a North Carolina registered land
surveyor and/or engineer. Based on a review of the documents presented and testimony
from the Person County Planning staff, we found the application to be complete.
2.The Site Plan included proper data and information listed within Section 81, Commercial
And Industrial Site Plan Requirements and Section 155, Special Use Permits, specifically
Section 155-2, Submission of Petitions, of the Person County Planning Ordinance
(Planning Ordinance).
3.The ±22.35-acre Subject Property is located along the northwest and southeast sides of
Thomas Store Road at Tax Map #A95-26 and Parcel #0954-00-37-1948.000 and #A107-
142 and Parcel #0954-00-37-2472.000.
4.The existing land use for the Subject Property includes a single-family residential home
owned by the Applicant, as well as existing camper/RV pads.
5.The proposed land use for the Subject Property is for the expansion of the Garrett
Recreational Vehicle Park to allow up to fifteen (15) RV pads within the project.
6.The zoning designation for the Subject Property is RC (Rural Conservation). Appendix
C, Table of Permitted Uses of the Planning Ordinance, allows for Camper/Recreational
Vehicle Park as a permitted use in the RC zoning district with Special Use Permit
approval from the Person County Board of Commissioners.
7.The Subject Property’s zoning designation of RC is consistent and compatible with the
Rural future land use designation for the site and the Person County & City of Roxboro
Joint Comprehensive Land Use Plan (Comprehensive Plan).
8.The proposed land use, as a recreational vehicle park within rural lands with very low
density housing is a compatible use with the adjacent Roxboro Motorsports Park. The
proposed land use does not diminish public health, safety, and general welfare, and is
appropriately located within RC zoned properties that are similarly situated, when
properly buffered and screened from less intensive land uses (a condition of approval).
9.A public hearing was properly noticed in accordance with all applicable laws and
regulations governing the noticing requirements for public hearings. At the beginning of
the hearing and prior to presentation of any evidence on the Special Use Permit
application, the Board of Commissioners and everyone at the hearing was informed that
the public hearing would be a quasi-judicial proceeding with sworn testimony from
which the Board of Commissioners would make a decision similar to a court of law.
57
2
Every person that presented evidence at the public hearing was properly sworn-in. The
requirements for conducting a quasi-judicial hearing were met and complied with.
10. Section 155-3 of the Planning Ordinance establishes the following Findings of Fact that
the Board of Commissioners must make in granting Special Use Permit approval:
a. That the use will not materially endanger the public health or safety, if located
where proposed and developed according to the plan submitted and approved;
b. That the use meets all required conditions and specifications;
c. That the use will not substantially injure the value of adjoining or abutting
property, or that the use is a public necessity; and
d. That the locations and character of the use, if developed according to the plan as
submitted and approved, will be in harmony with the area in which it is to be
located and in general conformity with the Comprehensive Plan.
11. The staff report and all additional documents were submitted into evidence at the public
hearing properly and satisfactorily addressing the above listed Findings of Fact.
12. The Applicant presented sworn testimony in support of granting the Special Use Permit
and spoke in support of the Board of Commissioners granting the Special Use Permit.
Additional persons did speak in opposition to granting the Special Use Permit.
CONCLUSIONS
Having heard and reviewed the evidence presented at the hearing, and having made the above
referenced Findings of Fact, the Board of Commissioners concludes the following:
1. By a ___ vote, the use will not materially endanger the public health or safety if located
where proposed and developed according to the plan submitted and approved. The Board
of Commissioners made this finding per Section 155-3(b)(1) in the affirmative;
2. By a ___ vote, the use meets all required conditions and specifications. The Board of
Commissioners made this finding per Section 155-3(b)(2) in the affirmative;
3. By a ___ vote, the use will not substantially injure the value of adjoining or abutting
property, or that the use is a public necessity. The Board of Commissioners made this
finding per Section 155-3(b)(3) in the affirmative; and
4. By a ___ vote, the location and character of the use, if developed according to the plan as
submitted and approved, will be in harmony with the area in which it is to be located and
in general conformity with the Comprehensive Plan. The Board of Commissioners made
this finding per Section 155-3(b)(4) in the affirmative.
Based on the above, Planning & Zoning Department staff recommends that the Board of
Commissioners vote to approve the Written Decision Approving Special Use Permit Application
and to grant Special Use Permit (SUP-04-24) for the Garrett Recreational Vehicle Park project.
5-0
5-0
5-0
5-0
58
3
Therefore, based on the foregoing, it is ordered that Special Use Permit (SUP-04-24) is hereby
granted.
Date:
Gary Garrett
Applicant
Date: _______________ ______________________________
Gordon Powell, Chairman
Person County Board of Commissioners
ATTEST:
___________________________________
0LFKHOH6RORPRQ Clerk to the Board
59
AGENDA ABSTRACT
Meeting Date: November 18, 2024
Agenda Title: Tax Adjustments for November 2024
Summary of Information: Attached please find the tax releases and motor vehicle pending
refunds:
1.November 2024 tax releases.
2.November 2024 North Carolina Vehicle Tax System (NCVTS) pending refunds.
Recommended Action: Motion to accept reports and authorize refunds.
Submitted By: Russell Jones, Tax Administrator
60
RUN DATE: 11/7/2024 9:18 AM RELEASES REPORT
Person County
NAME BILL NUMBER OPER DATE/TIME DISTRICT VALUE AMOUNT
69694101 2024-38792 DY: PERSONAL PROPERTY RH 8/12/2024 9:53:17 AM
BANK OF THE WEST-EQUIPMENT
LEASING
C ADVLTAX 154,940.00 1,119.44
C PEN FEE 154,940.00 111.94
FIREADVLTAX 154,940.00 77.47
FIREPEN FEE 154,940.00 7.75
RECD LISTING 8/24 ALL ASSETS DISPOSED
2/2/23 DELETE F24
TOTAL RELEASES:1,316.60
6379305 2024-5616 DY:0RP:A52 39 RH 8/12/2024 3:22:41 PM
GARRETT JOHN MARK
C ADVLTAX 152,422.00 1,101.25
FIREADVLTAX 152,422.00 76.21
OUTBLDGS ON WRONG PARCEL F24
CORRECT
TOTAL RELEASES:1,177.46
71003201 2024-39404 DY: PERSONAL PROPERTY SA 8/13/2024 11:27:58 AM
THACKER DONNA
DOUBLE CHARGED C ADVLTAX 25,927.00 187.32
DOUBLE CHARGED C PEN FEE 25,927.00 18.73
DOUBLE CHARGED FIREADVLTAX 25,927.00 12.96
DOUBLE CHARGED FIREPEN FEE 25,927.00 1.30
SHOULD NOT HAVE BEEN BILLED. TOTAL RELEASES:220.31
50912302 2024-29560 DY: PERSONAL PROPERTY MP 8/13/2024 1:07:36 PM
HARMON ELLA MAE
DOUBLE CHARGED C ADVLTAX 31,069.00 224.47
DOUBLE CHARGED FIREADVLTAX 31,069.00 15.53
DOUBLE BILLED - - SEE 2024-27161 TOTAL RELEASES:240.00
41659302 2024-28630 DY:0RP:72 51 RH 8/14/2024 8:56:15 AM
KIRK TODERICK LAMONTE
C ADVLTAX 82,473.00 595.87
FIREADVLTAX 82,473.00 41.24
GATED CORRECTION IN ASSESSMENT F24 TOTAL RELEASES:637.11
43090302 2024-11115 DY:0RP:51 15 SA 8/15/2024 12:04:41 PM
CHILDRESS JAMES D LIFE ESTATE
EXEMPTION ADDED C ADVLTAX 26,173.00 189.10
EXEMPTION ADDED CI50ADVLTAX 26,173.00 209.38
ADDED ELDERLY EXEMPTION TOTAL RELEASES: 398.48
70267201 2024-38870 DY: PERSONAL PROPERTY RH 8/15/2024 1:03:15 PM
BECKER CHASE MANUEL
C ADVLTAX 1,000.00 7.23
C PEN FEE 1,000.00 0.72
FIREADVLTAX 1,000.00 0.50
FIREPEN FEE 1,000.00 0.05
TRLR GIVEN TO FATHER-[LIVES OUT OF
STATE
TOTAL RELEASES:8.50
60875302 2024-22694 DY:0RP:A67 196 RH 8/20/2024 9:15:57 AM
VEGA LEONARDO ALCARAZ
C ADVLTAX 41,878.00 302.57
61
RUN DATE: 11/7/2024 9:18 AM RELEASES REPORT
Person County
NAME BILL NUMBER OPER DATE/TIME DISTRICT VALUE AMOUNT
FIREADVLTAX 41,878.00 20.94
DELETE DW-BILLED ON A67 196 P TOTAL RELEASES:323.51
40174102 2024-33362 DY: PERSONAL PROPERTY RH 8/20/2024 3:33:23 PM
MASTEC NORTH AMERICA INC
C ADVLTAX 438,043.00 3,164.86
CI50ADVLTAX 438,043.00 3,504.34
RECD INFO FRM MASTEC VEH DISPOSED
OFF IN 2023-DEL F24
TOTAL RELEASES:6,669.20
40174102 2024-33362 DY: PERSONAL PROPERTY RH 8/21/2024 10:00:14 AM
MASTEC NORTH AMERICA INC
C ADVLTAX 37,580.00 271.52
CI50ADVLTAX 37,580.00 300.64
DEL 2 ADDL VEH DISPOSED OF IN 2023 TOTAL RELEASES:572.16
7745306 2024-5391 DY:0RP:A91 136 RH 8/21/2024 10:51:34 AM
MELTON THOMAS CECIL LIFE ESTATE
C ADVLTAX 6,634.00 47.93
FIREADVLTAX 6,634.00 3.32
CHGD VALUE 23 SHELTERS TO 0/STG TO
CARPORT
TOTAL RELEASES:51.25
202451620700 2024-516207 DY:24 PERSONAL PROPERTY SA 8/23/2024 2:41:53 PM
COGLEY DRAKE ANDREW
CHANGE IN SITUS C ADVLTAX 1,790.00 38.80
CHANGE IN SITUS FIREADVLTAX 1,790.00 2.69
REGISTERED IN PENNSYLVANIA FOR THIS
TIME MILITARY
TOTAL RELEASES:41.49
202451623400 2024-516234 DY:24 PERSONAL PROPERTY SA 8/23/2024 2:42:39 PM
COGLEY DRAKE ANDREW
CHANGE IN SITUS C ADVLTAX 7,430.00 165.52
CHANGE IN SITUS FIREADVLTAX 7,430.00 11.45
REGISTERED IN PENNSYLVANIA FOR THIS
TIME MILITARY
TOTAL RELEASES:176.97
202451346800 2024-513468 DY:23 PERSONAL PROPERTY RH 8/27/2024 3:29:29 PM
KRABBE DAVID NEWTON
C ADVLTAX 500.00 26.49
CI50ADVLTAX 500.00 29.33
NOT IN PERSON COUNTY--DURHAM
COUNTY
TOTAL RELEASES:55.82
69059301 2024-28667 DY: RP:A24 210 RH 8/28/2024 10:36:13 AM
JAHNKE ZANE
C ADVLTAX 258,293.00 1,866.17
FIREADVLTAX 258,293.00 129.15
CORRECT SKETCH & STORY HEIGHT F24 TOTAL RELEASES:1,995.32
74274301 2024-28886 DY:0RP:A29 301 RH 8/28/2024 10:39:32 AM
MOUAWAD DANI
C ADVLTAX 41,623.00 300.73
FIREADVLTAX 41,623.00 20.81
CHANGE STG SHED/BULKBARN/SHELTER
VALUES F24
TOTAL RELEASES:321.54
62
RUN DATE: 11/7/2024 9:18 AM RELEASES REPORT
Person County
NAME BILL NUMBER OPER DATE/TIME DISTRICT VALUE AMOUNT
202451431900 2024-514319 DY:23 PERSONAL PROPERTY RH 8/28/2024 2:44:07 PM
GOODS RICHARD THEODORE
C ADVLTAX 5,720.00 41.33
FIREADVLTAX 5,720.00 2.86
BILLED IN ERROR TOTAL RELEASES:44.19
202451462300 2024-514623 DY:23 PERSONAL PROPERTY MP 8/30/2024 4:27:09 PM
MILLER JANELLE BOWEN
LISTING ADJUSTED PERSONAL PROPERTY FIREADVLTAX 11,820.00 1.48
LISTING ADJUSTED PERSONAL PROPERTY C ADVLTAX 11,820.00 21.35
BILLED IN ERROR TOTAL RELEASES:22.83
202451462300 2024-514623 DY:23 PERSONAL PROPERTY MP 8/30/2024 4:28:10 PM
MILLER JANELLE BOWEN
C ADVLTAX 11,820.00 -21.35
FIREADVLTAX 11,820.00 -1.48
TOTAL RELEASES:-22.83
202451462300 2024-514623 DY:23 PERSONAL PROPERTY MP 8/30/2024 4:29:22 PM
MILLER JANELLE BOWEN
DOUBLE CHARGED FIREADVLTAX 11,820.00 2.96
DOUBLE CHARGED C ADVLTAX 11,820.00 42.70
BILLED IN ERROR TOTAL RELEASES:45.66
67563301 2024-2769 DY: RP:A78 124 RH 9/3/2024 2:51:12 PM
LANCASTER WENDY N
C ADVLTAX 6,854.00 49.52
FIREADVLTAX 6,854.00 3.43
DUP BILL BOATS SEE REC 1032 TOTAL RELEASES:52.95
202451515900 2024-515159 DY:23 PERSONAL PROPERTY SA 9/6/2024 12:11:34 PM
RIDDLE JESSICA LYNN
CHANGE IN SITUS C ADVLTAX 14,240.00 257.21
CHANGE IN SITUS CI50ADVLTAX 14,240.00 284.80
TRUCK WAS REGISTERED IN VIRGINIA TOTAL RELEASES:542.01
67379301 2024-1182 DY: RP:A15A 25 RH 9/6/2024 4:15:43 PM
COLE JAMES L
C ADVLTAX 25,735.00 185.94
FIREADVLTAX 25,735.00 12.87
C PEN FEE 25,735.00 18.59
FIREPEN FEE 25,735.00 1.29
CORRECT VALUE JET SKI TOTAL RELEASES:218.69
75884301 2024-21218 DY:0RP:A19 126 RH 9/12/2024 12:36:59 PM
RIGSBEE RYAN LEE
C ADVLTAX 62,892.00 454.39
FIREADVLTAX 62,892.00 31.45
CORRECTION OF ASSESSMENT F24 TOTAL RELEASES:485.84
63298201 2024-38946 DY: PERSONAL PROPERTY RH 10/8/2024 4:04:41 PM
HYCO LAKE BOAT RENTALS LLC
C ADVLTAX 92,199.00 666.14
C PEN FEE 92,199.00 66.62
FIREADVLTAX 92,199.00 46.10
63
RUN DATE: 11/7/2024 9:18 AM RELEASES REPORT
Person County
NAME BILL NUMBER OPER DATE/TIME DISTRICT VALUE AMOUNT
FIREPEN FEE 92,199.00 4.61
CORRECT VALUE OF BOAT-GODFREY TOTAL RELEASES:783.47
74814101 2024-12771 DY:0RP:4 22 RH 10/9/2024 10:54:56 AM
FREEDOM HOUSE RECOVERY
CENTER INC
C ADVLTAX 82,601.00 596.79
CI50ADVLTAX 82,601.00 660.81
APPROVED FOR PROP TAX EXEMP PER
NCDOR F24
TOTAL RELEASES: 1,257.60
75826101 2024-39996 DY: PERSONAL PROPERTY RH 10/14/2024 12:25:34 PM
EXCELERATE LLC
C ADVLTAX 80,776.00 583.61
C PEN FEE 80,776.00 58.36
FIREADVLTAX 80,776.00 40.39
FIREPEN FEE 80,776.00 4.04
TRUCK REPOSS DELETE TOTAL RELEASES: 686.40
33210101 2024-37511 DY: PERSONAL PROPERTY RH 10/21/2024 11:45:56 AM
HAIR BY TOM & COMPANY
C ADVLTAX 4,205.00 30.38
FIREADVLTAX 4,205.00 2.10
MOVED 10/23-NOW ONLY OWNS 1 CHAIR TOTAL RELEASES: 32.48
51725301 2024-20014 DY: RP:A54 90 RH 10/22/2024 11:08:33 AM
DIXON TRAVIS
C ADVLTAX 22,027.00 159.15
FIREADVLTAX 22,027.00 11.01
CORRECT VALUE OF TRLR TOTAL RELEASES: 170.16
201950383800 2019-503838 DY:18 PERSONAL PROPERTY SRJ 10/22/2024 11:58:18 AM
HOPPER SAMANTHA TURNER
BANKRUPTCY DISCHARGE PER COURT C ADVLTAX 758.00 5.75
BANKRUPTCY DISCHARGE PER COURT FIREADVLTAX 734.00 0.08
TOTAL RELEASES: 5.83
201950314700 2019-503147 DY:19 PERSONAL PROPERTY SRJ 10/22/2024 12:49:41 PM
RAMSEY GWENDOLYN
BANKRUPTCY DISCHARGE PER COURT C ADVLTAX 4,237.00 28.35
BANKRUPTCY DISCHARGE PER COURT CI50ADVLTAX 4,237.00 26.02
TOTAL RELEASES: 54.37
5410303 2024-26452 DY: RP:A79 248 RH 10/29/2024 12:20:39 PM
BERRYHILL JOSEPH B
C ADVLTAX 4,974.00 35.94
FIREADVLTAX 4,974.00 2.49
DELETE 2005 JET SKI-DOUBLE BILL SEE
REC #74
TOTAL RELEASES: 38.43
74254301 2024-17726 DY:0RP:A50 52 SA 11/5/2024 11:18:21 AM
ATCHISON CLINT STEPHEN
EXEMPTION ADDED C ADVLTAX 45,000.00 325.13
EXEMPTION ADDED FIREADVLTAX 45,000.00 22.50
LATE D-VET APPROVED TOTAL RELEASES: 347.63
64
RUN DATE: 11/7/2024 9:18 AM RELEASES REPORT
Person County
NAME BILL NUMBER OPER DATE/TIME DISTRICT VALUE AMOUNT
7882302 2024-14333 DY:0RP:68 7A SA 11/5/2024 11:28:14 AM
BAILEY LINDA LIFE ESTATE
EXEMPTION ADDED C ADVLTAX 26,725.00 193.09
EXEMPTION ADDED FIREADVLTAX 26,725.00 13.36
LATE SR EXEMPTION APPROVED TOTAL RELEASES:206.45
2756301 2024-7682 DY:0RP:A80 66 SA 11/5/2024 11:50:40 AM
BUMPHUS WINNIE W LIFE ESTATE
EXEMPTION ADDED C ADVLTAX 25,000.00 180.63
EXEMPTION ADDED FIREADVLTAX 25,000.00 12.50
SR EXEMPTION APPROVED TOTAL RELEASES:193.13
12773302 2024-20225 DY: RP:A85 173 SA 11/5/2024 12:01:52 PM
CATES BONNIE J
EXEMPTION ADDED C ADVLTAX 25,000.00 180.63
EXEMPTION ADDED FIREADVLTAX 25,000.00 12.50
SR EXEMPTION APPROVED TOTAL RELEASES:193.13
1784304 2024-10056 DY:0RP:123 5 SA 11/5/2024 12:07:42 PM
CLAYTON PHYLLIS NEWTON
EXEMPTION ADDED C ADVLTAX 53,743.00 388.29
EXEMPTION ADDED FIREADVLTAX 53,743.00 26.87
SR EXEMPTION APPROVED TOTAL RELEASES:415.16
557301 2024-19199 DY:0RP:A40 195 SA 11/5/2024 12:11:08 PM
HUMPHREY GLORIA J
EXEMPTION ADDED C ADVLTAX 36,658.00 264.85
EXEMPTION ADDED FIREADVLTAX 36,658.00 18.33
SR EXEMPTION APPROVED TOTAL RELEASES:283.18
42826301 2024-10267 DY:0RP:69 39 9 SA 11/5/2024 12:25:08 PM
DANIEL RICKY
EXEMPTION ADDED C ADVLTAX 60,342.00 435.97
EXEMPTION ADDED CI50ADVLTAX 60,342.00 482.74
SR EXEMPTION APPROVED TOTAL RELEASES:918.71
4846302 2024-431 DY:0RP:A47 23 SA 11/5/2024 12:27:58 PM
DUNCAN LEBBIE H JR
EXEMPTION ADDED C ADVLTAX 46,357.00 334.93
EXEMPTION ADDED FIREADVLTAX 46,357.00 23.18
SR EXEMPTION APPROVED TOTAL RELEASES:358.11
47082301 2024-10496 DY:0RP:8 52 SA 11/5/2024 12:30:39 PM
DUNCAN TERRY DANIEL
EXEMPTION ADDED C ADVLTAX 44,259.00 319.77
EXEMPTION ADDED CI50ADVLTAX 44,259.00 354.07
SR EXEMPTION APPROVED TOTAL RELEASES:673.84
48375301 2024-22930 DY: RP:A65A 115 SA 11/5/2024 1:52:12 PM
FALLS CHARLIE WILLIAM JR
EXEMPTION ADDED C ADVLTAX 51,868.00 374.75
EXEMPTION ADDED FIREADVLTAX 51,868.00 25.93
SR EXEMPTION APPROVED TOTAL RELEASES:400.68
38979301 2024-18183 DY:0RP:A27 179 SA 11/5/2024 1:55:11 PM
FILYAW SHELBY CHAMBERS
EXEMPTION ADDED C ADVLTAX 48,715.00 351.97
65
RUN DATE: 11/7/2024 9:18 AM RELEASES REPORT
Person County
NAME BILL NUMBER OPER DATE/TIME DISTRICT VALUE AMOUNT
EXEMPTION ADDED FIREADVLTAX 48,715.00 24.36
SR EXEMPTION APPROVED TOTAL RELEASES:376.33
75087301 2024-29309 DY:0RP:A62 529 SA 11/5/2024 2:05:55 PM
HEDGEPETH JERRY
EXEMPTION ADDED C ADVLTAX 45,000.00 325.13
EXEMPTION ADDED CI50ADVLTAX 45,000.00 360.00
VET EXEMPTION APPROVED TOTAL RELEASES:685.13
74442301 2024-29262 DY:0RP:A62 482 SA 11/5/2024 2:09:22 PM
JENNINGS SANDRA
EXEMPTION ADDED C ADVLTAX 109,527.00 791.33
EXEMPTION ADDED CI50ADVLTAX 109,527.00 876.22
DISABILITY EXEMPTION APPROVED TOTAL RELEASES:1,667.55
8792303 2024-8126 DY:0RP:A80 4D SA 11/5/2024 2:11:36 PM
JOHNSON LINELL T
EXEMPTION ADDED C ADVLTAX 55,299.00 399.54
EXEMPTION ADDED FIREADVLTAX 55,299.00 27.65
SR EXEMPTION APPROVED TOTAL RELEASES:427.19
75693301 2024-6501 DY:0RP:A63 79 SA 11/5/2024 2:14:47 PM
JONES PATRICIA ANN LIFE ESTATE
EXEMPTION ADDED C ADVLTAX 47,250.00 341.38
EXEMPTION ADDED FIREADVLTAX 47,250.00 23.63
DISABILITY EXEMPTION APPROVED TOTAL RELEASES:365.01
72867301 2024-5987 DY:0RP:A90 98 SA 11/5/2024 2:17:18 PM
KIDMAN RUSSELL LYNN
EXEMPTION ADDED C ADVLTAX 45,000.00 325.13
EXEMPTION ADDED FIREADVLTAX 45,000.00 22.50
DISABLE VET EXEMPTION APPROVED TOTAL RELEASES:347.63
7739301 2024-13212 DY:0RP:77 6 SA 11/5/2024 2:19:19 PM
PERKINS MICHAEL LIFE ESTATE
EXEMPTION ADDED C ADVLTAX 28,049.00 202.65
EXEMPTION ADDED FIREADVLTAX 28,049.00 14.02
SR EXEMPTION APPROVED TOTAL RELEASES:216.67
66848302 2024-14044 DY:0RP:32 39 SA 11/5/2024 2:22:45 PM
PHILLIPS ROBIN T
EXEMPTION ADDED C ADVLTAX 56,788.00 410.29
EXEMPTION ADDED CI50ADVLTAX 56,788.00 454.30
SR EXEMPTION APPROVED TOTAL RELEASES:864.59
3450301 2024-19453 DY:0RP:88 49 SA 11/5/2024 2:25:24 PM
PORTERFIELD MELVIN R
EXEMPTION ADDED C ADVLTAX 59,077.00 426.83
EXEMPTION ADDED FIREADVLTAX 59,077.00 29.54
SR EXEMPTION APPROVED TOTAL RELEASES:456.37
30367302 2024-6226 DY:0RP:A63 58 SA 11/5/2024 2:27:33 PM
PORTERFIELD TONY C
EXEMPTION ADDED C ADVLTAX 60,590.00 437.76
EXEMPTION ADDED FIREADVLTAX 60,590.00 30.30
SR EXEMPTION APPROVED TOTAL RELEASES:468.06
66
RUN DATE: 11/7/2024 9:18 AM RELEASES REPORT
Person County
NAME BILL NUMBER OPER DATE/TIME DISTRICT VALUE AMOUNT
2357303 2024-14340 DY:0RP:48 4 SA 11/5/2024 2:30:07 PM
REAVES HERBERT T JR
EXEMPTION ADDED C ADVLTAX 85,471.00 617.53
EXEMPTION ADDED CI50ADVLTAX 85,471.00 683.77
DISABILITY EXEMPTION APPROVED TOTAL RELEASES:1,301.30
1935301 2024-13522 DY: RP:134 36 SA 11/5/2024 2:33:31 PM
RIPPY TERRY LEE
EXEMPTION ADDED C ADVLTAX 45,000.00 325.13
EXEMPTION ADDED FIREADVLTAX 45,000.00 22.50
DISABLE VET EXEMPTION APPROVED TOTAL RELEASES:347.63
28483302 2024-4789 DY:0RP:A96 61 SA 11/5/2024 2:37:36 PM
SATTERWHITE NOVELLA LIFE ESTATE
EXEMPTION ADDED C ADVLTAX 100,331.00 724.89
EXEMPTION ADDED FIREADVLTAX 100,331.00 50.17
SR EXEMPTION APPROVED TOTAL RELEASES:775.06
3507303 2024-22230 DY:0RP:A58 134 SA 11/5/2024 2:40:10 PM
SHOTWELL JANIS P LIFE ESTATE
EXEMPTION ADDED C ADVLTAX 41,448.00 299.46
EXEMPTION ADDED FIREADVLTAX 41,448.00 20.72
SR EXEMPTION APPROVED TOTAL RELEASES:320.18
8973302 2024-516 DY: RP:A45 8 SA 11/5/2024 2:42:32 PM
SMITH CARL G
EXEMPTION ADDED C ADVLTAX 57,846.00 417.94
EXEMPTION ADDED FIREADVLTAX 57,846.00 28.92
SR EXEMPTION APPROVED TOTAL RELEASES:446.86
13053107 2024-15932 DY: RP:108 9 RH 11/5/2024 3:52:47 PM
EATON CORPORATION TAX DEPT 2N
C ADVLTAX 631,821.00 4,564.91
CI50ADVLTAX 631,821.00 5,054.57
ADD ADDITIONAL 5% REDUCTION IN
VALUE OF EQUIP THAT IS NOT AT THE 25%
RESIDUAL
TOTAL RELEASES: 9,619.48
75954301 2024-12970 DY:0RP:101 19 SA 11/5/2024 4:03:41 PM
YARBROUGH SHIRLEY D
EXEMPTION ADDED C ADVLTAX 36,135.00 261.08
EXEMPTION ADDED CI50ADVLTAX 36,135.00 289.08
SR EXEMPTION APPROVED TOTAL RELEASES:550.16
11341307 2024-14481 DY: RP:107 14 2 SA 11/5/2024 4:10:03 PM
RILEY JOSEPH DAVID
EXEMPTION ADDED C ADVLTAX 39,353.00 284.33
EXEMPTION ADDED CI50ADVLTAX 39,353.00 314.82
SR EXEMPTION APPROVED TOTAL RELEASES:599.15
18470301 2024-12805 DY:0RP:107 10 7 SA 11/5/2024 4:13:26 PM
JOHNSON JESSE
EXEMPTION ADDED C ADVLTAX 75,862.00 548.10
EXEMPTION ADDED CI50ADVLTAX 75,862.00 606.90
SR EXEMPTION APPROVED TOTAL RELEASES:1,155.00
67
RUN DATE: 11/7/2024 9:18 AM RELEASES REPORT
Person County
NAME BILL NUMBER OPER DATE/TIME DISTRICT VALUE AMOUNT
55668302 2024-23120 DY: RP:A72 263 SA 11/5/2024 4:18:26 PM
WESLEY RICHARD A
EXEMPTION ADDED C ADVLTAX 45,000.00 325.13
EXEMPTION ADDED FIREADVLTAX 45,000.00 22.50
DISABLE VET EXEMPTION APPROVED TOTAL RELEASES:347.63
NET RELEASES PRINTED:43,950.80
TOTAL TAXES RELEASED 43,950.80
68
RUN DATE: 11/7/2024 9:18 AM RELEASES REPORT
Person County
CI50ADVLTAX - City of Roxboro
TAX
YEAR
RATE
YEAR
REAL VALUE
RELEASED
PERS VALUE
RELEASED
TOTAL VALUE
RELEASED
REAL TAX
RELEASED
PERS TAX
RELEASED
MV VALUE
RELEASED
MV TAXES
RELEASED
TOTAL VALUE
RELEASED
TOTAL TAXES
RELEASED
2024 2023 0 14,740 14,740 0.00 314.13 0 0.00 14,740 314.13
2019 2019 0 4,237 4,237 0.00 26.02 0 0.00 4,237 26.02
2024 2024 661,511 1,107,444 1,768,955 5,292.09 8,859.55 0 0.00 1,768,955 14,151.64
DIST TOTAL 661,511 1,126,421 1,787,932 5,292.09 9,199.70 0 0.00 1,787,932 14,491.79
C ADVLTAX - County Tax
TAX
YEAR
RATE
YEAR
REAL VALUE
RELEASED
PERS VALUE
RELEASED
TOTAL VALUE
RELEASED
REAL TAX
RELEASED
PERS TAX
RELEASED
MV VALUE
RELEASED
MV TAXES
RELEASED
TOTAL VALUE
RELEASED
TOTAL TAXES
RELEASED
2024 2023 0 32,280 32,280 0.00 367.73 0 0.00 32,280 367.73
2024 2024 2,251,682 1,946,947 4,198,629 16,268.44 11,729.71 0 0.00 4,198,629 27,998.15
2019 2018 0 758 758 0.00 5.75 0 0.00 758 5.75
2019 2019 0 4,237 4,237 0.00 28.35 0 0.00 4,237 28.35
DIST TOTAL 2,251,682 1,984,222 4,235,904 16,268.44 12,131.54 0 0.00 4,235,904 28,399.98
FIREADVLTAX - Fire District Tax
TAX
YEAR
RATE
YEAR
REAL VALUE
RELEASED
PERS VALUE
RELEASED
TOTAL VALUE
RELEASED
REAL TAX
RELEASED
PERS TAX
RELEASED
MV VALUE
RELEASED
MV TAXES
RELEASED
TOTAL VALUE
RELEASED
TOTAL TAXES
RELEASED
2024 2023 0 17,540 17,540 0.00 5.82 0 0.00 17,540 5.82
2024 2024 1,590,171 839,503 2,429,674 795.10 258.03 0 0.00 2,429,674 1,053.13
2019 2018 0 734 734 0.00 0.08 0 0.00 734 0.08
DIST TOTAL 1,590,171 857,777 2,447,948 795.10 263.93 0 0.00 2,447,948 1,059.03
GRAND TOTALS:4,503,364 3,968,420 8,471,784 22,355.63 21,595.17 0 0.00 8,471,784 43,950.80
69
PayeeName Address3 RefundType RefundReason CreateDate Tax
Jurisdiction LevyType
01 TAX
60 TAX
01 TAX
60 TAX
01 TAX
60 TAX
01 TAX
60 TAX
01 TAX
60 TAX
01 TAX
60 TAX
01 TAX
60 TAX
01 TAX
60 TAX
01 TAX
60 TAX
01 TAX
60 TAX
01 TAX
60 TAX
01 TAX
60 TAX
($35.49)
($2.46)
$37.95
VehicleSold 9/13/2024ROXBORO,NC27574 ProrationCRUMPTON,JAMESSLADE
($184.34)
($12.76)
$197.10
VehicleSold 11/5/2024TIMBERLAKE,NC27583 ProrationCLAYTON,TYBRANDON
VehicleSold 9/16/2024
($23.60)
($1.63)
$25.23
($14.87)
($1.03)
$15.90
CLAYTON,DAVIDLEN ROXBORO,NC27574 Proration
VehicleSold 9/16/2024ROXBORO,NC27574 ProrationCLAYTON,DAVIDLEN
VehicleSold 10/9/2024
($4.33)
($0.30)
$4.63
($9.91)
($0.69)
$10.60
CLAYTON,BARBARACLAYTON ROXBORO,NC27574 Proration
VehicleSold 10/25/2024TIMBERLAKE,NC27583 ProrationCAMPBELL,SHARONJOHNSON
VehicleSold 8/15/2024
($101.87)
($7.05)
$108.92
($54.65)
($3.78)
$58.43
BURRIS,SETHZACHARY SEMORA,NC27343 Proration
VehicleSold 9/12/2024ROXBORO,NC27574 ProrationBRANDON,JOSHUATREMAYNE
VehicleSold 8/13/2024
($8.36)
($0.58)
$8.94
($69.79)
($4.83)
$74.62
BRADY,SANDRAWHITFIELD HURDLEMILLS,NC27541 Proration
VehicleSold 10/11/2024ROXBORO,NC27574 ProrationBOWES,LINDALOUISE
($644.11)
($44.57)
$688.68
VehicleSold 8/12/2024HURDLEMILLS,NC27541 ProrationBENSON,MARCUSDAVID
($10.76)
($0.74)
$11.50
OverAssessment 10/22/2024TIMBERLAKE,NC27583 Adjustment<$100ALIM,DAN
TotalChange
Page1of5
70
PayeeName Address3 RefundType RefundReason CreateDate Tax
Jurisdiction LevyType TotalChange
01 TAX
50 TAX
50 VEHICLEFEE
01 TAX
60 TAX
01 TAX
60 TAX
01 TAX
60 TAX
01 TAX
60 TAX
01 TAX
50 TAX
50 VEHICLEFEE
01 TAX
50 TAX
50 VEHICLEFEE
01 TAX
50 TAX
50 VEHICLEFEE
01 TAX
60 TAX
01 TAX
50 TAX
50 VEHICLEFEEVehicleSold 11/4/2024
($3.62)
($4.01)
$0.00
$7.63
($33.14)
($2.29)
$35.43
JIMMYLEWIS&SONSINC ROXBORO,NC27573 Proration
VehicleSold 8/22/2024ROXBORO,NC27574 ProrationHOWERTON,MAURICEGENE
($46.72)
($51.73)
$0.00
$98.45
VehicleSold 10/22/2024ROXBORO,NC27573 ProrationHERNANDEZ,MARCIAANN
($30.71)
($34.00)
$0.00
$64.71
VehicleSold 10/30/2024ROXBORO,NC27573 ProrationHAYES,TERRYWAYNE
($6.55)
($7.25)
$0.00
$13.80
VehicleSold 9/11/2024ROXBORO,NC27573 ProrationHAWLEY,EDDIECURTIS
($25.71)
($1.78)
$27.49
VehicleSold 8/30/2024TIMBERLAKE,NC27583 ProrationGILLISPIE,SARARENTFROW
($44.11)
($3.05)
$47.16
VehicleSold 11/6/2024ROXBORO,NC27573 ProrationFULLER,KEISHARENEE
Mileage 9/11/2024
($6.80)
($0.47)
$7.27
($69.29)
($4.79)
$74.08
FOREMAN,INEZG WAKEFOREST,NC27588 Adjustment<$100
VehicleSold 8/19/2024DURHAM,NC27717 ProrationFIRSTCHOICELEASING
VehicleSold 8/13/2024
($33.16)
($36.72)
$0.00
$69.88
EVANS,KALEYLYNN ROXBORO,NC27573 Proration
Page2of5
71
PayeeName Address3 RefundType RefundReason CreateDate Tax
Jurisdiction LevyType TotalChange
01 TAX
50 TAX
50 VEHICLEFEE
01 TAX
60 TAX
01 TAX
60 TAX
01 TAX
60 TAX
01 TAX
50 TAX
50 VEHICLEFEE
01 TAX
50 TAX
50 VEHICLEFEE
01 TAX
60 TAX
01 TAX
60 TAX
01 TAX
50 TAX
50 VEHICLEFEE
01 TAX
60 TAX
($39.01)
($2.70)
$41.71
VehicleSold 8/14/2024ROXBORO,NC27574 ProrationOLIVERFOX,BECKYCHANDLER
($78.68)
($87.12)
$0.00
$165.80
VehicleTotalled 10/16/2024ROXBORO,NC27573 ProrationNEWMAN,FRANKEDWARD
VehicleTotalled 9/16/2024
($187.31)
($12.97)
$200.28
($6.77)
($0.47)
$7.24
MURPHY,GEORGEARNOLD ROUGEMONT,NC27572 Proration
VehicleSold 8/12/2024TIMBERLAKE,NC27583 ProrationMUNDY,STEPHANIEANNE
VehicleSold 10/11/2024
($15.17)
($16.80)
$0.00
$31.97
MEEKS,NANCYHIGGS ROXBORO,NC27574 Proration
VehicleSold 9/24/2024
($63.64)
($70.47)
$0.00
$134.11
($43.75)
($3.03)
$46.78
MASSEY,BRIANNEMCCOY ROXBORO,NC27573 Proration
VehicleSold 10/4/2024ROXBORO,NC27574 ProrationMARTIN,LISAHUFF
VehicleSold 8/14/2024
($96.94)
($6.71)
$103.65
($62.70)
($4.34)
$67.04
LEFLORE,JEROME ROUGEMONT,NC27572 Proration
VehicleTotalled 10/3/2024ROXBORO,NC27574 ProrationLADD,BUFFIEROBERTS
($9.40)
($10.41)
$0.00
$19.81
Mileage 8/21/2024ROXBORO,NC27573 Adjustment<$100JOLLY,MICHAELALLEN
Page3of5
72
PayeeName Address3 RefundType RefundReason CreateDate Tax
Jurisdiction LevyType TotalChange
01 TAX
60 TAX
01 TAX
60 TAX
01 TAX
60 TAX
01 TAX
60 TAX
01 TAX
60 TAX
01 TAX
60 TAX
01 TAX
50 TAX
50 VEHICLEFEE
01 TAX
60 TAX
01 TAX
60 TAX
01 TAX
50 TAX
50 VEHICLEFEE
01 TAX
50 TAX
50 VEHICLEFEE
60 TAX
$0.00
($4.00)
($30.00)
$0.25
$33.75
Situserror 8/13/2024ROXBORO,NC27573 Adjustment<$100TILSON,DAVIDKALEB
VehicleSold 10/3/2024
($39.83)
($44.10)
$0.00
$83.93
($16.65)
($1.15)
$17.80
THORPE,JEMELDE'ONTA ROXBORO,NC27573 Proration
VehicleSold 8/22/2024ROXBORO,NC27574 ProrationTHAXTON,JACKEVERETT
($50.41)
($3.49)
$53.90
VehicleSold 8/21/2024ROXBORO,NC27574 ProrationSTANFIELD,LATOSHAMONIQUE
($186.19)
($206.16)
$0.00
$392.35
VehicleTotalled 9/23/2024ROXBORO,NC27573 ProrationSNIPES,RUTHANN
($65.02)
($4.50)
$69.52
VehicleSold 10/4/2024ROXBORO,NC27574 ProrationSANFORD,BARBARAJOMILLER
VehicleSold 8/14/2024
($11.99)
($0.83)
$12.82
($114.72)
($7.94)
$122.66
RYAN,NEILPATRICK TIMBERLAKE,NC27583 Proration
VehicleSold 9/19/2024SEMORA,NC27343 ProrationROSS,CHADE
($22.33)
($1.54)
$23.87
VehicleSold 8/22/2024ROXBORO,NC27573 ProrationRIMMER,JONATHANDAVID
VehicleSold 10/16/2024
($138.48)
($9.58)
$148.06
($65.83)
($4.56)
$70.39
RHEW,ALWARDFULLER TIMBERLAKE,NC27583 Proration
VehicleSold 10/17/2024ROXBORO,NC27574 ProrationPOWERS,JESSEKEITH
Page4of5
73
PayeeName Address3 RefundType RefundReason CreateDate Tax
Jurisdiction LevyType TotalChange
01 TAX
60 TAX
01 TAX
60 TAX
01 TAX
60 TAX
01 TAX
60 TAX
01 TAX
60 TAX
01 TAX
60 TAX
01 TAX
50 TAX
50 VEHICLEFEEVehicleTotalled 10/2/2024
($16.86)
($18.67)
$0.00
$35.53
WOODY,DEBORAHANN ROXBORO,NC27573 Proration
VehicleSold 9/19/2024
($5.24)
($0.36)
$5.60
($3.85)
($0.27)
$4.12
WILSON,MARVINGRANT ROXBORO,NC27574 Proration
VehicleSold 10/7/2024HURDLEMILLS,NC27541 ProrationWILLIAMS,JAMESBURKE
VehicleSold 8/14/2024
($47.09)
($3.26)
$50.35
($82.06)
($5.68)
$87.74
WILBORN,SHERRYCLAYTON TIMBERLAKE,NC27583 Proration
VehicleSold 9/13/2024ROXBORO,NC27574 ProrationWILBORN,CHARLESJASON
VehicleSold 8/26/2024
($1.93)
($0.13)
$2.06
WEAVER,DEBYSTEWART ROXBORO,NC27574 Proration
($13.40)
($0.93)
$14.33
VehicleTotalled 9/5/2024TIMBERLAKE,NC27583 ProrationTUCK,MELVAHODGSON
Page5of5
74
AGENDA ABSTRACT
Meeting Date: November 18, 2024
Agenda Title: Presentation of the Annual Comprehensive Financial Report for Fiscal Year
Ending June 30, 2024
Summary of Information: Auditors from Thompson, Price, Scott, Adams & Co., PA will present
the Annual Comprehensive Financial Report (ACFR) for Person County for Fiscal Year ending June
30, 2024. A hard copy of the report will be distributed during the meeting and an electronic copy
will be posted to the county website afterwards.
Recommended Action: Receive the presentation.
Submitted By: Tracy Clayton, Interim Chief Financial Officer
75
AGENDA ABSTRACT
Meeting Date: November 18, 2024
Agenda Title: Employee Benefits Consultant and Broker Services Presentations
Summary of Information: During Fall 2023, Human Resources conducted a thorough request for
proposals (RFP) process for Employee Benefits Consultant and Broker Services. During the
November 20, 2023 Board of Commissioners meeting, the RFP Review Committee recommended
continuing the services provided by Mark III, and the Board approved this recommendation. (The
2023 RFP Summary and Recommendation is attached.)
As stated in the 2023 recommendation, “services and benefits offered by [the top three respondents,
Mark III, Pierce Group and Gallagher,] are highly reputable and well-regarded by their clients. We
would likely be satisfied with any of the top three brokers.” Several reasons were provided to
support staff’s recommendation for remaining with Mark III.
Throughout FY24, County staff focused on strengthening employee benefits and listened to
employee and Board of Commissioners feedback on current benefits and possible enhancements. In
response to an employee benefits survey conducted in December 2023, staff recommended and the
Board approved a variety of benefits enhancements in the FY25 Budget, effective July 1, 2024. The
excerpt below is from the FY25 Manager's Budget Message:
“To support the county’s commitment to service excellence and goal of attracting the most qualified
individuals to county employment, a variety of benefits enhancements are included in the adopted
budget. They include an increase in accrual rates for public safety employees and annual leave
accruals for all full-time employees, an additional longevity tier, an increase in tuition
reimbursement and certification pay for employees who earn degrees, an increase in the employer’s
contribution to a health savings account (HSA) for employees on the high-deductible health plan
(HDHP), the addition of one paid mental health day, and up to three days of bereavement leave and
two weeks of paid family and medical leave for employees who qualify. The health insurance plan
will include a tier for child-only coverage and more employees will be eligible for the Medical
Weight Management Program. Through payroll deduction, employees will be able to contribute to a
college savings program. Routinely-scheduled part-time employees will be able to join the county
gym at their expense and receive administrative leave, as approved by the County Manager.”
Please note, to date, Mark III has been a valuable strategic partner with Person County, providing
expertise and realistic approaches to benefits that put the welfare of our employees first. They have
provided excellent customer service and guidance. We now have a Diabetic program and a Medical
Weight Management program in place that have been very successful in aiding our employees to
76
better their health. A large number of our employees prefer AFLAC products, and providing AFLAC
products has been a priority with our county for many years. Trusting relationships have been built
between Person County employees and program managers with Mark III.
There may be a time when it becomes preferrable to changes brokers. Reasons for doing so may
include, customer service deficiencies, financial challenges, new health plan options, etc. Staff
recommends conducting an RFP or other structured process to evaluate options for benefits
consultant and broker services every three years or more often if a reason arises to do so.
Recommended Action: Receive presentations, discuss and provide direction to staff.
Submitted By: Katherine Cathey, County Manager and Sonya Carver, Human Resources
Director
77
Employee Benefits Consulting & Broker Services
Request for Proposal (RFP) Summary and Recommendation
Highlights:
o The RFP process was conducted to ensure the county is providing the best, competitive
benefits package to our employees.
o Human Resources received proposals from five brokers:
o Mark III
o Pierce Group
o Gallagher
o Allegacy
o USI
o The Management Team reviewed and evaluated the proposals.
o Members of the Management Team are the County Manager, Assistant County
Manager, Chief Information Officer, Chief Finance Officer, Tax Administrator, General
Services Director and Human Resources Director.
Evaluation Results:
o Mark III, Pierce Group and Gallagher were recommended by the Management Team as the
top three brokers.
Mark III Pierce Group Gallagher
Average Evaluation
Score 25/27 24/27 22/27
Annual Cost $25,000 annually $11,000 annually
$80,000 annually
(annual fee may be offset
by commissions on
voluntary products)
Recommendation: To continue our partnership (contract) with Mark III.
o Services and benefits offered by these benefits brokers are highly reputable and well-
regarded by their clients. We would likely be satisfied with any of the top three brokers.
o Changing benefits brokers can be a disruptive process for employees and internal staff (HR,
Finance, IT, etc.). A new broker may be able to offer cost-savings solutions as a result of plan
design changes that may be viewed as positive or negative, depending upon the employee.
o Mark III continues to be a strong partner for Person County Government. The consultants
provide knowledgeable expertise and support to HR staff on a regular basis. Employees have
reported a high level of satisfaction with their customer service.
o Wellness Programs – Diabetic Management and Medical Weight Loss Management have
made a positive impact on the participating employees and employees have requested to
continue the programs into the next fiscal year. A new mental health program is currently
under consideration.
o A large number of employees have stated a preference for the AFLAC products that are
offered through Mark III.
o Mark III was highly supportive and guided us through the high claims year(s) with sound
budgeting recommendations and strong negotiating power with insurance vendors.
78
AGENDA ABSTRACT
Meeting Date: November 18, 2024
Agenda Title: Person County/City of Roxboro Continuity of Operations Plan COOP
Summary of Information: A governmental Continuity of Operations Plan (COOP) is a plan that
ensures that local government functions are maintained during emergencies. These plans are
developed by individual agencies and departments to ensure that they can continue to operate during
a variety of emergencies, including:
Natural disasters, such as hurricanes, floods, tornados and winter storms, and
Manmade disasters such as technological emergencies, acts of terrorism, or law enforcement
activities.
Continuity planning is designed to assist the government to plan for and respond to emergencies and
disasters that impact government services with a focus on:
Minimizing loss of life, injuries and property damage,
Reducing or mitigating the length and severity of disruptions that occur,
Achieving timely and orderly resumption of essential functions and the eventual return of
normal operations, and
Protecting essential facilities, equipment records and assets.
The Person County/City of Roxboro COOP is a combined plan that includes:
Identification of essential functions and non-essential activities,
Lines of succession and delegations of authority,
Identification of alternate work locations or facilities,
Communication procedures for staff and stakeholders, and
Essential IT networks and records.
This is a living document that is For Official Use Only. It will be housed on the county’s intranet and
will be reviewed and updated annually. COOP exercises will be scheduled to test the plan and ensure
government leaders and employees stay familiar with the plan. A Corrective Action Plan document
has been included to capture areas of improvement during exercises or any time the plan is activated.
Recommended Action: Discuss the information presented during the November 4, 2024 Board of
Commissioners meeting (attached for reference) and adopt the Person County/City of Roxboro
Continuity of Operations Plan (2024 version).
Submitted By: Thomas E. Schwalenberg, Emergency Manager / Director of Emergency
Services
79
Continuity of Operations PlanPerson County / City of Roxboro80
Continuity of Operations Plan (COOP)Requirements:•National Continuity Policy Implementation Plan (NCPIP)•National Security Presidential Directive 51 - NSPD-51•Homeland Security Presidential Directive 20 - HSPD-20Purpose:•To ensure governments are planning for and able to respond to and recover from natural and manmade emergencies, or disasters, while providing essential services. 81
COOPFOCUS AREASLife SafetyMinimize loss of life, injuries and property damageService DisruptionsReduce length and severity of service disruptionsService ResumptionTimely and orderly resumption of essential servicesProtect GovernmentAssetsProtect essential facilities, equipment and assetsRecoveryTracking of costs /revenue loss for reimbursements/budgets82
Continuity of Operations Plan (COOP)History: (Person County)•2003 – COOP/DRP Plan•2012 – COOP / DRP Plan Revision•2018 – COOP (new)83
Continuity of Operations Plan (COOP)Development Process:•Developed a standardized template to be used for all departments to capture essential information•Collaborative process with all departments•3 step process•County/City Management concurrence on essential tasks•Review by North Carolina Office of Emergency Management84
COOPPLANELEMENTSDepartment OverviewSuccession Plan / Delegation of AuthorityKey Documentation/PoliciesFunctions85
COOPPLANELEMENTSStaffingEquipment and SystemsFiles, Records and DatabasesAlternate LocationsCommunications86
A: Succession ChartB: Operating Guidelines, Documents, and PoliciesC: Essential FunctionsD: Non-Essential FunctionsE: Preferred StaffF: Minimum StaffG: Preferred Equipment and SystemsH: Minimum Equipment and SystemsI: Files, Records, and Databases on PremisesJ: Files, Records, and Databases off PremisesK: Backup Locations ChartL: FloorplansM: Corrective Action PlanAPPENDIXTABLES87
Continuity of Operations Plan (COOP)Additional notes:•Every emergency and disaster is local and unique. •The COOP provides a framework and does not eliminate or hinder decision making.•The COOP is not the County/City Emergency Operations Plan (EOP) but a COOP activation may require the activation of the EOP. •Person County Department of Information Technology maintains a robust and detailed Disaster Recovery Plan which is referenced in the COOP. 88
Continuity of Operations Plan (COOP)Plan Maintenance:•For Official Use Only – Not for Public Dissemination•“Living Document” to be maintained on internal intranet•Reviewed Annually•Additionally reviewed after any exercises or activations•COOP Exercises•Will be scheduled to test the plan and ensure staff stays familiar with the plan89
Adoption of the Person County / City of Roxboro Continuity of Operations PlanRECOMMENDEDACTION90
AGENDA ABSTRACT
Meeting Date: November 18, 2024
Agenda Title: 911 Board Grant Acceptance – Radio Console Replacement / Department
of Emergency Services
Summary of Information: Person County Department of Emergency Services – Division of
Emergency Communications applied for and received a grant award from the North Carolina 911
Board for $255,740.57 for a Console Radio Replacement Project. This grant funding was sought
after to replace radio consoles within the Emergency Communications Center that have reached the
end of their service life and need to be replaced. The replacement radio consoles will bring new
technology and enhancements to make the Emergency Communication Center more efficient and
better prepared to handle emergencies. This grant helps to supports two goals within the Person
County Strategic Plan.
Strategic Plan Goal 6.3 - Utilize facility feasibility assessment to plan for current and future needs of
the Emergency Services Department (Emergency Services, General Services, Finance,
Administration, IT).
Strategic Plan Goal 14.1 - Enhance the resiliency of the community by coordinating and
collaborating the emergency and disaster mitigation, preparedness, prevention, response and
recovery activities (Emergency Services).
The Radio Console Replacement Project is in the current approved Capital Improvement Plan (FY
2025-2029) project list for Fiscal Year 2026. The funding for this grant will be used towards that
project thus lowering the county’s contribution to that CIP project.
The 911 Console Replacement project was initially estimated to cost $1,435,000 with grant funding
in the amount of $975,000. As a result of staff’s working with the vendor (MCA) and the 911 Board
to further define the project and estimate costs, the total project cost is now projected to be $518,785
with grant funding awarded in the amount of $255,740. Updated revenue and expenditure figures
will be incorporated in the FY 2026-2030 CIP.
Recommended Action: Approve the acceptance of the 911 Board Grant Funds for $255,740.57 to
be used for the Emergency Communications Radio Console Upgrade Project and authorize the
County Manager to submit the Letter of Intent and Grant Agreement to the North Carolina 911
Board in order to receive the grant funding.
Submitted By: Thomas E. Schwalenberg, Emergency Manager / Director of Emergency
Services
91
AGENDA ABSTRACT
Meeting Date: November 18, 2024
Agenda Title: Homeland Security Investigation Task Force Officer Position
Summary of Information: Presentation will describe responsibilities of potential Task Force
Officer, Current Task Force Officer Position with DEA responsibilities, cost associated with Task
Force Officer, benefits and asset forfeiture funds associated with Task Force Officer Position, and
finally how Task Force Officer position will assist Person County Sheriff’s Office with advanced
technology and investigations on criminal enterprises.
Recommended Action: Approve one Special Assignment position to the Person County Sheriff’s
Office which will be assigned to Homeland Security Investigation Task Force. Sheriff’s Office will
use asset forfeiture to fund position until new fiscal year in order to facilitate the position. County
will budget for position for next fiscal year.
Submitted By: Lt. Benjamin Massey, Person County Sheriff’s Office
92
PERSON COUNTY SHERIFF’S OFFICE TASK FORCE OFFICER DEA & HOMELAND SECURITY93
WHAT IS A TASK FORCE OFFICER (TFO)•A Sworn Local Law Enforcement Officer•Sworn in as a Federal Task Force Officer•Assist Local agency with Federal Cases•Assist Federal Agency with adopted Local Cases•Assist Federal Agencies with Local Information and Enforcement94
THE PURPOSE OF TFO’S•Cross-agency collaboration•Specialized expertise•Investigative reach•Disrupting criminal networks•Case Adoption•Asset Forfeiture•Access to Databases•Networking across jurisdictional boundariesBM195
Slide 3BM1 Benjamin Massey, 10/22/202496
PERSON COUNTY TFO •Person County Currently has one Task Force Officer assigned to the DEA Task Force, this position began in 2009.•While Sworn with Person County Sheriff’s Office, the deputy currently responds to Raleigh, NC where the office is based.•The TFO maintains all certifications to remain sworn with Person County and receives additional training through the Federal Agency•The TFO monitors cases that develop within Person County, in the event the State Cases can be adopted by Federal Courts•The TFO, when not on assignment with the Federal Agency, the TFO assists Person County Investigators on local cases97
PERSON COUNTY TFO•The TFO, while assigned with the DEA works on cases with multiple other agencies, through federal credentials and any asset forfeiture that is seized at the culmination of the case, Person County Sheriff’s Office receives a percentage of seizure. •Asset forfeiture goes through a process in which ill-gotten gains which are deemed proceeds from criminal activity and the property has been proven to have substantial connection to the criminal offense, agencies use the program called Equitable Sharing, where the proceeds are divided amongst participating agencies. The percentage of return is dependent on participation and responsibilities of the TFO.98
DEAVS HSIDRUG ENFORCEMENT ADMINISTRATION•Falls within the Department of Justice•Charged with enforcing the federal controlled substance laws and regulations•Violations of the controlled substance act might include such activities as illegally manufacturing, growing, distributing or selling a controlled substancesHOMELAND SECURITY INVESTIGATIONS•Is a department led by a member of the cabinet•Investigates what are called “transnational threats”•This includes individuals and organizations that disrupt or exploit global infrastructure. •Domestic and international terrorism99
COST FOR NEW HSI POSITION•The new position will be a Special Assignment Deputy and will be a Grade 115•The salary for the SA position will be $60,000•Cost for Retirement and Insurance Benefit package will be $24000 est.100
IMPLEMENTATION COST FOR 1 YEARLine Item DescriptionEstimated CostVehicle$59,298Fuel$4,000Uniform$3,500Computer$3,000Cell Phone$960Vehicle Maintenance$250Other Equipment$9,000TOTAL$80,008101
TOTAL SEIZED BY DEA TFOSince Person County’s implementation of the DEA TFO position in 2009:TOTAL SEIZED:$14,328,684.57102
HOW DOES THIS BENEFIT PERSON COUNTY•Federal asset forfeiture can be used by local law enforcement agencies for the purpose of investigations, equipment purchase, community programs related to crime prevention.•Federal agencies can distribute a portion of forfeited assets through Equitable Sharing•This allows agencies on a tight budget to purchase equipment needed to keep up with growing technology and demands needed to combat criminal enterprises.•Equipment that Federal agencies have at the ready are available to assist with local investigations•Continuing Education can be received through the Federal agency which enhances knowledge and experience throughout the local office.103
WHY AN HSI TFO?•While it is not a competition for these positions, agencies across North Carolina are looking for the opportunity to assign a law enforcement officer to Federal Task Forces, basically when the opportunity presents itself you take advantage of it.•The benefits are great when offered a Task Force position, and creates even greater opportunity for the agency to progress and grow with equipment and technology, and majority of the growth coming at no expense for the tax payer.104
ADVANCING PERSON COUNTY SHERIFF’S OFFICE•Search And Recovery TEAM•Boat with Sonar•Equipment for Divers•Land Search TEAMs•Specialized Training for SAR TEAMs•Side x Side for Woodland Searches and Equipment transport•Aerial Search TEAMs•Two Drones one with Thermal Camera, Speaker, and Spot Light•Training and Pilot Certifications105
ADVANCING PERSON COUNTY SHERIFF’S OFFICE•Upgrade outdated gear for Special Response TEAM•Ballistic Vests and Trauma Panels•Helmets and Communications Sets•Outfit two Tactical Medics with Ballistic protections and Comms•Less Lethal Munitions •Special Operations Vehicles•Convert donated Ambulance into a Mobile Command Post•Maintain Government leased armored vehicle for Special Operations TEAMs•Uniforms for all Special Operations TEAMs106
ADVANCING PERSON COUNTY SHERIFF’S OFFICE•Funds have been used to purchase some Body Worn and In-Car Cameras•Servers used for storage of data •K9’s and Vehicle Equipment•Crime Prevention books and magazines that are disseminated in our schools.107
AGENDA ABSTRACT
Meeting Date: November 18, 2024
Agenda Title: American Rescue Plan Act (ARPA) Grant Project Ordinance Amendment
Summary of Information: The Finance Director is submitting an amendment to the ARPA
Grant Project Ordinance, initially approved on June 20, 2022. This amendment proposes
utilizing the interest earned on ARPA funds to support the General Fund, as permitted under
ARPA regulations.
The update allows the County to reinvest accrued interest from ARPA allocations directly into
the General Fund, thereby enhancing the County’s fiscal resources for essential services. This
amendment provides flexibility to address operational needs without impacting other revenue
sources, supporting the County’s financial sustainability and effective service delivery.
This revised Grant Project Ordinance remains in effect until December 31, 2026, or when all
ARPA funds have been obligated and expended by the County, whichever comes first.
Recommended Action: Adopt the attached amended Grant Project Ordinance
Submitted By: Tracy Clayton, Interim Chief Financial Officer
108
GRANT PROJECT ORDINANCE
RELATING TO PERSON COUNTY’S
AMERICAN RESCUE PLAN ACT OF 2021
CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS
BE IT ORDAINED by the Board of Commissioners of the County of Person, North Carolina that,
pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant
project ordinance is hereby adopted and replaces the County’s grant project ordinance adopted on
June 20, 2022, as a result of new guidance provided by the State in relation to the American Rescue
Plan Act of 2021:
Section 1: This ordinance is to establish a budget for a project to be funded by the Coronavirus State
and Local Fiscal Recovery Funds of H.R. 1319 American Rescue Plan Act of 2021 (ARP/CSLFRF). The
County of Person (County) has received the total allocated amount of CSLFRF funds for $7,670,470
These funds may be used for the following categories of expenditures, to the extent authorized by
state law.
1. Support public health expenditures by funding COVID-19 mitigation efforts, medical expenses,
behavioral healthcare, and certain public health and safety staff;
2. Address negative economic impacts caused by the public health emergency, including economic
harms to workers, households, small businesses, impacted industries, and the public sector;
3. Replace lost public sector revenue, using this funding to provide government services to the
extent of the reduction in revenue experienced due to the pandemic;
4. Provide premium pay for essential workers, offering additional support to those who have
borne and will bear the greatest health risks because of their service in critical infrastructure
sectors; and,
5. Invest in water, sewer, and broadband infrastructure, making necessary investments to
improve access to clean drinking water, support vital wastewater and stormwater
infrastructure, and to expand access to broadband internet.
Section 2: The County has elected to take the standard allowance, as authorized by 31 CFR Part
35.6(d)(1) and expend all its ARP/CSLFRF funds for the provision of government services.
109
Section 3: The following amounts are appropriate for the project and authorized for expenditure:
Section 4: The following revenues are anticipated to be available to complete the project:
ARP/CSLFRF Funds: $7,670,470
Interest/Investment Income: $554,444
Total: $8,224,914
Section 5: The Finance Officer is hereby directed to maintain sufficient specific detailed accounting
records to satisfy the requirements of the grantor agency and the grant agreements, including payroll
documentation and effort certifications, in accordance with 2 CFR 200.430 & 2 CFR 200.431 and the
County’s Uniform Guidance Allowable Costs and Cost Principles Policy.
Section 6: Copies of this grant project ordinance shall be furnished to the Budget Officer, the Finance
Officer, and to the Clerk to the Board of Commissioners.
Section 7: This grant project ordinance is effective upon adoption by the Person County Board of
Commissioners and expires on December 31, 2026, or when all the ARP/CSLFRF funds have been
obligated and expended by the County, whichever occurs sooner.
Adopted this 18th day of November 2024
__________________________________ __________________________________
Gordon Powell, Chairman Michele Solomon, Clerk to the Board
Project Description Expenditure Category
(EC)
Cost
Object
Appropriation of ARP/CSLFRF
Funds
Sheriff Department’s Services 6.1 Salaries $1,475,470
Benefits $803,000
Emergency Communications
Services 6.1 Salaries $334,000
Benefits $200,000
Emergency Medical Services 6.1 Salaries $1,055,000
Benefits $727,000
Parks & Recreation Services 6.1 Salaries $212,000
Benefits $114,000
Broadband Expansion 6.1 Grant
Match $2,709,999
GREAT Grant Match 6.1 Grant
Match $40,001
Interest/Investment Income $554,444
Total: $8,224,914
110
AGENDA ABSTRACT
Meeting Date: November 18, 2024
Agenda Title: Airport Terminal Study Recommendation
Summary of Information: Person County staff and the Airport Commission have been working
with Talbert & Bright and the architects, Wilson Group, to explore opportunities for a new, larger
airport terminal. A new airport terminal will promote expanded economic development in the
County and future growth around the airport. Airport visitors, arriving by airplane or car, get their
first impression of our airport facilities via the existing terminal. Our current terminal is
approximately 1,500 square feet, with only one small meeting room.
The proposed terminal design is a two-story building with 5,200 square feet on the first level and
2,960 square feet on the second level. Level one has a medium-sized conference room, while level
two has a very large conference room, another medium-sized conference room, future office space
and an observation deck for viewing the airfield, making it ideal for economic development
activities. Bathrooms are available on both levels with an elevator to access level two.
In summary, the Airport Commission fully supports this proposal and design for a new Airport
Terminal and desires to share their recommendation with the Board of County Commissioners.
Recommended Action: Discuss the Airport Commission recommendation and provide direction to
staff.
Submitted By: Katherine Cathey, County Manager, and Ray Foushee, General Services
Director
111
NOVEMBER 8, 2024
RALEIGH REGIONAL AIRPORT
AT PERSON COUNTY (TDF)
NEW GENERAL AVIATION
TERMINAL PLANNING
SUMMARY REPORT FOR
SELECTED ALTERNATIVE
NOVEMBER 8, 2024
TALBERT & BRIGHT
RALEIGH REGIONAL AIRPORT AT PERSON COUNTY (TDF)
NEW GA TERMINAL PLANNING SUMMARY REPORT
112
PROJECT SUMMARY
The Wilson Group and Talbert & Bright are pleased to present the following summary for the Raleigh Regional Airport at Person County.
A planning study was performed to investigate design options for a new General Aviation Terminal facility at the Airport. The planning process was comprised of three stages:
1. Assessment of existing conditions
2. Overall facility needs
3. Terminal planning alternatives
An initial evaluation of the existing Terminal building was performed to determine its viability for future renovation and expansion. Upon review of the existing Terminal
conditions, the Design Team studied options for new construction. The design team met with the Airport Authority to discuss program requirements for a new GA Terminal
and review potential locations on site. Site Plan concepts were presented on May 7, 2024 to show the following options:
Site Plan Option 1:Existing Terminal to be renovated and expanded.
Site Plan Option 2:Existing Terminal to be demolished; New Terminal constructed in same location.
Site Plan Option 3:New Terminal to be constructed to the west of the Existing Terminal. Existing Terminal to remain and be renovated/re-purposed, or to be demolished
for future development.
Within each Site Plan option, opportunities for future hangar/building development were shown along with impacts to the Airport roadway and parking lot. Considerations
were given to maintaining access to the apron area and to the existing airfield lighting vault.
The design team presented Terminal design concepts to the Airport Authority on July 11, 2024. The concepts consisted of Design Option 1 and Option 2, showing two unique
approaches to the building form and architectural expression. Both Design Options were presented within the context of a particular Site Plan option, but with the intent that
either Terminal Design could be achieved with any of the proposed site plans. Floor plan sketches and exterior renderings were presented for each Design Option. While the
First Floor plans and the overall square footage were largely consistent between the design options, the Second Floor plans were unique as they reflected the differing roof lines
of each option. Taken together, the Terminal Design Options were presented with a corresponding Site Plan Option under the following three schemes:
Scheme 1: Terminal Design Option 1.Existing Terminal to be demolished; New Terminal constructed in same location with expanded footprint. Existing lighting vault to
remain and be expanded to include a prisoner holding area. This element would be incorporated into the Terminal design and connected through a breezeway. Parking lot to
be renovated to allow for covered drop-off canopy at the front of the Terminal.
Scheme 2: Terminal Design Option 1.Existing Terminal to remain; New Terminal to be constructed to the west of the Existing Terminal and connected through a covered
walkway. Parking lot to be renovated and expanded to allow for covered drop-off canopy at the front of the Terminal. An alternate Scheme 2 Site Plan was presented showing
the existing Terminal to be demolished for future hangar development.
Scheme 3: Terminal Design Option 2.Shown with same Site Plan option as Scheme 2 above.
Upon review of the three schemes, the Airport Authority selected a preferred alternative (Scheme 2, Terminal Design Option 1) for the site plan and the Terminal building
design. The design team was asked to review options for increased space along the Airside at the Second Floor level.
The design team met with the Airport Authority on October 24, 2024 to review further development of the preferred alternative. Updates to the First and Second Level floor
plans as well as exterior renderings were presented. The following pages reflect the preferred alternative for the site and Terminal design that have been selected by the Airport
Authority to date.
NOVEMBER 8, 2024
RALEIGH REGIONAL AIRPORT AT PERSON COUNTY (TDF)
NEW GA TERMINAL PLANNING SUMMARY REPORT
113
EXISTING TERMINALEXISTING
ELECTRICAL VAULT
NOVEMBER 8, 2024
RALEIGH REGIONAL AIRPORT AT PERSON COUNTY (TDF)
NEW GA TERMINAL PLANNING SUMMARY REPORT
EXISTING CONDITIONS SITE PLAN
114
EXPANDED PARKING LOT
W/ DROP-OFF CANOPY
NEW TERMINAL EXISTING TERMINAL
130' x 120'
FUTURE HANGAR
DEVELOPMENT COVERED WALKWAY
NOVEMBER 8, 2024
SITE PLAN - PREFERRED ALTERNATIVE
RALEIGH REGIONAL AIRPORT AT PERSON COUNTY (TDF)
NEW GA TERMINAL PLANNING SUMMARY REPORT
115
EXPANDED PARKING LOT
W/ DROP-OFF CANOPY
130' x 120'
FUTURE HANGAR
DEVELOPMENT
100' x 80'
FUTURE HANGAR
DEVELOPMENT
NEW TERMINAL
ALTERNATESITE PLAN ALTERNATE - PREFERRED ALTERNATIVE
NOVEMBER 8, 2024
RALEIGH REGIONAL AIRPORT AT PERSON COUNTY (TDF)
NEW GA TERMINAL PLANNING SUMMARY REPORT
116
NOVEMBER 8, 2024
FIRST LEVEL FLOOR PLAN
3/$1
1257+
758(
1257+
11
),567)/225/(9(/+6)
6(&21')/225/(9(/+6)
6)6800$5<
),567)/225325&+6)
6(&21')/2252%6(59$7,21'(&.6)
+6)
+6)
6)
6)
727$/+($7('6) +6)
$
&
'
(
)
*
+
,
-
.
6)
&21)(5(1&(
6)
:$,7,1*
.,7&+(1(77(
/,1(&2817(5
2)),&(
6)
3,/27
6/281*(
6)
/2%%<
9(67,%8/(
:20(1
+$//
,7
[
[
2)),&(
72,/(7
&/2
72,/(7
%5($.5220
(/(&
0(1
&/2
67$,5
(/(9
(:&
-$1
[
$,56,'(
(175$1&(
/$1'6,'(
(175$1&(
'5232))
&$123<
RALEIGH REGIONAL AIRPORT AT PERSON COUNTY (TDF)
NEW GA TERMINAL PLANNING SUMMARY REPORT
117
NOVEMBER 8, 2024
SECOND LEVEL FLOOR PLAN
3/$1
1257+
758(
1257+
11
$
&
'
(
)
*
+
,
-
/2%%<
6)
&21)(5(1&(
6)
&21)(5(1&(
0(1
6)
)8785(2)),&(
2%6(59$7,21
'(&.
[
23(172
%(/2:
:20(1
5$,/,1*5$,/,1*
[
&/2
67$,5
(/(9
-$1
[
),567)/225/(9(/+6)
6(&21')/225/(9(/+6)
6)6800$5<
),567)/225325&+6)
6(&21')/2252%6(59$7,21'(&.6)
+6)
+6)
6)
6)
727$/+($7('6) +6)
RALEIGH REGIONAL AIRPORT AT PERSON COUNTY (TDF)
NEW GA TERMINAL PLANNING SUMMARY REPORT
118
NOVEMBER 8, 2024
AERIAL PERSPECTIVE RALEIGH REGIONAL AIRPORT AT PERSON COUNTY (TDF)
NEW GA TERMINAL PLANNING SUMMARY REPORT
119
AERIAL PERSPECTIVE
NOVEMBER 8, 2024
RALEIGH REGIONAL AIRPORT AT PERSON COUNTY (TDF)
NEW GA TERMINAL PLANNING SUMMARY REPORT
120
LANDSIDE PERSPECTIVE
NOVEMBER 8, 2024
RALEIGH REGIONAL AIRPORT AT PERSON COUNTY (TDF)
NEW GA TERMINAL PLANNING SUMMARY REPORT
121
LANDSIDE PERSPECTIVE
NOVEMBER 8, 2024
RALEIGH REGIONAL AIRPORT AT PERSON COUNTY (TDF)
NEW GA TERMINAL PLANNING SUMMARY REPORT
122
AIRSIDE PERSPECTIVE
NOVEMBER 8, 2024
RALEIGH REGIONAL AIRPORT AT PERSON COUNTY (TDF)
NEW GA TERMINAL PLANNING SUMMARY REPORT
123
AIRSIDE PERSPECTIVE
NOVEMBER 8, 2024
RALEIGH REGIONAL AIRPORT AT PERSON COUNTY (TDF)
NEW GA TERMINAL PLANNING SUMMARY REPORT
124
AIRSIDE PERSPECTIVE
NOVEMBER 8, 2024
RALEIGH REGIONAL AIRPORT AT PERSON COUNTY (TDF)
NEW GA TERMINAL PLANNING SUMMARY REPORT
125
LANDSIDE PERSPECTIVE
NOVEMBER 8, 2024
RALEIGH REGIONAL AIRPORT AT PERSON COUNTY (TDF)
NEW GA TERMINAL PLANNING SUMMARY REPORT
126
NOVEMBER 8, 2024
RALEIGH REGIONAL AIRPORT AT PERSON COUNTY (TDF)
NEW GA TERMINAL PLANNING SUMMARY REPORT
^& Ψͬ^&ůŽǁ Ψͬ^&ŚŝŐŚ ^ƵďͲdŽƚĂůΨůŽǁ ^ƵďͲdŽƚĂůΨŚŝŐŚ ǀĞƌĂŐĞ;ϮϬϮϰͿ
ǀĞƌĂŐĞ;ĚũƵƐƚĞĚ
ĨŽƌϮϬϮϱ/ŶĨůĂƚŝŽŶͿ
&ŝƌƐƚ&ůŽŽƌ>ĞǀĞů
,ĞĂƚĞĚ^ƉĂĐĞ ϱ͕ϮϯϮ ΨϳϬϬ ΨϵϬϬ Ψϯ͕ϲϲϮ͕ϰϬϬ Ψϰ͕ϳϬϴ͕ϴϬϬ Ψϰ͕ϭϴϱ͕ϲϬϬ Ψϰ͕ϯϭϰ͕Ϭϵϳ͘ϵϮ
ŽǀĞƌĞĚWŽƌĐŚĞƐ;h,^&Ϳ ϭ͕ϴϯϲ ΨϮϬϬ ΨϯϬϬ ϯϲϳ͕ϮϬϬ ΨϱϱϬ͕ϴϬϬ Ψϰϱϵ͕ϬϬϬ Ψϰϳϯ͕Ϭϵϭ͘ϯϬ
&ŝƌƐƚ&ůŽŽƌ^ƵďͲdŽƚĂů,^&ϱ͕ϮϯϮ ϰ͕ϬϮϵ͕ϲϬϬ Ψϱ͕Ϯϱϵ͕ϲϬϬ Ψϰ͕ϲϰϰ͕ϲϬϬ Ψϰ͕ϳϴϳ͕ϭϴϵ͘ϮϮ
^ĞĐŽŶĚ&ůŽŽƌ>ĞǀĞů
,ĞĂƚĞĚ^ƉĂĐĞ Ϯ͕ϰϯϰ ΨϳϬϬ ΨϵϬϬ Ψϭ͕ϳϬϯ͕ϴϬϬ ΨϮ͕ϭϵϬ͕ϲϬϬ Ψϭ͕ϵϰϳ͕ϮϬϬ ΨϮ͕ϬϬϲ͕ϵϳϵ͘Ϭϰ
hŶĨŝŶŝƐŚĞĚKĨĨŝĐĞ;&ƵƚƵƌĞƵƉĨŝƚͿ ϱϮϲ ΨϯϱϬ ΨϰϱϬ Ψϭϴϰ͕ϭϬϬ ΨϮϯϲ͕ϳϬϬ ΨϮϭϬ͕ϰϬϬ ΨϮϭϲ͕ϴϱϵ͘Ϯϴ
hƉĨŝƚ&ƵƚƵƌĞKĨĨŝĐĞ^ƉĂĐĞ ϱϮϲ ΨϯϱϬ ΨϰϱϬ Ψϭϴϰ͕ϭϬϬ ΨϮϯϲ͕ϳϬϬ ΨϮϭϬ͕ϰϬϬ ΨϮϭϲ͕ϴϱϵ͘Ϯϴ
KďƐĞƌǀĂƚŝŽŶĞĐŬ;h,^&Ϳ ϯϬϬ ΨϭϮϱ Ψϭϳϱ Ψϯϳ͕ϱϬϬ ΨϱϮ͕ϱϬϬ Ψϰϱ͕ϬϬϬ Ψϰϲ͕ϯϴϭ͘ϱϬ
^ĞĐŽŶĚ&ůŽŽƌ^ƵďͲdŽƚĂů,^&Ϯ͕ϵϲϬ ΨϮ͕ϭϬϵ͕ϱϬϬ ΨϮ͕ϳϭϲ͕ϱϬϬ ΨϮ͕ϰϭϯ͕ϬϬϬ ΨϮ͕ϰϴϳ͕Ϭϳϵ͘ϭϬ
ƵŝůĚŝŶŐ^ƵďͲdŽƚĂů,^&ϴ͕ϭϵϮ Ψϲ͕ϭϯϵ͕ϭϬϬ Ψϳ͕ϵϳϲ͕ϭϬϬ Ψϳ͕Ϭϱϳ͕ϲϬϬ Ψϳ͕Ϯϳϰ͕Ϯϲϴ͘ϯϮ
ĚĚŝƚŝŽŶĂů/ƚĞŵƐ
ŽǀĞƌĞĚtĂůŬǁĂLJ Ϯ͕ϬϬϬ ΨϮϬϬ ΨϯϬϬ ΨϰϬϬ͕ϬϬϬ ΨϲϬϬ͕ϬϬϬ ΨϱϬϬ͕ϬϬϬ Ψϱϭϱ͕ϯϱϬ͘ϬϬϬϬ
ZĞŶŽǀĂƚŝŽŶƚŽ džŝƐƚŝŶŐdĞƌŵŝŶĂů ΨϮϬϬ͕ϬϬϬ ΨϯϬϬ͕ϬϬϬ ΨϮϱϬ͕ϬϬϬ ΨϮϱϳ͕ϲϳϱ͘ϬϬϬϬ
'ĞŶĞƌĂƚŽƌ ΨϭϬϬ͕ϬϬϬ ΨϭϱϬ͕ϬϬϬ ΨϭϮϱ͕ϬϬϬ ΨϭϮϴ͕ϴϯϳ͘ϱϬ
^ŝƚĞ͕ŝǀŝů͕hƚŝůŝƚŝĞƐ͕ΘDŝƐĐ͘ΨϵϬϬ͕ϬϬϬ Ψϭ͕ϮϬϬ͕ϬϬϬ Ψϭ͕ϬϱϬ͕ϬϬϬ Ψϭ͕ϬϴϮ͕Ϯϯϱ͘ϬϬ
ĚĚŝƚŝŽŶĂů/ƚĞŵƐ^ƵďͲdŽƚĂů Ψϭ͕ϲϬϬ͕ϬϬϬ ΨϮ͕ϮϱϬ͕ϬϬϬ Ψϭ͕ϵϮϱ͕ϬϬϬ Ψϭ͕ϵϴϰ͕Ϭϵϳ͘ϱϬϬϬ
^ƵďͲdŽƚĂůŽŶƐƚƌƵĐƚŝŽŶŽƐƚƐ Ψϳ͕ϳϯϵ͕ϭϬϬ ΨϭϬ͕ϮϮϲ͕ϭϬϬ Ψϴ͕ϵϴϮ͕ϲϬϬ Ψϵ͕Ϯϱϴ͕ϯϲϱ͘ϴϮ
^ŽĨƚŽƐƚƐ;ϮϱйͿ Ψϭ͕ϵϯϰ͕ϳϳϱ ΨϮ͕ϱϱϲ͕ϱϮϱ͘ϬϬ ΨϮ͕Ϯϰϱ͕ϲϱϬ͘ϬϬ ΨϮ͕ϯϭϰ͕ϱϵϭ͘ϰϲ
KǁŶĞƌŽŶƚŝŶŐĞŶĐLJ;ϭϬйͿ Ψϳϳϯ͕ϵϭϬ Ψϭ͕ϬϮϮ͕ϲϭϬ͘Ϭ Ψϴϵϴ͕ϮϲϬ͘Ϭ ΨϵϮϱ͕ϴϯϲ͘ϱϴ
dŽƚĂůWƌŽũĞĐƚŽƐƚƐ ΨϭϬ͕ϰϰϳ͕ϳϴϱ Ψϭϯ͕ϴϬϱ͕Ϯϯϱ ΨϭϮ͕ϭϮϲ͕ϱϭϬ ΨϭϮ͕ϰϵϴ͕ϳϵϯ͘ϴϲ
ΎĞƐŝŐŶƚŚƌŽƵŐŚŽŶƐƚƌƵĐƚŝŽŶ
d&dĞƌŵŝŶĂů^ƚƵĚLJ
ϭϭͬϴͬϮϬϮϰ
WƌĞůŝŵŝŶĂƌLJŽŶƐƚƌƵĐƚŝŽŶƵĚŐĞƚ
^& Ψͬ^&ůŽǁ Ψͬ^&ŚŝŐŚ ^ƵďͲdŽƚĂůΨůŽǁ ^ƵďͲdŽƚĂůΨŚŝŐŚ ǀĞƌĂŐĞ;ϮϬϮϰͿ
ǀĞƌĂŐĞ;ĚũƵƐƚĞĚ
ĨŽƌϮϬϮϱ/ŶĨůĂƚŝŽŶͿ
&ŝƌƐƚ&ůŽŽƌ>ĞǀĞů
,ĞĂƚĞĚ^ƉĂĐĞ ϱ͕ϮϯϮ ΨϳϬϬ ΨϵϬϬ Ψϯ͕ϲϲϮ͕ϰϬϬ Ψϰ͕ϳϬϴ͕ϴϬϬ Ψϰ͕ϭϴϱ͕ϲϬϬ Ψϰ͕ϯϭϰ͕Ϭϵϳ͘ϵϮ
ŽǀĞƌĞĚWŽƌĐŚĞƐ;h,^&Ϳ ϭ͕ϴϯϲ ΨϮϬϬ ΨϯϬϬ ϯϲϳ͕ϮϬϬ ΨϱϱϬ͕ϴϬϬ Ψϰϱϵ͕ϬϬϬ Ψϰϳϯ͕Ϭϵϭ͘ϯϬ
&ŝƌƐƚ&ůŽŽƌ^ƵďͲdŽƚĂů,^&ϱ͕ϮϯϮ ϰ͕ϬϮϵ͕ϲϬϬ Ψϱ͕Ϯϱϵ͕ϲϬϬ Ψϰ͕ϲϰϰ͕ϲϬϬ Ψϰ͕ϳϴϳ͕ϭϴϵ͘ϮϮ
^ĞĐŽŶĚ&ůŽŽƌ>ĞǀĞů
,ĞĂƚĞĚ^ƉĂĐĞ Ϯ͕ϰϯϰ ΨϳϬϬ ΨϵϬϬ Ψϭ͕ϳϬϯ͕ϴϬϬ ΨϮ͕ϭϵϬ͕ϲϬϬ Ψϭ͕ϵϰϳ͕ϮϬϬ ΨϮ͕ϬϬϲ͕ϵϳϵ͘Ϭϰ
hŶĨŝŶŝƐŚĞĚKĨĨŝĐĞ;&ƵƚƵƌĞƵƉĨŝƚͿ ϱϮϲ ΨϯϱϬ ΨϰϱϬ Ψϭϴϰ͕ϭϬϬ ΨϮϯϲ͕ϳϬϬ ΨϮϭϬ͕ϰϬϬ ΨϮϭϲ͕ϴϱϵ͘Ϯϴ
hƉĨŝƚ&ƵƚƵƌĞKĨĨŝĐĞ^ƉĂĐĞ ϱϮϲ ΨϯϱϬ ΨϰϱϬ Ψϭϴϰ͕ϭϬϬ ΨϮϯϲ͕ϳϬϬ ΨϮϭϬ͕ϰϬϬ ΨϮϭϲ͕ϴϱϵ͘Ϯϴ
KďƐĞƌǀĂƚŝŽŶĞĐŬ;h,^&Ϳ ϯϬϬ ΨϭϮϱ Ψϭϳϱ Ψϯϳ͕ϱϬϬ ΨϱϮ͕ϱϬϬ Ψϰϱ͕ϬϬϬ Ψϰϲ͕ϯϴϭ͘ϱϬ
^ĞĐŽŶĚ&ůŽŽƌ^ƵďͲdŽƚĂů,^&Ϯ͕ϵϲϬ ΨϮ͕ϭϬϵ͕ϱϬϬ ΨϮ͕ϳϭϲ͕ϱϬϬ ΨϮ͕ϰϭϯ͕ϬϬϬ ΨϮ͕ϰϴϳ͕Ϭϳϵ͘ϭϬ
ƵŝůĚŝŶŐ^ƵďͲdŽƚĂů,^&ϴ͕ϭϵϮ Ψϲ͕ϭϯϵ͕ϭϬϬ Ψϳ͕ϵϳϲ͕ϭϬϬ Ψϳ͕Ϭϱϳ͕ϲϬϬ Ψϳ͕Ϯϳϰ͕Ϯϲϴ͘ϯϮ
ĚĚŝƚŝŽŶĂů/ƚĞŵƐ
ŽǀĞƌĞĚtĂůŬǁĂLJ Ϯ͕ϬϬϬ ΨϮϬϬ ΨϯϬϬ ΨϰϬϬ͕ϬϬϬ ΨϲϬϬ͕ϬϬϬ ΨϱϬϬ͕ϬϬϬ Ψϱϭϱ͕ϯϱϬ͘ϬϬϬϬ
ZĞŶŽǀĂƚŝŽŶƚŽ džŝƐƚŝŶŐdĞƌŵŝŶĂů ΨϮϬϬ͕ϬϬϬ ΨϯϬϬ͕ϬϬϬ ΨϮϱϬ͕ϬϬϬ ΨϮϱϳ͕ϲϳϱ͘ϬϬϬϬ
'ĞŶĞƌĂƚŽƌ ΨϭϬϬ͕ϬϬϬ ΨϭϱϬ͕ϬϬϬ ΨϭϮϱ͕ϬϬϬ ΨϭϮϴ͕ϴϯϳ͘ϱϬ
^ŝƚĞ͕ŝǀŝů͕hƚŝůŝƚŝĞƐ͕ΘDŝƐĐ͘ΨϵϬϬ͕ϬϬϬ Ψϭ͕ϮϬϬ͕ϬϬϬ Ψϭ͕ϬϱϬ͕ϬϬϬ Ψϭ͕ϬϴϮ͕Ϯϯϱ͘ϬϬ
ĚĚŝƚŝŽŶĂů/ƚĞŵƐ^ƵďͲdŽƚĂů Ψϭ͕ϲϬϬ͕ϬϬϬ ΨϮ͕ϮϱϬ͕ϬϬϬ Ψϭ͕ϵϮϱ͕ϬϬϬ Ψϭ͕ϵϴϰ͕Ϭϵϳ͘ϱϬϬϬ
^ƵďͲdŽƚĂůŽŶƐƚƌƵĐƚŝŽŶŽƐƚƐ Ψϳ͕ϳϯϵ͕ϭϬϬ ΨϭϬ͕ϮϮϲ͕ϭϬϬ Ψϴ͕ϵϴϮ͕ϲϬϬ Ψϵ͕Ϯϱϴ͕ϯϲϱ͘ϴϮ
^ŽĨƚŽƐƚƐ;ϮϱйͿ Ψϭ͕ϵϯϰ͕ϳϳϱ ΨϮ͕ϱϱϲ͕ϱϮϱ͘ϬϬ ΨϮ͕Ϯϰϱ͕ϲϱϬ͘ϬϬ ΨϮ͕ϯϭϰ͕ϱϵϭ͘ϰϲ
KǁŶĞƌŽŶƚŝŶŐĞŶĐLJ;ϭϬйͿ Ψϳϳϯ͕ϵϭϬ Ψϭ͕ϬϮϮ͕ϲϭϬ͘Ϭ Ψϴϵϴ͕ϮϲϬ͘Ϭ ΨϵϮϱ͕ϴϯϲ͘ϱϴ
dŽƚĂůWƌŽũĞĐƚŽƐƚƐ ΨϭϬ͕ϰϰϳ͕ϳϴϱ Ψϭϯ͕ϴϬϱ͕Ϯϯϱ ΨϭϮ͕ϭϮϲ͕ϱϭϬ ΨϭϮ͕ϰϵϴ͕ϳϵϯ͘ϴϲ
ΎĞƐŝŐŶƚŚƌŽƵŐŚŽŶƐƚƌƵĐƚŝŽŶ
d&dĞƌŵŝŶĂůWůĂŶŶŝŶŐ^ƵŵŵĂƌLJZĞƉŽƌƚ
ϭϭͬϴͬϮϬϮϰ
WƌĞůŝŵŝŶĂƌLJŽŶƐƚƌƵĐƚŝŽŶƵĚŐĞƚ
127
AGENDA ABSTRACT
Meeting Date: November 18, 2024
Agenda Title: Tire and Mattress Shredder Proposal
Summary of Information: Due to damage caused to equipment by mattresses in the landfill,
Republic Services plans to implement a $250 per mattress fee. The fee will be a deterrent to adding
mattresses to the landfill. The City of Roxboro, private haulers, local furniture stores, and citizens
will be impacted by this change. Since being informed of these plans, County staff has been
evaluating various options for commercial and residential mattress disposal in Person County. With
a tire and mattress shredder, the Person County Recycling Center can process the material and
dispose of it in the landfill for the tipping fee cost.
Recommended Action: Consider the proposal to purchase an SSI Shredder for tires and mattresses
that are brought to the recycling center and discuss next steps.
Submitted By: Amanda Doss, Person Industries Director
128
TTIRE &
MMATTRESS
SSHREDDER
Person County Recycling Center
November 18, 2024
129
TTABLE OF
CCONTENT
001.
02.
BENEFITS & STRATEGY
PRODUCT INFORMATION
03.COSTS AND SAVINGS
04.RECOMMENDED ACTION
130
BBENEFITS AND STRATEGY
Material shredding contributes to a
more sustainable and circular
economy by turning waste into
valuable resources and minimizing
the environmental impact.
While shredding tires and
mattresses and sending them to
the landfill may seem
counterintuitive, there are potential
benefits to the approach.
131
•RReduces Volume
•IImproves landfill compaction
•PPrevention of illegal dumping
•MMitigation of fire risks
Landfills are finite resources – Every effort will be
made to minimize the amount of waste sent to
them through reduction, reuse, and recycling
initiatives. Recycling these materials is preferable,
as it conserves resources, reduces energy, and
minimizes environmental impacts.
132
•TThere are state regulations that must be followed –
disposal and use of scrap tire tax proceeds.
•BBenefits include partnerships with surrounding
counties (revenue).
•RReduce the financial burden of tire recycling
(expenditures).
•CConsiderationsؙNCDEQ advises against shredding for marketable
product. ؙ Leading tire recycler in NC (Liberty) stated the
shredder is a top -rated product and great benefit.
133
PPRODUCTT INFORMATION
SSI Shredding Systems
M70 Two-Shaft Shredder
The Dual-Shear M70 is a low-
speed, high-torque, two -shaft,
rotary sheer shredder designed to
efficiently process a variety of
different materials, employed for
bulk item reduction and product
destruction.
134
135
mattress
shredding
136
137
tire
shredding
138
139
CCOSTSS ANDD SAVINGS
Current cost for recycling tires
ranges between $160 -$200 per
ton.
Average disposal cost of shredded
material (including taxes and fees)
will be between $57 -$65 per ton.
Over the last 4 years, our disposal
fees have exceeded the Scrap Tire
Tax received. The tax received can
go towards the operational costs
of the shredder and personnel.
140
SSI Shredder with 90" wide Infeed Conveyor and
Discharge Conveyor, including Cross Belt
Magnet
$827,470.00
Trash Compactor and 40 Yard Receiving
Container $45,240
Upgrade Electrical, connecting to main existing
electrical (pricing subject to final engineering
and design
$231,000.00
Installation, Start-up, Training, Freight, Crane,
and Contingency $151,560
SHREDDER PROPOSAL
141
SUBTOTAL $1,255,270.00
NC STATE TAX 6.75% $78,107.63
EST. TOTAL $1,333,377.63
SHREDDER PROPOSAL
142
MATERIAL HANDLERS
2 PT EMPLOYEES
$18/HR
$18,720
TOTAL PT BUDGET: $37,440
PRODUCTION/MAINTENANCE
TECHNICIAN
FULL TIME POSITION REQUEST
PAY GRADE BETWEEN 110 -
112
$40,643 -$44,809
EST. BUDGTARY IMPACT $82,249 (max
calculations)
PERSONNEL COSTS
143
RRECYCLING
CCENTER
LLAYOUT
144
RRECOMMENDED ACTION
AApprove purchase of SSI Shredder for
placement at the Person County Recycling
Center.
Staff will provide detailed information
regarding additional revenues for tire and
mattress recycling program.
145
TTHANK YOU
Amanda Doss
Director, Person Industries and
Person County Recycling Center
146
Proposal
Date
11/4/2024
Estimate #
P16202
Name / Address
Person County
601 N Madison Blvd.
Roxboro, NC 27573
Ship To
P.O. No.
Amanda
Terms
See Below
Exp. Date
12/31/2024
Rep
DAS
MFG
SSI
Serial #
TBD
Model #
TBD
PO Box 740637, Arvada, CO 80006
Ph: 303.408.5312 Fax: 303.940.1330
Acceptance Signature Date
Printed Name Title
Please return a signed copy of this proposal in a timely manner to process your request.
Description Qty Price Total
SSI Shredder, Model M120E Dual Shear, 250 HP, with a Hopper Hood, SmartDrive (soft start)
60 inch wide Infeed Conveyor, 48 inch wide Discharge Conveyor
649,990.00 649,990.00T
Upgrade to a 90 inch wide infeed (Amount not in the extended total)0 63,360.00 0.00T
Cross Belt Magnet 114,120.00 114,120.00T
Stationary Trash Compactor for 40 yard Roll Receiving Container 35,100.00 35,100.00T
40 Yard Receiving Container 10,140.00 10,140.00T
Upgrade Plant Electrical and connect main Electrical, Budgetary pricing subject to final
engineering and design
231,000.00 231,000.00T
Off load Equipment. Install in customer identified location, Start-up test-run and provide
operator training.
34,760.00 34,760.00
Estimated Freight & Shipping Cost 14,500.00 14,500.00T
Crane, 12,000# Cap Forklift 4,200.00 4,200.00T
Contingency 98,100.00 98,100.00T
NOTES & EXCLUSIONS:
* Work is quoted to be done during normal business hours. After hours, nights, weekends and
holiday work will incur additional charges.
* Installation is expected to take 5 to 7 days
* This Proposal is subject to a final Site Survey and the Final Design Approval.
* No additional Parts, Oil or Repairs are included.
* The Main Electrical Supply and Connection is to be done by the customers electrician.
* Fire Sprinkler system is not included, if required.
* Permitting and Engineering is not included in this Proposal.
* All Sales are subject to Manufacturers Terms and Conditions.
* Site Work is not included.
* Exact layout details may be modified without notice to allow for proper fit and function of the
equipment.
* Pricing does not include Prevailing wage which will add to the final cost should prevailing
wage be required.
0.00 0.00T
Page 1147
Proposal
Date
11/4/2024
Estimate #
P16202
Name / Address
Person County
601 N Madison Blvd.
Roxboro, NC 27573
Ship To
P.O. No.
Amanda
Terms
See Below
Exp. Date
12/31/2024
Rep
DAS
MFG
SSI
Serial #
TBD
Model #
TBD
PO Box 740637, Arvada, CO 80006
Ph: 303.408.5312 Fax: 303.940.1330
Acceptance Signature Date
Printed Name Title
Please return a signed copy of this proposal in a timely manner to process your request.
Description Qty Price Total
TERMS:
* 50% of the equipment due with the acceptance of this order. 15% Non-refundable.
* Progress payments due on projects longer than 8 weeks in production.
* 50% of Equipment, 50% of Installation and 100% of the Freight due 7 days prior to shipping.
Balance Due upon project completion.
0.00 0.00T
Person County/North Carolina Sales Tax 6.75% 78,107.63
Page 2
Est. Total $1,270,017.63
148
AGENDA ABSTRACT
Meeting Date: November 18, 2024
Agenda Title: Person County Business and Industrial Center (PCBIC) Update
Summary of Information: PCBIC President Phillip Allen will provide an update on the
organization’s efforts to establish itself as an independent and self-sufficient nonprofit.
Recommended Action: Receive update.
Submitted By: Katherine M. Cathey, County Manager
149