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01-03-2023 Agenda Packet BOCPERSON COUNTY BOARD OF COUNTY COMMISSIONERS MEETING AGENDA 304 South Morgan Street, Room 215 Roxboro, NC 27573-5245 336-597-1720Fax 336-599-1609 January 3, 2023 7:00pm This meeting will convene in the County Office Building Auditorium. CALL TO ORDER………………………………………………….. Chairman Powell INVOCATION PLEDGE OF ALLEGIANCE DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA RECOGNITION: ITEM #1 Duke Energy Foundation Grant Award to Person County ……………. Tanya Evans PUBLIC HEARING: ITEM #2 (pgs. 3-25) Petition SUP-01-23 – A request by Person County Government, property owner of ±281.5-acres (Subject Property), located at Tax Map and Parcel No. A76 15, to approve Special Use Permit SUP-01-23 in an R (Residential) zoning district for a passive recreational park use …………………………………………………….. Chris Bowley ITEM #3 Consideration to Grant or Deny Request by Person County Government, property owner of ±281.5-acres (Subject Property), located at Tax Map and Parcel No. A76 15, to approve Special Use Permit SUP-01-23 in an R (Residential) zoning district for a passive recreational park use …………………………………. Chairman Powell 1 INFORMAL COMMENTS The Person County Board of Commissioners established a 10-minute segment which is open for informal comments and/or questions from citizens of this county on issues, other than those issues for which a public hearing has been scheduled. The time will be divided equally among those wishing to comment. It is requested that any person who wishes to address the Board, register with the Clerk to the Board prior to the meeting. ITEM #4 DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA A.Approval of Minutes of December 5, 2022 (pgs. 26-41),B.Budget Amendment #12 (pg. 42), andC.Grant Opportunity for Feasibility Study of paved trails and pedestrian connectivity in Person County (pgs. 43-52) NEW BUSINESS: ITEM #5 (pgs. 53-116) MRF Expansion Feasibility Study Presentation ……………………. Amanda Everett ITEM #6 (pgs. 117-149) Proposal for Person County Fire Prevention and Protection Ordinance ………………………………………………………………… Adam Morris ITEM #7 (pg. 150) 2023 Commissioner Committee Assignments ……………………… Chairman Powell ITEM #8 (pgs. 151-184) Appointments to Boards and Committees …………………………. Brenda B. Reaves ITEM #9 (pgs. 185-191) Utility Easement request from City of Roxboro ………………………... Ray Foushee ITEM #10 (pgs. 192-275) Courthouse Wireless Expansion (WAVE) Project …………………. Ray Foushee & Amy Wehrenberg CHAIRMAN’S REPORT MANAGER’S REPORT COMMISSIONER REPORTS/COMMENTS Note: All Items on the Agenda are for Discussion and Action as deemed appropriate by the Board. 2 NOTICE OF PUBLIC HEARING The Person County Board of Commissioners will conduct a Public Hearing on Tuesday, January 3, 2023, at 7:00 PM, in the Auditorium of the Person County Office Building, located at 304 S. Morgan Street, Roxboro, North Carolina, to hear the following: Petition SUP-01-23 – A request by Person County Government, property owner of ±281.5-acres (Subject Property), located at Tax Map and Parcel No. A76 15, to approve Special Use Permit SUP-01-23 in an R (Residential) zoning district for a passive recreational park use. The public is invited to attend the meeting. Substantial changes may occur to the request based on comments from the public hearing. The Board of Commissioners reserves the right to recess the public hearing at another place and time. For further information on the case(s) listed above, please contact the Person County Planning & Zoning Department at (336) 597-1750. __ 3 1 AGENDA ABSTRACT Meeting Date: January 3, 2023 Agenda Title: SUP-01-23 – The Applicant and Property Owner, Person County Government, is requesting Special Use Permit approval to locate a County Government Facility within an R (Residential) zoned property. The ±281.5-acre tract (Subject Property) is located at Tax Map and Parcel No. A76 15 (Parcel Identification No. 0921-03-20-8848.000) for a proposed passive recreational park. The purposes of this application, the Subject Property is known as the County Farm site. Note: the Special Use Permit requires a quasi-judicial public hearing and any witnesses shall be sworn in and are subject to cross-examination. There shall be no ex-parte communication, without full disclosure at the hearing. The case shall also require the review of the four “Findings of Fact” criteria listed in Section 155 of the Person County Planning Ordinance. Summary of Information: Person County (County) acquired the Subject Property in 1977 for the purpose of preserving open space and conserving land. As a County Government Facility, the proposed use for a passive recreational park on the ±281.5-acre tract is consistent with the definition of a County Government Facility – “A County-owned building or land use for a public purpose or activity that protects the public health, safety or general welfare.” The Subject Property is located directly west of and adjacent to property located at 5845 Moores Mill Road (Tilley Property). The site is generally located approximately 1,500 linear feet (LF) west of Moores Mill Road, ±2,000 LF north of Onie Burton Road (Tax Map and Parcel No. A76 15 and Parcel Identification No. 0921-03-20-8848.000), and adjacent to the Flat River. Access to the site would be provided through the Tilley Property within an easement from Moores Mills Road. The zoning designation of R (Residential) for the Subject Property is compatible with the Rural future land use designation for the site. Per Appendix C, Table of Permitted Uses, of the Planning Ordinance, a County Government Facility is permitted in an R zoning district with Special Use Permit approval. Thus, this application seeks Special Use Permit approval for the passive recreational park within the existing entitlements for the property. The Joint Comprehensive Land Use Plan (i.e. Comprehensive Land Use Plan) includes four (4) Guiding Principles. The existing entitlements of R zoning designation, Rural future land use classification, and proposed use of passive recreational park with a Special Use Permit support Guiding Principle 1: Celebrating Our Rural Character and Lifestyle, Guiding Principle 2: Facilitating Sustainable Economic Growth, and Guiding Principle 3: Building a Strong and Vibrant Community in the following manner: 1.Guiding Principle 1 & Objectives: Celebrating Our Rural Character and Lifestyle – the passiverecreational park conserves the environmental and rural character of the ±281.5-acres, by removing the 4 2 property and market potential from future private development and the construction of nature trails, pavilions, and a trailhead. Use of the park continues the celebration of a rural lifestyle, by providing a land use compatible with adjacent rural properties. a. Implement growth management policies that direct development to growth areas, helping preserve prime agricultural and sensitive natural areas. b. Develop tools and identify funding to support partner organization eff orts to preserve farmland and forests. 2. Guiding Principle 3 & Objectives: Building a Strong and Vibrant Community – a community with an array of land uses from very-low intensity, such as the proposed park, to more intensive commercial nodes for shopping, increases an overall sense of place. Investment in properties for public health, safety or general welfare create healthier community recreational options to walk, hike, picnic, and spend quality time in nature. a. Provide high quality parks and recreational opportunities. b. Improve pedestrian connections between neighborhoods, commercial areas, and community facilities/services. Recommended Action: Upon review, the Board of Commissioners shall address a “Findings of Fact” listed in Section 155 of the Person County Planning Ordinance to determine if this proposal is in keeping with the Person County Comprehensive Land Use Plan. The Findings of Fact in Section 155-3(b) are as follows: 1. That the use will not materially endanger the public health or safety if located where proposed and developed according to the plan as submitted and approved. 2. That the use meets all required conditions and specifications. 3. That the use will not substantially injure the value of adjoining or abutting property, or that the use is a public necessity, and 4. That the location and character of the use if developed according to the plan as submitted and approved will be in harmony with the area in which it is to be located and in general conformity with the comprehensive plan. An approval of Special Use Permit SUP-01-23 will support all four Findings of Fact listed above. Please note that the Person County Planning Board does not review Special Use Permit applications. Based on the above, Planning & Zoning Department staff recommends that the Board of Commissioners vote to approve Special Use Permit (SUP-01-23) for the County Farm site for a passive recreational park use, with the following conditions: 1. The applicant obtains all required permits from the County Environmental Health Department, Planning & Zoning Department, and Inspections Department. 2. The applicant obtains required permits from the North Carolina Department of Environmental Quality and any other agency to achieve construction, operations, and maintenance of the Subject Property. Submitted by: Chris Bowley, AICP, Planning & Zoning Director 5 PERSON COUNTY PLANNING & ZONING DEPARTMENT STAFF REPORT Special Use Permit Application SUP-01-23 for the County Farm site for a passive recreational park. Request Special Use Permit Application SUP-01-23 is for the Person County, County Farm project to develop a passive recreation park on the property (Subject Property). Per the Permitted Use Table in Appendix C of the Person County Planning Ordinance, Special Use Permit approval is needed for a County Governmental Facility within R (Residential) zoned land. The County Governmental Facility proposed is a passive recreational park to benefit of the public health, safety and welfare of the community. Location, Current Land Use, & Land Use Compatibility The ±281.5-acre Subject Property is located directly west of and adjacent to property located at 5845 Moores Mill Road (Tilley Property). The site is generally located approximately 1,500 linear feet (LF) west of Moores Mill Road, ±2,000 LF north of Onie Burton Road (Tax Map and Parcel No. A76 15 and Parcel Identification No. 0921-03-20-8848.000), and adjacent to the Flat River. Access to the site would be provided through the Tilley Property within an access easement from Moores Mills Road. The current use of the Subject Property is vacant, undeveloped land. The County acquired the ±281.5-acre tract in 1977 for the purpose of preserving open space and conserving land. The County preserved the land as open space that is adjacent to the Flat River for conservation and stewardship. The vacant use is consistent and compatible with adjacent land uses, as follows: 1.North – vacant, undeveloped land, and residential homes.2.East – vacant, undeveloped land, and residential homes.3.South – vacant, undeveloped land, and residential homes.4.West – vacant, undeveloped land, and residential homes. Comprehensive Plan, Zoning, & Site Plan The proposed land use is consistent and compatible with existing entitlements within the immediate vicinity of the Subject Property, as follows: 1.North – Rural future land use and R (Residential) and zoning classifications.2.East – Rural future land use and R (Residential) zoning classifications.3.South – Rural future land use; R (Residential) and GI (General Industrial) zoning classifications. 4.West – Rural future land use and R (Residential) zoning classification. From the Person County Joint Comprehensive Land Use Plan: The Rural future land use category is intended to promote the protection of agricultural lands and natural resources while allowing low-density residential development (minimum lot size of one acre). Cluster or conservation subdivisions, which permit higher density residential development while setting aside land for preservation, should also be permitted in Rural areas. The Rural future land use category should permit neighborhood-scale commercial development at, and within 1,000 feet of, major intersections, (examples include Timberlake, Olive Hill, Hurdle Mills, etc.). Development regulations should limit floor area of retail and similar uses in these rural commercial nodes. Agricultural and agricultural-support uses, along 6 SUP-01-23 Application Staff Report Board of Commissioners Meeting on January 3, 2023 Page 2 of 3 with other typical rural commercial enterprises should be permitted throughout these areas, without limitation. Appendix O of the Person County Joint Comprehensive Land Use Plan lists Guiding Principles and Objectives, as follows: 1. Guiding Principle 1 & Objectives: Celebrating Our Rural Character and Lifestyle – the passive recreational park conserves the environmental and rural character of the ±281.5-acres, by removing the property from the market potential from future private development. The construction of nature trails, pavilions, and a trailhead as a park continues the celebration of a rural lifestyle by providing a compatible land use with adjacent rural properties. a. Implement growth management policies that direct development to growth areas, helping preserve prime agricultural and sensitive natural areas. b. Develop tools and identify funding to support partner organization eff orts to preserve farmland and forests. 2. Guiding Principle 3 & Objectives: Building a Strong and Vibrant Community – a community with an array of land uses from very-low intensity, such as the proposed park, increases an overall sense of place. Investment in properties for public health, safety or general welfare create healthier communities with more recreational options to walk, hike, picnic, and spend quality time in nature. a. Provide high quality parks and recreational opportunities. b. Improve pedestrian connections between neighborhoods, commercial areas, and community facilities/services. As provided, the proposed R zoning designation accommodates the passive recreational park with a Special Use Permit. Therefore, no zoning amendments are proposed with this Special Use Permit application and the R zoning designation will remain for the Subject Property. A Site Plan was provided that shows a responsible development program for the Subject Property. The development program provides use of the property, while allowing for environmental conservation, as follows: • 24-ft. wide unpaved access road from Moores Mill Road, through the Tilley Property; • Grass swales for stormwater management, pre-treatment, and attenuation; • Enhanced stormwater pond used as an amenity; • Natural-surface walking trails and a paved-surface ADA compliant trail near the trailhead; • Trailhead with gravel parking lot, paved handicap spaces, and restrooms; • Picnic shelters; and • 150-ft. combined bufferyard along the Flat River (50-ft. stream buffer and 100-ft. enhanced buffer). Planning Staff Analysis & Recommendation The proposed use of a passive recreational park is considered a low-intensity land use. This is based on the maximum use of the land accommodated by site design, facilities, and access management. The development of nature trails, trailheads, picnic table and pavilions, and access for an unpaved road provides low-impact uses on the Subject Property, a low percentage of land use of the entire ±281.5-acre tract, and accommodates environmental protection throughout. In addition, the proposed use is compatible with adjacent existing land uses. The proposed use incorporates Best Management Practices for land stewardship, allows the community to use the property as a valuable park and environmental education resource, and preserves the property for stormwater management credits within the Neuse River Basin. In approving a Special Use Permit application, the Board of Commissioners may attach fair and reasonable conditions to the approval. The petitioner will have a reasonable opportunity to consider and respond to 7 SUP-01-23 Application Staff Report Board of Commissioners Meeting on January 3, 2023 Page 3 of 3 any additional requirements prior to approval or denial by the Board. The Board shall issue the Special Use Permit if it has evaluated an application and determined the following Findings of Fact: 1. That the use will not materially endanger the public health or safety if located where proposed and developed according to the plan as submitted and approved – the passive park, as proposed, will not materially endanger public health or safety, but will enhance it through recreational options. 2. That the use meets all of the required conditions and specifications – the passive park meets the conditions and specifications in design, with emphasis on enjoying nature. 3. That the use will not substantially injure the value of adjoining or abutting property, or that the use is a public necessity – as a passive park, land values of the Subject Property and adjoining properties shall be enhanced and not be injured, as a public investment for community use. 4. That the location and character of the use, if developed according to the plan as submitted and approved, will be in harmony with the area in which it is to be located and in general conformity with the Comprehensive Plan – as a passive park, the character of the use will be in harmony with the area by remaining passive and in preservation. An approval of Special Use Permit SUP-01-23 will support all four Findings of Fact listed above. Please note that the Person County Planning Board does not review Special Use Permit applications. Based on the above, Planning & Zoning Department staff recommends that the Board of Commissioners vote to approve Special Use Permit (SUP-01-23) for the County Farm site for a passive recreational park use, with the following conditions: 1. The applicant obtains all required permits from the County Environmental Health Department, Planning & Zoning Department, and Inspections Department. 2. The applicant obtains required permits from the North Carolina Department of Environmental Quality and any other agency to achieve construction, operations, and maintenance of the Subject Property. Attachments: Exhibit A – General Map Exhibit B – Aerial Photo Exhibit C – Future Land Use Map Exhibit D – Zoning Map Exhibit E – Tilley Property Access Easement Exhibit F – Site Plan 8 A76A76 166166 A65A65 370370 A76A76 155155 A65 299A65 299 A76A76 9191 A75 3AA75 3A A76 4A76 4 A65A65 272272 A76A76 118118 A65 361A65 361 A65 350A65 350 A76A76 105105 A76 50A76 50 A65 293A65 293 A76 22A76 22 A76 16A76 16 A75A75 205205 A65A65 260260 A75 204A75 204 A76 43A76 43 A65 417A65 417 A65A65 302302 A75 296A75 296 A76A76 9393 A76 158A76 158 A76A76 114114 A75 3A75 3 A76 102A76 102 A65 373A65 373 A75 36A75 36 A76 51A76 51 A65 471A65 471A65 290A65 290 A76A76127127 A76 3A76 3 A65 353A65 353 A76 119A76 119 A65A65 467467 A76A76125125 A76A76 120120 A76 66A76 66 A65 275A65 275 A76 144A76 144 A76 8A76 8 A75 297A75 297 A65 415A65 415 A65 349A65 349 A65 291A65 291 A65 72A65 72 A76A76 163163 A76 19A76 19 A76 19A76 19 A76A76 1010 A65A65 285285 A65 297A65 297 A76A76121121 A65 352A65 352 A65 472A65 472 A76 5A76 5 A76A76 156156 A65A65258258 A65A65 428428 A65 278A65 278 A76 167A76 167 A76 47A76 47 A65 347A65 347 A75 294A75 294 A75 294A75 294 A76 15A76 15 A76A76103103 A76 55A76 55 A76 49A76 49 A76 99A76 99 A65 344A65 344 A76 107A76 107 A76 40A76 40 A76 161A76 161 A76A76143143 A76A76 4242 A65 294A65 294 A65 288A65 288 A65 362A65 362 A65 469A65 469 A65 261A65 261 A65 357A65 357A65 358A65 358 A75 295A75 295 A65 432A65 432 A76 164A76 164 A65A65 359359 A76 52A76 52 A76A76 106106 A76A76 111111 A75 80A75 80 A65 11A65 11A65 11A65 11 A76 48A76 48 A76 162A76 162 A76 75A76 75 A65 284A65 284 A76 128A76 128 A65 289A65 289 A65 337A65 337 A65A65356356 A76 17A76 17 A76 17A76 17 A76 98A76 98 A76 168A76 168 A76 168A76 168 A76A76 108108 A65 414A65 414 A76 13A76 13 A76 20A76 20 A76A76 154154 A76 147A76 147 A65 292A65 292 A76 96A76 96 A76 18A76 18 A65 468A65 468 A76 11A76 11 A76 54A76 54A65 558A65 558A65 558A65 558 A76 157A76 157 A76 37A76 37 A76 112A76 112 A76A76 112112 A65A65 237237 A76 104A76 104 A65A65 264264 A76A76 101101 A76 176A76 176 A65 405A65 405 A76 90A76 90 A76 133A76 133 A76 41A76 41 A65 295A65 295 A65 287A65 287 A65 470A65 470 A76A76 126126 A76 2A76 2A76 131A76 131 A65 282A65 282 A76 12A76 12 A76 53A76 53 A76A76 142142 A65 276A65 276 A75 298A75 298 A76A76 100100 A76A76 8989 A75 342A75 342 A76 7A76 7 A76A76 110110 A76A762121 A65 360A65 360 A65A65 1212 A76 190A76 190 A76 65A76 65 A76A76 109109 An n D r An n D r WW eellddoonnPPaaiinntteerrRRddMMoooorreessMMii ll ll RRddWo o d y D r Wo o d y D r HH aarrrriissMMiillllRRddFF oo rr kk JJ uu nnccttiioonnRRddOO nn nn iiee BB uu rrttoo nn RR dd Exhibit A: General Map ¯ Highway Local Person Parcels Lakes 1 inch = 1,000 feet 9 A76 102A76 102 A76A7633 A75 3A75 3 A65 291A65 291 A76 16A76 16 A76 124A76 124 A76A766262 A76A76113113 A76 118A76 118 A75 205A75 205 A76A76 105105 A76 161A76 161 A76A764343 A76 158A76 158 A65 348A65 348 A76 50A76 50 A65 361A65 361 A65 558A65 558 A65 558A65 558 A65 350A65 350 A76A76 166166 A76A76 114114 A65 417A65 417 A76 93A76 93 A76 84A76 84 A65A65288288 A76 4A76 4 A76 4A76 4 A76 22A76 22 A65 371A65 371 A75 342A75 342 A65 415A65 415 A76 87A76 87 A76A767474 A76A76 155155 A76 51A76 51 A75A75 298298 A65 601A65 601 A76 190A76 190 A76A76 4646A65 404A65 404 A75 296A75 296 A65A65 370370 A76 44A76 44 A65A65 467467 A75 204A75 204 A65A65 260260 A76 127A76 127 A75 3AA75 3A A65 353A65 353 A76 132A76 132 A76 5A76 5 A65 414A65 414 A65 469A65 469 A76A76 156156 A76A76 2323 A76A76154154 A65 349A65 349 A76 144A76 144 A76 10A76 10 A76A76 135135 A76A76 135135 A76A767979 A76 95A76 95 A76A76 103103 A75 36A75 36 A65A65294294 A76 19A76 19 A76 19A76 19 A65 261A65 261 A76 147A76 147 A65 352A65 352 A76 68A76 68 A76 47A76 47 A76 60A76 60 A76 24A76 24 A76 130A76 130 A65 472A65 472 A76 66A76 66 A76 122A76 122 A76 40A76 40 A76 49A76 49 A76 81A76 81 A76 163A76 163 A76 92A76 92 A76 55A76 55 A65 347A65 347 A76 45A76 45 A76 107A76 107 A76 58A76 58 A76 8A76 8 A76 42A76 42 A75 216A75 216 A76 67A76 67 A65 297A65 297 A65 362A65 362 A76 99A76 99 A76A76 108108 A65 289A65 289 A76 59A76 59 A65 357A65 357 A76 17A76 17 A76 17A76 17 A76A76 8282 A65 358A65 358 A76 11A76 11 A76 73A76 73 A76 52A76 52 A65A65 359359 A76 168A76 168 A76 168A76 168 A76A76 8080 A76A76 111111 A65A651111A65 11A65 11 A76 75A76 75 A65 468A65 468 A76 20A76 20 A65 292A65 292 A76 128A76 128 A65 298A65 298 A65 356A65 356 A76 64A76 64 A76 164A76 164 A76 61A76 61 A76 63A76 63 A65 470A65 470 A76 86A76 86 A76 162A76 162 A76 189A76 189 A76A76 6969 A65 276A65 276 A76 157A76 157 A76 57A76 57 A76 13A76 13 A76 48A76 48 A76 131A76 131 A76A76 106106 A75 80A75 80 A76A76 184184 A76 77A76 77 A76A76 9696 A76A768383 A76A76 100100 A75 82A75 82 A65 471A65 471 A76 123A76 123A76 12A76 12 A76 18A76 18 A76A76 2121 A75 319A75 319 A76A76 142142 A76 7A76 7 A76 65A76 65 A65A65 512512 A76A76 109109 A65 277A65 277 A76 125A76 125 A76A76 125125 A76 41A76 41 A76A76 185185 A76 85A76 85 A76 167A76 167 A76 119A76 119 A76A76 110110 A76 89A76 89 A76A76 9090 A75 201A75 201 A76 104A76 104 A76 76A76 76 A76 15A76 15 A65 290A65 290 A76 2A76 2 A65A65 373373 A65 584A65 584 A65 584A65 584 A76 112A76 112 A76A76 112112 A76 54A76 54 A76 37A76 37 A76A76121121 A75 2A75 2 A76 70A76 70 A76A76 120120 A75 295A75 295 A76A76 9494 A65 360A65 360 A76A76 101101 A76A76 8888 A76 53A76 53 A65 293A65 293 A76 133A76 133 An n D r An n D rWWeellddoonnPPaaiinntteerrRRdd Harris Mill RdHarris Mill RdWinchester RdWinchester RdMMoooorreessMMii ll ll RRddFF oo rr kk JJuunnccttiioonnRRddOO nn nn iiee BB uu rrttoo nn RR dd /1 inch = 1,000 feet Exhibit B: Aerial Photo 10 A76A76 166166 A65A65 370370 A76A76 155155 A65 299A65 299 A76A76 9191 A75 3AA75 3A A76 4A76 4 A65A65 272272 A76A76 118118 A65 361A65 361 A65 350A65 350 A76A76 105105 A76 50A76 50 A65 293A65 293 A76 22A76 22 A76 16A76 16 A75A75 205205 A65A65 260260 A75 204A75 204 A76 43A76 43 A65 417A65 417 A65A65 302302 A75 296A75 296 A76A76 9393 A76 158A76 158 A76A76 114114 A75 3A75 3 A76 102A76 102 A65 373A65 373 A75 36A75 36 A76 51A76 51 A65 471A65 471A65 290A65 290 A76A76127127 A76 3A76 3 A65 353A65 353 A76 119A76 119 A65A65 467467 A76A76125125 A76A76 120120 A76 66A76 66 A65 275A65 275 A76 144A76 144 A76 8A76 8 A75 297A75 297 A65 415A65 415 A65 349A65 349 A65 291A65 291 A65 72A65 72 A76A76 163163 A76 19A76 19 A76 19A76 19 A76A76 1010 A65A65 285285 A65 297A65 297 A76A76121121 A65 352A65 352 A65 472A65 472 A76 5A76 5 A76A76 156156 A65A65258258 A65A65 428428 A65 278A65 278 A76 167A76 167 A76 47A76 47 A65 347A65 347 A75 294A75 294 A75 294A75 294 A76 15A76 15 A76A76103103 A76 55A76 55 A76 49A76 49 A76 99A76 99 A65 344A65 344 A76 107A76 107 A76 40A76 40 A76 161A76 161 A76A76143143 A76A76 4242 A65 294A65 294 A65 288A65 288 A65 362A65 362 A65 469A65 469 A65 261A65 261 A65 357A65 357A65 358A65 358 A75 295A75 295 A65 432A65 432 A76 164A76 164 A65A65 359359 A76 52A76 52 A76A76 106106 A76A76 111111 A75 80A75 80 A65 11A65 11A65 11A65 11 A76 48A76 48 A76 162A76 162 A76 75A76 75 A65 284A65 284 A76 128A76 128 A65 289A65 289 A65 337A65 337 A65A65356356 A76 17A76 17 A76 17A76 17 A76 98A76 98 A76 168A76 168 A76 168A76 168 A76A76 108108 A65 414A65 414 A76 13A76 13 A76 20A76 20 A76A76 154154 A76 147A76 147 A65 292A65 292 A76 96A76 96 A76 18A76 18 A65 468A65 468 A76 11A76 11 A76 54A76 54A65 558A65 558A65 558A65 558 A76 157A76 157 A76 37A76 37 A76 112A76 112 A76A76 112112 A65A65 237237 A76 104A76 104 A65A65 264264 A76A76 101101 A76 176A76 176 A65 405A65 405 A76 90A76 90 A76 133A76 133 A76 41A76 41 A65 295A65 295 A65 287A65 287 A65 470A65 470 A76A76 126126 A76 2A76 2A76 131A76 131 A65 282A65 282 A76 12A76 12 A76 53A76 53 A76A76 142142 A65 276A65 276 A75 298A75 298 A76A76 100100 A76A76 8989 A75 342A75 342 A76 7A76 7 A76A76 110110 A76A762121 A65 360A65 360 A65A65 1212 A76 190A76 190 A76 65A76 65 A76A76 109109 An n D r An n D r WW eellddoonnPPaaiinntteerrRRddMMoooorreessMMii ll ll RRddWo o d y D r Wo o d y D r HH aarrrriissMMiillllRRddFF oo rr kk JJ uu nnccttiioonnRRddOO nn nn iiee BB uu rrttoo nn RR dd Exhibit C:Future Land Use Map ¯ Highway Local Person Parcels Lakes Residential Neighborhoods Rural 1 inch = 1,000 feet 11 A76A76 166166 A65A65 370370 A76A76 155155 A65 299A65 299 A76A76 9191 A75 3AA75 3A A76 4A76 4 A65A65 272272 A76A76 118118 A65 361A65 361 A65 350A65 350 A76A76 105105 A76 50A76 50 A65 293A65 293 A76 22A76 22 A76 16A76 16 A75A75 205205 A65A65 260260 A75 204A75 204 A76 43A76 43 A65 417A65 417 A65A65 302302 A75 296A75 296 A76A76 9393 A76 158A76 158 A76A76 114114 A75 3A75 3 A76 102A76 102 A65 373A65 373 A75 36A75 36 A76 51A76 51 A65 471A65 471A65 290A65 290 A76A76127127 A76 3A76 3 A65 353A65 353 A76 119A76 119 A65A65 467467 A76A76125125 A76A76 120120 A76 66A76 66 A65 275A65 275 A76 144A76 144 A76 8A76 8 A75 297A75 297 A65 415A65 415 A65 349A65 349 A65 291A65 291 A65 72A65 72 A76A76 163163 A76 19A76 19 A76 19A76 19 A76A76 1010 A65A65 285285 A65 297A65 297 A76A76121121 A65 352A65 352 A65 472A65 472 A76 5A76 5 A76A76 156156 A65A65258258 A65A65 428428 A65 278A65 278 A76 167A76 167 A76 47A76 47 A65 347A65 347 A75 294A75 294 A75 294A75 294 A76 15A76 15 A76A76103103 A76 55A76 55 A76 49A76 49 A76 99A76 99 A65 344A65 344 A76 107A76 107 A76 40A76 40 A76 161A76 161 A76A76143143 A76A76 4242 A65 294A65 294 A65 288A65 288 A65 362A65 362 A65 469A65 469 A65 261A65 261 A65 357A65 357A65 358A65 358 A75 295A75 295 A65 432A65 432 A76 164A76 164 A65A65 359359 A76 52A76 52 A76A76 106106 A76A76 111111 A75 80A75 80 A65 11A65 11A65 11A65 11 A76 48A76 48 A76 162A76 162 A76 75A76 75 A65 284A65 284 A76 128A76 128 A65 289A65 289 A65 337A65 337 A65A65356356 A76 17A76 17 A76 17A76 17 A76 98A76 98 A76 168A76 168 A76 168A76 168 A76A76 108108 A65 414A65 414 A76 13A76 13 A76 20A76 20 A76A76 154154 A76 147A76 147 A65 292A65 292 A76 96A76 96 A76 18A76 18 A65 468A65 468 A76 11A76 11 A76 54A76 54A65 558A65 558A65 558A65 558 A76 157A76 157 A76 37A76 37 A76 112A76 112 A76A76 112112 A65A65 237237 A76 104A76 104 A65A65 264264 A76A76 101101 A76 176A76 176 A65 405A65 405 A76 90A76 90 A76 133A76 133 A76 41A76 41 A65 295A65 295 A65 287A65 287 A65 470A65 470 A76A76 126126 A76 2A76 2A76 131A76 131 A65 282A65 282 A76 12A76 12 A76 53A76 53 A76A76 142142 A65 276A65 276 A75 298A75 298 A76A76 100100 A76A76 8989 A75 342A75 342 A76 7A76 7 A76A76 110110 A76A762121 A65 360A65 360 A65A65 1212 A76 190A76 190 A76 65A76 65 A76A76 109109 An n D r An n D r WW eellddoonnPPaaiinntteerrRRddMMoooorreessMMii ll ll RRddWo o d y D r Wo o d y D r HH aarrrriissMMiillllRRddFF oo rr kk JJ uu nnccttiioonnRRddOO nn nn iiee BB uu rrttoo nn RR dd Exhibit D: Zoning Map ¯ Highway Local Person Parcels Lakes R: Residential B-1: Highway Commercial B-2: Neighborhood Shopping GI: General Industrial R-C: Rural Conservation AP: Airport Overlay 1 inch = 1,000 feet 12 Exhibit E: Tilley Property Access Easement13 SD-0.0 COVERSHEET Rougemont, North Carolina SD-0.0 COVER SHEET SD-1.0 EXISTING CONDITIONS/DEMO PLANSD-2.0 SITE PLAN LIST OF SHEETS PERSON COUNTY FARM APPLICANT / CONSULTANTS LANDSCAPE ARCHITECT:CJT PA111 WEST MAIN STREETDURHAM, NC 27701919-682-0368CONTACT: WENDI RAMSDEN CIVIL ENGINEER: CJT PA111 WEST MAIN STREET DURHAM, NC 27701919-682-0368CONTACT: ANDREW OAKLEY VICINITY MAP SCALE: 1"=3000' Sheet Number Sheet Title: RevisionsDateCheckedDrawn Project: Job Number: Site Plan PRELIMINARY-DO NOT USE FOR CONSTRUCTION AO AO 2283 10/27/2022 111 West Main Street Durham, N.C. 27701p 919.682.0368 f 919.688.5646www.cjtpa.com ENGINEERING . PLANNING . LANDSCAPE ARCHITECTURENC BOARD OF EXAMINERS FORENGINEERS AND SURVEYORSLIC # C-1209NC BOARD OF LANDSCAPEARCHITECTS LIC # C-104 Person County Parks and Recreation Person County Farm PROJECT DATA OWNER: PERSON COUNTYPARKS AND RECREATION DEPARTMENT FACILITY ADDRESS: ONIE BURTON ROADREC NUM: 16523 ACREAGE: 281.56 AC LAND USE:EXISTING WOODEDPROPOSEDGOVERNMENTAL - PARK FACILITY ZONING:EXISTING R: RESIDENTIALPROPOSEDNO CHANGE RIVER BASIN:NEUSE (FALLS)WATERSHED OVERLAY:FLAT RIVER TOTAL PROJECT AREA:281.56 AC AREA OF DISTURBANCE: 3.16 AC SITE AREA IN 100 YEAR FLOOD PLAIN: NO DISTURBANCE IN FLOODPLAIN IMPERVIOUS SURFACE:EXISTING:0 AC / 0 %PROPOSED:2.66 AC / 0.9 % Exhibit F: Site Plan 14 1/SD-1.0EXISTING CONDITIONSSheet NumberSheet Title:RevisionsDateCheckedDrawnProject:Job Number: Site PlanPRELIMINARY-DO NOTUSE FOR CONSTRUCTIONAOAO228310/27/2022111 West Main StreetDurham, N.C. 27701p 919.682.0368f 919.688.5646www.cjtpa.comENGINEERING . PLANNING . LANDSCAPE ARCHITECTURE NC BOARD OF EXAMINERS FORENGINEERS AND SURVEYORSLIC # C-1209NC BOARD OF LANDSCAPEARCHITECTS LIC # C-104PersonCountyParks andRecreationPersonCountyFarmDEMOLITION NOTES15 1/SD-2.0SITE PLAN SITE PLAN NOTES Sheet Number Sheet Title: RevisionsDateChecked Drawn Project: Job Number: Site Plan PRELIMINARY-DO NOT USE FOR CONSTRUCTION AO AO 2283 10/27/2022 111 West Main Street Durham, N.C. 27701 p 919.682.0368 f 919.688.5646 www.cjtpa.com ENGINEERING . PLANNING . LANDSCAPE ARCHITECTURENC BOARD OF EXAMINERS FORENGINEERS AND SURVEYORS LIC # C-1209NC BOARD OF LANDSCAPEARCHITECTS LIC # C-104 Person County Parks and Recreation Person County Farm2/SD-2.0TRAILHEAD 3/SD-2.0AREA 2 4/SD-2.0AREA 1 5/SD-2.0AREA 3 16 Person County County Farm Project Special Use Permit Application SUP –01 –23 17 County Farm Project (SUP-01-23) Introduction •Person County –County Farm site is approximately 281.5-acres •Platted in 1976 & acquired by the County in 1977 •Held for future conservation & passive recreational use •This SUP application is required to use the site as a passive recreational park •Provides limited access, handicap access, & recreational opportunities 18 County Farm Project (SUP-01-23) Final Plat 19 County Farm Project (SUP-01-23) Aerial Photo with Tilley Property Access 20 County Farm Project (SUP-01-23) Future Land Use Map 21 County Farm Project (SUP-01-23) Zoning Map 22 County Farm Project (SUP-01-23) Findings of Fact In approving a Special Use Permit application,the Board of Commissioners may attach fair and reasonable conditions to the approval.ThepetitionerwillhaveareasonableopportunitytoconsiderandrespondtoanyadditionalrequirementspriortoapprovalordenialbytheBoard.The Board shall issue the Special Use Permit if it has evaluated an application and determined the following Findings of Fact: 1.That the use will not materially endanger the public health or safety if located where proposed and developed according to the plan as submitted and approved –the passive park,as proposed,will not materially endanger public health or safety,but will enhance it through recreational options. 2.That the use meets all of the required conditions and specifications –the passive park meets the conditions and specifications in design,withemphasisonenjoyingnature. 3.That the use will not substantially injure the value of adjoining or abutting property,or that the use is a public necessity –as a passive park,landvaluesoftheSubjectPropertyandadjoiningpropertiesshallbeenhancedandnotbeinjured,as a public investment for community use. 4.That the location and character of the use,if developed according to the plan as submitted and approved,will be in harmony with the area inwhichitistobelocatedandingeneralconformitywiththeComprehensivePlan–as a passive park,the character of the use will be in harmonywiththeareabyremainingpassiveandinpreservation. An approval of Special Use Permit SUP-01-23 will support all four Findings of Fact listed above. 23 County Farm Project (SUP-01-23) Staff Recommendation & Potential Motion Staff recommends approval of County Farm Project Special Use Permit SUP- 01-23,with the potential following motion: “I hereby move to approve Special Use Permit (SUP-01-23)for the County Farm site for a passive recreational park use,with the following conditions: 1.The applicant obtains all required permits from the County Environmental Health Department,Planning &Zoning Department,and Inspections Department. 2.The applicant obtains required permits from the North Carolina Department of Environmental Quality and any other agency to achieve construction,operations,and maintenance of the Subject Property.” 24 County Farm Project (SUP-01-23) Any Questions? 25 December 5, 2022 1 PERSON COUNTY BOARD OF COMMISSIONERS DECEMBER 5, 2022 MEMBERS PRESENT OTHERS PRESENT Gordon Powell Katherine M. Cathey, County Manager C. Derrick Sims Brenda B. Reaves, Clerk to the Board Kyle W. Puryear S.Ellis Hankins, County AttorneyCharlie Palmer Patricia Gentry- absent Jason Thomas The Board of Commissioners for the County of Person, North Carolina, met in regular session on Monday, December 5, 2022 at 6:00pm in the Person County Office Building Auditorium located at 304 S. Morgan Street, Roxboro, NC. Chairman Powell called the meeting to order and recognized a quorum was present. Commissioner Gentry was absent. Chairman Powell requested a moment of silence in memorial to the 2,400 plus men and women who died defending our nation on December 7, 1941 at Pearl Harbor. Chairman Powell offered an invocation and Commissioner Palmer led the group in the Pledge of Allegiance. APPROVAL OF MINUTES OF NOVEMBER 21, 2022: Chairman Powell presented to the Board the minutes of November 21, 2022 for approval. A motion was made by Commissioner Puryear and carried 4-0 to approve the minutes of November 21, 2022. RECOGNITION OF OUTGOING COMMISSIONER PATRICIA “PJ” GENTRY: Chairman Powell read a plaque in appreciation of outgoing Commissioner PJ Gentry for her two (2) years of service (December 7, 2020 to December 5, 2022). Chairman Powell then passed the gavel to County Attorney, Ellis Hankins to preside over the Board. SWEARING-IN CEREMONY: County Attorney, Ellis Hankins introduced the Honorable Deborah L. Barker, Clerk of Superior Court. Ms. Barker administered the Oath of Office to the commissioners elect: Kyle W. Puryear and Jason Thomas. 26 December 5, 2022 2 The Honorable Deborah L. Barker administered the Oath of Office to the Soil and Water Conservation District Supervisors: Gregory Foushee, Eugene Berryhill, Jr., and Bruce Whitfield. ORGANIZATION OF BOARD: County Attorney, Ellis Hankins stated as noted in the Board’s Rules of Procedure, the Board would convene its organization of the Board. Mr. Hankins proceeded to the nomination and election of the Board of Commissioners’ Chairman noting if multiple nominations were received, he would ask the Board to vote in the order of the nomination. County Attorney, Ellis Hankins called for nominations for Chairman of the Board of Commissioners. Commissioner Puryear nominated Commissioner Powell for Chairman of the Board. There were no other nominations for Chairman. Being no further nominations, Mr. Hankins closed nominations for Chairman of the Board of Commissioners, and by acclamation announced Commissioner Powell as Chairman of the Board. Mr. Hankins gave Chairman Powell the gavel to preside over the meeting. Chairman Powell thanked his fellow commissioners for their show of confidence to elect him their Chairman. He stated it was his honor and privilege to serve as Chairman for all the citizens of the county and he would do so to the best of his ability. Chairman Powell opened the floor for nominations for Vice Chairman of the Board of Commissioners. Commissioner Palmer nominated Commissioner Sims for Vice Chairman. Being no further nominations, Chairman Powell closed nominations for Vice Chairman of the Board of Commissioners, and by acclamation announced Commissioner Sims as Vice Chairman of the Board. Vice Chairman Sims stated he looked forward to the good work by the Board of Commissioners going forward. 27 December 5, 2022 3 APPROVAL OF BONDS FOR THE FINANCE DIRECTOR, THE REGISTER OF DEEDS, THE SHERIFF, AND THE TAX ADMINISTRATOR: County Attorney, Ellis Hankins stated Chapter 161(Register of Deeds) and 162 (Sheriff) of the North Carolina General Statutes requires the Board of County Commissioners to approve the official bonds at the first meeting in December. The Bonds are a continuation of existing bonds and were secured by the County Human Resources Director, who also serves as Insurance Liaison. The Human Resources Director provided information that the Sheriff’s bond, in the amount of $25,000, is for the length of his term. The Bonds of the Register of Deeds in the amount of $50,000, $100,000 for the Tax Administrator and $1M for the Finance Director (amount of each Bond is dictated by legislature). Mr. Hankins presented a Resolution to Approve the Bonding of County Officials and requested Board approval of the Bonds of the Finance Director, the Register of Deeds, the Sheriff and the Tax Administrator as presented. A motion was made by Commissioner Puryear and carried 5-0 to adopt a Resolution to Approve the Bonding of County Officials, and thereby approving the Bonds of the Register of Deeds in the amount of $50,000, $100,000 for the Tax Administrator, $1M for the Finance Director as well as $25,000 for the Sheriff. 28 December 5, 2022 4 29 December 5, 2022 5 Chairman Powell called a brief recess at 6:17pm. The meeting reconvened at 6:31pm. DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA: Chairman requested to add Closed Session #3 to the agenda to confer with the county attorney for a confidential legal matter. A motion was made by Commissioner Puryear and carried 5-0 to add to the agenda a Closed Session #3 and to approve the agenda as adjusted. PUBLIC HEARING: CONSIDERATION OF APPROVAL TO SUBMIT THE FISCAL YEAR 2024 COMMUNITY TRANSPORTATION PROGRAM APPLICATION: A motion was made by Vice Chairman Sims and carried 5-0 to open the duly advertised public hearing for consideration of approval to submit the Fiscal Year 2024 Community Transportation Program Application. Public Transportation Director Mitch Fleig stated a public hearing was being conducted for consideration of approval to submit the Fiscal Year 2024 Community Transportation Program Application for federal and state funding and commitment of local share funds. Mr. Fleig noted this was an annual request and that a public hearing was required as part of the application process. The Application is scheduled to be submitted to the NC Dept. of Transportation (DOT) no later than December 9, 2022. The Community Transportation Program supports transportation programs operating in Person County and provides transportation options and services for the communities within this service area. These services are provided using Light Transit Buses (LTV’s) operated by the Person Area Transportation System (PATS). Mr. Fleig further noted that PATS would be requesting replacement of three LTV buses in Fiscal Year 2024. Due to supply shortages, PATS did not receive replacement vehicles in Fiscal Year 2022 and was not guaranteed vehicles in Fiscal Year 2023. He added the three LTV buses are running from six to eighteen months for delivery. Mr. Fleig noted he currently had seven buses that qualify to be replaced according to the NC DOT guidelines for replacement. The total estimated amount requested is for the period July 1, 2023 through June 30, 2024. NOTE: The local share amount is subject to State funding availability. 30 December 5, 2022 6 Project Total Amount Local Share Administrative $198,342 $29,751 (15%) Capital (Vehicles & Other) $325,000 $32,500 (10%) TOTAL PROJECT $523,342 $62,251 Mr. Fleig said the manager recommended that the Board approve the local share for $62,251 for Fiscal Year 2024. There were no individuals appearing before the Board to speak in favor of or in opposition to the Fiscal Year 2024 Community Transportation Program Application. A motion was made by Vice Chairman Sims and carried 5-0 to close the public hearing for consideration of approval to submit the Fiscal Year 2024 Community Transportation Program Application. CONSIDERATION TO GRANT OR DENY REQUEST TO SUBMIT THE FY24 COMMUNITY TRANSPORTATION PROGRAM APPLICATION: A motion was made by Vice Chairman Sims and carried 5-0 to approve the request to submit the Fiscal Year 2024 Community Transportation Program Application as well as approve the required local funds for the Fiscal Year 2024, as presented. RECOGNITION OF OUTGOING SHERIFF DEWEY E. JONES: Chairman Powell recognized the Outgoing Sheriff Dewey E. Jones with a Resolution of Appreciation for his sixteen (16) years of service as Person County’s Sheriff. Chairman Powell and the Board extended best wishes to Mr. Jones on his retirement. 31 December 5, 2022 7 Mr. Jones said he had a great working relationship with the Board of Commissioners and Department Heads. He thanked the citizens for the opportunity to serve as the County’s Sheriff for sixteen years. 32 December 5, 2022 8 INFORMAL COMMENTS: The following individual appeared before the Board to make informal comments: Mr. Patrick Riley of 256 Hicks Yarboro Rd., Roxboro addressed the Board on news he heard about the LGBTQ missionaries are causing a split in the Methodist Church by the request to be allowed in church. Mr. Riley said the missionaries of discontent have introduced this issue not as a sympathy to spare the feelings of people who have been misled, but instead to increase the political power of those who undermine solid American values. He called for this doctrine not be allowed in Person County Schools. DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA: A motion was made by Commissioner Puryear and carried 5-0 to approve the Consent Agenda with the following items: A. Budget Amendment # 11, B. Consideration of Approval of 1 additional taxpayer Late Homestead Exemption, and C. Duke Energy Foundation Grant Application for the Department of Emergency Services up to $50,000 for hazardous materials incident response and support capability NEW BUSINESS: FINAL APPROVAL OF SALE OF SURPLUS REAL PROPERTY TO HAROLD T. BROOKS LIMITED PARTNERSHIP AN OUTPARCEL OF HELENA SCHOOL PROPERTY, TIMBERLAKE: County Attorney Ellis Hankins stated this potential sale of real property owned by Person County was before the Board of Commissioners on October 17, and the Board directed the County Attorney and staff to begin the process to sell the property under the statutory negotiated offer, advertisement and upset bid process, subject to final approval by the Board at a later meeting. The process as required by G.S. 160A-269 has been completed, and the County received no upset bids. Mr. Hankins noted the written offer in hand is to purchase a 2.33 acre outparcel of the Helena School property, located in Timberlake. Harold T. Brooks Limited Partnership (William Brooks and Roy Brooks) offered $11,650 (the value according to our appraisal report), plus the cost to Person County for the survey and appraisal ($2,825 and $500, respectively). Therefore, the total offer was $14,975. Should the Board wish to give final approval for the sale, Mr. Hankins said the following was the appropriate motion and action: Final acceptance of the pending offer and approval of sale, subject to a mutually acceptable contract of sale with the successful bidder. 33 December 5, 2022 9 If the Board approves, the Mr. Hankins recommended that the Buyer retain an attorney and obtain a title opinion, and provide a completed contract of sale, and then both parties would proceed to closing. A motion was made by Vice Chairman Sims and carried 5-0 to approve final acceptance of the pending offer and approval of sale to Harold T. Brooks Limited Partnership for 2.33 acres outparcel of the Helena School Property in Timberlake. RESOLUTION ESTABLISHING 2023 SCHEDULE OF REGULAR MEETINGS FOR THE PERSON COUNTY BOARD OF COMMISSIONERS: County Manager Katherine Cathey stated North Carolina General Statute 153A-40 requires the Board of Commissioners to hold a regular meeting at least once a month. Ms. Cathey presented to the Board a Resolution Establishing 2023 Schedule of Regular Meetings for consideration, discussion and adoption. Ms. Cathey asked the Board to consider the proposed dates and take action to adopt a Resolution Establishing 2023 Schedule of Regular Meetings so to cause copy of such to be distributed and posted. A motion was made by Commissioner Puryear and carried 5-0 to adopt a Resolution Establishing 2023 Schedule of Regular Meetings for the Person County Board of Commissioners, as presented. 34 December 5, 2022 10 35 December 5, 2022 11 36 December 5, 2022 12 FISCAL YEAR 2023-2024 BUDGET CALENDAR: County Manager Katherine Cathey said a budget calendar has been developed for the Board’s adoption, outlining a schedule for the timing of the budget process. A Board Retreat is proposed for February 21st, along with the Capital Improvement Plan adoption in April, Presentation of the Recommended Budget in May, a required Budget Public Hearing on June 5th and Adoption of the FY2023-2024 Budget Ordinance on June 19th. The dates outlined are subject to change if needed, but this will facilitate an organized budget process for staff and elected officials. Ms. Cathey asked the Board to adopt the budget calendar for FY2023-2024 and provide feedback and changes to staff as needed. A motion was made by Vice Chairman Sims and carried 5-0 to adopt the Fiscal Year 2023-2024 Budget Calendar, as presented. 37 December 5, 2022 13 38 December 5, 2022 14 CHAIRMAN’S REPORT: Chairman Powell recognized Person County’s newly elected representative, Ray Jeffers, present in the audience; he added he was looking forward to working with him. Chairman Powell congratulated Mr. Roy Carver of Rocky Acre Farm for being awarded First Place at the NC State Fair for his alfalfa as well as receiving the Jim Green Award for Best in Show. Chairman Powell stated the local Christmas Parade was scheduled for Saturday, December 11, 2022. MANAGER’S REPORT: County Manager, Katherine Cathey congratulated Commissioners Puryear and Thomas on their election. Ms. Cathey reported the County’s Service Awards for five-year milestones would be recognized on Tuesday, December 6, 2022 to which all the commissioners received an invitation to attend. COMMISSIONER REPORT/COMMENTS: Vice Chairman Sims reported the recent Jingle on the Main event was well attended and deemed a success. Commissioner Palmer commented on his humbling experience attending the swearing-in ceremony for the new Sheriff Jason Wilborn noting he was looking forward to working with him. Commissioner Thomas thanked God, his wife, his daughter, his family and friends for their support of his election. He said he looked forward to working with his fellow commissioners. Commissioner Thomas bid congratulations to the new sheriff, Jason Wilborn. Commissioner Puryear congratulated Chairman Powell and Vice Chairman Sims on their new term in their roles on the Board noting he was looking forward to a great year ahead. He thanked his family and friends for supporting him to be reelected. Commissioner Puryear extended his congratulations to Representative Elect Ray Jeffers as well as congratulated Clerk of Court, Deborah Barker, Sheriff Jason Wilborn and Commissioner Thomas. Commissioner Puryear bid farewell to former sheriff Dewey Jones noting they both were elected at the same time and thanked him for keeping Person County safe for the last 16 years. 39 December 5, 2022 15 Chairman Powell requested the County Manager to look into bring information to the Board in January on a proposal related to the possibility to make the Museum of History Director position full-time noting it was currently part-time. CLOSED SESSION #1 A motion was made by Vice Chairman Sims and carried 5-0 to enter into Closed Session #1 per General Statute 143-318.11(a)(6) at 6:58pm for the purpose to discuss personnel with the following individuals permitted to attend: Sheriff Jason Wilborn, County Manager Katherine M. Cathey, Clerk to the Board Brenda Reaves, and County Attorney Ellis Hankins. Chairman Powell called the Closed Session #1 to order at 7:00pm. A motion was made by Vice Chairman Sims and carried 5-0 to return to open session at 7:20pm. A motion was made by Commissioner Puryear and carried 5-0 to raise the annual salary of the Sheriff to $110,000. CLOSED SESSION #2 A motion was made by Vice Chairman Sims and carried 5-0 to enter into Closed Session #2 per General Statute 143-318.11(a)(6) at 7:22pm for the purpose to discuss personnel with the following individuals permitted to attend: County Manager Katherine M. Cathey, Clerk to the Board Brenda Reaves and County Attorney Ellis Hankins. Chairman Powell called the Closed Session #2 to order at 7:23pm. A motion was made by Commissioner Puryear and carried 5-0 to return to open session at 7:32pm. CLOSED SESSION #3 A motion was made by Vice Chairman Sims and carried 5-0 to enter into Closed Session #3 per General Statute 143-318.11(a)(3) at 7:33pm for the purpose to consult with the county attorney in order to preserve the attorney-client privilege with the following individuals permitted to attend: County Manager Katherine M. Cathey, Clerk to the Board Brenda Reaves and County Attorney Ellis Hankins. Chairman Powell called the Closed Session #3 to order at 7:33pm. A motion was made by Vice Chairman Sims and carried 5-0 to return to open session at 7:40pm. 40 December 5, 2022 16 ADJOURNMENT: A motion was made by Vice Chairman Sims and carried 5-0 to adjourn the meeting at 7:40pm. _____________________________ ______________________________ Brenda B. Reaves Gordon Powell Clerk to the Board Chairman (Draft Board minutes are subject to Board approval). 41 1/3/2023 Dept./Acct No.Department Name Amount Incr / (Decr) EXPENDITURES General Fund Public Safety 110,573 REVENUES General FundFund Balance Appropriation 110,573 Account Number Account Description $Revenues incr. (decr.) (cr.) dr. $Expenditures incr. (decr.) dr. (cr.) 10590-39991 FBA 10,573 1059820-400010 Transfer to General Fund 10,573 10070-398005 Transfer from Fleet Fund 10,573 1004380-454000 Cap Out/Vehicle 10,573 17090-39991 Fed Seizure Forfeiture FBA 100,000 1704311-429030 Fed Seizure Forfeiture Expense 100,000 Totals 121,146 121,146 BUDGET AMENDMENT #12 Appropriating fund balance in the Fleet Fund to cover increased vehicle expense for Animal Services that was carried forward from FY22's Budget ($10,573); appropriating fund balance in the Law Enforcement Restricted Fund to cover training and equipment cost ($100,000). BUDGET ADJUSTMENT BA‐1242 AGENDA ABSTRACT Meeting Date: January 3, 2023 Agenda Title: Grant Opportunity for Feasibility Study of paved trails and pedestrian connectivity in Person County Summary of Information: In July 2022, the North Carolina Department of Transportation (NCDOT) was allocated $2 million in one-time funding from the North Carolina General Assembly to establish a Paved Trails Feasibility Study Program. The Integrated Mobility Division (IMD) was also awarded $500,000 in State Planning and Research (SP&R) funds to support sidewalks and shared-use path feasibility studies. The purpose of this Paved Trails and Sidewalk Feasibility Studies Grant Program is to improve the pipeline of bicycle and pedestrian projects accessing state and federal funding, resulting in successful implementation of projects led by communities prioritizing multimodal infrastructure. This grant program is administered by the Kerr-Tar Regional Council of Governments for the North Carolina Department of Transportation of behalf of Local Governments and Municipalities. A local match is not required. The Person County Recreation, Arts, and Parks Department requests permission and support from the County Commissioners to apply for the IMD Feasibility Study Grant in efforts to gain a better understanding of opportunities for paved trails and sidewalks in Person County. If awarded this grant, the main focus of the feasibility study would be the 501 Railroad Corridor and/or 501 Highway Right-Of-Way as potential paved thoroughfares. This project has been identified as part of the statewide trails network and is shown on the attached map of the NCDOT Great Trails State Plan Network. Recommended Action: Adopt a motion to grant the Recreation, Arts, and Parks Department permission to apply for the 2023 IMD Feasibility Study Grant. Submitted By: John Hill, Director Person County Recreation, Arts, and Parks Department 43 GRANT PROGRAMOVERVIEW IMD FEASIBILITY STUDY GRANT PROGRAMOVERVIEW 1 Program Background In July 2022, the North Carolina Department of Transportation (NCDOT) was allocated $2 million in one-time funding from the North Carolina General Assembly to establish a Paved Trails Feasibility Study Program. The Integrated Mobility Division (IMD) was also awarded $500,000 in State Planning and Research (SP&R) funds to support sidewalk and shared-use path feasibility studies. The purpose of the Paved Trails and Sidewalk Feasibility Studies Grant Program is to improve the pipeline of bicycle and pedestrian projects accessing state and federal funding, resulting in successful implementation of projects led by communities prioritizing multimodal infrastructure. This document is intended to guide grant applicants in understanding the purpose of a feasibility study, informing of project deliverables, and identifying the types of projects for which they can apply. For responses to frequently asked questions, please visit: https://connect.ncdot.gov/municipalities/PlanningGrants/Pages/IMD-Feasibility-Studies-Program.aspx Who Can Apply? The following governmental entities and non-profit organizations can apply to the Paved Trails and Sidewalk Feasibility Study Grant Program:•Any municipality or county within North Carolina •Metropolitan Planning Organizations (MPOs) and Rural Planning Organizations (RPOs) in North Carolina •Bicycle, pedestrian, and transit advocacy groups, Friends-of-the-Trail groups, and Land Conservancies Due to limited funding, the following entities are ineligible to apply to the Paved Trails and Sidewalk Feasibility Study Grant Program: •Colleges or universities •Other entities such as Business Improvement Districts Applicants must re-apply each year to be considered within the current grant cycle. Please note that all applications and relevant documents will be accepted online at the program webpage. 44 GRANT PROGRAMOVERVIEW IMD FEASIBILITY STUDY GRANT PROGRAMOVERVIEW 2 What is a Feasibility Study? Feasibility studies bridge the gap between conceptual planning and programming of projects. They build upon higher-level planning efforts and take a comprehensive approach to identify possible route alternatives of multimodal corridors. The purpose of this type of study is to evaluate the technical feasibility of a project from a design, permitting, and constructability perspective. Input solicited from the local community and stakeholders help guide the development of recommended routes. Project types include paved trails, shared-use paths, sidepaths, greenways, and sidewalks. It is important to note that a feasibility study does not present a final design for construction. The purpose of the Paved Trails and Sidewalk Feasibility Study Grant Program is to improve the pipeline of multimodal projects to access to state and federal funding. The feasibility study program will produce well-conceived projects with demonstrated community support that will be competitive in the State Transportation Improvement Program (STIP) and for federal investment. Quantity-based preliminary cost estimates will be generated for route alignments to help inform further decision making, identify funding needs, and develop next steps for project implementation. How Does a Feasibility Study Help Your Community? While a comprehensive bicycle and pedestrian plan provides an overall framework for development of multimodal facilities, it is only the first step in a larger process. As a living document, recommendations and priorities outlined in a plan may evolve with changing development pressures, funding opportunities, and community growth trends. A community may need to conduct feasibility studies to understand the environmental conditions, routing challenges, and costs of priority corridors. Feasibility studies provide jurisdictions with the ability to examine routing alternatives, develop detailed cost estimates of preferred routes, partner with stakeholders to acquire corridors; program projects in the State Transportation Improvement Program (STIP) to receive design and construction funds; and advance projects to compete for federal investment. This detailed analysis allows design and right- of-way acquisition to be finalized, which is followed by construction. The bulleted text and infographic on the following page illustrate the steps in the planning-to-implementation process: 45 GRANT PROGRAMOVERVIEW IMD FEASIBILITY STUDY GRANT PROGRAMOVERVIEW 3 • Planning: Types of plans consist of Comprehensive Transportation Plans, Metropolitan Transportation Plans, multimodal network plans, or bicycle and pedestrian plans. Plan elements include an existing conditions analysis, community engagement, the development of a comprehensive bicycle and pedestrian network, and the selection of priority projects. • Feasibility: Types of feasibility studies consist of an analysis of various project corridors such as paved trails, shared-use paths, sidepaths, greenways, and sidewalks. Study elements include environmental analysis, route alignment analysis, community engagement, cost estimates, and an implementation action plan. • Funding: Elements of this phase include submitting a project through the Strategic Transportation Investments (STI) prioritization process to be programmed into the State Transportation Improvement Program (STIP), applying for a federal grant such as Rebuilding American Infrastructure with Sustainability and Equity (RAISE), applying for funding allocated at the regional level such as Locally Administered Projects Program (LAPP) or other discretionary funding through a Metropolitan Planning Organization (MPO), or allocating local funding sources. • Design + Acquisition: Elements of this phase include environmental documentation, community engagement, 30% design, full design, right-of-way authorization, and land acquisition and easements. • Construction: Elements of this phase include permitting, bidding and procurement, community engagement, and construction of the bicycle and pedestrian facility. 46 GRANT PROGRAMOVERVIEW IMD FEASIBILITY STUDY GRANT PROGRAMOVERVIEW 4 When to Choose this Type of Study: Feasibility studies provide guidance for communities as they advance priority projects developed through a comprehensive planning process. A jurisdiction may pursue a feasibility study to analyze route alternatives, develop detailed cost estimates, and determine the preferred alignment for a paved trail or sidewalk corridor. A jurisdiction that is interested in developing a comprehensive bicycle, pedestrian, or transit network should consider pursuing a bicycle and/or pedestrian plan or multimodal network plan through the Multimodal Planning Grant Program. Feasibility Study Project Deliverables: • Recommended routes for a paved trails or sidewalk corridor. • Design guidance, typical sections, intersection and road crossing treatments, trail/ sidewalk amenities for the preferred route alignments. • Cutsheets for preferred route alignments with detailed cost estimates, potential land acquisition needs, potential permitting needs, needed structures, and potential bicycle, pedestrian, and transit connections. • Implementation strategies detailing partner roles, project phasing, funding resources, maintenance resources, and an action plan detailing implementation tasks through a 10-year project development horizon. Feasibility Study Eligibility Criteria: • North Carolina municipalities and counties, Metropolitan Planning Organizations (MPOs) and Rural Planning Organizations (RPOs), and bicycle, pedestrian and transit advocacy groups, Friends-of-the-Trail groups, and Land Conservancies are eligible to apply for the Paved Trails and Sidewalk Feasibility Study Grant Program. • The proposed project must be identified in a locally/regionally adopted plan. • A local match is not required but may be a factor in a competitive grant cycle. 47 GRANT PROGRAMOVERVIEW IMD FEASIBILITY STUDY GRANT PROGRAMOVERVIEW 5 What is the Right Sized Study for the Project? Project budgets are contingent upon corridor context and complexity. These guidelines are provided to help determine the scale of the project. The development of a small-scale study will differ from that of a large-scale study. The following should be considered in the development of a study: SMALL-SCALE FEASIBILITY STUDY LARGE-SCALE FEASIBILITY STUDY COST $60,000 - $80,000 $80,000 - $120,000+Significantly more complex and extensive corridors may result in a higher plan cost NUMBER OF ROUTE ALTERNATIVES Up to 4 alternatives to be evaluated Greater than 4 alternatives to be evaluated MILEAGE RANGE ¼ mile to 3 miles 3 to 15+ miles JURISDICTIONAL RANGE Up to 2 jurisdictions along the corridor 2+ jurisdictions along the corridor (may require additional jurisdictional meetings/coordination) CORRIDOR CONSTRAINTS Minimal utilities Moderate topography Smaller FEMA studied streams (creeks and streams) Moderate roadway characteristics constraints (minor road crossings, moderate to high traffic volumes, moderate to high-speed limits) Rail corridors/crossings Significant roadway characteristic constraints (controlled access roadways, major road crossings, high traffic volumes, high speeds) Larger FEMA studied streams (major water bodies – rivers, lakes) Moderate/significant utilities Significant topography COMMUNITY + STAKEHOLDER ENGAGEMENT EXPECTATION 3 steering committee meetings (virtual) 1 online survey 1 public meeting Up to 4 focused stakeholder (landowners, local businesses, underrepresented groups, etc.) meetings (1-on-1 or may include multiple stakeholders per meeting) 4-5 steering committee meetings (virtual) 1 online survey 1 public meeting Up to 8 focused stakeholder (landowners, local businesses, underrepresented groups, etc.) meetings (1-on-1 or may include multiple stakeholders per meeting) • Jurisdictional range • Corridor constraints • Community and stakeholder engagement expectation • Cost • Number of route alternatives • Mileage range 48 GRANT PROGRAMOVERVIEW IMD FEASIBILITY STUDY GRANT PROGRAMOVERVIEW 6 Selection Criteria The selection of grant awardees for the Paved Trails and Sidewalk Feasibility Study Grant Program will be based on a competitive review process. However, an effort will be made to award grants based not only on the merit of the proposal but to achieve statewide geographic distribution as well. Consideration will be given to funding a cross-section of community types to ensure that projects are equitably distributed across the state. The following selection criteria are proposed for the program and will affect project scoring: • How well the grant proposal addresses questions and key prompts listed in the application - This criterion is the most important piece of the selection process. The following should be considered before applying to the Paved Trails and Sidewalk Feasibility Studies Grant Program: ◦Study Corridor Considerations – The scale of a project will influence the cost, number of route alternatives, mileage range, jurisdictional range, corridor constraints, and expectations for community and stakeholder engagement. Please refer to the section above to identify a scale that is appropriate for your project. ◦Community Need – Consider if your project has been included in an adopted plan. Also consider the outcomes of previous engagement efforts centered around your project. ◦Proposed Community Engagement Strategies – Community engagement should take place throughout the duration of a project and especially before any transportation decisions are made. Engagement and outreach should be inclusive and aim to educate and communicate the needs of the project, as well as its impacts on the community. Additional information on engagement standards and resources may be accessed in NCDOT’s Public Involvement Practitioner’s Guide and the Statewide Public Involvement Plan. ◦Project Management Experience/Project Implementation – Consider who is best suited to lead your grant application. This may be a jurisdiction that is already familiar with the project or may assume maintenance responsibilities following future construction. It is important to note that successful project implementation will require collaboration and coordination with various entities to see a project successfully implemented. • Geographic Location – NCDOT will support the equitable distribution of projects across the state. ◦Inclusion in the Great Trails State Network – IMD encourages jurisdictions to submit a project that has been identified as part of the statewide trails network. To determine if your project is part of the Great Trails State network, click on the following link to view an interactive ArcGIS webpage of the network: https://ncdot.maps.arcgis.com/home/webmap/viewer. html?useExisting=1&layers=daecddb2e6374981b3ed122305d2baf5. 49 GRANT PROGRAMOVERVIEW IMD FEASIBILITY STUDY GRANT PROGRAMOVERVIEW 7 Grant Award Process During the initial application screening, IMD staff will conduct a preliminary review of all applications for completeness and general appropriateness. Following the preliminary review, eligible proposals will be reviewed by IMD staff with support from individuals with professional experience in developing, administering, and/or implementing paved trails and sidewalk feasibility studies. Recommended proposals will be forwarded to the NCDOT Board of Transportation for final approval. It is anticipated that the Board of Transportation will approve the selected jurisdictions in late winter / early spring 2023. Firm Selection NCDOT will utilize prequalified on-call firms to prepare the studies. NCDOT will administer all payments to the consultant preparing the study. The planning process will begin once NCDOT has assigned a consultant to the project and negotiated the study’s cost. Agreements for Jurisdictions Providing a Local Match: The jurisdiction will submit a lump sum of their matching funds for this project with the signed agreement. NCDOT will then administer all payments to the consultant preparing the study. The study process will begin once (a) the agreement is executed, and a local match is received and (b) NCDOT has assigned a consultant to the project and negotiated the study’s cost. • The extent to which the project may be able to mitigate transportation disadvantage - IMD encourages jurisdictions to submit a project that may provide improved mobility in areas of potential transportation disadvantage. To support this evaluation, applicants may choose to use NCDOT’s Environmental Justice (EJ) and Transportation Disadvantage Index Tool: https://connect.ncdot.gov/projects/planning/Pages/EJ-TDI-maps.aspx. • Inclusion of a local match – A local match may be considered as part of the selection process in a competitive grant cycle. 50 GRANT PROGRAMOVERVIEW IMD FEASIBILITY STUDY GRANT PROGRAMOVERVIEW 8 Eligible Projects Defined • Paved Trail: Paved trail surfaces such as asphalt or concrete offer greater accessibility to accommodate bicyclists, pedestrians, and other non-motorized users of all ages and abilities. Asphalt pavement tends to be the most popular and cost effective for paved trails. Concrete pavement is more durable, but it typically costs more than asphalt pavement. Paved trails are typically 10-feet wide or greater can also be known as a “shared-use paths”, “greenways” or “sidepaths” depending on site context. ◦Shared-Use Path: A facility, which should be designed to meet ADA Standards, which may be used by bicyclists, pedestrians, and other non-motorized users. Shared-use paths are separated from the roadway by an open space or a physical barrier or within an independent-right-of-way and can also be known as a “multi-use trail”, “multi-use path” or “greenway.” ◦Greenway: A greenway provides a travel area separated from motorized traffic for bicyclists, pedestrians, and other non-motorized users. These facilities generally follow corridors of undeveloped land preserved for recreational use or environmental protection. These corridors are often utilized as buffers since they often separate and protect the natural environment from the built environment. ◦Sidepath: A specific type of facility, which should be designed to meet PROWAG standards, that is physically separated from the road but still located within the roadway right-of-way. • Sidewalk: The portion of a street or highway right-of-way, beyond the curb or edge of roadway pavement, which is intended for use by pedestrians. Sidewalks are generally narrower than paved trails and are usually constructed of concrete pavement or pavers. 51 State of North Carolina DOT, Esri, HERE, Garmin, USGS, NGA, EPA, USDA, NPS NCDOT Great Trails State Plan Network This data layer contains the Great Trails State Plan network for the state of North Carolina NCDOT Great Trails State Plan Network Shared Use Path Ferry Proposed Alternate Gap <all other values> 52 AGENDA ABSTRACT Meeting Date: January 3, 2023 Agenda Title: MRF Expansion Feasibility Study Presentation Summary of Information: Amanda Everett, RRS (Matt Todd and Sherry Yarkosky), and Jeff Marxreiter with Tina Bernard Designs will present, discuss, and answer questions regarding the MRF Feasibility Study and building addition for PI/PCRC merger. MRF Feasibility Study was performed due to the outdated machinery at PCRC, more effective business model for MRF, and how to improve recycling flow. Merger of PI to PCRC – Building lease of current Person Industries location at 601 N. Madison Blvd., expires May 25, 2025. Not including the building purchase price, close to $1,000,000 of updates and repairs need to be made to outfit the current location for safety, ADA, and to provide adequate services. Merging the two locations creates the ability to utilize staff more efficient and provide additional production and recycling based jobs for adults with disabilities. Recommended Action: Presentation of findings, handouts, visual, professionals on hand to answer questions regarding the upcoming plans and tasks. Submitted By: Amanda Everett, Director, Person Industries 53 1 TO: PERSON COUNTY BOARD OF COUNTY COMMISSIONERS FROM: SHERRY YARKOSKY AND MATT TODD, RRS DATE: JANUARY 3, 2023 RE: MRF FEASIBILITY STUDY AND SCHEMATIC DESIGN DOCUMENTS The MRF feasibility document deliverables include the following: •MRF Site Technical Evaluation – November 21, 2021 •Market Risks and Constraints – December 17, 2021 •MRF Technical Requirements and Cost Estimates – January 24, 2022 •Operational Cost Model – August 12, 2022 •Architecture and Interiors Narrative – October 3, 2022 •Civil Engineering Narrative – October 3, 2022 54 MRF Site Technical Evaluation November 21, 2021 55 1 TO: AMANDA EVERETT, PERSON COUNTY FROM: SHERRY YARKOSKY AND MATT TODD, RRS DATE: 11.22.2021 RE: MRF SITE TECHNICAL EVALUATION RRS is developing a technical evaluation for the MRF feasibility project at Person Industries/Person County. The evaluation will include the development of the technical requirements for a new processing system at the existing Roxboro, NC facility. This evaluation will be based on existing material collected by Person County, and the potential growth of material from Person County municipalities and commercial generators in the future. The following will layout the assumptions required to develop the technical specifications for the processing system. This will also assist RRS in identifying areas for flexibility in design and long-term requirements to meet the needs of Person County and Person Industries. System Capacity Needs Nominal MRF SS Throughput: 1,125 = tons single stream (3-year average, slow decline 1,265 down to 1,000 tons). Approximately 161 tons/year = other managed materials (electronics, white goods, pallets, textiles) Days per Year of Operation 250 days Tons per Day 5-10 TPD. Assume 1200-2000 TPY. Hours per day Assume 1 shift with up to 6 productive hours/shift Labor Force Productivity adjustment factor 3 disabled workers equivalent to 1 nondisabled worker (i.e.: 60 disabled workers are the equivalent of 15-20 non-disabled workers) Assumed Equipment Uptime 92% of scheduled production Required Throughput Minimum = 5 tons/6 hours/0.92 uptime = .85 tph (min) Maximum = 10 tons/6 hours/0.92 uptime = 1.8 tph (max) Facilities Located on Site: Community drop-off center-single stream White Goods (Freon removal), Electronics 56 Metal roll-off (outside), Glass roll-offs (outside), Tire trailers (outside), Liquid station-oil, oil filters, cooking oil (outside) Building Sizing Assumed Density on Floor: 300 lb./cy based on compacted delivery Tipping Area: 10 tons/day x 7cy/ton x 5 days = 350 cy at 5' height is 0.183 cy/sf or 350/0.183 = 1,900 sf Processing Area: 10,000 sf (processing) + 5,000 sf (horizontal baler infeed & operation) = 15,000 sf Needs or wants eddy current and magnet as part of processing Bale Storage: Could easily have 7,500 sf near shipping dock, could be combined with other specialty baling activities such as industrial processing services, and vertical baling Maintenance/Parts/Tools & Fire Suppression, Electrical: 500 sf (not included in building footprint-Freon removal and electrical) 626 sf sprinkler room Staff Amenities: (offices, lunch- room, lockers, restrooms) Current offices, breakroom, restrooms approx. 3300 sf Production Space: New minimum 15,500 sf (Based on existing production area at 304 S. Morgan Street, 116 ft X 134 ft). Excludes the offices/bathrooms. Education Center Does not have an education center but would like a conference room/education center. Design a flexible space good for classroom education, meetings, and allow visitors to see the facility either through windows or from elevated walkways. If MRF cannot be arranged to provide direct vision of operations from Ed Ctr, provision for camera tour should be considered. TOTAL BUILDING AREA: Existing building is 52,270 sf Ceiling heights: Low end of Roof 16’, middle 24’ Target minimum areas in square feet (sf): • Tipping: 1,900 • Processing/Baling: 15,000 • Other materials (white goods, electronics, textiles, pallets) 2,500 • Bale Storage: 7,500 57 • Maintenance/Parts/Tools & Fire Suppression, Electrical: 1,150 • Office/Staff/Production Space: 18,800 • Education Center: 1,000 • TOTAL 47,850 sf 4,420 sf remaining for flexibility Traffic Estimates Daily Delivery/Shipment: Residential hauler tips on Monday only. Typically, 1-2 trucks but up to 3. Another hauler brings 5 open top 40-yard roll-offs/month. Most is OCC from Industries and Hospital. 150 residential cars per day using drop-off bins (maximum). Collection Vehicles Capacity: Subscription residential loads delivered on Monday. 1-3 loads, assume 3 to 6 tons per load = 3 to 18 tons of material delivered. Potential for future collection trucks from City of Roxboro. Estimate = 2 to 3 additional trucks per week or 390 to 780 TPY. Transfer Trailers: 3 (tire collection) Product Shipment Semis: Trucks ordered when loads ready. No current load-out schedule. DOS Traffic: 150 vehicles per day. Use existing covered drop-off drive-through area Cash Waste Tipping: n/a II: Recommended Incoming Material Streams • Residential Single Stream o Newspaper & all inserts o Magazines, Phonebooks, Paperbacks, Catalogs o Junk mail o Cardboard & Boxboard o Paper Bags o Office Paper o Shredded Paper 58 o #1 & #2 Plastic Containers o Plastic Buckets & Tubs (bulky rigid) o Other mixed rigid plastics including #3-#7 excluding foam and film o Glass Bottles o Aluminum Foil & Cans o Steel Cans o Small scrap metal items o Mixed Plastics excluding foam & film o Poly-coat Cartons & Aseptic containers • Excludes: o Plastic film & Bags o Plastic Foams o Containers that held industrial & Automotive Products o Long stringy materials • Commercial Single Stream (want to provide the same list as residential) o Newspaper & all inserts o Magazines, Phonebooks, Paperbacks, Catalogs o Junk mail o Cardboard & Boxboard o Paper Bags o Office Paper o Shredded Paper – should collect separately as possible and direct bale o #1 & #2 Plastic Containers o Glass Bottles o Aluminum Foil & Cans o Steel Cans o Mixed rigid plastics excluding foam & film o Poly-coat Cartons & Aseptic containers • Commercial Cardboard Plus o Cardboard o Paper Bags o Office Paper o Shredded Paper 59 III: Output Products • OCC • Mixed Paper/Boxboard • NHDPE • CHDPE • PET • Mixed Plastics • Aluminum • Steel Cans • Mixed Glass (bulk) • Scrap Metal (bulk) 60 Market Risks and Constraints December 17, 2021 61 1 TO: AMANDA EVERETT, PERSON COUNTY FROM: SHERRY YARKOSKY AND MATT TODD, RRS DATE: 12.17.2021 RE: MARKET RISKS AND CONSTRAINTS (RELATIVE TO ACR) Average commodity values for recyclable materials have fluctuated greatly over the last few years due to aggressive international trade bans and contamination policies on recycling commodities as well as a global pandemic disrupting supply chains. With these challenges, US recycling end-markets and national recycling processors are increasingly redirecting previously exported commodities to domestic end-markets and manufacturers as new capacity for domestic consumption of recyclable material continues to be developed. Adding new capacity takes time, however this shift will ultimately make the US recycling commodity market stronger relative to several years ago when reliance on export markets was at its peak. While it is impossible to predict future recycling commodity prices, the Average Commodity Revenue (ACR), as shown in the graph below has been on a rising trend since a ten-year low of $31.43 in August 2019, occurring after the fallout from the Chinese recycling import ban policies when global export disruptions peaked. However, less than two years later, the ACR rose to its ten-year high of $156.35 in September 2021. Increased manufacturing demand for commodities after months of being shuttered because of the pandemic, coupled with greater domestic demand for mixed paper with new mills starting up and capacity expansions at existing mills coming online, created a spike in demand for recycling and prices to rapidly increase. The most recent published Average Commodity Revenue (ACR) dated November 1, 2021, for the Southeast has softened from the September peak as supply and demand normalize. Based on the current ACR of $135.12, the following summary provides a snap-shot comparison to 2-year, 5-year, and 10-year average prices: • The current price is the 14% lower than the high-end price in the last 24 months - $156.35 in September 2021 • The current price is the 14% lower than the high-end price in the last 60 months - $156.35 in September 2021 • The current price is 299% higher than the low-end price in the last 24 months - $33.85 in April 2020 • The current price is 330% higher than the low-end price in the last 60 months - $31.43 in August 2019 • The 10-year average ACR (11/21-11/11) is $77.45. 62 Using the current ACR, 10-year average, 24 month and 60 month high and low values, the following chart summarizes the range of recycling revenue that Person County can expect based on 1,124 tons currently managed to a future growth scenario of 2,000 tons (i.e., Roxboro offering residential curbside recycling collection). Person County Recycling Tonnages and ACR Range RECYCLING TPY ACR Current (11/1/21) ACR 2YR High ACR 5YR High ACR 2YR Low ACR 5YR Low ACR 10YR AVG 1,124 CURRENT (3YR AVG) $ 151,882 $ 175,746 $ 175,746 $ 38,049 $ 35,329 $ 87,058 2,000 FUTURE (Roxboro curbside) $ 270,240 $ 312,700 $ 312,700 $ 67,700 $ 62,860 $ 154,900 Individual material ACR trends over the last decade are provided in the following graph. The following are a few highlights of several commodities comparing current ACR relative to one year ago (November 2020): • SRPN has increased by 147% of value • OCC has increased by 167% of value • PET has increased by 207% of value • Aluminum has increased by 68% of value • Natural HDPE has increased by 18% of value 63 In the chart below and graphical representation, individual per ton commodity values and the percent of the ton value are displayed based on the average weighted MRF throughput volumes relative to the ACR of $135.12 for November 1, 2021. To further illustrate, a low volume commodity such as aluminum cans (1.1% of volume) commands 13 percent of the ACR value. While glass is a high-volume material with a low or negative ACR ton value. 64 Relative ACR Values based on Average Material Volumes Percentage of Ton Volume Relative to Percentage of ACR Ton Value 9.8%6.9% 39.9% 34.7% 13.1% 17.4% 0.6%0.0% 27.1% -7.0% 1.1% 13.0% 2.9% 5.9% 2.0% 6.4% 1.3% 15.5% 1.1%7.4% 1.2%-0.3%#3-7 Mixed Plastic Colored HDPE #2 Natural HDPE #2 PET #1 Steel Cans Aluminum Cans Mixed Glass Aseptic and Gable Top ContainersCardboard (OCC) Percent of Ton ValuePercentof Ton Volume65 MRF Technical Requirements and Cost Estimates January 24, 2022 66 1 TO: AMANDA EVERETT, PERSON COUNTY FROM: SHERRY YARKOSKY AND MATT TODD, RRS DATE: 1.24.2022 RE: MRF TECHNICAL REQUIREMENTS AND COST ESTIMATES EVALUATION RRS performed a site evaluation and review of the Person County/Person Industries (PI) material recovery facility (MRF) and has developed technical requirements and cost estimates for a more modernized, efficient recycling processing system for single stream residential and commercial recycling to meet the needs of Person County and Person Industries. Although the PI MRF operates as a county-based recycling collection center handling a multitude of materials (electronics, televisions, white goods, scrap metal, cooking oil, motor oil, oil filters, antifreeze, pallets, fluorescent bulbs and tires) the scope of this evaluation is improving the processing of commercial and residential single stream recycling. This evaluation can serve as a guidance document for final site design and construction planning if a decision is made to move forward. Background and Material Flow The existing MRF operation is a very manual and duplicative process. Existing MRF processing equipment includes: • Inclined Infeed conveyor (above floor) and manual elevated sorting station • Bobcat (2019) • 2 Forklifts • Horizontal Baler (2009) • Vertical baler Incoming material from single stream residential and commercial recycling is offloaded from trucks in the rear of the facility. There is an inbound bunker for holding material prior to processing. Clean loads of cardboard are fed into the horizontal baler located opposite the inbound material bunker. Inbound material tipping area Inbound material bunker 67 The above floor inclined conveyor and manual sorting station was installed in 2009. Large pieces of cardboard are presorted by PI clients into a bin before single stream material is conveyed to the sorting line. Inclined Infeed conveyor and sorting station Manual OCC presort Single stream recycling is metered up the infeed conveyor to the manual sorting station. There material is hand- sorted, and gravity fed into designated commodity bunker bins below. When bins are full, a forklift transports and empties the sorted commodities into designated bunkers made from baled unsorted single stream material. After enough material is collected to make a bale, it is fed into the horizontal baler and stored until ready to be sold to market. Manual Sorting Station Horizontal Baler 68 Forklift transporting sorted commodity bin Bunkers made from baled single stream material The current sorting method is highly inefficient at processing the inbound recycling. Annually the MRF averages 1,124 tons of residential and commercial commingled recycling. Based on a three-year average of facility tonnage reports, 32% of single stream recycling is being sorted by PI. The remaining 68% or 761tons of commingled recycling is unable to be sorted manually into storage bins. The unsorted material is sent to a staging area where excessive contamination is removed by PI clients before being baled and transported to a mechanized single-stream MRF (at a cost) to be processed into saleable commodities. Table 1 details three years of inbound recycling tonnage detailing the outsourcing of commingled recycling processing. Table 1: Person County Standard Household Recycling Tonnage 69 Handling material multiple times is an inefficient use of workers’ time, usage of the building, and rolling stock equipment. Storing material for additional sorting requires space that may be utilized in alternative ways. Because material is in various stages of being sorted, reprocessed, baled, and shipped, the MRF is overcrowded, and forklift traffic is constant. An efficient MRF handles the inbound material as little as possible, processes and moves commodities to market quickly. Manual sorting station Manual sorting outsourced to mechanized MRF System Needs and Capacity In addition to operating a MRF located at 741 Martin Street, PI is a community rehabilitation program that trains people with disabilities for jobs in the community. PI operates a production facility at 601 North Madison Boulevard. At this facility, PI clients perform a variety of functions including assembling, disassembling and repacking goods. By 2025, the production facility activities and staff will be relocated to the MRF site. With the production facility and clients relocating permanently to the MRF site, the facility building and site will need to be modified and redeveloped to accommodate both recycling processing and the production facility activities. Person Industries MRF at 741 Martin Street 70 Proposed Facility Plan To meet the PI co-location challenge, RRS developed the following recycling facility layout, MRF processing equipment needs, and estimated costs for a more mechanized, efficient sorting system. The existing MRF facility is 52,270 sf. Based on tax records, it is estimated that the PI production facility requires 15,500 sf. In Table 2 below and referenced in the 11/22/21 MRF Site Technical Evaluation memo, slightly less than 20,000 sf of space is identified within the existing MRF footprint to accommodate production work activities, mixed plastics hand sorting, and offices. Additionally, PI staff would like to have an education center that will be designed as a flexible space for classroom education, meetings, and a recycling showcase for visitors to see recycling processing through windows or from an elevated walkway. Table 2 also details the spacing needs for the other MRF function areas with 4,420 sf reserved as a contingency. Table 2: MRF Area Requirements 71 The proposed recycling system layout follows the current flow of inbound and outbound materials. Inbound material enters the MRF as noted in the Proposed MRF layout below (see Appendix A for a larger layout). Single stream material from private haulers is offloaded into the main tipping area as noted in yellow. There is an additional overflow tipping area provided if needed, with 1,900 sf dedicated to store incoming material. Proposed MRF layout The current inclined infeed conveyor and elevated sorting station will be replaced by the circular design 9’ Revolution© Sorting System. The Revolution© Sorting System has a low ceiling height requirement (18 feet or less). It is assumed a 9’ Revolution© can be accommodated in the existing facility. The existing building has a maximum height of 24’ in the middle, tapering to 16’ at the low end. Demolition work will be required to remove the nonfunctional HVAC system and other unused ceiling obstructions. Demolition costs were beyond the scope of this assessment and were not included. If ceiling heights remain an issue after demolition work, a 7’ Revolution system can easily fit under an 18’ ceiling and can be a replacement option. 72 Estimated Baseline Costs Based on the facility plan and associated equipment needs and modifications as detailed above, the costs are estimated to be $1,076,900. A detailed equipment list and cost of relocating equipment based on RRS engineering estimates are provided in Table 4. A Revolution System Quote can be found in Appendix B. Please note that costs are not final but are estimates that can be used as a guide. Table 4: Proposed MRF Layout and Revolution Sorting System Cost Estimates 73 A new mini-excavator will feed the Revolution© system as material is conveyed to the sorting platform. Unlike the existing linear sorting system, the material travels in a clockwise or counterclockwise circular rotation for sorting material into bins. There are 10 sorting bins designated for recovering the following materials: • Steel • Aluminum • Mixed Plastics • Mixed Plastics (additional) • PET • Mixed Paper • Cardboard • Glass • Spare • Residue The system has a Metal Miner that automatically sorts aluminum and tin, therefore eliminating hand-sorting of those commodities. The system requires four to five workers sorting PET, mixed paper, glass, cardboard, and mixed plastics into bins. Two operators situated below the sortation platform are needed to feed the line and manage bins and balers. In total six to seven workers can operate the processing system. Other material handling efficiencies include vertical balers integrated in the storage bunkers for PET and aluminum. Because steel is decreasing in quantity in most MRFs, a vertical baler is not planned for steel. A local buyer may accept loose, or a light-weight bale can be made with the horizontal baler. The sorted mixed paper bin will feed a new manual tie horizontal baler. Cardboard will be directed to the existing horizontal baler that is proposed to be moved closer to bale storage and reoriented to discharge toward the bale storage location in the back-left location of the building. Note that the material chutes as noted on the plan may be organized differently per the manufacturer. The proposed layout is a preliminary guide. There is interest by PI staff to have as many clients as possible involved in recycling work when both facilities are combined under the MRF location. The conceptual idea is for mixed plastics (#2-#5plastics) sorted in the Revolution System to be conveyed to a climate-controlled sortation area for workers with limited mobility to sort the plastics into commodity grades. It is estimated as many as 10 workers can work on the plastics line as outlined, but more may be added if desired. Estimates for the sorting enclosure are included. The forklift bins used to hold and transport material in the current operation can be reused in the climate-controlled plastic sort line operation. 74 APPENDIX A: Proposed MRF Layout 75 BALE STIORAGE & SPECIALTY BALING ACTIVITIES (TUBE & CORE, ETC.) E-Scrap Palletizing Pallet Storage Shipping MAIN TIPPING AREA MAINT. & PARTS Inbound Material White Goods & Freon Extraction SPRINKLER ROOM OFFICE/STAFF/PRODUCTION WORK EDUCATION CENTER BALER (Flipped to discharge toward storage)BALER FEEDELEVATED, CLIMATE-CONTROLLED SORT ENCLOSURE SORT CONVEYOR FORKLIFT-MANAGED SORT BINS SORT CHUTES FEED HOPPER (Loaded with mixed plastic bins from main sort) EMPTY & FULL BIN STORAGE AREA REVOLUTION SORTING SYSTEM CLEAN LOAD TIPPING FOR BALING ADDITIONAL TIPPING AS NEEDED SPARE CHUTE PETBALER ALUMINUM BALER MIXEDPLASTIC BIN MIXED PLASTIC BIN GLASS BIN STEELBIN RESIDUE BIN SORTEDOCC PILE FEED CONVEYOR MIXED PAPERBALER Revolution Bin & Baler Service Access Radius 76 APPENDIX B: Revolution System Quote 77 RRS N.C. 2024 Representative PlantItemDescriptionPrice Revolution 9 3 HP motor, 9-foot legs, infinite control system. Aluminum table for magnet $ 325,000.00 1 325,000.00$ Feed Conveyor Infeed, large, in ground Drum, counter rotating Material feed consistancyResidue Brush Moves material to residue conveyorOfftake Conveyor Take trash to roll off container/compactor Control Panel Vertical Baler, 6" Cylinder - RS3600 For Plastics (HDPE, HDPE Colored. #3-7), ferrous metal and Aluminum. Includes integrated scales. $ 23,000.00 2 46,000.00$ Vertical Baler, 6" Cylinder - RS3615 For superior bale performance for PET (900 lbs). Programming improvements, mechanical bale dogs and perforator at infeed. Includes integrated scales. $ 30,000.00 1 30,000.00$ Vertical Baler, 7" cylinder For Ferrous metal and Aluminum, improved bale weights (AL=550). Includes integrated scales. $ 33,000.00 0-$ -$ Base Pre-feed/side load conveyor For large corrugated/Hopper pan for bin baling $ 50,000.00 0 -$ Miner Separate Aluminum and Metal (3 streams) $ 80,000.00 1 80,000.00$ Fines-Screen Separate fines 0-$ Robot Prep Auto-control of feed rate: sensors, feedback loop, controls 0-$ Robot Robot with hyperspectral sensor Control Panel Integration TBDBinsOptimized for one-man dump from lift truck $ 1,000.00 10 10,000.00$ Baling tools For wire tying bales $ 250.00 4 1,000.00$ -$ Installation $ 20,000.00 1 20,000.00$ Electrical Installation/Tools TBDTraining $ 20,000.00 1 20,000.00$ Simple In$ite MRF Management Software (1 year), 3 logins $ 1,275.00 Steel Surcharge****TBD Estimated Freight TBD Total 532,000.00$ Support: Baling: Separation/Automation: All pricing is good for 30 days. Due to unstable steel market conditions, a surcharge mat be added to the final pricing. **** When applicable, applied on order acceptance, depending on prevailing market conditions. 78 Operational Cost Model August 12, 2022 79 1 TO: AMANDA EVERETT, PERSON COUNTY FROM: SHERRY YARKOSKY AND MATT TODD, RRS DATE: 8.12.22 RE: OPERATIONAL COST MODEL RRS utilized an existing Excel MRF operational cost model customized for Person County/Person Industries to summarize the annual capital and operational cost for upgrading to a more modernized, efficient recycling processing system for single stream residential and commercial recycling to meet the ongoing needs of Person County and Person Industries. The cost model was modified using available data collected during the on-site evaluation, operational data provided by Person County staff, average recycling commodity revenues, and vendor equipment quotes. When Person County data was not available, default data was used in the model. The MRF Technical Requirements and Cost Estimates Evaluation memorandum (1/24/22) did not include costs for a truck scale including freight costs and a new baler conveyor. Person County staff asked to include those costs in the cost model evaluation. The additional costs have been integrated into the model and can be found in the model assumptions presented in Table 1. The truck scale quote can be found in Appendix A. The baler conveyor costs were based on new, high-end estimated costs by RRS MRF Engineers. Depending on further on-site review, it may be possible to rebuild the existing baler conveyor for approximately half of the cost of a new conveyor. TABLE 1: PERSON COUNTY COST MODEL ASSUMPTIONS Model Assumptions Annual Tons (assumes additional growth from current 1,124 tons per year) 2,000 Shifts 1 Productive Hours/Shift 6 Number of Employees (includes PI staff and clients) 11 MRF Capital Costs Total: • Revolution System (Sorting Equipment), move & rotate existing Baler, sort enclosure structure & conveyor • MRF Capital Costs: Truck Scale including $10,000 freight (cost added 4.15.22) • New Conveyor for Harris Baler Model #HLO-608AR50. Serial # 70750 $1,197,738 $1,076,900 $ 120,838 $ 180,000 Capital Replacement Costs $0 Equipment Maintenance $1,998 Rolling Stock Maintenance $999 Residue Rate 12.30% Residue Disposal Cost Per Ton $43.22 Interest Rate(s) 5.0%/0% Loan Term in years 10 Profit multiplier (used for private and public traded MRFs) 0% Net Average Material Value (AMV) - model generated results based on 12.17.21 Market Risks and Constraints Memo $111 80 Model Results and Discussion Using the data assumptions presented in Table 1, the model results show the annual capital costs, operating costs and processing revenue to generate gross cost per ton and net revenue per ton associated with 2,000 tons of recycling processed with the new recycling processing system. Model runs and results were performed for two scenarios. • Scenario 1 assumed that Person County fully funds the project capital cost of $1,377,738 with a private lending rate of 5%, and a net Average Material Value (AMV) of $111. • Scenario 2 assumed that Person County is able to contribute 50% of the project capital cost or $688,859 with a 0% lending rate through the Closed Loop Local Recycling Fund. The remaining 50% or $688,859 of the cost is assumed to be funded through a combination of grants available from the annual NC DEQ Recycling Business Development Grant program, other private grant funds, and anticipated grant funding from the 2022 Infrastructure Investment and Jobs Act, also referred to as the Bipartisan Infrastructure Law. The new law will allocate $55 million per year from Fiscal Years 2022 to 2026. Additional information on the recycling grant opportunities and the Closed Loop Local Recycling Fund are available in Appendix B. Comparing the two scenarios, the Net Revenue Per Ton (No Profit) value indicates the per ton processing fee necessary to charge in order to break even when the net Average Material Value or processing revenue is $111 per ton. In Scenario 1, Person County should charge a $82.06 per ton processing fee to users of the MRF in order to breakeven. In Scenario 2, because grant funding offsets Person County’s capital cost for processing equipment, the breakeven processing fee drops to $26.42 per ton. The Gross Cost/Ton (No Profit) results indicate the per ton processing fee necessary to charge if in the highly unlikely scenario all recycling material values are zero. In Scenario 1, the per ton breakeven fee is $193.06 for Scenario 2 it is $137.42. SCENARIO 1 PERSON COUNTY FULLY FUNDS SCENARIO 2 GRANT FUNDING SUPPLEMENT 81 APPENDIX A: TRUCK SCALE QUOTE 82 Cross Precision Measurement 6541 C Franz Warner Parkway Whitsett NC 27377 Quotation Date 04/14/2022 Quotation #GSO-22384 A/P Bill To Resource Recycling Systems Leasburg NC 27291 Ship To Resource Recycling Systems Leasburg NC 27291 Expires 04/29/2022 Product Terms Credit Card Ship Via FOB Created By Duggan, Robert Contact Name Kerry Sanford Shipping Code (2) Remit To: Cross Technologies, Inc. dba Cross PO BOX 746284 Atlanta, GA 30374-6284 (336)-292-0511 Reviewed & Approved By: Duggan, Robert. Contact at: 336-212-5234 Item Code 63190 Discount 10% 92377 Discount 10% 167092 Discount 10% 77775 Discount 10% 105941 Discount 10% 101230 Discount 10% 35891 Description RIC-SCALE, TRUCK, 70‘ X 11’, OTR, STEEL DECK Discount 10% RIC-GUIDE RAIL KIT,TRUCK SCALE,70‘ LONG,OTR,SAFETY YELLOW Discount 10% Display,LaserLight2 6-IN 6 inch LED, 115/230VAC, Painted Steel Enclosure with Flange Mount Packaged Discount 10% Ric-Pole Mount Kit Discount 10% RIC-POLE WELDMENT, 10’ Discount 10% RIC-INDICATOR, 720i, ROHS COMPLIANT Discount 10% RIC-Printer,Ticket TM-U295 Kit w/115-230VAC External Power Supply And Blunt End Printer Cable Qu... 1 1 1 1 1 1 1 Price 63,500.00 -10.00 5,950.00 -10.00 2,300.00 -10.00 250.00 -10.00 625.00 -10.00 1,525.00 -10.00 660.00 % % % % % % Ext. Price 63,500.00 -6,350.00 5,950.00 -595.00 2,300.00 -230.00 250.00 -25.00 625.00 -62.50 1,525.00 -152.50 660.00 Tax Yes Yes Yes Yes Yes Yes Yes Item Note Page 1 of 2 83 Cross Precision Measurement 6541 C Franz Warner Parkway Whitsett NC 27377 Page 2 of 2 Quotation Date 04/14/2022 Quotation #GSO-22384 Item Code Discount 10% /Subcontract Labor /Labor /FRT Description Discount 10% This price includes the excavation, base foundation including washout slab, and setting the scale including crane. Concrete ramps to extend beyond the 2 ten foot level for a distance of 30 ft on both sides. Terminate the load cells, calibrate, and set up the display and printer. 2 men for a full day with the heavy truck and light truck. Freight not included in this price. Freight will be billed on the final invoice. Qu... 1 1 1 Price -10.00 35,700.00 3,058.00 0.00 % Ext. Price -66.00 35,700.00 3,058.00 0.00 Tax Yes Item Note Subtotal Total Tax Total 106,087.00 4,751.14 $110,838.14 84 APPENDIX B: Recycling Grants and the Closed Loop Local Recycling Fund 85 4/21/22, 11:34 AMGrants for Recycling Businesses | NC DEQ Page 1 of 5https://deq.nc.gov/about/divisions/environmental-assistance-and-customer-service/recycling/programs-offered/grants-recycling-businesses Grants for Recycling Businesses 2022 Recycling Business Development Grant Round - Closed The Recycling Business Assistance Center (RBAC) offers small grants to North Caroline recycling businesses. Request for proposals are typically issued each fall, depending on funding availability, for projects to begin the following spring. The purpose of this grant program is to reduce the flow of solid waste to disposal facilities and encourage the sustainable recovery of materials from North Carolina’s waste stream. To achieve that purpose, RBAC seeks viable, well-planned and effective proposals from recycling businesses in North Carolina wanting to start up or expand recovery efforts. Projects involving the collection, processing or end use of materials in the solid waste stream are eligible for funding. Generally, the grant money is intended to fund sustainable investments in equipment and buildings necessary for increasing the capacity of a recycling business to divert more materials from disposal and into economic use. Grant money cannot be used to cover labor costs, general operational costs, or the cost of contract processing. The 2022 Recycling Business Development Grant round is now closed. Application materials for the now-closed 2022 grant round are provided in the following links (PDF (/environmental-assistance-and-customer-service/rbac/grants/2022recbusgrant- rfp/download) or Word (/environmental-assistance-and-customer- service/rbac/grants/2022recbusgrantrfp/download)) for informational purposes. For more information, contact Mike Greene at mike.greene@ncdenr.gov (mailto:mailto:mike.greene@ncdenr.gov) or 919-707-8137. 86 8/11/22, 4:19 PMSolid Waste Infrastructure for Recycling Grant Program | US EPA Page 1 of 3https://www.epa.gov/rcra/solid-waste-infrastructure-recycling-grant-program Related Topics: Resource Conservation and Recovery Act (RCRA) Laws and Regulations <https://epa.gov/rcra> CONTACT US <https://epa.gov/rcra/forms/contact-us-about-resource-conservation-and-recovery-act-rcra-laws-and-regulations> Solid Waste Infrastructure for Recycling Grant Program On this page: About the Grant Program EPA Seeks Your Input About the Grant Program The Solid Waste Infrastructure for Recycling grant program is a new grant program authorized by the Save Our Seas 2.0 Act EXIT <https://www.congress.gov/bill/116th- congress/senate-bill/1982/text> and initially funded through the Infrastructure Investment and Jobs Act. The Infrastructure Investment and Jobs Act, also referred to as the Bipartisan Infrastructure Law <https://epa.gov/rcra/bipartisan-infrastructure-law-transforming-us- recycling-and-waste-management>, provides $275 million for Solid Waste Infrastructure for Recycling grants authorized by the Save Our Seas 2.0 Act. This is allocated as $55 million per year from Fiscal Years 2022 to 2026 to remain available until expended. EPA was provided an additional $2.5 million in Fiscal Year 2022 funding to implement the program. The Solid Waste Infrastructure for Recycling program provides grants to implement a strategy <https://epa.gov/recyclingstrategy> to improve post-consumer materials management and infrastructure; support improvements to local post-consumer Sign up for updates <https://epa.gov/recyclingstrategy/for ms/stay-connected> about our Bipartisan Infrastructure Law programs! Provide input or submit questions about this program to SWIFR@epa.gov. An o!icial website of the United States government EPA anticipates the Requests for Applications will be released this fall. Search EPA.gov 87 8/11/22, 4:19 PMSolid Waste Infrastructure for Recycling Grant Program | US EPA Page 2 of 3https://www.epa.gov/rcra/solid-waste-infrastructure-recycling-grant-program materials management and recycling programs; and assist local waste management authorities in making improvements to local waste management systems. The entities eligible to apply for Solid Waste Infrastructure for Recycling grants are as follows: U.S. States and political subdivisions of states. Puerto Rico, Virgin Islands, Guam, American Samoa, Commonwealth of Northern Mariana Islands. District of Columbia. Federally recognized tribal governments. Former tribal reservations in Oklahoma (as determined by the Secretary of the Interior). Alaskan Native Villages as defined in Public Law 92-203. Intertribal Consortia consistent with the requirements in Title 40 of the Code of Federal Regulations, Section 35.504(a). EPA Seeks Your Input EPA is interested in stakeholders’ needs and concerns to inform the development of the Solid Waste Infrastructure for Recycling grant program. EPA is hosting a series of feedback sessions <https://epa.gov/rcra/feedback-sessions-bipartisan-infrastructure-law-solid-waste- and-recycling-programs> and issued a Request for Information EXIT <https://www.regulations.gov/document/epa-hq-olem-2022-0342-0001> to seek input on needed improvements to solid waste management systems (e.g., waste reduction, collection, sorting, processing, and end-markets for reuse and recycling). Stakeholder input will inform the Agency’s e!orts to develop e!ective grant programs to improve solid waste prevention, management and recycling infrastructure across the nation. EPA accepted comments on the Request for Information EXIT <https://www.regulations.gov/document/epa-hq-olem-2022-0342-0001> through the docket on Regulations.gov. The comment period was open until July 25, 2022. Contact Us <https://epa.gov/rcra/forms/contact-us-about-resource-conservation-and-recovery-act-rcra-laws-and-regulations> to ask a question, provide feedback, or report a problem. LAST UPDATED ONJULY 26, 2022 88 8/11/22, 4:12 PMApply for Funding - Closed Loop Fund - Closed Loop Partners Page 1 of 9https://www.closedlooppartners.com/funds/apply-for-funding/closed-loop-infrastructure-fund/ Closed Loop Infrastructure Fund Apply for Funding The Closed Loop Infrastructure Fund accepts applications for U.S.-based projects on a rolling basis and provides below- market rate loans to municipalities and companies to improve recycling infrastructure. About Our Funds The Center Sectors Impact Insights INVESTOR LOGIN 89 8/11/22, 4:12 PMApply for Funding - Closed Loop Fund - Closed Loop Partners Page 2 of 9https://www.closedlooppartners.com/funds/apply-for-funding/closed-loop-infrastructure-fund/ Why Partner with Us? Capital: We offer ﬂexible and risk-tolerant capital through a number of different funding vehicles and capital structures, taking a long-term perspective on building resilient circular supply chains. Expertise: We leverage our team’s industry knowledge and combine that with our research and solutions practice through the ﬁrm’s Center for the Circular Economy to accelerate the ﬂow of capital from co-investors, which in turn helps our borrowers diversify their funding sources and supports their growth. Network: We have built an ecosystem that connects entrepreneurs, industry experts, global consumer goods and technology companies, retailers, foundations, ﬁnancial institutions and municipalities. Our borrowers get exposure to this network, cultivating synergies and facilitating potential partnerships that can help scale businesses, for example through feedstock or offtake relationships, among other things. What We Do We fund replicable, scalable, and ﬁnancially sustainable recycling infrastructure and innovation projects in the U.S. across ﬁve primary categories: Collection: New or expanded collection systems for household recyclables Sortation: New or expanded material recovery facilities that capture household recyclables 90 8/11/22, 4:12 PMApply for Funding - Closed Loop Fund - Closed Loop Partners Page 3 of 9https://www.closedlooppartners.com/funds/apply-for-funding/closed-loop-infrastructure-fund/ Processing or Reclamation: New or expanded facilities that intake separated materials and use mechanical, chemical, thermal or biological means to prepare the recycled materials into raw materials End Product Manufacturing: The production of products or packaging that use recycled materials Enabling Technologies: Innovations that link nodes of the circular economy supply chain together, enhance the capability of processes to accept or incorporate recycled materials How We Do It We provide zero interest loans to municipalities and below market rate loans to private companies. Typical loan size is $3-$5M over a 3-10 year term, with each loan secured by collateral. We invest in best-in-class operators who are leaders in their industry in the United States. Our Investment Criteria Applications are evaluated based on the following criteria: Project must be based in the U.S. Greenhouse gas emissions reduced/avoided Materials diversion from disposal Applicant’s ability to repay Replicability and scalability of the project or model 91 8/11/22, 4:12 PMApply for Funding - Closed Loop Fund - Closed Loop Partners Page 4 of 9https://www.closedlooppartners.com/funds/apply-for-funding/closed-loop-infrastructure-fund/ Amount of increase in access to or participation in recycling Amount of increase in the recovery and/or reuse of post- consumer commodities (i.e., plastics, paper, glass, or metal) Economic beneﬁt(s) to the community(ies) served by the project or company Ability for the applicant and/or project to leverage additional sources of capital How Our Evaluation Process Works Applicant completes our online application form Our team evaluates the application against our criteria to determine potential ﬁt We further evaluate the operational and ﬁnancial details of the project and decide whether to proceed with funding If we decide to proceed with funding, we develop deal terms and present the deal to our advisory board and investment committee If approved, we proceed to close the deal and fund the project What You Get, If Approved Loan capital (with potential for follow-on investment), technical support and advice, access to our industry expertise and network, and promotion of your project as a case study example through our various communication channels. 92 Architecture and Interiors Narrative October 3, 2022 93 Architecture / Interiors Person County Person Industries Recycling Center 741 Martin Street, Roxboro, NC INTERIORS GENERAL This section references interior construction and finishes not covered in the previous architectural section. Refer to 1st and 2nd Floor Building Expansion Floor and Demolition Plans for interior layout of new Recycle Center addition. For the existing facility upgrades, see the RRS report, other sketches and narratives included within. The intent of the new office design is to provide a UNIFIED facility where multiple departments and programs may coexist, free from the dust and debris of the recycling floor. This narrative and plan focuses on the building expansion portion of this project. ADA access and compliance is critical for all areas, due to the programs and guests involved. All finishes, fixtures, hardware and construction to meet 2018 North Carolina State Building Code and 2009 ANSI 117.1 (current adopted codes for North Carolina). The floor plans provided are schematic and not for construction, but have been designed to meet the above codes. Plumbing counts exceed minimum requirements, and can be reduced depending on the amount of fixtures maintained in the existing recycle facility. PRODUCTION FLOOR An additional production area to be provided within the existing recycle facility (not shown on interior plans). Assume 2,000 sf of metal stud construction, conditioned and completely separated from the recycle floor with an acoustical ceiling at 10’ above finished floor. To be used for modular setups, screen printing and to have water access for a dark room. FINISHES Floors – Floors to be $22/SY broadloom carpet in offices, open offices, conference rooms, and educations areas. Flooring to be VCT (vinyl composition tile) in break rooms and storage rooms. Equipment and tool rooms to be exposed concrete slab, sealed w/ Ashford formula (or approved equal). Men’s, Women’s, and Unisex restrooms to have ceramic tile floors and walls to min. 48” high. Stairs to have rubber treads. Ramp to have VCT to match corridor (or other approved non-slip surface). Lobby to have upgraded $7/SY LVP (Luxury vinyl plank). Include add. Alt. for upgrading corridors to LVP to match. Doors – Doors to be solid core wood, plain sliced white birch, prefinished or field stained clear. All doors to have ADA lever handles (existing and new throughout the the facility). Assume locksets on all offices and storage rooms, closers on break rooms, push/pull sets on group restrooms and break rooms, passage sets elsewhere. Provide view lights on all corridor doors. All entrances to be secured with card readers. Walls – 94 Architecture / Interiors Person County Person Industries Recycling Center 741 Martin Street, Roxboro, NC Interior walls will consist of 5/8-inch thick gypsum wallboard over 3-5/8-inch metal studs extending from floor to above finished ceiling. Provide fiberglass sound batt insulation in all walls. Fire-rated or designated privacy walls will extend to floor/roof deck above. All gypsum walls to receive a level 4 finish. All walls to receive 4” rubber cove base. Paint– All new walls to receive 1 coat primer, and 2 coats tinted eggshell paint. Restroom walls to receive epoxy paint as required by code. Solid accent walls in to be determined complementing colors to be provided in open office areas, conference rooms, or offices at the direction of the Owner. Graphic wall coverings may be utilized in Lobby, Education center or large break room. Ceilings – Ceilings will be 2’x2’ Armstrong Tegular acoustical ceiling tile in 15/16” white metal grid. Grids to be centered in each room. Lighting to be 2’x4’ direct/indirect LED lay-in fixtures. CASEWORK All new casework to be laminate (cabinets and countertops); upper cabinets to be 36” high; countertops to be 25” deep with 4” laminate backsplash and sidesplash. Interiors of cabinets to be white melamine. Toilet partitions and lavatory countertops to be laminate, to meet ADA and have removable valances for pipe access. Color and style to be selected. FURNISHING All furniture to be by owner’s vendor. Workstations to be powered from walls. Lockers to be provided in large break room. MISCELLANEOUS Windows to have standard aluminum mini blinds. Include 6’x6’ recessed walkoff mat at first floor lobby in LVP floor. 95 COPY 1 70'-0"30'-0"20'-0"1 BUS.OFFICE 1RECEPTION STOR 13JC, 1FS 1INTAKE 1LOBBY 1THRIFT STORE 1BREAK ROOM 1INNOVATIONS 1SE MANAGER 1ADVP 1UNISEX 1 HAB/PRODUCTIONASSISTANTS 1MEN 1WOMEN 1UNISEX 1FILES 1SHREDDER 1TOOLS 1CONFERENCE 1 RECYCLINGENTRY ADA RAMPUP UP UP2CORRIDOR 1CORRIDOR1 EXTERIOR COVERED ENTRY 1ADA LIFT STORAGE/EQUIPUNDER SECOND FLOOR 1STAIR 2STAIR 3WOMEN 3MEN 1EXISTING RECYCLE FACILITY 1EQUIP 1COPY 1PAYROLL CRCR CR CRCR 1PRODUCTION 1JAN 10,500 SF +/- COPY BUILDING EXPANSION - 1ST FLOOR PLAN SCALE: 1/16"=1'-0" N KEY PLANHATCH DENOTESPLAN AREA 10.3.2022 ROXBORO, NORTH CAROLINA 27573741 MARTIN ST. PROPOSED BUILDING EXPANSIONPERSON COUNTY RECYCLE CENTER 21,000 SF PROJ. #: 919.653.1302 | www.tbdnc.com 2230300 96 26 PPL 55'-1012"100'-0"70'-0"50'-0"1ADA LIFT 1STAIR 2STAIR 1COPY ROOM 1 LEAD PROGRAMMGR 1PRODUCTCOORDINATOR 1ASST DIRECTOR 1 DIRECTOR EXECSUITE 1REC CTR MGR 2MEN 2WOMEN 1 OBSERVATIONCENTER 1 LARGECONFERENCE3CORRIDOR 1STORAGE 1 OPEN OFFICE/GROWTH AREA 1EDUCATION CENTER RAISED SEATING 2 2ND FLOORLOBBY 4CORRIDOR1BREAK 3UNISEX 2STORAGE COPY DEMO COPY BUILDING EXPANSION - 2ND FLOOR PLAN SCALE: 1/16"=1'-0" N KEY PLANHATCH DENOTES PLAN AREA 10.3.2022 ROXBORO, NORTH CAROLINA 27573741 MARTIN ST. PROPOSED BUILDING EXPANSIONPERSON COUNTY RECYCLE CENTER 21,000 SF PROJ. #: 919.653.1302 | www.tbdnc.com 2230300 97 COPY EXISTING BUILDING - 1ST FLOOR DEMOLITION PLAN SCALE: 1/16"=1'-0" N KEY PLANHATCH DENOTES PLAN AREA 10.3.2022 ROXBORO, NORTH CAROLINA 27573741 MARTIN ST. PROPOSED BUILDING EXPANSIONPERSON COUNTY RECYCLE CENTER 21,000 SF PROJ. #: 919.653.1302 | www.tbdnc.com 2230300 98 COPY EXISTING BUILDING - 2ND FLOOR DEMOLITION PLAN SCALE: 1/16"=1'-0" N KEY PLANHATCH DENOTES PLAN AREA 10.3.2022 ROXBORO, NORTH CAROLINA 27573741 MARTIN ST. PROPOSED BUILDING EXPANSIONPERSON COUNTY RECYCLE CENTER 21,000 SF PROJ. #: 919.653.1302 | www.tbdnc.com 2230300 99 Civil Engineering Narrative October 3, 2022 100 Civil Engineering Person County Person Industries Recycling Center 741 Martin Street, Roxboro, NC CIVIL ENGINEERING BUILDING SITING - GENERAL Work with Design Team to evaluate building expansion location options specification for access, grading and utilities. SURVEYING Once proposed building expansion area is determined a field topographic survey of the site will be completed to determine location of existing improvements, utilities and grades. PAVING Geotechnical engineer will complete soil borings in order to evaluate the site for foundation loads, pavement thickness design and remediation if necessary. DRAINAGE It is anticipated to work within the existing impervious surface limits of the site in order to avoid new stormwater control infrastructure. If it is determined that a stormwater control structure is needed then it will be designed per current State stormwater SCM manual. Grading plan will be completed to convey stormwater away from the building to existing or proposed stormsewer inlets/pipes. SITE UTILITIES If location of building expansion encroaches on existing public or private utilities a plan to reroute utilities as needed will be completed. Any new services to building expansion will be provided up within 5’ of the building envelope per City/County/State requirements if needed. It is possible with the expansion that sewer and/or water services will be extended from within the existing building. SITE PLANNING Site permitting plan for parking, screening, landscaping and other requirements per the City of Roxboro Unified Development Ordinance (UDO). 101 PERSON COUNTY – PERSON INDUSTRIES MRF FEASIBILITY STUDY SUMMARY Resource Recycling SystemsPerson County Board of Commissioners MeetingJanuary 3, 2023102 © RRS 2022WHO WE AREOUR SKILLS35+60+800+1500+YEARS IN RECYCLING AND MANAGING RESOURCESEMPLOYEES IN 3 COUNTRIESYEARS COMBINED FIELD EXPERIENCEPROJECTS2103 © RRS 20223FACILITATINGDESIGNINGANALYZINGCONNECTINGEVALUATINGDEVELOPINGPLANNINGTRAININGCREATINGIMPLEMENTING© RRS 2022104 PROJECT BACKGROUND4Person Industries will be merging with the Person County Recycling Center into one centralized site at the MRF located at 741 Martin Street. The MRF feasibility study was undertaken to:•Understand the estimated costs and impacts to create a more efficient and competitive MRF facility.•More efficiently manage the residential drop-off stream and single stream curbside from area haulers.© RRS 2022105 © RRS 2022MRF SITE TECHNICAL EVALUATION –11.21.215Site visit and data collection and analysis included: •Inventory of current equipment.•Material flow (single stream & other materials).•Material throughput current & potential growth (1,200-2,000 TPY).•Estimated future MRF system capacity needs.•Estimated SF Person Industries location needs co-locating at MRF location.Manual Sorting StationInclined Infeed conveyor & presorting station for cardboardAdditional manual sorting station32% of single stream recycling is being sorted by PI. The remaining 68% or 761tons of commingled recycling is unable to be sorted manually and flow into storage bins to be sorted again (time permitting) or baled and sent to another MRF for further processing.106 © RRS 2022MRF TECHNICAL REQUIREMENTS & COST ESTIMATES –1.24.226Proposed MRF equipment and process changes:•Replace conveyor & sorting station with 9’ Revolution© Sorting System •More Automation – “Metal Miner” sorts aluminum and tin.•4-5 workers sort PET, MP, glass, cardboard, and mixed plastics into bins•Less material handling- Integrated vertical balers in the bins (PET, AL)•Relocate infeed baler for optimized material flow. •Mixed plastics (#2-#5 plastics) conveyed to a climate-controlled sortation enclosure for limited mobility workers employment in MRF activities.•System costs estimated $1,197,738(truck scale and conveyor added) 107 © RRS 2022MARKET RISKS AND CONSTRAINTS –12.17.217MRF Site Technical Evaluation-November 21, 2021perational Cost Model-August 12, 2022RECYCLING TPY ACR Current (11/1/21)ACR 2YR HighACR 5YR HighACR 2YR LowACR 5YR LowACR 10YR AVG1,124 CURRENT (3YR AVG) $151,882 $175,746 $175,746 $38,049 $35,329 $87,058 2,000 FUTURE (Roxboro curbside)$270,240 $312,700 $312,700 $67,700 $62,860 $154,900 10-yr low $31.43 10-yr high $156.35$135.12 11/1/21108 © RRS 2022OPERATIONAL COST MODEL –8.12.228SCENARIO 1 PERSON COUNTY FULLY FUNDSSCENARIO 2GRANT FUNDING SUPPLEMENT109 © RRS 2022FINANCING OPPORTUNITIES9•NC DEQ Recycling Business Development Grant (RBDG) for recycling businesses https://deq.nc.gov/about/divisions/environmental-assistance-and-customer-service/recycling/programs-offered/grants-recycling-businesses•EPA Bipartisan Infrastructure Law Solid Waste Infrastructure Recycling Grant Program https://www.epa.gov/rcra/solid-waste-infrastructure-recycling-grant-program•Closed Loop Infrastructure Fundhttps://www.closedlooppartners.com/funds/apply-for-funding/closed-loop-infrastructure-fund/110 © RRS 2022COUNTY RECYCLING AND PI SITE OPERATIONS MERGER10•Person Industries Information:•Original Purchase•Lease Agreement Information•Lease Expiration•Current Building Repairs/Updates•Efficiencies Gained for Merger•Person County Recycling Center Information:•Original Purchase•ADA Updates•Office Area•Staffing•Current Operations•Operations after Updates/Merger•Efficiencies Gained (Feasibility Study)111 © RRS 2022COUNTY RECYCLING AND PI SITE OPERATIONS MERGER11What’s Next???•Opportunities for increased tonnage, recycling opportunities within Person County and potential partnerships•Upgrading to a more modernized, efficient recycling system for processing single stream•Help achieve financial sustainability•Building Merger Highlights•Grant Opportunities•NCDEQ Business Development Grant•NCDEQ Community Waste Reduction Grant •EAP Solid Waste Infrastructure for Recycling Grant•Closed Loop Infrastructure Funding112 © RRS 2022ARCHITECTURE AND INTERIORS DISCUSSIONFIRST FLOOR DEMOLITION12KEY PLAN-Hatch denotes plan areaSee Narrative details included in support documentation:•Architecture & Interiors•Civil Engineering113 © RRS 2022ARCHITECTURE AND INTERIORS DISCUSSIONFIRST FLOOR13•Plug in narrative details from Jeff M.KEY PLAN-Hatch denotes plan area114 © RRS 2022ARCHITECTURE AND INTERIORS DISCUSSIONSECOND FLOOR14KEY PLAN-Hatch denotes plan area115 15© RRS 2017MATT TODD919.824.7377mtodd@recycle.comSHERRY YARKOSKY646.456.5594syarkosky@recycle.comJEFF MARXREITER – TBD919.653.1310.Jeff@tbdnc.com116 AGENDA ABSTRACT Meeting Date: January 3, 2023 Agenda Title: Proposal for Person County Fire Prevention and Protection Ordinance Summary of Information: The proposed Fire Prevention and Protection Ordinance outlines the duties of the Fire Marshal’s Office. The ordinance explains procedures for enforcement of fire codes, inspection frequency, civil penalties, false fire alarms, open burning, permits, Knox Boxes and response to hazardous materials incidents. The proposed ordinance will be introduced and presented for discussion at this meeting. The Board may schedule a public hearing and/or schedule the ordinance for a vote at its January 17, 2023 meeting. A public hearing is not required. The ordinance will clearly define and authorize the duties of the Fire Marshal’s Office. At this time, the only documentation on file with the Office of the State Fire Marshal is the attached letter, dated August 12, 1992, which lists the frequency of various types of inspections. The County also has in place a False Fire Alarm Ordinance and a Resolution Authorizing the Fire Marshal to Implement a Local Burn Ban. The proposed ordinance incorporates each of these documents and defines how the Fire Marshal’s Office carries out its work in accordance with State and Federal regulations and local expectations. Following approval by the Board of Commissioners, the new ordinance will be submitted to the North Carolina Building Code Council for approval. Recommended Action: Receive presentation and discuss the proposed ordinance. Submitted By: Adam Morris, Person County Fire Marshal 117 118 1 Person County Fire Protection and Prevention Ordinance 119 2 TABLE OF CONTENTS CHAPTER 1 – ADMINISTRATION ............................................................................................................ 5 SECTION 1.1 - TITLE ............................................................................................................................................. 5 SECTION 1.2 - INTENT .......................................................................................................................................... 5 SECTION 1.3 - CODE AND AMENDMENTS ....................................................................................................... 5 SECTION 1.4 - APPLICABILITY .......................................................................................................................... 5 SECTION 1.4.1 – INAPPLICABILITY OF CODE ................................................................................................. 5 SECTION 1.5 - JURISDICTION ............................................................................................................................. 5 SECTION 1.6 - EFFECTIVE DATE ....................................................................................................................... 6 SECTION 1.6.1 – DEFINITIONS AND ABBREVIATIONS ................................................................................. 6 SECTION 1.6.2 – TERMS NOT DEFINED ............................................................................................................ 6 CHAPTER 2 – DUTIES OF THE PERSON COUNTY FIRE MARSHAL .................................. 7 SECTION 2.1 – FIRE MARSHAL TO ENFORCE CODE ..................................................................................... 7 SECTION 2.2 – DUTIES AND AUTHORITY OF THE FIRE MARSHAL’S OFFICE......................................... 8 CHAPTER 3 – INSPECTION SCHEDULE FOR EXISTING BUILDINGS ............................. 10 SECTION 3.1 – FREQUENCY OF INSPECTIONS ............................................................................................. 10 CHAPTER 4 – PERMITS & PLAN REVIEWS ................................................................................... 11 SECTION 4.1 – DEFINITIONS ............................................................................................................................. 11 SECTION 4.2 – REQUIRED PERMITS ............................................................................................................... 11 SECTION 4.2.1 – RENEWAL ............................................................................................................................... 11 SECTION 4.3 – INFORMATION REQUIRED WITH APPLICATIONS ............................................................ 11 SECTION 4.3.1 – CONTRACTOR’S LICENSE REQUIRED .............................................................................. 11 SECTION 4.3.2 – ADDITIONAL DATA .............................................................................................................. 11 SECTION 4.4 – PLAN REVIEW.......................................................................................................................... 12 SECTION 4.4.1 – PENALTIES ............................................................................................................................ 12 SECTION 4.4.2 – REVOCATION........................................................................................................................ 12 SECTION 4.4.3 – NONTRANSFERABLE ........................................................................................................... 12 CHAPTER 5 – UNSAFE BUILDINGS ...................................................................................................... 13 SECTION 5.1 – UNSAFE DEFECTED BUILDINGS OR SYSTEMS ................................................................. 13 SECTION 5.1.1 – SUMMARY ABATEMENT .................................................................................................... 13 SECTION 5.1.2 – ABATEMENT .......................................................................................................................... 13 CHAPTER 6 – CIVIL PENALTIES .......................................................................................... 14 SECTION 6.1 – CIVIL PENALTIES .................................................................................................................... 14 CHAPTER 7 – REPORTING A HAZARD OR VIOLATION ......................................................... 15 SECTION 7.1 – HAZARDS AND VIOLATIONS ............................................................................................... 15 SECTION 7.1.1 – HOW TO REPORT A HAZARD OR VIOLATION ................................................................ 15 SECTION 7.1.2 – REQUIRED INFORMATION FOR COMPLAINTS .............................................................. 15 SECTION 7.1.3 – RECORDS ................................................................................................................................ 15 120 3 CHAPTER 8 – COLLECTION OF FEES ................................................................................................ 16 SECTION 8.1.1 – INSPECTION FEES (NEW CONSTRUCTION) .................................................................... 16 SECTION 8.1.2 – INSPECTION FEES (EXISTING BUILDINGS) .................................................................... 16 CHAPTER 9 – FALSE FIRE ALARM ORDINANCE ........................................................................ 17 SECTION 9.1 – FINDINGS ................................................................................................................................... 17 SECTION 9.2 – PURPOSE .................................................................................................................................... 17 SECTION 9.3 – DEFINITIONS ....................................................................................................................... ….17 SECTION 9.4 – PROHIBITED ACTIONS ...................................................................................................... ….17 SECTION 9.5 – CIVIL PENALTIES ..................................................................................................................... 18 SECTION 9.6 – EXCLUSIONS ............................................................................................................................. 18 SECTION 9.7 – NOTIFICATIONS ....................................................................................................................... 18 SECTION 9.8 – APPEALS .................................................................................................................................... 19 SECTION 9.9 – ENFORCEMENT OF VIOLATIONS ......................................................................................... 19 SECTION 9.10 – DISBURSEMENT OF FEES COLLECTED ............................................................................ 19 SECTION 9.11 – HISTORY .................................................................................................................................. 19 CHAPTER 10 – OPEN BURNING ORDINANCE ............................................................................... 20 SECTION 10.1 – DEFINITIONS ........................................................................................................................... 20 SECTION 10.2 – WHERE ALLOWED ................................................................................................................. 20 SECTION 10.2.1 – EXCEPTIONS ........................................................................................................................ 20 SECTION 10.3 – ACCORDANCE ........................................................................................................................ 20 SECTION 10.4 – ILLEGAL BURNING ............................................................................................................... 20 SECTION 10.5 – ATTENDANCE ......................................................................................................................... 20 SECTION 10.6 – EXTINGUISHMENT ................................................................................................................ 20 SECTION 10.7 – BURNING BAN ........................................................................................................................ 21 SECTION 10.7.1 – CONDITIONS WARNING .................................................................................................... 21 SECTION 10.7.2 – NOTIFICATIONS .................................................................................................................. 21 SECTION 10.7.3 – REPEAL ................................................................................................................................. 21 SECTION 10.8 – CIVIL PENALTIES ................................................................................................................... 21 SECTION 10.9 – GUIDELINES FOR OPEN BURNING ..................................................................................... 22 SECTION 10.10 – ITEMS NOT ALLOWED TO BURN ..................................................................................... 22 CHAPTER 11 – KNOX BOX SYSTEM .................................................................................................... 23 SECTION 11.1 – PURPOSE .................................................................................................................................. 23 SECTION 11.2 – GUIDELINE .............................................................................................................................. 23 SECTION 11.3 – ISSUED KNOX BOX KEYS .................................................................................................... 23 SECTION 11.4 – KNOX BOX ORDERING PROCEDURES .............................................................................. 23 SECTION 11.5 – INITIAL PIN CODE ISSUING PROCEDURES ...................................................................... 24 SECTION 11.6 – FORGOTTEN PIN CODE PROCEDURES .............................................................................. 24 SECTION 11.7 – LOST/STOLEN PIN CODE PROCEDURES ........................................................................... 24 SECTION 11.8 – USE/MISUSE OF PIN CODES ................................................................................................. 24 SECTION 11.9 – KNOX BOX KEY SECURE PROGRAMMING ...................................................................... 25 SECTION 11.10 – KNOX BOX ORDERING PROCEDURES ............................................................................ 25 SECTION 11.11 – ORDERING OF KNOX BOX KEY ........................................................................................ 25 SECTION 11.12 – KNOX BOX INSTALLATION PROCEDURES .................................................................... 25 SECTION 11.13 – EVENT OF AN EMERGENCY .............................................................................................. 25 SECTION 11.14 – NON-EMERGENCY PROCEDURE TO ADD OR REMOVE KEYS ................................... 25 SECTION 11.15 – PROCEDURE FOR VERIFICATION .................................................................................... 26 SECTION 11.16 – BENEFITS OF THE KNOX BOX SYSTEM .......................................................................... 26 121 4 CHAPTER 12 – FIREWORKS ..................................................................................................................... 27 SECTION 12.1 – PYROTECHNICS (FIREWORKS ............................................................................................ 27 CHAPTER 13 – HAZARDOUS MATERIALS AND SUBSTANCE ABATEMENT ............. 28 SECTION 13.1 – PURPOSE AND AUTHORITY ................................................................................................ 28 SECTION 13.2 – DEFINITIONS ........................................................................................................................... 28 SECTION 13.3 – FINANCIAL AND LIABILITY RESPONSIBILITY ............................................................... 29 SECTION 13.4 – PAYMENT AND COLLECTION OF PENALTIES ................................................................ 30 122 5 CHAPTER 1 PERSON COUNTY FIRE PREVENTION AND PROTECTION ORDINANCE 1.1 – Title These regulations shall be known as the “Fire Prevention and Protection Ordinance of Person County, North Carolina,” and may be cited as such and referenced to herein as the code. 1.2 – Intent It is the intent of the code to prescribe regulations consistent with nationally recognized good practice for the safeguarding of life and property from the hazards of fire and explosion within the jurisdiction of the county. The code shall not be construed to hold the county responsible for any damage to persons or property by reason of the inspection or re-inspection authorized herein, failure to inspect or re-inspect or the permits issued or denied as herein provided, or by reason of the approval or disapproval of any equipment authorized herein. 1.3 – Code and Amendments For the purpose of prescribing regulations governing conditions hazardous to life and property from fire, explosion, or exposure to hazardous materials, the North Carolina Fire Prevention Code and Appendix H is set forth herein as the Fire Code for Person County. Any amendments to the aforementioned code, which are adopted, amended, and published by the North Carolina Fire Code Council, shall be effective in the county at the same time. 1.4 – Applicability The provisions of this ordinance shall apply to all buildings and occupancies in the North Carolina Building Code, General Construction and the North Carolina Building Code, Fire Prevention and any other building referenced by this ordinance. The provisions of this code shall apply equally to existing as well as new buildings. 1.4.1 – Copy on File A copy of the fire prevention and protection ordinance, and all technical codes and standards adopted by reference shall be available for public inspection at the Fire Marshal’s Office. 1.5 – Jurisdiction In accordance with the General Statutes of the State of North Carolina and the provisions of the Person County Fire Prevention and Protection Ordinance, it will be the responsibility of the Person County Fire Marshal’s Office to issue all fire prevention permits, conduct all fire inspections for the county and enforce the provisions of the North Carolina Building Code, Fire Prevention and the Person County Fire Prevention and Protection Ordinance in the unincorporated areas of the county and within municipalities where the Person County Fire Marshal or Fire Code Official has jurisdiction. The City of Roxboro Fire Department will conduct fire prevention and fire code inspections within the city limits of Roxboro. 123 6 1.6 – Effective Date These regulations shall become effective on the date this ordinance is adopted by the Person County Board of Commissioners. 1.6.1 – Definitions and Abbreviations A. For the purpose of this code, certain abbreviations, terms, phrases, words, and their derivatives shall be construed as set forth in this and following sections. B. Words used in the present tense include the future. Words in the masculine gender include the feminine and neuter. Words in the feminine and neuter gender include the masculine. The singular number includes the plural and the plural includes the singular. C. Fire Code Official – The Fire Chief or other designated authority charged with administration and enforcement of the code, or a duly authorized representative that holds a certification certificate issued by the North Carolina Code Qualifications Board. 1.6.2 – Terms Not Defined Where terms are not defined in this code and are defined in the International Fire Code, International Building Code, International Fuel Gas Code, International Mechanical Code or International Plumbing Code, such terms shall have the meanings ascribed to them as in those codes. Where terms are not defined through the methods authorized, such terms shall have ordinarily accepted meanings such as the context implies. 124 7 Chapter 2 DUTIES OF THE PERSON COUNTY FIRE MARSHAL 2.1 – Fire Marshal to enforce code The Fire Protection and Prevention Ordinance of the county, state and federal laws and ordinances, as they pertain to fire safety and fire prevention, shall be enforced by the Person County Fire Marshal and their authorized representatives or as otherwise provided in this chapter. The Fire Marshal is hereby authorized to promulgate rules, regulations, and procedures necessary to enforce this chapter. 2.2 – Duties and Authority of the Fire Marshal’s Office A. Inspections of buildings and premises. Inspection of buildings and premises are subject to the limitations and conditions stated in the state building code. It shall be the duty of the Fire Marshal’s Office to inspect or cause to be inspected as often as he/she may deem necessary or appropriate all buildings, structures and premises, such as schools, churches, day care facilities, commercial buildings, foster homes, group homes, nursing homes and hospitals, within the jurisdiction, for the purposes of ascertaining and causing to be corrected any condition which may cause fire or explosion, or any violations of the provisions of this chapter, or any other ordinances pertaining to fire or explosion hazards. Inspections may be announced or unannounced. Included in the Fire Marshal’s Office power to inspect is the authority to take photographs or videotapes of violations. The Fire Marshal’s Office shall make inspections of buildings, institutions, facilities and premises required to be inspected by the North Carolina State Fire Prevention Code and G.S. 115C-525(b), based on the following schedule in Chapter 3 of this ordinance. B. Investigation of fires and recordkeeping. The Fire Marshal’s Office shall investigate the cause, origin, and circumstances of every fire occurring in the county which is of a suspicious nature or which involves loss of life or injury to persons, or when notified by the Sheriff’s Department, or any fire department of a fire protection district or when circumstances warrant. Such investigation shall begin immediately upon occurrence of such fire and if it appears that such fire is of suspicious origin the Person County Fire Marshal’s Office shall be immediately notified and coordinate investigation activities with the fire department having jurisdiction. Any information obtained pursuant to any such investigation shall be confidential as authorized by law. The City of Roxboro Fire Investigation Team as well as the Person County Sheriff’s Department, upon request of the Fire Marshal or his/her authorized representatives, may render such assistance as necessary in the investigation of any fire believed to be of suspicious origin. The Fire Marshal’s Office investigative powers and responsibilities shall include photographing and/or videotaping the scene, evidence collection pertaining to origin and cause, and other activities necessary to determine the origin and cause in accordance with nationally set standards. The Fire Marshal’s Office shall keep a record of all fires and of all of the facts concerning the same, including statistics as to the extent of such fires and the damages caused thereby. All such records shall be public except those deemed confidential by law. 125 8 The Fire Marshal’s Office shall keep records of all reports of alleged violations of this chapter. The Person County Fire Marshal’s Office shall require all fire protection districts to keep a record of all emergency alarms and submit reports of these alarms to the Fire Marshal’s Office as the fire marshal may prescribe. C. Fire Prevention Programs. The Person County Fire Marshal’s Office shall assist fire departments, schools, industries, and the general public in developing fire prevention programs. The Fire Marshal’s Office shall also plan and conduct public fire prevention and safety programs, answer public inquiries on fire prevention matters and speak before clubs, societies, schools, and other organizations on fire prevention and safety. D. Fire prevention, advice, plan approval and signing of certificates of occupancy. The Person County Fire Marshal’s Office shall provide fire prevention advice to engineers, architects, and contractors responsible for the construction or alterations of buildings. The Fire Marshal’s Office shall also review and approve building plans dealing with fire protection measures, fire detection measures, and water distribution plans. It shall be a violation of this chapter to begin constructing without receiving the Fire Marshal’s Office approval of plans. All plans submitted for review by the Fire Marshal’s Office shall follow the North Carolina Administrative Code section 204.3.5 regarding the seal of a registered design professional unless one of the exceptions is met. The Fire Marshal’s Office shall issue construction permits required by this chapter and is hereby authorized to sign off on certificates of occupancy for buildings or structures governed by this chapter. E. Applications and permits. The Person County Fire Marshal’s Office shall require and evaluate applications and issue, if approved, all permits for those conditions as prescribed in the North Carolina State Fire Prevention Code and this chapter. The Fire Marshal’s Office may refuse or deny the issuance of a permit if all of the conditions of this chapter or other policies or procedures promulgated by them have not been met. F. Fees. The Person County Fire Marshal’s Office shall charge and collect such fees and civil penalties as the Person County Board of Commissioners may authorize and adopt as part of this chapter. The Fire Marshal’s Office shall also charge and bill users of services, any user fees instituted and adopted by the Person County Board of Commissioners. The specific kind of fees and the amount thereof shall be fixed in an annual schedule of fire prevention fees approved by the board in coordination with the annual budget ordinance. G. Entry upon premises. For the purposes of conducting inspections, responding to complaints and making investigations pursuant to this chapter, the Fire Marshal and their designee are hereby authorized to enter upon private premises, including any building or other structure subject to this chapter, after obtaining the consent of the owner or occupant. If consent to enter is withheld or denied by the owner or occupant, the Fire Marshal or their designated representative shall seek an administrative search and inspection warrant per N.C. General Statue §15-27.2 126 9 H. Emergency entry. The Person County Fire Marshal, their designated representative, or any Fire Chief and or their authorized representatives of a fire department serving fire protection districts shall have the right to enter any building or premises without permission or warrant in the event of any emergency situation constituting a threat to human life, property, or the public safety, for the purpose of eliminating, controlling, or abating the dangerous conditions or situations. I. Fire lanes. The Person County Fire Marshal shall have the authority to require the designation of fire lanes. The Fire Marshal shall also have the authority to require owners or occupants to erect all signs necessary to designate an area a fire lane. J. Removal of obstructions and illegally parked vehicles. The Person County Fire Marshal or their designee shall have the authority to remove any vehicle found obstructing any fire station, fire hydrant, fire protection equipment, or designated and marked fire lane. K. Enforcement remedies. In enforcing this chapter, the Person County Fire Marshal’s Office is authorized to issue notices of violation, corrective, or abatement orders, stop work orders, citations and civil penalties, to cause the issuance of criminal summons and to seek injunctive relief from the courts. The Fire Marshal shall have the authority to summarily abate any condition that is in violation of any provision of this chapter or the North Carolina State Fire Prevention Code and that presents an immediate fire hazard to life or property. 127 10 CHAPTER 3 INSPECTION SCHEDULE FOR EXISTING BUILDINGS 3.1 – Frequency of Inspection Inspections of buildings and premises are subject to the limitations and conditions stated in the state building code. It shall be the duty of the Fire Marshal’s Office to inspect or cause to be inspected as often as he/she may deem necessary or appropriate all buildings, structures and premises, such as schools, churches, day care facilities, commercial buildings, foster homes, group homes, nursing homes and hospitals, within the jurisdiction, for the purposes of ascertaining and causing to be corrected any condition which may cause fire or explosion, or any violations of the provisions of this chapter, or any other ordinances pertaining to fire or explosion hazards. Inspections may be announced or unannounced. Included in the Fire Marshal’s Office power to inspect is the authority to take photographs or videotapes of violations. The Fire Marshal’s Office shall make inspections of buildings, institutions, facilities and premises required to be inspected by the North Carolina State Fire Prevention Code and General Statue §115C-525(b), based on the following schedule: OCCUPANCY CLASSIFICATION INSPECTION FREQUENCY Public Schools Every Six Months Hazardous Every Year Institutional Every Year High Rise Every Year Assembly Every Year Residential* (Excludes one- and two-family dwellings) Every Year Industrial Every Two Years Educational (Except Public Schools) Every Two Years Business Every Three Years Mercantile Every Three Years Storage Every Three Years Churches and Synagogues Every Three Years * The North Carolina Fire Code definition of a residential occupancy is a multi-family building; the Fire Code does not apply to one-and two-family dwellings. - New and existing lodging establishments, including hotels, motels, and tourist homes that provide accommodations for seven or more continuous days (extended-stay establishments), bed and breakfast inns, and bed and breakfast homes as defined in North Carolina General Statue§130A-247 for the installation and maintenance of carbon monoxide alarms and detectors in accordance with North Carolina General Statue §143-138(b2). - These facilities would be required to have an annual inspection on the smoke detector and carbon monoxide alarms within the facility. - For Schedule of Inspection Fees, reference the Person County Fire Protection and Prevention Fee Schedule approved by the Person County Board of Commissioners. Frequency rates for inspections of occupancies as mandated by the state General Statutes shall supersede the above schedule. Nothing in this section shall prevent the Fire Marshal’s Office from conducting more frequent inspections than the schedule listed above or any schedule promulgated by any state regulatory agency. 128 11 Chapter 4 PERMITS AND PLAN REVIEWS 4.1 – Definition “Permit” is an official document issued by the Fire Marshal’s Office authorizing performance of a specified activity, use, operation or installation. This includes, but is not limited to the following types: Use Permit, Special Use Permit, Burning Permit, Operational Permit, Construction Permit and Permits for Fire Protection Systems, Storage Tanks, and any other items needing a permit. 4.2 – Required Permits In accordance with the detailed requirements of the county, a permit shall be obtained from the Fire Marshal’s Office pursuant to the procedure set forth in Chapter 1, Section 105 of the N.C. Fire Prevention Code, along with the N.C. Amendments and this ordinance. Permits shall be obtained to conduct those activities or operations as set forth in the permit and service fee schedule as approved by the Person County Board of Commissioners. An operational permit must be obtained from the Person County Fire Marshal’s Office as per the schedule of fees as adopted by the Person County Board of Commissioners. 4.2.1 – Renewal All permits will be valid for a period of 1, 2, or 3 years and will be renewable upon completion of fire inspection in accordance with Section 105 of the NC Fire Prevention Code. Renewal fees will be based on the fee schedule approved for inspections in accordance with Section 105. 4.3 – Information Required with Applications An application for a permit shall be filed with the Fire Marshal’s Office on a form furnished for that purpose, provided by the county and shall include the applicant’s answers in full to inquiries set forth in such forms. Applications for permits shall be accompanied by appropriate fees and such data as may be required by the Fire Marshal. 4.3.1 – Contractor’s License Required When the General Statutes require that general construction, plumbing, mechanical, electrical, fire protection, or gas work be performed by the appropriately licensed individual(s), no permit for such type work shall be issued to an unlicensed person or firm. 4.3.2 – Additional Data The Fire Marshal’s Office may require details, computations, stress diagrams, professional certification and other data necessary to describe the construction or installation of a system. 129 12 4.4 – Plan Review Plan review shall apply to all buildings and occupancies in the N.C. Building Code General Construction and the N.C. Fire Prevention Code. This review will be for the determination of compliance with this ordinance and the Fire Code, and shall be completed within a reasonable time of receipt of plans. If the Fire Marshal’s review of these plans indicates the need for a fire permit, as outlined in this ordinance and the Fire Code or if there are corrections to be made to the plans, the building permit shall not be issued until the fire permit has been issued or until the corrections are made to the plans. This plan review shall not apply to one- and two-family dwellings. 4.4.1 – Penalties See Civil Penalties Schedule in Chapter 6 of this ordinance. 4.4.2 – Revocation The Fire Marshal and/or Fire Code Official may revoke a permit upon determination that the permit holder, or any agents or employees of the permit holder, have violated any provision of the N.C. Fire Prevention Code, this ordinance, or any stated condition of the permit. The Fire Marshal or Fire Code Official shall advise the permit holder, in writing, of the reason for the revocation. 4.4.3 – Nontransferable Any permits issued shall not be transferable. Permits shall be valid only as specified on the permit for the time period, use, and/or project specified. Permits shall be valid only for the individual or entity listed on the permit application. 130 13 Chapter 5 UNSAFE BUILDINGS 5.1 – Unsafe Buildings or Systems Every building or service system that appears to be especially dangerous to life because of its liability to fire or because of bad condition of walls, overloaded floors, defective construction, decay, unsafe wiring or heating systems, inadequate means of egress, or other causes shall be held to be unsafe. All such unsafe building or service systems shall be abated by repair and rehabilitation or by demolition in accordance with the provisions of the technical codes and N.C. General Statues §160D-1118, §160D-1119, §160D-1120, §160D-1121, and §160D-1122. 5.1.1 – Summary Abatement Where conditions exist that are deemed hazardous to life and property, the Fire Marshal or Fire Code Official is authorized to abate summarily such hazardous conditions that are in violation of applicable requirements. 5.1.2 – Abatement The owner, operator or occupant of a building or premises deemed unsafe by the Fire Marshal or Fire Code Official shall abate or cause to be abated or corrected such unsafe conditions either by repair, rehabilitation, demolition or other approved corrective action. 131 14 Chapter 6 CIVIL PENALTIES 6.1 – Civil Penalties Any person who shall violate any of the provisions of the N.C. Fire Prevention Code or this ordinance, or fail to comply therewith, or who shall violate or fail to comply with any order made thereunder, or who shall build in violation of any detailed statement of specifications or plans submitted and approved thereunder or any certificate or permit issued thereunder, shall be subject to penalties as specified below as approved by the Person County Board of Commissioners. These penalties shall be recovered by the county in a civil action in the nature of debt if the offender does not pay the penalties within a period of 30 days after the issuance of the notice of violation. The notice of violation shall be in writing, signed by the Fire Marshal and/or the Fire Code Official charged with the enforcement of the N.C. Fire Prevention Code or this ordinance, and shall be delivered or mailed to the offender either at his/her residence or place of business or at the location where the violation occurred. Each day’s continuing violation shall be a separate and distinct offense. Any action to recover such penalties may be joined in an action for appropriate equitable remedy, including injunctions and orders of abatement and including an action to recover damages by the county in abating, correcting, limiting, and otherwise dealing with the harmful effects of the offending action. Civil penalties are assessed in accordance with North Carolina General Statues Chapters 153A and 160A. *For Civil Penalty Schedule, reference the Person County Fire Protection and Prevention Fee Schedule approved by the Person County Board of Commissioners. Violation(s) consisting of locked and/or blocked exits, impedance of the occupants to quickly evacuate a structure or premise, or conditions posing imminent danger to the occupants on or about the premise or violation(s) of occupancy limits established pursuant to the North Carolina State Building and/or Fire Code shall be issued a Civil Citation for the violation as referenced in the Person County Fire Protection and Prevention Fee Schedule as addressed under Civil Citations. Violation must be corrected during the time of the inspection if at all possible. 132 15 CHAPTER 7 REPORTING A HAZARD OR VIOLATION 7.1 – Hazards and Violations The Fire Marshal’s Office will respond to any complaint regarding a life safety hazard, illegal burning, and any other fire code violation or fire ordinance violation in Person County. 7.1.1 – How to Report a Hazard or Violation A hazard or violation may be reported at any time. They may be reported directly to the Fire Marshal’s Office at 336-330-2315. After normal business hours, please call 336-598-2167 or 336-597-0545. 7.1.2 – Required Information for Complaints All complaints will require the following information to be recorded in order for the complaint to be processed:  Name of the person(s) filing the complaint  Address and phone number of person(s) filing complaint  Location of hazard or violation  Type of problem, hazard or violation 7.1.3 – Records A written record of all complaints will be maintained in the Fire Marshal’s Office. A report will be attached to the complaint stating any violations or hazards found and what actions were taken. 133 16 CHAPTER 8 COLLECTION OF FEES 8.1.1 - Inspection Fees (New Construction) In the event additional fees are required to be assessed during a construction project, any and all fees must be paid in full prior to the issuance of the building’s Certificate of Occupancy. Occupying a building that has not been issued a Certificate of Occupancy will be subject to a civil penalty for each day of continued offense. 8.1.2 - Inspection Fees (Existing Buildings) The fee for an inspection of an existing building, which is based off the fee schedule adopted by The Person County Board of Commissioners, shall be assessed and an invoice will be supplied to the owner, occupant, or designee at the time of inspection. Subjects will have thirty (30) days to remit payment. After thirty (30) days the bill will be placed in a past due status, a twenty-five ($25.00) dollar late fee will be added, and a second invoice will be sent to the owner. After period of sixty (60) days of non-payment, the account will be subject to a second twenty-five ($25.00) dollar late fee. After a period of (90) days of non- payment the account will be turned over to the County Attorney for further collections. If appropriate, The Person County Attorney may institute civil action in the name of the county in the appropriate division of the General Court of Justice of Person County for recovery of the penalty, recommend application of the debt setoff program, or any other recovery mechanism allowed under State law. 134 17 CHAPTER 9 FALSE ALARMS 9.1 – Findings The Person County Board of Commissioners finds that excessive false alarms unduly burden the county’s public safety resources and desires to reduce the number of false alarms and enhance valuable public safety resources by establishing clear standards for the use of alarms and clear disincentives for the negligent and inappropriate use of alarms. 9.2 – Purpose To encourage residential and commercial fire alarm users to properly use and maintain the operational effectiveness and proper utilization of alarm systems and to reduce or eliminate false alarms which may unduly divert fire resources, this Chapter governs systems intended to summon a fire public safety response, establishes fees, provides for penalties for violations, and establishes a system of administration. 9.3 – Definitions For the purposes of this Chapter, the following definitions shall apply unless the context clearly indicates or requires a different meaning. A. Alarm System means sensors, controls and enunciators connected to detect and report a fire. This definition shall not include alarms which do not require a response from law enforcement or fire departments, such as self-contained residential smoke detectors and vehicle alarms. B. Alarm System User (or “user”) means any person, corporation, partnership, or governmental or educational entity that owns, leases, or occupies a property that utilizes an alarm system. C. False Alarm means activation of an Alarm System that elicits a response by fire or other emergency response units when no situation requiring such a response exists because the responding party finds no evidence of fire or combustion. False Alarm includes accidental, avoidable, and unnecessary alarm activation due to user error, equipment malfunction, improper or unsuited equipment, but does not include alarm activation caused by violent conditions of nature or other extraordinary circumstances beyond the control of the Alarm System User. 9.4 – Prohibited Actions It shall be unlawful for any person to activate an alarm for the purpose of summoning fire departments when no fire exists at the location or otherwise cause an alarm when there is no valid reason for activation of the alarm. It shall be unlawful for a person to continue an action, process, or maintain a situation which continues to create false alarms occurring at the same location. 135 18 It shall be unlawful for an alarm system user to fail to reimburse Person County in accordance with this ordinance’s criteria, for alarm responses deemed false. 9.5 – Civil Penalties Whenever a Person County Fire Department (paid or volunteer under contract with Person County), the Person County Fire Marshal, or other public safety department responds to a fire alarm and finds it to be a false alarm, a record will be started for that location. Monitoring of the location over the 12-month tracking period will begin and warning letters and notification of civil penalties will be sent to the Alarm System User, based upon the following schedule:  For false alarm 1 through 2 – written warning  For false alarm 3 through 5 – civil penalty of $50 each  For false alarm 6 through 7 – civil penalty of $100 each  For false alarm 8 through 9 – civil penalty of $250 each  For false alarm 10 and up – civil penalty of $500 each Subjects will have thirty (30) days to remit payment. After thirty (30) days, the bill will be placed in a past due status, a twenty-five ($25.00) dollar late fee will be added, and a second invoice will be sent to the owner. After a period of sixty (60) days of non-payment, the account will be subject to a second twenty-five ($25.00) dollar late fee. After a period of (90) days of non- payment the account will be turned over to the County Attorney for further collections. 9.6 – Exclusions For the purpose of computing the number of alarm responses, a false alarm shall not include an alarm that is: A. Determined to have been activated by adverse weather conditions reported by the Person County Emergency Services Director, Person County Fire Marshal, the National Weather Service, Director of Inspections or the responding agency. B. Activated by an outside non-domesticated animal. C. An alarm where there is physical evidence of a fire at the premises where the alarm was activated. D. A local alarm activated in the testing of the alarm system procedure shall not count toward alarm responses as long as the alarm user notifies Person County 911 Center of the alarm test prior to the testing. 9.7 – Notification The Fire Marshal shall have the Alarm System User notified in writing after the first and each subsequent false alarm. The notification shall include:  The amount of the civil penalties for each false alarm.  The date by which the civil penalty must be paid (for false alarm 3 and above), and  A description of the appeal procedure available to the alarm user. 136 19 9.8 – Appeals Any determination that the fire alarm activation was not one of the exclusions herein may be appealed to the Fire Marshal within ten (10) days of notification in writing. The decision of the Fire Marshal shall be final. 9.9 – Enforcement of Violations Any person violating any of the provisions of this chapter shall be subject to the civil penalties set forth. Any violation of this chapter shall be deemed a non-criminal violation and shall not be a misdemeanor or infraction pursuant to G.S. §14-4. If payment is not received or equitable settlement reached within ninety (90) days after demand for payment is made, the matter shall be referred to the Person County Attorney. If appropriate, The Person County Attorney may institute civil action in the name of the county in the appropriate division of the General Court of Justice of Person County for recovery of the penalty, recommend application of the debt setoff program, or any other recovery mechanism allowed under State law set aside by Chapter 6 in this ordinance. 9.10 – Disbursement of Fees Collected Civil penalties will be deposited into the Person County General Fund and tracked by the Fire Marshal’s Office. Once payment is received, the funds will be distributed in the following manner:  50% to the responding department(s), and  50% to Person County 9.11 – History This Chapter replaces and repeals the False Alarm Ordinance that was originally adopted on September 11, 2017 and revised September 21, 2020 and again on November 16, 2020. 137 20 CHAPTER 10 OPEN BURNING 10.1 – Definitions A. Open Burning – The burning of leaves, grass clippings, and other natural, unprocessed vegetation in which the products of combustion pass into the open air without passing through any type of chimney or duct. B. Recreational Fire – An outdoor fire utilized for the cooking of food for human consumption or social entertainment. C. Structure – For the purpose of this section of the ordinance, a structure shall be defined as an occupied or unoccupied building. D. Illegal Burning – The burning of trash, paper, plastics, lumber, tires, chemicals or any other man-made materials. 10.2 – Where Allowed Open burning is not allowed within 50 feet of any structure, and provisions shall be made to prevent the fire from spreading to within 50 feet of any structure. It is the burner’s responsibility to ensure that the fire is maintained on their property and not allowed to spread to adjoining property. 10.3 – Accordance Open burning in Person County shall be conducted in accordance with all applicable State Air Quality and Solid Waste Disposal Laws, other applicable state requirements, and shall also be in accordance with the Person County Fire Prevention Ordinance. 10.4 – Illegal Burning In accordance with North Carolina Administrative Code 15A 2D.1900 “Open Burning”, any person found in violation of this section could be subject to civil penalties as outlined in Chapter 6 of this ordinance. 10.5 – Attendance Open burning must be constantly attended at all times by a competent person. The person conducting burning should take safety precautions to prevent spread by using minimum fire protection equipment. A minimum of a portable fire extinguisher or other appropriate onsite fire-extinguishing equipment such as dirt, sand, water barrel, garden hose or water should be available for immediate utilization. 10.6 – Extinguishment Any open burning found to be in violation of this Chapter, or any State or Federal law shall be extinguished immediately by the responsible party, and open burning will be immediately discontinued. 138 21 10.7 – Burning Ban In the event that the Person County Fire Marshal or designee issues a ban on outdoor burning within 100 feet of a structure, at that time in accordance with state law, all open burning shall be immediately discontinued until such ban is lifted by the Person County Fire Marshal’s Office. During this ban, no open burning shall be conducted at all within 100 feet of a structure; this includes any outdoor burning at residences. A warning will be issued for a first offense before issuing a citation to be enforced with civil penalties for subsequent violations. 10.7.1 – Conditions Warranting A burning ban on outdoor burning within 100 feet of a structure may be issued by the Person County Fire Marshal or designee in the event that atmospheric conditions or local circumstance make such fire hazardous. Atmospheric conditions that warrant a burning ban include, but are not limited to:  Extended periods of low humidity (below 50%)  High winds  Elevated temperatures  Lack of substantial rainfall  At the request of the North Carolina Forest Service Local conditions that may warrant a burning ban include, but are not limited to:  Flammable and/or combustible liquid spills or leaks close to a burning site  A hazardous materials incident where the proximity of the burn site could cause a possible ignition source or prove hazardous to operations controlling the incident  The proximity of adjacent structures or other such hazards 10.7.2 – Notification In the event a burning ban is issued, citizens shall be notified through the local news and social media that a burning ban is in place, and fires shall be extinguished immediately. In conjunction with a North Carolina Forest Service burning ban, the Person County Fire Marshal or designee shall issue a burning ban of all open burning within 100 feet of a structure and all fires shall be extinguished immediately. 10.7.3 – Repeal Any burning ban issued by the Fire Marshal or designee shall be repealed in the same manner. 10.8 – Civil Penalties Any person found in violation of this Section of the Person County Fire Prevention and Protection Ordinance shall be subject to the Civil Penalties outlined in Chapter 6 of this ordinance. 139 22 10.9 – Guidelines for Open Burning The following are guidelines for open burning (within 100 feet of a structure):  YARD TRIMMINGS ONLY (leaves, limbs, grass, vines, etc.)  Must originate on the premises of a private residence’s property (burning not allowed on commercial property)  Fire must be a minimum of 50 feet from any structure and must not spread to within 50 feet  A competent person shall constantly attend the fire until such fire is extinguished  Must provide fire control tools to match the size of the pile being burned (garden hoses, rakes, shovels, extra help, fire extinguisher, etc.)  An area should be cleared completely around the material to be burned  If a burning ban has been issued, all fires must be extinguished immediately  If at any time during the burning, the regulations regarding open burning are not met or are neglected in any way, the fire will be extinguished and a civil citation may be issued 10.10 – Items Not Allowed to Burn The following items are not allowed to be burned:  Newspaper, cardboard, and other paper products  Rubbish, trash, or any other household goods  Plastic and other synthetic materials  Paints, household and agricultural chemicals  Tires and other rubber products  Asphalt shingles, Asbestos containing materials, and heavy oils  Lumber and other building materials  Wire, buildings, and mobile homes These are all items that are on the North Carolina Division of Air Quality Open Burning Rule, Section .1900 that was first adopted in 1971. This rule prohibits much outdoor burning and sets conditions for allowable fires. Under this rule, it is always illegal to burn trash and other non-vegetative materials. Leaves, branches, and other plant growth can be burned under certain conditions. The North Carolina Division of Air Quality can issue fines up to $25,000.00 or more for violations found. 140 23 Chapter 11 KNOX BOX SYSTEM 11.1 – Purpose In an effort to provide both fire department emergency access and security for buildings, the Person County Fire Marshal’s Office has selected the Knox Box Public Safety Key Box System for use in securing access to a key for nondestructive entry into a building. 11.2 – Guidelines Per Section 506.1 of the North Carolina Fire Code, where access to or within a structure or an area is restricted because of secure openings or where immediate access is necessary for life-saving or fire-fighting purposes, the Fire Code Official is authorized to require a key box to be installed in an approved location. This is a mandatory system for commercial establishments within the Person County code enforcement jurisdiction with automatic fire sprinkler systems, fire pumps, fire alarms, gated communities, multi-family residential structures, governmental structures, nursing care facilities, or facilities storing hazardous materials in excess of exempt amounts per Chapter 50 of the North Carolina Fire Prevention Code, and any building deemed necessary by the Person County Fire Marshal. With this system, the building owner/occupant must order the key box from the Knox Box Company, using authorized forms, to install on their building and to secure the key(s) required to make emergency entry into the property by the fire department. 11.3 – Issued Knox Box Keys Issued Knox Box Keys are keys that are assigned to specific individuals who are required to maintain the security and accountability of the key(s) at all times. Keys shall be issued to the following staff:  County Fire Marshal (1)  County Fire Inspector (1)  City of Roxboro Fire Department (5)  Allensville Volunteer Fire Department (1)  Ceffo Volunteer Fire Department (2)  Hurdle Mills Volunteer Fire Department (2)  Moriah Volunteer Fire Department (2)  Semora Volunteer Fire Department (1)  Timberlake Volunteer Fire Department (1)  Triple Springs Volunteer Fire Department (2) 11.4 – Knox Box Ordering Procedures Commercial business owners/occupants needing to install a Knox Box at their location must contact the Person County Fire Marshal’s Office for the proper form with authorization. All Knox Boxes ordered for use within the Person County code enforcement jurisdiction shall comply with the installation procedures outlined in Section 11.12 of this policy. 141 24 11.5 – Initial PIN Code Issuing Procedures All Fire Chiefs within the Person County Fire Protection System will issue codes to assigned personnel of their department. It is the responsibility of the Fire Chief of the individual station to notify the Fire Marshal’s Office of any new personnel needing a PIN code added to Key Secure Boxes or any changes in current personnel status requiring the deletion of the individual’s name and PIN code. A Fire Chief can request to deactivate any PIN code from their Key Secure Box. The security of individual PIN codes once issued is the sole responsibility of the individual assigned the PIN code. If the PIN code is forgotten, lost, or stolen, the individual shall follow the appropriate section of the policy. 11.6 – Forgotten PIN Code Procedure If an individual has forgotten their PIN code, they must contact the Fire Chief of the department for their PIN code. 11.7 – Lost/Stolen PIN Code Procedures If an individual has reason to believe that the security of the PIN code issued to them has been jeopardized, they must immediately notify the Fire Chief of the department. The Fire Chief will notify the staff at the Person County Fire Marshal’s Office to disable the PIN code. A new PIN code will be assigned by the Fire Chief of the individual’s respective department and the staff of the Person County Fire Marshal’s Office will install the new code into Key Secure Boxes at that fire department. 11.8 – Use/Misuse of PIN Codes Not using the Knox Box Rapid Entry System when it is available with proper access keys may lead to disciplinary actions due to unnecessary property damage. Any use of the PIN codes assigned to individuals is recorded. The time accessed, the time the key was removed, the duration the key was removed, as well as the time the key was replaced is recorded. The name of the person accessing the key is also recorded. It is the sole responsibility of the individual or individuals assigned the PIN code to protect the security of that PIN code, and that person will be held responsible for any use/misuse of the PIN code that was assigned to them. Using the PIN code system for any means other than fire operations is prohibited. An individual may periodically test their PIN code and the proper operation of the Key Secure Knox Boxes installed in the fire apparatus, but the test shall be no longer than 3 seconds in length and the individual will be held responsible for re-securing the Knox Box Key and any possible misuse related to the test. 142 25 11.9 – Knox Box “Key Secure” Programming It is the responsibility of the Fire Marshal’s Office to program all Knox Box Key Secure Boxes. Any new boxes must be programmed by Person County Fire Marshal’s Office. 11.10 – Knox Box Ordering Procedures Commercial business owners/occupants needing to install a Knox Box at their location must contact the Person County Fire Marshal’s Office for the proper form with authorization. All Knox Boxes ordered for use within the Person County code enforcement jurisdiction shall comply with the installation procedures outlined in Section 11.12 of this policy. 11.11 – Ordering of Knox Box Key(s) Any new or additional key(s) shall be ordered through the Person County Fire Marshal’s Office. 11.12 – Knox Box Installation Procedures The Knox Box shall be installed outside, in sight of the main entrance doors, or as approved by the Fire Marshal’s Office. The Knox Boxes can be equipped with “Tamper-alarm” features. If equipped with tamper alarm it must be tied to fire alarm system and show on the fire alarm panel as a supervisory alarm. The property owner/occupant must notify the Person County Fire Marshal’s Office in order to secure the Knox Box and confirm proper installation. 11.13 – Event of an Emergency Fire department personnel shall not enter a Knox Box unless an emergency exists. Fire department personnel shall immediately notify dispatch that entry will be made utilizing a Knox Box and dispatch will record this action in the CAD notes. The time entered and the time exited shall be noted. Fire department personnel shall notify the Fire Marshal that entry into the box was made. Fire department personnel shall document any use of the Knox Box System in the department’s fire report and email the call report to the Person County Fire Marshal’s Office. 11.14 – Non-Emergency Procedure or to Add/Remove Keys The building owner/occupant or a fire official (whichever requests the change) shall schedule an appointment to meet with the owner/occupant to witness the placing of the keys (and any other paperwork) in the box and lock the Knox Box for the owner/fire department. The Fire Marshal’s Office shall notify the local fire department of the observed transaction. All parties shall sign the fire inspection form with copies being distributed as follows:  Fire Marshal’s Office  Building Owner or Designee  Fire Department (email) 143 26 11.15 – Procedure for Verification Person County Fire Marshal’s Office staff shall conduct a check of each Knox Box during routine fire inspections. This will consist of checking for accuracy of keys, box lid operation, and tamper-alarm operation if applicable. This shall be documented on the fire inspection form. 11.16 – Benefits of the Knox Box System Fire department shall use the Knox Box Key Box to gain access to any property that utilizes the Knox Box rapid entry systems. Fire department personnel are required to know the location of any Knox Box Key Box within their assigned area. Fire department personnel are responsible for communicating the purpose, benefits and positive impact the Knox Box System will have on the community, providing enough information about the benefits of the Knox Box System so that a mutual trust is created. The cost to the property owner for a Knox Box should be compared with the potential saving realized by:  Eliminating forced entry damage  Reducing the response time needed by the fire department to gain access into a structure during any time of the day or night and holidays, therefore reducing damage  Accessing information pertaining to the chemicals an or preplans that may assist the fire department in addressing the emergency situation The Knox Box System eliminates entry delays; therefore, it minimizes internal damage to the structure. In addition, the fire department is able to achieve maximum efficiency when responding to alarms. Potential firefighter injuries are reduced as well (no forced entry is required and delayed fire attack due to having to force entry is eliminated). The system also provides valuable Haz-Mat information, emergency contact info, etc., to responding emergency personnel. 144 27 Chapter 12 PYROTECHIC (FIREWORKS) 12.1 – Pyrotechnics (Fireworks) The Person County Fire Marshal or designee is hereby granted the authority, given to the Person County Board of Commissioners by General Statue §14-413, to issue permits for use of pyrotechnics (fireworks) within Person County in which the Person County Fire Marshal’s Office has enforcement jurisdiction. No person shall use pyrotechnics without first applying 30 days prior to the date of the display for approval. Application must be complete with all names of display operators with copies of their valid North Carolina Certification for display of fireworks. Permit must be issued by the Fire Marshal’s Office prior to any display or use of pyrotechnics (fireworks). The Fire Marshal shall issue the permit upon a determination that the requirements of Chapter 56 of the North Carolina Fire Code and the insurance requirements of North Carolina General Statues §14-413(d) have been met and the appropriate fees for issuance of the permit have been paid. 145 28 Chapter 13 HAZARDOUS MATERIALS AND SUBSTANCE ABATEMENT 13.1 – Purpose and Authority The Person County Director of Emergency Management or designee shall have the authority to summarily abate, control, contain, remove or remedy hazardous materials or substances which are emitted into the environment or are left unattended in such a manner as to endanger the health, safety or welfare of the general public or the environment. The Person County Director of Emergency Management or designee shall have the authority to enter public or private property, with or without the owner’s consent, to respond to such hazardous materials emergencies. The Person County Director of Emergency Management or designee shall determine the type, amount and quantity of equipment and personnel required to adequately abate, control, contain, remove or remedy all hazardous materials or substances which are emitted into the environment or which are left unattended in such a manner as to endanger the health, safety or welfare of the general public or the environment. 13.2 – Definitions For the purpose of this section, the following definitions shall apply unless a different meaning appears from the context: A. “Hazardous material or substance” means any material or substance defined as a hazardous material under North Carolina General Statutes Section 166A-21, and also includes any material or substance which, when discharged in any quantity, may present a danger to either the health, safety or welfare of the general public or the environment. Exercising or having control over means, but not limited to, any person using, transferring, storing, possessing or transporting a hazardous material or substance immediately prior to release of such hazardous material or substance onto the land or into the air or the waters within the county limits. B. “Hazardous material and substance” response means the sending of any fire department and/or rescue department equipment, that receives any funding by county, and/or personnel to abate, control, contain, remove or remedy any hazardous material or substance which endangers the health, safety or welfare of the general public or the environment. C. “Person” means any individual, firm, partnership, association, institution, corporation, organization, unit of local government, governmental agency, or any other group acting as a unit. D. “Hazardous materials emergency response team or hazmat team” means an organized group of persons specially trained and equipped to respond to and control actual or potential leaks or spills of hazardous materials. E. “Hazardous materials incident or hazardous materials emergency” means an uncontrolled release or threatened release of a hazardous substance requiring outside assistance by a local fire department or hazmat team to contain and control. 146 29 F. “Regional response team” means a hazmat team under contract with the state to provide response to hazardous materials emergencies occurring outside the hazmat team’s local jurisdiction at the direction of the Department of Crime Control and Public Safety, Division of Emergency Management. G. “Secretary” means the Secretary of the Department of Crime Control and Public Safety. H. “Technician-level entry capability” means the capacity of a hazmat team in terms of training and equipment as specified in 29 Code of Federal Regulations 1910.120; to respond to a hazardous materials incident requiring affirmative measures, such as patching, plugging, or other action necessary to stop and contain the release of a hazardous substance at its source. I. “Terrorist incident” means activities that occur within the territorial jurisdiction of the United States, involve acts dangerous to human life that are a violation of the criminal laws of the United States or of any state and are intended to do one of the following: i. Intimidate or coerce a civilian population ii. Influence the policy of a government by intimidation or coercion iii. Affect the conduct of a government by mass destruction, assassination or kidnapping 13.3. – Financial & Liability Responsibility Any property owner and/or person exercising or having control over any hazardous material or substance, or property owner and/or person that creates a hazardous material or substance emergency shall be held financially responsible and liable for the response, abatement, control, containment, removal and remedial costs incurred by the county and any county fire department during the emergency. The property owner and/or the person exercising control over such hazardous material or substance shall assist the fire department in the abatement, control, containment, removal and remedial measures associated with the hazardous material emergency. Assistance shall consist of, but is not limited to, any or all of the following:  Compliance with the direction of the fire department and/or rescue department.  Supply of emergency response plan information for the site.  Supply of emergency response equipment, personnel and materials available on site.  Informing fire department and/or rescue department personnel of all matters pertaining to the incident. 147 30 13.4 – Payment and Collection of Penalties A. The cost incurred by the County and any county fire department and/or rescue department in responding to, abating, controlling, containing, removing, or otherwise remedying a hazardous material or substance emergency shall be assessed to the responsible party. The assessment invoice shall be in writing and delivered to the responsible party and/or its registered agent by personal delivery, first-class United States Mail, commercial delivery carrier or by registered or certified United States Mail return receipt requested, and shall be paid within thirty (30) days of receipt thereof. All assessed charges or portions thereof not paid within thirty (30) days after the receipt of an invoice will be placed in a past due status, a twenty-five ($25.00) dollar late fee will be added, and a second invoice will be sent to the owner. After a period of sixty (60) days of non-payment, the account will be subject to a second twenty-five ($25.00) dollar late fee. After a period of (90) days of non- payment the account will be turned over to the County Attorney for further collections. The Person County Attorney may seek to obtain payment of civil penalties and late fees, and interest, as provided in Section 6 of this ordinance. B. All reasonable attorney’s fees and costs of collection shall be added to charges not paid within the required time period. 148 31 Adopted, this the ___ day of ________ 2023. In witness whereof, the parties have hereunto set their hands and seals, by authority duly given, on the day and year first above written. PERSON COUNTY ______________________________________________________ Gordon Powell, Chairman Board of County Commissioners ______________________________________________________ Attest: Brenda Reaves, NCMCC, MMC Clerk to the Board 149 Person County Board of Commissioners 2023 COMMITTEE ASSIGNMENTS Chairman Gordon Powell Airport Commission Board of Health Economic Development Commission Research Triangle Regional Partnership Vaya Health Regional Board Vice Chairman Derrick Sims COG Board Environmental Issues Advisory Committee Fire Chief’s Association Region K Workforce Development Board UDO Steering Committee Commissioner Kyle Puryear Board of Equalization and Review Home & Community Care Block Grant Adv. Committee Juvenile Crime Prevention Council Library Board Local Emergency Planning Committee Person County Senior Center Advisory Council Commissioner Charlie Palmer Community Services Block Grant Advisory Council Extension Advisory Committee Person Area Transportation System Board Recreation Advisory Board Commissioner Jason Thomas Animal Services Advisory Committee Person County Partnership for Children Kerr Tar RPO – TAC Social Services Board Upper Neuse River Basin Association Presented for approval on January 3, 2023 150 AGENDA ABSTRACT Meeting Date: January 3, 2023 Agenda Title: Appointments to Boards and Committees Summary of Information: Attached are interested citizen applications for current vacancies received in response to an ad published in the local newspaper and on the county website. Adult Care Home Community Advisory Committee 1-Year Initial Term; 3-Year Reappointment: 2 positions available – no applications Agricultural Advisory Board 2-Year Term: 2 positions for county residents or landowners3-Year: 2 positions for county residents or landowners4-Year Term: 3 positions for county residents or landowners The county solicited for interested individuals for the broadest possible representation of the geographical regions of Person County and to represent, to the extent possible, all segments of agricultural production existing within the county. Applications for consideration for either a 2/3/4- year terms include: Cal Berryhill; farm operator, field crops, tobacco, cattle Norman Boyette (does not qualify per the ordinance as a Person Co. citizen and/or landowner) Roy S. Carver, III: farm operator, tobacco, beef cattle production, hay production and sales Fred Fox, Jr.; part-time cattle and hog farmer Hunter Thomas; farm operator, tobacco, hog, field crops Bruce Whitfield; farm operator, firewood, hay and field crops Airport Commission 3-Year Term: 1 citizen at-large position available; Dusty Wall requests reappointment 1 position for a licensed pilot that flies at least monthly, holds current FAA pilot and flight medical certificates (light sports pilot and student FAA licenses do not qualify): Steven Watkins requests reappointment Board of Adjustment 3-Year Term: 1 position for a citizen at-large Cynthia Lynch requests reappointment Environmental Issues Advisory Committee 3-Year Term: 1 position for a citizen residing in each of the following townships: Cunningham: Stephen Evans requests appointment Holloway Mt. Tirzah: David Thomas requests appointment 151 Industrial Facilities and Pollution Control Financing Authority 6-Year Term: 7 positions available – no applications Juvenile Crime Prevention Council 1-Year Initial Term: 2-Year Reappointment 2 positions available for a citizen under the age of 21(one may be a member of the public representing the interests of families of at-risk juveniles), 2-Year Term: 1 position available for a Juvenile Defense Attorney, 1 position available for a substance abuse professional: Martha Pickett requests reappointment 1 position available for County Manager’s designee: Katherine Cathey requests reappointment up to 5 citizens-at-large positions Kerr Tar Regional Council of Government Board 1 citizen-at-large alternate position representing private sector business – no applications Nursing Home Advisory Committee 1-Year Initial Term: 3-Year Reappointment; 4 positions available – no applications Opioid Settlement Advisory Committee Representatives from following community agencies request appointment: Emergency Services: Thomas E. Schwalenberg, EMS Director Sheriff’s Office: Benjamin Massey, Narcotics Sergeant Person Co. Schools: Jenna Regan, Sr. Exec. Director of Student Support & Secondary Education City of Roxboro: Police Chief David Hess Health Dept.: Janet O. Clayton, Public Health Director Vaya Health: Elliot Clark, Community Relations Regional Director Person Memorial Hospital: Kasey Sharp OQuinn, Director of Pharmacy Dept. of Social Services: Carlton Paylor, Social Services Director 2 citizens-at-large with lived experience (personal or family member): no applications 1 substance use treatment provider representative: no applications 1 employer/business leader representative: no applications 1 representative from a community group working on opioid-related concerns: no applications PATS Transportation Advisory Board 3-Year Term: 1 position available for an occupational affiliation representative for a medical related service 1 citizen-at-large position: Froncello Bumpass requests reappointment 152 Tourism Development Authority 3-Year Term: 1 position for a representative of a hotel/motel/B&B/lodging Claudia Berryhill, DVM requests reappointment 1-Year Term: 1 position available for a citizen at-large Autumn Gentry requests appointment Allison Thomas requests appointment Workforce Development Board 1-Year Initial Term/2-Year Reappointment 1 position available for a member or an officer of organized labor 1 position available for a business and industry representative Allison Thomas requests appointment Recommended Action: Board nomination for appointment as deemed appropriate. Submitted By: Brenda B. Reaves, Clerk to the Board 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 168 169 170 171 172 173 174 175 176 177 178 179 180 181 182 183 184 AGENDA ABSTRACT Meeting Date: January 3, 2022 Agenda Title: Utility Easement request from City of Roxboro Summary of Information: The Roxboro western sewer project crosses Highway 57 at the County’s Senior Center property. The proposed sewer line crosses under Hwy 57 and follows the property line between the Senior Center and TKTK Associates property, goes around the former Pepsi property, and eventually on to Leasburg Road. Just as it crosses Hwy 57, the sewer line will be just inside the Senior Center property, but as it proceeds down the property line, it will be mostly on TKTK Associates property. Easement details are attached. Recommended Action: For Board consideration, and if the easement agreement is approved, Chairman Powell, Clerk Reaves, and a Notary will need to sign documents. Submitted By: Ray Foushee, General Services Director 185 PERMANENT UTILITY EASEMENT REVENUE STAMPS: $_0.00________ This instrument was prepared by: Joe Weinberger, Jr. Attorney at Law, (this deed was prepared at the request of the Grantor based upon information provided by the Grantor and without title examination, survey, or verification of property description.) Checked by: Sarah Mills _____________________________________________________ Return to: City of Roxboro NORTH CAROLINA ROUTE: Roxboro Western Sewer COUNTY OF PERSON TAX PARCEL: 26-12 THIS EASEMENT, made and entered into this the 3rd day of January, 2023 by and between The County of Person, North Carolina, hereinafter referred to as Grantor, and the City of Roxboro, P.O. Box 128, Roxboro, NC 27573, hereinafter referred to as the “CITY”; W I T N E S S E T H: THAT WHEREAS, the CITY desires to construct and maintain a utility facility through and across the property of GRANTOR, AND WHEREAS, GRANTOR, recognizing the benefits accruing to their said property through the construction and maintenance by the CITY of roads and highways upon or in the vicinity of said property of GRANTOR, NOW THEREFORE, in consideration of said benefits, and further consideration of Ten Dollars ($10.00) and other valuable considerations, GRANTOR hereby releases the CITY, its successors and assigns, from any and all claims for damages by reason of the construction and maintenance of said utility facility across and through the lands of GRANTOR, and GRANTOR hereby gives, grants, bargains, sells and conveys unto the CITY, its successors, and assigns, an easement for the construction and maintenance of a utility facility across and through the property of GRANTOR located in Roxboro Township, Person County, and being more fully described in a deed recorded in Book 941, Page 96, Person County Registry, said easement being described as follows: 186 - 2 - That strip of land situated in Roxboro Township, Person County, North Carolina, designated as an Easement and more particularly described on that Preliminary Plat entitled “City of Roxboro, NC Easement Exhibit Easement Across the Land of County of Person, North Carolina” dated March 7, 2022, surveyed by Tim Van Gelder, PLS, L-3660, containing approximately 0.019 acre, more or less, said plat being incorporated herein by reference for a more accurate metes and bounds description, said Preliminary Plat is attached as Exhibit A. The final right of way plans showing the above-described area are to be certified and recorded in the Office of the Register of Deeds for said county pursuant to N.C.G.S. 136-19.4, reference to which plans are hereby made for purposes of further description and for greater certainty. It is understood and agreed that the CITY shall have the right to construct and maintain the cut and/or fill slopes in the above-described permanent utility easement area(s). It is further understood and agreed that Permanent Utility Easement shall be used by the CITY for additional working area during the above-described property. IN ADDITION, and for the aforesaid consideration, the Grantors further hereby convey to the CITY, its successors and assigns the following described areas and interests: This easement is subject to the following provisions only: There are no conditions to this Easement not expressed herein. TO HAVE AND TO HOLD said perpetual easement for highway purposes unto the CITY, its successors and assigns, and the GRANTORS, for themselves, their heirs, successors, executors and assigns, hereby warrant and covenant that they are the sole owners of the property; that they solely have the right to grant the easement; and that they will forever warrant and defend title to the same against the lawful claims of all persons whomsoever; IN WITNESS WHEREOF, the Grantor has hereunto set their hand and seal (or if corporate, has caused this instrument to be signed in its corporate name by its duly authorized officers and its seal to be hereunto affixed by authority of its Board of Directors) the day and year first above written. 187 - 3 - This instrument does not transfer the herein described interests unless and until this document is accepted by an authorized agent of the CITY. COUNTY OF PERSON, NC By: Gordon Powell, Chairman ATTEST: Brenda B. Reaves, Clerk to the Board of Commissioners (CORPORATE SEAL) ACCEPTED BY: Signature Name and Title (SEAL) NORTH CAROLINA PERSON COUNTY I, , a Notary Public of the County and State aforesaid, certify that Brenda B. Reaves personally appeared before me this day and acknowledged that she is Clerk to the Board of Commissioners of the County of Person, NC, a unit of local government, and that by authority duly given acting under authority of the Board of Directors, the foregoing instrument was signed in its name by its Chairman, sealed with its corporate seal and attested by Brenda B. Reaves as its Clerk to the Board of Commissioners. Witness my hand and official stamp or seal, this the 3rd day of January, 2023. (OFFICIAL SEAL) , Notary Public My Commission Expires: ________________ 188 SUBJECT PARCELSUBJECT EASEMENTSTREET RIGHT OF WAYADJACENT PARCELEXISTING EASEMENTCENTERLINETIE LINE EASEMENT TYPE ACRES PROJECT AREA TABLE SQ. FT. LEGEND R/W IRON PIPE FOUND REBAR FOUND CONC. MONUMENT FOUND COMPUTED POINT (NOT SET) RIGHT OF WAY PLAT CABINET NAD 83/2011EXHIBIT A CERTIFICATION I, TIM VAN GELDER, CERTIFY THAT THIS PLAT WAS DRAWN UNDER MY SUPERVISION FROM ANACTUAL SURVEY MADE UNDER MY SUPERVISION (DEED DESCRIPTION RECORDED AS SHOWN);THAT THE BOUNDARIES NOT SURVEYED ARE CLEARLY INDICATED AS DRAWN FROMINFORMATION FOUND IN BOOK AND PAGE AS SHOWN; THAT THE RATIO OF PRECISION IS 1:10,000; AND THAT THIS MAP MEETS THE REQUIREMENTS OF THE STANDARDS OF PRACTICE FORLAND SURVEYING IN NORTH CAROLINA 12 N.C.A.C. 56.1600; PURSUANT TO G.S. 47-30(F)(11)(C)(4) THIS SURVEY IS OF A PROPOSED EASEMENT FOR A PUBLIC UTILITY AS DEFINED ING.S. 62-3; AND MEETS THE ATTACHMENT RULES OF G.S. 47-30 (M)(1); THE PURPOSE OF THISEXHIBIT IS FOR RIGHT OF WAY OR EASEMENT ACQUISITION ONLY AND IS NOT INTENDED TO BE ABOUNDARY SURVEY OF THE PROPERTY SHOWN HEREON. THIS 7TH DAY OF MARCH 2022 . TIM VAN GELDER, PLS L-3660 THIS MAP MAY NOT BE A CERTIFIED SURVEYAND HAS NOT BEEN REVIEWED BY A LOCALGOVERNMENT AGENCY FOR COMPLIANCEWITH ANY APPLICABLE LAND DEVELOPMENTREGULATIONS AND HAS NOT BEENREVIEWED FOR COMPLIANCE WITHRECORDING REQUIREMENTS FOR PLATS. NEW FORCE MAIN EASEMENT PC NEW FORCEMAIN EASEMENT TEMP CONSTRUCTIONEASEMENT NOTES 1. SUBJECT PROPERTY SURVEYED AND MAPPEDFOR: (CITY OF ROXBORO, NC) 2. AREA BY COORDINATE COMPUTATION METHOD. 3. ALL DISTANCES ARE HORIZONTAL GROUNDDISTANCES IN U.S. SURVEY FEET. 4. PROPERTY SUBJECT TO ANY VALID &ENFORCEABLE EASEMENTS, RESTRICTIONS, &RIGHTS OF WAY. 5. SURVEY IS BASED ON PHYSICAL EVIDENCE ANDEXISTING MONUMENTATION FOUND DURINGTHIS SURVEY. TCE 0.011 492 0.008 348 NAD 83/2011EXHIBIT A THIS MAP MAY NOT BE A CERTIFIED SURVEYAND HAS NOT BEEN REVIEWED BY A LOCALGOVERNMENT AGENCY FOR COMPLIANCEWITH ANY APPLICABLE LAND DEVELOPMENTREGULATIONS AND HAS NOT BEENREVIEWED FOR COMPLIANCE WITHRECORDING REQUIREMENTS FOR PLATS. SUBJECT PARCELSUBJECT EASEMENTSTREET RIGHT OF WAYADJACENT PARCELEXISTING EASEMENTCENTERLINETIE LINE EASEMENT TYPE ACRES PROJECT AREA TABLE SQ. FT. LEGEND NOTES 1. SUBJECT PROPERTY SURVEYED AND MAPPEDFOR: (CITY OF ROXBORO, NC) 2. AREA BY COORDINATE COMPUTATION METHOD. 3. ALL DISTANCES ARE HORIZONTAL GROUNDDISTANCES IN U.S. SURVEY FEET. 4. PROPERTY SUBJECT TO ANY VALID &ENFORCEABLE EASEMENTS, RESTRICTIONS, &RIGHTS OF WAY. 5. SURVEY IS BASED ON PHYSICAL EVIDENCE ANDEXISTING MONUMENTATION FOUND DURINGTHIS SURVEY. R/W IRON PIPE FOUND REBAR FOUND CONC. MONUMENT FOUND COMPUTED POINT (NOT SET) RIGHT OF WAY PLAT CABINETPC NEW FORCEMAIN EASEMENT NEW FORCE MAIN EASEMENT 0.011 491 TCE 0.016 715 TEMP CONSTRUCTIONEASEMENT FRM10-B Revised 2/17/15 SUMMARY STATEMENT/CONTINGENT OFFER TO PURCHASE REAL PROPERTY DUE TO THE ACQUISITION OF RIGHT OF WAY AND DAMAGES TO: County of Person, North Carolina DATE: 12/8/2022 304 South Morgan Street TO: Lessee, if Applicable Roxboro, NC 27573 N/A TIP/PARCEL NO.: 26-12 COUNTY Person WBS ELEMENT: DESCRIPTION: Roxboro – Western Sewer Easements Dear Property Owner: The following contingent offer of just compensation is based on the fair market value of the property and is not less than the approved appraised value for the appropriate legal compensable interest or interests. The approved value disregards any increase or decrease in the fair market value of the property acquired due to influence caused by public knowledge of this project. The contingent offer of just compensation is based on an analysis of market data, comparable land sales, and, if applicable, building costs in the area of your property. Please retain this form as it contains pertinent income tax information. Value of Right of Way to be Acquired $ N/A Value of Permanent Easements to be Acquired $ N/A Value of Temporary Easement (Rental of Land) to be Acquired $ N/A Value of Improvements to be Acquired $ N/A Damages, if any, to Remainder $ N/A Benefits, if any, to Remainder minus $ N/A TOTAL CONTINGENT OFFER $ 0.00 The total contingent offer includes all interests other than leases involving Federal Agencies and Tenant owned improvements. (A) Description of the land and effects of the acquisition Subject property described in Deed Book 941, Page 96, Person County Registry, contains approximately 1.000 acres. Being acquired is a permanent force main easement containing approximately 0.011 acres, and a Temporary Construction Easement (TCE) containing approximately 0.008 acres. There is no right of way being acquired and no other easements. (B) The TOTAL CONTINGENT OFFER includes payment for the improvements and appurtenances described below: N/A Provided there is sufficient time remaining in the project schedule, you may repurchase these improvements for a retention value, with the stipulation that you remove them from the acquisition area at no expense to the City. (C) Should you desire to sell the City the portion of your property considered to be an uneconomic remnant or buildable lot, as explained to you by the Right of Way Agent, the total contingent offer would be: $ N/A . Please note that any contingent offer to purchase a remnant/buildable lot is conditioned upon the remnant/buildable lot being environmentally clean prior to the conveyance to the City. You may be required to provide the City with a release from the appropriate environmental agency stating that all contaminants have been remediated and/or removed to their standards. The original of this form was emailed to Ray Foushee on December 8th, 2022 20 22 . I will be available at your convenience to discuss this matter further with you. My telephone number is 252-814-6127 Please be advised that the agent signing this form is only authorized to recommend settlement to the City of Roxboro, and any recommended settlement is not a binding contract unless and until accepted by the City of Roxboro by its formal execution of documents for conveyance of Right of Way, Easements, and/or other interests. SETTLEMENT AMOUNT: $0.00 Signature: _____________ Brian Blick - Right of Way Agent 191 AGENDA ABSTRACT Meeting Date: January 3, 2023 Agenda Title: Courthouse Wireless Expansion (WAVE) Project Summary of Information: Network Services is embarking on another transformational technology deployment to dramatically expand AOC’s wireless capabilities statewide, known also as the WAVE project. Where we have WIFI only available in the courtrooms today, we are expanding that service to all Judicial office space within the courthouse campus. This will cover Clerk’s offices, DA offices, GAL, Magistrate and any other judicial office space, and allow staff much more mobility. We, unfortunately, will not be able to cover large common areas or county office space through this initiative. In the case of Person County’s Courthouse, most areas of the courthouse will be included except the Probation areas on the ground and 1st floor. Although the cost of the actual equipment will be covered by the North Carolina Administrative Office of the Courts (NCAOC), individual counties are responsible for the installation of the necessary communication cabling. However, the NCAOC is willing to manage the contract with a vendor for the installation if the County signs an agreement to reimburse the NCAOC for actual expenses once the project is complete. In Person County, the estimated installation cost for the courthouse is $32,900. The agreement is attached for the Board’s review. The Finance Director recommends the use of Undesignated Contingency as the source of funds for this expenditure. Upon approval, the Finance Director will amend the budget as follows: LINE ITEM # LINE ITEM DESCRIPTIONS EXPENDITUR E BUDGET 1009910‐499100 Undesignated Contingency (32,900) 1004260‐435400 Gen Svcs‐Special Bldg Projects 32,900 Since AOC has a Master Services Agreement with Presidio, AOC would engage with them directly to install the cabling. AOC would manage the scheduling and ensure they have staff on site for the work to be done. Once the cable additions are completed, Presidio will invoice AOC’s Finance department for the quoted price. Following that, AOC would seek reimbursement from the county for the paid invoice. Recommended Action: Approve the use of Undesignated Contingency in the amount of $32,900 as the source of funds for reimbursement to the NCAOC after successful installation of the cabling and equipment related to the WAVE project, and authorize the Chairman or County Manager to execute the attached agreement on behalf of the Person County Board of Commissioners. Submitted By: Ray Foushee, General Services Director and Amy Wehrenberg, Finance Director 192 Presidio Service Request Person WAVE Cabling Page 1 of 2 General Information Client Name State of North Carolina Administrative Office of the Courts Account Manager Shawn Alba Contact Name Chris Aman Solution Architect David Wen Contact Phone 919-890-2010 Opportunity # 1001722030273 Contact Address Trade Accounts Payable PO BOX 2448 Raleigh NC 27602 US Date 07-Nov-2022 Contact Email Christopher.r.aman@nccourts.org Service Title Person WAVE Cabling Service Information Technology Area - Other: __________ Type of Request Fixed Fee Presidio Networked Solutions, LLC (“Presidio”) is pleased to provide the following services to State of North Carolina Administrative Office of the Courts (“Client”). This Service Request defines the scope of work to be accomplished by Presidio. The tasks to be performed by Presidio are defined and the responsibilities of Presidio and Client are contained herein as well. Project Scope: • Data/Voice Cabling - Install (26) CAT6 drops o Person County CH - 25 Drops o Person County MAG – 1 Drops • Presidio will travel to each location and install a cable drop for each new AP in the designated locations • Presidio will perform all work during normal business hours as the discretion of each site • Cable will follow existing paths. This price does not include drilling through walls, wire molding or conduit installation. Any related work would be considered additional and be subject to additional billing. o Price includes all necessary cable support o Price includes 24/48 port patch panels as needed o Price includes terminations at the end of the cables o Price includes patch cable from the patch panel to the switch o Price includes all CAT6 cable materials and labor o Price does not include renting any special tools such as a scissor lift o Presidio would need confirmation of each drop location before work begins o Presidio would be informed of on-site contact before arriving on-site o POC will make sure the site is ready for the installation, the engineer on-site cannot have extended downtime due to areas not being ready. The expectation is when our resource is on-site he will have access to all the areas needed o Extended delays would result in additional charges Responsibilities 1. Modifications in project scope will necessitate a project change request (PCR). 2. Client has read and agrees with all items contained or omitted within this Service Request. 3. Any items or tasks not explicitly listed as in-scope within this Service Request are considered to be outside of the scope and not associated with this Service Request and price. 4. Client’s acceptance of all deliverables described in this agreement and of the completion of the project shall be in writing. Deliverable acceptance shall be in the form of an email or signature (as applicable) and final project acceptance shall be in the “Project Completion” form, provided by the project manager. If acceptance is refused, the Client shall provide, in writing to Presidio, a reason for refusal. Presidio shall address the issue before subsequent work is undertaken. Client Responsibilities 1. The Client, with assistance from Presidio, shall verify operation of any installed/upgraded equipment per the predefined Verification Plan. Presidio will require the Client to witness the verification of the solution, as well as sign off on the completed verification plan. 2. Client resources and site access must be readily and/or continuously available over the engagement period. Project Management Presidio will provide a Project Manager (PM), who will be single point of contact for all project support issues within the scope of this project. The PM is experienced in project management best practice methodologies and familiar with the technology involved. This Project Manager is responsible for timely completion of the scope, schedule and budget 193 Presidio Service Request Person WAVE Cabling Page 2 of 2 utilizing Presidio’s Project Management Method. Included for our standard Project Management offering for this engagement are the following: • Milestone level tracking • Resource scheduling and oversight • Escalation facilitation • Working calls as required (remote) Locations Work will be done at the following locations. All work will be performed remotely unless otherwise specified: Site Name Address City State ZIP On-Site / Remote Services Person County Complex 105 South Main Street Roxboro, NC 27573 On site Price and Payment Terms Client agrees to provide reasonable access to facilities, equipment, and personnel necessary to complete this effort. Unless otherwise noted, all work shall be performed during normal business hours (8:00 a.m. – 5:00 p.m. M-F, excluding holidays) at the location indicated. Presidio is providing a Fixed Fee Price as part of this Statement of Work. Presidio will invoice Client based on the project milestone(s) listed below: Milestone Name Amount Person County CH WAVE Cabling $31,255.00 Person County MAG WAVE Cabling $1,645.00 Total $32,900.00 Expenses There are no anticipated travel or incidental expenses to be incurred by Presidio in association with the execution of this Statement of Work and therefore no expenses will be billed to Client. Travel Time Travel to and from the work site(s) by Presidio resources in association with the execution of this Statement of Work will not be charged to Client. The scope and pricing are valid for 60 days unless otherwise noted. Authorized Client Signature Title Date Authorized Presidio Signature Title Date 194 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 1 of 62 Wireless Survey and Design RF DESIGN NCAOC PERSON COUNTY COURTHOUSE OCTOBER 28, 2022 195 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 2 of 62 ENGINEERING TEAM ENGINEER PHONE EMAIL Maeen Ismail Khodabux Khan 678-291-1846 mikkhan@presidio.com PROJECT MANAGER PHONE EMAIL Jason Fraley 919-324-3650 jfraley@presidio.com ACCOUNT MANAGER PHONE EMAIL Shawn Alba 919-592-9676 salba@cisco.com REVISION HISTORY REVISION DATE NAME NOTES 0.1 10/28/2022 Maeen Ismail Khodabux Khan Initial Report Creation 0.2 10/28/2022 Mike Johnson Peer Review LOCATION OF SERVICES SITE NAME ADDRESS SITE CONTACT Person County Courthouse 105 S Main St, Roxboro, NC 27573 Chris Aman Notices: © 2022 Presidio, Inc. All Rights Reserved. This document and its contents are the confidential and proprietary intellectual property of Presidio, Inc. and may not be duplicated, redistributed, or displayed to any third party without the express written consent of Presidio, Inc. Other product and company names mentioned herein may be the trademarks of their respective owners. 196 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 3 of 62 TABLE OF CONTENTS 1. Executive Overview .............................................................................................................. 5 1.1. Introduction ........................................................................................................................ 5 1.2. Methodology (APoaS) ........................................................................................................ 6 1.3. Client Considerations and Assumptions ............................................................................ 6 1.4. Floor Plan Overview ........................................................................................................... 7 1.5. Hardware Summary ........................................................................................................... 8 1.6. Mounting Hardware ............................................................................................................ 8 1.7. Results Summary & Recommendations ............................................................................ 9 1.8. Network Closet Evaluation ................................................................................................. 9 2. Floor 02 ................................................................................................................................ 10 2.1. Project Summary (APoaS) ............................................................................................... 10 2.2. AP Placement .................................................................................................................. 10 2.3. Access Points Identified ................................................................................................... 11 2.4. Access Points Identified Photos ....................................................................................... 12 2.5. Primary Received Signal Strength Indication (RSSI) ....................................................... 13 2.6. Secondary Received Signal Strength Indication (RSSI) .................................................. 15 2.7. Signal to Noise Ratio (SNR) ............................................................................................. 17 2.8. Per AP Coverage (2.4GHz.) ............................................................................................. 19 2.9. Per AP Coverage (5GHz.) ................................................................................................ 20 2.10. Survey Requirements for 2.4 GHz. Band (Voice/Data) .................................................. 21 2.11. Survey Requirements for 5 GHz. Band (Voice/Data) ..................................................... 22 3. Floor 03 ................................................................................................................................ 23 3.1. Project Summary (APoaS) ............................................................................................... 23 3.2. AP Placement .................................................................................................................. 23 3.3. Access Points Identified ................................................................................................... 24 3.4. Access Points Identified Photos ....................................................................................... 25 3.5. Primary Received Signal Strength Indication (RSSI) ....................................................... 26 3.6. Secondary Received Signal Strength Indication (RSSI) .................................................. 28 3.7. Signal to Noise Ratio (SNR) ............................................................................................. 30 3.8. Per AP Coverage (2.4GHz.) ............................................................................................. 32 197 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 4 of 62 3.9. Per AP Coverage (5GHz.) ................................................................................................ 33 3.10. Survey Requirements for 2.4 GHz. Band (Voice/Data) .................................................. 34 3.11. Survey Requirements for 5 GHz. Band (Voice/Data) ..................................................... 35 4. Floor 04 ................................................................................................................................ 36 4.1. Project Summary (APoaS) ............................................................................................... 36 4.2. AP Placement .................................................................................................................. 36 4.3. Access Points Identified ................................................................................................... 37 4.4. Access Points Identified Photos ....................................................................................... 38 4.5. Primary Received Signal Strength Indication (RSSI) ....................................................... 39 4.6. Secondary Received Signal Strength Indication (RSSI) .................................................. 41 4.7. Signal to Noise Ratio (SNR) ............................................................................................. 43 4.8. Per AP Coverage (2.4GHz.) ............................................................................................. 45 4.9. Per AP Coverage (5GHz.) ................................................................................................ 46 4.10. Survey Requirements for 2.4 GHz. Band (Voice/Data) .................................................. 47 4.11. Survey Requirements for 5 GHz. Band (Voice/Data) ..................................................... 48 5. Ground Floor ....................................................................................................................... 49 5.1. Project Summary (APoaS) ............................................................................................... 49 5.2. AP Placement .................................................................................................................. 49 5.3. Access Points Identified ................................................................................................... 50 5.4. Access Points Identified Photos ....................................................................................... 51 5.5. Primary Received Signal Strength Indication (RSSI) ....................................................... 52 5.6. Secondary Received Signal Strength Indication (RSSI) .................................................. 54 5.7. Signal to Noise Ratio (SNR) ............................................................................................. 56 5.8. Per AP Coverage (2.4GHz.) ............................................................................................. 58 5.9. Per AP Coverage (5GHz.) ................................................................................................ 59 5.10. Survey Requirements for 2.4 GHz. Band (Voice/Data) .................................................. 60 5.11. Survey Requirements for 5 GHz. Band (Voice/Data) ..................................................... 61 6. Project Acceptance ............................................................................................................ 62 198 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 5 of 62 1. EXECUTIVE OVERVIEW 1.1. Introduction This document constitutes Presidio’s report to NCAOC of the results from the RF analysis conducted October 19th, 2022, through October 20th, 2022, for the Person County Courthouse facility located at 105 S Main St, Roxboro, NC 27573. The primary goal and subsequent objectives are to show the RF characteristics of the environment as it pertains to Wi-Fi. This report was created using Ekahau Site Survey utility along with other tools. This utility is used for collection of information including, received signal strength indication (RSSI), signal to noise ratios (SNR) as well as a multitude of other data points that can help produce visual outputs of the area(s) being surveyed. This report included the following: onsite surveying & RF spectrum analysis. As such, the report includes (but is not limited to) information regarding: • RF/Spectrum Analysis • Frequency Reuse • Access Point (AP) placement and configuration information • Radio Frequency (RF) coverage pattern maps on facility floorplans Where necessary, this document contains a description of characteristic(s) unique to the site providing context to the AP configuration and coverage maps. Additionally, suggestions may be provided regarding enhancement of the RF network for adaptation to facility changes over time. 199 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 6 of 62 1.2. Methodology (APoaS) Onsite RF Analysis - Presidio performed an advanced onsite RF analysis. This was completed using APoaS (AP on a stick) design methods. The test APs were placed where the actual APs are expected to be mounted in the production network. The test APs were erected using a tripod with the AP mounted to the top of it. The test AP was deployed and configured with a static power level and channel. Once deployed, the RF output from this AP was measured in all areas until a cutoff of -85 dBm signal boundary is reached. This assessment measures the RF performance of the wireless equipment at the time of the survey. Any site construction, structural alterations, equipment installations, or any other site activity that may alter the RF profile of the site, may have an impact on the performance of the wireless network once it is installed. Surveyed SSID = Survey-9130-1 1.3. Client Considerations and Assumptions Presidio has been made aware of the following assumptions for the wireless network. • All bathrooms and stairwells are considered out of scope. • All non-AOC owned areas are considered out of scope. • All mechanical rooms are considered out of scope. • All lobby and common areas are considered out of scope. 200 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 7 of 62 1.4. Floor Plan Overview The images below detail the area that was surveyed. It includes the floor plan and the dimensions of the building. FLOORPLAN NAME AREA Floor 02 5,014 ft² Floor 03 8,495 ft² Floor 04 2,329 ft² Ground Floor 3,812 ft² Total coverage area: 19,650 ft² 201 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 8 of 62 1.5. Hardware Summary The following is the hardware summary required to meet the design guidelines specified within this document. Hardware specifics and details will be identified at the end of each floor’s section below. FLOOR MODEL AP QTY ANTENNA Floor 02 Cisco 9130i 6 Internal Antenna Model AP Floor 03 Cisco 9130i 7 Internal Antenna Model AP Floor 04 Cisco 9130i 4 Internal Antenna Model AP Ground Floor Cisco 9130i 8 Internal Antenna Model AP TOTAL 25 1.6. Mounting Hardware The below right-angle wall mount allows for a clean flush mounted installation for Cisco 9130 internal antenna Access Points. One location was identified in which right angle wall mounts would put AP in ideal locations MOUNT TYPE MOUNT MODEL QTY Right angle wall mount Oberon 1006-COAP9130 1 TOTAL 1 202 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 9 of 62 1.7. Results Summary & Recommendations • This courthouse building has two parts attached to each other to create one attached building. The merging point joining the two buildings had thicker concrete and cinder block walls. Most of the spaces are divided into suites and has cinder block walls. Each suite has office spaces with sheetrock walls. The entire building has ceiling tiles system except for the superior courtroom. 1.8. Network Closet Evaluation 2nd Floor MDF #223 The MDF is located inside the electrical room 223, and it is serving the entire building. It houses (4) switches with 1 open ports available. The UPS has no available outlets. A new switch and UPS will be required for this location. 203 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 10 of 62 2. FLOOR 02 2.1. Project Summary (APoaS) This floor will require 6 Access Points to meet the wireless requirements identified earlier in this document. 2.2. AP Placement The following floor plan below shows the locations of the Access Points calculated from the APs surveyed on this floor. These locations are based on strongest signal strength recorded while surveying. AP PLACEMENT 204 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 11 of 62 2.3. Access Points Identified The following table shows all the Access Points that were identified with signals during the survey on this floor. ACCESS POINTS PER-ROX-CH-2-209-AP5 AP mounted on ceiling grid 9 ft above ground inside criminal division about 6 ft away from the files room 211 PER-ROX-CH-2-209-AP5 — Radio on channel: 11 Radio on channel: 44 PER-ROX-CH-2-214-AP6 AP mounted on ceiling grid 8 ft above ground inside conferance room 214 at the front in the middle PER-ROX-CH-2-214-AP6 — Radio on channel: 11 Radio on channel: 44 PER-ROX-CH-2-215-AP3 AP mounted on ceiling grid 10 ft above ground inside civil division superior court above the counter near the sherder PER-ROX-CH-2-215-AP3 — Radio on channel: 11 Radio on channel: 44 PER-ROX-CH-2-217-AP4 AP mounted on ceiling grid 9 ft above ground inside civil division district court above the printer PER-ROX-CH-2-217-AP4 — Radio on channel: 11 Radio on channel: 44 PER-ROX-CH-2-246-AP1 AP mounted on ceiling grid 8 ft above ground inside the cashier's office at the front PER-ROX-CH-2-246-AP1 — Radio on channel: 11 Radio on channel: 44 PER-ROX-CH-2-249-AP2 AP mounted on ceiling grid 9 ft above ground inside clerk's office 249 by the hallway door PER-ROX-CH-2-249-AP2 — Radio on channel: 11 Radio on channel: 44 205 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 12 of 62 2.4. Access Points Identified Photos PER-ROX-CH-2-209-AP5 PER-ROX-CH-2-214-AP6 PER-ROX-CH-2-215-AP3 PER-ROX-CH-2-217-AP4 PER-ROX-CH-2-246-AP1 PER-ROX-CH-2-249-AP2 206 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 13 of 62 2.5. Primary Received Signal Strength Indication (RSSI) The following images show RF coverage based on primary RSSI as recorded during the RF analysis. The coverage is shown broken into two separate channel bands, 2.4 GHz. & 5 GHz. Signal Strength is the quantity of RF signal received by a wireless device from another wireless device. This is calculated in decibel per milliwatt (dBm) values, represented as a negative integer. The closer the value is to zero (0), the greater the signal strength. RSSI – 2.4 GHz. (-67 dBm Cutoff) 2.4 GHz. RSSI 207 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 14 of 62 RSSI – 5 GHz. (-67 dBm Cutoff) 5 GHz. RSSI 208 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 15 of 62 2.6. Secondary Received Signal Strength Indication (RSSI) The following images show RF coverage based on secondary RSSI as recorded during the RF analysis. The coverage is shown broken into two separate channel bands, 2.4 GHz. & 5 GHz. Signal Strength is the quantity of RF signal received by a wireless device from another wireless device. This is calculated in decibel per milliwatt (dBm) values, represented as a negative integer. The closer the value is to zero (0), the greater the signal strength. RSSI – 2.4 GHz. (-75 dBm Cutoff) 2.4 GHz. RSSI 209 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 16 of 62 RSSI – 5 GHz. (-75 dBm Cutoff) 5 GHz. RSSI 210 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 17 of 62 2.7. Signal to Noise Ratio (SNR) The following images show RF coverage based on SNR as recorded during the RF analysis. The coverage is shown broken into two separate channel bands, 2.4 GHz. & 5 GHz. Signal to Noise ratio is a value that determines the quality of the RF signal received from the client device. It is calculated by subtracting the cumulative value of all RF noise operating in the given frequency from the signal strength perceived by the client device. SNR – 2.4 GHz. (25 dB Cutoff) 2.4 GHz. SNR 211 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 18 of 62 SNR – 5 GHz. (25 dB Cutoff) 5 GHz. SNR 212 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 19 of 62 2.8. Per AP Coverage (2.4GHz.) Floor 02 PER-ROX-CH-2-209- AP5 PER-ROX-CH-2-214- AP6 PER-ROX-CH-2-215- AP3 PER-ROX-CH-2-217- AP4 PER-ROX-CH-2-246- AP1 PER-ROX-CH-2-249- AP2 213 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 20 of 62 2.9. Per AP Coverage (5GHz.) Floor 02 PER-ROX-CH-2-209- AP5 PER-ROX-CH-2-214- AP6 PER-ROX-CH-2-215- AP3 PER-ROX-CH-2-217- AP4 PER-ROX-CH-2-246- AP1 PER-ROX-CH-2-249- AP2 214 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 21 of 62 2.10. Survey Requirements for 2.4 GHz. Band (Voice/Data) The wireless survey for the 2.4 GHz. band will be performed for VoWLAN & data applications. The following parameters will be specified to ensure that proper coverage and quality will be met for voice over wireless & data applications. REQUIREMENT LEVEL NOTES Signal Strength Min -67.0 dBm Secondary Signal Strength Min -75.0 dBm Signal-to-Noise Ratio Min 25.0 dB Data Rate Min 12 Mbps Channel Interference Max 1 at min. -86.0 dBm Round Trip Time (RTT) Max 300 ms Packet Loss Max 2.0 % 215 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 22 of 62 2.11. Survey Requirements for 5 GHz. Band (Voice/Data) The wireless survey for the 5 GHz. band will be performed for VoWLAN & data applications. The following parameters will be specified to ensure that proper coverage and quality will be met for voice over wireless & data applications. REQUIREMENT LEVEL NOTES Signal Strength Min -67.0 dBm Secondary Signal Strength Min -75.0 dBm Signal-to-Noise Ratio Min 25.0 dB Data Rate Min 12 Mbps Channel Interference Max 1 at min. -86.0 dBm Round Trip Time (RTT) Max 300 ms Packet Loss Max 2.0 % 216 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 23 of 62 3. FLOOR 03 3.1. Project Summary (APoaS) This floor will require 7 Access Points to meet the wireless requirements identified earlier in this document. 3.2. AP Placement The following floor plan below shows the locations of the Access Points calculated from the APs surveyed on this floor. These locations are based on strongest signal strength recorded while surveying. AP PLACEMENT 217 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 24 of 62 3.3. Access Points Identified The following table shows all the Access Points that were identified with signals during the survey on this floor. ACCESS POINTS PER-ROX-CH-3-302-AP1 AP mounted on ceiling grid 11 ft above ground in the hallway outside district courtroom 302 PER-ROX-CH-3-302-AP1 — Radio on channel: 11 Radio on channel: 44 PER-ROX-CH-3-302-AP2 AP mounted on ceiling grid 9 ft above ground, replacing existing AP PER-ROX-CH-3-302-AP2 — Radio on channel: 11 Radio on channel: 44 PER-ROX-CH-3-315-AP3 AP mounted on ceiling grid 8 ft above ground inside the library at the far right corner PER-ROX-CH-3-315-AP3 — Radio on channel: 11 Radio on channel: 44 PER-ROX-CH-3-319-AP4 AP mounted on ceiling grid 8.5 ft above ground, outside storage room 319 PER-ROX-CH-3-319-AP4 — Radio on channel: 11 Radio on channel: 44 PER-ROX-CH-3-328-AP5 AP mounted on a wall 9 ft above ground inside superior courtroom 328 left to the judge's bench. If cable can not be run just replace existing AP below the judge's bench PER-ROX-CH-3-328-AP5 — Radio on channel: 11 Radio on channel: 44 PER-ROX-CH-3-329-AP6 AP mounted on ceiling grid 8 ft above ground inside Jury room 329 by the door towards the courtroom PER-ROX-CH-3-329-AP6 — Radio on channel: 11 Radio on channel: 44 PER-ROX-CH-3-332-AP7 AP mounted on ceiling grid 8 ft above ground inside the jury conferance room 332, 4 ft away from the vending machine PER-ROX-CH-3-332-AP7 — Radio on channel: 11 Radio on channel: 44 218 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 25 of 62 3.4. Access Points Identified Photos PER-ROX-CH-3-302-AP1 PER-ROX-CH-3-302-AP2 PER-ROX-CH-3-315-AP3 PER-ROX-CH-3-319-AP4 PER-ROX-CH-3-328-AP5 PER-ROX-CH-3-329-AP6 PER-ROX-CH-3-332-AP7 219 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 26 of 62 3.5. Primary Received Signal Strength Indication (RSSI) The following images show RF coverage based on primary RSSI as recorded during the RF analysis. The coverage is shown broken into two separate channel bands, 2.4 GHz. & 5 GHz. Signal Strength is the quantity of RF signal received by a wireless device from another wireless device. This is calculated in decibel per milliwatt (dBm) values, represented as a negative integer. The closer the value is to zero (0), the greater the signal strength. RSSI – 2.4 GHz. (-67 dBm Cutoff) 2.4 GHz. RSSI 220 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 27 of 62 RSSI – 5 GHz. (-67 dBm Cutoff) 5 GHz. RSSI 221 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 28 of 62 3.6. Secondary Received Signal Strength Indication (RSSI) The following images show RF coverage based on secondary RSSI as recorded during the RF analysis. The coverage is shown broken into two separate channel bands, 2.4 GHz. & 5 GHz. Signal Strength is the quantity of RF signal received by a wireless device from another wireless device. This is calculated in decibel per milliwatt (dBm) values, represented as a negative integer. The closer the value is to zero (0), the greater the signal strength. RSSI – 2.4 GHz. (-75 dBm Cutoff) 2.4 GHz. RSSI 222 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 29 of 62 RSSI – 5 GHz. (-75 dBm Cutoff) 5 GHz. RSSI 223 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 30 of 62 3.7. Signal to Noise Ratio (SNR) The following images show RF coverage based on SNR as recorded during the RF analysis. The coverage is shown broken into two separate channel bands, 2.4 GHz. & 5 GHz. Signal to Noise ratio is a value that determines the quality of the RF signal received from the client device. It is calculated by subtracting the cumulative value of all RF noise operating in the given frequency from the signal strength perceived by the client device. SNR – 2.4 GHz. (25 dB Cutoff) 2.4 GHz. SNR 224 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 31 of 62 SNR – 5 GHz. (25 dB Cutoff) 5 GHz. SNR 225 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 32 of 62 3.8. Per AP Coverage (2.4GHz.) Floor 03 PER-ROX-CH-3-302- AP1 PER-ROX-CH-3-302- AP2 PER-ROX-CH-3-315- AP3 PER-ROX-CH-3-319- AP4 PER-ROX-CH-3-328- AP5 PER-ROX-CH-3-329- AP6 PER-ROX-CH-3-332- AP7 226 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 33 of 62 3.9. Per AP Coverage (5GHz.) Floor 03 PER-ROX-CH-3-302- AP1 PER-ROX-CH-3-302- AP2 PER-ROX-CH-3-315- AP3 PER-ROX-CH-3-319- AP4 PER-ROX-CH-3-328- AP5 PER-ROX-CH-3-329- AP6 PER-ROX-CH-3-332- AP7 227 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 34 of 62 3.10. Survey Requirements for 2.4 GHz. Band (Voice/Data) The wireless survey for the 2.4 GHz. band will be performed for VoWLAN & data applications. The following parameters will be specified to ensure that proper coverage and quality will be met for voice over wireless & data applications. REQUIREMENT LEVEL NOTES Signal Strength Min -67.0 dBm Secondary Signal Strength Min -75.0 dBm Signal-to-Noise Ratio Min 25.0 dB Data Rate Min 12 Mbps Channel Interference Max 1 at min. -86.0 dBm Round Trip Time (RTT) Max 300 ms Packet Loss Max 2.0 % 228 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 35 of 62 3.11. Survey Requirements for 5 GHz. Band (Voice/Data) The wireless survey for the 5 GHz. band will be performed for VoWLAN & data applications. The following parameters will be specified to ensure that proper coverage and quality will be met for voice over wireless & data applications. REQUIREMENT LEVEL NOTES Signal Strength Min -67.0 dBm Secondary Signal Strength Min -75.0 dBm Signal-to-Noise Ratio Min 25.0 dB Data Rate Min 12 Mbps Channel Interference Max 1 at min. -86.0 dBm Round Trip Time (RTT) Max 300 ms Packet Loss Max 2.0 % 229 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 36 of 62 4. FLOOR 04 4.1. Project Summary (APoaS) This floor will require 4 Access Points to meet the wireless requirements identified earlier in this document. 4.2. AP Placement The following floor plan below shows the locations of the Access Points calculated from the APs surveyed on this floor. These locations are based on strongest signal strength recorded while surveying. AP PLACEMENT 230 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 37 of 62 4.3. Access Points Identified The following table shows all the Access Points that were identified with signals during the survey on this floor. ACCESS POINTS PER-ROX-CH-4-403-AP3 AP mounted on ceiling grid 8 ft above ground at front office by the hallway entrance to the breakroom PER-ROX-CH-4-403-AP3 — Radio on channel: 11 Radio on channel: 44 PER-ROX-CH-4-408-AP4 AP mounted on ceiling grid 8 ft above ground inside the breakroom. this AP was added to satisfy the seondary coverage requirement PER-ROX-CH-4-408-AP4 — Radio on channel: 11 Radio on channel: 44 PER-ROX-CH-4-411-AP2 AP mounted on ceiling grid 8 ft above ground inside superior judge's office at the left front corner PER-ROX-CH-4-411-AP2 — Radio on channel: 11 Radio on channel: 44 PER-ROX-CH-4-413-AP1 AP mounted on ceiling grid 8 ft above ground inside library room 413 PER-ROX-CH-4-413-AP1 — Radio on channel: 11 Radio on channel: 44 231 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 38 of 62 4.4. Access Points Identified Photos PER-ROX-CH-4-403-AP3 PER-ROX-CH-4-408-AP4 PER-ROX-CH-4-411-AP2 PER-ROX-CH-4-413-AP1 232 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 39 of 62 4.5. Primary Received Signal Strength Indication (RSSI) The following images show RF coverage based on primary RSSI as recorded during the RF analysis. The coverage is shown broken into two separate channel bands, 2.4 GHz. & 5 GHz. Signal Strength is the quantity of RF signal received by a wireless device from another wireless device. This is calculated in decibel per milliwatt (dBm) values, represented as a negative integer. The closer the value is to zero (0), the greater the signal strength. RSSI – 2.4 GHz. (-67 dBm Cutoff) 2.4 GHz. RSSI 233 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 40 of 62 RSSI – 5 GHz. (-67 dBm Cutoff) 5 GHz. RSSI 234 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 41 of 62 4.6. Secondary Received Signal Strength Indication (RSSI) The following images show RF coverage based on secondary RSSI as recorded during the RF analysis. The coverage is shown broken into two separate channel bands, 2.4 GHz. & 5 GHz. Signal Strength is the quantity of RF signal received by a wireless device from another wireless device. This is calculated in decibel per milliwatt (dBm) values, represented as a negative integer. The closer the value is to zero (0), the greater the signal strength. RSSI – 2.4 GHz. (-75 dBm Cutoff) 2.4 GHz. RSSI 235 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 42 of 62 RSSI – 5 GHz. (-75 dBm Cutoff) 5 GHz. RSSI 236 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 43 of 62 4.7. Signal to Noise Ratio (SNR) The following images show RF coverage based on SNR as recorded during the RF analysis. The coverage is shown broken into two separate channel bands, 2.4 GHz. & 5 GHz. Signal to Noise ratio is a value that determines the quality of the RF signal received from the client device. It is calculated by subtracting the cumulative value of all RF noise operating in the given frequency from the signal strength perceived by the client device. SNR – 2.4 GHz. (25 dB Cutoff) 2.4 GHz. SNR 237 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 44 of 62 SNR – 5 GHz. (25 dB Cutoff) 5 GHz. SNR 238 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 45 of 62 4.8. Per AP Coverage (2.4GHz.) Floor 04 PER-ROX-CH-4-403- AP3 PER-ROX-CH-4-408- AP4 PER-ROX-CH-4-411- AP2 PER-ROX-CH-4-413- AP1 239 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 46 of 62 4.9. Per AP Coverage (5GHz.) Floor 04 PER-ROX-CH-4-403- AP3 PER-ROX-CH-4-408- AP4 PER-ROX-CH-4-411- AP2 PER-ROX-CH-4-413- AP1 240 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 47 of 62 4.10. Survey Requirements for 2.4 GHz. Band (Voice/Data) The wireless survey for the 2.4 GHz. band will be performed for VoWLAN & data applications. The following parameters will be specified to ensure that proper coverage and quality will be met for voice over wireless & data applications. REQUIREMENT LEVEL NOTES Signal Strength Min -67.0 dBm Secondary Signal Strength Min -75.0 dBm Signal-to-Noise Ratio Min 25.0 dB Data Rate Min 12 Mbps Channel Interference Max 1 at min. -86.0 dBm Round Trip Time (RTT) Max 300 ms Packet Loss Max 2.0 % 241 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 48 of 62 4.11. Survey Requirements for 5 GHz. Band (Voice/Data) The wireless survey for the 5 GHz. band will be performed for VoWLAN & data applications. The following parameters will be specified to ensure that proper coverage and quality will be met for voice over wireless & data applications. REQUIREMENT LEVEL NOTES Signal Strength Min -67.0 dBm Secondary Signal Strength Min -75.0 dBm Signal-to-Noise Ratio Min 25.0 dB Data Rate Min 12 Mbps Channel Interference Max 1 at min. -86.0 dBm Round Trip Time (RTT) Max 300 ms Packet Loss Max 2.0 % 242 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 49 of 62 5. GROUND FLOOR 5.1. Project Summary (APoaS) This floor will require 8 Access Points to meet the wireless requirements identified earlier in this document. 5.2. AP Placement The following floor plan below shows the locations of the Access Points calculated from the APs surveyed on this floor. These locations are based on strongest signal strength recorded while surveying. AP PLACEMENT 243 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 50 of 62 5.3. Access Points Identified The following table shows all the Access Points that were identified with signals during the survey on this floor. ACCESS POINTS PER-ROX-CH-G-G08-AP5 AP mounted on ceiling grid 8 ft above ground inside room G08 in the middle towards the right wall about 6 ft away from the door PER-ROX-CH-G-G08-AP5 — Radio on channel: 11 Radio on channel: 44 PER-ROX-CH-G-G09-AP6 AP mounted on ceiling grid 8 ft above the ground inside DA waiting room G09 in the middle PER-ROX-CH-G-G09-AP6 — Radio on channel: 11 Radio on channel: 44 PER-ROX-CH-G-G14-AP7 AP mounted on ceiling 8 ft above ground inside office G14 by the door PER-ROX-CH-G-G14-AP7 — Radio on channel: 11 Radio on channel: 44 PER-ROX-CH-G-G21-AP8 AP mounted on ceiling 8 ft above ground inside conferance room G21, 3 ft away from the back door PER-ROX-CH-G-G21-AP8 — Radio on channel: 11 Radio on channel: 44 PER-ROX-CH-G-G24-AP3 AP mounted on ceiling grid 9 ft above ground inside office G24 by the door PER-ROX-CH-G-G24-AP3 — Radio on channel: 11 Radio on channel: 44 PER-ROX-CH-G-G27-AP4 AP mounted on ceiling grid 8 ft above ground inside office G27 to the left in the middle PER-ROX-CH-G-G27-AP4 — Radio on channel: 11 Radio on channel: 44 PER-ROX-CH-G-G38-AP1 AP mounted on ceiling grid 9 ft above ground inside GAL office G38 2 ft away from the door PER-ROX-CH-G-G38-AP1 — Radio on channel: 11 Radio on channel: 44 PER-ROX-CH-G-G40-AP2 AP mounted on ceiling grid 8 ft above ground inside office G40. This AP was added to satisfy the secondary coverage requirement for the GAL area. PER-ROX-CH-G-G40-AP2 — Radio on channel: 11 Radio on channel: 44 244 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 51 of 62 5.4. Access Points Identified Photos PER-ROX-CH-G-G08-AP5 PER-ROX-CH-G-G09-AP6 PER-ROX-CH-G-G14-AP7 PER-ROX-CH-G-G21-AP8 PER-ROX-CH-G-G24-AP3 PER-ROX-CH-G-G27-AP4 PER-ROX-CH-G-G38-AP1 PER-ROX-CH-G-G40-AP2 245 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 52 of 62 5.5. Primary Received Signal Strength Indication (RSSI) The following images show RF coverage based on primary RSSI as recorded during the RF analysis. The coverage is shown broken into two separate channel bands, 2.4 GHz. & 5 GHz. Signal Strength is the quantity of RF signal received by a wireless device from another wireless device. This is calculated in decibel per milliwatt (dBm) values, represented as a negative integer. The closer the value is to zero (0), the greater the signal strength. RSSI – 2.4 GHz. (-67 dBm Cutoff) 2.4 GHz. RSSI 246 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 53 of 62 RSSI – 5 GHz. (-67 dBm Cutoff) 5 GHz. RSSI 247 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 54 of 62 5.6. Secondary Received Signal Strength Indication (RSSI) The following images show RF coverage based on secondary RSSI as recorded during the RF analysis. The coverage is shown broken into two separate channel bands, 2.4 GHz. & 5 GHz. Signal Strength is the quantity of RF signal received by a wireless device from another wireless device. This is calculated in decibel per milliwatt (dBm) values, represented as a negative integer. The closer the value is to zero (0), the greater the signal strength. RSSI – 2.4 GHz. (-75 dBm Cutoff) 2.4 GHz. RSSI 248 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 55 of 62 RSSI – 5 GHz. (-75 dBm Cutoff) 5 GHz. RSSI 249 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 56 of 62 5.7. Signal to Noise Ratio (SNR) The following images show RF coverage based on SNR as recorded during the RF analysis. The coverage is shown broken into two separate channel bands, 2.4 GHz. & 5 GHz. Signal to Noise ratio is a value that determines the quality of the RF signal received from the client device. It is calculated by subtracting the cumulative value of all RF noise operating in the given frequency from the signal strength perceived by the client device. SNR – 2.4 GHz. (25 dB Cutoff) 2.4 GHz. SNR 250 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 57 of 62 SNR – 5 GHz. (25 dB Cutoff) 5 GHz. SNR 251 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 58 of 62 5.8. Per AP Coverage (2.4GHz.) Ground Floor PER-ROX-CH-G-G08- AP5 PER-ROX-CH-G-G09- AP6 PER-ROX-CH-G-G14- AP7 PER-ROX-CH-G-G21- AP8 PER-ROX-CH-G-G24- AP3 PER-ROX-CH-G-G27- AP4 PER-ROX-CH-G-G38- AP1 PER-ROX-CH-G-G40- AP2 252 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 59 of 62 5.9. Per AP Coverage (5GHz.) Ground Floor PER-ROX-CH-G-G08- AP5 PER-ROX-CH-G-G09- AP6 PER-ROX-CH-G-G14- AP7 PER-ROX-CH-G-G21- AP8 PER-ROX-CH-G-G24- AP3 PER-ROX-CH-G-G27- AP4 PER-ROX-CH-G-G38- AP1 PER-ROX-CH-G-G40- AP2 253 Person County Courthouse RF Design/Analysis Rev0.1 Page 60 of 62 5.10. Survey Requirements for 2.4 GHz. Band (Voice/Data) The wireless survey for the 2.4 GHz. band will be performed for VoWLAN & data applications. The following parameters will be specified to ensure that proper coverage and quality will be met for voice over wireless & data applications. REQUIREMENT LEVEL NOTES Signal Strength Min -67.0 dBm Secondary Signal Strength Min -75.0 dBm Signal-to-Noise Ratio Min 25.0 dB Data Rate Min 12 Mbps Channel Interference Max 1 at min. -86.0 dBm Round Trip Time (RTT) Max 300 ms Packet Loss Max 2.0 % 254 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 61 of 62 5.11. Survey Requirements for 5 GHz. Band (Voice/Data) The wireless survey for the 5 GHz. band will be performed for VoWLAN & data applications. The following parameters will be specified to ensure that proper coverage and quality will be met for voice over wireless & data applications. REQUIREMENT LEVEL NOTES Signal Strength Min -67.0 dBm Secondary Signal Strength Min -75.0 dBm Signal-to-Noise Ratio Min 25.0 dB Data Rate Min 12 Mbps Channel Interference Max 1 at min. -86.0 dBm Round Trip Time (RTT) Max 300 ms Packet Loss Max 2.0 % 255 Person County Courthouse RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 62 of 62 6. PROJECT ACCEPTANCE This report outlines the recommendation(s) of access point placement and configuration parameters that may need to be made when implementation occurs. Acceptance of this document is required by the customer at the completion of the RF analysis. Mobility engineers from the customer can use this document as a guide to the new or current WLAN infrastructure configurations for any changes that are to be made to the system. Customer Information Presidio Job ID Company Name Project / Task Name NCAOC Person County Courthouse Address Customer Name 105 S Main St, Chris Aman City, State, Zip Phone/Fax Authorizing PO Roxboro, NC 27573 Acceptance Presidio Authorizing Signature and Title Date Customer Authorizing Signature and Title Date 256 Person County Magistrates Office RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 1 of 19 Wireless Survey and Design RF DESIGN NCAOC PERSON COUNTY MAGISTRATES OFFICE OCTOBER 28, 2022 257 Person County Magistrates Office RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 2 of 19 ENGINEERING TEAM ENGINEER PHONE EMAIL Maeen Ismail Khodabux Khan 678-291-1846 mikkhan@presidio.com PROJECT MANAGER PHONE EMAIL Jason Fraley 919-324-3650 jfraley@presidio.com ACCOUNT MANAGER PHONE EMAIL Shawn Alba 919-592-9676 salba@cisco.com REVISION HISTORY REVISION DATE NAME NOTES 0.1 10/28/2022 Maeen Ismail Khodabux Khan Initial Report Creation LOCATION OF SERVICES SITE NAME ADDRESS SITE CONTACT Person County Magistrates Office 120 Court St, Roxboro, NC 27573 Chris Aman Notices: © 2022 Presidio, Inc. All Rights Reserved. This document and its contents are the confidential and proprietary intellectual property of Presidio, Inc. and may not be duplicated, redistributed, or displayed to any third party without the express written consent of Presidio, Inc. Other product and company names mentioned herein may be the trademarks of their respective owners. 258 Person County Magistrates Office RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 3 of 19 TABLE OF CONTENTS 1. Executive Overview .............................................................................................................. 4 1.1. Introduction ........................................................................................................................ 4 1.2. Methodology (APoaS) ........................................................................................................ 5 1.3. Client Considerations and Assumptions ............................................................................ 6 1.4. Floor Plan Overview ........................................................................................................... 6 1.5. Hardware Summary ........................................................................................................... 6 1.6. Results Summary & Recommendations ............................................................................ 7 1.7. Network Closet Evaluation ................................................................................................. 7 2. Magistrate Office ................................................................................................................... 8 2.1. Project Summary (APoaS) ................................................................................................. 8 2.2. AP Placement .................................................................................................................... 8 2.3. Access Points Identified ..................................................................................................... 9 2.4. Access Points Identified Photos ......................................................................................... 9 2.5. Primary Received Signal Strength Indication (RSSI) ....................................................... 10 2.6. Secondary Received Signal Strength Indication (RSSI) .................................................. 12 2.7. Signal to Noise Ratio (SNR) ............................................................................................. 14 2.8. Per AP Coverage (2.4GHz.) ............................................................................................. 16 2.9. Per AP Coverage (5GHz.) ................................................................................................ 16 2.10. Survey Requirements for 2.4 GHz. Band (Voice/Data) .................................................. 17 2.11. Survey Requirements for 5 GHz. Band (Voice/Data) ..................................................... 18 3. Project Acceptance ............................................................................................................ 19 259 Person County Magistrates Office RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 4 of 19 1. EXECUTIVE OVERVIEW 1.1. Introduction This document constitutes Presidio’s report to NCAOC of the results from the RF analysis conducted October 20th, 2022, for the Person County Magistrates Office facility located at 120 Court St, Roxboro, NC 27573. The primary goal and subsequent objectives are to show the RF characteristics of the environment as it pertains to Wi-Fi. This report was created using Ekahau Site Survey utility along with other tools. This utility is used for collection of information including, received signal strength indication (RSSI), signal to noise ratios (SNR) as well as a multitude of other data points that can help produce visual outputs of the area(s) being surveyed. This report included the following: onsite surveying & RF spectrum analysis. As such, the report includes (but is not limited to) information regarding: • RF/Spectrum Analysis • Frequency Reuse • Access Point (AP) placement and configuration information • Radio Frequency (RF) coverage pattern maps on facility floorplans Where necessary, this document contains a description of characteristic(s) unique to the site providing context to the AP configuration and coverage maps. Additionally, suggestions may be provided regarding enhancement of the RF network for adaptation to facility changes over time. 260 Person County Magistrates Office RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 5 of 19 1.2. Methodology (APoaS) Onsite RF Analysis - Presidio performed an advanced onsite RF analysis. This was completed using APoaS (AP on a stick) design methods. The test APs were placed where the actual APs are expected to be mounted in the production network. The test APs were erected using a tripod with the AP mounted to the top of it. The test AP was deployed and configured with a static power level and channel. Once deployed, the RF output from this AP was measured in all areas until a cutoff of -85 dBm signal boundary is reached. This assessment measures the RF performance of the wireless equipment at the time of the survey. Any site construction, structural alterations, equipment installations, or any other site activity that may alter the RF profile of the site, may have an impact on the performance of the wireless network once it is installed. Surveyed SSID = Survey-9130-1 261 Person County Magistrates Office RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 6 of 19 1.3. Client Considerations and Assumptions Presidio has been made aware of the following assumptions for the wireless network. • All bathrooms and stairwells are considered out of scope. • All non-AOC owned areas are considered out of scope. • All mechanical rooms are considered out of scope. • All lobby and common areas are considered out of scope. 1.4. Floor Plan Overview The images below detail the area that was surveyed. It includes the floor plan and the dimensions of the building. FLOORPLAN NAME AREA Mag Office 434 ft² Total coverage area: 434 ft² 1.5. Hardware Summary The following is the hardware summary required to meet the design guidelines specified within this document. Hardware specifics and details will be identified at the end of each floor’s section below. FLOOR MODEL AP QTY ANTENNA Mag Office Cisco 9130i 1 Internal Antenna Model AP TOTAL 1 262 Person County Magistrates Office RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 7 of 19 1.6. Results Summary & Recommendations • The magistrate office is located at the sheriff and county jail. It is a small office space with a very small courtroom space with a large glass window opening and sheetrock wall between both spaces. The entire space has ceiling tiles system. 1.7. Network Closet Evaluation 1st Floor IDF Closet The IDF closet is inside reception desk area, and an escort will be needed to get access. It houses (1) switch with 19 open ports. No additional switch needed. It is worth mentioning that there was a small rourter residing above the switch and the point of contact was not sure if it provide connection to the switch or how the uplink feed is provided. 263 Person County Magistrates Office RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 8 of 19 2. MAGISTRATE OFFICE 2.1. Project Summary (APoaS) This floor will require 1 Access Points to meet the wireless requirements identified earlier in this document. 2.2. AP Placement The following floor plan below shows the locations of the Access Points calculated from the APs surveyed on this floor. These locations are based on strongest signal strength recorded while surveying. AP PLACEMENT 264 Person County Magistrates Office RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 9 of 19 2.3. Access Points Identified The following table shows all the Access Points that were identified with signals during the survey on this floor. ACCESS POINTS PER-ROX-MAG-1-AP1 AP mounted on ceiling grid 8 ft above ground inside magistrate office above the desk PER-ROX-MAG-1-AP1 — Radio on channel: 11 Radio on channel: 44 2.4. Access Points Identified Photos PER-ROX-MAG-1-AP1 265 Person County Magistrates Office RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 10 of 19 2.5. Primary Received Signal Strength Indication (RSSI) The following images show RF coverage based on primary RSSI as recorded during the RF analysis. The coverage is shown broken into two separate channel bands, 2.4 GHz. & 5 GHz. Signal Strength is the quantity of RF signal received by a wireless device from another wireless device. This is calculated in decibel per milliwatt (dBm) values, represented as a negative integer. The closer the value is to zero (0), the greater the signal strength. RSSI – 2.4 GHz. (-67 dBm Cutoff) 2.4 GHz. RSSI 266 Person County Magistrates Office RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 11 of 19 RSSI – 5 GHz. (-67 dBm Cutoff) 5 GHz. RSSI 267 Person County Magistrates Office RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 12 of 19 2.6. Secondary Received Signal Strength Indication (RSSI) The following images show RF coverage based on secondary RSSI as recorded during the RF analysis. The coverage is shown broken into two separate channel bands, 2.4 GHz. & 5 GHz. Signal Strength is the quantity of RF signal received by a wireless device from another wireless device. This is calculated in decibel per milliwatt (dBm) values, represented as a negative integer. The closer the value is to zero (0), the greater the signal strength. RSSI – 2.4 GHz. (-75 dBm Cutoff) 2.4 GHz. RSSI 268 Person County Magistrates Office RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 13 of 19 RSSI – 5 GHz. (-75 dBm Cutoff) 5 GHz. RSSI 269 Person County Magistrates Office RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 14 of 19 2.7. Signal to Noise Ratio (SNR) The following images show RF coverage based on SNR as recorded during the RF analysis. The coverage is shown broken into two separate channel bands, 2.4 GHz. & 5 GHz. Signal to Noise ratio is a value that determines the quality of the RF signal received from the client device. It is calculated by subtracting the cumulative value of all RF noise operating in the given frequency from the signal strength perceived by the client device. SNR – 2.4 GHz. (25 dB Cutoff) 2.4 GHz. SNR 270 Person County Magistrates Office RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 15 of 19 SNR – 5 GHz. (25 dB Cutoff) 5 GHz. SNR 271 Person County Magistrates Office RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 16 of 19 2.8. Per AP Coverage (2.4GHz.) Mag Office PER-ROX-MAG-1- AP1 2.9. Per AP Coverage (5GHz.) Mag Office PER-ROX-MAG-1- AP1 272 Person County Magistrates Office RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 17 of 19 2.10. Survey Requirements for 2.4 GHz. Band (Voice/Data) The wireless survey for the 2.4 GHz. band will be performed for VoWLAN & data applications. The following parameters will be specified to ensure that proper coverage and quality will be met for voice over wireless & data applications. REQUIREMENT LEVEL NOTES Signal Strength Min -67.0 dBm Secondary Signal Strength Min -75.0 dBm Signal-to-Noise Ratio Min 25.0 dB Data Rate Min 12 Mbps Channel Interference Max 1 at min. -86.0 dBm Round Trip Time (RTT) Max 300 ms Packet Loss Max 2.0 % 273 Person County Magistrates Office RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 18 of 19 2.11. Survey Requirements for 5 GHz. Band (Voice/Data) The wireless survey for the 5 GHz. band will be performed for VoWLAN & data applications. The following parameters will be specified to ensure that proper coverage and quality will be met for voice over wireless & data applications. REQUIREMENT LEVEL NOTES Signal Strength Min -67.0 dBm Secondary Signal Strength Min -75.0 dBm Signal-to-Noise Ratio Min 25.0 dB Data Rate Min 12 Mbps Channel Interference Max 1 at min. -86.0 dBm Round Trip Time (RTT) Max 300 ms Packet Loss Max 2.0 % 274 Person County Magistrates Office RF Design/Analysis Rev0.1 CONFIDENTIAL – FOR INTERNAL USE ONLY Page 19 of 19 3. PROJECT ACCEPTANCE This report outlines the recommendation(s) of access point placement and configuration parameters that may need to be made when implementation occurs. Acceptance of this document is required by the customer at the completion of the RF analysis. Mobility engineers from the customer can use this document as a guide to the new or current WLAN infrastructure configurations for any changes that are to be made to the system. Customer Information Presidio Job ID Company Name Project / Task Name NCAOC Person County Magistrates Office Address Customer Name 120 Court St, Chris Aman City, State, Zip Phone/Fax Authorizing PO Roxboro, NC 27573 Acceptance Presidio Authorizing Signature and Title Date Customer Authorizing Signature and Title Date 275