04-03-2023 Agenda Packet BOCPERSON COUNTY
BOARD OF COUNTY COMMISSIONERS MEETING AGENDA 304 South Morgan Street, Room 215 Roxboro, NC 27573-5245
336-597-1720Fax 336-599-1609
April 3, 2023 7:00pm
This meeting will convene in Room 215 of the County Office Building.
CALL TO ORDER………………………………………………….. Chairman Powell
INVOCATION
PLEDGE OF ALLEGIANCE
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA
INFORMAL COMMENTS The Person County Board of Commissioners established a 10-minute segment which is open for informal comments and/or questions from citizens of this county on issues, other than those issues for which a public hearing has been scheduled. The time will be divided equally among those wishing to comment.
It is requested that any person who wishes to address the Board, register with the Clerk to the Board prior to the meeting.
ITEM #1 (pgs. 3-38) DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA
A.Approval of Minutes of March 20, 2023,B.Budget Amendment #17, andC.American Rescue Plan Act of 2021 Grant Project Ordinance
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NEW BUSINESS:
ITEM #2 (pgs. 39-41)Potential Sale of Aircraft Hangar at the Raleigh Regional Airport at Person County………………………….……………………… Ray Foushee
ITEM #3 (pgs. 42-52)Letters of Opposition to the Proposed Statewide Medicaid Child and Families Specialty Plan (CFSP)…...……..……………… Katherine Cathey
ITEM #4 (pgs. 53-81) FY 2024-2028 Recommended Capital Improvement Plan (CIP).… Katherine Cathey and Amy Wehrenberg
CHAIRMAN’S REPORT
MANAGER’S REPORT
COMMISSIONER REPORTS/COMMENTS
CLOSED SESSION #1 A motion to enter into Closed Session per General Statute 143-318.11(a)(4) for the purpose of discussion of matters relating to the location or expansion of industries or other businesses in the county (economic development) with the following individuals permitted to attend: County Attorney Ellis Hankins, County Manager Katherine
Cathey, Clerk to the Board Brenda Reaves, and Economic Development Director Brandy Lynch.
Note: All Items on the Agenda are for Discussion and Action as deemed appropriate by the Board.
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PERSON COUNTY BOARD OF COMMISSIONERS MARCH 20, 2023
MEMBERS PRESENT OTHERS PRESENT
Gordon Powell Katherine M. Cathey, County Manager
C. Derrick Sims Brenda B. Reaves, Clerk to the Board
Kyle W. Puryear S. Ellis Hankins, County Attorney
Charlie Palmer
Jason Thomas
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, March 20, 2023 at 9:00am in the Commissioners’ Boardroom
215 in the Person County Office Building located at 304 S. Morgan Street, Roxboro, NC.
Chairman Powell called the meeting to order and offered an invocation with a
moment of silence for the Tillman family (Board of Education Chair Freda Tillman’s
husband passed). Vice Chairman Sims led the group in the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
Chairman Powell stated a request to add a Proclamation Designating the Month of
April 2023 as Child Abuse Prevention Month in Person County and recognizing such with
item #1 on the agenda.
A motion was made by Vice Chairman Sims and carried 5-0 to add a Proclamation
Designating Child Abuse Prevention Month in Person County to the agenda, to be
recognized during item #1, and to approve the agenda, as adjusted.
RECOGNITION:
THE WEEK OF THE YOUNG CHILD PROCLAMATION AND A
PROCLAMATION DESIGNATING CHILD ABUSE PREVETNION MONTH:
Chairman Powell read a Proclamation for Board consideration designating the week
of April 3-7, 2023 as The Week of the Young Child in Person County.
Chairman Powell read a Proclamation Designating the Month of April 2023 as Child
Abuse Prevention Month in Person County.
A motion was made by Vice Chairman Sims and carried 5-0 to adopt both a
Proclamation Designating the Week of April 3-7, 2023 as The Week of the Young Child in
Person County and a Proclamation Designating the Month of April 2023 as Child Abuse
Prevention Month in Person County.
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INFORMAL COMMENTS:
There were no comments from the public.
ISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Commissioner Puryear and carried 5-0 to approve the
Consent Agenda with the following items:
A. Approval of Minutes of February 21, 2023,
B. Approval of Minutes of March 6, 2023,
C. Budget Amendment #16,
D. Fee Schedule for PATS EDTAP Users,
E. Update of the Person Area Transportation System Procurement Policy, and
F. The Applicant and Property Owner, Adam Richard Osborne, is requesting approval
of “Written Decision Approving Special Use Permit Application” (i.e. Written
Order) following Special Use Permit SUP-02-23 approval for commercial storage
units (i.e. Osborne Storage Unit Facility) to be located within B-2 (Neighborhood
Shopping) zoned property. The ±3.33-acre Subject Property is located at Tax Map
and Parcel No. A84A C1, C2, C3, C4, A27, and A28 (Parcel Identification Nos.
0934-00-23-0348.000, 0934-00-13-9325.000, 0934-00-13-9220.000, 0934-00-13-
8215.000, 0934-00-12-9903.000, and 0934-00-12-8916.000)
NEW BUSINESS:
VAYA HEALTH UPDATE AND DASHBOARD PRESENTATION:
Elliot Clark, Regional Director of Community Relations with Vaya Health shared
the following Vaya Health update and Dashboard presentation noting Vaya is the local
management entity (LME) for behavioral healthcare in Person County. He added Vaya has
its headquarters in Asheville with a regional office in Henderson; currently 31 of the 100
NC counties have Vaya covering its behavioral health plans.
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In discussing the proposed statewide Medicaid Child and Families Specialty Plan
(CFSP), Chairman Powell noted his opposition and asked Mr. Clark if Person County
needed to take a position related to House Bill 340 currently in review to which Mr. Clark
offered to send along a template delegation letter to consider at an upcoming Board meeting.
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PERSON COUNTY VETERANS MEMORIAL PARK IMPROVEMENTS:
Person Veterans Council President Ronnie Jefferies updated the Board on their plans
to install a Person County Native American Veterans Memorial Stone as well as a Person
County KIA Memorial Reflecting Pool (5’ x 5’ water fountain feature with no more than
12” of water depth) built by Donald Long in the rear of the Person County Veterans
Memorial Park to memorialize those that have given the ultimate sacrifice.
Mr. Jefferies, on behalf of the Person Veterans Council, requested to conduct a
Military Style Pyrotechnic Groundbreaking at this year’s Memorial Day Ceremony in
accordance with the Person Veterans Council letter dated January 20, 2023 addressed to the
Person County Board of Commissioners and signed by the President of the Veterans
Council, the Person County Fire Marshal and the Roxboro Fire Chief. Mr. Jeffries said they
will canvass the surrounding area prior to the event to let neighbors know of this planned
pyrotechnic display
In addition, Mr. Jefferies provided the commissioners with a 2023 Schedule of
Events for the Person County Veterans Memorial Park.
A motion was made by Commissioner Palmer and carried 5-0 to approve the use
of Pyrotechnics to conduct a military style ground breaking at the Memorial Day Ceremony,
as presented.
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FIRE SERVICE ACCOUNTABILITY BOARD FUNDING REQUEST:
Fire Marshal Adam Morris, on behalf of the Person County Chiefs Association,
proposed a countywide accountability board that would be used at structure fires and large-
scale incidents. Mr. Morris said the seven volunteer fire departments and the one rescue
squad that serve Person County as well as the City of Roxboro Fire Department would
utilize this accountability board and system. He said the purpose of the accountability board
was to track the personnel on scene, the location of the personnel working, and the
assignment that they are completing. Currently, he noted there was not a standard
accountability system across Person County, and the departments have been fortunate that
no emergency or Mayday situation has ever occurred. Mr. Morris stated this would be a
one-time cost to implement this system, and if additional funding were needed, it would be
the departments’ responsibility. A standard operating guideline on how to use the system
has been presented for review to all of the departments and would require the Chiefs’
approval.
Mr. Morris indicated that Louisiana Pacific Corporation, a manufacturing facility on
Boston Road, reached out to assist emergency services in Person County that respond to
their facility for an emergency. This system was shared with their safety representative,
administrative staff and their corporate leaders for consideration to help fund this project.
Mr. Morris did not know if Louisiana Pacific Corporation would or would not donate to this
project at this time.
Mr. Morris requested Board approval for the request and to fund the $4,500.00 with
unallocated funds from the fire district tax budget to purchase the material to construct the
accountability boards to be used throughout Person County.
A motion was made by Vice Chairman Sims and carried 5-0 to approve the Fire
Service Accountability Board System, as presented, and to appropriate the funding of
$4,500 using unallocated funds from the fire district tax budget.
RESOLUTION OF INTENT AND CAPITAL PROJECT ORDINANCE FOR
IMPROVEMENTS TO SCHOOLS:
Chairman Powell announced the following resolution (the “Resolution”), a copy of
which was available with the Board and which was read by title by the Finance Director
Amy Wehrenberg:
RESOLUTION OF THE COUNTY OF PERSON, NORTH CAROLINA DECLARING THE INTENT
OF THE COUNTY OF PERSON, NORTH CAROLINA TO ISSUE $38,255,000 LIMITED
OBLIGATION BONDS TO FINANCE VARIOUS SCHOOL IMPROVEMENTS, AS REQUESTED BY
THE BOARD OF EDUCATION OF PERSON COUNTY, AND TO REIMBURSE ITSELF FOR
CAPITAL EXPENDITURES INCURRED IN CONNECTION WITH SUCH PROJECTS FROM THE
PROCEEDS OF LIMITED OBLIGATION BONDS EXPECTED TO BE EXECUTED AND
DELIVERED IN CALENDAR YEARS 2023, 2025 AND 2027.
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WHEREAS, the Board of Education of the County of Person (the “Board of
Education”) has requested that the Board of Commissioners (the “Board”) of the County
of Person, North Carolina (the “County”) execute and deliver $38,255,000 of tax-exempt
limited obligation bonds (the “Bonds”) in order to finance improvements to Person High
School and various other public schools (collectively, the “Projects”); and
WHEREAS, the County intends (a) to proceed with the Projects, in three separate
financings currently scheduled for calendar years 2023, 2025 and 2027, and (b) to increase
property taxes by a ¼ cent in order to make payments as to principal and interest on the
Bonds; and
WHEREAS, the County expects to incur and pay certain expenditures in connection
with the Projects prior to the date of execution and delivery of the Bonds (the “Original
Expenditures”), such Original Expenditures to be paid for originally from a source other
than the proceeds of the Bonds, and the County intends, and reasonably expects, to be
reimbursed for such Original Expenditures from a portion of the proceeds of the Bonds to
be executed and delivered at dates occurring after the dates of such Original Expenditures;
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the
County of Person, North Carolina as follows:
Section 1. Official Declaration of Intent. The County presently intends, and
reasonably expects, to reimburse itself for the Original Expenditures incurred and paid by
the County on or after the date occurring 60 days prior to the date of adoption of this
Resolution from a portion of the proceeds of the Bonds. The County reasonably expects to
execute and deliver the Bonds in calendar years 2023, 2025 and 2027, and the maximum
principal amount of Bonds reasonably expected to be executed and delivered by the County
to pay for all or a portion of the costs of the Projects is expected to be $38,255,000.
Section 2. Compliance with Regulations. The County adopts this Resolution as a
declaration of official intent under Section 1.150-2 of the Treasury Regulations promulgated
under Section 103 of the Internal Revenue Code of 1986, as amended, to evidence the
County's intent to reimburse itself for the Original Expenditures from proceeds of the Bonds.
Section 3. Itemization of Capital Expenditures. The Finance Officer of the County,
with advice from bond counsel, is hereby authorized, directed and designated to act on
behalf of the County in determining and itemizing all of the Original Expenditures incurred
and paid by the County in connection with the Projects during the period commencing on
the date occurring 60 days prior to the date of adoption of this Resolution and ending on the
date of execution and delivery of the Bonds.
Section 4. Effective Date. This Resolution is effective immediately on the date of
its adoption.
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On motion of Commissioner Kyle Puryear, seconded (not applicable), the
foregoing resolution entitled “RESOLUTION OF THE COUNTY OF PERSON, NORTH
CAROLINA DECLARING THE INTENT OF THE COUNTY OF PERSON, NORTH
CAROLINA TO ISSUE $38,255,000 LIMITED OBLIGATION BONDS TO FINANCE
VARIOUS SCHOOL IMPROVEMENTS, AS REQUESTED BY THE BOARD OF
EDUCATION OF PERSON COUNTY, AND TO REIMBURSE ITSELF FOR CAPITAL
EXPENDITURES INCURRED IN CONNECTION WITH SUCH PROJECTS FROM THE
PROCEEDS OF LIMITED OBLIGATION BONDS EXPECTED TO BE EXECUTED AND
DELIVERED IN CALENDAR YEARS 2023, 2025 AND 2027” was duly adopted by the
following vote:
AYES: CHAIRMAN GORDON POWELL, COMMISSIONER DERRICK SIMS, COMMISSIONER
KYLE PURYEAR, COMMISSIONER CHARLIE PALMER AND COMMISSIONER JASON THOMAS.
NAYS: NONE.
EMERGENCY SERVICES FACILITY FEASIBILITY STUDY:
Thomas E. Schwalenberg, Director of the Department of Emergency Services stated
the Person County Department of Emergency Services hired Mission Critical Partners,
LLC, a consulting firm of former public safety officials who have supported similar
initiatives, to do a facility assessment for Emergency Services. The goals of the facility
assessment were to analyze where Emergency Services stands today in terms of facility
assets, to analyze current and projected facility needs based on operational and
administrative functions and to help define the future state of Emergency Services facility
needs for Person County.
Mr. Schwalenberg stated a collaborative assessment process occurred, with Mission
Critical Partners, LLC facilitating the study, involving County Administration, Emergency
Services (Emergency Management, EMS and E-911 Telecommunications), General
Services, Information Technology and the Fire Marshal’s Office. Meetings were held with
individual stakeholders as well as site visits to assess and understand current and future
needs. The result of this twelve-month effort is a baseline report of current facilities and
technology and recommendations for future actions. He asked the Board to provide staff
with input on future steps to undertake based on the Facility Assessment presentation.
Mr. Schwalenberg introduced Mr. Jason Malloy with Mission Critical Partners, LLC
to deliver the Facility Assessment presentation as follows:
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Mr. Malloy explained the approximate costs of $800 per sq. foot was for a harden
facility.
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Chairman Powell asked about the ownership of the tower on the preferred site
located at 245 Critcher-Wilkerson Road to which Mr. Schwalenberg stated it was a state-
owned VIPER tower.
Mr. Malloy noted a final report would be distributed to the Board of Commissioners
possibly by the end of the week.
Commissioners did not question the need for space but did not know how the county
could possibly fund $38M for this new facility. County Manager Katherine Cathey stated
after the Board receives the full report and would like to explore further, staff could evaluate
the timeline with funding options that are, at the same time, competing with other needs.
Commissioner Puryear thanked Mr. Malloy for the information presented.
COUNTY CAPACITY BUILDING COMPETITIVE GRANT APPLICATION:
Thomas E. Schwalenberg, Director of the Department of Emergency Services stated
the Person County Department of Emergency Services – Office of Emergency Management
was seeking permission to apply for the SFY2023 County Capacity Building Competitive
Grant (CBCG) through the NC Department of Emergency Management (NCEM). This is a
reimbursable grant program with a one-year period of performance. The grant has a limit of
$500,000 dollars per jurisdiction and may not be used for more than two-identified projects,
each requiring a separate application. Applications are due to NCEM by March 31, 2023.
Mr. Schwalenberg noted the Person County Office of Emergency Management
intended to apply for two projects under the CBCG funding opportunity. Both projects fall
under one of the five SFY 2023 funding priorities for NCEM:
Increasing local mass care and human services capacity
Preparedness initiatives
Improving incident management/coordination capacity
Improving EOC capabilities, to include technology initiatives for continuity of
operations purposes
Resiliency initiatives
Other items supported by a documented local or regional risk assessment/THIRA
Project #1: Mass Shelter Transfer Switch Install
Using CBCG funding, install an electrical transfer switch for a generator, and associated
electrical upgrades, to Warren’s Grove United Methodist Church for the purpose of being
used as a Mass Care Shelter during emergencies in accordance with the Person County
Emergency Shelter Plan (under revision). This upgrade will give us a secondary shelter
location that is centrally located in the county to shelter county residents in case of a natural
or manmade incident in which mass sheltering would be needed. It will also provide
additional capability, if needed, to open a special functional/ medical needs shelter if needed
along with a general population shelter.
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Project #2: Mobile EOC/Command Post Upgrade
Using CBCG funding, upgrade the existing Emergency Services mobile command post
trailer to be used for on-scene incident management support. This is a shared asset used by
all County public safety agencies to support large scale or protracted incident scenes to
coordinate and collaborate with incident resources. The mobile command post would be
enhanced to include additional communication capabilities, mapping capabilities, incident
command and control capabilities and incident briefing capabilities.
Mr. Schwalenberg requested Board approval for Emergency Management to submit
the SFY 2023 CBCG up to the maximum grant award amount for the two projects, as
presented. Commissioner Puryear asked Mr. Schwalenberg if the grant application required
a local match to which Mr. Schwalenberg said there was no match requirement, however,
if a grant were only partially funded, he would ask the Board to either fund the remaining
portion that was not funded or the Board could not approve acceptance of the grant award.
Vice Chairman Sims confirmed there was no guarantee to which Mr. Schwalenberg agreed
and said it was a competitive grant process.
A motion was made by Commissioner Puryear and carried 5-0 to approve
Emergency Management to submit the SFY 2023 CBCG up to the maximum grant award
amount for the two projects, as presented.
HUMAN SERVICES COMPLEX NEXT STEPS:
County Manager Katherine Cathey stated in 2022, Person County (“County”)
engaged Newmark to provide real estate advisory services related to the existing lease at
355 South Madison Boulevard, Roxboro (“Building”). The original lease was signed in
2005 with a term of 20 years and expires in July 2025 (“Lease”). Ms. Cathey said the initial
goal was to renegotiate the Lease to support the operational needs of Person County’s Health
Department and Department of Social Services (“County Departments”).
Ms. Cathey said based on the age and functional obsolescence of the Building, lack
of cooperation from the incumbent landlord and their lease terms offered, the County team
and Newmark have determined that pursuing a new lease in a modern, efficient, and well-
built building would be a better use of the County’s funds. The new facility will provide a
custom designed and built platform to support the County Departments’ needs and their
respective long-term strategic plans.
Ms. Cathey noted the County team, with the assistance of Newmark and Redline
Architecture, developed an in-depth analysis of the current and future needs of the County
Departments along with Freedom House and the Office of Juvenile Justice (currently co-
located at the Building), that would be provided to the County when completed. In general,
Ms. Cathey said they believe that the existing +/- 67,000 SF leased can be consolidated to a
smaller footprint, while still providing the needed services required by the County now and
in the future.
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Ms. Cathey said the County team would like to present this opportunity to the Board
and the public and formally request approval to move forward with a Request for
Qualifications (“RFQ”) or similar process to explore the acquisition of a new-leased facility
through an alternative delivery approach. As part of this effort, Newmark will continue to
perform Real Estate Advisory, Consulting, and Program and Project Management services
for the County throughout implementation of the new facility project.
Ms. Cathey noted a complete analysis would be conducted for the County to ensure
fiscal sustainability of the new facility via the alternative delivery model. A competitive
selection and negotiation process will be performed to engage the private developer / general
contractor firms for proposals to provide and include; design, engineering, procurement of
materials, construction (core/shell and finishes), along with securing and delivering the
financing of the project.
Ms. Cathey asked the Board to determine that a critical need for the project exists
and to authorize staff to proceed, with the assistance of Newmark and county-engaged
service providers, with the next step in the alternative delivery process as presented.
A motion was made by Commissioner Puryear and carried 5-0 determining a
critical need for the Human Services Complex exists and to authorize staff to proceed, with
the assistance of Newmark and county-engaged service providers, with the next step in the
alternative delivery process, as presented.
CHAIRMAN’S REPORT:
Chairman Powell reported that county officials are involved in close
communications with Duke Energy officials and a lobbyist related to the pending closures
of the coal-fired power plants.
Chairman Powell reported an update related to the Charters of Freedom project
noting local companies have stepped up to provide donation of some portion thereof of the
needed concrete, the grading needed, the electrical requirements as well as the flagpole.
MANAGER’S REPORT:
County Manager Katherine Cathey reported that staff continue to review the
Classification and Pay Study report with hopes that the salary range structure will be shared
with department directors soon for input. She added the Board would receive the
consultant’s report at one of its meetings in April for feedback to include in the Manager’s
Recommended Budget for FY24.
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COMMISSIONER REPORT/COMMENTS:
Vice Chairman Sims thanked everyone who came to the Board meeting and those
presenting the needs for consideration; he added the Board made a good investment with its
action to fund $38M to address the schools’ safety, security and ADA needs.
There were no reports from Commissioners Palmer, Puryear and Thomas.
CLOSED SESSION #1
A motion was made by Vice Chairman Sims and carried 5-0 to enter into Closed
Session #1 at 11:14am per General Statute 143-318.11(a)(3) for the purpose to consult with
the county attorney in order to preserve the attorney-client privilege with the following
individuals permitted to attend: County Attorney Ellis Hankins, County Manager Katherine
Cathey, Clerk to the Board Brenda Reaves, and Planning & Zoning Director Chris Bowley.
Chairman Powell called the Closed Session #1 to order at 11:15am.
A motion was made by Commissioner Palmer and carried 5-0 to return to open
session at 11:25am.
Chairman Powell called for a brief recess at 11:25am; the meeting was reconvened
at 11:31am.
CLOSED SESSION #2
A motion was made by Vice Chairman Sims and carried 5-0 to enter into Closed
Session #2 per General Statute 143-318.11(a)(4) at 11:31am for the purpose of discussion
of matters relating to the location or expansion of industries or other businesses in the county
(economic development) with the following individuals permitted to attend: County
Attorney Ellis Hankins, County Manager Katherine Cathey, Clerk to the Board Brenda
Reaves, and Economic Development Director Brandy Lynch.
Chairman Powell called the Closed Session #2 to order at 11:31am.
A motion was made by Vice Chairman Sims and carried 5-0 to return to open
session at 12:14pm.
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ADJOURNMENT:
A motion was made by Vice Chairman Sims and carried 5-0 to adjourn the meeting
at 12:15pm.
_____________________________ ______________________________
Brenda B. Reaves Gordon Powell
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
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4/3/2023
Dept./Acct No.Department Name Amount
Incr / (Decr)
EXPENDITURES General Fund
Public Safety 253,501
Culture and Recreation 11,268
Contingency (180,000)
REVENUES General Fund
Other Revenues 14,117
Charges for Services 10,652
Intergovernmental Revenue 60,000
Explanation:
Account Number Account Description
$Revenues
incr. (decr.)
(cr.) dr.
$Expenditures
incr. (decr.)
dr. (cr.)
10055-361422 Kirby: Rental/Kirby Auditorium (Charge for Service) (616)
10055-361422 Kirby: Rental/Kirby Auditorium (Other Revenue) 616
1009910-499700 Contingency-EMS Salary Adjustment (180,000)
1004370-412200 EMS-Salaries and Wages-OT 180,000
10025-335840 EMS-Donations 50
1004370-420000 EMS-Supplies 50
10055-361409 SportsPlex-Recreation Fees 10,629
1006123-412600 SportsPlex-Salaries and Wages-PT 10,629
10055-361408 Recreation Fees-Trips 639
1006120-425400 Recreation-Community Trips 540
1006120-419000 Recreation-Professional Services 99
100-389890 GF-Miscellaneous Revenues 13,451
1004130-454000 Sheriff's Office-Capital Outlay/Vehicle 13,451
17025-377231 LEC Restr Fund-Fed Seizure Forfeitures 60,000
1704311-429030 LEC Restr Fund-Fed Seizure Forfeitures/Supplies 60,000
Totals 84,769 84,769
BUDGET AMENDMENT #17
To correct a revenue-type classification for Rental/Kirby Auditorium reported in BA-14 dated 2/6/2023 from a
Charge for Service (-$616) to an Other Revenue ($616); apply EMS Contingency funds (-$180,000) to EMS-
overtime ($180,000); recognize donation to EMS ($50) for supply expenditures; amend excess SportsPlex
revenue ($10,629) for part-time Salaries and Wages costs; amend excess Recreation Fees ($639) to support
Community Trips and Professional Services; receipt of insurance claims for vehicle damages in the Sheriff's
Department ($13,451) and amend excess revenues in the Law Enforcement Restricted Fund ($60,000) to
support training costs.
BUDGET ADJUSTMENT DETAIL
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AGENDA ABSTRACT
Meeting date: April 3, 2023 Agenda Title: American Rescue Plan Act of 2021 Grant Project Ordinance
Summary of Information: The Finance Director is submitting a Grant Project Ordinance for the American Rescue Plan Act of 2021 that replaces the ordinance approved on June 20, 2022 as a result of recent guidance provided by the State in relation to the designation and use of
ARP/CSLFRF funds for broadband expansion.
The revision involves the restatement of authorized expenditures under the standard allowance for the provision of government services to include the Board-approved grant match ($2.75M) for broadband expansion. This documented intent will strengthen the
County’s competitive position for the GREAT Grant that would aid in the County’s support
of broadband expansion initiatives. The remaining expenditures for supplanted salary and benefits have been reduced to a total of $4,920,470 to allow for the addition of the Broadband Expansion (grant match) designation.
As a reminder, this grant project ordinance is effective upon adoption by the Person County
Board of Commissioners and expires on December 31, 2026, or when all the ARP/CSLFRF funds have been obligated and expended by the County, whichever occurs sooner.
Recommended Action: Adopt the attached Grant Project Ordinance as recommended.
Submitted By: Amy Wehrenberg, Finance Director
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GRANT PROJECT ORDINANCE
RELATING TO PERSON COUNTY’S
AMERICAN RESCUE PLAN ACT OF 2021
CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS
BE IT ORDAINED by the Board of Commissioners of the County of Person, North Carolina that,
pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following
grant project ordinance is hereby adopted and replaces the County’s grant project ordinance
adopted on June 20, 2022 as a result of new guidance provided by the State in relation to the
American Rescue Plan Act of 2021:
Section 1: This ordinance is to establish a budget for a project to be funded by the Coronavirus
State and Local Fiscal Recovery Funds of H.R. 1319 American Rescue Plan Act of 2021
(ARP/CSLFRF). The County of Person (County) has received the total allocated amount of
CSLFRF funds for $7,670,470. These funds may be used for the following categories of
expenditures, to the extent authorized by state law.
1. Support public health expenditures, by funding COVID-19 mitigation efforts, medical
expenses, behavioral healthcare, and certain public health and safety staff;
2. Address negative economic impacts caused by the public health emergency, including
economic harms to workers, households, small businesses, impacted industries, and the
public sector;
3. Replace lost public sector revenue, using this funding to provide government services to
the extent of the reduction in revenue experienced due to the pandemic;
4. Provide premium pay for essential workers, offering additional support to those who
have borne and will bear the greatest health risks because of their service in critical
infrastructure sectors; and,
5. Invest in water, sewer, and broadband infrastructure, making necessary investments to
improve access to clean drinking water, support vital wastewater and stormwater
infrastructure, and to expand access to broadband internet.
Section 2: The County has elected to take the standard allowance, as authorized by 31 CFR Part
35.6(d)(1) and expend all its ARP/CSLFRF funds for the provision of government services.
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Section 3: The following amounts are appropriate for the project and authorized for
expenditure:
Project Description Expenditure Category
(EC)
Cost
Object
Appropriation of
ARP/CSLFRF Funds
Sheriff Department’s Services
6.1
Salaries $1,475,470
Benefits $803,000
Emergency Communications
Services
6.1
Salaries $334,000
Benefits $200,000
Emergency Medical Services
6.1
Salaries $1,055,000
Benefits $727,000
Parks & Recreation Services
6.1
Salaries $212,000
Benefits $114,000
Broadband Expansion 6.1 Grant
Match
$2,750,000
Total: $7,670,470
Section 4: The following revenues are anticipated to be available to complete the project:
ARP/CSLFRF Funds: $7,670,470
Total: $7,670,470
Section 5: The Finance Officer is hereby directed to maintain sufficient specific detailed
accounting records to satisfy the requirements of the grantor agency and the grant agreements,
including payroll documentation and effort certifications, in accordance with 2 CFR 200.430 & 2
CFR 200.431 and the County’s Uniform Guidance Allowable Costs and Cost Principles Policy.
Section 6: The Finance Officer is hereby directed to report the financial status of the project to
the governing board on a quarterly basis.
Section 7: Copies of this grant project ordinance shall be furnished to the Budget Officer, the
Finance Officer and to the Clerk to the Board of Commissioners.
Section 8: This grant project ordinance is effective upon adoption by the Person County Board
of Commissioners and expires on December 31, 2026, or when all the ARP/CSLFRF funds have
been obligated and expended by the County, whichever occurs sooner.
Adopted this 3rd day of April, 2023
__________________________________ __________________________________ Gordon Powell, Chairman Brenda B. Reaves Person County Board of Commissioners Clerk to the Board
38
AGENDA ABSTRACT
Meeting Date: April 3, 2023
Agenda Title: Potential Sale of Aircraft Hangar at the Raleigh Regional Airport at Person County
Summary of Information: On Sept. 23, 2022, Person County received a written offer to purchase the new aircraft hangar at the Raleigh Regional Airport at Person County, located at 385 Montgomery Drive, Timberlake, NC in the amount of $4,000,000 for a 30-year lease or sale. At the
Oct. 3, 2022 Board of Commissioners meeting, the Board voted to tentatively accept the offer
completion of the statutory offer, advertisement and upset bid procedure, initiated by the buyer’s 5%
or $200,000 deposit. Now, more than six months after the written offer letter, Person County has not
received the deposit. County Attorney Ellis Hankins notified the buyer’s attorney on March 27, 2023 that overdue, and that the Board would consider rescinding the prior acceptance of the offer for failure to send the deposit required by the statute and complete the purchase transaction.
Recommended Action: Rescind the Board’s prior acceptance of the offer, effective April 10, 2023 at 5 p.m. EDT, if the deposit required by statute is not received by that time, to allow the County to pursue other opportunities to sell or lease the hangar.
Submitted By: Ray Foushee, General Services Director
39
Wayfarer Aviation, LLC
September __23_, 2022
Via First Class Mail and Email to rfoushee@personcountync.gov
Person County
c/o Mr. Ray Foushee
General Services Director
304 S Morgan St
Roxboro, NC 27573
Re: Airport Hangar – OFFER
Dear Mr. Foushee:
Please accept this on behalf of my firm, Wayfarer Aviation, LLC as an OFFER to
purchase and secure ownership of or a long-term lease for the recently completed
aircraft hanger (the “Hanger”) at the Raleigh Regional Airport at Person County,
located at 499 Montgomery Dr., Timberlake, NC 27583. Wayfarer Aviation, LLC
hereby offers Four Million Dollars ($4,000,000.00) for a thirty (30) year lease or
mutually agreed upon ownership interest of the Hangar structure, and $6,000 per
year for a thirty (30) year ground lease for the real property on which the Hangar is
situated.
We understand that this offer is subject to the North Carolina General Statutes
applicable to property disposition by local governments, including but not limited to
N.C. Gen. Stat. § 153A-176, 160A-269 and 160A-272. As required by G.S. § 160A-269,
the next step is for the Person County Board of Commissioners to consider the offer
and vote to accept or reject the offer during an open session of the Board. Upon notice
of Board acceptance of the offer, Wayfarer Aviation, LLC will be required to deposit
five percent (5%) of the offer (i.e. Two Hundred Thousand 00/100 Dollars
($200,000.00)) into escrow with the Person County Clerk’s office. If the purchase of
the property interests described herein is not completed, we understand that this
deposit will be refunded in full, minus the cost for the County to provide the
advertising required pursuant to the statute. Upon receipt of the deposit, the County
shall comply with the upset bid requirements of G.S. § 160A-269, and we understand
DocuSign Envelope ID: E4E9957B-C40F-41EF-A7CC-CFE3F129CEA0
40
that the County could receive an upset bid from a third party in an amount greater
than this Wayfarer Aviation, LLC offer.
If Wayfarer Aviation, LLC is the successful bidder, the parties will enter into a
purchase contract, which shall give Wayfarer Aviation, LLC, among other things, the
right to a reasonable due diligence period and the right to enter the premises to
inspect the Hangar during business hours. Except for the terms stated herein, all
terms of the purchase contract and lease, including the specific property interests to
be conveyed or granted by Person County, shall be determined through good faith
negotiation by the parties. We do understand that there will be a requirement that
Wayfarer Aviation, LLC property interests may not be assigned, transferred or
conveyed to others without the express advance approval of the Person County Board
of Commissioners, which shall not be unreasonably withheld, and that ownership of
the Hangar structure will revert to Person County after the term of thirty (30) years.
We look forward to the County’s reply and to working with Person County.
David Smith
CC: Mr. Ralph Clark, Person County Interim Manager, rclark@personcountync.gov
Mr. Bill Tougas, Raleigh Regional Airport at Person County Manager,
lr24pic@bellsouth.net
Mr. Ellis Hankins, Person County Attorney, hankins@broughlawfirm.com
DocuSign Envelope ID: E4E9957B-C40F-41EF-A7CC-CFE3F129CEA0
9/23/2022 | 4:54 AM PDT
41
AGENDA ABSTRACT
Meeting Date: April 3, 2023
Agenda Title: Letters of Opposition to the Proposed Statewide Medicaid Child and Families
Specialty Plan (CFSP)
Summary of Information: At the March 20, 2023 Board of Commissioners meeting, Elliot Clark,
Regional Director of Community Relations for Vaya Health, provided a report to the Board on
Vaya’s current services, challenges, and initiatives. His report included information on Vaya’s work
with all LME/MCO’s to establish a standardized seamless transition of care for children placed
outside of the Vaya Health Plan region, continuing to expand a statewide open network to improve access to care for child services, and reducing or eliminating the need for Out of Network Agreements prior to entry to care.
Mr. Clark shared that moving the foster care population to tailored plans results in immediate access
to whole person care, in a cost-effective and efficient way. Tailored plans offer deep local
involvement along with a statewide network’s scale and reach. He also shared that creating a new foster care waiver, as required by House Bill 340, requires a lengthy procurement process that will result in additional administrative burden and cost: counties will not experience the same excellent
level of customer service with a commercial plan; and the foster care waiver will not solve funding,
staffing, and bed availability challenges.
House Bill 340 establishes the following requirements of a CFSP: plans will result from RFPs issued by DHHS submitted by eligible PHPs; operating entities will authorize, pay for, and manage all Medicaid and NC Health Choice services covered under the plan; operating entities will operate care
coordination functions and provide whole-person, integrated care across healthcare and treatment
settings and foster care placements for enrollees; operating entities will be the single point of care
management accountability; and DHHS will establish requirements for CFSP operations that address
four considerations, including continuity of care and support across health care settings, changes in
placement, and when the child transitions into the former foster youth Medicaid eligibility category. Vaya has requested the Board of Commissioners to send letters to state legislators, sharing concerns
with the proposed statewide CFSP for the reasons identified above; most notably, tailored plans offer
deep local involvement through Vaya’s Board of Directors versus a commercial CFSP.
42
Links are provided below for reviewing the full text and summary of House Bill 340 as well as the NC Department of Health and Human Services’ (DHHS) NC Medicaid Managed Care Policy Paper.
Recommended Action: Consider approval of the attached letters and authorize the Chair to sign on behalf of the Board of Commissioners.
Submitted By: Katherine M. Cathey, County Manager
Attachments:
1. NC Medicaid Managed Care Policy Paper
2. House Bill 340
3. Bill Summaries: H340 (2023-2024 Session)
43
PERSON COUNTY
BOARD OF COUNTY COMMISSIONERS 304 South Morgan Street, Room 212
Roxboro, NC 27573-5245 336-597-1720 Fax 336-599-1609
April 3, 2023 The Honorable Phil Berger President Pro Tempore
North Carolina Senate
16 West Jones Street Raleigh, NC 27601
Dear Senator Berger:
The Person County Board of Commissioners recognizes that caring for children and youth in foster care is one of the most important functions of government. As such, we applaud the legislature’s attention to this important matter and look forward to working
with you toward solutions to caring for the burgeoning foster care population in the state.
However, we write to share our concerns with the NCDHHS’s proposed statewide Medicaid Child and Families Specialty Plan (CFSP). The plan (Senate Bill 156/House Bill 340) is largely the same as the one introduced in 2022, but two major changes make
the plan even less worthy of advancement now.
First, Vaya Health and the other five LME/MCOs banded together in May 2022 to address the issue of foster care youth in a collaborative effort they call the N.C. Child and Family Improvement Initiative (NCCFII). The initiative, led directly by LME/MCO
CEOs, established measurable objectives to create a system that ensures seamless, timely,
and appropriate access to quality behavioral health care for children, youth, and families involved in the child welfare system. In less than one year, the progress of the NCCFII is remarkable. The LME/MCOs have:
• Implemented care manager co-location in more than half of county DSS offices to facilitate operations, communication, and placements for children and youth in
44
foster care. Co-location is in process for 24 additional counties, and the LME/MCOs have designated DSS liaisons for those counties that have chosen not
to have an embedded care manager.
• Implemented statewide, standardized policies and administrative processes to alleviate county DSS and provider agency administrative burden and facilitate access to care for the child welfare population.
• Enhanced network adequacy statewide with open enrollment and standardized in- and out-of-network reimbursement rates to ensure timely and appropriate placement in residential treatment, Psychiatric Residential Treatment Facilities, and crisis service facilities regardless of geographic location or the need for transitions of care in another part of the state.
The LME/MCOs have proven that they can quickly accomplish much to improve the parts of the system that are in their purview. Second, the LME/MCOs are closer to the launch of Tailored Plan. As you know,
NCDHHS years ago acknowledged, the General Assembly concurring, that the best way to ensure healthy outcomes for the state’s complex and specialty populations was through a whole-person approach that came to be called Tailored Plans. Later this year, Medicaid beneficiaries with serious behavioral health needs, intellectual/developmental disabilities (I/DDs), and traumatic brain injuries (TBIs) will have access to an integrated health plan
that serves their needs through a public managed care organization (one of the LME/MCOs) that provides access to care for members and budget predictability to the State. If the best solution for the complex and, in many cases, vulnerable populations mentioned above is in a Tailored Plan operated by an LME/MCO and launching later this year, then why would the state’s foster care population be treated any differently? Why should the state’s youth in foster care wait years for NCDHHS to spend a
significant amount of taxpayer dollars to: have a waiver approved by the Centers for Medicaid and Medicare Services (CMS), issue a Request for Applications (RFA), score the applications and award the contract, deal with lawsuits from those who did not win the contract, and then begin to implement the transition of the population from Medicaid Direct to the new administrator?
From our perspective, having a new administrator for the foster youth population in Medicaid presents other concerns. As a public board, among our chief concerns is the governance voice that communities would lose were a national commercial health plan to win the specialty plan contract. As with all LME/MCOs, Vaya’s board is composed of
elected officials, community representatives, and others from the area who represent the interests of those we serve. Thus, our communities have a direct say in the organization that, as an area authority, is in its essence a part of local government.
45
This local voice is important because there is no standard, “one-size-fits-all” approach to specialty care. We want to work with an organization that knows our communities and
truly listens to its leaders and citizens. That is what we have with Vaya.
We recognize that improvements to the system for foster care can and should be made, and we ask NCDHHS to work with us and the LME/MCOs to address the upstream and downstream challenges that have little to do with who holds the contract for managed
care of this population. At the same time, let us build on the solid foundation that
counties have built through LME/MCOs—a legacy of stable, personalized care available through dedicated local providers who are deeply rooted in the communities they serve. Utilizing those established foundations to develop a specialty plan for children and
families served by the child welfare system will provide the time and support needed to
succeed while retaining the local focus and community voice we hold dear. Thank you for listening to our concerns.
Sincerely,
Gordon Powell, Chairman
Person County Board of Commissioners
46
PERSON COUNTY
BOARD OF COUNTY COMMISSIONERS 304 South Morgan Street, Room 212
Roxboro, NC 27573-5245 336-597-1720 Fax 336-599-1609
April 3, 2023 Secretary Kody H. Kinsley N.C. Department of Health and Human Services
2001 Mail Service Center
Raleigh, NC 27699-2000 Dear Secretary Kinsley:
The Person County Board of Commissioners recognizes that caring for children and youth in foster care is one of the most important functions of government. As such, we applaud your attention to this important matter and look forward to working with you toward solutions to improving care for North Carolina’s growing foster care population.
However, we write to share our concerns with the NCDHHS’s proposed statewide Medicaid Child and Families Specialty Plan (CFSP). The plan is largely the same as the one introduced in 2022, but two major changes make the plan even less worthy of advancement now.
First, Vaya Health and the other five LME/MCOs banded together in May 2022 to address the issue of foster care youth in a collaborative effort they call the N.C. Child and Family Improvement Initiative (NCCFII). The initiative, led directly by LME/MCO CEOs, established measurable objectives to create a system that ensures seamless, timely,
and appropriate access to quality behavioral health care for children, youth, and families
involved in the child welfare system. In less than one year, the progress of the NCCFII is remarkable. The LME/MCOs have:
• Implemented care manager co-location in more than half of county DSS offices to
facilitate operations, communication, and placements for children and youth in foster care. Co-location is in process for 24 additional counties, and the
47
LME/MCOs have designated DSS liaisons for those counties that have chosen not to have an embedded care manager.
• Implemented statewide, standardized policies and administrative processes to alleviate county DSS and provider agency administrative burden and facilitate access to care for the child welfare population.
• Enhanced network adequacy statewide with open enrollment and standardized in-
and out-of-network reimbursement rates to ensure timely and appropriate placement in residential treatment, Psychiatric Residential Treatment Facilities, and crisis service facilities regardless of geographic location or the need for transitions of care in another part of the state.
The LME/MCOs have proven that they can quickly accomplish much to improve the parts of the system that are in their purview. Second, the LME/MCOs are closer to the launch of Tailored Plan. As you know, NCDHHS years ago acknowledged, the General Assembly concurring, that the best way
to ensure healthy outcomes for the state’s complex and specialty populations was through a whole-person approach that came to be called Tailored Plans. Later this year, Medicaid beneficiaries with serious behavioral health needs, intellectual/developmental disabilities (I/DDs), and traumatic brain injuries (TBIs) will have access to an integrated health plan that serves their needs through a public managed care organization (one of the
LME/MCOs) that provides access to care for members and budget predictability to the State. If the best solution for the complex and, in many cases, vulnerable populations mentioned above is in a Tailored Plan operated by an LME/MCO and launching later this year, then why would the state’s foster care population be treated any differently? Why should the state’s youth in foster care wait years for NCDHHS to spend a significant amount of taxpayer dollars to: have a waiver approved by the Centers for
Medicaid and Medicare Services (CMS), issue a Request for Applications (RFA), score the applications and award the contract, deal with lawsuits from those who did not win the contract, and then begin to implement the transition of the population from Medicaid Direct to the new administrator?
From our perspective, having a new administrator for the foster youth population in Medicaid presents other concerns. As a public board, among our chief concerns is the governance voice that communities would lose were a national commercial health plan to win the specialty plan contract. As with all LME/MCOs, Vaya’s board is composed of elected officials, community representatives, and others from the area who represent the
interests of those we serve. Thus, our communities have a direct say in the organization that, as an area authority, is in its essence a part of local government.
48
This local voice is important because there is no standard, “one-size-fits-all” approach to specialty care. We want to work with an organization that knows our communities and
truly listens to its leaders and citizens. That is what we have with Vaya.
We recognize that improvements to the system for foster care can and should be made, and we ask NCDHHS to work with us and the LME/MCOs to address the upstream and downstream challenges that have little to do with who holds the contract for managed
care of this population. At the same time, let us build on the solid foundation that
counties have built through LME/MCOs—a legacy of stable, personalized care available through dedicated local providers who are deeply rooted in the communities they serve. Utilizing those established foundations to develop a specialty plan for children and
families served by the child welfare system will provide the time and support needed to
succeed while retaining the local focus and community voice we hold dear. Thank you for listening to our concerns.
Sincerely,
Gordon Powell, Chairman
Person County Board of Commissioners
49
PERSON COUNTY
BOARD OF COUNTY COMMISSIONERS 304 South Morgan Street, Room 212
Roxboro, NC 27573-5245 336-597-1720 Fax 336-599-1609
April 3, 2023 The Honorable Tim Moore Speaker
North Carolina House of Representatives
16 West Jones Street Raleigh, NC 27601
Dear Speaker Moore:
The Person County Board of Commissioners recognizes that caring for children and youth in foster care is one of the most important functions of government. As such, we applaud the legislature’s attention to this important matter and look forward to working
with you toward solutions to caring for the burgeoning foster care population in the state.
However, we write to share our concerns with the NCDHHS’s proposed statewide Medicaid Child and Families Specialty Plan (CFSP). The plan (Senate Bill 156/House Bill 340) is largely the same as the one introduced in 2022, but two major changes make
the plan even less worthy of advancement now.
First, Vaya Health and the other five LME/MCOs banded together in May 2022 to address the issue of foster care youth in a collaborative effort they call the N.C. Child and Family Improvement Initiative (NCCFII). The initiative, led directly by LME/MCO
CEOs, established measurable objectives to create a system that ensures seamless, timely,
and appropriate access to quality behavioral health care for children, youth, and families involved in the child welfare system. In less than one year, the progress of the NCCFII is remarkable. The LME/MCOs have:
• Implemented care manager co-location in more than half of county DSS offices to facilitate operations, communication, and placements for children and youth in
50
foster care. Co-location is in process for 24 additional counties, and the LME/MCOs have designated DSS liaisons for those counties that have chosen not
to have an embedded care manager.
• Implemented statewide, standardized policies and administrative processes to alleviate county DSS and provider agency administrative burden and facilitate access to care for the child welfare population.
• Enhanced network adequacy statewide with open enrollment and standardized in- and out-of-network reimbursement rates to ensure timely and appropriate placement in residential treatment, Psychiatric Residential Treatment Facilities, and crisis service facilities regardless of geographic location or the need for transitions of care in another part of the state.
The LME/MCOs have proven that they can quickly accomplish much to improve the parts of the system that are in their purview. Second, the LME/MCOs are closer to the launch of Tailored Plan. As you know,
NCDHHS years ago acknowledged, the General Assembly concurring, that the best way to ensure healthy outcomes for the state’s complex and specialty populations was through a whole-person approach that came to be called Tailored Plans. Later this year, Medicaid beneficiaries with serious behavioral health needs, intellectual/developmental disabilities (I/DDs), and traumatic brain injuries (TBIs) will have access to an integrated health plan
that serves their needs through a public managed care organization (one of the LME/MCOs) that provides access to care for members and budget predictability to the State. If the best solution for the complex and, in many cases, vulnerable populations mentioned above is in a Tailored Plan operated by an LME/MCO and launching later this year, then why would the state’s foster care population be treated any differently? Why should the state’s youth in foster care wait years for NCDHHS to spend a
significant amount of taxpayer dollars to: have a waiver approved by the Centers for Medicaid and Medicare Services (CMS), issue a Request for Applications (RFA), score the applications and award the contract, deal with lawsuits from those who did not win the contract, and then begin to implement the transition of the population from Medicaid Direct to the new administrator?
From our perspective, having a new administrator for the foster youth population in Medicaid presents other concerns. As a public board, among our chief concerns is the governance voice that communities would lose were a national commercial health plan to win the specialty plan contract. As with all LME/MCOs, Vaya’s board is composed of
elected officials, community representatives, and others from the area who represent the interests of those we serve. Thus, our communities have a direct say in the organization that, as an area authority, is in its essence a part of local government.
51
This local voice is important because there is no standard, “one-size-fits-all” approach to specialty care. We want to work with an organization that knows our communities and
truly listens to its leaders and citizens. That is what we have with Vaya.
We recognize that improvements to the system for foster care can and should be made, and we ask NCDHHS to work with us and the LME/MCOs to address the upstream and downstream challenges that have little to do with who holds the contract for managed
care of this population. At the same time, let us build on the solid foundation that
counties have built through LME/MCOs—a legacy of stable, personalized care available through dedicated local providers who are deeply rooted in the communities they serve. Utilizing those established foundations to develop a specialty plan for children and
families served by the child welfare system will provide the time and support needed to
succeed while retaining the local focus and community voice we hold dear. Thank you for listening to our concerns.
Sincerely,
Gordon Powell, Chairman
Person County Board of Commissioners
52
AGENDA ABSTRACT
Meeting Date: April 3, 2023
Agenda Title: FY 2024-2028 Recommended Capital Improvement Plan (CIP)
Summary of Information: The CIP is a planning tool for implementing large capital projects. The
CIP includes projects costing $50,000 or greater for Person County Government, Piedmont Community College, and Person County Schools. We also plan for capital needs for the Person County Museum of History and the Person County Senior Center, as they are county-owned
facilities.
This document paves the way for the FY24 Recommended Budget as it will provide an estimate of
funding needed for capital projects and anticipates the impacts on operating costs as well. These capital projects span the next five fiscal years with the upcoming fiscal year (FY24) being the only year where a funding commitment is needed from the Board.
The CIP is presented as information only at this meeting. Staff proposes adoption of the CIP at the
April 17, 2023 Board of Commissioners meeting.
Recommended Action: Receive the Recommended CIP and provide staff with feedback.
Submitted By: Katherine M. Cathey, County Manager and Amy Wehrenberg, Finance Director
53
Person County, North Carolina Person County
Capital Improvement Plan
FY 2024-2028
Recommended
Katherine Cathey, County Manager
Brian Hart, Assistant County Manager
Amy Wehrenberg, Finance Director
April 3, 2023
54
Person County, North Carolina
Capital Improvement Plan
Table of Contents
Manager’s Letter to the Board of Commissioners ............................................ 1-2
Objectives and Procedures for the CIP ................................................................. 3
Criteria for Project Priority ..................................................................................... 4
Completed and Ongoing Projects ..................................................................... 5-7
Recommended and Not Recommended Projects ........................................... 8-13
Funding Schedule ......................................................................................... 14-17
Graph-Revenue Sources ..................................................................................... 18
Graph-Projects by Function ................................................................................. 19
Graph-Projects by Type ...................................................................................... 20
Person County’s Debt Service ...................................................................... 21-24
Future Debt Service Payments ........................................................................... 25
55
PERSON COUNTY
OFFICE OF THE COUNTY MANAGER
304 South Morgan Street, Room 212
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
April 3, 2023
Dear Person County Board of Commissioners,
I am pleased to present Person County’s Fiscal Year (FY) 2024‐2028 Recommended Capital Improvement Plan (CIP).
The CIP is an important planning tool for our county, reflecting the Board of Commissioners’ priorities for large
capital projects costing more than $50,000. In addition to Person County Government, this plan also incorporates
the needs of our partner agencies, including Person County Schools (PCS) and Piedmont Community College (PCC),
given that counties are statutorily responsible for the provision of educational facilities. We also include capital
needs for two outside agencies for which the County owns the buildings, the Person County Museum of History and
the Person County Senior Center.
The development of this plan considers many factors including the current economic and fiscal climate, logistical
and financial constraints, as well as competing demands and priorities for County funds. The most critical capital
needs are those that address life‐safety issues. Once those needs are identified, we work towards a balance of
needs and priorities within our logistical and financial constraints. This plan identifies the anticipated funding
sources needed to meet these priorities. Although the projects in this plan span the next 5 years, the fiscal impacts
extend far beyond. Projects that are financed incur debt service payments typically over a 15 to 20‐year period.
Therefore, the full array of funding sources needed to support the projects as well as potential impacts to future
operating budgets are also presented. The Board of Commissioners reviews the 5‐year CIP every year, but only
funds the projects on an annual fiscal year basis.
For the previous fiscal year (FY23), the Board of Commissioners appropriated $3,300,000 from the General Fund,
$1,503,241 from Capital Investment Fund (CIF), $1,000,000 from the Water and Sewer Reserve Fund, and funding
from several other revenue sources to fund the CIP. The FY23 CIP included significant increases in spending for all
three entities.
FY24 CIP requests total $30,199,351, and requests total $125,089,115 over the five‐year plan. The needs are great,
but funding is limited, and the future is uncertain with the Duke Energy coal plants scheduled for retirement by the
end of this decade. Examples of proposed projects that are not included in the recommended CIP due to limited
funding options and competing priorities are Back‐Up 911 Center ($4.0M), Emergency Services Building/EOC
Building Replacement ($40.2M), Parks and Recreation Projects (paving, trails, splashpad, pump track, bike lanes,
fencing, renovations) ($4.3M), PCS New Roofs (Northern Middle School and School Bus Garage) ( $2.8M) and PCC
General Occupation Building (plus backfill renovations) ($40.0M).
The recommended FY24 CIP funding amount is $17,550,345. Like current year spending, next year’s funding sources
are diversified. The General Fund contribution is proposed at $3,200,000; CIP fund balance contributes $402,109
and Airport Construction fund balance contributes $80,000; the Community Development Projects Fund from the
County’s contract with Republic Services funds two recreation, arts and parks projects in the amount of $123,236;
and $1,000,000 is anticipated in state grant funds for the Person Industries/Materials Recovery Facility (PI/MRF)
Merger and Renovation project. In FY24, the County will issue $12,745,000 in limited obligation bonds (LOBs) to
Page 1
56
finance accessibility and safety improvements for Person High School (PHS). This financing will require an increase
in property taxes by $0.25 cents in order to make principal and interest payments on the bonds. In addition, the CIP
budgets $740,000 in contingency funds for this project. Public Schools Projects account for $14,165,000 or 80.7% of
the FY24 Recommended CIP.
The other major project included in the FY24 CIP is the PI/MRF merger and renovation. $2.1M is budgeted for this
County Project in year 1 of the five‐year plan. Other projects, including repairing the HVAC system in the County
Office Building, will be delayed due to the significant investments being made in the PI/MRF merger and PHS
improvements. After investing $1,912,968 in PCC Projects in FY23, the FY24 CIP includes $839,000 to complete
several PCC capital projects that are already underway as well as one new project.
An important element of this CIP is the debt service analysis and the tables and graph showing the future debt
service levels for Person County Government. The County’s total outstanding debt at June 30, 2023 will be $7.1M,
which is an 18% decrease from the prior year. The County, working in partnership with Person County Schools, is
planning to issue new debt in FY24. The first financing of $19.4M is planned as part of larger financing plan over the
next four years, totaling $58.3M.
Please keep in mind that this Capital Improvement Plan is just that – a plan – and while a great deal of effort and
analysis have gone into this, it offers a starting point for annual comparisons, fiscal changes, unforeseen needs, and
a place where public discussion can begin. The CIP will continue to be reviewed throughout the year, presenting any
recommended changes to the Board for consideration. This review is critical as new information about our capital
needs, our fiscal health, financing tools, and existing project scheduling arises.
Person County Government takes great care and pride in being fiscally responsible. This CIP demonstrates our
commitment to provide not only sustainable infrastructure but improvements and enhancements to our
community and quality of life. County staff looks forward to working with the Board of Commissioners and our
community partners as we implement the FY 2024‐2028 CIP.
Sincerely,
Katherine M. Cathey
County Manager
Page 2
57
Person County, North Carolina
Capital Improvement Plan
Objectives of a CIP:
Create a plan to organize long term capital needs in a manner to promote
discussion regarding priority, feasibility, timing, potential costs, financing options
and future budgetary effect.
Limit projects to those costing $50,000 and over in the plan.
Present an overview of requests submitted by Person County departments,
Piedmont Community College and Public Schools.
Facilitate the exchange of information and coordination between the County, the
community college and the schools on capital planning.
Steps in developing a CIP:
Determine capital needs for all departments and certain County-funded agencies.
Review priorities and assess proposed capital projects in relationship to these
priorities.
Make recommendations to the Board of County Commissioners on a project’s
timing, priority and possible financing options.
Categories of projects:
Person County Government
Piedmont Community College
Public Schools
Each project includes a description, a timeline for construction and operating
costs, and the current status.
Also included are graphs that summarize revenue sources, projects by function,
projects by type, and outstanding debt.
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58
Person County, North Carolina
Capital Improvement Plan
Criteria in determining project status:
Safety
Is public health or safety a critical factor with regard to this project?
What are the consequences if not approved?
Mandate
Is the project required by legal mandates?
Is the project needed to bring the County into compliance with any laws or
regulations?
Timing and Linkages
What is the relationship to other projects, either ongoing or requested?
Does the project relate to a County-adopted plan or policy?
Economic Impact
Will this project promote economic development or otherwise raise the standard
of living for our citizens?
Efficiencies
Will this project increase productivity or service quality, or respond to a demand
for service?
Are there any project alternatives?
Service Impact
Will this project provide a critical service or improve the quality of life for our
citizens?
How will this project improve services to citizens and other service clients?
How would delays in starting the project affect County services?
Operating Budget Impact
What is the possibility of cost escalation over time?
Will this project reduce annual operating costs in some manner?
What would be the impact upon the annual operating budget and future operating
budgets?
Debt Management
What types of funding sources are available?
How reliable is the funding source recommended for the project?
How would any proposed debt impact the County’s debt capacity?
Does the timing of the proposed construction correspond to the availability of
funding?
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Person County, North Carolina
Capital Improvement Plan
Completed Projects
Person County Government:
Enhanced Camera System ($89,788)
IT Building Room Addition ($109,800)
IT-UPS for New Room ($58,356)
LEC-Water Valves/Actuators ($60,000)
P&R-Athletic Field Light Poles ($127,364)
Mayo Lake Park Road Widening ($65,025)
Helena-Paving & ADA Parking ($105,952)
Sportsplex Playground Equipment ($57,673)
Scoreboard Replacement & Repairs ($45,818)
Piedmont Community College:
Main Power Switch Replacement ($113,450)
Computer Server Room-AC Unit ($74,640)
Campus Sidewalks Upgrade ($80,000)
Master Plan Update/Feasibility Study ($50,000)
Campus Master Plan ($80,000)
Public Schools
Stories Creek-Heat Pumps Replacement ($158,885)
PHS ADA Weight Room ($144,800)
Southern Middle School-Fire Alarm Upgrade ($180,640)
Stories Creek-Heat Pumps Replacement ($158,885)
South Elementary-Replace Floor Tile ($55,317)
Ongoing Projects
Person County Government:
Permitting Software ($292,356) – Working through some reporting issues…waiting to
closeout project until fully resolved.
New Roof-Old Helena Gym ($297,019) – Completed…waiting on final invoice
Executive Hangar Construction ($5,201,336) – Construction is complete with only a
few punch list items remaining. A final walkthrough with the contractor, Airport
Operator, his staff and County staff , as well as training on the hangar operations, is
scheduled for the end of March 2023.
P&R-ADA Accessibility Safety Surfacing ($142,721) – Project is 75% complete.
Anticipating completion by end of June 2023.
P&R-ADA Parking Areas ($32,856) – Project is 80% complete. Anticipating completion
by end of June 2023.
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Human Resources Software - NeoGov ($182,767) – Project was approved in FY 2022
to be expensed over a 4-year period. FY 2024 is the third year of the implementation
phase.
Re-pave PCOB Parking Lots ($81,100) – Planned for spring 2023. Completion
expected by July 2023.
Refurbish Water Tank-Airport ($64,000) – Revised scope to separate potable water
supply for fire supply. Completion expected by July 2023.
Upfit PCOB Auditorium to BOC Boardroom ($120,000) – Board of Commissioners
approved to proceed with the majority of renovations to the auditorium, but made the
decision to continue to hold their meetings in the current Board room on the 2nd floor of
the PCOB unless it was necessary to schedule a meeting to be held in the auditorium
due to large capacity of public attendance. Renovations are scheduled to begin in May
2023 with anticipated completion by early July 2023.
HVAC Upgrades-Senior Center ($57,075) – Project is in process. Completion
expected by end of March 2023.
New Roof-EMS (Barden St) ($243,921) – Engineering has been done. Completion
expected by September 2023.
New Roof-Old Helena (EMS/Sheriff) ($164,205) – Construction in progress.
Anticipate completion by end of March 2023.
New Roof-Inspection/Planning Building ($315,361) – Engineering has been done.
Completion expected by September 2023.
EMS Station North ($10,000) – Still working on memorandum of agreement with Triple
Springs VFD for building use, but still plans to expend the $10K by the end of the FY to
begin renovation.
Emergency Services Radio Upgrade ($180,000) – Funds should be expended by May
2023.
Convert Picnic Shelters to Cabins ($63,300) – This project is pending due to
uncertainty of grant award. This is requested again for FY24 to be funded with
contribution funds from Republic Services (Community Development Project Fund).
Outdoor Multi-Purpose Courts ($63,000) – Project is 80% complete. Plan to finish by
end of June 2023.
Kirby Rebirth Project-Rooftop Event Space ($48,396) – This project is pending due
to uncertainty of grant award. This is requested again for FY24 to be funded with
contribution funds from Republic Services (Community Development Project Fund).
Piedmont Community College:
Early College- POD Building ($556,740) – Construction of a new building for the
PECIL program has been completed. The County is contributing to PCC in 5 annual
installments. FY23 represents the 4th payment with the last payment to occur in FY24
for $79K.
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Environmental Controls for Buildings ($325,000) – Project is completed. Waiting on
final invoice payment.
General Education Building Design ($300,000) – Preliminary design is in process.
Chiller Room Upgrades ($500,000) – Preparing RFQ to send out in Spring 2023.
Science Lab Renovations ($400,000) – Project is currently in design phase.
Science Package ($80,000) – Project is in the bid process.
Room Upfits B, C, G Buildings ($57,500) – Construction in progress. Anticipated
completion by end of 2023.
Repair HVAC Roof Waterlines ($90,000) – Preliminary design is in process
New Roof-Bldg L & Covered Walkways ($326,468) – Engineering work has begun.
Public Schools:
Oak Lane Elementary Chiller ($150,000) –Schools used ESSR funds to complete
project, and have requested to apply these available funds to the North Elementary
Chiller which was quoted higher than anticipated.
North Elementary Chiller ($150,000) – Applying funds from Oak Lane and North End
chiller to complete construction.
North End Elementary Chiller ($125,000) – Schools used ESSR funds to complete
project with the exception of retainage costs, and have requested to apply any
remaining funds to the North Elementary Chiller which was quoted higher than
anticipated.
Earl Bradsher Elementary – HVAC Units ($115,000) – Schools used ESSR funds to
complete project, and have requested to apply any remaining funds to the North
Elementary Chiller which was quoted higher than anticipated.
Oak Lane Elementary - Roof Replacement ($990,636) – Waiting for favorable
weather to begin construction. Anticipate completion by September 2023.
South Elementary – Metal Roof Replacement ($21,430) – Schools made decision to
use these funds to demo building. No action yet.
Communication Radios ($150,000) – Radios have been ordered.
Earl Bradsher-Fire Alarm System ($180,000) – In process of awarding bids
Woodland Elementary-Repaint Canopies ($36,000) – Project is complete. Waiting on
final invoice.
PHS-Repave Parking Lot ($300,000) – No action yet
New Roof-North End Elementary ($200,449) – No action yet
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Person County
Capital Improvement Plan
FY 2024-2028
Recommended Projects
YEAR DEPT PROJECT TITLE
TOTAL
COST PROJECT DESCRIPTION AND JUSTIFICATION
2024 Human Resources Software Acquisition 50,199
Purchase software by NeoGov to improve efficiency in HR
operations. This is the 3rd year payment of a 4-year plan.
General Services Demolish Water Tower-Old Helena School 65,000
Remove 25+ year old metal water tower located adjacent to Helena
gym due to safety hazard of collapse on or near publicly used
facility.
General Services Replace Tractor at Airport 80,000
Replace 2-wheel drive 2000 model with 4-wheel drive 2022 model
tractor dedicated to maintenance at the Airport. Proposed tractor
will be more versatile, efficient, and better equipped to handle tasks
that current tractor is unable to do. Resale value of old tractor is
$25,000 - $35,000 which will capitalize potential return on
investment.
Emergency
Services EMS Station North 75,000
An Emergency Medical Services Station on north end of the county
to reduce response times to medical emergencies and reduce
morbidity and mortality. Proposing to work with community partner
to renovate existing space to staff a response vehicle and crew
quarters without encumbering the cost of building a new facility.
Emergency
Services LUCAS CPR Compression Devices 52,910
Purchase four LUCAS III Chest Compression Devices to install in
EMS fleet. These compression devices perform CPR compressions
on a patient which allows EMS crews to focus on other life saving
procedures.
Recreation, Arts &
Parks
Conversion of Picnic Shelters 3,4,5 to
Cabins 70,000
Convert three existing and unutilized picnic shelters into vacation
cabins which would allow more rental opportunities for citizens of
the county and outside visitors to the lake. This project was
approved last year contingent upon a successful PARTF grant.
Recommendation is to fully fund in FY24 using available
Community Development Project funds provided by Republic
Services if grant funds are not awarded.
Recreation, Arts &
Parks
Kirby Rebirth Project: Roof Top
Studio/Event Space 53,236
Create a rooftop studio and event space to provide a great tourist
attraction that would also greatly benefit the operations and
community. This project was approved last year contingent upon a
successful PARTF grant. Recommendation is to fully fund in FY24
using available Community Development Project funds provided by
Republic Services if grant funds are not awarded.
Person
Industries/PCRC PI/MRF Merger & Renovation 2,100,000
Year 1 of 2-phase project for merging Person Industries into PCRC
location due to lease expiration of current Madison Blvd location on
May 25, 2025. Feasibility study completed to show increased
efficiency in recycling processing with updating machines, moving
existing equipment, adding in temperature control area for Person
Industries consumers to complete recycling related jobs. Buildling
renovation and expansion of the PCRC facility would benefit the
organization to be more streamlined with services and have more
individuals to process recycling, increasing the tonnage that is sold
per commodity vs. single stream. Up to $1M in grant revenue per
phase is projected, although the project is eligible for potentially
more grant funds.
PCC Early College T Bldg-PECIL 79,000
Modular classroom building with 10 classrooms approved in 2019
CIP. Budget year 2023-2024 is the 5th and final year of funding to
PCC for this project.
PCC Chiller Room Upgrades 400,000
Second and final year of funding to PCC for replacement of (1)
Cooling Tower and (2) Chillers, electrical and control upgrades,
pump repair/replacement, engineering fees and drawings. Cooling
Tower showing signs of structural deterioration and leaks; Chillers
redundant and servicable, but beyond useful life.
PCC Science Lab Renovations 200,000
Renovate (2) Biology/Anatomy classrooms and (1) Chemistry Lab.
Damaged existing fixtures and cabinets will be removed so that
labs can be reconfigured and renovated with new casework,
countertops, fixtures and flooring ensuring the safe delivery of
critical science instruction.
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Person County
Capital Improvement Plan
FY 2024-2028
Recommended Projects
YEAR DEPT PROJECT TITLE
TOTAL
COST PROJECT DESCRIPTION AND JUSTIFICATION
PCC Room Upfits B, C and G Buildings 100,000
Additional updates to instructional spaces to ADA standards for
increased safety, along with functionality upgrades. Replace current
damaged flooring with a low maintenance vinyl tile, reconfigure staff
area by removal of existing interior walls, replace degraded
bathroom partitions, install ADA fixtures, and epoxy flooring,
replace original ceiling tiles, energy efficient lighting, along with
minor electrical, plumbing and HVAC updates, and include
asbestos abatement necessary for EOC & IT and repair in Bldg G.
PCC BDEC Entry 60,000
Add new storefront windows and doors, remove and replace
subfloor/floor, upgrade electrical and lighting in the display areas.
New entrance addresses repairs needed in the display area,
creates an inviting entrance for users and an attractive storefront
consistent with other downtown businesses.
Public Schools
Debt Financing - Various Improvements to
Schools 12,745,000
Debt-financed project to provide funds to schools for improvements
at Person High School in this first tranche of appoved funding by
the Board of Commissioners in March 2023. This estimate includes
$10.8M construction/renovation, $1.1M engineering and planning,
$300K issuance costs and $545K contingency funds.
Public Schools Contingency Funds - Local 740,000
Setting aside contingency funds from local County funding to use
as needed for the School Improvements Project.
Public Schools Install Cameras - All Schools 180,000
Provide matching funds to the Schools for the federal COPS
School Violence Prevention Grant to install cameras at all schools
for safety protocols. Need to install cameras at all schools so that
buildings can be more closely monitored for safety and
emergencies.
Public Schools New Roof - South Elementary School 500,000
Most critical roof in need of replacement. Due to significant size
and cost, recommending to address one quarter of roof to
determine depth of deterioration that would provide a more
accurate assessment of the needs for the remaining three quarters
to be completed in the following year.
2025
Information
Technology Virtual Infrastructure Upgrades 210,000
Replace aging servers responsible for hosting all County
applications and upgrade storage infrastructure to meet data
storage demands. Servers will have reached the end of their
expected life. Technology changes and County-wide needs will
require the servers to be replaced.
Human Resources Software Acquisition 64,542
Purchase software by NeoGov to improve efficiency in HR
operations. This is the final payment of 4-year plan.
General Services Repair HVAC System in PCOB 450,000
Replace 60+ year old HVAC system in Board of Education wing of
Person County Office Building. Multiple repairs have been made
and dated equipment parts are becoming difficult to replace when
failures occur. This is first year of two-year recommended project
installation.
Emergency
Services Emergency Services Radio Upgrade 1,060,000
Upgrade the radios in the 911 CAD consoles as they are
approaching their end of service life in FY25. Once this occurs,
spare parts will no longer be available to have them repaired. There
are already operational limitations with the system that impact
performance and first responder safety. Recommendation is to
fund this eligible equipment under the Emergency Telephone
System Fund.
Person
Industries/PCRC PI/MRF Merger & Renovation 1,377,738
Second phase of 2-year project for merging Person Industries into
PCRC location due to lease expiration of current Madison Blvd
location on May 25, 2025. Feasibility study completed to show
increased efficiency in recycling processing with updating
machines, moving existing equipment, adding in temperature
control area for Person Industries consumers to complete recycling
related jobs. Buildling renovation and expansion of the PCRC
facility would benefit the organization to be more streamlined with
services and have more individuals to process recycling, increasing
the tonnage that is sold per commodity vs. single stream. Up to
$1M in grant revenue per phase is projected, although the project is
eligible for potentially more grant funds.
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Person County
Capital Improvement Plan
FY 2024-2028
Recommended Projects
YEAR DEPT PROJECT TITLE
TOTAL
COST PROJECT DESCRIPTION AND JUSTIFICATION
PCC Door Locking and Security 250,000
The current configuration of the classroom doors that are outward
facing are independtly locked with a key for each classroom. All
classrooms are exterior doors. Currently we have no way to lock
down all doors in case of an emergency. Moving to a magnatic
swipe door system will provide centralized control of a lock-down in
case of emergency.
Public Schools Contingency Funds - Local 340,000
Setting aside contingency funds from local County funding to use
as needed for the School Improvements Project.
Public Schools New Roof - South Elementary School 1,904,555
Most critical roof in need of replacement. Due to significant size
and cost, recommending to address one quarter of roof in FY24 to
determine depth of deterioration that would provide a more
accurate assessment of the needs for these remaining three
quarters to be completed in FY25.
Public Schools Replace Water Fountains - all Schools 97,000
Replace all water fountains with new fountains containing lead
filters. They need to be replaced due to age and possible changes
in state regulations to drinking water in K-12 buildings.
2026
Information
Technology County Phone System Replacement 350,000
Replace aging phone system utilized by all County department
which meets its end of life in 2025 with end of support in 2029. IT
Department is currently researching replacement options in
anticipation of this system replacement. Figures included are only
estimates at this time.
General Services Repair HVAC System in PCOB 430,000
Replace 60+ year old HVAC system in Board of Education wing of
Person County Office Building. Multiple repairs have been made
and dated equipment parts are becoming difficult to replace when
failures occur. This is second year of two-year recommended
project installation.
General Services New Roof - Emg Comm (911)149,006 As recommended in the Roofing Study.
General Services New Roof - Law Enforcement Center 963,316 As recommended in the Roofing Study.
General Services New Roof - Public Library 85,515 As recommended in the Roofing Study.
Emergency
Services Bio-Medical Device Replacement 418,000
Replace biomedical equipment (cardiac monitors/defibrillators and
Automatic External Defibrillators) that meets end of life and require
replacement. These devices are essential for patient care and
required by the NC Office of EMS to have vehicles classified as
Advanced Life Support vehicles.
Recreation, Arts &
Parks Athletic Field Light/Pole Upgrades 57,000
Replace light poles at various parks. All ballfields in Person
County have light systems that are 25+ years old. Recommend to
continue upgrading the lights for safety and preventative
maintenance, and to reduce liability.
PCC
Mechanical, Electrical, Plumbing (MEP)
Replacement 245,000
Replace hot water heaters, Penthouse Air Handlers, and
Secondary HVAC Units that have been identified and prioritzed in
PCC's Facility Master Plan. Identified equipment is beyond useful
life. Chance of emergency repairs high and expect new units to be
more efficient. This is the first year of a three-year project.
PCC Bookstore Relocation 450,000
Relocate Bookstore and renovate area to create a campus
Welcome Center that will house student support staff currently
located in other areas of Campus. This will create a campus
entrace that will cater to student needs, and create an "ease of
doing business" with the community that will attract more students
and visitors.
Public Schools
Debt Financing - Various Improvements to
Schools 11,715,000
Debt-financed project to provide funds for improvements at various
schools in this second tranche of funding appoved by the Board of
Commissioners in March 2023. This estimate includes $9.9M
construction/renovation, $1.02M engineering and planning, $300K
issuance costs and $495K contingency funds.
Public Schools Contingency Funds - Local 570,000
Setting aside contingency funds from local County funding to use
as needed for the School Improvements Project.
Public Schools Replace Electronic Door Locks - All Schools 150,000
Electronic door lock sytem is 15 years old and needs to be replaced
and upgraded to increase speed of service. The new system would
allow for instant data update and changes to be made without
physically visiting each site.
Public Schools
Replace Exterior Doors - South and Oak
Lane Elementary 110,000
Replace exterior doors at South and Oak Lane due to safety
concerns and poor operating condition. Page 10
65
Person County
Capital Improvement Plan
FY 2024-2028
Recommended Projects
YEAR DEPT PROJECT TITLE
TOTAL
COST PROJECT DESCRIPTION AND JUSTIFICATION
Public Schools Replace asbestos floor tiles in Rooms 1-8 80,000
Remove asbestos floor tiles in 7 classrooms due to safety and
heatlh concerns. Floor tiles are loose and may cause health issues
for students and staff.
Public Schools
(p)
School 121,544 As recommended in the Roofing Study.
2027 General Services New Roof - Mayo Park Buildings 212,954 As recommended in the Roofing Study.
Recreation, Arts &
Parks Athletic Field Light/Pole Upgrades 59,800
Replace light poles at various parks. All ballfields in Person
County have light systems that are 25+ years old. Recommend to
continue upgrading the lights for safety and preventative
maintenance, and to reduce liability.
Recreation, Arts &
Parks ADA Accessible Elevator-Kirby 350,000
Construction and installation of an ADA accessible elevator in the
Kirby building. This addition will provide accessibility from the
basement to the stage, which is a critical need. It will also provide
an ease to citizens, staff and resources with reduced physical
exertion and risk of injury by providing a way to move stage props
between floors. This will increase staff productivity and time
efficiency.
Recreation, Arts &
Parks ADA Accessible Restroom-Kirby 200,000
Renovate Kirby restroom to provide ADA accessibility . The Kirby
Auditorium currently has two ADA accessible single-stall (two
toilets) restrooms that serve a facility with a capacity of over 1000
people.
Recreation, Arts &
Parks ADA Accessible Playgrounds 650,000
This project addresses the ADA accessibility needs for Person
County children that are differently-abled and need special
accommodations to utilize recreational facilities and playgrounds.
These all-inclusive play spaces will further address sensory-
processing needs with additional recreational equipment that allows
for sensory-based experiences.
PCC
Mechanical, Electrical, Plumbing (MEP)
Replacement 240,000
Replace hot water heaters, Penthouse Air Handlers, Secondary
HVAC Units that have been identified and prioritzed in our Facility
Master Plan. Identified equipment is beyond useful life. Chance of
emergency repairs high and new units will be more efficient. This is
the second year of a three-year project.
Public Schools Contingency Funds - Local 418,865
Setting aside contingency funds from local County funding to use
as needed for the School Improvements Project.
Public Schools
Painting entire school - Oak Lane
Elementary 75,000
Need to paint entire school due to wear and tear of old paint, and
paint peeling off walls and doors.
Public Schools New Roof - Woodland Elementary 993,381 As recommended in the Roofing Study.
2028 General Services New Roof - Mayo Park Buildings 110,461 As recommended in the Roofing Study.
General Services New Roof - IT Building 150,245 As recommended in the Roofing Study.
General Services New Roof - Courthouse 145,256 As recommended in the Roofing Study.
General Services New Roof - Museum Complex 423,331 As recommended in the Roofing Study.
Recreation, Arts &
Parks Athletic Field Light/Pole Upgrades 63,250
Replace light poles at various parks. All ballfields in Person
County have light systems that are 25+ years old. Recommend to
continue upgrading the lights for safety and preventative
maintenance, and to reduce liability.
Recreation, Arts &
Parks Addition of Doorways-Kirby 50,000
Addition of two doorways to connect the Auditorium to the Foyer of
the Kirby Rebirth and the Kirby Learning Studios will help ensure
safety of staff and public. One doorway would be cut from the
auditorium to the rebirth elevator foyer and another door to go from
rebirth elevator foyer into the learning studios.
Recreation, Arts &
Parks Renovation & Repairs-Kirby 100,000
Repairs/Updates to Lighting, Draping, Roller Systems and addition
of Streaming Equipment to provide ADA Accessibility. This includes
installation of (1) flame-retardant curtains and motorization of grand
drapes; (2) replacement of stage lighting system, and (3)
installation of streaming equipment.
Recreation, Arts &
Parks Department Branding and Signage 100,000
Request is for consistent branding, signage and wayfinding in order
to educate and inform community members and visitors of
surroundings and amenities. Additionally, the Recreation Arts and
Parks Department needs to identify itself, align it with the County
and use that brand to connect themselves to their mission and
vision in order to communicate their services better.
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Person County
Capital Improvement Plan
FY 2024-2028
Recommended Projects
YEAR DEPT PROJECT TITLE
TOTAL
COST PROJECT DESCRIPTION AND JUSTIFICATION
Recreation, Arts &
Parks HVAC Installation-Olive Hill Gym 150,000
There is a need for climate-controlled rental and program space
within the community. Currently, there is limited use of these
facilities from the late spring through early fall due to lack of HVAC.
Also, the addition of HVAC to these facilities will decrease the
likelihood of mold and other moisture-based issues throughout the
warmer months, decreasing long-term maintenance costs.
Recreation, Arts &
Parks HVAC Installation-Old Helena Gym 150,000
There is a need for climate-controlled rental and program space
within the community. Currently, there is limited use of these
facilities from the late spring through early fall due to lack of HVAC.
Also, the addition of HVAC to these facilities will decrease the
likelihood of mold and other moisture-based issues throughout the
warmer months, decreasing long-term maintenance costs.
PCC
Mechanical, Electrical, Plumbing (MEP)
Replacement 365,629
Replace hot water heaters, Penthouse Air Handlers, Secondary
HVAC Units that have been identified and prioritzed in our Facility
Master Plan. Identified equipment is beyond useful life. Chance of
emergency repairs high and new units will be more efficient. This is
the third year of a three-year project.
PCC IT Systems 475,000
Update phone systems and network switches. Not updating phone
system could result in phone system failure and force migration to a
new phone system without one in place. Current network switches
are six years old and industry standard for life expectancy is seven
years.
Public Schools
Debt Financing - Various Improvements to
Schools 13,795,000
Debt-financed project to provide funds for improvements at various
schools in this third tranche of funding appoved by the Board of
Commissioners in March 2023. This estimate includes $11.71M
construction/renovation, $1.2M engineering and planning, $300K
issuance costs and $585K contingency funds.
Public Schools Contingency Funds - Local 570,696
Setting aside contingency funds from local County funding to use
as needed for the School Improvements Project.
Public Schools Replace Bleachers - PHS Auxillary Gym 110,000
Need to replace 30+ year old bleachers due to the age and
condition of bleachers . Also bleachers are constructed of wood,
have inoperable mechanical issues, and do not meet ADA
standards.
Public Schools New Roof - Person High School 236,132 As recommended in the Roofing Study.
Page 12
67
Person County
Capital Improvement Plan
FY 2024-2028
Projects Not Recommended
DEPT PROJECT TITLE TOTAL COST
PROJECT DESCRIPTION/REASON FOR NOT
RECOMMENDING
Emergency Services Back-Up 911 Center 4,000,000
Emergency Services enlisted the consultative support/services
of Mission Critical Partners to conduct a facility feasibility
assessment for a new Emergency Services Building, which
would include current and future needs of 911 Center. Results
of the study may impact this project, so it is not recommended
at this time.
Emergency Services
Emergency Services
Building/EOC Building
Replacement 40,212,266
Emergency Services enlisted the consultative support/services
of Mission Critical Partners to conduct a facility feasibility
assessment. Preliminary results of the study were recently
shared with the Board of Commissioners. BOC recognizes
need and will continue to receive and evaluate information
related to the potential project and its funding, as it is made
available by the department and/or MCP. If BOC ultimately
supports project, it will be forwarded to the County's Debt
Consultants for further financial review and analysis.
Recreation, Arts &
Parks
Paving Existing Gravel
Parking Lots for Full ADA
Access-All Parks 1,000,000
ADA and parking lot improvements are currently being
addressed in previously approved CIP projects. Additional
needs will continue to be assessed, prioritized and addressed
by the department in collaboration with General Services and
County Manager's Office.
Recreation, Arts &
Parks
Rail Road Trails Acquisition
& Development 1,500,000
The department was recently awarded a grant from DOT to
conduct a multimodal feasibility study. Pending the results of
the study and the availability of additional funding sources, the
project is not recommended, but will be evaluated for further
consideration.
Recreation, Arts &
Parks Public Splash Pad 750,000
Not recommending due to the addition of significant operating
impacts and other competing projects.
Recreation, Arts &
Parks Pump Track 300,000
Not recommending at this time due to other critical capital
needs.
Recreation, Arts &
Parks Bike Lanes Addition 100,000
Not recommending at this time due to other critical capital
needs.
Recreation, Arts &
Parks
Fence Repair & Replacement-
All Parks 500,000
Recommended to include as an operating cost and complete
for one park at a time. Therefore, project not recommended at
this time.
Recreation, Arts &
Parks
Timberlake Building
Renovation 115,000
Project not recommended at this time due to competing
priorities. Project may be impacted by future BOC decision
about Old Helena School property.
PCC General Occupation Building 28,000,000
Not recommending at this time due to other critical capital
needs, including recommended PCC projects.
PCC
General Occupation Building-
Backfill 12,000,000
Not recommending at this time due to other critical capital
needs, including recommended PCC projects.
Public Schools
New Roof - Northern Middle
School 2,429,970
Not recommended at this time as other CIP approved for
school improvements is needed. Roofing is deferred to a year
beyond 5-year plan and will be re-evaluated each year to
determine if earlier replacement is necessary.
Public Schools
New Roof - School Bus
Garage 414,258
Not recommended at this time as other CIP approved for
school improvements is needed. Roofing is deferred to a year
beyond 5-year plan and will be re-evaluated each year to
determine if earlier replacement is necessary.
Page 13
68
Person County
Capital Improvement Plan (CIP)
2024-28
Recommended - Funding Schedule
Revenues:
General Fund Contribution 3,300,000 3,200,000 3,360,000 3,830,000 3,200,000 3,200,000 20,090,000
CIP Fund Balance - 402,109 333,835 222,378 - - 958,322
City of Roxboro Contribution (County
Phone System Replacement)- - - 52,500 - - 52,500
City of Roxboro Contribution (New Roof-
Emergency Communications (911))- - - 74,503 - - 74,503
Airport Construction Fund Balance
(Replace Tractor at Airport)- 80,000 - - - - 80,000
State 911 Board Funds - - 1,060,000 - - - 1,060,000
PARTF Grant (Conversion of picnic
shelters to cabins)63,300 - - - - - 63,300
PARTF Grant (Kirby Rebirth Project)24,198 - - - - - 24,198
Community Development Projects Fund
Balance (Convert Old Landfill to Park)73,000 - - - - - 73,000
Community Development Projects Fund
Balance (Kirby Rebirth & Conversion of
picnic shelters to cabins)- 123,236 - - - - 123,236
State grant funds (PI/MRF Merger and
Renovation)- 1,000,000 1,000,000 - - - 2,000,000
Limited Obligation Bonds (School
Improvements)- 12,745,000 - 11,715,000 - 13,795,000 38,255,000
Capital Investment Fund Balance 1,503,241 - - - - - 1,503,241
Water and Sewer Reserve Fund (Western
Sewer Expansion)1,000,000 - - - - - 1,000,000
Stormwater Fund Fees (IAIA Stormwater
Programs)114,394 - - - - - 114,394
Total Sources of Revenue:6,078,133 17,550,345 5,753,835 15,894,381 3,200,000 16,995,000 65,471,694
Project Costs for County:
Current
Year
2022-23
Planning
Year
2023-24
Planning
Year
2024-25
Planning
Year
2025-26
Planning
Year
2026-27
Planning
Year
2027-28
TOTAL
PROJECT
COSTS
Information Technology:
Virtual Infrastructure Upgrades - - 210,000 - - - 210,000
County Phone System Replacement - - - 350,000 - - 350,000
Human Resources:
Software Acquisition 21,514 50,199 64,542 - - - 136,255
General Services:
Re-pave PCOB Parking Lots 81,100 - - - - - 81,100
Refurbish Water Tank - Airport 64,000 - - - - - 64,000
Upfit PCOB Auditorium to BOC
Boardroom 120,000 - - - - - 120,000
HVAC Upgrades - Senior Center 57,075 - - - - - 57,075
New Roof - EMS (Barden St.)243,921 - - - - - 243,921
New Roof - Helena EMS/Sheriff Satellite
Station 164,205 - - - - - 164,205
New Roof - Insp/Planning Building 315,361 - - - - - 315,361
Demolish Water Tower-Old Helena
School - 65,000 - - - - 65,000
Repair HVAC System in PCOB - - 450,000 430,000 - - 880,000
Replace Tractor at Airport - 80,000 - - - - 80,000
New Roof - Emergency Communications
(911)- - - 149,006 - - 149,006
New Roof - Law Enforcement Center - - - 963,316 - - 963,316
New Roof - Library - - - 85,515 - - 85,515
New Roof - Mayo Park Buildings - - - - 212,954 110,461 323,415
TOTAL
REVENUE
SOURCESSources of Revenue:
Current
Year
2022-23
Planning
Year
2023-24
Planning
Year
2024-25
Planning
Year
2025-26
Planning
Year
2026-27
Planning
Year
2027-28
Page 14
69
Person County
Capital Improvement Plan (CIP)
2024-28
Recommended - Funding Schedule
New Roof - IT Building - - - - - 150,245 150,245
New Roof - Courthouse - - - - - 145,256 145,256
New Roof - Museum Complex - - - - - 423,331 423,331
Emergency Services:
EMS Station North 10,000 75,000 - - - - 85,000
Emergency Services Radio Upgrade 180,000 - 1,060,000 - - - 1,240,000
LUCAS CPR Compression Devices - 52,910 - - - - 52,910
Bio-Medical Device Replacement - - - 418,000 - - 418,000
Economic Development
Western Sewer Expansion 1,000,000 - - - - - 1,000,000
Recreation, Arts & Parks:
Athletic Field Light/Pole Upgrades 50,000 - - 57,000 59,800 63,250 230,050
Mayo Lake Park Road Widening 57,750 - - - - - 57,750
Helena - Park Areas Paving & ADA
Parking 130,700 - - - - - 130,700
Conversion of Picnic Shelters to Cabins 63,300 70,000 - - - - 133,300
Rock Complex Playground Equipment 55,000 - - - - - 55,000
Outdoor Multi-Purpose Courts 63,000 - - - - - 63,000
Converting Old Landfill to Park 73,000 - - - - - 73,000
Kirby Rebirth Project - Roof Top
Studio/Event Space 48,396 53,236 - - - - 101,632
Score Board Replacements and Repairs 65,000 - - - - - 65,000
Playground and Park Improvements 70,000 - - - - - 70,000
ADA Accessible Elevator-Kirby - - - - 350,000 - 350,000
ADA Accessible Restroom-Kirby - - - - 200,000 - 200,000
ADA Accessible Playgrounds - - - - 650,000 - 650,000
Addition of Doorways-Kirby - - - - - 50,000 50,000
Renovation & Repairs-Kirby - - - - - 100,000 100,000
Department Branding and Signage - - - - - 100,000 100,000
HVAC Installation-Olive Hill Gym - - - - - 150,000 150,000
HVAC Installation-Old Helena Gym - - - - - 150,000 150,000
Person Industries/PCRC
PI/MRF Merger and Renovation - 2,100,000 1,377,738 - - - 3,477,738
Stormwater Management:
IAIA Stormwater Programs 114,394 - - - - - 114,394
Total County Projects:3,047,716 2,546,345 3,162,280 2,452,837 1,472,754 1,442,543 14,124,475
Page 15
70
Person County
Capital Improvement Plan (CIP)
2024-28
Recommended - Funding Schedule
Project Costs for PCC:
Current
Year
2022-23
Planning
Year
2023-24
Planning
Year
2024-25
Planning
Year
2025-26
Planning
Year
2026-27
Planning
Year
2027-28
TOTAL
PROJECT
COSTS
Piedmont Community College (PCC):
Early College - POD Building 79,000 79,000 - - - - 158,000
General Education Building 300,000 - - - - - 300,000
Chiller Room Upgrades 500,000 400,000 - - - - 900,000
Science Lab Renovations 400,000 200,000 - - - - 600,000
Campus Master Plan 80,000 - - - - - 80,000
Signage Package 80,000 - - - - - 80,000
Room Upfits B, C and G Bldgs 57,500 100,000 - - - - 157,500
Repair of HVAC Roof Water Lines 90,000 - - - - - 90,000
New Roof- Building L & covered
walkways 326,468 - - - - - 326,468
BDEC Entry - 60,000 - - - - 60,000
Door Locking and Security - - 250,000 - - - 250,000
Mechanical, Electrical, Plumbing (MEP)
Replacement - - - 245,000 240,000 365,629 850,629
Bookstore Relocation - - - 450,000 - - 450,000
IT Systems - - - - - 475,000 475,000
Total PCC Projects:1,912,968 839,000 250,000 695,000 240,000 840,629 4,777,597
Project Costs for Public
Schools:
Current
Year
2022-23
Planning
Year
2023-24
Planning
Year
2024-25
Planning
Year
2025-26
Planning
Year
2026-27
Planning
Year
2027-28
TOTAL
PROJECT
COSTS
Public Schools:
Communication Radios - All Schools 150,000 - - - - - 150,000
Earl Bradsher - Fire Alarm System 180,000 - - - - - 180,000
South Elem - Replace Floor Tile 87,000 - - - - - 87,000
PHS-ADA Weight Room 145,000 - - - - - 145,000
Woodland Elem - Repaint Canopies 55,000 - - - - - 55,000
PHS - Repave Parking Lot 300,000 - - - - - 300,000
New Roof-North End (sectors C,D,E)200,449 - - - - - 200,449
Debt Financing - Various Improvements to
Schools
Construction/Renovation - 10,818,553 - 9,850,000 - 11,650,000 32,318,553
A&E Fees - 1,081,855 - 1,020,000 - 1,199,550 3,301,405
Issuance Costs - 300,000 - 300,000 - 300,000 900,000
Contingency Funds-Financed - 544,592 - 545,000 - 645,450 1,735,042
Contingency Funds-Local - 740,000 340,000 570,000 418,865 570,696 2,639,561
Install Cameras - All Schools - 180,000 - - - - 180,000
Replace Electronic Door Locks - All
Schools - - - 150,000 - - 150,000
New Roof - South Elementary - 500,000 1,904,555 - - - 2,404,555
Replace Exterior Doors - South and Oak
Lane Elementary - - - 110,000 - - 110,000
Replace Water Fountains - all Schools - - 97,000 - - - 97,000
Replace asbestos floor tiles in Rms 1-8 - - - 80,000 - - 80,000
New Roof (canopies) - SMS - - - 121,544 - - 121,544
Painting entire school - Oak Lane - - - - 75,000 - 75,000
New Roof - Woodland Elementary - - - - 993,381 - 993,381
Replace Bleachers - PHS Auxillary Gym - - - - - 110,000 110,000
New Roof - Person High School - - - - - 236,132 236,132
Total Public Schools Projects:1,117,449 14,165,000 2,341,555 12,746,544 1,487,246 14,711,828 46,569,622
Total Project Costs:6,078,133 17,550,345 5,753,835 15,894,381 3,200,000 16,995,000 65,471,694
Page 16
71
Person County
Capital Improvement Plan (CIP)
2024-28
Recommended - Funding Schedule
Sources of Revenue for
Operating Impact Costs:
Current
Year
2022-23
Planning
Year
2023-24
Planning
Year
2024-25
Planning
Year
2025-26
Planning
Year
2026-27
Planning
Year
2027-28
TOTAL
REVENUE
SOURCES
General Fund Revenues - 306,448 1,243,875 1,575,938 2,409,760 2,671,313 8,207,334
Rental Revenue-Conversion of Picnic
Shelters 3,4,5 to Cabins - 22,500 22,500 22,500 22,500 22,500 112,500
Total Sources of Revenue for Operating
Impact Costs:- 328,948 1,266,375 1,598,438 2,432,260 2,693,813 8,319,834
Operating Impact Costs:
Current
Year
2022-23
Planning
Year
2023-24
Planning
Year
2024-25
Planning
Year
2025-26
Planning
Year
2026-27
Planning
Year
2027-28
TOTAL
PROJECT
COSTS
Information Technology
County Phone System Replacement
Maintenance contract - - - 30,000 30,000 30,000 90,000
Human Resources
Software Acquisition - - - 12,500 12,500 12,500 37,500
Emergency Services
Emergency Services Radio Upgrade
Contractural and maintenance
service contracts - - - 12,000 12,000 12,000 36,000
LUCAS CPR Compression Devices
3-yr Preventive maintenance plan - 13,260 - - 13,260 - 26,520
Bio-Medical Device Replacement
3-yr Preventive maintenance plan - - - 24,000 - - 24,000
Recreation, Arts & Parks
ADA Accessible Elevator Project
Maintenance costs - - - - 1,000 1,000 2,000
Conversion of Picnic Shelters 3,4,5 to
Cabins
Maintenance costs - 5,000 5,000 5,000 5,000 5,000 25,000
Public Schools
Debt Payments - 310,688 1,261,375 1,514,938 2,358,500 2,633,313 8,078,814
Total Operating Impact Costs:- 328,948 1,266,375 1,598,438 2,432,260 2,693,813 8,319,834
Note: Yellow highlighted estimates include the revenues and expenditures associated with new debt issuances for school improvements.
Page 17
72
Person County Capital Improvement Plan
Recommended - Revenue Sources
FY 2024 - 2028
Total % Revenue Sources
Description Current Year 2024 2025 2026 2027 2028 Totals % of Total
Debt Proceeds - 12,745,000 - 11,715,000 - 13,795,000 38,255,000 58.4%
General Fund Contribution 3,300,000 3,200,000 3,360,000 3,830,000 3,200,000 3,200,000 20,090,000 30.7%
State grant funds (PI/MRF)- 1,000,000 1,000,000 - - - 2,000,000 3.1%
Capital Investment Fund
Balance 1,503,241 - - - - - 1,503,241 2.3%
State 911 Board Funds - - 1,060,000 - - - 1,060,000 1.6%
Water and Sewer Reserve
Fund 1,000,000 - - - - - 1,000,000 1.5%
CIP Fund Balance - 402,109 333,835 222,378 - - 958,322 1.5%
Community Development
Projects Fund Balance 73,000 123,236 - - - - 196,236 0.3%
City of Roxboro
Contributions - - - 127,003 - - 127,003 0.2%
Stormwater Fund Fees 114,394 - - - - - 114,394 0.2%
PARTF Grants 87,498 - - - - - 87,498 0.1%
Airport Construction Fund
Balance - 80,000 - - - - 80,000 0.1%
Totals 6,078,133 17,550,345 5,753,835 15,894,381 3,200,000 16,995,000 65,471,694 100.0%
58.4%
30.7%
3.1%
2.3%
1.6%
1.5%
1.5%
0.3%
0.2%
0.2%
0.1%
0.1%
0.0% 10.0% 20.0% 30.0% 40.0% 50.0% 60.0% 70.0%
Debt Proceeds
General Fund Contribution
State grant funds (PI/MRF)
Capital Investment Fund Balance
State 911 Board Funds
Water and Sewer Reserve Fund
CIP Fund Balance
Community Development Projects Fund Balance
City of Roxboro Contributions
Stormwater Fund Fees
PARTF Grants
Airport Construction Fund Balance
Page 18
73
Person County Capital Improvement Plan
Recommended - by Function
FY 2024 - 2028
Total % CIP Projects by Function
Description Current Year 2024 2025 2026 2027 2028 Totals % of Total
General Government 1,067,176 195,199 724,542 1,977,837 212,954 829,293 5,007,001 7.7%
Public Safety 190,000 127,910 1,060,000 418,000 - - 1,795,910 2.7%
Economic Development 1,000,000 - - - - - 1,000,000 1.5%
Culture & Recreation 676,146 123,236 - 57,000 1,259,800 613,250 2,729,432 4.2%
Person Industries/PCRC - 2,100,000 1,377,738 - - - 3,477,738 5.3%
Environmental Protection 114,394 - - - - - 114,394 0.2%
Education - PCC 1,912,968 839,000 250,000 695,000 240,000 840,629 4,777,597 7.3%
Education - Schools 1,117,449 14,165,000 2,341,555 12,746,544 1,487,246 14,711,828 46,569,622 71.1%
Totals 6,078,133 17,550,345 5,753,835 15,894,381 3,200,000 16,995,000 65,471,694 100.0%
Gen Gov't
7.7%Public Safety 2.7%
Econ Dev 1.5%
Culture & Rec 4.2%
PI/PCRC 5.3%
Enviro Protection .2%
Education - PCC
7.3%Education - Schools
71.1%
Page 19
74
Person County Capital Improvement Plan
Recommended - by Type
FY 2024 - 2028
Total % CIP Projects by Type
Description Current Year 2024 2025 2026 2027 2028 Totals % of Total
Paving Projects 632,550 - - - - - 632,550 1.0%
Equipment/Software
Upgrades 715,514 363,109 1,431,542 918,000 - 475,000 3,903,165 6.0%
Planning & Consulting 80,000 1,381,855 - 1,320,000 - 1,499,550 4,281,405 6.5%
Other B&G Improvements 1,086,469 460,000 700,000 922,000 1,374,800 988,879 5,532,148 8.4%
Roofing Replacements 1,340,404 500,000 1,904,555 1,319,381 1,206,335 1,065,425 7,336,100 11.2%
Construction/Renovation 2,223,196 14,845,381 1,717,738 11,415,000 618,865 12,966,146 43,786,326 66.9%
Totals 6,078,133 17,550,345 5,753,835 15,894,381 3,200,000 16,995,000 65,471,694 100.0%
----- - -
#REF!
1.0%
6.0%
6.5%
8.4%
11.2%
66.9%
0.0% 10.0% 20.0% 30.0% 40.0% 50.0% 60.0% 70.0% 80.0%
Paving Projects
Equipment/Software Upgrades
Planning & Consulting
Other B&G Improvements
Roofing Replacements
Construction/Renovation
Page 20
75
Person County's Debt Service
Current Outstanding Debt
Project Description Term
Interest
Rate %
Outstanding
Balance
Last Pyt
Fiscal
Year
2012 SMS &
portion of PHS
Re‐roofing
(QSCB)
Re-roofing construction for Southern Middle
School and a portion of Person High School;
financed through a Qualified School
Construction Bond (QSCB) yielding a 100%
refund of the interest payments.
15 years 3.93% 1,032,093 2028
2015 PCRC &
Various Roofing
Projects
Purchase, renovation and re-roofing of the
existing Person County Recycling Facility,
and re-roofing construction for the Kirby
Civic Auditorium and Earl Bradsher
Preschool.
15 years 2.80% 654,600 2029
2016 Roxplex &
Various Roofing
Projects
Acquisition and improvements of Roxplex
property; re-roofing construction to Huck
Sansbury, South Elementary, Woodland
Elementary, and Oak Lane Elementary;
window replacements for North End
Elementary, and a chiller replacement for
Southern Middle School.
10 years 2.22% 489,569 2026
2017 Person
County Senior
Center Project
Acquisition and improvements of existing
facility (formerly “Total Fitness Center”) to
be location of Person County Senior Center.
15 years 5.555% 1,548,547 2032
2018 Towers &
Other Building
Improvements
Construction of public safety
communication towers; Huck Sansbury
HVAC and improvements to various school
buildings.
15 years 3.51% 3,332,608 2033
TOTAL DEBT
SERVICE
OUTSTANDING
$7,057,416
Page 21
76
Current Debt Analysis
There are two standard ratios that measure debt service levels and the capacity for taking on
additional debt. These ratios and their meaning for Person County are described as follows:
Debt to Assets Ratio: Measures leverage, the extent to which total assets are financed with long-
term debt. The debt-to-assets ratio is calculated as long-term debt divided by total assets. A high
debt to assets ratio may indicate an over-reliance on debt for financing assets, and a low ratio may
indicate a weak management of reserves. At FY 2021, the debt to assets ratio for Person County
was 9% (drops slightly under 9% in FY 2022), while the other 22 counties with similar populations
reported an average of 27%. Person County was the 6th highest county for the amount of total
assets reported in comparison to these other counties, but rated the 5th lowest Debt to Assets
Ratio, as well as the 4th lowest long-term debt expense. Results appear to indicate that Person
County is minimally leveraged in debt compared to the population group average. As displayed in
the chart below, Person County's debt to assets ratio has declined from 11% in FY 2020 to 9% in
FY 2021. This reduction is due to the yearly paydown of debt. A slight uptick in FY2018 was the
result of issuing new debt for the Senior Center renovation and construction of Public Safety
Communication Towers. Strictly from a current reporting perspective on the County’s debt to
assets ratio, the data supports that the County is more than sufficiently leveraged to take on
additional long-term debt. A gradual change or level trend indicates to credit agencies a more
strategic approach to the management of the County’s assets. Borrowing rates have been
moderately low, although the Federal Reserve has implemented several increases this year in an
attempt to address the current inflationary economy. At this time, Person County is planning to
issue $10M in debt in June 2023 for Person High School improvements. Although the interest
rate environment is not as favorable as it was 12 months ago, it is not anticipated that the interest
rate increases will be severe enough to alter the County’s plan to move forward with the debt
issuance. The issuance of new debt should cause the debt-to-asset ratio to climb, and be closer
to the average of what counties in our population group are reporting, indicating an effort by the
County to display a stronger management of reserves.
Person County's
FY Debt to Assets Ratio
2017 14%
2018 15%
2019 13%
2020 11%
2021 9%
Page 22
77
Debt Service Ratio: Measures financing obligations, provides feedback on service flexibility with
the amount of expenditures committed to annual debt service. The debt service ratio is calculated
as annual debt service divided by total expenses. General accounting guidance discourages this
ratio from being higher than 15% for a maximum benchmark. Any percentage higher than this
can severely hamper the County's service flexibility. At FY 2021, Person County's debt service
ratio reported at 3.5% (dropped to 3.0% in FY 2022), which is significantly under the population
group’s average ratio of 10% for FY 2021. As it stands now, Person County is in a favorable
position to take on more debt when comparing the debt service ratio levels to its peer counties.
The issuance of new debt should cause the County’s debt service ratio to increase to a level that
indicates a stronger management of financing resources in relation to the amount that is available
for other services.
Debt Service
FY 2021 Ratio
Person County 3%
Population Group 10%
Maximum Benchmark 15%
Proposed Debt Service
There are three debt issuances in this 5-year CIP plan for FY2024, 2026, and 2028 that the Board of
Commissioners formerly approved via a Resolution of Intent on March 20, 2023 for a total of
$38,255,000. This 3-tier financing will cover ADA and safety improvements to Person High School
and various other public school buildings, and will require an increase in property taxes by $0.25 cents
in order to make principal and interest payments on the Bonds. The detail for these projects are
below:
Various Improvements to Schools Project (Tier 1)
The County is proposing to issue a Limited Obligation Bond (LOB) for $12.745M in October
2023 that will cover the cost of planning, construction and renovation improvements, and
issuance costs for Person High School. Renovations include improvements to the stadium,
gym bleachers, ventilation system, installation of security cameras and elevator, and ADA
construction to student and teacher restrooms. The total proposed debt amount for this project
is comprised of the following:
Construction/Renovation/Planning $10,818,553
A&E Fees 1,081,855
Issuance Costs 300,000
Contingency Funds 544,592
Total $12,745,000
Page 23
78
Various Improvements to Schools Project (Tier 2)
The County is proposing to issue a Limited Obligation Bond (LOB) for $11.715M in October
2025 that will cover the cost of planning, construction and renovation improvements, and
issuance costs for Stories Creek Elementary, South Elementary, Oak Lane Elementary,
Helena Elementary, and Earl Bradsher Preschool. Renovations include various ADA and
safety improvements. The total proposed debt amount for this project is comprised of the
following:
Construction/Renovation/Planning $ 9,850,000
A&E Fees 1,020,000
Issuance Costs 300,000
Contingency Funds 545,000
Total $11,715,000
Various Improvements to Schools Project (Tier 3)
The County is proposing to issue a Limited Obligation Bond (LOB) for $13.795M in October
2027 that will cover the cost of planning, construction and renovation improvements, and
issuance costs for Southern Middle School, Northern Middle School, Woodland Elementary,
North End Elementary, and North Elementary. Renovations include various ADA and safety
improvements. The total proposed debt amount for this project is comprised of the following:
Construction/Renovation/Planning $11,650,000
A&E Fees 1,199,550
Issuance Costs 300,000
Contingency Funds 645,450
Total $13,795,000
The addition of this new debt is estimated to increase the County’s outstanding debt total from $7.1M
at end of FY24 to $65.4M over the next four years. This will result in a significant uptick to the
County’s debt service trend, which has trended downwards since 2018, the last time that Person
County issued debt. The outstanding debt total projected at the end of FY28 after other debt service
is paid down is expected to be $52.1M. Although the new debt is large in comparison to other debt
issuances that the County has implemented over the past 20 years, the County has built up reserves
that minimized the amount of tax revenue needed to support this new debt by only $.25 cents on the
tax rate. However, the County will have to heavily consider significant projects in the near future as
they would likely require a steeper tax increase to fund given the recent decision to move forward with
this new debt for Schools.
Page 24
79
Future Debt Service
Fiscal Year
Ending
June 30
2012
School Roofing
Projects for SMS
& PHS (QSCB)
2015
PCRC & Various
Roofing Projects
2016
Roxplex &
Various Roofing
Projects
2017
Senior Center &
Various Roofing
Projects
2018
Towers & Other
Building
Improvements
Project
Total Current
Debt Service
Year to Year
Change in
Current
Debt Service
2024 243,717 116,100 259,158 187,842 498,280 1,305,096 (337,609)
2025 235,509 113,300 154,163 183,897 484,240 1,171,108 (133,988)
2026 227,302 110,500 76,249 179,951 470,200 1,064,202 (106,906)
2027 219,095 107,700 - 176,006 381,818 884,619 (179,583)
2028 106,470 104,900 - 172,060 370,411 753,841 (130,778)
2029 - 102,100 - 168,115 359,003 629,218 (124,623)
2030 - - - 164,169 347,596 511,765 (117,453)
2031 - - - 160,224 212,285 372,509 (139,256)
2032 - - - 156,284 106,143 262,426 (110,083)
2033 - - - - 102,633 102,633 (159,794)
2034 - - - - - - (102,633)
2035 - - - - - - -
Totals 1,032,093$ 654,600$ 489,569$ 1,548,547$ 3,332,608$ 7,057,416$ (1,642,705)$
Fiscal Year
Ending
June 30
Total Current
Debt Service
2023 Person
High School
Improvements
2025 Various
School
Improvements
2027 Various
School
Improvements
Total Proposed
Debt Service
Adjusted
Year to Year
Change with
Proposed
Debt Service
2024 1,305,096 310,688 - - 1,615,784 (26,922)
2025 1,171,108 1,261,375 - - 2,432,483 816,700
2026 1,064,202 1,229,375 285,563 - 2,579,140 146,656
2027 884,619 1,197,375 1,161,125 - 3,243,119 663,979
2028 753,841 1,165,375 1,131,625 336,313 3,387,153 144,034
2029 629,218 1,133,375 1,102,125 1,362,625 4,227,343 840,190
2030 511,765 1,101,375 1,067,625 1,328,125 4,008,890 (218,453)
2031 372,509 1,069,375 1,038,375 1,293,625 3,773,884 (235,006)
2032 262,426 1,037,375 1,009,125 1,259,125 3,568,051 (205,833)
2033 102,633 1,005,375 979,875 1,224,625 3,312,508 (255,544)
2034 - 968,375 950,625 1,190,125 3,109,125 (203,383)
2035 - 936,625 921,375 1,155,625 3,013,625 (95,500)
2036 - 904,875 892,125 1,121,125 2,918,125 (95,500)
2037 - 873,125 862,875 1,086,625 2,822,625 (95,500)
2038 - 841,375 833,625 1,052,125 2,727,125 (95,500)
2039 - 809,625 804,375 1,017,625 2,631,625 (95,500)
2040 - 777,875 775,125 983,125 2,536,125 (95,500)
2041 - 746,125 745,875 948,625 2,440,625 (95,500)
2042 - 714,375 716,625 914,125 2,345,125 (95,500)
2043 - 682,625 687,375 879,625 2,249,625 (95,500)
2044 - 650,875 658,125 845,125 2,154,125 (95,500)
2045 - - 628,875 810,625 1,439,500 (714,625)
2046 - - 599,625 776,125 1,375,750 (63,750)
2047 - - - 741,625 741,625 (634,125)
2048 - - - 702,125 702,125 (39,500)
2049 - - - - - (702,125)
2050 - - - - - -
Totals 7,057,416$ 19,416,938$ 17,852,063$ 21,028,813$ 65,355,229$ (1,642,705)$
Above chart displays
Person County's current
debt service schedule,
which at FYE 2023 is
$7.1M
The Board of
Commissioners formerly
approved on March 20,
2023 to issue three
tranches of debt for
school improvements in
the amount of
$38,255,000. The chart
displayed to the right
estimates a $58.3M
increase in debt service
expense over the next
four years from the
additional debt.
The graph below
represents the County's
outstanding debt service
over a 10 year period,
which includes the
effect of adding the new
debt through FY2028.
$14.9 $12.6 $10.5 $8.7 $7.1
$24.9 $22.4
$37.7 $34.5
$52.1
0.0
10.0
20.0
30.0
40.0
50.0
60.0
2019 2020 2021 2022 2023 2024* 2025* 2026* 2027* 2028*
(Millions)
Fiscal Year End *(Estimate)
Outstanding Debt Service
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