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07-17-2023 Agenda Packet BOC
PERSON COUNTY BOARD OF COUNTY COMMISSIONERS MEETING AGENDA 304 South Morgan Street, Room 215 Roxboro, NC 27573-5245 336-597-1720 Fax 336-599-1609 July 17, 2023 9:00am This meeting will convene in Room 215 of the County Office Building. CALL TO ORDER………………………………………………….. Chairman Powell INVOCATION PLEDGE OF ALLEGIANCE DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA INFORMAL COMMENTS The Person County Board of Commissioners established a 10-minute segment which is open for informal comments and/or questions from citizens of this county on issues, other than those issues for which a public hearing has been scheduled. The time will be divided equally among those wishing to comment. It is requested that any person who wishes to address the Board, register with the Clerk to the Board prior to the meeting. ITEM #1 DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA A.Approval of Minutes of June 5, 2023 (pgs. 3-22), B.Approval of Minutes of June 7, 2023 (pgs. 23-40),C.Approval of Minutes of June 19, 2023 (pgs. 41-76)D.Budget Amendment #23 (pg. 77),E.Request to approve Tracy Clayton as a deputy chief finance officer to carry out pre-audit duties (pg. 78), and F.Tax Adjustments for July 2023 (pgs. 79-87)a.Tax Releasesb.NC Vehicle Tax System pending refunds NEW BUSINESS: ITEM #2 (pgs. 88-106) Person County Museum Updates ………………………………………. Carrie Currie 1 ITEM #3 (pgs. 107-140) Roxboro Community Redevelopment Corp. (RCRC) Funding Request for Housing First Shelter Operations and Equipment Needs ….. Felts Lewis ITEM #4 (pgs. 141-155) Tax Collector Settlement ………………………………………………… Russell Jones ITEM #5 (pgs. 156-157) Order to Collect Taxes …………………………………………………… Russell Jones ITEM #6 (pgs. 158-212) Consideration of contract for 2025 Reappraisal Services ……………... Russell Jones ITEM #7 (pgs. 213-223) Resolution Enacting the Rules and Standard Regulations Defined by the Sheriff of Person County for the Use of Inmate/Prisoner Labor for Projects to Benefit Units of State and Local Government ………………………………….. Sheriff Jason Wilborn ITEM #8 (pgs. 224-226) 2023 Year of the Trail Proclamation ………………………………………… John Hill ITEM #9 (pg. 227) Designation of Voting Delegate to NC Association of County Commissioners Annual Conference …………………………………... Brenda Reaves CHAIRMAN’S REPORT MANAGER’S REPORT COMMISSIONER REPORTS/COMMENTS CLOSED SESSION #1 A motion to enter into Closed Session per General Statute 143-318.11(a)(4) for the purpose of discussion of matters relating to the location or expansion of industries or other businesses in the county (economic development) with the following individuals permitted to attend: County Attorney Ellis Hankins, County Manager Katherine Cathey, Clerk to the Board Brenda Reaves, and Economic Development Director Brandy Lynch CLOSED SESSION #2 A motion to enter into Closed Session per General Statute 143-318.11(a)(6) for the purpose to discuss personnel with the following individuals permitted to attend: County Manager Katherine Cathey and Clerk to the Board Brenda Reaves Note: All Items on the Agenda are for Discussion and Action as deemed appropriate by the Board. 2 June 5, 2023 1 PERSON COUNTY BOARD OF COMMISSIONERS JUNE 5, 2023 MEMBERS PRESENT OTHERS PRESENT Gordon Powell Katherine M. Cathey, County Manager C. Derrick Sims Brenda B. Reaves, Clerk to the Board Kyle W. Puryear S. Ellis Hankins, County Attorney Charlie Palmer Jason Thomas The Board of Commissioners for the County of Person, North Carolina, met in regular session on Monday, June 5, 2023 at 7:00pm in the Commissioners’ Boardroom 215 in the Person County Office Building located at 304 S. Morgan Street, Roxboro, NC. Chairman Powell called the meeting to order and offered an invocation. Vice Chairman Sims led the group in the Pledge of Allegiance. DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA: A motion was made by Vice Chairman Sims and carried 5-0 to approve the agenda. PUBLIC HEARING: COUNTY MANAGER’S FY 2023-2024 RECOMMENDED BUDGET: A motion was made by Vice Chairman Sims and carried 5-0 to open the duly advertised public hearing for comments relating to the County Manager’s FY 2023-2024 Recommended Budget. Chairman Powell announced a three-minute time limit for each individual. Speaking in favor of the County Manager’s FY 2023-2024 Recommended Budget were the following: Mr. Brandon Fox of 60 Poplar Lane Roxboro and a 10-year EMS employee stated the primary job of the Board was to ensure the health and safety of the county citizens and visitors. He said the agency he had plans to retire from has placed his family into a financial bind that was causing him and others to look elsewhere for employment. He did not blame the EMS administrators as they can only do so much with the budget. Mr. Fox asked the Board how a mega site investor would feel knowing essential 911 services are underfunded. Mr. Fox asked the Board to pay the county’s local heroes a living and competitive wage by fixing the EMS salaries and fix the pay compression. 3 June 5, 2023 2 Mr. Eric Kaplan of 504 Ridge Road, Roxboro and Person Memorial Hospital Chief Operating Officer stated support of the pay fixes noting EMS’ ability to respond in a timely manner directly affects the hospital’s ability to treat patients. Dr. Dan Phillips of 464 Shady Oak Road, Roxboro and a former paramedic said EMS employees are working overtime which can be a double-edge sword; it gives extra income to the employee and provides needed coverage but is expensive for the county. He added overtime work leads to a decreased quality of life for the employee and to fatigue and burnout that can result in medical errors. Ms. Cynthia Lynch of 395 Union Grove Church Road, Hurdle Mills stated her main concern with the budget is safety. She said she added up public safety, human services, education, culture and recreation; all things that should help people live a positive life which was 67.5% of the budget. Ms. Lynch said she would like county employees to work together to find a solution so that all can feel safe. Speaking in opposition to the County Manager’s FY 2023-2024 Recommended Budget were the following: Ms. Liz Bradsher of 976 Estate Road, Semora said the budget did not do enough to address the future of the two Duke Energy coal plants in the county. She referenced the budget summary that did not address what will happen noting there has been no real communication to the public on this matter. Ms. Bradsher told the Board that jobs would not be maintained with battery storage noting nuclear could increase employment and economic activity in Person County. She reiterated the public and the county deserves transparency on this matter noting town halls are a good first step by the Board and Duke Energy with a community task force warranted. In addition, she stated letters to residents living on Hyco and Mayo Lakes addressing the matter were also needed. Ms. Patricia “PJ” Gentry of 541 Byrd Creek Lane, Hurdle Mills said the budget does not feature any growth or improvement opportunities. She told the Board that it made no sense to spend $38M on a Band-Aid on the county’s schools but felt the county should be combining, closing and building new facilities and then selling off the land and assets of the old ones. She asked the Board to stop thinking about the new election and hurting people’s feelings and do the right thing (something big and bold) for Person County. A motion was made by Vice Chairman Sims and carried 5-0 to close the public hearing for comments relating to the County Manager’s FY 2023-2024 Recommended Budget. 4 June 5, 2023 3 INFORMAL COMMENTS: The following individuals appeared before the Board to make informal comments: Mr. Jim Brooks of 601 Estate Road, Semora expressed his concerns related to integrity and overall boat safety related to the Peninsula at Hyco Lake project that is likely to come before the Board for approval. He said work has begun on a proposed wastewater site. He conveyed his concerns for the residents on Hyco Lake to have an open platform to be informed, noting the impact on safety will create liability for Duke Energy, NC Wildlife Commission and Person County. Ms. Kathryn Lawrence of 1034 Terry Road, Hurdle Mills and a member of the Republican GOP requested the Board’s support and vote to endorse a Person County GOP resolution supporting the identification of party affiliation for the Board of Education candidates in Person County. She said the local GOP party leadership adopted the presented resolution to aid in identifying candidates with Republican values. Ms. Cynthia Lynch of 395 Union Grove Church Road, Hurdle Mills stated support of Person Industries’ request on the agenda; she urged individuals to help with recycling efforts. DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA: A motion was made by Commissioner Puryear and carried 5-0 to approve the Consent Agenda with the following items: A. Budget Amendment #20, B. Creation of the Person County Financing Corporation a. Articles of Incorporation Nonprofit Corporation, b. Unanimous Written Consent of the Board of the Board of Directors of Person County Financing Corporation adopting the Bylaws of the Corporation, Appointing Officers of the Corporation and addressing other matters related to the completion of the Organization of the Corporation, c. Written Consent of Incorporator of Person County Financing Corporation to Action without Meeting, and d. Bylaws of Person County Financing Corporation C. Person County Juvenile Crime Prevention Council (JCPC) Funding Recommendations for FY24 5 June 5, 2023 4 NEW BUSINESS: CLASSIFICATION AND PAY STUDY UPDATE AND PERSONNEL POLICY REVISIONS: Human Resources Director Sonya Carver used the following presentation to provide information to the Board related to the Classification and Pay Study update and requested personnel policy revisions. Ms. Carver provided an overview of the Classification and Pay Study and information regarding implementation, including the methodology for how employee salaries will be calculated within the new salary ranges. She also recommended revisions to the Personnel Policy Manual for Article II. Position and Classification Plan and Article III. The Pay Plan. The presentation follows: 6 June 5, 2023 5 7 June 5, 2023 6 8 June 5, 2023 7 9 June 5, 2023 8 Vice Chairman Sims asked Ms. Carver if department heads would have training to explain the pay study process to their employees to which Ms. Carver responded department heads would have a step-by-step guide to follow and the Human Resources’ staff would be available as needed. In addition, he asked if department heads would have an opportunity to appeal the results of the study if not in agreement; Ms. Carver said the department heads could speak with Human Resources and/or the County Manager to discuss any perceived inequities. 10 June 5, 2023 9 11 June 5, 2023 10 12 June 5, 2023 11 13 June 5, 2023 12 14 June 5, 2023 13 FY23 FUNDING REQUEST FOR PURCHASE OF NEW AMBULANCE: Thomas Schwalenberg, Director, Department of Emergency Services requested a FY23 fund balance appropriation of $433,000 to purchase and equip a new ambulance for the Division of Emergency Medical Services. This ambulance would replace an ambulance that is at the end of its service life in terms of mileage and increasing maintenance costs. By utilizing FY23 funds, Mr. Schwalenberg stated the county can have the opportunity to take advantage of purchasing before 2024 chassis model price increases go into effect and can order ahead of other EMS agencies that will be placing orders in the new fiscal year after July 1. The turnaround time on the manufacturing of an ambulance is 12-18 months, so the sooner the order can be placed, the quicker the unit will be delivered. $585,945 is included for the purchase of a new ambulance in the FY24 Manager’s Recommended Budget. This estimate was based on the most recent purchase of a demo ambulance, which was purchased due to the lack of available new ambulances and had to be outfitted with aftermarket equipment. The current estimate for purchasing a new fully equipped ambulance is lower. The Board may consider reducing the FY24 fund balance appropriation and removing the ambulance from the budget or purchasing a second new ambulance at a lower price in FY24. The June 7 budget work session will offer an opportunity for further discussion of this potential FY24 expense. Mr. Schwalenberg stated the fleet of ambulances has issues, noting with the increased costs, the current fiscal year maintenance budget has been spent. On several occasions, Mr. Schwalenberg said the county has borrowed a truck from Caswell County. A motion was made by Vice Chairman Sims and carried 5-0 to approve a FY23 fund balance appropriation of $433,000 to allow the Department of Emergency Services to place an order for a new ambulance and related vehicle emergency equipment. 15 June 5, 2023 14 PERSON INDUSTRIES REQUEST FOR FY23 FUND BALANCE APPROPRIATION: Person Industries Director Amanda Everett requested a fund balance appropriation of $80,000 from the General Fund to ensure the Person Industries/Materials Recovery Facility (PI/MRF) Fund does not end FY23 in a deficit. FY23 revenues were affected by the expansion of the Public Health Emergency, which resulted in nine consumers not returning to services as planned when budget numbers were set and $158,000 of lost revenue. Ms. Everett presented an overview of the department’s FY23 revenues and expenditures as she explained the need for the fund balance appropriation. Her presentation follows: 16 June 5, 2023 15 17 June 5, 2023 16 18 June 5, 2023 17 A motion was made by Commissioner Palmer and carried 5-0 to approve a FY23 fund balance appropriation of $80,000 from the General Fund to the PI/MRF Fund. 19 June 5, 2023 18 CHAIRMAN’S REPORT: Chairman Powell reported the airport hangar lease has been signed for the new hangar at Raleigh Regional Airport at Person County; he commented this action might open the doors to additional hangars or even a public/private partnership. Chairman Powell stated appreciation of Bill Tougas, FBO at the airport and General Services Director Ray Foushee as being the point people for this transaction. Chairman Powell stated new technologies are good prospects at the county’s Duke Energy plants noting conversations are continuing to take place. Chairman Powell mentioned the ongoing renovations in the County Office Building Auditorium were coming along nicely. MANAGER’S REPORT: County Manager Katherine Cathey introduced the county’s new Public Information Officer, Kim Strickland, present in the audience. Ms. Cathey stated the Opioid Settlement Advisory Committee has scheduled the annual meeting to be held on June 30, 2023 starting at 9:00am for engagement by county and city officials as well as citizens; she added the NC Association of County Commissioners would be conducting a summit on opioid funding. Ms. Cathey said the Board has received the budget work session draft agenda which would convene in the commissioners’ room 215 on Wednesday, June 7, 2023 at 9:00am. COMMISSIONER REPORT/COMMENTS: Vice Chairman Sims thanked all for coming out to the meeting as well as those making comments. He commented on the Memorial Day service of the county’s veterans noting the event had great support. Commissioner Palmer thanked all those coming out sharing their concerns; he noted his own concerns related to unrestrained dogs not being confined from the public. Commissioner Palmer asked county employees to be patient with the pay study implementation, noting it could be revisited and recalculated after the July 1st implementation date. There were no reports from Commissioners Puryear and Thomas. 20 June 5, 2023 19 CLOSED SESSION #1 A motion was made by Vice Chairman Sims and carried 5-0 to enter into Closed Session #1 at 8:06pm per General Statute 143-318.11(a)(4) for the purpose of discussion of matters relating to the location or expansion of industries or other businesses in the county (economic development) with the following individuals permitted to attend: County Attorney Ellis Hankins, County Manager Katherine Cathey, Clerk to the Board Brenda Reaves, and Economic Development Director Brandy Lynch. Closed Session #1 was called to order at 8:08pm. A motion was made by Vice Chairman Sims and carried 5-0 to return to open session at 8:40pm. CLOSED SESSION #2 A motion was made by Vice Chairman Sims and carried 5-0 to enter into Closed Session #2 at 8:41pm per General Statute 143-318.11(a)(3) for the purpose to consult with the county attorney in order to preserve the attorney-client privilege with the following individuals permitted to attend: County Attorney Ellis Hankins, County Manager Katherine Cathey, and Clerk to the Board Brenda Reaves. Closed Session #2 was called to order at 8:41pm. A motion was made by Commissioner Puryear and carried 5-0 to return to open session at 8:48pm. 21 June 5, 2023 20 RECESS: A motion was made by Commissioner Puryear and carried 5-0 to recess the meeting at 8:49pm until Wednesday, June 7, 2023 at 9:00am in the commissioners’ room 215. _____________________________ ______________________________ Brenda B. Reaves Gordon Powell Clerk to the Board Chairman (Draft Board minutes are subject to Board approval). 22 June 7, 2023 1 PERSON COUNTY BOARD OF COMMISSIONERS JUNE 7, 2023 MEMBERS PRESENT OTHERS PRESENT Gordon Powell Katherine M. Cathey, County Manager C. Derrick Sims Brenda B. Reaves, Clerk to the Board - ABSENT Kyle W. Puryear - ABSENT Charlie Palmer Jason Thomas The Board of Commissioners for the County of Person, North Carolina, met in recessed session on Wednesday, June 7, 2023 at 9:00am in the Commissioners’ Boardroom 215 in the Person County Office Building located at 304 S. Morgan Street, Roxboro, NC. Chairman Powell called the recessed meeting to order. He announced Commissioner Puryear was absent and read the following statement from Commissioner Puryear: “I sincerely regret that I am unable to attend today’s budget work session due to that I will be out of town for a mandatory meeting for work. I have expressed my concerns to the County Manager and other commissioners, which I have been assured that it will be discussed in the work session.” Positions County Manager Katherine Cathey shared the following handout illustrating the FY24 New Positions Requests; she said 28 new positions were requested and 14 of these were recommended in the FY24 budget. Ms. Cathey indicated from discussions with commissioners that there may be interest in adding a couple of positions. Later in the meeting, Ms. Cathey said the Board would be hearing from the Department of Social Services about needed positions and the expected revenue to assist with those positions due to Medicaid expansion. 23 June 7, 2023 2 24 June 7, 2023 3 Ms. Cathey said a board member indicated interest in adding to the FY24 budget a position for an Animal Services Program Coordinator in the Animal Services Department with an annual cost of $59,381. Ms. Cathey explained two animal control officers would be transferred to be under the direction of the Sheriff and this new position would be a full- time staff member at the Animal Shelter coordinating, planning, organizing and implementing all aspects of the daily operations of the Animal Services Rescue outreach and volunteer programs. Vice Chairman Sims questioned the functionality of the Animal Services Advisory Board and its support to the Animal Services Department to which Ms. Cathey affirmed that the advisory board would remain in place. Chairman Powell commented that the shift of personnel from Animal Services to the Sheriff’s Office left a gap in personnel that needed to be addressed and noted his support of the added position. Commissioner Palmer asked why two animal control officers were transferred to the Sheriff’s Office to which Ms. Cathey noted these officers carry guns under the Sheriff’s authorization and do not receive the same level training as law enforcement officers; this transfer will enable the animal control officers to be trained as BLET officers and act as additional resources in the Sheriff’s Office with the same authority as Sheriff’s deputies in the community. The enforcement arm of animal control complaints would fall under the Sheriff’s purview with the animal services focus on animal welfare and adoption at the shelter. Ms. Cathey stated the second position being considered was a Grant Writer positon, which was not a requested position. However, a grant writer position has been discussed for many years and would benefit many county departments. Ms. Cathey gave the Board a job description for a Grant Writer/Coordinator position within the Finance Department at an approximate starting salary of $45K ($60K with benefits). Vice Chairman Sims said he asked for this position feeling that there was much grant funding available that county departments and volunteer fire departments could take advantage of but staff with other duties did not have time to look into grants. He said he would like to have a full-time staff that knew how to research and work grants. Ms. Cathey noted agreement with Vice Chairman Sims and added that coordination of all county contracts would be another responsibility of this position as well. Vehicles Ms. Cathey stated the Board has indicated interest in adding more vehicles to the FY24 budget for the Sherriff’s Office. She stated the Sheriff requested 14 replacement vehicles and 7 were recommended in the budget. Ms. Cathey referenced the Person County Vehicle Replacement Policy, which has been used as a guideline to evaluate the mileage and age of vehicle as well as the mechanical condition to prioritize vehicles for replacement each year in the budget process with consideration of the county’s financial resources. Ms. Cathey noted Ray Foushee, Director of General Services, was responsible for the fleet fund; she noted Mr. Foushee received all county vehicle requests and analyzed per the Vehicle Replacement Policy and made his recommendation for 7 vehicles to be replaced in the Sheriff’s Office and she agreed with his recommendation. 25 June 7, 2023 4 Commissioner Palmer noted the Dodge Chargers were high-pursuit vehicles and were his highest priority. He recommended adding three more vehicles to the seven recommended vehicles in the FY24 budget for the Sheriff’s Office. 26 June 7, 2023 5 Commissioner Thomas said he was told that over $39K has been spent on maintenance of the Sheriff’s vehicles since November 2022, which is consistent with high- mileage vehicles. He agreed with Commissioner Palmer’s recommendation to add three more to the FY24 budget noting the three requested vehicles to be added are the two remaining Dodge Chargers and the prisoner transport van. Chairman Powell noted a good succession plan for vehicle replacement was extremely important noting if 10 vehicles are purchased in FY24 for the Sheriff’s Office, that in around five years or so, those 10 vehicles would come around for replacement again at the same time. He noted his support to add the requested vehicles to the FY24 budget with a succession plan for vehicle replacement to be considered in the near future. Vice Chairman Sims stated personnel safety is of most importance noting his support to add the requested vehicles to the FY24 budget; however, he desired to have a plan in place so not to be in this same situation next year or in the future. Ms. Cathey stated staff could review the Vehicle Replacement Policy that was approved in 2011, noting it was time to review and update the policy; she said one reason the county was behind on vehicle replacement was due to the supply chain issues that has taken place in the last few years. Vice Chairman Sims asked about the vehicles being replaced then being sold in surplus. Ms. Cathey and Mr. Foushee confirmed vehicles are sold at surplus with a declared minimum value and those funds are placed in the Fleet Fund to be used as needed, i.e., for example, for a wrecked vehicle along with insurance proceeds to replace the wrecked vehicle. Ms. Cathey noted the Board, at its meeting on June 5, 2023, approved a FY23 Fund Balance appropriation for the purchase of an ambulance. She said Thomas Schwalenberg, Director of Emergency Services would be updating the Board on the status of the EMS fleet with consideration to keep the ambulance purchase that is in the FY24 budget; Ms. Cathey said the budgeted amount has been decreased by $150K which can offset any additions to the budget. Mr. Schwalenberg shared the following presentation with the Board: 27 June 7, 2023 6 28 June 7, 2023 7 29 June 7, 2023 8 30 June 7, 2023 9 31 June 7, 2023 10 32 June 7, 2023 11 When asked about staffing long hours and factoring into driving an ambulance, Mr. Schwalenberg stated he did not have the staff to implement a mandatory rest break; he noted all EMS employees complete an emergency vehicle-operating course. Of the three accidents reported, Mr. Schwalenberg stated only one was at the fault of an EMS employee. 33 June 7, 2023 12 Medicaid Expansion Ms. Cathey provided the Board with a handout for the new positions requested for the Department of Social Services (DSS) in preparation for Medicaid expansion. The Medicaid expansion legislation signed into law (House Bill 76) by Governor Cooper in March 2023 included funding available after October 1, 2023 to offset counties’ administrative costs associated with implementing expansion. Carlton Paylor, DSS Director, said Medicaid expansion is anticipated to increase the current caseload by 27% in Person County. Currently, Person County has 11,941 Medicaid cases. He requested the following positions to be added to the DSS Medicaid Child and Family and Adult units: In the interim, Mr. Paylor said the state has provided $246,060 in bridge funding prior to the anticipated Medicaid expansion funding starting October 1, 2023. Ms. Cathey stated federal funding will be 75% reimbursable and these state interim funds are to be used for the county’s 25%. Funding received this fiscal year will be carried-forward into the next fiscal year. With the monthly state allotments dedicated to Medicaid expansion, Ms. Cathey anticipates Medicaid expansion will be a fully-funded mandate; however, there are still some unknowns with this mandated program. Mr. Paylor stated the amount of the monthly allotments are not known at this time. Mr. Paylor said he would like to request the Board to add these positions in the FY24 budget so that he can seek approval from the state for these positons, begin recruitment for the positions and have time to train the new employees so as to be ready for the increase in the Medicaid caseload. 34 June 7, 2023 13 VFD & Rescue Paid Staffing Ms. Cathey stated the county received a proposal from the Fire Chiefs related to the paid personnel line item within the Fire Tax District that was approved in the current fiscal year budget. The Fire Chiefs convened a committee to review the VFD & Rescue paid staffing and brought forward the following proposal. Ms. Cathey stated there was $790K currently in that budget line and not even 50% spent this fiscal year due to the timeframe for recruiting paid staff. She indicated there was no request to change the recommended budget of the line item of $790K. Ms. Cathey shared the following presentation on behalf of the Fire Chiefs’ committee for the VFD & Rescue Paid Staffing proposal: 35 June 7, 2023 14 36 June 7, 2023 15 Ms. Cathey stated she did not anticipate the full $790K to be expended using Option A or Option B as noted above. 37 June 7, 2023 16 Ms. Cathey asked the Board if they would be supportive of Option A (equal allocations noting Semora is a Caswell County department that provides coverage in Person County for one paid staff) or Option B (Timberlake receiving a higher amount for the two additional days to their staffing model). She added each Fire Chief has signed off in support of Option B acknowledging that their department would receive specific funding that they would be responsible for managing in conjunction with the Fire Marshal throughout the year and not to exceed that amount. Vice Chairman Sims stated the original intent of the paid part-time staffing at VFDs and Rescue was for an equal distribution as an incentive with the support and help for them to continue to work toward lowering the ISO fire rating. He noted an agreement was needed as to how the Board wants to disburse funds to the VFDs and Rescue. He further noted when the Board implemented the fire tax district, the Board wanted to see improvements in the VFDs and Rescue. With some VFDs and Rescue having more members than others, Vice Chairman Sims reiterated the same intent was for those VFDs that have a higher ISO rating to be lowered for their district. Mr. Schwalenberg said there were three VFDs with a state inspection scheduled in August. In addition, Vice Chairman Sims said there was an additional incentive for the $7,500 bonus per point reduction in the ISO fire rating. Related to the request for $18 per hour rate for paid part-time staffing, Vice Chairman Sims noted the importance to stay competitive. Chairman Powell asked for the categorized data related to the VFD & Rescue calls. Mr. Schwalenberg stated he could provide that data to the Board but ventured to say 80% of the calls were medical related with the remaining being actual fire, investigations, etc. Mr. Schwalenberg stated the Fire Chiefs Association President stated with their support of the proposal that they would not come back to request any additional support next year. Chairman Powell confirmed the VFDs & Rescue were receiving a 2% increase in the FY24-25 budgets to which Ms. Cathey affirmed. Finance Director Amy Wehrenberg stated $1,137,789 was currently in the Reserve Fire Tax Fund Balance at this time. She further affirmed any unspent funds in the Fire Tax budget lines this fiscal year would revert to the Reserve Fire Tax Fund Balance at end of the current fiscal year. Ms. Cathey requested Board feedback related to supporting the VFDs & Rescue proposal to go with Option B, increasing the part-time paid staff rate to $18 per hour, maintaining the current reporting process and giving the Fire Chiefs some flexibility within the amount allotted to their VFD or Rescue to schedule staff according to their needs. It was the consensus of the Board to support the Fire Chiefs proposal for VFD & Rescue paid staffing, as presented. 38 June 7, 2023 17 Adjustments to the Recommended Budget It was the consensus of the Board to add new positions and more vehicles to the County Manager’s Recommended FY24 Budget. To cover the added expenditures the Board elected to increase the fund balance appropriation in the budget by $222,960 without new revenues. The Board added an Animal Services Program Coordinator position that was not in the County Manager’s Recommended Budget due to the unintended consequences of moving two animal control officers over to the Person County Sheriff’s Office. This added position increased the budget by $59,381. The Board also added a grant writer position to the Finance Department’s roster to aid in searching and applying for grant opportunities; staff estimated the value of the position at $60,000. In addition, the Board considered a request related to future Medicaid expansion in NC and consented to five new positions in the Department of Social Services, which will consist of a supervisor, two new caseworkers and two staff developmental specialists to accelerate the training for new employees. The County will receive $246,060 or more in bridge funding to assist in the financial impact of the Medicaid expansion. The positions add $284,216 in expenses (nine months of funding) to the new fiscal year budget. The Board upped the vehicle allotment for the Sheriff’s Office from seven to ten in the budget; the costs associated for the additional vehicles add to the budget totals $180,368. Following Board action on June 5, 2023 to purchase an ambulance using current fiscal year funding, the Board consented to keeping a new ambulance purchase in the next fiscal year budget with the anticipated cost of $433,000, which saves $152,945 in the recommended budget. Ms. Wehrenberg stated the need to make an adjustment to the recommended budget for an increase in the county’s property and liability insurance by $38,000. With the adjustments consented by the Board, Ms. Wehrenberg recommended funding the $222,960 with a Fund Balance appropriation. Adding the above noted adjustments to the FY24 Budget, the FY24 Fund Balance appropriation would now be $3,628,395. The adjustments are illustrated in the following picture: 39 June 7, 2023 18 Ms. Cathey stated with the Board’s consensus the adjusted changes would be incorporated into the Budget Ordinance that would be before the Board for adoption at its meeting on June 19, 2023. ADJOURNMENT: A motion was made by Vice Chairman Sims and carried 5-0 to adjourn the meeting at 11:21am. _____________________________ ______________________________ Brenda B. Reaves Gordon Powell Clerk to the Board Chairman (Draft Board minutes are subject to Board approval). 40 June 19, 2023 1 PERSON COUNTY BOARD OF COMMISSIONERS JUNE 19, 2023 MEMBERS PRESENT OTHERS PRESENT Gordon Powell Katherine M. Cathey, County Manager C. Derrick Sims Brenda B. Reaves, Clerk to the Board Kyle W. Puryear S. Ellis Hankins, County Attorney Charlie Palmer Jason Thomas The Board of Commissioners for the County of Person, North Carolina, met in regular session on Monday, June 19, 2023 at 9:00am in the Commissioners’ Boardroom 215 in the Person County Office Building located at 304 S. Morgan Street, Roxboro, NC. Chairman Powell called the meeting to order. Vice Chairman Sims offered an invocation and Commissioner Puryear led the group in the Pledge of Allegiance. DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA: A motion was made by Commissioner Puryear and carried 5-0 to approve the agenda. INFORMAL COMMENTS: There were no comments from the public. DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA: A motion was made by Commissioner Puryear and carried 5-0 to approve the Consent Agenda with the following items: A. Approval of Minutes of May 1, 2023, B. Approval of Minutes of May 15, 2023, C. Budget Amendment #21, D. Budget Amendment #22, E. Memorandum of Agreement between the Board of County Commissioners Person County and North Carolina State University, F. FY24 and FY25 Volunteer Fire Departments and Rescue Squad Contracts, G. Application for FY2024 Rural State Operating Funds for PATS, and H. FY24 Classification and Pay Plan and Personnel Policy Manual Amendments 41 June 19, 2023 2 NEW BUSINESS: PROPOSED UPTOWN ROXBORO STREETSCAPE PLAN PRESENTATION: Lauren Johnson, City of Roxboro Planning & Development Department Director and April Spencer, Uptown Roxboro Program Manager appeared before the Board to provide an informational presentation to keep the county commissioners and residents of Person County abreast of planning efforts that impact Uptown Roxboro and the various facilities with that area. Ms. Johnson said the City of Roxboro received a Rural Transformation Grant in the amount of $175K from the NC Rural Economic Development Division for its Uptown Roxboro Strategic Streetscape Improvement Project, which is the largest comprehensive planning project for the Uptown district in nearly four decades. She noted the last streetscape was around 1980. Ms. Johnson shared the following concept plan documents, which will provide details about preliminary assessments and background work for the project, as well as proposals for the comprehensive plan development. The City of Roxboro will conduct the second public meeting on this plan development at its meeting on July 11, 2023 at 7:00pm. 42 June 19, 2023 3 43 June 19, 2023 4 44 June 19, 2023 5 45 June 19, 2023 6 46 June 19, 2023 7 Chairman Powell thanked Ms. Johnson for the informative plan recreating the city’s image. He asked if there were any roundabouts to which she said none were in the proposed plan. Vice Chairman Sims added safety was of the upmost importance at events in the Uptown area; Ms. Johnson said the proposed plan narrows streets for increased pedestrian and vehicular traffic safety. Commissioner Palmer asked Ms. Johnson about the trees, and benches to which she noted the current trees may be reaching their life span, and some trees may be replaced with smaller growth trees and/or shrubs or planter boxes. She further noted that no additional furniture was included in the proposed plan but would be included in future conversations. 47 June 19, 2023 8 FY24 BUDGET ORDINANCE AND FEE SCHEDULE ADOPTION: County Manager Katherine Cathey and Finance Director Amy Wehrenberg presented the Fiscal Year 2024 Budget Ordinance and Fee Schedule for adoption. General Statute 159-13(a) states the annual budget must be adopted by July 1. The budget ordinance may be adopted at any regular or special meeting at which a quorum is present by a majority of those present and voting. Ms. Cathey stated the Budget Ordinance for FY24 was before the Board for adoption having fulfilled the legal requirements including the conducting of a public hearing. Ms. Wehrenberg highlighted two changes in the budget ordinance; the first change is listed in Section 2 provides information where funds are appropriated for the schools and county’s budget and how capital payments are managed by the county for the schools. Prior to Fiscal Year 2021, the county operating and regular capital costs for the schools was budgeted in a dedicated department in the General Fund. However, when the county created the Capital Investment Fund in Fiscal Year 2021, a special revenue fund for the management of capital and debt expenditures, the budget for school capital was relocated to this Fund to manage, along with the schools and county debt. This section reflects that school capital will be paid out of this special revenue fund. In addition, it also clarifies that capital outlay for schools will be expended within the appropriated budget and paid by the Person County Finance Officer, upon receipt and review of invoices and other applicable documents. Ms. Wehrenberg said the second change lies in Section 29(d), which clarifies certain limitations and authorizations given to the Budget Officer, who is the County Manager, for the approval of certain transfers and budget amendments throughout the year, with or without a report to the Board. Ms. Wehrenberg stated the proposed change will allow the Budget Officer to approve a fiscal year end budget amendment at the request of the Finance Officer for the purposes of maintaining budgetary compliance related to three recent accounting standards issued by the Government Accounting Standards Board (GASB), which is the national oversight committee for governmental units. She noted these three standards involve the reporting of leases, subscription based information technology agreements, the Social Services’ Representative Payee Fund, fines and forfeitures and the Sheriff’s execution fund (a common term for the execution of documents). The budgetary transfers and amendments for these funds do not cause a net surplus or a deficient in any fund. Ms. Wehrenberg said this request was to prevent the possibility of going over-budget and these specific expenditure lines that could create an audit finding for the county for the reporting year. She added many transactions occur in these expenditure lines after the last budget meeting for the fiscal year that could contribute to an over-expenditure. This revised provision provides the county with some flexibility to cover these lines with sufficient budget prior to fiscal year end and without a report to the Board since the result of these transactions are primarily transfers or recognition of existing revenues and expenditures. She added no fund balance appropriations are involved or necessary for these entries. 48 June 19, 2023 9 Ms. Wehrenberg stated the final Adjustments from Recommended to Adopted Budget, as agreed by the Board during the budget work session on June 7, 2023 are shown below noting an increase of $469,020 to the General Funds reflecting the total difference of amended changes over (under) the Recommended Budget. There were no adjustments made to any of the Other Funds. Chairman Powell complimented staff on bringing a budget to the Board considering the challenges with the increased costs of operations and inflation, while still providing a benefits package to employees, along with a competitive pay plan investment of $2.5M with the need of additional vehicles and new positions. He noted the Board was accountable to the taxpayers countywide through service to all the citizens. Vice Chairman Sims stated his support of the budget yet voicing his concerns related to staffing needs and shortages (EMS and the Sheriff’s Office) as the county entices trained people to come to Person County. Chairman Powell stated the staffing needs and shortages at EMS and the Sheriff’s Office are common statewide, not just in Person County. He further added that public safety was nearly 25% of the county’s overall budget noting his concern was that education was #4 right now in funding in Person County. Commissioner Palmer commended staff and the Board of Commissioners for its work on obtaining this budget for next fiscal year. Commissioner Puryear echoed the comments already made and thanked the commissioners for working together in harmony and with leadership coming to an agreement on issues noting his support. Commissioner Thomas stated the budget was a great team effort. A motion was made by Commissioner Puryear and carried 5-0 to adopt the Fiscal Year 2024 Budget Ordinance and Fee Schedule, including the changes, as presented by the Finance Director. 49 June 19, 2023 10 Department Explanation of Change Revenue Changes Expenditure Changes Equivalent Tax Rate (1 cent = $536,729) General Fund Recommended Budget 73,267,286 73,267,286 Revenues Fund Balance Appropriation (10090-399991)194,315 0.36 Fund Balance Appropriation (19090-399991)274,705 0.51 Expenditures Finance-Added new position: Grant Writer (1004130)69,511 0.13 EMS-Reduced cost of ambulance (1004370-454000)(152,945) (0.28) Animal Services-Added new position: Program Coordinator (1004380)59,381 0.11 Contingency-Property and Liability Insurance (1009910-499300)38,000 0.07 Fleet Fund-Added 3 vehicles for Sheriff's Department (1054125-454100)180,368 0.34 DSS Fund (Admin)-Added five new Medicaid Expansion positions (1905310)274,705 0.51 Total Amended General Fund Budget 73,736,306 73,736,306 0.00 Difference of Amended Changes over (under) Recommended 469,020 469,020 0.87 Total Self-Funded Health Insurance Fund 5,397,915 5,397,915 0.00 Total Capital Investment Fund Budget 6,575,284 6,575,284 0.00 Total Representative Payees Fund Budget 900,000 900,000 0.00 Total Person Industries and Material Recovery Facility Fund Budget 2,396,641 2,396,641 0.00 Total Sheriff's Execution Fund Budget 35,000 35,000 0.00 Total Fire District Tax Fund Budget 2,306,743 2,306,743 0.00 Emergency Telephone System - Special Revenue Fund Total Emergency Telephone System Fund Budget 208,079 208,079 0.00 Revolving Loan - Special Revenue Fund Total Revolving Loan Fund Budget 6,255 6,255 0.00 Economic Catalyst - Special Revenue Fund Total Economic Catalyst Fund Budget 1,686,783 1,686,783 0.00 Water and Sewer - Special Revenue Fund Total Water and Sewer Fund Budget 80,000 80,000 0.00 Stormwater - Enterprise Fund Total Stormwater Fund Budget 279,000 279,000 0.00 Total Amended Budget FY 2023-24 93,608,006 93,608,006 Total Difference of Amended Changes over (under) Recommended 469,020 469,020 Fire Tax District - Special Revenue Fund Self-Funded Health Insurance Fund - Internal Service Fund Capital Investment Fund - Special Revenue Fund Representative Payees - Special Revenue Fund Person Industries and Material Recovery Facility - Special Revenue Fund Sheriff's Execution - Special Revenue Fund 50 June 19, 2023 11 51 June 19, 2023 12 52 June 19, 2023 13 53 June 19, 2023 14 54 June 19, 2023 15 55 June 19, 2023 16 56 June 19, 2023 17 57 June 19, 2023 18 58 June 19, 2023 19 59 June 19, 2023 20 60 June 19, 2023 21 61 June 19, 2023 22 62 June 19, 2023 23 63 June 19, 2023 24 64 June 19, 2023 25 65 June 19, 2023 26 66 June 19, 2023 27 67 June 19, 2023 28 68 June 19, 2023 29 69 June 19, 2023 30 APPOINTMENTS TO BOARDS AND COMMITTEES: Clerk to the Board Brenda Reaves presented the following interested citizen applications to the Board for nomination and appointment as deemed appropriate. The Person County Board of Commissioners solicited volunteers to fill positions on the following boards, commissions, authorities, and committees through advertisement in the Courier-Times edition dated May 11, 2023 with notice to submit applications by the deadline of noon June 6, 2023. ABC Board 3-Year Term: 1 position available 1) Brian Black requested appointment 2) Robert (Danny) Bumpass, Jr. requested reappointment 3) Robert Alan Satterfield requested appointment A motion was made by Commissioner Puryear and carried 5-0 to reappoint Robert (Danny) Bumpass, Jr. to the ABC Board for a 3-year term. Adult Care Home Community Advisory Committee 1-Year Initial Term; 3-Year Reappointment: 4 positions available (no applications) Agricultural Advisory Board 1 position for a county resident or landowner for a term expiring 12/31/2024 Members solicited to provide the broadest possible representation of the geographical regions of Person County and to represent, to the extent possible, all segments of agricultural production existing within the county. 1) David White requested appointment A motion was made by Commissioner Palmer and carried 5-0 to appoint David White to the Agricultural Advisory Board for a term effective immediately and expiring December 31, 2024. Animal Services Advisory Committee Unspecified Term: 2 citizen-at-large seats 1) Kay Farrell requested reappointment 2) Cynthia Martin requested reappointment A motion was made by Vice Chairman Sims and carried 5-0 to reappoint Kay Farrell and Cynthia Martin to the Animal Services Advisory Committee, each for a 3-year term. 70 June 19, 2023 31 Board of Adjustment 3-Year Term: 2 positions available and 1 position for an Alternate (no applications) Board of Health 1 position for an engineer: 1) Randy Eakes requested reappointment 1 position for a pharmacist: 1) Ted Michie requested reappointment 1 position from the general public 1) Christopher Atkins, Jr. requested reappointment A motion was made by Vice Chairman Sims and carried 5-0 to reappoint Randy Easkes as the engineer representative, Ted Michie as the pharmacist representative and Christopher Atkins, Jr. as the general public representative on the Board of Health, each for a 3-year term. Environmental Issues Advisory Committee 3-Year Term: 1 position for a citizen residing in each of the following townships: the Holloway Township, the Flat River Township and the Olive Hill Township (no applications) Industrial Facilities and Pollution Control Financing Authority 6-Year Term: 7 positions available (no applications) Jury Commission 2-Year Term; 1 position available 1) Froncello Bumpass requested reappointment A motion was made by Commissioner Palmer and carried 5-0 to reappoint Froncello Bumpass to the Jury Commission for a 2-year term. Juvenile Crime Prevention Council 1-Year Initial Term: 2-Year Reappointment 2 positions available for a citizen under the age of 21(one may be a member of the public representing the interests of families of at-risk juveniles), one member of the business community: Charles H. Harvey requested reappointment 71 June 19, 2023 32 2-Year Term: 1 position for each of the following: Juvenile Defense Attorney: (no applications) Chief of Police: Captain Ricky Hughes requested reappointment Managed Care Organization representative: Laura Sharpe requested reappointment Health Director: Elizabeth Haebig requested reappointment up to 4 citizens-at-large positions: (no applications) A motion was made by Vice Chairman Sims and carried 5-0 to reappoint Charles H. Harvey as a business community representative, Captain Ricky Hughes as the Chief of Police designee, Laura Sharpe as the Managed Care Organization (Vaya’s representative), and Elizabeth Haebig as the Health Director’s designee to the Juvenile Crime Prevention Council, each for a 2-year term. An unexpired term of the Chief Court Counselor or designee: David Carter has been working with the state since the fall of 2022; Nicole Grant is the current Chief Court Counselor for Person County and requested appointment to the Person County JCPC. Staff requested for the Board to appoint for the remainder of the unexpired term (12/31/23) as well as a new 2-year term, expiring 12/31/25. A motion was made by Commissioner Palmer and carried 5-0 to appoint Nicole Grant in her capacity as the Chief Court Counselor of Person County to the Juvenile Crime Prevention Council for the remainder of the unexpired term as well as a new 2-year term expiring December 31, 2025. Kerr Tar Regional Council of Government Board 1 citizen-at-large alternate position representing private sector business 1) Sherry Wilborn requested appointment A motion was made by Vice Chairman Sims and carried 5-0 to appoint Sherry Wilborn to represent Person County as an alternate representing private sector business on the Kerr Tar Regional Council of Government Board for an unspecified term. Library Advisory Board 3-Year Term: 1 position available 1) Susan C. Powell requested reappointment A motion was made by Commissioner Puryear and carried 5-0 to reappoint Susan C. Powell to the Library Advisory Board for a 3-year term. 72 June 19, 2023 33 Nursing Home Advisory Committee 1-Year Initial Term: 3-Year Reappointment; 4 positions available (no applications) Opioid Settlement Advisory Committee 2 citizen-at-large positions with lived experience (personal or family member), and a substance use treatment provider representative position (no applications) PATS Transportation Advisory Board 3-Year Term: 1 position available for an occupational affiliation representative for a medical related service: (no applications); 1 unexpired term to 6/30/24 for a representative of economic development/Chamber of Commerce: (no applications); and 1 unexpired term to 6/30/2024 (resignation of PI staff Kim Morgan) for a Person Industries representative: Lisa Jeffreys requested appointment A motion was made by Vice Chairman Sims and carried 5-0 to appoint Lisa Jeffreys on the PATS Transportation Advisory Board as the Person Industries representative fulfilling an unexpired term to June 30, 2024. Person-Caswell Lake Authority 3-Year Term: 1 position available 1) John Bullock requested reappointment A motion was made by Commissioner Puryear and carried 5-0 to reappoint John Bullock to the Person-Caswell Lake Authority for a 3-year term. Piedmont Community College Board of Trustees 4-Year Term: 1 position available 1) James J. Woody requested reappointment A motion was made by Commissioner Thomas and carried 5-0 to reappoint James J. Woody to the Piedmont Community College Board of Trustees for a 4-year term. Planning Board 3-Year Term: 1 position available 1) Kay Rimmer requested appointment 2) Robert Allen request reappointment (late application at the commissioners’ seats) 73 June 19, 2023 34 A motion was made by Commissioner Puryear and carried 5-0 to reappoint Robert Allen to the Planning Board for a 3-year term. Recreation Advisory Board 3-Year Term: 2 positions available 1) Cameron Jones requested appointment 2) Froncello Bumpass requested reappointment 3) Robert Honeycutt requested appointment 4) Carl Smith requested appointment A motion was made by Vice Chairman Sims and carried 5-0 to reappoint Froncello Bumpass and to appoint Carl Smith to the Recreation Advisory Board, each for a 3-year term. Research Triangle Regional Partnership (RTRP) Board of Directors Fiscal Year 2023- 2024 Brandy Lynch, Person County Economic Development Director, Gordon Powell, Chairman of the Person County Board of Commissioners and commissioner representative on the Economic Development Commission (also serves on the RTRP Executive Board), and Phillip Allen, Chairman, Economic Development Commission A motion was made by Commissioner Puryear and carried 5-0 to appoint Brandy Lynch, Gordon Powell and Phillip Allen to serve on the Research Triangle Regional Partnership Board of Directors for Fiscal Year 2023-2024. Workforce Development Board 1-Year Initial Term; 2-Year Reappointment 1 position available for a member or an officer of organized labor (no applications) 74 June 19, 2023 35 CHAIRMAN’S REPORT: Chairman Powell reported he attended the Veterans Summit, a well-organized event promoting Person County’s veterans and the services provided to veterans; he commented he attended a bus trip to Sanford with other county and city officials to glean the enhancements in Sanford and Lee County through touring their airport, community college and county government departments. Chairman Powell informed the group that the county has obtained a fully executed lease for the aircraft hangar at the Raleigh Regional Airport at Person County. He added the Charters of Freedom project was still in process and when constructed would house replicas of the nation’s founding documents. MANAGER’S REPORT: County Manager Katherine Cathey reported on the bus trip event that was called Dream It, See It, Do It and organized by Piedmont Community College and the Chamber of Commerce noting the concept was to build on the ideas, assign goals to small groups and broaden the efforts focusing on the long-term growth and quality of life. Ms. Cathey thanked the department directors and the commissioners on working toward a final budget noting she looked forward to all the possibilities the new fiscal year brings. COMMISSIONER REPORT/COMMENTS: Vice Chairman Sims reported he attended the Veterans Summit noting the Veterans Council was a strong growing group with an informative discussion. He also thanked all citizens applying to the boards and committees noting some vacancies are available should there be interest. Commissioner Palmer said he and Chairman Powell attended the opening day at the Willow Oak bluegrass music event; he said he enjoyed attending the Veterans Summit at City Hall as well as a Craft Fair with the veterans noting a good turnout. Commissioner Palmer recognized Keshav Javvadi, Person County Fellow through the UNC School of Government as well as welcomed new IT employee, Hector Rios to the county. Commissioner Thomas thanked the Person County team for its hard work on the budget that will increase employee morale. He congratulated Person County resident, Chad Kendrick, on being part of the winning team at the 654th Big Rock tournament and awarded over $2.7M. Commissioner Puryear asked everyone to keep the family of Larry and Kimmie Yarborough in their thoughts and prayers during the loss of their son, Trent. 75 June 19, 2023 36 ADJOURNMENT: A motion was made by Vice Chairman Sims and carried 5-0 to adjourn the meeting at 10:04am. _____________________________ ______________________________ Brenda B. Reaves Gordon Powell Clerk to the Board Chairman (Draft Board minutes are subject to Board approval). 76 6/17/2023 Dept./Acct No.Department Name Amount Incr / (Decr) EXPENDITURES General Fund Public Safety 1,025 Culture and Recrestion (1,025) REVENUES General Fund Other Revenues (790,000) Interest Earnings 790,000 Explanation: BUDGET AMENDMENT #23 To reflect fiscal year-end corrections to expenditure and revenue classifications reported in error on BA-20 dated 6/5/2023 from Culture and Recreation (-$1,025) to Public Safety ($1,025) and BA-21 dated 6/19/2023 from Other Revenues (-$790,000) to Interest Earnings ($790,000). 77 AGENDA ABSTRACT Meeting date: July 17, 2023 Consent Agenda Title: Request to approve Tracy Clayton as a deputy chief finance officer to carry out pre-audit duties Summary of Information: Request is made to authorize and approve Tracy Clayton as a deputy chief finance officer to carry out pre-audit duties as required by NCGS 159-28. This Statute requires obligations and disbursements to be pre-audited by the Finance Officer or any deputy finance officer approved for this purpose by the governing board. Although the current CFO (Amy Wehrenberg) is already authorized to carry out such duties, there is often a critical need for someone to be able to do so in times when the CFO is unavailable. The authorization of the existing Deputy CFO to perform this task fulfills this requirement. Recommended Action: Approve Tracy Clayton as a deputy chief finance officer to carry out pre-audit duties. Submitted By: Amy Wehrenberg, Finance Director 78 AGENDA ABSTRACT Meeting Date: July 17, 2023 Agenda Title: Tax Adjustments for July 2023 Summary of Information: Attached please find the tax releases and motor vehicle pending refunds: 1. July 2023 tax releases. 2. July 2023 North Carolina Vehicle Tax System (NCVTS) pending refunds. Recommended Action: Motion to accept reports and authorize refunds. Submitted By: Russell Jones, Tax Administrator 79 NAME BILL NUMBER OPER DATE/TIME DISTRICT VALUE AMOUNT 41803303 2022-27523 DY: PERSONAL PROPERTY SA 5/5/2023 12:07:35 PM DAVIS PEGGY M DOUBLE CHARGED C ADVLTAX 10,818.00 77.89 DOUBLE CHARGED FIREADVLTAX 10,818.00 5.41 DOUBLE BILLED F/22 LISTED ON PARCEL A79 63 TOTAL RELEASES:83.30 26215301 2022-19225 DY:0RP:A67 110 P MP 5/30/2023 1:53:57 PM JONES CINDY DOUBLE CHARGED C ADVLTAX 2,901.00 20.89 DOUBLE CHARGED FIREADVLTAX 2,901.00 1.45 DOUBLE CHARGED C ADVTFEE 2,901.00 4.00 DOUBLE BILLED - HAS NOT OWNED SINCE 2017 - SEE RECORD 1604 TOTAL RELEASES:26.34 828301 2022-28957 DY: RP:A89 106 MP 5/31/2023 2:36:38 PM MARTIN CALVIN Q MRS LISTING ADJUSTED PERSONAL PROPERTY C ADVLTAX 1,321.00 9.51 LISTING ADJUSTED PERSONAL PROPERTY FIREADVLTAX 1,321.00 0.66 REMOVE TRAILER - BILL SEPARATELY TOTAL RELEASES:10.17 67510101 2020-38170 DY: PERSONAL PROPERTY RH 5/31/2023 3:00:26 PM SHNC LLC C ADVLTAX 29,983.00 215.88 FIREADVLTAX 29,983.00 8.25 C GARNFEE 29,983.00 30.00 BUSINESS CLOSED IN 2019 TOTAL RELEASES:254.13 67510101 2021-38170 DY: PERSONAL PROPERTY RH 5/31/2023 3:01:07 PM SHNC LLC C ADVLTAX 25,260.00 181.87 C PEN FEE 25,260.00 18.19 FIREADVLTAX 25,260.00 6.95 FIREPEN FEE 25,260.00 0.70 BUSINESS CLOSED 2019 TOTAL RELEASES:207.71 67510101 2022-38170 DY: PERSONAL PROPERTY RH 5/31/2023 3:01:40 PM SHNC LLC C ADVLTAX 22,448.00 161.63 C PEN FEE 22,448.00 16.16 FIREADVLTAX 22,448.00 11.22 FIREPEN FEE 22,448.00 1.12 BUSINESS CLOSED 2019 TOTAL RELEASES:190.13 10541201 2020-38015 DY: PERSONAL PROPERTY RH 6/12/2023 10:29:44 AM COLE DONALD WAYNE C ADVLTAX 831.00 5.98 C PEN FEE 831.00 0.60 FIREADVLTAX 831.00 0.23 FIREPEN FEE 831.00 0.02 BOAT SOLD IN 2019 TOTAL RELEASES:6.83 10541201 2021-38015 DY: PERSONAL PROPERTY RH 6/12/2023 10:30:16 AM COLE DONALD WAYNE C ADVLTAX 781.00 5.62 C PEN FEE 781.00 0.56 RUN DATE: 6/30/2023 3:13 PM RELEASES REPORT Person County 80 NAME BILL NUMBER OPER DATE/TIME DISTRICT VALUE AMOUNT FIREADVLTAX 781.00 0.21 FIREPEN FEE 781.00 0.02 BOAT SOLD IN 2019 TOTAL RELEASES:6.41 10541201 2022-38015 DY: PERSONAL PROPERTY RH 6/12/2023 10:30:55 AM COLE DONALD WAYNE C ADVLTAX 690.00 4.97 C PEN FEE 690.00 0.50 FIREADVLTAX 690.00 0.35 FIREPEN FEE 690.00 0.04 BOAT SOLD IN 2019 TOTAL RELEASES:5.86 69479201 2021-38714 DY: PERSONAL PROPERTY RH 6/12/2023 12:15:36 PM CROWDER CAMERON SCOTT C ADVLTAX 2,616.00 18.84 C PEN FEE 2,616.00 1.88 FIREADVLTAX 2,616.00 0.72 FIREPEN FEE 2,616.00 0.07 JET SKI SOLD IN 2020 TOTAL RELEASES:21.51 69479201 2022-38714 DY: PERSONAL PROPERTY RH 6/12/2023 12:16:20 PM CROWDER CAMERON SCOTT C GARNFEE 2,341.00 30.00 C ADVLTAX 2,341.00 16.86 C PEN FEE 2,341.00 1.69 FIREADVLTAX 2,341.00 1.17 FIREPEN FEE 2,341.00 0.12 SOLD JET SKI 2020 TOTAL RELEASES:49.84 44285201 2018-37545 DY: PERSONAL PROPERTY RH 6/14/2023 9:18:36 AM EVANS BERNICE LEE C ADVLTAX 500.00 3.50 C PEN FEE 500.00 0.35 FIREADVLTAX 500.00 0.05 FIREPEN FEE 500.00 0.01 BERNICE DECEASED TOTAL RELEASES:3.91 44285201 2019-37545 DY: PERSONAL PROPERTY RH 6/14/2023 9:19:30 AM EVANS BERNICE LEE C ADVLTAX 500.00 3.65 C PEN FEE 500.00 0.37 FIREADVLTAX 500.00 0.14 FIREPEN FEE 500.00 0.01 BERNICE DECEASED TOTAL RELEASES:4.17 44285201 2020-37545 DY: PERSONAL PROPERTY RH 6/14/2023 9:20:16 AM EVANS BERNICE LEE C ADVLTAX 500.00 3.60 C PEN FEE 500.00 0.36 FIREADVLTAX 500.00 0.14 FIREPEN FEE 500.00 0.01 BERNICE DECEASED TOTAL RELEASES:4.11 RUN DATE: 6/30/2023 3:13 PM RELEASES REPORT Person County 81 NAME BILL NUMBER OPER DATE/TIME DISTRICT VALUE AMOUNT 44285201 2021-37545 DY: PERSONAL PROPERTY RH 6/14/2023 9:21:00 AM EVANS BERNICE LEE C ADVLTAX 500.00 3.60 C PEN FEE 500.00 0.36 FIREADVLTAX 500.00 0.14 FIREPEN FEE 500.00 0.01 BERNICE DECEASED TOTAL RELEASES:4.11 44285201 2022-37545 DY: PERSONAL PROPERTY RH 6/14/2023 9:21:37 AM EVANS BERNICE LEE C ADVLTAX 500.00 3.60 C PEN FEE 500.00 0.36 FIREADVLTAX 500.00 0.25 FIREPEN FEE 500.00 0.03 BERNICE DECEASED TOTAL RELEASES:4.24 7425201 2017-39610 DY: PERSONAL PROPERTY RH 6/21/2023 4:40:17 PM PLEASANT WALTER L DOG FFEEFEE 2,710.00 6.00 C ADVLTAX 2,710.00 18.97 WALTER DECEASED 2017 TOTAL RELEASES:24.97 7425201 2018-39610 DY: PERSONAL PROPERTY RH 6/21/2023 4:40:57 PM PLEASANT WALTER L C ADVLTAX 2,700.00 18.90 C PEN FEE 2,700.00 1.89 DOG FFEEFEE 2,700.00 6.00 FIREADVLTAX 2,700.00 0.27 FIREPEN FEE 2,700.00 0.03 WALTER DECEASED IN 2017 TOTAL RELEASES:27.09 7425201 2019-39610 DY: PERSONAL PROPERTY RH 6/21/2023 4:41:38 PM PLEASANT WALTER L ESTATE C ADVLTAX 2,700.00 19.71 C PEN FEE 2,700.00 1.97 FIREADVLTAX 2,700.00 0.74 FIREPEN FEE 2,700.00 0.07 WALTER DECEASED 2017 TOTAL RELEASES:22.49 7425201 2020-39610 DY: PERSONAL PROPERTY RH 6/21/2023 4:42:29 PM PLEASANT WALTER L ESTATE C ADVLTAX 2,700.00 19.44 C PEN FEE 2,700.00 1.94 FIREADVLTAX 2,700.00 0.74 FIREPEN FEE 2,700.00 0.07 WALTER DECEASED 2017 TOTAL RELEASES:22.19 7425201 2021-39610 DY: PERSONAL PROPERTY RH 6/21/2023 4:43:02 PM PLEASANT WALTER L ESTATE C ADVLTAX 2,700.00 19.44 C PEN FEE 2,700.00 1.94 FIREADVLTAX 2,700.00 0.74 FIREPEN FEE 2,700.00 0.07 WALTER DECEASED 2017 TOTAL RELEASES:22.19 RUN DATE: 6/30/2023 3:13 PM RELEASES REPORT Person County 82 NAME BILL NUMBER OPER DATE/TIME DISTRICT VALUE AMOUNT 7425201 2022-39610 DY: PERSONAL PROPERTY RH 6/21/2023 4:43:35 PM PLEASANT WALTER L ESTATE C ADVLTAX 2,700.00 19.44 C PEN FEE 2,700.00 1.94 FIREADVLTAX 2,700.00 1.35 FIREPEN FEE 2,700.00 0.14 WALTER DECEASED 2017 TOTAL RELEASES:22.87 NET RELEASES PRINTED:1,024.57 TOTAL TAXES RELEASED 1,024.57 RUN DATE: 6/30/2023 3:13 PM RELEASES REPORT Person County 83 C ADVLTAX - County Tax TAX YEAR RATE YEAR REAL VALUE RELEASED PERS VALUE RELEASED TOTAL VALUE RELEASED REAL TAX RELEASED PERS TAX RELEASED MV VALUE RELEASED MV TAXES RELEASED TOTAL VALUE RELEASED TOTAL TAXES RELEASED 2017 2017 0 2,710 2,710 0.00 18.97 0 0.00 2,710 18.97 2018 2018 0 6,400 6,400 0.00 24.64 0 0.00 6,400 24.64 2019 2019 0 6,400 6,400 0.00 25.70 0 0.00 6,400 25.70 2020 2020 0 38,045 38,045 0.00 247.80 0 0.00 38,045 247.80 2021 2021 0 63,714 63,714 0.00 252.30 0 0.00 63,714 252.30 2022 2022 2,901 69,497 72,398 20.89 314.55 0 0.00 72,398 335.44 DIST TOTAL 2,901 186,766 189,667 20.89 883.96 0 0.00 189,667 904.85 FIREADVLTAX - Fire District Tax TAX YEAR RATE YEAR REAL VALUE RELEASED PERS VALUE RELEASED TOTAL VALUE RELEASED REAL TAX RELEASED PERS TAX RELEASED MV VALUE RELEASED MV TAXES RELEASED TOTAL VALUE RELEASED TOTAL TAXES RELEASED 2018 2018 0 6,400 6,400 0.00 0.36 0 0.00 6,400 0.36 2019 2019 0 6,400 6,400 0.00 0.96 0 0.00 6,400 0.96 2020 2020 0 38,045 38,045 0.00 9.46 0 0.00 38,045 9.46 2021 2021 0 63,714 63,714 0.00 9.63 0 0.00 63,714 9.63 2022 2022 2,901 69,497 72,398 1.45 21.86 0 0.00 72,398 23.31 DIST TOTAL 2,901 184,056 186,957 1.45 42.27 0 0.00 186,957 43.72 GRAND TOTALS:5,802 370,822 376,624 22.34 926.23 0 0.00 376,624 948.57 RUN DATE: 6/30/2023 3:13 PM RELEASES REPORT Person County 84 Payee Name Address 3 Refund Type Refund Reason Create Date Tax Jurisdiction Levy Type Total Change 01 Tax ($73.01) 60 Tax ($5.07) $78.08 01 Tax ($6.91) 50 Tax ($6.72) 50 Vehicle Fee $0.00 $13.63 01 Tax ($9.39) 60 Tax ($0.65) $10.04 01 Tax ($10.80) 60 Tax ($0.75) $11.55 01 Tax ($3.12) 60 Tax ($0.22) $3.34 01 Tax ($91.63) 60 Tax ($6.37) $98.00 01 Tax ($55.83) 60 Tax ($3.88) $59.71 01 Tax ($35.20) 60 Tax ($2.44) $37.64 01 Tax ($9.72) 60 Tax ($0.67) $10.39 01 Tax ($94.58) 60 Tax ($3.61) $98.19 01 Tax ($10.03) 60 Tax ($0.70) $10.73 HAMLETT, JAMES EDWARD ROXBORO, NC 27574 Proration Vehicle Sold 05/25/2023 GUSTIN, CHRISTOPHER JON ROXBORO, NC 27574 Proration Vehicle Sold 05/08/2023 GENTRY, LARRY WAYNE ROXBORO, NC 27574 Proration Vehicle Sold 05/17/2023 GALOWITCH, AIMEE ROXBORO, NC 27574 Proration Vehicle Sold 06/28/2023 EVANS, TAMMIE TILLEY ROXBORO, NC 27573 Proration Vehicle Sold 06/12/2023 EMMERT, COURTNEY LAREE ROXBORO, NC 27574 Proration Vehicle Sold 05/08/2023 EMBRY, TODD JASON TIMBERLAKE, NC 27583 Proration Vehicle Sold 06/07/2023 DANIEL, AMY CHRISTINE ROXBORO, NC 27574 Adjustment < $100 Damage 05/26/2023 CHAMBERS, DELLA TORAIN TIMBERLAKE, NC 27583 Proration Vehicle Sold 05/22/2023 BYRD, LAWRENCE WILLIAM ROXBORO, NC 27573 Proration Vehicle Sold 06/16/2023 Vehicle Sold 06/26/2023 ROXBORO, NC 27574 ProrationBOWES, CHAD EVERETT 85 Payee Name Address 3 Refund Type Refund Reason Create Date Tax Jurisdiction Levy Type Total Change 01 Tax $0.00 50 Tax ($321.99) 50 Vehicle Fee ($30.00) 60 Tax $23.00 $328.99 01 Tax ($33.82) 60 Tax ($2.35) $36.17 01 Tax ($22.68) 60 Tax ($1.57) $24.25 01 Tax ($33.47) 60 Tax ($2.33) $35.80 01 Tax ($83.23) 60 Tax ($5.78) $89.01 01 Tax ($3.30) 60 Tax ($0.12) $3.42 01 Tax ($4.83) 60 Tax ($0.34) $5.17 01 Tax ($25.74) 60 Tax ($1.79) $27.53 01 Tax ($37.83) 50 Tax ($36.78) 50 Vehicle Fee $0.00 $74.61 01 Tax ($3.66) 60 Tax ($0.25) $3.91 01 Tax ($49.32) 60 Tax ($3.43) $52.75 TRENT, DOUGLAS PRESTON ROXBORO, NC 27574 Proration Vehicle Sold 05/22/2023 TAYLOR, DAVID JONES ROXBORO, NC 27574 Proration Vehicle Sold 06/06/2023 SWANN, FELICIA ANN ROXBORO, NC 27573 Proration Vehicle Sold 06/06/2023 PRICE, MICHAEL WADE ROXBORO, NC 27574 Proration Vehicle Sold 06/06/2023 OGLE, LOIS INEZ HURDLE MILLS, NC 27541 Proration Vehicle Sold 06/02/2023 OAKLEY, DOUGLAS NORWOOD ROUGEMONT, NC 27572 Proration Vehicle Sold 06/20/2023 MOORE, JAMES ALTON ROXBORO, NC 27573 Proration Vehicle Sold 05/23/2023 MOORE, JAMES ALTON ROXBORO, NC 27573 Proration Vehicle Sold 05/09/2023 MILAM, TIMOTHY JACOB HUNTER WILMINGTON, NC 28412 Proration Vehicle Sold 05/31/2023 HATLEY, KELLIE MARIE ROXBORO, NC 27574 Proration Vehicle Sold 06/16/2023 HARRIS, JASSICA MARIE MC LEANSVILLE, NC 27301 Adjustment >= $100 Situs error 06/08/2023 86 Payee Name Address 3 Refund Type Refund Reason Create Date Tax Jurisdiction Levy Type Total Change 01 Tax ($6.85) 60 Tax ($0.48) $7.33 01 Tax ($30.00) 60 Tax ($2.09) $32.09 YOUNG, NICHOLAS ADAM ROUGEMONT, NC 27572 Proration Vehicle Sold 06/12/2023 WALKER, JONN MERRITT ROXBORO, NC 27574 Proration Vehicle Sold 06/08/2023 87 AGENDA ABSTRACT Meeting Date: July 17, 2023 Agenda Title: Person County Museum Updates Summary of Information: In response to the funding allocation for FY22-23, the Person County Museum of History would like to update the County Commissioners on how the funding was utilized and the ways the museum has been involved in the community, specifically from January – June 2023. Recommended Action: Receive presentation. Submitted By: Carrie Currie, Executive Director Person County Museum of History 88 Person County Museum of HistoryFY 2023 Q1 & Q2 Updates89 In early 2023 we asked the county for financial support.Funds to support operationsFunds to seed our self‐sustaining modelFunds to update campus security and infrastructure TOTAL ASK: $20,00090 How we used the funds…2022‐2023 County Funding ExpensesOperationsSecurityLong HouseDeferredMuseum ExpenseDeferred Expenses$539326%Long House $285712%Museum Expense $288612%Operations $875037%Security$300013%91 Long House Updates•Pressure Washed and Repainted Exterior Trim (Existing County Budget)•Expanded Front Porch Safety Ramp•Updated Locks, Interior Lighting and other Features•Purchased Baseline Items to Operate as Site Rental/Event SpaceBEFOREAFTER92 KitchinHouse Porch UpdatesUnexpected Safety Expense –Repair of Front PorchThe boards on the porch had deteriorated and caused guests to trip. A portion of the floor system had to be removed, replaced and repainted for safety. This was a collaborative existing expense –new expense allocation project. This also improved our curb appeal.BEFOREAFTER93 General Store Roof UpdatesUnexpected Timeline –Store Roof PaintingIn anticipation of the upcoming opening of the General Store exhibit (and getting to be the cover story for Hyco Magazine in Fall 2023) we had to move forward ahead of schedule with the capital improvement of painting the store roof. This needed to be done before the weather changed and it was too hot to work on the metal roof. BEFOREAFTER94 Operations, Security & Museum ExpensesAdditional funds were allocated for operations and campus security. There were several instances where expenses exceeded the allocated amount from county funding. Those expenses were absorbed by the museum. Operations support allowed us to provide more services to visitors.Left: The Memorial Day Field of Honor required the purchase of materials which fall under the operations budget. 95 Expanded ProgrammingOur Q1 & Q2 2023 Programming was a mix of free opportunities and ticketed fundraisers. These events included: February 2023 –African American Military History Event (free)March 2023 –Suffragette Tea & Talk (ticketed)May 2023 –Vintage Games for Small Business Week (free)May 2023 –Field of Honor (free)June –Amazing Uptown Race (free)June –Vintage Games at the Person County Library (free)96 Expanded PartnershipsOur Q1 & Q2 2023 partnerships included:Roxboro Garden Study ClubThomas Person Chapter DARPerson County GISPerson County Cooperative Extension/4HPerson County Library Roxboro Chamber of CommercePerson County TDA ‐UpliftTreasure Map Through Town CampRoxboro Garden Study Club97 FundraisingIn the first six months of 2023 we have completed the following fundraising activities:•Annual Fund – 60% of 2023 Goal Reached•Fundraising Events –Tea, Private Dinner•Group Tours & Escape Room98 Grant FundingWe have several pending grant opportunities to supplement our fundraising efforts and the support we receive from the county and the city. These include: •AgSouth Grant ‐$5,000 to update our Barn exhibit and host a festival on Tobacco Farming Heritage in 2024•PCTDA ‐$9,750 to update the general store and host a grand opening eventThere are also other grants we plan to pursue including a $3,500 grant for our oral history project, a $1,500 grant from the Federation of NC Historical Societies to supplement the Barn updates and a grant from Uptown Roxboro Group for façade improvements at the Long House and the Parsonage.Above: Brooks Store c. 1930sBelow: WPA photographs of Person County Tobacco Farms c. 1930s99 VolunteersFrom board members to volunteers to community service projects, in six months the museum has been the beneficiary of 1,620 volunteer hours. The current value of one hour of volunteer work is $29.95 which puts the monetary value of our volunteer force at almost $50,000 over six months!6 Months26 Volunteers1,620 Hours$49,268 Value100 Visitor EngagementIn the first six months of 2023 we have already surpassed our visitor numbers from all of 2022.Our monthly numbers are rebounding as well. In June 2023 we welcomed 104 walk‐in visitors. Our visitor count includes walk‐in visitors, group tours, field trips and event attendees. We are on track to be at more than half of our pre‐COVID numbers for this year. 18232132933774030 500 1000 1500 200020192020202120222023PCMH Visitor NumbersVisitor Count101 OutreachOur outreach during Q1 & Q2 included presenting at local organizations including the Kiwanis Club, Rotary Club and Historical Society. We continue to have a monthly column in the newspaper and have a quarterly email that goes out to our subscribers. Additionally, we utilize social media, radio and printed flyers to advertise our events and programs. Social MediaRotaryPC Historical SocietyNewspaperKiwanis102 School EngagementIn the first six months of 2023 we have engaged with several area schools. We hosted more than 100 7thGraders from Southern Middle School for a field trip in March. We’ve also met with Person County Schools and Roxboro Community School representatives to coordinate programming. We are currently hosting two PHS interns and have served as a community service project for RCS middle school students. In August we will be present at the Person County Schools information fair and are currently developing traveling trunks that schools can use to supplement their curriculum. 103 On the Horizon ‐EventsWe have so many programs, collaborations and projects on the horizon. •August 4 – 1920s Dinner (fundraiser)•August 9 –Story Time @ the Library •August 14 & 15 – Person County Schools Information Fair•September 23 – Booth at the Veterans Council Military Vehicle Show•October 7 – Booth at Personality•October 19 – General Store Preview Event (fundraiser)•October 21 – General Store Grand Opening•November 4 –Veterans Day Program•December 7 –Jingle on Main104 On the Horizon –Projects While we are always working to collect new artifacts and expand the stories we share about Person County, there are a few special projects we are working on. Oral History Digitization Short DocumentaryPhone ExhibitThis oversized photograph is one of several we will digitize through our partnership with DigitalNC.105 Thank you so much for your support of the museum!Questions?106 AGENDA ABSTRACT Meeting Date: Monday, July 17, 2023 Agenda Title: Funding Request for Housing First Shelter Operations and Equipment Needs Summary of Information: Roxboro Community Redevelopment Corporation (RCRC), the 501 (c)(3) non-profit affordable housing instrumentality of Roxboro Housing Authority, will be using the Housing First Model of The National Alliance to End Homeless (NAEH) to operate a 14-unit, modern, non-congregate homeless shelter constructed from federal grant funds administered by the N.C. Housing Finance Agency. This agency considers Person to be a priority county for non-congregate and permanent rental housing development funding. RCRC is partnering with local supportive services agencies (Dept. of Social Services, Dept. of Health, Person Family Medical and Dental Center, Freedom House, Safe Haven, Christian Help Center and Piedmont Community College to name a few) to provide housing, job readiness, health care, substance abuse, sexual assault/domestic violence and other supportive services needs for qualifying residents. An operations plan including but not limited to intake documentation recommended by the NAEH shall be implemented and executed. RCRC shall receive technical assistance from other shelters in the region as it solidifies its operations to reduce homelessness in Person Co. The construction of a 14-unit, permanent rental housing community as alluded to above, shall serve as a means to permanently house an undetermined number of individuals/families after a 45-day maximum stay at the homeless shelter. Vacant land at the end of Mt. Bethel Church Street owned by Roxboro Housing Authority is the proposed new construction site for both the shelter and rental housing community. RCRC is currently working with HUD and the City of Roxboro to allow these projects to move forward. Local churches have pledged their financial support of operational; however, additional funding is necessary as federal funds do not cover operational costs such as case management, overnight attendant and management staff; utilities, supplies, etc. Recommended Action: Allocate $60,000 to support shelter operations, furnishings and equipment Submitted By:Felts Lewis President Roxboro Community Redevelopment Corp. (Non-profit Instrumentality of Roxboro Housing Authority) 107 Funding Request to SupportRCRC Housing First Shelter Person County Board of Commissioners Mtg.July 17, 2023108 - EstablishedbytheU.S.HousingActof1937- Public housing provides safe, decent and sanitaryspaces for low-income persons such as families,theelderlyanddisabled.- Lowincome-80percentoftheareamedianincomeWHAT IS PUBLIC HOUSING?2109 - Over1.2millionpublichousinghouseholds- There are 3,300 public housing authorities in theU.S.andPuertoRico- Establishedandmanagedlocally- Funding, technical and management assistancefromU.S.Dept.ofHousingandUrbanDevelopment- MarciaFudgeisthecurrentHUDSecretaryWHAT IS PUBLIC HOUSING?3110 - Established in the City of Roxboro in 1969 asRoxboroHousingAuthority- Mayor appoints citizens of Roxboro to serve ascommissioners to adopt polices and hire executivedirectortooverseeoperations- Serves any U.S. citizen that meets income andworkingrequirements;screeningrequirement- MinimumMonthlyRent=$50;Avg.Rent=$274.00WHAT IS PUBLIC HOUSING IN PERSON COUNTY? 4111 5112 Roxboro Housing Authority ……The BeginningBurch Avenue Housing Units Take Shape A portion of Roxboro’s 150 low-rent public housing units take shape on Burch Avenue Extension. A total of 74 units are going up on this particular site while the remainder are being constructed on Walker Street and at South and Lyle Streets. Completion is expected in January 1970. The Roxboro Housing Authority will begin accepting formal applications from prospective tenants in September of this year.The Courier Times newspaper article….Tuesday, May 22, 1969 113 From public safety training to holiday parties, RHA provides residents with valuable, informative and fun programming at its three community center sites.Monthly community meetings are held with the dates placed on our website calendar. RHA’s Main Office continues at its original location of 500 Mount Bethel Church Street (formerly Burch Avenue) Roxboro, NC. New agency signage and logo was created.In 2018, RHA initiated projects to upkeep and renovate its community centers.This is important for residents to be able to participate in a variety of activities to enhance the quality of life in their own community.Roxboro Housing Authority(RHA) follows its motto of 'Housingfor a Brighter Future' by providingresidents with quality, affordableunits, and also actively partner withlocal organizations to host a varietyof activities and events.AND OVER 50 YEARS LATER……….114 FAMILY SUPPORT SERVICES (FSS) GRADUATE EARNS MONEY FOR NEW HOME•ROXBORO HOUSING AUTHORITY AWARDED OVER $10,000 TO FSS PARTICIPANT FOR DOWN PAYMENT ON HER FIRST HOME•A SECOND FSS PARTICIPANT WAS AWARDED OVER $7,0008115 PARTNER COLLABORATIONSPerson County Arts CouncilAmeriCorpsPolice DepartmentDelta Sigma ThetaPerson Family Medical and Dental CenterFSS GraduateBurlington Housing AuthorityMeal with a Cop116 Back to School Bookbag Give AwayCooperative Extension-Aging for GustoNational Night OutPerson County Arts Council117 Legal Aide of North CarolinaChristian Help Center-Youth InitiativeClergy and Community “Stop the Violence” MarchCommunity Holiday Celebration118 RHA EFFORTS DURING COVID-19•PARTNERED WITH FOOD BANK OF CENTRAL AND EASTERN NC TO DISTRIBUTE EMERGENCY MEALS TO LOW-INCOME RESIDENTS IN PERSON COUNTY•DELIVER 175 HOT, NUTRITIOUS LUNCHES DAILY•K&W CAFETERIA MEALS•SURPASSED 14,000 MEALS DELIVERED12119 RHA EFFORTS DURING COVID-19•ESTABLISHED FOUR COMMUNITY GARDENS, ONE IN EACH COMMUNITY•PARTNERED WITH ABANITU ORGANICS TO PLANT AND GROW ORGANIC PRODUCE•MUSTARD GREENS AND COLLARDS TO START FOR A FALL HARVEST13120 AGENCY AWARDS AND RECOGNITION•SECOND CHANCE INITIATIVE STARTED IN NOV. 2018 WITH SIX MEMBERS AND IS GROWING14121 SITE AND BUILDING IMPROVEMENTS15122 WEATHERLY HEIGHTS COMMUNITY CENTER BEFORE RENOVATION123 WEATHERLY HEIGHTS COMMUNITY CENTER RENOVATION124 SECURITY CAMERA INSTALLATION18125 WHAT PUBLIC HOUSING CAN’T DO?- PROVIDE EMERGENCY HOUSING- OFFER SHORT-TERM HOUSING- RECEIVE FUNDING TO BUILD NEW PUBLIC HOUSING- LEASE TO MORE THAN 208 FAMILIES IN NEED OF HOUSING AS RHA IS LIMITED IN SUPPLY19126 CONCERNS FROM PERSON COUNTY RESIDENTS 58%42%Top Social IssuesQuality of Life forLowIncome/PovertyFamilies (78%)Unemployment orUnderemployment(57%)50%26%24%Top Service IssuesAffordableHousing (58%)Lack of EmergencyHousing (31%)Homelessness(28%)2022 PERSON COUNTY COMMUNITY HEALTH ASSESSMENT CONDUCTED BY PCHD127 WHY IS HOUSING NEEDED FOR THE HOMELESS IN PERSON COUNTY?CALLS FOR HELPRHA RECEIVES AN AVERAGE OF 70 CALLS PER MONTH FROM COUNTY RESIDENTS NEEDING A PLACE TO STAY. THAT IS APPROXIMATELY 840 CALLS IN ONE YEAR! WAITLISTOVER 200 INDIVIDUALS/FAMILIES ARE CURRENTLY ON RHA’S WAITLISTCONCERNSRISING RENT, POOR AND UNSANITARY CONDITIONS AND LACK OF AFFORDABLE HOUSING STOCK AND UNITS FOR RENT21128 FUTURE DEVELOPMENT PLANS•CREATED ROXBORO COMMUNITY REDEVELOPMENT CORPORATION (RCRC) TO DEVELOP MORE AFFORDABLE HOUSING OPPORTUNITIES IN PERSON CO.•501 (C)(3) NON-PROFIT •INSTRUMENTALITY OF RHA•START WITH DEVELOPING OPEN LAND AT HARRIS GARDENS SITE22129 FUTURE DEVELOPMENT PLANS•SEEKING SUPPORTIVE HOUSING AMERICAN RESCUE PLAN (SHARP) FUNDING FROM FEDERAL GOV’T THAT IS ADMINISTERED BY N.C. HOUSING FINANCE AGENCY FOR TWO DEVELOPMENTS•$7 MILLION PROJECT •NEW CONSTRUCTION OF SHELTER AND RENTAL HOUSING COMMUNITY •TARGET AUDIENCE: HOMELESS AND PRONE TO BE HOMELESS23130 FUTURE DEVELOPMENT PLANSHousing First Homeless Shelter Floor Plan24131 FUTURE DEVELOPMENT PLANSExample of Quality of Construction for Housing First Shelter25132 - RCRCREQUESTS$60,000 (one–time)- HELPCOVEROPERATINGEXPENSES- CONTRIBUTETOEXPENSESFORCOMMERCIALKITCHEN- MINIREFRIGERATORSANDMICROWAVESFOREACHUNIT’- FURNITUREANDEQUIPMENTFUNDING REQUEST TO SUPPORT SHELTER IN PERSON CO26133 OPERATIONS BUDGET PER YEAR AT A GLANCESHELTER STAFF (COVERING 24 HOURS)$89,600(INTAKE FROM 8 A.M. TO 4 P.M.)(CHECK-IN / DINNER AT 6:30 P.M.)CONTRACT SHELTER MANAGER (THREE DAYS/WEEK) 10,000CASE MANAGER F/T (WITH OFFICE MGMT DUTIES) 36,000ONE F/T OFFICE STAFF28,000TWO P/T AFTERHOURS ATTENDANTSRHA TO COVER COSTPART-TIME COOK15,600UTILTIES (WATER, SEWER, ELECTRIC)$66,000FOODDONATIONSPLATES/UTENSILSDONATIONS27134 OPERATIONS BUDGET PER YEAR AT A GLANCE (CONT.)28ON-SITE MAINTENANCE$5,000(RHA CONTRACT)EXTERMINATION (WEEKLY TREATMENTS)$5,000TRANSPORTATIONNO COST (PERSON AREA TRANSPORTATION SYSTEM)SUPPORTIVE SERVICESNO COST(LOCAL PARTNERS TO PROVIDE NECESSARY SERVICES) (DSS, CHRISTIAN HELP CENTER, PCC, PFMDC, FREEDOM HOUSE)INSURANCE$20,000135 How will the emergency shelter sustain?We understand the importance of ensuring the long-term viability of this shelter and reducing reliance on public funding. We are a dedicated team that will be committed to developing innovative strategies to generate revenue and secure ongoing community support.Emergency ShelterLocal BusinessesCivic and Community OrganizationsFaith-Based CommunitiesPhilanthropic Foundations and IndividualsSources of additional fundingand in-kind supports 29136 SHELTER SERVICES EXPECTED OUTCOMESREDUCE HOMELESSNESSIMMEDIATE RELIEF & COMPREHENSIVE SUPPORT SERVICES TO DECREASE THE NUMBER OF INDIVIDUALS EXPERIENCING HOMELESSNESS IN PERSON COUNTYIMPROVE COMMUNITY WELL-BEINGSTABLE HOUSING FOSTERS SAFER NEIGHBORHOODS, REDUCES CRIME RATES, AND ENHANCES OVERALL COMMUNITY COHESION AND WELL-BEING 30137 SHELTER SERVICES EXPECTED OUTCOMESPROMOTE & INCREASE SELF-SUFFICIENCYINDIVIDUALS WILL BE EMPOWERED TO ACQUIRE SKILLS, GAIN EMPLOYMENT, AND SECURE PERMANENT HOUSING THAT WILL LEAD TO SELF-SUFFICIENCY AND DECREASED RELIANCE ON PUBLIC ASSISTANCEENHANCE ECONOMIC GROWTHINDIVIDUALS WILL BECOME PRODUCTIVE MEMBERS OF SOCIETY AND CONTRIBUTE TO LOCAL ECONOMIC GROWTH THEREFORE REDUCING THE STRAIN ON PUBLIC RESOURCES31138 Want more information on the RHA AND RCRC… check out our website: www.roxboroha.com139 ADMINISTRATIVE OFFICE 500 Mt. Bethel Church St. (at the end of Burch Ave.)NORMAL BUSINESS HOURS8:00 AM –5:15 PM M –TH(CLOSED FROM 12:30 PM –1 PM)CALL (336) 599-8616INFO@ROXBOROHA.COM33140 AGENDA ABSTRACT Meeting Date: July 17, 2023 Agenda Title: Tax Collector Settlement Summary of Information: As required by G.S. 105-373(a)(3), an annual settlement for taxes for the current fiscal year and all previous years must be made with the governing body of the taxing unit. The Tax Collector Settlement presentation is attached. Recommended Action: Motion to accept report. Submitted By: Russell Jones, Tax Administrator 141 2022 Tax Collector Settlement 142 Introduction: Per N.C. General Statute 105-373 the Tax Collector must make a report of settlement for the fiscal Year 2022-2023 and prior years. 143 2022 County Levy Real/Personal Property Total Billed Actual Collections Uncollected % Collected $29,013,411.37 $28,804,882.96 $208,528.41 99.28% Public Service Total Billed Actual Collections Uncollected % Collected $6,936,421.42 $6,936,421.42 $.00 100.00% NCVTS-Motor Vehicles Total Billed Actual Collections Uncollected % Collected $3,264,162.47 $3,262,281.60 $1,880.87 99.94% 144 Total 2022 County Levy Combined Collections Total Billed Actual Collections Uncollected % Collected $39,213,995.26 $39,003,585.98 $210,409.28 99.46% Total 2022 County Levy-Adjusted Combined Collections Total Billed Actual Collections Uncollected % Collected $39,126,383.55 $38,893,371.35 $233,012.20 99.46% 145 5 Year Comparison By Category Real/Personal Property 6/30/2023 6/30/2022 6/30/2021 6/30/2020 6/30/2019 99.28%98.15%98.08%98.53%98.43% Public Service 6/30/2023 6/30/2022 6/30/2021 6/30/2020 6/30/2019 100.00%100.00%100.00%100.00%100.00% Motor Vehicles 6/30/2023 6/30/2022 6/30/2021 6/30/2020 6/30/2019 99.94%99.96%99.88 %99.83 %99.87 % 146 5 Year Comparison Overall Collection Rate 6/30/2023 6/30/2022 6/30/2021 6/30/2020 6/30/2019 99.46%98.63%99.33%98.91%98.85% 147 Collections Tools Used Delinquent Notices Mailed out in January and May each year Advertising Listed in newspaper early March Garnishments Instructs employer to withhold/submit 10% of gross wages Attachment Instructs bank to withdraw available funds to pay taxes Escheats Also known as NCCash Debt Setoff For debts over $50/submitted against NC Tax Refunds & Lottery Winnings Payment Arrangements Many taxpayers, especially those with fixed income, make payments even before bills are mailed Foreclosure Results in the sale of property at public action 148 Other Collections Pre-Payment Collection Fees Stormwater/Interest $135,510.03 $52,820.65 $290,606.82 Prior Year Taxes Animal Taxes Fire Tax/Interest $564,251.06 $39.46 $2,159,345.18 County Interest Gross Receipts Copy Fees $163,199.21 $18,659.92 $269.75 Late Listing Beer License City $25,873.65 $2,600.00 $4,921,281.46 Grand total for all taxes & fees =$44,066,723.47 149 11th Year Insolvents-2012 2012 County Taxes Original Levy Balance % Real Estate/Other $26,379,054.58 $10,561.74 99.96% Vehicle $2,153,353.92 $7,467.22 99.65% Final Collection Rate Overall $28,532,408.50 $18,028.96 99.94% 150 Other Tax Office Items ACH Debit Can draft checking accounts for both payment plans and pre-payments for next year 2025 Reappraisal Sales ratio current at 73% Gap Billing Created 2,029 new bills, county taxes due of $59,592.87, collected $45,512.31, or 76.37%. E-check Added e-check as a payment option, with $1.50 fee to taxpayer. Over 250 payments and $1.15m collected. Foreclosure Collected $163,916.58 with no cost to county 151 ALL BILLS DISTRICT County TAX YEAR BEGINNING BAL +MISC CHARGES +DISCOVERIES -RELEASES =CURRENT LEVY -PAYMENTS =BALANCE %ORIG LEVY %CURR LEVY 2022 28,927,495.58 0.00 7,072,316.57 49,979.36 35,949,832.79 35,741,304.38 208,528.41 123.55 99.42 2021 524,285.71 0.00 760.85 2,280.63 522,765.93 450,227.63 72,538.30 85.87 86.12 2020 82,153.11 0.00 0.00 2,680.36 79,472.75 41,667.98 37,804.77 50.72 52.43 2019 56,902.18 0.00 0.00 2,657.95 54,244.23 19,824.32 34,419.91 34.84 36.55 2018 40,190.91 0.00 0.00 1,995.23 38,195.68 14,661.50 23,534.18 36.48 38.39 2017 30,486.99 0.00 0.00 1,844.26 28,642.73 9,764.68 18,878.05 32.03 34.09 2016 21,332.00 0.00 0.00 896.76 20,435.24 3,852.58 16,582.66 18.06 18.85 2015 18,375.82 0.00 0.00 1,081.48 17,294.34 3,853.00 13,441.34 20.97 22.28 2014 17,443.62 0.00 0.00 196.27 17,247.35 3,533.78 13,713.57 20.26 20.49 2013 20,924.38 0.00 0.00 209.05 20,715.33 2,803.65 17,911.68 13.40 13.53 2012 21,143.50 0.00 0.00 239.47 20,904.03 2,875.07 18,028.96 13.60 13.75 2011 19,978.29 0.00 0.00 8,562.55 11,415.74 2,564.33 8,851.41 12.84 22.46 2010 18,320.12 0.00 0.00 8,209.64 10,110.48 3,041.04 7,069.44 16.60 0.00 2009 9,369.85 0.00 0.00 239.25 9,130.60 2,591.19 6,539.41 27.65 0.00 2008 7,109.33 0.00 0.00 239.25 6,870.08 1,990.14 4,879.94 27.99 0.00 2007 5,003.71 0.00 0.00 23.16 4,980.55 1,000.17 3,980.38 19.99 20.08 TOTAL:29,820,515.10 0.00 7,073,077.42 81,334.67 36,812,257.85 36,305,555.44 506,702.41 121.75 98.62 Page 1 of 39 RUN DATE: 6/30/2023 6:37 PM COLLECTIONS MONTHLY TOTALS REPORT Person County 152 ALL BILLS DISTRICT City of Roxboro TAX YEAR BEGINNING BAL +MISC CHARGES +DISCOVERIES -RELEASES =CURRENT LEVY -PAYMENTS =BALANCE %ORIG LEVY %CURR LEVY 2022 4,724,350.72 0.00 171,281.46 19,070.49 4,876,561.69 4,838,081.77 38,479.92 102.41 99.21 2021 41,113.96 0.00 0.00 1,735.23 39,378.73 21,851.98 17,526.75 53.15 55.49 2020 17,238.18 0.00 0.00 2,149.18 15,089.00 5,346.02 9,742.98 31.01 35.43 2019 11,060.59 0.00 0.00 2,236.40 8,824.19 -671.29 9,495.48 -6.07 -7.61 2018 8,865.42 0.00 0.00 1,537.14 7,328.28 -459.47 7,787.75 -5.18 -6.27 2017 7,680.98 0.00 0.00 1,608.19 6,072.79 -754.45 6,827.24 -9.82 -12.42 2016 7,116.60 0.00 0.00 858.33 6,258.27 45.72 6,212.55 0.64 0.73 2015 6,338.17 0.00 0.00 845.52 5,492.65 163.83 5,328.82 2.58 2.98 2014 6,944.34 0.00 0.00 0.00 6,944.34 1,403.72 5,540.62 20.21 20.21 2013 8,154.22 0.00 0.00 0.00 8,154.22 621.12 7,533.10 7.62 7.62 2012 7,984.86 0.00 0.00 0.05 7,984.81 284.10 7,700.71 3.56 3.56 2011 7,419.88 0.00 0.00 4,839.03 2,580.85 148.69 2,432.16 2.00 5.76 2010 7,512.40 0.00 0.00 5,435.37 2,077.03 104.18 1,972.85 1.39 0.00 2009 1,336.41 0.00 0.00 0.00 1,336.41 0.00 1,336.41 0.00 0.00 2008 1,313.76 0.00 0.00 0.00 1,313.76 0.00 1,313.76 0.00 0.00 2007 1,145.20 0.00 0.00 0.00 1,145.20 0.00 1,145.20 0.00 0.00 TOTAL:4,865,575.69 0.00 171,281.46 40,314.93 4,996,542.22 4,866,165.92 130,376.30 100.01 97.39 Page 5 of 39 RUN DATE: 6/30/2023 6:37 PM COLLECTIONS MONTHLY TOTALS REPORT Person County 153 ALL BILLS DISTRICT Stormwater Fee TAX YEAR BEGINNING BAL +MISC CHARGES +DISCOVERIES -RELEASES =CURRENT LEVY -PAYMENTS =BALANCE %ORIG LEVY %CURR LEVY 2022 279,011.26 0.00 6,754.00 8.91 285,756.35 281,602.29 4,154.06 100.93 98.55 2021 6,176.84 0.00 0.00 1.43 6,175.41 4,420.05 1,755.36 71.56 71.58 2020 2,069.86 0.00 0.00 0.00 2,069.86 965.20 1,104.66 46.63 46.63 2019 1,483.24 0.00 0.00 0.00 1,483.24 609.58 873.66 41.10 41.10 2018 1,182.85 0.00 0.00 4.49 1,178.36 396.33 782.03 33.51 33.63 2017 957.24 0.00 0.00 0.00 957.24 283.21 674.03 29.59 29.59 2016 695.64 0.00 0.00 0.00 695.64 91.11 604.53 13.10 13.10 2015 627.87 0.00 0.00 0.00 627.87 98.00 529.87 15.61 15.61 2014 541.15 0.00 0.00 0.00 541.15 51.15 490.00 9.45 9.45 2013 523.29 0.00 0.00 0.00 523.29 41.29 482.00 7.89 7.89 TOTAL:293,269.24 0.00 6,754.00 14.83 300,008.41 288,558.21 11,450.20 98.39 96.18 Page 12 of 39 RUN DATE: 6/30/2023 6:37 PM COLLECTIONS MONTHLY TOTALS REPORT Person County 154 ALL BILLS DISTRICT Fire TAX YEAR BEGINNING BAL +MISC CHARGES +DISCOVERIES -RELEASES =CURRENT LEVY -PAYMENTS =BALANCE %ORIG LEVY %CURR LEVY 2022 1,669,839.19 0.00 477,359.65 2,050.69 2,145,148.15 2,133,878.49 11,269.66 127.79 99.47 2021 18,293.67 0.00 28.94 13.73 18,308.88 16,276.91 2,031.97 88.98 88.90 2020 2,429.56 0.00 0.00 14.17 2,415.39 1,372.01 1,043.38 56.47 56.80 2019 1,630.96 0.00 0.00 8.31 1,622.65 758.81 863.84 46.53 46.76 2018 413.13 0.00 0.00 5.66 407.47 213.14 194.33 51.59 52.31 TOTAL:1,692,606.51 0.00 477,388.59 2,092.56 2,167,902.54 2,152,499.36 15,403.18 127.17 99.29 Page 14 of 39 RUN DATE: 6/30/2023 6:37 PM COLLECTIONS MONTHLY TOTALS REPORT Person County 155 AGENDA ABSTRACT Meeting Date: July 17, 2023 Agenda Title: Order to Collect Taxes Summary of Information: As required by G.S. 105-321, the governing board of the taxing unit must issue an order of collection to tax collectors. This gives the tax collector legal authority to collect taxes. The order is attached. Recommended Action: Motion to direct Tax Collector to collect taxes for 2023 and delinquent taxes from prior years. Submitted By: Russell Jones, Tax Administrator 156 PERSON COUNTY OFFICE OF THE TAX ADMINISTRATOR Person County Tax Office P.O. Box 1116 13 Abbitt St Roxboro, North Carolina 27573-1116 (336)597-1721 Fax No. (336) 322-8619 County of Person To the Tax Collector of the County of Person: You are hereby authorized, empowered, and commanded to collect the taxes set forth in the tax records filed in the office of Person County Tax Office and in the tax receipts herewith delivered to you, in the amounts and from the taxpayers likewise therein set forth. Such taxes are hereby declared to be a first lien upon all real property of the respective taxpayers in the County of Person, and this order shall be a full and sufficient authority to direct, require, and enable you to levy on and sell any real or personal property of such taxpayers, for and on account thereof, in accordance with law. Witness my hand and official seal, this 17th day of July 2023. _________________________________________________ Gordon Powell, Chairman Person County Board of Commissioners Attest: _________________________________________________ Brenda B. Reaves, Clerk to the Board of Commissioners 157 AGENDA ABSTRACT Meeting Date: July 17, 2023 Agenda Title: Consideration of contract for 2025 Reappraisal Services Summary of Information: North Carolina General Statutes require counties to conduct a countywide reappraisal at least every 8 years. Our last reappraisal was conducted for 2021; however, we adopted an advanced schedule to include 4-year reappraisals. Therefore, we scheduled for a reappraisal for 2025. This project normally takes just under 2 years, and therefore we will need to start on this project soon. In order to best negotiate a contract for this service, our staff issued an RFP (Request for Proposal) for the 2025 Reappraisal. The RFP was mailed to all 15 approved reappraisal vendors, as certified by the North Carolina Department of Revenue. This mailing generated 4 proposals. The RFP criteria that was considered during the selection process is listed below: 1.Clarity of Proposal. 2.Firm understands of the project objectives. 3.Firm has recommended approach to the project, including Firm’s demonstrated ability to conduct reappraisal program services within North Carolina. 4.Qualifications of principal(s) to perform the work and the level of involvement in the project. 5.Qualifications of project manager, supervisor, and key personnel assigned to the project. 6.Firm’s knowledge and demonstrated experience specifically with reappraisal programs within North Carolina. 7.Firm’s familiarity with North Carolina statutes and other laws relating to reappraisal programs. 8.Firm’s ability to perform the project based on the successful completion of similarly sized projects with similar project scope. 9.Proof of like projects that were completed on time and at or under budget. After careful examination of the RFPs received, and using the criteria above, staff unanimously selected Pearson's Appraisal Service Incorporated. After selection, we proceeded to negotiate the attached service contract for your consideration. Recommended Action: Authorize staff to sign/execute contract with Pearson's Appraisal Service Incorporated, if appropriate Submitted By: Russell Jones, Tax Administrator 158 159 160 161 162 163 164 165 166 167 168 169 170 171 172 173 174 175 176 177 178 179 180 181 182 183 184 185 186 187 188 189 190 191 192 193 194 195 196 197 198 199 200 201 202 203 204 205 206 207 208 -ËÍŸ$ÊÚ%%XD4-ŸĹŸ Ÿ škŸ Ÿ Ÿ????ŸŸ.Ÿ????Ÿ22ŸŸ FŸ<7ŸÖ"łŸ ,ŋ Ÿ 4qtŸ ' Ÿ Ÿx)Ō# y@Ÿ'QŸõŸsŸĂŸ ¾ŸŸ:Ÿ$+ Ÿ ŸV ŸŸ z {@Ÿ Ÿ.ŸŸ!îŸpvŸ ßVÜ4%%-Ì»Ÿ ÈőŸ ŸŬ Ÿ Ÿ,æĦŸtŸ Ÿ LŸ Ÿ Ÿ1I Ď Ÿ Ÿć"vĒŸŸ)(ŸŒŸ P[Ÿ ` Ÿ ŸP Ÿ.ŸŢŸ1Ėï AŸ!ŸsēŸė'Ÿ&řô_Ÿ ŸŎ+Ÿ Ÿ+ Ÿ<ŸŸ , Ÿ/Ÿ]èP Ÿ?Ę Ÿ Ÿ "MŸGŸŸ$& N £Ÿ W¤ %*EÎ %Ÿ-9ŸÁÅŸ*9ÝWÄ%T ZbŸ0Ÿ ŸŸ`Ļ🟟 "Ÿ Ÿ Ÿ Ÿ ö Ÿ' Ÿ /Ÿ ¼Ÿ  # ŸX ħ Ÿ$ c¦/ ŸE DŶfŸıIJŸ±2§²2´ŸL ĨţŸ Ÿ0 ŸŸ)ŭ! 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" "$????????????????????????????????? By:_____________________________________ Amy Wehrenberg Person County, Finance Officer 212 AGENDA ABSTRACT Meeting Date: July 17, 2023 Agenda Title: Resolution Enacting the Rules and Standard Regulations Defined by the Sheriff of Person County for the Use of Inmate/Prisoner Labor for Projects to Benefit Units of State and Local Government Summary of Information: In accordance with North Carolina General Statute 162-58 (attached), Sheriff Wilborn requests that the Person County Board of Commissioners approve a resolution implementing necessary rules and regulations for work on projects to benefit units of State or local government by persons convicted of misdemeanors or felonies and imprisoned in the local confinement facilities or satellite jail/work release units (attached). The sheriff shall approve rules and regulations enacted by the board. Prisoners working under this section shall be supervised by county employees or by the sheriff. The rules enacted by the board of county commissioners and approved by the sheriff shall specify a procedure for ensuring that county employees supervising prisoners pursuant to this section be provided with notice that the persons placed under their supervision are inmates from a local confinement facility or a satellite jail/work release unit. The sheriff plans to increase the number of state inmates housed at the jail now that staffing has improved, and he would like to implement a roadside cleanup program. Eligible inmates may also do other work that will benefit the community. This resolution would allow the use of prisoners under the state misdemeanant confinement program to work on state and county projects under the supervision of the Sheriff. Recommended Action: Approve resolution. Submitted By: Sheriff Jason Wilborn 213 214 RESOLUTION Enacting the Rules and Standard Regulations Defined by the Sheriff of Person County for the Use of Inmate/Prisoner Labor for Projects to Benefit Units of State and Local Government WHEREAS, N.C.G.S. 162-58 authorizes the Sheriff of Person County to provide inmate labor to support projects that benefit units of State and local government; and WHEREAS, N.C.G.S. 162-58 requires the adoption of certain rules and regulations therefore by the Board of County Commissioners; and WHEREAS, certain Inmate Work Programs Rules & Regulations are attached hereto and incorporated herein by reference as Exhibit “A”; and WHEREAS, this Board believes the use of inmate/prisoner labor for projects benefiting units of State and local government benefits the citizens of Person County and their respective communities; and WHEREAS, this Board is of the opinion that this resolution including the Exhibit attached hereto should be adopted. NOW THEREFORE BE IT RESOLVED, by the Board of Commissioners for the County of Person as follows: 1. That the Sheriff of Person County shall manage and provide for inmate work services for the benefit of units of the State and local government as allowed by law, and in a manner not inconsistent with the provision of Exhibit “A” to this resolution which are hereby approved and adopted for the purpose recited herein. 2. This Resolution shall be effective upon adoption. Adopted this, the 17th day of July 2023. (County Seal) ____________________________________ Gordon Powell, Chairman Attest ____________________________________ Brenda B. Reaves, Clerk to the Board 215 Exhibit A Person County Jail and Detention Policies and Procedures Subject: Inmate Work Crew Policy Number: Issue Date: Revision Date: Approval Authority Title and Signature: Policy: The Person County Detention Center will maintain an Inmate Work Crew to assist with maintaining the Person County Sheriff’s Office property, and equipment. The Inmate Work Crew will also, when available, assist Person County personnel in maintaining county property and equipment. Penological Interest: Person County Detention Center has a penological interest in allowing inmates to work in an efficient and orderly manner. Inmate work programs should be designed to provide positive reinforcement for change, to provide skills relevant to the public job market, and to assist the inmate upon release with reentry into society. Eligibility: The Captain over the Detention Center will prepare and maintain a list of inmates meeting the criteria to participate on the inmate work crew. Inmates will meet the following: 1. Inmates will be convicted with no pending charges locally or other county or state. 2. Inmates will be in the State Misdemeanor Confinement Program (SMCP) or convicted to serve their sentence in the custody of the Person County Sheriff. 3. Inmate’s health will be considered to ensure they are capable of performing assigned duties. 4. Staff will conduct a background check on inmates in NCIC and CJLEADS to ensure they have no escape or sexual offender history. 5. Final approval rests with the Sheriff of Person County or the Sheriff’s delegated representative. 216 Inmate Work Crew Supervision: Inmate Work Crews will be supervised by Staff of the Detention Center or an employee of Person County at all times. Inmates working with County employees will be selected by Detention Center staff. County employees will supervise no more than two inmate workers. Transportation of Inmate Work Crews: Inmate Work Crews will only be transported in Person County Vehicles, unless waivered in writing by the Sheriff of Person County or the Sheriff’s delegated representative. Types of Tasks to be Performed by Inmate Work Crews: Inmate Work Crews will be tasked to assist in the maintenance and upkeep of Person County Sheriff’s Office Property and Equipment. Inmate Work Crews will be tasked in the maintenance and upkeep of Person County property and that property that is partially funded by Person County. Inmate Work Crews will be tasked to support projects that benefit units of State and local government, such as litter cleanup. Inmate workers will not be supervised by other inmates. Inmates will be constantly supervised. All tasks will be approved by the Sheriff of Person County or the Sheriff’s delegated representative prior to assignment. Inmates will not perform tasks that are either dangerous or hazardous in any manner. Inmates will wear safety equipment while operating any power tools or motorized equipment. All inmates will be stripped-searched prior to returning to the housing pod of the Detention Center. Loss of Eligibility: Inmate will lose the eligibility to work if: Inmate fails to perform task in a satisfactory manner. Inmate violates any jail rules. Inmate violates any law or ordinance. If for any reason an inmate is found to be medically unable to perform assigned tasks. Any loss of eligibility will prohibit an inmate from returning to the Inmate Work Crew for a period no less than thirty days. 217 2021 Appropriations ActAny SMCP sheriff’s office who utilizes SMCPinmate labor to maintain clean roads for a:1.Combined total of 500 hours per calendarmonth, and2.Submits documentation to NCSA showingthe hours worked and road miles cleaned,then……….1218 ALLSMCP inmates held at that jail will be reimbursed at a rate of $60.00 per day instead of the standard $40.00 per day. The $60.00 is not just for the inmates that participate and work, but ALLSMCP inmates housed at the jail that month.2219 G.S.§162-58 authorizes a board of county commissioners toenact by resolution all necessary rules and regulations for thecompletion of work on projects that benefit units of state orlocal governments by persons convicted of misdemeanors orfelonies and confined in local jails.Any rules or regulations enacted by a board of countycommissioners for this work would need to be approved bythe sheriff since inmates in the custody of the sheriff are thesole responsibility of the sheriff.3220 IFapproved by the sheriff, this statute allows any county employee (not just the sheriff’s personnel) to supervise inmates conducting work on projects under the statute, such as litter cleanup.4221 This law requires a procedure approved by the sheriff for ensuring that county employees supervising inmates under the statute are provided with notice that the persons placed under their supervision are inmates. 5222 Of course, a sheriff should first consult with their legal advisor prior to authorizing any person, such as a county employee, to undertake the supervision of an inmate in the care and custody of the sheriff, even if for an inmate work related project.6223 AGENDA ABSTRACT Meeting Date: July 17, 2023 Agenda Title: 2023 Year of the Trail Proclamation Summary of Information: North Carolina is known as a great trail state. Our own Mayo park has a trail system utilized by citizens and visitors and with our future County Farm Park we will have many more visitors to our county. Governor Roy Cooper has proclaimed 2023 as the Year of the Trail and would like each county to acknowledge the proclamation. Mission, Purpose, Vision, & Values for the NC Year of the Trail Mission: NC Year of the Trail campaign aims to showcase and celebrate North Carolina’s trails, encouraging ongoing participation, investment, and development among locals and legislators. Purpose: Year of the Trail celebrates North Carolina’s vast and diverse collection of trails and encourages all of us to recognize our role as champions of these special resources. Vision: We envision a future in which each of the state’s 100 counties experience the proven benefits of trails and advocate for their ongoing growth and development. Values: Participation, Inclusivity, Stewardship, Connectivity, Collaboration Year of the Trail Goals Inspire people of all ages, abilities, and backgrounds to try trails. Demonstrate the importance of trails to elected officials. Boost outdoor recreation tourism across the state through Year of the Trail events in all 100 counties. Promote safe and responsible use of trails. Advance diversity and inclusion on trails across North Carolina. Acknowledge the role of volunteers in building and maintaining trails. 224 Trails are valuable to communities because the benefits they provide are readily and freely enjoyed by a diversity of identities, abilities, and backgrounds, particularly for those who’ve historically and continually faced undue and disproportionate barriers to trail access. Therefore, we strive to build a North Carolina where trails are accessible, safe, and welcoming to all residents and visitors. NC Trails Background & History Indigenous people have inhabited the land now known as North Carolina since the Paleoindian Period (12,000-10,000 BCE). Trails were created and used for travel, hunting and gathering of food, recreation, commerce and many other aspects of everyday life. All of our current-day connectivity stems from these trails – as people moved along rivers and ridgelines, through forests and the Lowcountry, and along the changing coastlines, trails were established. These trails turned into stagecoach routes, then railroads, and finally into the complex system of roads and interstate highways we know today. Recommended Action: Acknowledge that Person County is participating and proclaiming in 2023 Year of the Trail. Submitted By: John Hill, Director – Recreation, Arts and Parks Department 225 WHEREAS, North Carolina's natural beauty is critical to its residents’ quality of life, health, and economic wellbeing; and WHEREAS, the trails that span across our state are an integral part of the recreational possibili- ties in North Carolina and promote an enjoyment of scenic beauty by our residents and our visitors; and WHEREAS, the parks, greenways, trails and natural areas across our state are welcoming to all and provide a common ground for North Carolinians of all ages to access the state’s rich and diverse natural, cultural, historic resources. WHEREAS, North Carolina’s natural assets and resources are integral to climate education and protection and integral to recovery and resiliency eorts for future generations. WHEREAS, the state’s nature trails vary from less than a mile in length to the Mountains-to-Sea Trail that stretches more than 1,000 miles from the mountains to the coast; range from rugged footpaths on mountain ridges to bikeways along abandoned railway corridors, from canoe trails down our state' s rivers to bridle trails in the rolling Piedmont, from trails through state parks to footpaths and greenways through local neighborhoods; and WHEREAS, trails oer quality-of-life benefits to all North Carolinians as expressions of local community character and pride, as outdoor workshops for science education, as tools for eco- nomic revitalization, as accessible alternative transportation, and as sites for social and cultural events; and WHEREAS, the North Carolina Trails Program is dedicated to helping residents, organizations and agencies plan, develop and manage all types of trails ranging from greenways and trails for hiking, biking and horseback riding to paddle trails and o-road vehicle trails; and WHEREAS, North Carolina also boasts many arts, history and cultural trails that celebrate the state’s unique arts, history and culture; and WHEREAS, the North Carolina General Assembly designated 2023 as the Year of the Trail in North Carolina to promote and celebrate the state’s extensive network of trails that showcase our state’s beauty, vibrancy and culture; and WHEREAS, North Carolina is known as the “Great Trails State;” NOW, THEREFORE, I, ROY COOPER, Governor of the State of North Carolina, do hereby pro- claim 2023, as "THE YEAR OF THE TRAIL" in North Carolina, and commend its observance to all citizens. 2023 Year of the trail proclamation 226 AGENDA ABSTRACT Meeting Date: July 17, 2023 Agenda Title: Designation of Voting Delegate to NC Association of County Commissioners (NCACC) Annual Conference Summary of Information: Voting Credentials for the 2023 NCACC Annual Business Session scheduled on Saturday, August 26, 2023 at 2:00pm in Wake County must be submitted by August 21, 2023 in order for Person County’s delegate to participate in the association’s annual election of officers and policy adoption. Recommended Action: Designate Vice Chairman Derrick Sims attending the Conference as Person County’s delegate. Submitted By: Brenda B. Reaves, Clerk to the Board 227