06-19-2023 Agenda Packet BOCPERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
MEETING AGENDA
304 South Morgan Street, Room 215
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
June 19, 2023
9:00am
This meeting will convene in Room 215 of the County Office Building.
CALL TO ORDER………………………………………………….. Chairman Powell
INVOCATION
PLEDGE OF ALLEGIANCE
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA
INFORMAL COMMENTS
The Person County Board of Commissioners established a 10-minute segment
which is open for informal comments and/or questions from citizens of this
county on issues, other than those issues for which a public hearing has been
scheduled. The time will be divided equally among those wishing to comment.
It is requested that any person who wishes to address the Board, register with
the Clerk to the Board prior to the meeting.
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ITEM #1
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA
A.Approval of Minutes of May 1, 2023 (pgs. 3-34),B.Approval of Minutes of May 15, 2023 (pgs. 35-60),C.Budget Amendment #21 (pgs. 61-62),D.Budget Amendment #22 (pg. 63),E.Memorandum of Agreement between the Board of County Commissioners Person
County and North Carolina State University (pgs. 64-73),F.FY24 and FY25 Volunteer Fire Departments and Rescue Squad Contracts (pgs. 74-128),G.Application for FY2024 Rural State Operating Funds for PATS (pgs. 129), andH.FY24 Classification and Pay Plan and Personnel Policy Manual Amendments (pgs.
130-149)
NEW BUSINESS:
ITEM #2 (pgs. 150-159)
Proposed Uptown Roxboro Streetscape Plan Presentation ……….. Lauren Johnson
ITEM #3 (pgs. 160-181)
FY24 Budget Ordinance ………………………. Katherine Cathey/Amy Wehrenberg
ITEM #4 (pgs. 182-212)
Appointments to Boards and Committees ……………………………. Brenda Reaves
CHAIRMAN’S REPORT
MANAGER’S REPORT
COMMISSIONER REPORTS/COMMENTS
Note: All Items on the Agenda are for Discussion and Action as deemed appropriate
by the Board.
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PERSON COUNTY BOARD OF COMMISSIONERS MAY 1, 2023
MEMBERS PRESENT OTHERS PRESENT
Gordon Powell Katherine M. Cathey, County Manager
C. Derrick Sims Brenda B. Reaves, Clerk to the Board
Kyle W. Puryear S. Ellis Hankins, County Attorney
Charlie Palmer
Jason Thomas
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, May 1, 2023 at 7:00pm in the Commissioners’ Boardroom 215
in the Person County Office Building located at 304 S. Morgan Street, Roxboro, NC.
Chairman Powell called the meeting to order and offered an invocation.
Commissioner Puryear led the group in the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Commissioner Puryear and carried 5-0 to approve the
agenda.
PUBLIC HEARING:
SPECIAL USE PERMIT APPLICATION SUP-03-23 FOR BV/WESTON JIM
THORPE SPE, LLC IN RURAL CONSERVATION ZONING DISTRICT FOR AN
ELECTRICAL SUBSTATION (POLYWOOD FACILITY SUBSTATION) AT TAX
MAP #69-313:
A motion was made by Commissioner Puryear and carried 5-0 to open the duly
advertised public hearing for a Special Use Permit Application, Petition SUP-03-23, for
BV/Weston Jim Thorpe SPE, LLC in Rural Conservation zoning district for an electrical
substation (Polywood Facility Substation) at Tax Map #69-313.
County Attorney Ellis Hankins requested to give the Board a short speech about
these special use permit hearings; he said these are quasi-judicial proceedings, not the
typical sort of public hearing where anyone can just stand up and say whatever they want
and the Board makes a legislative decision. Mr. Hankins said this was a little different,
more like a court, but more informal than court; in this case the Board, by adopting the
zoning and planning ordinances, have already decided generally what uses are allowable in
each zoning district but they provided for these special use permits, if, and only if, evidence
is submitted during the public hearing that establishes that four criteria that are set out in the
ordinance are satisfied. He said all the sworn testimony is under oath and the Board must
make the decision based only on the evidence in the record, which includes the application,
other information from the planning staff, all testimony in the public hearing, but nothing
else outside the record.
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The public hearing set to hear a request for a Special Use Permit Application,
Petition SUP-03-23, for BV/Weston Jim Thorpe SPE, LLC in Rural Conservation zoning
district for an electrical substation (Polywood Facility Substation) at Tax Map #69-313
required a quasi-judicial zoning decision whereby witnesses are to be sworn in and subject
to cross examination, no ex parte communication and requires findings of fact.
Chairman Powell administered the Oath of Sworn Testimony to the following
individuals who would offer testimony during the public hearing:
Chris Bowley and Kurt Updegraff
Planning & Zoning Director Chris Bowley shared the following presentation for
Petition SUP-03-23.
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Mr. Bowley said the subject was north, at the existing Polywood campus. He said
the existing building does not currently have a substation and there is a new 500,000sq ft.
building being built next to it, on that campus, and this substation would serve both buildings
and be in close proximity to the power grid.
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The General Map shows the 31-acres on the east side of Jim Thorpe Highway and
south is shown on the Aerial Photo; Mr. Bowley pointed out where the proposed substation
would be located, where the driveway would be, where the existing building is located, and
where the new 500,000sq ft. building will be with the remainder of the parcel wooded. He
showed the Duke Energy existing power-line easement noting Duke Energy would work
(and Mr. Updegraff can talk about it), with Polywood to best locate the proposed substation.
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Mr. Bowley said this (Exhibit C) affirms the industrial future land use designation
exists on the existing Polywood building site, the new Polywood building site, and lands to
the south of the 31-acres. He said where the substation would be entirely within the
industrial designated area.
The Zoning Map shows rural conservation or RC (shown in green) noting that is
why the public hearing was being held; due to the Table of Permitted Uses, in the Planning
Ordinance which requires such type facility be located by special use permit in the RC
zoning. He noted the yellow to the west is on the opposite side of Jim Thorpe Highway,
and it is about a quarter-mile to the west to the nearest residence and about a half-mile to
the south to the nearest residence. Keeping in mind that the existing vegetation is going to
stay in place to act as buffering and screening and it’s about 1,800 feet to the east to the next
residence.
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Mr. Bowley noted the proposed Site Plan (Exhibit E) illustrates the substation in the
shaded gray area with the southern driveway coming in off Jim Thorpe and with the
driveway extension for operations and maintenance purposes to the substation with the
proximity of the substation to the existing building and the new 500,000sq. ft. building. In
addition, Mr. Bowley further noted a potential to connect to the existing transmission line.
Mr. Bowley said the application meets the findings of fact.
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Speaking in favor of the Special Use Permit Application, Petition SUP-03-23, for
BV/Weston Jim Thorpe SPE, LLC in Rural Conservation zoning district for an electrical
substation (Polywood Facility Substation) at Tax Map #69-313 were the following:
Kurt Updegraff of 4760 Richmond Road, Suite 200, Cleveland, Ohio, representing
the applicant, BV/Weston Jim Thorpe SPE, LLC as its Director of Development noted he
manages all construction and design. Mr. Updegraff described the Polywood operations;
he said Polywood makes plastic Adirondack chairs, and all types of outdoor furniture and
is a fully integrated operation. He noted they use recycled milk jugs and laundry detergent
jugs, grind those up and mix them with colored plastic pellets (50 different colors), and then
run them through an extruding machine to create lumber. Mr. Updegraff noted this will be
one of the big functions of the new building: the extrusion machines (there will be 48 of
them) which draw quite a bit of power and the reason why Polywood needs to supplement
the power that is already there. Also the new facility, Mr. Updegraff said, would house the
recycling area where they receive the milk jugs to grind them up as well as a shipping area.
Once they extrude the lumber, Mr. Updegraff said they would take it to the existing building
where they have machines that will cut it into pieces, drill it and fabricate it into all kinds of
different outdoor furniture. Once manufactured and put together, they ship to a 2,000sq.ft.
warehouse for distribution.
Mr. Updegraff estimated 500 to 600 people working when it’s all said and done,
combined in both facilities. He said they did try to locate the substation in proximity to the
new building so it is right there, in the back on land they own and fronts Jim Thorpe so there
is 1,000 ft. of trees between this facility and Jim Thorpe. He stated Weston would be
building a pad and cutting a few trees down (about 1.5-acres), and Duke will come in and
actually build the substation using their contractors and under their supervision.
Mr. Updegraff stated he would answer any other questions to which there were none.
There were no individuals appearing before the Board to speak in opposition to the
Special Use Permit Application, Petition SUP-03-23, for BV/Weston Jim Thorpe SPE, LLC
in Rural Conservation zoning district for an electrical substation (Polywood Facility
Substation) at Tax Map #69-313.
A motion was made by Vice Chairman Sims and carried 5-0 to close the public
hearing for the Special Use Permit Application, Petition SUP-03-23, for BV/Weston Jim
Thorpe SPE, LLC in Rural Conservation zoning district for an electrical substation
(Polywood Facility Substation) at Tax Map #69-313.
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CONSIDERATION TO GRANT OR DENY SPECIAL USE PERMIT
APPLICATION, PETITION SUP-03-23, FOR BV/WESTON JIM THORPE SPE,
LLC IN RURAL CONSERVATION ZONING DISTRICT FOR AN ELECTRICAL
SUBSTATION (POLYWOOD FACILITY SUBSTATION) AT TAX MAP #69-313:
A motion was made by Commissioner Puryear and carried 5-0 to approve Special
Use Permit, Petition SUP-03-23, for the Polywood Facility Substation project noting all
four findings of fact were met and in accordance with Person County ordinances, with the
following conditions:
1. The Applicant obtains all required permits from the County Environmental
Health Department, Planning & Zoning Department, and Inspections
Department; and
2. The Applicant obtains required permits from the North Carolina Department
of Environmental Quality and any other agency to achieve construction,
operations, and maintenance of the Subject Property.
PUBLIC HEARING:
SPECIAL USE PERMIT APPLICATION, PETITION SUP-04-23, BY GARY
GARRETT FOR A RECREATIONAL VEHICLE PARK TO BE LOCATED
ALONG THE NORTHWEST SIDE OF THOMAS STORE ROAD AT TAX MAP
A95-26:
A motion was made by Vice Chairman Sims and carried 5-0 to open the duly
advertised public hearing for a Special Use Permit Application, Petition SUP-04-23, by
Gary Garrett for a Recreational Vehicle Park to be located along the northwest side of
Thomas Store Road at Tax Map A95-26.
County Attorney Ellis Hankins said this was the same sort of proceeding with no
need for him to make the same speech but the same provisions apply.
The public hearing set to hear a request for a Special Use Permit Application,
Petition SUP-04-23, by Gary Garrett for a Recreational Vehicle Park to be located along the
northwest side of Thomas Store Road at Tax Map A95-26 required a quasi-judicial zoning
decision whereby witnesses are to be sworn in and subject to cross examination, no ex parte
communication and requires findings of fact.
Chairman Powell administered the Oath of Sworn Testimony to the following
individuals who would offer testimony during the public hearing:
Chris Bowley, Gary Garrett, Jody Williams, Garland Ragland, Tabitha George, Tim
Avants and Clarence Holloway, Jr.
Planning & Zoning Director Chris Bowley shared the following presentation for
Petition SUP-04-23.
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Mr. Bowley presented Exhibit A: General Map illustrating location between Pixley
Pritchard Road and Thomas Store Road.
Mr. Bowley illustrated on Exhibit B: Aerial Photo, the pond in the middle and the
proposed location of the RV pads, closest to Thomas Store Road. The Roxboro Motorsports
Park is to the right with a single family house across the street, set back about 700ft. with
200ft. of existing vegetation from the closest house where the RVs would be and homes to
the north of Pixley-Pritchard Road.
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Mr. Bowley illustrated Exhibit C: Future Land Use Map showing rural for the entire
area in the Comp Plan.
Exhibit D: Zoning Map shows corresponding zoning of RC (rural conservation)
matching that rural to the east side of the county off Oxford Road.
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Mr. Bowley illustrated Exhibit E: Site Plan showing topography and the pond in the
middle of the property. He said the Site Plan shows six slips listed along with a drain field.
Mr. Bowley said the applicant met with the Environmental Health Dept. and noted what
was actually physically constructible are four pads, not six noting the application was
already set for the process for six but, as proposed, they will only be putting in four pads,
highlighting the typical pad shown at the bottom of the Site Plan.
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Speaking in favor of the Special Use Permit Application, Petition SUP-04-23, by
Gary Garrett for a Recreational Vehicle Park to be located along the northwest side of
Thomas Store Road at Tax Map A95-26 were the following:
Gary Garrett of 1977 Bowmantown Road, Roxboro (the applicant) said the reason
he wanted to build this park was to give racers and race fans going to the Roxboro
Motorsports Park a place to park their RVs with full hook-up and a quiet atmosphere with
a view of pond. Mr. Garrett said he has been an RVer for 30 years and knows the ins and
outs of running an RV Park and what is needed to maintain and operate one. He noted the
RV Park will bring business to the local stores, increase sales, and tax revenue as well as
promote Roxboro Motorsports Park giving camping facilities right across the road.
Mr. Garrett stated he was available to answer questions to which there were none.
Jody Williams of 1183 Rocky Branch Drive, Skipwith, VA, and owner of the
Roxboro Motorsports Park, said he has quite a few families that always asking for water
and sewer hook-up which is not offered at the Roxboro Motorsports Park. He said this RV
Park would be a great asset for a few campers that do come in with family and kids. He
would like to have more than four, but noted it was a start. He thanked the Board.
Speaking in opposition to the Special Use Permit Application, Petition SUP-04-23,
by Gary Garrett for a Recreational Vehicle Park to be located along the northwest side of
Thomas Store Road at Tax Map A95-26 were the following:
Garland Ragland of Mountain Road, Roxboro, spoke on behalf of his church, New
Saint James Missionary Baptist Church and said he did a little study and most of the time
when a RV Park is in your area; it brings down the land value. He said his church has
services on the first and third Sundays and on some Sundays during the summertime with
the racetrack, they hear noise during that time. He spoke of another church he knew of that
has a RV Center next to them and the RV vehicles parked in the church grounds and started
doing donuts; the church, in turn, had to get lights and cameras for protection for their
church; that is why the New Saint James Missionary Baptist Church was opposing. He
added a whole lot of their older members live right there in the area and that is also why
they were opposing. He thanked the Board.
Tabitha George of 430 Mountain Pasture Lane, Timberlake stated she wanted to
start with point #2, which states it meets all the requirements and conditions according to
the site plan requirements, which are in the ordinance. She said the following have not been
met on the Site Plan, which she had reviewed. She said it was not met on the site plan that
was presented. First of all, Ms. George stated it said the boundary of the lots; she said it did
not show the complete lot with bearings and distances; she said there were no bearings and
distances. Total gross land area; she said there was not a total gross land area. Property
owner and applicant; Ms. George said that was not listed on the site plan per the ordinance.
Vicinity map; Ms. George said this was not shown on the site plan. Topography of the site;
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Ms. George said this was not shown for the entire parcel, only shown for a select portion of
the parcel; existing buildings and structures within 500 ft. adjacent variance to; Ms. George
said these were not shown on the site plan. Ms. George said all those things were missing
from the site plan. She said the site plan should be considered incomplete and not meeting
the conditions in the finding of fact #2.
As far as finding of fact #1, public health and safety, Ms. George said this could
make potential increase in trespassing and potential vandalism at the New Saint James
Church which is right there at the proposed RV Park. Ms. George said there is not very
much of a police presence in this area of the county at all. She said it (looking on her phone
earlier when one time her alarm system hit the panic unknowingly called the Sheriff) either
took an hour or 30 minutes for anyone to come to her location in this same area; she noted
it would take a long time to get a police response in her experience.
For #3, it should be a public necessity or not materially injure the properties, Ms.
George said it was not a public necessity and on page 88, there may be some slight
discrepancies in formatting. Item #8, it states the burden of proof of not injuring the
property values is on the applicant.
Also, part #4 finding of fact, Ms. George said this was mainly an agricultural and
residential area of the county; this sports park is an outlier and Ms. George said she did not
know if there were zoning provisions in place at the time that it was installed.
Tim Avants of 3739 Pixley Pritchard Road, Timberlake said he did not oppose or
object, whatever, for or against, neither one, basically had some general questions. He said
he talked to the gentlemen earlier and he kinda answered some of those for him. He guessed
the concern with some of the neighbors; he said he talked to a lady in planning and was told
they are limited to four spots and he understood that but his concern was does this open the
window for even more spots to be opened later on, and also, what are the limits are far as
how long someone can stay there; are there limits or are there not limits? Mr. Avants said
he was concerned that it would turn into something where someone would come in and plant
there and be there year-round. He noted that was his concern as well as the expansion of it.
He said those questions really haven’t been answered.
Another concern Mr. Avants said he brought up with the lady in Planning, just
something he has noticed over the years, being there 35 years living the community was
when there was a heavy rain a lot of times, especially when we get a tropical storm that
come through, the water comes out of that pond there and he knows there is nothing Gary
and them can do about that as the pond has been there forever; he said water comes out of
there and washes across right there at the intersection of Pixley Pritchard and Thomas Store
Road and a lot of times the water stands there. Mr. Avants said he knew they are trying to
do a little bit of something to address that there in the corner noting his concern is if these
four lots, he thinks they have studied that and talked about how much water it will allow to
run-off but even if it is expanded more, is that going to cause more run-off and a problem
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in that corner? Mr. Avants stated he did not know that has been addressed; somebody might
can answer that for them noting it was a concern.
Clarence Holloway, Jr. of 4130 Pixley Pritchard Road, Timberlake said a lot has
been addressed and he didn’t want to beat the dead horse and ask the Board again but stated
his main concern would be, as Ms. Tabitha said, the vandalism and different things that
would happen to their church. Speaking on behalf of the Church, Mr. Holloway said with
there not being a police presence out there, if anything was to take place, whatever the case
may be, what would be the guidelines and procedures of that? Mr. Holloway said he
understood as it is, they have to maintain the structure and integrity of their building
themselves from standard day-to-day use; but if there was someone to come over to the
property and damage or vandalize the property from the RV Park, he wanted to know what
were their guidelines and what lines they would need to take to regain some finances if they
have to fix different things. He asked what would they be willing to solidify in making sure
that the church was sealed off to make sure they don’t have any problems with that, if this
was to pass. Those were the questions Mr. Holloway wanted to ask to understand and know
what those procedures would be.
A motion was made by Commissioner Palmer and carried 5-0 to close the public
hearing for a Special Use Permit Application, Petition SUP-04-23, by Gary Garrett for a
Recreational Vehicle Park to be located along the northwest side of Thomas Store Road at
Tax Map A95-26.
Mr. Hankins wanted to add a legal comment that commissioners could take into
consideration all testimony that was offered by proponents and opponents but one comment
about a couple of statements that were made, in particularly, about the effect of property
values. He noted the statute was very clear about who can offer testimony that can be
considered related to the effect on property values; the statute says that lay people (not
educated nor certified on real estate valuation) are not competent to offer evidence about
the effect on properties in the area.
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CONSIDERATION TO GRANT OR DENY SPECIAL USE PERMIT
APPLICATION, PETITION SUP-04-23, BY GARY GARRETT FOR A
RECREATIONAL VEHICLE PARK TO BE LOCATED ALONG THE
NORTHWEST SIDE OF THOMAS STORE ROAD AT TAX MAP A95-26:
A motion was made by Commissioner Palmer and carried 5-0 to approve Special
Use Permit, Petition SUP-04-23, for the Gary Garrett Recreational Vehicle Park project on
Thomas Store Road, with the following conditions:
1. The Applicant obtains all required permits from the County Environmental
Health Department, Planning & Zoning Department, and Inspections
Department; and
2. The Applicant obtains required permits from the North Carolina Department
of Environmental Quality and any other agency to achieve construction,
operations, and maintenance of the Subject Property.
INFORMAL COMMENTS:
The following individual appeared before the Board to make informal comments:
Frank Stoltmann of 131 Rosewood Drive, Roxboro proposed to the Board to take
consideration to pursue actions for opening up Mayo Lake for development. Mr. Stoltmann
suggested that the fact that Duke Energy has a requirement from the Utilities Commission
to work with the local community to replace the economic shortfalls created by the closing
of the coal-fired plants and that the county retained lobbyists, an opportunity may exist
while Duke Energy is motivated to replace tax value in this community that developing the
property around Mayo Lake to increase tax revenues would be wise. Currently, Mr.
Stoltmann said the Mayo Lake property owners were not allowed to construct permanent
docks, nor to clear the land to the waterline or have riprap on the shoreline where Hyco Lake
property owners are allowed to do these things. As Mr. Stoltmann understood it, Duke
Energy does not control Mayo Lake however, the state environmental health and the Corps
of Engineers have control. In his experience, Mr. Stoltmann said the Corps has no issues
and encourages adding riprap to the shoreline of Mayo Lake. He felt the great resistance
would be with environmentalists at the state that would like to keep Mayo Lake in its pristine
state.
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DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
County Attorney Ellis Hankins commented that he had reviewed all items on the
Consent Agenda and found all to be acceptable in legal form.
A motion was made by Vice Chairman Sims and carried 5-0 to approve the Consent
Agenda with the following items:
A. Uniform Guidance Policies and Related Documents related to the Use and Eligibility
Determination for Expenditures under the American Rescue Plan and Coronavirus
State and Local Fiscal Recovery Fund:
a. Resolution for Eligible Use of Expenditures Under American Rescue Plan
Act of 2021 Coronavirus State and Local Fiscal Recovery Funds by Person
County,
b. Resolution for Allowable Costs and Cost Principles for Expenditure of
American Rescue Plan Act Coronavirus State and Local Fiscal Recovery
Funds by Person County,
c. American Rescue Plan Act 2021 Coronavirus State and Local Fiscal
Recovery Fund Eligibility Determination and Allowable Cost Review, and
B. Growing Rural Economics with Access to Technology (GREAT) Grant Agreement
NEW BUSINESS:
LEASE OF AIRCRAFT HANGAR AT RALEIGH REGIONAL AIRPORT AT
PERSON COUNTY:
General Services Director Ray Foushee stated Person County received a verbal
proposal for the lease of the county’s new corporate hangar, located at 385 Montgomery
Drive, Timberlake, NC. The lessee, PMG Aero, Inc., has offered $20,000 per month with a
five-year lease term. County Attorney Ellis Hankins prepared a draft lease agreement for
Board consideration, which also been provided to the potential lessee for their consideration.
County Manager Katherine Cathey stated after the lessee’s review, the County Attorney
revised the lease to incorporate the changes, as requested by the potential lessee. Mr.
Foushee stated the revised lease provided for the following: all the utilities would be the
responsibility of the lessee and the county would provide all maintenance needs. The annual
rent adjustment on each annual anniversary after commencement was proposed to increase
by 2.5%, and the lessee requested the escalator amount be lowered to 1.5% which is in
paragraph 6 Annual Rent Adjustments. Another revision was in paragraph 18 Airport
Development whereby the lessee requested a rent reduction for temporary airport closure
(construction, etc.). The last revision can be found in paragraph 24b whereby the County
would be entitled to receive 12 months of rent if the lessee defaults on the initial five-year
lease term. Mr. Hankins reiterated that a provision was included for renewal at the
termination of the stated term (5-years) that the lessee would renew and continue on a year-
to-year basis including the escalator per year increase, until either party gives written notice
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of intent to terminate the Lease to the other party, at least 60 days prior to the termination
date or any anniversary thereof.
Mr. Foushee requested feedback from the Board as they consider approval of Lease
of Aircraft Hangar at Raleigh Regional Airport at Person County.
Vice Chairman Sims stated he was not against leasing the aircraft hangar however,
he wanted to reiterate the County has not had an opportunity to sale the newly constructed
hangar and would not for another 5 years should the Board approve the lease before them
for action.
Commissioner Puryear asked if Bill Tougas, the current FBO at the County’s
Airport, would answer some questions to which he was present in the audience and agreed
to answer questions. Commissioner Puryear asked Mr. Tougas if the rental rate at $20K for
year one was a good rate to which he affirmed. Vice Chairman Sims asked Mr. Tougas was
it hard to sale a hangar to which Mr. Tougas stated it was very hard to sale a hanger. Mr.
Tougas added the lease would pay for the hangar over and over, with time, versus a sale.
Chairman Powell noted that county government has a great opportunity to be in a position
with this product that would produce revenue. Commissioner Thomas asked Mr. Tougas if
the County was selling itself short with the $20K rate to which Mr. Tougas said the rate was
very fair.
Mr. Hankins stated the Board would have the ability to renegotiate the lease after
the initial term, if so desired. He added the lessee was not required to register its aircraft in
Person County.
A motion was made by Commissioner Palmer to approve an Aircraft Hangar Lease
at Raleigh Regional Airport at Person County with PMG Aero, Inc. at the first-year rental
rate of $20,000 with the built-in escalator at 1.5%.
Mr. Hankins stated it was not entirely clear with the Secretary of State’s Office
related to the status of the PMG Aero, Inc., noting the principal of the company says the
Secretary of State’s Office has reinstated that named corporation, which was previously
dissolved, noting that was not uncommon. He added the principal of the company says he
has received notice verbally of the reinstatement of the named corporation, noting the last
time he looked into it, it did not appear online. Mr. Hankins suggested the motion be
amended to reflect that if staff cannot determine that issue with certainty that the lessee can
be the principals’ other named corporation, Bully Aeroplane Works and Airshows, which
was listed on the Secretary of State’s Office.
Commissioner Palmer amended his motion, which carried 5-0 to approve an
Aircraft Hangar Lease at Raleigh Regional Airport at Person County between Person
County and Aero PMG, Inc. or another acceptable corporate entity as Lessee, as presented.
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LATE FINE-FREE POLICY AND PASSPORT ACCEPTANCE FACILITY:
Library Director Kayli Reyna stated at the April 10, 2023 Library Advisory Board
(LAB) meeting, the LAB voted unanimously to implement a late fine-free policy and to
become a passport acceptance facility in July 2023. The late fine-free policy eliminates the
cumulative bill for late materials. The library will still collect fees for lost or damaged items.
The library sets a fee for lost and damaged items based on the cost of the item plus a $2
processing fee. The LAB will implement the $35 per application passport processing fee set
by the U.S. Department of State.
These two changes will be incorporated in the FY24 recommended fee schedule for
approval by the Board of Commissioners in the annual budget. The new passport acceptance
service will replace some or all of the lost revenues associated with the implementation of
the fine-free policy and ensure that residents have access to passport services locally.
Ms. Reyna requested the Board to authorize the Library to establish a late fine-free
policy and begin serving as a passport acceptance facility and indicate support for the fee
changes that will be recommended in the FY24 Fee Schedule (below).
Department Fee Type FY2023
Adopted
FY2024
Recommended
Library
Overdue fines for books, audios, CDs, magazines
(individual item cap $5.00)
$0.20 per
day No overdue fines
Overdue fines for DVD's (individual item cap
$5.00)
$1.00 per
day No overdue fines
Passport processing fee New $35.00
Commissioner Palmer asked Ms. Reyna if the Library would have to purchase
equipment to become a passport acceptance facility to which she stated no equipment was
required to become a passport acceptance facility. Ms. Reyna explained the Library would,
for a fee, accept individuals’ application which have attached a passport photo and the
necessary fees to the state to submit to the state agency. She indicated if the Library desired
to provide the service to take passport photos in the future, the costs would be minimal.
Vice Chairman Sims asked Ms. Reyna when would the service be in effect to which
she noted that she and her staff would become certified to deliver this service and requested
it be effective July 1, 2023.
Commissioner Puryear, a member of the Library Advisory Board, stated support for
the Library Directors’ request.
A motion was made by Commissioner Puryear and carried 5-0 to authorize the
Library to establish a late fine-free policy and begin serving as a passport acceptance facility
and indicate support for the fee changes that will be recommended in the FY24 Fee
Schedule, as presented.
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May 1, 2023
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CHAIRMAN’S REPORT:
Chairman Powell reported the following:
Chamber of Commerce Small Business Week noting a Coffee Hour at the Golden
Corral starting at 8:00am on May 2, 2023,
Acknowledged Clerk to the Board Brenda Reaves for her support,
Recognized County Attorney as the newly elected Chairman for the RDU Airport
Authority,
Attended a drug resources awareness event at City Hall,
Toured the Emergency Services facility and discussed needs,
Met with the County’s representatives: Representative Ray Jeffers and Senator
Graig Meyer to discuss local needs related to legislative actions,
Continuing to stay in touch with Duke Energy pursuing regeneration at the County’s
two coal-fired plants that are closing, noting these plans looked favorable to the
County, and
Gave the commissioners an appreciation letter from George Auten, Jr. for the
County’s action to name a section of Mt. Harmony Church Road as the Lieutenant
George H. Yarborough, Jr. Highway which is a tribute honoring Mr. Auten’s great
uncle’s exemplary service over 100 years after his death.
MANAGER’S REPORT:
County Manager Katherine Cathey reported she would submit the signed Great
Grant Agreement with Zitel and the state to get the construction phase of the broadband
project underway, noting the County ARP funding would be used. Ms. Cathey said the
RFQ for the Human Services Building would be posted to accept proposals for potential
lease or purchase and at the same time, negotiations with Brixmor would continue.
COMMISSIONER REPORT/COMMENTS:
Vice Chairman Sims thanked everyone for attending and those presenting concerns.
Commissioner Palmer thanked those for attending and noted the Charters of
Freedom project was progressing quickly.
Commissioner Puryear asked the County Manager to look into Mr. Frank
Stoltmann’s comments related to potential development of the property at Mayo Lake. He
added he was very happy to hear the impact was made on a relative because the Board of
Commissioners’ action recognizing the service of Lieutenant George H. Yarborough, Jr.
Commissioner Thomas reported that the Department of Social Services (DSS)
continues to seek out individuals interested in fostering children and should anyone be
interested, he suggested they contact DSS directly.
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ADJOURNMENT:
A motion was made by Vice Chairman Sims and carried 5-0 to adjourn the meeting
at 8:13pm.
_____________________________ ______________________________
Brenda B. Reaves Gordon Powell
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
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PERSON COUNTY BOARD OF COMMISSIONERS MAY 15, 2023
MEMBERS PRESENT OTHERS PRESENT
Gordon Powell Katherine M. Cathey, County Manager
C. Derrick Sims Brenda B. Reaves, Clerk to the Board
Kyle W. Puryear S. Ellis Hankins, County Attorney
Charlie Palmer
Jason Thomas
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, May 15, 2023 at 9:00am in the Commissioners’ Boardroom 215
in the Person County Office Building located at 304 S. Morgan Street, Roxboro, NC.
Chairman Powell called the meeting to order and offered an invocation.
Commissioner Palmer led the group in the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
Commissioner Palmer voiced his concern of a Capital Improvement Plan (CIP) item
in the current fiscal year for conversion of the old landfill to a park noting he had a concern
that this may impact the Sheriff’s Office from using that site for its training; he said this
project was included in the Adopted CIP in the April 17, 2023 minutes that are on the
Consent Agenda for approval by the Board. County Manager Katherine Cathey stated that
staff would thoroughly evaluate the site noting she was aware that the Sheriff’s Office use
the old landfill site for a shooting range. She noted any planning for this CIP project would
include staff input from the Sheriff’s Office, the Recreation, Arts & Parks Department and
the General Services Department.
A motion was made by Vice Chairman Sims and carried 5-0 to approve the agenda.
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RECOGNITION:
PRESENTATION OF AUTOMATIC EXTERNAL DEFIBRILLATORS TO
VOLUNTEER FIRE DEPARTMENTS – EMERGENCY SERVICES:
Thomas E. Schwalenberg, Director / Department of Emergency Services stated
Person County received a donation of eight Automatic External Defibrillators (AED’s) from
Defibtech. This donation was made possible through the County’s participation with the
RACECARS Clinical Trial (RAndomized Cluster Evaluation of Cardiac ARrest Systems)
through Duke Clinical Research Institute.
The RACECARS Trial is a five-year study that implements specific clinical
interventions in selected North Carolina communities to improve survival for people who
experience a cardiac arrest, one of the main causes of death in North Carolina and the United
States. In addition to addressing a major public health issue, the trial is one of the most
innovative randomized trials to be done in the United States. The RACECARS Trial is the
first U.S. fully “registry-based” trial, an approach that has been used to great advantage in
conducting efficient clinical trials in Europe. The trial studies to implement guideline-based
treatments in acute cardiovascular care. These programs, which began with the North
Carolina Reperfusion of Acute MI in Carolina Emergency Departments (RACE), have led
to major improvements in systematic regional approaches to emergency cardiovascular care
around the world.
Mr. Schwalenberg noted county data clearly shows that cardiac arrest survival is
directly related to how soon a victim receives cardiopulmonary resuscitation and early
application of an AED. Clinical data shows that a person in cardiac arrest that is treated with
CPR and an AED applied within two minutes of suffering an arrest has a 59% chance of
survival compared to those treated at ten minutes with only a 13% chance of survival.1 After
ten minutes the survival rate quickly drops to zero percent survivability. The goal of this
initiative is to place AED’s in the hands of first responders that can get to the scene of a
cardiac arrest quickly without having to stop at a local volunteer fire station and pick up an
AED which can significantly delay response time. All seven of our volunteer fire
departments have agreed to participate in this program. The eighth AED is being placed on
the Fire Marshal’s vehicle which is regularly out in the community and available to respond
to incidents. He added they will measure the use of the AED’s over the next four years and
measure the program’s impact. Mr. Schwalenberg presented an AED to volunteer fire
department chiefs present at the meeting as well as to the Fire Marshal.
1 Malta Hansen C, Kragholm K, Pearson DA, et al. Association of Bystander and First-Responder
Intervention With Survival After Out-of-Hospital Cardiac Arrest in North Carolina, 2010-2013.
JAMA. 2015;314(3):255-264.
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May 15, 2023
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INFORMAL COMMENTS:
The following individuals appeared before the Board to make informal comments:
Theresa Ahrens of 108 Elderberry Lane, Rougemont and a resident of the Elderberry
Cluster neighborhood, an aging community challenged with accessing internet. Ms. Ahrens
requested that the GREAT grant buildout include the Elderberry community.
Felts Lewis, Executive Director of the Roxboro Housing Authority and President of
a newly formed non-profit, Roxboro Community Redevelopment Corporation, wanted to
make the Board aware of his plan to apply for grant funding for permanent rental housing
as well as shelter operations to address homelessness in Person County.
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Vice Chairman Sims and carried 5-0 to approve the Consent
Agenda with the following items:
A. Approval of Minutes of April 17, 2023,
B. Budget Amendment #19,
C. SUP-03-23 – The Applicant, Jason Seaman of Thomas & Hutton, on behalf of the
Property Owner, BV/Weston Jim Thorpe SPE, LLC, is requesting approval of
“Written Decision Approving Special Use Permit Application” (i.e. Written Order)
following Special Use Permit approval to construct an electrical substation within
RC (Rural Conservation) zoned property (i.e. Polywood Facility Substation). The
±31.33-acre Subject Property is located along the east side of Jim Thorpe Highway
on the Polywood campus at Tax Map #69-313 and Parcel #0928-00-00-9814.000,
D. SUP-04-23 – The Applicant, Gary Garrett (“Applicant” and “Property Owner”) for
the Garrett Recreational Vehicle Park, is requesting approval of “Written Decision
Approving Special Use Permit Application” (i.e. Written Order) following Special
Use Permit approval to develop a recreational vehicle park within RC (Rural
Conservation) zoned property. The ±16.27-acre Subject Property is located along
the northwest side of Thomas Store Road at Tax Map #A95-26 and Parcel #0954-
00-37-1948.000,
E. Person Industries Record Destruction,
F. Cybersecurity Grant Application totaling $79,200 with no county match,
G. County approval of tax-exempt loan to Allensville Volunteer Fire Department, Inc.
from Roxboro Savings Bank, SSB for a short term construction financing agreement
in the principal amount of $185,000, and
H. Tax Adjustments for May 2023
a. Tax Releases
b. NC Vehicle Tax System pending refunds
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May 15, 2023
4
NEW BUSINESS:
ZITEL GREAT GRANT PRESENTATION:
Assistant County Manager Brian Hart introduced Zitel Chief Operating Officer,
Rodney Gray, who will provide updates about their plans and process for laying fiber
infrastructure in the County, including information regarding project timelines, eligible
address passings and total anticipated passings, and current pricing and service
structure. Per the GREAT grant agreement, Zitel has been awarded an amount not to exceed
$1,936,153.80 with a 15% match for the purpose of deploying broadband services to a total
of 655 locations, including 612 households and 43 businesses. Person County is
contributing a total of $170,837.10 in matching funds to Zitel as part of this project, which
is 7.5% of the total cost of this project.
Mr. Gray attended the meeting virtually and shared the following presentation with
the Board:
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Commissioner Palmer asked if the Zitel news channels included News Max to which
Mr. Gray confirmed it was included as well as others.
Vice Chairman Sims asked Mr. Gray for a construction start date; Mr. Gray said
they were currently working with the power companies and expected to begin in the next
45 to 90 days; he said Zitel was a 2-year project and they did not plan to request an extension
to complete the buildout. Mr. Gray said as the construction was completed in a certain area,
they would install and add customers at that point versus waiting until the buildout was
completed. Vice Chairman Sims reiterated the further need for broadband in other areas of
the county. Mr. Gray confirmed Zitel’s desire to relay all information noting those outside
the footprint of the buildout could possibly be considered in the second round of GREAT
grant awards as well as the Completing Access to Broadband (CAB) state grant program.
Commissioner Palmer asked Mr. Gray about the Elderberry community located in
Rougemont to which Mr. Gray noted this community was in his first buildout proposal
however, they were cut by NCDIT as an already served area by a protesting provider. Mr.
Gray said he could work with the county to include them in the build-out; however, if that
was done, that area would not be considered any further for a future grant. He commented
that the Elderberry community was one-eighth to one-quarter mile from the current buildout
plan.
Chairman Powell thanked Mr. Gray for the update. Commissioner Puryear asked
Mr. Gray for the best contact number for residents to be put on the record as underserved or
unserved. Mr. Gray responded that residents may call Zitel at 540-328-1970 or they could
go to the Zitel web page at zitel.com to complete the forms.
Mr. Gray stated they would be installing east to west across North Carolina in
Halifax, Warren, North Hampton, Caswell and Person counties for this round of the GREAT
grant for broadband expansion.
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May 15, 2023
13
PRESENTATION OF THE FY 2023-2024 RECOMMENDED BUDGET:
North Carolina General Statutes require that on or before June 1 of each year,
managers present their recommended budget for the next fiscal year to the Board of
Commissioners.
County Manager, Katherine Cathey provided an overview of the FY 2023-2024
budget through the following presentation. She presented the Board with copies of the
budget document for commissioners’ review.
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HANDS-ONLY CPR DEMONSTRATION – EMERGENCY SERVICES:
Thomas E. Schwalenberg, Director / Department of Emergency Services informed
the group that June 1-7, each year is federally recognized as National CPR and AED
Awareness Week. This action was taken to highlight some very sobering statistics.
Approximately 350,000 people suffer out-of-hospital cardiac arrest (OHCA) per
year in the US, and only 8% to 10% survive to hospital discharge.
Nationally, less than 40% of patients receive bystander CPR and 29% have an AED
applied prior to paramedic arrival.
70% of cardiac arrests happen in the home.
Median time from 911 call to paramedic arrival is more than 7 minutes, and more
than 70% of patients do not receive timely defibrillation.
Little evidence that these statistics have substantially improved despite 30 years of
work.
Mr. Schwalenberg said in Person County, the Department of Emergency Services
was working, as part of the RACECARS Clinical Trial (RAndomized Cluster Evaluation of
Cardiac Arrest Systems), to change those statistics. Over the last 18 months, he said they
have been busy teaching Hands-Only CPR and AED usage to the public through public
events, faith-based initiatives, employee training (both County employees and private
organizations), schools and other venues. Mr. Schwalenberg noted they have partnered with
Person Memorial Hospital to expand their reach in the community. One of the goals for the
RACECARS trial is to teach at least 10% the Person County population to do Hands-Only
CPR and make them familiar with using an AED.
Mr. Schwalenberg invited the Person County Board of Commissioners to participate
in Hands-Only CPR training as part of their goal of teaching the community the importance
of knowing CPR and being able to perform these skills in a timely manner.
CHAIRMAN’S REPORT:
Chairman Powell reported he as well as Vice Chairman Sims, County Manager
Katherine Cathey, County Attorney Ellis Hankins and others from the Person County
community attended the RTRP State of the Region last week noting it was well organized
and the group received a good report for the Research Triangle area.
MANAGER’S REPORT:
County Manager Katherine Cathey encouraged residents to complete the necessary
forms for state and local agencies to know of the need for further access to broadband; she
said they could contact the County Manager’s Office, Zitel, or complete a survey on the
FCC web page. Based on her experience, Ms. Cathey recommended the Mayo Park
Camping area and other Person County parks.
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COMMISSIONER REPORT/COMMENTS:
Vice Chairman Sims voiced his appreciation of the efforts to expand broadband
through Zitel, however, he advocated for further access to fiber for many unserved or
underserved areas in Person County. He said he learned at the RTRP State of the Region
that North Carolina was the third state behind Florida and Texas for the most people moving
to live.
Commissioner Palmer advocated for the Pay Study to be approved and looked
forward to the presentation and thanked employees for the services provided to the county’s
residents.
There were no reports from Commissioners Puryear and Thomas.
ADJOURNMENT:
A motion was made by Commissioner Puryear and carried 5-0 to adjourn the
meeting at 10:52am.
_____________________________ ______________________________
Brenda B. Reaves Gordon Powell
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
60
6/19/2023
Dept./Acct No.Department Name Amount
Incr / (Decr)
EXPENDITURES General Fund
Public Safety 205,007
Culture and Recreation 59,487
Human Services 47,185
Contingency (10,000)
Economic & Physical Development 1,259
Self Funded Health Insurance 750,000
REVENUES General Fund
License & Permits 5,000
Charges for Services 206,575
Intergovernmental Revenues 3,469
Other Revenues 794,178
Fund Balance Appropriation 43,716
Explanation:
Account Number Account Description
$Revenues
incr. (decr.)
(cr.) dr.
100-389890 General Fund-Misc Revenues 7
1004370-435300 EMS-Maintenance/Repairs
100-381491 General Fund-Interest Earnings 40,000
1006120-420000 Parks & Recreation-Salary & Wages
1009910-499600 Contingency-Fuel
1006120-425000 Parks and Recreation-Fuel
10025-335410 EMS Fees-Current 200,000
1004370-412200 EMS-Salary And Wages-Overtime -
10025-328000 Inspection-Fees 5,000
BUDGET AMENDMENT #21
Received insurance claims for vehicle damages for EMS vehicle ($7); recognize additional interest
earnings to support Recreation, Parks and Arts ($40,000); utilizing remaining fuel contingency
(-$10,000) to cover fuel expenditures in Recreation, Parks and Arts ($10,000); recognize additional
revenue in Emergency Services ($200,000) to support over-time salary line and Inspections ($5,000) for
contract services; recognizing Cooperative Extension donations ($1,221) and books sales ($38) for
Cooperative Extension FCS expenses; recognize excess Mayo recreation fees ($6,537) for contract
services; receive Mayo Park Duke Energy Grant ($1,100) for trail renovation; recognize SportsPlex
($1,350) and Library donations ($500) to contract services and program expenses; appropriate fund
balance to cover cost of Environmental Health vehicle purchases ($43,716); receive Health Grant
($3,469) to support purchase of education and medical supplies and recognize interest earnings
($750,000) to support self-funded insurance claims.
BUDGET ADJUSTMENT DETAIL
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1004350-430000 Inspection-Contract Services
10040-345370 Co-op-Donations 1,221
10040-345450 Co-op-Book Sales 38
1004950-425720 Co-op-FCS Program Expenses
10055-361411 Mayo-Recreation Fees 6,537
1006121-430000 Mayo-Contract Services
10055-361400 Mayo-Duke Energy Grant 1,100
1006121-435310 Mayo-Duke Energy Grant
10055-361842 SportsPlex-Donation 1,350
1006123-435100 SportsPlex-Contract Services
15055-375840 Library-Donations 500
1506110-420400 Library-Programs
12090-399991 Health Fund-Fund Balance Appropriation 43,716
1205180-454000 Environmental Health-Capital Outlay Vehicles
12050-372330 Environmental Health Grant 3,469
1205180-423000 Environmental Health-Educ & Medical Supplies
100-381491 General Fund-Interest Earnings 750,000
1009820-400020 General Fund-Interfund Transfer to SFHF
20070-390010 SFHF-Interfund Transfer from General Fund 750,000
2004123-489710 SFHF-Claims Expense
Totals 1,802,938
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Dept./Acct No.Department Name Amount
Incr / (Decr)
EXPENDITURES General Fund
General Government (248,752)
Public Safety (101,690)
Human Services (1,182,230)
Culture and Recreation (3,259)
Economic Development (30,000)
Transfer to Other Funds 1,565,931
EXPENDITURES PI & MRF Fund
Community Rehab Prog Services (10,350)
Material Recovery Facility (8,202)
Transfer to Other Funds 18,552
EXPENDITURES Capital Investment Fund 1,975,908
REVENUES Capital Investment Fund
Other Revenues 391,425
Transfer from Other Funds 1,584,483
Explanation:
Account Number Account Description
$Revenues
incr. (decr.)
(cr.) dr.
$Expenditures
incr. (decr.)
dr. (cr.)
GASB 87-LEASES
1004122-443000 Lease 33-Pitney Bowes PCOB Admin (2,698)
1004260-440900 Lease 3-PI Lease (6,500)
1004260-441100 Lease 2a-HS Lease-Juvenile Probation (54,338)
1004260-441200 Lease 8-Maxway Lease (121,848)
1004370-443000 Lease 11-EMS Monitors Lease (73,659)
1005200-461400 Lease 2b-HS Lease-Mental Health (237,803)
BUDGET AMENDMENT #22
To apply necessary year-end budgetary adjustments for compliance purposes with new reporting standards
associated with GASB 87 (Leases) and GASB 96 (SBITA's-Subscription-Based Information Technology
Agreements). This budget amendment effectively transfers the costs for all applicable leases ($1,452,734) and
SBITA's ($523,174) that are recorded in various General Fund departments, to the Capital Investment Fund,
where Person County's other debt expenditures are managed and reported.
BUDGET ADJUSTMENT DETAIL
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AGENDA ABSTRACT
Meeting Date: June 19, 2023
Agenda Title: Memorandum of Agreement between the Board of County Commissioners
Person County and North Carolina State University (NCSU)
Summary of Information: North Carolina Cooperative Extension (Cooperative Extension)
provides the opportunity for North Carolina State Extension and North Carolina A & T Extension to
work together to better serve the people of the State through the delivery of locally relevant
programs, education, and expertise.
To ensure that educational programs offered by Cooperative Extension meet the needs of the local
clientele, it is important that both elected and appointed decision-makers at each level of government
understand their respective responsibilities and relationships in conducting and funding this work.
To this end, this Memorandum of Agreement will detail the individual relationships and mutually
agreed-upon responsibilities of NCSU and each county or tribal community that signs this
Memorandum of Agreement.
Recommended Action: Board of Commissioners vote to approve the Memorandum of Agreement
between the Board of County Commissioners Person County and North Carolina State University
and continue with the lock-in provision.
Submitted By: Bo Freeman, CED NC State Extension, Person County
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{N0040380.1}
Memorandum of Agreement
Between
The Board of County Commissioners
Person County
And
North Carolina State University
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{N0040380.1} 2
Preamble
North Carolina State Extension (NC State Extension) was established as a part of the College of
Agriculture and Life Sciences of North Carolina State University (NCSU) by federal and state legislation
for the specific purpose of “extending” the educational services of the University to the people of the
state, on subjects related to agriculture and natural resources, family and consumer sciences, 4-H
youth development, and community and rural development. The laws creating the Cooperative
Extension Service were specifically designed to assure that the findings of research in these areas are
communicated to the people of the State.
Under the Federal Appropriations Act of 1972, funds were provided to the 1862 land-grant universities
(including NCSU) to enhance the extension outreach of the 1890 universities, which included North
Carolina A & T State University (NCA&T). The Food and Agriculture Act of 1977 further stipulated that
these funds be appropriated directly to the 1890 institutions, and formalized the North Carolina
Cooperative Extension Program as an official part of the School of Agriculture and Environmental
Sciences at NCA&T.
North Carolina Cooperative Extension (Cooperative Extension) provides the opportunity for North
Carolina State Extension and North Carolina A & T Extension to work together to better serve the
people of the State through the delivery of locally relevant programs, education and expertise.
The legislation further provided for a cooperative relationship among three levels of government –
federal, state, and county – to ensure that the needs of all three levels are addressed. The primary
purpose of Cooperative Extension is to provide the people of North Carolina with the most current and
relevant unbiased research-based information – particularly that which is related to strengthening the
economy through profitable, sustainable and safe food, forest and green industry systems; protecting
the environment and natural resources; and empowering youth and families to lead healthier lives and
become community leaders. These purposes are furthered by Cooperative Extension employees who
are charged with carrying out the extension education programs of the universities and the U.S.
Department of Agriculture.
Cooperative Extension has sufficient flexibility to permit attention to the special problems, needs, and
interests of the citizens and leadership in each county. Therefore, the programmatic, personnel, and
funding complement reflects the unique needs of each county. County Advisory Councils are consulted
on a regular basis to assist in prioritizing the county educational program content. Program clientele or
recipients of services include individuals, families, communities, municipalities, agricultural and seafood
processing and marketing firms, other businesses and certain organizations. These services are
delivered to adults and youth in both urban and rural settings.
To assure that educational programs offered by Cooperative Extension meet the needs of the local
clientele, it is important that both elected and appointed decision makers at each level of government
understand their respective responsibilities and relationships in conducting and funding this work. To
this end, this Memorandum of Agreement will detail the individual relationships and mutually agreed-
upon responsibilities of NCSU and each county or tribal community that signs this Memorandum of
Agreement.
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{N0040380.1} 3
Part I.
NC State Extension will:
1. Establish minimum requirements and qualifications for employment in Cooperative Extension
work.
2. Receive and examine applications for employment.
3. Interview and screen applicants to determine their qualifications and availability.
4. Consult with the Board of County Commissioners, or the County Manager as designee,
regarding qualified applicants for appointment to vacant or new Cooperative Extension positions.
5. Consult with the Board of County Commissioners, or the County Manager as designee,
regarding the salaries and salary splits of all Cooperative Extension employees, including but
not limited to County Extension Directors, Extension Agents, and County Operations Support
Staff (COSS).
6. Prepare and submit an annual budget to the Board of County Commissioners, or the County
Manager as designee, for securing the county's share of funds for salaries and operating
expenses each based on the state fiscal year.
7. Provide funds for official travel necessary to conduct Cooperative Extension work and postage
funds, to the extent that funds are available, and for purposes authorized by state and federal
policies.
8. Accept responsibility and provide the leadership for administration and supervision of
Cooperative Extension programs and personnel, including compliance with affirmative action
and equal employment opportunity requirements. NC State will investigate all cases of
discrimination, harassment, or retaliation following applicable NC State policies.
9. Investigate and manage all employee relations issues related to NC State employees housed in
local offices. We will work collaboratively with local county government and NC A&T University
when an issue impacts their employees.
10. Develop and administer a personnel management plan that will provide the annual review of
each employee's performance, counseling for job improvement where needed, and periodic
county program reviews.
11. Provide a staff of specialists to train agents in current technology and other changes affecting
agriculture and natural resources, family and consumer sciences, 4-H and youth, and community
and rural development, and to otherwise assist them in conducting work in these areas.
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{N0040380.1} 4
12. Provide Cooperative Extension professionals with training programs as needed to maintain
effective program delivery.
13. Seek regular input from the County and maintain a County Advisory Leadership System to
ensure that county Cooperative Extension programs are based on the particular needs of people
in their respective county.
14. Prepare and submit a "Report to the People" to the Board of Commissioners, or the County
Manager as designee, at least annually, informing the Board or Manager of Cooperative
Extension programs and work accomplished.
Part II.
The Board of County Commissioners will:
1. Provide the County's share of salaries and benefits for Cooperative Extension personnel.
2. Comply with North Carolina's Workers Compensation Act, N.C. General Statute § 97-2(2).
3. Provide offices, equipment, utilities, telephones, office supplies, instructional materials and other
items needed for efficient operation of the County Extension Center and its programs; and
comply with the accessibility provisions of the Americans with Disabilities Act.
4. Review and consider the annual budget request from NCSU, and take appropriate action by July
1 of each fiscal year.
5. Provide regular input to the District and County Extension Directors on the particular needs of
people in their respective county to help ensure that county Cooperative Extension programs
are based on specific needs and meet county programming plans.
Part III.
NC State Extension and the Board of County Commissioners mutually agree:
1. That all county Cooperative Extension employment appointments and separations will be made
in consultation between NCSU and the Board of County Commissioners, or the County Manager
as designee, and that no official action related to such appointments or separations will be taken
by either party regarding appointment or separation prior to discussion of the matter with the
other party.
2. That the Board of County Commissioners and NCSU shall each be responsible for compliance
with applicable laws and regulations relating to their respective operations.
3. To cooperate in implementing affirmative action and equal employment opportunity plans of
NCSU.
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{N0040380.1} 5
4. The parties will work together to maintain an environment of high-quality cooperation and
services. At the request of any party, a meeting or conference will promptly be held between
the Parties’ representatives to resolve any problems or develop any improvements.
5. That the policies established by the State of North Carolina under N.C. General Statute §126
and followed by the UNC System for SHRA employees be used in the granting and
administration of leave related to the earning rates, transfer policies, payout computation and
timing, and administration of vacation, sick, civil, community involvement, military, Family and
Medical Leave, Family Illness Leave, leaves of absence, and other approved leave programs
for Cooperative Extension personnel.
6. That Cooperative Extension employees will follow county policies relative to office hours, office
closings for inclement weather, and holidays, and for the management and use of county
property.
7. That personnel procedures are as follows:
(a) Establishing Accounts to Operationalize the Payroll Process.
i. To operationalize the payroll arrangement, NCSU will establish a Trust Fund Account
for the County at NCSU that will serve as the vehicle for the transfer of funds from the
County to NCSU for use in paying the county's agreed-upon share of salary and
benefits for Cooperative Extension personnel.
ii. Procedure for Providing Funds to the Account. A State Treasurer's Electronic
Payment System (STEPS) form will be completed and the original submitted to the
Assistant Extension Director of HR and Operational Strategy via the appropriate
District Extension Director. The County Finance Officer, or the designated County
representative, will receive notification from the NCSU College of Agriculture and Life
Sciences HR Office prior to the University's payroll date, generally the last working
day of each month, advising the amount due for the current payroll. Within 5 business
days following the payday, the respective University will draft against the County's
established trust account in the amount communicated.
iii. Administration of the Account. The trust account will be maintained in accordance with
the respective NCSU accounting policies and procedures. The trust account will be
audited and reconciled by the NCSU College of Agriculture and Life Sciences
Business Office to ensure the month-end account balance remains zero.
(b) Employee Benefits.
i. Retirement Benefits. All Extension Personnel will participate solely in either the North
Carolina Teachers and State Employees Retirement System (TSERS) and
accompanying North Carolina Disability Income Plan, or the Optional Retirement Plan,
based on eligibility criteria established by the State. They will be eligible solely for
respective NCSU employee benefits for which they qualify based on their appointment
and FTE, and former federal appointees will maintain federal benefits, the employer-
paid parts of which will be paid for solely by NCSU.
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{N0040380.1} 6
(c) Taxes and Fringe Benefits.
i. The County will be responsible for providing their proportional share of fringe benefits
for all Cooperative Extension personnel, including but not limited to the following:
1. Employer contributions to all applicable Federal and State taxes.
2. Employer contribution to TSERs per N.C. General Statute §135, or to ORP per
N.C. General Statute §135-5.1.
3. Employer contribution to the Health Insurance matching charges per N.C.
General Statute §135.
(d) Workers' Compensation will be administered pursuant to N.C. General Statute §97-2(2).
The County will provide full and direct coverage for those employees subject to the County
workers' compensation insurance within the county insurance program. Employees for
whom the County will maintain workers' compensation coverage are the following:
1. All administrative and any other positions designated as County Operations
Support Staff (COSS); and
a. All Program Assistants/Associates who are not funded by directly
allocated federal funds such as EFNEP, or Program
Assistants/Associates who are paid in part by EFNEP funds but
which account for less than 50% funding.
b. NCSU will provide full and direct coverage for their respective
Cooperative Extension employees subject to NCSU's workers'
compensation insurance. Cooperative Extension employees for
whom NCSU will maintain workers' compensation coverage are the
following:
i. All County Extension Directors and Extension Agents; and
ii. All Program Assistants or Associates who are funded by directly
allocated federal funds such as EFNEP, or Programs Assistants
or Associates who are paid in part by EFNEP funds at equal to
or more than 50% funding.
(e) Employee Separation
1. NCSU will process severance pay for reductions-in-force (RIFs) as delineated
in the COSS Employee Handbook for County Operations Support Staff
(COSS).
2. Upon an employee’s separation, the County will pay out its proportional share
of annual/vacation leave, up to a maximum of 240 hours per the OSHR
and/or UNC System guidelines, and any applicable bonus leave balance.
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{N0040380.1} 7
3. The County will pay its proportional share of state longevity for COSS
employees upon an employee's service anniversary date.
4. The County will pay out its proportional share of any accrued "extra" time
(hour-for-hour) or overtime (1.5 hour-for-hour) to Cooperative Extension
employees that are subject to Fair Labor Standards Act or the North Carolina
Wage and Hour Act upon an employee's earning anniversary date or as due
to the employee at the time of separation.
(f) Optional County-paid Salary Increases or Bonuses to Cooperative Extension Personnel.
At their discretion, Counties may award additional permanent salary increases or one-
time pay awards (“bonuses”) to Cooperative Extension personnel. If such salary
increases or bonuses are proposed by the County under the "non-lock-in" payroll
arrangement, they must be communicated to the appropriate District Extension
Director's office no later than the first day of any month in which the proposed increase
or bonus is to be applied. Increases must be entered in the current fiscal year.
(g) Lock-In Provision
This section describes the preferred arrangement to support the salary agreement
between the County and NCSU for Extension personnel. All counties will participate in
the Lock-In provision unless designated on an Opt-Out Addendum the arrangement as
Non Lock-In.
1. Salary Adjustments for Extension Employees under the Lock-In Provision. The
full compensation plan for university employees as approved by the General
Assembly and implemented by the Office of the President, University of North
Carolina System, will serve as the basis for all compensation adjustments and
both the County and NCSU will adhere to the plan's effective dates and
implementation instructions. Cooperative Extension personnel receiving salary
from grant funds will be governed by the terms and conditions of the applicable
grant within the scope and applicability of NCSU personnel policies governing
grants. These compensation components include, but are not limited to:
Across-the-board adjustments,
Cost-of-living adjustments (COLA),
Merit adjustments,
Bonuses (in any form conveyed), and
Promotion, classification, market, or equity adjustments.
Salary and Benefits. Salaries and benefits, as delineated above in 7(a-e), will
be split according to the hiring agreement and will be detailed on an attached
addendum. As both parties may provide increases, these percentages will
change slightly from the original hire percentage.
2. County Increases in the Lock-In Provision
The County may elect to include NCSU employees in County increases, bonuses,
etc. at any time. See 7(f) for more information on submitting county increases.
Lock-In Provision indicates that all State adjustments will be honored and
71
{N0040380.1} 8
automatically drafted, but the County is not limited to just the State increases in
this agreement.
Part IV.
DURATION, AMENDMENT, AND TERMINATION
The parties will conduct a periodic review of this collaboration and responsibilities to determine and
evaluate whether the parties are achieving the goals and accomplishing the responsibilities activities
herein. No amendment of the terms of this Agreement will be effective unless made in writing and
signed by each Party’s authorized signatory.
Signatures of the persons below authorize execution of this document, effective as of January 1,
2023, and continuing year-to-year, unless otherwise terminated in writing by either party under
written notification to the other party no less than one-hundred twenty (120) days prior to the
proposed termination date. Termination of this Memorandum of Agreement shall have the effect of
terminating the Cooperative Extension activities and programs in the County.
Approved as to legal form.
________________________________________________________
S. Ellis Hankins Date
Person County Attorney
Signature: ______________________________________ Date: _________________
Chairperson or Designee Board of County Commissioners
Person County
Signature: ______________________________________ Date: ___________________________
Director
North Carolina Cooperative Extension
North Carolina State University
Signature: ______________________________________ Date: ___________________________
Dean
College of Agriculture and Life Sciences
North Carolina State University
Addendum Attached Executed ________________
72
Addendum to Memorandum of Agreement
Person County
This addendum documents the current salary percentages provided by the County and by NCSU.
Salary Percentages for Person County as of January 1, 2023.
Position Title
Salary Percentage
County
Salary
Percentage
NCSU
County Extension Director 50 50
Agent – 4-H Youth Development 50 50
Agent – Field Crops
(shared with Granville)
19.8 70.65
Agent – Animal Science
(shared with Granville)
24.47 51.69
Agent – Horticulture
(shared with Granville)
24.23 51.71
Agent – Family and Consumer
Sciences (shared with Granville)
32.22 36.28
Administrative Assistant 50 50
Office Assistant – 4-H Youth
Development
100 0
County Ag Add-On = .3
Any position added to this county’s staff of Extension Personnel through mutual agreement between the County and
NCSU subsequent to the effective date of this modification will have its funding splits documented in correspondence
between this County and NCSU and will become part of this Agreement.
73
AGENDA ABSTRACT
Meeting Date: June 19, 2023
Agenda Title: FY24 and FY25 Volunteer Fire Departments and Rescue Squad Contracts
Summary of Information: The Department of Emergency Services requests approval of the
contracts for the Volunteer Fire Departments operating in Person County (as designated below) and
Person County Rescue Squad for FY24 and FY25. Fire and rescue contracts between Person County
and each individual department were implemented in June 2018 with a provision for automatic
extensions every odd year, beginning July 1, 2019.
There are no significant changes in the contract from 2021. The contracts (attached) have been
reviewed by county management, Emergency Services staff, the county attorney and the Person
County Chiefs Association.
The FY24 Manager’s Recommended Budget includes funding in the following amounts:
Department Amount
Allensville $109,737.72
Ceffo $187,299.54
Hurdle Mills $178,342.92
Leasburg $10,200.00
Moriah $141,380.16
Rescue $94,890.60
Semora $80,807.46
Timberlake $177,828.84
Triple Springs $142,800.00
Recommended Action: Approve FY24 and FY25 Volunteer Fire Departments and Rescue Squad
contracts.
Submitted By: Thomas E. Schwalenberg, Director / Department of Emergency Services
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State of North Carolina
Person County
Fire Protection Contract
This agreement, made and entered into this 1st day of July, 2023, by and between Person
County, North Carolina, a political subdivision of the State of North Carolina, hereinafter called
“County” and the Allensville Volunteer Fire Department, a nonprofit corporation organized
under the laws of the State of North Carolina, hereinafter called “Department.”
Witnessed:
WHEREAS, Department has agreed to provide continuing fire and rescue protection
service within its primary area of coverage, and other areas on the basis of mutual aid contracts
with other county fire and/or rescue departments for the benefit of the citizens of Person
County; and
WHEREAS, North Carolina General Statutes §153A‐11, §153A‐13, and §153A‐233,
authorize County to provide Department with financial support for the above‐described
services; and will compensate Department in the amount of $109,737.72 as determined
annually during County’s budgeting process; the amount to be paid when all required
documentation has been received and concluded to be in good standing during the term of this
agreement as outlined herein; and
WHEREAS, this agreement shall become effective the 1st day of July, 2023, and will
provide for automatic extensions every two (2) years with an increase in payment of 2% every
odd year beginning 1st day of July, 2025 of their annual budgeted amount awarded by the
Board of Commissioners, subject to the continued legal existence of the Fire District and the
VFD, the agreements and requirements and the termination provisions herein; and
WHEREAS, County desires that the Department furnish fire protection during times of
emergencies/disasters providing services as outlined below and in Section II C (9) of the current
version of the Person County Emergency Operations Plan and provide other lifesaving and
property protection measures as necessary for and within the District; and
NOW THEREFORE, in consideration of the mutual benefits to the parties hereto, and
based upon the mutual covenants contained herein and the considerations stated herein, the
parties do hereby covenant and agree as follows:
I. PURPOSE OF AGREEMENT AND DEPARTMENT IN USE OF FUNDS.
A. Purpose of Agreement: County shall provide funds to Department for the provision of
continuing fire and rescue protection as follows:
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Page 2 of 6
1. Department agrees to furnish and provide continuing fire and rescue protection
service to all citizens of its service area and all real and personal property lying
within the boundaries of the service areas.
2. Department agrees to send, upon call of any person within the service area, the
available equipment necessary to answer the call and the available personnel to
operate such equipment in the judgment of the Chief of the Department or his
designee.
3. Department agrees to maintain its equipment in accordance to the standards
prescribed by the North Carolina Department of Insurance, Fire and Rescue Division.
4. Department agrees to maintain a level of personnel and have these personnel
trained as required by the North Carolina Department of Insurance, Fire and Rescue
Division.
5. Department shall be in complete operational control of its fire and rescue vehicles
and fire and rescue program including full control over volunteers, assistants and
employees.
6. Department shall provide emergency medical care as outlined in the Person County
First Responder Guidelines as a part of the Person County EMS System plan.
7. County shall operate a communications system at current levels to alert the
departments and other agencies of emergencies which occur in the County. Person
County Central Dispatch shall be responsible for the dispatch of fire and rescue
departments within the primary and mutual aid areas of coverage, department will
communicate with County Central Dispatch and other departments on the
countywide approved frequency by the operational or tactical channels.
8. Department will actively solicit and advertise for operating as well as capital funds.
9. Department complies with all financial and reporting requirements as outlined in
Section III of this Contract.
10. Department shall maintain certification by the North Carolina Office of State Fire
Marshal as defined in North Carolina General Statutes Chapter 58.
B. Reimbursement for Services during Emergencies/Disasters. Reimbursement for Fire
Department services provided in this section only applies when the state and/or federal
governments issue a declaration of disaster for the affected areas of Person County, and
only those services deemed reimbursable under the disaster declaration are eligible per
rates as determined by the state and federal governmental agencies issuing the disaster
declaration.
These additional duties listed below may become eligible for reimbursement if and
when the state and/or federal government have a declaration of disaster, depending on
what terms and services they allow reimbursement:
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Page 3 of 6
Section I B (1) County Volunteer Fire Departments:
1. Assists law enforcement and County Emergency Management with warning and
notifying the affected population of an existing or impending emergency.
2. Plans for coordination of firefighting activities throughout the County during
disasters.
3. Supports rescue operations.
4. Provides support personnel to assist in traffic control.
5. Provides direction and control during hazardous materials incidents.
6. Provides fire protection for shelters.
7. Assists in search and rescue operations during emergency/disaster situations.
8. Identifies equipment and manpower limitations, and develops mutual aid
agreements for the procurement of needed resources during emergency and
disaster events.
9. Assists with debris removal.
10. Department agrees to be a Point of Distribution (POD) site for the County during
emergencies/disasters, upon the call of the County Manager and/or Emergency
Management Coordinator to the Chief. Consideration will be given if the POD site is
affected by the disaster or emergency.
C. Description of Department’s Service Area. Department’s service area is defined in
Exhibit A, attached hereto and incorporated herein by reference.
II. TERMINATION OF AGREEMENT; BREACH OF AGREEMENT. Each party shall have the
right to terminate by giving the other party one (1) year written notice of termination. In
the event of termination, Department agrees to refund to County all monies received by
Department under the terms of this agreement which Department retains as of the
effective date of termination. In addition, Department shall provide County with a
financial accounting, as required by County, for all funds received by Department and
on‐hand up to the date of termination.
If Department fails to conform to any one of these terms or conditions contained in this
agreement, County shall thereupon notify Department in writing of such breach. Upon
receipt of such notification of breach, Department shall have thirty (30) days within
which to correct such breach, during which period County will take no further action. If
such breach is not corrected within such time, County may then take such corrective
action as is necessary under North Carolina law, including withholding or reduction of
funds committed, but not yet paid by County, recovery of funds previously paid by
County to Department, but not used by Department, and/or immediate termination of
this agreement.
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Page 4 of 6
III. DEPARTMENT FINANCIAL AND REPORTING REQUIREMENTS. Reports in this section
shall be provided to the County prior to the disbursement of any funds by the County to
the Department unless otherwise noted.
A. Financial Review. Within ninety (90) days after June 30 of each year, Department shall
provide County with an annual financial review (receipts and expenditures) and
accompanying supporting information for the preceding fiscal year that covers July 1
through June 30. The accounting shall be provided by a third‐party licensed accounting
firm or CPA approved by Department’s Board of Directors. The document shall be signed
by an official authorized by the board and show the use of funds spent and the amount
and location of the remaining balance.
B. Certificate of Insurance. Department shall furnish the County a certificate of insurance
annually and will further insure that the county receives notice in the event said policy
or policies are to be cancelled.
C. Member Roster. Department shall provide annually to the County a current and
complete roster of state certified firefighter members of the department to include
contact numbers for the Chief and Assistant Chief(s), and shall update the list
throughout the year as changes occur.
D. Blanket Bonds. Department shall secure and maintain a blanket bond on all persons
who have access to or authority to disburse funds belonging to the Department. Such
blanket bond shall be in the amount of not less than the revenues to be distributed by
the County to the Department as approved by the County for the upcoming year. Proof
of such bonding shall be provided to the County prior to disbursement of any funds by
the County to the Department once this requirement becomes effective.
E. Financial Records and Retention. Department shall establish fiscal control and
accounting procedures in accordance with generally accepted accounting principles. The
Department shall keep all records on site for a minimum period of five (5) years. All
State and county required reports and rosters shall be submitted by the requested
deadlines.
F. County Access to Financial Records. Department shall allow the County Manager or
his/her designee to inspect the financial books and records of the Department at
reasonable times during regular business hours of the County. The Department agrees,
upon request, to supply such financial books, records and information or verification as
may be reasonably requested by the County. The Department shall maintain a written
accounting system which provides adequate documentation of all of its receipts and
disbursements including, but not limited to, those related to the expenditure of funds
received pursuant to this agreement.
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Page 5 of 6
G. Funds Disbursement. Annual funding will be disbursed once the signed contract is
received and all requirements of Section III of this document are satisfied.
IV. COMPLIANCE WITH APPLICABLE LAWS. Department agrees that in carrying out
activities of any kind funded with monies made available under the provisions of this
agreement, it shall comply with all local, state, and federal laws, standards and
regulations.
V. INDEPENDENT CONTRACTOR. Department understands and agrees that in entering into
this agreement and providing services, it is acting as an independent contractor; neither
Department, nor its employees, members or personnel shall be deemed or construed to
be employees of Person County. Department shall maintain workers’ compensation
insurance of such accident and other insurance as it deems appropriate for the
protection of its employees, members, or personnel and shall maintain insurance
coverage at all times.
VI. INDEMNITY AGREEMENT. Department shall indemnify and save harmless County from
any and all liability and expenses including attorney’s fees, court costs and other costs
incurred by County caused by the negligence of the Department, its agents and
employees.
VII. ASSIGNMENT OF THIS AGREEMENT. The parties agree that this agreement is not
transferable or assignable by either party without the written consent of the other party
to this agreement.
VIII. NON‐WAIVER OF RIGHTS. It is agreed that County’s failure to insist upon the strict
performance of any provision of this agreement or to exercise any right based upon a
breach thereof, or the acceptance of any performance during such breach, shall not
constitute a waiver of any rights under this agreement.
IX. ENTIRE AGREEMENT. This agreement constitutes the entire understanding of the
parties and contains all of the terms agreed upon with respect to the subject matter
hereof. No modification or rescission of this agreement shall be effective unless
evidenced by a writing signed by both parties to this agreement.
X. EQUAL OPPORTUNITY. In connection with the performance of this agreement,
Department agrees not to discriminate against any employee, member or applicant for
employment or membership because of race, religion, color, sex, age, disability or
national origin. Department agrees to take affirmative action to ensure that applicants
are employed, and that employees are treated during employment, without regard to
their race, religion, color, sex, age, disability or national origin.
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In witness whereof, the parties have hereunto set their hands and seals, by authority
duly given, on the day and year first above written.
Attest:
PERSON COUNTY
Gordon Powell, Chairman Board of County Commissioners
Brenda Reaves, NCCCC, CMC Clerk to the Board
This Instrument has been pre‐audited in the manner required by the Local Government Budget
and Fiscal Control Act.
Approved as to legal form:
________________________________________________
Person County Attorney Date
Allensville Volunteer Fire Department
President Date
Attest:
Secretary Date
Amy Wehrenberg, Finance Officer
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Page 1 of 6
State of North Carolina
Person County
Fire Protection Contract
This agreement, made and entered into this 1st day of July, 2023, by and between Person
County, North Carolina, a political subdivision of the State of North Carolina, hereinafter called
“County” and the Ceffo Volunteer Fire Department, a nonprofit corporation organized under
the laws of the State of North Carolina, hereinafter called “Department.”
Witnessed:
WHEREAS, Department has agreed to provide continuing fire and rescue protection
service within its primary area of coverage, and other areas on the basis of mutual aid contracts
with other county fire and/or rescue departments for the benefit of the citizens of Person
County; and
WHEREAS, North Carolina General Statutes §153A‐11, §153A‐13, and §153A‐233,
authorize County to provide Department with financial support for the above‐described
services; and will compensate Department in the amount of $187,299.54 as determined
annually during County’s budgeting process; the amount to be paid when all required
documentation has been received and concluded to be in good standing during the term of this
agreement as outlined herein; and
WHEREAS, this agreement shall become effective the 1st day of July, 2023, and will
provide for automatic extensions every two (2) years with an increase in payment of 2% every
odd year beginning 1st day of July, 2025 of their annual budgeted amount awarded by the
Board of Commissioners, subject to the continued legal existence of the Fire District and the
VFD, the agreements and requirements and the termination provisions herein; and
WHEREAS, County desires that the Department furnish fire protection during times of
emergencies/disasters providing services as outlined below and in Section II C (9) of the current
version of the Person County Emergency Operations Plan and provide other lifesaving and
property protection measures as necessary for and within the District; and
NOW THEREFORE, in consideration of the mutual benefits to the parties hereto, and
based upon the mutual covenants contained herein and the considerations stated herein, the
parties do hereby covenant and agree as follows:
I. PURPOSE OF AGREEMENT AND DEPARTMENT IN USE OF FUNDS.
A. Purpose of Agreement: County shall provide funds to Department for the provision of
continuing fire and rescue protection as follows:
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Page 2 of 6
1. Department agrees to furnish and provide continuing fire and rescue protection
service to all citizens of its service area and all real and personal property lying
within the boundaries of the service areas.
2. Department agrees to send, upon call of any person within the service area, the
available equipment necessary to answer the call and the available personnel to
operate such equipment in the judgment of the Chief of the Department or his
designee.
3. Department agrees to maintain its equipment in accordance to the standards
prescribed by the North Carolina Department of Insurance, Fire and Rescue Division.
4. Department agrees to maintain a level of personnel and have these personnel
trained as required by the North Carolina Department of Insurance, Fire and Rescue
Division.
5. Department shall be in complete operational control of its fire and rescue vehicles
and fire and rescue program including full control over volunteers, assistants and
employees.
6. Department shall provide emergency medical care as outlined in the Person County
First Responder Guidelines as a part of the Person County EMS System plan.
7. County shall operate a communications system at current levels to alert the
departments and other agencies of emergencies which occur in the County. Person
County Central Dispatch shall be responsible for the dispatch of fire and rescue
departments within the primary and mutual aid areas of coverage, department will
communicate with County Central Dispatch and other departments on the
countywide approved frequency by the operational or tactical channels.
8. Department will actively solicit and advertise for operating as well as capital funds.
9. Department complies with all financial and reporting requirements as outlined in
Section III of this Contract.
10. Department shall maintain certification by the North Carolina Office of State Fire
Marshal as defined in North Carolina General Statutes Chapter 58.
B. Reimbursement for Services during Emergencies/Disasters. Reimbursement for Fire
Department services provided in this section only applies when the state and/or federal
governments issue a declaration of disaster for the affected areas of Person County, and
only those services deemed reimbursable under the disaster declaration are eligible per
rates as determined by the state and federal governmental agencies issuing the disaster
declaration.
These additional duties listed below may become eligible for reimbursement if and
when the state and/or federal government have a declaration of disaster, depending on
what terms and services they allow reimbursement:
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Page 3 of 6
Section I B (1) County Volunteer Fire Departments:
1. Assists law enforcement and County Emergency Management with warning and
notifying the affected population of an existing or impending emergency.
2. Plans for coordination of firefighting activities throughout the County during
disasters.
3. Supports rescue operations.
4. Provides support personnel to assist in traffic control.
5. Provides direction and control during hazardous materials incidents.
6. Provides fire protection for shelters.
7. Assists in search and rescue operations during emergency/disaster situations.
8. Identifies equipment and manpower limitations, and develops mutual aid
agreements for the procurement of needed resources during emergency and
disaster events.
9. Assists with debris removal.
10. Department agrees to be a Point of Distribution (POD) site for the County during
emergencies/disasters, upon the call of the County Manager and/or Emergency
Management Coordinator to the Chief. Consideration will be given if the POD site is
affected by the disaster or emergency.
C. Description of Department’s Service Area. Department’s service area is defined in
Exhibit A, attached hereto and incorporated herein by reference.
II. TERMINATION OF AGREEMENT; BREACH OF AGREEMENT. Each party shall have the
right to terminate by giving the other party one (1) year written notice of termination. In
the event of termination, Department agrees to refund to County all monies received by
Department under the terms of this agreement which Department retains as of the
effective date of termination. In addition, Department shall provide County with a
financial accounting, as required by County, for all funds received by Department and
on‐hand up to the date of termination.
If Department fails to conform to any one of these terms or conditions contained in this
agreement, County shall thereupon notify Department in writing of such breach. Upon
receipt of such notification of breach, Department shall have thirty (30) days within
which to correct such breach, during which period County will take no further action. If
such breach is not corrected within such time, County may then take such corrective
action as is necessary under North Carolina law, including withholding or reduction of
funds committed, but not yet paid by County, recovery of funds previously paid by
County to Department, but not used by Department, and/or immediate termination of
this agreement.
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Page 4 of 6
III. DEPARTMENT FINANCIAL AND REPORTING REQUIREMENTS. Reports in this section
shall be provided to the County prior to the disbursement of any funds by the County to
the Department unless otherwise noted.
A. Financial Review. Within ninety (90) days after June 30 of each year, Department shall
provide County with an annual financial review (receipts and expenditures) and
accompanying supporting information for the preceding fiscal year that covers July 1
through June 30. The accounting shall be provided by a third‐party licensed accounting
firm or CPA approved by Department’s Board of Directors. The document shall be signed
by an official authorized by the board and show the use of funds spent and the amount
and location of the remaining balance.
B. Certificate of Insurance. Department shall furnish the County a certificate of insurance
annually and will further insure that the county receives notice in the event said policy
or policies are to be cancelled.
C. Member Roster. Department shall provide annually to the County a current and
complete roster of state certified firefighter members of the department to include
contact numbers for the Chief and Assistant Chief(s), and shall update the list
throughout the year as changes occur.
D. Blanket Bonds. Department shall secure and maintain a blanket bond on all persons
who have access to or authority to disburse funds belonging to the Department. Such
blanket bond shall be in the amount of not less than the revenues to be distributed by
the County to the Department as approved by the County for the upcoming year. Proof
of such bonding shall be provided to the County prior to disbursement of any funds by
the County to the Department once this requirement becomes effective.
E. Financial Records and Retention. Department shall establish fiscal control and
accounting procedures in accordance with generally accepted accounting principles. The
Department shall keep all records on site for a minimum period of five (5) years. All
State and county required reports and rosters shall be submitted by the requested
deadlines.
F. County Access to Financial Records. Department shall allow the County Manager or
his/her designee to inspect the financial books and records of the Department at
reasonable times during regular business hours of the County. The Department agrees,
upon request, to supply such financial books, records and information or verification as
may be reasonably requested by the County. The Department shall maintain a written
accounting system which provides adequate documentation of all of its receipts and
disbursements including, but not limited to, those related to the expenditure of funds
received pursuant to this agreement.
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G. Funds Disbursement. Annual funding will be disbursed once the signed contract is
received and all requirements of Section III of this document are satisfied.
IV. COMPLIANCE WITH APPLICABLE LAWS. Department agrees that in carrying out
activities of any kind funded with monies made available under the provisions of this
agreement, it shall comply with all local, state, and federal laws, standards and
regulations.
V. INDEPENDENT CONTRACTOR. Department understands and agrees that in entering into
this agreement and providing services, it is acting as an independent contractor; neither
Department, nor its employees, members or personnel shall be deemed or construed to
be employees of Person County. Department shall maintain workers’ compensation
insurance of such accident and other insurance as it deems appropriate for the
protection of its employees, members, or personnel and shall maintain insurance
coverage at all times.
VI. INDEMNITY AGREEMENT. Department shall indemnify and save harmless County from
any and all liability and expenses including attorney’s fees, court costs and other costs
incurred by County caused by the negligence of the Department, its agents and
employees.
VII. ASSIGNMENT OF THIS AGREEMENT. The parties agree that this agreement is not
transferable or assignable by either party without the written consent of the other party
to this agreement.
VIII. NON‐WAIVER OF RIGHTS. It is agreed that County’s failure to insist upon the strict
performance of any provision of this agreement or to exercise any right based upon a
breach thereof, or the acceptance of any performance during such breach, shall not
constitute a waiver of any rights under this agreement.
IX. ENTIRE AGREEMENT. This agreement constitutes the entire understanding of the
parties and contains all of the terms agreed upon with respect to the subject matter
hereof. No modification or rescission of this agreement shall be effective unless
evidenced by a writing signed by both parties to this agreement.
X. EQUAL OPPORTUNITY. In connection with the performance of this agreement,
Department agrees not to discriminate against any employee, member or applicant for
employment or membership because of race, religion, color, sex, age, disability or
national origin. Department agrees to take affirmative action to ensure that applicants
are employed, and that employees are treated during employment, without regard to
their race, religion, color, sex, age, disability or national origin.
85
Page 6 of 6
In witness whereof, the parties have hereunto set their hands and seals, by authority
duly given, on the day and year first above written.
Attest:
PERSON COUNTY
Gordon Powell, Chairman Board of County Commissioners
Brenda Reaves, NCCCC, CMC Clerk to the Board
This Instrument has been pre‐audited in the manner required by the Local Government Budget
and Fiscal Control Act.
Approved as to legal form:
________________________________________________
Person County Attorney Date
Ceffo Volunteer Fire Department
President Date
Attest:
Secretary Date
Amy Wehrenberg, Finance Officer
86
Fire Services Agreement Between Person County and the
Leasburg Volunteer Fire Department
This agreement, made and entered into this 1st day of July, 2023 by and between
Person County, North Carolina, a political subdivision of the State of North Carolina,
hereinafter called “County” and the Leasburg Volunteer Fire Department, a nonprofit
corporation organized under the laws of the State of North Carolina, hereinafter called
“Department.”
Witnessed:
WHEREAS, Department has agreed to provide automatic aid coverage for
structure fires to Person County in the following districts; Hurdle Mills Fire District, Ceffo
Fire District, and the City of Roxboro Fire District outlined by the automatic aid map
drawn up for the benefit of the citizens of Person County; and
WHEREAS, N.C. General Statutes §153A-11, §153A-13, and §153A-233
authorize County to provide Department with financial support for the above-described
services; and will compensate Department in the amount of $10,200.00 as determined
annually during County’s budgeting process; the amount to be paid when all required
documentation has been received and concluded to be in good standing during the term
of this agreement as outlined herein; and
WHEREAS, this agreement shall become effective the 1st day of July, 2023, and
will provide for automatic extensions every two (2) years with an increase in payment of
2% every odd year beginning 1st day of July, 2025 of their annual budgeted amount
awarded by the Board of Commissioners, subject to the continued legal existence of the
Fire Districts and the VFD’s, the agreements and requirements and the termination
provisions herein; and
NOW THEREFORE, in consideration of the mutual benefits to the parties hereto,
and based upon the mutual covenants contained herein and the considerations stated
herein, the parties do hereby covenant and agree as follows:
I. PURPOSE OF AGREEMENT AND DEPARTMENT IN USE OF FUNDS
A. Purpose of Agreement: County shall provide funds to Department for the
provision of continuing fire protection as follows:
1. Department agrees to furnish and provide continuing fire protection service to
all citizens of the automatic aid areas and all real and personal property lying
within the boundaries of the service areas.
Page 1 of 6
87
2. Department agrees to send, upon call of any person within the automatic aid
area, the available equipment necessary to answer the call and the available
personnel to operate such equipment in the judgment of the Chief of the
Department of their designee.
3. Department agrees to maintain its equipment in accordance to the standards
prescribed by the North Carolina Department of Insurance, Fire and Rescue
Division.
4. Department agrees to maintain a level of personnel and have these
personnel trained as required by the North Carolina Department of Insurance,
Fire and Rescue Division.
5. Department shall be in complete operational control of its fire vehicles and
fire program including full control over volunteers, assistants, and employees.
6. County shall operate a communications system at the current levels to alert
the departments and other agencies of emergencies which occur in the
County. The County Central Dispatch shall be responsible for the dispatch of
fire and rescue departments within the primary and mutual aid areas of
coverage, Department will communicate with County Central Dispatch and
other departments on the countywide approved frequency and tactical
channels.
B. Description of Department’s Service Area. Department’s service area is
defined in Exhibit A, attached hereto on page 6 and incorporated herein by
reference.
II. TERMINATION OF AGREEMENT; BREACH OF AGREEMENT. Each party
shall have the right to terminate by giving the other party sixty (60) days written
notice of termination. In the event of termination, Department agrees to refund
to County all monies received by Department under the terms of this agreement
which Department retains as of the effective date of termination. If Department
fails to conform to any one of these terms or conditions contained in this
agreement, County shall thereupon notify Department in writing of such breach.
Upon receipt of such notification of breach, Department shall have thirty (30)
days within which to correct such breach, during which period County will take
no further action. If such breech is not corrected within such time, County may
then take such corrective action as is necessary under North Carolina law,
including withholding or reduction of funds committed, but not yet paid by
County, recovery of funds previously paid by County to Department, but not
used by Department, and /or immediate termination of this agreement.
Page 2 of 6
88
III. DEPARTMENT REPORTING REQUIREMENTS. Reports in this section shall
be provided to the County prior to the disbursement of any funds by the County
to the Department unless otherwise noted.
A. Certificate of Insurance. Department shall furnish the County a certificate of
insurance annually and will further insure that the county receive notice in the
event said policy or policies are to be cancelled.
B. Member Roster. Department shall provide annually to the County a current and
complete roster of state certified firefighter members of the department to include
contact numbers for the Chief and Assistant Chief(s), and shall update the list
throughout the year as changes occur.
C. Funds Disbursement. Annual funding will be disbursed once the signed
contract is received and all requirements of Section III of this document are
satisfied.
IV. EQUAL OPPORTUNITY. In connection with the performance of this agreement,
Department agrees not to discriminate against any employee, member or
applicant for employment or membership because of race, religion, color, sex,
age, disability, or national origin. Department agrees to take affirmative action to
ensure that applicants are employed, and that employees are treated during
employment, without regard to their, race, religion, color, sex, age, disability, or
national origin.
Page 3 of 6
89
In witness whereof, the parties have hereunto set their hands and seals, by
authority duly given, on the day and year first above written.
PERSON COUNTY
______________________________________________
Gordon Powell, Chairman Board of County Commissioners
_______________________________________________
Attest: Brenda Reaves, NCCCC, CMC Clerk to the Board
This Instrument has been pre-audited in the manner required by the Local Government
Budget and Fiscal Control Act.
_______________________________________________
Amy Wehrenberg, Finance Officer Date
Approved as to legal form:
_______________________________________________
Person County Attorney Date
Page 4 of 6
90
Leasburg Volunteer Fire Department
Attest: ______________________________________________
President/Board of Directors Date
______________________________________________
Secretary Date
Page 5 of 6
91
Page 6 of 6
92
Page 1 of 6
State of North Carolina
Person County
Fire Protection Contract
This agreement, made and entered into this 1st day of July, 2023, by and between Person
County, North Carolina, a political subdivision of the State of North Carolina, hereinafter called
“County” and the Hurdle Mills Volunteer Fire Department, a nonprofit corporation organized
under the laws of the State of North Carolina, hereinafter called “Department.”
Witnessed:
WHEREAS, Department has agreed to provide continuing fire and rescue protection
service within its primary area of coverage, and other areas on the basis of mutual aid contracts
with other county fire and/or rescue departments for the benefit of the citizens of Person
County; and
WHEREAS, North Carolina General Statutes §153A‐11, §153A‐13, and §153A‐233,
authorize County to provide Department with financial support for the above‐described
services; and will compensate Department in the amount of $178,342.92 as determined
annually during County’s budgeting process; the amount to be paid when all required
documentation has been received and concluded to be in good standing during the term of this
agreement as outlined herein; and
WHEREAS, this agreement shall become effective the 1st day of July, 2023, and will
provide for automatic extensions every two (2) years with an increase in payment of 2% every
odd year beginning 1st day of July, 2025 of their annual budgeted amount awarded by the
Board of Commissioners, subject to the continued legal existence of the Fire District and the
VFD, the agreements and requirements and the termination provisions herein; and
WHEREAS, County desires that the Department furnish fire protection during times of
emergencies/disasters providing services as outlined below and in Section II C (9) of the current
version of the Person County Emergency Operations Plan and provide other lifesaving and
property protection measures as necessary for and within the District; and
NOW THEREFORE, in consideration of the mutual benefits to the parties hereto, and
based upon the mutual covenants contained herein and the considerations stated herein, the
parties do hereby covenant and agree as follows:
I. PURPOSE OF AGREEMENT AND DEPARTMENT IN USE OF FUNDS.
A. Purpose of Agreement: County shall provide funds to Department for the provision of
continuing fire and rescue protection as follows:
93
Page 2 of 6
1. Department agrees to furnish and provide continuing fire and rescue protection
service to all citizens of its service area and all real and personal property lying
within the boundaries of the service areas.
2. Department agrees to send, upon call of any person within the service area, the
available equipment necessary to answer the call and the available personnel to
operate such equipment in the judgment of the Chief of the Department or his
designee.
3. Department agrees to maintain its equipment in accordance to the standards
prescribed by the North Carolina Department of Insurance, Fire and Rescue Division.
4. Department agrees to maintain a level of personnel and have these personnel
trained as required by the North Carolina Department of Insurance, Fire and Rescue
Division.
5. Department shall be in complete operational control of its fire and rescue vehicles
and fire and rescue program including full control over volunteers, assistants and
employees.
6. Department shall provide emergency medical care as outlined in the Person County
First Responder Guidelines as a part of the Person County EMS System plan.
7. County shall operate a communications system at current levels to alert the
departments and other agencies of emergencies which occur in the County. Person
County Central Dispatch shall be responsible for the dispatch of fire and rescue
departments within the primary and mutual aid areas of coverage, department will
communicate with County Central Dispatch and other departments on the
countywide approved frequency by the operational or tactical channels.
8. Department will actively solicit and advertise for operating as well as capital funds.
9. Department complies with all financial and reporting requirements as outlined in
Section III of this Contract.
10. Department shall maintain certification by the North Carolina Office of State Fire
Marshal as defined in North Carolina General Statutes Chapter 58.
B. Reimbursement for Services during Emergencies/Disasters. Reimbursement for Fire
Department services provided in this section only applies when the state and/or federal
governments issue a declaration of disaster for the affected areas of Person County, and
only those services deemed reimbursable under the disaster declaration are eligible per
rates as determined by the state and federal governmental agencies issuing the disaster
declaration.
These additional duties listed below may become eligible for reimbursement if and
when the state and/or federal government have a declaration of disaster, depending on
what terms and services they allow reimbursement:
94
Page 3 of 6
Section I B (1) County Volunteer Fire Departments:
1. Assists law enforcement and County Emergency Management with warning and
notifying the affected population of an existing or impending emergency.
2. Plans for coordination of firefighting activities throughout the County during
disasters.
3. Supports rescue operations.
4. Provides support personnel to assist in traffic control.
5. Provides direction and control during hazardous materials incidents.
6. Provides fire protection for shelters.
7. Assists in search and rescue operations during emergency/disaster situations.
8. Identifies equipment and manpower limitations, and develops mutual aid
agreements for the procurement of needed resources during emergency and
disaster events.
9. Assists with debris removal.
10. Department agrees to be a Point of Distribution (POD) site for the County during
emergencies/disasters, upon the call of the County Manager and/or Emergency
Management Coordinator to the Chief. Consideration will be given if the POD site is
affected by the disaster or emergency.
C. Description of Department’s Service Area. Department’s service area is defined in
Exhibit A, attached hereto and incorporated herein by reference.
II. TERMINATION OF AGREEMENT; BREACH OF AGREEMENT. Each party shall have the
right to terminate by giving the other party one (1) year written notice of termination. In
the event of termination, Department agrees to refund to County all monies received by
Department under the terms of this agreement which Department retains as of the
effective date of termination. In addition, Department shall provide County with a
financial accounting, as required by County, for all funds received by Department and
on‐hand up to the date of termination.
If Department fails to conform to any one of these terms or conditions contained in this
agreement, County shall thereupon notify Department in writing of such breach. Upon
receipt of such notification of breach, Department shall have thirty (30) days within
which to correct such breach, during which period County will take no further action. If
such breach is not corrected within such time, County may then take such corrective
action as is necessary under North Carolina law, including withholding or reduction of
funds committed, but not yet paid by County, recovery of funds previously paid by
County to Department, but not used by Department, and/or immediate termination of
this agreement.
95
Page 4 of 6
III. DEPARTMENT FINANCIAL AND REPORTING REQUIREMENTS. Reports in this section
shall be provided to the County prior to the disbursement of any funds by the County to
the Department unless otherwise noted.
A. Financial Review. Within ninety (90) days after June 30 of each year, Department shall
provide County with an annual financial review (receipts and expenditures) and
accompanying supporting information for the preceding fiscal year that covers July 1
through June 30. The accounting shall be provided by a third‐party licensed accounting
firm or CPA approved by Department’s Board of Directors. The document shall be signed
by an official authorized by the board and show the use of funds spent and the amount
and location of the remaining balance.
B. Certificate of Insurance. Department shall furnish the County a certificate of insurance
annually and will further insure that the county receives notice in the event said policy
or policies are to be cancelled.
C. Member Roster. Department shall provide annually to the County a current and
complete roster of state certified firefighter members of the department to include
contact numbers for the Chief and Assistant Chief(s), and shall update the list
throughout the year as changes occur.
D. Blanket Bonds. Department shall secure and maintain a blanket bond on all persons
who have access to or authority to disburse funds belonging to the Department. Such
blanket bond shall be in the amount of not less than the revenues to be distributed by
the County to the Department as approved by the County for the upcoming year. Proof
of such bonding shall be provided to the County prior to disbursement of any funds by
the County to the Department once this requirement becomes effective.
E. Financial Records and Retention. Department shall establish fiscal control and
accounting procedures in accordance with generally accepted accounting principles. The
Department shall keep all records on site for a minimum period of five (5) years. All
State and county required reports and rosters shall be submitted by the requested
deadlines.
F. County Access to Financial Records. Department shall allow the County Manager or
his/her designee to inspect the financial books and records of the Department at
reasonable times during regular business hours of the County. The Department agrees,
upon request, to supply such financial books, records and information or verification as
may be reasonably requested by the County. The Department shall maintain a written
accounting system which provides adequate documentation of all of its receipts and
disbursements including, but not limited to, those related to the expenditure of funds
received pursuant to this agreement.
96
Page 5 of 6
G. Funds Disbursement. Annual funding will be disbursed once the signed contract is
received and all requirements of Section III of this document are satisfied.
IV. COMPLIANCE WITH APPLICABLE LAWS. Department agrees that in carrying out
activities of any kind funded with monies made available under the provisions of this
agreement, it shall comply with all local, state, and federal laws, standards and
regulations.
V. INDEPENDENT CONTRACTOR. Department understands and agrees that in entering into
this agreement and providing services, it is acting as an independent contractor; neither
Department, nor its employees, members or personnel shall be deemed or construed to
be employees of Person County. Department shall maintain workers’ compensation
insurance of such accident and other insurance as it deems appropriate for the
protection of its employees, members, or personnel and shall maintain insurance
coverage at all times.
VI. INDEMNITY AGREEMENT. Department shall indemnify and save harmless County from
any and all liability and expenses including attorney’s fees, court costs and other costs
incurred by County caused by the negligence of the Department, its agents and
employees.
VII. ASSIGNMENT OF THIS AGREEMENT. The parties agree that this agreement is not
transferable or assignable by either party without the written consent of the other party
to this agreement.
VIII. NON‐WAIVER OF RIGHTS. It is agreed that County’s failure to insist upon the strict
performance of any provision of this agreement or to exercise any right based upon a
breach thereof, or the acceptance of any performance during such breach, shall not
constitute a waiver of any rights under this agreement.
IX. ENTIRE AGREEMENT. This agreement constitutes the entire understanding of the
parties and contains all of the terms agreed upon with respect to the subject matter
hereof. No modification or rescission of this agreement shall be effective unless
evidenced by a writing signed by both parties to this agreement.
X. EQUAL OPPORTUNITY. In connection with the performance of this agreement,
Department agrees not to discriminate against any employee, member or applicant for
employment or membership because of race, religion, color, sex, age, disability or
national origin. Department agrees to take affirmative action to ensure that applicants
are employed, and that employees are treated during employment, without regard to
their race, religion, color, sex, age, disability or national origin.
97
Page 6 of 6
In witness whereof, the parties have hereunto set their hands and seals, by authority
duly given, on the day and year first above written.
Attest:
PERSON COUNTY
Gordon Powell, Chairman Board of County Commissioners
Brenda Reaves, NCCCC, CMC Clerk to the Board
This Instrument has been pre‐audited in the manner required by the Local Government Budget
and Fiscal Control Act.
Approved as to legal form:
________________________________________________
Person County Attorney Date
Hurdle Mills Volunteer Fire Department
President Date
Attest:
Secretary Date
Amy Wehrenberg, Finance Officer
98
Page 1 of 6
State of North Carolina
Person County
Fire Protection Contract
This agreement, made and entered into this 1st day of July, 2023, by and between Person
County, North Carolina, a political subdivision of the State of North Carolina, hereinafter called
“County” and the Moriah Volunteer Fire Department, a nonprofit corporation organized under
the laws of the State of North Carolina, hereinafter called “Department.”
Witnessed:
WHEREAS, Department has agreed to provide continuing fire and rescue protection
service within its primary area of coverage, and other areas on the basis of mutual aid contracts
with other county fire and/or rescue departments for the benefit of the citizens of Person
County; and
WHEREAS, North Carolina General Statutes §153A‐11, §153A‐13, and §153A‐233,
authorize County to provide Department with financial support for the above‐described
services; and will compensate Department in the amount of $141,380.16 as determined
annually during County’s budgeting process; the amount to be paid when all required
documentation has been received and concluded to be in good standing during the term of this
agreement as outlined herein; and
WHEREAS, this agreement shall become effective the 1st day of July, 2023, and will
provide for automatic extensions every two (2) years with an increase in payment of 2% every
odd year beginning 1st day of July, 2025 of their annual budgeted amount awarded by the
Board of Commissioners, subject to the continued legal existence of the Fire District and the
VFD, the agreements and requirements and the termination provisions herein; and
WHEREAS, County desires that the Department furnish fire protection during times of
emergencies/disasters providing services as outlined below and in Section II C (9) of the current
version of the Person County Emergency Operations Plan and provide other lifesaving and
property protection measures as necessary for and within the District; and
NOW THEREFORE, in consideration of the mutual benefits to the parties hereto, and
based upon the mutual covenants contained herein and the considerations stated herein, the
parties do hereby covenant and agree as follows:
I. PURPOSE OF AGREEMENT AND DEPARTMENT IN USE OF FUNDS.
A. Purpose of Agreement: County shall provide funds to Department for the provision of
continuing fire and rescue protection as follows:
99
Page 2 of 6
1. Department agrees to furnish and provide continuing fire and rescue protection
service to all citizens of its service area and all real and personal property lying
within the boundaries of the service areas.
2. Department agrees to send, upon call of any person within the service area, the
available equipment necessary to answer the call and the available personnel to
operate such equipment in the judgment of the Chief of the Department or his
designee.
3. Department agrees to maintain its equipment in accordance to the standards
prescribed by the North Carolina Department of Insurance, Fire and Rescue Division.
4. Department agrees to maintain a level of personnel and have these personnel
trained as required by the North Carolina Department of Insurance, Fire and Rescue
Division.
5. Department shall be in complete operational control of its fire and rescue vehicles
and fire and rescue program including full control over volunteers, assistants and
employees.
6. Department shall provide emergency medical care as outlined in the Person County
First Responder Guidelines as a part of the Person County EMS System plan.
7. County shall operate a communications system at current levels to alert the
departments and other agencies of emergencies which occur in the County. Person
County Central Dispatch shall be responsible for the dispatch of fire and rescue
departments within the primary and mutual aid areas of coverage, department will
communicate with County Central Dispatch and other departments on the
countywide approved frequency by the operational or tactical channels.
8. Department will actively solicit and advertise for operating as well as capital funds.
9. Department complies with all financial and reporting requirements as outlined in
Section III of this Contract.
10. Department shall maintain certification by the North Carolina Office of State Fire
Marshal as defined in North Carolina General Statutes Chapter 58.
B. Reimbursement for Services during Emergencies/Disasters. Reimbursement for Fire
Department services provided in this section only applies when the state and/or federal
governments issue a declaration of disaster for the affected areas of Person County, and
only those services deemed reimbursable under the disaster declaration are eligible per
rates as determined by the state and federal governmental agencies issuing the disaster
declaration.
These additional duties listed below may become eligible for reimbursement if and
when the state and/or federal government have a declaration of disaster, depending on
what terms and services they allow reimbursement:
100
Page 3 of 6
Section I B (1) County Volunteer Fire Departments:
1. Assists law enforcement and County Emergency Management with warning and
notifying the affected population of an existing or impending emergency.
2. Plans for coordination of firefighting activities throughout the County during
disasters.
3. Supports rescue operations.
4. Provides support personnel to assist in traffic control.
5. Provides direction and control during hazardous materials incidents.
6. Provides fire protection for shelters.
7. Assists in search and rescue operations during emergency/disaster situations.
8. Identifies equipment and manpower limitations, and develops mutual aid
agreements for the procurement of needed resources during emergency and
disaster events.
9. Assists with debris removal.
10. Department agrees to be a Point of Distribution (POD) site for the County during
emergencies/disasters, upon the call of the County Manager and/or Emergency
Management Coordinator to the Chief. Consideration will be given if the POD site is
affected by the disaster or emergency.
C. Description of Department’s Service Area. Department’s service area is defined in
Exhibit A, attached hereto and incorporated herein by reference.
II. TERMINATION OF AGREEMENT; BREACH OF AGREEMENT. Each party shall have the
right to terminate by giving the other party one (1) year written notice of termination. In
the event of termination, Department agrees to refund to County all monies received by
Department under the terms of this agreement which Department retains as of the
effective date of termination. In addition, Department shall provide County with a
financial accounting, as required by County, for all funds received by Department and
on‐hand up to the date of termination.
If Department fails to conform to any one of these terms or conditions contained in this
agreement, County shall thereupon notify Department in writing of such breach. Upon
receipt of such notification of breach, Department shall have thirty (30) days within
which to correct such breach, during which period County will take no further action. If
such breach is not corrected within such time, County may then take such corrective
action as is necessary under North Carolina law, including withholding or reduction of
funds committed, but not yet paid by County, recovery of funds previously paid by
County to Department, but not used by Department, and/or immediate termination of
this agreement.
101
Page 4 of 6
III. DEPARTMENT FINANCIAL AND REPORTING REQUIREMENTS. Reports in this section
shall be provided to the County prior to the disbursement of any funds by the County to
the Department unless otherwise noted.
A. Financial Review. Within ninety (90) days after June 30 of each year, Department shall
provide County with an annual financial review (receipts and expenditures) and
accompanying supporting information for the preceding fiscal year that covers July 1
through June 30. The accounting shall be provided by a third‐party licensed accounting
firm or CPA approved by Department’s Board of Directors. The document shall be signed
by an official authorized by the board and show the use of funds spent and the amount
and location of the remaining balance.
B. Certificate of Insurance. Department shall furnish the County a certificate of insurance
annually and will further insure that the county receives notice in the event said policy
or policies are to be cancelled.
C. Member Roster. Department shall provide annually to the County a current and
complete roster of state certified firefighter members of the department to include
contact numbers for the Chief and Assistant Chief(s), and shall update the list
throughout the year as changes occur.
D. Blanket Bonds. Department shall secure and maintain a blanket bond on all persons
who have access to or authority to disburse funds belonging to the Department. Such
blanket bond shall be in the amount of not less than the revenues to be distributed by
the County to the Department as approved by the County for the upcoming year. Proof
of such bonding shall be provided to the County prior to disbursement of any funds by
the County to the Department once this requirement becomes effective.
E. Financial Records and Retention. Department shall establish fiscal control and
accounting procedures in accordance with generally accepted accounting principles. The
Department shall keep all records on site for a minimum period of five (5) years. All
State and county required reports and rosters shall be submitted by the requested
deadlines.
F. County Access to Financial Records. Department shall allow the County Manager or
his/her designee to inspect the financial books and records of the Department at
reasonable times during regular business hours of the County. The Department agrees,
upon request, to supply such financial books, records and information or verification as
may be reasonably requested by the County. The Department shall maintain a written
accounting system which provides adequate documentation of all of its receipts and
disbursements including, but not limited to, those related to the expenditure of funds
received pursuant to this agreement.
102
Page 5 of 6
G. Funds Disbursement. Annual funding will be disbursed once the signed contract is
received and all requirements of Section III of this document are satisfied.
IV. COMPLIANCE WITH APPLICABLE LAWS. Department agrees that in carrying out
activities of any kind funded with monies made available under the provisions of this
agreement, it shall comply with all local, state, and federal laws, standards and
regulations.
V. INDEPENDENT CONTRACTOR. Department understands and agrees that in entering into
this agreement and providing services, it is acting as an independent contractor; neither
Department, nor its employees, members or personnel shall be deemed or construed to
be employees of Person County. Department shall maintain workers’ compensation
insurance of such accident and other insurance as it deems appropriate for the
protection of its employees, members, or personnel and shall maintain insurance
coverage at all times.
VI. INDEMNITY AGREEMENT. Department shall indemnify and save harmless County from
any and all liability and expenses including attorney’s fees, court costs and other costs
incurred by County caused by the negligence of the Department, its agents and
employees.
VII. ASSIGNMENT OF THIS AGREEMENT. The parties agree that this agreement is not
transferable or assignable by either party without the written consent of the other party
to this agreement.
VIII. NON‐WAIVER OF RIGHTS. It is agreed that County’s failure to insist upon the strict
performance of any provision of this agreement or to exercise any right based upon a
breach thereof, or the acceptance of any performance during such breach, shall not
constitute a waiver of any rights under this agreement.
IX. ENTIRE AGREEMENT. This agreement constitutes the entire understanding of the
parties and contains all of the terms agreed upon with respect to the subject matter
hereof. No modification or rescission of this agreement shall be effective unless
evidenced by a writing signed by both parties to this agreement.
X. EQUAL OPPORTUNITY. In connection with the performance of this agreement,
Department agrees not to discriminate against any employee, member or applicant for
employment or membership because of race, religion, color, sex, age, disability or
national origin. Department agrees to take affirmative action to ensure that applicants
are employed, and that employees are treated during employment, without regard to
their race, religion, color, sex, age, disability or national origin.
103
Page 6 of 6
In witness whereof, the parties have hereunto set their hands and seals, by authority
duly given, on the day and year first above written.
Attest:
PERSON COUNTY
Gordon Powell, Chairman Board of County Commissioners
Brenda Reaves, NCCCC, CMC Clerk to the Board
This Instrument has been pre‐audited in the manner required by the Local Government Budget
and Fiscal Control Act.
Approved as to legal form:
________________________________________________
Person County Attorney Date
Moriah Volunteer Fire Department
President Date
Attest:
Secretary Date
Amy Wehrenberg, Finance Officer
104
Page 1 of 6
State of North Carolina
Person County
Rescue Services Contract
This agreement, made and entered into this 1st day of July, 2023, by and between Person
County, North Carolina, a political subdivision of the State of North Carolina, hereinafter called
“County” and the Roxboro‐Person County Rescue Squad, a nonprofit corporation organized
under the laws of the State of North Carolina, hereinafter called “Department.”
Witnessed:
WHEREAS, Department has agreed to provide continuing Person County, and other
areas on the basis of mutual aid contracts with other county fire and/or rescue departments for
the benefit of the citizens of Person County; and
WHEREAS, G.S. 153A‐11, 153A‐13, and 153A‐233 authorize County to provide
Department with financial support for the above‐described services; and will compensate
Department in the amount of $94,890.60 as determined annually during County’s budgeting
process; the amount to be paid when all required documentation has been received and
concluded to be in good standing during the term of this agreement as outlined herein; and
WHEREAS, this agreement shall become effective the 1st day of July, 2023, and will
provide for automatic extensions every two (2) years with an increase in payment of 2% every
odd year beginning 1st day of July, 2025 of their annual budgeted amount awarded by the
Board of Commissioners, subject to the continued legal existence of the Rescue Squad and the
agreements and requirements and the termination provisions herein; and
WHEREAS, County desires that the Department furnish rescue services during times of
emergencies/disasters providing services as outlined below and in Section II C (9) of the current
version of the Person County Emergency Operations Plan and provide other lifesaving and
property protection measures as necessary for and within Person County; and
NOW THEREFORE, in consideration of the mutual benefits to the parties hereto, and
based upon the mutual covenants contained herein and the considerations stated herein, the
parties do hereby covenant and agree as follows:
I. PURPOSE OF AGREEMENT AND DEPARTMENT IN USE OF FUNDS.
A. Purpose of Agreement: County shall provide funds to Department for the provision of
continuing rescue protection as follows:
1. Department agrees to furnish and provide continuing rescue protection service to all
citizens and all real and personal property lying within the boundaries of Person
County.
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2. Department agrees to send, upon call of any person within the service area, the
available equipment necessary to answer the call and the available personnel to
operate such equipment in the judgment of the Chief of the Department or his
designee.
3. Department agrees to maintain its equipment in accordance to the standards
prescribed by the North Carolina NC OEMS.
4. Department agrees to maintain a level of personnel and have these personnel
trained as required by the North Carolina Department of Insurance, Fire and Rescue
Division.
5. Department shall be in complete operational control of its rescue vehicles and
rescue program including full control over volunteers, assistants and employees.
6. County shall operate a communications system at current levels to alert the
departments and other agencies of emergencies which occur in the County. The
County Central Dispatch shall be responsible for the dispatch of fire and rescue
departments within the primary and mutual aid areas of coverage, Department will
communicate with County Central Dispatch and other departments on the
countywide approved frequency and tactical channels.
7. Department will actively solicit and advertise for operating as well as capital funds.
8. Department complies with all financial and reporting requirements as outlined in
Section III of this Contract.
9. Department shall maintain certification by the NC OEMS.
B. Reimbursement for Services during Emergencies/Disasters. Reimbursement for rescue
services provided in this section only applies when the state and/or federal
governments issue a declaration of disaster for the affected areas of Person County, and
only those services deemed reimbursable under the disaster declaration are eligible per
rates as determined by the state and federal governmental agencies issuing the disaster
declaration.
These additional duties listed below may become eligible for reimbursement if and
when the state and/or federal government have a declaration of disaster, depending on
what terms and services they allow reimbursement:
Section I B (1) County Volunteer Fire Departments and Rescue Squad:
1. Assists law enforcement and County Emergency Management with warning and
notifying the affected population of an existing or impending emergency.
2. Plans for coordination of rescue activities throughout the County during disasters.
3. Supports rescue operations.
4. Provides support personnel to assist in traffic control.
5. Assists in search and rescue operations during emergency/disaster situations.
6. Identifies equipment and manpower limitations, and develops mutual aid
agreements for the procurement of needed resources during emergency and
disaster events.
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7. Assists with debris removal.
8. Department agrees to be a Point of Distribution (POD) site for the County during
emergencies/disasters, upon the call of the County Manager and/or Emergency
Management Coordinator to the Chief. Consideration will be given if the POD site is
affected by the disaster or emergency.
C. Description of Department’s Service Area. Department’s service area is defined as all
areas within Person County.
D. TERMINATION OF AGREEMENT; BREACH OF AGREEMENT. Each party shall have the
right to terminate by giving the other party one (1) year written notice of termination.
In the event of termination, Department agrees to refund to County all monies received
by Department under the terms of this agreement which Department retains as of the
effective date of termination. In addition, Department shall provide County with a
financial accounting, as required by County, for all funds received by Department and
on‐hand up to the date of termination.
If Department fails to conform to any one of these terms or conditions contained in this
agreement, County shall thereupon notify Department in writing of such breach. Upon
receipt of such notification of breach, Department shall have thirty (30) days within
which to correct such breach, during which period County will take no further action. If
such breach is not corrected within such time, County may then take such corrective
action as is necessary under North Carolina law, including withholding or reduction of
funds committed, but not yet paid by County, recovery of funds previously paid by
County to Department, but not used by Department, and/or immediate termination of
this agreement.
III. DEPARTMENT FINANCIAL AND REPORTING REQUIREMENTS. Reports in this section shall be
provided to the County prior to the disbursement of any funds by the County to the
Department unless otherwise noted.
A. Financial Review. Within ninety (90) days after June 30 of each year, Department shall
provide County with an annual financial review (receipts and expenditures) and
accompanying supporting information for the preceding fiscal year that covers July 1
through June 30. The accounting shall be provided by a third‐party licensed accounting
firm or CPA approved by Department’s Board of Directors. The document shall be signed
by an official authorized by the board and show the use of funds spent and the amount
and location of the remaining balance.
B. Certificate of Insurance. Department shall furnish the County a certificate of insurance
annually and will further insure that the county receives notice in the event said policy
or policies are to be cancelled.
C. Member Roster. Department shall provide annually to the County a current and
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complete roster of state certified members of the department to include contact
numbers for the Chief and Assistant Chief(s), and shall update the list throughout the
year as changes occur.
D. Blanket Bonds. Department shall secure and maintain a blanket bond on all persons
who have access to or authority to disburse funds belonging to the Department. Such
blanket bond shall be in the amount of not less than the revenues to be distributed by
the County to the Department as approved by the County for the upcoming year. Proof
of such bonding shall be provided to the County prior to disbursement of any funds by
the County to the Department once this requirement becomes effective.
E. Financial Records and Retention. Department shall establish fiscal control and
accounting procedures in accordance with generally accepted accounting principles. The
Department shall keep all records on site for a minimum period of five (5) years. All
State and county required reports and rosters shall be submitted by the requested
deadlines.
F. County Access to Financial Records. Department shall allow the County Manager or
his/her designee to inspect the financial books and records of the Department at
reasonable times during regular business hours of the County. The Department agrees,
upon request, to supply such financial books, records and information or verification as
may be reasonably requested by the County. The Department shall maintain a written
accounting system which provides adequate documentation of all of its receipts and
disbursements including, but not limited to, those related to the expenditure of funds
received pursuant to this agreement.
G. Funds Disbursement. Annual funding will be disbursed once the signed contract is
received and all requirements of Section III of this document are satisfied.
IV. COMPLIANCE WITH APPLICABLE LAWS. Department agrees that in carrying out activities of
any kind funded with monies made available under the provisions of this agreement, it shall
comply with all local, state, and federal laws, standards and regulations.
A. INDEPENDENT CONTRACTOR. Department understands and agrees that in entering into
this agreement and providing services, it is acting as an independent contractor; neither
Department, nor its employees, members or personnel shall be deemed or construed to
be employees of Person County. Department shall maintain workers’ compensation
insurance of such accident and other insurance as it deems appropriate for the
protection of its employees, members, or personnel and shall maintain insurance
coverage at all times.
B. INDEMNITY AGREEMENT. Department shall indemnify and save harmless County from
any and all liability and expenses including attorney’s fees, court costs and other costs
incurred by County caused by the negligence of the Department, its agents & employees.
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C. ASSIGNMENT OF THIS AGREEMENT. The parties agree that this agreement is not
transferable or assignable by either party without the written consent of the other party
to this agreement.
D. NON‐WAIVER OF RIGHTS. It is agreed that County’s failure to insist upon the strict
performance of any provision of this agreement or to exercise any right based upon a
breach thereof, or the acceptance of any performance during such breach, shall not
constitute a waiver of any rights under this agreement.
E. ENTIRE AGREEMENT. This agreement constitutes the entire understanding of the
parties and contains all of the terms agreed upon with respect to the subject matter
hereof. No modification or rescission of this agreement shall be effective unless
evidenced by a writing signed by both parties to this agreement.
F. EQUAL OPPORTUNITY. In connection with the performance of this agreement,
Department agrees not to discriminate against any employee, member or applicant for
employment or membership because of race, religion, color, sex, age, disability or
national origin. Department agrees to take affirmative action to ensure that applicants
are employed, and that employees are treated during employment, without regard to
their race, religion, color, sex, age, disability or national origin.
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In witness whereof, the parties have hereunto set their hands and seals, by authority
duly given, on the day and year first above written.
Official seal
Attest:
Person County
Gordon Powell, Chairman Board of County Commissioners
Brenda Reaves, NCCCC, CMC Clerk to the Board
This Instrument has been pre‐audited in the manner required by the Local Government Budget
and Fiscal Control Act
Approved as to legal form:
________________________________________________
Person County Attorney Date
Roxboro‐Person County Rescue Squad
President Date
Attest:
Secretary Date
Amy Wehrenberg, Finance Officer
110
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State of North Carolina
Person County
Fire Protection Contract
This agreement, made and entered into this 1st day of July, 2023, by and between Person
County, North Carolina, a political subdivision of the State of North Carolina, hereinafter called
“County” and the Semora Volunteer Fire Department, a nonprofit corporation organized under
the laws of the State of North Carolina, hereinafter called “Department.”
Witnessed:
WHEREAS, Department has agreed to provide continuing fire and rescue protection
service within its primary area of coverage, and other areas on the basis of mutual aid contracts
with other county fire and/or rescue departments for the benefit of the citizens of Person
County; and
WHEREAS, North Carolina General Statutes §153A‐11, §153A‐13, and §153A‐233,
authorize County to provide Department with financial support for the above‐described
services; and will compensate Department in the amount of $80,807.46 as determined annually
during County’s budgeting process; the amount to be paid when all required documentation
has been received and concluded to be in good standing during the term of this agreement as
outlined herein; and
WHEREAS, this agreement shall become effective the 1st day of July, 2023, and will
provide for automatic extensions every two (2) years with an increase in payment of 2% every
odd year beginning 1st day of July, 2025 of their annual budgeted amount awarded by the
Board of Commissioners, subject to the continued legal existence of the Fire District and the
VFD, the agreements and requirements and the termination provisions herein; and
WHEREAS, County desires that the Department furnish fire protection during times of
emergencies/disasters providing services as outlined below and in Section II C (9) of the current
version of the Person County Emergency Operations Plan and provide other lifesaving and
property protection measures as necessary for and within the District; and
NOW THEREFORE, in consideration of the mutual benefits to the parties hereto, and
based upon the mutual covenants contained herein and the considerations stated herein, the
parties do hereby covenant and agree as follows:
I. PURPOSE OF AGREEMENT AND DEPARTMENT IN USE OF FUNDS.
A. Purpose of Agreement: County shall provide funds to Department for the provision of
continuing fire and rescue protection as follows:
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1. Department agrees to furnish and provide continuing fire and rescue protection
service to all citizens of its service area and all real and personal property lying
within the boundaries of the service areas.
2. Department agrees to send, upon call of any person within the service area, the
available equipment necessary to answer the call and the available personnel to
operate such equipment in the judgment of the Chief of the Department or his
designee.
3. Department agrees to maintain its equipment in accordance to the standards
prescribed by the North Carolina Department of Insurance, Fire and Rescue Division.
4. Department agrees to maintain a level of personnel and have these personnel
trained as required by the North Carolina Department of Insurance, Fire and Rescue
Division.
5. Department shall be in complete operational control of its fire and rescue vehicles
and fire and rescue program including full control over volunteers, assistants and
employees.
6. Department shall provide emergency medical care as outlined in the Person County
First Responder Guidelines as a part of the Person County EMS System plan.
7. County shall operate a communications system at current levels to alert the
departments and other agencies of emergencies which occur in the County. Person
County Central Dispatch shall be responsible for the dispatch of fire and rescue
departments within the primary and mutual aid areas of coverage, department will
communicate with County Central Dispatch and other departments on the
countywide approved frequency by the operational or tactical channels.
8. Department will actively solicit and advertise for operating as well as capital funds.
9. Department complies with all financial and reporting requirements as outlined in
Section III of this Contract.
10. Department shall maintain certification by the North Carolina Office of State Fire
Marshal as defined in North Carolina General Statutes Chapter 58.
B. Reimbursement for Services during Emergencies/Disasters. Reimbursement for Fire
Department services provided in this section only applies when the state and/or federal
governments issue a declaration of disaster for the affected areas of Person County, and
only those services deemed reimbursable under the disaster declaration are eligible per
rates as determined by the state and federal governmental agencies issuing the disaster
declaration.
These additional duties listed below may become eligible for reimbursement if and
when the state and/or federal government have a declaration of disaster, depending on
what terms and services they allow reimbursement:
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Page 3 of 6
Section I B (1) County Volunteer Fire Departments:
1. Assists law enforcement and County Emergency Management with warning and
notifying the affected population of an existing or impending emergency.
2. Plans for coordination of firefighting activities throughout the County during
disasters.
3. Supports rescue operations.
4. Provides support personnel to assist in traffic control.
5. Provides direction and control during hazardous materials incidents.
6. Provides fire protection for shelters.
7. Assists in search and rescue operations during emergency/disaster situations.
8. Identifies equipment and manpower limitations, and develops mutual aid
agreements for the procurement of needed resources during emergency and
disaster events.
9. Assists with debris removal.
10. Department agrees to be a Point of Distribution (POD) site for the County during
emergencies/disasters, upon the call of the County Manager and/or Emergency
Management Coordinator to the Chief. Consideration will be given if the POD site is
affected by the disaster or emergency.
C. Description of Department’s Service Area. Department’s service area is defined in
Exhibit A, attached hereto and incorporated herein by reference.
II. TERMINATION OF AGREEMENT; BREACH OF AGREEMENT. Each party shall have the
right to terminate by giving the other party one (1) year written notice of termination. In
the event of termination, Department agrees to refund to County all monies received by
Department under the terms of this agreement which Department retains as of the
effective date of termination. In addition, Department shall provide County with a
financial accounting, as required by County, for all funds received by Department and
on‐hand up to the date of termination.
If Department fails to conform to any one of these terms or conditions contained in this
agreement, County shall thereupon notify Department in writing of such breach. Upon
receipt of such notification of breach, Department shall have thirty (30) days within
which to correct such breach, during which period County will take no further action. If
such breach is not corrected within such time, County may then take such corrective
action as is necessary under North Carolina law, including withholding or reduction of
funds committed, but not yet paid by County, recovery of funds previously paid by
County to Department, but not used by Department, and/or immediate termination of
this agreement.
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III. DEPARTMENT FINANCIAL AND REPORTING REQUIREMENTS. Reports in this section
shall be provided to the County prior to the disbursement of any funds by the County to
the Department unless otherwise noted.
A. Financial Review. Within ninety (90) days after June 30 of each year, Department shall
provide County with an annual financial review (receipts and expenditures) and
accompanying supporting information for the preceding fiscal year that covers July 1
through June 30. The accounting shall be provided by a third‐party licensed accounting
firm or CPA approved by Department’s Board of Directors. The document shall be signed
by an official authorized by the board and show the use of funds spent and the amount
and location of the remaining balance.
B. Certificate of Insurance. Department shall furnish the County a certificate of insurance
annually and will further insure that the county receives notice in the event said policy
or policies are to be cancelled.
C. Member Roster. Department shall provide annually to the County a current and
complete roster of state certified firefighter members of the department to include
contact numbers for the Chief and Assistant Chief(s), and shall update the list
throughout the year as changes occur.
D. Blanket Bonds. Department shall secure and maintain a blanket bond on all persons
who have access to or authority to disburse funds belonging to the Department. Such
blanket bond shall be in the amount of not less than the revenues to be distributed by
the County to the Department as approved by the County for the upcoming year. Proof
of such bonding shall be provided to the County prior to disbursement of any funds by
the County to the Department once this requirement becomes effective.
E. Financial Records and Retention. Department shall establish fiscal control and
accounting procedures in accordance with generally accepted accounting principles. The
Department shall keep all records on site for a minimum period of five (5) years. All
State and county required reports and rosters shall be submitted by the requested
deadlines.
F. County Access to Financial Records. Department shall allow the County Manager or
his/her designee to inspect the financial books and records of the Department at
reasonable times during regular business hours of the County. The Department agrees,
upon request, to supply such financial books, records and information or verification as
may be reasonably requested by the County. The Department shall maintain a written
accounting system which provides adequate documentation of all of its receipts and
disbursements including, but not limited to, those related to the expenditure of funds
received pursuant to this agreement.
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G. Funds Disbursement. Annual funding will be disbursed once the signed contract is
received and all requirements of Section III of this document are satisfied.
IV. COMPLIANCE WITH APPLICABLE LAWS. Department agrees that in carrying out
activities of any kind funded with monies made available under the provisions of this
agreement, it shall comply with all local, state, and federal laws, standards and
regulations.
V. INDEPENDENT CONTRACTOR. Department understands and agrees that in entering into
this agreement and providing services, it is acting as an independent contractor; neither
Department, nor its employees, members or personnel shall be deemed or construed to
be employees of Person County. Department shall maintain workers’ compensation
insurance of such accident and other insurance as it deems appropriate for the
protection of its employees, members, or personnel and shall maintain insurance
coverage at all times.
VI. INDEMNITY AGREEMENT. Department shall indemnify and save harmless County from
any and all liability and expenses including attorney’s fees, court costs and other costs
incurred by County caused by the negligence of the Department, its agents and
employees.
VII. ASSIGNMENT OF THIS AGREEMENT. The parties agree that this agreement is not
transferable or assignable by either party without the written consent of the other party
to this agreement.
VIII. NON‐WAIVER OF RIGHTS. It is agreed that County’s failure to insist upon the strict
performance of any provision of this agreement or to exercise any right based upon a
breach thereof, or the acceptance of any performance during such breach, shall not
constitute a waiver of any rights under this agreement.
IX. ENTIRE AGREEMENT. This agreement constitutes the entire understanding of the
parties and contains all of the terms agreed upon with respect to the subject matter
hereof. No modification or rescission of this agreement shall be effective unless
evidenced by a writing signed by both parties to this agreement.
X. EQUAL OPPORTUNITY. In connection with the performance of this agreement,
Department agrees not to discriminate against any employee, member or applicant for
employment or membership because of race, religion, color, sex, age, disability or
national origin. Department agrees to take affirmative action to ensure that applicants
are employed, and that employees are treated during employment, without regard to
their race, religion, color, sex, age, disability or national origin.
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In witness whereof, the parties have hereunto set their hands and seals, by authority
duly given, on the day and year first above written.
Attest:
PERSON COUNTY
Gordon Powell, Chairman Board of County Commissioners
Brenda Reaves, NCCCC, CMC Clerk to the Board
This Instrument has been pre‐audited in the manner required by the Local Government Budget
and Fiscal Control Act.
Approved as to legal form:
________________________________________________
Person County Attorney Date
Semora Volunteer Fire Department
President Date
Attest:
Secretary Date
Amy Wehrenberg, Finance Officer
116
Page 1 of 6
State of North Carolina
Person County
Fire Protection Contract
This agreement, made and entered into this 1st day of July, 2023, by and between Person
County, North Carolina, a political subdivision of the State of North Carolina, hereinafter called
“County” and the Timberlake Volunteer Fire Department, a nonprofit corporation organized
under the laws of the State of North Carolina, hereinafter called “Department.”
Witnessed:
WHEREAS, Department has agreed to provide continuing fire and rescue protection
service within its primary area of coverage, and other areas on the basis of mutual aid contracts
with other county fire and/or rescue departments for the benefit of the citizens of Person
County; and
WHEREAS, North Carolina General Statutes §153A‐11, §153A‐13, and §153A‐233,
authorize County to provide Department with financial support for the above‐described
services; and will compensate Department in the amount of $177,828.84 as determined
annually during County’s budgeting process; the amount to be paid when all required
documentation has been received and concluded to be in good standing during the term of this
agreement as outlined herein; and
WHEREAS, this agreement shall become effective the 1st day of July, 2023, and will
provide for automatic extensions every two (2) years with an increase in payment of 2% every
odd year beginning 1st day of July, 2025 of their annual budgeted amount awarded by the
Board of Commissioners, subject to the continued legal existence of the Fire District and the
VFD, the agreements and requirements and the termination provisions herein; and
WHEREAS, County desires that the Department furnish fire protection during times of
emergencies/disasters providing services as outlined below and in Section II C (9) of the current
version of the Person County Emergency Operations Plan and provide other lifesaving and
property protection measures as necessary for and within the District; and
NOW THEREFORE, in consideration of the mutual benefits to the parties hereto, and
based upon the mutual covenants contained herein and the considerations stated herein, the
parties do hereby covenant and agree as follows:
I. PURPOSE OF AGREEMENT AND DEPARTMENT IN USE OF FUNDS.
A. Purpose of Agreement: County shall provide funds to Department for the provision of
continuing fire and rescue protection as follows:
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1. Department agrees to furnish and provide continuing fire and rescue protection
service to all citizens of its service area and all real and personal property lying
within the boundaries of the service areas.
2. Department agrees to send, upon call of any person within the service area, the
available equipment necessary to answer the call and the available personnel to
operate such equipment in the judgment of the Chief of the Department or his
designee.
3. Department agrees to maintain its equipment in accordance to the standards
prescribed by the North Carolina Department of Insurance, Fire and Rescue Division.
4. Department agrees to maintain a level of personnel and have these personnel
trained as required by the North Carolina Department of Insurance, Fire and Rescue
Division.
5. Department shall be in complete operational control of its fire and rescue vehicles
and fire and rescue program including full control over volunteers, assistants and
employees.
6. Department shall provide emergency medical care as outlined in the Person County
First Responder Guidelines as a part of the Person County EMS System plan.
7. County shall operate a communications system at current levels to alert the
departments and other agencies of emergencies which occur in the County. Person
County Central Dispatch shall be responsible for the dispatch of fire and rescue
departments within the primary and mutual aid areas of coverage, department will
communicate with County Central Dispatch and other departments on the
countywide approved frequency by the operational or tactical channels.
8. Department will actively solicit and advertise for operating as well as capital funds.
9. Department complies with all financial and reporting requirements as outlined in
Section III of this Contract.
10. Department shall maintain certification by the North Carolina Office of State Fire
Marshal as defined in North Carolina General Statutes Chapter 58.
B. Reimbursement for Services during Emergencies/Disasters. Reimbursement for Fire
Department services provided in this section only applies when the state and/or federal
governments issue a declaration of disaster for the affected areas of Person County, and
only those services deemed reimbursable under the disaster declaration are eligible per
rates as determined by the state and federal governmental agencies issuing the disaster
declaration.
These additional duties listed below may become eligible for reimbursement if and
when the state and/or federal government have a declaration of disaster, depending on
what terms and services they allow reimbursement:
118
Page 3 of 6
Section I B (1) County Volunteer Fire Departments:
1. Assists law enforcement and County Emergency Management with warning and
notifying the affected population of an existing or impending emergency.
2. Plans for coordination of firefighting activities throughout the County during
disasters.
3. Supports rescue operations.
4. Provides support personnel to assist in traffic control.
5. Provides direction and control during hazardous materials incidents.
6. Provides fire protection for shelters.
7. Assists in search and rescue operations during emergency/disaster situations.
8. Identifies equipment and manpower limitations, and develops mutual aid
agreements for the procurement of needed resources during emergency and
disaster events.
9. Assists with debris removal.
10. Department agrees to be a Point of Distribution (POD) site for the County during
emergencies/disasters, upon the call of the County Manager and/or Emergency
Management Coordinator to the Chief. Consideration will be given if the POD site is
affected by the disaster or emergency.
C. Description of Department’s Service Area. Department’s service area is defined in
Exhibit A, attached hereto and incorporated herein by reference.
II. TERMINATION OF AGREEMENT; BREACH OF AGREEMENT. Each party shall have the
right to terminate by giving the other party one (1) year written notice of termination. In
the event of termination, Department agrees to refund to County all monies received by
Department under the terms of this agreement which Department retains as of the
effective date of termination. In addition, Department shall provide County with a
financial accounting, as required by County, for all funds received by Department and
on‐hand up to the date of termination.
If Department fails to conform to any one of these terms or conditions contained in this
agreement, County shall thereupon notify Department in writing of such breach. Upon
receipt of such notification of breach, Department shall have thirty (30) days within
which to correct such breach, during which period County will take no further action. If
such breach is not corrected within such time, County may then take such corrective
action as is necessary under North Carolina law, including withholding or reduction of
funds committed, but not yet paid by County, recovery of funds previously paid by
County to Department, but not used by Department, and/or immediate termination of
this agreement.
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III. DEPARTMENT FINANCIAL AND REPORTING REQUIREMENTS. Reports in this section
shall be provided to the County prior to the disbursement of any funds by the County to
the Department unless otherwise noted.
A. Financial Review. Within ninety (90) days after June 30 of each year, Department shall
provide County with an annual financial review (receipts and expenditures) and
accompanying supporting information for the preceding fiscal year that covers July 1
through June 30. The accounting shall be provided by a third‐party licensed accounting
firm or CPA approved by Department’s Board of Directors. The document shall be signed
by an official authorized by the board and show the use of funds spent and the amount
and location of the remaining balance.
B. Certificate of Insurance. Department shall furnish the County a certificate of insurance
annually and will further insure that the county receives notice in the event said policy
or policies are to be cancelled.
C. Member Roster. Department shall provide annually to the County a current and
complete roster of state certified firefighter members of the department to include
contact numbers for the Chief and Assistant Chief(s), and shall update the list
throughout the year as changes occur.
D. Blanket Bonds. Department shall secure and maintain a blanket bond on all persons
who have access to or authority to disburse funds belonging to the Department. Such
blanket bond shall be in the amount of not less than the revenues to be distributed by
the County to the Department as approved by the County for the upcoming year. Proof
of such bonding shall be provided to the County prior to disbursement of any funds by
the County to the Department once this requirement becomes effective.
E. Financial Records and Retention. Department shall establish fiscal control and
accounting procedures in accordance with generally accepted accounting principles. The
Department shall keep all records on site for a minimum period of five (5) years. All
State and county required reports and rosters shall be submitted by the requested
deadlines.
F. County Access to Financial Records. Department shall allow the County Manager or
his/her designee to inspect the financial books and records of the Department at
reasonable times during regular business hours of the County. The Department agrees,
upon request, to supply such financial books, records and information or verification as
may be reasonably requested by the County. The Department shall maintain a written
accounting system which provides adequate documentation of all of its receipts and
disbursements including, but not limited to, those related to the expenditure of funds
received pursuant to this agreement.
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G. Funds Disbursement. Annual funding will be disbursed once the signed contract is
received and all requirements of Section III of this document are satisfied.
IV. COMPLIANCE WITH APPLICABLE LAWS. Department agrees that in carrying out
activities of any kind funded with monies made available under the provisions of this
agreement, it shall comply with all local, state, and federal laws, standards and
regulations.
V. INDEPENDENT CONTRACTOR. Department understands and agrees that in entering into
this agreement and providing services, it is acting as an independent contractor; neither
Department, nor its employees, members or personnel shall be deemed or construed to
be employees of Person County. Department shall maintain workers’ compensation
insurance of such accident and other insurance as it deems appropriate for the
protection of its employees, members, or personnel and shall maintain insurance
coverage at all times.
VI. INDEMNITY AGREEMENT. Department shall indemnify and save harmless County from
any and all liability and expenses including attorney’s fees, court costs and other costs
incurred by County caused by the negligence of the Department, its agents and
employees.
VII. ASSIGNMENT OF THIS AGREEMENT. The parties agree that this agreement is not
transferable or assignable by either party without the written consent of the other party
to this agreement.
VIII. NON‐WAIVER OF RIGHTS. It is agreed that County’s failure to insist upon the strict
performance of any provision of this agreement or to exercise any right based upon a
breach thereof, or the acceptance of any performance during such breach, shall not
constitute a waiver of any rights under this agreement.
IX. ENTIRE AGREEMENT. This agreement constitutes the entire understanding of the
parties and contains all of the terms agreed upon with respect to the subject matter
hereof. No modification or rescission of this agreement shall be effective unless
evidenced by a writing signed by both parties to this agreement.
X. EQUAL OPPORTUNITY. In connection with the performance of this agreement,
Department agrees not to discriminate against any employee, member or applicant for
employment or membership because of race, religion, color, sex, age, disability or
national origin. Department agrees to take affirmative action to ensure that applicants
are employed, and that employees are treated during employment, without regard to
their race, religion, color, sex, age, disability or national origin.
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In witness whereof, the parties have hereunto set their hands and seals, by authority
duly given, on the day and year first above written.
Attest:
PERSON COUNTY
Gordon Powell, Chairman Board of County Commissioners
Brenda Reaves, NCCCC, CMC Clerk to the Board
This Instrument has been pre‐audited in the manner required by the Local Government Budget
and Fiscal Control Act.
Approved as to legal form:
________________________________________________
Person County Attorney Date
Timberlake Volunteer Fire Department
President Date
Attest:
Secretary Date
Amy Wehrenberg, Finance Officer
122
Page 1 of 6
State of North Carolina
Person County
Fire Protection Contract
This agreement, made and entered into this 1st day of July, 2023, by and between Person
County, North Carolina, a political subdivision of the State of North Carolina, hereinafter called
“County” and the Triple Springs Volunteer Fire Department, a nonprofit corporation organized
under the laws of the State of North Carolina, hereinafter called “Department.”
Witnessed:
WHEREAS, Department has agreed to provide continuing fire and rescue protection
service within its primary area of coverage, and other areas on the basis of mutual aid contracts
with other county fire and/or rescue departments for the benefit of the citizens of Person
County; and
WHEREAS, North Carolina General Statutes §153A‐11, §153A‐13, and §153A‐233,
authorize County to provide Department with financial support for the above‐described
services; and will compensate Department in the amount of $142,800.00 as determined
annually during County’s budgeting process; the amount to be paid when all required
documentation has been received and concluded to be in good standing during the term of this
agreement as outlined herein; and
WHEREAS, this agreement shall become effective the 1st day of July, 2023, and will
provide for automatic extensions every two (2) years with an increase in payment of 2% every
odd year beginning 1st day of July, 2025 of their annual budgeted amount awarded by the
Board of Commissioners, subject to the continued legal existence of the Fire District and the
VFD, the agreements and requirements and the termination provisions herein; and
WHEREAS, County desires that the Department furnish fire protection during times of
emergencies/disasters providing services as outlined below and in Section II C (9) of the current
version of the Person County Emergency Operations Plan and provide other lifesaving and
property protection measures as necessary for and within the District; and
NOW THEREFORE, in consideration of the mutual benefits to the parties hereto, and
based upon the mutual covenants contained herein and the considerations stated herein, the
parties do hereby covenant and agree as follows:
I. PURPOSE OF AGREEMENT AND DEPARTMENT IN USE OF FUNDS.
A. Purpose of Agreement: County shall provide funds to Department for the provision of
continuing fire and rescue protection as follows:
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1. Department agrees to furnish and provide continuing fire and rescue protection
service to all citizens of its service area and all real and personal property lying
within the boundaries of the service areas.
2. Department agrees to send, upon call of any person within the service area, the
available equipment necessary to answer the call and the available personnel to
operate such equipment in the judgment of the Chief of the Department or his
designee.
3. Department agrees to maintain its equipment in accordance to the standards
prescribed by the North Carolina Department of Insurance, Fire and Rescue Division.
4. Department agrees to maintain a level of personnel and have these personnel
trained as required by the North Carolina Department of Insurance, Fire and Rescue
Division.
5. Department shall be in complete operational control of its fire and rescue vehicles
and fire and rescue program including full control over volunteers, assistants and
employees.
6. Department shall provide emergency medical care as outlined in the Person County
First Responder Guidelines as a part of the Person County EMS System plan.
7. County shall operate a communications system at current levels to alert the
departments and other agencies of emergencies which occur in the County. Person
County Central Dispatch shall be responsible for the dispatch of fire and rescue
departments within the primary and mutual aid areas of coverage, department will
communicate with County Central Dispatch and other departments on the
countywide approved frequency by the operational or tactical channels.
8. Department will actively solicit and advertise for operating as well as capital funds.
9. Department complies with all financial and reporting requirements as outlined in
Section III of this Contract.
10. Department shall maintain certification by the North Carolina Office of State Fire
Marshal as defined in North Carolina General Statutes Chapter 58.
B. Reimbursement for Services during Emergencies/Disasters. Reimbursement for Fire
Department services provided in this section only applies when the state and/or federal
governments issue a declaration of disaster for the affected areas of Person County, and
only those services deemed reimbursable under the disaster declaration are eligible per
rates as determined by the state and federal governmental agencies issuing the disaster
declaration.
These additional duties listed below may become eligible for reimbursement if and
when the state and/or federal government have a declaration of disaster, depending on
what terms and services they allow reimbursement:
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Section I B (1) County Volunteer Fire Departments:
1. Assists law enforcement and County Emergency Management with warning and
notifying the affected population of an existing or impending emergency.
2. Plans for coordination of firefighting activities throughout the County during
disasters.
3. Supports rescue operations.
4. Provides support personnel to assist in traffic control.
5. Provides direction and control during hazardous materials incidents.
6. Provides fire protection for shelters.
7. Assists in search and rescue operations during emergency/disaster situations.
8. Identifies equipment and manpower limitations, and develops mutual aid
agreements for the procurement of needed resources during emergency and
disaster events.
9. Assists with debris removal.
10. Department agrees to be a Point of Distribution (POD) site for the County during
emergencies/disasters, upon the call of the County Manager and/or Emergency
Management Coordinator to the Chief. Consideration will be given if the POD site is
affected by the disaster or emergency.
C. Description of Department’s Service Area. Department’s service area is defined in
Exhibit A, attached hereto and incorporated herein by reference.
II. TERMINATION OF AGREEMENT; BREACH OF AGREEMENT. Each party shall have the
right to terminate by giving the other party one (1) year written notice of termination. In
the event of termination, Department agrees to refund to County all monies received by
Department under the terms of this agreement which Department retains as of the
effective date of termination. In addition, Department shall provide County with a
financial accounting, as required by County, for all funds received by Department and
on‐hand up to the date of termination.
If Department fails to conform to any one of these terms or conditions contained in this
agreement, County shall thereupon notify Department in writing of such breach. Upon
receipt of such notification of breach, Department shall have thirty (30) days within
which to correct such breach, during which period County will take no further action. If
such breach is not corrected within such time, County may then take such corrective
action as is necessary under North Carolina law, including withholding or reduction of
funds committed, but not yet paid by County, recovery of funds previously paid by
County to Department, but not used by Department, and/or immediate termination of
this agreement.
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III. DEPARTMENT FINANCIAL AND REPORTING REQUIREMENTS. Reports in this section
shall be provided to the County prior to the disbursement of any funds by the County to
the Department unless otherwise noted.
A. Financial Review. Within ninety (90) days after June 30 of each year, Department shall
provide County with an annual financial review (receipts and expenditures) and
accompanying supporting information for the preceding fiscal year that covers July 1
through June 30. The accounting shall be provided by a third‐party licensed accounting
firm or CPA approved by Department’s Board of Directors. The document shall be signed
by an official authorized by the board and show the use of funds spent and the amount
and location of the remaining balance.
B. Certificate of Insurance. Department shall furnish the County a certificate of insurance
annually and will further insure that the county receives notice in the event said policy
or policies are to be cancelled.
C. Member Roster. Department shall provide annually to the County a current and
complete roster of state certified firefighter members of the department to include
contact numbers for the Chief and Assistant Chief(s), and shall update the list
throughout the year as changes occur.
D. Blanket Bonds. Department shall secure and maintain a blanket bond on all persons
who have access to or authority to disburse funds belonging to the Department. Such
blanket bond shall be in the amount of not less than the revenues to be distributed by
the County to the Department as approved by the County for the upcoming year. Proof
of such bonding shall be provided to the County prior to disbursement of any funds by
the County to the Department once this requirement becomes effective.
E. Financial Records and Retention. Department shall establish fiscal control and
accounting procedures in accordance with generally accepted accounting principles. The
Department shall keep all records on site for a minimum period of five (5) years. All
State and county required reports and rosters shall be submitted by the requested
deadlines.
F. County Access to Financial Records. Department shall allow the County Manager or
his/her designee to inspect the financial books and records of the Department at
reasonable times during regular business hours of the County. The Department agrees,
upon request, to supply such financial books, records and information or verification as
may be reasonably requested by the County. The Department shall maintain a written
accounting system which provides adequate documentation of all of its receipts and
disbursements including, but not limited to, those related to the expenditure of funds
received pursuant to this agreement.
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G. Funds Disbursement. Annual funding will be disbursed once the signed contract is
received and all requirements of Section III of this document are satisfied.
IV. COMPLIANCE WITH APPLICABLE LAWS. Department agrees that in carrying out
activities of any kind funded with monies made available under the provisions of this
agreement, it shall comply with all local, state, and federal laws, standards and
regulations.
V. INDEPENDENT CONTRACTOR. Department understands and agrees that in entering into
this agreement and providing services, it is acting as an independent contractor; neither
Department, nor its employees, members or personnel shall be deemed or construed to
be employees of Person County. Department shall maintain workers’ compensation
insurance of such accident and other insurance as it deems appropriate for the
protection of its employees, members, or personnel and shall maintain insurance
coverage at all times.
VI. INDEMNITY AGREEMENT. Department shall indemnify and save harmless County from
any and all liability and expenses including attorney’s fees, court costs and other costs
incurred by County caused by the negligence of the Department, its agents and
employees.
VII. ASSIGNMENT OF THIS AGREEMENT. The parties agree that this agreement is not
transferable or assignable by either party without the written consent of the other party
to this agreement.
VIII. NON‐WAIVER OF RIGHTS. It is agreed that County’s failure to insist upon the strict
performance of any provision of this agreement or to exercise any right based upon a
breach thereof, or the acceptance of any performance during such breach, shall not
constitute a waiver of any rights under this agreement.
IX. ENTIRE AGREEMENT. This agreement constitutes the entire understanding of the
parties and contains all of the terms agreed upon with respect to the subject matter
hereof. No modification or rescission of this agreement shall be effective unless
evidenced by a writing signed by both parties to this agreement.
X. EQUAL OPPORTUNITY. In connection with the performance of this agreement,
Department agrees not to discriminate against any employee, member or applicant for
employment or membership because of race, religion, color, sex, age, disability or
national origin. Department agrees to take affirmative action to ensure that applicants
are employed, and that employees are treated during employment, without regard to
their race, religion, color, sex, age, disability or national origin.
127
Page 6 of 6
In witness whereof, the parties have hereunto set their hands and seals, by authority
duly given, on the day and year first above written.
Attest:
PERSON COUNTY
Gordon Powell, Chairman Board of County Commissioners
Brenda Reaves, NCCCC, CMC Clerk to the Board
This Instrument has been pre‐audited in the manner required by the Local Government Budget
and Fiscal Control Act.
Approved as to legal form:
________________________________________________
Person County Attorney Date
Triple Springs Volunteer Fire Department
President Date
Attest:
Secretary Date
Amy Wehrenberg, Finance Officer
128
AGENDA ABSTRACT
Meeting Date: June 19, 2023
Agenda Title: Application for Rural State Operating Funds - PATS
Summary of Information: Application of FY2024 Rural State Operating Funds (RSO). This one-
time grant, if approved by NCDOT, will allow reimbursement for Fuel and Lubricants as well as
Tires. The period of performance is July 1, 2023 through June 30, 2024. The grant is 100% state
funded and does not require a public hearing. No local match is required. Original amount applied
for is $148,170. Per the NCDOT June 6th meeting agenda, the anticipated award amount for Person
County is $133,719. Barring any changes, an agreement regarding the award should be received
from the NCDOT in the first quarter of FY2024.
Recommended Action: Approval of submittal and authorize the County Manager to accept funds, if
awarded.
Submitted By: Mitch Fleig, Transportation Director
129
AGENDA ABSTRACT
Meeting Date: June 19, 2023
Agenda Title: FY24 Classification and Pay Plan and Personnel Policy Manual Amendments
Summary of Information: The Human Resources Department partnered with Management
Advisory Group (MAG) in October of 2022 to begin the Classification and Pay Study. Based on
their market study and internal analysis, MAG recommended a new pay plan (attached) and the
methodology for implementing it. Utilizing MAG’s Classification Manager software, each
employee’s salary will be increased to at least the minimum of their new salary grade. Then, a salary
adjustment will be applied to maintain internal equity. Equity adjustments will be capped at 50%.
MAG also recommended revisions to Articles II and II of the Person County Personnel Policy
Manual (attached) to support the implementation and ongoing maintenance of the new pay plan.
Recommended Action: Approve the FY24 Classification and Pay Plan and Personnel Policy
Manual Amendments, as presented on June 5, 2023.
Submitted By: Sonya Carver, Human Resources Director
130
Proposed Pay Plans
Tuesday, May 30, 2023 Page 1
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Ann Min Mkt Ann Max
Person County NC
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12 7.2
Code Proposed Class Title
Proposed Pay Plans
Unified
$25,313 $32,436 $39,559101
KENNEL ATTENDANT9049
LIBRARY PAGE9020
$27,908 $35,761 $43,614103
CUSTODIAN2032
$29,303 $37,549 $45,794104
CUSTODIAL TECHNICIAN2156
DIRECT SUPPORT TECHNICIAN2031
$30,768 $39,426 $48,084105
COMM SOC SERV TECHNICIAN2011
PROCESSING ASST III2052
$32,306 $41,397 $50,488106
GROUNDS MAINTENANCE WORKER2100
INCOME MAINTENANCE TECHNICIAN2180
LIBRARY TECHNICIAN2102
OFFICE ASSISTANT IV2080
PI FIELD SUPERVISOR2081
TRANSIT SPECIALIST2083
$33,922 $43,467 $53,013107
ADMIN SUPPORT SPECIALIST2125
BUILDING MAINTENANCE TECH2157
PI ADMIN SUPPORT SPECIALIST2213
PROCESSING ASSISTANT IV2082
TAX CUSTOMER SERVICE REP2103
VETERAN'S SERVICES OFFICER9040
$35,618 $45,641 $55,663108
COMMUNITY EMPLOYMENT SPECIALIST2123
DEPUTY REGISTER OF DEEDS2126
HR ASSISTANT2130
INCOME MAINTENANCE CASEWORKER I2122
MED LAB TECHNICIAN I2251
SOCIAL WKR I TRAINEE2155
TELECOMMUNICATOR2160
$37,399 $47,923 $58,447109
ACCOUNTING TECH III2170
ADMIN ASST I2171
APPRAISAL TECHNICIAN2151
CHILD SUPPORT AGENT I2173
FINANCE TECH2198
INTERPRETER/BILLING REPRESENTATIVE2175
LIBRARY TECH SPECIALIST2197
PERMITS TECH2189
PI PRODUCTION COORDINATOR2079
PLANNING TECHNICIAN 8888
PROCESSING ASSISTANT V2131
PROCESSING UNIT SUPERVISOR V2129
SENIOR ADMIN SUPPORT SPEC2196
SENIOR GROUNDS MAINTENANCE WOR2127
SENIOR TAX CUSTOMER SERVICE REP2158
$39,269 $50,319 $61,369110
ACCOUNTING & PAYROLL TECH2182
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Person County NC
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12 7.2
Code Proposed Class Title
Proposed Pay Plans
Unified
$39,269 $50,319 $61,369110
INCOME MAINT INVESTIGATOR I2550
INCOME MAINTENANCE CASEWORKER II2176
LAND RECORDS SPECIALIST2212
LIBRARY OUTREACH COORDINATOR2153
PERSONAL PROPERTY APPRAISER2215
SENIOR ADMIN SUPP SPEC/EVID CUST2602
SENIOR BUILDING MAINTENANCE TECH2241
SOCIAL WORKER I2193
$41,232 $52,835 $64,437111
ACCOUNTING TECH IV2230
ADMIN ASST II2172
ADMIN SUPPORT SUPERV2202
CHILD SUPPORT AGENT II2231
DETENTION OFFICER2159
EMS EMT2284
HR COORDINATOR7777
LEAD PERMIT TECHNICIAN2185
PUBLIC HEALTH ED I2587
TELECOMMUNICATOR EMD2194
$43,294 $55,477 $67,659112
DEPUTY ELECTIONS DIRECTOR9092
ECOMONIC DEVELOPMENT SPECIALIST2220
EMS ADVANCED EMT2121
INCOME MAINTENANCE CASEWORKER III2234
NUTRITIONIST II2254
OUTDOOR REC PRG SPEC2256
PI PROGRAM COORDINATOR2203
RECREATION PROGRAM SPECIALIST2276
SENIOR DETENTION OFFICER2187
SENIOR FINANCE TECH2255
SENIOR TELECOMMUNICATOR2329
$45,458 $58,250 $71,042113
ADMINISTRATIVE OFFICER I2199
BUILD CODE ENFORCEMENT OFF I2270
DEPUTY SHERIFF2259
DEPUTY SHERIFF SRO2260
DEPUTY-ANIMAL CONTROL2150
FIRE INSPECTOR2295
PI BUSINESS OFFICER2302
SHERIFF EXECUTIVE ASST2305
TRANSPORTATION COORDINATOR2502
$47,731 $61,163 $74,594114
CHILD SUPPORT SUPERVISOR II2290
COMPUTER SYSTEMS ADMIN I2291
DETENTION SHIFT SUP2242
EMS PARAMEDIC2280
GROUND MAINTENANCE SUPV2322
HR GENERALIST2523
INCOME MAINTENANCE SUPV II2272
LIBRARIAN2298
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Person County NC
DRAFT
12 7.2
Code Proposed Class Title
Proposed Pay Plans
Unified
$47,731 $61,163 $74,594114
NUTRITIONIST III2297
PAYROLL SPECIALIST2238
PERSONAL PROP APPR SUPV2277
PI PROGRAM MANAGER2343
REAL PROPERTY APPRAISER2301
SENIOR DEPUTY SHERIFF2244
SOCIAL WORKER II2274
SOIL CONSERVATIONIST2252
$50,118 $64,221 $78,324115
ACCOUNTING SPECIALIST II2320
ANIMAL SERVICES MANAGER2101
BUILDING MAINTENANCE SUPERVISOR2341
DEPUTY SHERIFF SPECIAL ASSIGNMENT2288
EMS SENIOR PARAMEDIC/FTE2285
ENVIRONMENTAL HEALTH SPEC2349
IT USER SUPPORT SPEC2351
PARK SUPERVISOR2414
PARKS MAINTENANCE SUPERVISOR2419
PI PRODUCTION MANAGER2192
PLANNER I2495
TELECOMMUNICATIONS SUPERVISOR2239
$52,624 $67,432 $82,240116
911 TRAINING AND QA SUPV2236
ASST LIBRARY DIR/PROG SVCS LIB2330
DEPUTY SHERIFF SERGEANT2328
DETENTION ADMIN OFFICER2218
DETENTION LIEUTENANT2289
EMERGENCY MGT PLANNER I2589
EMS FIELD TRAINING SUPV/LT2281
PI LEAD PROGRAM MANAGER2339
SOCIAL WORKER III2324
TAX COLLECTIONS SUPERVISOR2300
$55,255 $70,804 $86,352117
ACCOUNTING SUPERVISOR2340
CLERK TO THE BOARD/EXEC ASST2391
DEPUTY SHERIFF LIEUTENANT2377
DEPUTY SHERIFF TECHNOLOGY SPECIALIST2287
EMS EDUCATION COORDINATOR5678
EMS FIELD MEDICAL OFFICER2282
EMS LOGISTICS COORDINATOR1234
ENVIRON HEALTH PROG SPEC2390
GIS ANALYST2433
HR AND RISK MANAGER2169
SENIOR CODE ENFORCEMENT OFFICER2376
SENIOR IT USER SUPPORT SPEC2356
SOCIAL WORK SUPV II2345
SOCIAL WORKER-INVESTIGATIVE/ASSESSMENT & TREATMENT2346
SOIL & WATER DIRECTOR2267
$58,018 $74,344 $90,670118
ANIMAL SERVICES DIRECTOR2370
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DRAFT
12 7.2
Code Proposed Class Title
Proposed Pay Plans
Unified
$58,018 $74,344 $90,670118
ASSISTANT ECO DEV DIR2590
ASSISTANT PERSON INDUSTRIES DIRECTOR2416
HUMAN SERVICES EVAL II2243
PH QUALITY ASSUR SPECIALIST II2438
PUBLIC HEALTH NURSE II2412
$60,919 $78,061 $95,203119
ASSISTANT RECREATION, ARTS & PARKS DIRECTOR2379
DEPUTY SHERIFF CAPTAIN2378
DETENTION CAPTAIN2451
EMS DIVISION CHIEF2430
FIRE MARSHAL2294
INCOME MAINT ADMINISTRATOR I2393
PROPERTY APPRAISAL MANAGER2452
PUBLIC HEALTH NURSE III2432
TELECOMMUNICATIONS DIVISION CHIEF2435
$63,965 $81,964 $99,963120
NETWORK ADMINISTRATOR2453
SOCIAL WORK SUPV III2411
SYSTEM ADMINISTRATOR - IT2358
$67,163 $86,062 $104,962121
CHIEF COMMANDER (MAJOR)2509
ELECTIONS DIRECTOR2342
ENVIRONMENTAL HEALTH SUPV II2475
PUBLIC INFORMATION OFFICER5555
REGISTER OF DEEDS2470
SOCIAL WORK PROGRAM MGR2431
$70,521 $90,365 $110,210122
CHIEF INFORMATION SECURITY OFFICER2357
PUBLIC HEALTH SUPV II2492
$74,047 $94,884 $115,720123
ASSISTANT FINANCE DIRECTOR2450
ASSISTANT IT DIR2458
CHIEF DEPUTY2510
GIS DIRECTOR2237
LIBRARY DIRECTOR2490
TRANSPORTATION DIRECTOR2371
$77,749 $99,628 $121,506124
INSPECTIONS DIRECTOR2493
RECREATION, ARTS & PARKS DIRECTOR2512
$81,637 $104,609 $127,582125
DEPUTY SOCIAL SERVICES DIRECTOR2591
ECONOMIC DEVELOPMENT DIRECTOR2588
PERSON INDUSTRIES DIRECTOR2540
$90,005 $115,332 $140,659127
GENERAL SERVICES DIRECTOR2520
HUMAN RESOURCES DIRECTOR2521
PLANNING DIRECTOR2586
TAX ADMINISTRATOR2560
$94,505 $121,098 $147,692128
CHIEF FINANCIAL OFFICER2580
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Person County NC
DRAFT
12 7.2
Code Proposed Class Title
Proposed Pay Plans
Unified
$94,505 $121,098 $147,692128
CHIEF INFORMATION OFFICER2583
EMERGENCY SERVICES DIRECTOR2541
HEALTH DIRECTOR2581
SHERIFF2600
SOCIAL SERVICES DIRECTOR2582
$104,191 $133,511 $162,830130
ASSISTANT COUNTY MANAGER2620
$126,645 $162,283 $197,921134
COUNTY MANAGER2700
182 Active Proposed Classes in the Unified Pay Plan
182 Active Proposed Classes in Person County NC
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1
ARTICLE II. POSITION CLASSIFICATION PLAN
Amended 7/1/2023
Section 1. Purpose.
The position classification plan provides a complete inventory of all authorized and permanent positions
in the County service, and an accurate description and specification for each class of employment. The
plan standardizes job titles, each of which is indicative of a definite range of duties and responsibilities.
All positions covered by the personnel policy are to be classified according to the assigned duties,
responsibilities, qualifications needed, and other required factors. In order to ensure its continuing value
as a personnel management tool, the positions classification plan will be maintained to reflect the current
work assignments and other conditions and requirements which are factors in proper classification and
allocation of regular positions.
Positions in the Departments of Social Services and Public Health will be classified by the NC Department
of Health and Human Services (DHHS) in compliance with the rules and regulations under the State
Human Resources Act.
Section 2. Composition of the Position Classification Plan
The classification plan shall consist of:
a) A grouping of positions in classes which are approximately equal in difficulty and
responsibility which call for the same general qualifications, and which can be equitably
compensated within the same range of pay under similar working conditions;
b) class titles descriptive of the work of the class;
c) written specifications for each class of positions; and
d) an allocation list showing the class title of each position in the classified service.
Section 3. Use of the Position Classification Plan
The classification plan is to be used:
a) as a guide in recruiting and examining applicants for employment;
b) in determining lines of promotion and in developing employee training programs;
c) in determining salary to be paid for various types of work;
d) in determining personnel service items in departmental budgets; and
e) in providing uniform job terminology.
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2
Section 4. Administration of the Position Classification Plan
The County Manager, assisted by the Human Resources Director, shall allocate each position covered
by the classification plan to its appropriate class, and shall be responsible for the administration of the
position classification plan. The Human Resources Director shall periodically review portions of the
classification plan and recommend revisions to the County Manager to ensure that classifications
accurately reflect current job duties and responsibilities. The Human Resources Director shall also
periodically review the entire classification plan and, when needed, recommend major changes to the
County Manager. For Employees subject to the State Human Resources Act, both the Person County
Classification Plan, and the Office of State Human Resources Classification Plan should be considered.
Section 5. Authorization of New Positions and the Position Classification Plan
New positions shall be established upon recommendation of the County Manager and approval of the
Board of Commissioners. New positions shall be recommended to the Board of Commissioners with a
recommended class title. The position classification plan, along with any new positions or classifications
shall be approved by the Board of Commissioners and on file with the Human Resources Director. A
copy of the position classification plan will be posted on the County website under the Human Resources
Department for review by employees and the public.
Section 6. Request for Reclassification
Any employee or Department Head who considers the position in which classified to be improper shall
submit a request in writing for reclassification to such employee's immediate supervisor, who shall
immediately transmit the request to the Human Resources Director through the chain of command. Upon
receipt of such request, the Human Resources Director shall study the request, determine the merit of
the reclassification, and recommend any necessary changes to maintain a fair and accurate classification
plan, to the County Manager. The decision of the County Manager is final.
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ARTICLE III. THE PAY PLAN
Amended 7/1/2023
Section 1. Definition
The pay plan includes the salary schedule and the assignment of classes to salary grades and ranges
adopted by the Board of Commissioners. The salary schedule may consist of a minimum, midpoint, and
maximum rates of pay for each job classification approved by the Board of Commissioners. Salary
increases within the pay range shall be based on criteria established by the County Manager and
approved by the Board of Commissioners.
In order to ensure proper pay, time worked must be entered on the employee’s timesheet pursuant to
current County practices, which currently require time entry in quarter hour increments. Please note that
some employees, particularly those subject to the Department of Transportation Guidelines, may have
different timekeeping requirements.
Section 2. Administration and Maintenance
The County Manager shall be responsible for the administration and maintenance of the pay plan. All
employees covered by the pay plan shall be paid at a rate within the salary range established for the
respective position classification, except for employees in trainee status or employees whose existing
salaries are above the established maximum rate following transition to a new pay plan.
The pay plan is intended to provide equitable compensation for all positions, reflecting differences in the
duties and responsibilities, the comparable rates of pay for positions in public employment in the area,
changes in the cost of living, the financial conditions of the County, and other factors. To this end, from
time to time the County Manager, assisted by the Human Resources Director, shall make comparative
studies of all factors affecting the level of salary ranges and may make minor adjustments in the allocation
of positions to salary grades. When major adjustments encompassing numerous positions are needed,
or when a general adjustment is needed to the pay plan, the County Manager shall recommend such
changes in salary ranges as appear to be warranted to the Board of Commissioners. The Board of
Commissioners shall adopt the salary schedule and assignment of job classes to salary grades, including
any minor adjustments made by the County Manager during the previous budget year, annually as part
of the budget process.
The County Manager may approve in-range adjustments to employee salaries when necessary to
accommodate inequities, special performance, achievements, retention or other issues. The Department
Head will submit documentation to the Human Resources Director explaining the reason for requesting
an in-range adjustment. The Human Resources Director will make a recommendation to the County
Manager.
Section 3. Starting Salaries
In order to establish the pay rate for new hires (or rehires), the following criteria will be used to promote
fairness and equity in pay.
a) The starting salary for a new employee who meets the minimum qualifications for the position is
typically the minimum of the salary range to which the job classification is assigned.
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b) The new hire starting salary for employees (or re-hires) may consider directly relevant experience
and/or experience that can be verified by the Human Resources Department. Employees who
have left the County and have been officially terminated will be re-hired using this criteria and will
not be rehired at the previous salary. Re-hires who have left the County’s employ will be
considered using the same criteria as new hires.
c) Internal Equity is an equally important consideration in filling a vacant position. Before a salary
offer is made, Human Resources will also consider the current salaries, level of education,
relevant licenses/certifications and length of service in the same/similar job class or classes of
current incumbents. It is the policy of the County to make every effort to avoid inverted salary
relationships which are created by bringing in newly hired employees at a salary that exceeds the
current salaries of comparably placed existing employees in the same/similar job class.
d) The Human Resources Department may consider a higher salary offer if the open position is
determined to be a “hard to fill” position. “Hard to fill” positions will be determined by the Human
Resources Department and will be based on the length of time the position has remained unfilled,
the difficulty to recruit, the “mission critical” nature of the work and the market conditions of the
position, at the time of a vacancy.
e) The salary range is typically considered the span in salary between the minimum of the range
and the midpoint for most positions. For Directors or Assistant Director level positions, the
qualifications of the applicant and/or the needs of the County should include the discretion to hire
anywhere within the range. However, consideration should still be given to existing salaries of
other employees who are in directly comparable leadership positions.
Elected officials, i.e. the Sheriff and Register of Deeds, shall be paid upon initial election or appointment,
at the starting salary for the office. The Board of Commissioners may adjust the salary of the elected
official by considering the years of service, performance and related experience of the person.
Pay for part-time or temporary status will be based on the applicable hourly rate for the position.
Section 4. Maximum of the Range
Ranges are established to reflect the market value of a given job profile and not an incumbent. Once an
employee reaches the maximum of his/her assigned range, the salary is frozen, and the employee is not
eligible for any additional compensation unless there is a range movement that would result in a higher
maximum.
Section 5. Trainee Designation and Provisions
Applicants being considered for employment or County employees who do not meet all of the
requirements for the position for which they are being considered may be hired, promoted, demoted, or
transferred by the County Manager to a "trainee" status or under the State Human Resources Act job
classes as a "Work Against.” In such cases, a plan for training and meeting the minimum qualification for
the job classification, including a time schedule, must be prepared by the supervisor. An employee shall
remain at the trainee or "Work Against" salary level until the Department Head certifies that the employee
is qualified to assume full responsibilities of the position and the County Manager approves the
certifications. The Department Head shall review the progress of each employee in a trainee or "Work
Against" status every six months or more frequently as necessary to determine when the employee is
qualified to assume full responsibilities of the position. "Trainee" salaries may be one to two grades below
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the minimum rate established for the position for which the person is being trained. Assignment two
grades below is appropriate when the traineeship is expected to last two years. Assignment one grade
below is appropriate when traineeship is expected to last one year. (Note: Positions subject to the State
Human Resources Act may be assigned no more than two grades below for trainee purposes.) The actual
assignment should be reviewed and approved by the Human Resources Director. A new employee
designated as "trainee" appointment shall be in a probationary status until requirements for the full job
class are met.
If the training is not successfully completed as planned, the employee shall be transferred, demoted, or
dismissed. If the training is successfully completed, the employee shall be paid at least at the minimum
rate established for the job class.
Section 6. Education and Certification Increase
To encourage growth and promote a learning atmosphere in local government, a full-time employee of
Person County Government may be eligible to receive a 1.5% salary increase per education or advanced
certification obtained if certain criteria are met.
Education is defined as graduation from a community college or university where an individual may
receive an associate, bachelor’s, graduate, doctorate or professional degree.
A certification is an official document acknowledging that an individual has successfully passed a
professional class or training that has provided them with knowledge, experience and skills to perform
certain job tasks. Most certifications that pertain to this policy will include an individual attending training
for a considerable number of hours and/or passing an exam in order to receive the certification.
The following criteria will be applied when an employee has requested an increase for additional
education or certification:
The certification or accreditation will be earned in their professional field furthering their ability to
perform the duties and responsibilities of their position. Approval from the Department Head,
Human Resources Director and County Manager may also be made for an employee who is
seeking a higher level of education to pursue a promotion within County services.
An education or certification increase will only be awarded during the fiscal year in which it was
obtained.
The County will pay for one certification school and up to two attempts at an exam for a single
certification level. Exceptions may be made if deemed appropriate by the County Manager.
College courses will usually be taken outside of regular work hours. Courses during work hours
are typically not permitted but may be considered by the County Manager on a case by case basis
if work time can be made-up with minor schedule adjustments. Employees will not be paid for
time spent in classes. Employees may be reimbursed for tuition, fees, laboratory fees, and student
fees up to a certain amount as outlined in the Personnel Policy, Article VI. Employee Benefits,
Section 10.
Pay increases for certifications should be submitted in a timely manner. The effective date of the
pay increase will be consistent with the next full pay period. There may be instances where the
delay is from a third party and no fault of the employee or supervisor. Certification increases are
not intended to be re-applied for position status change that includes but is not limited to
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promotions, transfers, reclassifications, or demotions. No increases will be awarded retroactively
for certifications obtained prior to the adoption of this policy.
Re-certifications will not eligible for an increase, but the County may pay for the renewal of the
required certification.
If the certification has been suspended, lapsed or is no longer being utilized, the pay incentive
may be removed.
If the employee has an active performance improvement plan due to not meeting work standards,
they will not be approved for a certification increase until the employee has successfully resolved
performance issues. The increase will not be retroactive but may be effective the first day the
employee has successfully completed the performance improvement plan.
The employee may not receive more than two education or certification increases per fiscal year.
A salary increase will not typically be awarded if the certification is included as a requirement on
the job description or formal acceptance letter of employment. Special circumstances may be
considered if deemed appropriate by the County Manager and Human Resources Director.
Section 7. Pay Range Increases
Upward movement within the established salary range for an employee is not automatic but rather based
upon specific criteria. Procedures for determining performance levels and performance pay increases
shall be established in procedures approved by the County Manager.
Section 8. Performance Review and Development System (separate policy)
The purpose is to establish and maintain a performance review and development system that contributes
to the organization achieving its mission and goals and focuses on continuous performance improvement
and recognition for all employees of the County. Reviews will encompass one year and be conducted on
or before the anniversary date of the employee’s initial hire or rehire. Pay for performance or merit may
vary or be funded at the discretion of the Board of Commissioners. Grant funded positions may receive
merit only if funds are available from the grant program.
Section 9. Salary Effect of Promotions, Demotions, Transfers, and Reclassifications
Promotions. When an employee is promoted, as a result of a job change or job progression, to a higher
pay grade position, the salary placement within the new pay grade shall be determined along with the
above criteria as follows: apply a 5% increase to the previous salary for promotions of one pay grade,
and an additional 2.5% for each additional pay grade up to a maximum of 15%. The resulting pay will be
no less than the minimum of the new pay grade and no less than a 5% salary increase, but not more than
the maximum salary of the assigned pay grade. Any increase of more than 5% requires documentation
by the department or agency and a supporting recommendation from the Human Resources Director.
The County Manager will review the documentation for approval. The effective date of the pay increase
will be consistent with the next full pay period.
The amount of the salary adjustment should also include consideration for the following:
a) the employee’s related education, training, and experience;
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b) the nature and magnitude of the change in jobs;
c) budget availability;
d) consistency with similar situations in the past;
e) internal equity within the work unit; and
f) other relevant issues.
Employee (Employees subject to the State Human Resources Act are exempt) will serve a nine-month
probationary period.
There may be times when the uniqueness of an individual job and level or necessary skills required by
the County, and not just possessed by the incumbent, may require a higher salary schedule placement
than stipulated in this section. Under such circumstances, the County Manager may approve a higher
salary placement within the assigned pay grade.
Cost of living (or market adjustment), and other in-range increases cannot take the place of a promotional
increase. The position of the employee’s adjusted salary within the new salary range shall not exceed
the position of the employee’s salary in the current range.
Demotion or Voluntary Reassignment. Demotion or reassignment is a change in status resulting from
an assignment to a position in a lower salary grade. If the change results from a disciplinary action, the
action is considered a demotion. If the change results from a mutual agreement between the employee
and employer, the action is considered a voluntary reassignment.
The adjusted salary of the employee shall be within the range of the lower classification based on salary
grade with consideration of internal equity, decreased workload and responsibility level.
Lateral Transfers. A lateral transfer occurs when an employee is transferred from one job class to
another in the same pay grade. The salary will remain the same and employee must possess the
minimum qualifications for the new position.
Reclassifications. When a job has been reclassified to a higher pay grade, the employee’s salary shall
increase at least 5% but not exceed the maximum salary of the new pay grade.
If the reclassification results in an upgrade of one pay grade, the employee’s pay will be moved upward
by 5%. An upgrade of two or more pay grades will increase the employee’s pay by an additional 2.5% for
each additional pay grade, up to a maximum of 15%. Any increase of more than 5% would require
documentation by the department or agency and a supporting recommendation from Human Resources
Director. The County Manager will review the documentation for approval.
For general reclassifications completed as a result of an internal or external compensation study, or as a
result of a normal budget process review, a pay increase for an employee who has been in their position
since on or before the first day of the fiscal year, will have an effective date of the first day of the fiscal
year, or the effective date of implementation as approved by the Board of Commissioners.
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Otherwise, for an individual reclassification, done outside the normal budget cycle, the effective date of
the pay increase will be consistent with the next full pay period.
Reclassification or changes in pay grade, whether resulting from an internal or external compensation
study or individual change in pay grade, shall not be retroactive with respect to calculating the new salary.
When a job has been reclassified to a lower pay grade, the affected employee(s) shall have their pay
grade adjusted accordingly. The effective date will be the day following approval and the change will be
reflected in the next full pay period. If, after the pay grade adjustment, the employee(s) salary is greater
than the maximum salary of the new pay range, the employee will continue to be paid at the higher rate
of pay, the salary would be “frozen” and the employee is typically ineligible for any pay adjustment until
the range “catches up” with the salary and allows for movement.
Section 10. Salary Effect of Salary Range Revisions
When a class of positions is assigned to a higher salary range as a result of labor market conditions
(outside of a total county pay study), employees will be placed at minimum of pay grade and equity of old
grade will be considered during the reclassification. An implementation process will be recommended by
the Human Resources Director and approved by the County Manager. Budgetary funding will also be
considered. When a class of positions is assigned to a lower salary range, the salaries of employees in
that class will remain unchanged. If this assignment to a lower salary range results in an employee being
paid at a rate above the maximum established for the new class, the salary of that employee shall be
maintained at that level until such time as the employee's salary range is increased above the employee's
current salary.
Section 11. Temporary or Permanent Additional Job Duties Assigned
At times, employees may be temporarily assigned job duties that are outside of their normal job
requirements. Consideration for extra pay will be given if the employee’s assignment of extra duties is
from a higher grade classification.
Permanent additional job duties that are assigned will result in a re-evaluation of the position to determine
if the position should be assigned a higher grade classification.
For temporary and permanent additional job duties, department heads should submit documentation to
the Human Resources Director. The Human Resources Director will review and make a recommendation
to the County Manager.
Section 12. Transition to a New Salary Plan
The following principles shall govern the transition to a new salary plan:
a) No employee shall receive a salary reduction as a result of the transition to a new salary plan.
b) All employees being paid at a rate lower than the minimum rate established for their respective classes
shall have their salaries raised to the new minimum for their classes. A trainee, or employee in a “Work
Against” status will remain in their same relative pay status in the new salary grade assigned.
c) All employees being paid at a rate above the minimum and below the maximum are considered as
being paid at a competitive rate for the job class and may receive any approved salary plan
implementation increases as authorized by the Board of Commissioners
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d) All employees being paid at a rate above the maximum rate established for their respective classes
shall be maintained at that salary level with no increase in base pay until such time as the employees'
salary range is increased above the employees' current salary. This means no performance/merit pay
increases or market adjustment/cost of living increases or any other increases to the base pay of the
employee until the employee is within the appropriate salary range.
Section 12. Effective Date for Pay Changes
The effective date of the pay changes will be consistent with the next full pay period.
Section 13. Pay for “Acting” or Temporary Assignments in a Higher-Level Classification (Interim
duties)
“Acting” or temporary assignment(s) occurs when the County recognizes a critical job assignment need
that must be met and cannot be met through the normal recruitment process. This can occur when an
unexpected vacancy occurs; when a mission critical job cannot be filled in a timely fashion; or when a
mission objective changes abruptly and requires an immediate action.
Temporary or “acting” assignment(s) would be anticipated to last more than 30 days, but less than 6
months. A temporary or “acting” assignment is to fill a vacancy and not to assume the duties of another
employee who is on approved leave, i.e. vacation, holiday, medical, or other short-term absence(s).
If the position assigned is lower in pay grade (or substantially equivalent pay range) this would not result
in a lower salary for the assigned employee even if the employee’s salary exceeded the maximum of the
new pay range.
If the position extends beyond 30 days, but less than 6 months, there should be a 5% “temporary
assignment” pay adjustment for the first pay grade and 2.5% for each additional pay grade to a maximum
of 15% or the minimum of the grade, whichever is higher. The employee’s salary shall not exceed the
maximum of the assigned range. Internal equity and expectation of fulfilling the job requirements will be
taken into consideration when establishing the temporary assignment pay. Employees receiving
temporary assignment pay shall sign an agreement acknowledging the understanding that they are
receiving “Temporary Assignment Pay” and also acknowledging that when the temporary assignment
ends, the “assignment pay” will also end.
Section 14. Overtime Pay Provisions
Employees of the County can be requested and may be required to work overtime hours as necessitated
by the needs of the County and determined by the supervisor. All overtime work must be authorized in
advance.
Supervisors shall attempt to arrange employee work and schedules so as to accomplish the required
work within the standard workweek and without incurring overtime.
To the extent required, the County will comply with the Fair Labor Standards Act (FLSA). The County
Manager/designee shall determine which jobs are "Non-Exempt" and are therefore subject to the Act in
areas such as hours of work and work periods, rates of overtime compensation, and other provisions.
Non-Exempt Employees: Non-exempt employees will be paid at a straight time rate for hours up to the
FLSA established limit for their position (usually 40 hours in a 7-day period or alternative FLSA approved
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full time schedule). Employees in law enforcement job classes may earn overtime based on a 28-day
time period. Hours worked beyond the FLSA established limit will be compensated in compensatory time
or overtime pay at the appropriate overtime rate. In determining eligibility for overtime in a work period,
only hours actually worked shall be considered; in no event will vacation, sick leave, or holidays be
included in the computation of hours worked for FLSA purposes.
Whenever practicable, departments will schedule time off on an hour-for-hour basis within the applicable
work period for non-exempt employees, instead of paying overtime. When time off within the work period
cannot be granted, overtime worked will be given in the form of compensatory time off or paid in
accordance with the FLSA. The County retains the right to determine whether to compensate overtime
as pay or as compensatory time off.
In the event the Governor declares a state of emergency where employees would be required to work
long and continuous hours, the County Manager may approve compensation at a rate up to double time
for those hours worked and/or grant time off with pay for rest and recuperation to ensure safe working
conditions.
Exempt employees: Employees in positions determined to be "exempt" from the FLSA (for example, as
Executive, Administrative, or Professional staff) will not receive pay for hours worked in excess of their
normal work periods. These employees may be granted compensatory leave by their supervisor where
the convenience of the department allows and in accordance with procedures established by the County
Manager. Such compensatory time is not guaranteed to be taken and ends without compensation upon
separation from the organization.
The County intends to make deductions from the pay of exempt employees for authorized reasons and
prohibits improper pay deductions. Exempt employees who wish to question deductions they believe to
be improper may use the County’s Grievance procedure, as explained in this policy. If the deduction is
found to be improper the County will reimburse the employee for lost pay.
Compensatory Time Off.
Compensatory time off for overtime hours worked may be provided in lieu of immediate overtime pay in
cash in accordance with appropriate current FLSA rules, at the option of the County Manager, for covered
non-exempt employees. Unless the law requires otherwise, compensatory time shall be exhausted before
annual leave is used.
Covered non-exempt employees may be granted compensatory time for hours worked in excess of 40 in
any one work week, at a rate of one and one-half hours for each hour of work in excess of 40 hours in
any one work week, subject to the following provisions:
- The maximum compensatory time which may be accrued by any affected employee shall be
eighty (80) hours. An employee who has accrued the maximum number of compensatory hours
shall be paid overtime compensation for any additional overtime hours of work.
- Upon request by Employee to use accrued compensatory time, the Employer shall allow
Employee to use said time off within a reasonable period after the request, so long as such use
does not unduly disrupt the operations of Employer. This determination shall be based on the
facts and circumstances of each individual case. Compensatory time must be used within 26 pay
periods (approximately 13 months) from the pay period in which they earned it, otherwise, the
employee shall be paid overtime compensation for any additional overtime hours of work.
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- Upon termination of employment for any reason, Employee shall be paid for accrued
compensatory time at a rate of compensation equal to: the average regular rate received by
Employee during the last three years of the Employee’s employment, or the final regular rate
received by the Employee, whichever amount is greater.
The County, at its option, shall be entitled to pay Employee for any portion of accrued
compensatory time. If Employer elects to make such election, payment shall be based upon
Employee’s rate of earnings at the time said payment is made.
- Any compensatory time employees may have accumulated up to the effective date of this policy
will remain in place and may be used pursuant federal and state wage laws. Once employees
use any accumulated compensatory time over eighty (80) hours, they will then be subject to the
maximum accrual of eighty (80) hours of compensatory time and will be paid overtime pursuant
to this policy. The County’s policy is stricter than the FLSA provisions that allow non-
exempt employees to accumulate up to 240 hours of compensatory time.
- Nonexempt employees separating from employment shall be paid for their compensatory time
balances.
Section 15. On-Call and Call-Back Compensation
The County provides continuous twenty-four hours a day, seven days a week service to its citizens.
Therefore, it is necessary for certain employees to respond to any reasonable request for duty at any
hour of the day or night. One of the conditions of employment with the County is the acceptance of a
share of the responsibility for continuous service in accordance with the nature of each job. If an
employee fails to respond to reasonable calls, either special or routine, the employee may be subject to
disciplinary action up to and including dismissal by the Appointing or Hiring Authority. Therefore, the
County provides compensation for employees who are required to be on-call. Compensation for time
spent while on-call and for time spent when actually called back to work shall be determined according
to the following:
On-call. On-call time consists of scheduled non-work hours in excess of an employee’s standard work
period when an employee is required to be available to be called back to work on short notice if the need
arises. Each department may have more specific rules in light of the type of on-call needs. However,
generally speaking, on-call time will not be over-used (unless volunteered) for any employee and will not
be over-restrictive such that it interferes substantially with the personal use of an employee’s time out-
side of work. The general rule is that an on-call employee should be able to respond to a call within a
one-hour time frame. On-call schedules must be approved by the Department Head. The Human
Resources Office shall maintain a list of employees who are approved for on-call compensation
arrangements.
Non-exempt employees will be compensated for the inconvenience of on-call duty. Employees required
to be on “on-call” duty will be compensated $2.00 per hour for on-call time they serve until they are called
back to work or until the on-call time has expired. The on-call pay and call-back pay shall not overlap.
Employees will receive their regular rate of pay for all time the employee is “called-back” to work while
on-call, unless the hours worked otherwise qualify for overtime pay. Reciprocal time in exchange for
working while on-call (or to minimize overtime) is only allowed when such time is within the time off during
the same work-week.
Call-back. Call-back time consists of actual time spent when called back to work to handle a requested
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or emergency situation, regardless of whether the person is “on-call.” "Call-back" provisions do not apply
to previously scheduled overtime work (scheduled one or more days in advance). Exempt employees will
not be paid for being called back to work outside of normal working hours. Non-exempt employees will
receive their regular rate of pay for all time worked while on-call, unless the hours worked otherwise
qualify for overtime pay. The on-call stipend of
$2.00 per hour will cease once an employee has been called back to work. Reciprocal time in exchange
for working while on-call (or to minimize overtime) is only allowed when such time is within the time off
during the same work-week.
Time Keeping. In the event a non-exempt employee is needed to respond to a call while on-call, or for
call-back time, the employee must log all time beginning with the drive to the specific location requested
and ending with the time of returning home from the on-call location. Non-exempt employees are
guaranteed a minimum of 15 minutes call-back pay for any business-related telephone calls, remote-in
tasks, or text messages that occur while being on-call, as well as 2 hours call-back pay if travel is required
as part of the call-back. If call-back occurs, the employee will need to report any guaranteed time not
worked in a separate pay code in the County’s time keeping system in minimum quarter hour increments
as defined in Article III, Section 1. Guaranteed time that is not actually worked is not considering
compensable time and is therefore not subject to overtime pay. However, guaranteed time that is actually
worked is considered compensable time and is subject to overtime pay if other overtime requirements
are met. Total call-back time should not exceed 2 hours unless the time actually worked exceeds two
hours, in which event the employee is not entitled to any compensation beyond payment for the time
actually worked. In other words, if the employee actually works 2 hours or more, all time should be
entered as worked, compensable time. The employee is responsible for accurately logging his or her
time and turning it in to a Department Head and/or Human Resources as not all employees have the
ability to “clock in” remotely. Please note that certain departments may have more specific rules based
on the type of work completed.
Section 16. Payroll Schedule and Deductions
The payroll schedule shall be established by the County Manager and shall be administered by the
Finance Department. Each employee is responsible for entering their own time in the County’s time
keeping system based on the payroll schedule. Deductions shall be made from each employee's salary,
as required by law. Additional deductions may be made upon the request of the employee on
determination by the County Manager as to capability of payroll equipment and appropriateness of the
deduction.
Section 17. Hourly Rate of Pay for Full-time, Part- time and Temporary Employees and for Work
Weeks with Varying Hours
Employees working in a Part-time or temporary capacity with the same duties as Full-time employees
will work at a rate in the same salary range as the Full-time employees. The hourly rate for employees
working other than 40 hours per week, such as employees working 37.5 hours per week and law
enforcement officers working an average 42 hours per week, will be determined by dividing the average
number of hours scheduled per year into the annual salary established for the position.
Section 18. Longevity Pay
Full-time employees of the County are compensated for Continuous Employment with the County by
payment of a longevity supplement based on continuous years of service as of November 1st of each
year. Full-time Employees must be in active status as of November 1 of the applicable year in order to
receive longevity pay. Grant-funded positions may receive longevity pay, if funds are available from the
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grant program.
Longevity amounts shall be as follows:
Years of Service Amount
5 years, but less than 10 years 1%of annual salary
10 years, but less than 15 years 2% of annual salary
15 years, but less than 20 years 3.25% of annual salary
20 years, but less than 25 years 4.5% of annual salary
25 years or more 5.75% of annual salary
Longevity pay will be issued on the first regular pay period closest to the Thanksgiving Holiday or as
designated by the County Manager.
The longevity pay benefit is a form of current compensation that may be changed or eliminated
at any time at the sole discretion of the Board of Commissioners. The funding will be allocated
on an annual basis during the budget adoption process.
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AGENDA ABSTRACT
Meeting Date: June 19, 2023
Agenda Title: Proposed Uptown Roxboro Streetscape Plan Presentation
Summary of Information: The City of Roxboro received a Rural Transformation Grant from the
NC Rural Economic Development Division for its Uptown Roxboro Strategic Streetscape
Improvement Project, which is the largest comprehensive planning project for the Uptown district in
nearly four decades. The attached concept plan documents provide details about preliminary
assessments and background work for the project, as well as proposals for the comprehensive plan
development. The City of Roxboro will conduct the second public meeting on this plan development
on July 11th at 7pm.
Recommended Action: No action is necessary for this agenda item. This is an informational
presentation to keep the County Commissioners and residents of Person County abreast of planning
efforts that impact Uptown Roxboro and the various facilities within that area.
Submitted By: City of Roxboro Planning & Development Department, Staff Present at Meeting will
be Lauren Johnson, Director and April Spencer, Uptown Roxboro Program Manager
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Uptown Roxboro
Strategic Streetscape Improvement Plan
Concept Plan Presentation
June 19, 2023
Person County Commissioners’ Meeting
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Project Origins
The City of Roxboro recognizes the need to evaluate the Uptown district for
opportunities to improve and enhance public infrastructure, access, and
experience.
The City’s Planning & Development Department obtained a grant from the NC
Rural Economic Development Division of the NC Department of Commerce to
cover the full cost of the planning project. The grant required no match from
Roxboro. Roxboro was 1 of only 30 local governments to receive funds in the
first round of the grant cycle.
The City contracted TranSystems, offices in Asheville, Charlotte, Raleigh, and
Wilmington to serve as the consultant for the Uptown Streetscape plan
development.
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Plan Development
After conducting an initial meeting with the Planning & Development staff,
TranSystems completed extensive background research on the Uptown
district, including
Traffic analysis (vehicular and pedestrian)
Architectural Resources and Historic Character assessment
Natural Resources and Environmental assessment
Public Survey
A concept plan presentation meeting took place at City Hall on April 18th, with
members of the public having an opportunity to view maps, hear a
presentation, and engage with members of the plan development team to ask
questions or share opinions on the proposals.
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Concept Plan Images
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Next Steps
The City of Roxboro will hold a public meeting on July 11th at 7pm for presentation
of the draft plan.
The Roxboro City Council will (hopefully) adopt the final version of the plan as the
official Uptown Streetscape Planning document at their August 8th meeting.
The City’s Planning & Development Department, Public Services Department, and
Uptown Roxboro Group Executive Board members will work together to develop
implementation plans for the proposed improvements.
Elements of the Plan document will be prioritized to allow for immediate
implementation of less-complex items and phased implementation of more-
complex items.
159
AGENDA ABSTRACT
Meeting Date: June 19, 2023
Agenda Title: FY24 Budget Ordinance
Summary of Information: General Statute 159-13(a) states the annual budget must be adopted
by July 1. The budget ordinance may be adopted at any regular or special meeting at which a
quorum is present by a majority of those present and voting. The Ordinance for FY24 is before the
Board for adoption having fulfilled the legal requirements including the conducting of a public
hearing.
The final Adjustments from Recommended to Adopted Budget summary is attached, and reflects
an increase of $469,020 to the General Fund. There were no adjustments made to any of the Other
Funds.
Recommended Action: Adopt the FY24 Budget Ordinance.
Submitted By: Katherine Cathey, County Manager and Amy Wehrenberg, Finance Director
160
Adjustments from Recommended to Adopted Budget
Department Explanation of Change
Revenue
Changes
Expenditure
Changes
Equivalent
Tax Rate
(1 cent =
$536,729)
General Fund
Recommended Budget 73,267,286 73,267,286
Revenues Fund Balance Appropriation (10090-399991)194,315 0.36
Fund Balance Appropriation (19090-399991)274,705 0.51
Expenditures Finance-Added new position: Grant Writer (1004130)69,511 0.13
EMS-Reduced cost of ambulance (1004370-454000)(152,945) (0.28)
Animal Services-Added new position: Program Coordinator (1004380)59,381 0.11
Contingency-Property and Liability Insurance (1009910-499300)38,000 0.07
Fleet Fund-Added 3 vehicles for Sheriff's Department (1054125-454100)180,368 0.34
DSS Fund (Admin)-Added five new Medicaid Expansion positions (1905310)274,705 0.51
Total Amended General Fund Budget 73,736,306 73,736,306 0.00
Difference of Amended Changes over (under) Recommended 469,020 469,020 0.87
Total Self-Funded Health Insurance Fund 5,397,915 5,397,915 0.00
Total Capital Investment Fund Budget 6,575,284 6,575,284 0.00
Total Representative Payees Fund Budget 900,000 900,000 0.00
Total Person Industries and Material Recovery Facility Fund Budget 2,396,641 2,396,641 0.00
Total Sheriff's Execution Fund Budget 35,000 35,000 0.00
Total Fire District Tax Fund Budget 2,306,743 2,306,743 0.00
Emergency Telephone System - Special Revenue Fund
Total Emergency Telephone System Fund Budget 208,079 208,079 0.00
Revolving Loan - Special Revenue Fund
Total Revolving Loan Fund Budget 6,255 6,255 0.00
Economic Catalyst - Special Revenue Fund
Total Economic Catalyst Fund Budget 1,686,783 1,686,783 0.00
Fire Tax District - Special Revenue Fund
Self-Funded Health Insurance Fund - Internal Service Fund
Capital Investment Fund - Special Revenue Fund
Representative Payees - Special Revenue Fund
Person Industries and Material Recovery Facility - Special Revenue Fund
Sheriff's Execution - Special Revenue Fund
161
Adjustments from Recommended to Adopted Budget
Department Explanation of Change
Revenue
Changes
Expenditure
Changes
Equivalent
Tax Rate
(1 cent =
$536,729)
Water and Sewer - Special Revenue Fund
Total Water and Sewer Fund Budget 80,000 80,000 0.00
Stormwater - Enterprise Fund
Total Stormwater Fund Budget 279,000 279,000 0.00
Total Amended Budget FY 2023-24 93,608,006 93,608,006
Total Difference of Amended Changes over (under) Recommended 469,020 469,020
162
1
PERSON COUNTY,
NORTH CAROLINA
2023-2024
BUDGET ORDINANCE
BE IT ORDAINED by the Board of Commissioners of Person County, North Carolina (the “Board”):
Section 1. The following amounts are hereby appropriated in the General Fund for the operation of
the county government and its activities for the fiscal year beginning July 1, 2023 and ending June
30, 2024, in accordance with the chart of accounts heretofore established for this county and by
function as listed below:
Section 2. The appropriations to the Board of Education for current expense, firstly, shall be made
from any funds that are dedicated to the use of the schools and secondly, shall be made from general
county revenues to the extent necessary. Capital expenditures for schools are budgeted in the
Capital Investment Fund, and are funded to the extent of the amount available for capital
appropriations. Capital outlay for schools will be expended within the approved appropriation subject
to receipt of invoices and appropriate documentation from the schools, and reviewed by the Person
County Finance Office.
The appropriations made and revenues estimated hereafter shall be for the fiscal year beginning
July 1, 2023 and ending June 30, 2024.
EXPENDITURES AMOUNT
PERCENT OF
BUDGET
General Government $ 10,767,682 14.6%
Public Safety 17,913,528 24.3%
Transportation 1,528,107 2.1%
Human Services 15,727,545 21.3%
Education 13,601,011 18.4%
Environmental Protection 222,245 0.3%
Economic and Physical Development 1,417,550 1.9%
Culture and Recreation 2,393,378 3.2%
Transfers to Other Funds 6,820,260 9.2%
Contingency 3,345,000 4.4%
TOTAL GENERAL FUND APPROPRIATIONS $ 73,736,306 100.0%
163
2
Section 3. It is estimated that the following revenues will be available in the General Fund:
Section 4. The following amounts are hereby appropriated in the Self-Funded Health Insurance
Fund for the accumulation and allocation of costs associated with the County’s self-insured group
health insurance program:
Section 5. It is estimated that the following revenues will be available in the Self-Funded Health
Insurance Fund:
Section 6. The following amounts are hereby appropriated in the Capital Investment Fund (CIF) for
the County’s debt service payments, regular capital outlay for Person County Schools and Piedmont
Community College, lottery revenues and payments associated with the Schools, and General Fund
transfers supporting these costs as well as the capital improvement projects that are reported in the
CIP Capital Project Fund:
REVENUES AMOUNT
PERCENT OF
BUDGET
Ad Valorem Taxes $ 39,334,641 53.3%
Local Option Sales Taxes 13,629,865 18.5%
Other Taxes 959,400 1.3%
Licenses and Permits 777,450 1.1%
Intergovernmental Revenues 8,241,531 11.2%
Interest Earnings 1,200,000 1.6%
Charges for Services 5,114,842 6.9%
Other Revenues 618,182 0.8%
Transfers from Component Unit 232,000 0.3%
Fund Balance Appropriated 3,628,395 4.9%
TOTAL GENERAL FUND REVENUES $ 73,736,306 100.0%
Self-Funded Health Insurance $ 5,397,915
Debt Service $ 1,615,785
Issuance Cost 134,183
Schools Capital & Tech Outlay 1,055,316
Schools Lottery Expense 500,000
PCC Capital Outlay 70,000
Transfer to CIP Fund 3,200,000
Total $ 6,575,284
Health Plan Premiums $ 4,979,915
Interest Earnings 58,000
Other Miscellaneous Contributions 360,000
Total $ 5,397,915
164
3
Section 7. It is estimated that the following revenues will be available in the Capital Investment Fund
(CIF) for funding the County’s debt service, Person County Schools and Piedmont Community
College regular capital expense, lottery projects for the Schools, and Capital Improvement Projects:
Section 8. The following amount is hereby appropriated in the Social Services Representative Payee
Fund, to manage expenditures with funds belonging to individuals who are unable to maintain those
funds themselves:
Section 9. It is estimated that the following revenues will be available in the Social Services
Representative Payee Fund:
Section 10. The following amounts are hereby appropriated in the Person Industries & PI Material
Recovery Facility (MRF) Fund:
Section 11. It is estimated that the following revenues will be available in the Person Industries & PI
Material Recovery Facility (MRF) Fund:
Section 12. The following amounts are hereby appropriated in the Sheriff’s Execution Fund, which
accounts for collections by the Sheriff of small claims remitted to the Clerk of Court and collection of
commissions remitted to the County:
Section 13. It is estimated that the following revenues will be available in the Sheriff’s Execution
Fund:
Intergovernmental Revenues $ 551,500
Charges for Services 1,272,150
Other Revenues 5,000
Transfer from General Fund
PI-Community Rehabilitation Program Services 240,143
Material Recovery Facility 327,848
Total $ 2,396,641
PI-Community Rehabilitation Program Services $ 1,702,643
Material Recovery Facility 693,998
Total $ 2,396,641
Representative Payee Funds $ 900,000
SSA/SSI-Rep Payee Funds $ 900,000
Sheriff's Execution Claims $ 35,000
Charges for Services $ 35,000
Lottery Proceeds $ 500,000
Other Revenues 33,015
Interest Earnings 240,000
Transfer from General Fund 3,434,183
Sales Tax Transfer from General Fund for Schools 2,368,086
Total $ 6,575,284
165
4
Section 14. The following amounts are hereby appropriated in the Fire Tax District Fund, which was
established to provide for all operating and capital funding of the local volunteer fire and rescue
departments:
Section 15. It is estimated that the following revenues will be available in the Fire Tax District Fund:
Section 16. The following amounts are hereby appropriated in the Emergency Telephone System
Fund:
Section 17. It is estimated that the following revenues will be available in the Emergency Telephone
System Fund:
Section 18. The following amounts are hereby appropriated in the Revolving Loan Fund, which was
established to provide loans to small businesses to promote economic development:
Section 19. It is estimated that the following revenues will be available in the Revolving Loan Fund:
Section 20. The following amounts are hereby appropriated in the Economic Catalyst Fund for future
industrial incentives and expansion efforts of current industry facilities:
Section 21. It is estimated that the following revenues will be available in the Economic Catalyst
Fund:
Section 22. The following amounts are hereby appropriated in the Water and Sewer Construction
Reserve Fund for the future funding of water and sewer construction:
Transfer from General Fund 250,000
Other Revenues 4,000
Interest Earnings 28,000
Fund Balance Appropriation 1,404,783
Total $ 1,686,783
Reserve for Water and Sewer Construction $ 80,000
Fire Tax District $ 2,306,743
Ad Valorem Taxes $ 2,306,743
Emergency Telephone System $ 208,079
E-911 State Surcharges $ 208,079
Reserved for Small Business Loans $ 6,255
Other Revenues $ 6,255
Industrial Recruitment Incentives $ 1,686,783
166
5
Section 23. It is estimated that the following revenues will be available in the Water and Sewer
Construction Reserve Fund:
Section 24. The following amounts are hereby appropriated in the Stormwater Fund for funding the
Stormwater Management Utility’s responsibilities for protection, restoration, and management of
stormwater quality:
Section 25. It is estimated that the following revenues will be available in the Stormwater Fund for
funding the Stormwater Management Utility’s responsibilities for protection, restoration, and
management of stormwater quality:
Section 26. There is hereby levied a tax at the rate of $0.7225 per $100 valuation of property listed
for taxes as of January 1, 2023 for the purpose of raising revenues from property taxes included in
“Ad Valorem Taxes” in the General Fund in Section 3 of this Ordinance.
This rate of tax is based on an estimated total valuation of property for the purpose of taxation of
$4,895,000,000 and an estimated collection rate of 97.50%. In addition to these revenues, the
County is also including registered motor vehicle tax revenues collected by the North Carolina
License Plate Agencies, which is budgeted to generate $3,246,813 in revenues.
Section 27. There is hereby levied a tax at the rate of $0.05 per $100 valuation of property listed
for taxes as of January 1, 2023 for the purpose of raising revenues from fire service protection district
taxes included in "Ad Valorem Taxes" in the Fire Tax District Fund in Section 13 of this Ordinance.
This rate of tax is based on an estimated total valuation of property for the purpose of taxation of
$4,333,000,000 and an estimated collection rate of 97.50%. In addition to these revenues, the
County is also including licensed motor vehicle tax revenues collected by the North Carolina License
Plate Agencies, which is budgeted to generate $189,905 in revenues.
Section 28. Charges for services and fees by County departments, excluding those established by
state statute, are levied in the amounts set forth in the attached Fee Schedule. (Attachment 1)
Section 29. The budget officer is hereby authorized to transfer appropriations within a fund as
contained herein under the following conditions:
a. Can transfer amounts between objects of expenditure within a department and between
departments within the same functional area without limitation and without a report to the
Board of Commissioners.
b. Can transfer amounts up to $10,000 between functional areas of the same fund with an official
report on such transfers at the next regular meeting of the Board of Commissioners.
c. Cannot transfer any amount between funds or from the regular contingency appropriation
within any fund, except for a transfer of any amount from the Information Technology Systems
Shared Fees 64,000
Interest Earnings 16,000
Total $ 80,000
Reserve for Stormwater Utility Management $ 279,000
Stormwater Fees $ 277,000
Interest Earnings 2,000
Total $ 279,000
167
6
Fund for technology-related items, and the Fleet Management Fund without a report to the
Board of Commissioners.
d. Can authorize amendments as requested by the Finance Officer at the end of the fiscal year
in order to maintain budgetary compliance for the reporting of leases (GASB 87), subscription-
based information technology agreements (GASB 96), and the Social Services
Representative Payee Fund, Fines & Forfeitures, and Sheriff’s Execution Fund (GASB 84)
without a report to the Board of Commissioners.
Section 30. The County Manager, or her designee, is hereby authorized to execute contractual
documents under the following conditions:
a. Can execute contracts for construction repair projects which do not require formal competitive
bid procedures.
b. Can execute contracts for: (1) purchase of apparatus, supplies and materials, or equipment
which is within budgeted department appropriations, (2) leases of personal property for a
duration of one year or less and within budgeted departmental appropriations, and (3)
services which are within department appropriations.
c. Can execute grant agreements to or from public and nonprofit organization that are within
budgeted appropriations, unless grantor organization requires execution by the Board of
Commissioners.
d. Can execute contracts, as the lessor/lessee of real property, which are of one-year duration
or less, if funds are within budgeted appropriations.
e. Can execute contracts for consultant services, which consultant fees are estimated to be less
than $10,000 and if funds are within budgeted appropriations.
Section 31. The Finance Director may make cash advances between funds during the fiscal year
without reporting to the Board of Commissioners. Any advances outstanding at fiscal year-end must
be reported to the board except those involving funds where grant revenues or unreimbursed debt
proceeds arise from prior county expenditures.
Section 32. Copies of the Budget Ordinance shall be furnished to the Budget Officer, the Finance
Director, and the Tax Administrator for direction in the carrying out of their duties.
Adopted, this the 19th day of June 2023.
___________________________________
Gordon Powell, Chairman
Person County Board of Commissioners
___________________________________
Brenda B. Reaves, Clerk to the Board
168
FY 2023‐2024
Approved Fee Schedule
Attachment 1
Department Fee Type FY2023 Adopted FY2024 Recommended
Animal Control
Adoption Fees
Adoption Fee ‐ includes age appropriate vaccinations & microchip $50.00 No Change
Reclaim Fees
1st Offense Reclaim $25.00 No Change
2nd Offense Reclaim (in one year period)$50.00 No Change
3+ Offense Reclaim (in one year period)$100.00 No Change
Regular holding per night $5.00 No Change
Quarantine holding per night $10.00 No Change
Animal Pick Up Fees
Pick up litter of puppies or kittens (If mother of litter is surrendered at time of pickup, there will be
no charge)$25.00 No Change
Pick up injured or sick animals $25.00 No Change
Deposit fee for Humane Dog or Cat Trap $25.00 No Change
Vaccination Fees
1 yr Rabies Vaccine (if unvaccinated or no proof of vaccination)$10.00 No Change
5 way Vaccine $6.00 No Change
Rescue Pull Fees
Heartworm Test $10.00 No Change
Bordetella Intranasal Vaccine $8.00 No Change
Deworming‐Drontal
Under 60lbs $15.00 No Change
Over 60lbs $20.00 No Change
Deworming‐Panacur 3‐Day course $5.00 No Change
Citations
No current or displayed Rabies Tag $50.00 No Change
Permitting a dog to run at large $50.00 No Change
Allowing a female "in heat" to run at large $50.00 No Change
Cruelty to animals $100.00 No Change
Interfering with an Animal Services Officer $100.00 No Change
Nuisance $50.00 No Change
Leaving a dangerous dog unattended $100.00 No Change
Recreation Arts and Parks
Mayo Park Cabins
Small (Per Night)$55.00 No Change
Large (Per Night)$65.00 No Change
Camp Sites
RV (1‐4) and (9‐18) (Per Night)$25.00 No Change
Waterfront Tent Sites (5‐8) (Per Night)$20.00 No Change
Non‐Waterfront Primitive Sites (19‐30) (Per Night)$10.00 No Change
Non‐Waterfront Group Site (Per Night)$75.00 No Change
Shelters (Numbered 1‐8)
Four Hours or Less $25.00 No Change
Four Hours or More $50.00 No Change
Environmental Education and Community Center
Resident (Hourly)$40.00 No Change
Resident (Daily, 8 Hours)$200.00 No Change
Resident (Daily with Special Use Permit, 8 hours)$250.00 No Change
Resident Deposit $200.00 No Change
Non‐Resident (Hourly)$60.00 No Change
Non‐Resident (Daily, 8 Hours)$300.00 No Change
Non‐Resident (Daily with Special Use Permit, 8 hours)$350.00 No Change
Non‐Resident Deposit $200.00 No Change
Amphitheatre
Local Non‐Profit Agencies (Rental)$150.00 No Change
Local Non‐Profit Agencies Rehearsal (Per Hour)$25.00 No Change
Private Organizations (Rental)$300.00 No Change
Private Organizations Rehearsal (Per Hour)$50.00 No Change
Private Organizations or Individuals; Non‐Performance (Rental)$250.00 No Change
Private Organizations or Individuals; Non‐Performance Rehearsal (Per Hour)$20.00 No Change
Resident Security Deposit $200.00 No Change
Non‐Resident Security Deposit $200.00 No Change
Staffing of Rangers and Officers for the rental or events (Requested)$25.00 per hour No Change
Special Use Permit for Environmental Education Center/Amphitheater $50.00 No Change
Canoes, Kayaks and Paddle Boards
Four Hours or Less (Per Vessel)$10.00 No Change
Half Day (12 Hours) (Per Vessel)$15.00 No Change
Full Day (24 Hours) (Per Vessel)$20.00 No Change
Weekend (48 Hours) (Per Vessel)$40.00 No Change
Security Deposit $25.00 No Change
Horse Shoes $5.00 No Change
Corn Hole Set $5.00 No Change
Lake Maps
Purchased at Office (Each)$6.00 $10.00
7169
FY 2023‐2024
Approved Fee Schedule
Attachment 1
Department Fee Type FY2023 Adopted FY2024 Recommended
Purchased by Mail or (Internet)$6.50 $10.50
Bundle of Fire Wood $5.00 No Change
RV Dump Station (Non‐Camper) Per Use $25.00 No Change
EECC Equipment
Chairs and Tables
Resident Chairs (Indoor)$0.50 No Change
Resident Chairs (outdoor)$1.50 No Change
Resident Tables (Indoor)$2.00 No Change
Resident Tables (outdoor)$3.00 No Change
Non‐Resident Chairs (Indoor)$2.00 No Change
Non‐Resident Chairs (Outdoor)$1.50 No Change
Non‐Resident Tables (Indoor)$3.00 No Change
Non‐Resident Tables (Outdoor)$4.50 No Change
AV Equipment
Resident Hourly (Per Unit)$5.00 No Change
Resident Daily (Per Unit) (8 Hours)$25.00 No Change
Non‐Resident Hourly (Per Unit)$7.50 No Change
Non‐Resident Daily (Per Unit) (8 Hours)$40.00 No Change
Power Point Projector
Resident Hourly $10.00 No Change
Resident Daily (8 Hours)$50.00 No Change
Non‐Resident Hourly $15.00 No Change
Non‐Resident Daily (8 Hours)$75.00 No Change
Kirby Auditorium and
Second Floor Rental Rental
Auditorium ‐Private for Profit Performance $300.00 No Change
Auditorium ‐Private Non‐Profit Org Performance $200.00 No Change
Auditorium ‐School and Government Org N/A No Change
Auditorium ‐Private for Profit Rehearsal $25.00 per hour No Change
Auditorium ‐Private Non‐Profit Rehearsal $25.00 per hour No Change
Auditorium and Entire Second Floor ‐Private for Profit Rehearsal $650.00 per day No Change
Second Floor ‐ Private Non‐Profit Studio Rental $10.00 per hour, $40.00 per day No Change
Second Floor ‐ Private for Profit Studio Rental $20.00 per hour, $80.00 per day No Change
Second Floor ‐ Private Non‐Profit Hall Rental $20.00 per hour, $80.00 per day No Change
Second Floor ‐ Private for Profit Hall Rental $30.00 per hour, $120.00 per day No Change
Second Floor ‐ Private Non‐Profit Entire Main Hall Rental $40.00 per hour, $160.00 per day No Change
Second Floor ‐ Private for Profit Entire Main Hall Rental $60.00 per hour, $240.00 per day No Change
Second Floor ‐ Private for Non‐Profit Whole Floor Rental $75.00 per hour, $300.00 per day No Change
Second Floor ‐ Private for Profit Whole Floor Rental $100.00 per hour, $400.00 per day No Change
Gallery Rental During Shows (In Addition to Auditorium Rental)$25.00 per hour No Change
Lighting Technician $17.00 per hour $18.00 per hour
Spotlight Technician $12.00 per hour No Change
Spotlight Equipment (Categories II&III)$10.00 per hour No Change
Video Services $25.00 per hour No Change
Sound Technician $17.00 per hour $18.00 per hour
Sound Equipment (Categories II&III rehearsal)$10.00 per hour No Change
Sound Equipment (Non‐profit performance)$10.00 per hour No Change
Sound Equipment (Private Performance)$50.00 per performance No Change
Piano Rental $50.00 per performance No Change
Piano Rental Deposit Must have a valid credit card No Change
Piano Tuning Request or Move $150.00 No Change
Portable Stage Rental $100.00 No Change
Choral Riser Rental $100.00 No Change
Performance and Production Prop Rentals Negotiated No Change
All Security Deposits $200.00 No Change
Concession Stand Fee $25.00 per day No Change
Staff Utilization Fee $10.00 per hour $11.00 per hour
Cleaning Staff NEW $17.00 per hour
Cleaning Fee ‐ Kirby Rebirth NEW $150.00
Cleaning Fee ‐ Kirby Theater and Basement NEW $250.00
Consignment Ticket Sales $1.00‐$10.00 $0.50 per ticket
Consolidating Consignment Sales Fees:
See below
Consignment Ticket Sales $11.00‐$15.00 $1.00 per ticket
Consolidating Consignment Sales Fees:
See below
Consignment Ticket Sales $16.00‐$20.00 $1.50 per ticket
Consolidating Consignment Sales Fees:
See below
Consignment Tickets Sales $20.00‐Up $2.00 per ticket
Consolidating Consignment Sales Fees:
See below
Consignment Ticket Sales (Cash/Check)NEW $1.00 per ticket
Consignment Ticket Sales Tax (NC State Privilege Tax)$0.00 No change
Ticketing System Fees ‐ ETIX (Cash/Check/Credit Card)NEW
$2.00 per ticket plus any applicable
sales tax and credit card fees
Marquee advertising‐ one side $25.00 set up + $10.00 per day No Change
Side Window Advertising Rental Events $25.00 set up + $10.00 per day No Change
8170
FY 2023‐2024
Approved Fee Schedule
Attachment 1
Department Fee Type FY2023 Adopted FY2024 Recommended
Consignment Sales (arts, products, etc.)Negotiated by Department Director No Change
Tableware $2.00 per set No Change
Tablecloths, Chair Covers, Cloth Napkins, Decorations Negotiated by Director No Change
Recreation Program and
Facilities Athletic Programs Determined by Division Supervisor No Change
Recreational Programs Determined by Division Supervisor No Change
Recreation Program Late Fees Based on program costs No Change
Sports Plex Tournament Rental
Field Rental $175.00 No Change
Field Lights Rental $25.00 (per day, per field)$25.00 (per hour, per field)
Maintenance Employee for Tournament (full duration of event)$13.90 per hour $16.19
Facility Holding Fee (non‐refundable)Based on Policy adopted by RAB No Change
Field Drying Agent $10.00 each No Change
Facilities
Picnic Shelters (4 hours or less)$25.00 No Change
Picnic Shelters (4 hours or more)$50.00 No Change
Special Event Rental for Park Open Green Spaces $50.00 No Change
Field Rentals( 4 hours of less)$75.00 $35.00 per hour (minimum 2 hours)
Field Rental (4 hours or more)$150.00 remove
Field Rental (Full Weekend)$200.00 remove
Field Light Rental (per hour)$25.00 No Change
Gym Rental (per hour, min of 2 hours $35.00 No Change
Concession Stand Rent (Hot Foods, Per Season)$200.00 No Change
Concession Stand Rent (Pre‐packed Food, Per Season)$100.00 No Change
Tennis Courts (One Court) 4 hours or less $15.00 No Change
Tennis Courts (One Court) 4 hours or more $25.00 No Change
Tennis Courts (weekend rental)$125.00 No Change
Bleacher Rental $100.00 No Change
All Security Deposits $200.00 No Change
Person County Office Building Auditorium Rental Fee $25.00 per hour No Change
Person County Office Building Auditorium Security Deposit $200.00 No Change
Person County Office Building Auditorium Kitchen Fee $15.00 No Change
Timberlake Building rental fee $15.00 per hour No Change
Timberlake Building Security Deposit $100.00 No Change
Returned Check $25.00 No Change
Credit Card convenience Fee (Over the counter)
Fee percentage based on allowed
limits No Change
Person Industries
Fluorescent bulbs $0.50 No Change
Pallet (per pallet)$1.00 No Change
More than 5 tires or no State certification $1.00 per tire No Change
Electronics recycling Fee No Change
Televisions $10.00 per TV unit No Change
Monitors $5.00 per monitor No Change
Recycling tip fees for private haulers No Change
Roll off (40‐21 cubic yards)$30.00 per load No Change
Garbage truck (20‐16 cubic yards)$25.00 per load No Change
Box truck (15‐9 cubic yards)$20.00 per load No Change
Large trailer (8‐4 cubic yards)$15.00 per load No Change
Pick‐up/trailer (3‐0 cubic yards)$10.00 per load No Change
Planning
ZONING PERMITS
Residential Use/Development ‐ Non‐Multi Family $60.00 No Change
Non‐Residential Use/Development ‐ Commercial & Industrial $250.00 + $25.00/acre >1 acre lot size No Change
Non‐Residential Use/Development ‐ Multi‐Family $100.00 No Change
Accessory Structure for Commercial & Industrial $100.00 No Change
All Other Uses/Development $75.00 No Change
Locating a Business in an Existing Building $60.00 No Change
Major Alterations to a Permit Application in Review One‐half of Permit Amount No Change
Zoning Permit for Levels 2 & 3 Solar Energy Systems $1,000.00/MW (min. fee of $2,500.00)No Change
Annual Inspection Fee for Levels 2 & 3 Solar Energy Systems $300.00 No Change
Sign Zoning Permit ‐ Off‐Premise Sign $200.00 No Change
Sign Zoning Permit ‐ All Other Signs $60.00 No Change
Structures Built without Prior Zoning Permit Approval Twice of Permit Amount No Change
Home Occupations $75.00 No Change
Zoning Variance Request $350.00 No Change
Decision Appeals $350.00 No Change
Zoning Amendments (Rezonings)$350.00 + $10.00/acre $400.00 + $10.00/acre
Conditional Rezonings $400.00 + $10.00/acre No Change
Special Use Permit $400.00 + $10.00/acre No Change
Text Amendments $350.00 No Change
Vested Rights Status $350.00 No Change
Zoning Verification Letter $50.00 No Change
ABC Zoning Compliance $25.00 No Change
9171
FY 2023‐2024
Approved Fee Schedule
Attachment 1
Department Fee Type FY2023 Adopted FY2024 Recommended
Exempt Plat (Lot Recombination)$25.00 No Change
Minor Subdivision/Resubdivision/Construction Plat (5 lots or less)$50.00 + $10.00/lot No Change
Major Subdivision/Resubdivision/Construction Plat (6 or more lots)$250.00 + $10.00/lot No Change
Subdivision Ordinance Variation $350.00 No Change
Bond Review $30.00 No Change
Review Fee for Projects Under Neuse‐Falls Watershed Standards $40.00 No change
Review Fee for Projects Exceeding Neuse‐Falls Watershed Standards $100.00 No change
Stormwater Plan Review Deposit ‐ Non‐Residential Uses & Major Residential Subdivision $1,000.00 No change
Printing Fee $1.00/page No Change
Junkyard & Automobile Graveyard License Fee New $50.00
Cellular Tower Fee $5,000.00 No Change
Cell Tower Co‐Location Fee $500.00 No Change
Library
Overdue fines for books, audios, CDs, magazines (individual item cap $5.00)$0.20 per day Remove
Overdue fines for DVD's (individual item cap $5.00)$1.00 per day Remove
Photocopies/Computer Print‐outs $0.20 per page No Change
Replacement Cards for lost, stolen, missing cards $2.00 No Change
Out of County Fee for library card $25.00 No Change
Out of State Fee for library card $75.00 No Change
Sales $0.50 for book bags No Change
Fines for children 0‐15 No overdue fines No Change
Replacement cost for lost or damaned Dell Laptop New $999.00
Replacement cost for lost or damaged Chromebook $350.00 per item No Change
Passport Fee New $35.00
Emergency Services (EMS,
911)
Basic Life Support NE $454.46 $545.64
Basic Life Support E $727.14 $872.57
Advanced Life Support NE $545.36 $654.43
Advanced Life Support E $863.48 $1,036.18
Advanced Life Support 2 $1,249.78 $1,449.74
Loaded Mileage Charge $15.40 $18.48
Treatment, No transport $200.00 $240.00
Special Event Coverage (3 hour minimum)$110.00 per hour $125.00
Community Materials Training Fee $7.00 per participant $7.00
GIS
8.5 X 11 or 11 X 17 $2.00 $1.00 (first page is free)
11 x 17 $2.00
18 X 24 $5.00 No Change
24 X 36 $10.00 No Change
Wall Map (35 X 40)$20.00 No Change
CD/DVD $20.00 No Change
Person County Mapbook $40.00 (pages only)No Change
Custom requests requiring extensive personnel time $40.00 per hour No Change
Large document scanning to e‐mail $2.00 per sheet No Change
Large document scanning to CD/DVD $20.00 per disc No Change
Unmandated road sign $200.00 No Change
Sheriff
Civil Process Service Fee (In State)$30.00 No Change
Service Fee (Out of State)$100.00 No Change
Records Division Fingerprints $15.00 No Change
Concealed Weapon Permits $90.00 No Change
Concealed Weapon Permits ‐ Renewal $75.00 No Change
Concealed Weapon Permits ‐ Duplicate $15.00 No Change
Pistol Permits $5.00 No Change
Report Copy $3.00 No Change
Attorney's Request Criminal History Check $10.00 No Change
Driver History Check $10.00 No Change
National History Check $10.00 No Change
Firearm Storage Fee 1‐5 Weapons $5.00 per month No Change
6‐10 Weapons $10.00 per month No Change
11‐15 Weapons $15.00 per month No Change
16 or more Weapons $20.00 per month No Change
Public Health
STD/TB
54050 Destruction of lesion(s), penis papilloma $200.00 No Change
56501 Destruction of lesion(s), vulva papilloma $200.00 No Change
T1002 RN Services (TB/STD)$75.00 No Change
86580 PPD $30.00 No Change
86480 IGRA (TB)$79.00 No Change
J0696 Ceftriaxone Sodium, per 250mg, injection (Rocephin)NEW $25.00
83036 A1C (TB)$44.00 No Change
10172
FY 2023‐2024
Approved Fee Schedule
Attachment 1
Department Fee Type FY2023 Adopted FY2024 Recommended
80053 Comprehensive metabolic panel (TB)NEW $45.00
85025 Complete blood count (TB)NEW $35.00
Maternal Health
59025 Fetal Nonstress Test $100.00 No Change
59025 26 Fetal Nonstress Test (Professional component)$75.00 No Change
59025 TC Fetal Nonstress Test (Technical component)$25.00 No Change
59425 Antepartum Care 4‐6 visits $2,080.00 No Change
59426 Antepartum Care 7+ visits $3,719.00 No Change
59430 Postpartum Care visit $300.00 No Change
76815 Ultrasound $150.00 No Change
J2790 Rhogam Injection $140.00 No Change
J3490 Alpha Hydroprogesterone $27.00 No Change
S0280 PMH High Risk Screening $75.00 No Change
S0281 PMH Postpartum Screening $221.00 No Change
99501 PPHV $285.00 No Change
96127 Depression Screening $20.00 No Change
S9442 Birthing Class $45.00 No Change
82105 AFP NEW $40.00
86803 HepC Antibody Screening $20.00 $25.00
Child Health
99502 NBHV $285.00 No Change
D0145 Dental Screen $59.00 No Change
D1206 Dental Varnish $51.00 No Change
Lab Services
Specimen Collection and Handling (COVID‐19 Only)$25.00 No Change
36415 Collection by Venipuncture $16.00 No Change
81003 Urinalysis $12.00 No Change
81025 Pregnancy Test $38.00 No Change
82120 Amines $15.00 No Change
82947 Glucose Screening $24.00 No Change
82950 One Hour GTT $23.00 No Change
82951 GTT 3hr $62.00 No Change
82952 GTT 3hr added samples $19.00 No Change
83655 Blood Lead $30.00 No Change
84153 PSA $50.00 No Change
85018 Hemoglobin $14.00 No Change
86382 Rabies Titer $99.00 No Change
86706 Hep B Titer $50.00 No Change
86787 Varicella Titer $59.00 No Change
87081 GC Culture $28.00 No Change
87086 Uricult $30.00 No Change
87149 Group B Strep $60.00 No Change
87210 Wetmount $25.00 No Change
87624 Pap IG, HPV‐hr $72.00 No Change
88175 PAP $35.00 No Change
99000 Handling Fee $25.00 No Change
87491 Chlamydia NAAT $35.00 $20.00
87591 Gonorrhea NAAT $35.00 $20.00
87205 Urethral Male Smear $25.00 No Change
86850 Antibody Screening $15.00 No Change
86870 Ab Screen + Antibody ID $95.00 No Change
86900 Blood Typing Serologic ABO $15.00 No Change
86901 Blood Typing Serologic RH (D)$15.00 No Change
85027 CBC, Platelet, No Differential $35.00 No Change
86762 Antibody Rubella $0.00 No Change
87661 Trich NEW $20.00
J1580 Gentamicin up to 80 mg, injection NEW $10.00
J0561 Penicillin G benzathine, per 100,000 units, inj (Bicillin L‐A)NEW $50.00
Q0144 Azithromycin dihydrate, oral, capsules/powder, 1gm (Zithromax Z‐pak)NEW $40.00
80307 Drug Screen NEW $35.00
87798 Infectious agent detection by nucleic acid (Monkeypox)$35.00 No Change
Immunizations
90471 Imm Adm single $35.00 No Change
90472 Imm Adm each addt'l $18.00 No Change
90473 Imm Adm nasal/oral $25.00 No Change
90474 Imm Adm nasal/oral each add'l $16.00 No Change
G0008 Influenza Adm $35.00 No Change
G0009 Pneumonia Adm $35.00 No Change
90619 MenACWY‐TT (MedQuadfi)$153.00 $161.00
90620 Meningococcal B (Bexsero)$211.00 $243.00
90621 Meningococcal B (Trumenba)$186.00 $185.00
90632 Hep A (>=19)$80.00 $90.00
90633 Hep A (1‐18)$37.00 $40.00
90636 HepA‐HepB (Twinrix)$120.00 $137.00
11173
FY 2023‐2024
Approved Fee Schedule
Attachment 1
Department Fee Type FY2023 Adopted FY2024 Recommended
90647 Hib (PedvaxHib)$32.00 $34.00
90648 Hib (ActHib/Hiberix)$18.00 $19.00
90651 HPV (Gardasil9)$290.00 $326.00
90662 Influenza 65+ (Fluzone High Dose)$69.00 $74.00
90685 Influenza IIV4, PF .25mL (pfs)$30.00 REMOVE
90686 Influenza IIV4, PF .5mL (pfs)$25.00 No Change
90687 Influenza IIV4, .25 mL (mdv)$25.00 REMOVE
90688 Influenza IIV4,PF, .5 mL (mdv)$25.00 No Change
90670 PCV13 (Prevnar 13)$297.00 $274.00
90671 Pneumococcal 15 $262.00 $257.00
90672 Flu Mist $30.00 No Change
90675 Rabies IM (Imovax)$418.00 $439.00
90677 Pneumococcal 20 $308 $307.00
90680 Rotovirus (Roto Teq)$98.00 $104.00
90681 Rotovirus (Rotorix)$150.00 $165.00
90682 Influenza IIV4 50+ (Flublok)$69.00 $74.00
90696 Dtap‐IVP (Kinrix/Quadracel)$64.00 $68.00
90697 Vaxelis $155.00 $168.00
90698 Dtap‐IPV/Hib (Pentacel)$110.00 $111.00
90700 DTAP (Daptacel, Tripedia, Infarix)$34.00 $35.00
90707 MMR $98.00 $107.00
90710 MMRV (Proquad)$280.00 $305.00
90713 IPV (IPOL)$36.00 $42.00
90714 Td (Tenivac)$39.00 $44.00
90715 Tdap (Adacel, Boostrix)$50.00 $52.00
90716 Varicella (Varivax)$169.00 $190.00
90723 DTAP‐Hep B‐IPV (Pediarix)$93.00 $92.00
90732 PPSV23 (Pneumovax23)$134.00 $142.00
90734 MenACWY (Menactra/Menveo)$146.00 REMOVE
90739 Hep B Adult (Heplisav‐B)$133.00 $148.00
90744 Hep B (0‐19)$27.00 $28.00
90746 Hep B (20+)$63.00 $69.00
90750 Recombinant Zoster (Shingrix)$189.00 $238.00
96372 Therapeutic Injection $35.00 No Change
91300 SARSCOV2 Vaccine 30MCG/0.3ML (Pfizer) 12+$0.00 $0.00
0001A Adm SARSCOV2 30MCG/0.3ML 1st $70.00 No Change
0002A Adm SARSCOV2 30MCG/0.3ML 2nd $70.00 No Change
0003A ADM SARSCOV2 30MCG/0.3ML 3RD $70.00 No Change
0004A ADM SARSCOV2 30MCG/0.3ML BST $70.00 No Change
91301 SARSCOV2 Vaccine 100MCG/0.5ML (Moderna) 12+$0.00 $0.00
0011A Adm SARSCOV2 100MCG/0.5ML 1st $70.00 No Change
0012A Adm SARSCOV2 100MCG/0.5ML 2nd $70.00 No Change
0013A ADM SARSCOV2 100MCG/0.5ML3RD $70.00 No Change
91306 SARSCOV2 VAC 50MCG/0.25ML IM (Moderna) 18+$0.00 $0.00
0064A ADM SARSCOV2 50MCG/0.25MLBST $70.00 No Change
91307 SARSCOV2 VAC 10 MCG TRS‐SUCR (Pfizer) 5‐11 $0.00 $0.00
0071A ADM SARSCV2 10MCG TRS‐SUCR 1 $70.00 No Change
0072A ADM SARSCV2 10MCG TRS‐SUCR 2 $70.00 No Change
0073A ADM SARSCV2 10MCG TRS‐SUCR 3 $70.00 No Change
0074A ADM SARSCV2 10MCG TRS‐SUCR B $70.00 No Change
91308 SARSCOV2 VAC 3MCG TRS‐SUCR (Pfizer) 6mos‐4 yrs $0.00 $0.00
0081A ADM SARSCOV2 3MCG TRS‐SUCR 1 $70.00 No Change
0082A ADM SARSCOV2 3MCG TRS‐SUCR 2 $70.00 No Change
0083A ADM SARSCOV2 3MCG TRS‐SUCR 3 $70.00 No Change
91309 SARSCOV2 VAC 50MCG/0.5ML IM (Moderna) 6‐11 or 18+$0.00 $0.00
0091A ADM SARSCOV2 50 MCG/.5 ML1ST $70.00 No Change
0092A ADM SARSCOV2 50 MCG/.5 ML2ND $70.00 No Change
0093A ADM SARSCOV2 50 MCG/.5 ML3RD $70.00 No Change
0094A ADM SARSCOV2 50MCG/0.5 MLBST $70.00 No Change
91311 SARSCOV2 VAC 25MCG/0.25ML IM (Moderna) 6mos‐5yrs $0.00 $0.00
0111A ADM SARSCOV2 25MCG/0.25ML1ST $70.00 No Change
0112A ADM SARSCOV2 25MCG/0.25ML2ND $70.00 No Change
0113A ADM SARSCOV2 25MCG/0.25ML3RD $70.00 No Change
91312 SARSCOV2 VAC BVL 30MCG/0.3M (Pfizer) 12+$0.00
0124A ADM SARSCV2 BVL 30MCG/.3ML B $70.00
91313 SARSCOV2 VAC BVL 50MCG/0.5ML (Moderna) 12+NEW $70.00
0134A ADM SARSCV2 BVL 50MCG/.5ML B NEW $70.00
91314 SARSCOV2 VAC BVL 25MCG/0.25ML (Moderna) 6‐11 NEW $70.00
0144A ADM SARSCV2 BVL 25MCG/.25ML B NEW $70.00
91315 SARSCOV2 VAC BVL 10MCG/0.2ML (Pfizer) 5‐11 BOC Request Jan 23 $0.00
0154A ADM SARSCV2 BVL 10MCG/.2ML B BOC Request Jan 23 $70.00
91316 SARSCOV2 VAC BVL 10MCG/0.2ML (Moderna) 6mos‐5yrs NEW $0.00
0164A ADM SRSCV2 BVL 10MCG/0.2ML B NEW $70.00
91317 SARSCOV2 VAC BVL 3MCG/0.2ML (Pfizer) 6mos‐4yrs NEW $0.00
12174
FY 2023‐2024
Approved Fee Schedule
Attachment 1
Department Fee Type FY2023 Adopted FY2024 Recommended
0173A ADM SARSCV2 BVL 3MCG/0.2ML 3 NEW $70.00
M0202 COVID 19 Vaccine Home Administration REMOVE
0021A Immunization administration 1st dose COVID‐19‐AstraZeneca $70.00 No Change
0022A Immunization administration 2nd dose COVID‐19‐AstraZeneca $70.00 No Change
0041A Immunization administration 1st dose COVID‐19‐Novavax $70.00 No Change
0042A Immunization administration 2nd dose COVID‐19‐Novavax $70.00 No Change
New Patient
99201 New Problem Focused $90.00 No Change
99202 New Exp Problem Focus $155.00 No Change
99203 New Detailed Hx & Exam $220.00 No Change
99204 New Comprehensive Hx & Exam $345.00 No Change
99205 New Comp/High Severity $350.00 No Change
Established Patients
99211 Est Eval & Mgt (RN Visits Only)$75.00 No Change
99212 Est Problem Focused Hx & Exam $175.00 No Change
99213 Est Exp Problem Focus Hx & Exam $250.00 No Change
99214 Est Detailed Hx & Exam $325.00 No Change
99215 Est Comprehensive Hx & Exam $260.00 No Change
Preventive New
99383 Preventive New Physical Exam 5‐11 $280.00 No Change
99384 Preventive New Physical Exam 12‐17 $325.00 No Change
99385 Preventive New Physical Exam 18‐39 $325.00 No Change
99386 Preventive New Physical Exam 40‐64 $300.00 No Change
Preventive Established
99393 Preventive Est Physical Exam 5‐11 $245.00 No Change
99394 Preventive Est Physical Exam 12‐17 $300.00 No Change
99395 Preventive Est Physical Exam 18‐39 $300.00 No Change
99396 Preventive Est Physical Exam 40‐64 $275.00 No Change
99406 Smoking and tobacco cessation 3‐10 mins $40.00 No Change
99407 Smoking and tobacco cessation >10 mins $50.00 No Change
Family Planning Methods
J1050 Depo Provera $85.00 No Change
J7298 Mirena IUD $964.00 $1,175.00
J7300 Paragard IUD $1,043.00 $1,100.00
J7297 Liletta $941.00 $900.00
58300 IUD Insertion $200.00 $200.00
58301 IUD Removal $250.00 $250.00
J7301 Skyla IUD $927.00 $975.00
J7307 Nexplanon $1,148.00 $1,175.00
11981 Insertion, nonbiodegradable drug delivery implant $200.00 No Change
11982 Removal, non‐biodegradable drug delivery implant $250.00 No Change
11983 Removal with reinsertion, non‐biodegradable drug delivery implant $400.00 No Change
S4993 OCP $8.00 No Change
Telehealth
99441
5‐10 minutes of telephonic medial discussion Physician or Advanced Care Provider who
can report E/M services $70.00 No Change
99442 11‐20 minutes of telephonic medical discussion $100.00 No Change
99443 21‐30 minutes of telephonic medical discussion $150.00 No Change
Other
Returned Check $25.00 No Change
Medical Record Copy (per page)$0.50 No Change
Accounting of Disclosure $0.25 No Change
MDPP Participant Fee $25.00 No Change
Environmental Health
Improvement Permit (Site Evaluation) <600 gpd $200.00 No Change
Improvement Permit (Site Evaluation) >600 gpd $300.00 No Change
Construction Authorization (Type IIa and IIIg)$150.00 No Change
Construction Authorization (Type IIIb)$300.00 No Change
Construction Authorization (Type IV)$400.00 No Change
Construction Authorization (Type V and VI)$500.00 No Change
Construction Authorization (Repairs) Type IIa and IIIg $150.00 No Change
Construction Authorization (All others)$300.00 No Change
Engineered Option Permit Type II $105.00 No Change
Engineered Option Permit Type III $150.00 No Change
Engineered Option Permit Type IV $180.00 No Change
Engineered Option Permit Type V $210.00 No Change
Required Maintenance Inspections V(a)$125.00 No Change
Mobile Home Replacement $150.00 No Change
Building Addition (with site visit)$150.00 No Change
Permit Revision (no site visit)$75.00 No Change
Revisit Fee $50.00 No Change
Well Permit (new/replacement) (includes water analysis)$300.00/$200.00 No Change
Agricultural Use Well Permit $100.00 No Change
Well Repair Permit $75.00 No Change
13175
FY 2023‐2024
Approved Fee Schedule
Attachment 1
Department Fee Type FY2023 Adopted FY2024 Recommended
Bacteriological Water Samples $70.00 No Change
Chemical Water Sample $150.00 No Change
Nitrate Water Sample $100.00 No Change
Petroleum Water Sample $150.00 No Change
Pesticide Water Sample $150.00 No Change
Full Well Panel $150.00 No Change
Coal Ash Panel $130.00 No Change
Hexavalent Chromium $115.00 No Change
Well Camera $150.00 No Change
Restaurant Plan Review $100.00 No Change
Temporary Food Establishment Plan Review $75.00 per event No Change
Pool permits $150. 00 per year No Change
Tattoo Artist permits $200.00 per year No Change
Register of Deeds
Instruments in General
1st Page thru 35 pages $64.00 No Change
Page 36 and subsequent pages (each page)$4.00 No Change
Additional multi‐instrument filing $10.00 No Change
Additional name fee $2.00 per name over 20 names No Change
Deeds of Trust ‐ Mortgages No Change
1st Page thru 15 pages $64.00 No Change
Page 16 and subsequent pages (each page)$4.00 No Change
Additional multi‐instrument filing $10.00 No Change
Additional name fee $2.00 per name over 20 names No Change
Excise Tax (Documentary Stamps):
($1.00 per $500.00/$2.00 per
$1,000.00)No Change
Plats No Change
Record $21.00 No Change
Highway Right‐of‐Way Plans $21.00 No Change
Additional Page (highway right‐of‐way maps only)$5.00 No Change
Certified copies $5.00 No Change
Additional name fee $2.00 per name over 20 names No Change
Uniform Commercial Code (UCC financing statements) – (Article 9):(Real Property
related ONLY – fixture, timber or as‐extracted collateral) No Change
1 – 2 Pages (effective date 7‐15‐2003)$38.00 No Change
3 – 10 Pages $45.00 No Change
Over 10 Pages ($45.00 plus $2.00 per page)No Change
UCC copy request (mailed copies – per page)$1.00 No Change
UCC search request prior to 7‐1‐2001 $30.00 No Change
Additional name fee $2.00 per name over 20 names No Change
Non‐Standard Document Fee: (Effective 7‐1‐2002)$25.00 No Change
Marriage Licenses No Change
Issuing License $60.00 No Change
Delayed Certificate with copy $20.00 No Change
Corrections $10.00 No Change
Notary Qualification/Oath $10.00 No Change
Notary Authentication $5.00 No Change
Notarization of Signatures (per signature):$5.00 $10.00
Certified Copies of Other Documents
1st Page $5.00 No Change
2nd and subsequent pages (each page)$2.00 No Change
Comparing copies for certification $5.00 No Change
Vital Records (Birth/Death/Marriage) No Change
Certified copy of birth/death/marriage $10.00 No Change
Delayed Birth Applications/Registration (for another county)$10.00 No Change
Delayed Birth Applications/Registration (received from another county)$10.00 No Change
Delayed Birth Applications/Registration (same county)$10.00 No Change
Amendments (Preparation)$10.00 No Change
Legitimations $10.00 No Change
NC Vital Records Certified Copy $24.00 No Change
NC Vital Records Amendments & Legitimations $15.00 payable to NC Vital Records No Change
Copy machine or laser printer (each page)$0.50 No Change
Mailed photocopies (each page) (up to 10 pages ‐ $0.50 per page thereafter)$1.00 No Change
Plat copies (Whole page 18 X 24) $2.00 No Change
(Half page 11 X 17) $1.00 No Change
Fax usage (send or receive; per document)$2.00 No Change
Tax Administration
Color GIS Printout $2.00 No Change
Black/White Copies $0.20 No Change
Tax Card $0.25 No Change
Copy of Tax Database (Access)$40.00 No Change
Inspections
New Homes Up to 1200 sq ft*$690.00 No Change
*Fees reflect all trades 1201 to 2000 sq ft*$833.00 No Change
14176
FY 2023‐2024
Approved Fee Schedule
Attachment 1
Department Fee Type FY2023 Adopted FY2024 Recommended
2001 to 3000 sq ft*$987.00 No Change
3001 to 5000 sq ft*$1,141.00 No Change
5001 sq ft and up
$1,141.00 plus $0.22 per sq. ft. over
5000 sq. ft.No Change
Homeowners Recovery Fee $10.00 No Change
Separate Inspection for Temp Serv. Pole $75.00 No Change
Mobile Homes Without AC & with AC
*Fees reflect all trades Single Wide*$250.00 / $310.00 No Change
Double Wide*$285.00 / $345.00 No Change
Triple Wide & tag units*$300.00 / $360.00 No Change
Deck fees (2 trips)$150.00 No Change
Modular Homes On‐frame(including triple &tag units)*, **$500.00 No Change
*Fees reflect all trades Off‐frame (w/no finishable attic)*$500.00 No Change
**No plan review for on‐
frame Off‐frame (w/ a finishable attic or 2nd story)*$550.00 No Change
Deck fees (2 trips)$150.00 No Change
Multi‐Family Dwellings First Unit*$620.00 No Change
*Fees reflect all trades Each Additional Unit*$200.00 No Change
Residential
Additions/Remodel/Fire
damage Up to 400 sq.ft., plus trade fees $150.00 No Change
401 to 800 sq. ft., plus trade fees $175.00 No Change
801 to 1200 sq. ft., plus trade fees
$0.22 per sq. ft. plus trade fees (max
$690.00)No Change
Over 1200 sq.ft $690.00 No Change
Trade Fees
Plumbing $75.00 No Change
* Trade fee for electrical
does not reflect change of
service construction Electrical*$75.00 No Change
**Trade fee for mechanical
doesn't reflect installation or
change out of HVAC units Mechanical**$75.00 No Change
Non‐Residential Fees Job Cost
$0.00 ‐ $700.00 $75.00 No Change
$701.00 ‐ $1,500.00 $150.00 No Change
$1,501.00 ‐ $2,500.00 $195.00 No Change
$2501.00 ‐ $25,000.00 $387.00 No Change
$25,001.00 ‐ $50,000.00 $580.00 No Change
$50,001.00 ‐ $100,000.00 $830.00 No Change
$100,000.00 ‐ $200,000.00 $1,359.00 No Change
$200,000.00 ‐ $350,000.00 $2,648.00 No Change
$500,000.00 ‐ $750,000.00 $3,940.00 No Change
$500,001.00 ‐ $750,000.00 $5,211.00 No Change
$750,000.00 ‐ $1,000,000.00 $6,370.00 No Change
1,000,001+ Jobs Add $2.80 per $1000.00 over No Change
Miscellaneous Non‐Residential No Change
Foundation Permit (4trips)$300.00 No Change
Demolition Permit (2trips)$150.00 No Change
Modular Classrooms/office $282.00 without AC No Change
$350.00 with AC No Change
Temp. Work Trailer $228.00 without AC No Change
$278.00 with AC No Change
Electrical Fees Electrical No Change
New service/New Const.Included in fee
Residential:
~up to 200 amp $75.00 No Change
~exceeding 200 amps $150.00 No Change
Farm Buildings/ Shops/ Agriculture
~up to 200 amp $75.00 No Change
~exceeding 200 amps $150.00 No Change
Temporary Power Permit (Residential)$150.00 No Change
Fine for occupying a residence before CO is issued $2,000.00 No Change
Non‐residential Services:Based on job cost
100 amp service $75.00 + fee (based on job cost)No Change
150 amp service $85.00 + fee (based on job cost)No Change
200 amp service $100.00 + fee (based on job cost)No Change
300 amp service $115.00 + fee (based on job cost)No Change
400 amp service $130.00 + fee (based on job cost)No Change
service increase per amp .40
480 volt system up to 400 amp $315.00 + fee (based on job cost)No Change
480 volt system over 400 amp use formula (.00050 per volt amp) amps x voltage x
.00050 = fee (added to the original up to 400 amp fee)Apply formula
Alarm Systems $75.00 + fee (based on job cost)No Change
15177
FY 2023‐2024
Approved Fee Schedule
Attachment 1
Department Fee Type FY2023 Adopted FY2024 Recommended
Temporary Power Permit (Commercial)$200.00 No Change
Fine for occupying a commercial building before CO is issued $2,000.00 No Change
Mechanical Fees Mechanical
Non‐Residential:
Hood‐Commercial Cooking Equipment $75.00 + fee (based on job cost)No Change
Refrigeration $75.00 + fee (based on job cost)No Change
Residential:
Replacement/Changeout $75.00 per trip No Change
Plumbing Fees Plumbing
Residential:$75.00 per trip No Change
Non‐Residential:Based on job cost
Accessory Buildings Unfinished walls $150.00 No Change
Finished/closed walls $175.00 No Change
Garage (unfinished) + trade fees $150.00 No Change
Garage (finished) + trade fees $200.00 No Change
Pre‐fab placed on lot $75.00 No Change
Trade Fees $75.00 each No Change
Farm Accessory Bldg. (Trade fees that apply)$75.00 per trip (electrical)No Change
Signs Base Fee $150.00 No Change
Wall‐mount Base Fee $75.00 No Change
Trade Fee (Electrical)$75.00 No Change
Swimming Pools Base Fee $150.00 No Change
Trade Fees $75.00 No Change
Miscellaneous Permit Fee for Single Trade $75.00 per trip No Change
Gas piping Permit $75.00 No Change
Moved Homes plus trade fees $200.00 No Change
Building Compliance Inspect per trip $75.00 per trip No Change
Issuance of Duplicate Placard per card $5.00 No Change
Searching & or duplication for past permit inspection records or Certificate Of
Occupancy $1.00 per page No Change
Restamp Plans (lost original sets)$25.00 No Change
Work begun w/out permits Double fees No Change
Permit Renewal/Expired Permit (Permits expired for more than 18 months will not be
re‐issued. A new permit must be obtained.)50% of original fee No Change
Any Special Inspection $75.00 No Change
Re‐inspection Fee $75.00 per trip No Change
Not ready for inspection $75.00 No Change
10 or more code violations $100.00 No Change
2nd Reinspection $100.00 No Change
3rd Reinspection $150.00 No Change
4th Reinspection $300.00 No Change
Minimum Fee (not covered in fee schedule)$75.00 No Change
Residential Decks (2 trips)$150.00 No Change
Change of Occupancy Permit (No Building permit required)$75.00 No Change
Administrative Fee for contractor change on residential permit $75.00 No Change
Residential Boat Dock permit $225.00 (3 trips)No Change
REFUND POLICY‐ A refund will be issued when requested in writing for any residential
permit which has not expired and the construction has not been started.$0.00 No Change
ABC Inspection (all trades)$150.00 No Change
Fire Marshal
Fire Prevention AES(Hood) Field Performance Test $75.00 No Change
Fire Alarm Performance Test $75.00 No Change
Carnivals & Fairs $150.00 No Change
Amusement Buildings $100.00 Remove Fee
Tent Inspection $75.00 No Change
UST/AST Installation $100.00 No Change
UST/AST Removal $75.00 No Change
Blasting:
Blasting Permit & Inspection (30 days)$150.00 No Change
(90 days)$300.00 No Change
Fireworks Event $100.00 No Change
Plan Reviews: (Fire code approval)
Building :
0‐999 sq. ft.$25.00 No Change
1,000‐2,499 sq.ft.$50.00 No Change
2,500‐9,999 sq.ft.$100.00 No Change
10,000‐49,999 sq.ft.$200.00 No Change
50,000+ sq.ft $300.00 No Change
AES Plan Review $50.00 No Change
Fire Alarm Plan Review $100.00 No Change
FACP Replacement $50.00 No Change
Sprinkler(per riser)/Standpipe/Pump Plan Review *Same as building size above*
Tank Plan Review (per tank)$50.00 No Change
Hazardous Materials Storage and Use $200.00 No Change
16178
FY 2023‐2024
Approved Fee Schedule
Attachment 1
Department Fee Type FY2023 Adopted FY2024 Recommended
Spray Booth $50.00 No Change
Compliance/Required
Routine Inspections Residential Care/Group Homes $100.00 No Change
Institutional Facility/Nursing Home $100.00 $150.00
Foster Care $60.00 No Change
Child Care Center $75.00 No Change
Child Care Home $50.00 No Change
Churches $0.00 Remove Fee
Schools $100.00 No Change
Hazardous & Factory Industrial
0‐3,000 sq. ft.$50.00 No Change
3,001‐5,000 sq. ft.$100.00 No Change
5,001‐10,000 sq. ft.$150.00 No Change
10,001‐50,000 sq. ft.$200.00 No Change
50,001‐100,000 sq. ft.$250.00 No Change
Over 100,000 sq. ft.$300.00 No Change
Business & Mercantile
0‐3,000 sq. ft.$50.00 No Change
3,001‐5,000 sq. ft.$100.00 No Change
5,001‐10,000 sq. ft.$150.00 No Change
10,001‐50,000 sq. ft.$200.00 No Change
50,001‐100,000 sq. ft.$250.00 No Change
Over 100,000 sq. ft.$300.00 No Change
Assembly & Places of Worship
0‐3,000 sq. ft.$50.00 No Change
3,001‐5,000 sq. ft.$100.00 No Change
5,001‐10,000 sq. ft.$150.00 No Change
10,001‐50,000 sq. ft.$200.00 No Change
50,001‐100,000 sq. ft.$250.00 No Change
Over 100,000 sq. ft.$300.00 No Change
Storage and Miscellaneous
0‐3,000 sq. ft.$25.00 No Change
3,001‐5,000 sq. ft.$50.00 No Change
5,001‐10,000 sq. ft.$75.00 No Change
10,001‐50,000 sq. ft.$100.00 No Change
50,001‐100,000 sq. ft.$125.00 No Change
Over 100,000 sq. ft.$150.00 No Change
Re‐inspection 1st visit (violations corrected)$150.00 $0.00
2nd visit $150.00 $50.00
3rd visit $150.00 $100.00
4th visit & subsequent visits $150.00 No Change
Complaint Investigations Approve Fire Evacuation Plan Not Posted $10.00 No Change
Street Address Not Posted $10.00 No Change
Street Address Not Visible $10.00 No Change
Breach In Fire Wall / Fire Stop $50.00 No Change
Fire/Exit Door Inoperative $50.00 No Change
Fire Alarm Inoperative $50.00 No Change
Sprinkler System Inoperative $50.00 No Change
Sprinkler System Not Complying To Code $50.00 No Change
Portable Fire Extinguishers Missing/Damaged $25.00 No Change
Overcrowding (1st Offense)$300.00 No Change
Overcrowding (2nd Offense)$600.00 No Change
Occupant Load Certificate Not Posted $10.00 No Change
Blocked Means Of Egress $50.00 No Change
Blocked Stairwell/Stairway $50.00 No Change
Exit And/Or Emergency Lights Not Operative $25.00 No Change
Locked Exit Doors (1st Offense)$250.00 No Change
Locked Exit Doors (2nd Offense)$500.00 No Change
Exit/Egress Door Needs Repair $10.00 No Change
Means Of Egress/Aisle Blocked $50.00 No Change
Spray Booth Not Complying To Code $25.00 No Change
Standpipe System Not Complying To Code $50.00 No Change
Illegal Open Burning (Residential) (1st Offense)$50.00 No Change
Illegal Open Burning (Residential) (2nd Offense)$100.00 No Change
Illegal Open Burning (Commercial) (1st Offense)$500.00 No Change
Illegal Open Burning (Commercial) (2nd Offense)$1,000.00 No Change
Administrative Returned Check $25.00 No Change
Stormwater
Stormwater plan review deposit ‐ industrial, commercial, multi‐family, major
subdivisions (excludes single family dwellings on individual lots)$1,000.00 No Change
Residential stormwater construction inspection fee $50.00 No Change
Commercial and subdivision stormwater construction inspection fee $100.00 No Change
Stormwater permit fee (inside Falls Lake Watershed)$0.00 No Change
Stormwater permit fee ‐ Under Threshold (inside Falls Lake Watershed)$40.00 No Change
17179
FY 2023‐2024
Approved Fee Schedule
Attachment 1
Department Fee Type FY2023 Adopted FY2024 Recommended
Stormwater permit fee ‐ Over Threshold (inside Falls Lake Watershed)$100.00 No Change
Annual stormwater inspection fee (single family residential and commercial properties
with BMP's designed to treat one acre or less of impervious surface)Free No Change
Outside of Falls Lake Watershed $0.00 No Change
Single Family Residential $0.00 No Change
< 2 acres $6.00 annual fee No Change
2 to < 10 acres $8.00 annual fee No Change
10 to < 100 acres $10.00 annual fee No Change
100 acres or more $12.00 annual fee No Change
Non‐single Family Residential $0.00 No Change
<2 acres
$4.00 annual fee + $2.00 per 4,300 sq.
ft. of impervious area No Change
2 to < 10 acres
$6.00 annual fee + $2.00 per 4,300 sq.
ft. of impervious area No Change
10 to < 100 acres
$8.00 annual fee + $2.00 per 4,300 sq.
ft. of impervious area No Change
100 acres or more
$10.00 annual fee + $2.00 per 4,300
sq. ft. of impervious area No Change
Inside of Falls Lake Watershed $0.00 No Change
Single Family Residential $0.00 No Change
< 2 acres $16.00 annual fee No Change
2 to < 10 acres $22.00 annual fee No Change
10 to < 100 acres $28.00 annual fee No Change
100 acres or more $34.00 annual fee No Change
Non‐single Family Residential $0.00 No Change
< 2 acres
$8.00 annual fee + $8.00 per 4,300 sq.
ft. of impervious area No Change
2 to < 10 acres
$14.00 annual fee + $8.00 per 4,300
sq. ft. of impervious area No Change
10 to < 100 acres
$20.00 annual fee + $8.00 per 4,300
sq. ft. of impervious area No Change
100 acres or more
$26.00 annual fee + $8.00 per 4,300
sq. ft. of impervious area No Change
Transportation
Fare Price for General Users (RGP)
0‐10 Miles $2.00 No Change
10.1‐20 Miles $3.00 No Change
20+ Miles $4.00 No Change
Prospect Hill/Hillsborough/Upper Durham $3.00 one way or $6.00 round trip No Change
Lower Durham/Chapel Hill $5.00 one way or $10.00 round trip No Change
ROAP Mileage Rate $1.40 per mile No Change
Fare Price for EDTAP Users
0‐10 Miles $1.00 No Change
10.1‐20 Miles $2.00 No Change
20+ Miles $3.00 No Change
Prospect Hill/Hillsborough/Upper Durham $3.00 one way or $5.00 round trip No Change
Lower Durham/Chapel Hill $5.00 one way or $20.00 round trip No Change
ROAP Mileage Rate $1.40 per mile No Change
No Show Fees
No show In County $5.00 No Change
No show Out of County $10.00 No Change
Grant Related Contracts
Shared Mileage First P/U‐Last D/O $1.65 per mile No Change
Holiday Rate $1.95 per mile No Change
Non‐Grant Related Contracts
Shared Mileage First P/U‐Last D/O $1.95 per mile No Change
Roxboro Shuttle
All Users Free No Change
Medicaid Contracts
Ambulatory Direct Mile $1.70 per mile No Change
Wheelchair Direct Mile $1.95 per mile No Change
Ambulatory Base Rate $5.00 each way No Change
Wheelchair Base Rate $20.00 each way No Change
Holiday Rate Direct Mile Additional $0.25 per direct mile No Change
RNC/ECU
In Town Flat Rate $15.00 per trip No Change
Prospect Hill/Hillsborough/Upper Durham $50.00 per trip No Change
Lower Durham/Chapel Hill $75.00 per trip No Change
Vehicle Ads ‐ 6 months
1 to 2 Vehicles
Back #1 or #2 $500.00 No Change
Driver Side #1 or #2 $550.00 No Change
Street Side #1 or #2 $600.00 No Change
3 to 5 Vehicles
18180
FY 2023‐2024
Approved Fee Schedule
Attachment 1
Department Fee Type FY2023 Adopted FY2024 Recommended
Back #1 or #2 $450.00 No Change
Driver Side #1 or #2 $500.00 No Change
Street Side #1 or #2 $550.00 No Change
6 to 7 vehicles
Back #1 or #2 $350.00 No Change
Driver Side #1 or #2 $400.00 No Change
Street Side #1 or #2 $450.00 No Change
Vehicle Ads ‐ 12 months
1 to 2 Vehicles
Back #1 or #2 $700.00 No Change
Driver Side #1 or #2 $750.00 No Change
Street Side #1 or #2 $800.00 No Change
3 to 5 Vehicles
Back #1 or #2 $650.00 No Change
Driver Side #1 or #2 $700.00 No Change
Street Side #1 or #2 $750.00 No Change
6 to 7 vehicles
Back #1 or #2 $550.00 No Change
Driver Side #1 or #2 $600.00 No Change
Street Side #1 or #2 $650.00 No Change
Load Fees
ModivCare Ambulatory (0‐3 miles)$15.00 No Change
Ambulatory (4‐6 miles)$18.00 No Change
Ambulatory (7‐10 miles)$20.00 No Change
Wheelchair (0‐3 miles)$25.00 No Change
Wheelchair (4‐6 miles)$25.00 No Change
Wheelchair (7‐10 miles)$30.00 No Change
MTM Ambulatory (all)$18.00 No Change
Wheelchair (all)$28.00 No Change
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