09-18-2023 Agenda Packet BOCPERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
MEETING AGENDA
304 South Morgan Street, Room 215
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
September 18, 2023
9:00am
This meeting will convene in Room 215 of the County Office Building.
CALL TO ORDER………………………………………………….. Chairman Powell
INVOCATION
PLEDGE OF ALLEGIANCE
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA
PUBLIC HEARING:
ITEM #1 (pgs. 3-4)
Consideration of Approval to Finance a Portion of the Cost of Certain
Improvements to Public School Facilities………………………… Amy Wehrenberg
PUBLIC HEARING:
ITEM #2 (pgs. 5-7)
Consideration of Approval to Submit the FY25
Community Transportation Program Application…....................... Mitch Fleig
ITEM #3 (pgs. 8-13)
Consideration to Grant or Deny Approval to Submit the FY25
Community Transportation Program Application. ……………..... Chairman Powell
INFORMAL COMMENTS
The Person County Board of Commissioners established a 10-minute segment which
is open for informal comments and/or questions from citizens of this county on issues,
other than those issues for which a public hearing has been scheduled. The time will
be divided equally among those wishing to comment.
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It is requested that any person who wishes to address the Board, register with the
Clerk to the Board prior to the meeting.
ITEM #4
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA A.Approval of Minutes of September 5, 2023 (pgs.14-25),B.Budget Amendment # 6 (pgs.26-27),C.Budget Amendment # 7 (pgs.28-32),D.Person County Health Department Fee Request (pgs.33-34),E.Contract for School Nursing Services between Person County and Person
County School System (pgs.35-43),F.FY2024 ROAP Distribution Authorization (pgs.44-46), andG.Letter of Support for Durham County and City of Durham’s Reconnecting
Communities and Neighborhoods Grant Application (pgs.47-49)
NEW BUSINESS:
ITEM #5 (pgs.50-67)
Duke Energy Update ………………………………………. Elizabeth Townsend
ITEM #6 (pgs.68-69)
Person Industries/Materials Recovery Facility Merger and
Renovations Bid Summary and Contract Award …………………. Amanda Everett
CHAIRMAN’S REPORT
MANAGER’S REPORT
COMMISSIONER REPORTS/COMMENTS
CLOSED SESSION #1
A motion to enter into Closed Session per General Statute 143-318.11(a)(5) to establish,
or to instruct the public body's staff or negotiating agents concerning the position to be
taken by or on behalf of the public body in negotiating (i) the price and other material terms
of a contract or proposed contract for the acquisition of real property by purchase, option,
exchange, or lease; or (ii) the amount of compensation and other material terms of an
employment contract or proposed employment contract with the following individuals
permitted to attend: County Manager Katherine Cathey, Clerk to the Board Michele
Solomon, County Attorney Ellis Hankins, and Finance Director Amy Wehrenberg.
Note: All Items on the Agenda are for Discussion and Action as deemed appropriate
by the Board.
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AGENDA ABSTRACT
Meeting date:
September 18, 2023
Agenda Title:
Public Hearing – Consideration of Whether to Finance a Portion of the Cost of Certain
Improvements to Public School Facilities
Summary of Information:
The purpose of this public hearing is to receive public feedback on the County’s plans
to:
(1) enter into an installment financing contract in an amount not to exceed
$13,000,000 to finance improvements to Person High School that include, but
are not limited to, safety and accessibility improvements to meet Americans
with Disabilities Act requirements, security improvements to the interior and
exterior of the School, and removal of parking areas on the north and east sides
of the School, and
(2) execute and deliver a deed of trust, security agreement and fixture filing
related to the County’s fee simple interest in the real property on which the
School is located, together with the improvements thereon. The Mortgaged
Property is located at 1010 Ridge Road, Roxboro, North Carolina 27573.
The Mortgaged Property will be mortgaged under the Deed of Trust. The Contract
and the Deed of Trust permit the County to enter into amendments to finance
additional projects using the Mortgaged Property as collateral and the County may or
may not grant additional collateral in connection with such amendments. On payment
by the County of all installment payments due under the Contract, including any future
amendments to finance or refinance projects, the Deed of Trust and any lien created
thereunder will terminate and the County’s title to the Mortgaged Property will be
unencumbered.
No further action on this matter is required at this meeting. The Board will consider a
final resolution regarding the above-described financing at the next Board meeting.
Recommended Action:
To hold the public hearing
Submitted By:
Amy Wehrenberg, Finance Director
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PUBLIC HEARING NOTICE
The Board of Commissioners (the “Board”) of the County of Person, North Carolina
(the “County”) is considering (1) entering into an installment financing contract in an
amount not to exceed $13,000,000 (the “Contract”) to finance improvements to
Person High School (the “School”) that include, but are not limited to, safety and
accessibility improvements to meet Americans with Disabilities Act requirements,
security improvements to the interior and exterior of the School, and removal of
parking areas on the north and east sides of the School (collectively, the “2023
Projects”) and (2) executing and delivering a deed of trust, security agreement and
fixture filing (the “Deed of Trust”) related to the County’s fee simple interest the real
property on which the School is located, together with the improvements thereon
(collectively, the “Mortgaged Property”). The Mortgaged Property is located at 1010
Ridge Road, Roxboro, North Carolina 27573.
The Mortgaged Property will be mortgaged under the Deed of Trust. The Con-tract
and the Deed of Trust permit the County to enter into amendments to finance
additional projects using the Mortgaged Property as collateral and the County may
or may not grant additional collateral in connection with such amendments. On
payment by the County of all installment payments due under the Contract, includ-
ing any future amendments to finance or refinance projects, the Deed of Trust and
any lien created thereunder will terminate and the County’s title to the Mortgaged
Property will be unencumbered.
All interested persons please take notice that, pursuant to Sections 160A-20 of the
General Statutes of North Carolina, the Board will hold a public hearing concerning
the approval of the execution and delivery of the Contract and the financing of the
2023 Projects. The public hearing will be held on Monday, September 18, 2023 at
9:00 a.m., or shortly thereafter, in the Commissioners’ Boardroom, Room 215, in
the Person County Office Building located at 304 S. Morgan Street, Roxboro, North
Carolina. All interested parties are invited to present comments thereon at the
public hearing. Substantial changes may occur to the request, based on comments
from the public hearing. The Board reserves the right to recess the public hearing
at an-other place and time. Written comments received by 5:00 PM on Friday,
September 15, 2023 will be considered and may be addressed to Michele Solomon,
Clerk to the Board, 304 S. Morgan Street, Room 212, Roxboro NC 27573.
Michele Solomon
Clerk to the Person County Board of Commissioners
9/7/2023
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AGENDA ABSTRACT
Meeting Date: September 18,2023
Agenda Title: Public Hearing and Consideration of Approval to Submit the FY25 Community
Transportation Program Application
Summary of Information: A public hearing will be held to consider the FY25 Community
Transportation Program application for federal and state funding and commitment of local share
funds. A public hearing is required as part of the application process. This is an annual request.
The Community Transportation Program supports transportation programs operating in Person
County and provides transportation options and services for the communities within this service
area. These services are provided using Light Transit Buses (LTV’s) operated by the Person
Area Transportation System (PATS).
PATS is requesting replacement of three LTV buses in FY25. Due to supply shortages, PATS
did not receive replacement vehicles in FY22. Two busses are on order from FY23 funds. Three
vehicles will be ordered in FY24. Also included in this application is replacement of the security
system in twelve of the fourteen vehicles.
The total estimated amount requested is for the period July 1, 2024 through June 30, 2025
NOTE: The local share amount is subject to State funding availability.
Project Total Amount Local Share
Administrative $208,260 $31,239 (15%)
Capital (Vehicles & Other) $411,355 $41,136 (10%)
TOTAL PROJECT $619,615 $72,375
Recommended Action: Recommends the board hold the public hearing and approve the local
share in the amount of $62,251 for FY25.
Submitted By: Mitch Fleig, Public Transportation Director
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FY 2025 PUBLIC HEARING NOTICE
Last Updated: 04/03/2023
PUBLIC HEARING NOTICE
Section 5311 (ADTAP), 5310, 5339, 5307 and applicable State funding, or combination thereof.
This is to inform the public that a public hearing will be held on the proposed FY2025 Community
Transportation Program Application to be submitted to the North Carolina Department of Transportation
no later than October 6, 2023. The public hearing will be held on September 18, 2023 at 9:00 AM in
Room 215 of the Person County Office Building located at 304 S Morgan St. Roxboro, NC before the
Person County Board of Commissioners.
Those interested in attending the public hearing and needing either auxiliary aids and services under the
Americans with Disabilities Act (ADA) or a language translator should contact Mitch Fleig on or before
September 15, 2023, at telephone number 336-597-1771 or via email at mfleig@personcountync.gov.
The Community Transportation Program provides assistance to coordinate existing transportation
programs operating in Person County as well as provides transportation options and services for the
communities within this service area. These services are currently provided using demand response,
subscription and trip referrals. Services are rendered by utilizing ADA equipped vans and Light Transit
Vehicles by Person Area Transportation System (PATS).
The total estimated amount requested for the period July 1, 2024 through June 30, 2025.
NOTE: Local share amount is subject to State funding availability.
Project Total Amount Local Share
Administrative $ 208,260 $ 31,239 (15%)
Capital (Vehicles & Other) $ 411,355 $ 41,136 (10%)
TOTAL PROJECT $ 619,615 $72,375
$619,615 Total Funding Request $72,375 Total Local Share
This application may be inspected at the Transportation Office, 303 S. Morgan St. Roxboro, NC from
8:30am to 5:00pm. Written comments should be directed to Clerk to the Board of Commissioners
Michele Solomon at 304 S. Morgan St. Rm 212 Roxboro, NC 27573 by September 15, 2023
End of Notice
Note: AN ORIGINAL COPY of the published Public Hearing Notice must be attached to a signed
Affidavit of Publication. Both the Public Hearing Notice and the Affidavit of Publication must be
submitted with the grant application.
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FY 2025 LOCAL SHARE CERTIFICATION FOR FUNDING Page 1 of 2
Last Updated: 04/03/2023
FY 2025 LOCAL SHARE CERTIFICATION FOR FUNDING
Person County
(Legal Name of Applicant)
Requested Funding Amounts
Project Total Amount Local Share**
5311 Administrative $ 208,260 $ 31,239 (15%)
5311 Operating (No State Match) $ $ (50%)
5310 Operating (No State Match) $ $ (50%)
Combined Capital $ 411,355 $ 41,136 (10%)
Mobility Management $ $ (50%)
5310 Capital Purchase of Service $ $ (10%)
ConCPT $ $ (50%)
Capital Cost of Contracting $ $ ( %)
Traveler’s Aid $ $ (50%)
__________________ $ $ (__%)
__________________ $ $ (__%)
__________________ $ $ (__%)
Funding programs covered are 5311, 5310, 5339 Bus and Bus Facilities, 5307 (Small fixed
route, regional, and consolidated urban-rural systems)
TOTAL $ 619,615 $ 72,375
Total Funding Requests Total Local Share
**NOTE: Applicants should be prepared for the entire Local Share amount in the event
State funding is not available.
The Local Share is available from the following sources:
Source of Funds Apply to Grant Amount
Local Funds 5311 Administrative $ 31,239
Local Funds Combined Capital $ 41,136
$
$
$
$
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FY 2025 LOCAL SHARE CERTIFICATION FOR FUNDING Page 2 of 2
Last Updated: 04/03/2023
$
$
TOTAL $ 72,375
** Fare box revenue is not an applicable source for local share funding
I, the undersigned representing (Legal Name of Applicant) Person County do hereby certify to
the North Carolina Department of Transportation, that the required local funds for the FY2025
Community Transportation Program and 5307 Governors Apportionment will be available as of
July 1, 2024, which has a period of performance of July 1, 2024 – June 30, 2025.
_________________________________________
Signature of Authorized Official
Katherine Cathey County Manager
Type Name and Title of Authorized Official
Date
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FY 2025 PROGRAM RESOLUTION Page 1 of 2
Last Updated: 04/03/2023
PUBLIC TRANSPORTATION PROGRAM RESOLUTION
FY 2025 RESOLUTION
Section 5311 (including ADTAP), 5310, 5339, 5307 and applicable State funding, or
combination thereof.
Applicant seeking permission to apply for Public Transportation Program funding, enter into
agreement with the North Carolina Department of Transportation, provide the necessary
assurances and the required local match.
A motion was made by (Board Member’s Name) and seconded by (Board Member’s
Name or N/A, if not required) for the adoption of the following resolution, and upon being
put to a vote was duly adopted.
WHEREAS, Article 2B of Chapter 136 of the North Carolina General Statutes and the
Governor of North Carolina have designated the North Carolina Department of
Transportation (NCDOT) as the agency responsible for administering federal and state
public transportation funds; and
WHEREAS, the North Carolina Department of Transportation will apply for a grant from
the US Department of Transportation, Federal Transit Administration and receives funds
from the North Carolina General Assembly to provide assistance for rural public
transportation projects; and
WHEREAS, the purpose of these transportation funds is to provide grant monies to local
agencies for the provision of rural, small urban, and urban public transportation services
consistent with the policy requirements of each funding source for planning, community
and agency involvement, service design, service alternatives, training and conference
participation, reporting and other requirements (drug and alcohol testing policy and
program, disadvantaged business enterprise program, and fully allocated costs
analysis); and
WHEREAS, the funds applied for may be Administrative, Operating, Planning, or Capital
funds and will have different percentages of federal, state, and local funds.
WHEREAS, non-Community Transportation applicants may apply for funding for
“purchase-of-service” projects under the Capital Purchase of Service budget, Section
5310 program.
WHEREAS, (Legal Name of Applicant) Person County hereby assures and certifies that
it will provide the required local matching funds; that its staff has the technical capacity to
implement and manage the project(s), prepare required reports, obtain required training,
attend meetings and conferences; and agrees to comply with the federal and state
statutes, regulations, executive orders, Section 5333 (b) Warranty, and all administrative
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FY 2025 PROGRAM RESOLUTION Page 2 of 2
Last Updated: 04/03/2023
requirements related to the applications made to and grants received from the Federal
Transit Administration, as well as the provisions of Section 1001 of Title 18, U. S. C.
WHEREAS, the applicant has or will provide all annual certifications and assurances to
the State of North Carolina required for the project;
NOW, THEREFORE, be it resolved that the (Authorized Official’s Title)* County
Manager of (Name of Applicant’s Governing Body) Person County is hereby authorized
to submit grant application (s) for federal and state funding in response to NCDOT’s calls
for projects, make the necessary assurances and certifications and be empowered to
enter into an agreement with the NCDOT to provide rural, small urban, and urban public
transportation services.
I (Certifying Official’s Name)* (Certifying Official’s Title) do hereby certify that the
above is a true and correct copy of an excerpt from the minutes of a meeting of the (Name of
Applicant’s Governing Board) duly held on the day of , .
Signature of Certifying Official
*Note that the authorized official, certifying official, and notary public should be three
separate individuals.
Seal Subscribed and sworn to me
(date)
Notary Public *
Printed Name and Address
My commission expires
(date)
Affix Notary Seal Here
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FY 2025 PUBLIC HEARING RECORD
Last Updated: 04/03/2023
PUBLIC HEARING RECORD
Important – A public hearing MUST be conducted whether or not requested by the Public.
Section 5311 (including ADTAP), 5310, 5339, 5307 and applicable State funding, or combination
thereof.
APPLICANT: Person County
DATE: September 18, 2023
PLACE:
TIME:
How many BOARD MEMBERS attended the public hearing?
How many members of the PUBLIC attended the public hearing?
Public Attendance Surveys
(Attached)
(Offered at Public Hearing but none completed)
I, the undersigned, representing (Legal Name of Applicant) do hereby certify to the North
Carolina Department of Transportation, that a Public Hearing was held as indicated above and
During the Public Hearing
(NO public comments)
(Public Comments were made and meeting minutes
will be submitted after board approval)
The estimated date for board approval of meeting minutes is:
Signature or Clerk to the Board
Printed Name and Title
Date
Affix Seal Here
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FY 2025 VOLUNTARY TITLE VI PUBLIC INVOLVEMENT
Last Updated: 04/03/2023
VOLUNTARY TITLE VI PUBLIC INVOLVEMENT
Title VI of the Civil Rights Act of 1964 requires the North Carolina Department of
Transportation (NC DOT) to gather statistical data regarding participants and
beneficiaries of the agency’s federal-aid programs and activities. NC DOT collects
information on race, color, national origin and gender of the attendees to this public
meeting to ensure the inclusion of all segments of the population impacted by a proposed
project.
NCDOT wishes to clarify that this information gathering process is completely
voluntary and that you are not required to disclose the statistical data requested to
participate in this meeting. This form is a public document used to collect data, only.
The completed forms will be held on file at the North Carolina Department of
Transportation. For Further information regarding this process please contact the
NCDOT Title VI Program at telephone number 919.508.1808 or email at
titlevi@ncdot.gov.
After completing this form, please fold and place it inside the designated box on the
registration table.
Thank you for your cooperation.
Project Name: Date:
Meeting Location:
Name (please print) Gender:
Male Female
General ethnic identification categories (check one)
Caucasian Hispanic American American Indian/Alaskan Native
African
American
Asian/Pacific Islander Other:
________________________
Color: National Origin:
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September 5, 2023
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PERSON COUNTY BOARD OF COMMISSIONERS SEPTEMBER 5, 2023
MEMBERS PRESENT OTHERS PRESENT
Gordon Powell Katherine M. Cathey, County Manager
C. Derrick Sims Michele Solomon, Clerk to the Board
Kyle W. Puryear S. Ellis Hankins, County Attorney
Charlie Palmer
Jason Thomas
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, September 5, 2023 at 7:00 p.m. in the Commissioners’
Boardroom 215 in the Person County Office Building located at 304 S. Morgan Street,
Roxboro, NC.
Chairman Powell called the meeting to order. Commissioner Thomas offered an
invocation, and Commissioner Palmer led the group in the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Commissioner Puryear and carried 5-0 to approve the
agenda.
PROCLAMATION DESIGNATING SEPTEMBER AS LIBRARY CARD SIGN-UP
MONTH:
Library Advisory Board Chair Charles Harvey read a Proclamation proclaiming
September 2023 as Library Card Sign-Up Month in Person County.
A motion was made by Commissioner Puryear and carried 5-0 to adopt a
Proclamation declaring September as Library Card Sign-Up Month.
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PROCLAMATION DESIGNATING SEPTEMBER AS PREPAREDNESS MONTH:
Director of Emergency Services Thom Schwalenberg read a Proclamation
proclaiming September 2023 as Preparedness Month in Person County.
A motion was made by Commissioner Palmer and carried 5-0 to adopt a
Proclamation declaring September as Preparedness Month.
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PUBLIC HEARING:
REZONING/MAP AMENDMENT APPLICATION RZ-01-23, A REQUEST BY
THE APPLICANT, DAVID DICKERSON, TO REZONE ±19.35-ACRE OF A ±24.35-
ACRE SITE (SUBJECT PROPERTY), WITH ONE UNIFIED ZONING
DESIGNATION:
A motion was made by Commissioner Puryear and carried 5-0 to open the duly
advertised public hearing for Rezoning/Map Amendment Application RZ-01-23, a request
by the Applicant, David Dickerson, to rezone ±19.35-acre of a ±24.35-acre site (Subject
Property), with one unified zoning designation.
Planning & Zoning Director Chris Bowley shared the following presentation for the
Rezoning/Map Amendment Application RZ-01-23.
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There were no individuals appearing before the Board to speak in favor of or in
opposition to the public hearing for Rezoning/Map Amendment Application RZ-01-23, a
request by the Applicant, David Dickerson, to rezone ±19.35-acre of a ±24.35-acre site
(Subject Property), with one unified zoning designation.
A motion was made by Commissioner Puryear and carried 5-0 to close the public
hearing for Rezoning/Map Amendment Application RZ-01-23, a request by the Applicant,
David Dickerson, to rezone ±19.35-acre of a ±24.35-acre site (Subject Property), with one
unified zoning designation.
CONSIDERATION TO GRANT OR DENY REZONING/MAP AMENDMENT
APPLICATION RZ-01-23, A REQUEST BY THE APPLICANT, DAVID
DICKERSON, TO REZONE ±19.35-ACRE OF A ±24.35-ACRE SITE (SUBJECT
PROPERTY), WITH ONE UNIFIED ZONING DESIGNATION
A motion was made by Commissioner Puryear and carried 5-0 to approve
Rezoning/Map Amendment Application RZ-01-23 and find it is consistent with the adopted
Person County & City of Roxboro Joint Comprehensive Land Use Plan that supports an
existing business and economic development in the public’s interest; specifically, Guiding
Principle 2.1 – to designate sufficient developable land and sites to support economic
growth and Guiding Principle 2.2 – to identify opportunities for the adaptive reuse of legacy
manufacturing/industrial sites.
INFORMAL COMMENTS:
There were no comments from the public.
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Commissioner Palmer and carried 5-0 to approve the Consent
Agenda with the following items:
A. Approval of Minutes of August 21, 2023,
B. Budget Amendment # 5,
C. Preliminary Resolution and Call for Public Hearing – Financing of Certain School
Public School Facilities,
D. DSS Attorney Contracts,
E. Roxboro Community Redevelopment Corporation FY24 Funding Agreement, and
F. Person County Museum of History FY24 Funding Agreement
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CHAIRMAN’S REPORT:
Chairman Powell had no report.
MANAGER’S REPORT:
County Manager Katherine Cathey had no report.
COMMISSIONER REPORT/COMMENTS:
Vice Chairman Sims reported that on August 24, 25 and 26, he and the County
Manager attended the NC Association of County Commissioners Annual Conference.
While at the conference, they attended several sessions and stated that they were very
informative. One of the sessions was the Wake County Fire and EMS New Day Recruitment
and Retention. Vice Chairman Sims stated that he has spoken with Manager Cathey, and he
would like to give a full report, at a date to be determined, on some of the sessions that he
attended, as it will be beneficial for all to hear.
Vice Chairman Sims reported that he had the opportunity to speak at a ribbon cutting
ceremony on August 31 at The Roxboro Building that is owned by Jay and Gay Poindexter.
Three merchants had a ribbon cutting at the same time, The Butcher’s Daughter Market and
Deli, The Commonplace Studio and Collective, and Unsalted Farm II Home Décor and
Gifts. Vice Chairman Sims extended appreciation and thanks to the Poindexters for
investing in our community and uptown Roxboro, as well as the support that they provide
to us every day. Vice Chairman Sims thanked Allison Satterfield with The Butcher’s
Daughter Market and Deli for furnishing food. It was a great event and many people came
out to support these merchants. Vice Chairman Sims stated that we are very fortunate to see
uptown start to revitalize and to see more foot traffic. Vice Chairman Sims stated that more
foot traffic equals economic development and economic growth.
Commissioner Palmer shared that it was a privilege and honor that he and the other
Commissioners as well as the incoming clerk were able to attend the previous clerk’s
retirement ceremony last week and it was well received. Commissioner Palmer wished the
previous clerk, Brenda Reaves, well in her retirement. Commissioner Palmer stated that the
Commissioners are here for the incoming clerk, Michele Solomon, should she need
anything.
Commissioner Thomas shared that there will be a Patriot’s Day Ceremony at
Veterans Park at 10 am on Saturday.
There was no report from Commissioner Puryear.
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CLOSED SESSION #1
A motion was made by Commissioner Puryear and carried 5-0 to enter into Closed
Session # 1 at 7:20 p.m. per General Statute 143-318.11(a)(5) to establish, or to instruct
the public body's staff or negotiating agents concerning the position to be taken by or on
behalf of the public body in negotiating (i) the price and other material terms of a contract
or proposed contract for the acquisition of real property by purchase, option, exchange, or
lease; or (ii) the amount of compensation and other material terms of an employment
contract or proposed employment contract with the following individuals permitted to
attend: County Manager Katherine Cathey, Clerk to the Board Michele Solomon, County
Attorney Ellis Hankins, Finance Director Amy Wehrenberg, PCC President Dr. Pamela G.
Senegal, and PCC Chief Financial Officer Larry Coleman.
Chairman Powell called the Closed Session #1 to order at 7:21 p.m.
A motion was made by Commissioner Palmer and carried 5-0 to return to open
session at 8:31 p.m.
CLOSED SESSION #2
A motion was made by Commissioner Puryear and carried 5-0 to enter into Closed
Session #2 at 8:33 p.m. per General Statute 143-318.11(a)(4) for the purpose of discussion
of matters relating to the location or expansion of industries or other businesses in the county
(economic development) with the following individuals permitted to attend: County
Manager Katherine Cathey, Clerk to the Board Michele Solomon, County Attorney Ellis
Hankins, and Economic Development Director Brandy Lynch.
Chairman Powell called the Closed Session #2 to order at 8:33 p.m.
A motion was made by Commissioner Puryear and carried 5-0 to return to open
session at 8:59 p.m.
ADJOURNMENT:
A motion was made by Commissioner Puryear and carried 5-0 to adjourn the
meeting at 8:59 p.m.
_____________________________ ______________________________
Michele Solomon Gordon Powell
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
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Dept./Acct No.Department Name Amount
Incr / (Decr)
EXPENDITURES General Fund
General Government (166,909)
Public Safety 485,707
Transportation 37,394
Culture & Recreation 9,494
Human Services 113,835
Environmental Protection 672
Transfer to Other Funds 8,400
REVENUES General Fund
Intergovernmental Revenues 485,348
Other Revenues 3,245
EXPENDITURES PI & MRF Fund
Community Rehab Program Services 8,400
REVENUES PI & MRF Fund
Transfers from Other Funds 8,400
Explanation:
Account Number Account Description
$Revenues
incr. (decr.)
(cr.) dr.
$Expenditures
incr. (decr.)
dr. (cr.)
1004122-445000 Human Resources-Insurance (200,532)
1004121-445000 IT Insurance 3,647
1004140-445000 Tax Insurance 1,680
1004260-445000 General Services Insurance 11,424
1004310-445000 Sheriff Insurance 66,620
1004350-445000 Inspections Insurance 2,688
1004370-445000 EMS Insurance 20,123
1004375-445000 Fire Admin Insurance 2,016
1004380-445000 Animal Serv Insurance 1,479
1004520-445000 PATS Insurance 37,394
1004960-445000 Soil & Water Conservation 672
1006120-445000 P&R Insurance 5,586
BUDGET AMENDMENT #6
Distribute cost of vehicle insurance from the Human Resources Department (-$200,532) to
various County departments in the General Fund ($200,532) and the Person Industries Fund
($8,400); recognize insurance proceeds in General Services ($3,145) for repair of EMS bay door;
recognize two Emergency Management grants for IC Technology Project ($198,455) and
Emergency Shelter Switch Generator ($194,326); receive donation in Department of Social
Services ($100) for Foster Care Program; and appropriate state funding received in DSS for
LIEAP ($29,048) and Crisis Intervention Programs ($63,519).
BUDGET ADJUSTMENT DETAIL
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1006121-445000 Mayo Insurance 2,228
1009820-400005 Transfer to Fleet Management Fund 13,727
1009820-400012 Transfer to Health Fund 8,400
1009820-400015 Transfer to Library Fund 1,680
1009820-400019 Transfer to DSS 12,768
1009821-401023 Transfer to PI 8,400
10570-390010 Transfer from General Fund 13,727
1054125-445000 Fleet Insurance 13,727
12070-390010 Transfer from General Fund 8,400
1205110-445000 Health Insurance 4,704
1205180-445000 Env Health Insurance 3,696
15070-390010 Transfer from General Fund 1,680
1506110-445000 Library Insurance 1,680
19070-390010 Transfer from General Fund 12,768
1905310-445000 DSS Insurance 12,768
23070-398010 Transfer from General Fund 8,400
2305280-445000 PI Insurance 8,400
100-389890 Miscellanous Revenues 3,145
1004260-435100 General Services-Maint & Repair-Building 3,145
10025-335280 EM-Technology Project Grant 198,455
1004380-428780 EM-IC Technology Project 198,455
10025-335290 EM-Transfer Switch Generator 194,326
1004330-428790 EM-Shelter Transfer Switch Generator 194,326
19050-378540 DSS-Donations 100
1905380-537000 DSS-Foster Care Expenditure 100
19050-378480 DSS-LIEAP Revenue 29,048
1905380-509500 DSS-LIEAP Expenditure 29,048
19050-378470 DSS-Crisis Intervention Revenue 63,519
1905380-509000 DSS-Crisis Intervention Expenditure 63,519
Totals 533,568 533,568
27
9/18/2023
Dept./Acct No.Department Name Amount
Incr / (Decr)
EXPENDITURES General Fund
General Government 752,901
Public Safety 1,037,718
Economic and Physical Development 39,252
Environmental Protection 103,535
Transportation 314,102
Cultural & Recreation 97,580
Human Services 1,230,949
REVENUES General Fund
Intergovernmental Revenues 543,885
Fund Balance Appropriated 3,032,152
EXPENDITURES Capital Investment Reserve Fund
School Lottery Expense (445,820)
School Capital Expense 273,127
PCC Capital Expense 51,027
REVENUES Capital Investment Reserve Fund
School Lottery Proceeds (445,820)
Fund Balance Appropriated 324,154
EXPENDITURES Person Industries & MRF Fund
Community Rehab Prog Sservices 2,168
Material Recovery Facility 2,499
REVENUES Person Industries & MRF Fund
Fund Balance Appropriated 4,667
EXPENDITURES Fire District Tax Fund 176,805
REVENUES Fire District Tax Fund
Fund Balance Appropriated 176,805
EXPENDITURES Economic Catalyst Fund 775,979
REVENUES Economic Catalyst Fund
Fund Balance Appropriated 775,979
EXPENDITURES Water & Sewer Reserve Fund 1,000,000
REVENUES Water & Sewer Reserve Fund
Fund Balance Appropriated 1,000,000
EXPENDITURES Stormwater Fund 359,461
REVENUES Stormwater Fund
Fund Balance Appropriated 359,461
BUDGET AMENDMENT #7
28
Explanation:
BUDGET DETAIL
Account Number Account Description
$Revenues
incr. (decr.)
(cr.) dr.
$Expenditures
incr. (decr.)
dr. (cr.)
PO Carryforwards:
General Fund:
10090-399991 General Fund-FBA 1,495,077
100-4121-432000-20- IT-Telephone 19,200
100-4121-426500-20- IT-Spec Supp/Serv-Network 7,402
100-4122-426000-20- HR-County Wellness Promo 2,200
100-4122-431100-20- HR-Travel-Meetings/Conferences 1,200
100-4122-431300-20- HR-Employee Training 4,800
100-4122-426000-20- HR-County Wellness Promo 9,545
100-4122-430000-20- HR-Contracted Services 115,875
100-4130-419000-20- Finance-Professional Services 5,224
100-4130-431100-20- Finance-Travel-Meetings/Conferences 1,150
100-4130-420000-20- Finance-Supplies & Operating Expenses 4,000
100-4130-446000-20- Finance-Cap Out $750 To $4999 1,685
100-4130-431500-20- Finance-Dues And Subscriptions 1,000
100-4160-420000-20- Courts-Supplies & Operating Expenses 1,174
100-4170-431200-20- Elections-Board Member Exense 1,575
100-4180-430120-20- ROD-Contract Services/ARPA 316,659
100-4260-435100-20- General Services-Maint & Repair/Bldg & Grounds 3,054
100-4260-444000-20- General Services-Service & Maint Contracts 1,775
100-4260-435400-20- General Services-Maint & Repair/Spec Projects 47,061
100-4260-430000-20- General Services-Contracted Services 3,182
100-4260-435100-20- General Services-Maint & Repair/Bldg & Grounds 87,000
100-4310-428100-25- Sheriff-Spec Supp/Serv - Great Program 1,500
100-4310-454000-25- Sheriff-Cap Out Vehicles 121,829
100-4310-431300-25- Sheriff-Employee Training 2,433
100-4320-430000-25- Jail-Contracted Services 8,360
100-4320-419200-25- Jail-Prof Serv-Medical 12,102
100-4320-422100-25- Jail Provisions 4,000
100-4325-421200-25- Emergency Communications-Uniforms 801
100-4325-430000-25- Emergency Communications-Contracted Services 1,872
100-4325-446000-25- Emergency Communications-Cap Out $750 To $4999 820
100-4330-430000-25- Emg-Mgt-Contracted Services 1,682
100-4330-435300-25- Emg-Mgt-Maint & Repair/Vehicles 8,376
100-4330-420000-25- Emg-Mgt-Supplies & Operating Expenses 3,580
100-4350-431100-25- Inpections-Travel-Meetings/Conferences 1,142
100-4370-421200-25- EMS-Uniforms 708
100-4370-420000-25- EMS-Supplies & Operating Expenses 11,800
100-4370-430000-25- EMS-Contracted Services 12,400
100-4370-430104-25- EMS-Qtly IGT Payments 9,618
Carryforward of purchase orders and commitments outstanding as of June 30, 2023. The amount of fund balance
appropriation for the General Fund ($3,032,152) required for outstanding commitments exceeds what was required in
the prior year by almost $1.3M. This is primarily due to purchase commitments of ambulances and PATS vehicles,
carryover of DSS medicaid expansion funds received in June 2023, and remaining contractual funds for the Register of
Deeds' Digital Imaging Project. Carrying forward remaining grant proceeds for the Sheriff's FY22 BVP ($6,902) and
FY23 GCC ($23,520) Grants, PATS Capital Grant for the purchase of vehicles ($202,300), Soil & Water Department's
StRAP Grant ($63,000), and Health Department's Communicable Disease Grant ($248,163). Reducing School Lottery
budget (-$445,820) to reflect completion of all but one project in FY23. Fund balance for carryforwards in the Other
Funds ($2,641,066) increased by $2M, largely from incomplete projects including the North Park Site Project in the
Economic Catalyst Fund, the Western Sewer Project for the City of Roxboro in the Water & Sewer Reserve Fund, and
the IAIA Project in the Stormwater Fund.
29
100-4370-454000-25- EMS-Cap Out Vehicles 310,150
100-4370-455000-25-EMS-Cap Out Equip $5000+12,189
100-4520-429312-35-PATS Reimbursement Grant 12,378
100-4521-454000-35-PATS-Cap Out Vehicles 210,500
100-4530-435100-35-Airport-Maint & Repair/Bldg & Grounds 2,912
100-4910-430000-40-Planning & Zoning-Contracted Services 34,494
100-4920-419000-40-EDC-Professional Services 4,000
100-4920-431300-40-EDC-Employee Training 250
100-6120-430000-55-Parks & Rec-Contract Services 223
100-6122-420000-55-Kirby-Supplies & Operating Expenses 792
100-6122-430000-55-Kirby-Contracted Services 64,970
100-6122-435100-55-Kirby-Maint & Repair/Bldg & Grounds 700
100-6122-435100-55-Kirby-Maint & Repair/Bldg & Grounds 2,800
100-6123-430000-55-SportsPlex-Contracted Services 935
11090-399991 IT Tech Fund-FBA 118,140
110-4121-425200-20-IT Tech-Dept Tech Requests 93,415
110-4121-435200-20-IT Tech-Maint & Repair/Equipment 6,400
110-4121-426510-20-IT-Cybersecurity 18,325
12090-399991 Health Fund-FBA 39,750
120-5180-454000-50-Cap Out Vehicles 36,000
120-5180-446000-50-Cap Out $750 To $4999 3,750
15090-399991 Library-FBA 20,313
150-6110-420000-55-Library-Supplies & Operating Expenses 8,810
150-6110-420420-55-Library-SA-Non-Recurring Expenditures 11,503
17090-399991 Law Enforcement Restricted Fund-FBA 11,424
170-4311-455200-25-LEC-Fed-Cap Out Equip $5000+9,480
170-4311-429030-25-LEC Restr-Fed Seiz/Forf-Spec Supp/Serv 1,944
19050-399991 DSS-FBA 140,652
190-5310-454000-50-Cap Out Vehicles 62,240
190-5310-426050-50-Spec Supp/Serv-Data Storage 78,412
23090-399991 PI & MRF Fund-FBA 2,499
230-5281-420000-45-MRF-Supplies & Operating Expenses 2,499
25090-399991 Fire District Tax Fund-FBA 175,121
250-4377-460931-25-OSBM-VFD's Grant-2023 175,121
28090-399991 Economic Catalyst FBA 453,591
280-4920-429990-40-GLF SITE/N. Park Site 453,591
62090-399991 Stormwater Fund-FBA 13,000
620-4820-449902-45-Reserve/IAIA SW Projects 13,000
Other Carryforwards:
10090-399991 General Fund-Fund Balance Appropriation 579,039
10025-333263 Sheriff-2023 GCC Grant 23,520
10035-337231 PATS-Capital Grant 202,300
10045-340332 Soil & Water-SWC StRAP Grant 63,000
1004130-420000 Sheriff-Supplies 3,375
1004310-426416 Sheriff-2023 GCC Grant Exp 23,520
1004310-428110 Sheriff-Shop w/Sheriff Program 4,454
1004310-428115 Sheriff-Project Lifesaver 2,000
30
1004310-428220 Sheriff-NCACC Brush Guards Grant 787
1004370-428740 EMS-Race Car Grant 10,810
1004370-454000 EMS-Cap Out Vehicles 441,975
1004380-420000 Animal Services-Supplies 602
1004520-429310 PATS-Cares Transport 88,312
1004915-420000 GIS-Supplies 508
1004960-449910 Soil & Water-SWC District Grant 25,731
1004960-449920 Soil & Water-SWC District Grant-Equipment 14,804
1004960-449922 Soil & Water-SWC StRAP Grant Exp 63,000
1005200-462360 Mental Health-Community Projects 182,782
1006120-426095 P&R-Charters of Freedom 4,099
1006121-435310 P&R-Mayo/Duke Grant 1,100
12050-369235 Health-Communicable Disease 248,163
1205110-430000 Health-Contract Services 248,163
12090-399991 Health Fund-Fund Balance Appropriation 70,554
1205180-430000 Environmental Health-Contract Services 70,554
15090-399991 Library-FBA 1,648
1506110-420000 Library-Supplies 369
1506110-420420 Library-Non-Recurring Exp 1,279
17090-399991 LEC Restricted FBA 6,507
17025-333246 Sheriff-2022 BVP Grant 6,902
1704311-467662 LEC Restricted 2022 BVP Grant 13,409
19090-399991 DSS Fund-Fund Balance Appropriation 549,048
1905310-421000 DSS-Medicaid Expansion 246,060
1905310-426050 Spec Supp/Serv-Data Storage 204,809
1905310-426070 DSS-Disaster Exp 2,082
1905310-435000 DSS-Contract Services/Temp Staff 4,376
1905310-446000 Cap Outlay $750 to $4999 5,195
1905310-455000 Cap Outlay Equipment $5000+ 9,286
1905380-506600 DSS-Special Children Adopt Fund 75,571
1905380-526000 Misc. General Assistance 697
1905380-537000 Foster Care Donations 972
CIF FUND:
21090-399991 CIF Fund-Fund Balance Appropriation 324,154
2105921-462700 CIF Fund-PCC Capital 51,027
2105911-462700 CIF Fund-School Capital 273,127
21060-359130 CIF Fund - Lottery Proceeds (445,820)
2105911-462800 CIF Fund - Lottery Expenditures (445,820)
PERSON INDUSTRIES FUND:
23090-399991 Person Industries-FBA 2,168
2305280-420200 Person Industries-Work Force Awards 2,168
FIRE TAX DISTRICT FUND:
25090-399991 Fire District VFD Fd-FBA 1,684
2504377-460931 Fire District-OSBM VFD 2023 Grant 1,684
ECONOMIC CATALYST FUND:
28090-399991 Economic Catalyst Fd- FBA 322,388
2804920-429990 Economic Catalyst-Golden Leaf/N Park Site 322,388
31
WATER AND SEWER RESERVE FUND:
29090-399991 Water & Sewer Reserve Fd-FBA 1,000,000
2904920-459010 Western Sewer Project 1,000,000
STORMWATER FUND:
62090-399991 Stormwater Fd-FBA 346,461
6204820-449902 Stormwater-IAIA 346,461
Totals 5,771,283 5,771,283
32
AGENDA ABSTRACT
Meeting Date: September 18, 2023
Agenda Title: Person County Health Department Fee Request
Summary of Information:
The Person County Health Department’s proposed fee schedule amendments are
associated with COVID-19 vaccinations. The proposed fees are for the administration
of the COVID-19 bivalent vaccinations to children 11 years old and younger who have
not had a COVID-19 vaccine and will be utilized to submit claims to insurance
companies in an attempt to cover the cost of the vaccine administration.
The proposed fees will allow PCHD to receive reimbursement for the administration of
the COVID-19 Pfizer Bivalent vaccinations. Individuals will not be charged a fee.
Medical providers are not allowed to bill for the vaccine as it is provided by the federal
government.
The Board of Health approved the Fee Schedule Amendments on Monday, August 28,
and in accordance with the North Carolina General Statute 130A-39(g), the Board of
Health requests the approval of the Board of Commissioners to implement the proposed
fees, which are attached.
Recommended Action: Approve recommended fees.
Submitted By: Janet Clayton, Health Director
33
Description CPT Code Medicaid Rate Proposed
Updated Notes
Immunization administration of COVID-
19 vaccine-Moderna bivalent 0141A $65.00 $70.00 Charge is consistent with current admin fee
Immunization administration of COVID-
19 vaccine-Moderna bivalent 0142A $65.00 $70.00 Charge is consistent with current admin fee
34
AGENDA ABSTRACT
Meeting Date: September 18, 2023
Agenda Title: Contract for School Nursing Services between Person County and
Person County School System
Summary of Information: Since 2011 due to NCHB200 SL 2011-145 Section 10.22(a),
the Person County Health Department (PCHD) has received funds designated for three
school nurse positions. Since that time, the county has entered into a contract with Person
County Schools (PCS) each year to fund three school nurse positions. PCHD receives
monthly invoices from PCS, which allows PCHD to access the State funds and in turn
reimburse PCS for the expenses. The maximum allowed expenses are $150,000.
Additionally, there are accountability deliverables that must be submitted by PCS to both
PCHD and the North Carolina Division of Public Health. These deliverables are set forth in
the contract and in the “Division of Public Health Agreement Addendum 803”.
Recommended Action: Approve the Contract for Nursing Services between Person
County and Person County School System
Submitted By: Janet Clayton, Health Director
35
Contract for School Nursing Services
This contract for school nursing services (“Contract”) is made and entered into this 28th day of
June, 2023, between Person County, which operates the Person County Health Department (“County” or “Department”) and the Person County Board of Education (“Board”), which operates the Person County Schools (“PCS” or “District”).
WHEREAS both parties agree that the purpose of providing school nursing services is to
promote the health, well-being and readiness to learn of all students in the District;
WHEREAS both parties agree that the School Nurse Funding Initiative (“SNFI”) enacted by North Carolina General Statute Section 130A-4.3 is to improve the school nurse to student ratio
in the District; and
WHEREAS both parties agree to continue providing services as specified in the 2023-2024 Memorandum of Agreement between the Person County Health Department and the Person County Schools (“MOA”);
NOW, THEREFORE, in consideration of the mutual promises set forth in the Contract, the parties do mutually agree as follows:
1.Obligations of Department.
1.1 The Department agrees to provide funds not to exceed one hundred fifty thousand
dollars and zero cents ($150,000.00) to the District to provide three (3) nationally certified school nurses to provide school nursing services for a period of ten (10) months during the 2023-2024 school year. The funds will be used only for salaries, benefits and continuing education costs, as outlined in the projected
budget, attached to this Contract as Exhibit A.
1.2 The Department agrees that the District shall have the right to select the school nurses for employment whose positions are funded pursuant to this Contract and to supervise and control the activities of each school nurse whose position is
funded pursuant to this Contract.
2.Obligations of District.2.1 The District agrees to utilize the projected budget, attached to this Contract asExhibit A, for salaries, benefits and continuing education costs for three (3) full-
time school nurse positions. The District agrees that each school nurse whose
position is funded according to this budget will be employed to provide school nursing services for a period of ten (10) months during the 2023-2024 school year and that each nurse is a nationally certified school nurse.
2.2 The District agrees that the funds provided by the Department pursuant to this
Contract will not be used to supplant existing federal, state, or local funds supporting school nurse positions and that it will maintain its current level of effort and funding for school nurses. The District agrees that if salaries and
36
benefits for the 3 positions funded pursuant to this Contract exceed the $150,000 allocation, local funds will be used.
2.3 The District agrees that each school nurse funded pursuant to this Contract will maintain current certification and/or licensure as a nationally certified school nurse and as a registered nurse in good standing with the North Carolina Board of Nursing. The District further agrees that all school nursing services provided
pursuant under this Contract will be provided in a professional and ethical manner
and in accordance with standards established by the North Carolina Nurse Practice Act, North Carolina Board of Nursing regulations, the current edition of the North Carolina School Health Program Manual, and all other applicable federal and state law, policies, rules and regulations.
2.4 The District agrees to provide adequate space, computer equipment and supplies for the school nurse positions funded in accordance with this Contract at a level comparable to the support provided to all school nurses employed by the District.
2.5 The District agrees that school nurses funded pursuant to this Contract shall not
assist in any instructional or administrative duties associated with the District’s curriculum and shall perform all of the duties with respect to school health programs specified in state law, including, but not limited to, the following: a. Serve as coordinator of the health services program and provide nursing
care;
b. Provide health education to students, staff, and parents; c. Identify health and safety concerns in the school environment and promote a nurturing school environment; d. Support healthy food services programs;
e. Promote healthy physical education, sports policies, and practices;
f. Provide health counseling, assess mental health needs, provide interventions, and refer students to appropriate school staff or community agencies; g. Promote community involvement in assuring a healthy school and serve as
school liaison to a health advisory committee;
h. Provide health education and counseling and promote healthy activities and a healthy environment for school staff; and i. Be available to assist the county health department during a public health emergency.
2.6 The District agrees that each school nurse funded pursuant to this Contract shall submit to the Department a. a written work plan, no later than thirty (30) calendar days after the first student day of school. The plan shall address delivery of basic health
services, including activities, strategies and goals, within, but not limited
to, the following areas: 1. Preventing and responding to communicable disease outbreaks;
37
2. Developing and implementing plans for emergency medicalassistance for students and staff;
3.Supervising specialized clinical services and associated health
teaching for students with chronic conditions and other specialhealth needs;4. Administering, delegating where appropriate, and providingoversight and evaluation of medication administration and
associated health teaching for other school staff who provide this
service;5. Providing or arranging for routine health assessments, such asvision, hearing, or dental screening, and follow-up of referrals; and6.Assuring that state and federally mandated health related activities
are completed (e.g., Kindergarten Health Assessments,
Immunization Status Report, blood-borne pathogen control plan(OSHA) requirements, etc.).b.a mid-year review of progress toward achieving goals in the work plan, byJanuary 31, if hired at start of school year, or within ninety (90) days of
hire, if hired at a date different from start of school year.
c.using a report form provided by the Department, an annual reportaddressing the overall progress toward meeting the work plan outcomes,no later a week after the last student day of school, or prior to resignationif nurse resigns prior to the end of the school year.
2.7 The District agrees to notify the Department within four (4) business days of any vacancy (i.e., termination, resignation, and/or retirement) in any school nurse position that is funded pursuant to this Contract. In the event of such vacancy, the District agrees to submit to the Department, within fifteen (15) business days of
the vacancy, a recruitment plan for the vacant position. The District further
agrees to notify the Department, within four (4) business days after the official hire date of the replacement school nurse for a vacant position. The District agrees to make all reasonable efforts to ensure that the replacement school nurse is a nationally certified school nurse or a registered nurse who is working towards
such certification. If the replacement school nurse is not nationally certified at the
time of hire, the District agrees to submit a certification plan to the Department within fifteen (15) business days of the official hire date, including timelines for achieving education and certification goals. The plan should be submitted to the regional school nurse consultant within thirty (30) days of hire. Finally, the
District agrees that any replacement school nurse will be provided with paid time
and reimbursement of costs associated with attendance or participation in continuing education, at the same level of cost reimbursement provided to other professional school employees and will budget up to seven hundred fifty dollars and zero cents ($750.00) for participation in workshops or conferences, if funds
are available. Any replacement school nurse must participate in School Nursing:
Roles and Responsibilities, an Orientation Workshop, unless previously attended; if funds are available and if the nurse has previously attended that workshop, the District assures that the school nurse will be allowed to participate in a School
38
Nurse Certification review course, Pediatric Physical Assessment for School Nurses Workshop, School Nurse Role in Emergency Care Workshop, and/or
Annual School Nurse Conference.
3.Term. The Contract will be in effect from the date it is executed or from July 1, 2023,whichever is later, until June 30, 2024, unless sooner terminated as herein provided.
4.Termination. Either party may terminate the Contract at any time in its complete
discretion upon thirty (30) calendar days’ notice in writing to the other party prior to the date oftermination. Upon written notice of termination, all finished or unfinished documents and othermaterials produced by either party pursuant to this Contract shall, at the request of the otherparty, be turned over to the requesting party.
5.Terms and Methods of Payment. The District shall submit to the Department monthlyinvoices in accordance with the Invoice Schedule (attached as Exhibit B), that specify thenumber of nurses engaged and other allowable costs, including, but not limited to, benefits andcontinuing education costs. The Department shall pay the District within thirty (30) days of
receipt of the invoice.
6.Contract Funding. It is understood and agreed between the Department and the Districtthat any District payment obligation under this Contract for any funds other than the fundsprovided by the Department as indicated in Exhibit A is contingent upon the availability of
appropriated funds from which payment for Contract purposes can be made.
7.Records and Confidentiality of Student Information. The Department agrees that allstudent records or information contained in student records that may be obtained or created by itsofficers, employees, or agents under this Contract shall be subject to the confidentiality and
disclosure provisions of applicable federal and state statutes and regulations, and the Board’s
policies. The Department shall not forward to any party other than the parent or the Board anystudent record or information obtained from a student record, including, but not limited to, thestudent’s identity, without the written consent of the student’s parent. Upon termination of thisContract, the Department shall turn over to the Board all student records or information about
students obtained by the Department while providing services under this Contract. The term
“student records” has the same definition under this Contract as the term “education records”does in the Family Educational Rights and Privacy Act (“FERPA”), 20 U.S.C. §1232g et seq.
8.Relationship of Parties. The Department and the District shall be Independent
Contractors and nothing herein shall be construed as creating a partnership or joint venture
between the parties; nor shall any employee of either party be construed as an employee, agent,or principal of the other party.
9.Assignment. The Department shall not assign, subcontract, or otherwise transfer any
interest in this Contract without the prior written approval of the Board.
10.Contract Modifications. This Contract may be amended only by written amendmentsduly executed by and between the Department and the Board.
39
11.North Carolina law. North Carolina law will govern the interpretation and construction
of the Contract.
12.Order of Precedence. The parties do hereby agree that in the event of conflict betweenthe terms and conditions of this Contract and the terms and conditions in any agreement enteredinto between the parties at the same time as or prior to this Contract, the terms and conditions of
this Contract shall prevail.
13.Entire Agreement. This Contract, including the budget used in connection herewith andany other document(s) expressly incorporated by reference as a part of this Contract, constitutesand expresses the entire agreement and understanding between the parties concerning the subject
matter of this Contract. This Contract supersedes all prior and contemporaneous discussions,
promises, representations, agreements and understandings relative to the subject matter of thisContract. To the extent that there may be any conflict between the four corners of this Contractand other documents incorporated by reference herein, the terms of this Contract will control.
14.Severability. If any provision of this Contract shall be declared invalid or unenforceable,
the remainder of the Contract shall continue in full force and effect.
[SIGNATURE BLOCK ON FOLLOWING PAGE]
40
IN WITNESS WHEREOF, the parties have hereunto set their hands and seals the day and year indicated below.
COUNTY OF PERSON
_____________________ _______________________________________
Date Janet Clayton, Health Director
Person County Health Department
_____________________ _______________________________________ Date Katherine Cathey
County Manager
_____________________ _______________________________________ Date Gordon Powell Chairperson, Person County Board of Commissioners
_____________________ _______________________________________ Date Ellis Hankins County Attorney
PERSON COUNTY BOARD OF EDUCATION
_____________________ _______________________________________
Date Freda Tillman, Chairperson
Attest:
Rodney Peterson, Ed.D.
Superintendent/Secretary
This instrument has been pre-audited in the manner required by the Local Government Budget
and Fiscal Control Act and by the School Budget and Fiscal Control Act.
_____________________ ________________________________________ Date Amy Wehrenberg
Finance Director, Person County
_____________________ ________________________________________ Date Julie Masten, Assistant Superintendent of Finance/Finance Officer Person County Schools
41
Exhibit A - Budget
I. SALARIES
Position Title Name * Annual Salary Type Position Amount Paid by District
Amount Paid by State Contract
1. Nurse 1 Michelle Barnette $44,000 □12-
month□11-
monthx 10-
month
$0 $44,000
2. Nurse 2 Anna Whitfield $46,000 □12-
month□11-
monthx 10-
month
$0 $46,000
3. Nurse 3 Melody Moore $47,000 □12-
month□11-
monthx 10-
month
$0 $47,000
TOTAL SALARY PAID BY CONTRACT $0 $137,000
42
II.BENEFITS
III.PositionTitle Name * Type and Rate Amount Paid by District
Amount Paid by the State Contract 1. Nurse 1 Michelle
Barnette
Retirement Rate: 24.19% $4,643 $6,000
FICA Rate: 7.65% $3,366
Medical Amt: $7,397 $7,397
Other: Supplement Rate: 10% $4,400
2. Nurse 2 Anna
Whitfield
Retirement Rate: 24.19% $7,127 $4,000
FICA Rate: 7.65% $3,519
Medical Amt: $7,397 $7,397 Other: Supplement Rate: 10% $4,600
3. Nurse 3 Melody Moore Retirement Rate: 24.19% $8,369 $3,000
FICA Rate: 7.65% $3,596
Medical Amt: $7,397 $7,397
Other: Supplement Rate: 10% $4,700
TOTAL FRINGE PAID BY CONTRACT
$66,511 $13,000
*Benefit amounts may change due to longevity, etc. that the employee may be eligible forduring the school year.
III.Other
STAFF TRAVEL 0.00
Conference Registration 0.00
TRAINING PAID BY CONTRACT (If no funds available after covering salary and fringe for these positions, leave at 0.00; if funds available, amount is limited to a total of $750 per position.)
0.00
CONTRACT TOTAL AMOUNT $150,000
43
AGENDA ABSTRACT
Meeting Date: September 18, 2023
Agenda Title: FY2024 Rural Operating Assistance Program (ROAP) Funding Application
Summary of Information: The Person Area Transportation System (PATS) would like to submit an
application to receive $181,969 in Rural Operating Assistance Program (ROAP) funds through
NCDOT. ROAP funds do not require a local match. These funds will support Elderly and Disabled
Transportation Assistance Program (EDTAP), Employment Transportation Assistance Program
(EMPL), and Rural General Public Program (RGP) trips.
Recommended Action: Authorize the county manager to apply for the FY2024 ROAP funds.
Submitted By: Mitch Fleig, Public Transportation Director
44
CERTIFIED STATEMENT
FY2024
RURAL OPERATING ASSISTANCE PROGRAM
County of Person
WHEREAS, the state-funded, formula-based Rural Operating Assistance Program (ROAP) administered
by the North Carolina Department of Transportation, Integrated Mobility Division provides funding for
the operating cost of passenger trips for counties within the state;
WHEREAS, the county uses the most recent transportation plans (i.e., CCP, CTIP, LCP) available and
other public involvement strategies to learn about the transportation needs of agencies and individuals in
the county before determining the sub-allocation of these ROAP funds;
WHEREAS, the county government or regional public transportation authorities created pursuant to
Article 25 or Article 26 of Chapter 160A of the General Statutes (upon written agreement with the
municipalities or counties served) are the only eligible recipients of Rural Operating Assistance Program
funds which are allocated to the counties based on a formula as described in the Program Guidelines
included in the ROAP State Management Plan. NCDOT will disburse the ROAP funds only to counties
and eligible transportation authorities and not to any sub-recipients selected by the county;
WHEREAS, the county finance officer will be considered the county official accountable for the
administration of the Rural Operating Assistance Program in the county, unless otherwise designated by
the Board of County Commissioners;
WHEREAS, the passenger trips provided with ROAP funds must be accessible to individuals with
disabilities and be provided without discrimination on the basis of national origin, creed, age, race, or
gender (FTA C 4702.1B, FTA C 4704.1A, Americans with Disabilities Act 1990); and
WHEREAS, the period of performance for these funds will be July 1, 2023 to June 30, 2024 regardless of the
date on which ROAP funds are disbursed to the county.
NOW, THEREFORE, by signing below, the duly authorized representatives of the County
of Person North Carolina certify that the following statements are true and accurate:
The county employed a documented methodology for sub-allocating ROAP funds that involved the
participation of eligible agencies and citizens. Outreach efforts to include the participation of the
elderly and individuals with disabilities, persons with limited English proficiency, minorities and low-
income persons in the county’s sub-allocation decision have been documented.
The county will advise any sub-recipients about the source of the ROAP funds, specific program
requirements and restrictions, eligible program expenses and reporting requirements. The county will
be responsible for invoicing any sub-recipients for unexpended ROAP funds as needed.
The county will monitor ROAP funded services routinely to verify that ROAP funds are being spent
on allowable activities and that the eligibility of service recipients is being properly documented. The
county will maintain records of trips for at least five years that prove that an eligible citizen was
provided an eligible transportation service on the billed date, by whatever conveyance at the specified
cost.
The county will be responsible for monitoring the safety, quality, and cost of ROAP funded services
and assures that any procurements by subrecipients for contracted services will follow state and
federal guidelines.
The county will conduct regular evaluations of ROAP funded passenger trips provided throughout the
period of performance.
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The county will only use the ROAP funds to provide trips when other funding sources are not
available for the same purpose or the other funding sources for the same purpose have been
completely exhausted.
The county will notify the Regional Grant Specialist assigned to the county if any ROAP funded
services are discontinued before the end of the period of performance due to the lack of funding. No
additional ROAP funds will be available.
The county will provide an accounting of trips and expenditures in monthly reports to NCDOT –
Integrated Mobility Division or its designee. Back-up documentation is required to support the
monthly reports, failure to provide documentation will affect future disbursements. The June
report will be considered the annual report.
Any interest earned on the ROAP funds will be expended for eligible program uses as specified in the
ROAP application. The County will include ROAP funds received and expended in its annual
independent audit on the schedule of federal and state financial assistance. Funds passed through to
other agencies will be identified as such.
The county is applying for the following amount of FY2024 Rural Operating Assistance Program
funds:
State-Funded Rural Operating Assistance Program Allocated Requested
Elderly and Disabled Transportation Assistance Program
(EDTAP) $ 77,821 $77,821
Employment Transportation Assistance Program (EMPL) $13,792 $13,792
Rural General Public Program (RGP) $90,356 $90,356
TOTAL $181,969 $181,969
WITNESS my hand and county seal, this day of , 20 .
Signature of County Manager/Administrator Signature of County Finance Officer
Printed Name of County Manager/Administrator Printed Name of County Finance Officer
State of North Carolina County of County Seal Here
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AGENDA ABSTRACT
Meeting Date: September 18, 2023
Agenda Title: Letter of Support for Durham County and City of Durham's Reconnecting
Communities and Neighborhoods (RCN) Grant application
Summary of Information: The Durham County Transportation Department is preparing an
application for the U.S. Department of Transportation Reconnecting Communities and
Neighborhoods (RCN) grant program. The application will request $500,000 to conduct a
feasibility study for the Durham to Roxboro Rail Trail. The feasibility study will include an
equitable community engagement process, technical analyses, assessment of benefits, cost
estimates, and recommendations for phasing, segmentation, funding, implementation, and
maintenance. Durham County, City of Durham, and Central Pines Regional Council staff are
coordinating the preparation of the application, and the study is anticipated to be a joint City and
County effort.
The trail corridor aligns with an 18-mile-long non-active rail corridor that passes from the City
of Durham through Bahama and Rougemont and into Person County.
Recommended Action: Authorize and sign a letter of support for Durham County and City of
Durham’s Reconnecting Communities and Neighborhoods (RCN) Grant application.
Submitted By: John Hill, Director
Person County Recreation, Arts, and Parks Department
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PERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
304 South Morgan Street, Room 212
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
September 18, 2023
U.S. Secretary of Transportation Pete Buttigieg
Office of the Secretary
U.S. Department of Transportation
1200 New Jersey Ave, SE
Washington, DC 20590
Dear Secretary Buttigieg,
I am pleased to submit this letter of support for Durham County’s FY24 Reconnecting
Communities and Neighborhoods (RCN) application for the Durham to Roxboro Rail
Trail Planning and Feasibility Study. Currently, our Person County Recreation, Arts, and
Parks Department is working with the North Carolina Department of Transportation to
conduct a feasibility study to explore alternative multimodal paved paths and sidewalks
that include potential locations along the railroad corridor adjacent Highway 501 South
connecting to Durham County. We support this application as the study will strengthen
and enhance regional partnerships and complements the feasibility study currently
underway in Person County.
The Durham County RCN application is for $500,000 to conduct a planning study,
focused on the feasibility, benefits, cost, and impact of developing a non-active rail
corridor into a multi-use trail. This trail will provide a bicycle and pedestrian connection
between the City of Roxboro, Person County, Durham County, and the City of Durham.
This study will be a joint effort focused on the 18 miles of rail corridor in Durham
County and will complement the aforementioned feasibility study underway in Person
County.
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The Durham to Roxboro Rail-Trail project is a long-standing community priority. It was
originally recommended in the 2001 Trails and Greenway Plan for the City and County
of Durham. It was reaffirmed through public engagement activities conducted during the
adoption of the 2011 Trails and Greenways Plan for the City and County. This plan also
makes the connection to neighboring Person County to the north with the potential to
expand to the City of Roxboro.
The trail will be a northern extension of the Durham Rail Trail currently under
development by the City of Durham. It will provide access from southern Person County
to downtown Durham and the network of trail, bicycle facilities, and sidewalks in central
Durham. The trail will provide a transportation and recreational resource in rural areas in
southern Person County and northern Durham County.
The trail overlaps with the East Coast Greenway, is on the NC Great Trails State Plan,
and intersects with the NC Mountains-to-Sea Trail. The trail will connect urban and rural
areas of Durham and rural Person County. Stretching 18 miles, this will be one of the
longest trails in the Triangle and is expected to attract a multitude of users, boosting
tourism and recreation-based economic development. Along with existing trails in the
area, it will also provide more than 30 miles of continuous trail through Durham County
and potentially expand into central Person County.
The trail will also provide access to parks and conservation areas in northern Durham
County such as Penny’s Bend Nature Preserve and Eno River State Park. It will also
potentially connect to the future 281-acre County Farm Park in southern Person County.
Our organization strongly supports RCN funding the Durham to Roxboro Rail Trail
Planning Study, and we look forward to participating in a successful study that helps
advance this transformational project.
Sincerely,
Gordon Powell, Chairman
Person County Board of Commissioners
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AGENDA ABSTRACT
Meeting Date: September 18, 2023
Agenda Title: Duke Energy Update
Summary of Information: Information will be presented on Duke Energy’s 2023 Carolina
Resource Plan and advancing the future of energy in Person County.
Recommended Action: Receive presentation.
Submitted By: Elizabeth Townsend, Local Government & Community Relations Manager for
Duke Energy
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2023 Carolinas Resource PlanA reliable path to a cleaner future51
| 2Resource planning for a dual-state systemDuke Energy owns more than 33 GW of powergenerating capacity across our 53,200 squaremile service territory serving 4.5 million retailcustomers in the CarolinasEnergy needs are growing across the Carolinas,placing new demands on the system even as wetransition to cleaner energy sources.As we make our transition, we must protectreliability and affordability for customers.Planning must meet the energy and policy needsof both North Carolina and South Carolina.Carolinas Service Territory52
| 3A growing state. A growing demand for electricity.Spring 2023 ForecastLoad Forecast in 2022 Analysis (Fall 2021 Forecast)Forecasted Annual Energy Consumption8% (13 TWh) increase in 203011% (19 TWh) increase in 2035Duke Energy’s load growth is projected to surge by around 35,000 gigawatt-hours in the next 15 years – more than the annual electric generation of Delaware, Maine and New Hampshire combined.Drivers for demand growth•Economic development successes•Population growth•Electric vehicle infrastructure needs53
New resources proposed by Jan. 1, 2035454
Near-Term Action Plan555
| 6Keeping the clean energy transition reliable•Transitioning out of coal by 2035, even as energy needs grow•Taking a “replace-before-retire” approach to reliably transition•Natural gas will play an important role, especially in the near term56
| 7Coal Retirement Assumptions (Beginning-of-year basis)57
Annual CO2Emissions by Core Portfolio, Combined Carolinas System858
| 9Improving Fleet Diversity While Meeting Customer NeedsCoal Natural GasNuclear SolarOther RenewablesOnshore WindStorageGrid Edge202420302035Capacity(% GW)Energy(% TWh)43.4 GW52.4 GW67 GW162 TWh175 TWh190 TWh• Based on the P3 Core Portfolio59
What does this meanfor Person County?60
Proposed generation – Person County Energy Complex (Person County, NC)11The Asheville combined cycle plant is similar technology as the proposed natural gas plant in Person County. 61
Natural Gas Combined Cycle generation12The new plant proposed for Roxboro will be hydrogen-capable, allowing for carbon-free generation once integration of that fuel source is commercially and technologically viable by 2050.Natural gas-generated energy emitshalfthe carbon emissions of coal.62
| 13Key TakeawaysThe Carolinas Resource Plan delivers a path to cleaner energy without compromising grid reliability, affordability or the energy demands of a growing region.We remain committed to thoughtfully transitioning out coal by 2035, using a “replace-before-retire” approach that ensures reliable, dispatchable capacity is in place and operational before an equivalent amount of generating capacity is retired.Our proposed near-term plans include a diverse mix of solar, wind, advanced nuclear, hydrogen-capable natural gas, as well as battery and pumped hydroelectric storage.A diverse energy mix is essential to retiring coal plants and delivering increasing amounts of renewable energy and storage on the grid. The carbon plan regulatory process before the NCUC is a public process includes public hearings, customer input, and thousands of pages of data that be reviewed by regulators. A final order on the plan is expected by the end of 2024.63
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AGENDA ABSTRACT
Meeting Date: September 18, 2023
Agenda Title: Person Industries/Materials Recovery Facility (PI/MRF) Merger and
Renovations Bid Summary and Contract Award
Summary of Information: The Person County Recycling Center sought proposals from qualified
contractors for building services for the merger and expansion of the Person County Recycling
Center and Person Industries staff and operations. The site is located at 741 Martin St. in Roxboro.
The work/projects include, but are not limited to, building expansion,
rehabilitation/strengthening/expansion of interior space as needed, reconfiguration of parking lot,
and other projects as may be needed during the contract period.
Ms. Everett will provide a summary of the contract award recommendation, timeline, cost and
funding (grant update). The attached Bid Summary includes information received during the official
bid process. The following information needs to be considered:
The current lease at 601 N. Madison Blvd. expires on May 25, 2025. The potential purchase
price for the building significantly exceeds the tax value, the building condition is
poor/deteriorating, and it needs major upgrades and repairs.
An application for an Environmental Protection Act (EPA) Grant is pending. The original
award date for the Solid Waste Infrastructure for Recycling (SWIFR) Grant Program for
Political Subdivisions of States and Territories was set for April 2023, moved to July, and is
now anticipated for the end of September.
The FY 2024-2028 Capital Improvement Plan (CIP) includes $2.1M in costs for this project
in FY24 with $1M budgeted in state grant fund revenue. We anticipate the County will
receive the grant funding, but if it is not awarded in this fiscal year, an appropriation of fund
balance may be necessary from the General Fund to cover the expense in the CIP.
Recommended Action: Based on the Bid Summary, award the contract to Legacy Building
Company and authorize the County Manager to execute the contract on behalf of Person County.
Submitted By: Amanda Everett, Director, PI/MRF
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