03-07-2022 Agenda Packet BOCPERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
MEETING AGENDA
304 South Morgan Street, Room 215
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
March 7, 2022
7:00pm
This meeting will convene in the County Office Building Auditorium.
CALL TO ORDER………………………………………………….. Chairman Powell
INVOCATION
PLEDGE OF ALLEGIANCE
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA
INFORMAL COMMENTS
The Person County Board of Commissioners established a 10-minute segment
which is open for informal comments and/or questions from citizens of this
county on issues, other than those issues for which a public hearing has been
scheduled. The time will be divided equally among those wishing to comment.
It is requested that any person who wishes to address the Board, register with
the Clerk to the Board prior to the meeting.
1
ITEM #1
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA
A.Approval of Minutes of February 7, 2022 (pgs. 3-62),B.Approval of Minutes of February 22, 2022 (pgs. 63-100),C.Budget Amendment #13 (pg. 101),D.Budget Amendment #14 (pg. 102),E.Budget Transfer to Correct Budget Amendment #11 (pg. 103),
F.Authorization for Golden LEAF Site Program Application (pg. 104), andG.Person County Health Department Fee Request (pg. 105-106)
NEW BUSINESS:
ITEM #2 (pgs. 107-116
2021 Employee Engagement Survey Results Presentation ………. Miranda Harrison
ITEM #3 (pgs. 117-124)
Review of Board Appointed Boards and Committees ……….. Commissioner Gentry
CHAIRMAN’S REPORT
MANAGER’S REPORT
COMMISSIONER REPORTS/COMMENTS
Note: All Items on the Agenda are for Discussion and Action as deemed appropriate
by the Board.
2
February 7, 2022
1
PERSON COUNTY BOARD OF COMMISSIONERS FEBRUARY 7, 2022
MEMBERS PRESENT OTHERS PRESENT
Gordon Powell Heidi York, County Manager
C. Derrick Sims Brenda B. Reaves, Clerk to the Board
Kyle W. Puryear S.Ellis Hankins, County Attorney
Charlie Palmer
Patricia Gentry
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, February 7, 2022 at 7:00pm in the Person County Office
Building Auditorium.
Chairman Powell called the meeting to order. Chairman Powell introduced Rev.
Clevie Brandon from Compassionate Ministries and President of the Person County
Ministerial Association to offer an invocation. Vice Chairman Sims led the group in the
Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Vice Chairman Sims and carried 5-0 to approve the
agenda.
PUBLIC HEARING:
PETITION SUP-05-21 - A REQUEST BY THE APPLICANT, PARALLEL
INFRASTRUCTURE, LLC (KELLY YOUNG) ON BEHALF OF THE PROPERTY
OWNER, ESTATE OF LONNIE LUXTON AND CAROL LUXTON, TO
CONSTRUCT A NEW 305’ TALL SELF-SUPPORTED WIRELESS
COMMUNICATIONS TOWER ON 69 ACRES LOCATED AT 700 PIXLEY
PRITCHARD RD. (TAX MAP AND PARCEL NUMBER A84-14) IN THE RC
(RURAL CONSERVATION) AND B2 (NEIGHBORHOOD SHOPPING) ZONING
DISTRICTS:
A motion was made by Vice Chairman Sims and carried 5-0 to open the duly
advertised public hearing for Petition SUP-05-21, a request by the applicant, Parallel
Infrastructure, LLC (Kelly Young) on behalf of the property owner, Estate of Lonnie
Luxton and Carol Luxton, to construct a new 305’ tall self-supported wireless
communications tower on 69 acres located at 700 Pixley Pritchard Rd. (Tax Map and Parcel
number A84-14) in the RC (Rural Conservation) and B2 (Neighborhood Shopping) Zoning
Districts.
3
February 7, 2022
2
The public hearing set to hear a request by the applicant, Parallel Infrastructure,
LLC (Kelly Young) on behalf of the property owner, Estate of Lonnie Luxton and Carol
Luxton, to construct a new 305’ tall self-supported wireless communications tower on 69
acres located at 700 Pixley Pritchard Rd. (Tax Map and Parcel number A84-14) in the RC
(Rural Conservation) and B2 (Neighborhood Shopping) Zoning Districts required a quasi-
judicial zoning decision whereby witnesses are to be sworn in and subject to cross
examination, no ex parte communication and requires findings of fact.
County Attorney, Ellis Hankins said this public hearing was quasi-judicial and
statutes say an evidentiary hearing, whereby witnesses will be sworn. He noted the
difference of the more typical situation where the Board considers a rezoning request,
which is a legislative decision. With respect to this cell tower special use permit
application, he stated the Board already made a legislative decision long ago when the
ordinance provisions were adopted and the Board determined in that ordinance that in this
zoning district, cell towers are perhaps permitted subject to a special use permit but if, and
only if, in this evidentiary hearing and based on competent evidence, including sworn
testimony, the Board finds that each of the four criteria listed in the ordinance and printed
on the agenda are satisfied by the evidence. Mr. Hankins stated that is why the Board has
to ignore communications outside of this hearing, i.e., email messages, well-intended
comments from friends and neighbors as the Board may consider only competent evidence
offered during the evidentiary period. Mr. Hankins said the Board may ask questions to
witnesses as they are testifying including county staff to give the Board more relevant
information.
Mr. Hankins asked the Board to disclose for the record, individually, whether they
have received ex parte communications without identifying the person who sent the
communication and they do not have to say what they said, but indicate for the record
whether any communications were received and if each commissioner replied to the
communication or not.
Chairman Powell said he had a phone conversation with a resident that spoke about
the tower being constructed nearby noting he explained the process as explained by the
attorney, that they, as commissioners could not talk about it. Chairman Powell said he
recommended to that person to come to the meeting to express their concerns.
Vice Chairman Sims said he received an email from a citizen regarding this topic
but he did not respond in any way.
Commissioner Palmer stated he received one phone call from someone known to
him from long ago and he told him that he could not discuss the issue because of the quasi-
judicial situation.
4
February 7, 2022
3
Commissioner Gentry said she received several phone calls and an email noting she
thanked the citizens for their input but she did not discuss the item.
Commissioner Puryear said he received one phone call and that he did not discuss
the issue telling the person that if they had concerns to contact the Planning Director or
come to the public hearing.
Chairman Powell administered the Oath of Sworn Testimony to the following
individuals who would offer testimony during the public hearing:
Ms. Lori Oakley, Ms. Angela Blount, Mr. David Blalock, Ms. Pam Day, Mr. Mark
Loubier, Mr. Joshua Walthall, and Mr. Stephen Howard.
Planning Director, Lori Oakley introduced Angela Blount, Planner I to present
petition SUP-05-21.
5
February 7, 2022
4
The Staff Report for SUP-05-21 is hereby entered into record.
6
February 7, 2022
5
7
February 7, 2022
6
Ms. Blount shared the following presentation for SUP-05-21.
8
February 7, 2022
7
9
February 7, 2022
8
Ms. Blount stated the site plan shows a setback to Pixley Pritchard Road by
184.10’, left side setback to property line by 365.10’, right side setback to property line by
145.1’ and rear setback to property line by 1926.3’. The site plan shows property along
the right property line within the AE designated Flood Plain. The tower itself is located
outside of this area.
This is a close up showing the 100’ x 100’ leased area, 60’ x 60’ fenced area and
the tower base.
10
February 7, 2022
9
The slide below shows the front, sides and rear setback from property lines.
11
February 7, 2022
10
12
February 7, 2022
11
13
February 7, 2022
12
14
February 7, 2022
13
Ms. Blount stated all state statutes and planning ordinance requirements have been
met for this public hearing.
15
February 7, 2022
14
Ms. Blount said a representative from Parallel was present.
Commissioner Gentry confirmed with Ms. Blount that the fall zone was to fall into
a certain area to which Ms. Blount stated they are built a certain way with three sides with
break points so that they collapse in.
Commissioner Gentry asked Ms. Blount if the existing tower was operational and
in use to which Ms. Blount stated she had no information on the existing tower except that
it was established in the year 2000.
Vice Chairman Sims noted the property contained 69 acres and this use would not
take up all 69 acres; he asked would there be an opportunity in the future to build something
else there to which Ms. Blount stated absolutely as long as the fall zones are respected
noting it is a 305 ft. tower, so half of that would need to be reserved for the fall zone. Ms.
Blount confirmed outside of that, the property was not limited to one use. Ms. Blount
added that there was a cemetery on the property.
Commissioner Gentry asked Ms. Blount how a small strip of that parcel was zoned
for business use to which Ms. Blount stated it follows 158 noting that B2 is carried almost
to the city limits all the way down 158 in anticipation of neighborhood businesses along
that route. Ms. Blount said it was mainly single-family dwellings along there and
businesses at the crossroads. Ms. Blount added when looking at a zoning map, there is a
swatch of that B2 all the way through 158, from Surl almost to town. Commissioner Gentry
asked how would the property owner rectify if they wanted to have it all rural conservation
to which Ms. Blount stated they could make a rezoning request.
Chairman Powell said there was an existing tower 1,300 ft. way to which she
confirmed. He asked what was the differences in the existing tower with the proposed
tower to which Ms. Blount stated there were no regulations that says there has to be a
certain amount of distance between towers noting it is a Federal Telecommunications Act
without limitation in any capacity related to distance.
Chairman Powell asked Ms. Blount about the equipment of the vendors that locate
on the tower to which Ms. Blount stated she did not know but as she said, there was a
representative from Parallel present.
Ms. Oakley told the Board that 20+ years ago, the towers were 200 ft. and now
towers are 300 ft., noting the one before the Board was 305 ft.; she said the most significant
difference between the two is that the proposed is 55 ft. taller than the one on the adjacent
parcel. Ms. Blount added she did not know that much about towers and if the height makes
a difference, saying if her cell phone works, it works.
16
February 7, 2022
15
Chairman Powell said that is all any of us know and what we want but wondered if
there was a duplication of equipment on the towers.
Speaking in favor of the request by the applicant, Parallel Infrastructure, LLC
(Kelly Young) on behalf of the property owner, Estate of Lonnie Luxton and Carol Luxton,
to construct a new 305’ tall self-supported wireless communications tower on 69 acres
located at 700 Pixley Pritchard Rd. (Tax Map and Parcel number A84-14) in the RC (Rural
Conservation) and B2 (Neighborhood Shopping) Zoning Districts were the following:
Mr. Mark Loubier of 18047 West Catawba Avenue, Suite 201, Cornelius, NC of
LCS Wireless said he was pinch-hitting for Kelly Young as she was recovering from
surgery. Mr. Loubier stated the tower has an anchor tenant, AT&T, who plans to occupy
this tower. Mr. Loubier introduced Mr. Stephen Howard with AT&T, who was present in
the audience to answer any carrier-specific questions. Mr. Loubier said this tower will
allow, not only AT&T but other carriers who come onto the site to more freely upgrade
their equipment. He noted most people aren’t talking on their phones nowadays, they are
streaming video, texting, on their websites and that requires a lot more capacity. This tower,
owned by Parallel will allow AT&T, Sprint, and whoever goes on the tower to easily
upgrade the site, add cables, increase antennas, upgrade to 5G, First Net, a safety feature
that Mr. Howard can talk about in more detail because Parallel has a deal where you can
freely upgrade; he said there was no amendment every time you want to add a cable or
anytime you want to increase the size of the antennae and allows more capacity to be added
to the site.
Commissioner Gentry asked if this tower would be competing with the existing
tower to which Mr. Loubier stated yes. She asked why and Mr. Loubier asked Mr. Howard
to address the question.
Mr. Stephen Howard of 2002 Pisgah Church Road, Greensboro with AT&T
Mobility stated he was happy to answer any questions.
Commissioner Gentry noted there was an existing tower with AT&T equipment on
it to which Mr. Howard stated that was correct. Commissioner Gentry stated a new, taller
tower would be adjacent to it with AT&T equipment to which Mr. Howard said AT&T
would relocate and would not be redundant. Commissioner Gentry said AT&T would be
moving and upgrading its equipment to the new tower and asked if there was a plan to
dismantle the 200 ft. tower to which Mr. Howard stated he did not know their plans as the
current owner of that tower is SBA but he knew AT&T’s plan was to remove equipment
and locate on the new tower. Commissioner Gentry asked if he had a list of the vendors
that would be on the new tower to which Mr. Howard said he would have to defer to Mr.
Loubier noting AT&T is the anchor tenant.
17
February 7, 2022
16
Mr. Loubier said the business model for any tower owner is much like an apartment
noting they will market this tower heavily, not only to T-Mobile, Sprint, Verizon but
smaller, wireless internet companies, small startup companies, Dish Network possibly. He
further noted it will be marketed and space will be available for those carriers to come to
the market and upgrade their site and provide coverage.
Commissioner Gentry asked the timeline once something is approved, to be
completed, and in operation to which Mr. Howard stated each jurisdiction is a little
different, but once building permits are obtained, typically construction would start within
two to six weeks, dependent upon weather and other factors as well but from the time
construction has started, completion will be within two weeks. Mr. Loubier added AT&T’s
plans would be to decommission and come on the air first or second quarter of next year.
Commissioner Gentry asked if this would improve AT&T’s service to which Mr. Loubier
said it would improve the service and it is a much better financial arrangement for them.
Commissioner Gentry asked if the improvement of service not only the upgrade of
equipment but the height of it to which he said it is marginally higher so there will be some
coverage improvement, not to overstate it as it is replacement but there will be marginal
increase for coverage but not significant.
Vice Chairman Sims asked Mr. Loubier if there was a contract for how long that
tower will be there, or what is the longevity of the tower to which Mr. Loubier said AT&T’s
agreement with Parallel is subject to check, at least 25 years so it is depending what their
underlying lease is with the Luxton’s to which he did not know how long that was.
Commissioner Palmer asked Mr. Loubier how is this signal transmitted,
underground buried or to another satellite to which Mr. Loubier stated it was a wireless
facility so the antennas will broadcast out the radio signals. Commissioner Palmer asked
if in the area, the signal will be picked up from the tower to which Mr. Loubier stated yes
anyone on this tower, i.e. anyone with an AT&T phone or whomever, i.e. Verizon who
may be a tenant on the other tower.
18
February 7, 2022
17
Speaking in opposition to the request by the applicant, Parallel Infrastructure, LLC
(Kelly Young) on behalf of the property owner, Estate of Lonnie Luxton and Carol Luxton,
to construct a new 305’ tall self-supported wireless communications tower on 69 acres
located at 700 Pixley Pritchard Rd. (Tax Map and Parcel number A84-14) in the RC (Rural
Conservation) and B2 (Neighborhood Shopping) Zoning Districts were the following:
Mr. David Blalock of 254 Pixley Pritchard Road, Timberlake thanked the Board
for allowing him to speak in opposition of the proposed tower at 700 Pixley Pritchard
noting he was speaking for several people here in the audience, but due to time, they did
not want to speak. Mr. Blalock stated there is an existing tower currently on 400 Pixley
Pritchard that is sufficient for this area. He added nobody has ever said anything about not
getting cell coverage there. Mr. Blalock said the existing tower has AT&T, Verizon, T-
Mobile and additional room for more cell companies to locate. Mr. Blalock said he looked
at this at not being a public necessity since more space remains available on the existing
tower. Mr. Blalock said that one tower near your property is an asset to the land and those
around it, but two towers in proximity will, to him, adversely effect their property values.
Mr. Blalock drew the Board’s attention to Map Site Plan Z2 on the diagram; the current
tower is showing on 400 Pixley Pritchard Road and the proposed tower is approximately
1,500 ft. or 3/10 of a mile from the existing tower. Mr. Blalock stated a concern that the
proposed tower is so close to the existing tower that this will look as their community is an
industrial park and to devalue property having two towers so close to each other. In
summary, according to Section 153-3 in the Person County ordinance, it says, “that the use
will not substantially injure the value of adjoining properties or abutting property or the
use is a public necessity.” Mr. Blalock said he did not see another tower being a public
necessity for this area, when his friends, in different parts of the county, have very weak
coverage and they have no towers close by. Mr. Blalock said he and other homeowners in
the community would like to refuse the additional proposed tower in consideration of the
above-mentioned facts.
Mr. Hankins pointed out to the Board, without interrupting the gentleman speaking,
that the statutes says very clearly that the gentleman offering an opinion about effect on
property values, lay witnesses, i.e. non-experts cannot offer testimony as to the effect on
property values of surrounding properties as it has to be done by an expert witness.
Commissioner Puryear asked Mr. Hankins to repeat his statement. Mr. Hankins said he
would read what the statute says, G.S. 160D-933, “competent evidence does not include
the opinion testimony of lay witnesses as to whether the use of property in a way effects
the value of other property”, in other words, Mr. Hankins stated the statute, competent
evidence as to the effects of property values have to be offered by expert witnesses, through
experts in property valuation. Mr. Hankins said to the extent that the gentleman’s
comments included his lay opinion about the effect on property values, the Board must
disregard them.
19
February 7, 2022
18
Ms. Pam Day of 520 Pixley Pritchard Road, Timberlake stated she lives with her
husband, Bradley and her property is in between the two towers. She stated she would
speak from her heart noting when they received the letter that they wanted to put a tower
on 700 Pixley Pritchard, their reaction was the same in that they already have a tower on
Pixley Pritchard and questioned why would they need two towers within feet from one
another and it did not make sense. Ms. Pam said they did not understand why another tower
would go up within feet. She said the land that the tower would be built on is adjacent to
their property, which already has an existing tower, as the Board knows. They just didn’t
understand. Ms. Day said they knew it would be money for landowner, income for the
tower people and some county tax money coming in, but does that make it right she asked
the Board. Ms. Day said she hoped before the Board votes yes to please take into
consideration that this is not a need and that there are places in the county that need a tower
but Pixley Pritchard isn’t one of those places. She asked the Board how would they feel if
you own a home that sits right smack dab in the middle of two towers; she said when she
goes out on her deck, she looks to the left, she would see a new tower, and she looks to the
right, she would see the existing tower. She asked the Board how would they feel. Not to
mention, Ms. Day said we all know that the vultures, the buzzards like to roost on these
towers and they see that in the existing tower. Ms. Day said they did not need two towers
that would attract more vultures, buzzards, whatever you call them as they fly back and
forth constantly over their house. Ms. Day asked the Board to think long and hard before
you make your decision, as they did not need another tower in that particular area; she
suggested to find other areas in the county that could use and benefit from a tower.
Ms. Day stated she also had a letter from her next door neighbor and asked if the
Board would like for her to read it noting she had a different prospective. Mr. Hankins
stated it would not be permissible, as they would need to be sworn in to provide testimony.
Mr. Joshua Walthall of 4140 Parklake Avenue, Raleigh, an attorney on behalf of
SBA Communications, the folks that own the existing tower, said to make no mistake, they
are the competition and are biased and would not pretend to be a property owner nearby.
Mr. Walthall asked Mr. Hankins to correct him if he was wrong, that it is the applicant
here, which is Parallel, who has the burden to proving those four items in Section 155
noting it was not his burden nor the burden of Mr. Blalock or Ms. Day to prove to the Board
that the property will be injured, but Parallel’s burden to prove the properties won’t be
injured. He questioned have they proven that having two towers so close together that the
property values will not be injured. Among other things they have to prove to the Board,
Mr. Walthall said that the use will not substantially injure the value of adjoining property
or that it is a public necessity. Mr. Walthall submitted that this tower does not provide any
service that the current tower does not already provide noting AT&T is already a tenant of
the current tower. Mr. Walthall said that AT&T said they will move if there is another
tower and questioned will they move is there is no tower to move to. Mr. Walthall said, it
is likely, as Mr. Blalock suggested, other areas of this county could use it more than one
less than one-half mile from a tower currently in existence.
20
February 7, 2022
19
Mr. Walthall said they also have to show you that this tower will be in harmony
with the area to which he said if the intention is to create a tower farm, then maybe it is in
harmony with the area because any argument to support this second tower he submitted
would support a third or fourth or tenth tower as long as you build it bigger and expansive,
it provides better services, just keep adding towers; Mr. Walthall said he did not know but
he did not think that is what everyone wanted to do. He submitted two is very different
than one as anyone that has gone from one kid to two kids can probably attest as he and his
wife can attest did this five years ago. He said they can’t get to church on time anymore
because they have two kids to take care of, so two is very different than one. Mr. Walthall
submitted it was not a necessity and no proof that it is in harmony with the existing area,
there has been no proof that it is not going to injure properties, and, again that is their
burden, they have to prove that. Mr. Walthall asked the Board to deny this special use
permit. He said he could answer any questions as he knew there were comments about the
current tower. He added he was not an engineer but happy to try to answer any questions
on behalf of his client.
Commissioner Puryear asked Mr. Walthall if he knew the current tax value of the
existing tower to which Mr. Walthall stated he did not know. Commissioner Puryear asked
if all services were taken away from the existing tower, what would be the value of a tower
without services. Mr. Walthall said if a tower that was providing no services would have
some nominal value for the potential to provide services but he could not imagine it would
have a lot of value if it’s not providing any services at all. Mr. Walthall said the existing
tower services AT&T, T-Mobile, Verizon and has room for others.
A motion was made by Commissioner Gentry and carried 5-0 to close the public
hearing for the request by the applicant, Parallel Infrastructure, LLC (Kelly Young) on
behalf of the property owner, Estate of Lonnie Luxton and Carol Luxton, to construct a
new 305’ tall self-supported wireless communications tower on 69 acres located at 700
Pixley Pritchard Rd. (Tax Map and Parcel number A84-14) in the RC (Rural Conservation)
and B2 (Neighborhood Shopping) Zoning Districts.
21
February 7, 2022
20
CONSIDERATION TO GRANT OR DENY PETITION SUP-05-21 - A REQUEST
BY THE APPLICANT, PARALLEL INFRASTRUCTURE, LLC (KELLY YOUNG)
ON BEHALF OF THE PROPERTY OWNER, ESTATE OF LONNIE LUXTON
AND CAROL LUXTON, TO CONSTRUCT A NEW 305’ TALL SELF-
SUPPORTED WIRELESS COMMUNICATIONS TOWER ON 69 ACRES
LOCATED AT 700 PIXLEY PRITCHARD RD. (TAX MAP AND PARCEL
NUMBER A84-14) IN THE RC (RURAL CONSERVATION) AND B2
(NEIGHBORHOOD SHOPPING) ZONING DISTRICTS:
A motion was made by Commissioner Puryear to deny Petition SUP-05-21, a
request by the applicant, Parallel Infrastructure, LLC (Kelly Young) on behalf of the
property owner, Estate of Lonnie Luxton and Carol Luxton, to construct a new 305’ tall
self-supported wireless communications tower on 69 acres located at 700 Pixley Pritchard
Rd. (Tax Map and Parcel number A84-14) in the RC (Rural Conservation) and B2
(Neighborhood Shopping) Zoning Districts stating it was not in harmony with the area.
Commissioner Gentry concurred with Commissioner Puryear and stated it was not
a public necessity; a duplicity of an existing structure owned by SBA, who does not have
a plan to decommission along with other areas in the county that would welcome a new
tower. Vice Chairman Sims stated agreement with both Commissioners Puryear and
Gentry. Commissioner Palmer stated there were no significant increase of services by
adding this tower and he concurred with the previous commissioners’ statements.
Chairman Powell stated he would go along with the commissioners noting the close
proximity to another tower.
County Attorney, Ellis Hankins suggested an amendment for Commissioner
Puryear’s motion noting the applicant does bear the burden of offering competent evidence
to support the issuance of a special use permit and evidence was not offered that the use
will not substantially injure the value of adjoining or abutting property.
An amended motion was made by Commissioner Puryear and carried 5-0 to deny
Petition SUP-05-21, a request by the applicant, Parallel Infrastructure, LLC (Kelly Young)
on behalf of the property owner, Estate of Lonnie Luxton and Carol Luxton, to construct a
new 305’ tall self-supported wireless communications tower on 69 acres located at 700
Pixley Pritchard Rd. (Tax Map and Parcel number A84-14) in the RC (Rural Conservation)
and B2 (Neighborhood Shopping) Zoning Districts due to Findings of Facts #3 and #4 were
not satisfied. Commissioner Puryear stated the Findings of Fact in Section 155-3 (b) that
were not satisfied are as follows:
3. That the use will not substantially injure the value of adjoining or abutting property, or
that the use is a public necessity, and
4. That the location and character of the use if developed according to the plan as
submitted and approved will be in harmony with the area in which it is to be located
and in general conformity with the comprehensive plan.
22
February 7, 2022
21
INFORMAL COMMENTS:
The following individual appeared before the Board to make informal comments:
Mr. Paul Lynch of 395 Union Grove Church Road, Hurdle Mills commended and
thanked the Board for its diligence and efforts to revise the County’s Solar Energy System
Ordinance to make it more fair and consistent and to have restrictions on solar projects in
Person County; he encouraged approval.
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Commissioner Puryear and carried 5-0 to approve the
Consent Agenda with the following items:
A. Approval of Minutes of January 18, 2022,
B. Budget Amendment #12,
C. Health Department proposed new fee associated with COVID-19 vaccinations
for the administration of the Pfizer pediatric third dose,
D. Consultancy Agreement for Professional Services with Economic Leadership,
LLC,
E. Tax Collector’s Report of Unpaid 2021 Taxes,
F. Tax Office requests Order to Set Advertisement of Unpaid Real Estate Taxes
to March 3, 2022,
G. Tax Adjustments for February 2022, and
a. Tax Releases
b. NC Vehicle Tax System pending refunds
H. Fee Schedule Amendment for Transportation to reinstate ROAP mileage rate.
UNFINISHED BUSINESS:
CONSIDERATION TO GRANT OR DENY REQUEST TO REVISE THE PERSON
COUNTY SOLAR ENERGY SYSTEM ORDINANCE (PETITION TA-03-21) AND
A PROPOSED ZONING PERMIT FEE AND AN ANNUAL INSPECTION FEE:
The proposed text amendment (Petition TA-03-21) requires legislative review by
the Board. The Board of Commissioners held its public hearing at its January 18, 2022
meeting and took action to take consideration of this item at its February 7, 2022.
Planning Director, Lori Oakley stated the Board of Commissioners at its January
18, 2022 meeting had consensus for the following changes:
23
February 7, 2022
22
Table 2.1 was amended to prohibit level 2 and level 3 solar energy systems in the
RC (Rural Conservation) zoning district.
Table 2.2 was amended to require a 200’ setback for all level 2 and level 3 solar
energy systems from the property lines and/or right-of-way lines. This setback will
include area for a 150’ buffer and 50’ of open area for emergency access.
Section 2.3(b) was amended to state that the maximum size of a level 3 solar energy
system shall not exceed 100 acres as measured around the exterior perimeter of the
panels outside of the buffer area. No level 3 solar energy system shall be located
within 1 linear mile of an existing level 3 solar energy system.
Section 2.4(b) was amended to require a 150’ vegetative buffer.
Section 2.6(d) was amended to require an engineer to review the decommissioning
bond amount every 3 years.
As the Board requested some fee schedule modification for solar energy systems,
Ms. Oakley stated staff recommended adding the following fees:
Zoning permit fee for level 2 and 3 solar energy systems: $1,000 per megawatt with
a minimum fee of $2,500 (this is the same as Nash County, NC)
Annual solar energy system inspection fee (for level 2 and 3 systems): $300 (this
is the same as Stanly County, NC)
Ms. Oakley asked the Board to vote to approve, approve with modifications or deny
the requested text amendment and the fee schedule as proposed. The Board must also
include a Statement of Reasonableness and Consistency with the motion as listed below:
Statement of Reasonableness and Consistency:
The text amendment request is consistent with the Person County and City of Roxboro
Joint Comprehensive Land Use Plan and future planning goals and objectives of Person
County. It is reasonable and in the public interest as it will provide clear regulations in the
Person County Solar Energy System Ordinance.
The proposed text amendment meets the Comprehensive Land Use Plan Guiding Principle
2, which states to facilitate sustainable economic growth.
24
February 7, 2022
23
Commissioner Gentry asked Ms. Oakley in which zoning areas are level 2 and 3
solar energy systems permitted to which Ms. Oakley stated under the proposed ordinance,
level 2 and 3 solar energy systems was removed from RC noting level 1 (rooftop, backyard)
is still permitted in RC. Ms. Oakley said General Industrial allows level 1 by right and
level 2 and 3 would require either a special use permit or conditional district rezoning;
Neighborhood Shopping B2 allows level 1 by right, with a conditional district rezoning or
special use permit for a level 2 and prohibits the larger level 3. She added the Highway
Commercial or more intense district allows level 1 by right, with level 2 and 3 requiring a
special use permit or a conditional district rezoning. Ms. Oakley stated R was not
addressed; however the Board may want to consider the R (most restrictive district) to
match the RC; currently R allows level 1 by right and currently level 2 would require either
a special use permit or conditional district rezoning and level 3 is prohibited.
County Attorney, Ellis Hankins made a procedural suggestion that one of the
commissioners offer a motion to adopt the substitute or revised ordinance for discussion.
A motion was made by Commissioner Gentry and carried 5-0 to adopt the
substitute ordinance for discussion.
A motion was made by Commissioner Gentry and carried 5-0 to amend the Solar
Energy System Ordinance to protect the R district as done for the RC district.
Commissioner Gentry stated there was a question about how limiting the solar
facilities in Person County might hurt from a standpoint of people coming to do business
here; she noted the Appeals Court will not force NC regulators to permit new solar plants
and therefore stopped solar companies from building big sites on the grid because it will
cost $250M and would prompt Duke Energy to pass along those costs through higher rates
which will do little to add solar to Duke’s portfolio. She added the Commission determined
the costs were unreasonably high to develop solar companies to build solar farms on
existing grids. The expected output concluded too burdensome to be a public convenience.
Commissioner Gentry opined that it would not hurt Person County per se because even the
Appeals Court is saying this is too expensive of a project for any community in this point
in time because the costs will be passed to the consumer and it will be outrageous. She
commended the Board for taking this stand.
A motion was made by Commissioner Palmer and carried 5-0 to adopt the
substitute Solar Energy System Ordinance, as amended, noting the text amendment request
is consistent with the Person County and City of Roxboro Joint Comprehensive Land Use
Plan and future planning goals and objectives of Person County. It is reasonable and in the
public interest as it will provide clear regulations in the Person County Solar Energy
System Ordinance as well as the proposed text amendment meets the Comprehensive Land
Use Plan Guiding Principle 2, which states to facilitate sustainable economic growth.
25
February 7, 2022
24
26
February 7, 2022
25
27
February 7, 2022
26
28
February 7, 2022
27
29
February 7, 2022
28
30
February 7, 2022
29
31
February 7, 2022
30
32
February 7, 2022
31
33
February 7, 2022
32
34
February 7, 2022
33
35
February 7, 2022
34
36
February 7, 2022
35
37
February 7, 2022
36
38
February 7, 2022
37
39
February 7, 2022
38
40
February 7, 2022
39
41
February 7, 2022
40
A motion was made by Commissioner Puryear and carried 5-0 to adopt the fee
schedule, as presented by staff, and as noted below:
Zoning permit fee for level 2 and 3 solar energy systems: $1,000 per megawatt with
a minimum fee of $2,500
Annual solar energy system inspection fee (for level 2 and 3 systems): $300
Ms. Oakley asked Mr. Hankins if he would like to address the moratorium still in effect
that was due to expire on February 16, 2022 for level 3 solar energy systems (greater than
10 acres) to which Mr. Hankins recommended that the time was close enough to expire
and he felt there was no need for the Board to vote to repeal that Ordinance of Moratorium
and to allow the moratorium to duly expire.
NEW BUSINESS:
BROADBAND INFRASTRUCTURE INVENTORY STUDY FINDINGS AND
RECOMMENDATIONS:
Assistant County Manager, Katherine Cathey stated at its March 1, 2021 Budget
Retreat, the Board established improving broadband infrastructure and connectivity as a
top priority for Person County. The Board expressed an interest in conducting a study to
assess the current status of broadband services, opportunities to improve, and strategies to
extend broadband throughout the county.
Ms. Cathey said on March 15, 2021, the Board approved a proposal by ECC
Technologies, Inc. to: (a) refresh and update the 2015 telecommunications infrastructure
inventory study, including an Outside Plant (OSP) study, (b) map the current status of
available broadband service within the county, (c) review the county’s fiber project – its
suitability and positioning to support new broadband initiatives by others, (d) review
RiverStreet and State of North Carolina survey information and (e) consult with the county
to review options and next steps including service provider options.
Ms. Cathey introduced Mr. Jeff Brooks, Senior Director, consulting with ECC
Technologies, to present the study findings and recommendations to the Board.
Mr. Brooks shared the following presentation with the Board:
42
February 7, 2022
41
43
February 7, 2022
42
44
February 7, 2022
43
45
February 7, 2022
44
46
February 7, 2022
45
47
February 7, 2022
46
48
February 7, 2022
47
49
February 7, 2022
48
50
February 7, 2022
49
51
February 7, 2022
50
52
February 7, 2022
51
53
February 7, 2022
52
54
February 7, 2022
53
55
February 7, 2022
54
56
February 7, 2022
55
57
February 7, 2022
56
58
February 7, 2022
57
Mr. Brooks stated he was here to help Person County. He noted he had contact
information with current providers for active engagement prior to applying for grant
funding.
59
February 7, 2022
58
Commissioner Gentry asked about the coronavirus state and local fiscal recovery
funds to which Ms. Cathey said staff refers to this funds as the ARP funding that Person
County will receive in the amount of $7.5M. Ms. Cathey stated when the Board conducts
its Retreat, staff will discuss the potential uses with the Board. Ms. Cathey stated the ARP
funding could be used towards matching funds for broadband grants. Commissioner
Gentry stated the Treasury Department recently announced a final ruling to which Ms.
Cathey noted those rules gave Person County much more flexibility with the ARP funds
however there are underlying limitations related to state grants. Ms. Cathey said staff are
continuing to research. Commissioner Gentry noted the final ruling eliminated a key
requirement that eligible broadband projects are to unserved or underserved households
and businesses that lack a minimum service and permits recipients to invest in projects
regardless of whether or not there is additional federal and state commitments. Ms. Cathey
stated the county will have more flexibility due to a different change in the regulations that
allow the full allocation for general government services, a much broader category that will
still have many stipulations to abide. Ms. Cathey said Person County now has the report
to illustrate the need based on the data.
APPOINTMENT TO THE JUVENILE CRIME PREVENTION COUNCIL AND
THE PLANNING BOARD:
Clerk to the Board, Brenda Reaves presented interested citizen applications
received in response to advertising current vacancies on the County’s website. Ms. Reaves
asked the Board to nominate and appoint as deemed appropriate.
Juvenile Crime Prevention Council
2-Year Reappointment
1 position for the Chief District Court Judge or designee:
District Court Judge John Hoyte Stultz, III requested reappointment
A motion was made by Commissioner Puryear and carried 5-0 to reappoint
District Court Judge John Hoyte Stultz, III to the Juvenile Crime Prevention Council for a
2-year term.
Planning Board
1 position available for an unexpired term to June 30, 2024
Toderick Kirk requested appointment
There was no motion offered to nominate and appoint Mr. Toderick Kirk by the Board.
Nursing Home Advisory Committee
1-Year Initial Term: 3-Year Reappointment; 4 positions available
Laura Dickerson (application at the Board’s seat) has requested appointment
A motion was made by Commissioner Gentry and carried 5-0 to appoint Laura
Dickerson to the Nursing Hone Advisory Committee for an one-year initial year term.
60
February 7, 2022
59
CHAIRMAN’S REPORT:
Chairman Powell had no report.
MANAGER’S REPORT:
County Manager, Heidi York had no report.
COMMISSIONER REPORT/COMMENTS:
Vice Chairman Sims reported on the recent Roxboro Area Chamber Banquet who
awarded ReMax as the Small Business of the Year as well as Lynda Clayton as the
Chamber Champion.
There was no report from Commissioners Gentry, Puryear and Palmer.
CLOSED SESSION #1
A motion was made by Vice Chairman Sims and carried 5-0 to enter into Closed
Session #1 at 8:53pm per General Statute 143-318.11(a)(5) to establish, or to instruct the
public body's staff or negotiating agents concerning the position to be taken by or on behalf
of the public body in negotiating the price and other material terms of a contract or
proposed contract for the acquisition of real property by purchase, option, exchange, or
lease with the following individuals permitted to attend: County Attorney, Ellis Hankins,
County Manager, Heidi York, Clerk to the Board, Brenda Reaves, Assistant County
Manager, Katherine Cathey, Planning Director, Lori Oakley, and John Hill, Director of
Arts, Parks and Recreation.
Chairman Powell called the Closed Session #1 to order at 8:56pm.
A motion was made by Commissioner Gentry and carried 5-0 to return to open
session at 9:19pm.
61
February 7, 2022
60
CLOSED SESSION #2
A motion was made by Vice Chairman Sims and carried 5-0 to enter into Closed
Session #2 at 9:21pm per General Statute 143-318.11(a)(4) for the purpose of discussion
of matters relating to the location or expansion of industries or other businesses in the area
served by the public body, including agreement on a tentative list of economic development
incentives that may be offered by the public body in negotiations with the following
individuals permitted to attend: Economic Development Director, Sherry Wilborn, County
Attorney, Ellis Hankins, County Manager, Heidi York and Clerk to the Board, Brenda
Reaves.
Chairman Powell called the Closed Session #2 to order at 9:22pm.
A motion was made by Vice Chairman Sims and carried 5-0 to return to open
session at 9:37pm.
ADJOURNMENT:
A motion was made by Vice Chairman Sims and carried 5-0 to adjourn the
meeting at 9:37pm.
_____________________________ ______________________________
Brenda B. Reaves Gordon Powell
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
62
February 22, 2022
1
PERSON COUNTY BOARD OF COMMISSIONERS FEBRUARY 22, 2022
MEMBERS PRESENT OTHERS PRESENT
Gordon Powell Heidi York, County Manager
C. Derrick Sims Brenda B. Reaves, Clerk to the Board
Kyle W. Puryear S.Ellis Hankins, County Attorney
Charlie Palmer
Patricia Gentry
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Tuesday, February 22, 2022 at 9:00am. This meeting was set as the
Board’s annual retreat focusing primarily on the Fiscal Year 2022-2023 Budget and/or any
other topics as deemed appropriate. The Retreat location was at the Kirby Cultural Arts
Complex Upstairs Main Hall at 213 North Main Street, Roxboro, NC.
Chairman Powell called the meeting to order.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Commissioner Gentry and carried 5-0 to approve the
agenda.
GETTING STARTED:
County Manager, Heidi York stated the budget retreat kicks off the budget
preparation for upcoming fiscal year. She noted it is an informal setting for staff to share
information and the Board to discuss its goals and priorities.
UNDERSTANDING OUR COUNTY RESPONSIBILITIES:
County Attorney, Ellis Hankins provided an overview of how the Board of
Commissioners does the public’s business through his presentation titled Understanding
Our County Responsibilities. Mr. Hankins included significant statutes and requirements
for the Board as well as highlighted the Person County Board of Commissioners’ Rules of
Procedure and Code of Ethics. His presentation follows:
63
February 22, 2022
2
64
February 22, 2022
3
65
February 22, 2022
4
66
February 22, 2022
5
67
February 22, 2022
6
68
February 22, 2022
7
69
February 22, 2022
8
PROPERTY TAX REVENUE PREVIEW:
Tax Administrator, Russell Jones shared the following presentation for the
County’s Property Tax Revenue Preview:
Mr. Jones said the 2022 budget was projected at $4.72B with the actual $4.813B,
over by $93M or over by 2%. He noted real property increased from $3.41B to $3.515B,
or an increase by $105M or 3%. Machinery &Equipment went up from $470M to $479M
due to depreciation (normal loss of 6%), but offset by new investments. Mr. Jones further
noted that the loss of value due to Cogentrix, also known as Capital Power or Epcor closing
was off set with $4M of additional equipment at Polywood.
Mr. Jones stated the State appraised properties came in at $932M for 2022, which
was the highest ever noting he had budgeted $900M for 2023, or a decrease of $32M or
down by 3.5%. This equaled to be 18.5% of the County’s valuation. He said the total for
2022 was $4.813B, estimated conservatively for 2023 at $4.895B, an increase of $82M or
an increase of 1.7%.
Mr. Jones noted the average growth over the last eight years, not including
reappraisal, was 1.26%.
Mr. Jones estimated DMV at $425M (up from $400M) in MOTV.
70
February 22, 2022
9
Mr. Jones that the fire tax valuations does not include with the City. He noted the
2022 budget was $4.035B with the actual $4.155B, an increase of $120M or over by 2.89%.
He noted real property increased from $2.91B to $2.976B, or an increase by $62M
or 2.22%. Machinery & Equipment went up from $326M to $341M due to depreciation
but offset by new investments, an increase of $15M or up by 4.5%.
Mr. Jones said the State appraised property was $914M for 2022 (highest ever)
noted he budgeted $882M for 2023, or a decrease of $32M or down by 3.5%. This would
be 21.17% of the County’s valuation.
Mr. Jones stated the total for 2022 was $4.155B and he estimated for 2023 at $4.2B,
an increase of $46M or increase by 1.1%.
Mr. Jones estimated DMV at $350M (up from $325M) in MOTV.
71
February 22, 2022
10
Mr. Jones said 2023 estimates at $900,000,000, which represents 18.38% of total
value for Person County ($4,895,000,000) as compared to last year at $932,743,236 which
represented the County’s total value of $4,813,273,629 or 19.38%.
72
February 22, 2022
11
Mr. Jones stated for the upcoming fiscal year the value of one penny would be
$519,741 noting last year one penny was valued at $495,097, which reflects an increase of
$24,644.
Person County’s tax rate is .72. Mr. Jones noted the collection rate of 97.5%, along
with the DMV collection rate of 99.95%.
Mr. Jones noted the value last year for one penny for fire was $420,826 and is
projected to increase by $23,657 to $444,483. The County’s fire tax rate is .0275 with a
collection rate of 97.5%, along with the DMV collection rate of 99.95%. Mr. Jones further
noted the 2.75 fire tax rate yields $1,222,328.
73
February 22, 2022
12
Mr. Jones stated the 2021 annual sales ratio ended up at 92.71% and January 2022
at 81%. He noted the general statute mandates that the county give the same tax discounts
to state appraised properties when sales ratio fall below 90%. For this reason, Mr. Jones
introduced the possibility of a county revaluation in 2025, which means he would request
funding in the upcoming budget for flyover aerial images to be completed in March 2023.
He said based on market fluctuations a decision would be required by the Board to proceed
with revaluation with the fieldwork or to delay revaluation by one year in September 2023.
County Manager, Heidi York added that the county sets aside funding annually in
preparation for the associated costs of revaluation. Revaluation is required every eight
years or sooner if the sales ratio falls below 90%.
74
February 22, 2022
13
MID-YEAR FISCAL REVIEW:
Finance Director, Amy Wehrenberg shared the following presentation for her Mid-
Year (December to December) Fiscal Review:
75
February 22, 2022
14
76
February 22, 2022
15
77
February 22, 2022
16
78
February 22, 2022
17
Ms. Wehrenberg stated the current audit firm that Person County is using is
dropping government entities and the Finance Department has issued a Request for
Proposals for a response deadline of February 28, 2022. She noted the worst-case scenario
would be to extend for further bids or for lack of bidders, engage with the state of NC for
audit services.
79
February 22, 2022
18
Chairman Powell announced a brief recess for a break at 10:40am. The meeting
reconvened at 10:55am.
80
February 22, 2022
19
FINANCIAL PLAN FOR CAPITAL & DEBT FINANCING UPDATE:
Mr. Douglas Carter, President and Mr. Andrew Carter, Vice President of DEC
Associates Inc. of Charlotte provided the following presentation to the Board related to
their services for County Financial Planning for Capital and an update on Debt Financing:
81
February 22, 2022
20
82
February 22, 2022
21
The Excel spreadsheet shared with the Board illustrated capacity for debt with the
anticipation of $10M issuance of debt in January-February timeframe. The Model would
need to be updated with the value of a penny for next fiscal year. Mr. Douglas Carter stated
$38M was the last number received from county and school’s staff.
83
February 22, 2022
22
Mr. Douglas Carter noted that $395M in state funding has been earmarked for need-
based schools; Mr. Andrew Carter said grants should be awarded in April and Person
County was in the 5% match category, which could be included into the Model. Dr. Rodney
Peterson, Superintendent for Person County School, who was present in the audience,
stated applications capped in the amounts of $30M for an elementary school, $40M for a
middle school and $50M for a high school are due in March.
County Manager, Heidi York stated the County was poised to move forward with
the first $10M debt issuance however wanted to make the Board understand that $735,000
from the General Fund or the equivalent to a 1.5-cent tax increase would be needed in June
2025.
Finance Director, Amy Wehrenberg said the $10M debt issuance as discussed was
contingent on Local Government Commission’s deadline to have the audit by October 31,
2022 and to allow another two months for review prior to a debt issuance. Ms. Wehrenberg
said she would be presenting to the Board financial policies that would transfer excess
Fund Balance to the CIF. Mr. Douglas Carter stated updates to the Model would take place
should the Board adopt the policies and enact the one-time transfer of Fund Balance to CIF
as well as the new value of the penny as reported by the Tax Administrator.
Mr. Douglas Carter said they would evaluate the sales tax collection to determine
if the increase in sales tax revenue was an anomaly or a new reset that may impact the
Model but noted they would take the conservation approach.
84
February 22, 2022
23
Chairman Powell stated the Board owed it to the taxpayers to follow the Model.
Ms. York stated appreciation of the partnership with the Superintendent and School’s staff
as well as DEC to implement the Model.
85
February 22, 2022
24
FINANCIAL POLICIES:
Finance Director, Amy Wehrenberg introduced new financial policies with the
following presentation:
86
February 22, 2022
25
87
February 22, 2022
26
88
February 22, 2022
27
89
February 22, 2022
28
A motion was made by Commissioner Puryear and carried 5-0 to approve the
Budget, Accounting and Fund Reserve Policies as presented and to direct the Finance
Director to include a Budget Amendment at the Board’s next meeting for the $6,382,681
to transfer from the General Fund to the Capital Investment Fund.
90
February 22, 2022
29
AMERICAN RESCUE PLAN FUNDING:
Assistant County Manager, Katherine Cathey presented to the Board the following
information on the federal funding coming to Person County and referred to as American
Rescue Plan (ARP) Funding that must be encumbered by 2024 and spent by 2026:
91
February 22, 2022
30
Ms. Cathey stated Person County has not lost revenue however; broader categories
include a standard allowance, which is more flexible. Ms. Cathey said compliance will
increase staff time for reporting and written policies will be required or updated if currently
in place.
92
February 22, 2022
31
Alternatively, Ms. Cathey said supplanting was encouraged noting salary and
benefits could be expended with the ARP funds which would free up those General Funds
to be used for other needs.
93
February 22, 2022
32
Other options include partnering with the state to release RFPs for state-guided
areas for expansion. Already approved by the state is funding for purchase fire gear and
radios.
County Manager, Heidi York suggested a five-minute stretch break at 12:20pm;
the meeting reconvened at 12:25pm.
94
February 22, 2022
33
PREVIEW OF FISCAL YEAR 2023 & GOALS OF THE BOARD:
County Manager, Heidi York shared the following presentation titled Preview of
Fiscal Year 2023:
95
February 22, 2022
34
Ms. York stated she and Chairman Powell received an email this date from Dr.
Senegal with PCC stating their desire to amend its capital project request to a stand-alone
building on campus.
96
February 22, 2022
35
Ms. York stated the Board would hear from the County’s Insurance Broker at its
March meeting noting the County could not sustain the current plan at the estimated
renewal costs. Ms. York confirmed the top claims were cancer related with COVID being
the second highest costs with the insurance.
97
February 22, 2022
36
Ms. York explained the County’s turnover rate has far exceeded the best practice’s
rate of 10% noting in FY21 the turnover rate was 21% and in FY22 it was 18%; she added
it was due some to retirements, leaving to work elsewhere for more money or less work.
Commissioner Puryear added people desire flexibility to work from home. Ms. York
further noted at this time in 2021, the full-time vacancy rate was 4.88% and in 2022, it was
6.5%, which are higher than the state average of 4.8%
Ms. York stated the Board would hear from the Human Resources Director in
March for the results as well as an action plan of a recent Employee Engagement Survey;
she added 80% of the survey participants said they were proud to work for Person County.
Ms. York noted approximately ten years ago Person County stopped
recommending cost of living adjustments as the trends, at that time, were relatively flat;
about that same time, the County implemented Merit Based Pay. Ms. York illustrated the
Consumer Price Index for the South region for the period January 2019 to January 2022,
which showed an increase in the cost of doing business by 7.8%. Ms. York said to make
a cost of living adjustment in that amount would be a recurring cost of $2.5M, or for an
adjustment of 5%, the recurring cost would be $1.6M.
98
February 22, 2022
37
It was the consensus of the Board to keep the same goals for FY23. Commissioner
Puryear stated a goal of the Board should be to commit to the revaluation process with the
fly-over aerial images in early 2023 noting prior to the fieldwork, evaluation whether the
revaluation was warranted or could be delayed.
99
February 22, 2022
38
Commissioner Gentry stated a goal to improve access to DOT infrastructure to
obtain more industry.
The Board then discussed the Human Services’ facility lease that is due to expire
in 2025. Tax Administrator, Russell Jones added the building that the Tax Office and
Register of Deeds was located has an upcoming lease expiration as well. Commissioner
Gentry stated to consolidate all departments in one place would be beneficial.
Ms. York stated she would update the Board’s goals in the proposed budget based
on discussion at this retreat.
CLOSING REMARKS:
Chairman Powell closed the retreat discussion by noting what the Board had
achieved in the last year, even under extreme conditions: kept the tax rate flat, transitioned
the VFDs to a fully funded Fire Tax revenue system, awarded some of the VFDs for
lowering ISO ratings which means savings for the taxpayer, conservative approach on
spending, continue to support capital needs for schools and PCC, on course for the first
issuance of debt for schools, hired a new County Attorney, lobbied with state officials to
restore funding for the runway project at the Airport, and a new hangar is being constructed
with inquiries currently for a tenant for that hangar.
ADJOURNMENT:
A motion was made by Commissioner Puryear and carried 5-0 to adjourn the
meeting at 1:14pm.
_____________________________ ______________________________
Brenda B. Reaves Gordon Powell
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
100
3/7/2022
Dept./Acct No.Department Name Amount
Incr / (Decr)
EXPENDITURES General Fund
General Government 67,560
Public Safety 106,364
Culture and Recreation 11,500
Human Services 394,980
REVENUES General Fund
Other Revenues 54,607
Intergovernmental Revenues 538,493
Fund Balance Appropriation (12,696)
EXPENDITURES Fire Tax District Fund 300,000
REVENUES Fire Tax District Fund
Intergovernmental Revenues 300,000
EXPENDITURES Airport Construction Capital Project Fund 12,005,000
REVENUES Airport Construction Capital Project Fund
State-OSBM Grant-2022-60.11.1 12,000,000
Fund Balance Appropriation 5,000
Explanation:
BUDGET AMENDMENT
Receipt of insurance claims for vehicle damage in the Sheriff's Department ($34,472), EMS ($5,182), and tractor
replacement in Parks & Rec Department ($11,500); reducing fund balance appropriation ($-12,696) in recognition
of EMPG-S grant for Emergency Management ($12,696); transferring position costs from Telecommunications (-
$67,560) to the IT Department ($67,560); received reimbursement of mental health funds ($3,453); appropriating
excess revenue received from federal seizure forfeitures ($50,000) for purchase of equipment in the LEC
Restricted Fund; received various State revenues for various DSS programs ($391,527); appropriating fund
balance in the Airport Construction Fund per agreement with adjacent landowners for a share of timber proceeds
($5,000) associated with the Runway 6 Obstruction Removal Project; and recognizing State-appropriated funds
for the Sheriff's Department ($84,270), Volunteer Fire & Rescue Departments ($300,000), and the Airport
($12,000,000).
BA-13101
3/7/2022
Dept./Acct No.Department Name Amount
Incr / (Decr)
EXPENDITURES General Fund
Transfer to Other Funds 6,382,681
REVENUES General Fund
Fund Balance Appropriation 6,382,681
EXPENDITURES Capital Investment Fund
Transfer from Other Funds 6,382,681
REVENUES Capital Investment Fund
Reserve for future expenditures 6,382,681
Explanation:
BUDGET AMENDMENT
Transferring excess unassigned fund balance reserves ($6,382,681) reported in the audit for fiscal year ended June
30, 2021 from the General Fund to the Capital Investment Fund per guidance provided by the the Budget,
Accounting and Fund Reserve Policies that the Board of Commissioners approved in their meeting (Board Retreat)
on 2/22/22.
BA-14102
103
AGENDA ABSTRACT
Meeting Date: March 7, 2022
Agenda Title: Authorization for Golden LEAF Site Program Application
Summary of Information: The Golden LEAF Foundation (GLF) has recognized the need for
prepared sites to allow communities to be competitive in project recruitment. They have created a
grant program called the SITE program that assists with funding for site preparation at various
stages. For publicly owned properties, GLF will fund up to $1 million dollars for clearing and
grading of selected sites. This is a competitive grant process. Sites selected for award will be
determined at the June 2022 board meeting of the GLF board of directors. No match is required for
Tier 2 counties. No additional funding is being requested beyond what is currently budgeted for
EDC discretionary use. At their January 25th meeting, the EDC approved moving forward with
application of this grant for the North Park site.
Recommended Action: Authorize the Chairman and the County Manager to perform the necessary
items related to completion and submission of the Golden LEAF Site Program Application for the
North Park site.
Submitted By: Sherry Wilborn, ED Director
104
AGENDA ABSTRACT
Meeting Date: March 7, 2022
Agenda Title: Person County Health Department Fee Request
Summary of Information:
The Person County Health Department’s proposed fee amendments are associated
with COVID-19 vaccinations. The proposed fee increases are for the administration of
the various COVID-19 vaccinations and will be utilized to submit claims to insurance
companies in an attempt to cover the cost of the vaccine administration.
The proposed amended fees will allow PCHD to receive the updated reimbursement
rate, which has increased since the original approval. Individuals will not be charged a
fee. Medical providers are not allowed to bill for the vaccine as it is provided by the
federal government.
The Board of Health approved the Fee Schedule Amendments on Monday, February
28, 2022, and in accordance with the North Carolina General Statute 130A-39(g), the
Board of Health requests the approval of the Board of Commissioners to implement the
proposed fees which are attached.
Recommended Action: Approve recommended fees.
Submitted By: Janet Clayton, Health Director
105
Description CPT Code Medicaid Rate Proposed
Updated Notes
Immunization administration 1st dose-
COVID-19 Pfizer 0001A 65.00$ 70.00$ NC Medicaid has increased the reimbursement for COVID vaccine
administration from $40 to $65-retroactive to 4/1/21
Immunization administration 2nd dose-
COVID-19 Pfizer 0002A 65.00$ 70.00$
NC Medicaid has increased the reimbursement for COVID vaccine
administration from $40 to $65-retroactive to 4/1/21
Immunization administration 3rd dose-
COVID-19 Pfizer 0003A 65.00$ 70.00$ NC Medicaid has increased the reimbursement for COVID vaccine
administration from $40 to $65-retroactive to 4/1/21
Immunization administration Booster
dose-COVID-19 Pfizer 0004A 65.00$ 70.00$
NC Medicaid has increased the reimbursement for COVID vaccine
administration from $40 to $65-retroactive to 4/1/21
Immunization administration 1st dose-
COVID-19 Moderna 0011A 65.00$ 70.00$
NC Medicaid has increased the reimbursement for COVID vaccine
administration from $40 to $65-retroactive to 4/1/21
Immunization administration 2nd dose-
COVID-19 Moderna 0012A 65.00$ 70.00$ NC Medicaid has increased the reimbursement for COVID vaccine
administration from $40 to $65-retroactive to 4/1/21
Immunization administration 3rd dose-
COVID-19 Moderna 0013A 65.00$ 70.00$
NC Medicaid has increased the reimbursement for COVID vaccine
administration from $40 to $65-retroactive to 4/1/21
Immunization administration Booster
dose-COVID-19 Moderna 0064A 65.00$ 70.00$
NC Medicaid has increased the reimbursement for COVID vaccine
administration from $40 to $65-retroactive to 4/1/21
Immunization administration 1st dose
pediatric-COVID-19 Pfizer 0071A 65.00$ 70.00$ NC Medicaid has increased the reimbursement for COVID vaccine
administration from $40 to $65-retroactive to 4/1/21
Immunization administration 2nd dose
pediatric-COVID-19 Pfizer 0072A 65.00$ 70.00$
NC Medicaid has increased the reimbursement for COVID vaccine
administration from $40 to $65-retroactive to 4/1/21
Immunization administration 3rd dose
pediatric-COVID-19 Pfizer 0073A 65.00$ 70.00$
NC Medicaid has increased the reimbursement for COVID vaccine
administration from $40 to $65-retroactive to 4/1/21
Immunization administration 1st dose-
COVID-19 AstraZeneca 0021A 65.00$ 70.00$ NC Medicaid has increased the reimbursement for COVID vaccine
administration from $40 to $65-retroactive to 4/1/21
Immunization administration 2nd dose-
COVID-19 AstraZeneca 0022A $ 65.00 $ 70.00
NC Medicaid has increased the reimbursement for COVID vaccine
administration from $40 to $65-retroactive to 4/1/21
Immunization administration 1st dose-
COVID-19 Novavax 0041A $ 65.00 $ 70.00 NC Medicaid has increased the reimbursement for COVID vaccine
administration from $40 to $65-retroactive to 4/1/21
Immunization administration 2nd dose
COVID-19 Novavax 0042A $ 65.00 $ 70.00
NC Medicaid has increased the reimbursement for COVID vaccine
administration from $40 to $65-retroactive to 4/1/21
Immunization administration COVID-
19 Janssen 0031A $ 65.00 $ 70.00
NC Medicaid has increased the reimbursement for COVID vaccine
administration from $40 to $65-retroactive to 4/1/21
106
AGENDA ABSTRACT
Meeting Date: March 7, 2022
Agenda Title: 2021 Employee Engagement Survey Results Presentation
Summary of Information: The Person County HR team completed an employee engagement
survey in February 2022. The survey’s design allowed us to gather qualitative and quantitative data
from employees about strengths and opportunities of Person County as an employer. The results of
the survey, along with other important measures such as turnover and exit interview results, can help
us set priorities that will have a positive impact on employee engagement, retention, and recruitment.
It is the intention of the Person County HR department, in collaboration with County leadership, to
utilize these results to develop an action plan that capitalizes on the strengths and opportunities
identified. A preliminary action plan is included as one topic of this survey results presentation.
Consideration was given to feasibility and impact when identifying items of highest priority. Some
action items of significant importance include:
development of a program for succession planning;
increased emphasis on employee recognition and appreciation;
development of tools to support accountability;
review and updates to pay structure and practices; and
expanded employee training and development opportunities.
Recommended Action: Receive the information and direct staff on moving forward.
Submitted By: Miranda Harrison, Human Resources Director
107
2021 EMPLOYEE ENGAGEMENTSURVEYRESULTS PREVIEW108
AGENDAResults OverviewStrengths and OpportunitiesComment TrendsAction Plan109
RESULTS OVERVIEWOPPORTUNITIES45 areas of opportunity identifiedDEMOGRAPHICS56% from smallest departments67% individual contributor31 QUESTIONS53 pages of comments receivedSTRENGTHS43 areas of strength identified236 RESPONDENTS90% Full‐Time; 10% Part‐Time 110
StrengthsPositive Descriptors: FriendlyCommunityTeamworkFamilyServiceCaringEMPLOYEES AGREED WITH THESE STATEMENTS:I understand how my role contributes to department success.I understand how my role contributes to the overall goals of Person County. My direct supervisor trusts me to do my job without excessive oversight.My work gives me a feeling of personal accomplishment.I have a good working relationship with my direct supervisor.94%91%89%86%TOP STRENGTH: SUPERVISIONEmployees identified 6 areas of strength for their direct supervisors.TOP STRENGTH: OVERALL SATISFACTIONEmployees identified 5 areas of strength in overall satisfaction.TOP STRENGTH: BENEFITSEmployees identified 4 areas of strength in benefits.111
OpportunitiesWellness Interests: Financial Health – 53%Physical –Fitness – 47%Behavioral/Mental Health – 46%Social Health – 42%Physical – General – 41%Physical – Nutrition – 38%EMPLOYEES DISAGREED WITH THESE STATEMENTS:I feel my salary is fair based on my job requirements.I can share things at work without fear of workplace gossip. My workload and deadlines are manageable and rarely cause me stress.I am satisfied with the level of collaboration across departments.Office politics are minimal at Person County.55%45%37%33%PREFERRED COMMUNICATION:Employees prefer to be communicated with via email (95%), County newsletter (39%), or face‐to‐face meetings (28%).TOP OPPORTUNITIES:We have the greatest number of opportunities in Leader Effectiveness – leaders defined as Directors and above (6) and Culture (5).RECOGNITION PREFERRED:Employees prefer to be recognized by a pay increase (79%), day off work (56%), private recognition from their supervisor (54%), a bonus (48%), or a lunch/meal (38%).112
Employees provided 1,458 comments to 11 open‐ended survey questions. CommentsKey Take-Aways:Employees agreed they want to see more employee appreciation and recognition from all levels of the organization, increases in pay, stronger accountability at all levels of the organization, increased teleworking options, more frequent and transparent communication, greater consistency, increased staffing to support more realistic workloads, a stronger wellness culture, more training and development opportunities, greater diversity and inclusion, and to be heard.113
ACTION PLANCOMMUNITY PARTNERSLEADERSHIP TEAMEMPLOYEESAction PlanSurvey results will drive priorities and action plans. An employee engagement survey will be conducted annually to evaluate the effectiveness of our action plan.Leaders will provide an action plan with quarterly updates.Employees will be encouraged to engage in improvement efforts.Community partners will assist us in reaching our goals.114
The primary goal is to maintain strengths and capitalize on opportunities. Balancing survey results with resource demands, priorities will focus on maximizing impact and increasing employee engagement.Action Plan DetailsKey Initiatives:Efficiency improvements in the recruitment and onboarding process; enhanced training and development offerings; a County policy review (including the teleworking policy); improvements in the performance management process to drive an accountability culture; more frequent communication across the organization; and a proposal to comprehensively review total compensation structure and practices.115
Thank YouMore detailed results and action plans will be made available soon.116
AGENDA ABSTRACT
Meeting Date: March 7, 2022
Agenda Title: Review of Board Appointed Boards and Committees
Summary of Information: There are currently 27 boards and committees on the Clerk’s rosters.
In addition, there are also 10 non-county boards and committees that request a Commissioner
Representative to serve on those.
It has been a number of years since a review of the current Board appointed boards and committees
has been done. An assessment to determine which boards and committees may no longer be relevant
or are no longer conducting meetings is warranted.
A list of Commissioner Committee Assignments is included along with the Clerk’s roster of all
appointed County boards and committees as well as the non-county boards that Commissioners serve
on.
Recommended Action: Receive the information.
Submitted By: Commissioner Gentry
117
Person County Board of Commissioners
2022 COMMITTEE ASSIGNMENTS
Chairman Gordon Powell
Airport Commission
Board of Health
Economic Development Commission
Research Triangle Regional Partnership
Vaya Health Regional Board
Vice Chairman Derrick Sims
COG Board
Fire Chief’s Association
Region K Workforce Development Board
Social Services Board
Commissioner Kyle Puryear
Board of Equalization and Review
Home & Community Care Block Grant Adv. Committee
Library Board
Local Emergency Planning Committee
Person County Senior Center Advisory Council
Commissioner Charlie Palmer
Animal Services Advisory Committee
Community Services Block Grant Advisory Council
Extension Advisory Committee
Juvenile Crime Prevention Council
Recreation Advisory Board
Commissioner PJ Gentry
Environmental Issues Advisory Committee
Kerr Tar RPO – TAC
Person Area Transportation System Board
Person County Partnership for Children
Upper Neuse River Basin Association
Adopted as presented on January 18, 2022
118
1 Person County Government Boards and Committees Appointed by the Person County Commissioners Note: This enclosed information is correct at the time this document was updated but may change without notice. Board/Committee Term Meeting Time/Location Function Staff to Board/Committee Members 1 ABC Board 3 year term 2nd Tuesday of every month at 4:00pm at ABC Store, 712 N. Madison Blvd. Operate ABC stores, adopt rules, employ ABC officers, manager(s) and employees, invest surplus funds and any other activity authorized or required by ABC laws Dale Norris Gen Manager, ABC Stores 3 2 Adult Care Home Community Advisory Committee 1 year initial 3 year re-appointment term 2nd Tuesday of the 2nd Month of each Quarter at 11:00am at one of the Adult Care Homes Inspects each Adult Care Home in Person County to assure that the quality of Care meets required standards and that the home maintains the Adult Care Home Resident’s Bill of Rights Kimberly Hawkins COG staff (regional board) 6 3 Airport Commission 3 year term 2nd Thursday of each Quarter at 10:00am at Airport (Jan, Apr, Jul, Oct) Oversees facility growth and advise Board of Commissioners on airport matters Ray Foushee General Services Director 5 4 Animal Services Advisory Committee Unspecified designations; citizen terms 3rd Thursday Quarterly at 6:30pm at the Animal Services Make recommendations regarding current issues pertaining to animal services and shelter issues Kelli Oakley Animal Services Director 12 5 Board of Adjustment 3 year term 3rd Tuesday of each month as needed in room 215 in the County Office Building at 6:00pm Quasi-Judicial hearing and review of special zoning permit requests, special variance requests and appeals to interpretations of zoning administrator Lori Oakley Planning Director 5 + 1 alternate 119
2 6 Board of Elections 2 year term 2nd Thursday of each month at 4:00pm at the Board of Elections Conference room at 331 S. Morgan Street Administers election laws, establishing election precincts and voting sites, appointing and training precinct officials, preparing and distributing ballots, canvassing and certifying ballots and investigates voting irregularities Sherry Harris Elections Director 5 7 Board of Health 3 year term 4th Monday monthly at 7:00pm at Health Dept. 355 S. Madison Blvd. Policy making, rule making and adjudicatory body for county health department to protect and promote public health Janet Clayton Health Dept. Director 11 8 Council of Government Board (Kerr Tar Region) Franklin, Granville, Person, Vance and Warren counties and the municipalities therein Unspecified 4th Thursday each month at 7:00 pm (dinner meeting) Executive Board meets 1st Tues of each month In COG Board Rm. Henderson Promoting regionalism that provides opportunities for local governments to enhance and improve the quality of life for citizens through the effective delivery of services and programs Diane Cox Executive Director Kerr Tar COG 3 + 1 alternate 9 Economic Development Commission 5 year term 4th Tuesday of each month at the Economic Development Office at 303 S. Morgan St. Create jobs and expand the tax base of Person County by working with industries for recruitment, expansion opportunities, retention, construction, as well as development and marketing of industrial site and parks, lobbying for transportation improvements and infrastructure planning Sherry Wilborn Economic Development Director 9 10 Environmental Issues Advisory Committee 3 year term 1st Thursday of every month at the Person County Senior Center at 5:30pm Advises the Board of County Commissioners on the environmental needs in the county’s townships Robert Brauer Chair, Environmental Committee 10 120
3 11 Board of Equalization and Review 4 year term Meets as needed during tax appeal process Formal Appeal process for property owners not satisfied with the results of an informal review or who were not eligible for the informal review as there was no change in value from the previous billing Russell Jones Tax Administrator 5 + 2 alternates 12 Industrial Facilities and Pollution Control Financing Authority 6 year term Meets as needed Approves issuance of industrial and pollution control financing bonds for private industry Ronald Aycock County Attorney 7 13 Jury Commission 2 year term Meets as needed Assists in preparing a list of prospective jurors Deborah Barker Clerk of Court 1 14 Juvenile Crime Prevention Council 1 year initial term; 2 year terms; dictated by designation -see membership list 2nd Wednesday of each month at 1:00pm at a local restaurant (La Piazza) Annually reviews the needs of juveniles in the county who are at risk of delinquency or who have been adjudicated, undisciplined, or delinquent and the resources available to address those needs Dawn Coleman JCPC Admin. 26 15 Library Board 3 year term 2nd Mondays Quarterly at 2:00pm in the Library Gallery Reviews and recommends policies and initiatives of the Library Director and staff in order to promote and foster broad-based citizen use, participation in services, programs and access to library materials Tina Norris Library Director 6 16 Nursing Home Advisory Committee 1 year initial 3 year re-appointment term 4th Thursday of the 2nd month of each Quarter at 9:00am via conference call initiated by Regional Ombudsman’s Office Inspects each Nursing Home in Person County to assure that the quality of care meets required standards and that the home maintains the Nursing Home Resident’s Bill of Rights Kimberly Hawkins Regional Ombudsman COG staff 5 121
4 17 Mental Health Entity/ Managed Care Organization VAYA Regional Board MCO that provides access to services for mental illness, developmental disabilities and substance abuse 2 18 Person-Caswell Lake Authority 3 year term 2nd Mondays of each month at 7:00pm in the Ranger Office 205 Kelly Brewer Rd. Develops, controls, and maintains recreation protection of Hyco Lake Tammy Chambers Lake Authority Admin. 3 19 Piedmont Community College Board of Trustees 4 year term See schedule Establishes college goals; approves budget; raises funds; approves long range plans; establishes educational programs Dr. Pamela Senegal President, PCC 4 20 Planning Board 3 year term 2nd Thursday of each month in room 215 of the County Office Building at 7:00pm Provides technical review of proposed development plans, advises Board of County Commissioners on planning and zoning matters; reviews and makes recommendations concerning major subdivision concept plans Lori Oakley Planning Director 7 21 Recreation Advisory Board 3 year term 1st Wed of each month at 5:30 pm at Recreation Offices Serves as advisory board on issues relative to recreation in Person County John Hill Arts Parks & Recreation Director 7+2 appointed by RAB 22 Region K Aging Advisory Council 3 year term 2nd Wednesday of the 2nd Month of each Quarter Assist the Area Agency on Aging staff to provide direction for programming and services for the population aged 60 and over, their caregivers and individuals with disabilities throughout the nine-county region Nancy Francis Area Agency on Aging staff at COG 6 23 Social Services Board 3 year term Last Wednesday of month at noon in the FEMA rm. Establishes agency policy; remains informed about operations of agency Carlton Paylor DSS Director 2 122
5 24 Transportation Advisory Board (Person Area Transportation System) PATS 3 year term 1st Wednesday of the last month each Quarter at 4:00pm in the Transit Office Conf. Rm. Advisory meetings for budgeting goals for current and upcoming year, financing (customer rates, financial goals for PATS) and provide guidance in governing policies (rules and regulations) of Person Area Transportation System Mitch Fleig Transportation Director 14 25 Tourism Development Authority Board (3 County/3 City Reps) 3 year term 1st Tuesday of each month at 10am at the TDA office Promote the growth of responsible tourism through marketing and programs preserving the county’s heritage Marley Spencer TDA Exec. Director 3 26 Voluntary Agricultural District Board aka Agricultural Advisory Board 3 year term Meets as needed in room 165 in the County Office Building for 12:30 lunch meeting Preservation and protection of farmland from non-farm development Nancy McCormick Soil & Water 11 27 Work Force Development Regional Board 1 year term/ 2 year reappointment 1st Tuesday of third month Quarterly at 6:00pm in COG Board Rm. (Mar/Jun/Sept/Dec) Develops job training plan; provides oversight, monitors and evaluates job training programs; awards contracts; develops policies and procedures Lou Grillo, COG staff 1 Up to 5 123
Non County Board, Committees that request Commissioner Representation
Research Triangle Regional Partnership
Fire Chief’s Association
Home Community Care Block Grant
Local Emergency Planning Committee
Senior Center
Community Services Block Grant Council
Extension Advisory Committee
Kerr Tar RPO TAC
Person County Partnership for Children
Upper Neuse River Basin Association
124