04-04-2022 Agenda Packet BOCPERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
MEETING AGENDA
304 South Morgan Street, Room 215
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
April 4, 2022
7:00pm
This meeting will convene in the County Office Building Auditorium.
CALL TO ORDER………………………………………………….. Chairman Powell
INVOCATION
PLEDGE OF ALLEGIANCE
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA
INFORMAL COMMENTS
The Person County Board of Commissioners established a 10-minute segment
which is open for informal comments and/or questions from citizens of this
county on issues, other than those issues for which a public hearing has been
scheduled. The time will be divided equally among those wishing to comment.
It is requested that any person who wishes to address the Board, register with
the Clerk to the Board prior to the meeting.
ITEM #1
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA A.Approval of Minutes of March 21, 2022 (pgs. 3-32),
B.Approval of Minutes of March 24, 2022 (pgs. 33-34), andC.Budget Amendment #16 (pg. 35)
1
OLD BUSINESS:
ITEM #2 (pgs. 36-40)
COVID PIVOT Impact Loan Program ……………………………… Sherry Wilborn
NEW BUSINESS:
ITEM #3 (pg. 41)
Comprehensive Backup Solution and Security Appliance …………… Chris Puryear
ITEM #4 (pgs. 42-66)
Recommended Capital Improvement Plan for FY 2023-2027…………… Heidi York
& Amy Wehrenberg
CHAIRMAN’S REPORT
MANAGER’S REPORT
COMMISSIONER REPORTS/COMMENTS
CLOSED SESSION #1
A motion to enter into Closed Session per General Statute 143-318.11(a)(5) to
establish, or to instruct the public body's staff or negotiating agents concerning the
position to be taken by or on behalf of the public body in negotiating the price and
other material terms of a contract or proposed contract for the acquisition of real
property by purchase, option, exchange, or lease with the following individuals
permitted to attend: County Attorney, Ellis Hankins, County Manager, Heidi York,
Clerk to the Board, Brenda Reaves, Assistant County Manager, Katherine Cathey,
Planning Director, Lori Oakley, and John Hill, Director of Arts, Parks and
Recreation.
Note: All Items on the Agenda are for Discussion and Action as deemed appropriate
by the Board.
2
March 21, 2022
1
PERSON COUNTY BOARD OF COMMISSIONERS MARCH 21, 2022
MEMBERS PRESENT OTHERS PRESENT
Gordon Powell Heidi York, County Manager
C. Derrick Sims Brenda B. Reaves, Clerk to the Board
Kyle W. Puryear S.Ellis Hankins, County Attorney
Charlie Palmer
Patricia Gentry
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, March 21, 2022 at 9:00am in the Person County Office
Building Auditorium.
Chairman Powell called the meeting to order. Vice Chairman Sims offered an
invocation and Commissioner Gentry led the group in the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
Chairman Powell announced that the Closed Session #1 for the acquisition of
property, as currently listed on the agenda should be removed and that there was a need to
add a Closed Session #1 to the agenda for economic development discussion of matters
relating to the location or expansion of industries or other businesses in the county.
A motion was made by Vice Chairman Sims and carried 5-0 to remove the Closed
Session #1 regarding acquisition of property and to add a Closed Session #1 to the agenda
regarding economic development to the agenda and to approve the agenda as adjusted.
RECOGNITION:
PROCLAMATION FOR THE WEEK OF THE YOUNG CHILD:
Chairman Powell read and presented a Proclamation designating the week of
April 2-8, 2022 as the Week of the Young Child in Person County to Ms. Kelly Foti,
Executive Director with the Person County Partnership for Children.
3
March 21, 2022
2
4
March 21, 2022
3
PUBLIC HEARING:
REQUEST TO ADD COPPER SHELL LN., A PRIVATE ROADWAY, TO THE
DATABASE OF ROADWAY NAMES FOR E-911 DISPATCHING:
A motion was made by Commissioner Puryear and carried 5-0 to open the duly
advertised public hearing for a request to add Copper Shell Ln., a private roadway, to the
database of roadway names for E-911 dispatching.
GIS Manager, Sallie Vaughn, requested Board consideration to approve the
addition of Copper Shell Ln., a private roadway, to the database of roadway names for E-
911 dispatching. Ms. Vaughn stated a 65-acre tract was subdivided into five lots served
by an access easement. Currently, Ms. Vaughn noted there are no residences, however, one
lot is currently under development, with additional residences anticipated in the near future.
In accordance with Article IV, Section 402 H of the “Ordinance Regulating Addresses and
Road Naming in Person County,” any driveway serving three or more addressable
structures must be named. Naming this road now will prevent future residents from having
to change their addresses as more lots are developed.
North Carolina General Statute 153A-239.1(A) requires a public hearing be held
on the matter and public notice be provided at least 10 days prior in the newspaper. The
required public notice was published in the March 10, 2022 edition of the Roxboro Courier-
Times. A sign advertising the public hearing was placed at the proposed roadway location
on the same date. Adjacent property owners were contacted in person and via certified
mail. The majority of individuals responded and agreed upon a single road name, Copper
Shell Ln., which is compliant with all naming regulations in the Ordinance.
There were no individuals appearing before the Board to speak in favor of nor in
opposition to the request to add Copper Shell Ln., a private roadway, to the database of
roadway names for E-911 dispatching.
A motion was made by Vice Chairman Sims and carried 5-0 to close the public
hearing for a request to add Copper Shell Ln., a private roadway, to the database of roadway
names for E-911 dispatching.
CONSIDERATION TO GRANT OR DENY REQUEST TO ADD COPPER SHELL
LN., A PRIVATE ROADWAY, TO THE DATABASE OF ROADWAY NAMES
FOR E-911 DISPATCHING:
A motion was made by Vice Chairman Sims and carried 5-0 to approve the
request to add Copper Shell Ln., a private roadway, to the database of roadway names for
E-911 dispatching, as presented.
5
March 21, 2022
4
INFORMAL COMMENTS:
The following individual appeared before the Board to make informal comments:
Ms. Kathy Lawrence of 1034 Terry Road, Hurdle Mills stated her concern that her
Second Amendment constitutional rights were usurped with the local Declaration of the
State of Emergency put into place March 16, 2020 related to the 2019 Novel Coronavirus:
COVID-19 and urged the Board to terminate the local declaration. Ms. Lawrence
expressed her opinion as a scientist that the COVID vaccines were deadly and dangerous.
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Vice Chairman Sims and carried 5-0 to approve the
Consent Agenda with the following items:
A. Approval of Minutes of March 7, 2022,
B. Budget Amendment #15,
C. Home & Community Care Block Grant Funding 2021-2022 Revision,
D. Person Industries Record Destruction,
E. Request for Renewal of Indirect Cost Audit Service Agreement for 2022-2024 with
Maximus US Services at $4,500 per year, and
F. Written Order for Denial of Special Use Permit for Parallel Infrastructure LLC,
SUP-05-21
NEW BUSINESS:
GREAT GRANT PARTNERSHIPS - BRIGHTSPEED AND CHARTER
COMMUNICATIONS:
Assistant County Manager, Katherine Cathey stated Person County has the
opportunity to partner with Brightspeed and Charter Communications to apply for two
grants that would provide funding to improve broadband infrastructure. Investing in
broadband infrastructure is an allowable use for American Rescue Plan (ARP) funding;
Person County has been allocated $7,670,470 in ARP funds.
Ms. Cathey introduced Mr. Justin DeLancey, Senior Manager, Government Affairs
with Charter, also known as Spectrum, who attended the meeting remotely and Mr. Steve
Brewer, Director Government Affairs with Lumen Technologies, also known as
CenturyLink and Brightspeed, who was present in the audience.
Ms. Cathey shared the following information with the group as she summarized the
GREAT Grant program and the broadband infrastructure expansion proposals received
from Brightspeed and Charter.
6
March 21, 2022
5
GREAT Grant
The Growing Rural Economies with Access to Technology (GREAT) Grant is a
competitive grant program that provides funding to private sector broadband providers to
deploy last-mile broadband infrastructure to unserved areas of North Carolina. The current
2021-2022 funding round may award up to $350 million in federal ARP funding.
Applications are due April 4, 2022.
A single grant award shall not exceed $4M. No combination of grant awards involving any
single county may exceed $8M in a fiscal year. The GREAT Grant is a competitive grant
program. Applications will be scored based upon a system that awards a single point for
criteria considered to be the minimum level for the provision of broadband service with
additional points awarded to criteria that exceed minimum levels. A county may use
unrestricted general funds or federal ARP funds for the purpose of improving broadband
infrastructure for a financial match. An applicant may receive additional points for a
proposed partnership where the county's financial match is comprised entirely from federal
ARP funds intended for broadband infrastructure. The timeline for the aerial and/or buried
fiber based buildout is within two years noting services will be brought online as
completed.
Brightspeed (Lumen/CenturyLink)
Brightspeed is a new company that will initially be comprised of the assets and associated
operations of Lumen Technologies (which includes CenturyLink) across 20 states.
Brightspeed plans to invest more than $2 billion to build a network that will bring faster,
more reliable Internet and Wi-Fi to communities throughout the Midwest, Southeast, and
certain parts of Pennsylvania and New Jersey. Brightspeed’s planned fiber optics
transformation is expected to reach up to 3 million homes and businesses over the next 5
years, including in many places where fiber and advanced technology have not historically
been deployed to help bridge the digital divide. Brightspeed will be headquartered in
Charlotte, NC.
Brightspeed has presented Person County with three options to extend their planned fiber
infrastructure in the county, reaching an additional 1,990 to 3,120 unserved premises. Each
option would be funded with an estimated $4 million GREAT Grant from the state in
addition to provider and county financial contributions.
Brightspeed Option 1 Option 2 Option 3
Premises Reached 1,990 2,600 3,120
Fiber (miles) 74.5 118.8 164.3
Requested from County $500,000 $1.25M $3.25M
7
March 21, 2022
6
Charter Communications (Spectrum)
Charter’s proposed project would build 97 miles of fiber and reach approximately 500
unserved premises. The new fiber routes would position Charter closer and within easier
reach to an additional 734 underserved premises. The project would be funded with an
estimated $2.6 million GREAT Grant in addition to provider and county financial
contributions. Charter intends to apply for a GREAT Grant for this project with or without
county financial support, but a county commitment of $250,000 in ARPA funds would help
improve the score for the grant application.
This project would be in addition to the work that Charter is currently doing to expand its
network to reach an additional 1,000 premises in Person County through a Federal Rural
Digital Opportunity Fund (RDOF) grant.
Charter Option 1
Premises Reached 500
Fiber (miles) 97.0
Requested from County $250,000
Future Broadband Infrastructure Projects
After the GREAT Grant application period closes, the NC Department of Information
Technology (NCDIT) will share guidance related to the new Completing Access to
Broadband (CAB) Grant program. This new program will provide an opportunity for
individual NC counties to partner with NCDIT to fund broadband deployment projects in
unserved areas of each county. The CAB Grant program complements the GREAT Grant
program to provide solutions to areas not served by the GREAT Grant. Per legislation,
projects applied for and not funded under the GREAT Grant can be considered for funding
under the CAB Grant program Ms. Cathey confirmed that both Brightspeed and Charter
have expressed an interest in continuing to partner with Person County to expand
broadband infrastructure through this program. Mr. Brewer stated the CAB Grant program
will open up later this year funding $400M, capping awards at $4M.
Ms. Cathey said the Board might want to designate additional ARP funds to hold
in reserve for future broadband infrastructure projects.
Ms. Cathey requested the Board to 1) designate ARP funds for broadband
expansion, 2) approve Option 1, 2, or 3 and authorize the county manager to sign the
Memorandum of Understanding (MOU) (Brightspeed), 3) approve the Resolution of
Support (Charter), and 4) authorize the board chairman to sign a letter of support for both
grant applications.
8
March 21, 2022
7
Commissioner Gentry confirmed with the provider representatives that they would
be targeting areas with speeds less than 25mbps which was affirmed. She asked each
provider representative how much fiber did they currently have in Person County to which
both representatives were unable to answer without research.
Commissioner Puryear asked both provider representatives about homes adjacent
to services but were not connected due to their long driveways or because of a charge to
connect which was many thousands of dollars. Both representatives stated that the GREAT
grant would not allow providers to charge the additional fees for a drop to connect a home.
Chairman Powell expressed with the provider representatives the community’s
frustration related to service and connectivity.
Ms. Cathey asked the Board to identify which option was desired and the Board
stated Option 2 with Brightspeed was the most economical and would cover the most areas
near Mayo Lake and Highway 49, which was a voiced concern for Commissioner Palmer.
A motion was made by Commissioner Gentry and carried 5-0 to approve Option
2 with Brightspeed to reach 2,600 premises with 118.8 fiber miles with commitment of
$1.25M in ARP funding, authorize the county manager to sign the Memorandum of
Understanding with Brightspeed, approve the Resolution of Support with Charter without
a funding commitment of ARP funds, and authorize the board chairman to sign a letter of
support for both Brightspeed and Charter grant applications as well as reserve $250,000 of
the ARP funds to be designated for broadband expansion.
9
March 21, 2022
8
10
March 21, 2022
9
11
March 21, 2022
10
12
March 21, 2022
11
13
March 21, 2022
12
14
March 21, 2022
13
15
March 21, 2022
14
MEDICAL INSURANCE PLAN RENEWAL:
County Manager, Heidi York stated as the county is self-insured and with the
upcoming medical insurance plan renewal and the continued escalating costs of health
insurance for county employees, staff has requested the County’s insurance broker, Mark
III to provide an update to the Board. Ms. York introduced Mr. Mark Browder of Mark III
to present an overview of the history of the County’s plan, its performance, the bid results
obtained, and the recommendations developed between Mark III and county staff.
16
March 21, 2022
15
17
March 21, 2022
16
18
March 21, 2022
17
19
March 21, 2022
18
20
March 21, 2022
19
21
March 21, 2022
20
22
March 21, 2022
21
23
March 21, 2022
22
24
March 21, 2022
23
Ms. York said the renewal cost of the health insurance plan without any plan design
changes was initially a 27% increase. With the plan design changes, the cost increase is
currently at 14.4% for a total cost of $4.7M. Ms. York confirmed the HSA contribution
per employee was being increased to $900 in FY23 noting employees could contribute to
the HSA plan as well. Ms. York stated the cost of the health insurance plan, as presented,
would be included in the upcoming FY23 budget.
25
March 21, 2022
24
UNIFIED DEVELOPMENT ORDINANCE CONSULTANT SELECTION AND
STEERING COMMITTEE:
Planning Director, Lori Oakley told the group that on December 29, 2021, staff
released an RFP (Request for Proposals) for a new Unified Development Ordinance
(“UDO”) for Person County. Five consulting firms submitted proposals including Insight,
S&ME, Inc., Stewart, CodeWright and Benchmark. All of the submittals that staff received
were at or under the original proposed budgeted amount of $100,000.
Ms. Oakley said staff evaluated each proposal and ranked the RFP’s according to
the criteria that was listed in the RFP. The highest scoring firms were CodeWright, Stewart
and Benchmark; staff then conducted phone interviews with the highest scoring firms,
reviewed their existing bodies of work and contacted their references. Based on the RFP
submittal, phone interview, and references, Ms. Oakley and staff recommended to the
Board to select Benchmark as the consultant for the new UDO. Ms. Oakley reminded the
Board that Benchmark recently completed the Joint Comprehensive Land Use Plan for the
County and City of Roxboro and was very familiar with the county. She indicated that staff
reviewed recent UDO’s that Benchmark drafted for other jurisdictions and found them
aesthetically pleasing, easy-to-navigate and they met all NC General Statute requirements.
In additional, Ms. Oakley stated Benchmark proposed an extensive public participation
process to engage citizens and stakeholders along with Planning Board and Board of
Commissioner members throughout the process.
Separately, Ms. Oakley noted staff would also like to proceed with advertising for
a UDO Committee that will be involved in the creation of a new UDO. Staff proposed that
the UDO Committee consists of the following: one (1) BOC member, one (1) Planning
Board member, the Economic Development Director (or her designee), five (5)
citizens/land owners/business owners in the county and two (2) Planning staff members.
When polling the Planning Board for interest, Ms. Oakley said Barry Walker, Chairman of
the Planning Board expressed interest in serving on the UDO committee. She indicated the
Board could select its representative when appointments are before the Board for
nomination and appointment.
Ms. Oakley requested the Board to select Benchmark as the consulting firm to draft
the new UDO for the county; she said work on the new UDO shall begin immediately after
execution of a contract with the firm. Ms. Oakley informed the Board that staff would
advertise for a new UDO Committee to be appointed by the Board at a future meeting in
April or May.
A motion was made by Commissioner Palmer and carried 5-0 to select Benchmark
as the consulting firm to draft the new UDO for the county and to advertise for a UDO
committee, as presented.
26
March 21, 2022
25
REQUEST TO APPROVE AUDIT FIRM:
Finance Director, Amy Wehrenberg provided bid tabulation and recommendation
on the audit firm to perform audit services for Person County’s annual reporting
requirements for fiscal year periods ending 2022, 2023 and 2024. Ms. Wehrenberg stated
a Request for Proposal was released on January 25, 2022, and two audit firms responded.
After thorough analysis of each proposal, it has been determined that Thompson, Price,
Scott, Adams & Co., P.A., from Whiteville, NC, presented the best responsive bid. Their
estimate to perform the audit for Person County for fiscal year ending 2022 is $74,000
(includes cost for completion of Annual Financial Information Report), $1,030 less than
the second auditor’s bid, and is proposed to remain level for report years 2023 and 2024.
Over the three-year period, the total cost savings obtained from approval of the bid from
Thompson, Price, Scott, Adams & Co., P.A. over the second auditor’s bid is $26,340.
Outside of providing the most competitive bid, their vast experience with County audits
further supports the recommendation.
A motion was made by Commissioner Puryear and carried 5-0 to approve
Thompson, Price, Scott, Adams & Co., P.A., from Whiteville, NC as the audit firm to
perform audit services for Person County as recommended by the Finance Director as well
as to approve execution of first year’s contract for reporting year 2021-22.
LEAD FOR NORTH CAROLINA FELLOW FY23 FUNDING REQUEST:
Assistant County Manager, Katherine Cathey told the Board that Person County
was accepted as a Lead for North Carolina (LFNC) host site for the 2022-2023 program
year (Aug. 1, 2022 – June 30, 2023). LFNC places recent college graduates in high-impact
positions in local governments across the state to work on transformative community
projects. The fellow will commit to working for Person County for one year, and the
agreement may be extended for one additional year.
Ms. Cathey explained to the Board that Person County would receive one (1) FTE
(full-time equivalent employee) who will be trained and supported by the faculty at the
UNC School of Government to work on projects identified by the county. County staff will
provide day-to-day supervision and set the fellow’s work scope to meet our organizational
needs. Ms. Cathey provided a variety of projects for which a fellow could take the lead or
have a key supporting role in completing all the while gaining experience from a number
of county departments nothing staff would like to align priority projects with the fellow's
interests and skillset. The (non-exhaustive) list of proposed projects include: 1) Update
Emergency Operations Plan and Continuity of Operations Plan (Emergency Services), 2)
Develop Digital Inclusion Plan (Administration), 3) Develop and deliver Citizen's
Academy (Administration), 4) Support Economic Development efforts (Economic
Development), 5) Update policies and procedures (Human Resources), 6) Support
implementation of several NEOGOV modules (Human Resources), 7) Develop and track
organizational performance measures (Administration), 8) Develop public information
strategy and support public information efforts (Administration), 9) Support Parks and
27
March 21, 2022
26
Stormwater projects (Recreation, Arts and Parks and Planning), 10) Support broadband
expansion (Administration).
Without a subsidy, the total price to host a fellow is $54,000. This includes the
fellow’s living stipend ($33,000), health insurance, other benefits, FICA, initial training,
three (3) graduate credit hours, training from the UNC School of Government, executive
coaching, and ongoing support. Person County’s anticipated cost share is $20,000, which
will be paid in quarterly installments of $5,000, beginning in October. The subsidy amount
could change slightly based on the amount of federal funding the program receives from
AmeriCorps. The fellow will be employed by UNC-Chapel Hill and will be paid monthly
by the university.
Ms. Cathey indicated the Manager would like to include the addition of $20,000 to
the Administration Department’s contracted services line item for FY23 to fund a LFNC
Fellow however the UNC School of Government would like governments to commit to the
LFNC Fellow prior to the Manager’s Recommended Budget. With the Board’s approval,
the County Manager will include this amount in the Manager’s Recommended Budget for
FY23.
Commissioner Gentry stated the proposed projects did not have a clear focus noting
her priority was for a Public Information Officer.
A motion was made by Vice Chairman Sims and carried 4-1 to approve $20,000
to be appropriated to the Administration Department contracted services line for FY23 to
fund a LFNC Fellow, as presented. Commissioner Gentry cast the lone dissenting vote.
28
March 21, 2022
27
APPOINTMENTS TO THE PATS TRANSPORTATION ADVISORY BOARD
AND THE PLANNING BOARD:
Clerk to the Board, Brenda Reaves presented interested citizen applications for
current vacancies on the following boards for Board consideration to nominate and appoint
as deemed appropriate.
PATS Transportation Advisory Board
3-Year Term: 1 position available for each occupational affiliation of the following:
Emergency Operations Center Director:
o Thomas Schwalenberg requested appointment
Social Services:
o Rosalba Cruz requested appointment
medical related service – no applications
citizen-at-large – no applications
Ms. Reaves made the Board aware that Brooks Lockhart, City Manager for the City
of Roxboro advised at the City Council meeting on February 8, 2022, Councilman Tim
Chandler was appointed to serve at the City appointee for the PATS Transportation
Advisory Board.
A motion was made by Commissioner Gentry and carried 5-0 to appoint Thomas
Schwalenberg as the Emergency Operations Center Director and Rosalba Cruz, Social
Services representative to the PATS Transportation Advisory Board, each for a 3-year
term.
Planning Board
1 position available for an unexpired term to June 30, 2024
Cynthia Lynch requested appointment
Keisha Davis requested appointment
Ms. Reaves made the Board aware that Ms. Cynthia Lynch currently sits on the
Board of Adjustment and volunteered to resign her seat should the Board deem it
appropriate. Commissioner Puryear asked the County Attorney, Ellis Hankins if serving
on both the Board of Adjustment and Planning Board was a conflict of interest to which
Mr. Hankins stated there was no inherent conflict.
A motion was made by Vice Chairman Sims to appoint Keisha Davis to the
Planning Board to fulfill the unexpired term to June 30, 2024.
A substitute motion was made by Commissioner Gentry and carried 3-2 to
appoint Cynthia Lynch to the Planning Board to fulfill the unexpired term to June 30, 2024.
Commissioners Gentry, Palmer and Puryear voted in support of the motion; Chairman
Powell and Vice Chairman Sims voted in opposition to the motion.
29
March 21, 2022
28
Ms. Reaves made the Board aware that Brooks Lockhart, City Manager for the City
of Roxboro advised at the City Council meeting on February 8, 2022, Councilwoman
Shaina Outlaw was appointed to serve as the City appointee for the Animal Services
Advisory Committee.
COVID PIVOT IMPACT LOAN PROGRAM:
Commissioner Gentry requested this item be placed on the Board’s agenda to ask
questions; she asked who originated the idea of the COVID PIVOT Impact Loan Program
noting she could not find any records or minutes where the Board of Commissioners
discussed this program. As she understood the program, the loans were with interest and
to be paid noting only one small business has repaid its loan in full, and some of the
businesses may have been dissolved corporations with outstanding loan balances.
Commissioners Gentry questioned what happens with the outstanding loan balances are
not paid back and if any of the funds moved from the Economic Development Catalyst
Fund to this COVID PIVOT Impact Loan Program was moved back into the Catalyst Fund.
Through an Amendment to the County’s Declaration of the State of Emergency that
was declared on March 16, 2020, the Chairman of the Board authorized an emergency
assistance loan program for small businesses in Person County. The provisions of NC
General Statutes Chapter 153A and 166A authorize Person County to create a program of
short-term assistance to small business during the COVID pandemic and to appropriate
funds to support such a program. Person County utilized funds available for economic
development from a completed Golden LEAF Project. These funds were in the Economic
Catalyst Fund and the County received approval from Golden LEAF to utilize these funds
for this purpose.
County Manager, Heidi York reiterated that county tax dollars were not used for
this program and that left over funds ($276,000) from a completed project funded by
Golden Leaf were used. She noted the Kerr Tar Council of Governments administered the
COVID PIVOT Impact Loan Program on behalf of the County through a contract. Ms.
York further noted the Executive Director of the Kerr Tar Council of Governments was
not available to attend this Board meeting, but would make herself available at the Board’s
April 4, 2022 meeting to address any questions or additional information requested. Ms.
York confirmed this item would be placed on the Board’s next agenda.
30
March 21, 2022
29
CHAIRMAN’S REPORT:
Chairman Powell had no report.
MANAGER’S REPORT:
County Manager, Heidi York stated the local state of emergency order that was
addressed during public comments was rescinded on March 14, 2022.
COMMISSIONER REPORT/COMMENTS:
Commissioner Palmer stated support of county employees and said he would like
to give each employee a thank you card along with a $25 gift card.
There was no report or comments from Vice Chairman Sims, Commissioner Gentry
or Commissioner Puryear.
CLOSED SESSION #1
A motion was made by Commissioner Puryear and carried 5-0 to enter into Closed
Session #1 at 11:07am per General Statute 143-318.11(a)(4) to discuss matters relating to
the location or expansion of industries or other businesses in the area served by the public
body, including agreement on a tentative list of economic development incentives that may
be offered by the public body in negotiations with the following individuals permitted to
attend: County Attorney, Ellis Hankins, County Manager, Heidi York, Clerk to the Board,
Brenda Reaves and Economic Development Director, Sherry Wilborn.
Chairman Powell called the Closed Session #2 to order at 11:11am.
A motion was made by Vice Chairman Sims and carried 5-0 to return to open
session at 11:37am.
31
March 21, 2022
30
ADJOURNMENT:
A motion was made by Vice Chairman Sims and carried 5-0 to adjourn the
meeting at 11:38am.
_____________________________ ______________________________
Brenda B. Reaves Gordon Powell
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
32
March 24, 2022
1
PERSON COUNTY BOARD OF COMMISSIONERS MARCH 24, 2022
MEMBERS PRESENT OTHERS PRESENT
Gordon Powell Heidi York, County Manager
C. Derrick Sims Brenda B. Reaves, Clerk to the Board
Kyle W. Puryear S. Ellis Hankins, County Attorney
Charlie Palmer
Patricia Gentry
The Board of Commissioners for the County of Person, North Carolina, met in special called
session on Thursday, March 24, 2022 at 10:30am in the commissioners’ boardroom in the Person
County Office Building. The purpose of the special called meeting was to for the Board to have an
opportunity to develop a strategy for the next steps for hiring a County Manager for Person County.
Chairman Powell called the special called meeting to order and thanked everyone for
coming together to discuss an important time in the history of Person County. He stated he would
like the Board to have a consensus as they move forward with finding the expertise and high quality
leadership for Person County’s County Manager.
Chairman Powell proposed soliciting an Interim County Manager for the transition period
to lead staff and be available for daily activities as well as gain the assistance of a search
organization for a consultant guided process to recruit and hire the best candidate for the job.
Chairman Powell asked for input from the Board members.
Commissioner Gentry thanked County Manager, Heidi York for her years of service to
Person County and noted her excitement for her; she said it was Alamance County’s gain and
Person County’s loss. Commissioner Gentry asked Ms. York and the County Attorney to advise
the Board through this recruitment process.
Commissioner Palmer complimented Ms. York for her dedication to her job and he noted
his appreciation of her time and efforts to guide him as a new commissioner. He said she was a
good leader for the county departments.
Vice Chairman Sims said he has enjoyed working with her and stated his appreciation for
all her help.
Commissioner Puryear stated when he, then Chairman Johnny Lunsford, Vice Chairman
Jimmy Clayton and Commissioners Larry Bowes and Larry Yarborough interviewed her, he knew
they made the right choice and she was an outstanding candidate. He noted they had been through
a lot in 13 years and had confidence in this Board to hire a new manager. Commissioner Puryear
thanked Ms. York and wished her the best.
Chairman Powell said as the County’s Chief Administrative Officer, Ms. York always had
an open door, open phone policy with always time to accommodate his visits and questions. He
said Alamance County was getting a well-trailed person noting it was Person County’s loss and
their gain. He stated appreciation of her notice to get them through the budget season.
33
March 24, 2022
2
With gratitude, Ms. York thanked the Board for their comments noting she not once
regretted taking the County Manager position; she said she has had a wonderful team with highly
capable people she has built relationships with during this great journey. Ms. York said it was a
difficult decision but was looking ahead for a new challenge but she was leaving Person County in
a great place. She offered her help for a smooth transition.
County Attorney, Ellis Hankins told the group that Ms. York was highly respected among
her peers across the state and it was unusual for a Manager to stay in one place for 13 years.
Mr. Hankins disclosed he did have a relationship with a firm that assists with executive
searches and should that firm be selected, he would have no involvement with the process so not
to have a conflict of interest. As far as the matching candidates for the Interim Manager, he noted
the NC Association of County Commissioners and/or the League of Municipalities, the Regional
Council of Governments and Circuit Riders could assist. Ms. York recommended the process to
employ a search firm getting underway noting the timing with her departure may be close to the
Board’s decision thereby keeping an Interim role to minimal. Mr. Hankins said the timeline
following issuing a Request for Proposals (RFP) for a search firm, signing a contract could take
four to six months keeping in minding should the best candidate be currently employed, most
managers will give at a minimum of a 60-day notice.
A motion was made by Chairman Powell and carried 5-0 to contact and use the assistance
and advice of the NC Association of County Commissioners and/or the League of Municipalities
or similar entities to identify candidates for an Interim County Manager.
A motion was made by Commissioner Puryear and carried 5-0 to issue a RFP for search
firms to assist the Board with the recruitment and hiring of the County Manager. Mr. Hankins
stated he could provide RFP templates and Ms. York stated she would ensure the RFP was released
when finalized.
ADJOURNMENT:
A motion was made by Vice Chairman Sims and carried 5-0 to adjourn the meeting at
11:02am.
_____________________________ ______________________________
Brenda B. Reaves Gordon Powell
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
34
4/4/2022
Dept./Acct No.Department Name Amount
Incr / (Decr)
EXPENDITURES General Fund
General Government 9,573
Public Safety 7,427
REVENUES General Fund
Other Revenues 14,000
Intergovernmental Revenues 3,000
Explanation:
BUDGET AMENDMENT
Receipt of insurance claims for vehicle damage in the Sheriff's Department ($4,427); recognizing grants received in
the Sheriff's Department from NCACC for brush guard equipment ($1,500) and body armor ($1,500); received
contribution from Cigna Insurance Company for the County's wellness programs ($9,573).
BA-1635
AGENDA ABSTRACT
Meeting Date: April 4, 2022
Agenda Title: COVID PIVOT Impact Loan Program
Summary of Information: Through an Amendment to the County’s Declaration of the State of
Emergency that was declared on March 16, 2020, the Chairman of the Board authorized an
emergency assistance loan program for small businesses in Person County. The provisions of NC
General Statutes Chapter 153A and 166A authorize Person County to create a program of short-term
assistance to small business during the COVID pandemic and to appropriate funds to support such a
program. Person County utilized funds available for economic development from a completed
Golden LEAF Project. These funds were in the Economic Catalyst Fund and the County received
approval from Golden LEAF to utilize these funds for this purpose.
Program Rules were included with the Amendment and are provided in this agenda packet.
The Kerr Tar Council of Governments administered the Loan Program on behalf of the County
through a contract.
The Executive Director of the Kerr Tar Council of Governments and the Economic Development
Director will summarize the context of the program and provide an update based on the following
questions:
Who originated the idea of the loan program?
Was it ever discussed by the board or by any authority?
Have some of the businesses dissolved without repaying the loans?
What happens with the outstanding loan balances if not repaid?
Would any of the unused funds be returned to the Economic Catalyst Fund?
Recommended Action: This item is for purposes of responding to a request made by the County
Manager on behalf of the Commissioners.
Submitted By: Sherry Wilborn, ED Director
36
37
38
39
== PAYMENT ALLOCATION ==== BALANCES AS OF LAST POSTING ==
LoanID Borrower Disbursment Total paid Fees Interest Principal TA Fees Interest TA Principal
Fund: PIVOT Loan Fund
731100001 Great Taxes and Payroll 7,600.00 238.24 25.00 213.24 117.10 348.30 7,600.00
731100002 Rooted From The Soul Studios 8,000.00 40.00 37.28 2.72 262.39 589.55 7,997.28
731100003 Evolve 2 Live Wellness Studio, LLC 6,500.00 2,325.21 53.83 445.37 1,826.01 21.42 4,673.99
731100004 Solomon Enterprises, LLC 8,400.00 2,851.36 3.90 572.89 2,274.57 28.07 6,125.43
731100005 Vesuvio's Italian Restaurant 8,000.00 3,500.00 422.90 3,077.10 45.12 4,922.90
731100006 Winbush Masonry, LLC 7,200.00 2,523.46 457.68 2,065.78 23.53 5,134.22
731100007 Serenity Salon 5,000.00 5,147.60 147.60 5,000.00
PIVOT Loan Fund: 7 loans 50,700.00 16,625.87 82.73 2,296.96 14,246.18 379.49 1,055.99 36,453.82
Totals for 7 loans 50,700.00 16,625.87 82.73 2,296.96 14,246.18 379.49 1,055.99 36,453.82
Page 1 of 1
Transaction Summary Report for PIVOT Loan Fund - All
By Funding Source
(All transactions)
03/07/2022 01 50 PM
40
AGENDA ABSTRACT
Meeting Date: April 4, 2022
Agenda Title: Comprehensive Backup Solution and Security Appliance
Summary of Information:
After a thorough review of multiple solutions, Person County IT has decided to move forward with
Rubrik. This solution not only provides an all-in-one backup appliance but also an array of tools to
help improve Person County’s cybersecurity posture at the same time.
A successful implementation will include: a centralized, user-friendly backup solution that allows
for quick identification and restoration of data housed both on-premises and in the cloud; a secure
solution not based on the Microsoft Windows operating system; cloud storage of archived backups
to achieve additional immutability; data validation; additional NIST compliance; and identification
and categorization of data contained in the backups.
This solution is available under General Services Administration (GSA) Contract #
GS-35F-303DA which is dated January 13, 2022 and is eligible for procurement by the
“piggyback” provision of G.S. 143-129(g). The vendor has confirmed that the quoted solution
costs are at or below those included in the GSA contract.
Person County IT intends to fund this 36-month solution up-front with a fund balance appropriation
from the IT Systems Fund. If approved, an amount equal to 1/3 of the cost of the total
solution would then be requested in the IT Systems Fund in each of the following years to rebuild
the fund balance and to be able to renew the 3-year commitment at that time using those funds.
This helps to spread out the total cost of ownership of the solution over time to reduce the
impact to Person County’s budget.
Appropriation requested from IT Systems Fund fund balance: $21,481 (hardware); $186,779
(software subscriptions), $8,297 (hardware support), and $2,600 (professional services) for a total
amount of $219,157.00
Recommended Action:
1)Approve the budget amendment to fund this project; and2)Approve posting the required public notice of the intent to utilize the “piggyback”
procurement method as stated in G.S. 143-129(g) for final contract approval at the regularly
scheduled meeting on April 18th.
Submitted By: Chris Puryear, IT Director
41
AGENDA ABSTRACT
Meeting Date: April 4, 2022
Agenda Title: Recommended Capital Improvement Plan (CIP) for FY 2023-2027
Summary of Information:
The CIP is a planning tool for implementing large, capital projects. The CIP includes
projects costing $50,000 or greater from county departments, Piedmont Community
College, and Person County Schools. We also plan for capital needs for the Museum and
the Senior Center as county-owned facilities.
This document paves the way for the Recommended Budget as it will provide an
estimate of funding needed for capital projects and anticipates the impacts on
operating costs as well. These capital projects span the next five fiscal years
with the upcoming fiscal year (FY23) being the only year where a funding
commitment is needed from the Board.
The Capital Improvement Plan is being presented as information only at this meeting.
Staff is proposing adoption of the CIP at the Board’s April 18th meeting.
Recommended Action: Receive the Recommended Capital Improvement Plan and
provide staff with feedback.
Submitted By: Heidi York, County Manager and Amy Wehrenberg, Finance Director
42
Person County, North Carolina Person County
Capital Improvement Plan
FY 2023-2027
Recommended
Heidi York, County Manager
Katherine Cathey, Assistant County Manager
Amy Wehrenberg, Finance Director
April 4, 2022
43
Person County, North Carolina
Capital Improvement Plan
Table of Contents
Manager’s Letter to the Board of Commissioners ............................................ 1-2
Objectives and Procedures for the CIP ................................................................. 3
Criteria for Project Priority ..................................................................................... 4
Completed and Ongoing Projects ..................................................................... 5-6
Recommended Projects .................................................................................. 7-10
Funding Schedule ......................................................................................... 11-14
Graph-Revenue Sources ..................................................................................... 15
Graph-Projects by Function ................................................................................. 16
Graph-Projects by Type ...................................................................................... 17
Person County’s Debt Service ...................................................................... 18-20
Future Debt Service Payments ........................................................................... 21
44
PERSON COUNTY
OFFICE OF THE COUNTY MANAGER
304 South Morgan Street, Room 212
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
April 4, 2022
Dear Person County Board of Commissioners:
I am pleased to present Person County’s Fiscal Years 2023- 2027 Capital Improvement Plan (CIP). The
CIP is an important planning tool for our County, reflecting the Board of County Commissioners’ priorities
for large capital projects costing more than $50,000. In addition to Person County Government, this plan
also incorporates the needs of our partner agencies- including Person County Schools and Piedmont
Community College (PCC) - given that counties are statutorily responsible for the provision of educational
facilities. We also include capital needs for two other organizations for which the County owns the
buildings: the Person County Museum of History and the Person County Senior Center.
The development of this plan takes into account many factors including the current economic and fiscal
climate, logistical and financial constraints, as well as competing demands and priorities for county funds.
The most critical capital needs are those that address life-safety issues. Once those needs are identified, we
work towards a balance of needs and priorities within our logistical and financial constraints. This plan
identifies the anticipated funding sources needed to meet these priorities. Although the projects in this plan
span the next five years, the fiscal impacts extend far beyond. Projects that are financed incur debt service
payments typically over a fifteen to twenty year period. Therefore, the full array of funding sources needed
to support the projects as well as potential impacts to future operating budgets are also presented. The
Board of Commissioners reviews the five year CIP every year, but only funds the projects on an annual
fiscal year basis.
For the previous Fiscal Year (2021-2022), the Board of Commissioners appropriated $2,511,718 from the
General Fund. The large majority of this expenditure was for Person County Schools’ maintenance needs.
The Fiscal Year 2022-2023 CIP proposes a significant increase in spending for all three entities:
County Projects: $3,047,716
Piedmont Community College: $1,912,968
Person County Schools: $1,117,449
The proposed funding amount for the upcoming Fiscal Year is $6,078,133. Unlike current year spending,
next year’s funding sources are diversified. The General Fund contribution is proposed at $3,300,000; the
recently created Capital Investment Fund Balance contributes $1,503,241; from the Water and Sewer
Reserve Fund will be a $1M appropriation for the City’s Western Sewer Expansion project; $114,394 will
come from Stormwater Fund Fees; two Parks and Recreation Trust Fund Grants will be applied to projects
in the amounts of $63,300 and $24,198; and the other funding source will be the Community Development
Projects Fund from the County’s contract with Republic Services in the amount of $73,000 for the
proposed conversion of an old landfill to a county park.
An important element of this CIP is the debt analysis summary and the table and graph showing the future
debt service levels for Person County Government. The County’s total outstanding debt at June 30, 2022
will be $8.7M, which is a 17% reduction from the prior year. The County, working in partnership with
Page 1
45
Person County Schools, is planning to issue new debt in FY23. The first financing of $10M is planned as
part of larger financing plan over the next four years, totaling $38M.
Please keep in mind that this Capital Improvement Plan is just that- a plan- and while a great deal of effort
and analysis have gone into this, it offers a starting point for annual comparisons, fiscal changes,
unforeseen needs, and a place where public discussion can begin. The CIP will continue to be reviewed
throughout the year, presenting any recommended changes to the Board for consideration. This review is
critical as new information about our capital needs, our fiscal health, financing tools, and existing project
scheduling arises.
Person County Government takes great care and pride in being fiscally responsible. This CIP demonstrates
our commitment to provide not only sustainable infrastructure, but improvements and enhancements to our
community and quality of life. County staff looks forward to working with the Board of County
Commissioners and our community partners as we implement the Fiscal Year 2023-2027 Capital
Improvement Plan.
Sincerely,
Heidi N. York
County Manager
Page 2
46
Person County, North Carolina
Capital Improvement Plan
Objectives of a CIP:
Create a plan to organize long term capital needs in a manner to promote
discussion regarding priority, feasibility, timing, potential costs, financing options
and future budgetary effect.
Limit projects to those costing $50,000 and over in the plan.
Present an overview of requests submitted by Person County departments,
Piedmont Community College and Public Schools.
Facilitate the exchange of information and coordination between the County, the
community college and the schools on capital planning.
Steps in developing a CIP:
Determine capital needs for all departments and certain County-funded agencies.
Review priorities and assess proposed capital projects in relationship to these
priorities.
Make recommendations to the Board of County Commissioners on a project’s
timing, priority and possible financing options.
Categories of projects:
Person County Government
Piedmont Community College
Public Schools
Each project includes a description, a timeline for construction and operating
costs, and the current status.
Also included are graphs that summarize revenue sources, projects by function,
projects by type, and outstanding debt.
Page 3
47
Person County, North Carolina
Capital Improvement Plan
Criteria in determining project status:
Safety
Is public health or safety a critical factor with regard to this project?
What are the consequences if not approved?
Mandate
Is the project required by legal mandates?
Is the project needed to bring the County into compliance with any laws or
regulations?
Timing and Linkages
What is the relationship to other projects, either ongoing or requested?
Does the project relate to a County-adopted plan or policy?
Economic Impact
Will this project promote economic development or otherwise raise the standard
of living for our citizens?
Efficiencies
Will this project increase productivity or service quality, or respond to a demand
for service?
Are there any project alternatives?
Service Impact
Will this project provide a critical service or improve the quality of life for our
citizens?
How will this project improve services to citizens and other service clients?
How would delays in starting the project affect County services?
Operating Budget Impact
What is the possibility of cost escalation over time?
Will this project reduce annual operating costs in some manner?
What would be the impact upon the annual operating budget and future operating
budgets?
Debt Management
What types of funding sources are available?
How reliable is the funding source recommended for the project?
How would any proposed debt impact the County’s debt capacity?
Does the timing of the proposed construction correspond to the availability of
funding?
Page 4
48
Person County, North Carolina
Capital Improvement Plan
Completed Projects
Person County Government:
Wireless Broadband Project ($250,000)
Fiber Project ($3,172,446)
Bushy Fork-roof replacement ($47,639)
Piedmont Community College:
Telephone System replacement ($184,618)
Public Schools
PHS ADA Improvements ($364,913)
Ongoing Projects
Person County Government:
Permitting Software ($292,356) – Implementation completed; working through some
reporting issues…waiting to closeout project until fully resolved.
Enhanced Camera System-LEC ($93,251) – Fiber was installed to exterior cameras at
the Law Enforcement Center. Few items left to be completed. Expected completion by
end of June 2022.
Executive Hangar Construction ($5,201,336) – Design and bid process has been
completed. The construction contract has been executed, and project is expected to be
complete by end of May 2022.
IT Building Room Addition ($109,800) – Project anticipated to be complete by end of
June 2022.
LEC Water valves/actuators ($60,000) – Project anticipated to be complete by end of
May 2022.
New Roof-Old Helena Gym ($253,287) – Bid expected to be awarded in April 2022.
P&R-ADA Accessibility Safety Surfacing ($142,721) – Completion expected by end
of June 2022.
P&R-ADA Parking Areas ($60,000) – Completion expected by September 2022.
P&R-Athletic Field Light/Pole Upgrades ($50,000) – Completion expected by end of
June 2022.
Human Resources Software - NeoGov ($182,767) – Project was approved in FY 2022
to be expensed over a 4-year period. FY 2023 is the second year of the implementation
phase.
Page 5
49
Piedmont Community College:
Early College- POD Building ($556,740) – Construction of a new building for the
PECIL program has been completed. The County is contributing to PCC in 5 annual
installments for a total cost of $556,740. FY2022 represents the 3rd payment with the
last payment to occur in FY2024.
Environmental Controls for Buildings ($325,000) – No expenditures reported to date,
project still in progress.
Public Schools:
Southern Middle School-Fire Alarm upgrade ($200,000) – Project is primarily
completed with a few items remaining.
Oak Lane Chiller ($150,000) – No expenditures reported to date, project still in
progress.
North Elementary Chiller ($150,000) – Received bids, award still pending.
North End Elementary Chiller ($125,000) – Chiller expected to be delivered in May
2022 and fully installed by July 2022.
Stories Creek Elementary – Heat Pumps ($140,000) – Received bids, award still
pending.
Earl Bradsher Elementary – HVAC Units ($115,000) – No expenditures reported to
date, project still in progress.
Oak Lane Elementary - roof replacement ($778,868) – Bid out in March 2022,
awaiting responses.
South Elementary - roof replacement ($51,430) – Schools decided against
proceeding with this project.
Page 6
50
Person County
Capital Improvement Plan
FY 2023-2027
Recommended Projects
YEAR DEPT PROJECT TITLE
TOTAL
COST PROJECT DESCRIPTION AND JUSTIFICATION
2023 Human Resources Software Acquisition 21,514
Purchase the following modules offered by NeoGov to improve
efficiency in HR operations: 1) Perform, 2) eForms, 3) Learn, 4)
Onboard, 5) Single Sign-On, and 6) NHI (integration with our
current HRIS and accounting system – Munis).
General Services Re-pave PCOB Parking Lots 81,100
Put a French drain along the edge of the Veteran's Park to prevent
water from getting under the asphalt and re-pave both parking lots.
Neither lot has been repaved since the building was built in 1965.
General Services Refurbish Water Tank - Airport 64,000
Sandblast and recoat the interior of the water tank at Raleigh
Regional Airport at Person County.
General Services Upfit PCOB Auditorium to BOC Boardroom 120,000
Retrofit the current PCOB auditorium in order to produce an
adequate County Commissioner Boardroom including renovations
to the HVAC, sound acoustics, improved seating, IT improvements,
and appropriate bench/seating for Commissioners.
General Services HVAC Upgrades - Senior Center 57,075 Replace six of the HVAC units at the Senior Center.
General Services New Roof - EMS (Barden St.)243,921 As recommended in the Roofing Study.
General Services
New Roof - Helena EMS/Sheriff Satellite
Station 164,205 As recommended in the Roofing Study.
General Services New Roof - Inspections/Planning Building 315,361 As recommended in the Roofing Study.
Emergency
Services EMS Station North 10,000
An Emergency Medical Services Station on the northern end of the
county to reduce response times to medical emergencies and to
reduce morbidity and mortality.
Emergency
Services Emergency Services Radio Upgrade 180,000
Install time-division multiple access (TDMA) software on all
Emergency Services (Sheriff's Office, EMS, Telecommunications,
Police) so radios can continue to function on the State 800 mHz
radio system.
Economic
Development Western Sewer Expansion 1,000,000
To support the City of Roxboro's infrastructure project to expand the
wastewater treatment system over the next three years.
Recreation, Arts &
Parks Athletic Field Light/Pole Upgrades 50,000
Upgrade 25+ year-old ballfield lights for safety and preventative
maintenance.
Recreation, Arts &
Parks Mayo Lake Park Road Widening 57,750
With the increase in the number and size of the RVs using Mayo
Park, the road into the main camping and RV section needs to be
widened to at least 20' to improve safety on this narrow section.
Recreation, Arts &
Parks Helena - Park Areas Paving & ADA Parking 130,700
Part of the Helena gym and ballfield parking lot is gravel and the
rest is grass. There are no marked parking spaces for participants.
This limits parking availability at the facility. In poor weather, the
amount of parking is cut in half due to not being able to park on the
grass. Paving the lot allows for more ADA spots and allows for
participants to easily park and walk to sporting events safely.
Recreation, Arts &
Parks Conversion of Picnic Shelters to Cabins 63,300
Convert three existing picnic shelters into vacation cabins for
increased revenue.
Recreation, Arts &
Parks Rock Complex Playground Equipment 55,000
Install an ADA-accessible playground on the property near the five
ballfields. This is currently the only park that does not have a
playground.
Recreation, Arts &
Parks Outdoor Multi-Purpose Courts 63,000
Outdoor multi-use courts at five different park locations. Sizes and
locations will be determined by population demand and location
requirements. Suggested park locations: Olive Hill, Allensville,
Hurdle Mills, Bushy Fork, and Bethel Hill.
Recreation, Arts &
Parks Converting Old Landfill to Park 73,000
Renovate the old landfill into park and green space to include:
multipurpose trails (hiking, biking, running, walking), open field
space (for programming), disk golf course, BMX biking course,
mountain bike course, and skate track/area. There is also a
possibility for shooting events, an archery range, and Motorcross
MX track.
Recreation, Arts &
Parks
Kirby Rebirth Project - Roof Top
Studio/Event Space 48,396
Renovate 500-550 square feet of open air space for meetings,
receptions, outside programs, etc.
Page 7
51
Person County
Capital Improvement Plan
FY 2023-2027
Recommended Projects
YEAR DEPT PROJECT TITLE
TOTAL
COST PROJECT DESCRIPTION AND JUSTIFICATION
Recreation, Arts &
Parks Score Board Replacements and Repairs 65,000 Repair or replace outdated scoreboards at county parks.
Recreation, Arts &
Parks Playground and Park Improvements 70,000
Replace and/or update equipment to ensure public safety and ADA
accessibility at all park playgrounds.
Stormwater
Management IAIA Stormwater Programs 114,394
Fund projects in the amount of $114,394 per year for the next five
years, totaling $571,970, to satisfy the county's obligation to the
North Carolina State Division of Water Quality’s Stormwater
regulation requirements under the IAIA program.
PCC Early College - POD Building 79,000
Modular classroom building with 10 classrooms approved in 2019
CIP. 4th year of a 5-year lease to purchase.
PCC General Education Building 300,000
Design and engineering for a new General Education building on
the Person County campus. Design deliverables will include
building configuration and schematics, equipment specifications,
site infrastructure and grading requirements and a cost estimate for
the project.
PCC Chiller Room Upgrades 500,000
Replace one cooling tower and two chillers, electrical and control
upgrades, pump repair/replacement, engineering fees and
drawings.
PCC Science Lab Renovations 400,000
Renovate two Biology/Anatomy and one Chemistry Labs. Damaged
existing fixtures and cabinets will be removed so that labs can be
reconfigured and renovated with new casework, countertops,
fixtures and flooring ensuring the safe delivery of critical science
instruction.
PCC Campus Master Plan 80,000
Report that will provide guidance about the future of campus
facilities over the next five years to support PCC's student support
services, continuing education and curriculum offerings. Process
will engage business, industry and civic groups to understand
current and future needs of the community. Master Plan will outline
recommendations and a facility campus plan for the next five years.
PCC Signage Package 80,000
Replace and update existing campus signage to include
"monument" signs, building, directional, parking lot, pole banners,
and window decals.
PCC Room Upfits B, C and G Buildings 57,500
Update instructional spaces to ADA standards, for increased safety,
along with functionality upgrades. Replace current damaged
flooring with a low maintenance vinyl tile. Reconfigure staff area by
removal of existing interior walls. Replace degraded bathroom
partitions, install ADA fixtures, and epoxy flooring. Replace original
ceiling tiles, energy efficient lighting, along with minor electrical,
plumbing and HVAC updates depending on area.
PCC Repair of HVAC Roof Water Lines 90,000
Repair/Replace insulation and sheathing that protects our rooftop
HVAC water lines from freezing. These have been damaged during
past roof replacements and by exposure to the elements.
PCC New Roof- Building L & covered walkways 326,468 As recommended in the Roofing Study.
Public Schools Communication radios - all schools 150,000
Replace obsolete radios to improve communications and address
safety concerns.
Public Schools
Earl Bradsher Preschool - Fire alarm
system 180,000 Replace and upgrade old fire alarm system.
Public Schools South Elem - Replace floor tile 87,000
Replace floor tiles in front entrance of school that are separating
from the floor, causing the entrance to look bad and possible safety
concerns.
Public Schools SMS - Replace bleachers 145,000
Replace bleachers that are old, cause safety concerns, and are not
ADA compliant.
Public Schools Woodland Elem - Repaint canopies 55,000 Re-paint canopies on breezeways. Paint is peeling.
Public Schools PHS - Repave parking lot 300,000
Resurface the student parking lot at Person High. There will be 1.5"
top coat of asphalt installed. The parking lot surface has started to
crack and is in bad shape.
Public Schools
New Roof - North End Elementary (sectors
C,D,E)200,449 As recommended in the Roofing Study.
Page 8
52
Person County
Capital Improvement Plan
FY 2023-2027
Recommended Projects
YEAR DEPT PROJECT TITLE
TOTAL
COST PROJECT DESCRIPTION AND JUSTIFICATION
2024 Human Resources Software Acquisition 50,199
Purchase the following modules offered by NeoGov to improve
efficiency in HR operations: 1) Perform, 2) eForms, 3) Learn, 4)
Onboard, 5) Single Sign-On, and 6) NHI (integration with our
current HRIS and accounting system – Munis).
General Services
New Roof - Emergency Communications
(911)127,823 As recommended in the Roofing Study.
Emergency
Services EMS Station North 75,000
An Emergency Medical Services Station on the northern end of the
county to reduce response times to medical emergencies and to
reduce morbidity and mortality.
Emergency
Services
New Facility - Emergency Services
Building/EOC 300,000
Acquire land, design and construct a new Emergency Services
building to locate Emergency Management, Emergency Operations
Center, EMS Administration (and main base), Fire Marshal's Office,
and 911 Telecommunications in one location to meet current and
future needs. This building will hold administrative offices, a
dedicated EOC space, training space, equipment storage, and
adequate vehicle bay space for ES vehicles.
Recreation, Arts &
Parks Athletic Field Light/Pole Upgrades 55,000
Upgrade 25+ year-old ballfield lights for safety and preventative
maintenance.
Recreation, Arts &
Parks Playground and Park Improvements 60,000
Replace and/or update equipment to ensure public safety and ADA
accessibility at all park playgrounds.
Recreation, Arts &
Parks Timberlake Building Renovation 106,000
Renovate the Timberlake Building to make it available for rental
space, classroom space, and ADA accessible. Pave the parking
area to make it ADA compliant. Currently, this building is unused.
Person
Industries/PCRC PI/MRF Merger and renovation 2,200,000
The rental agreement for the current Person Industries location
expires in 2025. The MRF is working with machinery that is out of
date and insufficient. This project would merge both locations over
to 741 Martin St, providing updated recycling equipment and more
efficient business operations.
Stormwater
Management IAIA Stormwater Programs 114,394
Fund projects in the amount of $114,394 per year for the next five
years, totaling $571,970, to satisfy the county's obligation to the
North Carolina State Division of Water Quality’s Stormwater
regulation requirements under the IAIA program.
PCC Early College - POD Building 79,000
Modular classroom building with 10 classrooms approved in 2019
CIP. 5th year of a 5-year lease to purchase.
PCC Chiller Room Upgrades 400,000
Replace one cooling tower and two chillers, electrical and control
upgrades, pump repair/replacement, engineering fees and
drawings.
PCC Science Lab Renovations 200,000
Renovate two Biology/Anatomy and one Chemistry Labs. Damaged
existing fixtures and cabinets will be removed so that labs can be
reconfigured and renovated with new casework, countertops,
fixtures and flooring ensuring the safe delivery of critical science
instruction.
PCC Room Upfits B, C and G Buildings 57,500
Update instructional spaces to ADA standards, for increased safety,
along with functionality upgrades. Replace current damaged
flooring with a low maintenance vinyl tile. Reconfigure staff area by
removal of existing interior walls. Replace degraded bathroom
partitions, install ADA fixtures, and epoxy flooring. Replace original
ceiling tiles, energy efficient lighting, along with minor electrical,
plumbing and HVAC updates depending on area.
PCC BDEC Entry 60,000
Add new storefront windows and doors, remove and replace
subfloor/floor, upgrade electrical and lighting in the display areas.
Public Schools New Roof - South Elementary 1,648,838 As recommended in the Roofing Study.
2025
Information
Technology Virtual Infrastructure Upgrades 210,000
Replace aging servers responsible for hosting all county
applications and upgrade storage infrastructure to meet data
storage demands.
Page 9
53
Person County
Capital Improvement Plan
FY 2023-2027
Recommended Projects
YEAR DEPT PROJECT TITLE
TOTAL
COST PROJECT DESCRIPTION AND JUSTIFICATION
Human Resources Software Acquisition 64,542
Purchase the following modules offered by NeoGov to improve
efficiency in HR operations: 1) Perform, 2) eForms, 3) Learn, 4)
Onboard, 5) Single Sign-On, and 6) NHI (integration with our
current HRIS and accounting system – Munis).
General Services New Roof - Law Enforcement Center 963,316 As recommended in the Roofing Study.
General Services New Roof - Library 85,515 As recommended in the Roofing Study.
Emergency
Services
New Facility - Emergency Services
Building/EOC 850,000
Acquire land, design and construct a new Emergency Services
building to locate Emergency Management, Emergency Operations
Center, EMS Administration (and main base), Fire Marshal's Office,
and 911 Telecommunications in one location to meet current and
future needs. This building will hold administrative offices, a
dedicated EOC space, training space, equipment storage, and
adequate vehicle bay space for ES vehicles.
Recreation, Arts &
Parks Athletic Field Light/Pole Upgrades 52,000
Upgrade 25+ year-old ballfield lights for safety and preventative
maintenance.
Recreation, Arts &
Parks Playground and Park Improvements 60,000
Replace and/or update equipment to ensure public safety and ADA
accessibility at all park playgrounds.
Recreation, Arts &
Parks
Huck Sansbury - Playground ADA Safety
Surfacing 205,330
Replace the old wood chip safety surfacing to a permanent ADA
accessible safety surfacing. The Huck Sansbury playground is our
highest used playground in the county and serves the greatest
number of citizens with accessibility needs.
Recreation, Arts &
Parks
Picnic Shelter for the Rock Athletic
Complex 51,000
Install a picnic shelter at the complex where there is currently no
existing building.
Stormwater
Management IAIA Stormwater Programs 114,394
Fund projects in the amount of $114,394 per year for the next five
years, totaling $571,970, to satisfy the county's obligation to the
North Carolina State Division of Water Quality’s Stormwater
regulation requirements under the IAIA program.
Public Schools
New Roof (canopies) - Southern Middle
School 121,544 As recommended in the Roofing Study.
2026 General Services New Roof - Mayo Park Buildings 212,954 As recommended in the Roofing Study.
Emergency
Services
New Facility - Emergency Services
Building/EOC 2,500,000
Acquire land, design and construct a new Emergency Services
building to locate Emergency Management, Emergency Operations
Center, EMS Administration (and main base), Fire Marshal's Office,
and 911 Telecommunications in one location to meet current and
future needs. This building will hold administrative offices, a
dedicated EOC space, training space, equipment storage, and
adequate vehicle bay space for ES vehicles.
Recreation, Arts &
Parks Athletic Field Light/Pole Upgrades 55,000
Upgrade 25+ year-old ballfield lights for safety and preventative
maintenance.
Stormwater
Management IAIA Stormwater Programs 114,394
Fund projects in the amount of $114,394 per year for the next five
years, totaling $571,970, to satisfy the county's obligation to the
North Carolina State Division of Water Quality’s Stormwater
regulation requirements under the IAIA program.
Page 10
54
Person County
Capital Improvement Plan (CIP)
2023-27
Recommended - Funding Schedule
Revenues:
General Fund Contribution 2,511,718 3,300,000 5,344,360 2,663,247 3,261,335 3,620,425 20,701,085
Homeland Security Grant Funding
(Emergency Services Projects)- - 75,000 - 500,000 - 575,000
PARTF Grant (Conversion of picnic
shelters to cabins)- 63,300 - - - - 63,300
PARTF Grant (Kirby Rebirth Project)- 24,198 - - - - 24,198
Community Development Projects Fund
Balance (Convert Old Landfill to Park)- 73,000 - - - - 73,000
Capital Investment Fund Balance - 1,503,241 - - - - 1,503,241
Water and Sewer Reserve Fund (Western
Sewer Expansion)- 1,000,000 - - - - 1,000,000
Stormwater Fund Fees - 114,394 114,394 114,394 114,394 114,394 571,970
Total Sources of Revenue:2,511,718 6,078,133 5,533,754 2,777,641 3,875,729 3,734,819 24,511,794
Project Costs for County:
Current
Year
2021-22
Planning
Year
2022-23
Planning
Year
2023-24
Planning
Year
2024-25
Planning
Year
2025-26
Planning
Year
2026-27
TOTAL
PROJECT
COSTS
Information Technology:
Construct room addition to existing IT
building 93,800 - - - - - 93,800
Engineering & Planning 6,000 - - - - - 6,000
Contingency 10,000 - - - - - 10,000
UPS for new server room 20,000 - - - - - 20,000
Virtual Infrastructure Upgrades - - - 210,000 - - 210,000
Human Resources:
Software Acquisition 46,512 21,514 50,199 64,542 - - 182,767
General Services:
LEC Replace water valves/upgrade
actuators 55,500 - - - - - 55,500
New Roof - Helena (old) Gym 253,287 - - - - - 253,287
Re-pave PCOB Parking Lots - 81,100 - - - - 81,100
Refurbish Water Tank - Airport - 64,000 - - - - 64,000
Upfit PCOB Auditorium to BOC
Boardroom - 120,000 - - - - 120,000
HVAC Upgrades - Senior Center - 57,075 - - - - 57,075
New Roof - EMS (Barden St.)- 243,921 - - - - 243,921
New Roof - Helena EMS/Sheriff Satellite
Station - 164,205 - - - - 164,205
New Roof - Insp/Planning Building - 315,361 - - - - 315,361
New Roof - Emg Comm (911)- - 127,823 - - - 127,823
New Roof - Law Enforcement Center - - - 963,316 - - 963,316
New Roof - Library - - - 85,515 - - 85,515
New Roof - Mayo Park Buildings - - - - 212,954 110,461 323,415
New Roof - IT Building - - - - - 150,245 150,245
New Roof - Courthouse - - - - - 145,256 145,256
New Roof - Museum Complex - - - - - 423,331 423,331
Emergency Services:
EMS Station North - 10,000 75,000 - - - 85,000
Emergency Services Radio Upgrade - 180,000 - - - - 180,000
New Facility - Emergency Services
Building/EOC - - 300,000 850,000 2,500,000 2,500,000 6,150,000
Economic Development
Western Sewer Expansion - 1,000,000 - - - - 1,000,000
Planning
Year
2026-27
TOTAL
REVENUE
SOURCESSources of Revenue:
Current
Year
2021-22
Planning
Year
2022-23
Planning
Year
2023-24
Planning
Year
2024-25
Planning
Year
2025-26
Page 11
55
Person County
Capital Improvement Plan (CIP)
2023-27
Recommended - Funding Schedule
Recreation, Arts & Parks:
ADA Accessibility Safety Surfacing 142,721 - - - - - 142,721
ADA Parking Areas 60,000 - - - - - 60,000
Athletic Field Light/Pole Upgrades 50,000 50,000 55,000 52,000 55,000 55,000 317,000
Mayo Lake Park Road Widening - 57,750 - - - - 57,750
Helena - Park Areas Paving & ADA
Parking - 130,700 - - - - 130,700
Conversion of Picnic Shelters to Cabins - 63,300 - - - - 63,300
Rock Complex Playground Equipment - 55,000 - - - - 55,000
Outdoor Multi-Purpose Courts - 63,000 - - - - 63,000
Converting Old Landfill to Park - 73,000 - - - - 73,000
Kirby Rebirth Project - Roof Top
Studio/Event Space - 48,396 - - - - 48,396
Score Board Replacements and Repairs - 65,000 - - - - 65,000
Playground and Park Improvements - 70,000 60,000 60,000 - - 190,000
Timberlake Building Renovation - - 106,000 - - - 106,000
Huck Sansbury - Playground ADA Safety
Surfacing - - - 205,330 - - 205,330
Picnic Shelter for the Rock Athletic
Complex - - - 51,000 - - 51,000
Person Industries/PCRC
PI/MRF Merger and renovation - - 2,200,000 - - - 2,200,000
Stormwater Management:
IAIA Stormwater Programs - 114,394 114,394 114,394 114,394 114,394 571,970
Total County Projects:737,820 3,047,716 3,088,416 2,656,097 2,882,348 3,498,687 15,911,084
Page 12
56
Person County
Capital Improvement Plan (CIP)
2023-27
Recommended - Funding Schedule
Project Costs for PCC:
Current
Year
2021-22
Planning
Year
2022-23
Planning
Year
2023-24
Planning
Year
2024-25
Planning
Year
2025-26
Planning
Year
2026-27
TOTAL
PROJECT
COSTS
Piedmont Community College (PCC):
Telephone System Replacement 9,600 - - - - - 9,600
Early College - POD Building 79,000 79,000 79,000 - - - 237,000
Enviro controls for buildings 325,000 - - - - - 325,000
General Education Building - 300,000 - - - - 300,000
Chiller Room Upgrades - 500,000 400,000 - - - 900,000
Science Lab Renovations - 400,000 200,000 - - - 600,000
Campus Master Plan - 80,000 - - - - 80,000
Signage Package - 80,000 - - - - 80,000
Room Upfits B, C and G Bldgs - 57,500 57,500 - - - 115,000
Repair of HVAC Roof Water Lines - 90,000 - - - - 90,000
BDEC Entry - - 60,000 - - - 60,000
New Roof- Building L & covered
walkways - 326,468 - - - - 326,468
Total PCC Projects:413,600 1,912,968 796,500 - - - 3,123,068
Project Costs for Public
Schools:
Current
Year
2021-22
Planning
Year
2022-23
Planning
Year
2023-24
Planning
Year
2024-25
Planning
Year
2025-26
Planning
Year
2026-27
TOTAL
PROJECT
COSTS
Public Schools:
North Elementary - Chiller Replacement 150,000 - - - - - 150,000
North End Elementary - Chiller
Replacement 125,000 - - - - - 125,000
Stories Creek Elementary - Heat Pumps
Replacement 140,000 - - - - - 140,000
Earl Bradsher Preschool - HVAC Units
Replacement 115,000 - - - - - 115,000
New Roof - Oak Lane Elementary 778,868 - - - - - 778,868
New Roof (metal) - South Elementary 51,430 - - - - - 51,430
Communication radios - all schools - 150,000 - - - - 150,000
Earl Bradsher Preschool - Fire alarm
system - 180,000 - - - - 180,000
South Elem - Replace floor tile - 87,000 - - - - 87,000
SMS - Replace bleachers - 145,000 - - - - 145,000
Woodland Elem - Repaint canopies - 55,000 - - - - 55,000
PHS - Repave parking lot - 300,000 - - - - 300,000
New Roof - North End Elementary
(sectors C,D,E)- 200,449 - - - - 200,449
New Roof - South Elementary - - 1,648,838 - - - 1,648,838
New Roof (canopies) - Southern Middle
School - - - 121,544 - - 121,544
New Roof - Woodland Elementary - - - - 993,381 - 993,381
New Roof - Person High School - - - - - 236,132 236,132
Total Public Schools Projects:1,360,298 1,117,449 1,648,838 121,544 993,381 236,132 5,477,642
Total Project Costs:2,511,718 6,078,133 5,533,754 2,777,641 3,875,729 3,734,819 24,511,794
Page 13
57
Person County
Capital Improvement Plan (CIP)
2023-27
Recommended - Funding Schedule
Sources of Revenue for
Operating Impact Costs:
Current
Year
2021-22
Planning
Year
2022-23
Planning
Year
2023-24
Planning
Year
2024-25
Planning
Year
2025-26
Planning
Year
2026-27
TOTAL
REVENUE
SOURCES
General Fund Revenues - (41,300) (40,497) (105,697) 193,803 453,803 460,112
Total Sources of Revenue for Operating
Impact Costs:- (41,300) (40,497) (105,697) 193,803 453,803 460,112
Operating Impact Costs:
Current
Year
2021-22
Planning
Year
2022-23
Planning
Year
2023-24
Planning
Year
2024-25
Planning
Year
2025-26
Planning
Year
2026-27
TOTAL
PROJECT
COSTS
Virtual Infrastructure Upgrades
License Renewals - - - - 2,000 2,000 4,000
HR Software Acquisition
Maintenance contract - - - - 12,500 12,500 25,000
HVAC Upgrades - Senior Center
Utilities expense - (5,000) (5,000) (5,000) (5,000) (5,000) (25,000)
EMS Station North
Quick Response Vehicle - - 60,000 - - - 60,000
Ambulance Purchase w/ equipment - - - - 285,000 - 285,000
8 FTE (4 EMT/ 4 PM)- - - - - 520,000 520,000
New Facility - Emergency Services
Building/EOC
Maintenance Contract - - - - - 25,000 25,000
Conversion of Picnic Shelters to
Cabins
Rental Revenue - (22,500) (22,500) (22,500) (22,500) (22,500) (112,500)
Maintenance expense - 5,000 5,000 5,000 5,000 5,000 25,000
Converting Old Landfill to Park
Landfill Monitoring costs - 2,000 2,000 2,000 2,000 2,000 10,000
Maintenance expense - - 5,803 5,803 5,803 5,803 23,212
Track & park rentals - - (65,000) (65,000) (65,000) (65,000) (260,000)
Picnic Shelter for the Rock Athletic
Complex
Shelter rentals - - - (5,200) (5,200) (5,200) (15,600)
Timberlake Building Renovation
Building rentals - (20,800) (20,800) (20,800) (20,800) (20,800) (104,000)
Total Operating Impact Costs:- (41,300) (40,497) (105,697) 193,803 453,803 460,112
Page 14
58
Person County Capital Improvement Plan
Recommended - Revenue Sources
FY 2023 - 2027
Total % Revenue Sources
Description Current Year 2023 2024 2025 2026 2027 Totals % of Total
General Fund Contribution 2,511,718 3,300,000 5,344,360 2,663,247 3,261,335 3,620,425 20,701,085 84.5%
Homeland Security Grant
Funding - - 75,000 - 500,000 - 575,000 2.3%
PARTF Grants - 87,498 - - - - 87,498 0.4%
Community Development
Projects Fund Balance - 73,000 - - - - 73,000 0.3%
Capital Investment Fund
Balance - 1,503,241 - - - - 1,503,241 6.1%
Water and Sewer Reserve
Fund - 1,000,000 - - - - 1,000,000 4.1%
Stormwater Fund Fees - 114,394 114,394 114,394 114,394 114,394 571,970 2.3%
Totals 2,511,718 6,078,133 5,533,754 2,777,641 3,875,729 3,734,819 24,511,794 100.0%
General Fund
Contribution
84.5%
Homeland Security
Grant Funding
2.3%
PARTF Grants
0.4%
Community
Development Projects
Fund Balance
0.3%
Capital Investment
Fund Balance
6.1%
Water and Sewer
Reserve Fund
4.1%
Stormwater Fund Fees
2.3%
Page 15
59
Person County Capital Improvement Plan
Recommended - by Function
FY 2023 - 2027
Total % CIP Projects by Function
Description Current Year 2023 2024 2025 2026 2027 Totals % of Total
General Government 485,099 1,067,176 178,022 1,323,373 212,954 829,293 4,095,917 16.7%
Public Safety - 190,000 375,000 850,000 2,500,000 2,500,000 6,415,000 26.2%
Economic Development - 1,000,000 - - - - 1,000,000 4.1%
Culture & Recreation 252,721 676,146 221,000 368,330 55,000 55,000 1,628,197 6.7%
Person Industries/PCRC - - 2,200,000 - - - 2,200,000 9.0%
Environmental Protection - 114,394 114,394 114,394 114,394 114,394 571,970 2.3%
Education - PCC 413,600 1,912,968 796,500 - - - 3,123,068 12.7%
Education - Schools 1,360,298 1,117,449 1,648,838 121,544 993,381 236,132 5,477,642 22.3%
Totals 2,511,718 6,078,133 5,533,754 2,777,641 3,875,729 3,734,819 24,511,794 100.0%
General Government
16.7%
Public Safety
26.2%
Economic
Development
4.1%Culture & Recreation
6.7%
Person
Industries/PCRC
9.0%
Environmental
Protection
2.3%
Education - PCC
12.7%
Education - Schools
22.3%
Page 16
60
Person County Capital Improvement Plan
Recommended - by Type
FY 2023 - 2027
Total % CIP Projects by Type
Description Current Year 2023 2024 2025 2026 2027 Totals % of Total
Planning & Consulting 6,000 - - - - - 6,000 0.0%
Equipment Upgrades 76,112 351,514 50,199 274,542 - - 752,367 3.1%
Paving Projects 202,721 632,550 60,000 205,330 - - 1,100,601 4.5%
Construction/Renovation - 1,257,500 2,963,500 51,000 - - 4,272,000 17.4%
Roofing Replacements 1,083,585 1,250,404 1,776,661 1,170,375 1,206,335 1,065,425 7,552,785 30.8%
Other B&G Improvements 1,143,300 2,586,165 683,394 1,076,394 2,669,394 2,669,394 10,828,041 44.2%
Totals 2,511,718 6,078,133 5,533,754 2,777,641 3,875,729 3,734,819 24,511,794 100.0%
#REF!
0.0%
3.1%
4.5%
17.4%
30.8%
44.2%
0.0% 5.0% 10.0% 15.0% 20.0% 25.0% 30.0% 35.0% 40.0% 45.0% 50.0%
Planning & Consulting
Equipment Upgrades
Paving Projects
Construction/Renovation
Roofing Replacements
Other B&G Improvements
Page 17
61
Person County's Debt Service
Current Debt Service
Project
Description
Term
Interest
Rate %
Outstanding
Balance
Last Pyt
Fiscal
Year
2012 SMS &
portion of PHS
Re‐roofing
(QSCB)
Re-roofing construction for Southern Middle
School and a portion of Person High School;
financed through a Qualified School
Construction Bond (QSCB) yielding a 100%
refund of the interest payments.
15 years 3.93% 1,284,017 2028
2015 PCRC &
Various Roofing
Projects
Purchase, renovation and re-roofing of the
existing Person County Recycling Facility,
and re-roofing construction for the Kirby
Civic Auditorium and Earl Bradsher
Preschool.
15 years 2.80% 875,600 2029
2016 Roxplex &
Various Roofing
Projects
Acquisition and improvements of Roxplex
property; re-roofing construction to Huck
Sansbury, South Elementary, Woodland
Elementary, and Oak Lane Elementary;
window replacements for North End
Elementary, and a chiller replacement for
Southern Middle School.
10 years 2.22% 800,025 2026
2017 Person
County Senior
Center Project
Acquisition and improvements of existing
facility (formerly “Total Fitness Center”) to
be location of Person County Senior Center.
15 years 5.555% 1,740,335 2032
2018 Towers &
Other Building
Improvements
Construction of public safety
communication towers; Huck Sansbury
HVAC and improvements to various school
buildings.
15 years 3.51% 3,844,928 2033
2019 Capital
Lease (EMS
Ambulances and
Turnout Gear)
Purchase of three ambulances and
associated turnout gear.
5 years N/A 155,217 2023
TOTAL DEBT
SERVICE
OUTSTANDING
$8,700,122
Page 18
62
Current Debt Analysis
There are two standard ratios that measure debt service levels and the capacity for taking on
additional debt. These ratios and their meaning for Person County are described as follows:
Debt to Assets Ratio: Measures leverage, the extent to which total assets are financed with long-
term debt. The debt-to-assets ratio is calculated as long-term debt divided by total assets. A high
debt to assets ratio may indicate an over-reliance on debt for financing assets, and a low ratio may
indicate a weak management of reserves. At FY 2020, the debt to assets ratio for Person County
was 11% (drops to 9% in FY 2021), while the other 20 counties with similar populations reported
an average of 32%. Person County was the 4th highest county for the amount of total assets
reported in comparison to these other counties, but rated the 6th lowest Debt to Assets Ratio, as
well as the 6th lowest long-term debt amount. Results appear to indicate that Person County is
minimally leveraged in debt compared to the population group average. As displayed in the chart
below, Person County's debt to assets ratio has declined from 13% in FY 2019 to 11% in FY
2020. This reduction is due to the yearly paydown of debt. A slight uptick in FY2018 is the result
of issuing new debt for the Senior Center renovation and construction of Public Safety
Communication Towers. Strictly from a current reporting perspective on the County’s debt to
assets ratio, the data supports that the County is more than sufficiently leveraged to take on
additional long-term debt. A gradual change or level trend indicates to credit agencies a more
strategic approach to the management of the County’s assets. Borrowing rates have been
significantly low due to the Federal Government’s attempt to provide some economic relief in
response to the Coronavirus pandemic, which has provided a favorable environment for debt
borrowing. However, market expectations for a more aggressive, quicker rate hike cycle have
risen in an attempt to battle inflation. At this time, Person County is planning to issue $10M in debt
in the first part of 2023 for deferred school maintenance projects. It is not anticipated that the
interest rate increases will be severe enough to alter the County’s plan to move forward with the
debt issuance. The debt schedule will be provided once rates and timing of debt payments are
determined.
Person County's
FY Debt to Assets Ratio
2016 14%
2017 14%
2018 15%
2019 13%
2020 11%
Page 19
63
Debt Service Ratio: Measures financing obligations, provides feedback on service flexibility with
the amount of expenditures committed to annual debt service. The debt service ratio is calculated
as annual debt service divided by total expenses. General accounting guidance discourages this
ratio from being higher than 15% for a maximum benchmark. Any percentage higher than this
can severely hamper the County's service flexibility. At FY 2020, Person County's debt service
ratio held at 4.1% (dropped to 3.5% in FY 2021), which is just over half of the population group’s
average ratio of 7% for FY 2020. This level trend indicates a tight management of its debt service
costs in relation to total expenditures. As it stands now, Person County is in a favorable position to
take on more debt when comparing the debt service ratio levels to its peer counties. A consistent
debt ratio level indicates a stronger management of financing resources in relation to the amount
that is available for other services.
Debt Service
FY 2020 Ratio
Person County 4%
Population Group 7%
Maximum Benchmark 15%
Page 20
64
Future Debt Service Payments
Fiscal Year
Ending
June 30
2012
School Roofing
Projects for SMS
& PHS (QSCB)
2015
PCRC & Various
Roofing Projects
2016
Roxplex &
Various Roofing
Projects
2017
Senior Center &
Various Roofing
Projects
2018
Towers & Other
Building
Improvements
Project
2019 EMS
Ambulances
Capital Lease
Total Current
Debt Service
Year to Year
Change in
Current
Debt Service
2023 251,924 221,000 310,457 191,787 512,320 155,217 1,642,705 (200,859)
2024 243,717 116,100 259,158 187,842 498,280 - 1,305,096 (337,609)
2025 235,509 113,300 154,163 183,897 484,240 - 1,171,108 (133,988)
2026 227,302 110,500 76,249 179,951 470,200 - 1,064,202 (106,906)
2027 219,095 107,700 - 176,006 381,818 - 884,619 (179,583)
2028 106,470 104,900 - 172,060 370,411 - 753,841 (130,778)
2029 - 102,100 - 168,115 359,003 - 629,218 (124,623)
2030 - - - 164,169 347,596 - 511,765 (117,453)
2031 - - - 160,224 212,285 - 372,509 (139,256)
2032 - - - 156,284 106,143 - 262,426 (110,083)
2033 - - - - 102,633 - 102,633 (159,794)
2034 - - - - - - - (102,633)
2035 - - - - - - - -
Totals 1,284,017$ 875,600$ 800,026$ 1,740,335$ 3,844,928$ 155,217$ 8,700,121$ (1,843,564)$
Fiscal Year
Ending
June 30
Total Current
Debt Service
FY23 School
Debt Financing
(to be
determined)
Total Proposed
Debt Service
Adjusted
Year to Year
Change with
Proposed
Debt Service
2023 1,642,705 - 1,642,705 (200,859)
2024 1,305,096 - 1,305,096 (337,609)
2025 1,171,108 - 1,171,108 (133,988)
2026 1,064,202 - 1,064,202 (106,906)
2027 884,619 - 884,619 (179,583)
2028 753,841 - 753,841 (130,778)
2029 629,218 - 629,218 (124,623)
2030 511,765 - 511,765 (117,453)
2031 372,509 - 372,509 (139,256)
2032 262,426 - 262,426 (110,083)
2033 102,633 - 102,633 (159,794)
2034 - - - (102,633)
2035 - - - -
Totals 8,700,121$ -$ 8,700,121$ (1,843,564)$
Above chart displays Person County's current
debt service schedule. It is estimated that
the County's total outstanding debt at June
30, 2022 will be $8.7M.
$10M in new debt is proposed to be issued in
FY23 as part of a $38M planned financing
over the next 4 years to address school
maintenance projects. The debt schedule will
be provided once rates and timing of debt
payments are determined.
Graph below represents the County's
outstanding debt service over 10 year period.
Projection of $8.7M at end of FY22 is a 17%
reduction from the prior year.
$16.7 $15.5
$13.7
$12.6 $13.2
$16.5
$14.9
$12.6
$10.5
$8.7
0.0
2.0
4.0
6.0
8.0
10.0
12.0
14.0
16.0
18.0
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022*
(Millions)
Fiscal Year End *(Estimate)
Outstanding Debt Service
Page 21
65
66