09-06-2022 Agenda Packet BOCPERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
MEETING AGENDA
304 South Morgan Street, Room 215
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
September 6, 2022
7:00pm
This meeting will convene in the County Office Building Auditorium.
CALL TO ORDER………………………………………………….. Chairman Powell
INVOCATION
PLEDGE OF ALLEGIANCE
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA
RECOGNITION:
Recognition of Person County by the Fire Chief’s Association ………. Adam Morris
PUBLIC HEARING:
ITEM #1 (pg. 3)
Request to add Hidden Creek Ln, a private roadway, to the database
of roadway names used for E-911 dispatching ………………………… Sallie Vaughn
ITEM #2 (pg. 4)
Consideration to Grant or Deny Request to add Hidden Creek Ln
to the database of roadway names used for E-911 dispatching …... Chairman Powell
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INFORMAL COMMENTS
The Person County Board of Commissioners established a 10-minute segment
which is open for informal comments and/or questions from citizens of this
county on issues, other than those issues for which a public hearing has been
scheduled. The time will be divided equally among those wishing to comment.
It is requested that any person who wishes to address the Board, register with
the Clerk to the Board prior to the meeting.
ITEM #3
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA A.Approval of Minutes of August 15, 2022 (pgs. 5-8),B.Approval of Minutes of August 23, 2022 (pgs. 9-10),C.Budget Amendment #5 (pgs. 11-13),D.Audit Contract for Preparation of Schedule of Expenditures of Federal and
State Awards (pgs. 14-16),E.Request to Approve Contract for Bond Counsel Services (pgs. 17-20), andF.Memorandum of Agreement for Courtroom Cabling for Remote Proceedings
(pgs. 21-26)
NEW BUSINESS:
ITEM #4
Republic Services update for the Upper Piedmont Regional Landfill .....Wade Bailey
ITEM #5 (pgs. 27-44)
Request to Authorize Appropriation from the Economic Catalyst Fund to
Support a Public Waterline Extension in the County to Support Current
and Future Industry Expansion along the Jim Thorpe Highway………. Ralph Clark
ITEM #6 (pgs. 45-80)
American Rescue Plan Funding Recommendations ………….……Katherine Cathey
ITEM #7 (pgs. 81-85)
Appointments to the Board of Health, the Workforce Development Board
and the Upper Neuse River Basin Association Board of Directors …. Brenda Reaves
CHAIRMAN’S REPORT
MANAGER’S REPORT
COMMISSIONER REPORTS/COMMENTS
Note: All Items on the Agenda are for Discussion and Action as deemed appropriate
by the Board.
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The Person County Board of County Commissioners
will hold a public hearing on Tuesday, September
6 at 7pm in the auditorium of the Person County
Office Building at 304 S Morgan St, Roxboro, North
Carolina to hear the following:
Request by the Person County Address Coordinator
to add Hidden Creek Ln to the database of roadway
names used for E-911 dispatching. The proposed
private roadway will be located north of Cousin Rd
between Mt Harmony Church Rd and Johnell Day
Dr in Mount Tirzah Township. Article IV, Section
402 H of the Ordinance Regulating Address and
Road Naming in Person County requires any
private roadway serving three or more homes to be
officially named.
Citizens will have an opportunity to speak regarding
the above request.
Specific information about the request can be
obtained from the Person County GIS Department,
325 S Morgan St, Suite D.
Sallie Vaughn
GIS Director
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AGENDA ABSTRACT
Meeting Date: September 6, 2022
Agenda Title: Public Hearing - Request to add Hidden Creek Ln, a private roadway, to the
database of roadway names used for E-911 dispatching
Summary Information: One existing residence and two proposed residences use the same
driveway for access, which necessitates the naming of the driveway (see map below).
Background Information: Tax Map and Parcel A98 183 and A98 211 were recently purchased and
the owners are currently in the permitting process to construct new homes. These two parcels and
A98 168 are accessed via shared private easement. In accordance with Article IV, Section 402 H of
the “Ordinance Regulating Addresses and Road Naming in Person County,” any driveway serving
three or more addressable structures
must be named.
North Carolina General Statute 153A-
239.1(A) requires a public hearing be
held on the matter and public notice be
provided at least 10 days prior in the
newspaper. The required public notice
was published in the August 25, 2022
edition of the Roxboro Courier-Times.
A sign advertising the public hearing
was placed at the proposed roadway
location on the same date.
All seven adjacent property owners
were contacted in person or via
certified mail. Of those seven, only one
resident will be affected with address
changes. The required majority was
reached and Hidden Creek Ln was
provided as their road name of choice,
which is compliant with all naming
regulations in the Ordinance.
Recommended Action: Approve Hidden Creek Ln, a private roadway, to be added to the database
of roadway names used for E-911 dispatching.
Submitted By: Sallie Vaughn, GIS Director
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August 15, 2022
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PERSON COUNTY BOARD OF COMMISSIONERS AUGUST 15, 2022
MEMBERS PRESENT OTHERS PRESENT
Gordon Powell Ralph Clark, Interim County Manager
C. Derrick Sims Brenda B. Reaves, Clerk to the Board
Kyle W. Puryear S.Ellis Hankins, County Attorney
Charlie Palmer
Patricia Gentry
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, August 15, 2022 at 9:00am in the commissioners’ boardroom
in the Person County Office Building.
Chairman Powell called the meeting to order and offered an invocation. Vice
Chairman Sims led the group in the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Vice Chairman Sims and carried 5-0 to approve the
agenda.
INFORMAL COMMENTS:
There were no comments from the public.
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Commissioner Palmer and carried 5-0 to approve the
Consent Agenda with the following items:
A.Approval of Minutes of August 1, 2022,
B.Budget Amendment #4,
C.Health Department Fee Requests Associated with COVID-19 Vaccinations and
Monkeypox Testing,
D.Library Annual State Aid Non-Recurring Funds $54,374 Contract Approval,
E.Home & Community Care Block Grant Reports: FY2021-2022 Final and
FY2022-2023 First Revision,
F.Resolution Appointing Review Officers, and
G.Opioid Settlement Fund Ordinance
Commissioner Gentry asked for the formula used to determine the County’s
funding plan for the Home and Community Block Grant for Older Adults. Ms. Maynell
Harper, Aging Services Director for the Person County Senior Center stated the
appropriations are based on the County’s population, specifically, the estimated 20% of the
population representing adults age 60 and over.
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August 15, 2022
2
NEW BUSINESS:
APPOINTMENT TO REGION K AGING ADVISORY COUNCIL & TO THE
SOCIAL SERVICES BOARD:
Clerk to the Board, Brenda Reaves presented to the Board interested citizen
applications received for current vacancies for nomination for appointment as deemed
appropriate.
Region K Aging Advisory Council
3-Year Term: 2 positions available
1) Elizabeth Bradsher requested appointment
2) Wanda O’Neal requested appointment
3) Jennifer Morrow requested appointment
A motion was made by Commissioner Puryear to appoint Wanda O’Neal and
Jennifer Morrow to the Region K Aging Advisory Council, each for a 3-year term.
A substitute motion was made by Commissioner Gentry to appoint Elizabeth
Bradsher and Jennifer Morrow to the Region K Aging Advisory Council, each for a 3-year
term.
Chairman Powell called for a vote on the original motion made by Commissioner
Puryear, which carried 3-2 to appoint Wanda O’Neal and Jennifer Morrow to the Region
K Aging Advisory Council, each for a 3-year term. Commissioner Puryear, Chairman
Powell and Vice Chairman Sims voted in favor of the original motion. Commissioners
Gentry and Palmer cast the dissenting votes.
Social Services Board
3-Year Term: 1 position available
1) Antoinetta Cash Royster requested appointment
2) Danny Johnson requested appointment
3) Dr. Alfred Faulkner requested appointment
A motion was made by Vice Chairman Sims and carried 4-1 to appoint Danny
Johnson to the Social Services Board for a 3-year term. Commissioner Gentry cast the
dissenting vote.
Ms. Reaves stated she wanted to make the Board aware that Laura Sharpe would
be replacing Laquitia Cozart as the Vaya Health representative on the Person County
Juvenile Crime Prevention Council.
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August 15, 2022
3
A motion was made by Chairman Powell and carried 5-0 to appoint Laura Sharpe
as the Vaya Health representative fulfilling the unexpired term of Laquitia Cozart on the
Person County Juvenile Crime Prevention Council.
CHAIRMAN’S REPORT:
Chairman Powell reported a great turnout for the recent National Night Out event.
INTERIM COUNTY MANAGER’S REPORT:
Interim County Manager, Ralph Clark said since the tax bills were mailed out, there
have been questions related to the increased Fire District Tax; he asked the Fire Marshal to
provide an update to the group on the progress of the recruitment to fill positions at the
Volunteer Fire Departments (VFD).
Fire Marshal, Adam Morris thanked the Board of its support and stated since the
increased fire district tax, the Timberlake VFD have secured part-time individuals to cover
Sunday – Thursday for both day time and night hours. Mr. Morris said the Allensville
VFD has coverage during day hours. He added other VFDs are in the process of recruiting
and making the needed modifications to their facility, i.e., bathroom/shower.
Mr. Morris stated on June 14, 2022, House Bill 2022-8 requires any new paid fire
staff to have background checks with fingerprints through the State’s SBI. He noted as the
Fire Marshal, he was registered as Person County’s liaison to monitor this process noting
these rules are new and evolving. He further noted the expense of $38 per person on top
of the $15 county fee to obtain the background check and fingerprints.
Mr. Morris said the Leasburg VFD has been approved by the state to provide fire
services in a portion of Person County and the lower ISO fire ratings for some Person
County residents are estimated to be effective January 1, 2023.
Mr. Morris said when he became the Fire Marshal, Person County was awarded a
$300,000 state grant that was used for equipment; he was recently informed of an additional
state grant for $300,000 to further aid fire departments in needed equipment.
Mr. Morris made the Board aware of the death of the Ceffo VFD chief, Blake Whitt
noting a full firefighter funeral will be held on August 16, 2022 at Theresa Baptist Church;
visitation will be from 12:30-2:00pm with the service starting at 2:00pm.
Vice Chairman Sims and Chairman Powell both stated appreciation of the work of
the VFDs and the Fire Marshal.
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August 15, 2022
4
COMMISSIONER REPORT/COMMENTS:
Vice Chairman Sims asked the Interim County Manager about the Department of
Social Services building issues to which Mr. Clark stated he and a leasing agent toured the
Human Services Building and will start conversations with Brixmor to address issues, i.e.,
the mold in the FEMA room.
Commissioner Palmer promoted the Relay for Life event coming up this fall noting
the Person Industries/Recycling Center held a fundraiser last Friday; he urged everyone to
donate to such a worthy cause.
There were no report from Commissioners Gentry and Puryear.
CLOSED SESSION #1
A motion was made by Vice Chairman Sims and carried 5-0 to enter into Closed
Session at 9:18am per General Statute 143-318.11(a)(6) for the purpose to consider the
qualifications, competence, performance, character, fitness, conditions of appointment, or
conditions of initial employment of an individual public officer or employee or prospective
public officer or employee; with the following individuals permitted to attend: Interim
County Manager, Ralph Clark, Clerk to the Board, Brenda Reaves, County Attorney, Ellis
Hankins and Renee Narloch via video call.
A brief recess was called to transition to the Closed Session #1. Chairman Powell
called the Closed Session to order at 9:29am.
A motion was made by Vice Chairman Sims and carried 5-0 to return to open
session at 11:24am.
ADJOURNMENT:
A motion was made by Vice Chairman Sims and carried 5-0 to adjourn the
meeting at 11:24am.
_____________________________ ______________________________
Brenda B. Reaves Gordon Powell
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
8
August 23, 2022
1
PERSON COUNTY BOARD OF COMMISSIONERS AUGUST 23, 2022
MEMBERS PRESENT OTHERS PRESENT
Gordon Powell Ralph Clark, Interim County Manager
C. Derrick Sims Brenda B. Reaves, Clerk to the Board
Kyle W. Puryear
Charlie Palmer
Patricia Gentry
The Board of Commissioners for the County of Person, North Carolina, met in
special called session on Tuesday, August 23, 2022 at 10:00am near the Picnic Shelter at
Huck Sansbury Park located at 303 S. Morgan Street, Roxboro. The purpose of this Special
Called Meeting was to discuss and view potential sites in Person County for the proposed
design and built replicas of the Charters of Freedom Settings displaying the following
founding documents: the Declaration of Independence, the United States Constitution and
the Bill of Rights.
Chairman Powell called the meeting to order at 10:00am. Vice Chairman Sims
arrived at 10:04am.
Chairman Powell announced the Board would discuss and view potential sites for
the proposed design and built replicas of the Charters of Freedom Settings displaying the
following founding documents: the Declaration of Independence, the United States
Constitution and the Bill of Rights. He added the consideration for the selected site to be
easily accessible in a high-traffic area.
The sites the Board discussed and visited were the Huck Sansbury Park, the
Veterans Park, the Person County Courthouse and the Person County Museum of History
campus.
The Board consented its first site preference was the Huck Sansbury Park directly
across the road from the Veterans’ Park site noting the close proximity to the Veterans’
Park would enhance the traffic to visit the displays. Chairman Powell stated the wooden
bulletin board was planned to be removed and that area provided a good focal point for this
project display. Commissioners felt the Huck Sansbury Park has good foot traffic and has
sufficient nearby parking for visitors.
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August 23, 2022
2
ADJOURNMENT:
A motion was made by Commissioner Gentry and carried 5-0 to adjourn the
meeting at 10:34am.
_____________________________ ______________________________
Brenda B. Reaves Gordon Powell
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
10
9/6/2022
Dept./Acct No.Department Name Amount
Incr / (Decr)
EXPENDITURES General Fund
General Government 225,170
Public Safety 75,569
Transportation 26,571
Culture & Recreation 5,935
Human Services 117,667
Environmental Protection 489
Contingency (349,849)
Transfer to Other Funds 6,507
REVENUES General Fund
Intergovernmental Revenues 100,092
Other Revenues 1,369
Fund Balance Appropriation 6,598
EXPENDITURES PI & MRF Fund
Community Rehab Program Services 6,507
REVENUES PI & MRF Fund
Transfers from Other Funds 6,507
EXPENDITURES Airport Construction Capital Project Fund
FAA NPE-2022 166,666
REVENUES Airport Construction Capital Project Fund
Federal 150,000
Local 16,666
EXPENDITURES CIP Capital Project Fund
Other Revenues (584,481)
REVENUES CIP Capital Project Fund
School Projects (584,481)
BUDGET AMENDMENT #5
11
Explanation:
Account Number Account Description
$Revenues
incr. (decr.)
(cr.) dr.
$Expenditures
incr. (decr.)
dr. (cr.)
1009910-499300 Contingency Insurance (140,958)
1004121-445000 IT Insurance 1,711
1004140-445000 Tax Insurance 1,222
1004260-445000 General Services Insurance 7,960
1004310-445000 Sheriff Insurance 47,867
1004350-445000 Inspections Insurance 1,955
1004370-445000 EMS Insurance 14,437
1004380-445000 Animal Serv Insurance 3,246
1004520-445000 PATS Insurance 26,571
1004960-445000 Soil & Water Conservation 489
1006120-445000 P&R Insurance 2,630
1006121-445000 Mayo Insurance 2,083
1004375-445000 Fire Admin Insurance 1,466
1009820-400005 Transfer to Fleet Management Fund 7,417
1009820-400012 Transfer to Health Fund 5,133
1009820-400015 Transfer to Library Fund 1,222
1009820-400019 Transfer to DSS 9,042
1009821-401023 Transfer to PI 6,507
10570-390010 Transfer from General Fund 7,417
1054125-445000 Fleet Insurance 7,417
12070-390010 Transfer from General Fund 5,133
1205110-445000 Health Insurance 2,444
1205180-445000 Env Health Insurance 2,689
15070-390010 Transfer from General Fund 1,222
1506110-445000 Library Insurance 1,222
19070-390010 Transfer from General Fund 9,042
1905310-445000 DSS Insurance 9,042
23070-398010 Transfer from General Fund to PI 6,507
2305280-445000 PI Insurance 6,507
Transfer from Contingency/Insurance (-$140,958) for the annual cost of vehicle insurance
coverage ($140,958); recognize in the Person Industries Fund the transfer from the General
Fund for their allocated portion of vehicle insurance cost ($6,507); transfer funds from
Contingency/Insurance (-$205,491) to Human Resources ($205,491) for the remaining cost of
property & liability insurance; appropriating sales revenue received for used cell phones in the IT
Department ($1,369); carrying forward insurance proceeds received for prior year vehicle
damages of a Sheriff's vehicle ($6,598); utilizing contingency funds (-$3,400) to support the
classification change of a contracted employee to a part-time employee status and the increase
in related operational costs for the Veterans Services Department ($3,400); recognize additional
State revenues received for various programs in DSS ($100,092); receipt of 2022 non-primary
entitlement ("NPE") funds from the Federal Airport Aviation that have been allocated under the
State Block Grant Program for future airport projects ($150,000) which require a 10% local match
($16,666); and closeout the CIP projects for Southern Middle School Fire Alarm Upgrade (-
$186,000) and PHS ADA Improvements (-$398,481) that were completed in FY22.
BUDGET ADJUSTMENT DETAIL
12
1009910-499300 Contingency Insurance (205,491)
1004122-445000 HR-Insurance 205,491
100-389890 Misc Revenues: Sales of IT Equip 1,369
1004121-420000 IT Dept-Supplies 1,369
10090-399991 Fund Balance Appropriation 6,598
1004310-435300 Sheriff-Vehicle Maintenance 6,598
1009910-449100 Contingency: Undesignated (3,400)
1005820-430000 Veterans: Contracted Services (18,495)
1005820-412600 Veterans: Part-Time Salary & Wages 17,500
1005820-418100 Veterans: Social Security Contribution 1,340
1005820-418600 Veterans: Workers Comp 170
1005820-420000 Veterans: Supplies 1,000
1005820-431100 Veterans: Travel 1,200
1005820-431500 Veterans: Dues & Subscriptions 600
1005820-432500 Veterans: Postage 25
1005820-434000 Veterans: Printing & Copying 60
19050 378481 DSS: LIHWAP 63,148
1905380 509600 DSS: LIHWAP 63,148
19050 378481 DSS: LIHWAP (Admin) Revs 11,144
1905310 412000 DSS: Salaries & Wages 11,144
19050 378116 DSS: Permanency Planning 9,581
1905310 412000 DSS: Salaries & Wages 9,581
19050 378350 DSS: TANF Child Welfare Staffing 16,219
1905310 412000 DSS: Salaries & Wages 16,219
40035-380027 Airport-Fed-NPE-2022 150,000
40035-380227 Airport-Local-FAA NPE-2022 16,666
4004530-551727 Airport-FAA NPE-2022 166,666
41020-381200 CIP-Committed Funds (584,481)
4105911-571200 CIP:Southern Middle-Fire Alarm Upgrade (186,000)
4105911-571400 CIP:PHS ADA Improvements (398,481)
Totals (280,435) (280,435)
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AGENDA ABSTRACT
Meeting date: September 6, 2022
Agenda Title: Audit Contract for Preparation of Schedule of Expenditures of Federal
and State Awards
Summary of Information:
The Finance Director requests action on a contract to engage Greg Isley, CPA, PA, an
independent accounting firm, to prepare a draft of Person County’s Schedule of Expenditures
of Federal and State Awards (SEFSA), a section of the County’s financial audit report. A
recent audit standard (No. 134) was updated by the American Institute of Certified Public
Accountants (AICPA) in an effort to provide more transparency into the audit and to
emphasize and clarify what is and what is not a responsibility of the auditor and the
management of the government unit under audit. As part of this update, it was determined
that management would be responsible for preparing and reviewing the SEFSA, preventing
the ability of the County’s primary audit firm from performing this task as they have done
prior to this revision. In order to meet the audit report deadline, we are requesting to
outsource this service to the proposed firm.
The firm’s contract describes that the preparation of this schedule will take an estimated 40
hours to complete at an hourly cost by the audit partner and his staff. Based on their proposal
and the size of our unit, it is expected that the cost to be incurred will be a maximum of
$6,000. Although the contract contains a “not to exceed” $30,000 limit, it is understood that
this is a comprehensive contract that covers the possibility of the engagement of additional
services in the future, outside of the specific requested service for the preparation of the
SEFSA. Budgeted funds were appropriated and set aside in the current year in anticipation of
this new accounting requirement, so there is no need or request for additional funding. At this
time, we are asking for approval of this contract that will allow us to move forward with the
audit work necessary to complete the SEFSA schedule that is to be part of the County’s FY22
audit report.
Recommended Action:
Authorize the execution of the accompanying audit contract with Greg Isley, CPA, PA, as
presented.
Submitted By: Amy Wehrenberg, Finance Director
14
August 19, 2022
Person County
304 S Morgan St
Roxboro, NC 27573
Attention: Amy Wehrenberg, Finance Director
This letter is to confirm our understanding of the terms and objectives of this engagement and the nature and limitations
of the services that will be provided by Greg W Isley, CPA, PA (“Firm”).
The purpose of our engagement is to provide professional staffing to provide consulting services to Person County (“the
County”) in order assist the County in preparation of their Schedule of Expenditures of Federal and State Awards
(“SEFSA Schedule” for the year ended June 30, 2022.
This engagement is not a preparation, compilation, review or audit engagement whereby any form of assurance will be
provided on the County’s financial statements. It is our understanding that management has designated qualified
individuals with the necessary expertise, preferably within senior management, to be responsible and accountable for
overseeing our services as part of this engagement. By your signature below, you acknowledge that management agrees
to evaluate the adequacy of, and accept responsibility for, the results of all the services performed as part of this
agreement.
Our fees for this engagement shall be billed at $210/hour for my time and $120/hour for each of my staff, plus direct
expenses (mileage/hotel/meals). Travel time will be billed at fifty percent of the stated rate. We understand the maximum
billing under this contract is $30,000; therefore, we will cease work on this contract if or when our billings reach $30,000
unless an amendment occurs to increase the maximum billing under this contract. Payment for services is due when
rendered and interim billings will be submitted as work progresses and expenses incurred. Invoices will be rendered every
two weeks and are payable upon presentation. We estimate it will take us approximately 40 hours to complete the
SEFSA Schedule.
In addition, in the event our firm or any of its employees or agents is called as a witness or requested to provide any
information (whether oral, written, or electronic) in any judicial, quasi-judicial, or administrative hearing or trial regarding
information or communications that you have provided to this firm, or any documents and work papers prepared by Greg
W Isley, CPA, PA in accordance with the terms of this agreement, you agree to pay any and all reasonable expenses,
including fees and costs for our time at the rates specified in our engagement letter, as well as any legal or other fees that
we incur as a result of such appearance or production of documents.
In connection with this engagement, we may communicate with you or others via email transmission. We take reasonable
measures to secure your confidential information in our email transmissions, including password protecting confidential
documents. However, as email can be intercepted and read, disclosed, or otherwise used or communicated by an
unintended third party, or may not be delivered to each of the parties to whom it is directed and only to such parties, we
cannot guarantee or warrant that email from us will be properly delivered and read only by the addressee. Therefore, we
specifically disclaim and waive any liability or responsibility whatsoever for interception or unintentional disclosure or
communication of email transmissions, or for the unauthorized use or failed delivery of email transmitted by us in
connection with the performance of this engagement. In that regard, you agree that we shall have no liability for any loss
or damage to any person or entity resulting from the use of email transmissions, including any consequential, incidental,
direct, indirect, or special damages, such as loss of sales or anticipated profits, or disclosure or communication of
confidential or proprietary information.
Unless you indicate otherwise, our firm may transmit confidential information that you provided us to third parties in order
to facilitate delivering our services to you. We have secured confidentiality agreements with all our service providers to
15
Person County
August 19, 2022 Page 2 of 2
maintain the confidentiality of your information and we will take reasonable precautions to determine that they have the
appropriate procedures in place to prevent the unauthorized release of confidential information to others. We will remain
responsible for the work provided by any third-party service providers used under this agreement. By your signature
below, you consent to having confidential information transmitted to entities outside the firm. Please feel free to inquire if
you would like additional information regarding the transmission of confidential information to entities outside the firm.
It is our policy to keep records related to this engagement for five years. However, Greg W Isley CPA, PA does not keep
any original client records, so we will return those to you at the completion of the services rendered under this
engagement. When records are returned to you, it is your responsibility to retain and protect your records for possible
future use, including potential examination by any government or regulatory agencies.
By your signature below, you acknowledge and agree that upon the expiration of the five-year period, Greg W Isley, CPA
PA shall be free to destroy our records related to this engagement.
We appreciate the opportunity to be of service to you and believe this letter correctly expresses the significant terms of
our engagement. If you have any questions please let us know. If you agree with the terms of our engagement as
described in this letter, please sign the enclosed copy and return it to me.
Cordially,
Greg W Isley, CPA, PA
Greg W Isley
President
This letter correctly sets forth our understanding.
Acknowledged and agreed on behalf of Person County, North Carolina by:
Name: ______________________________________________________________
Title: _____________________________________________________________________
Date: _____________________________________________________________________
16
AGENDA ABSTRACT
Meeting date: September 6, 2022
Agenda Title: Request to Approve Contract for Bond Counsel Services
Summary of Information:
Finance Director is providing the attached contract from Parker Poe Adams & Bernstein,
LLP (“Parker Poe”) to serve as bond counsel for the County. The need for these services
is related to the anticipated execution and delivery of limited obligation bonds (“LOBs”)
in early 2023. Parker Poe will partner with the County’s financial advisory firm, DEC
Associates, Inc. in connection with this transaction. As the County’s bond counsel, this
firm will provide legal services associated with the bond issuance, as well as provide an
opinion as to the validity of the bonds and the federal and state tax treatment of the
interest on the bonds.
Typically, Parker Poe’s fees associated with a LOBs financing is approximately $50,000
for the initial financing and $40,000 for subsequent financings. These fee estimates are
in line with other bond counseling firms that responded to an invitation for proposal that
was submitted in early August. After discussions with Parker Poe, it was determined that
they would best meet the County’s needs for the services that will be required over the
next 5 months. A fixed fee will be negotiated for the services they will provide once
additional information is available regarding the nature of the bonds.
Recommended Action:
To approve execution of the attached contract from Parker Poe Adams & Bernstein, LLP
that will authorize their firm to provide bond counsel services related to the anticipated
LOBs issuance in early 2023.
Submitted By: Amy Wehrenberg, Finance Director
17
Rebecca B. Joyner
Partner
Telephone: 919.835.4499
Direct Fax: 919.834.4564
rebeccajoyner@parkerpoe.com
Atlanta, GA
Charleston, SC
Charlotte, NC
Columbia, SC
Greenville, SC
Raleigh, NC
Spartanburg, SC
Washington, DC
August 24, 2022
VIA E-MAIL
Amy Wehrenberg
Finance Director
Person County Finance Office
304 S. Morgan Street, Rm. 219
Roxboro, NC 27573
amyw@personcountync.gov
Person County, North Carolina
2023 Limited Obligation Bonds
Dear Amy:
Thank you for asking Parker Poe Adams & Bernstein, LLP (the “Firm” or “Parker Poe”) to serve
as bond counsel for the County of Person, North Carolina (the “County”). We look forward to working
with you in connection with the execution and delivery of the above-described limited obligation bonds
(the “Bonds”).
Scope of Engagement. Our understanding is that the County intends to execute and deliver
limited obligation bonds in early 2023 and the Firm will serve as bond counsel in connection with that
transaction. DEC Associates Inc. is serving as the County’s financial advisor. As bond counsel, the Firm
will provide legal services associate with the execution and delivery of the Bonds and an opinion as to the
validity of the Bonds and the federal and state tax treatment of the interest on the Bonds, subject to usual
and customary exceptions.
Our services as bond counsel include:
1. participation in meetings with County staff, the State Treasurer’s staff, the County’s
financial advisor and the rest of the working group with respect to the Bonds;
2. preparation of various resolutions, an installment financing contract, an indenture of trust,
a deed of trust and other documents relating to the authorization, execution and delivery of the Bonds;
3. review of documents prepared by other members of the financing team;
4. preparation of all other papers required as a condition precedent to the execution and
delivery of the Bonds, including any actions needed to reinstate or create a County financing corporation;
18
Amy Wehrenberg
August 24, 2022
Page 2
5. assistance to the County with matters related to the Bonds, as needed; and
6. delivery of an opinion as to the validity of the Bonds and the federal and state tax
treatment of the interest on the Bonds.
Advance Waiver of Conflicts. We are making you aware that our Firm has represented,
currently represents and expects to represent in the future many financial institution, one of which is
likely to be the purchaser of the Bonds, in matters unrelated to the Bonds. Because the County is
represented in this transaction by the County Attorney, and the County Attorney shall serve as the
County’s counsel with respect to all material matters and negotiations as between the purchaser and the
County, we do not consider our role as bond counsel to the County to create a conflict of interest.
However, we are requesting that the County waive any potential conflict of interest that may arise. If any
issues arise that we believe create a genuine conflict of interest, we will immediately inform you and
work with the County Attorney to resolve the matter consistent with our ethical responsibilities.
Staffing and Legal Fees. I will be the County’s primary contact for our Firm’s work on the
Bonds with support from Carlos Manzano and our tax partner, Mike Larsen. We will negotiate a fee for
our services in early 2023 once additional information is available regarding the nature of the Bonds.
Standard Terms of Engagement.Additional information regarding fees and other important
matters is set forth in the enclosed Standard Terms of Engagement, which are incorporated as part of this
letter. Please review this letter and the Standard Terms of Engagement carefully.
We sincerely appreciate the opportunity to serve as bond counsel for the County in connection
with the issuance of the Bonds. If the provisions set forth above are consistent with your understanding,
please sign below, keep a copy of the letter for yourself and return the original to us for our records.
Very truly yours,
Rebecca B. Joyner
Agreed to and accepted
this ____ of _______________, 2022.
COUNTY OF PERSON,NORTH CAROLINA
By:
Title:
cc: Carlos Manzano, Esq.
Very truly yours,
19
PARKER POE ADAMS & BERNSTEIN LLP
STANDARD TERMS OF ENGAGEMENT REGARDING LEGAL REPRESENTATION
1. Scope of Work and Limitations. The scope of our work and the limitations on the
services to be performed will be in accordance with the Engagement Letter.
2. No Guaranteed or Contingent Outcome. While we will perform our professional services
on behalf of the client to the best of our ability under the circumstances, we cannot and have not made
any guarantees regarding the outcome of our professional efforts. Any expressions about the possible
outcome of the matter or the results achievable are our best professional estimates only, and are limited by
our knowledge at the time they are expressed.
3. Communications. As requested, we will send to the client copies of pertinent
correspondence, documents and other materials prepared or received by us in the course of the
representation. The client is encouraged to contact us as to any questions or comments regarding the
services, fees, or status of the matter or as to any pertinent facts or considerations which may come to the
attention of the client. Material information and documents received by the client should be forwarded to
the firm without delay.
4. Attorney Assignment. Each client will have an attorney who shall have primary
responsibility for the client's matters. When appropriate, work on the client's matters may be assigned to
other attorneys in the firm who have a sufficient level of experience and time availability to handle
competently and efficiently portions or all of the client's matters. In addition, assistance of non-attorney
support personnel under the direct supervision of firm attorneys may be required, as appropriate.
5. Confidentiality. The firm will protect the confidence of the client and will not divulge
confidential information concerning the client's business or legal matters, as required by the Rules of
Professional Conduct. However, we understand that, unless you advise us to the contrary, you do not
object to our mentioning to others our representation of you or our listing of your name as one of our
clients in professional literature or in material published about this law firm.
6. Termination. The firm reserves the right to withdraw from representing the client upon
written notice at any time, with or without cause. Likewise, the client may terminate the firm's services
prospectively upon written notice to the firm. Unless otherwise requested by the client, the firm will
consider the representation terminated upon either the failure of the bond referendum or the completion of
the financing.
20
AGENDA ABSTRACT
Meeting Date: September 6, 2022
Agenda Title: Memorandum of Agreement for Courtroom Cabling for Remote Proceedings
Summary of Information: The North Carolina Judicial Branch has launched the Courtroom
Audio Visual (CRAVE) Project to further enhance the capability to safely and securely hold remote
court proceedings. The immersive courtroom audio video infrastructure inside the courtroom
includes numerous cameras, microphones, and monitors. A public kiosk located in the courthouse is
connected with the system and allows self-represented litigants to make an appearance outside of a
courtroom. The technology will greatly reduce the need for an in-person appearance in some cases
and reduce courthouse foot traffic.
Although the cost of the actual equipment will be covered by the North Carolina Administrative
Office of the Courts (NCAOC), individual counties are responsible for the installation of the
necessary communication cabling. However, the NCAOC is willing to manage the contract with a
vendor for the installation if the County signs a Memorandum of Agreement (MOA) to reimburse
the NCAOC for actual expenses once the project is complete. In Person County, the estimated
installation cost for the Superior and District courtrooms is $8,613 each, for a total expense of
$17,226.
The MOA is attached for the Board’s review and approval. The Finance Director recommends the
use of Undesignated Contingency as the source of funds for this expenditure. Upon approval of the
MOA, the Finance Director will amend the budget as follows:
LINE ITEM # LINE ITEM DESCRIPTION EXPENDITURES
1009910-499100 Undesignated Contingency (17,226)
1004260-435400 Gen Svcs-Spec Bldg Projects 17,226
For further info regarding the CRAVE Project and the positive impacts that other counties have
experienced from the use of this system, please refer to the press release from NCAOC at
https://www.nccourts.gov/news/tag/press-release/judicial-branch-launches-courtroom-audio-visual-
crave-project-to-safely-and-securely-hold-remote-court-proceedings.
Recommended Action: Approve the Memorandum of Agreement for Courtroom Cabling for
Remote Proceedings, authorize the Interim County Manager to execute the Memorandum and fund
the expenditure with the County’s Undesignated Contingency in the amount of $17,226 to reimburse
the NCAOC after successful installation of the cabling and equipment related to the CRAVE system.
Submitted By: Ray Foushee, General Services Director, and
Amy Wehrenberg, Finance Director
21
NORTH CAROLINA
PERSON COUNTY
MEMORANDUM OF AGREEMENT
Courtroom Cabling for Remote Proceedings
THIS MEMORANDUM OF AGREEMENT (MOA) is entered into by and between the
NORTH CAROLINA ADMINISTRATIVE OFFICE OF THE COURTS (NCAOC) and the
COUNTY OF PERSON (County), jointly referred to as the Parties and individually as a Party,
and is effective as of the date of the last signature below.
WHEREAS, Session Law 2021-47 was enacted on June 18, 2021, adding a new section G.S.
§ 7A-49.6, which significantly expands the courts’ authority to hold proceedings by audio and
video (AV) transmission;
WHEREAS, to facilitate proceedings conducted by AV transmission, the NCAOC issued RFP
02-2021000, resulting in a contract with ePlus Inc. to provide AV equipment installation services;
WHEREAS, the NCAOC’s contract with ePlus Inc. became effective on May 27, 2021, for a
term of one (1) year with options for the NCAOC to extend the contract for two (2) additional one-
year terms;
WHEREAS, the NCAOC intends to pay for AV equipment and equipment installation
services for certain identified courtrooms in the County;
WHEREAS, pursuant to G.S. §§ 7A-302 and 7A-304(a)(2), the County is required to provide
adequate physical facilities for the courts, including cabling in courtrooms necessary to operate
the AV equipment;
WHEREAS, rather than providing and installing cabling itself, the County seeks to provide
funds to the NCAOC for the NCAOC to purchase cabling, as well as cabling installation services
from ePlus Inc., for the courtrooms in which AV equipment will be installed; and
WHEREAS the Parties intend for this MOA to govern the County’s provision of funding to
the NCAOC for the NCAOC to purchase cabling, as well as installation services from ePlus Inc.
NOW, THEREFORE, in consideration for the promises made each to the other, the Parties
agree as follows:
1. After this MOA is fully executed, the NCAOC will authorize ePlus Inc. to install cabling
needed for remote proceedings in the following courtroom(s):
Superior and District courtrooms .
22
Memorandum of Agreement
Courtroom Cabling for Remote Proceedings
Page 2 of 5
2. Cabling types and paths will be identified and documented as part of the site survey review
process. The cabling specifications for the AV equipment are listed in Appendix A to this
MOA.
3. The County shall be responsible for paying the NCAOC for the actual cost of the cabling and
its installation on a time and materials basis. An estimate of the cost per courtroom is attached
hereto and includes the hourly rates for ePlus staff and the price per unit of materials.
4. Upon ePlus Inc.’s completion of the cabling installation in the courtrooms listed in Section 1
of this MOA, the NCAOC shall invoice the County for the cabling and ePlus Inc.’s installation
services. The County shall pay the NCAOC’s invoice within sixty (60) of receipt of the
invoice.
5. This MOA shall automatically terminate when the NCAOC’s contract with ePlus Inc.
terminates. Either Party may terminate this MOA, with or without cause, upon ninety (90)
days’ prior written notice to the other Party. After termination of this MOA, the County must
continue to comply with its obligation to pay the NCAOC for cabling, as well as cabling
installation services, that have been provided to the County prior to the termination of this
MOA. Also, Sections 6, 9, 11, and 12 shall survive the termination of this MOA.
6. The State Auditor shall have access to all persons and records in accordance with G.S. § 147-
64.7 and other applicable laws or regulations.
7. Notices, when required to be given in accordance with this MOA, shall be in written form and
delivered to the Parties’ principal contacts by email, U.S. mail, or personal delivery, addressed
as shown below. Any time a Party desires to change its principal contact, a duly authorized
representative of that Party shall promptly notify the other Party’s principal contact in writing
on the Party’s letterhead. The initial principal contacts for this MOA are:
8. The County shall provide the NCAOC with documentation showing that its board of
commissioners has delegated authority to the County’s signatory, below, to execute this MOA.
For clarity, an existing delegation from the board of commissioners to the County’s signatory
to execute contracts may be provided if its scope is sufficient to authorize the County’s
signatory to execute this MOA.
NCAOC’s Principal Contact County’s Principal Contact
Jared Rundell
Endpoint Services Manager
Technology Services Division
North Carolina Administrative Office of
the Courts
Ray Foushee
General Services Director
Person County
901 Corporate Center Drive
Raleigh, NC 27607
E-mail: Jared.D.Rundell@nccourts.org
304 S. Morgan Street, Room 222
Roxboro, NC 27573
Email: rfoushee@personcountync.gov
23
Memorandum of Agreement
Courtroom Cabling for Remote Proceedings
Page 3 of 5
9. This MOA shall be governed by the laws of the State of North Carolina without giving effect
to principles of conflicts of law. The place of this MOA, its situs and forum, shall be Wake
County, North Carolina, where all matters, whether sounding in tort or contract, relating to its
validity, construction, interpretation, and enforcement shall be determined.
10. Modification or amendment of this MOA must be made in writing and signed by authorized
representatives of both Parties.
11. This MOA and any rights or obligations within this MOA shall not be further assigned,
sublicensed, subcontracted, or otherwise transferred by a Party to another individual,
partnership, limited partnership, corporation, or any other entity except with written consent
of the other Party.
12. The Parties do not intend to create in any other individual or entity the status of third-party
beneficiary, and this MOA shall not be construed so as to create such status. The rights, duties,
and obligations contained in this MOA shall operate only by and between the Parties and shall
inure solely to the benefit of the Parties. The provisions of this MOA are intended only to
assist the Parties in determining and performing their obligations under this MOA.
13. This MOA may be executed by facsimile or digital signature, and in counterparts, each of
which (including signature pages) will be deemed an original, but all of which together will
constitute one and the same instrument. To the extent signed in handwriting and then delivered
by means of electronic transmission in portable document format ("PDF"), this MOA shall be
treated in all manner and respects as an original agreement or instrument and shall be
considered to have the same force and legal effect as an original signature.
(Signature page follows.)
24
Memorandum of Agreement
Courtroom Cabling for Remote Proceedings
Page 4 of 5
IN WITNESS WHEREOF, intending to be bound hereby, this MOA is executed by the
undersigned authorized representatives of each Party, effective as of the last date of execution by
the Parties hereto. Each individual signing below warrants that he or she is authorized to execute
this MOA and bind his or her respective agency to its terms.
NORTH CAROLINA ADMINISTRATIVE
OFFICE OF THE COURTS
By: _________________________________ Date: ________________________
Ryan Boyce
NCAOC Deputy Director
COUNTY OF PERSON
By: _________________________________ Date: ________________________
Ralph Clark
Interim County Manager
Person County
25
Appendix A
NCAOC Courtroom Cabling Technical Specifications
and Estimated Pricing Per Courtroom
Technical
Specification Description
Estimated
Quantity Unit Price
Estimated
Price
CAT6
SHIELDED
PLENUM
(BULK)
CAT6 SHIELDED CABLE
FOR SPECIALTY VIDEO
TX/RX, PLENUM RATED
2000 $1.09 $2,180.00
CAT 6
PLENUM
(BULK)
CAT 6 CABLE FOR DATA,
CONTROL, AND AUDIO
CONNECTIONS
1000 $0.62 $620.00
SPEAKER
WIRE CMP 16/2
(BULK)
16 AWG STRANDED 2-
CONDUCTOR PLENUM
SPEAKER WIRE
100 $0.88 $88.00
22/2 SHIELDED
CONTROL/MIC
CABL
22 AWG STRANDED 2-
CONDUCTOR
W/SHIELD/DRAING
PLENUM MIC/CONTROL
WIRE
750 $0.70 $525.00
n/a LABOR LEAD 20 $140.00 $2,800.00
n/a LABOR TECH 20 $120.00 $2,400.00
Estimate per
Courtroom: $8,613.00
26
AGENDA ABSTRACT
Meeting Date: September 6, 2022
Agenda Title: Request to Authorize Appropriation from the Economic Catalyst Fund to
Support a Public Waterline Extension in the County to Support Current and
Future Industry Expansion along the Jim Thorpe Highway
Summary of Information: An interlocal agreement between the City of Roxboro and Person
County requires that extension of the waterline to serve the new industrial building on Jim Thorpe
Highway, which is the site of the new 500,000sf POLYWOOD expansion, be done in the public
right-of-way, for a distance of approximately 1,240’, rather than on the private property between the
existing building and future expansion. The additional requirements related to the public versus
private line will add ~$80,000 to the cost of the extension, which is the amount requested. By the
extension of the public line, other properties south of the site will be in a better position to be served
in the future, as well.
At their regularly scheduled August meeting, the Economic Development Commission took action
to recommend support of this appropriation for this purpose, and for the funds to come from the
Economic Catalyst Fund Industrial Recruitment budget. Upon approval, the Finance Director will
amend the Economic Catalyst Fund as follows:
Account Number Account Description
$Revenues
incr. (decr.)
$Expenditures
incr. (decr.)
2804920-429900 Industrial Recruitment - (80,000)
2804920-429935 Waterline Extension-Jim Thorpe Highway - 80,000
If approved, the Interim Manager will work with the County Attorney to draft an appropriate
agreement for the expenditure to be used for the intended purpose, as the funds will be expended in
the form of a reimbursement to the developer.
Recommended Action: Authorize Appropriation from the Economic Catalyst Fund to Support a
Public Waterline Extension in the County to Support Current and Future Industry Expansion along
the Jim Thorpe Highway
Submitted By: Ralph Clark, Interim County Manager
27
From:Kurt Updegraff
To:Sherry Wilborn
Subject:EXTERNAL: RE: Polywood Expansion Roxboro - Information on Public Waterline Extension Request
Date:Thursday, June 9, 2022 11:01:47 AM
Attachments:image004.png
image006.png
***CAUTION: This email originated from outside of the organization. Do not clicklinks or open attachments unless you recognize the sender and know the content issafe.***I forgot to mention that the project is a cost plus a fixed development fee deal with Polywood, so
they are paying all the costs with their lease rate adjusted up or down based on the actual cost. In
effect, any incentive the community provides will directly benefit Polywood, not the developer.
Kurt Updegraff, PE, PS, RPA | Director of Development
Weston Inc. | 4760 Richmond Road, Suite 200 | Cleveland, OH 44128
Mobile 216.337.8122
www.teamweston.com
From: Kurt Updegraff
Sent: Thursday, June 9, 2022 10:59 AM
To: Sherry Wilborn <swilborn@personcountync.gov>
Subject: RE: Polywood Expansion Roxboro - Information on Public Waterline Extension Request
I was out of the country and just got back on Tuesday, so I’m very slowly catching up.
Believe me, Sherry, I understand the situation. If there is a way to help, it would be appreciated, and
we certainly are willing to wait for the new board to get seated. Thanks for keeping me updated.
Kurt Updegraff, PE, PS, RPA | Director of Development
Weston Inc. | 4760 Richmond Road, Suite 200 | Cleveland, OH 44128
Mobile 216.337.8122
www.teamweston.com
28
From: Sherry Wilborn <swilborn@personcountync.gov>
Sent: Friday, June 3, 2022 2:48 PM
To: Kurt Updegraff <kupdegraff@teamweston.com>
Subject: RE: EXTERNAL: RE: Polywood Expansion Roxboro - Information on Public Waterline
Extension Request
Thank you, Kurt. The challenge is with finding grant funds for private developers as opposed to the companiesthat are directly creating the jobs. Once a company has announced its expansion plans, the state and localincentives to support the project have already been pledged, as was the case with POLYWOOD. There may still be an opportunity, but it will tap more into local resources than it would have if the costs hadbeen included in the expansion recruitment process. All that said, I certainly understand what you are saying asto how much of this was unforeseen. The new challenge I have is that my entire board’s terms expire on 6/30 and the next board meeting will betheir last. I am not sure that they will want to commit funding that a new board may want to have somediscretion over, which could delay a decision. I certainly will continue to pursue support and will keep you informed of any resources or updates. Sherry
From: Kurt Updegraff <kupdegraff@teamweston.com>
Sent: Thursday, May 26, 2022 1:32 PM
To: Sherry Wilborn <swilborn@personcountync.gov>
Subject: EXTERNAL: RE: Polywood Expansion Roxboro - Information on Public Waterline Extension
Request
***CAUTION: This email originated from outside of the organization. Do not click linksor open attachments unless you recognize the sender and know the content is safe.***
Sherry,
The main reason we are asking for help on this is that the project has sustained significant material
price increases for steel, roofing, concrete, loading dock equipment and others since the Lease was
signed in November and there is no contingency left to cover unexpected costs like the water line
upgrade.
Kurt Updegraff, PE, PS, RPA | Director of Development
Weston Inc. | 4760 Richmond Road, Suite 200 | Cleveland, OH 44128
Mobile 216.337.8122
www.teamweston.com
29
From: Kurt Updegraff
Sent: Thursday, May 26, 2022 1:28 PM
To: Sherry Wilborn <swilborn@personcountync.gov>
Subject: RE: Polywood Expansion Roxboro - Information on Public Waterline Extension Request
Importance: High
Sherry,
My apologies ion the slow response to your email. It took a while to get the information needed to
answer your last bullet point.
Please describe the full scope of the project to get the new building served with public utilities, including
water and sewer, with costs? For new water service, we will have to tap into the existing water main in the
center of Jim Thorpe Highway just north of the car park entrance of the existing Polywood facility, then
install 94 feet of new 12-inch ductile iron pipe (DUP) to the south in the centerline of Jim Thorpe, then bore
under the northbound lane of Jim Thorpe with 55-feet of 24-inch casing and install 57 feet of 12-inch DUP
to the east under the northbound lane of Jim Thorpe, and then install 1,112 feet of 12-inch DUP to the
south within the Jim Thorpe right-of-way to the new building water tap location. Estimated water line
extension cost is $210,000. For new sanitary sewer service, we will have to tie into the existing sewer
manhole in the center of Jim Thorpe Highway, then bore under the highway with 60-feet of 24-inch
casing, then install 129 feet of ductile iron sewer pipe to a new manhole on our property that our site
sanitary sewer will flow to. Estimated sanitary sewer connection cost is $60,000. What has led to the request for support on the waterline project? Weston’s original concept was to use
the existing water tap by tying into that on our property and running a 6-inch plastic water line to the new
facility on our property. On February 22, 2022, the City Water Department advised as follows: “The City
and County water agreement requires that Public water be in the ROW directly accessible in
order to connect. This is to allow for future expansion of the system and to prevent a daisy
chaining of private water connections. Therefore the waterline along the frontage of the
existing facility will have to be public.” The City’s water line design standards are requiring us
to use 12-inch ductile iron pipe instead of the 6-inch plastic pipe we had originally conceived of
using, and to install the new water line within the SCDOT right-of-way instead of on private
land as originally planned, both of which have added about $80,000 to the project cost. Note
that the reason for requiring the water line to be public is essentially to serve future
development to the north since the 6-inch pipe we had originally planned for is only sufficient
for to serve the new Polywood building. Has anything changed about the scope of the project from your original design, budget, and
negotiations with the tenant to the actual project needs and costs? The Lease was executed on
November 15, 2021. Because the added costs to meet the Water Department’s requirements per their
February 22 email was not known at that time, these costs were not included in the budget made a part of
the signed Lease. How will the project be impacted if there are not grant funds available to assist with extending the
waterline? There will be extra time needed for the necessary approvals from SCDOT to build within the
State highway right-of-way and to acquire and install the ductile iron pipe. And the Tenant will have to
absorb the extra costs.
30
Kurt Updegraff, PE, PS, RPA | Director of Development
Weston Inc. | 4760 Richmond Road, Suite 200 | Cleveland, OH 44128
Mobile 216.337.8122
www.teamweston.com
From: Sherry Wilborn <swilborn@personcountync.gov>
Sent: Wednesday, April 20, 2022 9:11 AM
To: Kurt Updegraff <kupdegraff@teamweston.com>
Subject: Polywood Expansion Roxboro - Information on Public Waterline Extension Request
Good morning, Kurt, Leading up to my board discussion about the waterline assistance request, could you please provide responsesfor the questions below? Please describe the full scope of the project to get the new building served with public utilities, including
water and sewer, with costs? What has led to the request for support on the waterline project? Has anything changed about the scope of the project from your original design, budget, and
negotiations with the tenant to the actual project needs and costs? How will the project be impacted if there are not grant funds available to assist with extending the
waterline? Getting these responses will be tremendously helpful. Thank you,Sherry
Sherry Wilborn, CEcD
Economic Development DirectorPerson County Government303 S. Morgan St. (Delivery)PO Box 1581 (USPS)Roxboro, NC 27573swilborn@personcountync.gov 336.330.2215 (ofc)
31
JIM THORPE HIGHWAY
JIM THORPE HIGHWAY
BOS
T
O
N
R
O
A
D
1020 Euclid Avenue Charlotte, NC 28203 • 980.201.5505www.thomasandhutton.comPreliminary- Not forConstruction32
Estimate Company Spreadsheet Report Page 1
Polywood - 12" Water Main Extension - Concept Budget 3/14/2022 9:30 AM
Polywood Expansion - 12" Water Main Extension
Roxboro, NC
March 14, 2022
Project name Polywood - 12" Water Main Extension - Concept Budget
3300 Jim Thorpe Highway
Roxboro
SC
Estimator THS Constructors
Equipment rate table Equipment
Job size 500000 sqft
Duration 3 week
Report format Sorted by 'Group phase/Phase'
'Detail' summary
Allocate addons
33
Estimate Company Spreadsheet Report Page 2
Polywood - 12" Water Main Extension - Concept Budget 3/14/2022 9:30 AM
Group Phase Description Takeoff Quantity Location Labor Cost/Unit Labor
Amount
Material
Cost/Unit
Material
Amount Sub Cost/Unit Sub
Amount Sub Name Equip Cost/Unit Equip
Amount Other Cost/Unit Other
Amount Total Cost/Unit Total
Amount
1000.000 GENERAL CONDITIONS
1060.100 Documents
Prints & Records ls --------/ls
As Built Drawings & Records ls ------/ls
1075.100 Signs
Project Signs 4x8 ea ------/ea
1100.100 Project Management
Project Manager 3.00 wk 3,625.51 /wk 10,877 ------3,625.51 /wk 10,877
PM Auto Allowance 3.00 wk ------139.47 /wk 418 139.47 /wk 418
PM Mileage 3.00 wk ------50.53 /wk 152 50.53 /wk 152
Preconstruction Services mnhr ------/mnh
r
1102.100 Site Supervision
General Superintendent 3.00 wk 3,247.85 /wk 9,744 ------3,247.85 /wk 9,744
Superintendent 3.00 wk 3,247.85 /wk 9,744 ----3,247.85 /wk 9,744
Superintendent Truck 3.00 wk ------139.47 /wk 418 139.47 /wk 418
Gen Superintendent Truck 3.00 wk ------139.47 /wk 418 139.47 /wk 418
Supt. Truck Gas 3.00 wk ------151.59 /wk 455 151.59 /wk 455
Gas for Gen Superintendent Truck 3.00 wk --------151.60 /wk 455 151.60 /wk 455
1110.100 Travel
Weekly Travel Subsistence - PM 3.00 week ------606.38 /week 1,819 606.38 /week 1,819
Weekly Travel Subsistence - Super 3.00 week ----606.38 /week 1,819 606.38 /week 1,819
Weekly Travel Subsistence - Super 2 3.00 week ----606.38 /week 1,819 606.38 /week 1,819
1250.100 Offices
Office Trailer mo ------/mo
Office Trailer Hook-Up ea --------/ea
Storage Trailer mo --------/mo
Stor. Trailer Del. & Pick-Up ea --------/ea
1255.100 Supplies & Equip
Copy Machine mo ----/mo
Personal Computer mo ----/mo
Postage & Courier Services mo ----/mo
Fax Machine & Line mo ----/mo
Office Supply & Equip -GC mo ----/mo
1260.100 Utilities
Monthly Water Charges 1.00 mo ------151.59 /mo 152 151.59 /mo 152
Monthly Electrical Charges mo ------/mo
Monthly Telephone Charges mo ------/mo
Mobile Phone mo ------/mo
Temporary Toilets 1.00 mo ----808.60 /mo 809 --808.60 /mo 809
Start-Up Utilities - 1 mnth sqft ----/sqft
Job Trailer Toilet mnth ------/mnth
1270.100 OSHA & Safety
Employee Training ls ------/ls
Employee Drug Testing ea --------/ea
Drinking Water 3.00 wk 16.17 /wk 49 ------16.17 /wk 49
Safe-T-Net Expense sqft ------/sqft
1300.100 Project Clean Up
Final Cleaning sqft ----/sqft
Dumpster Rental/Pick up 1.00 ea --555.85 /ea 556 --555.85 /ea 556
1350.100 Tools & Equipment
Misc Tools Weekly 3.00 wk --161.72 /wk 485 ------161.72 /wk 485
1460.100 Testing
All Testing Allowance ls --------/ls
2000.000 SITEWORK
2110.210 Sitework Sub
Mobilize 1.00 lsum 15,159.42 /lsum 15,159 ----15,159.42 /lsum 15,159
Traffic Control @ Shoulder 3.00 week 808.50 /week 2,426 ----808.50 /week 2,426
NPDES Inspections 3.00 week ----252.66 /week 758 ----252.66 /week 758
2370.150 Temp Erosion Control
Restore Easements 3,500.00 sqyd 15.16 /sqyd 53,058 ----15.16 /sqyd 53,058
Silt Fence 1,200.00 lnft 2.53 /lnft 3,032 ----2.53 /lnft 3,032
2512.101 Domestic Water
Pothole for Water 1.00 each 3,031.89 /each 3,032 ----3,031.89 /each 3,032
Road Bore - 30" Case 75.00 lnft 859.03 /lnft 64,428 ----859.03 /lnft 64,428
Main Tap - 12"x12"1.00 each 12,127.54 /each 12,128 ----12,127.54 /each 12,128
DI Pipe - 6" for Hydrants 80.00 lnft 63.67 /lnft 5,094 ----63.67 /lnft 5,09434
Estimate Company Spreadsheet Report Page 3
Polywood - 12" Water Main Extension - Concept Budget 3/14/2022 9:30 AM
Group Phase Description Takeoff Quantity Location Labor Cost/Unit Labor
Amount
Material
Cost/Unit
Material
Amount Sub Cost/Unit Sub
Amount Sub Name Equip Cost/Unit Equip
Amount Other Cost/Unit Other
Amount Total Cost/Unit Total
Amount
2512.101 Domestic Water
DI - 12" Main Water 1,240.00 lnft 67.71 /lnft 83,963 ----67.71 /lnft 83,963
M.J. Fittings - 12"6.00 each 1,819.13 /each 10,915 ----1,819.13 /each 10,915
Gate Valves - 12" Complete 1.00 each 3,410.87 /each 3,411 ----3,410.87 /each 3,411
Hydrant Assembly 4.00 each 8,741.94 /each 34,968 ----8,741.94 /each 34,968
Blow Off - Install 1.00 each 3,688.79 /each 3,689 ----3,688.79 /each 3,689
Blow Off Samples 4.00 each 303.19 /each 1,213 ----303.19 /each 1,213
Pre-Test, Test, & Flush Main - 12"1,240.00 lnft 3.18 /lnft 3,948 ----3.18 /lnft 3,948
Water Line As-Built 1,240.00 lnft 1.57 /lnft 1,942 ----1.57 /lnft 1,942
H&D Water Pipe 2.00 load 252.66 /load 505 ----252.66 /load 505
Restore @ Jacking Pits 1.00 lsum 2,627.63 /lsum 2,628 ----2,627.63 /lsum 2,628
2512.601 Fire Protection Loop
8" C-900 & Hydrants lnft ------/lnft
2512.901 Sanitary Sewer
6" PVC SDR 35 lnft ----/lnft
Sewer Connection Fee calc ------/calc
Estimate Totals
Description Amount Totals Hours Rate Cost Basis Cost per Unit Percent of Total
Labor 30,364 840.000 hrs 0.061 /sqft 8.15%
Material 534 0.001 /sqft 0.14%
Subcontract 306,850 0.614 /sqft 82.41%
Equipment 809 600.000 hrs 0.002 /sqft 0.22%
Other 7,925 0.016 /sqft 2.13%
346,482 346,482 0.693 /sqft 93.06%93.06%
Civil Design Fees 5,000 L 0.010 /sqft 1.34%
Arch & Struc L
Tilt-Up Engineering L
Reimbursables L
5,000 351,482 0.703 /sqft 1.34%94.40%
Builders Risk Insurance 410 0.110 %T 0.001 /sqft 0.11%
Bond on Subcontractors 3,340 1.100 %C 0.007 /sqft 0.90%
Municipal Fees 5,000 L 0.010 /sqft 1.34%
8,750 360,232 0.720 /sqft 2.35%96.75%
Profit & Overhead 12,101 3.250 %T 0.024 /sqft 3.25%
12,101 372,333 0.745 /sqft 3.25%100.00%
Total 372,333 0.745 /sqft
35
36
37
38
39
40
41
42
43
44
AGENDA ABSTRACT
Meeting Date: September 6, 2022
Agenda Title: American Rescue Plan Funding Recommendations
Summary of Information: Person County received $7,670,470 in American Rescue Plan Act
(ARP) funding. On June 20, 2022, the Board of Commissioners approved a Grant Project
Ordinance applying all of the project expenditures to salary and benefits for the Sheriff’s
Department, Emergency Communications, Emergency Medical Services (EMS), and the Parks
and Recreation Department. The supplanted funds (salary and benefits expenditures) will be
available in the General Fund for allocation by the board. To date, the board has set aside $2.75
million in ARP funding for broadband infrastructure expansion and $82,110 for installing
wheelchair and cargo lifts in the Kirby Cultural Arts Center, leaving a remaining uncommitted
balance of $4,838,360.
The intent of the American Rescue Plan was to be a bridge to the local economic recovery from
the COVID-19 public health emergency and a catalyst for transformational and equitable change.
County department heads were asked to propose projects of $10,000 or more that demonstrate an
investment in the county’s processes, equity, infrastructure, public health, and more to combat the
pandemic and move Person County forward.
7 departments submitted 15 project proposals. The proposals ranged in cost from $125,000 to $4.5
million and totaled $11,683,700. The ARP Committee, which included HR Director Sonya Carver,
Assistant County Manager Katherine Cathey, Assistant Finance Director Tracy Clayton, General
Services Director Ray Foushee, LFNC Fellow Keshav Javvadi, Tax Administrator Russell Jones,
IT Director Chris Puryear and Finance Director Amy Wehrenberg, reviewed, scored, discussed,
and followed-up on each of the project proposals. The proposals have been further refined as
reflected in the summary included below.
The committee recommends that the Board make an initial allocation followed by another
opportunity for department heads to submit new or revised proposals for consideration. The
committee recommends funding the following projects due to the transformational aspects of each
project and the positive impacts on equity and public health. If all of the recommended projects
were funded, $858,251 in ARP funding would remain unallocated.
Project Department Funding
Spay, Neuter & Microchip Program
Low‐cost spay, neuter and microchip program for county residents. Requested funding
supports the program for three years.
Animal Services $125,000
Rail Corridor Acquisition and Greenway Planning
Acquisition of land currently owned by Norfolk Southern Railway along an unused rail line
stretching 8.7 miles from southern Roxboro, through Timberlake, to the Durham County
line, roughly following the US‐501 corridor. Lay the groundwork for a potential greenway
connecting Person County to established greenway networks to the south.
Recreation, Arts
and Parks
$ 1,097,870
County Parks Transformation
Installation of universal/ADA playgrounds (3) and expansion of walking tracks to include
bike lanes (10).
Recreation, Arts
and Parks
$850,000
45
Kirby Transformation
The Kirby Cultural Arts Complex is one of the most‐used facilities within Person County. It
provides citizens with access to arts and other programming and spaces for private rentals.
The facility’s usage, along with associated revenues and economic impact, suffers due to a
lack of ADA accessibility and safety and liability risks created by old equipment and
systems.
Recreation, Arts
and Parks
$760,000
Splash Pad
There are no public aquatic facilities in Person County. A splash pad/spray ground has been
included in the Person County Recreation Master Plan for 20 years. This facility will provide
equitable water‐based recreation for our community in a safe and structured environment.
Additionally, a well‐designed splash pad is accessible for all kinds of physical abilities and
serves as a multigenerational place of play.
Recreation, Arts
and Parks
$750,000
1790 to 1994 Digital Imaging of Records
Customers will be able to easily access digital records, excluding vitals, dating back to
1790. These records can only be accessed, currently, by coming into the Register of Deeds
office.
Register of Deeds $397,239
$3,980,109
At this time, the committee does not recommend funding for the following proposals. The reason
for not recommending each project is noted in the last column. All of these projects have value
and may be considered for future funding.
Project Department Funding Reason
Mobile Adoption Unit
Transportation for multiple animals and
supplies to/from adoption events, community
events and veterinary appointments
(spay/neuter).
Animal Services $190,000 This is a high‐cost capital item that will
require ongoing maintenance and may only
be used once or twice per month.
North Park Speculative
Manufacturing Building
The goal of the project is to bolster recruitment
efforts with new manufacturing space, taking
advantage of heightened economic
development opportunities considering North
Carolina and the Triangle Region for
manufacturing operations.
Economic
Development
$4,500,000 This project would potentially benefit the
community in a significant way but carries a
high amount of risk. This project would
require all but $330,000 of the county’s
remaining ARP funding, limiting the number
of transformational projects that could be
funded. Other funding sources, such as the
Economic Catalyst Fund should be
considered.
New HVAC at Helena and Olive
Hill Gymnasiums
Make these facilities climate‐controlled and
usable year‐round. There is a need for climate‐
controlled rental and program space within
the community.
Recreation, Arts
and Parks
$250,000 Although creating climate‐controlled
environments at these two locations would
benefit the community, the committee
recommends requesting the HVAC units
through the CIP process as is typical for
these types of projects.
Community Risk Reduction
Program
Community Risk Reduction (CRR) is a process in
which the risks a community faces are studied
and then a plan is put into place to address
those risks. Emergency Services and the Office
of the Fire Marshal are in a unique position to
help address these risks to enhance lives, cut
property loss and reduce morbidity and
mortality.
Emergency
Services and Fire
Administration
$867,700 This project could have a significant impact
in the community. The Emergency Services
Department currently faces a staffing
shortage and does not have the capacity to
take on this project at this time. Other
funding sources, such as Opioid Settlement
funds and mental health funding, should be
considered in the future.
County Parks Transformation
Pave gravel parking lots to ensure ADA
accessibility
Recreation, Arts
and Parks
$1,000,000 Currently installing ADA‐accessible parking
pads. Paving can be done incrementally in
future years, spreading out future
maintenance and repair costs.
46
County Parks Transformation
Branding and wayfinding signage
Recreation, Arts
and Parks
$100,000 This is a worthwhile project but does not
have the direct and tangible impact that
other projects will have on the community.
County Parks Transformation
Repair and replace fences
Recreation, Arts
and Parks
$500,000 Routine maintenance can be budgeted
annually and a repair cycle established to
spread costs over multiple years.
County Parks Transformation
New picnic shelters (3)
Recreation, Arts
and Parks
$80,000 Picnic shelters would be nice additions to
three parks, but the accessible playgrounds
add more to the transformational aspect of
the project.
$7,487,700
Recommended Action: Consider the ARP Committee’s recommendations and allocations for
“ARP-enabled” projects.
Submitted By: Katherine Cathey, Assistant County Manager
47
ARP Funding Recommendations – Recommended Projects
Spay, Neuter & Microchip Program
Department: Animal Services Funding request: $125,000
Recommended funding: $125,000
Identify the need(s) that you are trying to address through this request. Describe how the project will
address the need(s).
This request is to address the high number of unaltered pets in Person County, as well as provide
permanent identification. This project will allow residents of the county to take advantage of the
opportunity to spay, neuter and microchip pets at very little cost to them. Increasing the number of
pets that are spayed and neutered decreases the rates of pet overpopulation, and the number of
roaming, stray or unwanted animals that are brought into the shelter environment. Because roaming or
stray animals are mostly unaltered, altering these pets can reduce the number of strays, which not only
is a nuisance and increased workload for Animal Services, but also poses a risk for the public and their
pets from dog attacks, bites and other disease transmission. By having pets microchipped, we are able
to locate owners of pets found, captured or brought into the shelter. In turn, this reduces the number of
animals placed in the shelter, and ultimately euthanized.
If this project is funded, does the organization have the capacity to implement the project with
existing resources? Would the organization require additional staff, technology or other physical,
social, or organizational resources for this project to succeed? Please describe.
We have the capacity to implement the project with existing resources, with the exception of the
following:
‐ A new, working van for transport of animals to and from clinics. Possible solutions include funding a
Mobile Adoption Unit ($190,000) or upfitting a surplus Jail or PATS van.
‐additional paper and printer ink for printing of informational leaflets and applications
Describe the anticipated timeline and, if relevant, completion date for the project. Please also include
whether or not this project will be phased out at the conclusion of the public health emergency.
3 years. This project will not be phased out at the end of the public health emergency
Describe the risks or challenges for the successful implementation of this project.
The challenges for the successful implementation of this project includes scheduling between residents
and clinics, as well as transportation of animals to and from clinic sites. Another challenge is the
education and community outreach within Person County to reach as many pet owners as possible to
take advantage of this program. Our plan to mitigate these risks and challenges is to work closely with
participating organizations in developing a sound plan for scheduling appointments and ensuring
transportation with the assistance of PCAS employees, volunteers and local rescue group assistance. We
will also work with participating veterinarians to develop an educational process that is easy to
understand and distribute to all citizens of Person County.
How will this project incorporate and advance equity?
48
ARP Funding Recommendations – Recommended Projects
Spay, Neuter & Microchip Program (continued)
All pet owners will be required to pay $25 towards their pet’s spay or neuter, thereby making owners
responsible for a portion of their pet’s care, as well as being fair across the board for all willing
participants. Providing these services for, and in partnership with, our community builds trust and
further investment in our department and county.
Describe what success means in the context of this project. How will outcomes change over time due
to its implementation? (e.g. "reduce the number of invoices paid late")
Success of this project means a reduction in unaltered pets in Person County, and increase in
microchipped/easily identifiable pets and a strengthened bond between residents and Animal Services.
Success also means management of feral cat colonies and an ultimate reduction in euthanasia of
animals at the shelter. Another measure of success is the reduced intake of animals via Animal Services,
more control/decrease in the cost for providing care for the county’s shelter intakes. Success also
means an increase in the community’s awareness of the importance of spaying and neutering and
health benefits or reduced health risks to the community and their pets.
Define 3‐5 potential performance measures for this project. Each performance measure should
include the source of your data and ability to access and report on that data.
‐Number of animals altered during program‐this will be measured via participating clinics providing
invoices and also an Excel spreadsheet of owners and pets.
‐Numbers of intakes of both altered and unaltered pets prior to and after program start. This will be
acquired by reports from our shelter software program.
‐Number of reclaims or field return of microchipped pets prior to and after program start. This will be
acquired by reports from our shelter software program.
‐Number of animal control calls for animals at large and stray animals prior to and during the program.
This will be acquired by reports from our shelter software program.
‐Cost of care for shelter animals prior to and after program. This can be measured by spending logs and
reports from shelter software program, as well as from Finance
Please include a breakout of how the requested funding will be used, such as for salaries, materials,
equipment, etc. Provide a brief description of the expense and indicate if it is one‐time or recurring.
‐Advertising $1,500 (this is approximate total cost‐each advertisement in newspaper/radio will be paid
as needed)
‐Spay & Neuter Fees $75‐165 per pet (paid out to participating clinics‐fees based on pet
weight/species/sex)
‐Microchip Fees $3/pet
With this budget, the program could spay/neuter and microchip approximately 375 pets each year.
Describe the impact this project will have on the operating budget (revenue and expenditures). If
there is no impact, explain why.
49
ARP Funding Recommendations – Recommended Projects
Spay, Neuter & Microchip Program (continued)
This project is expected to decrease expenditures for the department (cost of care, overtime/comp time
costs,supplies) in the future by reducing the number of intakes within the shelter.
Please list any organizations that will partner in this project and their role.
Durham Animal Hospital, North Churton Animal Hospital, Roxboro Animal Hospital, Woodsdale Animal
Hospital, SNAP NC. The roles of these partners will be to provide the veterinary services of spaying and
neutering pets and administering microchips.
We hope to partner with additional organizations, such as local rescue groups and other veterinary
offices to offer services and assist with community education and coordination of transport or surgery
appointment setup.
Links to additional information
The Case for Low‐cost, High‐quality, High‐volume Spay and Neuter
Benefits of Spaying or Neutering Pets
50
ARP Funding Recommendations – Recommended Projects
Rail Corridor Acquisition and Greenway Planning
Department: Person County Recreation, Arts
and Parks Department
Funding request: $1,967,870
Recommended funding: $1,967,870
Identify the need(s) that you are trying to address through this request. Describe how the project will
address the need(s).
This project will lay the groundwork for a potential greenway connecting Person County to established
greenway networks to our south. As the first step in a larger mission, this project seeks to fund the
acquisition of lands currently owned by Norfolk & Southern Railway along an unused rail line stretching
8.7 miles from southern Roxboro, through Timberlake, to the Durham County line, roughly following the
US‐501 corridor. The continuity and connectivity of this linear park is currently threatened by an uptick
development pressures, and as recent as August of 2021, a quarter‐mile segment was sold to a private
landowner.
Aside from the obvious recreation opportunities, free and clear ownership of this rail corridor by the
County would allow the County to offer easement across the land as an incentive to prospective
business and industry. Currently, many former industrial properties in southern Roxboro do not have
clear access across the Norfolk Southern line to US 501, the primary 4 lane transportation corridor.
Easement across the rail line must be negotiated with Norfolk Southern and can be an expensive
venture for an existing or prospective business. The County however, could offer easement across
former rail property to US 501 as an economic incentive for the redevelopment of industrial properties
in the area, while retaining the land as greenway or other open space. Clear access to the transportation
network will make adjacent properties more marketable and more valuable, having a positive impact on
the local tax base.
Expounding on the recreation opportunities provided by the corridor, the outcome of this project would
address several needs within the community that have become apparent during the COVID‐19
pandemic; equitable recreation opportunities, enhanced quality of life, and continued diversification of
the local economy. Also, this project fulfills needs outlined in both the Recreation Master Plan and the
Person County & City of Roxboro Joint Comprehensive Land Use Plan.
Many people have turned to outdoor recreation as a way to stay healthy both mentally and physically
during the pandemic. A greenway trail, the first of its kind in Person County, will provide opportunities
for citizens of all physical abilities and socio‐economic backgrounds to have a safe, accessible, and
enjoyable means to exercise and enjoy nature. According to the CDC, residents of Person County suffer
from disproportionately high percentages of diabetes, heart disease, and stroke. An addition of a
greenway to the existing park system will encourage citizens to get active and be healthy. Also, a
greenway may help attract future residents of the County and will help retain young families who are a
vital segment of the workforce and local economy.
When looking to locate or expand a business or industry, quality of life consistently ranks among the top
5 characteristics a firm evaluates in that decision. Once fully constructed to the County line and beyond
to the City of Durham, the greenway will connect to the Mountains to Sea Trail and the East Coast
Greenway, a 3,000 mile long trail running from Maine to Key West, Florida. A connection to those
existing assets may factor heavily into a firm’s decision to locate in Person County.
51
ARP Funding Recommendations – Recommended Projects
Rail Corridor Acquisition and Greenway Planning (continued)
The COVID‐19 pandemic had major impacts on multiple sectors of the US economy, and local economies
must diversify to remain resilient during challenging times. A greenway increases economic
opportunities for businesses along the greenway, such as restaurants and retail shops. In addition, a
greenway provides opportunities for organized recreation events such as biathlons, races, and fitness
classes. As evidenced by the recent Mountains to Coast Ride, events can have a large impact on the local
economy and develop the area as a tourist destination. Events driven by the presence of a greenway will
diversify and improve the economic outlook for Person County. Lastly, the addition of a greenway to the
recreation opportunities in Person County meets needs outlined in the Recreation Master Plan as well as
the recently approved Person County & City of Roxboro Joint Comprehensive Land Use Plan. Specifically,
the Recreation Master Plan outlines the need to increase overall acreage for used for recreation (Section
3 – Needs Assessment), to increase park equity in specific areas (Person County Park Equity Map), and
an action item to acquire land to create a greenway trail system (Section 4 – Action Plan). More general
in nature, the Comprehensive Land Use Plan developed planning themes, one of which is centered on
amenities and recreation to include trails and greenways.
If this project is funded, does the organization have the capacity to implement the project with
existing resources? Would the organization require additional staff, technology or other physical,
social, or organizational resources for this project to succeed? Please describe.
The ARP funding for this project will be used to purchase land associated with the rail corridor,
surveying, and supporting legal assistance from attorneys. Minimal staff time will be necessary to
coordinate the purchase.
Once the rail corridor is purchased, staff time will also be needed to choose a firm to begin the design
phase of this project. Greenway planning will be contracted out to a third party firm, which will likely
require staff time to draft an RFP/RFQ and manage the project. The selected firm will be required to
incorporate the five principles of CPTED (Crime Prevention Through Environmental Design) to mitigate
any safety or crime issues along the corridor. Project design will instruct the County with the best ways
to move forward with greenway development and construction of assisting facilities such as parking.
As many communities have done in the past (Durham, Mt. Airy, High Point to name a few), grant dollars
will be sought for the construction of the greenway. Initial ARP funding can be used as a local match for
future land acquisition and/or development of a rail trail. Recently, the NC Department of
Transportation has committed to enhancing multi‐modal forms of transportation and has funding for
non‐infrastructure based Transportation Alternatives (TAP Program). The TAP program requires a 20%
local match, which could be fulfilled with ARP funding. Recent initiatives such as the Triangle Trails
Initiative, BikeWalkNC, and the Great Trails State Coalition provide funding mechanisms for greenway
development. Once acquired, planned, and constructed, the greenway will be maintained by PCRAPD
staff and volunteers.
Describe the anticipated timeline and, if relevant, completion date for the project. Please also include
whether or not this project will be phased out at the conclusion of the public health emergency.
Rail corridor acquisition will likely take 16 months. After that phase, planning, development, and
construction will be completed by December of 2025.
52
ARP Funding Recommendations – Recommended Projects
Rail Corridor Acquisition and Greenway Planning (continued)
FY 2022‐23, 2023‐24, 2024‐25
This will be a permanent addition to Person County.
Describe the risks or challenges for the successful implementation of this project.
The most successful outcome of this project (a greenway connecting to trail systems in Durham), would
rely on the ability of Durham City/County to also develop this same rail corridor. The 2011 Durham Trails
and Greenways Master Plan does identify this rail corridor as a potential for future greenway expansion,
although no funding has been secured. However, any greenway that is constructed in Person County
would be an incredible benefit, regardless of the connectivity to neighboring counties.
A project of this magnitude might expect some pushback from adjacent property owners. To mitigate
this risk, PCRAPD staff will embark on a public education campaign to educate citizens on the health and
economic benefits of the greenway. Staff will work with County management, law enforcement, and the
public/stakeholders to create well‐developed public policy and regulations. The greenway will also be
designed with safety in mind and will rely on strategies outlined by the National Institute of Crime
Prevention’s CPTED program. Emergency and Law Enforcement access points will be will be planned in
many locations along the corridor. Many of these points will be located in existing and future business
easement easements and parking areas and additional development of parking areas for trail users. The
future trail along the corridor will be designed to accommodate law enforcement vehicles for patrolling
and emergency vehicles.
Construction time and costs are based on the current market and could change significantly before the
end of the project. This risk will be mitigated through a competitive bid process and an efficient
construction management process.
How will this project incorporate and advance equity?
Old Railroad Corridors transformed into trails provide a fee‐free opportunity for every citizen, regardless
of physical ability or socioeconomic status. Citizens can casually stroll, roller blade, power walk, sit and
enjoy nature, run, or ride a bike at their own pace, go any distance they like, and match their exercise to
their abilities. Currently, short distance walking tracks are available in County parks, but no off‐road
cycling facilities are offered. Facilities for long distance exercise or off‐road cycling are only available out
of County and are exclusive to those with vehicular transportation. Greenways increase equity by
providing all‐inclusive spaces for all modes of transportation, needs, and abilities.
This project would also increase community equity by creating a walkable thoroughfare to travel from
one point of the city and/or county to others. This would give populations that do not have a vehicle a
safe method to travel to grocery stores, pharmacies, doctors’ visits, school, parks, the library, and much
more.
Easement across the corridor can also be used as a portion of an economic incentive package in
attracting businesses to the southern portion of Roxboro. As more businesses and industries come
online, the tax base increases, as does the opportunity for employment, which is a benefit to all citizens.
53
ARP Funding Recommendations – Recommended Projects
Rail Corridor Acquisition and Greenway Planning (continued)
Describe what success means in the context of this project. How will outcomes change over time due
to its implementation? (e.g. "reduce the number of invoices paid late")
A successful greenway project would result in a multi‐use path with a positive impact on transportation,
recreation, and the local economy. If constructed to its full potential, this greenway could provide a non‐
vehicular mode of transportation connecting neighborhoods to shopping and entertainment, as well as
job centers, providing increased transportation connectivity and opportunities, as well as increased
recreation opportunities.
Access to properties across the rail line and east of US‐501 in Roxboro will likely increase the value and
marketability of those properties to potential investors.
Define 3‐5 potential performance measures for this project. Each performance measure should
include the source of your data and ability to access and report on that data.
Quantitative performance measures include traffic counters along the greenway to track overall usage.
Public satisfaction surveys can be distributed and used as both quantitative and qualitative performance
measures. Other quantitative performance measures will be evident in an increase in local tourism as
measured by the Tourism Development Authority, Chamber of Commerce, and similar organizations,
and through the booking of organized events such as races and biathlons.
As local quality of life increases, Person County may also note an increase in residential and business
development and/or the values of property adjacent to the trail.
Success could also be measured in the number of properties which are developed or redeveloped in
Southern Roxboro due to the improvement in access to US‐501. Success also might be measured in the
number of housing units or jobs added to areas adjacent to the greenway as the area opens up for
increased development.
Please include a breakout of how the requested funding will be used, such as for salaries, materials,
equipment, etc. Provide a brief description of the expense and indicate if it is one‐time or recurring.
The total ARP request for this project is broken into two categories: Land acquisition and due diligence.
Land Acquisition
$526,132.50: Purchase of 87 acres on the railroad corridor – one‐time fee. In August of 2021, 4.33 acres
of the rail corridor were purchased at $9,676/acre. Since that time, the sales ratio of raw land has
dropped to 80%, meaning that today’s sale prices are 20% more today than they were a year ago. It is
anticipated that the sales ratio will continue to change and may be as much as 25% by the time this
project is executed. Therefore, a price of $12,095 per acre is estimated for the purchase of the rail
corridor. At that price, 87 acres of land would cost $1,052,265.
In order to offset some of this cost, Person County will seek grants that match local funds at 100%.
Therefore, this request only accounts for half of the total land purchase price. Grants or other outside
funding sources are anticipated to cover the remaining half.
Due Diligence
54
ARP Funding Recommendations – Recommended Projects
Rail Corridor Acquisition and Greenway Planning (continued)
Due diligence consists of title and legal fees, surveying, and Phase 1 & 2 site assessments.
$90,000: Title search and other Fees – one‐time fee. This figure is based on recent legal fees for the
Carolina Thread Trail in Cleveland County and Shelby, NC. That project, which was 12 miles in length,
accrued $100,000 in title search and legal fees. The proposed project is smaller in scope, and the
amount has been adjusted accordingly along with a minor increase due to recent inflation.
$200,000: Survey of property – one‐time fee. This figure is also based on the Carolina Thread Trail,
which accrued $250,000 in surveying fees. $60,000: Phase 1 and Phase 2 site assessment – one time fee.
This figure is also based on the Carolina Thread trail.
Describe the impact this project will have on the operating budget (revenue and expenditures). If
there is no impact, explain why.
Future funding will be needed to construct trails and associated facilities. Maintenance such as asphalt
repairs, grounds maintenance, signage, etc. will be performed by PCRAPD staff. The potential increase in
future expenditures may be partially offset by increased revenue within the County as a direct result of
increased tourism and implementation of special events and programs from PCRAPD and privatized
event companies. This project will also increase the potential for future development along the corridor
and 501 increasing economic development.
Please list any organizations that will partner in this project and their role.
Potential partners to include Durham Open Space and Trail Committee, WalkBikeNC, Triangle Trails
Initiative, East Coast Greenway Alliance, The Conservation Fund, Triangle Off‐Road Cyclists, Friends of
the Parks, Person County Tourism Development Authority, local civic organizations, local asphalt and
quarry companies, and through trail naming rights and sponsorships. There is also a possibility of
corporate involvement and sponsorship through businesses adjacent to the rail corridor.
Thermal Belt Trail Photos (Rutherfordton County)
55
ARP Funding Recommendations – Recommended Projects
Rail Corridor Acquisition and Greenway Planning (continued)
56
ARP Funding Recommendations – Recommended Projects
Rail Corridor Acquisition and Greenway Planning (continued)
Links to additional information:
The Impact of Greenways in the Triangle: How the East Coast Greenway Benefits the Health and
Economy of North Carolina’s Triangle Region
Evaluating the Economic Impact of Shared Use Paths in North Carolina: 2015‐2017 Summary
Brochure
Economic Benefits of Trails and Greenways
Person County Recreation, Arts, and Parks Master Plan
57
ARP Funding Recommendations – Recommended Projects
Rail Corridor Acquisition and Greenway Planning (continued)
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County Parks Transformation
Department: Person County Recreation, Arts
and Parks Department
Funding request: $2,530,000
Recommended funding: $850,000
Identify the need(s) that you are trying to address through this request. Describe how the project will
address the need(s).
An all‐inclusive playground is intentionally designed so that children of all ages and abilities can play, be
challenged, and have fun together. An all‐ inclusive play space and park goes beyond basic wheelchair
accessibility, encompassing a sensory rich environment that enables all ages to develop physically,
socially and emotionally. Inclusive play areas also allow adults of varying ages and abilities to actively
engage with children in their care. The play space can become a truly multi‐generational gathering space
for community enjoyment, socialization, healthy bodies and imaginative fun.
Person County currently does not have an all‐inclusive playscape or an ADA wheelchair accessible
playground. The US Census Bureau estimates that 19.6% of the residents of Person County have a
disability status that includes sensory, physical, mental, or emotional conditions. Of those with disability
status, nearly 12% are children. The project addresses the ADA accessibility needs for Person County
children that are differently‐abled and need special accommodations to utilize recreational facilities and
playgrounds. These all‐inclusive play spaces will further address sensory‐processing needs with
additional recreational equipment that allows for sensory‐based experiences. This can include sound,
touch, and other sensory‐related needs defined by the Americans with Disabilities Acts.
There are currently no public places for adults and children to ride bicycles, skateboards, skates, or use a
wheelchair within Person County. Implementing bike lanes or “multi‐use paths” in parks will enable
bicyclists to learn and ride at their preferred speed without interference from prevailing traffic or
pedestrians. Providing this opportunity for the Person County community will further connect the public
to wellness, the outdoors, and a lifelong vital life skill.
If this project is funded, does the organization have the capacity to implement the project with
existing resources? Would the organization require additional staff, technology or other physical,
social, or organizational resources for this project to succeed? Please describe.
This project will not require additional staff or resources.
Describe the anticipated timeline and, if relevant, completion date for the project. Please also include
whether or not this project will be phased out at the conclusion of the public health emergency.
FY 2022–2023, 2023‐2024
These upgrades will be permanent additions to the PCRAPD.
Describe the risks or challenges for the successful implementation of this project.
Construction time and costs based on the current market. The way staff plans to manage this is with a
competitive bid process and an efficient construction management process.
The completion timeline may consist of two years.
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County Parks Transformation (continued)
Another risk will be the navigation of public use during construction and installation. We will coordinate
with the Person County Safety Officer and contractors to ensure safety during this time.
How will this project incorporate and advance equity?
This project will improve usability and accessibility for every county park and facility which ensures
equitable access by all citizens. These parks are located throughout the county in many diverse
communities. Upgrading and transforming parks and facilities will allow equitable access for all.
Describe what success means in the context of this project. How will outcomes change over time due
to its implementation? (e.g. "reduce the number of invoices paid late")
We will have increased the usability, accessibility and livability for our community. There will also be
increased use of the parks and facilities due to accessibility and this will also result in higher revenues
and greater economic development.
Define 3‐5 potential performance measures for this project. Each performance measure should
include the source of your data and ability to access and report on that data.
Public satisfaction surveys that can be distributed through web/social media.
Increase park traffic that can be tracked with video surveillance and traffic counters.
Increased rentals and public events.
Please include a breakout of how the requested funding will be used, such as for salaries, materials,
equipment, etc. Provide a brief description of the expense and indicate if it is one‐time or recurring.
$250,000‐ ADA/Universal Playground/play space equipment and installation at Huck Sansbury‐ one‐time
fee
$250,000‐ ADA/Universal Playground/play space equipment and installation at Helena‐ one‐time fee
$250,000‐ ADA/Universal Playground/play space equipment and installation at Mayo‐ one‐time fee
$100,000‐ bike lanes added to park walking tracks
Describe the impact this project will have on the operating budget (revenue and expenditures). If
there is no impact, explain why.
There will be an increase in revenue due to increase usage through PCRAPD programs and citizen/tourist
rentals.
Please list any organizations that will partner in this project and their role.
Potential partners to include Person County Tourism Development Authority, local civic organizations,
churches, schools, local construction companies, and sponsorships.
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County Parks Transformation (continued)
ADA Playgrounds with Wheelchair Access
Link to additional information:
Inclusive Play Brochure
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ARP Funding Recommendations – Recommended Projects
Kirby Transformation
Department: Person County Recreation, Arts
and Parks Department
Funding request: $760,000
Recommended funding: $760,000
Identify the need(s) that you are trying to address through this request. Describe how the project will
address the need(s).
The Kirby is one of the most‐used facilities within Person County. It provides citizens with access to arts
and other programming and spaces for private rentals, inclusing productions, weddings, receptions,
reunions, showers, etc. The facility’s usage, along with associated revenues and economic impact,
suffers due to a lack of ADA accessibility and safety and liability risks due to old equipment and systems.
It is critical for the facility to have decreased safety and liability issues and increased rentability, public
access/usage, and economic impact for the community. In the last several years, there have been
system failures during events and the systems have needed costly repairs. These overdue repairs will
help to address these issues. New systems for lighting, rigging, and streaming will reduce liability risks
and provide more accessibility and equity.
Installing a cargo elevator will increase the equity for program participants, renters and employees by
making the space easily accessible for everyone to use. Currently, any equipment needed for a
performance or facility rental (such as instruments, props, sound equipment) must be moved out a rear
door, around a block of buildings, and back into the front door. This distance is 636 feet and provides a
challenge for even fully‐abled participants. Also, equipment is exposed to the elements while being
moved. The distance required to move equipment from point A to point B may currently be a deterrent
to facility rentals. The addition of this elevator/elevators will reduce that travel distance which will allow
people of all abilities to participate in programs at the Kirby.
Initially, ARP guidelines encouraged the use of funding in Qualified Census Tracts. That is, census tracts
in which at least 50% of households have an income less than 60% of the area median gross income.
While this constraint has been lifted, we are committed to serving citizens in these qualified areas. As a
local resource for cultural arts, the Kirby is located in tract 9203.00 of the Durham‐Chapel Hill, NC MSA
which meets the criteria for Qualified Census Tracts. Investments in the Kirby would directly impact
those citizens who need it most.
The following are systems that need upgrades to increase ADA accessibility and decrease safety
risk/liability issues to all that utilize that facility:
1. Flame‐retardant curtains and motorization of grand drape
Current curtains are outdated which decreases the fire rating and causes fires quicker. The grand drape
motor components are fraying which causes safety and liability issues if the system were to fail and
injure someone.
2. Stage lighting system
Current system needs replacement. This system has caught fire during a dance recital rental while
dancers were on stage and patrons were in the auditorium. This is a liability risk. The entire system has
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Kirby Transformation (continued)
shut down and individual components have gone out during events. Electrician has been called in
numerous times to service the system/electric but issues have continued.
3. Streaming equipment
This equipment will allow those who cannot attend in person to be able to attend an event virtually. As
we are still seeing decreased participation due to Covid‐19, and we do not know how long we will be
impacted by the pandemic, there would be an outstanding benefit to being outfitted for streaming. Both
renters and public participants have requested this option to be made available and if it were added to
the facility, there would be increased associated revenues. It would assist greatly in providing accessible
and equitable like‐experiences for people who cannot attend in person.
4. Scenic roller
Currently the staff use a wooden bar to lift/hang backdrops which is a safety and liability issue. A safer,
motorized option needs to be installed. Also, this option would increase usability and safety for the
rentals.
5. ADA restrooms in lobby
Currently the Kirby has two ADA‐accessible single‐stall restrooms that serve a facility that has a capacity
of over 1,000 people. These ADA‐accessible restrooms are grossly inadequate.
6. Full‐service elevator
These additions will provide accessibility from the basement to the stage, which is a critical need. It will
also provide an ease on the citizens, staff and resources with reduced physical exertion and risk of injury
by providing a way to move stage props between floors. There will be an increase in staff productivity
and time efficiency. The likelihood that staff will be injured as a result of moving equipment or lifting it
will be greatly reduced, which decreases risk to the County. Also, the facility will be easier to use for
everyone, making it a more attractive rental facility within the community.
Also, not having a cargo elevator prevents many potential users and renters from utilizing the building.
Their decisions are made on how restrictive that building is based on the difficulty to get equipment to
the stage. Many ground and employees just do not have the physical capacity to either carry equipment
up two flights of stair or around the block to the main entrance.
7. Access/addition of two doorways
Staff and the public currently have to walk outside to reenter different areas of the facility. In instances
of a Code 300, the Kirby staff must walk outside to lock up the other spaces which puts them in
immediate danger. Two doorways cut between spaces can help insure safety of staff and the public. One
doorway would be cut from the theater to the rebirth elevator foyer and another door to go from
rebirth elevator foyer into the learning studios.
If this project is funded, does the organization have the capacity to implement the project with
existing resources? Would the organization require additional staff, technology or other physical,
social, or organizational resources for this project to succeed? Please describe.
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ARP Funding Recommendations – Recommended Projects
Kirby Transformation (continued)
This project will not require additional staff or resources.
Describe the anticipated timeline and, if relevant, completion date for the project. Please also include
whether or not this project will be phased out at the conclusion of the public health emergency.
FY 2022–2023
These upgrades and repairs will be permanent additions to the PCRAPD.
Describe the risks or challenges for the successful implementation of this project.
For the full‐service elevator: There is a legal risk involved with continuing to not have ADA access to the
space. There is a continued risk for citizens and staff by not having access to move equipment safely
from one floor to the next. If approved, installation of the elevator will require a block of time that will
hinder the Kirby’s facility use schedule. The mitigation plan for the facility will include usage of the
Kirby’s second floor space. At the completion of this project, increased facility usage and rentals may
offset any revenue losses accrued during construction.
Construction time and costs are based on the current market. The way staff plans to manage this is with
a competitive bid process and an efficient construction management process.
There will also be design challenges to incorporate the elevator into the existing structure. These
challenges will be addressed through consultation with elevator installation companies.
For the other components of the application: There are safety and liability risks by not completing these
projects. Construction time and costs are based on the current market. The way staff plans to manage
this is with a competitive bid process and an efficient construction management process.
Another risk will be the navigation of public use during construction and installation. There will be
coordination with the Person County Safety Officer and contractors to ensure safety during this time.
How will this project incorporate and advance equity?
Initially, ARP guidelines encouraged the use of funding in Qualified Census Tracts. That is, census tracts
in which at least 50% of households have an income less than 60% of the area median gross income.
While this constraint has been lifted, we are committed to serving citizens in these qualified areas. As a
local resource for cultural arts, the Kirby is located in tract 9203.00 of the Durham‐Chapel Hill, NC MSA
which meets the criteria for Qualified Census Tracts. Investments in the Kirby would directly impact
those citizens who need it most.
This project will continue to create a quality public art facility that is open to all citizens of every socio‐
demographic and physical ability.
It will improve accessibility and equity through new streaming equipment to help reach populations that
cannot be physically present due to lack of transportation or accessibility issues.
This project would have an outstanding and long‐term impact by improving equitable access to the
performing arts and other public programs.
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Kirby Transformation (continued)
Describe what success means in the context of this project. How will outcomes change over time due
to its implementation? (e.g. "reduce the number of invoices paid late")
We will keep this facility running efficiently, safely and with reduced deferred maintenance resulting in
higher quality and quantity of use.
The better the quality of the equipment and facility will result in higher use and higher revenues.
This will allow for an increase in the use of the facility by citizens that have limited physical ability. This
may contribute to an increase of revenue due to increased usage of the facility.
Define 3‐5 potential performance measures for this project. Each performance measure should
include the source of your data and ability to access and report on that data.
Less equipment failure during public/private events.
Reduction of safety and OSHA‐related issues.
Reduced staff training time with new more current systems.
Increase of usage and participation by general public that will be tracked though traffic counters, ticket
sales and registrations.
Increase of usage by differently‐abled populations.
Please include a breakout of how the requested funding will be used, such as for salaries, materials,
equipment, etc. Provide a brief description of the expense and indicate if it is one‐time or recurring.
$20,000 – Curtain replacements with fire‐proofing
$15,000 – New Grande Curtain Motor
$90,000 – Upgrade to stage light system
$15,000 – Streaming equipment
$20,000 – Scenic roller
$200,000 – ADA restrooms in lobby
$350,000 – Full‐service elevator
$50,000 – Additional doorways to eliminate safety risks and increase ADA accessiblity
Describe the impact this project will have on the operating budget (revenue and expenditures). If
there is no impact, explain why.
There will be an increase in revenue due to increase in usage through PCRAPD programs and
citizen/tourist rentals. There will be a reduction in expenditures due to decreased amounts of deferred
maintenance projects.
Please list any organizations that will partner in this project and their role.
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ARP Funding Recommendations – Recommended Projects
Kirby Transformation (continued)
Potential partners to include Person County Arts Council, Person County Tourism Development
Authority, local civic organizations, churches, schools, local construction companies, and sponsorships.
Wooden Scenery Bar
Rope
(lowers and raises the scenery bar)
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Kirby Transformation (continued)
Lobby Restrooms Exterior (2)
Stage Lighting System
(located on catwalk above the stage)
Lobby Restroom Interior
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Splash Pad
Department: Person County Recreation, Arts
and Parks Department
Funding request: $750,000
Recommended funding: $750,000
Identify the need(s) that you are trying to address through this request. Describe how the project will
address the need(s).
Currently there are no public aquatic facilities in Person County. A splash pad/spray ground has been
included in the Person County Recreation Master Plan for 20 years. It was one of the priorities for the
public in the Wants/Needs Survey done in 2010. This facility will provide equitable water‐based
recreation for our community in a safe and structured environment. Additionally, a well‐designed splash
pad is accessible for all kinds of physical abilities and serves as a multigenerational place of play.
Depending on the size of the facility and the type of water system used (single/flow through vs. re‐
circulated), chemical and maintenance costs range from $5,000‐$10,000 annually. Spray grounds require
routine maintenance and state code requires water quality checks and logs. For a flow through spray
park, someone should monitor the splash pad one or twice a week to check and make sure everything is
operating properly and there hasn’t been any vandalism. For a circulating spray park, someone will need
to check water quality daily, record operating parameters and check that the automated system is doing
its job. Staffing costs for a spray ground that has attendants can range from $15,000‐$20,000 annually.
The spray ground would be free for the community but would provide the opportunity for events, group
rates and rentals. Potential revenue from a splash pad can range from $10,000‐ $20,000.
If this project is funded, does the organization have the capacity to implement the project with
existing resources? Would the organization require additional staff, technology or other physical,
social, or organizational resources for this project to succeed? Please describe.
PCRAPD has a certified pool and aquatics operator on staff and will certify others responsible for
maintaining it. We also currently have enough seasonal maintenance to help with the upkeep of the
splash pad.
Describe the anticipated timeline and, if relevant, completion date for the project. Please also include
whether or not this project will be phased out at the conclusion of the public health emergency.
FY 2022‐23
This will be a permanent addition to the PCRAPD.
Describe the risks or challenges for the successful implementation of this project.
A challenge will be the management of the high volume of use. We anticipate utilizing the same
seasonal staff that operate the Rock Sportsplex. Additionally, we could use volunteers or civic
organizations to manage the operations.
Construction time and costs are based on the current market. The way staff plans to manage this is with
a competitive bid process and an efficient construction management process.
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Splash Pad (continued)
How will this project incorporate and advance equity?
Current access to water‐based recreation is very exclusionary and limited to private and community
pools and lake shorelines and park areas. With the addition of the splash pad there will be more
centralized county access to water‐based recreation. Also, splash pads offer an opportunity for safe,
water‐based recreation to individuals who have not yet learned, or are unable to swim.
Describe what success means in the context of this project. How will outcomes change over time due
to its implementation? (e.g. "reduce the number of invoices paid late")
This splash pad will provide a community resource and serve as a tourist attraction for surrounding
counties.
We would finally be providing equitable water‐based recreation for our citizens.
Over time, this facility will gain popularity and have an increase in the number of users each year.
Define 3‐5 potential performance measures for this project. Each performance measure should
include the source of your data and ability to access and report on that data.
Increase to equitable recreation.
Increased revenue to Person County Government through PCRAPD programming and usage alongside
facility rentals.
Economic impact to local businesses through increased traffic and participation.
Please include a breakout of how the requested funding will be used, such as for salaries, materials,
equipment, etc. Provide a brief description of the expense and indicate if it is one‐time or recurring.
$750,000‐ Installation of a 3,000‐3,500 sq. ft. splash pad facility (restrooms and shelter) – one‐time
expense.
$30,000‐ Annual cost for supplies, operations and staffing.
Describe the impact this project will have on the operating budget (revenue and expenditures). If
there is no impact, explain why.
Estimated $30,000 annual cost for supplies, operations and staffing.
Please list any organizations that will partner in this project and their role.
Potential partners to include Person County Tourism Development Authority, local grading contractors,
local civic organizations, local concrete companies (Chandler or Sunrock), the local schools, and paid
sponsorships.
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ARP Funding Recommendations – Recommended Projects
Splash Pad (continued)
Multi‐Use Courts Survey
In July 2022, the Recreation, Arts and Parks Department conducted a survey to seek feedback on the
construction of multi‐use courts. There were 417 respondents. The survey included one open‐ended
question: “What else would you like to see improved or provided in your local parks?” There were 215
responses to that question. A public pool or splash pad was the most frequently mentioned
improvement. The survey responses are provided below.
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Splash Pad (continued)
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ARP Funding Recommendations – Recommended Projects
Splash Pad (continued)
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ARP Funding Recommendations – Recommended Projects
Splash Pad (continued)
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ARP Funding Recommendations – Recommended Projects
Splash Pad (continued)
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ARP Funding Recommendations – Recommended Projects
Splash Pad (continued)
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ARP Funding Recommendations – Recommended Projects
Splash Pad (continued)
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ARP Funding Recommendations – Recommended Projects
Splash Pad (continued)
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Splash Pad (continued)
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1790 to 1994 Digital Imaging of Records
Department: Register of Deeds Funding request: $397,239
Identify the need(s) that you are trying to address through this request. Describe how the project will
address the need(s).
Customers, both the younger and older generation, will be able to easily access digital records, excluding
vitals, dating back to 1790, which can only be accessed, currently, by coming into the Register of Deeds
office. There is a wealth of information and history of Person County in these old books, which can be
preserved and shared online. Our goal is to expand the services offered by the Register of Deeds to
improve and exceed our current service.
PBS contacts the Register of Deeds from time to time needing old records to do research for programs
they are working on. This enhancement of records would allow them to do their research electronically.
Additionally, we have many people, from all over, doing research for genealogy, cemeteries,
homesteads and creeks and branches. Person County is a gold mine for treasures of the past, and this
would be a tremendous advantage for them to search all of this online.
If this project is funded, does the organization have the capacity to implement the project with
existing resources? Would the organization require additional staff, technology or other physical,
social, or organizational resources for this project to succeed? Please describe.
We would need to contract with an outside vendor to be on‐site using special equipment and staff for
this project.
Describe the anticipated timeline and, if relevant, completion date for the project. Please also include
whether or not this project will be phased out at the conclusion of the public health emergency.
Our project will be done in 3 stages consisting of 6 phases. It should be completed within 1 to 2 years
and would be phased out by the end of the public health emergency funding program.
Describe the risks or challenges for the successful implementation of this project.
The books would need to be handled with care, as they are very old and fragile. We do not have the
proper equipment, so it is critical to get the right vendor with the right equipment.
How will this project incorporate and advance equity?
It will give everyone, both in Person County and outside of Person county, the same information and
opportunity to research and collect information, without having to come into the office, and helps
protect everyone from the spread of COVID. Additionally, this will e a great asset to people with
disabilities who are unable to come into our office.
Describe what success means in the context of this project. How will outcomes change over time due
to its implementation? (e.g. "reduce the number of invoices paid late")
This project will save time and labor in the Register of Deeds Office. It would take many, many years for
the Register of Deeds staff to just clean up all of these old records, which we are limited in doing as we
do not have the time or staff. There is not a company in our immediate area that has staff for equipment
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1790 to 1994 Digital Imaging of Records (continued)
to do this type of project with these enhancements. The outcome will make these old records available
for everyone to access online clearly and easily in a reasonable timeframe.
Define 3‐5 potential performance measures for this project. Each performance measure should
include the source of your data and ability to access and report on that data.
Attorneys/Paralegals, banks and title companies will be able to do all of their title work online.
Unfortunate for Person County, but quite realistic, a lot of real estate and title work is done by out of
county and out of state companies, who complain about us not having an up‐to‐date digitized system.
This would be quite an improvement for Person County to serve these customers, as well as our local
customers.
Genealogy researchers from all over the U.S. would be able to trace back their family land records
totally online.
Please include a breakout of how the requested funding will be used, such as for salaries, materials,
equipment, etc. Provide a brief description of the expense and indicate if it is one‐time or recurring.
This project would be 3 stages, 6 phases, and most likely payment would be required upon the
completion of each stage or phase. Funding will be used to pay an outside contractor to 1) Digitize; 2)
Organize; and 3) Revitalize. Please see attachment for specific expenses.
Describe the impact this project will have on the operating budget (revenue and expenditures). If
there is no impact, explain why.
This will be a big boost to providing the best possible customer service to provide both old and new
electronic records. we are a public service office serving the needs of the public by providing readable,
reproducible real estate documents. There will be no recurring expense for the preservation of the older
books.
Please list any organizations that will partner in this project and their role.
US Imaging, Inc.
400 S Franklin Street
Saginaw, MI 48607
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