11-07-2023 Agenda Packet BOCPERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
MEETING AGENDA
304 South Morgan Street, Room 215
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
November 7, 2022
7:00pm
This meeting will convene in the Commissioners’ Boardroom 215 in the County Office
Building.
CALL TO ORDER………………………………………………….. Chairman Powell
INVOCATION
PLEDGE OF ALLEGIANCE
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA
INFORMAL COMMENTS
The Person County Board of Commissioners established a 10-minute segment
which is open for informal comments and/or questions from citizens of this
county on issues, other than those issues for which a public hearing has been
scheduled. The time will be divided equally among those wishing to comment.
It is requested that any person who wishes to address the Board, register with
the Clerk to the Board prior to the meeting.
ITEM #1
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA
A.Approval of Minutes of October 3, 2022 (pgs. 3-16),B.Approval of Minutes of October 11, 2022 (pgs. 17-26),C.Approval of Minutes of October 17, 2022 (pgs. 27-56), andD.Person County Public Library’s Food Literacy Mini-Grant Application(pgs. 57-63)
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UNFINISHED BUSINESS:
ITEM #2 (pgs. 64-65)
Potential Sale of Surplus Real Property to Harold T. Brooks
Limited Partnership for an Outparcel of Helena School
Property, Timberlake ……………………………………………………. Ellis Hankins
CHAIRMAN’S REPORT
MANAGER’S REPORT
COMMISSIONER REPORTS/COMMENTS
Note: All Items on the Agenda are for Discussion and Action as deemed appropriate
by the Board.
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October 3, 2022
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PERSON COUNTY BOARD OF COMMISSIONERS OCTOBER 3, 2022
MEMBERS PRESENT OTHERS PRESENT
Gordon Powell Ralph Clark, Interim County Manager
C. Derrick Sims Brenda B. Reaves, Clerk to the Board
Kyle W. Puryear S.Ellis Hankins, County Attorney
Charlie Palmer
Patricia Gentry
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, October 3, 2022 at 7:00pm in the Person County Office
Building Auditorium.
Chairman Powell called the meeting to order. Vice Chairman Sims offered an
invocation and Commissioner Puryear led the group in the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
Chairman Powell requested Board consideration to add the following to the agenda:
Appointment of the County Manager and Approval of an Employment Agreement
following Closed Session, and an additional Closed Session #2 related to economic
development.
A motion was made by Chairman Powell and carried 5-0 to add the noted items
above to the agenda and to approve the agenda, as adjusted.
INFORMAL COMMENTS:
The following individuals appeared before the Board to make informal comments:
Mr. Jack Pleasant of 465 Yarbrough Road, Roxboro, and current Chair of the
Advisory Leadership Committee with the Agriculture Extension Office addressed the
Board about plans to use the auditorium as the Board of Commissioners’ meeting space.
Mr. Pleasant stated support to improve the acoustics, sounds, and update electronics
however noted his concern related to permanent seating unless the Board is seated on the
stage area. He added concerns related to blocking access to the elevators and bathrooms.
Ms. Anderson Clayton of 1416 Stone Drive, Roxboro noted her disappointment of
the Board that they had not committed to the Splash Pad using the American Rescue Plan
funding stating the community voted in 2008 for a rec center and swimming pool to which
the Board has failed to meet those needs of the community. She asked the Board to
reconsider and reprioritize.
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October 3, 2022
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Mr. Jim Hayward of 2844 Leasburg Road, Roxboro stated his interest for the Board
to prioritize broadband access in Person County; he spoke of the inadequate service and
need for better access, noting it would improve economic development.
Mr. Ronald Epps of 1019 Epps Martin Road, Roxboro presented Operation
Greenlight to the Board; he said Operation Greenlight is a national collaborative initiative
to support military veterans and to raise awareness about the unique challenges they face.
Mr. Epps encouraged businesses and residents to shine a green light, whether interior or
exterior from November 7-13, 2022 to let veterans know they are seen, appreciated and
supported.
Mr. Bob Brauer of 1 Bobwhite Road, Roxboro, and a member of the Bee Keepers
and the Master Garden Society stated these groups meet regularly in the auditorium noting
his opposition to the Board to reduce the floor space in the auditorium.
Ms. Ollie Jeffers of 285 Dunaway Road, Semora, a member of Mothers Against
Drunk Drivers, Street Safe Highway and High Five appeared before the Board to request
Board approval to increase the pay to be competitive noting benefits of the EMS
department to the community.
Ms. Kaye Duncan of 1248 Todd Road, Roxboro and the Emergency Services
Chaplain stated support of the EMS division and requested the Board to support the pay
increases before them on the agenda.
Mr. Ronnie Jeffreys of 70 Westwood Lane, Roxboro and President of the Person
Veterans Council thanked the Board for its support of veterans and requested support of
the EMS division noting they deserve to be competitive as they are saving lives.
Ms. Cynthia Lynch of 395 Union Grove Church Road, Hurdle Mills stated she was
impressed with the Interim County Manager, Ralph Clark, and his initiative on topics such
as the Dept. of Social Services building lease, the old Helena School and the proposed sale
of the new constructed hangar at the Airport. She also thanked the commissioners for their
input to the landfill representative asking for hours on Saturdays; she said the landfill was
now going to be open two Saturdays per month, which was originally proposed for no
Saturday hours. Ms. Lynch asked the Board to have discussions in open session as people
have questions.
Mr. Gerald Wallace of 421 S. Lamar Street, Roxboro asked the Board to reconsider
the proposed Splash Pad noting he advocated this activity for the community. He also
stated his support for the Board to approve needed increases for the EMS division.
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October 3, 2022
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DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Commissioner Palmer and carried 5-0 to approve the
Consent Agenda with the following items:
A. Approval of Minutes of September 6, 2022,
B. Approval of Minutes of September 14, 2022,
C. Approval of Minutes of September 19, 2022,
D. Budget Amendment #7, and
E. Approval of Contract with U.S. Imaging, Inc. to Scan 1790-1994 Index Books,
Deeds and Various Record Books and Plats On-Site with Document Indexing
using $397,239 American Rescue Plan funding
UNFINISHED BUSINESS:
AMERICAN RESCUE PLAN FUNDING RECOMMENDATIONS:
Assistant County Manager, Katherine Cathey recalled that Person County received
$7,670,470 in American Rescue Plan Act (ARP) funding. On June 20, 2022, the Board of
Commissioners approved a Grant Project Ordinance applying all of the project
expenditures to salary and benefits for the Sheriff’s Department, Emergency
Communications, Emergency Medical Services (EMS), and the Parks and Recreation
Department. The supplanted funds (salary and benefits expenditures) will be available in
the General Fund for allocation by the Board. To date, the Board has set aside $2.75 million
in ARP funding for broadband infrastructure expansion, $82,110 for installing wheelchair
and cargo lifts in the Kirby Cultural Arts Center, and $397,239 for the digital imaging of
records in the Register of Deeds Office, leaving a remaining uncommitted balance of
$4,441,121.
Ms. Cathey noted at the September 6, 2022 Board meeting, the Board requested
staff to bring updated recommendations back for the Board’s consideration on this date.
She said staff has re-evaluated the proposed projects and considered other possible uses for
the County’s ARP funds. The following projects are recommended for funding based on
the feedback received from the Board and staff over the past month. Ms. Cathey noted
since the Board’s agenda packet was distributed, staff made a change related to the Energy
Savings project to reduce the funding by $1M to move into the North Park Speculative
Manufacturing Building project, which would be designated for general economic
development, rather than that specific purpose.
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October 3, 2022
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Project Department Funding
Energy Savings
Installation of new windows in the County Office Building (COB)
(built in 1964) and Person High School (built in 1967) to
increase energy efficiency. Both of these facilities were built
when the average electricity cost was less than 1 cent per Kwh.
Today’s cost is in the 10-11 cent range. The COB electricity bill
for August 2022 was approximately $5,000, while the bill for the
same number of Kwh’s in 1965 would have been $500. A normal
bill for the high school during the school year is approximately
$25,000/month. Energy savings, improved building appearance,
and improved comfort for building occupants. Priority is
recommended for the COB at this time.
General
Services
$1,441,121
Accessible Playground
Installation of one universal/ADA playground at Huck Sansbury
Park for an inclusive play area; an expressed need by the
community.
Recreation,
Arts and Parks
$250,000
Kirby Theater Accessibility Improvements
Installation of full-service elevator ($350,000), accessible
restrooms in the lobby ($200,000), and an additional doorway
($50,000). The Kirby Cultural Arts Complex is one of the most-
used facilities within Person County. It provides citizens with
access to arts and other programming and spaces for private
rentals. The facility’s usage, along with associated revenues and
economic impact, suffers due to a lack of ADA accessibility and
safety and liability risks created by old equipment and systems.
Recreation,
Arts and Parks
$535,337
Spay, Neuter & Microchip Program
Low-cost spay, neuter and microchip program for county
residents. Requested funding supports the program for three
years.
Animal
Services
$125,000
North Park Speculative Manufacturing Building
The goal of the project is to bolster recruitment efforts with new
manufacturing space, taking advantage of heightened economic
development opportunities considering North Carolina and the
Triangle Region for manufacturing operations. The annual carry
cost for a speculative building is approximately $325,000. The
funding would enable the County to enter into an agreement to
lease the building for up to three years while it is marketed to
companies.
Economic
Development
$2,000,000
$4,351,458
Ms. Cathey further noted, at this time, the proposals below are not recommended
for ARP funding. These projects all have value and may be considered for future funding
through other sources.
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October 3, 2022
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Project Department Funding
Mobile Adoption Unit
Transportation for multiple animals and supplies to/from
adoption events, community events and veterinary
appointments (spay/neuter).
Animal Services $190,000
New HVAC at Helena and Olive Hill Gymnasiums
Make these facilities climate-controlled and usable year-
round. There is a need for climate-controlled rental and
program space within the community.
Recreation, Arts
and Parks
$250,000
Community Risk Reduction Program
Community Risk Reduction (CRR) is a process in which the
risks a community faces are studied and then a plan is put
into place to address those risks. Emergency Services and
the Office of the Fire Marshal are in a unique position to
help address these risks to enhance lives, cut property loss
and reduce morbidity and mortality.
Emergency
Services and Fire
Administration
$867,700
County Parks Transformation
Pave gravel parking lots to ensure ADA accessibility.
Recreation, Arts
and Parks
$1,000,000
County Parks Transformation
Installation of universal/ADA playgrounds (2) and
expansion of walking tracks to include bike lanes (10).
Recreation, Arts
and Parks
$600,000
County Parks Transformation
Branding and wayfinding signage
Recreation, Arts
and Parks
$100,000
County Parks Transformation
Repair and replace fences.
Recreation, Arts
and Parks
$500,000
County Parks Transformation
New picnic shelters (3)
Recreation, Arts
and Parks
$80,000
Kirby Transformation
Curtain replacements with fire-proofing, new grande
curtain motor, upgrade to stage light system, streaming
equipment, and scenic roller
Recreation, Arts
and Parks
$160,000
Splash Pad
There are no public aquatic facilities in Person County. A
splash pad/spray ground has been included in the Person
County Recreation Master Plan for 20 years. This facility
will provide equitable water-based recreation for our
community in a safe and structured environment.
Additionally, a well-designed splash pad is accessible for
all kinds of physical abilities and serves as a
multigenerational place of play.
Recreation, Arts
and Parks
$750,000
Rail Corridor Acquisition and Greenway Planning
Acquisition of land currently owned by Norfolk Southern
Railway along an unused rail line stretching 8.7 miles from
southern Roxboro, through Timberlake, to the Durham
County line, roughly following the US-501 corridor. Lay
the groundwork for a potential greenway connecting
Person County to established greenway networks to the
south.
Recreation, Arts
and Parks
$ 1,097,870
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October 3, 2022
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$5,595,570
Ms. Cathey stated the Interim County Manager recommended that the Board
consider the proposed projects and allocate ARP funding.
Commissioner Palmer asked staff for a site selected for the Splash Pad, if approved
to which staff stated the site options would include the Huck Sansbury Park and the
Sportsplex as both sites have parking, utilities and infrastructure to support this type of
facility to be added.
Commissioner Gentry asked for more information related to the Community Risk
Reduction Program; Emergency Services Director, Thom Schwalenberg stated the
Emergency Services Department and the Fire Marshal’s Office already implement public
outreach and education and the Community Risk Reduction Program would enhance the
current outreach program with a plan to address needs with lesser costs solutions on the
system and services but would include additional personnel to carry out the plan. Mr.
Schwalenbeg stated the net result would be ultimately healthier lives with reduced stress
on the system. He said Person County has a continual increase of call volume and such a
program could reduce the unit utilization by 25%.
Commissioner Puryear asked the Recreation, Arts, and Parks Director, John Hill,
which projects relate to safety and liability concerns for the Kirby Transformation; Mr. Hill
stated accessibility needs projects do not trigger other facility updates noting accessible
restrooms are an issue as well as accessibility to all levels of the Kirby facility. Mr. Hill
also addressed questions related to the Splash Pad noting support areas would be needed
for the facility, i.e., bathrooms, lockers, seating areas.
Chairman Powell stated he appreciated all public feedback noting the department
heads did their job well, making it a hard decision for the Board. He noted a deeper dive
into utilizing the best way to benefit the most people.
Without a deadline to dedicate the ARP funds, Commissioner Gentry suggested the
Board have a work session dedicated for further discussion around the proposed ARP
projects. It was the consensus of the Board to have a special meeting for this purpose and
asked the Clerk to the Board to poll the board for possible meeting dates.
Commissioner Gentry asked Ms. Cathey how much has the county spent to date on
broadband expansion to which Ms. Cathey stated the County invested in the public towers
and allowed RiverStreet Networks to attach its equipment. In addition, Ms. Cathey noted
Person County has invested in a fiber network with leverage for future expansion. She
noted the GIS department was working on developing maps to compare data to better
identify areas in the county to focus on additional broadband accessibility.
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October 3, 2022
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NEW BUSINESS:
OPIOID SETTLEMENT UPDATE AND FORMATION OF AN ADVISORY
COMMITTEE:
Assistant County Manager, Katherine Cathey, reminded the Board that on August
15, 2022, the Board of Commissioners established a Special Revenue Fund for projects to
be funded by the opioid settlement. Person County’s total allocation is $2,595,543, which
will be available through 2038 to abate the impacts of the opioid epidemic. In accordance
with the Memorandum of Agreement (MOA) with the State of North Carolina, these funds
must be used for opioid remediation activities, such as treatment, recovery, harm reduction
and other life‐saving programs and services over an 18-year period. To date, Person County
has received $212,536 and by the end of the year, Person County will have approximately
$320K in this Special Revenue Fund. The Person County Opioid Settlement Payments are
outlined below:
Year Payment Amount
Spring 2022 $99,719.67
Summer 2022 $219,302.87
Summer 2023 $173,565.71
Summer 2024 $209,338.36
Summer 2025 $215,503.56
Summer 2026 $133,641.28
Summer 2027 $133,641.28
Summer 2028 $154,046.03
Summer 2029 $158,904.30
Summer 2030 $158,904.31
Summer 2031 $137,184.34
Summer 2032 $114,541.58
Summer 2033 $114,541.58
Summer 2034 $114,541.58
Summer 2035 $114,541.58
Summer 2036 $114,541.58
Summer 2037 $114,541.58
Summer 2038 $114,541.58
2022-2038 Total $2,595,542.77
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October 3, 2022
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Ms. Cathey said the County shall spend opioid settlement funds on opioid
remediation activities either under Option A or Option B, as detailed in the MOA. Each
county receiving opioid settlement funds must hold at least one public meeting annually
with all municipalities in the county invited in order to receive input as to proposed uses
of the funds and to encourage collaboration between local governments both within and
beyond the county. Without any additional strategic planning beyond the annual public
meeting, the county may spend opioid settlement funds from the list of High-Impact Opioid
Abatement Strategies (MOU Exhibit A). The County may choose to participate in
additional voluntary, collaborative, strategic planning and spend opioid settlement funds
from the broader list of categories found in Exhibit B of the MOU, which contains all the
initial opioid remediation strategies listed in the National Settlement Agreement.
Ms. Cathey recommended the formation of an Opioid Settlement Advisory
Committee. The Committee would be appointed by the Board of Commissioners and
charged with the following:
discuss opioid-related health concerns and issues impacting the residents of Person
County;
advise the Board of Commissioners on options to expend funds to remedy opioid
impacts;
plan and host an annual meeting open to the public to receive input on proposed
uses of the settlement funds and to encourage collaboration between local
governments.
Ms. Cathey stated staff seeks direction from the Board on:
the appropriate entities or areas of expertise that should be represented on the
Committee;
the number of at-large residents that should serve on the Committee;
the total number of members the Committee should include; and
any other details regarding the establishment of the Committee.
Ms. Cathey presented the suggest composition of the Opioid Settlement Advisory
Committee as below:
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October 3, 2022
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Position
#
Representation Appointment Process
1 Person County at-large resident with lived
experience (personal or family member)
Application process
2 Person County at-large resident with lived
experience (personal or family member)
Application process
3 Substance use treatment provider Application process
4 Employer/Business Leader Application process
5 Community group working on opioid-related
concerns
Application process
6 Roxboro Police Department City designee
7 Person County Health Department County Manager
designee
8 Person County Social Services Department County Manager
designee
9 Person County Emergency Services Department County Manager
designee
10 Person County School District PCS designee
11 Person Memorial Hospital representative PMH designee
12 Person County Sheriff’s Office Sheriff designee
13 Mental Health representative Vaya designee
Ms. Cathey stated should the Board approve, the Clerk to the Board will solicit
membership applications and should allow for a pool of candidates for the Board to review
and make formal appointments in January 2023.
When asked about a 13-member committee being workable for this purpose, Health
Director, Janet Clayton stated in her experience, the representatives understood the
expectations and she has always tried to have the best fit to accomplish the goal.
Chairman Powell asked if a salaried position would be needed to which Ms. Cathey
stated staff has not discussed nor proposed that possibility noting the funds has specific
funding restrictions for remediation activities for direct services.
A motion was made by Commissioner Puryear and carried 5-0 to establish the
Person County Opioid Settlement Advisory Committee, and authorize the Clerk to the
Board to solicit membership applications.
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October 3, 2022
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FY23 EMERGENCY MEDICAL SERVICES PAY ADJUSTMENTS:
During the June 7, 2022 Budget Work Session, the Board approved the addition of
$180,000 to a contingency line item for the adjustment of EMS pay and requested that staff
bring a proposal back for the Board’s consideration in the new fiscal year.
Emergency Services Director, Thom Schwalenberg and Human Resources
Director, Sonya Carver recommended adjusting pay grades and compensation for EMS
personnel to remain competitive in our labor market (surrounding counties in our region of
North Carolina) and improve employee retention and recruitment.
The estimated cost of adjusting the base pay for EMS personnel is $146,000
(including salary and benefits). All EMS employees (shift supervisor and below) will
receive a minimum of a 5% increase. Pay adjustments were determined using the
recommended pay grade structure and previously established years/experience criteria.
Salary
Grade Minimum Midpoint Maximum
CURRENT
EMT 59 31,559 40,238 48,916
ADVANCED EMT 61 34,794 44,362 53,930
PARAMEDIC 64 40,278 51,354 62,431
ASSISTANT SHIFT
SUPERVISOR 65 42,292 53,922 65,552
SUPERVISOR 66 44,407 56,618 68,830
RECOMMENDED
EMT 62 36,533 46,580 56,627
ADVANCED EMT 64 40,278 51,354 62,431
PARAMEDIC 66 44,407 56,618 68,830
ASSISTANT SHIFT
SUPERVISOR 67 46,627 59,449 72,271
SUPERVISOR 68 48,958 62,422 75,885
Mr. Schwalenberg and Ms. Carver requested Board approval of the implementation
of the recommended pay grades and the utilization of contingency funds to adjust current
EMS employee pay, effective Sept. 23, 2022. Salary increases will be reflected in Oct. 19,
2022 paychecks. Ms. Carver added that the Board would be seeing similar requests from
other public safety departments, i.e., telecommunications and the Sheriff’s Office.
A motion was made by Commissioner Gentry and carried 5-0 to approve the
implementation of the recommended pay grades and the utilization of contingency funds
to adjust current EMS employee pay, as presented.
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October 3, 2022
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POTENTIAL SALE OF AIRCRAFT HANGAR AT THE RALEIGH REGIONAL
AIRPORT AT PERSON COUNTY:
Managing Partner for The Brough Law Firm, T.C. Morphis, Jr. filled in for County
Attorney, Ellis Hankins and presented to the Board a potential sale of aircraft hangar at the
Raleigh Regional Airport at Person County. Mr. Morphis noted that Person County has
received a written offer to purchase the new aircraft hangar at the Raleigh Regional Airport
at Person County, located at 499 Montgomery Drive, Timberlake, NC. Wayfarer, LLC (a
Georgia corporation) offers $4,000,000 for a 30-year lease or other ownership interest of
the hangar structure, and $6,000 per year for a 30-year ground lease.
Mr. Morphis explained the tentative offer was subject to the negotiated offer,
advertisement and upset bid procedure specified in N.C.G.S. § 160A-269. Other persons
may raise the bid by not less than 10% of the first $1,000 and 5% of the remainder, within
10 days of the date of publication of this notice (i.e., not less than $4,200,050). Bidders
must deposit with the Clerk to the Board 5% of the bid with the written offer.
If the Board wishes to tentatively accept the offer and start the statutory process,
the following is the appropriate action: tentatively accept the offer, subject to completion
of the procedural steps outlined in the negotiated offer and upset bid statute, i.e., the Clerk
will run an ad of the tentative offer in the local newspaper, and then final acceptance of the
highest offer and approval of a mutually acceptable contract of sale with the successful
bidder.
Interim County Manager, Ralph Clark noted their aircraft can only be taxed if it
was parked in the hangar on January 1st.
A motion was made by Commissioner Gentry and carried 5-0 to tentatively accept
the offer, direct the Clerk to advertise per the negotiated offer and upset bid statutes.
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October 3, 2022
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CHAIRMAN’S REPORT:
Chairman Powell reported he attended a 150th year anniversary celebrating Allen’s
Chapel Church. He noted the Clerk to the Board, Brenda Reaves and her husband, Charles
were celebrating their 41st wedding anniversary on this date.
MANAGER’S REPORT:
Interim County Manager, Ralph Clark has no report.
COMMISSIONER REPORT/COMMENTS:
Vice Chairman Sims thanked the public for making comments related to the ARP
funding noting the Board would be further discussing the projects. He, and his fellow
commissioners thanked the EMS employees for their efforts for their community with
hopes the Board’s action would help recruit and retain good staff.
There were no further commissioner comments.
CLOSED SESSION #1
A motion was made by Vice Chairman Sims and carried 5-0 to enter into Closed
Session at 8:39pm per General Statute 143-318.11(a)(6) for the purpose to consider the
qualifications, competence, performance, character, fitness, conditions of appointment, or
conditions of initial employment of an individual public officer or employee or prospective
public officer or employee with the following individuals permitted to attend: TC Morphis,
Jr., Interim County Manager, Ralph Clark, Clerk to the Board, Brenda Reaves and Register
of Deeds, Tonya Wilson.
Chairman Powell called a brief break to transition to the Closed Session. He
called the Closed Session to order at 8:41pm.
A motion was made by Commissioner Puryear and carried 5-0 to return to open
session at 9:03pm.
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October 3, 2022
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CLOSED SESSION #2
A motion was made by Commissioner Gentry and carried 5-0 to enter into Closed
Session at 9:04pm per General Statute 143-318.11(a)(4) for the purpose of discussion of
matters relating to the location or expansion of industries or other businesses in the county
(economic development) with the following individuals permitted to attend: TC Morphis,
Jr., Interim County Manager, Ralph Clark, and Clerk to the Board, Brenda Reaves.
A motion was made by Commissioner Gentry and carried 5-0 to return to open
session at 9:16pm.
Chairman Powell stated the first item for Board action was a request by the Register
of Deeds.
A motion was made by Commissioner Gentry and carried 5-0 to approve
increasing the annual salary of the Register of Deeds, Tonya Wilson to $69,000 effective
October 4, 2022.
APPOINTMENT OF COUNTY MANAGER AND APPROVAL OF
EMPLOYMENT AGREEMENT:
A motion was made by Commissioner Puryear and carried 5-0 to authorize the
Chairman of the Board of Commissioners to enter into an employment agreement on
October 4, 2022 between the Person County Board of Commissioners (County of Person)
and Katherine M. Cathey as the next county manager of Person County.
Chairman Powell stated the Board conducted a search for a new county manager
with the assistance of a national search firm noting there were over 20 applications received
for the position, which were narrowed to eight candidates. He added each candidate was
reviewed objectively, considering qualifications and experience, looking for the best fit for
a new county manager for Person County Government. Chairman Powell said the Board
participated in six Zoom interviews and further narrowed down the candidates to conduct
three face-to-face interviews. Chairman Powell said the Board then discussed the
candidates and came to a consensus on one candidate to continue discussions and possibly
a contract agreement. Chairman Powell announced the Board has offered a contract to,
and accepted by Katherine Cathey to be Person County’s next county manager. He added
Ms. Cathey has served as Person County’s assistant county manager for the past two years
and brings to the table a vast amount of experience in county government and an extensive
network of contacts across the state of North Carolina. Chairman Powell said these are
exciting times and welcomed Ms. Cathey and her new leadership in creating innovative
ideas and plans that build on what was currently in the works and keeping the county
moving forward in the future.
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October 3, 2022
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Ms. Cathey thanked the Board noting her appreciation of the Board’s confidence in
her and the opportunity to continue working with the Board, with county employees and
with our community in this new role to move Person County forward.
Interim County Manager, Ralph Clark thanked the Board for the opportunity to
serve as interim county manager for Person County since the end of June. He stated it had
been a pleasure to work with the Board and the county employees. The commissioners
stated their appreciation to Mr. Clark for all he had done for the county the last few months.
Mr. Clark added with the appointment of the county manager, his contract was thereby
terminated and he would spend a couple of hours the next day transitioning with Ms.
Cathey prior to his departure.
ADJOURNMENT:
A motion was made by Commissioner Puryear and carried 5-0 to adjourn the
meeting at 9:25pm.
_____________________________ ______________________________
Brenda B. Reaves Gordon Powell
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
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October 11, 2022
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PERSON COUNTY BOARD OF COMMISSIONERS OCTOBER 11, 2022
MEMBERS PRESENT OTHERS PRESENT
Gordon Powell Katherine M. Cathey, County Manager
C. Derrick Sims Brenda B. Reaves, Clerk to the Board
Kyle W. Puryear
Charlie Palmer
Patricia Gentry
The Board of Commissioners for the County of Person, North Carolina, met in
special-called session on Tuesday, October 11, 2022 at 6:00pm in the Person High School
Library located at 1010 Ridge Road, Roxboro, NC. The purpose of the special-called
meeting was to meet jointly with the Board of Education to discuss the needs and funding
of Person County Schools.
Chairman Powell called the meeting to order and led the group in invocation. Board
of Education Chair, Freda Tillman led the group in the pledge of allegiance.
In attendance, representing Person County was Chairman Powell, Vice Chairman
Sims and Commissioners Gentry and Palmer. Also present were County Manager
Katherine Cathey, Finance Director Amy Wehrenberg and Clerk to the Board Brenda
Reaves. Commissioner Puryear was absent until 7:13pm.
In attendance, representing the Board of Education was School Board Chair Freda
Tillman, Vice-Chair Phillip Gillis, and school board members Margaret Bradsher, Harriett
Tillett, and Jason Torian. Superintendent Dr. Rodney Peterson, Assistant Superintendent
of Administrative Services Dr. Ron Anthony, Assistant Superintendent of Finance Julie
Masten and Chief Operations Officer Chris Clayton and other staff were also present.
Dr. Peterson recognized Ms. Judy Bradsher, Director of Food & Nutrition Services,
and the high school culinary class students present that prepared the meal for everyone.
Ms. Bradsher and the students invited everyone to fix their plate for dinner; the meeting
resumed at 6:29pm.
Dr. Peterson facilitated the discussion related to the needs and funding of Person
County Schools with the following presentation:
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Dr. Peterson said the deferred maintenance as identified in the 2018 Facility Audit
that equated to $55M would cost $84M today; he added the cost of waiting to complete
deferred maintenance was only increasing, noting waiting another five years would take
the costs to over $100M.
Dr. Peterson noted the plan in place with the county for issuance of $38M for
deferred safety and ADA projects at the schools. He further noted Phase I was dedicated
to the safety and ADA project needs at Person High School valued at $11.9M, Phase 2
dedicated to the safety and ADA project needs at Stories Creek Elementary, South
Elementary, Oak Lane Elementary, Helena Elementary and Earl Bradsher Preschool
valued at $11.2M, with Phase 3 dedicated to the safety and ADA project needs at Southern
Middle School, Northern Middle School, Woodland Elementary, North End Elementary
and North Elementary valued at $13.1M.
Dr. Peterson stated agreement with keeping with the plan for the Phase I issuance
for Person High School but wanted to review with the Board the forecasting of planning
and development over the next two to five years in the county, which would impact school
capacity. For this reason, he wanted to recommend consideration that the Phase 2 and
Phase 3 issuances for safety and ADA project needs to look different. He reasoned the need
for more square footage at facilities. Dr. Peterson illustrated square footage data as follows:
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Dr. Peterson addressed capacity issues using the Membership Forecasting and
Utilization Forecasting as prepared by Numerix, LLC. Numerix, LLC is a company Person
County Schools has been working with to assist with forecasting student enrollment, to
determine elementary attendance boundaries with consolidation of schools in mind.
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Dr. Peterson proposed for Phases 2 and 3 issuances include a newly constructed
elementary school, which was projected to cost $36.5M (not including land acquisition).
In addition, Dr. Peterson recommended an expansion at Stories Creek Elementary for 12
classrooms at a projected cost of $9.6M. He said at today’s cost, for a new school,
expansion at Stories Creek Elementary along with the safety and ADA needs would cost
$71.3M.
Dr. Peterson praised the county for its funding, especially the four last consecutive
years, noting all requested critical capital projects were funded and completed. He said he
presented the challenge to the Board to prepare for the planning and development projected
for the next two to five years in the county.
Chairman Powell and commissioners thanked Dr. Peterson for the informative, eye-
opening presentation and proposal.
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ADJOURNMENT:
A motion was made by Vice Chairman Sims and carried 5-0 to adjourn the
meeting at 7:40pm.
_____________________________ ______________________________
Brenda B. Reaves Gordon Powell
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
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PERSON COUNTY BOARD OF COMMISSIONERS OCTOBER 17, 2022
MEMBERS PRESENT OTHERS PRESENT
Gordon Powell Katherine M. Cathey, County Manager
C. Derrick Sims Brenda B. Reaves, Clerk to the Board
Kyle W. Puryear S.Ellis Hankins, County Attorney
Charlie Palmer
Patricia Gentry
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, October 17, 2022 at 9:00am in the Person County Office
Building Auditorium located at 304 S. Morgan Street, Roxboro, NC.
Chairman Powell called the meeting to order and offered an invocation. Vice
Chairman Sims led the group in the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Commissioner Gentry and carried 5-0 to approve the
agenda.
RECOGNITION:
RESOLUTION OF APPRECIATION FOR COUNTY RETIREE:
Chairman Powell read and presented a Resolution of Appreciation to County
Retiree, Sherry Harris. Ms. Harris expressed her gratitude to serve with Person County
Government along with the county departments. Ms. Harris stated her confidence in the
new Elections Director and thanked the Board for its support.
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PUBLIC HEARING:
CLOSEOUT REPORT ON THE COUNTY’S 2018 COMMUNITY
DEVELOPMENT BLOCK GRANT FOR ECONOMIC DEVELOPMENT FOR
POLYWOOD LLC:
A motion was made by Commissioner Puryear and carried 5-0 to open the duly
advertised public hearing for a Closeout Report on the County’s 2018 Community
Development Block Grant (CDBG) for Economic Development for Polywood LLC.
Mr. David Hartigan of Hartigan Management from Raleigh stated Person County
received a $1M CDBG grant to assist in the renovations at Polywood LLC. Polywood used
the CDBG funds to renovate a 444,543 square foot building located at 3300 Jim Thorpe
Highway in Roxboro. Mr. Hartigan noted the CDBG grant funds were loaned to Polywood
LLC in the form of a forgivable loan in exchange for job creation. To bring the building to
the standards needed to operate, Polywood LLC made renovations to the internal walls and
flooring, renovations to the break room and shipping office, installation of overhead and
dock doors, and extensive HVAC, electrical and air quality work at a cost of nearly $3.2
million. Other project costs included $5,000 for environmental review and planning and
$25,000 for grant administration. Polywood LLC also invested $30 million in new
machinery and equipment and other costs.
Mr. Hartigan further noted the company intended to create 109 new jobs with 60%
going to persons residing in low to moderate income households. As of July 31, 2022,
Polywood had created 248 new jobs with a total of 177 (71.3%) going to individuals with
low to moderate income. Mr. Hartigan confirmed for the Board that this grant related to
Polywood’s initial location to Person County, not to be confused with Polywood’s current
plans for expansion.
Mr. Hartigan said no action was required by the Board, however the Chairman’s
signature would be needed on the final report once the Department of Commerce
completed its monitoring of the Closeout Report of the County’s 2018 CDBG, and once
the final report was received, he would request the Chairman’s signature.
There were no individuals appearing before the Board to speak in favor of or in
opposition to the Closeout Report on the County’s 2018 Community Development Block
Grant for Economic Development for Polywood LLC.
A motion was made by Commissioner Puryear and carried 5-0 to close the public
hearing for a Closeout Report on the County’s 2018 Community Development Block Grant
for Economic Development for Polywood LLC.
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INFORMAL COMMENTS:
Chairman Powell reminded the public that comments should address the full Board
and not individual commissioners. He announced each speaker would have two minutes
to address the Board.
The following individuals appeared before the Board to make informal comments:
Ms. Dorothy Wagstaff of 165 Isaac Trail, Roxboro, stated her concerns related to
the auditorium availability if the Board converts to a business meeting room noting the
space was used for many activities by the schools, cooperative extension events, elections/
voting and for fundraisers and gospel music events.
Mr. Ronald Epps of 1019 Epps Martin Road, Roxboro, and Commander for the
Disabled Veterans Association urged the Board to recognize Operation Greenlight in
Person County.
Mr. Phillip Jackson of 3497 Halifax Road, Roxboro asked the Board to reconsider
the use of the old Helena School pointing out the emerging crisis of poverty and violence
and the need to create a place for individuals to get back on track. Mr. Jackson said the
community would benefit. He added the nonprofit has the resources to make it a reality.
Person County’s Sheriff Dewey Jones wanted to make the Board aware of staffing
issues in the Detention Center, in particular, for the female inmate population. Sheriff
Jones stated without proper staffing, he was faced with possibly transporting female
inmates to Granville County, which would be costly. He noted that both Granville and
Caswell counties have taken steps to increase pay as well as pay a sign-on bonus to attract
employees. Currently, Sheriff Jones said he was down 13 staff in the Detention Center.
Ms. Louise Oliver of PO Box 1921, Roxboro voiced opposition for the Board to
make the auditorium a permanent meeting space. She noted the many program uses in the
auditorium and without another space offered up to hold the events, she asked the Board
to knock out a wall to make the upstairs meeting room larger to accommodate the public.
Ms. Lori Browning of 54 River Trace Drive, Rougemont, and an ECA member
stated agreement with Ms. Oliver’s comments noting the numerous events held in the
auditorium. She stated the Board’s idea was counter intuitive and was of no benefit for the
community.
Ms. Cheryl Senter of 407 Tanglewood Circle, Roxboro stated support of Mr.
Jackson’s comments and his concept plan to reuse the old Helena School for education
purposes for individuals in poverty and crisis.
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Ms. Holly Ann Rogers of 430 Younger Road, Roxboro, and a candidate for the
office of Board of Commissioners in the upcoming general election, stated she was running
on listening to the people of Person County; she said the #1 request of the community was
for a public pool, a place for children to learn to swim. Ms. Rogers stated the Board has
significant federal funds and asked the Board to consider making this request, by the people
since 2008, a priority.
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Commissioner Gentry and carried 5-0 to approve the
Consent Agenda with the following items:
A. Approval of Minutes of September 22, 2022,
B. Approval of Minutes of September 28, 2022,
C. Budget Amendment #8,
D. Consulting Services Agreement with Management Advisory Group
International, Inc. for Conducting a Classification and Total Compensation
Study for a cost of $48,750,
E. FY2024 Public Transportation Program Resolution,
F. Person County Health Department Fee Requests for the administration of the
COVID-19 Moderna and Pfizer Bivalent vaccinations,
G. Consideration of Approval of Late Exemption Applications, and
H. Tax Adjustments for October 2022
a. Tax Releases
b. NC Vehicle Tax System pending refunds
NEW BUSINESS:
PROPOSED NEW FARMLAND PRESERVATION ORDINANCE AND REPEAL
OF VOLUNTARY AGRICULTURAL DISTRICT ORDINANCE:
Nancy McCormick, Soil & Water Manager for the Person Soil & Water
Conservation District for the Person County Soil & Water Department, and Chairman of
the Agricultural Advisory Board Norman Boyette requested Board consideration to adopt
a Farmland Preservation Ordinance and to repeal the Voluntary Agricultural District
Ordinance.
The Voluntary Agricultural District (VAD) Ordinance was adopted on Feb. 7,
2011. This ordinance established the Person County Agricultural Advisory Board (AAB)
and Voluntary Agricultural District program.
Ms. McCormick stated the General Assembly passed Senate Bill 605 in 2021. This
bill enacted various statutory changes relating to farmland definitions, conservation
agreements, voluntary agricultural districts, agricultural advisory boards, and the record of
notice of proximity to farmlands. With these statutory changes, Ms. McCormick noted the
current VAD ordinance had to be amended or replaced with another ordinance.
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Ms. McCormick further noted the Soil & Water staff and the AAB Chair attended
several trainings and worked with the NC Dept. of Agriculture Farmland Preservation
Division and their leadership group to implement these requirements along with additional
updates and recommendations into the Farmland Preservation Ordinance before the Board.
She added the proposed new ordinance was reviewed by Evan Davis, Farmland Division
Director, Robert Branan, NC State Extension Professor, the AAB, and county attorney.
Ms. McCormick highlighted the Farmland Preservation Ordinance through the
following presentation:
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Ms. McCormick and County Attorney Ellis Hankins answered questions and
reaffirmed with the Board that the Voluntary Agricultural District is a voluntary program
and would automatically renew for subsequent ten year terms unless either the landowner
or the Advisory Board provides written notice prior to the expiration of the conservation
agreement.
Ms. McCormick stated the conservation agreement for land within an Enhanced
Voluntary Agricultural District would be recorded with the Register of Deeds and will
automatically renew for an additional term of three years unless either the Advisory Board
or the landowner provides written notice prior to the expiration date. This agreement is
irrevocable and the term runs with the land, regardless if the property ownership changes.
At the end of the three-year term, the conservation agreement will expire and the county
will remove the tract from the public records of the program within 60 days. The
landowner may re-apply if the desire is to continue in the program.
Commissioner Gentry suggested a policy be put into place for contact with the
landowner prior to the automatic renewal of the agreements.
Chairman Powell noted his support of the proposed ordinance to bring Person
County into compliance with state law.
A motion was made by Commissioner Palmer and carried 5-0 to adopt the
Farmland Preservation Ordinance and repeal the Voluntary Agricultural District
Ordinance, as presented.
The adopted Farmland Preservation Ordinance follows:
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POTENTIAL SALE OF SURPLUS REAL PROPERTY TO HAROLD T. BROOKS
LIMITED PARTNERSHIP FOR AN OUTPARCEL OF HELENA SCHOOL
PROPERTY, TIMBERLAKE:
County Attorney, Ellis Hankins stated Person County has received a written offer
to purchase a 2.33 acre outparcel of the Helena School property, located in Timberlake.
Harold T. Brooks Limited Partnership (William Brooks and Roy Brooks) offers $11,650
(the value according to an appraisal report), plus the cost to Person County for the survey
and appraisal ($2,825 and $500, respectively). So the total offer is $14,975.
Mr. Hankins noted the offer was subject to the negotiated offer, advertisement and
upset bid procedure specified in N.C.G.S. § 160A-269. The offeror must deposit 5% of the
offer amount with the Clerk to the Board ($748.75). Other persons may raise the bid by not
less than 10% of the first $1,000 and 5% of the remainder (i.e., not less than $15,773.75),
within 10 days of the date of the published notice of this offer. Other bidders also must
deposit 5% of the bid with the Clerk along with a written offer.
If the Board so desires, Mr. Hankins said the Board may tentatively accept this
written offer and start the statutory process, the following is the appropriate action:
tentatively accept the offer, subject to completion of the procedural steps outlined in the
negotiated offer and upset bid statute, and then final acceptance of the highest offer and
approval of a mutually acceptable contract of sale with the successful bidder.
Commissioner Palmer asked for confirmation that the parcel contained a septic tank
drain field, which was affirmed by staff.
Commissioner Gentry asked her fellow commissioners to table this item until the
Board’s next meeting as she felt there was forthcoming information and further discussion
regarding this property. She requested the Board to wait for a decision until the Board has
all the details.
A motion was made by Commissioner Gentry and carried 5-0 to table this item
until the Board’s next meeting for a decision.
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PROCLAMATION FOR OPERATION GREENLIGHT:
Chairman Powell read a Proclamation for Operation Greenlight for Board
consideration.
A motion was made by Commissioner Puryear and carried 5-0 to adopt a
Proclamation to proclaim the week of November 7-13, 2022 as the week of Operation
Greenlight in Person County.
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CHAIRMAN’S REPORT:
Chairman Powell announced the Board’s next meeting scheduled for November 7,
2022 would be held in the commissioners’ boardroom 215.
MANAGER’S REPORT:
Related to the Board’s adopted proclamation for Operation Greenlight, County
Manager Katherine Cathey reported that the General Services Department was looking into
getting greenlights for county buildings.
Ms. Cathey stated in follow-up to the Sheriff’s comments related to staffing issues
in the Jail, staff are working on creative options for recruitment and retention of employees.
Chairman Powell asked Ms. Cathey about the classification and compensation study that
was budgeted to which she noted the Board approved, on its Consent, an agreement for
conducting the study, which will begin with a survey to all employees with the results to
be received in time for the next fiscal year budget process. Ms. Cathey stated what the Jail
was currently experiencing was a more pressing need in advance of the next fiscal year
budget.
COMMISSIONER REPORT/COMMENTS:
Vice Chairman Sims commented his concerns related to the number of vacancies
with the Detention Center. He also assured the public that the Board has made no definite
decision related to converting the auditorium to the Board’s meeting room; he noted that
the number of attendees at this meeting would be hard-pressed to fit in the upstairs
commissioners’ boardroom. Vice Chairman Sims addressed the comment related to a
community pool noting there are safety issues to consider and longer costing
considerations, i.e. who maintains the pool, the site, the cost factors. He thanked everyone
attending the meeting and those who expressed comments.
Commissioner Palmer concurred with Vice Chairman Sims noting the Board has
limited resources while trying to make the best choice for everyone.
Commissioner Gentry commented on the need for the Public Information Officer
position so that citizens can have all the information. She iterated that citizens are
misunderstanding the concept was not to use all the auditorium space and to keep it a
multiuse room.
Commissioner Puryear stated the comments of his fellow commissioners reflected
his own. Chairman Powell added that the Board has discussed the possibility of making
the auditorium a permanent boardroom and staff are working with an architect to improve
the room but not to eliminate others using the space. He thanked everyone for input.
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CLOSED SESSION #1
A motion was made by Vice Chairman Sims and carried 5-0 to enter into Closed
Session #1 at 10:06am, per General Statute 143-318.11(a)(3) for the purpose to consult
with the county attorney in order to preserve the attorney-client privilege with the following
individuals permitted to attend: County Attorney, Ellis Hankins, County Manager,
Katherine Cathey, Clerk to the Board, Brenda Reaves, Health Director, Janet Clayton and
Environmental Health Supervisor, Bonnie Holt.
Chairman Powell called the Closed Session #1 to order at 10:12am.
A motion was made by Commissioner Gentry and carried 5-0 to return to open
session at 10:55am.
A motion was made by Vice Chairman Sims and carried 5-0 for Person County to
broaden the engagement with a national law firm in pending litigation including filing suit
against McKinsey & Company, Inc. with Person County listed as one of the plaintiffs.
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ADJOURNMENT:
A motion was made by Commissioner Gentry and carried 5-0 to adjourn the
meeting at 10:57am.
_____________________________ ______________________________
Brenda B. Reaves Gordon Powell
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
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AGENDA ABSTRACT
Meeting Date: November 7, 2022
Agenda Title: Person County Public Library’s Food Literacy Mini-Grant Application
Summary of Information: The Person County Public Library is applying for a $17,000 Food
Literacy Mini-Grant provided through the North Carolina State Library. The grant does not ask
for matching funds. Through the grant, the Person County Public Library will be partnering with
several of our local community organizations to provide a series of food literacy classes and
educational programs. The classes and programs will ensure that members of the youth in Person
County have the opportunity to learn the skills required to grow their food, cook healthy meals,
and learn how to maintain a healthy lifestyle through nutrition. The products of this project are
Grab and Go cooking lesson kits, a portable library kitchen set, an in-house food bank location,
and a community garden space behind the library building that will continue to educate patrons
and provide a space for patrons to have access to fresh produce.
Recommended Action: Approve submittal of the grant application to the North Carolina State
Library
Submitted By: Kayli Reyna, Person County Public Library Director
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APPLICATION INFORMATION
Project Name:
From Garden to Table
Project Abstract:
The Person County Public Library will be partnering with several of our local community
organizations to provide a series of food literacy classes and educational programs. The classes
and programs will ensure that members of the youth in Person County have the opportunity to
learn the skills required to grow their food, cook healthy meals, and learn how to maintain a healthy
lifestyle through nutrition. The products of this project are Grab and Go cooking lesson kits, a
portable library kitchen set, an in-house food bank location, and a community garden space behind
the library building that will continue to educate patrons and provide a space for patrons to have
access to fresh produce.
USER AND NEEDS
Who are the library users?
The From Garden to Table program will benefit Person County's youth and families. According
to the 2020 U.S. Census, Person County has a total population of 39,023. Of that population,
according to our library's records, Person County Public Library has managed to provide 20,818
adults and 2,981 children and young adults with library cards. On average, from the yearly
statistical data gathered, the library serves roughly 48,000 patrons. This service includes
providing various educational programs to the county's youth. In 2021, Person County Public
Library's youth programs had 2,957 participants, ages 0-18. In 2022, Person County Public
Library is on track to surpass those numbers. Person County's youth makes up 25.6% of the total
population. Of this percentage, 13.5% live in poverty. The Person County Public Library will
utilize the Food Literacy Center Mini-Grant, to teach youth, including at-risk youth living in
poverty, how to grow their food, cook healthy meals, and how nutrition is essential to maintain a
healthy lifestyle.
What is the need?
According to the 2020 U.S. Census, of the total population in Person County, 13.5% live in
poverty, some of which rely on food stamps and food banks to source their next meal. In the
coming months, according to local government officials reports, in Person County, those that
have relied on the additional funds provided through Covid-19 relief funds for food stamps will
be faced with a reduced stipend. This reduction will lead to more families relying on local food
banks to support themselves and their families. In addition, nationally, 62% of teens who were in
the foster care system report experiencing food insecurity. According to local reports, Person
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County averages anywhere from 80-100 kids in foster care, much higher than counties with
similar demographic makeup. As a result, we see this need as significant.
PROJECT DESCRIPTION:
What do you plan to do?
Through the education programs supported by the Food Literacy Center Mini-Grant, the Person
County Public Library aims to increase food literacy and reduce the anxiety of food scarcity in
Person County homes. Food literacy reduces food scarcity anxiety and teaches independence and
self-sufficiency. These are two necessary skills the youth must develop. The classes and programs
will ensure that members of the youth in Person County have the opportunity to learn the necessary
skills to grow their food, cook healthy meals, and learn how to maintain a healthy lifestyle through
nutrition. The products of this project are Grab and Go cooking lesson kits, a portable library
kitchen set, an in-house food bank location, and a community garden space behind the library
building that will continue to educate patrons and provide a space for patrons to have access to
fresh produce.
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To accomplish these products, the Person County Public Library will be partnering with five
different local organizations. First, the library will partner with the Extension Master Gardener
Volunteer Association Granville/Person (EMGVAGP). EMGVAGP will support the aim of
this grant by upgrading the Person County Public Library’s existing flower beds and installing
and maintaining a community herb and vegetable garden behind the library to allow the library
to host educational programs on gardening at the library. This partnership will allow the library
to host four programs between February–May 2-23 that teach participants how to plant, care for,
and harvest various foods. Second, the library will partner with the NC Cooperative Extension
Office, Family Consumer Sciences (FCS) program. The officer will provide three food and
nutrition classes in the library over three months between February-May 2023. The classes will
target youth and adults from vulnerable populations in Person County. Third, the library will
partner with the Person County Housing Authority. The library with the portable kitchen set
will be providing three food and nutrition classes to help families in the program stretch their
monthly budgets and create healthy meals. The partnership will ensure that the children learn to
prepare basic meals and self-sufficiency. Fourth, the Person County Public Library will partner
with the Social Services system as part of the LINKS program to provide two food and nutrition
classes to youth in their system. To ensure that the library reaches as many participants as
possible, the Person County Public Library will be putting together three 100 basic cooking
lesson kits (Supplies and Recipe) for a grab and go cook program over three months. Finally, the
library will partner with the Christian Help Center of Person County to start an in-house food
bank located at the library. The library will collect enough supplies to fill the pantry cabinet and
all extra supplies will go to the help center. These partnerships will allow the library to reach
vulnerable populations in Person County and teach a full narrative of food literacy.
HOW WILL EXPENDITURES SUPPORT YOUR GOAL?*
EMGVAGP Library Producing Garden: ($11,226.23)
Garden Supplies: small hand trowel, small hand cultivator, round shovel, bypass hand pruner,
loppers pruning, saw with double teeth, small saw, leaf rake, iron toothed rake, gloves, aprons,
baskets/storage containers, signs for naming plants, permanent markers, water hose 50 ft, water
hose 100 ft, soaker hose 25 ft, soaker hose 50 ft, water hose shut off, watering wands with
breakers, extra breakers, chemicals to control weeds, backpack 4 gallon, storage box, storage
containers for water hoses, wheelbarrows, tiller, blower, string trimmer, extra batteries for tools,
pine bark mulch bags, topsoil bags, metal raised beds, emgvagp outsourced labor costs
These items will allow EMGVAGP to upgrade the Person County Public Library’s existing
flower beds including installing and maintaining a community herb and vegetable garden behind
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the library. The goal of these expenditures is to allow the library to host educational programs on
gardening at the library and provide some access to local produce for Person County facing food
scarcity.
Garden Programs’ Expenditures: ($80)
(1) $10 Medium Bag of Dirt: This bag of dirt will allow participants to practice planting a variety
of seeds to monitor their growth cycle at home. The goal of this activity is to teach participants
about the plant development process.
(1-4) $80 Apples, Sweet Potatoes, Oranges, Carrots, Lettuce, Peas, Grapes, and Cucumbers:
-These items will allow participants to touch and learn to associate which season different foods
should be harvested. The goal of this activity is to teach participants about seasonal planting.
-These items will also allow participants to visually and tangibly learn which part of plants are
harvested. The goal of this activity is to teach participants that different parts of plants are
harvested and not all parts of plants are edible.
Person County’s Family, and Consumer Sciences Food and Nutrition Classes: ($1700)
(2) $100 Classes taught by the FCS’s officer. This expenditure will allow the library to hire an
expert on food and nutrition to teach participants about food and nutrition. The goal of these
classes is to teach participants about nutrition and how to utilize different foods to keep a healthy
life style.
(1/15 participants) $100 per participant Class taught by the FCS’s officer. This expenditure will
allow the library to hire an expert on food and nutrition to teach a cooking class and provide food
supplies for 15 participants. The goal of this class is to demonstrate and allow participants to
practice cooking a balanced meal.
Library’s Portable Kitchen Set ($894.52)
(1) Portable Kitchen Set: kitchen cooking utensils kit, mixing bowls, 8-piece nonstick pots &
pans set, measuring cups and spoons set, two burner hot plate, portable oven, hefty lid tray (100),
kids kitchen cooking set, plastic teen safe cooking knife set, kids disposable gloves, aprons
(100), plastic cutting boards (8), teen/adult cooking gloves, aluminum foil pans 30.
These expenditures will allow the library to teach cooking classes inside and outside of the
library. The goal of this set is to ensure the library can meet the food literacy needs of the
community at any location.
Person County Housing Authority ($141.22)
(3) Cooking Class Supplies: chicken breast, soy sauce, cabbages, onion, noodles, box of twist
noodles, cherry tomatoes, basil, pasta sauce, cheese, bread, beef broth, garlic power, olive oil,
chicken tenderloins, fajita spice mixed, red onion, green peppers, tortillas, black beans, limes
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These expenditures will allow the library to teach a cooking class and provide food supplies for
15 participants at the Person County Housing Authority Center. The goal of this class is to
demonstrate and allow participants to practice cooking a balanced meal.
LINKS ($101.89)
(2) Cooking Class Supplies: box of twist noodles, cherry tomatoes, basil, pasta sauce, cheese,
bread, beef broth, garlic power, olive oil, chicken tenderloins, fajita spice mixed, red onion,
green peppers, tortillas, black beans, limes
These expenditures will allow the library to teach a cooking class and provide food supplies for
15 participants at the Department of Social Services Center. The goal of this class is to
demonstrate and allow participants to practice cooking a balanced meal.
Christian Help Center of Person County ($300)
(2) Food Pantry: 149.98 Metal Cabinets
These cabinets will allow the library to have a permanent location inside of the library to provide
toiletries and goods to the variable population of Person County. The goal of the food pantry is to
support the Christian Help Center of Person County to supply items to individuals in need while
educating the public about food scarcity in Person County. The Help Center is only open certain
hours. The library will be able to supply items when they are closed. All access goods collected
will be donated to the center.
Grab and Go Cooking Lesson Kits: ($3867.71)
(300) Grab and Go Cooking Lesson Kits: bags, aluminum foil pans, keystone canned beef,
canned pinto beans, canned diced tomatoes, taco seasoning, macaroni & cheese dinner size,
brownie mix, canned chicken breast, stove top chicken stuffing mix, canned cream of chicken
soup, roasted garlic mased, potatoes, muffin mix, angel hair pasta, chicken broth, alfredo sauce,
parmesan cheese, canned spinach, mug cake mix:
The kits including cooking tool, supplies, family lesson, and nutritious recipe to cook at home.
Once at home, participants will follow along with the recipe and cooking video provided by the
library. The goal of these kits is to reach as many participants as possible to teach about the
importance of food and nutrition. These kits will ensure participants, that would come to the
programs but are unable to, are given the opportunity to learn.
Who are your partners?
1. Extension Master Gardener Volunteer Association Granville/Person
2. Person County’s Area Agent, Family, and Consumer Sciences
3. The Person County Housing Authority
4. Person County Social Services
5. Christian Help Center of Person County
Evaluation
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The project will be evaluated through two means. First, after each program, participants will be
given a small survey to determine if the learning outcomes were met. This evaluation will allow
the library to determine if the goal of project was met. Second, in June 2023, a survey will be
sent out to all partners at the end of the project to determine the impact the project had on their
organizational goals/mission. This evaluation will allow the library to determine if a partnership
will benefit both organizations in the future.
What outcomes will come from a successful project?
Learning Outcomes:
• NGSS: Participants will comprehend concepts related to health promotion and disease
prevention to enhance health.
• NGSS: Structure, function and information processing.
• NGSS: Interdependent relationships in ecosystems.
• CCSS.ELA: Writing: Research to build and present knowledge.
Physical Outcomes:
• Food Pantry
• Community Garden
• Library’s Portable Kitchen Set
Overall Outcomes:
• Participants will understand on a simple broad level where their food comes from.
• Participants will know the basics of hand washing and sanitary practices in the kitchen.
• Participants will be comfortable making a simple meal.
Project Outcomes
Through the offered educational classes, Grab and Go kits, portable kitchen set, in-house food
bank, and community garden, the Person County Public Library will provide a broad food and
nutrition education to wide range of participants that live in Person County in the aim to increase
food literacy and reduce food scarcity anxiety. Beyond the scope of this project, the products of
the project will continue to serve the county and provide the library with opportunities to educate
patrons and partner with other essential organizations.
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AGENDA ABSTRACT
Meeting Date: November 7, 2022
Agenda Title: Potential Sale of Surplus Real Property to Harold T. Brooks Limited
Partnership for an Outparcel of Helena School Property, Timberlake
Summary of Information:
The Board of Commissioners considered the written offer to purchase 2.33 acres tract to be
extracted from property located off Helena-Moriah Road, Timberlake at its October 17, 2022
meeting. The Board voted unanimously to table consideration of this item until the Board’s next
meeting.
Person County has received a written offer to purchase a 2.33 acre outparcel of the Helena
School property, located in Timberlake. Harold T. Brooks Limited Partnership (William Brooks
and Roy Brooks) offers $11,650 (the value according to our appraisal report), plus the cost to
Person County for the survey and appraisal ($2,825 and $500, respectively). So the total offer is
$14,975.
The offer is subject to the negotiated offer, advertisement and upset bid procedure specified in
N.C.G.S. § 160A-269. The offeror must deposit 5% of the offer amount with the Clerk to the
Board ($748.75). Other persons may raise the bid by not less than 10% of the first $1,000 and
5% of the remainder (i.e., not less than $15,773.75), within 10 days of the date of the published
notice of this offer. Other bidders also must deposit 5% of the bid with the Clerk along with the
written offer.
If the Board wishes to tentatively accept this offer and start the statutory process, the following is
the appropriate action.
Recommended Action/Motion: Tentatively accept the offer, subject to completion of the
procedural steps outlined in the negotiated offer and upset bid statute, and then final acceptance
of the highest offer and approval of a mutually acceptable contract of sale with the successful
bidder.
Submitted By: S. Ellis Hankins, Person County Attorney
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