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11-21-2022 Agenda Packet BOCPERSON COUNTY BOARD OF COUNTY COMMISSIONERS MEETING AGENDA 304 South Morgan Street, Room 215 Roxboro, NC 27573-5245 336-597-1720 Fax 336-599-1609 November 21, 2022 9:00am This meeting will convene in the County Office Building Auditorium. CALL TO ORDER………………………………………………….. Chairman Powell INVOCATION PLEDGE OF ALLEGIANCE DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA INFORMAL COMMENTS The Person County Board of Commissioners established a 10-minute segment which is open for informal comments and/or questions from citizens of this county on issues, other than those issues for which a public hearing has been scheduled. The time will be divided equally among those wishing to comment. It is requested that any person who wishes to address the Board, register with the Clerk to the Board prior to the meeting. ITEM #1 DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA A.Approval of Minutes of November 7, 2022 (pgs 3-6),B.Budget Amendment #9 (pgs. 7-8),C.Budget Amendment #10 (pg. 9), D.Resolution Appointing Review Officers (pg. 10),E.ABC Board request action to approve its use of Person County’s Travel Policy (pgs. 11-18), andF.Tax Adjustments for November 2022 (pgs. 19-26)a.Tax Releases b.NC Vehicle Tax System pending refunds 1 NEW BUSINESS: ITEM #2 (pgs. 27-40) Presentation of the Annual Comprehensive Financial Report for Fiscal Year Ending June 30, 2022 ………………………………….. Amy Wehrenberg ITEM #3 (pgs. 41-64) Vaya Health Update and Dashboard Presentation ……………………… Elliot Clark ITEM #4 (pg. 65) “County Farm Park” Project: Grant Opportunities and Introduction of Piedmont Conservation Council, Inc. …………………….. John Hill CHAIRMAN’S REPORT MANAGER’S REPORT COMMISSIONER REPORTS/COMMENTS RECESS meeting until such time announced for the work session to be convened ITEM #5 (pgs. 66-108) Potential Uses for ARP Funding ………….……………………….. Katherine Cathey Note: All Items on the Agenda are for Discussion and Action as deemed appropriate by the Board. 2 November 7, 2022 1 PERSON COUNTY BOARD OF COMMISSIONERS NOVEMBER 7, 2022 MEMBERS PRESENT OTHERS PRESENT Gordon Powell Katherine M. Cathey, County Manager C. Derrick Sims Brenda B. Reaves, Clerk to the Board Kyle W. Puryear S.Ellis Hankins, County Attorney Charlie Palmer Patricia Gentry The Board of Commissioners for the County of Person, North Carolina, met in regular session on Monday, November 7, 2022 at 7:00pm in the commissioners’ boardroom 215 in the Person County Office Building. Chairman Powell called the meeting to order and offered an invocation. Vice Chairman Sims led the group in the Pledge of Allegiance. DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA: A motion was made by Vice Chairman Sims and carried 5-0 to approve the agenda. INFORMAL COMMENTS: The following individuals appeared before the Board to make informal comments: Mr. Patrick Riley of 256 Hicks Yarboro Road, Roxboro stated he and others do not understand the stormwater fees to protect the Neuse River; in addition, as Mr. Riley read from a NC manual, he questioned the name of the governing body referred to as the county commissioners noting it should be county commission. Mr. Chris Weaver of 342 Satterfield Farm Road, Timberlake used his time to publically thank Commissioner Gentry for her service to the citizens and for asking questions. He noted her efforts are commendable and she will be missed. Ms. Liz Bradsher of 976 Estate Road, Semora thanked her friend, Commissioner Gentry, for having the courage to run for office, for working hours and hours to do her homework and for working in a manner seeking collaboration and intelligence with respect even under difficult circumstances. 3 November 7, 2022 2 DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA: A motion was made by Commissioner Palmer and carried 5-0 to approve the Consent Agenda with the following items: A. Approval of Minutes of October 3, 2022, B. Approval of Minutes of October 11, 2022, C. Approval of Minutes of October 17, 2022, and D. Person County Public Library’s Food Literacy Mini-Grant Application UNFINISHED BUSINESS: POTENTIAL SALE OF SURPLUS REAL PROPERTY TO HAROLD T. BROOKS LIMITED PARTNERSHIP FOR AN OUTPARCEL OF HELENA SCHOOL PROPERTY, TIMBERLAKE: The Board of Commissioners considered the written offer to purchase 2.33 acres tract to be extracted from property located off Helena-Moriah Road, Timberlake at its October 17, 2022 meeting. The Board voted unanimously to table consideration of this item until the Board’s next meeting, on this date. County Attorney, Ellis Hankins stated Person County has received a written offer to purchase a 2.33 acre outparcel of the Helena School property, located in Timberlake. Harold T. Brooks Limited Partnership (William Brooks and Roy Brooks) offers $11,650 (the value according to our appraisal report), plus the cost to Person County for the survey and appraisal ($2,825 and $500, respectively). So the total offer is $14,975. Mr. Hankins noted the offer was subject to the negotiated offer, advertisement and upset bid procedure specified in N.C.G.S. § 160A-269. The offeror must deposit 5% of the offer amount with the Clerk to the Board ($748.75). Other persons may raise the bid by not less than 10% of the first $1,000 and 5% of the remainder (i.e., not less than $15,773.75), within 10 days of the date of the published notice of this offer. Other bidders also must deposit 5% of the bid with the Clerk along with the written offer. If the Board so desired, Mr. Hankins said the Board may tentatively accept this written offer and start the statutory process with the following action: Tentatively accept the offer, subject to completion of the procedural steps outlined in the negotiated offer and upset bid statute, and then final acceptance of the highest offer and approval of a mutually acceptable contract of sale with the successful bidder. 4 November 7, 2022 3 Commissioner Gentry asked the County Manager, what other uses could this parcel under consideration be utilized to which County Manager Katherine Cathey stated this 2.33 acres was a part of a 14-acre parcel known as the old Helena School; she noted the 2.33 parcel was wooded and adjacent to the currently owned property by the Brooks’ family. Ms. Cathey stated one vision for this parcel was for park trails and another concept was to hold onto the land for a potential school site. Commissioner Gentry suggested the Board to consider holding off from accepting this offer on this land asset as it may not be in the best long-term interest to the county especially as a potential school use may be in the future. Ms. Cathey reiterated that the Board has the ability to reject any and all offers, at any time. A motion was made by Commissioner Puryear and carried 3-2 to tentatively accept the offer from Harold T. Brooks Limited Partnership to purchase a 2.33-acre outparcel of the Helena School property, located in Timberlake and to direct the Clerk to advertise per the negotiated offer and upset bid statute. Commissioner Puryear, Chairman Powell and Vice Chairman Sims voted in favor of the motion; Commissioners Gentry and Palmer cast the dissenting votes. CHAIRMAN’S REPORT: Chairman Powell reported he had recently attended an Awards Banquet for Person Industries and the Recycling Center as well as attended a Veterans’ event and parade on last Saturday, and the Farm City Breakfast. He stated the Kerr Tar regional job fair was impressive noting participation by employers as well as county agencies. Chairman Powell recognized that Operation Greenlight, as recently supported by resolution of the Board of Commissioners was being observed this week, November 7-13, 2022 and urged residents to place a green light in a window to honor veterans. MANAGER’S REPORT: County Manager, Katherine Cathey reminded the Board of their work session following its regularly scheduled meeting on November 21, 2022 to have an in-depth discussion on the ARP projects. She asked the Board to give her any feedback and questions prior to the work session so staff can be prepared. Ms. Cathey stated county offices would be closed on Friday, November 11, 2022 in observation of the Veteran’s Day holiday. COMMISSIONER REPORT/COMMENTS: Commissioner Palmer said he attended the Farm City Breakfast as a member of the Cooperative Extension Advisory Board; he said the job fair for increased workforce had a good setup and he looked forward to future growth and economic development in the county. Commissioner Palmer thanked county employees for their hard work. 5 November 7, 2022 4 Commissioner Gentry asked if there was an update on the ARP revenue replacement to which County Manager Katherine Cathey confirmed Person County was using all of its ARP proceeds through the revenue replacement category noting she would be attending a meeting later in the week and would likely get an update as well learn about additional funding sources related to ARP project funding. There were no reports from Vice Chairman Sims nor Commissioner Puryear. ADJOURNMENT: A motion was made by Vice Chairman Sims and carried 5-0 to adjourn the meeting at 7:26pm. _____________________________ ______________________________ Brenda B. Reaves Gordon Powell Clerk to the Board Chairman (Draft Board minutes are subject to Board approval). 6 11/21/2022 Dept./Acct No.Department Name Amount Incr / (Decr) EXPENDITURES General Fund General Government 728,911 Public Safety 1,594 Education 345,000 REVENUES General Fund Other Taxes 721,000 Charges for Services 345,000 Other Revenue 2,819 Fund Balance Appropriation 6,686 EXPENDITURES Fire Tax District Fund 300,000 REVENUES Fire Tax District Fund Intergovernmental Revenues 300,000 Explanation: Account Number Account Description $Revenues incr. (decr.) (cr.) dr. $Expenditures incr. (decr.) dr. (cr.) 10090-399991 Fund Balance Appropriation 6,686 1004180-412000 Register of Deeds-Salary & Wages 5,345 1004180-418000 Register of Deeds-401(k) Contribution 267 1004180-418100 Register of Deeds-Social Security Contribution 409 1004180-418200 Register of Deeds-Retirement Contribution 649 1004180-418600 Register of Deeds-Worker's Compensation 16 100-322100 Occupancy Tax Revenue 431,000 1004130-449720 Finance: Occupancy Tax to PCTDA 431,000 100-315000 Register of Deeds Excise Tax Revenue 290,000 1004180-419960 Register of Deeds Excise Tax to State 290,000 10060-359132 Fines and Forfeiture Revenue 345,000 1005911-462820 Schools: Fines and Forfeitures 345,000 BUDGET AMENDMENT #9 Reflecting Board's action at meeting on October 3, 2022 to increase Register of Deed's Director's salary and benefits ($6,686); reclassifying pass-through funds that were previously reported on the County's balance sheet to now report as annually budgeted revenues and expenditures in order to comply with new reporting standards for occupancy tax ($431,000), Register of Deeds Excise Tax ($290,000), and Fines and Forfeitures ($345,000); received insurance claims for vehicle damages in the Sheriff's Department ($1,594) and equipment damage in the General Services Department ($1,225); and received second grant allotment from the North Carolina Office of State Budget and Management for the Volunteer Fire and Rescue Departments ($300,000). BUDGET ADJUSTMENT DETAIL 7 100-389890 Misc Revs 1,594 1004310-435300 Sheriff: Maint & Repair/Vehicles 1,594 100-389890 Misc Revs 1,225 1004260-435200 Gen Svcs: Maint & Repair/Equip 1,225 25025-335901 OSBM-VFD Grant-2023 300,000 2504377-460931 Fire Tax District Fund: OSBM-VFD Grant-2023 300,000 Totals 1,375,505 1,375,505 8 11/21/2022 Dept./Acct No.Department Name Amount Incr / (Decr) EXPENDITURES General Fund Transfer to Other Funds 4,275,961 REVENUES General Fund Fund Balance Appropriation 4,275,961 EXPENDITURES Capital Investment Fund Reserve for Future Expenditures 4,275,961 REVENUES Capital Investment Fund Transfer from Other Funds 4,275,961 Explanation: Account Number Account Description $Revenues incr. (decr.) (cr.) dr. $Expenditures incr. (decr.) dr. (cr.) 10090-399991 FBA 4,275,961 1009821-401021 Transfer to CIF 4,275,961 21070-398010 Transfer from General Fund 4,275,961 2104260-559860 Reserve for Future Expenditures 4,275,961 Totals 8,551,922 8,551,922 BUDGET AMENDMENT #10 Transferring excess unassigned fund balance reserves over 25% of General Fund expenditures ($4,275,961) reported in the audit for fiscal year ended June 30, 2022 from the General Fund to the Capital Investment Fund per guidance provided by Person County's Budget, Accounting and Fund Reserve Policy. BUDGET ADJUSTMENT DETAIL BA-109   RESOLUTION APPOINTING REVIEW OFFICERS   WHEREAS, S.L. 1997‐309 (S875) made a number of significant changes in the procedures for  recording maps and plats; and   WHEREAS, the main purpose of the law is to transfer the responsibility for reviewing plats to  determine whether they meet recording requirements from the Register of Deeds to a Review Officer;   and   WHEREAS, G.S. 47‐30.2 requires the Board of County Commissioners in each County, by  resolution, to appoint a person (persons) to serve as a Review Officer to review each plat before it is  recorded and certify that it meets the statutory requirements for recording;     WHEREAS, since the last Resolution was recorded, there has been changes in personnel which  creates erroneous information as to the serving Review Officers; and    WHEREAS, the desire of the Person County Board of Commissioners is to insure the expeditious  review of all maps and plats, as required by G.S. 47‐30.2, prior to being presented and recorded by the  Register of Deeds.   NOW THEREFORE, BE IT RESOLVED, effective upon adoption of this resolution, that  Christopher J. Bowley, Sarah Moore, Michele Solomon, Brooks Lockhart, Lauren Wrenn Johnson and  Crystal Cole, are hereby appointed to perform all responsibilities as required of a Review Officer under  the appropriate North Carolina General Statutes.   BE IT FURTHER RESOLUTED, that a copy of this Resolution designating the Review Officers be  recorded in the Person County Register of Deeds Office and indexed in the names of the Review  Officers.   This the 21st day of November 2022.           Person County Board of Commissioners    __________________________________  Gordon Powell, Chairman    Attest:    ___________________________________  Brenda B. Reaves, Clerk to the Board    10 AGENDA ABSTRACT Meeting Date: November 21, 2022 Agenda Title: ABC Board request action to approve its use of Person County’s Travel Policy Summary of Information: NCABC Commission requires all ABC Boards to adopt either the state or appointing authority’s travel policy. The NCABC Commission needs a letter of confirmation or copy of minutes certifying board action. According to General Statute18B-700, the ABC Board is required to submit proof of appointing authority’s approval to the state annually. Recommended Action: The ABC Board recommends and requests that the Board of Commissioners approve Person County ABC Board to use Person County’s Travel Policy effective this date and through 2023. Submitted By: Ben Foti, General Manager and Person County ABC Board 11 12 13 14 15 16 17 18 AGENDA ABSTRACT Meeting Date: November 21, 2022 Agenda Title: Tax Adjustments for November 2022 Summary of Information: Attached please find the tax releases and motor vehicle pending refunds: 1. November 2022 tax releases. 2. November 2022 North Carolina Vehicle Tax System (NCVTS) pending refunds. Recommended Action: Motion to accept reports and authorize refunds. Submitted By: Russell Jones, Tax Administrator 19 NAME BILL NUMBER OPER DATE/TIME DISTRICT VALUE AMOUNT 3728101 2022-39335 DY: PERSONAL PROPERTY RH 10/6/2022 11:22:20 AM PARHAMS TREE SERVICE INC C ADVLTAX 75,697.00 545.02 FIREADVLTAX 75,697.00 37.85 DUP BILL SOME EQUIP SEE REC 33312 TOTAL RELEASES:582.87 9810201 2022-35602 DY: PERSONAL PROPERTY SRJ 10/6/2022 2:46:44 PM SOLOMON MICHAEL J DOUBLE CHARGED C ADVLTAX 2,544.00 18.32 DOUBLE CHARGED CI50ADVLTAX 2,544.00 17.81 ALSO LISTED ON 2022-10117 TOTAL RELEASES:36.13 42090302 2022-7900 DY:0RP:A72 33 RH 10/14/2022 10:33:04 AM MANCIA-AREVALO ROMEO ANTONIO C ADVLTAX 63,511.00 457.28 FIREADVLTAX 63,511.00 31.76 RENOS 65% F22 NOT 100%TOTAL RELEASES:489.04 69801301 2022-912 DY: RP:A78 96 RH 10/17/2022 10:15:51 AM AINSWORTH LYLE PATRICK C ADVLTAX 45,000.00 324.00 FIREADVLTAX 45,000.00 22.50 APPROVED FR VET EXMP TOTAL RELEASES:346.50 71601301 2022-18264 DY:0RP:A79 232 RH 10/17/2022 10:28:43 AM ALMOND ELLEN CARVER C ADVLTAX 56,085.00 403.81 FIREADVLTAX 56,085.00 28.04 APPROVED SR/DISABLED EXMP TOTAL RELEASES:431.85 15651301 2022-5112 DY:0RP:A63 115 RH 10/17/2022 10:31:21 AM BASS REGINALD E C ADVLTAX 41,122.00 296.08 FIREADVLTAX 41,122.00 20.56 ADDED SENIOR EXP TOTAL RELEASES:316.64 17121301 2022-15217 DY:0RP:19 26A RH 10/17/2022 10:35:08 AM BENNERMON J A JR C ADVLTAX 45,000.00 324.00 CI50ADVLTAX 45,000.00 315.00 ADDED VETERAN EXMP TOTAL RELEASES:639.00 44005301 2022-9027 DY:0RP:66 20L RH 10/17/2022 10:39:24 AM BLACK PATRICIA ANN LIFE ESTATE C ADVLTAX 89,472.00 644.20 FIREADVLTAX 89,472.00 44.74 ADDED SENIOR EXMP TOTAL RELEASES:688.94 71949301 2022-11592 DY:0RP:125 24 RH 10/17/2022 11:00:29 AM BRADLEY LINDA C ADVLTAX 45,000.00 324.00 FIREADVLTAX 45,000.00 22.50 ADDED VETERANS EXMP TOTAL RELEASES:346.50 56632301 2022-8318 DY:0RP:A72 69 RH 10/17/2022 11:03:14 AM BLALOCK WESLEY L II C ADVLTAX 45,000.00 324.00 RUN DATE: 11/14/2022 9:27 AM RELEASES REPORT Person County 20 NAME BILL NUMBER OPER DATE/TIME DISTRICT VALUE AMOUNT FIREADVLTAX 45,000.00 22.50 ADDED VETERANS EXMP TOTAL RELEASES:346.50 2113302 2022-13828 DY:0RP:122 14 RH 10/17/2022 11:06:28 AM CLAYTON LINDA RILEY LIFE ESTATE C ADVLTAX 80,444.00 579.20 CI50ADVLTAX 80,444.00 563.11 ADDED SENIOR EXMP TOTAL RELEASES:1,142.31 21937302 2022-888 DY:0RP:A92 20A RH 10/17/2022 11:10:35 AM EARP BONNIE CAMPBELL C ADVLTAX 25,000.00 180.00 FIREADVLTAX 25,000.00 12.50 ADDED DISABLED EMPT TOTAL RELEASES:192.50 69125301 2022-5261 DY:0RP:A63 117 RH 10/17/2022 11:14:21 AM GLENN-MULHOLLAND BEVERLY FLETCHER C ADVLTAX 76,001.00 547.21 FIREADVLTAX 76,001.00 38.00 ADDED DISABLED EXMP TOTAL RELEASES:585.21 70516301 2022-17424 DY: RP:A72 183 RH 10/17/2022 11:20:41 AM KIMBALL SANDRA C ADVLTAX 20,108.00 144.78 FIREADVLTAX 20,108.00 10.05 ADDED SENIOR EXMP TOTAL RELEASES:154.83 22404301 2022-15201 DY: RP:87 14 RH 10/17/2022 11:26:51 AM KING SANDRA FAYE C ADVLTAX 28,532.00 205.43 FIREADVLTAX 28,532.00 14.27 ADDED SENIOR EXMP TOTAL RELEASES:219.70 4068301 2022-12506 DY:0RP:43 40 RH 10/17/2022 11:30:26 AM MANGUM AUGUSTUS ROBERT C ADVLTAX 53,649.00 386.27 CI50ADVLTAX 53,649.00 375.54 ADDED SENIOR EXMP TOTAL RELEASES:761.81 36193301 2022-23186 DY:0RP:A72 290 RH 10/17/2022 11:33:20 AM MOLES HAROLD W C ADVLTAX 29,374.00 211.49 FIREADVLTAX 29,374.00 14.69 ADDED SENIOR EXMP TOTAL RELEASES:226.18 72065301 2022-867 DY:0RP:A62 264 RH 10/17/2022 11:37:49 AM NAPIER ALICE C ADVLTAX 43,873.00 315.89 FIREADVLTAX 43,873.00 21.94 ADDED DISABLED EXMP TOTAL RELEASES:337.83 9103301 2022-13053 DY:0RP:96 16 RH 10/17/2022 11:40:41 AM PALMER REBECCA C ADVLTAX 38,666.00 278.40 CI50ADVLTAX 38,666.00 270.66 ADDED SENIOR EXMP TOTAL RELEASES:549.06 RUN DATE: 11/14/2022 9:27 AM RELEASES REPORT Person County 21 NAME BILL NUMBER OPER DATE/TIME DISTRICT VALUE AMOUNT 23689301 2022-17501 DY:0RP:A20 180 RH 10/17/2022 11:52:54 AM PATTERSON DANIEL SAMUEL LIFE ESTATE C ADVLTAX 26,963.00 194.13 FIREADVLTAX 26,963.00 13.48 ADDED DISABLED EXMP TOTAL RELEASES:207.61 65889301 2022-6115 DY:0RP:A65 148 RH 10/17/2022 12:00:14 PM PRIDDY DONNA PERKINS C ADVLTAX 25,000.00 180.00 FIREADVLTAX 25,000.00 12.50 ADDED DISABLED EXMP TOTAL RELEASES:192.50 37648301 2022-18117 DY:0RP:A75 140 RH 10/17/2022 12:04:38 PM TAYLOR SARAH M C ADVLTAX 61,761.00 444.68 FIREADVLTAX 61,761.00 30.88 ADDED DISABLED EXMP TOTAL RELEASES:475.56 53324301 2022-9372 DY:0RP:128 8 RH 10/17/2022 12:31:46 PM THOMAS DENNIS RAY C ADVLTAX 45,000.00 324.00 FIREADVLTAX 45,000.00 22.50 ADDED VETERAN EXMP TOTAL RELEASES:346.50 47071301 2022-11844 DY:0RP:49 51 RH 10/17/2022 12:34:09 PM WALKER MICHAEL S C ADVLTAX 37,557.00 270.41 CI50ADVLTAX 37,557.00 262.90 ADDED DISABLED EXMPT TOTAL RELEASES:533.31 72232302 2022-20694 DY:0RP:A65 383 RH 10/17/2022 12:37:45 PM WILLET RICHARD T LIFE ESTATE C ADVLTAX 137,532.00 990.23 FIREADVLTAX 137,532.00 68.77 ADDED SENIOR EXMPT TOTAL RELEASES:1,059.00 58230104 2017-33139 DY: PERSONAL PROPERTY RH 10/25/2022 4:04:29 PM HUTCHENS PETROLEUM C ADVLTAX 111,919.00 783.43 CI50ADVLTAX 111,919.00 749.86 DOUBLE BILL-RECD INFO PAID TAXED IN PATRICK COUNTY VA TOTAL RELEASES:1,533.29 58230104 2018-33139 DY: PERSONAL PROPERTY RH 10/25/2022 4:09:29 PM HUTCHENS PETROLEUM C ADVLTAX 101,088.00 707.62 CI50ADVLTAX 101,088.00 677.29 DOUBLE BILLED-TAX PAYER PAID IN PATRICK COUNTY VA TOTAL RELEASES:1,384.91 58230104 2019-33139 DY: PERSONAL PROPERTY RH 10/25/2022 4:13:58 PM HUTCHENS PETROLEUM C ADVLTAX 205,499.00 1,500.14 CI50ADVLTAX 205,499.00 1,376.84 DOUBLE BILLED-TAXPAYER ADVISED PAID TAXES IN PATRICK COUNTY VA TOTAL RELEASES:2,876.98 RUN DATE: 11/14/2022 9:27 AM RELEASES REPORT Person County 22 NAME BILL NUMBER OPER DATE/TIME DISTRICT VALUE AMOUNT 58230104 2020-33139 DY: PERSONAL PROPERTY RH 10/25/2022 4:18:57 PM HUTCHENS PETROLEUM C ADVLTAX 191,440.00 1,378.37 CI50ADVLTAX 191,440.00 1,282.65 DOUBLE BILLED-TAX PAYER PAID TAXED IN PATRICK COUNTY VA TOTAL RELEASES:2,661.02 58230104 2021-33139 DY: PERSONAL PROPERTY RH 10/25/2022 4:21:23 PM HUTCHENS PETROLEUM C ADVLTAX 200,973.00 1,447.01 CI50ADVLTAX 200,973.00 1,306.32 DOUBLE BILLED TAX PAYER PAID TAXES IN PATRICK COUNTY VA TOTAL RELEASES:2,753.33 11095301 2022-17586 DY: RP:A108 39 RH 10/31/2022 11:04:19 AM SOLOMON HAROLD C ADVLTAX 25,000.00 180.00 FIREADVLTAX 25,000.00 12.50 APPROVE SENIOR EXMP TOTAL RELEASES:192.50 23918301 2022-7629 DY:0RP:A69 22 RH 11/3/2022 12:00:40 PM BOWLING ANTHONY SCOTT C ADVLTAX 57,209.00 411.90 FIREADVLTAX 57,209.00 28.60 DISABLED EXMP APPLIED F22 TOTAL RELEASES:440.50 13221103 2022-38474 DY: PERSONAL PROPERTY RH 11/4/2022 11:44:27 AM SPECTRUM SOUTHEAST LLC C ADVLTAX 257,450.00 1,853.64 FIREADVLTAX 257,450.00 128.73 NCDOR CHNGE DEPR SCH FOR DIST SYS TOTAL RELEASES:1,982.37 13221101 2022-15764 DY: RP:7 8 2LH RH 11/4/2022 11:49:54 AM SPECTRUM SOUTHEAST LLC C ADVLTAX 184,964.00 1,331.74 CI50ADVLTAX 184,964.00 1,294.75 NCDOR CHANGED DIST SCH FOR DIST SYS TOTAL RELEASES:2,626.49 NET RELEASES PRINTED:27,659.27 TOTAL TAXES RELEASED 27,659.27 RUN DATE: 11/14/2022 9:27 AM RELEASES REPORT Person County 23 C ADVLTAX - County Tax TAX YEAR RATE YEAR REAL VALUE RELEASED PERS VALUE RELEASED TOTAL VALUE RELEASED REAL TAX RELEASED PERS TAX RELEASED MV VALUE RELEASED MV TAXES RELEASED TOTAL VALUE RELEASED TOTAL TAXES RELEASED 2017 2017 0 111,919 111,919 0.00 783.43 0 0.00 111,919 783.43 2018 2018 0 101,088 101,088 0.00 707.62 0 0.00 101,088 707.62 2019 2019 0 205,499 205,499 0.00 1,500.14 0 0.00 205,499 1,500.14 2020 2020 0 191,440 191,440 0.00 1,378.37 0 0.00 191,440 1,378.37 2021 2021 0 200,973 200,973 0.00 1,447.01 0 0.00 200,973 1,447.01 2022 2022 1,241,859 520,655 1,762,514 8,941.39 3,748.72 0 0.00 1,762,514 12,690.11 DIST TOTAL 1,241,859 1,331,574 2,573,433 8,941.39 9,565.29 0 0.00 2,573,433 18,506.68 CI50ADVLTAX - City of Roxboro TAX YEAR RATE YEAR REAL VALUE RELEASED PERS VALUE RELEASED TOTAL VALUE RELEASED REAL TAX RELEASED PERS TAX RELEASED MV VALUE RELEASED MV TAXES RELEASED TOTAL VALUE RELEASED TOTAL TAXES RELEASED 2017 2017 0 111,919 111,919 0.00 749.86 0 0.00 111,919 749.86 2018 2018 0 101,088 101,088 0.00 677.29 0 0.00 101,088 677.29 2019 2019 0 205,499 205,499 0.00 1,376.84 0 0.00 205,499 1,376.84 2020 2020 0 191,440 191,440 0.00 1,282.65 0 0.00 191,440 1,282.65 2021 2021 0 200,973 200,973 0.00 1,306.32 0 0.00 200,973 1,306.32 2022 2022 255,316 187,508 442,824 1,787.21 1,312.56 0 0.00 442,824 3,099.77 DIST TOTAL 255,316 998,427 1,253,743 1,787.21 6,705.52 0 0.00 1,253,743 8,492.73 FIREADVLTAX - Fire District Tax TAX YEAR RATE YEAR REAL VALUE RELEASED PERS VALUE RELEASED TOTAL VALUE RELEASED REAL TAX RELEASED PERS TAX RELEASED MV VALUE RELEASED MV TAXES RELEASED TOTAL VALUE RELEASED TOTAL TAXES RELEASED 2022 2022 986,543 333,147 1,319,690 493.28 166.58 0 0.00 1,319,690 659.86 DIST TOTAL 986,543 333,147 1,319,690 493.28 166.58 0 0.00 1,319,690 659.86 GRAND TOTALS:2,483,718 2,663,148 5,146,866 11,221.88 16,437.39 0 0.00 5,146,866 27,659.27 RUN DATE: 11/14/2022 9:27 AM RELEASES REPORT Person County 24 Payee Name Address 3 Refund Type Refund Reason Create Date Tax Jurisdiction Levy Type Total Change 01 Tax ($25.92) 60 Tax ($0.99) $26.91 01 Tax ($49.68) 60 Tax ($3.45) $53.13 01 Tax ($279.11) 60 Tax ($19.38) $298.49 01 Tax ($16.89) 60 Tax ($0.64) $17.53 01 Tax ($14.83) 60 Tax ($0.56) $15.39 01 Tax ($66.72) 60 Tax ($2.55) $69.27 01 Tax ($56.59) 60 Tax ($2.16) $58.75 01 Tax ($128.11) 60 Tax ($4.89) $133.00 01 Tax ($133.11) 60 Tax ($5.09) $138.20 01 Tax $0.00 50 Tax ($12.60) 60 Tax $0.90 $11.70 01 Tax $0.00 50 Tax ($456.30) 50 Vehicle Fee ($30.00) 60 Tax $32.59 $453.71 SCHISSLER, PHILIP BRUCE JR HURDLE MILLS, NC 27541 Adjustment >= $100 Situs error 10/05/2022 SCHISSLER, PHILIP BRUCE JR HURDLE MILLS, NC 27541 Adjustment < $100 Situs error 10/05/2022 HICKS, BRIAN CRAIG ROXBORO, NC 27574 Proration Vehicle Sold 10/24/2022 HICKS, BRIAN CRAIG ROXBORO, NC 27574 Proration Vehicle Sold 10/24/2022 GROUT, VIRGINIA CHASE TIMBERLAKE, NC 27583 Proration Vehicle Totalled 10/03/2022 FRANKS, NORMAN DANIEL TIMBERLAKE, NC 27583 Proration Vehicle Sold 10/07/2022 DUKE, RICKY DAVID ROUGEMONT, NC 27572 Proration Vehicle Sold 10/10/2022 CHAMBERS, TAMMY GAIL TIMBERLAKE, NC 27583 Proration Vehicle Sold 10/24/2022 BAGGETT, TAMMY KAY ROUGEMONT, NC 27572 Proration Vehicle Sold 10/11/2022 ARMSTRONG, KENNETH RAY ROXBORO, NC 27574 Proration Vehicle Sold 11/04/2022 Vehicle Totalled 10/18/2022 HURDLE MILLS, NC 27541 ProrationALLEN, ROGER JODY 25 Payee Name Address 3 Refund Type Refund Reason Create Date Tax Jurisdiction Levy Type Total Change 01 Tax ($21.51) 60 Tax ($0.82) $22.33 01 Tax ($85.53) 60 Tax ($5.94) $91.47 WELSH, PAIGE WINSTEAD ROXBORO, NC 27574 Proration Vehicle Sold 10/05/2022 SWANIK, ANITA MARIE ROXBORO, NC 27574 Proration Vehicle Sold 10/05/2022 26 AGENDA ABSTRACT Meeting date: November 21, 2022 Agenda Title: Presentation of the Annual Comprehensive Financial Report for Fiscal Year Ending June 30, 2022 Summary of Information: Auditors from Thompson, Price, Scott, Adams & Co., PA will be presenting to the Board the Annual Comprehensive Financial Report (ACFR) for Person County for Fiscal Year ending June 30, 2022. Recommended Action: Receive the information. Submitted By: Amy Wehrenberg, Finance Director 27 28 Alan W. Thompson, CPA 1626 S Madison Street PO Box 398 Whiteville, NC  28472 910.642.2109 phone 910.642.5958 fax www.tpsacpas.com PERSON COUNTY Presentation of Audit Results Fiscal Year Ended June 30, 2022 29 PAGE(s) I. GENERAL COMMENTS II. REQUIRED COMMUNICATIONS SAS 114 1‐3 III. AUDIT RESULTS 4‐10 IV. QUESTIONS AND COMMENTS V. CLOSE PERSON COUNTY Presentation Agenda  30 Members American Institute of CPAs - N.C. Association of CPAs - AICPA Division of Firms 1 Thompson, Price, Scott, Adams & Co, P.A. P.O. Box 398 1626 S Madison Street Whiteville, NC 28472 Telephone (910) 642-2109 Fax (910) 642-5958 Alan W. Thompson, CPA R. Bryon Scott, CPA Gregory S. Adams, CPA October 21, 2022 To the Board of Commissioners Person County Roxboro, North Carolina We have audited the financial statements of the governmental activities, the business-type activities, the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information of Person County for the year ended June 30, 2022. Professional standards require that we provide you with information about our responsibilities under generally accepted auditing standards, Government Auditing Standards, and the Uniform Guidance), as well as certain information related to the planned scope and timing of our audit. We have communicated such information in our letter to you dated May 4, 2022. Professional standards also required that we communicate to you the following information related to our audit. Significant Audit Findings Qualitative Aspects of Accounting Practices Management is responsible for the selection and use of appropriate accounting policies. The significant accounting policies used by Person County are described in Note 1 to the financial statements. The County adopted GASB Statement 87 “Leases,” effective for fiscal year ended June 30, 2022. We noted no transactions entered into by Person County during the year that were both significant and unusual, and of which, under professional standards, we are required to inform you, or transactions for which there is a lack of authoritative guidance or consensus. All significant transactions have been recognized in the financial statements in the proper period. Accounting estimates are an integral part of the financial statements prepared by management and are based on management’s knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ significantly from those expected. Significant estimate(s) for the County are allowance for doubtful accounts and depreciation. We evaluated the key factors and assumptions used to develop the allowance and useful lives for depreciation in determining that it is reasonable in relation to the financial statements taken as a whole. The disclosures in the financial statements are neutral, consistent, and clear. Certain financial statement disclosures are particularly sensitive because of their significance to the financial statement users. There are no such disclosures identified. 31 2 Difficulties Encountered in Performing the Audit We encountered no significant difficulties in dealing with management in performing and completing our audit. Corrected and Uncorrected Misstatements Professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that are trivial, and communicate them to the appropriate level of management. Management has corrected all such misstatements. In addition, none of the misstatements detected as a result of audit procedures and corrected by management were material, either individually or in the aggregate, to each opinion unit’s financial statements taken as a whole. Disagreements with Management For purposes of this letter, professional standards define a disagreement with management as a financial accounting, reporting, or auditing matter, whether or not resolved to our satisfaction, that could be significant to the financial statements or the auditor’s report. We are pleased to report that no such disagreements arose during the course of our audit. Management Representation We have requested certain representations from management that are included in the management representation letter dated October 21, 2022. Management Consultations with Other Independent Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a “second opinion” on certain situations. If a consultation involves application of an accounting principle to the governmental unit’s financial statements or a determination of the type of auditor’s opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants. Other Auditing Findings or Issues We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to retention as Person County’s auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention. Please refer to the Schedule of Findings and Questioned Costs in the audit report for a description of the findings (2022-001 Budget Violation and 2022-002 Prior Period Adjustment). There were several items noted in the Medicaid compliance testing that are described in the audit report as findings 2022-003, 2022-004, 2022-005, 2022-006). The Local Government Commission (LGC) will no longer initiate communications about concerns or findings (formerly considered unit letters). They have created a spreadsheet that has to be completed and submitted with the audit report. If that worksheet identifies what they consider a "Financial Performance Indicators of Concern" (FPICs), we are required to communicate those items to the Board. The County is required to submit a response within 60 days of the Board meeting in which the financial statements are presented. The detailed audit response should be presented to the entire Board, and signed by the entire Board, Finance Officer, and Manager. The indicators identified on the Data Input sheet related are related to the budget violations reported as a result of the implementation of GASB 87 and not budgeting for the fines and forfeitures as separate revenue and expense line items in the budget. Per the LGC guidance, you are not required to respond to the violation as a result of the implementation of GASB 87 since it is the first year of implementation. However, because part of the budget violation 32 3 was a result of not budgeting the fines and forfeitures, that part of the budget violation will need to be addressed in your response. You will also need to respond concerning Finding 2022-001 in your response to the LGC. Other Matters We applied certain limited procedures to the Schedule of County’s Proportionate Share of Net Pension Liability (LGERS), Schedule of County Contributions (LGERS), Schedule of County’s Proportionate Share of Net Pension Asset (ROD), Schedule of County Contributions (ROD), Schedule of Change in Total Pension Liability – Law Enforcement Officer’s Special Separation Allowance, and Changes in Total OPEB Liability and Related Ratios, which is required supplementary information (RSI) that supplements the basic financial statements. Our procedures consisted of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We did not audit the RSI and do not express an opinion or provide any assurance on the RSI. We were engaged to report on the combining and individual non-major fund statement schedules, budgetary schedules, and other schedules, and the schedule of expenditures of federal and State awards, which accompany the financial statements but are not RSI. With respect to this supplementary information, we made certain inquiries of management and evaluated the form, content, and methods of preparing the information to determine that the information complies with accounting principles generally accepted in the United States of America, the method of preparing it has not changed from the prior period, and the information is appropriate and complete in relation to our audit of the financial statements. We compared and reconciled the supplementary information to the underlying accounting records used to prepare the financial statements or to the financial statements themselves. We were not engaged to report on the Introductory Information on the Statistical Tables which accompany the financial statements but are not RSI. Such information has not been subjected to the auditing procedures applied in the audit of the basic financial statements, and accordingly, we do not express an opinion or provide any assurance on it. Restriction on Use This information is intended solely for the use of the Board of Commissioners and management of Person County and is not intended to be and should not be used by anyone other than these specified parties. Very truly yours, Thompson, Price, Scott, Adams & Co, P.A. 33 2022 2021 2020 2019 2018 33,991,489          30,981,684          30,187,382          28,736,001          25,968,747           9,590,988            7,305,995            7,639,046            6,374,692            6,424,755             3,292,332            1,329,120            4,867,537            6,869,658            3,320,528             67,328,831          61,376,734          57,429,715          53,996,812          53,550,275           36.24% 38.57% 39.26% 41.41% 36.50% 21,108,169          22,346,569          17,680,799          15,491,651          16,223,464           31.35% 36.41% 30.79% 28.69% 30.30% 10,968,987          9,037,959            7,371,661            5,796,574            5,626,085             72,414                 108,840               36,381                 112,403               93,400                  27,707,443          27,116,626          26,997,733          25,304,489          22,879,974           36,865,868          15,081,388          9,604,334            6,856,047            10,034,150           773,590               658,880               578,074               509,210               380,384                33,991,489          30,981,684          30,187,382          28,736,001          25,968,747           16,151,519          10,662,343          9,233,295            6,620,950            10,005,124           745,696               673,282               564,442               528,061               415,658                0.720                    0.720                    0.730                    0.700                    0.700                     98.62% 99.33% 98.90% 98.85% 98.74% 98.50% 99.27% 98.82% 98.75% 98.64% 5,308,914,861    4,751,201,023    4,604,463,787    4,640,852,286    4,579,612,753     38,252,589          34,255,502          33,682,129          32,502,011          32,070,704           38,172,626          34,703,380          33,912,575          32,673,488          32,141,941           13,707,780          11,480,838          9,841,920            9,508,140            9,109,072             11,027,306          10,086,325          9,745,471            8,535,384            8,868,570             5,267,561            4,895,564            4,171,779            4,538,890            4,628,300             55,105                 6,009                    331,430               545,804               275,673                1,193,177            905,419               569,193               898,783               683,963                69,423,555          62,077,535          58,572,368          56,700,489          55,707,519           8,530,374            8,393,239            6,880,173            6,655,472            5,944,581             14,554,279          14,264,582          13,277,672          12,966,100          12,613,988           1,022,038            881,606               1,011,707            1,212,589            858,553                13,458,392          13,475,971          11,581,512          12,349,600          12,768,073           148,494               145,800               146,863               115,375               123,327                1,104,336            1,088,052            1,136,411            805,270               1,106,228             1,929,160            1,911,945            1,976,766            1,883,322            1,784,228             11,753,008          11,759,077          11,787,235          10,779,335          10,520,135           5,954,487            1,119,304            1,396,141            2,043,623            2,448,882             ‐                             ‐                            2,006,227            2,093,229            1,913,439                    58,454,568         53,039,576         51,200,707         50,903,915         50,081,434  Breakdown of General Fund Revenues Education Capital Outlay Debt Service           Total Transportation Human Services Environmental Protection Economic and Physical Development Cultural and Recreational Miscellaneous          Total General Government Breakdown of General Fund Expenditures Public Safety Ad Valorem Taxes Other Taxes, License & Permits Intergovernment Revenue Sales and Services Investment Earnings Cash ‐ Other Governmental Cash ‐ Stormwater Fund Balance ‐ General Fund Balance ‐ Other Governmental Funds Fund Balance ‐ Stormwater Stormwater Fund Total Fund Balance ‐ General Fund Unavailable Fund Balance ‐ GF (Nonspendable and  Restricted) Total Property Valuation Total Levy Amount Unassigned Fund Balance Unassigned Fund Balance as % of General Fund  Expenditures Revenues over (under) expenditures before  transfers and contributions Property Tax Rates Cash vs. Fund Balance Collection Percentages (excluding Motor Vehicle) Collection Percentages Cash ‐ General PERSON COUNTY FINANCIAL INFORMATION FOR 5 YEARS Committed and Assigned Fund Balance General Fund General Fund Expenditures (incl transfers out less  installment purchase) Fund Balance Available as % of General Fund  Expenditures 4 34 PERSON COUNTY Analysis of Fund Balance PERSON COUNTY Analysis of Fund Balance Available (Note ‐ 2022 Group Weighted Average Not Available at Date of Presentation)  ‐  5,000,000  10,000,000  15,000,000  20,000,000  25,000,000  30,000,000  35,000,000 2018 2019 2020 2021 2022 Total Fund Balance Committed and Assigned Fund Balance 36.50% 41.41% 39.26%38.57%36.24% 34.40%33.71%35.05% 43.02% 0.00% 5.00% 10.00% 15.00% 20.00% 25.00% 30.00% 35.00% 40.00% 45.00% 50.00% 2018 2019 2020 2021 2022 Person ‐ % of General Fund Expenditures Group Weighted Average ‐ % of General Fund Expenditures 535 PERSON COUNTY Analysis of Revenues Over (Under) Expenditures before Transfers Analysis of Unassigned Fund Balance as a % of General Fund Expenditures PERSON COUNTY 30.30% 28.69% 30.79% 36.41% 31.35% 0.00% 5.00% 10.00% 15.00% 20.00% 25.00% 30.00% 35.00% 40.00% 2018 2019 2020 2021 2022 Person ‐ % of General Fund Expenditures  ‐  2,000,000  4,000,000  6,000,000  8,000,000  10,000,000  12,000,000 2018 2019 2020 2021 2022 General Fund Stormwater Fund 636 Cash Balances Fund Balances General Fund 27,707,443$         33,991,489$        Stormwater 773,590                 745,696                Other Governmental Funds 36,865,868           16,151,519                 Total 65,346,901$         50,888,704$        CASH BALANCES PERSON COUNTY Analysis of Cash and Fund Balances at June 30, 2022 FUND BALANCES 2022 General  Fund Stormwater Other  Governme ntal Funds General  Fund Stormwater Other  Governm ental  Funds 737 (Note ‐ 2022 Group Weighted Average Not Available at Date of Presentation) PERSON COUNTY Property Tax Rates PERSON COUNTY Collection Percentages (Note ‐ 2022 Group Weighted Average Not Available at Date of Presentation) $0.700 $0.700  $0.730 $0.720 $0.720  $0.622  $0.651 $0.640  $0.658   $0.500  $0.550  $0.600  $0.650  $0.700  $0.750  $0.800  $0.850 2018 2019 2020 2021 2022 Person County Group Weighted Average 98.74%98.85%98.90%99.33%98.62% 97.77%97.78%97.61%98.14% 90.00% 91.00% 92.00% 93.00% 94.00% 95.00% 96.00% 97.00% 98.00% 99.00% 100.00% 2018 2019 2020 2021 2022 Person County Group Weighted Average 838 Break Down of General Fund Expenditures FYE June 30, 2022 PERSON COUNTY Break Down of General Fund Revenue FYE June 30, 2022 PERSON COUNTY Ad Valorem Taxes 54.99%Other Taxes, License &  Permits 19.75% Intergovernment  Revenue 15.88% Sales and Services 7.59% Investment Earnings 0.08%Miscellaneous 1.72% Ad Valorem Taxes Other Taxes, License & Permits Intergovernment Revenue Sales and Services Investment Earnings Miscellaneous General Government 14.59% Public Safety 24.90% Transportation 1.75%Human Services 23.02% Environmental  Protection 0.25% Economic and Physical  Development 1.89% Cultural and  Recreational 3.30% Education 20.11% Capital Outlay 10.19% Debt Service 0.00% General Government Public Safety Transportation Human Services Environmental Protection Economic and Physical Development Cultural and Recreational Education Capital Outlay Debt Service 939 Changes to the Audit Process Finding 2022-001 Budget Violation Finding 2022-002 Prior Period Adjustment ADDITIONAL REQUIRED COMMUNICATIONS The Local Government Commission (LGC) will no longer initiate communications about concerns or findings (formerly considered unit letters). They have created a spreadsheet that has to be completed and submitted with the audit report. If that worksheet identifies what they consider a "Financial Performance Indicators of Concern" (FPICs), we are required to communicate those items to the Board. You are required to submit a response within 60 days of the Board meeting in which the financial statements are presented. The detailed audit response should be presented to the entire Board, and signed by the entire Board, Finance Officer, and Manager. The responses are required to be uploaded on the LGC's website. Responses were provided in the Corrective Action Plan section of the audit report. These same responses can be used in your response to the LGC concerning these items. You are not required to address the compliance findings. The following are the items that have to be addressed by responding directly to the LGC with a corrective action plan. In the General Fund, expenditures were in excess of appropriation by $1,166,141 for Human Services and $15,949 for General Government, which is the level that the County adopts their budget at. This over expenditure occurred as a result of the first year of implementation of GASB 87. In future years, any leases entered into will be budgeted in the year of inception. In addition, the Education function was overspent by $138,406 as a result of the fines and forfeitures not being budgeted as a result of the implementation of GASB 84. NOTE - You do not have to respond to the violations as result of the implementation of GASB 87, but you will have to respond concerning the Education function over-expenditure. Prior Period Adjustments were made to the General Fund that increased fund balance by $910,589. These adjustments were to record the June 2021 local option sales tax receivable, which increased fund balance by $994,293; to correct the Register of Deeds payable which decreased fund balance by $20,497; and to record an allowance for uncollectible EMS receivables that decreased fund balance by $63,207. 1040 AGENDA ABSTRACT Meeting Date: 11/21/2022 Agenda Title: Vaya Health Update and Dashboard Presentation Summary of Information: Vaya Health report on current services, challenges, and initiatives. Recommended Action: Receive Information Submitted By: Elliot Clark, Regional Director of Community Relations 41 Person County Board of CommissionersRegional Community Relations Director11/21/2022Elliot Clark42 CURRENT CHALLENGES43 INCREASED DEMAND AND LIMITED RESOURCES•Since the end of the pandemic there has been a rising increase in oThe need for child and adult mental health and substance use services across NCoThe loss of mental health, substance use, and I/DD professionals leaving the profession•Additionally, the expansion of new health plans in NC and the ability for staff to accept remote positions nationally has created significant competition on local limited NC staffing resources•These factors have contributed to waitlists for services across the healthcare system and higher volume in ED and inpatient care.  •Vaya has been working with providers to meet these unique challenges while trying to expand and develop new service opportunities across the Vaya region.344 STABILIZE WALK-IN CENTERSVaya increased outpatient rates at Crisis Walk‐in Centers to:1. Stabilize physician and clinical staff (retention of existing staff)2. Recruit additional staff (increased reimbursement)3. Improve access to same day care in rural communities4. Incentivize face to face service in rural communities 5. Expand access to Substance Use services6. Franklin County‐Vision Behavioral Health‐Working to expand access to service including SAIOP445 Strategies to Address Workforce Challenges•Increased rates across all service area to promote competitive recruitment and retention.•Targeted rate increases for Direct Support Professionals for more competitive pay for key community‐based behavioral health and intellectual/developmental services.•Targeted work and funding with providers to develop strategies for recruitment and retention.•Utilizing funding to allow providers to incentivize staffing in more rural counties.•Focused work with Vaya Provider Advisory Council to develop recruitment and retention strategies across service and disability.546 STATE-WIDE CHILD AND YOUTH IMPROVEMENT INITIATIVE47 IMPROVEMENT AREAS•Vaya is working with all LME/MCO’s to establish a standardized seamless transition of care for children placed outside of the Vaya Health Plan region•Vaya is implementing a standardized pass‐through authorization process for children entering residential treatment services to eliminate any barriers for children needing to quickly enter residential treatment•Vaya is working with other LME/MCO’s and Benchmarks to develop a standardized referral process for all residential provider•Vaya continues to expand a statewide open network to improve access to care for child services•Reduce or eliminate the need for Out of Network Agreements prior to entry to care748 IMPROVEMENT AREAS CONT’D•Vaya has an escalation protocol for DSS’ to notify Vaya leadership of acute high risk cases including 24/7 access though the Vaya Call Center outside business hours•Vaya is raising rates to expand access to crisis/emergency beds to reduce/eliminate the needs for DSS to temporarily house children with an emergency needoVaya currently have 38 crisis beds that are available for Vaya MembersoVaya is actively working to add 20 additional crisis beds over the next 3 months (pending DHSR approval)•Embedded Care Management in each County DSS849 EXPANDING ACCESS TO THERAPEUTIC FOSTER CARE - PROFESSIONAL PARENTING•Vaya increased TFC rate from $97.22 to $175.00 per day (Emergency Respite $360.00 per day)•Our goal is to create an extensive TFC network that allows our children to remain in their home communities with TFC parents dedicated to children's success and transitioning home•In the coming weeks Vaya will be reaching out to contracted TFC providers to discuss these goals and to monitor the success of these new rates meeting the following objectives:oImproving the retention rate of current TFC familiesoExpanding the number of therapeutic homes across the Vaya regionoSupporting children being served in their local communities with their local support systemsoImproving the coordination of services for children in care by assuring children are connected with medical, dental, and behavioral health servicesoProviding additional support and training to TFC families950 Opioid Settlement FundsPartnering with our local governments, state and community partners51 •Collaborativestrategic planning•Evidence‐basedaddiction treatment•Recovery supportservices•Recovery housingsupport•Employment‐relatedservices•Early intervention•Naloxonedistribution•Post‐overdose responseteam•Syringe ServiceProgram•Criminal justice diversion programs•Addiction treatment for incarceratedpersons•ReentryprogramsNC OPIOID SETTLEMENTOption A:High‐impact Opioid Abatement Strategies52 •Collaborativestrategic planning with diverse array of stakeholders•Array of Core AbatementStrategies (26 strategies in 9 categories)•Expanded array of evidence-based or evidence-informed programsor strategiesoExpands High-Impactand Core Abatement StrategiesoOffers more specific funding opportunitiesto implement High-Impact and Core Abatement StrategiesoIncludes special populationsoExpands prevention, education, training, planning, coordination, and research opportunities•A local government must formally authorizethe expenditure in its budget or through a separate resolution or ordinanceNC OPIOID SETTLEMENTOption B:Additional Opioid Remediation Activities1253 PRINCIPLES TO CONSIDER FOR USE OF SETTLEMENT FUNDS•Spend money to save lives•Use evidence-based strategies to guide spending•Invest in youth and family prevention•Focus on racial equity•Develop fair and transparent process for deciding•Root causes of opioid deaths are diverse; however, lack of economic opportunity, financial and housing instability, persistent physical and emotional pain, untreated mental health problems are common factors•Access and retention in Medication-Assisted Treatment•Opioid crisis is now a polysubstance crisisADAPTED FROM RAND HEALTHCARE, STRATEGIES FOR EFFECTIVELY ALLOCATING OPIOID SETTLEMENT FUNDS1354 Housing Initiatives through Vaya•Transitions to Community Living Program•Permanent Supportive Housing•Non‐Medicaid Residential Services•Housing Supports Grant•Integrated Supportive Housing Program•Link to Resources:  Housing Initiatives | Vaya Health1455 LOCAL COLLABORATION56 Community Collaboration with Vaya‐Crisis Response Collaborative‐Cadence‐3rdTuesdays at 11AM‐Local Participation‐Mission‐Person Community Collaborative ‐Cadence‐2ndThursday at 11AM‐Local Participation‐Mission1657 PersonCounty DashboardOctober 202258 Members Served by Age & Disability Apr – Jun 202218N=525N=181962996321852IDD MH SUDMedicaidAdult 18+Child < 18291203511IDD MH SUDNon‐MedicaidAdult 18+Child < 1859 Medicaid Service Usage Apr – Jun 202219N=525Note: Because one member may have utilized more than one service type, the sum of services shown on the pie chart will likely equal more than the total of distinct utilizers shown on the bottom of the slide. Outpatient, 318Peer Support, 97Innovations , 561915(b)(3), 29Intermediate Care Facility for Intellectual and Developmental Delay, 22Intensive In-Home Services, 17Psychosocial Rehabilitation , 16Crisis Services, 12Inpatient, 11Assertive Community Treatment Team , 10Community Support, 8Behavioral Health Long-Term Residential, 7Psychiatric Residential Treatment Facility , 3B3, 2Partial Hospitalization/Day Treatment, 2Multi-Systemic Therapy, 260 Non-Medicaid Service Usage Apr – Jun 202220N=171Note: Because one member may have utilized more than one service type, the sum of services shown on the pie chart will likely equal more than the total of distinct utilizers shown on the bottom of the slide. Outpatient, 127Other Developmental Delay Services, 21Crisis Services, 18Behavioral Health Long-Term Residential, 13Community Support, 7Peer Support, 461 Providers by Members Served Apr – Jun 202221115673432292725191514Freedom House Recovery CenterCarolina Behavioral CareUrban Clinical Care, P.C.PERSON INDUSTRIESMatchbox Health ServicesCorporationPerson County Group Homes, Inc.Ariel Community Care, LLCJ‐1 Consultants, LLCStandards‐Based SolutionsBehavioral Health Consulting &…Person County Schools dba EarlyIntervention and Family ServicesMedicaid1212295443333Freedom House Recovery CenterPERSON INDUSTRIESPerson County Group Homes, Inc.RHA Behavioral Health NCVance RecoveryRecovery Innovations, Inc.BAART Community Healthcare, Inc.Hillsborough Recovery Solutions,PCB and D Integrated Health ServicesMcDaniel Homes, LLCNon‐Medicaid62 Innovations Waiver Status August 202222•The NC Innovations Waiver serves people who would live in an intermediate care facility for intellectual disabilities, giving them the opportunity to live in a community setting instead of an institution or group home.•To obtain an Innovations Waiver slot, an individual completes the Supports Intensity Scale (SIS) Assessment and is deemed eligible based on level of care needed to complete activities of daily living and make progress towards personal goals. •Individuals awaiting a Waiver Slot are placed on the Registry of Unmet Needs (RUN) and receive services to help provide support while awaiting an Innovations Waiver slot. Active Innovations Waiver Slots (60)44%Members on the Innovations Registry of Unmet Needs without a Service (35)26%Members on the Innovations Registry of Unmet Needs with a Service (41)30%63 64 AGENDA ABSTRACT Meeting Date: November 21, 2022 Agenda Title: “County Farm Park” Project: Grant Opportunities and Introduction of Piedmont Conservation Council, Inc. (PCC) Summary of Information: In November 2020, the Board of Commissioners voted to participate in the Interim Alternative Implementation Approach (IAIA), which requires an annual financial commitment of $114,394 over a five-year period, totaling $571,970 in funding for IAIA stormwater projects. The start date for qualified projects or investments for the IAIA was July 1, 2021. The Board approved the “County Farm”, located between the Flat River and Moore’s Mill Road, Timberlake, and the Rock Athletic Complex, formerly known as the “Sportsplex”, as sites for moving forward with IAIA projects and programs. Elements of these projects include: creation of a greenspace park; trails/paths with water quality benefits, focusing on environmental education and experiential recreation; stream and riparian buffer restoration/enhancement; pet waste education; fertilizer education; and stormwater mitigation elements. As these projects progress, the county will partner with Piedmont Conservation Council (PCC) to plan for and prepare applications for upcoming grant opportunities. Ginell Rogers, Executive Director, will provide a brief overview of PCC and the services they provide in our region. Recently, county staff and PCC worked together to apply for a $100,000 grant for environmental enhancement for the “County Farm Park” project. PCC will manage the upcoming 2023 grant cycle applications for the Land and Water Trust Fund Grant (LWCF) and the Parks and Recreation Trust Fund Grant (PARTF). The $100,000 Environmental Enhancement Grant and the county’s IAIA stormwater project funds will be used as matching funds for the upcoming grant cycle. Recommended Action: Adopt a motion to reaffirm the partnership with PCC and support PCC’s submittal of 2023 grant cycle applications for the Land and Water Trust Fund Grant (LWCF) and the Parks and Recreation Trust Fund Grant (PARTF) on behalf of Person County. Submitted By: John Hill, Director, Person County Recreation, Arts, and Parks Department 65 AGENDA ABSTRACT Meeting Date: Nov. 21, 2022 Agenda Title: Potential Uses for ARP Funding Summary of Information: Person County received $7,670,470 in American Rescue Plan Act (ARP) funding. On June 20, 2022, the Board of Commissioners approved a Grant Project Ordinance applying all of the project expenditures to salary and benefits for the Sheriff’s Department, Emergency Communications, Emergency Medical Services (EMS), and the Parks and Recreation Department. The supplanted funds (salary and benefits expenditures) will be available in the General Fund for allocation by the Board. To date, the Board has set aside $2.75 million in ARP funding for broadband infrastructure expansion, $82,110 for installing wheelchair and cargo lifts in the Kirby Cultural Arts Center, and $397,239 for the digital imaging of records in the Register of Deeds Office, leaving a remaining uncommitted balance of $4,441,121. At the Sept. 6, 2022 Board of Commissioners meeting, the Board received a presentation on recommended ARP projects and directed staff to bring an updated project list back for the Board’s consideration on Oct. 3. On Oct. 3, the Board heard from the public and staff and decided to schedule a future work session for a more in-depth discussion of potential uses for the county’s remaining ARP funding. The chart below summarizes the funding requests submitted by departments. Detailed explanations for each project are included in the attachments. Other potential uses for the county’s ARP funds are provided after the chart. Project Department Funding  Spay, Neuter & Microchip Program  Low‐cost spay, neuter and microchip program for county residents. Requested funding  supports the program for three years.   Animal Services $125,000  Mobile Adoption Unit  Transportation for multiple animals and supplies to/from adoption events, community  events and veterinary appointments (spay/neuter).  Animal Services $190,000  Splash Pad   There are no public aquatic facilities in Person County. A splash pad/spray ground has been  included in the Person County Recreation Master Plan for 20 years. This facility will provide  equitable water‐based recreation for our community in a safe and structured environment.  Additionally, a well‐designed splash pad is accessible for all kinds of physical abilities and  serves as a multigenerational place of play.  Recreation, Arts  and Parks  $750,000  Accessible Playground  Installation of one universal/ADA playground at Huck Sansbury Park.  Recreation, Arts  and Parks  $250,000  County Parks Transformation   Installation of universal/ADA playgrounds (2) and expansion of walking tracks to include  bike lanes (10).  Recreation, Arts  and Parks  $600,000  County Parks Transformation   Pave gravel parking lots to ensure ADA accessibility.   Recreation, Arts  and Parks  $1,000,000  County Parks Transformation   Branding and wayfinding signage  Recreation, Arts  and Parks  $100,000  66 County Parks Transformation   Repair and replace fences.  Recreation, Arts  and Parks  $500,000  County Parks Transformation   New picnic shelters (3)  Recreation, Arts  and Parks  $80,000  New HVAC at Helena and Olive Hill Gymnasiums   Make these facilities climate‐controlled and usable year‐round. There is a need for climate‐ controlled rental and program space within the community.   Recreation, Arts  and Parks  $250,000  Rail Corridor Acquisition and Greenway Planning  Acquisition of land currently owned by Norfolk Southern Railway along an unused rail line  stretching 8.7 miles from southern Roxboro, through Timberlake, to the Durham County  line, roughly following the US‐501 corridor. Lay the groundwork for a potential greenway  connecting Person County to established greenway networks to the south.  Recreation, Arts  and Parks  $ 1,097,870  Kirby Theater Accessibility Improvements  Installation of full‐service elevator ($350,000), accessible restrooms in the lobby ($200,000),  and an additional doorway ($50,000). The Kirby Cultural Arts Complex is one of the most‐ used facilities within Person County. It provides citizens with access to arts and other  programming and spaces for private rentals. The facility’s usage, along with associated  revenues and economic impact, suffers due to a lack of ADA accessibility and safety and  liability risks created by old equipment and systems.   Recreation, Arts  and Parks  $535,337  Kirby Transformation  Curtain replacements with fire‐proofing, new grande curtain motor, upgrade to stage light  system, streaming equipment, and scenic roller  Recreation, Arts  and Parks  $160,000  Community Risk Reduction Program  Community Risk Reduction (CRR) is a process in which the risks a community faces are  studied and then a plan is put into place to address those risks. Emergency Services and the  Office of the Fire Marshal are in a unique position to help address these risks to enhance  lives, cut property loss and reduce morbidity and mortality.  Emergency  Services and Fire  Administration  $867,700     $6,505,907   Energy Savings – Installation of new windows in the County Office Building (COB) (built in 1964). The project cost is approximately $2 million. Outcomes would include energy savings, improved building appearance, and improved comfort for building occupants.  Economic Development – Economic Development is a top priority for the Board of Commissioners. A certain amount of ARP funding, for example $2 million, could be reserved for future economic development projects and/or incentives.  Facility Needs – The needs of Person County Schools are growing for new and updated facilities in response to proposed new residential development and to address deferred maintenance and safety and accessibility concerns. The county has pending facility needs due to expiring leases for Person Industries and the Human Services Complex as well as aging Emergency Services and Animal Services facilities that were not built to accommodate current demands for service. The Board does not have a deadline for making funding decisions. $4,441,121 in supplanted ARP funds will be available in the General Fund for current or future projects, as approved by the Board. Recommended Action: The Manager recommends that the Board discuss potential uses for ARP funding. Submitted By: Katherine Cathey, County Manager 67 ARP Funding – Potential Projects Spay, Neuter & Microchip Program Department: Animal Services Identify the need(s) that you are trying to address through this request. Describe how the project will address the need(s). This request is to address the high number of unaltered pets in Person County, as well as provide permanent identification. This project will allow residents of the county to take advantage of the opportunity to spay, neuter and microchip pets at very little cost to them. Increasing the number of pets that are spayed and neutered decreases the rates of pet overpopulation, and the number of roaming, stray or unwanted animals that are brought into the shelter environment. Because roaming or stray animals are mostly unaltered, altering these pets can reduce the number of strays, which not only is a nuisance and increased workload for Animal Services, but also poses a risk for the public and their pets from dog attacks, bites and other disease transmission. By having pets microchipped, we are able to locate owners of pets found, captured or brought into the shelter. In turn, this reduces the number of animals placed in the shelter, and ultimately euthanized. If this project is funded, does the organization have the capacity to implement the project with existing resources? Would the organization require additional staff, technology or other physical, social, or organizational resources for this project to succeed? Please describe. We have the capacity to implement the project with existing resources, with the exception of the following: -A new, working van for transport of animals to and from clinics. Possible solutions include funding a Mobile Adoption Unit ($190,000) or upfitting a surplus Jail or PATS van. -additional paper and printer ink for printing of informational leaflets and applications Describe the anticipated timeline and, if relevant, completion date for the project. Please also include whether or not this project will be phased out at the conclusion of the public health emergency. 3 years. This project will not be phased out at the end of the public health emergency Describe the risks or challenges for the successful implementation of this project. The challenges for the successful implementation of this project includes scheduling between residents and clinics, as well as transportation of animals to and from clinic sites. Another challenge is the education and community outreach within Person County to reach as many pet owners as possible to take advantage of this program. Our plan to mitigate these risks and challenges is to work closely with participating organizations in developing a sound plan for scheduling appointments and ensuring transportation with the assistance of PCAS employees, volunteers and local rescue group assistance. We will also work with participating veterinarians to develop an educational process that is easy to understand and distribute to all citizens of Person County. How will this project incorporate and advance equity? All pet owners will be required to pay $25 towards their pet’s spay or neuter, thereby making owners responsible for a portion of their pet’s care, as well as being fair across the board for all willing 168 ARP Funding – Potential Projects Spay, Neuter & Microchip Program (continued) participants. Providing these services for, and in partnership with, our community builds trust and further investment in our department and county. Describe what success means in the context of this project. How will outcomes change over time due to its implementation? (e.g. "reduce the number of invoices paid late") Success of this project means a reduction in unaltered pets in Person County, and increase in microchipped/easily identifiable pets and a strengthened bond between residents and Animal Services. Success also means management of feral cat colonies and an ultimate reduction in euthanasia of animals at the shelter. Another measure of success is the reduced intake of animals via Animal Services, more control/decrease in the cost for providing care for the county’s shelter intakes. Success also means an increase in the community’s awareness of the importance of spaying and neutering and health benefits or reduced health risks to the community and their pets. Define 3-5 potential performance measures for this project. Each performance measure should include the source of your data and ability to access and report on that data. -Number of animals altered during program-this will be measured via participating clinics providing invoices and also an Excel spreadsheet of owners and pets. -Numbers of intakes of both altered and unaltered pets prior to and after program start. This will be acquired by reports from our shelter software program. -Number of reclaims or field return of microchipped pets prior to and after program start. This will be acquired by reports from our shelter software program. -Number of animal control calls for animals at large and stray animals prior to and during the program. This will be acquired by reports from our shelter software program. -Cost of care for shelter animals prior to and after program. This can be measured by spending logs and reports from shelter software program, as well as from Finance Please include a breakout of how the requested funding will be used, such as for salaries, materials, equipment, etc. Provide a brief description of the expense and indicate if it is one-time or recurring. -Advertising $1,500 (this is approximate total cost-each advertisement in newspaper/radio will be paid as needed) -Spay & Neuter Fees $75-165 per pet (paid out to participating clinics-fees based on pet weight/species/sex) -Microchip Fees $3/pet With this budget, the program could spay/neuter and microchip approximately 375 pets each year. Describe the impact this project will have on the operating budget (revenue and expenditures). If there is no impact, explain why. 269 ARP Funding – Potential Projects Spay, Neuter & Microchip Program (continued) This project is expected to decrease expenditures for the department (cost of care, overtime/comp time costs,supplies) in the future by reducing the number of intakes within the shelter. Please list any organizations that will partner in this project and their role. Durham Animal Hospital, North Churton Animal Hospital, Roxboro Animal Hospital, Woodsdale Animal Hospital, SNAP NC. The roles of these partners will be to provide the veterinary services of spaying and neutering pets and administering microchips. We hope to partner with additional organizations, such as local rescue groups and other veterinary offices to offer services and assist with community education and coordination of transport or surgery appointment setup. Links to additional information • The Case for Low-cost, High-quality, High-volume Spay and Neuter • Benefits of Spaying or Neutering Pets 370 ARP Funding – Potential Projects Mobile Adoption Unit Department: Animal Services Identify the need(s) that you are trying to address through this request. Describe how the project will address the need(s). The needs we are trying to address with the request of this project is the need to transport multiple animals and supplies to/from adoption events, community events and veterinary appointments (spay/neuter). This unit will allow us to provide a safe method of transportation for animals, with adequate storage for event supplies and a ready-to-go adoption center. The use of an adoption unit can increase pet views and increase adoption rates, as well as make Animal Services more visible within the community. If this project is funded, does the organization have the capacity to implement the project with existing resources? Would the organization require additional staff, technology or other physical, social, or organizational resources for this project to succeed? Please describe. A company to apply the wrap for the unit would be needed once the unit has been delivered, but we are planning to get a company to donate time/materials and/or fundraise for the wrap if needed. Describe the anticipated timeline and, if relevant, completion date for the project. Please also include whether or not this project will be phased out at the conclusion of the public health emergency. The anticipated timeline to complete this 6 months to 1 year, based on production time of the manufacturer. Describe the risks or challenges for the successful implementation of this project. The risks and challenges for this project will be the need for further training of staff to properly operate and maneuver a large vehicle and it’s parts (leveling system, awning, generator, etc.) The manufacturer provides training on operation of vehicle and its components upon delivery. How will this project incorporate and advance equity? The unit is a financial investment in the Animal Services department, allowing us to participate more in the community and be more visible to community members. Increase in visibility and participation in the community builds a stronger bond with the persons of our county, thereby increasing the support and investment (both financially and personally) of our community back into the county and the department. Describe what success means in the context of this project. How will outcomes change over time due to its implementation? (e.g. "reduce the number of invoices paid late") Success of this project means an increase in public events, and increase in adoption rates and donations to Animal Services. Success also means an increase in positive public perception of Animal Services. Define 3-5 potential performance measures for this project. Each performance measure should include the source of your data and ability to access and report on that data. -Number of public events participated in–can be tracked in calendar and Excel spreadsheet 471 ARP Funding – Potential Projects Mobile Adoption Unit (continued) -Number of adoptions resulting from adoption unit viewings/event participation-can be tracked via shelter software program and/or adoption questionnaires -Total amount of donations raised via fundraising events and/or donations at adoption events. This can be reported via budget reports from Finance and weekly deposit reports. Please include a breakout of how the requested funding will be used, such as for salaries, materials, equipment, etc. Provide a brief description of the expense and indicate if it is one-time or recurring. -26 Foot Adoption Unit w/ Generator (Base Price) $165,500 -Side Power Awning (Automatic - 15.5ft) $3,150 -Stabilizing/Leveling System (2 Cylinders, 2 Pumps-Man. Adj) $3,450 -Exterior Outlet (x3) $900 -Spare Tire w/ Holder Under Vehicle $950 -Estimated Taxes and Delivery Fees $16,050 (Arizona tax @5.60%, remaining delivery fees from Arizona to NC) Describe the impact this project will have on the operating budget (revenue and expenditures). If there is no impact, explain why. The operating budget expenditures may increase slightly at first, due to fuel costs, based on the number of events and distances traveled, however, the goal is for the budget expenditures to be decreased due to an increase in adoptions and donations/fundraising (revenues), thereby reducing costs of care for animals within shelter. Please list any organizations that will partner in this project and their role. We plan to include/invite local businesses and county offices in hosting or participating in on-site adoption and fundraising events. We also plan to partner with a local body shop to apply wrap at little or no cost. 572 ARP Funding – Potential Projects Mobile Adoption Unit (continued) 673 ARP Funding – Potential Projects Mobile Adoption Unit (continued) 774 ARP Funding – Potential Projects Mobile Adoption Unit (continued) 875 ARP Funding – Potential Projects Mobile Adoption Unit (continued) 976 ARP Funding – Potential Projects Mobile Adoption Unit (continued) 1077 ARP Funding – Potential Projects Splash Pad Department: Person County Recreation, Arts and Parks Department Identify the need(s) that you are trying to address through this request. Describe how the project will address the need(s). Currently there are no public aquatic facilities in Person County. A splash pad/spray ground has been included in the Person County Recreation Master Plan for 20 years. It was one of the priorities for the public in the Wants/Needs Survey done in 2010. This facility will provide equitable water-based recreation for our community in a safe and structured environment. Additionally, a well-designed splash pad is accessible for all kinds of physical abilities and serves as a multigenerational place of play. Depending on the size of the facility and the type of water system used (single/flow through vs. re- circulated), chemical and maintenance costs range from $5,000-$10,000 annually. Spray grounds require routine maintenance and state code requires water quality checks and logs. For a flow through spray park, someone should monitor the splash pad one or twice a week to check and make sure everything is operating properly and there hasn’t been any vandalism. For a circulating spray park, someone will need to check water quality daily, record operating parameters and check that the automated system is doing its job. Staffing costs for a spray ground that has attendants can range from $15,000-$20,000 annually. The spray ground would be free for the community but would provide the opportunity for events, group rates and rentals. Potential revenue from a splash pad can range from $10,000- $20,000. If this project is funded, does the organization have the capacity to implement the project with existing resources? Would the organization require additional staff, technology or other physical, social, or organizational resources for this project to succeed? Please describe. PCRAPD has a certified pool and aquatics operator on staff and will certify others responsible for maintaining it. We also currently have enough seasonal maintenance to help with the upkeep of the splash pad. Describe the anticipated timeline and, if relevant, completion date for the project. Please also include whether or not this project will be phased out at the conclusion of the public health emergency. FY 2022-23 This will be a permanent addition to the PCRAPD. Describe the risks or challenges for the successful implementation of this project. A challenge will be the management of the high volume of use. We anticipate utilizing the same seasonal staff that operate the Rock Sportsplex. Additionally, we could use volunteers or civic organizations to manage the operations. Construction time and costs are based on the current market. The way staff plans to manage this is with a competitive bid process and an efficient construction management process. 1178 ARP Funding – Potential Projects Splash Pad (continued) How will this project incorporate and advance equity? Current access to water-based recreation is very exclusionary and limited to private and community pools and lake shorelines and park areas. With the addition of the splash pad there will be more centralized county access to water-based recreation. Also, splash pads offer an opportunity for safe, water-based recreation to individuals who have not yet learned, or are unable to swim. Describe what success means in the context of this project. How will outcomes change over time due to its implementation? (e.g. "reduce the number of invoices paid late") This splash pad will provide a community resource and serve as a tourist attraction for surrounding counties. We would finally be providing equitable water-based recreation for our citizens. Over time, this facility will gain popularity and have an increase in the number of users each year. Define 3-5 potential performance measures for this project. Each performance measure should include the source of your data and ability to access and report on that data. Increase to equitable recreation. Increased revenue to Person County Government through PCRAPD programming and usage alongside facility rentals. Economic impact to local businesses through increased traffic and participation. Please include a breakout of how the requested funding will be used, such as for salaries, materials, equipment, etc. Provide a brief description of the expense and indicate if it is one-time or recurring. $750,000- Installation of a 3,000-3,500 sq. ft. splash pad facility (restrooms and shelter) – one-time expense. $30,000- Annual cost for supplies, operations and staffing. Describe the impact this project will have on the operating budget (revenue and expenditures). If there is no impact, explain why. Estimated $30,000 annual cost for supplies, operations and staffing. Please list any organizations that will partner in this project and their role. Potential partners to include Person County Tourism Development Authority, local grading contractors, local civic organizations, local concrete companies (Chandler or Sunrock), the local schools, and paid sponsorships. 1279 ARP Funding – Potential Projects Splash Pad (continued) Multi-Use Courts Survey In July 2022, the Recreation, Arts and Parks Department conducted a survey to seek feedback on the construction of multi-use courts. There were 417 respondents. The survey included one open-ended question: “What else would you like to see improved or provided in your local parks?” There were 215 responses to that question. A public pool or splash pad was the most frequently mentioned improvement. 1380 ARP Funding – Potential Projects County Parks Transformation Department: Person County Recreation, Arts and Parks Department Identify the need(s) that you are trying to address through this request. Describe how the project will address the need(s). An all-inclusive playground is intentionally designed so that children of all ages and abilities can play, be challenged, and have fun together. An all- inclusive play space and park goes beyond basic wheelchair accessibility, encompassing a sensory rich environment that enables all ages to develop physically, socially and emotionally. Inclusive play areas also allow adults of varying ages and abilities to actively engage with children in their care. The play space can become a truly multi-generational gathering space for community enjoyment, socialization, healthy bodies and imaginative fun. Person County currently does not have an all-inclusive playscape or an ADA wheelchair accessible playground. The US Census Bureau estimates that 19.6% of the residents of Person County have a disability status that includes sensory, physical, mental, or emotional conditions. Of those with disability status, nearly 12% are children. The project addresses the ADA accessibility needs for Person County children that are differently-abled and need special accommodations to utilize recreational facilities and playgrounds. These all-inclusive play spaces will further address sensory-processing needs with additional recreational equipment that allows for sensory-based experiences. This can include sound, touch, and other sensory-related needs defined by the Americans with Disabilities Acts. There are currently no public places for adults and children to ride bicycles, skateboards, skates, or use a wheelchair within Person County. Implementing bike lanes or “multi-use paths” in parks will enable bicyclists to learn and ride at their preferred speed without interference from prevailing traffic or pedestrians. Providing this opportunity for the Person County community will further connect the public to wellness, the outdoors, and a lifelong vital life skill. If this project is funded, does the organization have the capacity to implement the project with existing resources? Would the organization require additional staff, technology or other physical, social, or organizational resources for this project to succeed? Please describe. This project will not require additional staff or resources. Describe the anticipated timeline and, if relevant, completion date for the project. Please also include whether or not this project will be phased out at the conclusion of the public health emergency. FY 2022–2023, 2023-2024 These upgrades will be permanent additions to the PCRAPD. Describe the risks or challenges for the successful implementation of this project. Construction time and costs based on the current market. The way staff plans to manage this is with a competitive bid process and an efficient construction management process. The completion timeline may consist of two years. 1481 ARP Funding – Potential Projects County Parks Transformation (continued) Another risk will be the navigation of public use during construction and installation. We will coordinate with the Person County Safety Officer and contractors to ensure safety during this time. How will this project incorporate and advance equity? This project will improve usability and accessibility for every county park and facility which ensures equitable access by all citizens. These parks are located throughout the county in many diverse communities. Upgrading and transforming parks and facilities will allow equitable access for all. Describe what success means in the context of this project. How will outcomes change over time due to its implementation? (e.g. "reduce the number of invoices paid late") We will have increased the usability, accessibility and livability for our community. There will also be increased use of the parks and facilities due to accessibility and this will also result in higher revenues and greater economic development. Define 3-5 potential performance measures for this project. Each performance measure should include the source of your data and ability to access and report on that data. Public satisfaction surveys that can be distributed through web/social media. Increase park traffic that can be tracked with video surveillance and traffic counters. Increased rentals and public events. Please include a breakout of how the requested funding will be used, such as for salaries, materials, equipment, etc. Provide a brief description of the expense and indicate if it is one-time or recurring. $250,000- ADA/Universal Playground/play space equipment and installation at Huck Sansbury- one-time fee $250,000- ADA/Universal Playground/play space equipment and installation at Helena- one-time fee $250,000- ADA/Universal Playground/play space equipment and installation at Mayo- one-time fee $100,000- bike lanes added to park walking tracks Describe the impact this project will have on the operating budget (revenue and expenditures). If there is no impact, explain why. There will be an increase in revenue due to increase usage through PCRAPD programs and citizen/tourist rentals. Please list any organizations that will partner in this project and their role. Potential partners to include Person County Tourism Development Authority, local civic organizations, churches, schools, local construction companies, and sponsorships. 1582 ARP Funding – Potential Projects County Parks Transformation (continued) ADA Playgrounds with Wheelchair Access Link to additional information: •Inclusive Play Brochure 1683 ARP Funding – Potential Projects County Parks Transformation Department: Person County Recreation, Arts and Parks Department Identify the need(s) that you are trying to address through this request. Describe how the project will address the need(s). A Parks and Recreation Department needs consistent branding, signage and wayfinding in order to distinguish themselves, as well as educate and inform community members and visitors of surroundings and amenities. Person County Recreation Arts and Parks Department does not currently have consistent signage amongst parks or directing users to parks. Additionally, the department needs to identify itself, align it with the County and use that brand to connect ourselves to our mission and vision in order to communicate our services better. Additionally, this project addresses the need of prolonged deferred maintenance and repair from continuous budget reductions. These upgrades and repairs will ensure that the parks and facilities are safe and fully ADA-Accessible. Currently, ADA access from parking lots to rental facilities and playground equipment is severely lacking and unusable by persons with disabilities. Furthermore, fencing around outdoor play spaces assists in preventing children from running out into hazards as well as minimizes external threats. The repairs and upgrades to fencing and parking lots will also enhance the physical appearance, attracting new residents and instilling a sense of ownership amongst a community. If this project is funded, does the organization have the capacity to implement the project with existing resources? Would the organization require additional staff, technology or other physical, social, or organizational resources for this project to succeed? Please describe. This project will not require additional staff or resources. Describe the anticipated timeline and, if relevant, completion date for the project. Please also include whether or not this project will be phased out at the conclusion of the public health emergency. FY 2022–2023, 2023-2024 These upgrades and repairs will be permanent additions to the PCRAPD. Describe the risks or challenges for the successful implementation of this project. Construction time and costs are based on the current market. The way staff plans to manage this is with a competitive bid process and an efficient construction management process. The completion timeline may consist of two years. Another risk will be the navigation of public use during construction and installation. We will coordinate with the Person County Safety Officer and contractors to ensure safety during this time. How will this project incorporate and advance equity? This project will improve usability and accessibility for every county park and facility which ensures equitable access by all citizens. These parks are located throughout the county in many diverse communities. Upgrading and transforming parks, facilities and parking will allow equitable access for all. 1784 ARP Funding – Potential Projects County Parks Transformation (continued) Describe what success means in the context of this project. How will outcomes change over time due to its implementation? (e.g. "reduce the number of invoices paid late") We will have increased the usability, accessibility and livability for our community. We will improve the appearance and “curb appeal” for our county by transforming it into a more attractive community for prospective residents and businesses. There will also be increased use of the parks and facilities due to appearance transformation and accessibility and this will also result in higher revenues and greater economic development. Define 3-5 potential performance measures for this project. Each performance measure should include the source of your data and ability to access and report on that data. Public satisfaction surveys that can be distributed through web/social media. Increase park traffic that can be tracked with video surveillance and traffic counters. Increased rentals and public events. Please include a breakout of how the requested funding will be used, such as for salaries, materials, equipment, etc. Provide a brief description of the expense and indicate if it is one-time or recurring. $100,000- New department branding and consistent wayfinding to parks $500,000- Fence repair and replacements $1,000,000- Pave all county existing gravel parking lots to ensure ADA accessibility $80,000- Three additional picnic shelters at county parks Describe the impact this project will have on the operating budget (revenue and expenditures). If there is no impact, explain why. There will be an increase in revenue due to increase usage through PCRAPD programs and citizen/tourist rentals. There will be a reduction in expenditures due to decreased amounts of deferred maintenance projects. Please list any organizations that will partner in this project and their role. Potential partners to include Person County Tourism Development Authority, local civic organizations, churches, schools, local construction companies, and sponsorships. 1885 ARP Funding – Potential Projects New HVAC at Helena and Olive Hill Gymnasiums Department: Person County Recreation, Arts and Parks Department Identify the need(s) that you are trying to address through this request. Describe how the project will address the need(s). There is a need for climate-controlled rental and program space within the community. This project will provide for that community space need by making these facilities climate-controlled and usable year- round. Currently, there is limited use of these facilities from the late spring through early fall due to lack of HVAC. These gymnasiums are multi-purpose spaces that can serve many activities and rentals if they are equipped with proper climate-control. Also, the addition of HVAC to these facilities will decrease the likelihood of mold and other moisture-based issues throughout the warmer months, decreasing long- term maintenance costs. During the pandemic, it has become apparent that the ability of an HVAC system to circulate air and remove potentially harmful particulates is extremely important in public spaces. This project will afford the installation of advanced filters to remove airborne irritants and pathogens with additional UV filters. If this project is funded, does the organization have the capacity to implement the project with existing resources? Would the organization require additional staff, technology or other physical, social, or organizational resources for this project to succeed? Please describe. Once this project has been completed and the usage of the facilities is increased, there will be a need for additional part time staff and these costs will be mitigated with increased rental revenue. Describe the anticipated timeline and, if relevant, completion date for the project. Please also include whether or not this project will be phased out at the conclusion of the public health emergency. FY 2022–23 This will be a permanent addition to the PCRAPD. Describe the risks or challenges for the successful implementation of this project. Construction time and costs based on the current market. The way staff plans to manage this is with a competitive bid process and an efficient construction management process. How will this project incorporate and advance equity? The project adds additional affordable rental and program space to the Person County citizens. Climate- controlled gymnasiums will serve as community centers in the way they were originally intended and not just seasonal facilities. This will open endless opportunities for community programming and partnerships. By making these facilities climate-controlled it gives PCRAPD the opportunity to expand non-athletic programming into these communities, which has previously been limited due to environmental conditions. For example, the PCRAPD summer camp program can be expanded from one site to three within Person County and outside organizations/entities can provide programming by renting the facility. Increased summer camp opportunities at multiple locations throughout the County will increase access and equity amongst those with transportation challenges. This project improves the 1986 ARP Funding – Potential Projects New HVAC at Helena and Olive Hill Gymnasiums (continued) health of our citizens through a better ventilation system which decrease covid-19 and other airborne illnesses. Describe what success means in the context of this project. How will outcomes change over time due to its implementation? (e.g. "reduce the number of invoices paid late") Increased use and revenue of these underutilized facilities. It increases the opportunity for citizens to utilize the facilities during the spring through early fall months. It increases tourism by allowing travel sports and tournament companies to use the facilities in peak seasons. In the past, these facilities were not used by these companies because of the lack of desirable conditions. This project will result in an increase of revenues and economic impact due to tourism with growth occurring annually. Define 3-5 potential performance measures for this project. Each performance measure should include the source of your data and ability to access and report on that data. Public satisfaction surveys that can be distributed through web/social media. Increase park traffic that can be tracked with video surveillance and traffic counters. Increased user per facility ratio. Please include a breakout of how the requested funding will be used, such as for salaries, materials, equipment, etc. Provide a brief description of the expense and indicate if it is one-time or recurring. $125,000- Installation of HVAC at Helena Gymnasium – One-time fee. $125,000- Installation of HVAC at Olive Hill Gymnasium – One-time fee. Describe the impact this project will have on the operating budget (revenue and expenditures). If there is no impact, explain why. There will be an increase to the operational cost at an estimation of $5,000 per location. This includes electricity costs. There will be a dramatic decrease in expenditures in the replacement of inefficient gas heaters. There will be an increase in revenue due to increase gym usage for PCRAPD programs and citizen rentals. Currently these two spaces get little summer usage because there is no HVAC. These facilities may also benefit in a reduction of maintenance costs due to mold and other moisture-related issues. Please list any organizations that will partner in this project and their role. Potential partners to include Person County Tourism Development Authority, local civic organizations, churches, schools, local HVAC companies, and naming rights sponsorships. 2087 ARP Funding – Potential Projects Rail Corridor Acquisition and Greenway Planning Department: Person County Recreation, Arts and Parks Department Identify the need(s) that you are trying to address through this request. Describe how the project will address the need(s). This project will lay the groundwork for a potential greenway connecting Person County to established greenway networks to our south. As the first step in a larger mission, this project seeks to fund the acquisition of lands currently owned by Norfolk & Southern Railway along an unused rail line stretching 8.7 miles from southern Roxboro, through Timberlake, to the Durham County line, roughly following the US-501 corridor. The continuity and connectivity of this linear park is currently threatened by an uptick development pressures, and as recent as August of 2021, a quarter-mile segment was sold to a private landowner. Aside from the obvious recreation opportunities, free and clear ownership of this rail corridor by the County would allow the County to offer easement across the land as an incentive to prospective business and industry. Currently, many former industrial properties in southern Roxboro do not have clear access across the Norfolk Southern line to US 501, the primary 4 lane transportation corridor. Easement across the rail line must be negotiated with Norfolk Southern and can be an expensive venture for an existing or prospective business. The County however, could offer easement across former rail property to US 501 as an economic incentive for the redevelopment of industrial properties in the area, while retaining the land as greenway or other open space. Clear access to the transportation network will make adjacent properties more marketable and more valuable, having a positive impact on the local tax base. Expounding on the recreation opportunities provided by the corridor, the outcome of this project would address several needs within the community that have become apparent during the COVID-19 pandemic; equitable recreation opportunities, enhanced quality of life, and continued diversification of the local economy. Also, this project fulfills needs outlined in both the Recreation Master Plan and the Person County & City of Roxboro Joint Comprehensive Land Use Plan. Many people have turned to outdoor recreation as a way to stay healthy both mentally and physically during the pandemic. A greenway trail, the first of its kind in Person County, will provide opportunities for citizens of all physical abilities and socio-economic backgrounds to have a safe, accessible, and enjoyable means to exercise and enjoy nature. According to the CDC, residents of Person County suffer from disproportionately high percentages of diabetes, heart disease, and stroke. An addition of a greenway to the existing park system will encourage citizens to get active and be healthy. Also, a greenway may help attract future residents of the County and will help retain young families who are a vital segment of the workforce and local economy. When looking to locate or expand a business or industry, quality of life consistently ranks among the top 5 characteristics a firm evaluates in that decision. Once fully constructed to the County line and beyond to the City of Durham, the greenway will connect to the Mountains to Sea Trail and the East Coast Greenway, a 3,000 mile long trail running from Maine to Key West, Florida. A connection to those existing assets may factor heavily into a firm’s decision to locate in Person County. 2188 ARP Funding – Potential Projects Rail Corridor Acquisition and Greenway Planning (continued) The COVID-19 pandemic had major impacts on multiple sectors of the US economy, and local economies must diversify to remain resilient during challenging times. A greenway increases economic opportunities for businesses along the greenway, such as restaurants and retail shops. In addition, a greenway provides opportunities for organized recreation events such as biathlons, races, and fitness classes. As evidenced by the recent Mountains to Coast Ride, events can have a large impact on the local economy and develop the area as a tourist destination. Events driven by the presence of a greenway will diversify and improve the economic outlook for Person County. Lastly, the addition of a greenway to the recreation opportunities in Person County meets needs outlined in the Recreation Master Plan as well as the recently approved Person County & City of Roxboro Joint Comprehensive Land Use Plan. Specifically, the Recreation Master Plan outlines the need to increase overall acreage for used for recreation (Section 3 – Needs Assessment), to increase park equity in specific areas (Person County Park Equity Map), and an action item to acquire land to create a greenway trail system (Section 4 – Action Plan). More general in nature, the Comprehensive Land Use Plan developed planning themes, one of which is centered on amenities and recreation to include trails and greenways. If this project is funded, does the organization have the capacity to implement the project with existing resources? Would the organization require additional staff, technology or other physical, social, or organizational resources for this project to succeed? Please describe. The ARP funding for this project will be used to purchase land associated with the rail corridor, surveying, and supporting legal assistance from attorneys. Minimal staff time will be necessary to coordinate the purchase. Once the rail corridor is purchased, staff time will also be needed to choose a firm to begin the design phase of this project. Greenway planning will be contracted out to a third party firm, which will likely require staff time to draft an RFP/RFQ and manage the project. The selected firm will be required to incorporate the five principles of CPTED (Crime Prevention Through Environmental Design) to mitigate any safety or crime issues along the corridor. Project design will instruct the County with the best ways to move forward with greenway development and construction of assisting facilities such as parking. As many communities have done in the past (Durham, Mt. Airy, High Point to name a few), grant dollars will be sought for the construction of the greenway. Initial ARP funding can be used as a local match for future land acquisition and/or development of a rail trail. Recently, the NC Department of Transportation has committed to enhancing multi-modal forms of transportation and has funding for non-infrastructure based Transportation Alternatives (TAP Program). The TAP program requires a 20% local match, which could be fulfilled with ARP funding. Recent initiatives such as the Triangle Trails Initiative, BikeWalkNC, and the Great Trails State Coalition provide funding mechanisms for greenway development. Once acquired, planned, and constructed, the greenway will be maintained by PCRAPD staff and volunteers. Describe the anticipated timeline and, if relevant, completion date for the project. Please also include whether or not this project will be phased out at the conclusion of the public health emergency. Rail corridor acquisition will likely take 16 months. After that phase, planning, development, and construction will be completed by December of 2025. 2289 ARP Funding – Potential Projects Rail Corridor Acquisition and Greenway Planning (continued) FY 2022-23, 2023-24, 2024-25 This will be a permanent addition to Person County. Describe the risks or challenges for the successful implementation of this project. The most successful outcome of this project (a greenway connecting to trail systems in Durham), would rely on the ability of Durham City/County to also develop this same rail corridor. The 2011 Durham Trails and Greenways Master Plan does identify this rail corridor as a potential for future greenway expansion, although no funding has been secured. However, any greenway that is constructed in Person County would be an incredible benefit, regardless of the connectivity to neighboring counties. A project of this magnitude might expect some pushback from adjacent property owners. To mitigate this risk, PCRAPD staff will embark on a public education campaign to educate citizens on the health and economic benefits of the greenway. Staff will work with County management, law enforcement, and the public/stakeholders to create well-developed public policy and regulations. The greenway will also be designed with safety in mind and will rely on strategies outlined by the National Institute of Crime Prevention’s CPTED program. Emergency and Law Enforcement access points will be will be planned in many locations along the corridor. Many of these points will be located in existing and future business easement easements and parking areas and additional development of parking areas for trail users. The future trail along the corridor will be designed to accommodate law enforcement vehicles for patrolling and emergency vehicles. Construction time and costs are based on the current market and could change significantly before the end of the project. This risk will be mitigated through a competitive bid process and an efficient construction management process. How will this project incorporate and advance equity? Old Railroad Corridors transformed into trails provide a fee-free opportunity for every citizen, regardless of physical ability or socioeconomic status. Citizens can casually stroll, roller blade, power walk, sit and enjoy nature, run, or ride a bike at their own pace, go any distance they like, and match their exercise to their abilities. Currently, short distance walking tracks are available in County parks, but no off-road cycling facilities are offered. Facilities for long distance exercise or off-road cycling are only available out of County and are exclusive to those with vehicular transportation. Greenways increase equity by providing all-inclusive spaces for all modes of transportation, needs, and abilities. This project would also increase community equity by creating a walkable thoroughfare to travel from one point of the city and/or county to others. This would give populations that do not have a vehicle a safe method to travel to grocery stores, pharmacies, doctors’ visits, school, parks, the library, and much more. Easement across the corridor can also be used as a portion of an economic incentive package in attracting businesses to the southern portion of Roxboro. As more businesses and industries come online, the tax base increases, as does the opportunity for employment, which is a benefit to all citizens. 2390 ARP Funding – Potential Projects Rail Corridor Acquisition and Greenway Planning (continued) Describe what success means in the context of this project. How will outcomes change over time due to its implementation? (e.g. "reduce the number of invoices paid late") A successful greenway project would result in a multi-use path with a positive impact on transportation, recreation, and the local economy. If constructed to its full potential, this greenway could provide a non- vehicular mode of transportation connecting neighborhoods to shopping and entertainment, as well as job centers, providing increased transportation connectivity and opportunities, as well as increased recreation opportunities. Access to properties across the rail line and east of US-501 in Roxboro will likely increase the value and marketability of those properties to potential investors. Define 3-5 potential performance measures for this project. Each performance measure should include the source of your data and ability to access and report on that data. Quantitative performance measures include traffic counters along the greenway to track overall usage. Public satisfaction surveys can be distributed and used as both quantitative and qualitative performance measures. Other quantitative performance measures will be evident in an increase in local tourism as measured by the Tourism Development Authority, Chamber of Commerce, and similar organizations, and through the booking of organized events such as races and biathlons. As local quality of life increases, Person County may also note an increase in residential and business development and/or the values of property adjacent to the trail. Success could also be measured in the number of properties which are developed or redeveloped in Southern Roxboro due to the improvement in access to US-501. Success also might be measured in the number of housing units or jobs added to areas adjacent to the greenway as the area opens up for increased development. Please include a breakout of how the requested funding will be used, such as for salaries, materials, equipment, etc. Provide a brief description of the expense and indicate if it is one-time or recurring. The total ARP request for this project is broken into two categories: Land acquisition and due diligence. Land Acquisition $526,132.50: Purchase of 87 acres on the railroad corridor – one-time fee. In August of 2021, 4.33 acres of the rail corridor were purchased at $9,676/acre. Since that time, the sales ratio of raw land has dropped to 80%, meaning that today’s sale prices are 20% more today than they were a year ago. It is anticipated that the sales ratio will continue to change and may be as much as 25% by the time this project is executed. Therefore, a price of $12,095 per acre is estimated for the purchase of the rail corridor. At that price, 87 acres of land would cost $1,052,265. In order to offset some of this cost, Person County will seek grants that match local funds at 100%. Therefore, this request only accounts for half of the total land purchase price. Grants or other outside funding sources are anticipated to cover the remaining half. Due Diligence 2491 ARP Funding – Potential Projects Rail Corridor Acquisition and Greenway Planning (continued) Due diligence consists of title and legal fees, surveying, and Phase 1 & 2 site assessments. $90,000: Title search and other Fees – one-time fee. This figure is based on recent legal fees for the Carolina Thread Trail in Cleveland County and Shelby, NC. That project, which was 12 miles in length, accrued $100,000 in title search and legal fees. The proposed project is smaller in scope, and the amount has been adjusted accordingly along with a minor increase due to recent inflation. $200,000: Survey of property – one-time fee. This figure is also based on the Carolina Thread Trail, which accrued $250,000 in surveying fees. $60,000: Phase 1 and Phase 2 site assessment – one time fee. This figure is also based on the Carolina Thread trail. Describe the impact this project will have on the operating budget (revenue and expenditures). If there is no impact, explain why. Future funding will be needed to construct trails and associated facilities. Maintenance such as asphalt repairs, grounds maintenance, signage, etc. will be performed by PCRAPD staff. The potential increase in future expenditures may be partially offset by increased revenue within the County as a direct result of increased tourism and implementation of special events and programs from PCRAPD and privatized event companies. This project will also increase the potential for future development along the corridor and 501 increasing economic development. Please list any organizations that will partner in this project and their role. Potential partners to include Durham Open Space and Trail Committee, WalkBikeNC, Triangle Trails Initiative, East Coast Greenway Alliance, The Conservation Fund, Triangle Off-Road Cyclists, Friends of the Parks, Person County Tourism Development Authority, local civic organizations, local asphalt and quarry companies, and through trail naming rights and sponsorships. There is also a possibility of corporate involvement and sponsorship through businesses adjacent to the rail corridor. Thermal Belt Trail Photos (Rutherfordton County) 2592 ARP Funding – Potential Projects Rail Corridor Acquisition and Greenway Planning (continued) 2693 ARP Funding – Potential Projects Rail Corridor Acquisition and Greenway Planning (continued) Links to additional information: •The Impact of Greenways in the Triangle: How the East Coast Greenway Benefits the Health and Economy of North Carolina’s Triangle Region •Evaluating the Economic Impact of Shared Use Paths in North Carolina: 2015-2017 Summary Brochure •Economic Benefits of Trails and Greenways •Person County Recreation, Arts, and Parks Master Plan 2794 ARP Funding – Potential Projects Rail Corridor Acquisition and Greenway Planning (continued) 2895 ARP Funding – Potential Projects Kirby Transformation Department: Person County Recreation, Arts and Parks Department Identify the need(s) that you are trying to address through this request. Describe how the project will address the need(s). The Kirby is one of the most-used facilities within Person County. It provides citizens with access to arts and other programming and spaces for private rentals, inclusing productions, weddings, receptions, reunions, showers, etc. The facility’s usage, along with associated revenues and economic impact, suffers due to a lack of ADA accessibility and safety and liability risks due to old equipment and systems. It is critical for the facility to have decreased safety and liability issues and increased rentability, public access/usage, and economic impact for the community. In the last several years, there have been system failures during events and the systems have needed costly repairs. These overdue repairs will help to address these issues. New systems for lighting, rigging, and streaming will reduce liability risks and provide more accessibility and equity. Installing a cargo elevator will increase the equity for program participants, renters and employees by making the space easily accessible for everyone to use. Currently, any equipment needed for a performance or facility rental (such as instruments, props, sound equipment) must be moved out a rear door, around a block of buildings, and back into the front door. This distance is 636 feet and provides a challenge for even fully-abled participants. Also, equipment is exposed to the elements while being moved. The distance required to move equipment from point A to point B may currently be a deterrent to facility rentals. The addition of this elevator/elevators will reduce that travel distance which will allow people of all abilities to participate in programs at the Kirby. Initially, ARP guidelines encouraged the use of funding in Qualified Census Tracts. That is, census tracts in which at least 50% of households have an income less than 60% of the area median gross income. While this constraint has been lifted, we are committed to serving citizens in these qualified areas. As a local resource for cultural arts, the Kirby is located in tract 9203.00 of the Durham-Chapel Hill, NC MSA which meets the criteria for Qualified Census Tracts. Investments in the Kirby would directly impact those citizens who need it most. The following are systems that need upgrades to increase ADA accessibility and decrease safety risk/liability issues to all that utilize that facility: 1.Flame-retardant curtains and motorization of grand drape Current curtains are outdated which decreases the fire rating and causes fires quicker. The grand drape motor components are fraying which causes safety and liability issues if the system were to fail and injure someone. 2.Stage lighting system Current system needs replacement. This system has caught fire during a dance recital rental while dancers were on stage and patrons were in the auditorium. This is a liability risk. The entire system has 2996 ARP Funding – Potential Projects Kirby Transformation (continued) shut down and individual components have gone out during events. Electrician has been called in numerous times to service the system/electric but issues have continued. 3.Streaming equipment This equipment will allow those who cannot attend in person to be able to attend an event virtually. As we are still seeing decreased participation due to Covid-19, and we do not know how long we will be impacted by the pandemic, there would be an outstanding benefit to being outfitted for streaming. Both renters and public participants have requested this option to be made available and if it were added to the facility, there would be increased associated revenues. It would assist greatly in providing accessible and equitable like-experiences for people who cannot attend in person. 4.Scenic roller Currently the staff use a wooden bar to lift/hang backdrops which is a safety and liability issue. A safer, motorized option needs to be installed. Also, this option would increase usability and safety for the rentals. 5.ADA restrooms in lobby Currently the Kirby has two ADA-accessible single-stall restrooms that serve a facility that has a capacity of over 1,000 people. These ADA-accessible restrooms are grossly inadequate. 6.Full-service elevator These additions will provide accessibility from the basement to the stage, which is a critical need. It will also provide an ease on the citizens, staff and resources with reduced physical exertion and risk of injury by providing a way to move stage props between floors. There will be an increase in staff productivity and time efficiency. The likelihood that staff will be injured as a result of moving equipment or lifting it will be greatly reduced, which decreases risk to the County. Also, the facility will be easier to use for everyone, making it a more attractive rental facility within the community. Also, not having a cargo elevator prevents many potential users and renters from utilizing the building. Their decisions are made on how restrictive that building is based on the difficulty to get equipment to the stage. Many ground and employees just do not have the physical capacity to either carry equipment up two flights of stair or around the block to the main entrance. 7.Access/addition of two doorways Staff and the public currently have to walk outside to reenter different areas of the facility. In instances of a Code 300, the Kirby staff must walk outside to lock up the other spaces which puts them in immediate danger. Two doorways cut between spaces can help insure safety of staff and the public. One doorway would be cut from the theater to the rebirth elevator foyer and another door to go from rebirth elevator foyer into the learning studios. If this project is funded, does the organization have the capacity to implement the project with existing resources? Would the organization require additional staff, technology or other physical, social, or organizational resources for this project to succeed? Please describe. 3097 ARP Funding – Potential Projects Kirby Transformation (continued) This project will not require additional staff or resources. Describe the anticipated timeline and, if relevant, completion date for the project. Please also include whether or not this project will be phased out at the conclusion of the public health emergency. FY 2022–2023 These upgrades and repairs will be permanent additions to the PCRAPD. Describe the risks or challenges for the successful implementation of this project. For the full-service elevator: There is a legal risk involved with continuing to not have ADA access to the space. There is a continued risk for citizens and staff by not having access to move equipment safely from one floor to the next. If approved, installation of the elevator will require a block of time that will hinder the Kirby’s facility use schedule. The mitigation plan for the facility will include usage of the Kirby’s second floor space. At the completion of this project, increased facility usage and rentals may offset any revenue losses accrued during construction. Construction time and costs are based on the current market. The way staff plans to manage this is with a competitive bid process and an efficient construction management process. There will also be design challenges to incorporate the elevator into the existing structure. These challenges will be addressed through consultation with elevator installation companies. For the other components of the application: There are safety and liability risks by not completing these projects. Construction time and costs are based on the current market. The way staff plans to manage this is with a competitive bid process and an efficient construction management process. Another risk will be the navigation of public use during construction and installation. There will be coordination with the Person County Safety Officer and contractors to ensure safety during this time. How will this project incorporate and advance equity? Initially, ARP guidelines encouraged the use of funding in Qualified Census Tracts. That is, census tracts in which at least 50% of households have an income less than 60% of the area median gross income. While this constraint has been lifted, we are committed to serving citizens in these qualified areas. As a local resource for cultural arts, the Kirby is located in tract 9203.00 of the Durham-Chapel Hill, NC MSA which meets the criteria for Qualified Census Tracts. Investments in the Kirby would directly impact those citizens who need it most. This project will continue to create a quality public art facility that is open to all citizens of every socio- demographic and physical ability. It will improve accessibility and equity through new streaming equipment to help reach populations that cannot be physically present due to lack of transportation or accessibility issues. This project would have an outstanding and long-term impact by improving equitable access to the performing arts and other public programs. 3198 ARP Funding – Potential Projects Kirby Transformation (continued) Describe what success means in the context of this project. How will outcomes change over time due to its implementation? (e.g. "reduce the number of invoices paid late") We will keep this facility running efficiently, safely and with reduced deferred maintenance resulting in higher quality and quantity of use. The better the quality of the equipment and facility will result in higher use and higher revenues. This will allow for an increase in the use of the facility by citizens that have limited physical ability. This may contribute to an increase of revenue due to increased usage of the facility. Define 3-5 potential performance measures for this project. Each performance measure should include the source of your data and ability to access and report on that data. Less equipment failure during public/private events. Reduction of safety and OSHA-related issues. Reduced staff training time with new more current systems. Increase of usage and participation by general public that will be tracked though traffic counters, ticket sales and registrations. Increase of usage by differently-abled populations. Please include a breakout of how the requested funding will be used, such as for salaries, materials, equipment, etc. Provide a brief description of the expense and indicate if it is one-time or recurring. $20,000 – Curtain replacements with fire-proofing $15,000 – New Grande Curtain Motor $90,000 – Upgrade to stage light system $15,000 – Streaming equipment $20,000 – Scenic roller $200,000 – ADA restrooms in lobby $350,000 – Full-service elevator $50,000 – Additional doorways to eliminate safety risks and increase ADA accessiblity Describe the impact this project will have on the operating budget (revenue and expenditures). If there is no impact, explain why. There will be an increase in revenue due to increase in usage through PCRAPD programs and citizen/tourist rentals. There will be a reduction in expenditures due to decreased amounts of deferred maintenance projects. Please list any organizations that will partner in this project and their role. 3299 ARP Funding – Potential Projects Kirby Transformation (continued) Potential partners to include Person County Arts Council, Person County Tourism Development Authority, local civic organizations, churches, schools, local construction companies, and sponsorships. Wooden Scenery Bar Rope (lowers and raises the scenery bar) 33100 ARP Funding – Potential Projects Kirby Transformation (continued) Lobby Restrooms Exterior (2) Stage Lighting System (located on catwalk above the stage) Lobby Restroom Interior 34101 ARP Funding – Potential Projects Community Risk Reduction Program Department: Emergency Services in collaboration with The Office of the Fire Marshal Identify the need(s) that you are trying to address through this request. Describe how the project will address the need(s). Community Risk Reduction (CRR) is a process in which the risks a community faces are studied and then a plan is put into place to address those risks. Emergency Services and the Office of the Fire Marshal are in a unique position to help address these risks to enhance lives, cut property loss and reduce morbidity and mortality. Need: Every day Emergency Services, and our public safety partners, respond to calls for assistance throughout Person County. Many of these calls are preventable in nature if citizens were better prepared to deal with certain risks. Examples of such need include preventable injuries and illnesses, accidental fires, unnecessary hospital transports and exposures to chemical hazards. The CRR program will analyze these calls for service, identify trends based on risk and vulnerability and then strategically address the needs to prevent further harm or enhance the ability of the community to recover from such events. Through an effective CRR program we could reduce the number of calls for service thus improving the lives of our citizens and the health and safety of the whole community. An effective Community Risk Reduction Program for Person County will focus on the five elements best represented by the mnemonic “METER”. Mobile Integrated Healthcare (MIH) – A novel approach to healthcare delivery in the community to address the needs of medically vulnerable populations. An effective MIH program addresses the medical, behavioral or social needs of medically vulnerable citizens through injury and illness prevention and treatment, improving access to services, reducing hospital visits and patient advocacy. Education – A coordinated effort to make the public aware of risks and how to mitigate them. Examples of education efforts include Increasing school programs for children to address risks and how to avoid them, working with businesses to develop emergency and disaster plans to be more resilient, and working with senior citizens to address and mitigate hazards in their homes to reduce morbidity and mortality. Training – Ensuring emergency responders are properly trained to respond to hazards in the community is crucial as threats continue to evolve. Examples of training needs already identified are hazardous materials response, active threat response at schools and public buildings, incident command training, mass casualty incident response training, search and rescue training and swift water rescue training. Engineering – Engineering provides an opportunity to work with local organizations and government to promote fire and life safety technologies in our community. This should include technologies for fire detection and suppression, carbon monoxide detection, medical alert technologies, heat regulating stove elements, and water safety technologies for drowning prevention. Recruitment – Attracting candidates to join volunteer and career emergency services organizations to serve our community is vital to the continued access to trained and qualified emergency responders 35102 ARP Funding – Potential Projects Community Risk Reduction Program (continued) when the need arises. All seven volunteer fire departments need assistance with recruiting new responders as does the career Emergency Medical Services system. Coordinated community outreach and recruitment efforts will help address the staffing shortages in both areas. If this project is funded, does the organization have the capacity to implement the project with existing resources? Would the organization require additional staff, technology or other physical, social, or organizational resources for this project to succeed? Please describe. The CRR program is a transformative program that addresses multiple risk profiles in the community. The ability to implement, grow and maintain this program does not currently exist. This program would reside in the Emergency Services department but would be a shared initiative with the Fire Marshal’s office. Staffing: Phase One initial staffing would require the hiring of a program manager. This person would initiate the CRR vulnerability assessment, prioritize and develop the program elements based on the assessment, and implement initial activities. Phase Two staffing would include the hiring of a Life Safety Educator, one Advanced Practice Paramedic and one Emergency Management Planner. Phase Three would include two additional Advanced Practice Paramedics and a fire inspector/investigator/training officer. Technology: Each staff member added would need the normal technology assets currently attributed to full time employees to include a computer, phone, mobile phone, printer, etc. Vehicles: Additional vehicles would need to be added to the fleet to include a vehicle for the Program Manager, an MIH vehicle, a Life Safety Educator vehicle, and a vehicle for the fire investigator/inspector. Office Space: A location would need to be found/created for a CRR office to house the various elements and staff of the program. Current Emergency Services space on Barden Street is inadequate for adding additional offices. Additional materials, supplies, medical equipment and training equipment/resources would need to be purchased based on the program rollout. Describe the anticipated timeline and, if relevant, completion date for the project. Please also include whether or not this project will be phased out at the conclusion of the public health emergency. The anticipated timeline for this project depends on many variables such as the hiring process, the time to complete the vulnerability study and then initiate the activities needed based on the priorities identified. Phase One (the assessment phase) shoul Describe the risks or challenges for the successful implementation of this project. The biggest challenges for success involve two elements. First is stakeholder support and cooperation. Each of the five elements listed in The Person County CRR program depend on stakeholder buy-in and involvement. Fostering those relationships will be key for successful program creation and maintenance. The second biggest challenge will be the prioritization of need with such a broadly defined program. As the program is fully developed other needs will emerge as risk is continually evolving. The program manager will need to resist the urge to expand the program past a point that is not sustainable or in a 36103 ARP Funding – Potential Projects Community Risk Reduction Program (continued) manner that does not fit within the goals of the program. This will require a constant evaluation of need and resources to avoid mission creep. How will this project incorporate and advance equity? When looking at risk, often it is those without financial or social means that are the most tragically impacted when an emergency or disaster occurs. The program will focus on those populations that are most at risk. First, the program will look at medically vulnerable populations that lack resources to access effective primary medical care. Education programs will target children, senior citizens and communities that have a lower socio-economic standing to ensure they are aware of their risks and steps they can take to manage those risks. Mitigation programs will target, first, areas of greatest need in the community that may have limited abilities to fund those mitigation efforts themselves. A strong partnership with community leaders, non-profit agencies and faith-based organizations, that already serve these populations, is vital to the programs overall acceptance and success. Describe what success means in the context of this project. How will outcomes change over time due to its implementation? (e.g. "reduce the number of invoices paid late") Success of the CRR program in broad terms is defined as a more resilient community due to lowered risk and the ability to respond to and recover from emergencies or disasters. For the purpose of this program we are focused first on reduction of individual risk and then larger community risk. Individual risk can be mitigated by access to care, education, and engineering controls to make environments safer. Community risk can be better managed when individuals are less vulnerable but by also making sure responders are available and adequately trained to address hazards that cannot be avoided. It also can be reduced by making sure response plans are in place, exercised and kept up-to-date to address changes in threats and capabilities. Define 3-5 potential performance measures for this project. Each performance measure should include the source of your data and ability to access and report on that data. Performance Measure 1: (MIH) Reduce the overall number of EMS calls by identified frequent callers by 25% within 24 months pf program implementation. Source: ESO Reporting Software, Computer Aided Dispatch software. Ability to Access and Report: Emergency Services has access to this data internally and can report on a monthly, quarterly or annual basis. Performance Measure 2: (MIH, Engineering, Education) Conduct 150 Fall Prevention visits in households with a person 55 years of age or older living in the residence within 24 months of program implementation. Source: Source: ESO Reporting Software, Computer Aided Dispatch software. Ability to Access and Report: Emergency Services has access to this data internally and can report on a monthly, quarterly or annual basis. 37104 ARP Funding – Potential Projects Community Risk Reduction Program (continued) Performance Measure 3: (Education) Increase elementary school risk education programs by 20% within the first 18 months of the program. Source: Fire Marshal’s Office Internal CRR Tracking software. Ability to Access and Report: Fire Marshal has access to this data internally and can report on a monthly, quarterly or annual basis. Performance Measure 4: (Training, Recruitment) Increase by 10% the number of emergency responders trained to the Hazardous Materials Operations level within 24 months. Source: Office of the State Fire Marshal training records. Ability to Access and Report: Fire Marshal can pull this data from the state database on an as needed basis. Performance Measure 5: (Education, Training, Engineering) Implement a Bleeding Control program within Person County School Division and Person County governmental offices within 30 months of program start date. Source: CRR Program Training Database, Person County School Division employee training records Ability to Access and Report: Emergency Services can pull this data on an as needed basis Please include a breakout of how the requested funding will be used, such as for salaries, materials, equipment, etc. Provide a brief description of the expense and indicate if it is one-time or recurring. Please see attached. Describe the impact this project will have on the operating budget (revenue and expenditures). If there is no impact, explain why. The Emergency Services Operating Budget will be impacted by salaries and program costs to sustain the program past the initial funding available from ARP. Aside from salary (benefits) costs, other impacts would be the maintenance of training supplies, medical equipment and vehicles. Overhead costs such as fuel, phone usage, office supplies, uniforms, travel and education would also be increased. There is a potential that some revenue from ambulance fee recovery could be reduced if the MIH program is able to reduce unnecessary transports to the emergency department. However, CMS does allow for some MIH to be billed if so desired which could limit that impact. It should be noted that EMS call volume has increased by 500 calls a year for the last three years so an anticipated drop in revenue is not expected. One of the responsibilities of the CRR Program Manager will be to collaborate with community (local/state/federal) partners to identify additional funding opportunities to support the program. This funding could come in the form of grants, in-kind services, donations and/or through service fee negotiations. 38105 ARP Funding – Potential Projects Community Risk Reduction Program (continued) Please list any organizations that will partner in this project and their role. Department of Social Services – Client referral services, , resource identification Department of Health – Resource identification, educational services Parks and Recreation – Access to populations in coordination with community sports and other events Person County Sheriff’s Office – Resource identification, education partnerships, training of first responders Person County School Division – Access for educational programs, threat analysis and emergency planning for the school system. Medical enhancements to include bleeding control and CPR/AED training Person Memorial Hospital – Case management for medically vulnerable patients, discharge planning, medical consultation Volunteer Fire Departments – Training and Recruitment activities Non-Profit Organizations and Faith Based Organizations – Resource identification, educational opportunities, mitigation assistance 39106 ARP Funding – Potential Projects Community Risk Reduction Program (continued) 40107 ARP Funding – Potential Projects Community Risk Reduction Program (continued) 41108