12-05-2022 Agenda Packet BOCPERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
MEETING AGENDA
304 South Morgan Street, Room 215
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
December 5, 2022
6:00pm
This meeting will convene in the County Office Building Auditorium.
CALL TO ORDER………………………………………………….. Chairman Powell
INVOCATION
PLEDGE OF ALLEGIANCE
ITEM #1 (pgs. 4-23)
Approval of Minutes of November 21, 2022 ………………………. Chairman Powell
ITEM #2
Recognition of Outgoing Commissioner:
Recognition of P. J. Gentry ………………………………….. Chairman Powell
ITEM #3 (pg. 24)
Recognition of Outgoing Sheriff Dewey E. Jones:
Resolution of Appreciation ………………………………….. Chairman Powell
PRESIDING OVER BOARD ...……………………… County Attorney, Ellis Hankins
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ITEM #4
SWEARING-IN CEREMONY …………………. The Honorable Deborah L. Barker
Administer the Oath of Office for Commissioners Elect
o Commissioner Elect Kyle W. Puryear
o Commissioner Elect Jason Thomas
Administer the Oath of Office for Soil & Water Conservation District
Supervisors
o Gregory Foushee
o Eugene Berryhill, Jr.
ITEM #5
ORGANIZATION OF BOARD
Election of Chairman ...……………………… County Attorney, Ellis Hankins
Election of Vice-Chairman ………………………… Newly Elected Chairman
ITEM #6 (pg. 25)
APPROVAL OF BONDS ………………………….... County Attorney, Ellis Hankins
The Finance Director, The Register of Deeds, The Sheriff, and The Tax Administrator
BRIEF RECESS …………………………………………….. Newly Elected Chairman
RECONVENE MEETING
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA
ITEM #7 (pgs. 26-29)
PUBLIC HEARING:
Consideration of Approval to Submit the FY24 Community
Transportation Program Application …………………………………….. Mitch Fleig
ITEM #8
Consideration to Grant or Deny Request to Submit the FY24
Community Transportation Program Application ……….. Newly Elected Chairman
INFORMAL COMMENTS
The Person County Board of Commissioners established a 10-minute segment
which is open for informal comments and/or questions from citizens of this
county on issues, other than those issues for which a public hearing has been
scheduled. The time will be divided equally among those wishing to comment.
It is requested that any person who wishes to address the Board, register with
the Clerk to the Board prior to the meeting.
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ITEM #9
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA A.Budget Amendment # 11 (pgs. 30-31),B.Consideration of Approval of 1 additional taxpayer Late Homestead
Exemption (pg. 32), andC.Duke Energy Foundation Grant Application for the Department of
Emergency Services up to $50,000 for hazardous materials incident response
and support capability (pg. 33)
NEW BUSINESS:
ITEM #10 (pg. 34)
Final Approval of Sale of Surplus Real Property to
Harold T. Brooks Limited Partnership an Outparcel of
Helena School Property, Timberlake ………………………………….. Ellis Hankins
ITEM #11 (pgs. 35-37)
Resolution Establishing 2023 Schedule of Regular Meetings for
the Person County Board of Commissioners ……………………… Katherine Cathey
ITEM #12 (pgs. 38-39)
Fiscal Year 2023-2024 Budget Calendar ………………………….. Katherine Cathey
CHAIRMAN’S REPORT
MANAGER’S REPORT
COMMISSIONER REPORTS/COMMENTS
CLOSED SESSION #1
A motion to enter into Closed Session per General Statute 143-318.11(a)(6) for the
purpose to discuss personnel with the following individuals permitted to attend:
Sheriff Elect Jason Wilborn, County Manager, Katherine M. Cathey and Clerk to the
Board, Brenda Reaves.
CLOSED SESSION #2
A motion to enter into Closed Session per General Statute 143-318.11(a)(6) for the
purpose to discuss personnel with the following individuals permitted to attend:
County Manager, Katherine M. Cathey and Clerk to the Board, Brenda Reaves.
Note: All Items on the Agenda are for Discussion and Action as deemed appropriate
by the Board.
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November 21, 2022
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PERSON COUNTY BOARD OF COMMISSIONERS NOVEMBER 21, 2022
MEMBERS PRESENT OTHERS PRESENT
Gordon Powell Katherine M. Cathey, County Manager
C. Derrick Sims Brenda B. Reaves, Clerk to the Board
Kyle W. Puryear S.Ellis Hankins, County Attorney
Charlie Palmer
Patricia Gentry
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, November 21, 2022 at 9:00am in the Person County Office
Building Auditorium.
Chairman Powell called the meeting to order. Vice Chairman Sims offered an
invocation and Commissioner Gentry led the group in the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
Chairman Powell noted the need to remove item #3 from the agenda for the Vaya
Health Update and Dashboard Presentation noting the presenter was unable to attend the
meeting.
A motion was made by Commissioner Gentry and carried 5-0 to remove the item
from the agenda for the Vaya Health Update and Dashboard Presentation and to approve
the agenda as adjusted.
INFORMAL COMMENTS:
The following individuals appeared before the Board to make informal comments:
Mr. John Seepe of 5011 Pocatella Avenue, North Port, FL thanked Commissioner
PJ Gentry for her sincere service as a leader in Person County. He said her exemplary
work, and her shining example would be missed.
Sheriff Dewey Jones of 120 Court Street, Roxboro thanked the County Manager
and HR Director for their efforts to find solutions related to the staffing needs in the
Detention Center. He updated the group that they were down 15 staff in the Detention
Center but are now down 9 staff.
Ms. Cynthia Lynch of 395 Union Grove Church Road, Hurdle Mills stated
agreement with Mr. John Seepe’s comments and wanted to add her gratitude for
Commissioner Gentry’s willingness to ask questions.
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Ms. Anderson Clayton of 1416 Stone Drive, Roxboro advocated for the Board to
consider funding a Splash Pad as they discuss further potential uses for ARP funding.
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Vice Chairman Sims and carried 5-0 to approve the
Consent Agenda with the following items:
A. Approval of Minutes of November 7, 2022,
B. Budget Amendment #9,
C. Budget Amendment #10,
D. Resolution Appointing Review Officers,
E. ABC Board request action to approve its use of Person County’s Travel Policy,
and
F. Tax Adjustments for November 2022
a. Tax Releases
b. NC Vehicle Tax System pending refunds
NEW BUSINESS:
PRESENTATION OF THE ANNUAL COMPREHENSIVE FINANCIAL REPORT
FOR FISCAL YEAR ENDING JUNE 30, 2022:
Finance Director, Amy Wehrenberg introduced Alan Thompson, Managing Partner
with Thompson, Price, Scott, Adams & Co., PA, who would present to the Board the
Annual Comprehensive Financial Report (ACFR) for Person County for Fiscal Year
ending June 30, 2022.
Mr. Thompson presented the Comprehensive Financial Report for Fiscal Year
ending June 30, 2022 through the following summary:
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7
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8
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9
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10
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11
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12
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15
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Related to the changes in the audit process, Mr. Thompson and Ms. Wehrenberg
explained to the Board the Budget Violation Finding that no response was required for the
$15,949 which was a result of the first year of implementation of GASB87 noting in future
years, any leases entered into would be budgeted in the year of inception. However, a
response will be required for the $138,406 overspent in the Education function for fines
and forfeitures not being budgeted because of the implementation of GASB 84. Ms.
Wehrenberg confirmed the FY2023 budget would include a budgeted, estimated amount.
A motion was made by Commissioner Puryear and carried 5-0 to accept the
Annual Comprehensive Financial Report for Fiscal Year Ending June 30, 2022, as
presented by the independent auditor.
“COUNTY FARM PARK” PROJECT: GRANT OPPORTUNITIES AND
INTRODUCTION OF PIEDMONT CONSERVATION COUNCIL, INC.:
John Hill, Director, Person County Recreation, Arts, and Parks Department
reminded the Board that in November 2020, the Board of Commissioners voted to
participate in the Interim Alternative Implementation Approach (IAIA), which requires an
annual financial commitment of $114,394 over a five-year period, totaling $571,970 in
funding for IAIA stormwater projects. The start date for qualified projects or investments
for the IAIA was July 1, 2021. The Board approved the “County Farm”, located between
the Flat River and Moore’s Mill Road, Timberlake, and the Rock Athletic Complex,
formerly known as the “Sportsplex”, as sites for moving forward with IAIA projects and
programs. Elements of these projects include: creation of a greenspace park; trails/paths
with water quality benefits, focusing on environmental education and experiential
recreation; stream and riparian buffer restoration/enhancement; pet waste education;
fertilizer education; and stormwater mitigation elements.
Mr. Hill introduced to the group Ms. Ginell Rogers, Executive Director with
Piedmont Conservation Council (PCC). Mr. Hill and Ms. Rogers stated as these projects
progress, the county would collaborate with PCC to identify, partner and plan conservation
efforts as well as prepare applications for upcoming grant opportunities. Recently, county
staff and PCC worked together to apply for a $100,000 grant for environmental
enhancement for the “County Farm Park” project. If awarded, Mr. Hill said the $100,000
along with the stormwater project funds might enable up to $400,000 to be utilized. In
addition, PCC will manage the upcoming 2023 grant cycle applications for the Land and
Water Trust Fund Grant (LWCF) and the Parks and Recreation Trust Fund Grant (PARTF).
The $100,000 Environmental Enhancement Grant and the county’s IAIA stormwater
project funds may be used as matching funds for the upcoming grant cycle for a potential
combined effort ranging up to $800,000 in grant opportunities.
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A motion was made by Commissioner Gentry and carried 5-0 to reaffirm the
partnership with PCC and support PCC’s submittal of 2023 grant cycle applications for the
Land and Water Trust Fund Grant (LWCF) and the Parks and Recreation Trust Fund Grant
(PARTF) on behalf of Person County in support of the County Farm Park project.
Commissioner Gentry recommended for consideration that the County Farm Park
be named the “Burton Tilley Park” to preserve the historical family legacies associated
with the land and the area.
CHAIRMAN’S REPORT:
Chairman Powell stated he looked forward to working with Commissioner Elect
Jason Thomas as well as Sheriff Elect Jason Wilborn, both present in the audience.
Chairman Powell reported Person County was recently highlighted by the Research
Triangle Region Partnership this last quarter. He said he attended his monthly JCPC
meeting, the Person Industries’ stew fundraiser where they raffled off Polywood donated
furniture. Chairman Powell also attended a Veterans’ Day recognition event
complimenting citizens honoring veterans by displaying a green light in their honor.
MANAGER’S REPORT:
County Manager, Katherine Cathey reported as Sheriff Jones addressed earlier that
the HR staff identified adjustments with lapse salaries (funds already budgeted but not
spent) to help resolve the staffing issues experienced in the Detention Center. She noted
the county-wide Pay and Classification Study would begin by having employee meetings
in November with the results in advance of the next fiscal year budget process.
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COMMISSIONER REPORT/COMMENTS:
Vice Chairman Sims reported the Uptown Roxboro Group hosted a Food Truck
Rodeo on Sunday with a good attendance. He wished everyone a safe and happy
Thanksgiving holiday.
Commissioner Palmer reported on the recent fundraiser stew at Person Industries
and thanked county employees for their work.
Commissioner Gentry complimented and thanked the new County Manager
Katherine Cathey especially for her clarity of communications.
Commissioner Puryear congratulated Commissioner Elect Jason Thomas and
Sheriff Elect Jason Wilborn as well as thanked those that voted in him for another four-
term year as commissioner.
Chairman Powell called a brief recess in the meeting at 9:49am. The meeting was
reconvened at 9:56am.
POTENTIAL USES FOR ARP FUNDING:
County Manager Katherine Cathey recalled that Person County received
$7,670,470 in American Rescue Plan Act (ARP) funding. On June 20, 2022, the Board of
Commissioners approved a Grant Project Ordinance applying all of the project
expenditures to salary and benefits for the Sheriff’s Department, Emergency
Communications, Emergency Medical Services (EMS), and the Parks and Recreation
Department. The supplanted funds (salary and benefits expenditures) will be available in
the General Fund for allocation by the Board. To date, the Board has set aside $2.75 million
in ARP funding for broadband infrastructure expansion, $82,110 for installing wheelchair
and cargo lifts in the Kirby Cultural Arts Center, and $397,239 for the digital imaging of
records in the Register of Deeds Office, leaving a remaining uncommitted balance of
$4,441,121.
Ms. Cathey noted the Board, at its September 6, 2022 meeting received a
presentation on recommended ARP projects and directed staff to bring an updated project
list back for the Board’s consideration on October 3, 2022. On October 3, 2022, the Board
heard from the public and staff and decided to schedule a future work session for a more
in-depth discussion of potential uses for the county’s remaining ARP funding.
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Ms. Cathey said the chart below summarizes the funding requests submitted by
departments. Detailed explanations for each project are included in the attachments. Other
potential uses for the county’s ARP funds are provided after the chart.
Project Department Funding
Spay, Neuter & Microchip Program
Low‐cost spay, neuter and microchip program for county residents. Requested
funding supports the program for three years.
Animal Services $125,000
Mobile Adoption Unit
Transportation for multiple animals and supplies to/from adoption events,
community events and veterinary appointments (spay/neuter).
Animal Services $190,000
Splash Pad
There are no public aquatic facilities in Person County. A splash pad/spray
ground has been included in the Person County Recreation Master Plan for 20
years. This facility will provide equitable water‐based recreation for our
community in a safe and structured environment. Additionally, a well‐designed
splash pad is accessible for all kinds of physical abilities and serves as a
multigenerational place of play.
Recreation, Arts
and Parks
$750,000
Accessible Playground
Installation of one universal/ADA playground at Huck Sansbury Park.
Recreation, Arts
and Parks
$250,000
County Parks Transformation
Installation of universal/ADA playgrounds (2) and expansion of walking tracks to
include bike lanes (10).
Recreation, Arts
and Parks
$600,000
County Parks Transformation
Pave gravel parking lots to ensure ADA accessibility.
Recreation, Arts
and Parks
$1,000,000
County Parks Transformation
Branding and wayfinding signage
Recreation, Arts
and Parks
$100,000
County Parks Transformation
Repair and replace fences.
Recreation, Arts
and Parks
$500,000
County Parks Transformation
New picnic shelters (3)
Recreation, Arts
and Parks
$80,000
New HVAC at Helena and Olive Hill Gymnasiums
Make these facilities climate‐controlled and usable year‐round. There is a need
for climate‐controlled rental and program space within the community.
Recreation, Arts
and Parks
$250,000
Rail Corridor Acquisition and Greenway Planning
Acquisition of land currently owned by Norfolk Southern Railway along an
unused rail line stretching 8.7 miles from southern Roxboro, through Timberlake,
to the Durham County line, roughly following the US‐501 corridor. Lay the
groundwork for a potential greenway connecting Person County to established
greenway networks to the south.
Recreation, Arts
and Parks
$ 1,097,870
Kirby Theater Accessibility Improvements
Installation of full‐service elevator ($350,000), accessible restrooms in the lobby
($200,000), and an additional doorway ($50,000). The Kirby Cultural Arts
Complex is one of the most‐used facilities within Person County. It provides
citizens with access to arts and other programming and spaces for private
rentals. The facility’s usage, along with associated revenues and economic
impact, suffers due to a lack of ADA accessibility and safety and liability risks
created by old equipment and systems.
Recreation, Arts
and Parks
$535,337
Kirby Transformation
Curtain replacements with fire‐proofing, new grande curtain motor, upgrade to
stage light system, streaming equipment, and scenic roller
Recreation, Arts
and Parks
$160,000
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November 21, 2022
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Community Risk Reduction Program
Community Risk Reduction (CRR) is a process in which the risks a community
faces are studied and then a plan is put into place to address those risks.
Emergency Services and the Office of the Fire Marshal are in a unique position to
help address these risks to enhance lives, cut property loss and reduce morbidity
and mortality.
Emergency
Services and Fire
Administration
$867,700
$6,505,907
Energy Savings – Installation of new windows in the County Office Building
(COB) (built in 1964). The project cost is approximately $2 million. Outcomes
would include energy savings, improved building appearance, and improved
comfort for building occupants.
Economic Development – Economic Development is a top priority for the Board
of Commissioners. A certain amount of ARP funding, for example $2 million,
could be reserved for future economic development projects and/or incentives.
Facility Needs – The needs of Person County Schools are growing for new and
updated facilities in response to proposed new residential development and to
address deferred maintenance and safety and accessibility concerns. The county
has pending facility needs due to expiring leases for Person Industries and the
Human Services Complex as well as aging Emergency Services and Animal
Services facilities that were not built to accommodate current demands for
service.
Ms. Cathey stated the Board does not have a deadline for making funding decisions.
$4,441,121 in supplanted ARP funds will be available in the ARP Project Ordinance in the
General Fund for current or future projects, as approved by the Board. She recommended
that the Board discuss potential uses for ARP funding.
Chairman Powell stated all potential ARP projects have merit and value and it has
been a challenge for the Board to select a project to best benefit the county. Commissioner
Palmer added his preference to use the ARP for critical areas. Commissioner Gentry
challenged staff to get grants and use the ARP funds as the local match to leverage the
funds in a great degree.
A motion was made by Chairman Powell and carried 4-1 to set aside $2M in the
ARP Fund to be designated for use in the Economic Development Catalyst Fund for a
pending economic development project when appropriate. Commissioner Gentry cast the
lone dissenting vote.
It was the consensus of the Board to consider at a later time the remaining
undesignated ARP funds of $2.44M.
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ADJOURNMENT:
A motion was made by Commissioner Palmer and carried 5-0 to adjourn the
meeting at 10:14am.
_____________________________ ______________________________
Brenda B. Reaves Gordon Powell
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
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RESOLUTION OF APPRECIATION
WHEREAS, Dewey E. Jones has served the people of Person County
during his tenure working as Sheriff of Person County; and
WHEREAS, Dewey E. Jones has served the citizens of Person County
with honor, integrity, sincerity and dedication, providing
accurate, concise services for sixteen years, December
2006 – December 2022; and
WHEREAS, Dewey E. Jones has earned the respect and admiration of
all who have known him and worked with him throughout
his career; and
WHEREAS, the County of Person recognizes the many contributions
Dewey E. Jones has made to the County and offers him
sincere best wishes for his retirement.
NOW, THEREFORE, I, Gordon Powell, Chairman of the Person County
Board of Commissioners, do hereby extend this Resolution of Appreciation
to Dewey E. Jones for continually striving to make Person County a better
place to live and work.
Adopted this the 5th day of December 2022.
____________________________________
Gordon Powell, Chairman
Person County Board of Commissioners
Attest:
____________________________________
Brenda B. Reaves, NCMCC, MMC
Clerk to the Board
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AGENDA ABSTRACT
Meeting Date: December 5, 2022
Agenda Title: Approval of Bonds of the Finance Director, the Register of Deeds, the Tax
Administrator and the Sheriff
Summary of Information: Chapter 161(Register of Deeds) and 162 (Sheriff) of the North
Carolina General Statutes requires the Board of County Commissioners to approve the official bonds
at the first meeting in December. The Bonds are a continuation of existing bonds and were secured
by the County Human Resources Director, who also serves as Insurance Liaison. The Human
Resources Director provided information that the Sheriff’s bond, in the amount of $25,000, is for the
length of his term as well as confirmed the Bonds of the Register of Deeds in the amount of $50,000,
$100,000 for the Tax Administrator and $1M for the Finance Director (amount of each Bond is
dictated by legislature).
Recommended Action: Approve the Bonds of the Finance Director, the Register of Deeds, the Tax
Administrator and the Sheriff
Submitted By: Ellis Hankins, County Attorney
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AGENDA ABSTRACT
Meeting Date: December 5, 2022
Agenda Title: Public Hearing and Consideration of Approval to Submit the FY24
Community Transportation Program Application
Summary of Information: A public hearing will be held to consider the FY24 Community
Transportation Program application for federal and state funding and commitment of local share
funds. A public hearing is required as part of the application process. This is an annual request.
The Community Transportation Program supports transportation programs operating in Person
County and provides transportation options and services for the communities within this service
area. These services are provided using Light Transit Buses (LTV’s) operated by the Person
Area Transportation System (PATS).
PATS is requesting replacement of three LTV buses in FY24. Due to supply shortages, PATS
did not receive replacement vehicles in FY22 and is not guaranteed vehicles in FY23.
The total estimated amount requested is for the period July 1, 2023 through June 30, 2024.
NOTE: The local share amount is subject to State funding availability.
Project Total Amount Local Share
Administrative $198,342 $27,751 (15%)
Capital (Vehicles & Other) $325,000 $32,500 (10%)
TOTAL PROJECT $523,342 $62,251
Recommended Action: The manager recommends the board hold the public hearing and approve
the local share in the amount of $62,251 for FY24.
Submitted By: Mitch Fleig, Public Transportation Director
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FY 2024 LOCAL SHARE CERTIFICATION FOR FUNDING
Person County
(Legal Name of Applicant)
Requested Funding Amounts
Project Total Amount Local Share**
5311 Administrative $ 198,342 $ 29,751 (15%)
5311 Operating (No State Match) $ $ (50%)
5310 Operating (No State Match) $ $ (50%)
5307 Operating $ $ (50%)
5307 Planning $ $ (10%)
Combined Capital $ 325,000 $ 32,500 (10%)
Mobility Management $ $ (50%)
5310 Capital Purchase of Service $ $ (10%)
__________________ $ $ (__%)
__________________ $ $ (__%)
__________________ $ $ (__%)
Funding programs covered are 5311, 5310, 5339 Bus and Bus Facilities, 5307 (Small fixed
route, regional, and consolidated urban‐rural systems)
TOTAL $ 523,342 $ 62,251
Total Funding Requests Total Local Share
**NOTE: Applicants should be prepared for the entire Local Share amount in the event State
funding is not available.
The Local Share is available from the following sources:
Source of Funds Apply to Grant Amount
Local Funds Admin $ 62,251
$
$
$
$
$
27
FY 2024 Local Share Certificate (page 2)
$
$
TOTAL $ 62,251
** Fare box revenue is not an applicable source for local share funding
I, the undersigned representing (Legal Name of Applicant) Person County do hereby certify to the
North Carolina Department of Transportation, that the required local funds for the FY2024
Community Transportation Program and 5307 Governors Apportionment will be available as of
July 1, 2023, which has a period of performance of July 1, 2023 – June 30, 2024.
_________________________________________
Signature of Authorized Official
Katherine Cathey
Type Name and Title of Authorized Official
Date
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PUBLIC HEARING NOTICE
Section 5311 (ADTAP), 5310, 5339, 5307 and applicable State funding, or combination thereof.
This is to inform the public that a public hearing will be held on the proposed Fiscal Year 2024 Community
Transportation Program Application to be submitted to the North Carolina Department of Transportation no later
than December 9, 2022. The public hearing will be held on December 5, 2022 at 6:00 pm before the (governing board)
Person County Board of Commissioners.
Those interested in attending the public hearing and needing either auxiliary aids and services under the
Americans with Disabilities Act (ADA) or a language translator should contact Mitch Fleig on or before December
2, 2022, at telephone number 336‐597‐1771 or via email at mfleig@personcountync.gov.
The Community Transportation Program provides assistance to coordinate existing transportation programs
operating in Person County as well as provides transportation options and services for the communities within
this service area. These services are currently provided using Light Transit (LTV) buses Services are rendered by
Person Area Transportation System (PATS). PATS is requesting replacement of two LTV buses in FY2024
The total estimated amount requested for the period July 1, 2023 through June 30, 2024.
NOTE: Local share amount is subject to State funding availability.
Project Total Amount Local Share
Administrative $ 198,342 29,751 (15%)
Operating (5311) $ $ (50%)
Capital (Vehicles & Other)
5310 Operating
$ 325,000
$
$ 32,500
$
(10%)
(50%)
Other ___________________
TOTAL PROJECT
$
$ 523,342
$
$ 62,251
( %)
Total Funding Request $523,342 Total Local Share $62,251 .
This application may be inspected at 303 S. Morgan St. Roxboro, NC from 8:30 am to 5:00 pm. Written comments
should be directed to Clerk to Board of Commissioners, Brenda Reaves at 304 S Morgan St RM212 Roxboro, NC
27573 before noon on December 2, 2022.
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12/5/2022
Dept./Acct No.Department Name Amount
Incr / (Decr)
EXPENDITURES General Fund
Public Safety 9,748
Transportation 18,000
Economic Development 3,250
Cultural & Recreation 14,228
Contingency (3,000)
REVENUES General Fund
Intergovernmental Revenues (5,000)
Other Revenues 14,217
Charges for Services 18,009
Fund Balance Appropriation 15,000
EXPENDITURES Stormwater Fund 456,256
REVENUES Stormwater Fund
Fund Balance Appropriation 456,256
Explanation:
Account Number Account Description
$Revenues
incr. (decr.)
(cr.) dr.
$Expenditures
incr. (decr.)
dr. (cr.)
100-389890 Misc Revenues 5,389
1004310-435300 Sheriff: Maint & Repair/Vehicles 5,389
100-389890 Misc Revenues 4,359
1004330-435300 EMS: Maint & Repair/Vehicles 4,359
1009910-499600 Contingency: Fuel Expense (3,000)
1004530-425000 Airport: Fuel Expense 3,000
10090-399991 Fund Balance Appropriation 15,000
1004530-435100 Airport: Maint & Repair/Buildings & Grounds 15,000
10040-345370 Donations for Coop Ext Classes 3,250
1004950-425700 Coop Ext: Class Expense 3,250
10055-361408 Recreation Fees-Trips 18,009
1006120-419000 Parks & Rec: Prof Svcs 18,009
10055-361843 Donations to Mayo Park 1,219
1006121-435100 Mayo Park: Maint & Repair/B&G 1,219
15055-375347 LSTA Migration Grant-2022 (5,000)
BUDGET AMENDMENT #11
Received insurance claims for vehicle damages in the Sheriff's Department ($5,389) and EMS ($4,359); reducing
contingency for fuel expense (-$3,000) to cover elevated fuel costs at the Airport ($3,000); applying grant funds from
appropriated fund balance from the Airport ARPA Grant for additional maintenance costs at the Airport ($15,000);
received donations for Cooperative Class expenditures ($3,250); recognize excess Recreation Fees for Trips that will
support related professional service expenses ($18,009); received donations to Mayo Park ($1,219); reflecting
reduction in unused LSTA Migration Grant funds for the Public Library (-$5,000); and appropriating fund balance in
the Stormwater Fund to complete the IAIA Project ($456,256).
BUDGET ADJUSTMENT DETAIL
BA‐1130
1506110-420547 Pub Library: LSTA Migration Grant-2022 (5,000)
62090-399991 Fund Balance Appropriation 456,256
6204820-449902 Stormwater Fund: IAIA SW Projects 456,256
Totals 498,482 498,482
BA‐1131
AGENDA ABSTRACT
Meeting Date: December 5, 2022
Agenda Title: Consideration of Approval of 1 additional Late Exemption
Summary of Information:
During the October 17, 2022 meeting, the Board of County Commissioners approved 25 late
applications for Homestead Exemptions.
On November 20, 2022, we received 1 additional late application.
Applicant Parcel
ID
Tax Value County Tax Fire Tax Total Tax
SHOTWELL
MARVA
A58 68 145,555 $1,048.00 $72.78 $1,120.78
Tax Value(after
exemption)
County Tax(after
exemption)
Fire Tax(after
exemption)
Total Tax(after
exemption)
72,777 $523.99 $36.39 $560.38
Ms. Shotwell was not aware of the homestead exemption program. If approved, this taxpayer’s
2022 tax bill would be reduced by $560.38.
The Board of Commissioners may approve late applications if they are received by December
31st. Since this application meets all guidelines (other than the application deadline of June 1st),
I recommend approval.
Recommended Action: Approve 1 additional late application, if appropriate
Submitted By: Russell Jones, Tax Administrator
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AGENDA ABSTRACT
Meeting Date: December 5, 2022
Agenda Title: Duke Energy Foundation Grant Application / Department of Emergency
Services
Summary of Information: Person County Department of Emergency Services has applied for an
emergency management grant from the Duke Energy Foundation. The requirement for this grant is
that it must directly support emergency management operations. The grant award amount is up to
$50,000 and does not require matching funds.
The Department of Emergency Services, through the Office of Emergency Management (OEM), is
responsible for the response to and mitigation of any hazardous material emergencies, to include, but
not limited to, spills, accidents, illegal dumping, and other releases or threatened releases of
hazardous materials requiring control that are a threat or potential threat to public safety.
Currently, the County has an extremely limited capability to deploy a sufficient amount of material
to do basic spill control and hazard mitigation while waiting for regional hazardous materials units
to arrive on scene and assist with mitigation.
The grant proposal is for the purchase of a small van style response vehicle that can be equipped to
carry basic diking and damming tools and equipment for spill control and hazard mitigation. The
vehicle would also carry basic hazardous materials monitoring equipment, hazard identification
material, and plume modeling capability. These capabilities would allow OEM to set up initial scene
operations and support regional hazardous materials teams when they arrive on scene.
Recommended Action: Approve the submission of the grant to Duke Energy Foundation, for up to
$50,000, for a hazardous materials incident response and support capability.
Submitted By: Thomas E. Schwalenberg, Director / Department of Emergency Services
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AGENDA ABSTRACT
Meeting Date: December 5, 2022
Agenda Title: Final Approval of Sale of Surplus Real Property to Harold T. Brooks
Limited Partnership
Outparcel of Helena School Property, Timberlake
Summary of Information: This potential sale of real property owned by Person County was
before the Board of Commissioners on October 17, and the Board directed the County Attorney
and staff to begin the process to sell the property under the statutory negotiated offer,
advertisement and upset bid process, subject to final approval by the Board at a later meeting.
The process as required by G.S. 160A-269 has been completed, and the County received no
upset bids.
The written offer in hand is to purchase a 2.33 acre outparcel of the Helena School property,
located in Timberlake. Harold T. Brooks Limited Partnership (William Brooks and Roy Brooks)
offered $11,650 (the value according to our appraisal report), plus the cost to Person County for
the survey and appraisal ($2,825 and $500, respectively). So the total offer is $14,975.
If the Board wishes to give final approval for the sale, the following is the appropriate motion
and action. If the Board approves, the County Attorney will recommend to the Buyer that it
retain an attorney and obtain a title opinion, and provide a completed contract of sale, and then
we would proceed to closing.
Action/Motion: Final acceptance of the pending offer and approval of sale, subject to a mutually
acceptable contract of sale with the successful bidder.
Submitted By: S. Ellis Hankins, Person County Attorney
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AGENDA ABSTRACT
Meeting Date: December 5, 2022
Agenda Title: Resolution Establishing 2023 Schedule of Regular Meetings for
The Person County Board of Commissioners
Summary of Information: North Carolina General Statute 153A-40 requires the Board of
Commissioners to hold a regular meeting at least once a month. Before the Board is a Resolution
Establishing 2023 Schedule of Regular Meetings for consideration, discussion and adoption.
The Board took action to hold the majority of its regular scheduled meetings in the County
Office Building Auditorium in 2021and 2022 due to COVID-19. The attached schedule of
meetings has kept that same standard. The Board may take action when deemed appropriate to
conduct its meetings in the commissioners’ boardroom 215.
Recommended Action: Consider the proposed dates and take action to adopt a Resolution
Establishing 2023 Schedule of Regular Meetings so to cause copy of such to be distributed and
posted.
Submitted By: Katherine M. Cathey, County Manager
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Resolution Establishing
2023 Schedule of Regular Meetings for the
Person County Board of Commissioners
WHEREAS, NC General Statute 153A-40 requires boards of commissioners to hold a regular-scheduled
meeting at least once a month; and
WHEREAS, the Person County Board of Commissioners meets is its Commissioners' Boardroom 215 in
the Person County Office Building, located at 304 S. Morgan Street in Roxboro, North Carolina, unless
otherwise noted below. Now therefore, be it
RESOLVED by action of the Person County Board of Commissioners, the following Schedule of Regular
Meetings for 2023 is set forth as following:
January 3, 2023 (Tuesday) 7:00 p.m. County Auditorium**
January 17, 2023 (Tuesday) 9:00 a.m. County Auditorium**
February 6, 2023 7:00 p.m. County Auditorium**
February 21, 2023 (Tuesday) (Retreat) 9:00 a.m. To Be Determined
March 6, 2023 7:00 p.m. County Auditorium**
March 20, 2023 9:00 a.m. County Auditorium**
April 3, 2023 7:00 p.m. County Auditorium**
April 17, 2023 9:00 a.m. County Auditorium**
May 1, 2023 7:00 p.m. County Auditorium**
May 15, 2023 9:00 a.m. County Auditorium**
June 5, 2023 7:00 p.m. County Auditorium**
June 19, 2023 9:00 a.m. County Auditorium**
July 17, 2023 9:00 a.m. County Auditorium**
August 7, 2023 7:00 p.m. County Auditorium**
August 21, 2023 9:00 a.m. County Auditorium**
September 5, 2023 (Tuesday) 7:00 p.m. County Auditorium**
September 18, 2023 9:00 a.m. County Auditorium**
October 2, 2023 7:00 p.m. County Auditorium**
October 16, 2023 9:00 a.m. County Auditorium**
November 6, 2023 7:00 p.m. County Auditorium**
November 20, 2023 9:00 a.m. County Auditorium**
December 4, 2023 7:00 p.m. County Auditorium**
36
**County Auditorium is located within the County Office Building at 304 S. Morgan St., Roxboro, NC
27573
BE IT FURTHER RESOLVED that a copy of this Resolution shall be posted on the Board of
Commissioners’ bulletin board located outside the Commissioners’ meeting room 215 of the County Office
Building at least ten (10) days before the first meeting to which it applies, and that the adopted Schedule of
Meetings dates shall be posted on the County website and distributed with the Sunshine email group.
Adopted this, the 5th day of December 2022.
__________________________________
_____________________, Chairman
Person County Board of Commissioners
Attest:
__________________________________
Brenda B. Reaves, NCMCC, MMC
Clerk of Board
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AGENDA ABSTRACT
Meeting Date: December 5, 2022
Agenda Title: Fiscal Year 2023-2024 Budget Calendar
Summary of Information: A budget calendar has been developed for the Board’s adoption,
outlining a schedule for the timing of the budget process. A Board Retreat is proposed for February
21st, along with the Capital Improvement Plan adoption in April, Presentation of the Recommended
Budget in May, a required Budget Public Hearing on June 5th and Adoption of the FY2023-2024
Budget Ordinance on June 19th. The dates outlined are subject to change if needed, but this will
facilitate an organized budget process for staff and elected officials.
Recommended Action: Adopt the budget calendar for FY2023-2024 and provide feedback and
changes to staff as needed.
Submitted By: Katherine M. Cathey, County Manager
38
PERSON COUNTY GOVERNMENT
FISCAL YEAR 2023-24 BUDGET CALENDAR
Date Task
Mon/Dec 5, 2022* BOCC adopts FY24 budget calendar
Fri/Jan. 6, 2023 CIP Requests due to Finance
Technology requests due to IT
Wed/Jan. 11, 2023 Personnel forms due to HR for review (via email)
Fri/Jan. 27, 2023 Final insurance costs due
Fri/Feb. 3, 2023 Distribution of budget training manual and fee schedule requests to departments
Fri/Feb. 10, 2023 Departmental budget requests for operating & capital due to Finance (via Munis
Financials), fee schedule requests due to Assistant County Manager (via email)
Tue/Feb. 21, 2023* Board of County Commissioners Annual Retreat 9:00am
Wed-Fri/Mar. 8-10, 2023 Departmental budget presentations with County Manager
Tues-Fri/Mar 14-17, 2023
Mon/April 3, 2023* FY24 CIP presented to Board of Commissioners
Mon/April 17, 2023* Adoption of FY24 CIP
Mon/ May 15, 2023* County Manager presents recommended budget to Board of County
Commissioners
Mon/June 5, 2023* Board of Commissioners holds Public Hearing on recommended budget
Tues-Fri/June 6-16, 2023 Potential BOCC Budget work sessions (specific dates/times to be scheduled)
Mon/June 19 2023* Adoption of FY24 Annual Budget Ordinance
Sat/July 1, 2023 FY24 budget available in accounting system
Fri/Aug. 11, 2023 Adopted budget document finalized and available online
* denotes a Board of Commissioners meeting date.
39