01-18-2022 Meeting Minutes BOC
January 18, 2022
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PERSON COUNTY BOARD OF COMMISSIONERS JANUARY 18, 2022
MEMBERS PRESENT OTHERS PRESENT
Gordon Powell Heidi York, County Manager
C. Derrick Sims Brenda B. Reaves, Clerk to the Board
Kyle W. Puryear S. Ellis Hankins, County Attorney
Charlie Palmer
Patricia Gentry
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Tuesday, January 18, 2022 at 9:00am in the Person County Office
Building Auditorium.
Chairman Powell called the meeting to order and offered an invocation.
Commissioner Palmer led the group in the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Commissioner Gentry and carried 5-0 to approve the
agenda.
PUBLIC HEARING:
PETITION TA-03-21, A REQUEST BY THE PERSON COUNTY PLANNING
DEPT., ON BEHALF OF THE PERSON COUNTY BOARD OF
COMMISSIONERS, TO REVISE THE PERSON COUNTY SOLAR ENERGY
SYSTEM ORDINANCE:
A motion was made by Vice Chairman Sims and carried 5-0 to open the duly
advertised public hearing for a request by the Person County Planning Dept., on behalf of
the Person County Board of Commissioners, to revise the Person County Solar Energy
System Ordinance.
Planning Director, Lori Oakley stated all state statutes and planning ordinance
requirements have been met for this public hearing and requested that her staff report be
entered into the record.
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Ms. Oakley shared the following presentation with the group for this public hearing.
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Ms. Oakley outlined the concerns related to solar energy systems as follows:
Industrial Use -There are no changes proposed to where solar facilities can be located.
Buffer Height – The buffer height was increased to 6 ft. from 3 ft. at the time of planting
while reducing the buffer width from 150 ft. to 100 ft. That reduction in width will allow
for better fire protection around the perimeter of the site while still maintaining the integrity
of the buffer since the height was increased.
Battery Storage - An additional section was added regarding battery storage and it states
that any battery storage containing Poly Flouro-Alkyl Substances (PFAS) technology must
be noted in the application. The Planning Board requested the words (Polyflouroalkyl
substances) be added to Section 3.1E2c. It is a class of chemical compounds that are used
in a variety of industries for their ability to create coatings that are water repellant. PFAS’s
are resilient within the environment and typically do no break down over time. An example
of a PFAS is Teflon. The new section does state that if a project uses PFAS, it must submit
a containment plan and a separate decommissioning plan for those battery storage areas
containing PFAS’s.
Decommissioning – Person County already had a well written decommissioning section
comparable with other jurisdictions. We added that the decommissioning bond needs to
be reviewed every five years by an engineer to determine that it is still valid and takes into
account any inflation.
Size Limitation - I could not find any jurisdiction that had a size limitation on SES and I
did not feel comfortable selecting an arbitrary number. The Planning Board discussed this
topic at length and did propose additional language regarding a size limitation and distance
separation. They proposed to add Section 2.3 Height and Size Limitation B to read: The
maximum size of a level 3 solar energy system shall not exceed three hundred (300) acres
as measured around the perimeter of the immediate perimeter of the panels and shall not
be located within one (1) linear mile of an existing level 3 solar energy system.
Effect on the Environment & Wildlife - Research is scarce on how solar facilities affects
wildlife. Solar facilities have the potential to deter, attract or be imperceptible to different
wildlife species. I did include a requirement for any relevant studies/reports/documentation
that might be required by staff or any board member as it pertains to field surveys for state
and federal listed species protected under state and federal law. As for the environment, a
Phase 1 environmental site assessment shall be submitted with all level 3 applications. A
Phase I environmental site assessment looks into the history of a property. The resulting
report provides a detailed summary of the environmental history of the property and
findings about potential recognized environmental conditions. Also, under the additional
information section that can be requested by staff or board members, there is also several
environmental reports that can be requested including geological reports, surface water
reports, soil surveys and an environmental constraint analysis. An environmental
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constraints analysis screens proposed developments for potential issues that may pose a
constraint to successful implementation.
Photovoltaic Heat island effect - This question has been raised across the US not just in
NC and it continues to be studied and examined. As renewable energy continues to surge,
will large-scale facilities produce a “heat island” effect, and there is just not definitive data
at this time to support that. In fact, some models have suggested that solar energy systems
can actually have a cooling effect on the local environment depending on the efficiency
and placement of the panels. This area of concern will be continued to be monitored as
solar continues to increase.
Loss of Farmland - This topic brings me to the term agrivoltaics, the simultaneous use of
areas of land for both solar power generation and agriculture. While not as common in US,
other countries are raising panel heights slightly in order to grow crops underneath and
animals are grazing along the solar panels and I believe we have some of that occurring
here in Person County.
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Speaking in favor of the request by the Person County Planning Dept., on behalf of
the Person County Board of Commissioners, to revise the Person County Solar Energy
System Ordinance were the following:
Mr. Ray Foushee of 8930 Hurdle Mills Road, Hurdle Mills stated opposition to
reducing the 150 ft. buffer to 100 ft. as presented; he noted his preference to have the buffer
remain at 150 ft. as well as to add on the 50 ft. right-of-way for emergency vehicles. In
addition, Mr. Foushee requested the Board to consider setting the maximum size at 150
acres.
Mr. Paul Lynch of 395 Union Grove Church Road, Hurdle Mills requested the
Board to consider when setting the maximum size of the solar facilities to define in actual
acreage as defined by boundaries versus the perimeter of the panels. In addition, he wanted
the Board to increase the 1-mile space between level 3 solar energy systems.
There were no individuals appearing before the Board to speak in opposition to the
request by the Person County Planning Dept., on behalf of the Person County Board of
Commissioners, to revise the Person County Solar Energy System Ordinance.
A motion was made by Vice Chairman Sims and carried 5-0 to close the public
hearing for the request by the Person County Planning Dept., on behalf of the Person
County Board of Commissioners, to revise the Person County Solar Energy System
Ordinance.
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CONSIDERATION TO GRANT OR DENY REQUEST TO REVISE THE PERSON
COUNTY SOLAR ENERGY SYSTEM ORDINANCE:
Commissioner Gentry stated that the solar power has to be sold to a power
company, which she believes is an industrial use, and by so, she feels the solar systems
should not be zoned for use in RC (Rural Conservation.) Commissioner Gentry advocated
to change the five-year review by an engineer to a shorter period, i.e., 2 or 3 years.
Commissioner Puryear asked staff to bring to the Board any proposed fee(s) that
would go along with the Solar Energy System Ordinance, i.e., an annual inspection fee.
He agreed with Commissioner Gentry and other board members that 150 acres would be
good as a maximum; he stated that 100 acres would be sufficient in his opinion to which
other commissioners agreed as well.
A motion was made by Commissioner Puryear and carried 5-0 to postpone
consideration to revise the Person County Solar Energy System Ordinance to the Board’s
next meeting, on February 7, 2022.
County Attorney, Ellis Hankins said staff would bring back two versions of the
ordinance, 1) the proposed ordinance as presented on this date, and 2) the ordinance with
the Board’s proposed amendments. He confirmed another public hearing was not required
for the amendments suggested by the Board.
Planning Director, Lori Oakley confirmed with the Board the key changes proposed
by the Board of Commissioners were as follows:
5-year engineer review to 2 or 3 years
Remove from RC (Rural Conservation) zoning
Keep 150 ft. buffer with an additional 50 ft. open space for emergency vehicles
100 acres maximum size of panels
Proposed fee schedule
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INFORMAL COMMENTS:
The following individual appeared before the Board to make informal comments:
Mr. Chris Weaver of 342 Satterfield Farm Road, Timberlake, NC told the Board
that in December he noted an announcement that a semi-conductor facility was looking at
Chatham County and that now, Chatham County was no longer in the running for the
facility. He told the Board if they were not going to do anything with the Mega Site to just
throw in the towel; he said he would be posting on Person County Local’s Face Book page
documents related to the Mega Site he received through a public records request.
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Commissioner Gentry and carried 5-0 to approve the
Consent Agenda with the following items:
A. Approval of Minutes of December 6, 2021,
B. Budget Amendment #11,
C. Commissioner Assignments for 2022,
D. Records Retention and Disposition Schedule, and
E. Official Written Ordinance approval for Conditional District Rezoning Petition
CD-02-21, a request by Kevin Puryear Properties, LLC for a Conditional
District Rezoning from Residential to Conditional District Rural Conservation
for equipment storage on Tax Map/Parcel Number A25-151
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NEW BUSINESS:
COMMUNITY SERVICES BLOCK GRANT APPLICATION OVERVIEW:
Ms. Alexis Franks, Telamon SE Director of Workforce and Career Services
presented to the Board its intent to re-apply for Community Services Block Grant (CSBG)
funding from the North Carolina Office of Economic Opportunity for program year 2022-
2023. This funding will allow Telamon’s Project PRIDE to continue to provide support to
low-income residents in North Carolina counties of Caswell, Person and Rockingham who
are 125% of the Federal Poverty Level or below. An overview of the CSBG program year
2022-2023 follows:
Community Services Block Grant Application Overview
Program Year 2022-2023
What is Telamon Corporation?
Telamon is a 501c3 private nonprofit headquartered in Raleigh, NC. Our mission is to
provide educational services that lead to better jobs, better lives, and better communities.
Telamon has been in operation for over 50 years. We offer early childhood,
employment/training, and housing/financial services.
What are Community Services Block Grant Funds (CSBG)?
CSBG funds are federal dollars that are used to address the causes and conditions of
poverty in communities. North Carolina’s Division of Social Services’ Office of
Economic Opportunity administers these funds in our state. CSBG funds are allocated to
Community Action Agencies.
What are Community Action Agencies (CAA)?
CAA is the national name for the entities that are designated to carry out CSBG-funded
services in all 50 states and Puerto Rico. In North Carolina CSBG funds are designated in
all 100 NC counties. Telamon Corporation is designated to receive CSBG funds to serve
three (3) NC counties: Rockingham, Caswell, and Person. An 18-member Advisory
Council, with membership from these three counties, provides oversight of the CSBG
allocation.
Why Are Public Meetings Held?
As a CAA, Telamon must follow a process governed by NC Administrative Code 10A
NCAC 97B.0402(3). The process requires us to inform communities about how we
propose using the CSBG funds that we have been allocated, and to solicit citizen views
and comments.
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Who is Eligible for CSBG-funded Services?
Low-income families with incomes at or below 125% of the federal poverty guidelines
may be eligible.
What is Telamon’s CSBG Funding Allocation?
Telamon received an allocation for FY22/23 of $422,503 broken out in the following
amounts: Caswell County $55,997; Person County $97,694; and Rockingham County
$268,812.
What is Telamon’s Plan for Spending this CSBG Allocation?
Telamon plans to use the funds to continue the existing Project PRIDE program. To
provide support to program participants in becoming more self-sufficient. Available
support includes financial literacy workshops and counseling, assistance with education
and employment goals, and case management to help participant overcome obstacles to
better employment and further their education.
Project PRIDE
Personal Responsibility in Daily Endeavors
Program Year 2021-2022
Overview
Project PRIDE focuses on assisting low-income individuals with achieving self-
sufficiency.
The program offers employment, training, and support resources.
Low-income families and/or individuals whose income is at or below the 125% of
the current federal poverty guideline may be eligible for Project PRIDE services.
Services are available to the residents of Caswell, Person and Rockingham
Counties.
Challenges Addressed
Lack of access to full-time employment and jobs with benefits
Educational barriers, especially those concerning earning a high school diploma
or its equivalent
Financial barriers to accessing short-term training programs through
postsecondary institutions
Limited levels of employment skills and job readiness
Limited access to supportive services to help meet identified goals
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Services Offered
Education Employment Support Referrals
HS-GED
Completion
Work Experience Transportation Housing
Vocational
Assessments
Career Exploration Tuition assistance Mental Health &
Substance Abuse
Occupational Skills
Training (hard
skills)
Employment
Counseling
Assistance with
purchase of books
Domestic Violence
Work Skills
Training (soft
skills)
Job Referrals Assistance with
purchase of
uniforms/tools
Food security
Financial Literacy Linkages with NC
Works Career
Centers
Childcare Health
Commissioner Gentry asked Ms. Franks how many eligible families does Telamon
currently serve and how many are proposed in the program year 2022-2023 to which Ms.
Franks stated Telamon currently serves 20 families with plans to reach up to 32 families as
well as have an on-site staff part-time at the community college location. Ms. Franks noted
goals for each family is customized based on the need(s), i.e., childcare, educational
support, with an individual employment plan.
A motion was made by Commissioner Gentry to and carried 5-0 to approve the
Community Services Block Grant Application funding to continue Project PRIDE for
program year 2022-2023, as presented.
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WEBSITE REDESIGN UPDATE:
IT Director, Chris Puryear provided a website redesign updated noting staff have
been working diligently with the website vendor for the last three (3) months. The first
step was to gather information via vendor-conducted surveys of website users and other
stakeholders, a heat map study, and user testing. The survey indicated that most people
use smartphones to access the website and only do so when looking for specific
information. They also indicated that they would like to see clearer language and less
information overall. The heat map indicated that the “employment” and “GIS” links were,
by far, the most clicked links on the homepage followed by the search feature. The user
testing showed that users not familiar with the inner-workings of county government have
difficulty completing tasks such as finding the requirements for a marriage license and
overall difficulty navigating the website.
Mr. Puryear stated the designers were able to address the requests and needs
indicated by the citizens and other website users in the new website design. The new layout
features more user-friendly menu titles, a service finder to quickly locate services, and a
fully integrated search feature. The designers also incorporated more relevant “call to
action” buttons along the bottom of the main image on the homepage for easier access to
regularly requested information.
Mr. Puryear said staff are continuing to work with the vendor for minor adjustments
and are on schedule for delivery of the final product in April of 2022.
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APPOINTMENTS TO BOARDS AND COMMITTEES:
Clerk to the Board, Brenda Reaves presented interested citizen applications for
current vacancies received in response to an ad published in the local newspaper and on
the county website. Ms. Reaves recommended the Board nominate for appointment as
deemed appropriate.
The Board of Commissioners and committee liaisons are encouraged to recruit
citizens to fill current vacancies.
Adult Care Home Community Advisory Committee
1-Year Initial Term; 3-Year Reappointment: 2 positions available
Airport Commission
3-Year Term: 1 at-large position available
1) Norman Carden III requested appointment
2) Henry Newell, Jr. requested reappointment
A motion was made by Commissioner Puryear and carried 5-0 to reappoint Henry
Newell, Jr. to the Airport Commission for a 3-year term.
Board of Health
1 position for an engineer for an unexpired term to June 30, 2023 (no applications)
Environmental Issues Advisory Committee
3-Year Term: 1 position for a citizen residing in each of the following townships:
Bushy Fork: 1) Larry Williams requested appointment
Cunningham for an unexpired term to June 30, 2022: (no applications)
Holloway: (no applications)
Mt. Tirzah: (no applications)
Woodsdale: 1) Joe Hodges requested appointment
A motion was made by Commissioner Gentry and carried 5-0 to appoint Larry
Williams (Bushy Fork representative), and Joe Hodges (Woodsdale representative) to the
Environmental Issues Advisory Committee, each for a 3-year term.
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Juvenile Crime Prevention Council
1-Year Initial Term: 2-Year Reappointment
1 position available for a citizen under the age of 18: (no applications)
1 position available for a citizen under the age of 18 serving on the State Youth Council:
(no applications)
2-Year Term:
1 position for the Chief of Police or designee: Ricky Hughes requested reappointment
1 position for the Sheriff or designee: Aron Lappin requested appointment
1 position for the School Superintendent or designee: (no applications)
1 position for the District Attorney or designee: Alisa Black requested reappointment
1 position for the Social Services Director or designee: Ashley Stone requested
reappointment
1 position for the Chief District Court Judge or designee: (no applications)
1 position available for a Juvenile Defense Attorney: (no applications)
1 designated seat for a representative for Parks & Recreation: John Hill requested
reappointment
up to 5 citizens-at-large: Louise Wright-Oliver requested reappointment
A motion was made by Vice Chairman Sims and carried 5-0 to appoint Aron
Lappin (Sheriff designee), and reappoint Ricky Hughes (Chief of Police designee), Alisa
Black (District Attorney designee), Ashley Stone (Social Services’ Director designee),
John Hill (Parks & Recreation representative) and Louise Wright-Oliver (citizen-at-large)
to the Juvenile Crime Prevention Council, each for a 2-year term.
Kerr Tar Regional Council of Government Board
1 citizen-at-large alternate position representing the private sector business (no
applications)
Nursing Home Advisory Committee
1-Year Initial Term: 3-Year Reappointment; 4 positions available (no applications)
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Person Area Transportation System Board
3-Year Term:
1 position available for an occupational affiliation representative of the following:
Health Department: Kimberly Nichols requested appointment
Social Services: (no applications)
Medical related entity:(no applications)
private industry: Cindy Chandler requested appointment
citizen-at-large: (no applications)
A motion was made by Commissioner Gentry and carried 5-0 to appoint Kimberly
Nichols (Health Dept. representative) and Cindy Chandler (private industry) to the Person
Area Transportation System Board each for a 3-year term.
Region K Aging Advisory
3-Year Term: 5 positions available (no applications)
Tourism Development Authority
3-Year Term: 1 position available
1) Sally Humphries requested reappointment
A motion was made by Commissioner Puryear and carried 5-0 to reappoint Sally
Humphries to the Tourism Development Authority for a 3-year term.
Workforce Development Board
1-Year Initial Term; 2-Year Reappointment
1 position available for a member or an officer of organized labor (no applications)
1 position available for a small business representative (no applications)
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AMENDMENT TO THE RESOLUTION ESTABLISHING 2022 SCHEDULE OF
REGULAR MEETINGS FOR THE BOARD OF COMMISSIONERS:
County Manager, Heidi York noted the Board of Commissioners took action to set
its regular schedule of meetings for 2022 at its November 15, 2021 meeting. Since that
time, the NC Supreme Court moved the March 8, 2022 Primary to May 17, 2022. Due to
this recent change, and the fact that the Person County Office Building Auditorium serves
as a One-Stop site and an official polling site, the Board of Commissioners will need to
change the location of its May 2, 2022 meeting to its Boardroom 215. Also due to this
recent change, the Auditorium is now available for the Board of Commissioners’ to hold
its March 7, 2022 meeting in the auditorium.
As retreat planning is underway, the Board has the option to hold its annual retreat
either in the FEMA Shelter Room as was adopted in November or to change the location
to be held in the Kirby Upstairs Main Hall, should this location be preferred.
Clerk to the Board, Brenda Reaves asked the Board to consider the changes as
presented and take action to adopt an Amended Resolution Establishing 2022 Schedule of
Regular Meetings so to cause copy of such to be distributed and posted.
A motion was made by Commissioner Gentry and carried 5-0 to amend the
Board’s Resolution establishing 2022 Schedule of Regular Meetings to reflect that the
Board’s May 2, 2022 meeting will be held in the Boardroom 215, the Board’s March 7,
2022 meeting will be held in the Auditorium and the Board’s Annual Retreat, scheduled
for February 22, 2022 will be held in the Kirby Upstairs Main Hall located at 213 North
Main Street, Roxboro, NC and to cause copy of such amendment to be distributed and
posted.
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NUISANCE ORDINANCE DISCUSSION:
Planning Director, Lori Oakley informed the Board that the Ordinance Regulating
Automobile Graveyards and Junkyards in Person County (“Junkyard Ordinance”) was
originally adopted on September 21, 1987 and re-adopted on April 6, 2015. In September
2021, Ms. Oakley stated staff updated the Board on the existing on-going violation on the
Yarboro property and requested guidance as to how the Board would like for staff to
proceed with the Junkyard Ordinance. Ms. Oakley noted at that time, two possible
violations existed on the Yarboro property and they have since been remedied. As of
December 2021, Ms. Oakley further noted the Yarboro property was in compliance with
both the Junkyard Ordinance and the Planning Ordinance.
Ms. Oakley said the Board previously expressed an interest in possibly amending
the Junkyard Ordinance and including an amortization schedule as well as directed staff to
explore other avenues of enforcement. Staff discussed the issue with County Attorney’s
law partner, Kevin Hornik, who suggested implementing a nuisance ordinance. Staff feels
that the nuisance ordinance might be the best avenue to enforce junk-like violations while
still allowing individuals who have brought their property into compliance over the years
to still be in compliance. Ms. Oakley said Mr. Hornik stated that his law firm could also
draft the nuisance ordinance for Person County.
Ms. Oakley requested Board consideration to direct staff on how the Board would
like to proceed in this matter. Options include:
1) A possible text amendment of the Junkyard Ordinance to include an amortization
schedule
2) A new nuisance ordinance
3) To leave the current Junkyard Ordinance as it is currently written and do not draft
a nuisance ordinance
It was the consensus of the Board through discussion that a new nuisance ordinance
would address and resolve issues for the general public’s health and safety purposes.
A motion was made by Commissioner Gentry and carried 5-0 to request the
Brough Law Firm to draft a new nuisance ordinance with staff’s assistance for the Board’s
consideration.
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HUMAN RESOURCES SOFTWARE PROPOSAL:
County Manager, Heidi York stated Person County was in need of upgrading its
human resources technology. Ms. York said the current software vendor, NeoGov, which
supports job applications, postings, and tracking of applicants, has offered the County
several needed enhancements and upgrades with additional modules, which would be
considered in the upcoming FY23 proposed budget. However, NeoGov was substantially
increasing their pricing after the first of this year. Ms. York noted that staff worked
creatively to obtain the significant savings over the next three years, and wanted to bring
this opportunity to the Board for consideration in an effort to be the best stewards of
taxpayer dollars. Through the informal bid process under G.S. 143-131, as suggested by
the County Attorney, several potential vendors were invited to submit proposals, but none
were able to meet our needs. Should the Board wish to make this investment, it would
require a mid-year budget appropriation and pre-audited agreement for commitment of
funds. Should the Board not desire to authorize this purchase of software at this time, there
is a 60-day out clause in the proposed agreement with no penalty.
Human Resources Director, Miranda Harrison provided an overview of the
modules that staff are considering include:
Perform – This is a performance management platform that allows for
competencies and goals to be tracked throughout the year with automatic reminders
and the ability for employees and supervisors to engage with the system by adding
periodic notes at pre-set check-in times.
eForms – This function allows for electronic fillable forms that we can run reports
off of (examples include PAFs, teleworking agreements, volunteer leave, shared
leave, parental leave, safety/injury forms, requisitions, orientation forms, etc). The
system allows electronic approval routing along with reminders to be set up. While
things like this up can be set up in Munis, everything must be entered manually
from a paper form and there are no reminders (you have to log-in to see what needs
your approval); eForms in NeoGov can be exported so the information can be
imported into Munis rather than manually entered.
Learn – This platform allows us to access hundreds of training courses on a
variety of topics. We currently have access to a portion of this platform for
courses related to safety and risk management through our risk management pool.
If we add the full Learn module it will include more courses and will allow us to
integrate with the Perform platform (so we can track courses through individual
development plans).
Onboard – This is a portal where employees can be assigned onboarding actions
from HR or other departments with associated due dates (or exit actions – this can
be used for onboarding and off-boarding). It has areas to upload videos or checklists
and can be customized to brand the onboarding experience specific to Person
County. It can be available for employees prior to their start date, all the way up to
their first year anniversary, with pre-established checklist activities for certain
times throughout their first year on the job.
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Single Sign On (SSO) – This allows everyone to have one log-in for all the different
NeoGov modules. The single sign-on enhances the user experience and also cuts
down on admin time resetting passwords.
NHI – This is a set-up fee that is required. It is the part of the implementation
process where we would ensure everything in NeoGov can be integrated with
Munis (this is most important for things like PAFs) so that we don’t have to do
double entry.
Prioritizing the options, Ms. Harrison said the county could gain the most value
from the eForms and Perform modules. NHI is also a vital component. The Learn and
Onboard modules also align well to future goals.
Below are the pricing options and the amounts due per year of a 3-year contract.
End of Year Discount
Perform, Eforms, SSO, NHI
10% off prorated term + 50% off year 1+ 50% off
setup/training
600ees Annual Setup/Training Cost
12/31/2021-
6/29/2022 $19,484.17 $7,500.00
6/30/2022- 6/29/2023 $21,828.50
6/30/2023-6/29/2024 $43,657.00
Total $92,469.67
Savings $31,743.86
End of Year Discount
Perform, Eforms, Learn, SSO, NHI
70% off year 1, 30% off year 2 + 50% off setup/training
600ees Annual Setup/Training Cost
12/31/2021-6/29/2022 $29,160.98 $10,500.00
6/30/2022- 6/29/2023 $17,676.10
6/30/2023-6/29/2024 $41,244.00
6/30/2024 - 6/29/2025 $58,920.00
Total $157,501.08
Savings $66,818.36
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End of Year Discount
Perform, Eforms, Onboard, SSO, NHI
70% off year 1, 30% off year 2 + 50% off setup/training
600ees Annual Setup/Training Cost
12/31/2021-6/29/2022 $27,838.36 $9,500.00
6/30/2022- 6/29/2023 $16,935.00
6/30/2023-6/29/2024 $39,515.00
6/30/2024 - 6/29/2025 $56,450.00
Total $150,238.36
Savings $66,471.88
End of Year Discount
Perform, Eforms, Learn, Onboard, SSO, NHI
70% off year 1, 30% off year 2, 10% off year 3 + 50% off setup/training
600ees Annual Setup/Training Cost
12/31/2021-6/29/2022 $35,469.86 $12,500.00
6/30/2022- 6/29/2023 $21,514.00
6/30/2023-6/29/2024 $50,199.10
6/30/2024 - 6/29/2025 $64,541.70
Total $184,224.66
Savings $88,906.08
WITHOUT DISCOUNTS, after the first of the year, below are the per module/per year
pricing (the above quotes include each of the modules listed in their respective headlines).
Standard 2022 Individual Product Pricing
NEOGOV Standard 2022 Prices
600 employees Annual One Time -Setup/Training Cost
Onboard $12,803.23 $4,000.00
Perform $21,948.54 $6,000.00
Eforms $18,285.14 $4,000.00
Learn (upgrade from Riskpool account) $15,263.00 $3,000.00
Single Sign On $1,550.78 $2,000.00
NHI (Munis) $1,900.95 $3,000.00
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Ms. York stated should the Board wish to direct staff to move forward, an
appropriation from Fund Balance would be required to be approved by budget amendment.
Ms. York said the County may have an opportunity to reimburse these funds back to Fund
Balance if the Finance Director finds that the County is eligible to use American Rescue
funding.
County Attorney, Ellis Hankins noted staff worked to lock in pricing for significant
savings during the holiday period with the December 31 deadline; he added the County
Manager had authority to execute contracts with limitations, therefore he recommended a
contract to lock in the lowest pricing with a 60-day provision for the Board of
Commissioners to approve, or if not approved, there was no cost or obligation on the
County’s part.
A motion was made by Commissioner Gentry and carried 5-0 to accept the
proposal as presented by staff. Mr. Hankins noted the next steps would be for the Board
to approve a budget amendment to appropriate the funds and formalize the contract with
the necessary pre-auditing by the Finance Director.
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CRIMINAL HISTORY RECORD CHECK ORDINANCE REPEAL/REPLACE:
Human Resources Director, Miranda Harrison presented a Criminal History Record
Check Ordinance to the Board for consideration to repeal and replace for a more efficient
government. Ms. Harrison said Person County Government regularly conducts criminal
history record checks through North Carolina State Bureau of Investigation, Division of
Criminal Information Network (SBI/DCI) as part of the County’s pre-employment
screening process. The Criminal History Record Check Ordinance was adopted May 4,
2009 to allow Person County Government to utilize the SBI/DCI Network for this purpose.
Ms. Harrison stated added language in the proposed Criminal History Record
Check Ordinance would allow Person County Government the option to establish vendor
partnerships with alternative criminal history record check providers beyond SBI/DCI. She
said having vendor options is an essential need for Person County to ensure efficiency
within our pre-employment screening process. Historically, the time to receive results
through SBI/DCI was two weeks or less. Recently, the results have begun to take 4-6 weeks
or more, significantly delaying new employee start dates. Ms. Harrison noted other industry
leading vendors offer criminal history record check services with a turnaround time of less
than one week for results.
The proposed new language requires the Board’s adoption at its First Reading by
unanimous vote or the proposed language would require a Second Reading at the Board’s
next regular scheduled meeting at which time a majority vote is required for adoption. Ms.
Harrison requested the Board to repeal the Criminal History Record Check Ordinance
adopted May 4, 2009 and adopt the Criminal History Record Check Ordinance as
presented.
A motion was made by Commissioner Puryear and carried 5-0 to repeal the
Criminal History Record Check Ordinance adopted May 4, 2009 and adopt the Criminal
History Record Check Ordinance with the proposed new language, as presented.
January 18, 2022
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CHAIRMAN’S REPORT:
Chairman Powell reported that Cardinal Innovations and Vaya Health have now
merged effective January 1, 2022; he added the transition was going very well and
applauded Cardinal Innovations’ recent donation of Chromebooks to area schools:
Roxboro Community School (80 units), Roxboro Christian Academy (40 units) and Bethel
Hill (75 units.)
Chairman Powell voiced ongoing concerns related to the lack of service by
CenturyLink in Person County. County Manager, Heidi York and Assistant County
Manager, Katherine Cathey shared in the Chairman’s frustration noting the County’s
contact at CenturyLink was no longer valid and they would try to obtain new contact
information to share. Commissioner Gentry shared her method to file an online complaint
with the FCC and asked if the IT staff could provide a link on the County website for
citizens.
MANAGER’S REPORT:
County Manager, Heidi York reported the Board would hear at its next meeting an
update on the recent broadband study.
COMMISSIONER REPORT/COMMENTS:
Vice Chairman Sims reported positive news where Roxboro Savings Bank’s
donation with the City of Roxboro would complete the Roxboro Pocket Park and that a
ribbon cutting for the Palace Pointe new ownership was held on January 14, 2022.
Chairman Powell added that was good economic news that Palace Pointe was sold to a
private entity, which had opened up for business shortly thereafter.
Commissioner Gentry said she had recently obtained satellite internet which was
working out great. She noted she would be attending an IAIA meeting soon with a report
to the Board thereafter.
There were no reports from Commissioners Puryear and Palmer.
Clerk to the Board, Brenda Reaves announced the Roxboro Area Chamber of
Commerce notified the County that they were rescheduling the Awards Banquet from
January 20th to February 3rd due to the impending weather at the Tunnel Creek property.
January 18, 2022
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ADJOURNMENT:
A motion was made by Commissioner Puryear and carried 5-0 to adjourn the
meeting at 11:19am.
_____________________________ ______________________________
Brenda B. Reaves Gordon Powell
Clerk to the Board Chairman