05-16-2022 Meeting Minutes BOC
May 16, 2022
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PERSON COUNTY BOARD OF COMMISSIONERS MAY 16, 2022
MEMBERS PRESENT OTHERS PRESENT
Gordon Powell Heidi York, County Manager
C. Derrick Sims Brenda B. Reaves, Clerk to the Board
Kyle W. Puryear S. Ellis Hankins, County Attorney
Charlie Palmer
Patricia Gentry
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, May 16, 2022 at 9:00am in the commissioners’ boardroom in
the Person County Office Building.
Chairman Powell called the meeting to order. Chairman Powell recognized Rev.
Clevie Brandon of the Person County Ministerial Alliance to offer an invocation. Vice
Chairman Sims led the group in the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
Chairman Powell requested consideration for the following adjustments to the
agenda:
Remove Item #4, a Request for Approval to Advertise RFP for Timbering Project
at North Park Site from the agenda,
Request to add a Closed Session #2 for the purpose of attorney-client privilege,
and,
Request to add a Closed Session #3 for the purpose of discussion of matters relating
to the location or expansion of industries or other businesses in the county
(economic development).
A motion was made by Vice Chairman Sims and carried 5-0 to approve the agenda
with the above noted adjustments.
RECOGNITION:
Chairman Powell read and presented a Resolution of Appreciation to county retiree,
Paul Summerlin.
Sheriff Dewey Jones highlighted and commended Mr. Summerlin for the work as
a member of the DEA Task Force and noting the importance of the position serving not
only Person County but involved with cases in the eastern half of the state.
Commissioner Gentry stated it was National Law Enforcement Week and
commended county and city law enforcement.
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A motion was made by Vice Chairman Sims and carried 5-0 to approve the
Resolution of Appreciated presented to Paul Summerlin.
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INFORMAL COMMENTS:
The following individual appeared before the Board to make informal comments:
Phillip Jackson of 3497 Halifax Road, Roxboro, NC 27574, representing the
Christian Coalition to End Poverty Now introduced an adaptive re-use of county-owned
property known as the old Helena School to bring partnerships under one roof of local
church, parachurch ministries, and community nonprofit organizations to foster a lasting
change to generational transformation. The preliminary concept plan Mr. Jackson shared
included classrooms, an event space, restaurant for culinary arts training and vocational/
trades training centers.
Chairman Powell asked the Board for consideration to add this item as an agenda
item to a future meeting and it was the consensus of the Board for Mr. Jackson to formally
present this concept plan at the Board’s June 20, 2022 meeting.
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
Commissioner Gentry asked that item A. Approval of Minutes of April 18, 2022
be removed for further review to add more content to Mr. John Seepe’s public comments
as well as add her comments. Clerk to the Board, Brenda Reaves stated she would review
the minutes and bring back before the Board at a future meeting.
A motion was made by Vice Chairman Sims and carried 5-0 to approve the
Consent Agenda with the following items:
B. Budget Amendment #19, and
C. Person County Health Dept. Fee Request for the immunization administration of
COVID-19 Moderna second booster vaccine.
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NEW BUSINESS:
NEW WEBSITE DESIGN OVERVIEW:
IT Director, Chris Puryear stated Person County’s website redesign went live on
May 5, 2022. Aside from the new look, the website now has many additional features
including a service finder, improved search functionality, and more user-friendly
navigation.
Mr. Puryear said the website committee and IT staff are pleased with the new design
and the feedback that has been received thus far. In addition to working with departments
to make sure that content is updated regularly, the county is looking to add new content
such as a Public Records Request section. Our goal is to provide more communication and
information to citizens and businesses while promoting transparency.
Mr. Puryear stated Person County received a “style sheet” as part of the deliverables
for this project. The style sheet includes a list of colors and fonts used across the new
website design and staff intends to use this information as a guide for future
communications and materials.
Mr. Puryear provided a navigational tour of the new website design to the group.
UDO STEERING COMMITTEE APPOINTMENTS:
Planning Director, Lori Oakley reminded the Board that staff proposed that the
UDO Committee consists of the following: one (1) Board of Commissioners’ member, one
(1) Planning Board member, the Economic Development Director (or her designee), five
(5) citizens/land owners/business owners in the county and two (2) Planning staff members.
Ms. Oakley said five applications were submitted by the advertised deadline
requesting appointment to the UDO Steering Committee, consisting of:
Marley Spencer
Sherry Clayton
Barry Allen
Mark Duncan
Norman Boyette
Ms. Oakley stated Mr. Barry Walker, Chairman of the Planning Board, has
requested appointment to the UDO Steering Committee as well.
Ms. Oakley said one application requesting appointment to the committee after the
advertised deadline date from the following individual:
Frank Stoltmann
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Ms. Oakley requested Board consideration to appoint five or all six individuals
interested citizens in serving on the UDO Steering Committee and as well as appoint Mr.
Barry Walker to the committee as the Planning Board representative. Ms. Oakley reminded
the Board she needed one commissioner representative noting Commissioner Gentry had
indicated an interest in serving on the UDO Steering Committee.
A motion was made by Vice Chairman Sims and carried 3-2 to postpone the
commissioner appointment to the UDO Steering Committee to the next Board meeting on
June 6, 2022. Vice Chairman Sims, Chairman Powell and Commissioner Puryear voted in
favor of the motion; Commissioners Gentry and Palmer voted in opposition to the motion.
A motion was made by Commissioner Puryear and carried 5-0 to appoint the
following six individuals to the UDO Steering Committee:
Marley Spencer
Sherry Clayton
Barry Allen
Mark Duncan
Norman Boyette
Frank Stoltmann
A motion was made by Commissioner Puryear and carried 5-0 to appoint Barry
Walker to the UDO Steering Committee as the Planning Board representative.
APPOINTMENTS TO THE JUVENILE CRIME PREVENTION COUNCIL:
Clerk to the Board, Brenda Reaves presented the following interested citizen
applications for the Board’s consideration for appointment to the Juvenile Crime
Prevention Council:
1 position for the School Superintendent or designee
1) Dr. Ron Anthony requested reappointment to December 31, 2023
Management Care Organization (MCO) representative:
1) Laquita Cozart requested appointment to the JCPC as the Vaya Health System of
Care Coordinator to replace the Cardinal Innovations’ representative Stephanie
Jones and fulfilling term to June 30, 2023
A motion was made by Commissioner Gentry and carried 5-0 to reappoint Dr.
Ron Anthony to the Juvenile Crime Prevention Council as the School Superintendent’s
designee for a term that expires December 31, 2023 as well as to appoint Laquita Cozart to
the Juvenile Crime Prevention Council in the MCO seat as Vaya Health’s representative to
fulfill the term to June 30, 2023 of previous Cardinal Innovations’ representative,
Stephanie Jones.
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PRESENTATION OF THE FISCAL YEAR 2022-2023 RECOMMENDED
BUDGET:
County Manager, Heidi York noted that North Carolina General Statutes require
that on or before June 1, the manager present her recommended budget for the next fiscal
year to the Board of Commissioners. She said she has a great team in place that completed
a lot of analysis to present a recommended budget to the Board. Ms. York thanked the
Finance Department, the Assistant County Manager and all department heads.
Ms. York provided an overview of the budget through the following presentation.
Copies of the budget document were passed out to the commissioners for review and use
during the budget process as the Board progresses to an adopted budget.
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The Budget Public Hearing is scheduled for June 6, 2022 in the County Office
Building Auditorium, starting at 7:00pm. It was the consensus of the Board to schedule
two budget work sessions on June 7, 2022 at 2:00pm and June 9, 2022 at 10:00am both to
be held in the Commissioners’ boardroom 215 of the County Office Building.
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Ms. York stated following the needed number of budget work sessions, a Budget
Ordinance will be prepared for the Board’s June 20, 2022 meeting. She said she looked
forward to working with the Board as they work toward an adopted budget.
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CHAIRMAN’S REPORT:
Chairman Powell reported Armed Forces Day on May 21, 2022 starting at 11:00am.
MANAGER’S REPORT:
County Manager, Heidi York had no report.
COMMISSIONER REPORT/COMMENTS:
Commissioner Palmer recognized the current week as Law Enforcement
Appreciation Week and noted his appreciation to all county employees.
Commissioner Gentry asked the County Manager for the status of the Emergency
Management Ordinance revisions to which County Manager, Heidi York stated staff would
be bringing proposed amendments to the Board at one of its upcoming meetings.
There were no reports from Vice Chairman Sims or Commissioner Puryear.
Chairman Powell announced a brief recess at 10:06am; Chairman Powell
reconvened the meeting at 10:14am.
CLOSED SESSION #1
A motion was made by Commissioner Gentry and carried 5-0 to enter into Closed
Session at 10:14am per General Statute 143-318.11(a)(6) for the purpose to discuss
personnel to consider the qualifications, competence, performance, character, fitness,
conditions of appointment, or conditions of initial employment of an individual public
officer or employee or prospective public officer or employee with an Interim County
Manager candidate with the following individuals permitted to attend: County Manager,
Heidi York, Clerk to the Board, Brenda Reaves, County Attorney, Ellis Hankins, and
Human Resources Director, Miranda Harrison.
A motion was made by Vice Chairman Sims and carried 5-0 to return to open
session at 10:58am.
Human Resources Director, Miranda Harrison updated the Board that its executive
search consultant, Renee Narloch would be coming to Person County on May 23-24, 2022
noting Ms. Narloch would like to meet individually with commissioners. Commissioner
Gentry stated she would be out of town; however, she could meet remotely via telephone
conference call or via Zoom. Staff noted they would contact commissioners to schedule
the individual interview meeting with the consultant.
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CLOSED SESSION #2
A motion was made by Vice Chairman Sims and carried 5-0 to enter into Closed
Session at 11:05am per General Statute 143-318.11(a)(3) for the purpose to consult with
the county attorney in order to preserve the attorney-client privilege with the following
individual permitted to attend: County Manager, Heidi York, Clerk to the Board, Brenda
Reaves, County Attorney, Ellis Hankins and Economic Development Director, Sherry
Wilborn.
A motion was made by Commissioner Puryear and carried 5-0 to return to open
session at 11:20am.
A motion was made by Commissioner Gentry and carried 5-0 to retain Buffkin
Law Office in Raleigh, and Patrick Buffkin as its principal, to represent Person County in
the pending Duke Energy Carbon Reduction Plan matter before the NC Utilities
Commission.
A motion was made by Commissioner Gentry and carried 5-0 to retain Nova
Energy Consultants, Inc. and its principal, Kevin O’Donnell to represent Person County in
the pending Duke Energy Carbon Reduction Plan matter before the NC Utilities
Commission.
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CLOSED SESSION #3
A motion was made by Vice Chairman Sims and carried 5-0 to enter into Closed
Session at 11:24am per General Statute 143-318.11(a)(4) for the purpose of discussion of
matters relating to the location or expansion of industries or other businesses in the area
served by the public body, including agreement on a tentative list of economic development
incentives that may be offered by the public body in negotiations with the following
individuals permitted to attend: County Manager, Heidi York, Clerk to the Board, Brenda
Reaves, County Attorney, Ellis Hankins, and Economic Development Director, Sherry
Wilborn.
A motion was made by Vice Chairman Sims and carried 5-0 to return to open
session at 11:41am.
ADJOURNMENT:
A motion was made by Vice Chairman Sims and carried 5-0 to adjourn the
meeting at 11:41am.
_____________________________ ______________________________
Brenda B. Reaves Gordon Powell
Clerk to the Board Chairman