02-16-2021 Agenda Packet BOCPERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
MEETING AGENDA
304 South Morgan Street, Room 215
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
February 16, 2021
9:00am
This meeting will convene in the County Office Building Auditorium.
CALL TO ORDER………………………………………………….. Chairman Powell
INVOCATION
PLEDGE OF ALLEGIANCE
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA
INFORMAL COMMENTS
The Person County Board of Commissioners established a 10-minute segment
which is open for informal comments and/or questions from citizens of this
county on issues, other than those issues for which a public hearing has been
scheduled. The time will be divided equally among those wishing to comment.
It is requested that any person who wishes to address the Board, register with
the Clerk to the Board prior to the meeting.
ITEM #1
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA A.Approval of Minutes of February 1, 2021 (pgs 4-21), andB.Budget Amendment #11 (pg 22), andC.Audit Contract for Fiscal Year 2021 in the amount of $62,265 (pgs 23-40).
UNFINISHED BUSINESS:
ITEM #2 (pgs 41-74)
Resolution Authorizing the Exchange of Property of
Person County and IntellaPlex, LLC ………………………………….. Chris Puryear
& Katherine Cathey
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ITEM #3 (pgs 75-76)
Special Board of Equalization and Review Appointments ……………. Russell Jones
NEW BUSINESS:
ITEM #4 (pg 77)
Division of Aviation Presentation ……………………………………….. Ray Foushee
ITEM #5 (pgs 78-80)
Special Assessment Process – Water and Sewer Extensions ……... Katherine Cathey
ITEM #6 (pags 81-82)
Health Department Fee Requests ……………………………………… Janet Clayton
CHAIRMAN’S REPORT
MANAGER’S REPORT
COMMISSIONER REPORTS/COMMENTS
CLOSED SESSION #1
A motion to enter into Closed Session per General Statute 143-318.11(a)(5) to
establish, or to instruct the public body's staff or negotiating agents concerning the
position to be taken by or on behalf of the public body in negotiating (i) the price and
other material terms of a contract or proposed contract for the acquisition of real
property by purchase, option, exchange, or lease with the following individuals
permitted to attend: County Manager, Heidi York, Clerk to the Board, Brenda
Reaves, County Attorney, Ron Aycock, Economic Development Director, Sherry
Wilborn, Economic Development Commission Chairman, Phillip Allen, and
Economic Development Commission Vice Chairman, Dale Reynolds.
Return to Open Session
Recess until 1:00pm
CLOSED SESSION #2
A motion to enter into Closed Session per General Statute 143-318.11(a)(6) for the
purpose to consider the qualifications, competence, performance, character, fitness,
conditions of appointment, or conditions of initial employment of an individual public
officer or employee or prospective public officer or employee with the following
individuals permitted to attend: County Manager, Heidi York, Clerk to the Board,
Brenda Reaves and applicant(s) for the County Attorney position.
Return to Open Session
Note: All Items on the Agenda are for Discussion and Action as deemed appropriate
by the Board.
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PUBLIC NOTICE
NOTICE IS HEREBY GIVEN that the Person County Board of Commissioners’
regular scheduled meeting on February 16, 2021 at 9:00am, will be conducted in-
person as well as remotely, as allowed by the Board’s Rules of Procedure during
a Governor’s State of Emergency Executive Order for COVID-19.
The meeting will include public comments in-person and/or via Zoom; anyone
interested in addressing the Board should appear in-person at the Person County
Office Building Auditorium located at 304. S. Morgan Street, Roxboro or contact
the Clerk to the Board by 8:30am on February 16, 2021 to request access
information to speak during the remote meeting. Contact the Clerk to the Board
at 336-583-0835 and provide your name, address, phone number and email to
receive the remote access link information. As usual practice, the County
Commissioners’ meeting is streamed via the Live Meeting link on the
Commissioners’ web page at www.personcountync.gov.
In addition, the Board of Commissioners request in-person attendees to wear
masks. Sanitizer stations will also be available at the entrances.
Brenda B. Reaves, NCMCC, MMC
Clerk to the Person County Board of Commissioners
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February 1, 2021
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PERSON COUNTY BOARD OF COMMISSIONERS FEBRUARY 1, 2021
MEMBERS PRESENT OTHERS PRESENT
Gordon Powell Heidi York, County Manager
Kyle W. Puryear Brenda B. Reaves, Clerk to the Board
C. Derrick Sims C. Ronald Aycock, County Attorney
Charlie Palmer
Patricia Gentry
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, February 1, 2021 at 7:00pm in the Person County Office
Building Auditorium.
Chairman Powell called the meeting to order and offered an invocation.
Commissioner Palmer led the group in the Pledge of Allegiance.
Vice Chairman Puryear and County Attorney, Ron Aycock attended the meeting
remotely.
Chairman Powell recognized the month of February as Black History Month and
urged citizens to participate in activities offered throughout the month.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Commissioner Sims and carried 5-0 to approve the agenda.
INFORMAL COMMENTS:
The following individual appeared before the Board to make informal comments:
Mr. John Seepe of 277 Barefoot Landing Lane, Semora noted the unanimous
support of the Economic Development Commission of Commissioner Gentry’s proposal
to establish a Task Force to review the funding structure for Economic Development and
deemed this topic the most important topic before the Board of Commissioners this year.
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DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Commissioner Sims and carried 5-0 to approve the
Consent Agenda with the following items:
A. Approval of Minutes of January 19, 2021,
B. Budget Amendment #10,
C. Person Industries Consent forms,
D. Report of Unpaid Taxes,
E. Advertisement of Unpaid Real Estate Taxes,
F. Tax Adjustments for February 2021,
a. Tax Releases, and
b. NC Vehicle Tax System pending refunds
UNFINISHED BUSINESS:
REVIEW OF THE FUNDING STRUCTURE FOR ECONOMIC DEVELOPMENT:
The Board, at its meeting on January 19, 2021 took action to delay further
discussion and action until this date, after which the Economic Development Commission
(EDC) had an opportunity to hear Commissioner Gentry’s proposal to establish a task force
to study other counties structure for funding economic development and bring back
recommendation to the Board in an effort to stabilize the EDC for success.
Commissioner Gentry provided the Board and staff with a handout outlining her
proposed Task Force for Economic Development as follows:
Task Force Appointees:
All have had and/or continue to be stakeholders in Person County. The stakeholders
selected for the Task Force, understand business, have been active in businesses throughout
their careers as owners, Executive Directors, business leaders in industry, as well as state
government and understand the stimulus needed to promote and sustain business in Person
County.
Recommended Task Force Members:
Five (5) members
As previously proposed at the Board’s last meeting, Commissioner Gentry said each
commissioner would select one member and all remaining commissioners would agree
with each selection. She stated there were currently three individuals confirmed to serve
on the Task Force. Commissioner Gentry recommended once all five individuals were
confirmed, a press release would go out to the public, possibly later this week.
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February 1, 2021
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Task Force Mission:
To review existing public/private Economic Development Commission partnerships
utilized by other counties, and to provide the Board of Commissioners with an Economic
Development prototype or some type of hybrid, to better respond to the economic
development needs of Person County.
Meetings:
Frequency and time to be discussed and determined by the selected Task Force members.
Commissioner Gentry suggested at a minimum, weekly meetings, maybe in the Person
County Library conference room and/or by video conferencing.
Duration of Task Force:
Six (6) weeks but flexible to the needs of the Task Force.
Board Liaison:
Commissioner Gentry said she would like to serve as the liaison.
Resource Materials:
Commissioner Gentry requested resource materials to be provided by the Clerk’s Office.
A motion was made by Commissioner Sims and carried 5-0 to proceed with the
Task Force as outlined and presented by Commissioner Gentry.
Chairman Powell clarified that 1,217 corporate jobs were added in Person County
since 2011 noting this number did not include small business, etc. He thought it was worthy
of mentioning as the aggregate number of 400 was used in the past referring to lost jobs in
the last ten years. Chairman Powell stated support of economic development and looked
forward to a positive outcome from the Task Force.
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February 1, 2021
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NEW BUSINESS:
RESOLUTION OF INTENT TO EXCHANGE PROPERTY:
IT Director, Chris Puryear presented to the Board a Resolution of Intent to
Exchange Property for consideration. Mr. Puryear stated Person County was approached
by IntellaPlex, a third party provider, with an offer to enter into an Indefeasible Right of
Use for a term of twenty (20) years which will take place as an exchange of property with
equal amounts of fiber optic cabling strand miles being exchanged by both parties. Mr.
Puryear noted that IntellaPlex was seeking access to twelve (12) strands of fiber along
Person County’s recently constructed fiber optic network which consists of approximately
52 miles of 288-strand fiber cabling. This equates to approximately 627.6 strand miles
across the infrastructure. In exchange, IntellaPlex offered Person County access to 55
strands of fiber along its fiber optic network which equates to approximately 627.6 strand
miles across their proposed infrastructure. Mr. Puryear said as part of the agreement,
IntellaPlex will build out their fiber infrastructure to include runs of fiber optic cable to
both the Airport and the Virginia border which have been discussed previously as
extremely favorable for future economic development opportunities without capital
funding. Furthermore, this action presents the opportunity for broadband expansion in the
county.
Mr. Puryear confirmed the Exchange of Property, as presented, has been reviewed
by the attorney and staff recommended proceeding with this opportunity. The Board was
asked to adopt a Resolution of Intent to Exchange Property thereby authorizing the Clerk
to publish a notice as required by General Statute 160A-271 with this item to come back
before the Board at its next meeting to consider authorization of the exchange of property.
County Manager, Heidi York stated the value of the property of Person County is
$470,700; the estimated value of the property of IntellaPlex, LLC is $470,700. No other
consideration will change hands.
Commissioner Gentry asked for the timeframe from start to finish to which Mr.
Puryear said the agreement mandated completion within a 12-month time span however it
was expected some of the project would be completed as early as four to six months.
Commissioner Gentry asked staff to estimate connectivity to residents. Mr. Puryear said
Person County is not a service provider and connectivity would be dependent on a service
provider. He added that the infrastructure will surround the Mega Park site for huge
potential for commercial industry as well as residential access by a third party provider.
Chairman Powell said the extension to the Virginia border was of great interest to
identified entities already.
A motion was made by Commissioner Gentry and carried 5-0 to adopt a
Resolution Intent to Exchange Property, as presented.
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February 1, 2021
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CONSIDERATION OF THE SPECIAL BOARD OF EQUALIZATION AND
REVIEW:
Tax Administrator, Russell Jones told the Board that on January 22, 2013, the
Board of Commissioners, by resolution, established a special Board of Equalization and
Review for Person County pursuant to NC General Statute 105-322. All terms for the
members of this special Board have expired, and future membership needed to be
addressed for the 2021 revaluation appeals. Mr. Jones advised that any change to the
structure of the special Board of Equalization and Review must be done no later than the
first Monday in March (March 1, 2021) by resolution, i.e., abolish or amend the resolution.
Mr. Jones noted the most recent members serving on the special Board of
Equalization and Review are as follows:
1. Former commissioner, Margaret Bradsher, (served as Chair)
2. Commissioner Kyle Puryear
3. Former commissioner, David Newell, Sr.
4. Former commissioner, Curtis Bradsher
5. Former commissioner, Tracey Kendrick (no longer eligible due to relocation out of
county)
Recent alternative members were:
1. Former commissioner, Ray Jeffers
2. Faye Boyd, citizen at-large
Mr. Jones further noted that due to the time commitment, the most recent special
Board of Equalization and Review was reimbursed per meeting. The reimbursement rate
was set at $150 per meeting, or $50 per meeting if the member was also serving as a County
Commissioner.
Some reasons that counties consider creating a special Board of Equalization and
Review:
1. The Board of Commissioners are involved with the budget process during this time
and may have other additional issues to focus on.
2. A special Board of Equalization and Review allows the Board of County
Commissioners to appoint individuals from a cross section of the citizens, choosing
those who possess the expertise necessary for the board to carry out its duties.
3. The creation of a special Board of Equalization and Review helps to remove the
matter of taxation from local political issues.
Mr. Jones provided some background from previous reappraisal years:
In 2005, there were 34 appeals, and
In 2013, there were 4,000 appeals with 3,500 being resolved informally by
the Tax Office.
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Mr. Jones stated he could not at this time estimate the number of appeals that would
be expected in 2021 however he offered a suggestion to open the acceptance of appeals in
writing or in person in April and to close acceptance of appeals in May. This would allow
his office to prioritize those with the highest monetary impact for the budget to be
addressed first. Mr. Jones stated it was preferred to have the appeals heard by June 30th
however, there have been times when appeals were also held in July.
Mr. Jones stated the North Carolina Department of Revenue is offering a 2-hour
training session to assist the Board of Equalization and Review members with guidelines
and requirements for the appeal process. The training will be a virtual training session, and
is offered on either March 11 or March 18. Mr. Jones added, in the past, this training has
very beneficial, especially for new Board members, or members that have not been through
the appeals process during a reappraisal year.
Commissioner Sims asked if the Board could review or appoint members at its next
Board meeting to which Mr. Jones replied affirmatively. Mr. Jones said at the creation of
the special Board of Equalization and Review, each commissioner nominated a member.
Commissioner Puryear confirmed the term was four-years as set out in the
resolution; the resolution could be amended to set the term limit as desired by the Board.
Mr. Jones stated any points of the current 2013 resolution could be amended as deemed
appropriate before March 1, 2021.
It was the consensus of the Board to continue with its special Board of Equalization
and Review and that each commissioner would appoint one member at its next meeting on
February 16, 2021.
CHAIRMAN’S REPORT:
Chairman Powell reported that the NC DOT delayed funding for the Airport’s
Runway Extension project to 2029. He said he sent letters to the NC Transportation Board
members as well as the County’s representatives urging them to reconsider and recommit
the funding that was approved in 2018 for Person County.
MANAGER’S REPORT:
County Manager, Heidi York echoed Chairman Powell’s comments noting the NC
DOT provided funding as recent as last year for planning of the Runway Extension project.
She added the Clerk has a template letter should any commissioner wish to use for sending
their request to NC transportation officials.
Ms. York reminded the Board of an invitation for Elected Officials to RSVP for the
Research Triangle Regional Partnership virtual Economic Development Symposium on
February 9, 2021 from 9:00 to 11:00am.
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COMMISSIONER REPORT/COMMENTS:
Vice Chairman Puryear thanked the IT Department for accommodating his request
to attend the meeting remotely.
Commissioner Sims reported there would be an update at the Board’s next meeting
related to Triple Springs covering the Woodsdale district.
Commissioner Sims requested review of the County’s ordinance that restricted
view from public roads of junk to also be extended on private roads. County Manager,
Heidi York stated she would follow up with the Planning Director.
Commissioner Palmer said the cross walks were not marked on the Long Avenue
public access and asked staff to follow up.
Commissioner Gentry had no report.
CLOSED SESSION #1
A motion was made by Commissioner Sims and carried 5-0 to enter into Closed
Session at 7:52pm per General Statute 143-318.11(a)(6) for the purpose to discuss
personnel to consider the qualifications, competence, performance, character, fitness,
conditions of appointment, or conditions of initial employment of an individual public
officer or employee or prospective public officer or employee with the following permitted
to attend: County Manager, Heidi York and Clerk to the Board, Brenda Reaves.
Chairman Powell call the Closed Session to order at 7:57pm.
A motion was made by Commissioner Sims and carried 5-0 to return to open
session at 8:15pm.
ADJOURNMENT:
A motion was made by Commissioner Sims and carried 5-0 to adjourn the meeting
at 8:16pm.
_____________________________ ______________________________
Brenda B. Reaves Gordon Powell
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
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2/16/2021
Dept./Acct No.Department Name Amount
Incr / (Decr)
EXPENDITURES General Fund
General Government 30,117
Public Safety 40,163
Transportation 18,194
REVENUES General Fund
Intergovernmental Revenue 54,245
Other Revenue (5,771)
Fund Balance Appropriation 40,000
EXPENDITURES Water & Sewer Special Revenue Fund 568,000
REVENUES Water & Sewer Special Revenue Fund
Fund Balance Appropriation 568,000
Explanation:
BUDGET AMENDMENT
Recognize additional HAVA Funds for the Elections Department ($36,051); correction for duplicate insurance
claim for lightning damage in General Services (-$5,934); receipt of insurance claim for vehicle damage in
Sheriff's Department ($163); appropriate fund balance in the LEC Restricted Fund to purchase equipment for
Special Response Team in the Sheriff's Department ($40,000); and recognize CARES Act funding from DOT for
vaccine transportation services ($18,194); and appropriate fund balance in the Water & Sewer Special Revenue
Fund to reflect action taken by the Person County Board of Commissioners in their meeting on May 18, 2020 to
assist with alleviating the City of Roxboro's wasterwater constraints by funding the design and engineering costs
for the Western Sewer System ($568,000).
BA-1122
AGENDA ABSTRACT
Meeting date:
February 16, 2021
Consent Agenda Title:
Audit Contract for Fiscal Year 2021
Summary of Information:
As required annually, Mr.Thomas J. McNeish, CPA from the County’s current
auditing firm, has submitted an audit contract and engagement letter for the
County’s FY2021 audit work. The audit fee established for the FY2021 report is
$62,265.
Once approved, this cost will be part of the Person County’s Adopted Budget for
FY2022. Please see attached documents that include a more in-depth description
of the audit services they will provide for this reporting period.
Recommended Action:
Approve the contract and execute the associated documents for Person County’s
audit services for fiscal year ending June 30, 2021.
Submitted By:
Amy Wehrenberg, Finance Director
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February 5, 2021
To the Board of Commissioners and Management
Person County, North Carolina
Roxboro, North Carolina
The Objective and Scope of the Audit of the Financial Statements
You have requested that we audit Person County’s (the County) governmental activities, business‐type
activities, aggregate discretely presented component units, each major fund, and the aggregate remaining
fund information as of and for the year ending June 30, 2021, which collectively comprise the basic
financial statements. We will not audit the financial statement of Person County ABC Board or the Person
County Tourism and Development Authority. Those financial statements will be audited by component
auditors. We are pleased to confirm our understanding of this audit engagement by means of this letter.
Our audit will be conducted with the objective of our expressing an opinion on the financial statements.
We will also perform the audit of County as of June 30, 2021 so as to satisfy the audit requirements
imposed by the Single Audit Act and Subpart F of Title 2 U.S. Code of Federal Regulations (CFR) Part 200,
Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
(Uniform Guidance), and the State Single Audit Implementation Act.
The Responsibilities of the Auditor
We will conduct our audit in accordance with auditing standards generally accepted in the United States
of America (GAAS); Government Auditing Standards issued by the Comptroller General of the United
States (GAS); the provisions of the Single Audit Act; Subpart F of Title 2 U.S. CFR Part 200, Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards; the U.S. Office
of Management and Budget’s (OMB) Compliance Supplement; and the State Single Audit Implementation
Act. Those standards circulars, and supplements require that we plan and perform the audit to obtain
reasonable assurance about whether the financial statements are free from material misstatement. An
audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the
financial statements. The procedures selected depend on the auditor’s judgment, including the
assessment of the risks of material misstatement of the financial statements, whether due to fraud or
error. An audit also includes evaluating the appropriateness of accounting policies used and the
reasonableness of significant accounting estimates made by management, as well as evaluating the
overall presentation of the financial statements.
Because of the inherent limitations of an audit, together with the inherent limitations of internal control,
an unavoidable risk that some material misstatements may not be detected exists, even though the audit
is properly planned and performed in accordance with GAAS. Also, an audit is not designed to detect
errors or fraud that are immaterial to the financial statements. The determination of abuse is subjective;
therefore, GAS does not expect us to provide reasonable assurance of detecting abuse.
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In making our risk assessments, we consider internal control relevant to the County’s preparation and fair
presentation of the financial statements in order to design audit procedures that are appropriate in the
circumstances but not for the purpose of expressing an opinion on the effectiveness of the County’s
internal control. However, we will communicate to you in writing concerning any significant deficiencies
or material weaknesses in internal control relevant to the audit of the financial statements that we have
identified during the audit.
We will also communicate to the Board of Commissioners (a) any fraud involving senior management and
fraud (whether caused by senior management or other employees) that causes a material misstatement
of the financial statements that becomes known to us during the audit, and (b) any instances of
noncompliance with laws and regulations that we become aware of during the audit (unless they are
clearly inconsequential).
We are responsible for performing the compliance audit of major programs under the Uniform Guidance,
including the determination of major programs, the consideration of internal control over compliance,
and reporting responsibilities.
Our reports on internal control will include any significant deficiencies and material weaknesses in
controls of which we become aware as a result of obtaining an understanding of internal control and
performing tests of internal control consistent with requirements of the standards and regulations
identified above. Our reports on compliance matters will address material errors, fraud, abuse, violations
of compliance obligations, and other responsibilities imposed by state and federal statutes and
regulations or assumed by contracts; and any state or federal grant, entitlement or loan program
questioned costs of which we become aware, consistent with requirements of the standards and
regulations identified above.
The Responsibilities of Management and Identification of the Applicable Financial Reporting
Framework
Our audit will be conducted on the basis that management acknowledges and understands that they have
responsibility:
1. For the preparation and fair presentation of the financial statements in accordance with
accounting principles generally accepted in the United States of America to include: the County’s
financial statements and related footnote disclosures of the governmental activities, the business‐
type activities, the aggregate discretely presented component units, each major fund, the
aggregate remaining fund information, and all required and other supplementary information;
2. To evaluate subsequent events through the date the financial statements are issued or available
to be issued, and to disclose the date through which subsequent events were evaluated in the
financial statements. Management also agrees that it will not evaluate subsequent events earlier
than the date of the management representation letter referred to below;
3. For the preparation of the transmittal letter, management’s discussions and analysis, the County’s
schedule of expenditures of federal and state awards to include all applicable grants and the
related expenditures that are required to be reported under the Uniform Guidance and the State
Single Audit Implementation Act and provision of accurate listings for accrual items and all
information necessary for the statistical tables
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4. For the design, implementation and maintenance of internal control relevant to the preparation
and fair presentation of financial statements that are free from material misstatement, whether
due to fraud or error;
5. For establishing and maintaining effective internal control over financial reporting, and for
informing us of all significant deficiencies and material weaknesses in the design or operation of
such controls of which it has knowledge;
6. For report distribution; and
7. To provide us with:
a. Access to all information of which management is aware that is relevant to the preparation
and fair presentation of the financial statements such as records, documentation and other
matters;
b. Additional information that we may request from management for the purpose of the audit;
and
c. Unrestricted access to persons within the entity from whom we determine it necessary to
obtain audit evidence;
As part of our audit process, we will request from management written confirmation concerning
representations made to us in connection with the audit, including among other items:
1. That management has fulfilled its responsibilities as set out in the terms of this letter; and
2. That it believes the effects of any uncorrected misstatements aggregated by us during the current
engagement and pertaining to the latest period presented are immaterial, both individually and in the
aggregate, to the financial statements taken as a whole.
Management is responsible for identifying and ensuring that the County complies with the laws and
regulations applicable to its activities, and for informing us about all known material violations of such
laws or regulations. In addition, management is responsible for the design and implementation of
programs and controls to prevent and detect fraud or abuse, and for informing us about all known or
suspected fraud or abuse affecting the entity involving management, employees who have significant
roles in internal control, and others where the fraud or abuse could have a material effect on the financial
statements or compliance. Management is also responsible for informing us of its knowledge of any
allegations of fraud or abuse, or suspected fraud or abuse, affecting the entity received in communications
from employees, former employees, analysts, regulators or others.
Management is responsible for the preparation of the supplementary information in accordance with
accounting principles generally accepted in the United States of America. Management agrees to include
the auditor’s report on the supplementary information in any document that contains the supplementary
information and indicates that the auditor has reported on such supplementary information.
Management also agrees to present the supplementary information with the audited financial statements
or, if the supplementary information will not be presented with audited financial statements, to make the
audited financial statements readily available to the intended users of the supplementary information no
later than the date of issuance of the supplementary information and the auditor’s report thereon.
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Because the audit will be performed in accordance with the Single Audit Act, the Uniform Guidance, and
the State Single Audit Implementation Act, management is responsible for (a) identifying all federal and
state awards received and expended; (b) preparing the schedule of expenditures of federal and state
awards (including notes and noncash assistance received) in accordance with Uniform Guidance
requirements; (c) internal control over compliance; (d) compliance with federal statutes, regulations, and
the terms and conditions of federal and state awards; (e) making us aware of significant vendor
relationships where the vendor is responsible for program compliance; (f) following up and taking
corrective action on audit findings, including the preparation of a summary schedule of prior audit findings
and a corrective action plan; and (g) submitting the reporting package and data collection form.
The Board of Commissioners is responsible for informing us of its views about the risks of fraud or abuse
within the entity, and its knowledge of any fraud or abuse or suspected fraud or abuse affecting the entity.
Our association with an official statement is a matter for which separate arrangements will be necessary.
The County agrees to provide us with printer’s proofs or masters of such offering documents for our
review and approval before printing, and with a copy of the final reproduced material for our approval
before it is distributed. In the event our auditor/client relationship has been terminated when the County
seeks such consent, we will be under no obligation to grant such consent or approval.
The County agrees that it will not associate us with any public or private securities offering without first
obtaining our consent. Therefore, the County agrees to contact us before it includes our reports, or
otherwise makes reference to us, in any public or private securities offering.
We agree that our association with any proposed offering is not necessary, providing the County agrees
to clearly indicate that we are not associated with the contents of any such official statement or
memorandum. The County agrees that the following disclosure will be prominently displayed in any such
official statement or memorandum:
Elliott Davis, PLLC, our independent auditor, has not been engaged to perform, and has not performed,
since the date of its report included herein, any procedures on the financial statements addressed in
that report. Elliott Davis, PLLC also has not performed any procedures relating to this official statement
or memorandum.
Records and Assistance
If circumstances arise relating to the condition of the County’s records, the availability of appropriate
audit evidence or indications of a significant risk of material misstatement of the financial statements
because of error, fraudulent financial reporting or misappropriation of assets which, in our professional
judgment, prevent us from completing the audit or forming an opinion, we retain the unilateral right to
take any course of action permitted by professional standards, including declining to express an opinion
or issue a report, or withdrawing from the engagement.
During the course of our engagement, we may accumulate records containing data that should be
reflected in the County’s books and records. The County will determine that all such data, if necessary,
will be so reflected. Accordingly, the County will not expect us to maintain copies of such records in our
possession.
The assistance to be supplied by County personnel, including the preparation of schedules and analyses
of accounts, will be discussed and coordinated with you. The timely and accurate completion of this work
is an essential condition to our completion of the audit and issuance of our audit report.
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In connection with our audit, you have requested us to perform certain non‐audit services, including
drafting of the basic financial statements, footnotes, and the schedule of expenditures of federal and state
awards. The GAS independence standards require that the auditor maintain independence so that
opinions, findings, conclusions, judgments and recommendations will be impartial and viewed as impartial
by reasonable and informed third parties. Before we agree to provide a non‐audit service to the County,
we determine whether providing such a service would create a significant threat to our independence for
GAS audit purposes, either by itself or in aggregate with other non‐audit services provided. A critical
component of our determination is consideration of management’s ability to effectively oversee the non‐
audit services to be performed. The County has agreed that Amy Wehrenberg, Finance Director possesses
suitable skill, knowledge or experience and that the individual understands the non‐audit services to be
performed sufficiently to oversee them. Accordingly, the management of the County agrees to the
following:
1. The County has designated Amy Wehrenberg, Finance Director as a senior member of management
who possesses suitable skill, knowledge and experience to oversee the services;
2. Amy Wehrenberg, Finance Director will assume all management responsibilities for subject matter
and scope of the non‐audit services described above;
3. The County will evaluate the adequacy and results of the services performed; and
4. The County accepts responsibility for the results and ultimate use of the services.
GAS further requires that we establish an understanding with the County’s management of the objectives
of the non‐audit services, the services to be performed, the entity’s acceptance of its responsibilities, the
auditor’s responsibilities and any limitations of the non‐audit services. We believe this letter documents
that understanding.
Other Relevant Information
Elliott Davis, PLLC may mention Person County by name and provide a general description of the
engagement in Elliott Davis, PLLC’s client lists and marketing materials.
In accordance with GAS, a copy of our most recent peer review report has been provided to you.
Fees
Our fees for the services described above are based upon the value of the services performed and the
time required by the individuals assigned to the engagement plus directly billed expenses. Our fee for the
engagement will be $62,265. These fees reflect our estimate for compliance testing of up to 3 major
federal programs and up to 2 major state programs based on requirements that were in effect when the
fees were initially quoted. If changes to requirements such as those imposed by federal or state agencies,
or resulting from CARES Act funding result in in additional programs having to be tested we will discuss
potential scope and fee changes with you as soon as they become known and prior to incurring any
additional costs.
The above fees are based on anticipated cooperation from your personnel and the assumption that
unexpected circumstances will not arise that would significantly increase the time required for us to
complete the audit. Examples of circumstances that cause us to perform work in excess of that
contemplated in the above fee include:
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Person County, North Carolina
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Changing Auditing and Reporting Standards
Governmental and rule‐making bodies regularly expand or revise their audit and reporting
requirements. While we attempt to plan our work to anticipate these changes, they can often
arise subsequent to when we quote our initial proposed fees. We will assess the effects of these
situations and discuss them with you at the earliest possible time in order to make the
necessary adjustments and amendments in our engagement.
Incorrect Accounting Methods or Errors in Client Records
We base our fees on the expectation that client accounting methods and records are accurate
and in accordance with existing authoritative guidance so that our work can be performed in a
timely and efficient manner. Numerous errors, incomplete records, or the application of
incorrect accounting methods will require significant additional work in order for us to issue our
audit opinion in accordance with professional standards.
Failure to Prepare for the Audit
Our fees also assume that the County will be prepared for us to perform the audit in accordance
with the agreed upon timeline. When we are required to start and stop work due to the
condition of records or failure to provide records on schedule, we are not able to perform the
engagement efficiently. As a result, we must incur significant time and expense to reschedule
staff, absorb additional start‐up costs, and still complete the audit within the deadline.
If these or other such circumstances arise we will discuss potential scope and fee changes with you as
soon as they become known and prior to incurring any additional costs.
In the event you terminate this engagement, you will pay Elliott Davis, PLLC for all services rendered
(including deliverables and products delivered), expenses incurred and commitments made by Elliott
Davis, PLLC through the effective date of termination.
When an engagement has been suspended at the request of management or those charged with
governance and work on that engagement has not recommenced within 120 days of the request to
suspend our work, Elliott Davis, PLLC may, at its sole discretion, terminate this arrangement letter without
further obligation to the County. Resumption of audit work following termination may be subject to our
client acceptance procedures and, if resumed, will necessitate additional procedures not contemplated in
this arrangement letter. Accordingly, the scope, timing and fee arrangement discussed in this
arrangement letter will no longer apply. In order for Elliott Davis, PLLC to recommence work, a new
arrangement letter would need to be mutually agreed upon and executed.
Our professional standards require that we perform certain additional procedures, on current and
previous years’ engagements, whenever a shareholder, principal or professional employee leaves the firm
and is subsequently employed by or associated with a client in a key position. Accordingly, the County
agrees it will compensate Elliott Davis, PLLC for any additional costs incurred as a result of the County’s
employment of a shareholder, principal or professional employee of Elliott Davis, PLLC.
The audit documentation for this engagement is the property of Elliott Davis, PLLC and constitutes
confidential information.
Review of audit documentation by a successor auditor or as part of due diligence will be agreed to,
accounted for and billed separately.
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Person County, North Carolina
Page 7
In the event we are requested or authorized by the County or are required by government regulation,
subpoena or other legal process to produce our documents or our personnel as witnesses with respect to
our engagement for the County, the County will, so long as we are not a party to the proceeding in which
the information is sought, reimburse us for our professional time and expenses, as well as the fees and
expenses of our counsel, incurred in responding to such requests.
The documentation for this engagement is the property of Elliott Davis, PLLC. However, you acknowledge
and grant your assent that representatives of the cognizant or oversight agency or their designee, other
government audit staffs, and the U.S. Government Accountability Office shall have access to the audit
documentation upon their request and that we shall maintain the audit documentation for a period of at
least three years after the date of the report, or for a longer period if we are requested to do so by the
cognizant or oversight agency. Access to requested documentation will be provided under the supervision
of Elliott Davis, PLLC audit personnel and at a location designated by our firm.
You have informed us that you intend to prepare a comprehensive annual financial report (CAFR) and
submit it for evaluation by the Government Finance Officers Association’s Certificate of Achievement for
Excellence in Financial Reporting program. Our association with the CAFR is to consist of preparing the
basic financial statements, combining and individual fund financial statements, and compliance reports,
and reading, referencing and reviewing information presented in the introductory section, management’s
discussion and analysis and the statistical sections for consistency with the financial statements.
Claim Resolution
Person County and Elliott Davis, PLLC agree that no claim arising out of services rendered pursuant to this
arrangement letter shall be filed more than the earlier of two years after the date of the audit report
issued by Elliott Davis, PLLC or the date of this arrangement letter if no report has been issued. In no event
shall either party be liable to the other for claims of punitive, consequential, special, or indirect damages.
Elliott Davis, PLLC’s liability for all claims, damages and costs of the County arising from this engagement
is limited to the amount of fees paid by the County to Elliott Davis, PLLC or the services rendered under
this arrangement letter.
Because Elliott Davis, PLLC will rely on the County and its management and Board of Commissioners to
discharge the foregoing responsibilities, the County holds harmless and releases Elliott Davis, PLLC and its
partners and employees from all claims, liabilities, losses and costs arising in circumstances where there
has been a knowing misrepresentation by a member of the County’s management that has caused, in any
respect, Elliott Davis, PLLC’s breach of contract or negligence. This provision shall survive the termination
of this arrangement for services.
Information Security ‐ Miscellaneous Terms
Elliott Davis, PLLC is committed to the safe and confidential treatment of the County’s proprietary
information. Elliott Davis, PLLC is required to maintain the confidential treatment of client information in
accordance with relevant industry professional standards which govern the provision of services described
herein. The County agrees that it will not provide Elliott Davis, PLLC with any unencrypted electronic
confidential or proprietary information, and the parties agree to utilize commercially reasonable
measures to maintain the confidentiality of the County’s information, including the use of collaborate
sites to ensure the safe transfer of data between the parties.
Elliott Davis, PLLC may terminate this relationship immediately in its sole discretion if Elliott Davis, PLLC
determines that continued performance would result in a violation of law, regulatory requirements,
applicable professional standards or Elliott Davis, PLLC’s client acceptance or retention standards, or if the
38
Person County, North Carolina
Page 8
County is placed on a verified sanctioned entity list or if any director or executive of, or other person
closely associated with, the County or its affiliates is placed on a verified sanctioned person list, in each
case, including but not limited to lists promulgated by the Office of Foreign Assets Control of the U.S.
Department of the Treasury, the U.S. State Department, the United Nations Security Council, the
European Union or any other relevant sanctioning authority.
If any term or provision of this arrangement letter is determined to be invalid or unenforceable, such term
or provision will be deemed stricken and all other terms and provisions will remain in full force and effect.
Reporting
We will issue a written report upon completion of our audit of the County’s financial statements. Our
report will be addressed to the Board of Commissioners of Person County. We cannot provide assurance
that an unmodified opinion will be expressed. Circumstances may arise in which it is necessary for us to
modify our opinion, add an emphasis‐of‐matter or other‐matter paragraph(s), or withdraw from the
engagement.
In addition to our report on the County’s financial statements, we will also issue the following types of
reports:
1. A report on fairness of the presentation of the County’s schedule of expenditures of federal and state
awards for the year ending June 30, 2021.
2. Reports on internal control related to the financial statements and major programs. These reports will
describe the scope of testing of internal control and the results of our tests of internal control.
3. Report on compliance with laws, regulations, and the provisions of contracts or grant agreements.
We will report on any noncompliance that could have a material effect on the financial statements
and any noncompliance that could have a material effect, as defined by Subpart F of Title 2 U.S. CFR
Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards, and the State Single Audit Implementation Act, on each major program.
4. An accompanying schedule of findings and questions costs.
This letter constitutes the complete and exclusive statement of agreement between Elliott Davis, PLLC
and the County, superseding all proposals, oral or written, and all other communications with respect to
the terms of the engagement between the parties.
Electronic Signatures and Counterparts
Each party hereto agrees that any electronic signature of a party to this agreement or any electronic
signature to a document contemplated hereby (including any representation letter) is intended to
authenticate such writing and shall be as valid, and have the same force and effect, as a manual signature.
Any such electronically signed document shall be deemed (i) to be "written" or "in writing," (ii) to have
been signed and (iii) to constitute a record established and maintained in the ordinary course of business
and an original written record when printed from electronic files. Each party hereto also agrees that
electronic delivery of a signature to any such document (via email or otherwise) shall be as effective as
manual delivery of a manual signature. For purposes hereof, “electronic signature” includes, but is not
limited to, (i) a scanned copy (as a "pdf" (portable document format) or other replicating image) of a
manual ink signature, (ii) an electronic copy of a traditional signature affixed to a document, (iii) a
signature incorporated into a document utilizing touchscreen capabilities or (iv) a digital signature. This
39
Person County, North Carolina
Page 9
agreement may be executed in one or more counterparts, each of which shall be considered an original
instrument, but all of which shall be considered one and the same agreement. Paper copies or "printouts,”
of such documents if introduced as evidence in any judicial, arbitral, mediation or administrative
proceeding, will be admissible as between the parties to the same extent and under the same conditions
as other original business records created and maintained in documentary form. Neither party shall
contest the admissibility of true and accurate copies of electronically signed documents on the basis of
the best evidence rule or as not satisfying the business records exception to the hearsay rule.
Please sign and return a copy of this letter to indicate your acknowledgment of, and agreement with, the
arrangements for our audit of the financial statements, including our respective responsibilities.
Elliott Davis, PLLC
Thomas J. McNeish, CPA
Shareholder
Confirmed on behalf of Person County, North Carolina:
Governance Signature Title
Management Signature Title
40
Public Notice
The Person County Board of Commissioners intends, at its regular meeting to be held at 9:00am on
February 16, 2021, to authorize the exchange of the real and personal property of Person County
described below for the real and personal property of IntellaPlex, LLC described below:
1.Property of Person County: 12 fiber strands (627.6 strand miles) of a multi‐strand optical fiber
cable system located throughout Person County, North Carolina, as identified in the Feb. 1, 2021
Resolution of Intent to Exchange Property,
2.Property of IntellaPlex, LLC: 55 fiber strands (627.6 strand miles) of a multistrand optical fiber
cable system located in and throughout North Carolina including segments in Person County, as
identified in the Feb. 1, 2021 Resolution of Intent to Exchange Property; and
The estimated value of the property of Person County is $470,700; the estimated value of the property
of IntellaPlex, LLC is $470,700. No other consideration will change hands.
At the meeting, all interested persons will be given an opportunity to be heard. This meeting will
convene in the Person County Office Building Auditorium.
This notice is published in accordance with G.S. 160A‐271.
Brenda B. Reaves, NCMCC, MMC
Clerk to the Person County Board of Commissioners
41
AGENDA ABSTRACT
Meeting Date: February 16, 2021
Agenda Title: Resolution Authorizing Exchange of Property
Summary of Information: At its meeting on February 1, 2021, the Person County Board of
Commissioners adopted a resolution of intent to exchange property between Person County
Government and IntellaPlex, LLC. This action authorized the Clerk to the Board to publish a notice
as required by G.S. 160A-271. The required public notice period has been met and staff, along with
the County Attorney, have reviewed the proposed Indefeasible Right to Use (IRU) Agreement and
found it to be acceptable to all parties.
Recommended Action: Adopt the Resolution Authorizing the Exchange of Property and authorize
the County Manager to execute the proposed IRU.
Submitted By: Chris Puryear (IT Director) & Katherine Cathey (Assistant County Manager)
42
RESOLUTION AUTHORIZING EXCHANGE OF PROPERTY
WHEREAS, at its regular meeting on February 1, 2021, the Person County Board of
Commissioners adopted a resolution stating its intent to consider the exchange of certain real and
personal property; and
WHEREAS, public notice of the intent of the Person County Board of Commissioners and of the
time and place of the meeting was published as required by law; and
WHEREAS, at its regular meeting on February 16, 2021, the Person County Board of
Commissioners considered the exchange of property, and heard from all interested persons who
appears and expressed a desire to be heard; and
WHEREAS, the Person County Board of Commissioners has determined that the County will
receive a full and fair consideration for its property in the exchange;
NOW, THEREFORE, BE IT RESOLVED by the Person County Board of Commissioners that;
1.The County Manager is hereby authorized to execute necessary documents in order to effect
an exchange of the real and personal property of Person County described below for the real and
personal property of IntellaPlex, LLC described below, and to deliver and receive appropriate
documents:
A.Property of Person County: 12 fiber strands (627.6 strand miles) of a multi‐strand
optical fiber cable system located throughout Person County, North Carolina; along the
routes identified on the attached Exhibit A and as said routes may be changed from time
to time (individually and collectively, as context requires, the "Person County Multi‐
strand Optical Fiber Cable System or PMOFCS "),
B.Property of IntellaPlex, LLC: 55 fiber strands (627.6 strand miles) of a multistrand optical
fiber cable system located in and throughout North Carolina including segments in
Person County along routes identified on the attached Exhibit B; and as said routes may
be changed from time to time (individually and collectively, as context requires, the
"IntellaPlex Multi‐strand Optical Fiber Cable System or IMOFCS").
Adopted this 16th day of February 2021.
Board of Commissioners
_______________________________________
Gordon Powell, Chairman
Attest:
_______________________________________
Brenda B. Reaves, Clerk to the Board
43
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AGENDA ABSTRACT
Meeting Date: February 16, 2021
Agenda Title: Appointments to the special Board of Equalization and Review
Summary of Information:
As discussed at the Board’s February 1, 2021 meeting, the Board consented to continue with its
special Board of Equalization and Review as well as each commissioner would nominate one
member for appointment at its meeting on February 16, 2021.
On January 22, 2013, the Board of County Commissioners, by resolution, established a Special
Board of Equalization and Review for Person County (referenced resolution attached). All terms
for the members of this Special Board have expired, and future membership needs to be
addressed. The resolution calls for five (5) members (with one assigned as Chair), plus three
(3) alternative members.
The most recent members were:
1.Former commissioner, Margaret Bradsher (served as Chair),
2. Commissioner Kyle Puryear,
3.Former commissioner, David Newell, Sr.,
4.Former commissioner, Curtis Bradsher, and
5.Former commissioner, Tracey Kendrick (no longer eligible due to relocation out of
county).
Recent alternative members were:
1.Former commissioner, Ray Jeffers, and
2. Faye Boyd, citizen-at-large
The North Carolina Department of Revenue is offering a 2-hour training session to assist the
Board of Equalization and Review. This training provides guidelines and requirements for the
appeal process. The training will be a virtual training session, and is offered on either March 11
or March 18. In the past, this training has very beneficial, especially for new Board members, or
members that have not been through the appeals process during a reappraisal year.
Due to the time commitment, the past special Board of Equalization and Review was reimbursed
per meeting. The reimburse rate was set at $150 per meeting, or $50 per meeting if the member
was also serving as a County Commissioner.
Recommended Action: Appoint five (5) members, with one assigned as Chair plus three
alternative members to serve 4-year terms on the Board of Equalization and Review.
Submitted By: Russell Jones, Tax Administrator
75
January 22, 2013
19 76
AGENDA ABSTRACT
Meeting Date: February 16, 2021
Agenda Title: Division of Aviation Presentation
Summary of Information: Rachel Bingham, Interim Aviation Development Manager, and
Amanda Conner, Aviation Business Development Manager, will make a virtual presentation, which
will include a Division of Aviation overview. Ms. Conner will expand on her role with the division
and economic impact study, state impact, regional impact, and our individual airport’s impact.
Recommended Action: For County Commissioner and Public’s Information
Submitted By: Ray Foushee, General Services Director
77
AGENDA ABSTRACT
Meeting Date: February 16, 2021
Agenda Title: Special Assessment Process – Water and Sewer Extensions
Summary of Information: At the Board’s Sept. 8, 2020 meeting, residents of Winco Point
requested county assistance with their low flow private wells. Subsequently, four residents
submitted requests to the City of Roxboro for city water to be extended to their properties. The
Roxboro City Council approved the residents’ request on Oct. 13, 2020. Per the Person County
and City of Roxboro Joint Water and Sewer Agreement, dated August 1999, the proposed
extension also requires the county’s approval, and the county shall finance all water and sewer
lines approved under the agreement.
At its Nov. 16, 2020 meeting, the Board expressed an interest in residents sharing in the cost of
constructing the extension. Per the Joint Water and Sewer Agreement, the county has the ability
to levy special assessments for this purpose: “10. The COUNTY, in the manner prescribed by law,
shall establish and maintain a uniform assessment procedure and may assess and collect
assessments for any water and sewer lines installed.” North Carolina General Statues 153A, Article
9 provides the authority and process for levying special assessments.
The attached memo outlines the special assessment process and options available to the Board. It
also includes links to additional resources.
Recommended Action: If the Board would like to give further consideration to utilizing special
assessments, staff recommends that all property owners in the Winco Point subdivision be
mailed a letter to gauge their interest in connecting to the City of Roxboro water system. The
level of interest will inform the Board’s decision on whether to proceed with the project and
what percentage of the cost of work to assess.
Submitted By: Katherine Cathey, Assistant County Manager
Attachments:
1.Memo
78
County Manager’s Office
Memorandum
To: Person County Board of Commissioners
From: Katherine M. Cathey, Assistant County Manager
Date: Feb. 8, 2021
Re: Special Assessment Process – Water and Sewer Extensions
Background
At the Board’s Sept. 8, 2020 meeting, residents of Winco Point requested county assistance with
their low flow private wells. Subsequently, four residents submitted requests to the City of
Roxboro for city water to be extended to their properties. The Roxboro City Council approved
the residents’ request on Oct. 13, 2020. Per the Person County and City of Roxboro Joint Water
and Sewer Agreement, dated August 1999, the proposed extension also requires the county’s
approval, and the county shall finance all water and sewer lines approved under the agreement.
Special Assessment Process
At its Nov. 16, 2020 meeting, the Board expressed an interest in having residents participate in
the cost of constructing the water line extension. Per the Joint Water and Sewer Agreement, the
county has the ability to levy special assessments for this purpose: “10. The COUNTY, in the
manner prescribed by law, shall establish and maintain a uniform assessment procedure and
may assess and collect assessments for any water and sewer lines installed.” North Carolina
General Statues 153A, Article 9 provides the authority and process for levying special
assessments.
For each project, the governing body must determine 1) a basis for making the assessments,
such as frontage abutting on the project, area of land served, value added to the land served, or
number of lots served; 2) the percentage of the cost of the work that is to be assessed; and 3)
which, if any, assessments shall be held in abeyance and for how long (up to 10 years).
For a project such as Winco Point, making assessments on the basis of the number of lots served
may be the most logical approach. In this case, a water line that extends only down Victoria
Lane would serve 8 homes (4 of the original requests). An extension throughout the entire
subdivision would serve 13 homes and 4 vacant lots. Assessments levied on vacant lots and
properties that are currently served by an approved well could be held in abeyance without
interest until the properties actually connect to the water system or for 10 years, whichever first
occurs. The Board would determine the percentage of the cost of the work that is to be
79
assessed. A series of resolutions, public notices and public hearings are required procedures, as
outlined in the General Statues.
Preliminary Cost Estimates* 100% Assessment 50% Assessment 25% Assessment
County
Cost
Resident
Cost
Per Lot County
Cost
Resident
Cost
Per Lot County
Cost
Resident
Cost
Per Lot
4 houses on
Victoria Lane $0 $220,625 $55,156 $110,313 $110,313 $27,578 $165,469 $55,156 $13,789
8 houses on
Victoria Lane $0 $220,625 $27,578 $110,313 $110,313 $13,789 $165,469 $55,156 $6,895
Entire Winco Point
subdivision (13
houses/4 vacant
lots)
$0 $342,500 $20,147 $171,250 $171,250 $10,074 $256,875 $85,625 $5,037
*Based on City of Roxboro water line construction estimate. In addition to construction costs, the cost of
all necessary legal services, the amount of interest paid during construction, cost of rights‐of‐ways, and
the cost of publication of notices and resolutions may be included in the total cost.
Recommendation
If the Board would like to give further consideration to utilizing special assessments, staff
recommends that all property owners in the Winco Point subdivision be mailed a letter to gauge
their interest in connecting to the City of Roxboro water system. The level of interest will inform
the Board’s decision on whether to proceed with the project and what percentage of the cost of
work to assess.
Additional Resources
1.Levying Special Assessments to Fund Public Infrastructure, Kara Millonzi, UNC School of
Government
2.Cumberland County Policy for County Financial Participation in Water and/or Sewer Line
Extensions (sample policy)
3.Special Assessments for Water and Sewer System Extensions, Procedures and Forms,
North Carolina League of Municipalities
80
AGENDA ABSTRACT
Meeting Date: February 16, 2021
Agenda Title: Person County Health Department Fee Requests
Summary of Information:
The Person County Health Department’s proposed new fees are associated with
COVID-19 vaccinations. The proposed fees are for the administration of the COVID-19
first and second doses only and will be utilized to submit claims to insurance companies
in an attempt to cover the cost of the vaccine administration. The proposed fee is the
same as the current approved vaccine administration fee for other vaccinations.
Individuals will not be charged a fee. Medical providers are not allowed to bill for the
vaccine as it is provided by the federal government.
The Board of Health approved the Fee Schedule Amendments on Monday, January 25,
2021, and in accordance with the North Carolina General Statute 130A-39(g), the Board
of Health requests the approval of the Board of Commissioners to implement the
proposed fees which are attached.
Recommended Action: Approve recommended fees.
Submitted By: Janet Clayton, Health Director
81
Person County Health Department
Proposed Fee Schedule Additions
Description CPT Code Medicaid
Rate
Proposed
Updated Notes
Immunization administration
1st dose-COVID-19 0011A 16.94$ 35.00$ Charge is consistent with current admin fee.
Immunization administration
2nd dose-COVID-19 0012A 28.39$ 35.00$ Charge is consistent with current admin fee.
01/25/2021
82