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04-05-2021 Agenda Packet BOCPERSON COUNTY BOARD OF COUNTY COMMISSIONERS MEETING AGENDA 304 South Morgan Street, Room 215 Roxboro, NC 27573-5245 336-597-1720 Fax 336-599-1609 April 5, 2021 7:00pm This meeting will convene in the County Office Building Auditorium. CALL TO ORDER………………………………………………….. Chairman Powell INVOCATION PLEDGE OF ALLEGIANCE DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA RECOGNITION: ITEM #1 pg 3 Resolution of Appreciation for County Retiree …………………… Chairman Powell ITEM #2 pg 4 Proclamation for the Week of the Young Child ………………….... Chairman Powell PUBLIC HEARING: ITEM #3 pgs 5-6 Consider Text Amendment to the Ordinance Regulating Addressing and Road Naming in Person County ……………………... Sallie Vaughn ITEM #4 pgs 7-22 Consideration to Amend the Ordinance Regulating Addressing and Road Naming in Person County …………………. Chairman Powell INFORMAL COMMENTS The Person County Board of Commissioners established a 10-minute segment which is open for informal comments and/or questions from citizens of this county on issues, other than those issues for which a public hearing has been scheduled. The time will be divided equally among those wishing to comment. It is requested that any person who wishes to address the Board, register with the Clerk to the Board prior to the meeting. 1 ITEM #5 DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA A.Approval of Minutes of March 1, 2021, pgs23-54 B.Approval of Minutes of March 15, 2021, pgs 55-84C.Budget Amendment #13, pg 85D.NC Education Lottery Application for Earl Bradsher Preschool for plumbing replacement in the amount of $35,000, pg 86E.Lease Agreement between Person County and Bushy Fork Athletic Club, pgs 87-95 F.Person County Animal Services Ordinance Revision, pgs 96-111, andG.Update to Person County Health Department Fee Requests to increase the immunization administration fee to $50 for the COVID-19 vaccination. pgs 112-113 NEW BUSINESS: ITEM #6 pg 114 Update on Public Private Partnership Solicitation Process for Speculative Shell Building and Continued Development Process ….. Sherry Wilborn ITEM #7 pg 115 Transfer of Economic Development Funds ………………………….. Sherry Wilborn ITEM #8 Economic Development Task Force Appointment …………... Commissioner Gentry ITEM #9 pgs 116-138 Recommended Capital Improvement Plan for FY 2022-2026 …………....Heidi York & Amy Wehrenberg CHAIRMAN’S REPORT MANAGER’S REPORT COMMISSIONER REPORTS/COMMENTS CLOSED SESSION #1 A motion to enter into Closed Session per General Statute 143-318.11(a)(4) for the purpose of discussion of matters relating to the location or expansion of industries or other businesses in the area served by the public body, including agreement on a tentative list of economic development incentives that may be offered by the public body in negotiations with the following individuals permitted to attend: County Manager, Heidi York, Clerk to the Board, Brenda Reaves, Economic Development Director, Sherry Wilborn and County Attorney, Ellis Hankins. CLOSED SESSION #2 A motion to enter into Closed Session per General Statute 143-318.11(a)(5) to establish, or to instruct the public body's staff or negotiating agents concerning the position to be taken by or on behalf of the public body in negotiating (i) the price and other material terms of a contract or proposed contract for the acquisition of real property by purchase, option, exchange, or lease with the following individuals permitted to attend: County Manager, Heidi York, Clerk to the Board, Brenda Reaves, Economic Development Director, Sherry Wilborn and County Attorney, Ellis Hankins. Note: All Items on the Agenda are for Discussion and Action as deemed appropriate by the Board. 2 RESOLUTION OF APPRECIATION WHEREAS, Henrietta Moore has served the people of Person County during her tenure as an Administrative Assistant I in the Environmental Health Department; and WHEREAS, Henrietta Moore has served the citizens of Person County with honor, integrity, sincerity and dedication, providing accurate, concise services for thirty-five years, June 1986 – March 2021; and WHEREAS, Henrietta Moore has earned the respect and admiration of all who have known her and worked with her throughout her career; and WHEREAS, the County of Person recognizes the many contributions Henrietta Moore has made to the County and offers her sincere best wishes for her retirement. NOW, THEREFORE, I, Gordon Powell, Chairman of the Person County Board of Commissioners, do hereby extend this Resolution of Appreciation to Henrietta Moore for continually striving to make Roxboro and Person County a better place to live and work. Adopted this, the 5th day of April 2021. ____________________________________ Gordon Powell, Chairman Person County Board of Commissioners Attest: ____________________________________ Brenda B. Reaves Clerk to the Board of Commissioners 3 PROCLAMATION BY Person County Board of Commissioners On THE WEEK OF THE YOUNG CHILD WHEREAS, the Person County Partnership for Children and other local organizations, in conjunction with the National Association for the Education of Young Children, are celebrating the WEEK OF THE YOUNG CHILD April 10-16, 2021; and WHEREAS, by calling attention to the need for high-quality early childhood services for all children and families within our community/state, these groups hope to improve the quality and availability of such services; and WHEREAS, the future of Person County depends on the quality of the early childhood experiences provided to young children today. NOW THEREFORE, the Person County Board of Commissioners does hereby proclaim the week of April 10-16, 2021 as THE WEEK OF THE YOUNG CHILD in Person County and urge all citizens to recognize and support the needs of young children in Person County. Adopted this, the 5th day of April 2021. ____________________________________ Gordon Powell, Chairman Person County Board of Commissioners Attest: ____________________________________ Brenda B. Reaves, NCMCC, MMC Clerk to the Board 4 NOTICE OF PUBLIC HEARING  The Person County Board of Commissioners will hold a public hearing on Monday, April 5, 2021  at 7:00 p.m. in the Auditorium of the Person County Office Building located at 304 South Morgan  Street, Roxboro, North Carolina to hear the following:  1.Request by the Person County GIS Department to amend text in the Ordinance Regulating Addressing and Road Naming in Person County. The public is invited to attend the hearing.  Substantial changes may occur to the request based  on comments from the public hearing.  The Board of Commissioners reserves the right to recess  the public hearing to another place and time.  For further information on the case(s) listed above,  please contact the Person County GIS Department at 336‐597‐2242.  5 AGENDA ABSTRACT Meeting Date: April 5, 2021 Agenda Title: Public Hearing to consider text amendments to the Ordinance Regulating Addressing and Road Naming in Person County Summary of Information: Several text amendments are requested to simplify language and facilitate road re-naming. The following text amendments are requested: 1.Remove a section referencing road sign fees to reflect current practices, 2.When renaming a road, the percentage of property owners who must be in agreement about the road name decreased from 75% to 66%, 3.Remove duplicative terminology and standardize language throughout. Recommended Action: Approve text amendments as presented. Submitted By: Sallie Vaughn, GIS Manager 6 Page 1 of 16  An Ordinance Regulating Addressing and Road Naming in Person County v.September 4, 2018April 5, 2021 Adopted by the Person County Board of County Commissioners on September 23, 2013.  Amended:  (1)September 4, 2018 (Added definition of structure and requires them to be addressed, requires addresses displayed prior to first inspection, for new projects at existing structures allows Inspector to fail an inspection if address not posted, requires all new RV parks/travel trailer parks to have 911 addresses for each permanent lot, requires posted addresses to be visible in all lighting and weather conditions.) (2)April 5, 2021 (Removed section referencing road sign fees to reflect current practices, changed the percentage from 75% to 66% of property owners who must be in agreement for a road renaming, removed duplicative terminology, and  standardized language throughout.)  7   Page 2 of 16    Table of Contents Article I. Title, Authority, Purpose, and Jurisdiction ............................................................................................................... 3  SECTION 101.  Title .............................................................................................................................................................. 3  SECTION 102.  Purpose ....................................................................................................................................................... 3  SECTION 103.  Authority ..................................................................................................................................................... 3  SECTION 104.  Jurisdiction .................................................................................................................................................. 4  Article II.  Definition of Terms ................................................................................................................................................. 4  Article III.  Administration ....................................................................................................................................................... 6  Article IV.  New Street Naming ............................................................................................................................................... 7  SECTION 401.  Street Names ............................................................................................................................................... 7  SECTION 402.  New Street Names .................................................................................................................................... 87  SECTION 403.  Subdivisions with Proposed New Streets .................................................................................................... 9  SECTION 404.  Street Suffixes ............................................................................................................................................. 9  SECTION 405. Street Directionals .................................................................................................................................... 109  SECTION 406. Renaming Streets ....................................................................................................................................... 10  SECTION 407.  Street Renaming Guidelines and Limitations ........................................................................................ 1110  SECTION 408.  Notice ........................................................................................................................................................ 11  Article V.  Street Numbering and Address Assignment ........................................................................................................ 11  SECTION 501. Application ................................................................................................................................................. 11  SECTION 502. Basic guidelines to follow when numbering/addressing streets ........................................................... 1211  SECTION 503. When a street must be renumbered ......................................................................................................... 12  SECTION 504. Display of street address numbers ............................................................................................................ 13  Article VI.  General Standards ........................................................................................................................................... 14  Article VII.  Enforcement ................................................................................................................................................... 14  Article VIII. Appeals ....................................................................................................................................................... 1514  Article IX.  Amendment Procedure ................................................................................................................................... 15  Article X.  Liability .............................................................................................................................................................. 15  Article XI.  Separability ...................................................................................................................................................... 15  Article XII.  Conflict ............................................................................................................................................................ 15  Article XIII.  Effective Date............................................................................................................................................. 1615  8   Page 3 of 16    Whereas, the Person County Board of Commissioners has previously adopted the Road Naming ordinance and the  House, Building and Mobile Home Numbering ordinance on August 2, 1993;, and    Whereas, the Person County Board of Commissioners foundfinds it prudent to coordinate, revise, update and  consolidate all road naming and addressing ordinances into a single document as adopted on September 23, 2013.    NowThen, now therefore be it resolved by the Person County Board of Commissioners that the Board of Commissioners  hereby amendsadopts the ordinance as follows:    Article I. Title, Authority, Purpose, and Jurisdiction   SECTION 101. Title This Ordinance shall be known and may be cited as the Road Naming and Addressing Ordinance for the County of  Person, North Carolina.    SECTION 102. Purpose The purpose and intent of this ordinance is to hereby establish a uniform system of road naming and re‐ namingrenaming along both public and private streets and roadways.roads. It also provides for a uniform system of  addressing and numbering all buildings and structures within the jurisdiction of the County, and to establish a process  for changing existing addresses, streets and road names so that street, road, and highway names are not duplicated, or  phonetically similar, in the County. The ordinance provides a method to correct inaccurate addresses that will help to  greatly improve emergency service response to all parts of the County.    Standard addressing rules will provide guidelines for assigning 911 address numbers and streetroad names. A standard  database format for recording address information will simplify the maintenance, exchange, and interpretation of  address information between governmental agencies and the community.    An additional purpose of this ordinance is to ensure that streetroad name identification signs are placed at all streetroad  intersections and. It also establishes a procedure for reviewing streetroad names.  This is necessary to facilitate public  safety and emergency response service in locating properties and buildingsstructures for service to the public.    Finally, this ordinance is further designed to establish an official map and Master Address Repository (MAR) of all  addresses, streets, and roadwaysroads in Person County.    SECTION 103. Authority This ordinance is hereby adopted under the authority and provisions of General Statutes of North Carolina GS 153A‐238  and 153A‐239.1(a) and GS 147‐54.7, and the Police Powers of the county to protect the health, safety and welfare of its  citizens.    9   Page 4 of 16    SECTION 104. Jurisdiction The provisions and regulations provided by this Ordinance shall apply within the ordinance‐making jurisdiction of Person  County. Application of this Ordinance within a municipal jurisdiction shall require a mutually‐entered intergovernmental  agreement between said municipality and thePerson County of Person.    Article II. Definition of Terms   For the purposes of this Ordinance, certain terms ofor words used herein shall be defined as follows:     911 Address ‐ The confirmed address for a building previously assigned a preliminary address and physically verified by  the AddressingAddress Coordinator.    Address Coordinator ‐ The official or officials of Person County charged with the administration of this ordinance.    Board of Commissioners ‐ Person County Board of Commissioners    Building ‐ Any structure having a roof supported by columns or by walls, and intended for shelter, housing or enclosure  of persons, animals, chattels or equipment. For the purposes of this Ordinance, the term "building" may also include  other man‐made structures.    Building Number ‐ Number assigned to any house, residence, dwelling, business, warehouse, or other structure or  property in a sequential manner.    Department of Transportation (DOT or NCDOT) ‐ North Carolina State Government Department of Transportation    Developer ‐ A person, firm or corporation submitting an application for development for a subdivision, planned unit  development, industrial park or mobile home park and upon whom final responsibility for ensuring compliance with the  terms and conditions of this Ordinance rests.    Driveway ‐ A private way, beginning at the property line of a lot abutting a public road, private road, easement or private  right‐of‐way, giving access from that public road, recorded easement, recorded private road or private right‐of‐way, and  leading to a building, use of or structure on that lot.    Dwelling, Single‐Family ‐ A building arranged or designed to be occupied by one (1) family.    GIS Department ‐ Person County Geographic Information Services Department    Inspections Department ‐ Person County Inspections Department    Mailing Address ‐ Assigned or used by the U.S. Postal Service for the purpose of delivery of the U.S. Mail. Mailing  Addresses may or may not be identical to 911 addresses.    10   Page 5 of 16    Master Address Repository (MAR) – An authoritative database of building addresses, roads, intersections, and other  landmarks. Used used by County agencies such as the Tax Department, Inspections Department, and Emergency  Communications. (added 09/04/2018)    Master Street Address Guide (MSAG) ‐ Consists of the streetroad name, addresses and emergency providers for that  range. This lookup became the key step for Enhanced 9‐1‐1.    Mobile Home ‐ A portable manufactured housing unit designed for transportation on its own chassis and placement on a  temporary or semi‐permanent foundation having a measurement of 32 feet or more in length and 8 feet or more in  width. As used  in this Ordinance, mobile home also means a double‐wide mobile home which is two or more portable  manufactured housing units  designed for transportation on their own chassis, which connect on site for placement on a  temporary or  semi‐permanent  foundation having a measurement of 32 feet or more in length and 8 feet or more in  width.    Mobile Home Park ‐ Shall be the land leased or rented, being used or proposed to be used by mobile homes occupied for  dwelling or sleeping purposes.    Mobile Home Space ‐ Any parcel of ground within a mobile home park designed for the exclusive use of one mobile  home.    Multi‐family dwelling – A building arranged or designed to be occupied by more than one (1) family.    Official Address – An address assigned by the AddressingAddress Coordinator for development or emergency response  purposes. Equivalent to a 911 address.    Official Roadway Name ‐ The name of any roadway in the unincorporated area of Person County as approved by the  Person County AddressingAddress Coordinator.     Planning Department ‐ Person County Planning and Zoning Department    Preliminary Address ‐ An assigned address, calculated by the approximate location of a buildingstructure to its  associated roadway. Subject to change through physical verification of the structure by the Address Coordinator.    Private Mobile Home Park Road ‐ Any street, roadway or driveway which serves two or more mobile homes for  residential purposes, and which has not been dedicated to the public use.    Private Road ‐ A roadwayroad not maintained by the North Carolina Department of Transportation which is not intended  to become a public streetroad but which shall be used for access to a particular site, group development or business.    Public Road ‐ A streetroad located on public right‐of‐way and which meets the total improvement requirements for a  public streetroad as set forth by the North Carolina Department of Transportation in its publication "Subdivision Roads ‐  Minimum Construction Standards".    11   Page 6 of 16    Recreational Vehicle (RV) ‐ motor vehicles and trailers which include living quarters designed for temporary  accommodation. Also called travel trailers.    Road Name ‐ The official name of any roadway, designated by the Board of Commissioners, other locally elected bodies,  or, in the case of public roads, by the North Carolina Department of Transportation.    Roadway ‐ Any road, street, drive, lane, cart way, tram way, easement, right‐of‐ way, access area,  thoroughfare,  highway , boulevard , or any  other corridor used for or having the potential use as a means of conveyance by a motor  vehicle.    State Road Number ‐ A number assigned by the North Carolina Department of Transportation; also known as the SR  number for secondary state‐maintained roads.    Street Name ‐ The official name of any roadway, designated by the Board of Commissioners or, in the case of public  roads, by the North Carolina Department of Transportation.    Structure – Something built or constructed including, but not limited to, residential, commercial, industrial, or  institutional facilities, other buildings, permanent signs, bridges, dams, and infrastructure facilities. (added  09/04/2018).)    Suffix ‐ The term used after a road name.  Approved suffixes are outlined in Article IV, Section 404 of this Ordinance.    Travel Trailer ‐ A vehicular portable structure less than 32 feet in length primarily designed as a temporary dwelling for  travel, recreation or vacation uses. Also called recreational vehicles (RV).    Travel Trailer Park ‐ A parcel of land designed and equipped to accommodate travel trailers and RVs.  Article III. Administration The Official Street Addressing and Road Naming Authority in the Person County, NC ‐ The Person County Board of  Commissioners hereby assigns overall authority and responsibility for addressing and naming of both public and private  roads as directed by the provisions of this ordinance to the County Address Coordinator. It shall be the duty of the  Address Coordinator and in accordance with the general direction of the Person County Board of Commissioners, County  Manager and County GIS Department to prepare and maintain the MAR County and, assign a new address when a new  buildingstructure is being built, or for any reason a 911 address is required, to be issued*.and prepare and maintain the  MAR for the County *. It shall be the duty of the AddressingAddress Coordinator from time to time, and upon request, to  review streetroad number assignments, resolve conflicts in address numbering, reassign numbers or propose any  changes which, in his/her opinion, are necessary for the public safety, welfare and mail delivery. This includes any  authorized staff representative acting on the Coordinator’s behalf, and hereby assigns overall authority and responsible  for all activities necessary for the enforcement, interpretation and administration of this Ordinance to the Address  Coordinator. The Address Coordinator (s) areis assigned by the 911 Communications Manager for Person County.    * It shall be the duty of the County GIS Department to maintain the database required for the implementation of the  aforementioned MAR. As such, the County Address Coordinator and County GIS Department recognize and agree to a,  12   Page 7 of 16    separately defined, Memorandum of Understanding outlining a well ‐regulated relationship between the two parties  concerning equipment usage, data collection, data entry and data maintenance standards.    Further, requests or petitions for changing streetroad names will be filed with the Address Coordinator(s) who will then  transmit such requests to the necessary departments for approval. The Address Coordinator(s) will prepare a  recommendation to the County Board of Commissioners for each request within sixty (60) days of its filing. The  CountyBoard of Commissioners shall schedule a time to hold a public hearing on the matter.    Pursuant to General Statutes of North Carolina GS 153A‐238 and G.S. 153A‐239.1(a), the CountyBoard of Commissioners  shall at least 10 days before the day of the public hearing, cause notices of the time, place and subject matter of the  hearing to be prominently posted at the county courthouse and in at least two public places in the township or  townships where the said street is located, and shall publish a notice of such hearing in a newspaper of general  circulation published in the county.  The Address Coordinator(s) responsibilities are:    A. Assigning 911 addresses for buildings and structures of any kind within the jurisdiction of the county. (amended to  include structures 09/04/2018).)  B. Keeping a record of the date, copy of the notation, and the 911 address to which the new address was assigned.  C. Recommending change of existing 911 addresses when necessary to facilitate sequential building and structure  numbers along a street. (Buildings and structuresroad. (Structures will be numbered according to a lineal system in  which all numbers are assigned consecutively from the beginning of a streetroad along its length to its end without  regard to how it integrates with the rest of the rural area.)  D. Designating individual unit addresses within the multiple housing units in conformity with this Ordinance  (Apartment Complexes and Mobile Home Parks).  E. Ensuring that all streetsroads which require naming have streetroad identification signs, and that all signs are  uniform in construction, that all signs are placed at proper locations and properly installed, and that all signs that are  either destroyed or lost are reinstalled in a timely manner.  F. The Address Coordinator(s) will provide official addresses for each building or structure to the Person County Tax  Administration Department.  G. The Address Coordinator(s) will be responsible for compiling the Master Street Address Guide (MSAG) as required  for the E911 Database.  H. The Address Coordinator(s) will be the agent assigned for all activities necessary for the interpretation and  administration of this Ordinance.    Article IV. New Street Naming   SECTION 401. Street Names The names of streets currently in place and listed in the current Master Street Address Guide (MSAG) that are located  within the jurisdiction of Person County, whether public or private, shall not be changed by any methods except those  set forth in this ordinance. A copy of this ordinance and a list of street names shall be forwarded to the Department of  Transportation pursuant to G.S. 153A‐239.1.    13   Page 8 of 16    SECTION 402. New Street Names A. No new public or private streets shall be named without review and approval of the Address Coordinator(s)..   B. The name of any new street, whether it is public or private, shall not duplicate or be phonetically similar to any  other street name within the entire county and a five‐mile radius extending into adjacent Counties in North Carolina  and Virginiacounties; including municipalities.  C. Directional names cannot be part of any street or street name (examples ‐ WESTOVER RD or NORTHFIELD DR are not  acceptable).  D. Alternate spelling and homonyms (dear and deer) are not acceptable. All street names must use the common  spelling as found in a standard dictionary.  E. Street names must not contain any punctuation or symbols. Only letters of the alphabet and blank spaces may be  included in street names.  F. Names that are numbers must be expressed as alphabet (spelled out) and not numeric (for example, Second Street  is acceptable, not 2nd Street, because of the MSAG setting in E911 Database).). State and federal highways  numbered are not to be used as names.  G. New subdivision streets, Apartment Complexes, Recreational Vehicle Parksapartment complexes, recreational  vehicle parks, and mobile home parks whether public or private, shall be named when created through the  subdivision process in accordance with those procedures outlined in the Person County Subdivision Ordinance.  H. Private streets, shall be required to be named and structures addressed off of them when they meet the minimum  standard of serving at least three (3) householdshabitable structures and having a length of 200 feet or greater.  I. Those people who live on private streets that do not meet these minimum standards may be addressed off the  public street from whichthat it intersects.  J. This subsection shall not apply to the extension of existing streets, which should whenever possible be given the  same name.  K. “EXT” is not to be used as a suffix when a street is extended.  Instead the name remains the same and the address  range extended to accommodate the new section or street.  L. Any roads or streets that make a directional change at an intersection of 90 degrees must have a unique name after  each directional change.  M. Abbreviations of the main title of the street or road name cannot be used except for the following streets (MT for  Mount, ST for Saint, NC for North Carolina, I for Interstate, and US for United States).  N. A street with one name shall serve all multi‐family dwelling complexes, including apartment complexes, townhouses  and condominium developments, and other similar uses unless the Address Coordinator(s) finds that, in the interest  of public safety, the naming of more than one street in or near the development is warranted.  O. Street names must be limited to a maximum of twenty‐one (21) characters to aid in keeping sign manufacturing  costs to a minimum.  P. Only one name may be assigned along a continuous roadway. Where permanent breaks in a street exist, a new  name must be assigned to each segment.  A permanent break may consist of but is not limited to a river, stream,  and / or intersecting street where continuous access is not available between the two (2) segments without  using  another street.  Q. Approved street name suffixes may not be used as part of a street name (examples ‐ DEER RUN DR or EAGLE WAY CT  are not acceptable).  R. Owners and / or developers of subdivision roads shall be responsible for the purchase of road sign(s) at a cost  established by the board of commissioners and collected by the county Planning and Zoning Department. This fee  will be established in the annual county budget. The developer shall  pay the fee to the county for required street  name signs prior to final plat approval. Street name signs shall be erected at each street intersection where said  14   Page 9 of 16    streets having three or more lots are proposed for development. The county will purchase and erect the street name  signs in accordance with the Manual of Uniform Traffic Control Devices for Streets and Highways 2009 edition, as  amended:      Public Street Sign Color and Reflective Letters ‐ Color of signs, white lettering on reflective Green           background.  Private Street Sign Color and Placement ‐  Color of signs, white lettering on Blue reflective  background.              Street name signs installed in areas, which have not  been dedicated to public use.    SECTION 403. Subdivisions with Proposed New Streets For all subdivisions which are developed in conformance with the Person County Planning Ordinance and Subdivision  Regulations and in which new streets are proposed, the following items must be submitted to the AddressingAddress  Coordinator for approval before any property can be subdivided and recorded:    A. A scaled map of the overall tract illustrating street layout,  B. The name proposed for each street identified on the map, and  C. An alphabetical list of the proposed street names, together with an alternate name for each name proposed.    The AddressingAddress Coordinator will review the proposed street names for duplication and for overall  compliance with the street naming and numbering policy. The approved street names shall be included in the  final plat submitted for recordation. Note: Planned and approved subdivision streets that are designed and  constructed to NC State Department of Transportation standards will be recorded and marked as public  roadways.    SECTION 404. StreetRoad Suffixes The following streetroad name suffixes and their official abbreviations must be used in the naming of new roads and  streets:    AV = Avenue‐ Any thoroughfare that is continuous and not limited to a single subdivision.   PT = Point‐ Street adjacent to a waterway.  BLVD = Boulevard‐ Street with a landscaped median dividing the roadway.   RD = Road‐ Any thoroughfare that is continuous and found mainly in the rural area of any county.  CT = Court‐ Permanently dead‐end street or terminating in a cul‐de‐sac, not longer than 600 feet in length.   RUN = RUN‐A straight street in an undeveloped area.  CIR = Circle‐ Discouraged but allowed, at discretion of the Address Coordinator(s)..   ST = Street‐ Any thoroughfare that is continuous and used mainly in city and town.  DR = Drive‐ For a curving, continuous thoroughfare. This is the default suffix.   SQ = Square‐ Central Square set up for centralized development.  HWY = Highway‐ State, Interstate, or Federal Highway.  TER = Terrace‐ Curvilinear street of less than a 1,000 feet.  LN = Lane‐ A minor street.   15   Page 10 of 16    TRC = Trace‐ Small community Street.  LOOP = LOOP‐ Street that loops around and terminatedterminates onto itself.   TRL = Trail‐ Street serving as a collector for one or more local thoroughfares.  PKWY = Parkway‐Collector or arterial street with a raised median.   WAY = Way‐ A curvilinear street.  PL = Place‐ For a permanently dead‐end street ending in a cul‐de‐sac, not longer than 660 feet in length.     SECTION 405. Street Directionals  Street Directionals can be used with the approval of the Address Coordinator(s) based on the following standards:    A. Directions must be placed ahead of the street name in a separate field separate from the street name (for  example, E SMITH ST).  B. Directionals cannot be used as a suffix or placed after the street name.  C. Directionals must be used in a complimenting set. If a North directional is used there must also be a South  directional. If an East directional is used their must be a West directional.  D. The prefix "N" (for North) shall be used for the northern portion of roadways having the same name.  E. The prefix "S" (for South) shall be used for the southern portion of roadways having the same name.  F. The prefix "E" (for East) shall be used for the eastern portion of roadways having the same name.  G. The prefix "W" (for West) shall be used for the western portion of roadways having the same name.    SECTION 406. Renaming Streets - Official Street Renaming Process in Person County Existing street names may be changed for just cause. Examples of just cause are:    A. Property owners who want to have the name of a public or private street changed must submit a petition to the  Address Coordinator(s) for verification. In addition to complying with Section 402 of this Ordinance the street  name must comply with GS 147‐54.7. The Address Coordinator(s) will make recommendations to the Person  County Board of Commissioners after the following additional criteria have been met:    1. A petition should include the existing street name, the proposed street name, and the reasons why  the person(s) are requesting the change, the signatures of 7566% of those persons owning property  adjacent to the street, and 7566% of street frontage. (amended April 5, 2021)  2. In renaming streets, no requests will be considered that is a duplicate or phonetically similar to any  existing street name already established by this Ordinance, any subsequent ordinances, and  amendments thereto or within a municipality, city or town located in Person County, irrespective of  the use of a suffix such as street, drive, place, court, etc.  3. The Address Coordinator(s) shall request a public hearing date be set by the Person County Board of  Commissioners and cause the same to be advertised pursuant to G.S. 153A‐239.1(a).  4. Upon approval of the petitioned street name, by the Address Coordinator(s) and Board of  Commissioners, the petitioners shall pay to Person County the cost of purchasing the new signs and  erecting them.  B. In the event an existing street name has jeopardized the public's health, safety, or general welfare by impeding  timely emergency response, or in the event an existing street name reasonably could be perceived to jeopardize  the public's health, safety, or general welfare by impeding timely emergency response.  16   Page 11 of 16      SECTION 407. Street Renaming Guidelines and Limitations When having to rename one of the streets with similar names consider the following circumstances:    A. In naming or renaming a public street, the county may not change the name, of any street name given to a  street by the Department of Transportation unless the Department of Transportation agrees to such changes.  The Address Coordinator(s) and Board of Commissioners shall not change any number assigned to a street by  the Department of Transportation. The Address Coordinator(s) and Board of Commissioners may give the street  a name in addition to its DOT Number.  B. Largest Impact ‐ In most cases, the street with the larger number of homes, dwellings, or commercial structures  along the roadway should have priority and retain the name in order to minimize the number of people  affected.  C. Oldest Street ‐ When renaming either of the two streets will have an equal impact, the street that has been  consistently signed for the longest period of time should retain the name.  D. Historical Significance ‐ In some cases, the street with a name of historical significance should retain the  disputed name.    SECTION 408. Notice The Address Coordinator(s) shall give notice following naming, or renaming of a public or private street, assigning or  reassigning street addresses on a public or private street(s), to the local Postal Service, to any major utilities serving the  addressed area, to any emergency services agency such as police, sheriff, fire departments and ambulance service with  jurisdiction over the addressed area. A copy of the newly assigned addresses will be forwarded to the Person County  School System, to the Board of Transportation, and to any city within five miles of the street.  Article V. Street Numbering and Address Assignment   SECTION 501. Application The rules and guidelines in this section are designed to facilitate the proper assignment of addresses to properties for  every possible addressing scenario that occurs in Person County. Properties and structures must be assigned addresses  in a logical, easy to understand manner in order to help citizens and emergency personnel quickly locate people, places  and events.    A. When to assign addresses ‐ When the proper governing body has approved a new street it must be assigned an  address range and each individual property with a buildingstructure must be assigned an official address in  accordance with the standards defined in this document. Addresses should not be assigned to structures that  are simply accessory to another buildingstructure or insubstantial in nature.  B. Street addressing process in Person County, NC ‐ Address block ranges will be assigned to streets shown on  approved preliminary plans. Individual physical addresses must be assigned to lots and/or structures prior to  approval of final plan and/or the recordation of final plat, and a copy of the final plat (preferred as an electronic  file (AutoCAD or GIS File)) must be submitted to the Address Coordinator(s)..    17   Page 12 of 16    SECTION 502. Basic guidelines to follow when numbering/addressing streets The rules and guidelines in this section are designed to facilitate the proper assignment of addresses to properties for  every possible addressing scenario that occurs in Person County. Properties and structures must be assigned addresses  in a logical, easy to understand manner in order to help citizens and emergency personnel quickly locate people, places  and events.    A. Address Ranges ‐ All required structures shall be assigned up to a five‐digit number. No address range in Person  County shall conflict with another address range in a contiguous locality. For those rare duplicate street names  in the county, the address range will be different for each street. The range will be assigned consecutively for all  duplicate street names; however, the numbering of the second street will have a break of a minimum of one  thousand (1,000) addresses.  B. Addressing Interval ‐ Building numbers shall be assigned consecutively so that a new address is created ideally  every 5.28 linear feet. Addresses will be assigned at the point of access or to a structure point along the front of  the structure. If the driveway enters from the side or rear of the property, the structure shall be  addressed on  the street that it fronts at the approximate middle of the structure.  C. Even and odd numbering. Odd numbered addresses shall be assigned to the left in the direction of increase and  even numbered addresses shall be assigned to the right in the direction of the increase.  D. Each mobile home, RV, and/or travel trailer within mobile home parks, travel trailer parks, and/or RV parks shall  be assigned a primary 911 address during the permitting process. Addresses shall be assigned from internal  drives, using even and odd addressing. A Mobile Home Parknumbering. A mobile home park owner may assign  lot numbers, but the lot number shall not be used in the address of the lot. (added 09/04/2018)  E. Addresses in Sequential Order. All addresses need to be in sequential numeric order, always increasing from the  point of origin, and should numerically balance on both sides of the street.  F. Addresses will be established as whole numbers and will not have fractions or decimals of a number.  G. Vacant Properties shall, upon request, be assigned addresses pre‐development for location purposes only, but  once development occurs may have to be readdressed based on the final layout or plan.    SECTION 503. When a street must be renumbered - Official Street Renumbering Process in Person County It shall be the duty of the Address Coordinator(s) from time to time, and upon request, to review street number  assignments, resolve conflicts in numbers assignment, reassign numbers, or propose any changes which, in their  opinion, are necessary. When due to conflicts, change in character or amount of occupancy of any block, and it becomes  necessary to assign and reassign numbers within that block, it is the authority and responsibility of the Address  Coordinator(s) to assign approved numbers to the owners and tenants of each buildingstructure involved. The Address  Coordinator(s) will then notify the local postmaster having jurisdiction over that area of the address change.    1. Administration ‐ When renumbering a street, it shall be renumbered in accordance to the numbering rules in this  document and in anticipation of possible future changes. Individual numbers can be changed by the Address  Coordinator(s) and do not have to   go through the process of a public hearing. When renumbering whole or  large  sections of streets the Address Coordinator(s) notifies all adjacent property owners of the proposed street  numbering change. A public hearing is then scheduled to discuss the proposed street numbering. At least 10  days  before the hearing, a notice of the subject matter shall be posted in the county courthouse, and in the local  newspaper for general circulation within the county.  18   Page 13 of 16    2. Basic guidelines to follow when renumbering a street ‐ Existing addresses may be changed for just cause.       Examples of just cause are:    A. Government‐initiated address reassignment to secure the public's health, safety and general welfare. In the  event an existing address has jeopardized the public's health, safety, or general welfare by impeding timely  emergency response, or in the event an existing street name reasonably could be perceived to jeopardize the  public's health, safety, or general welfare by impeding timely emergency response.  B. Area where no addresses were left for vacant lot(s) or new development.  C. If the street name has officially been changed.    SECTION 504. Display of street address numbers The owner, occupant or agent of the affected building or structure shall place or cause to be placed upon each building  or structure the numbers assigned under the addressing system as provided in this article. The following criteria must be  used to properly display the number:    A. The cost of the number shall be paid for by the property owner and may be procured from any source  (exampleexamples: hardware store). or volunteer fire department). Such number or numbers shall be placed on  existing buildings within 30 days from  the date of notification.  B. The numbers shall be conspicuously placed immediately above, on, or at the side of the proper door of each  building so that the number can be seen plainly from the street on which the number is based. Whenever any  building is situated or is more than one hundred (100) feet from the street front, and the number is not clearly  discernible from the street line, or vision of the building from the streets is otherwise obscured, the number  assigned shall be placed on a sign (minimum of six (6) inches x eighteen (18) inches) attached near the walk,  driveway or common entrance to such buildings, and affixed upon the gatepost, fence, post or other  appropriate place so as to be easily discernible, and clearly identifies the entrance to a property. Alternatively,  numbers can be posted on an individual US mailbox or US mailbox stand/post for the building if:    1. The US mailbox is distant and separate from any other US mailbox so as to eliminate confusion as to  specific ownership, and;  2. The US mailbox is located adjacent to the driveway or access to said building or structure, and;  3. That said 911 address numbers are affixed to the US mailbox or US mailbox post/stand in such a  manner as to be visible in all lighting and weather conditions and readable from any and/or all  directions from the road or  street which it fronts, and; (amended to include lighting and weather  conditions 09/04/2018)  4.  That said building and structureaddress numbers on the US mailbox or US mailbox post/stand are  no less than three (3) inches in height.     Numbers painted or stenciled on the curb shall not be a lawful substitute for the display of address   numbers prescribed by  this section.    19   Page 14 of 16    C. Address numbers must be a minimum of six (6) inches in height for residential uses and shall be placed on the  front of the building facing the street or on the end of the building nearest the street so as to be visible from the  street on which the property fronts.  D. Numbers for multiple dwelling units and nonresidential buildingsstructures shall be at least ten (10) inches in  height and shall be placed on the front of the building facing the street or on the end of the buildingstructure  nearest the street in which the buildingstructure is accessed.  E. All numbers must be made of a durable, clearly visible material and must contrast with the color of the house,  building, or other structure. Reflective numbers for nighttime identification are strongly recommended.  F. When a property, (Building or structure) is built on a corner lot. The, the address shall be assigned, from the  street that the buildingstructure faces (front of the building or structure).  G. Address numbers should be plain block numeric numbers and not in alpha print or any type of script writing.  H. The Address Coordinator(s) or the Person County Board of Commissioners will have the right to authorize and  approve alternate methods of displaying 911 address  numbers on existing and new structures that meet the  intent of this Ordinance.    Article VI. General Standards It shall be unlawful for any person(s) without the written consent of Person County to:    A. Name or designate the name of any public road, neighborhood public road, private subdivision street or  private  mobile home park road, in the unincorporated areas.  B. Erect any street sign on any public road, neighborhood public road, private subdivision street or private mobile  home park road in the unincorporated areas of Person County, without the written approval of the Person  County Planning and Zoning Department.  C. Erect any street sign on any roadway, public or private, in Person County, which does not meet the current  County sign specifications.  D. Remove, deface, damage, or obscure any number or sign in the jurisdiction of this Ordinance.  E. Number or assign a number to any structure without the written approval of Person County.  F. Name a private street or road which duplicates or is substantially similar to the name of an existing street or  road within Person County.    Article VII. Enforcement A. Owners of proposed buildingsstructures and buildingsstructures already constructed will be required to comply  with this ordinance. Those person(s) who do not comply with this ordinance will be notified, in writing specifying  the nature and extent of the non‐compliance, and requested by the Address Coordinator to meet the  requirements within 30 days from the date of notification delivery. If the owner does not comply voluntarily  with this Ordinance within 30 days of receiving delivery of the notice by registered or certified mail or by hand  delivery, enforcement action pursuant to G.S. 153A‐123 may be initiated. A fine of twenty‐five dollars ($25.00)  shall be imposed on the property owner for each day that the address is not posted.  B. No building permit shall be issued until an official address has been assigned for a lot.  C. For all new construction, display of a 911 address is required at the time of the first inspection. (added  09/04/2018)  20   Page 15 of 16    D. For structure additions, modifications, upgrades, or other activities requiring a permit from Buildingthe  Inspections Department, a 911 address must be displayed prior to passing the final inspection. (added  09/04/2018)  E. The certificate of occupancy for any structure erected, repaired or modified after the effective date of this  Ordinance shall be withheld by the Inspections Department until the address is posted on the structure as  outlined in this Ordinance.   F. Any violation of the provisions of this Ordinance not specifically addressed in Article VII A., shall be guilty of a  misdemeanor and shall be subject to a fine of not more than fifty dollars ($50) or imprisonment of not more  than thirty (30) days, as provided by North Carolina General Statutes 14‐4C. Violations of this Ordinance may  also be subject to further civil remedies as set forth in North Carolina General Statutes 153A‐123.    Article VIII. Appeals Appeals of proposed street renaming/renumbering, individual addressing number changes or denial of a street name  request must be filed with the Address Coordinator, in writing, within thirty (30) days of written notification of required  owner action. In the event of a denial of an appeal by the Address Coordinator(s),, individuals affected by proposed  changes or denials may file a final appeal to the Person County Board of County Commissioners. This final appeal must  be filed in writing within 30 days of the denial with the Address Coordinator(s) and will be placed on the next available  Board of County Commissioners meeting agenda.    Article IX. Amendment Procedure The provisions of this ordinance may from time to time be amended, supplemented, changed, modified, or repealed by  the Board of Commissioners.  The Person County Board of Commissioners, upon review and recommendation of the  Address Coordinator(s),, may also authorize a variance from these regulations when in its opinion the interests of the  public would best be served by such variance.     Article X. Liability Person County, its officers, agents or employees, together with any person following their instructions in rendering  services, are not liable for civil damages as a result of an act or omission under this Ordinance, including but not limited  to, developing, adopting, operating, or implementing an addressing system or plan. Person County will not be held  responsible or liable from owners or occupants for personal injury or damage to buildings or dwellings constructed  which do not comply with this ordinance.    Article XI. Separability All provisions in other Ordinances for Person County in conflict with this Ordinance are hereby repealed. Should any  section or provision of this Ordinance be declared by the courts to be unconstitutional or invalid, such decisions shall not  affect the validity of the Ordinance as a whole, or any part thereof other than the part so declared to be unconstitutional  or invalid.    Article XII. Conflict Insofar as the provisions of this Ordinance are inconsistent with the provisions or any other law except a provision of  state or federal law, the provisions of this Ordinance shall control.    21   Page 16 of 16    Article XIII. Effective Date This Ordinance shall take effect upon final adoption by the Person County Board of Commissioners.      Adopted, this the 5th ______ day of April________________, 2021.              PERSON COUNTY   BOARD OF COMMISSIONERS      ____________________________  Gordon Powell, Chairman    Attest:      ____________________________  Brenda B. Reaves, Clerk to the Person   County Board of County Commissioners  22 March 1, 2021 1 PERSON COUNTY BOARD OF COMMISSIONERS MARCH 1, 2021 MEMBERS PRESENT OTHERS PRESENT Gordon Powell Heidi York, County Manager Kyle W. Puryear Brenda B. Reaves, Clerk to the Board C. Derrick Sims Charlie Palmer Patricia Gentry The Board of Commissioners for the County of Person, North Carolina, met in regular session on Monday, March 1, 2021 at 9:00am in the Person County Office Building Auditorium. This meeting was set as the Board’s annual retreat focusing primarily on the Fiscal Year 2021-2022 Budget and/or any other topics as deemed appropriate. Chairman Powell called the meeting to order. DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA: Vice Chairman Puryear requested to add two items to the agenda: 1) an update for county debris removal, and 2) the Board to encourage Spectrum and others to improve infrastructure in rural areas of the county. A motion was made by Commissioner Sims and carried 5-0 to add two items to the agenda as noted above and to approve the agenda as adjusted. Commissioner Gentry asked if there was a Zoom link for the public to which County Manager, Heidi York said the meeting was being live streamed via You Tube as usual practice. Persons could click the Live link on the Commissioners’ web page to view the board meeting in progress. GETTING US STARTED: County Manager, Heidi York stated the budget retreat kicks off the budget preparation for upcoming fiscal year. She noted it is an informal setting for staff to share information and the Board to discuss its goals and priorities. Ms. York introduced Human Resources Director, Lisa Alston to lead the group in a team building activity. Ms. Alston led the group in a goal-setting activity using the five days of budget season for each commissioner to state a priority goal without repeating the same goals. Commissioner Gentry’s goal was to streamline the economic development process. Chairman Powell’s goal was to have better broadband connectivity. Vice Chairman Puryear’s goal was to keep the property tax rate flat. Commissioner Sims’ goal was to improve Person County school facilities. Commissioner Palmer’s goal was the airport. 23 March 1, 2021 2 Ms. Alston presented the illustration of each commissioner’s goal listed on individual bricks all together represented a foundation for the next budget year. She noted the county’s shared vision served as the mortar to hold together the goals on the bricks and that staff of Person County also called Team Person County would do all it could to make the goals a reality. MID-YEAR FISCAL REVIEW AND MAJOR HIGHLIGHTS: Finance Director, Amy Wehrenberg introduced to the group her newly hired Assistant Finance Director, Melissa Jones. Ms. Wehrenberg proceeded to share the following presentation for a mid-year fiscal review: 24 March 1, 2021 3 25 March 1, 2021 4 26 March 1, 2021 5 27 March 1, 2021 6 28 March 1, 2021 7 29 March 1, 2021 8 30 March 1, 2021 9 31 March 1, 2021 10 PROPERTY TAX REVENUE PREVIEW: Tax Administrator, Russell Jones shared the following presentation for property tax revenue preview: Mr. Jones explained that the State appraised was at an all time, but temporary high for current year, at $920,233,559 due to upgrades of substations and lines. He said he was advised by the State to go down from last year’s valuation of $845,688,750. Using valuation of $810m, or down $35m. County Manager, Heidi York added that Mr. Jones estimates conservatively as the State appraised values are received after the budget process and the county had no control over the state appraised values. Mr. Jones noted the machinery depreciation lowered equipment by $44 million and reporting for new equipment would not be filed until April 15, 2021. 32 March 1, 2021 11 Mr. Jones that the fire district values were similar to the previous slide noting that the fire tax valuations do not include the City of Roxboro. 33 March 1, 2021 12 Mr. Jones stated the state appraised revenues represented 20% to 22% of the county’s budget. Mr. Jones illustrated the loss of revenue with a tax rate change. 34 March 1, 2021 13 Mr. Jones stated a change in the fire tax rate affects revenues. Mr. Jones said the tax office will mail notices with the reappraisal changes to property owners this week. He noted the residential values have increased; commercial values were hit harder in large urban area and not so much in rural areas 35 March 1, 2021 14 APPOINTMENTS TO THE BOARD OF EQUALIZATION & REVIEW: Tax Administrator, Russell Jones requested the Board to appoint members of the Board of Equalization & Review to continue with its special Board of Equalization and Review. A motion was made by Commissioner Sims and carried 5-0 to nominate and appoint the following individuals to the Board of equalization & Review for a four-year term: Curtis Bradsher, Margaret Bradsher, David Newell, Sr., Jay Poindexter and Vice Chairman Puryear. Alternates: Commissioner Gentry and Commissioner Sims. Mr. Jones reminded the group of the 2-hour training session held by the NC Department of Revenue, which will be held virtually on either March 11 or March 18. Chairman Powell announced a brief break at 10:24am. The meeting was reconvened at 10:40am. PREVIEW OF FISCAL YEAR 2022 NEEDS: County Manager, Heidi York shared the following presentation to preview Fiscal Year 2022 Needs. Ms. York said the budget is one of the most important tasks the Board is faced with annually and is a great communication tool reflecting the Board’s priorities. She added she wanted to build a budget based on the Board’s priorities. Ms. York stated she and her budget team would be meeting individually with all county departments to review its capital and personnel needs. She will present her recommended budget in May with a balanced budget and hand off to the Board to make changes as deemed appropriate for adoption in June. 36 March 1, 2021 15 37 March 1, 2021 16 Ms. York explained the County has roofing and window assessment for all county buildings as well as school facilities; from this assessment, staff will know and recommend the critical needs. Ms. York said Dr. Peterson, Person County Schools’ Superintendent asked how the Board would fund the $36M of identified priorities. Ms. York noted options included setting aside funding to chip away, i.e. $1M each year, or a larger amount for a financing, i.e. $7M, $10M, or the school preferred option for a Bond Referendum that requires voter approval for an even larger amount, i.e., $20M. Chairman Powell reminded the Board that the Board was tasked with maintaining the needs however the amount of the funding appropriated was at the discretion of the Board. 38 March 1, 2021 17 Ms. York noted the health insurance increase was at a 30% increase but reduced to 14.46% due to restructuring the design of the plan and now incorporating a health saving account. The increase in the county’s self-insured plan is due to the performance of claims. 39 March 1, 2021 18 Commissioner Gentry stated support to transition Person Industries from under county government to a private, non-profit. Chairman Powell asked if the transition to private operations should be included in the proposed Feasibility Study to which Ms. York said the feasibility study could be adjusted. Commissioner Sims noted he supports citizens not having to pay a drop off fee for recycling. 40 March 1, 2021 19 IT Director, Chris Puryear and Assistant County Manager, Katherine Cathey provided a brief update for the current, completed fiber project noting the next steps for broadband accessibility included a study so that coverage maps can be updated and unmet need areas can be identified. This topic will be included on the Board’s next meeting agenda for March 15, 2021. Commissioner Gentry asked for the options for satellite access as well as new technologies be added to the survey. The group discussed the $100K funded by Republic’s solid waste contract for current fiscal year and will be recurring for community projects. Commissioner Gentry stated preference to make an impact for a significant project versus several small projects funding. Chairman Powell mentioned the need for roadside litter cleanup to which Ms. York stated there was also funding by Republic’s contract for this purpose as well. Vice Chairman Puryear suggested funding economic broadband and/or economic development with the $100K noting both were top goals. Ms. York asked the Board for direction to obtain an appraisal for Human Services building for purchase as the lease would be expiring in 2025. Vice Chairman Puryear advocated to use county owned property and not to renew the lease. Commissioner Gentry suggested to ask the building owner to have an appraisal completed at their expense noting her opinion that commercial property will experience a shift in values in the next six to eight months. Ms. York stated she listed on the slide county owned properties for which there was no business plan for the immediate future. The group discussed the County Farm that is land-locked that was obtained in an effort to protect future water supply. The parcel includes 281.56 acres with a tax value of $745,000. Commissioner Gentry stated the need to know if the Board should continue to hold onto this property to protect a water source and if the timber could be harvested. General Services Director, Ray Foushee said the last time timber was harvested, adjacent property owner, Willis Parker allowed the timber harvest to be completed across his property for free however, Mr. Parker indicated he would like to sell the County access through a lease or an easement. Ms. York provided the following handout explaining mandated versus discretional services as the Board considers it budget actions. 41 March 1, 2021 20 42 March 1, 2021 21 FINANCIAL PLANNING FOR CAPITAL & DEBT AFFORDABILITY: Mr. Douglas Carter, President and Mr. Andrew Carter Vice President of DEC Associates Inc. of Charlotte provided the following presentation to the Board related to their services for County Financial Planning for Capital Needs and Debt Affordability alternatives: 43 March 1, 2021 22 44 March 1, 2021 23 45 March 1, 2021 24 46 March 1, 2021 25 47 March 1, 2021 26 County Manager, Heidi York said by moving the schools’ CIP decisions to fall/winter, the Board could better plan for the following budget. Mr. Doug Carter said it takes time to put a system into place. He added by having a threshold of the County’s Unassigned Fund Balance diverted to the CIF, the CIF will grow to appropriate during budget time. 48 March 1, 2021 27 Ms. York noted with $40M of school facilities’ deferred maintenance needs, the model will take into account priorities, the tax rate, debt, bond size, the value of a penny and timing. She further noted the financial policies would come before the Board for approval at an upcoming meeting. GOAL SETTING & PERFORMANCE MEASURES: County Manager, Heidi York provided the following handouts to aid a discussion of goal setting and performance measures. 49 March 1, 2021 28 50 March 1, 2021 29 Ms. York returned to the goals that each commissioners stated during the team- building exercise and asked them to consider if they would like a larger population goal or smaller goals on a program level. The most important distinction is who would be accountable. She noted population goals cannot be assigned to one person, one department, one organization or one level of government. She further noted that for a prosperous economy, a large community-wide goal requires partnerships. o Streamline the County’s Economic Development Process – proposed task force to recommend public private partnerships to fund economic development and eliminate barriers o Better broadband connectivity – The Board would like accessibility to every county resident at affordable rates. Strategies to reach this goal would be to get service providers to expand infrastructure and the county could consider building more towers. The Board consented better broadband connectivity was attainable with significant progress over the three years. IT Director, Chris Puryear suggested to define high-speed internet and set a minimum speed requirement. o Keep the property tax flat – The Board consented to keep the tax rate flat as a priority for the upcoming budget. o Improve school facilities- The Board said addressing deferred maintenance needs was challenging to identify the full costs of all the needs. A bond referendum would be the best way to address this goals but a bond referendum would require voter support and would restrict future boards. o Airport – The Board noted goals for the airport included land acquisition, runway extension as well as strengthening, a hangar; an idea to lease or sell space for individuals (companies) to build their own hangars. 51 March 1, 2021 30 TYING IT ALL TOGETHER: Assistant County Manager, Katherine Cathey summarized items discussed by the Board requiring follow-up:  Board would like an itemized financial details for the period of time last year and current year  Review services in general for Person Industries impending merger  Volunteer Fire Departments district maps on March 15, 2021  Broadband study, Star Link opportunity and fee constraints  One or two significant projects using the Republic community funding  Landfill roadside cleanup  Gathering information to renew or defer obtaining an appraisal on the Human Services Building - the consensus was to defer the appraisal but would like to know the owner’s asking price  Review original intent of the County Farm property to determine what is useable and what easement conditions look like  Create strategic goals to achieve in the short-terms through the budget process  Bullet proposed budget changes 52 March 1, 2021 31 UPDATE FOR COUNTY DEBRIS REMOVAL: Vice Chairman Puryear added this item to the agenda for an update for county debris removal to see what options were available to assist residents. County Manager, Heidi York stated Person County was not eligible to receive any state assistance for debris removal. She offered to send a letter to the Governor requesting NC DOT’s assistance for debris removal on the state right of way noting it would be likely several months before the NCDOT can pick up the debris. Ms. York estimated a turnkey operator to haul and chip debris at the old landfill would cost $500,000. Emergency Management Director, Doug Young via telephone conference call said a couple of local service providers had reached out to him with interest noting the call range was $400,000 to $500,000. Vice Chairman Puryear said he would like to get the minimum costs in the next couple of days from local providers to haul to a central location; he said the Board could have a Special Called Meeting, if needed. General Services Director, Ray Foushee asked for clarification on the scope of work for the local providers to which the Board’s response was for local providers to pick up only already cut up debris on the roadside. BOARD TO ENCOURAGE SPECTRUM AND OTHERS TO IMPROVE INFRASTRUCTURE IN RURAL AREAS OF THE COUNTY: Vice Chairman Puryear requested staff to contact representatives of both Spectrum and Century Link to attend an upcoming board meeting, preferably in-person, to update the Board on future plans to improve infrastructure in rural areas of the county that was still unserved or underdeveloped. Assistant County Manager, Katherine Cathey said she has spoken with Spectrum recently and would request an update at a Board meeting noting the maps needs to be updated for the forthcoming survey. Vice Chairman Puryear stated he would like to have a resolution on the March 15, 2021 meeting agenda to encourage Spectrum and Century Link to improve infrastructure in rural areas of the county. 53 March 1, 2021 32 CLOSING REMARKS: Chairman Powell and Vice Chairman Puryear commended staff for a well-executed retreat that was informative setting the tone for the budget process. ADJOURNMENT: A motion was made by Commissioner Sims and carried 5-0 to adjourn the meeting at 1:52pm. _____________________________ ______________________________ Brenda B. Reaves Gordon Powell Clerk to the Board Chairman (Draft Board minutes are subject to Board approval). 54 March 15, 2021 1 PERSON COUNTY BOARD OF COMMISSIONERS MARCH 15, 2021 MEMBERS PRESENT OTHERS PRESENT Gordon Powell Heidi York, County Manager Kyle W. Puryear Brenda B. Reaves, Clerk to the Board C. Derrick Sims C. Ronald Aycock, County Attorney Charlie Palmer Patricia Gentry The Board of Commissioners for the County of Person, North Carolina, met in regular session on Monday, March 15, 2021 at 9:00am in the Person County Office Building Auditorium. Chairman Powell called the meeting to order. Commissioner Sims offered an invocation and Chairman Powell led the group in the Pledge of Allegiance. DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA: Chairman Powell presented the following adjustments to the agenda: Request to move the agenda item for the Person County Museum of History to add a building to current museum campus to the Consent Agenda, Request to add an item to select a chair for the Board of Equalization and Review, and Request to add an item for new fees for the Person Area Transportation System. A motion was made by Vice Chairman Puryear and carried 5-0 to amend the agenda as requested by Chairman Powell and to approve the agenda as adjusted. INFORMAL COMMENTS: The following individual appeared before the Board to make informal comments: Mr. Chris Weaver of 342 Satterfield Farm Road, Timberlake informed the group he was re-elected as the Person County Republican Party Chair for a third term. He noted the number one priority in this county should be saving the power plants and the number one mechanism to save the power plants is getting a tenant for the County’s Mega Park site. Mr. Weaver stated he learned the progress in appointing members to the Economic Development Task Force was slowed; he urged the Board to take ownership and fix the Task Force. 55 March 15, 2021 2 DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA: A motion was made by Vice Chairman Puryear and carried 5-0 to approve the Consent Agenda with the following items: A. Approval of Minutes of February 11, 2021, B. Approval of Minutes of February 16, 2021, C. Budget Amendment #12, D. Proclamation designating the month of April 2021 as North Carolina 811 Safe Digging Month, and E. Request from the Person County Museum of History to add a building (privy) to the current Museum campus. NEW BUSINESS: BROADBAND UPDATE – CHARTER COMMUNICATIONS: Assistant County Manager, Katherine Cathey stated at the March 1, 2021 Budget Retreat, the Board requested a presentation from Spectrum on their current services and expansion plans in Person County. Ms. Cathey introduced Joe Prater, Senior Manager of Government Affairs for Charter Communications (Spectrum) to present information on the following topics: • Charter’s current presence in Person County • Charter’s RDOF Phase I award areas in Person County • Potential NC GREAT Grant opportunities in the future Mr. Prater’s presentation follows highlighting the targeted areas of the county that are unserved for which federal funding was awarded to Charter to provide services within a six-year deadline. In October and November 2020, the Federal Communications Commission (FCC) held phase one of its Rural Digital Opportunity (RFOF) action, which awarded support to bring broadband to homes and businesses in census blocks that were entirely unserved. Mr. Prater said Charter would be able to expand its footprint even further once it reached its required unserved areas. 56 March 15, 2021 3 57 March 15, 2021 4 58 March 15, 2021 5 59 March 15, 2021 6 Mr. Prater said he would update the Board monthly on Charter’s progress. Mr. Prater noted his hopes were that the NC Department of Information Technology would announce the next round of Growing Rural Economics with Access to Technology (GREAT) grants soon. Mr. Prater said phase two of the RDOF is expanding for additional funding through the Cares Act. County Manager, Heidi York told Mr. Prater that Person County was interested in partnership with whomever the state awarded funding and the county was prepared to fund the required county match. Vice Chairman Puryear asked Mr. Prater whom should residents contact to get a decision to help them get service to which Mr. Prater said citizens could contact him. Ms. York stated the county could set up a hotline for residents to call with questions and to leave their information related to expanding broadband access. Commissioner Gentry told Mr. Prater there was a lack of good quality customer service and she would like to see updates on customer service as well. BROADBAND ASSESSMENT PROPOSAL: Assistant County Manager, Katherine Cathey said at its March 1, 2021 Budget Retreat, the Board of Commissioners established improving broadband infrastructure and connectivity as a top priority for Person County. She said the Board expressed an interest in conducting a study to assess the status of broadband services, opportunities to improve, and strategies to extend broadband throughout the county. Ms. Cathey recalled that in 2015, ECC Technologies of Raleigh conducted a telecommunications infrastructure inventory study for Person County. This study provided information on: the incumbent and competing service providers and their broadband supporting infrastructure in the county. At that time, the study showed that many areas lacked sufficient broadband. While much of this information is still relevant, a refresh of the study will bring it back up to date. Ms. Cathey introduced the representatives from ECC Technologies: Mr. Jeff Brooks in-person and Mr. Joe Starks and Mr. Kurt Frenzel who attended remotely. Mr. Brooks, Senior Director for Operations, Financial, Marketing and Services addressed the proposal ECC submitted to: (a) refresh and update the 2015 inventory including an Outside Plant (OSP) study, (b) map the current status of available broadband service within the county, (c) review the county’s fiber project – its suitability and positioning to support new broadband initiatives by others, (d) review RiverStreet and State of North Carolina survey information and (e) consult with the county to review options and next steps including service provider options. ECC proposed to provide professional services for the project for $33,450. Ms. Cathey noted staff recommended funding the study from Republic Services’ FY21 $100,000 annual community development payment. 60 March 15, 2021 7 Ms. Cathey requested the Board to authorize the County Manager to sign and accept the proposed scope of work, fees, terms and conditions with funding from Republic Services’ annual community development payment. A motion was made by Vice Chairman Puryear and carried 5-0 to authorize the County Manager to sign and accept the proposed scope of work, fees, terms and conditions with funding from Republic Services’ annual community development payment. RESOLUTION SUPPORTING BROADBAND INTERNET SERVICE IN PERSON COUNTY: Assistant County Manager, Katherine Cathey stated at its March 1, 2021 Budget Retreat, the Board of Commissioners established improving broadband infrastructure and connectivity as a top priority for Person County. The board expressed an interest in considering a resolution supporting broadband internet service in Person County. Ms. Cathey presented a draft resolution for discussion and approval. Vice Chairman Puryear suggested a wording change in the fifth paragraph replacing the word requests with strongly encourages to which the Board consented. A motion was made by Vice Chairman Puryear and carried 5-0 to adopt a Resolution Supporting Broadband Internet Service as amended. 61 March 15, 2021 8 62 March 15, 2021 9 STORM DEBRIS REMOVAL ASSISTANCE: County Manager, Heidi York stated at the Board’s Retreat, Commissioners asked staff to contact local companies to partner with the county for the removal of debris from residents’ yards due to the ice storm on February 13th. Five bids were obtained, although there are many unknowns, including volume of debris, demand for services, distance traveled, and hours required. A sixty-day window for completion is projected. 1. Pick-up but no disposal site: Dixon Farm & Tree Service - $305 per hour for labor and equipment but has no place to put ice storm debris/chips. Only interested if County provides a location for him to dump debris/chips. 2. Pick-up & disposal: Kendrick’s Tree service - $450 per hour for labor and equipment to remove and dispose of all called-in county ice storm debris. 3. Pick-up & disposal: Brad’s Tree Service – A lump sum cost of $225,000 or an hourly rate of $300 to remove/dispose of all called-in county ice storm debris. 4. No pick-up but disposal site and services provided: D & J Logging – to operate a temporary county vegetative debris grinding site located at 6229 Leasburg Road. Costs include one-time mobilization fees for required equipment: Grinder $750.00, Bulldozer $350.00, Excavator $350.00, and Shear $350.00. Required equipment and operator fees: Grinder and Operator $500.00 per hour, Bulldozer and Operator $135.00 per hour, Shear and Operator $150.00 per hour. An optional Site Attendant in lieu of Client-provided Site Attendant is available at a charge of $55.00 per hour. 5. Pick-up & disposal: K&K Tree Service - fleet of two dump trucks and an 18-yard grapple truck that is capable of loading the dump trucks. Disposal site provided, near the city limits, to dump the debris. Hourly rate is $450. Ms. York asked the Board to review the bids submitted and direct staff to enter into a contract for services, with funding from Fund Balance if desired by the Board. Ms. York noted on this same morning NC DOT was looking to contract with local providers to remove debris on the right-of-way of state maintained roads. Commissioner Sims confirmed that the proposal would only have the provider pick up debris on the roadside and not enter into the yards or cut any debris to which Ms. York affirmed. Chairman Powell added the need to clearly define noting a precedent would be set should the Board proceed to provide this for the residents of the county. Commissioner Gentry stated there was no way to monitor the removal of debris and the costs to the County would be around $225,000. Commissioner Gentry said this service was not a function of the county. 63 March 15, 2021 10 A motion was made by Commissioner Gentry and carried 5-0 to table action for storm debris removal assistance. REVISIONS TO THE ORDINANCE FOR THE PERSON COUNTY REC ADVISORY BOARD: John Hill, Director of Recreation, Arts, and Parks and on behalf of the REC Advisory Board presented revisions to the Ordinance for the Person County REC Advisory Board. He said the REC Advisory Board requested the Board to adopt the revisions as recommended and approved by the REC Advisory Board unanimously at its March 3, 2021 meeting. The highlighted revisions include grammatical, organizational name (Recreation, Arts and Parks) and sets the term limits for the Person County Arts Council (PCAC). Mr. Hill noted that setting term limits for the PCAC was recommended by the North Carolina Arts Council and would offer more opportunities for the citizens of Person County to participate in the sub-committees. Additionally revisions clarify the ex-officio seats, whether voting or non-voting. Commissioner Sims asked about the REC members serving as the Disciplinary Committee to which Mr. Hill said disciplinary violations are first heard by the Recreation, Arts and Parks staff. Appeals from the staff level are heard by the REC board to which they have guidelines for the appeal process. A motion was made by Commissioner Gentry and carried 5-0 to adopt the Ordinance for the Person County REC Advisory Board, as presented. 64 March 15, 2021 11 65 March 15, 2021 12 66 March 15, 2021 13 67 March 15, 2021 14 68 March 15, 2021 15 69 March 15, 2021 16 70 March 15, 2021 17 ECONOMIC DEVELOPMENT TASK FORCE UPDATE: Commissioner Gentry provided an update on the Economic Development Task Force that in mid-January met roadblocks and then again, in February with a last minute change that uninvited a candidate moved two other candidates to distance themselves to retract their commitment to serve. Commissioner Gentry was astonished that a simple task force designed to help the economic development created such political upheaval. Commissioner Gentry stated the Board could not continue to wait to get the Task Force in place as each commissioner should promote economic development for a healthy future. She added that 473 jobs have been lost over the last decade and she could not understand why the annual economic development-planning meeting would be cancelled to wait for the results of the task force. Commissioner Sims stated with the process to have 100% agreement among the Board for all candidates he felt like it would take longer. He added in the future, he would like to do it differently, similar to the process for soliciting interest and doing the interviews and with a majority vote to appoint individuals. Commissioner Sims thanked Commissioner Gentry for her work on the Task Force. Commissioner Gentry gave her fellow commissioners a list of candidates and noted her intent for the Task Force to meet as soon as possible, possibly in the Legacy Building conference room or the Tourism Development Authority building via Zoom for a period of six weeks. With social distancing, she recommended no one from the public to attend in-person however, members of the public could access the meeting via Zoom. Commissioner Gentry said she would serve as the liaison to the Task Force. Vice Chairman Puryear confirmed the public would be able to access via Zoom to which Commissioner Gentry confirmed. A motion was made by Vice Chairman Puryear and carried 5-0 to appoint Tommy Winstead, Cecil Barker, David Ziolkowski, Sharon Holler and Keith Epstein to the Economic Development Task Force. 71 March 15, 2021 18 APPOINTMENT OF COUNTY ATTORNEY: County Manager, Heidi York stated NC General Statute 153A-114 states that the board of commissioners shall appoint a county attorney to serve at its pleasure and to be its legal adviser. She noted that the current County Attorney, Ron Aycock, announced at the end of November, his intention to retire. Ms. York said the Board conducted a competitive hiring process and selected The Brough Law Firm, PLLC, with S. Ellis Hankins to serve as its County Attorney. Ms. York presented a Memorandum of Understanding to retain The Brough Law Firm, PLLC to the Board for approval. She asked the Board to appoint S. Ellis Hankins as County Attorney, approve the Memorandum of Understanding to retain The Brough Law Firm, PLLC to represent the County, and authorize the County Manager to execute the agreement. Ms. York stated this date would be Mr. Aycock’s last official meeting. A motion was made by Commissioner Gentry and carried 5-0 to appoint S. Ellis Hankins as County Attorney, approve the Memorandum of Understanding to retain the Brough Law Firm, PLLC to represent the County, and authorize the County Manager to execute the agreement. Chairman Powell administered the oath of office to S. Ellis Hankins. Vice Chairman Puryear recognized C. Ronald Aycock for his fifteen (15) years serving as Person County’s Attorney. Vice Chairman Puryear said on behalf of the Board of Commissioners of 2006, noting he, himself was first elected in 2006, and for all the Boards that have followed, it was his privilege to present a plaque of appreciation to Mr. Aycock. Mr. Aycock thanked the Board and all previous boards noting he was proud to serve Person County. Mr. Aycock said Person County has an outstanding County Manager and staff. He said he has learned much from his experiences in Person County. 72 March 15, 2021 19 APPOINTMENT TO THE ENVIRONMENTAL ISSUES ADVISORY COMMITTEE: Clerk to the Board, Brenda Reaves stated Mr. Robert (Bob) Brauer submitted a citizen application of interest to be appointed as the Allensville Township representative on the Environmental Issues Advisory Committee. Former Allensville Township representative, Mr. Jason Torian resigned his seat in January 2021 and recommended Mr. Brauer as his replacement. Mr. Brauer would fulfill an unexpired term to June 30, 2022. Ms. Reaves requested the Board nominate and appoint as deemed appropriate. A motion was made by Vice Chairman Puryear and carried 5-0 to appoint Mr. Robert (Bob) Brauer to the Environmental Issues Advisory Committee to fulfill an unexpired term to June 30, 2022. SELECT CHAIR FOR THE BOARD OF EQUALIZATION AND REVIEW: Clerk to the Board, Brenda Reaves stated the Board of Commissioners was tasked to select the Chair per state statute. A motion was made by Vice Chairman Puryear and carried 5-0 to appoint Margaret Bradsher as Chair of the Board of Equalization and Review. 73 March 15, 2021 20 PERSON AREA TRANSPORTATION SYSYTEM FEE REQUESTS: Kurt Neufang, Transportation Director for the Person Area Transportation System (PATS) requested Board approval for new rates to be added to the Fee Schedule. Mr. Neufang proposed new “load fees” associated with contracts for Non-Emergency Medical Transportation (NEMT) services. The state’s new Medicaid Transformation program will launch July 1, 2021. To implement this initiative, NC Department of Transportation (NCDOT) has mandated that transit agencies contract with broker companies to better manage transit service scheduling for Medicaid participants. The County Manager will authorize provider agreements with the two state-approved brokers, One-Call and ModivCare. The contracts are undergoing legal review by the County Attorney. PATS requests approval to implement the proposed fees as outlined below. Due to variations in the brokers’ contracting methods, the proposed fee schedule is slightly different for each one. Proposed Fee Rate Schedule Additions   Broker  Company  Miles Ambulatory  Load Fees  Wheelchair  Load Fees  Per Mile  Rate  Ambulatory  Per Mile  Rate  Wheelchair  ModivCare 0‐3  4‐6  7‐10  $15.00  $18.00  $20.00  $25.00  $25.00  $30.00  $1.70 $1.95    Broker  Company  Miles Ambulatory  Load Fees  Wheelchair  Load Fees  Per Mile  Rate  Ambulatory  Per Mile  Rate  Wheelchair  One‐Call all $18.00    $28.00 $1.70 $1.95  A motion was made by Commissioner Sims and carried 5-0 to approve the new rates to be added to the Fee Schedule associated with contracts for Non-Emergency Medical Transportation services, as presented. 74 March 15, 2021 21 CHAIRMAN’S REPORT: Chairman Powell reported he had attended his regular committee meetings. As to the Republican Party Chair, Chris Weaver’s earlier comments, Chairman Powell prefaced his statement for a disclaimer that he had no comments, no emails, no phone calls related to county staff working with the EDC for a micro focus attention aimed at battery manufacturers for the Mega Park site and to continue to merchandise the site as planned for any and all takers. He suggested honing in on a particular industry to develop and produce automotive batteries based on his recent reads that batteries are projected to replace gasoline vehicles by 2035. Chairman Powell mentioned Tesla (electric car company) only because they are #5 richest company in the world and still growing noting electric vehicles are becoming more and more prevalent along with the development of battery-powered airplanes. Battery (million mile batteries) production in the future is projected to have a 20,000% surge into the next decade providing coast-to-coast travel without the need to re-charge the battery. MANAGER’S REPORT: County Manager, Heidi York reported an update for the Health Department regarding the COVID-19 open scheduler portal going into service this date by calling a hotline 336-322-6136. Once the schedule is filled, the number will be closed until the next time a vaccination clinic schedule reopens. COMMISSIONER REPORT/COMMENTS: There were no reports nor comments from the commissioners. RECESS: A motion was made by Commissioner Sims and carried 5-0 to recess the meeting at 10:52am until 4:00pm this date for a joint session with the Planning Board to be held in the County Office Building Auditorium. 75 March 15, 2021 22 ******** Chairman Powell called the recessed meeting back to order at 4:00pm. The Board of Commissioners met jointly with Planning Board to hear an overview of Chapter 160D text amendments for state mandated changes to the Planning Ordinance and the Subdivision Regulations of Person County. Members of the Planning Board present in-person were Barry Walker, Chair, Zakiya James, Michael Brandon and Robert Allen; Sheila McGhee attended via Zoom. Lori Oakley, Planning Director said the state mandated changes; Chapter 160D affects almost every chapter in the Planning Ordinance and affects a lesser amount of requirements in the Subdivision Regulations (mostly bonding requirements). Ms. Oakley said she wanted to give both boards a general overview of them at a workshop prior to each conducting a public hearing. Ms. Oakley shared the following presentation: 76 March 15, 2021 23 77 March 15, 2021 24 78 March 15, 2021 25 79 March 15, 2021 26 80 March 15, 2021 27 81 March 15, 2021 28 82 March 15, 2021 29 83 March 15, 2021 30 Commissioner Palmer asked Ms. Oakley about campers being onsite at Hyco Lake to which Ms. Oakley noted the regulations over the campers was in Article 6-60, an accessory use that allowed campers to be on Hyco Lake for a period of two weeks and then removed for four-weeks. Ms. Oakley further noted an exception would be in the case of a natural disaster to which a camper could be used for a 12-month time period. Ms. Oakley said there were no proposed changes in this section of the ordinance. Vice Chairman Puryear confirmed that future requests for Special Use Permits would come directly before the Board without first going before the Planning Board to which she affirmed. She added the Planning Board would hear rezoning and conditional rezoning. Ms. Oakley said conditional permits were being eliminated and that the Board of Adjustment would now only hear variances and appeals. Ms. Oakley stated staff recommended ten changes in the Table of Uses in Appendix C that would be heard at the staff level without the need for public hearing. She asked the Board to review all the uses in this table for any other uses that may be heard at staff level without the need for public hearing. Vice Chairman Puryear urged the Planning Board to provide input about any other uses that could be suggested to be heard by staff without the need for public hearing. Ms. Oakley asked the Board of Commissioners to provide any additional comments to staff by March 29th for consideration at the Planning Board on April 8, 2021. Commissioner Gentry asked about the possibility to Zoom the Planning Board meeting on April 8, 2021. County Manager, Heidi York noted she might need to review the IT Department resources in that request to Zoom the Planning Board’s meetings. ADJOURNMENT: A motion was made by Commissioner Sims and carried 5-0 to adjourn the meeting at 4:40pm. _____________________________ ______________________________ Brenda B. Reaves Gordon Powell Clerk to the Board Chairman (Draft Board minutes are subject to Board approval). 84 4/5/2021 Dept./Acct No.Department Name Amount Incr / (Decr) EXPENDITURES General Fund General Government 34,240 Public Safety 9,220 Human Services 563,864 Transportation (51,942) REVENUES General Fund Intergovernmental Revenue 584,742 Charges for Services (122,814) Other Revenue 42,870 Fund Balance Appropriation 50,584 EXPENDITURES PI & MRF Fund Person County Recycling Center 3,538 REVENUES PI & MRF Fund Fund Balance Appropriation 3,538 EXPENDITURES Airport Capital Projects Fund Executive Hangar-Contract A 77,000 REVENUES Airport Capital Projects Fund Fund Balance Appropriation 77,000 Explanation: Transferring funds from PATS Transportation fees (-$153,145) to separately account for PATS Medicaid Transportation revenues ($153,145); appropriating fund balance ($49,844) to account for termination of PATS ROAP grant (-$114,786) by the State in lieu of CARES Act Funds that are being funneled to transit systems; receipt of insurance claims for vehicle damage in Sheriff's Department ($2,636) and EMS ($6,584); recognize portion of contribution from Republic Services for Broadband Assessment Study ($33,500); appropriate fund balance for Census carryforward costs ($740); recognize DSS grant and program adjustments ($17,754); appropriate fund balance in the Airport Capital Project Fund for engineering costs associated with the Executive Hangar Project ($77,000); recognize Communicable Disease and Immunization Grants in Health Department for Covid-19 related costs ($408,960); budgeting Immunization Fees received in the Health Department from insurance billing ($150,000); receipt of donation for the Health Department ($150); and appropriating fund balance in the Person Industries and Recycling Center Fund that were remaining in FY20 for advertising expenses that were not eligible under COVID-19 funding ($3,538). BUDGET AMENDMENT BA‐1385 APPLICATION PUBLIC SCHOOL BUILDING CAPITAL FUND NORTH CAROLINA EDUCATION LOTTERY Approved: ___________________ Date: ___________________ Form Date: July 01, 2011 County: LEA: Address: Contact Person: Title: Phone: Project Title: Location: Type of Facility: North Carolina General Statutes, Chapter 18C, provides that a portion of the proceeds of the North Carolina State Lottery Fund be transferred to the Public School Building Capital Fund in accordance with G.S. 115C-546.2. Further, G.S. 115C-546.2 (d) has been amended to include the following: (3)No county shall have to provide matching funds… (4)A county may use monies in this Fund to pay for school construction projects in local school administrative units and to retire indebtedness incurred for school construction projects. (5) A county may not use monies in this Fund to pay for school technology needs. As used in this section, “Public School Buildings” shall include only facilities for individual schools that are used for instructional and related purposes, and does not include central administration, maintenance, or other facilities. Applications must be submitted within one year following the date of final payment to the Contractor or Vendor. Short description of Construction Project: Estimated Costs: Planning and Design Services Purchase of Land New Construction Additions / Renovations Repair Debt Payment / Bond Payment TOTAL Estimated Project Beginning Date:Est. Project Completion Date: We, the undersigned, agree to submit a statement of state monies expended for this project within 60 days following completion of the project. The County Commissioners and the Board of Education do hereby jointly request approval of the above project, and request release of $_________________________________ from the Public School Building Capital Fund (Lottery Distribution). We certify that the project herein described is within the parameters of G.S. 115C-546. (Signature — Chair, County Commissioners)(Date) (Signature — Chair, Board of Education)(Date) $ $ 86 AGENDA ABSTRACT Meeting Date: April 5, 2021 Agenda Title: Lease Agreement between Person County and Bushy Fork Athletic Club Summary of Information: The Person County Recreation, Arts, and Parks Department would like to renew the lease with Bushy Fork Athletic Club. The Athletic Club has been leasing the property commonly known as the Bushy Fork School property since August 1991. There is one significant change since the last lease agreement under the utilities section. The Athletic Club will no longer have to pay the County the $35.00 for each night that non-county sponsored activities are conducted on the playing fields. They will now pay all utilities for the sports fields, gymnasium, restrooms, and concession area. The County will be responsible for the utilities associated with the parking areas, walking track, and picnic/playground areas. Recommended Action: Review, discuss, and approve the lease agreement. Submitted By: John Hill, Director of the Recreation, Arts, and Parks 87 1 North Carolina Person County Lease Agreement This lease agreement, made and entered into this ________ day of ________, 2021, by and between Person County, a body politic and corporate (the “County”) and Bushy Fork Athletic Club, Inc, a North Carolina nonprofit corporation (the “Athletic Club”). WITNESSETH: WHEREAS, there is presently in effect a lease agreement between the Athletic Club and Person County, dated August 19, 1991, wherein Person County leased to the Athletic Club a portion of property commonly known as the Bushy Fork School property; and Now, Therefore, in consideration of the mutual covenants contained herein the parties agree as follows: 1.RECISION OF PRIOR LEASE AGREEMENT The parties do hereby by mutual agreement rescind the lease agreement entered into by the Athletic Club and Person County dated August 9, 1991, and all other renewals and subsequent versions of the lease agreement. 2.PROPERTY DESCRIPTION The County does hereby lease to the Athletic Club the buildings and grounds adjoining North Carolina Highway 49, said property commonly known as the Bushy Fork School property and/or Bushy Fork Park; located approximately ten miles south of the City of Roxboro on North Carolina Highway 49. 3. USE OF PREMISES AND RESTRICTION OF USE With approval of the Board of Directors of the Bushy Fork Athletic Club, legal athletic and social activities including programs administered by the Person County Parks and Recreation Department shall be the sole use of these facilities in accordance with the by-laws of the Athletic Club (attached) and the accepted standards of the community. 4.TERM The term of this lease shall be for a period of one year from the date of the execution of this agreement. 5.AUTOMATIC RENEWAL This lease shall automatically renew for nine successive one year 88 2 Terms unless written notice is given by either party of notice not to renew on or before 180 days prior to expiration date of each annual leased term. It is agreed that notice not to renew, as provided herein, shall not be given unless cause exists for same. Any violation of the covenants contained herein shall be just cause. 6. SUPERVISION AND MANAGEMENT The County shall provide mowing of playing fields and shall prepare lines for the County’s Parks and Recreation Department games. County shall provide maintenance and repair of the walking track, playground equipment and picnic shelter (walking track area). All other supervision and maintenance of the leased property shall be the responsibility of the Athletic Club and the Athletic Club shall be responsible for custodial services, repairs and maintenance of the leased property in such manner and such condition as to be considered satisfactory by the County. Athletic Club shall keep the buildings located on leased premisesd secure at all times including the locking of same, when not in use. Athletic Club shall not allow any attractive nuisance to be on the leased property. 7. UTILITIES The Athletic Club shall be responsible for the cost of all utilities necessary for the use of the leased property associated with recreational and sports related programming that the club implements each year. These utilities are for the sports fields, gymnasium, restrooms, and concession area. The County shall be responsible for the utilities associated to the parking areas, walking track, and Picnic/playground areas. This agreement is subject to review annually and adjusted if necessary. 8. INDEMNIFICATION The Athletic Club shall indemnify, protect and save harmless the County from and against loss or damage to any equipment or improvements placed by the Athletic Club on the property subject to this agreement when said loss or damage does not result from the County’s maintenance or use of the property. The Athletic Club shall indemnify the County from and against any claims for injury or loss to person or property arising out of the Athletic Club’s use, supervision or maintenance of the lease property. 9. INSURANCE The Athletic Club shall maintain at all times during the term of this agreement, at its sole expense, liability insurance in the combined single policy amount of at least $1,000,000.00 to insure against injury to person or property by the negligence or tort of any agent or employee of the Athletic Club when acting within the scope of his authority or the course of his employment in performing the activities on or about the land or facilities encompassed within this agreement. The Athletic Club shall furnish the County with evidence of all insurance policies required by this agreement within thirty days of the execution of this document. The policy shall provide that the insurance shall not be cancelled or 89 3 coverage reduced without the insurance carrier giving thirty days written notice to the County. The County shall be named as an additional insured on all insurance policies required by this agreement. 10. IMPROVEMENTS The Athletic Club agrees to plan and coordinate with the County the construction of any improvements or structures on the premises. The County reserves the right to disapprove any such plans. The Athletic Club shall not implement any such plan disapproved by the County. All improvements of the property shall be the property of the County. 11. ENTRY BY LESSOR The County may enter on the leased premises at all reasonable times for the purpose of inspection, repair or modification of the property. It is the intent of the County to inspect the property for safety purposes at least annually. 12. CONCESSIONS & ADMISSIONS The income from all concessions operated by the Athletic Club at the facility encompassed by this agreement and admission to the facility shall go to the Athletic Club. 13. ASSIGNMENT The Athletic Club may not assign this agreement or allow any other person, organization or corporation to use said premises except for periods not to exceed five days unless approved in advance by the County. The Athletic Club shall be held primarily liable in Item 8 of this agreement and shall be bound by all other terms of this agreement at all times that permissive use of the property is granted to any other person, organization or corporation under the provisions of this section. 14. CONSIDERATION The Athletic Club agrees to pay the Board the sum of $1.00 per year for the rental of said property. The first year’s rent is payable upon execution of this instrument and if the lease is renewed for successive one one-year periods each subsequent year’s rent shall be payable in advance on the beginning day of each subsequent renewal term. 15. RESERVATION OF WATER AND SEWER RIGHTS It is understood by the parties that the County may lease the cafeteria building, barbecue pit and parking lot in front of the cafeteria building to another organization. It is agreed that said organization shall have the right to use water from the well located upon the leased premises and shall be entitled to maintain septic tanks and septic lines needed to serve the cafeteria building. 90 4 16. TERMINATION It is expressly agreed that if Athletic Club shall neglect to do and perform any manner of things herein agreed to be done and performed by it, and shall remain in default thereof for a period of thirty days (30) after written notice from County calling attention to such default, County may declare this Lease terminated and cancelled and take possession of said premises without prejudice to any other legal remedy it may have on account of such default. In the event that a particular default concerning repairs cannot be reasonably corrected within 30 days after notification, Athletic Club shall have a reasonable time to correct said default after notification by County. In WITNESS WHEREOF, the County has caused this agreement to be signed in its name by the Chairman of its Board of Commissioners, attested by its Clerk and sealed with its official seal, and the Athletic Club has caused this agreement to be signed in its name by its President, attested by its Secretary, and all by duly given, the day and year first above written. BUSHY FORK ATHLETIC CLUB By:______________________________ Randy Horner, President ATTESTED _________________________________ Nicole Horner, Secretary Person County Board of Commissioners Clerk to the Board __________________________________ __________________________ Gordon Powell, Chairman Brenda Reaves North Carolina Person County 91 5 I, a Notary Public of the County and State aforesaid, certify that Brenda Reaves personally appeared before me this day and acknowledged that she is Clerk to the Person County Board of Commissioners, and that by authority duly given by said Board and as the act of said County, the foregoing instrument was signed in the name of said County, by the Chairman of the Board of Commissioners, sealed with its official seal and attested by her as Clerk to the Board of Commissioners. Witness my hand and official stamp or seal, this ________ day of ____________, 2021. _________________________________ Notary Public My com. expires ________________ North Carolina Person County The undersigned, a Notary Public, hereby certifies that Randy Horner personally appeared before me this day, being duly sworn by me, acknowledged that he is President of the Bushy Fork Athletic Club, Inc, a North Carolina nonprofit corporation, the foregoing instrument was signed in its name by its President, and attested by Nicole Horner as its Secretary. Witness my hand and official stamp or seal this ______day of _________, 2021. ________________________________ Notary Public My com. expires___________________ North Carolina Person County The foregoing certificates of __________________________ and ___________________ Notaries Public of the governmental unit designated is certified to be correct. This instrument was presented for registration and recorded in this office at Book _______, Page ______. This _______ day of __________, 2021 at _________ o’clock _______. ________________________________________________ Tonya R Wilson, Register of Deeds in Person County 92 93 94 95 AGENDA ABSTRACT Meeting Date: April 5, 2021 Agenda Title: Person County Animal Services Ordinance Revision Summary of Information: The proposed ordinance revision includes grammatical updates, adding and removal of some wording, and removal of all appendixes. Recommended Action: Approve revised ordinance. Submitted By: Kelli Oakley, Animal Services Director 96 1 PERSON COUNTY ANIMAL SERVICES ORDINANCE The Person County Board of Commissioners is authorized under the provisions of G.S. 153A-121, 153A-153 and 153A-442 to adopt ordinances. SECTION 1: DEFINITIONS As used in this ordinance the following terms mean: A.Animal Services Officer: A county employee designated as Person County Animal Services Officer, Person County Animal Services official or other designations that may be used whose responsibility includes Person County Animal Services. B.Owner: Any person, group of persons, firm, partnership or corporation owning, keeping, having charge of, sheltering, feeding, harboring or taking care of any animal. The owner is responsible for the care, actions, and behavior of his/her animals. C.Kennel, Dealer, Breeder, or Pet Shop: Any person, group of persons, partnership, or corporation engaged in buying, selling, breeding or boarding pet animals. D.At Large: Any animal shall be deemed to be at large when heit is off the property of hisits owner and not under control of a competent person. E.Restraint: An animal is under restraint within the meaning of this ordinance if he it is controlled by means of a chain, leash or other like devisedevice; or, is secured within a vehicle being driven or parked; or, is within a secure enclosure. F.Spayed Female: Any female which has been operated upon to prevent conception. G.Neutered Male: Any male which has been operated upon to prevent reproduction. H.Animal Shelter: Any premises designated by the County for the purpose of impounding and caring for animals found running at large or otherwise subject to impoundment in accordance with the provisions of this ordinance. I.Exposed to Rabies: An animal has been exposed to rabies within the meaning of this ordinance, if it has been bitten by, or been exposed to any animal known or suspected to have been infected with rabies. J.Potentially Dangerous Dog: A dog that: 1.Inflicted a bite on a person either upon public or private real property 2. Killed or inflicted severe injury upon a domestic animal or livestock when not on the owner’s real property. 97 2 3. Approached a person when not on the owner’s property in a vicious or terrorizing manner, or an apparent attitude of attack. K. Dangerous Dog: A dog that: 1. Without provocation has killed or inflicted severe injury on a person; or animal. 2. Is declared vicious by the Director of Person County Animal Services pursuant to N.C.G.S. 130A-200. 3. Is determined by the Director of Person County Animal Services to be dangerous and, after this determination, engages in one or more of the behaviors listed in subsection J of this section. L. Stray Dog or Cat: Any dog or cat, within the County wandering at large or lost, or any dog or cat that and does not have an owner, or any dog or cat, within the County, whose owner fails to list animal for license purposes, or fails to have said dog or cat vaccinated against rabies by a veterinarian or certified rabies vaccinator, or any dog or cat not wearing a collar and/or evidence of an owner (e.g. current rabies tag.). M. Acts Deemed Public Nuisance: An act of public nuisance is defined as any animal that repeatedly chases, snaps at, or attacks pedestrians, bicyclists or vehicles and also includes animals that turn over garbage pails, or damages gardens, flowers or vegetables. Public nuisance includes the owner permitting a female animal to run at large during the estrous stage of reproduction. N. Rabies Vaccination: the administration of rabies vaccine by a licensed veterinarian or by a certified rabies vaccinator. Rabies vaccines given by a certified rabies vaccinator are only valid for one year. Rabies vaccines given by a veterinarian are valid for one year to three years as determined by State Law. O. Animal: refers primarily to domestic cats and dogs unless provided for by state law. Domestic livestock is part of the jurisdiction of Person County Animal Services as set out by state law. Ferrets are included for the purpose of rabies vaccines. P. Proof of Ownership: Can include but is not limited to veterinary records, photos, registration papers, bill of sale, microchip or adoption contract. SECTION 2: DUTIES OF PERSON COUNTY ANIMAL SERVICES DEPARTMENT: The State laws regarding the care of animals will be enforced by the Person County Animal Services Department of Person County. The Person County Animal Services Department shall be further charged with the responsibility of: A. Enforcing all State or County laws, ordinances and resolutions relating to dogs and cats, and the care, custody and control of animals. 98 3 B. Aiding the Health Director to insure public safety and assisting in the enforcement of the laws of the State of North Carolina with regard to animals and especially with regard to vaccination of animals against rabies and the confinement or leashing of dangerous and potentially dangerous animals. C. Investigating animal cruelty, neglect or abuse. D. Making such canvasses of the county, including the homes in the county, as it deems necessary for the purpose of ascertaining that all dogs, cats and ferrets are vaccinated against rabies. E. Operating, pursuant to policies of the Board of County Commissioners; F. Maintaining a reference file of rabies vaccination all in accordance with the provisions of this ordinance and the policies of the Board of County Commissioners. SECTION 3: DOGS, CATS AND FERRETS MUST WEAR COLLAR AND RABIES TAG A. It shall be unlawful for any dog, cat or ferret owner to fail to comply with the State laws relating to the control of rabies. It shall be unlawful for any dog, cat or ferret owner to fail to provide any dog, cat or ferret he or she owns with a suitable collar or harness for the wearing of the rabies tag to be issued upon vaccination. B. The rabies tag is to be worn by said dog or cat at all times except as otherwise provided by State Law. Exceptions include but are not limited to performing at shows, obedience trials, tracking tests, field trials, training schools or other events sanctioned and supervised by a recognized organization and a hunting dog owned by a person who has a valid license to hunt in Person County or in the Sstate of North Carolina and the dog is engaged on a hunt or training for a hunt and the dog has been vaccinated against rabies. Proof of rabies must be presented upon request of the Person County Animal Services Officer as required by the NC G.S. 130A-192. C. Unless proof of rabies vaccination is available, it shall be the duty of the Person County Animal Services staff to insure that any redeemed animal over the age of four months is vaccinated against rabies at the owner’s expense before release and that a record be maintained of the vaccination. D. A dog, cat or ferret is subject to impoundment in accordance with the provisions of this ordinance if it is not wearing a current rabies tag or if the owner cannot furnish evidence of vaccination. E. It shall be unlawful for any person to use for any animal a rabies vaccination tag not issued for that animal. F. It is recommended that animals be micro-chipped in the event that the collar and tags are lost for identification purposes. 99 4 G. It is the purpose of this ordinance to supplement the State law by providing a procedure for the enforcement of State laws relating to rabies control. SECTION 4: POSSESSION OF DOGS OR CATS It shall be unlawful for any person knowingly to harbor, feed, or keep in his or her possession, by confinement or otherwise, any dog or cat that does not belong to him or her unless he or she has: A. The consent of the owner or custodian of the dog or cat. B. If a dog or cat is not wearing tags, or other mode of identification indicating its owner, and is delivered to an animal shelter by; 1. A person who has found and captured the dog or cat. 2. By an approved rescue organization that received the dog or cat from a person who found and captured the dog or cat. 3. The Person County Animal Services’ shelter may, in writing, appoint the finder or approved rescue organization to be the agent of the Person County Person County Animal Services’ shelter. 4. For purposes of this subsection, the term “approved rescue organization” means a nonprofit corporation or association that cares for stray animals that has been favorably assessed by the Director of Person County Animal Services through the application of written standards. a. The finder or approved rescue organization shall hold the dog or cat for the 72-hour holding period. b. After the expiration of the applicable holding period, the shelter may: 1) Transfer the dog or cat to the person or organization that has held it as agent. 2) Extend the period of time the finder or rescue organization holds the dog or cat as agent of the shelter. c. The privilege to act as an agent for the shelter may be revoked during the holding period at any time by directing the finder or rescue organization to deliver the animal to the shelter. d. The city, county, or organization operating the animal shelter, as principal in the agency relationship, shall not be liable to reimburse the agent for the costs of care of the animal and shall not be liable to the owner of the animal for harm to the animal caused by the agent. 100 5 e. During the 72-hour or longer holding period established, an animal shelter may place an animal it is holding in foster care. f. If the Person County Animal Services’ shelter transfers physical possession of an animal under subsections of this section, a photograph which depicts the head and face of the animal shall be displayed at the shelter in a conspicuous location that is available to the general public during hours of operation. This will remain posted for the 72-hour or longer holding period. Comments: Humane traps may be obtained from Person County Person County Animal Services on a first come first serve basis for domestic dogs or cats only. There will be a deposit fee as established in the Adopted Fee Schedule.. See Appendix A. SECTION 5: POSSESSION OF LIVESTOCK/POULTRY/DOMESTIC FOWL The Person County Animal Services Department shall enforce the applicable State Laws in reference to the care and possession of livestock, poultry and domestic fowls. SECTION 6: POST RABIES EXPOSURE MANAGEMENT A. The Person County Animal Services Department shall enforce the applicable state laws related to post rabies exposure management. As of October 1, 2017, The General Assembly enacted General Statute 130A-197 which reads as rewritten: § 130A-197. Management of dogs, cats, and ferrets exposed to rabies. When the local health director reasonably suspects that an animal required to be vaccinated under this Part has been exposed to the saliva or nervous tissue of a proven rabid animal or animal reasonably suspected of having rabies that is not available for laboratory diagnosis, the animal shall be considered to have been exposed to rabies. The recommendations and guidelines for rabies post-exposure management specified by the National Association of State Public Health Veterinarians in the most current edition of the Compendium of Animal Rabies Prevention and Control shall be the required control measures. B. The current compendium of animal rabies prevention and control can be found at the National Association of Public Health Veterinarians website www.nasphv.org and posted at the Animal Services Department offices. SECTION 7: POTENTIALLY DANGEROUS OR DANGEROUS ANIMALS The behaviors that can result in a dog being considered potentially dangerous or dangerous are listed in the definitions. A. The provisions of this Section do not apply to a dog being used by a law enforcement officer to carry out the law enforcement officer’s official duties. A working dog will be handled in accordance with state law. A dog shall not be considered a dangerous dog under this Article if the injury inflicted by the dog was sustained by a person who, at the time of the injury, was committing a willful trespass or other tort, was tormenting, abusing, or 101 6 assaulting the dog, had been observed or reported to have tormented, abused, or assaulted the dog, or was committing or attempting to commit a crime. B. The Director of Person County Animal Services must notify the owner of a potentially dangerous dog in writing giving the reasons for his or her determination that the animal is dangerous under this Section. The owner may appeal the determination of the Person County Animal Services Director by giving written notice of the appeal within five (5) days of receiving this notification. Written notice of appeal should be sent to the Director of Person County Animal Services. The dog will be considered potentially dangerous pending the appeal. The appeal will be reviewed by the Person County Animal Services Advisory Committee within two (2) weeks. The owner will be notified of the Committee’s decision within ten (10) days. The committee’s decision can be appealed to Superior Court within ten (10) days pursuant to NC G.S. 67-4.1 Chapter 10. C. It is unlawful for an owner to: 1. Leave a dangerous dog unattended on the owner’s real property unless the dog is confined indoors, in a securely enclosed and locked pen, or in another structure designed to restrain the dog in accordance with General Statute 67-4.2. 2. Permit a dangerous dog to go beyond the owner’s real property unless the dog is leashed and muzzled or is otherwise securely restrained and muzzled. D. If the owner of a dangerous dog or a potentially dangerous dog transfers ownership or possession of the dog to another person, the owner shall provide written notice to the Director of Person County Animal Services, stating the name and address of the new owner of the dog and to the person taking possession of the dog; specifying the dog’s dangerous behavior and the Director of Person County Animal Services’ determination. E. A dog that has been determined to be dangerous or potentially dangerous may be humanely destroyed in the following instances: 1. If the Director of Person County Animal Services determines that a dog that was previously determined to be dangerous or potentially dangerous either bit a person so as to cause a break in the skin or was at large on two or more separate occasions after such determination, the Director of Person County Animal Services may seek a court order that the dog to be humanely destroyed. 2. If the Director of Person County Animal Services in determining that a dog is dangerous or potentially dangerous also determines that the dog, without provocation, has killed or inflicted severe injury on a person, animal, livesock, or domestic fowl, the Director of Person County Animal Services may seek a Court Order that the dog be humanely destroyed. F. A dog that has been determined to be dangerous or potentially dangerous may not be released from the animal shelter except to original owner. G. The owner or custodian of any dog that has been determined to be dangerous or potentially dangerous, shall report immediately to the Person County Animal Services Officer if the 102 7 dog gets loose or is otherwise unconfined or it attacks a person or another animal. H. An Person County Animal Services Officer shall inspect the premises where a dog determined to be dangerous is kept to insure it conforms to the requirements of this ordinance. I. If an animal is observed engaged in any of the acts identified as a public nuisance as defined in the definition section of this ordinance, and an official complaint is filed and the owner, if known, is notified the owner is required to keep said animal contained. Each day said animal is not contained, constitutes a separate violation of this ordinance, and the owner shall be so charged with violation of this ordinance. SECTION 8: NOISY DOGS It shall be unlawful for the owner or custodian of any dog to allow it to bark, whine, howl, or make any other noise for a protracted period so as to result in a serious annoyance or interference with the reasonable use and enjoyment of neighboring premises. SECTION 9: PUBLIC NUISANCE It shall be unlawful for the owner or custodian to allow an ownedof any domestic animal to repeatedly chase, snap at, or attack pedestrians or vehicles or to turn over garbage pails, damage garden flowers or vegetables, or conduct itself to be a nuisance. It shall also be unlawful for the owner or custodian to permit a female animal to run at large during the estrous stage of reproduction. SECTION 10: INJURING ANIMALS, NOTICE REQUIRED It shall be unlawful for any person to injure a domestic animal by running over, into, or coming into contact with animal, by automobile, motorcycle, bicycle, or other vehicle and fail to notify immediately, the owner of the animal or Emergency Communications for the appropriate response. SECTION 11: CRUEL TREATMENT It shall be unlawful for any person to tease, bait, molest, torture, deprive of necessary sustenance, or cruelly beat, mutilate or kill, wound, injurey, poison, abandon or subject to conditions detrimental to its health or general welfare any animal or to cause or procure such action. The words “torture, or cruelly” shall be held to include every act omission or neglect whereby unjustifiable physical pain, suffering or death is caused or permitted; but such terms shall not be construed to prohibit lawful shooting of birds, deer and other game for human food nor to prohibit the lawful trapping of game pursuant to the provisions of the NC General Statues and the regulations of the Wildlife Resources Commission; nor to prohibit the Person County Animal Services Department or their agents or veterinarians from destroying dangerous, unwanted or injured animals in a humane manner. SECTION 12: MANNER OF KEEPING AND TREATING ANIMALS GENERALLY In accordance with State Laws any person must provide domesticated animals with adequate shelter, proper food, adequate water and space in accordance with the standards set out in subsections A-C below. In addition, the provisions of subsections D and E shall apply to dogs and cats and sick or injured animals. 103 8 A. Adequate shelter means provision of and access to shelter that is suitable for the species, age, condition, size, and type of each animal; provides adequate space for each animal; is safe and protects each animal from injury, rain, sleet, snow, hail, direct sunlight, the adverse effects of heat or cold, physical suffering, and impairment of health; is properly lighted; is properly cleaned; enables each animal to be clean and dry, except when detrimental to the species; and for dogs and cats, provides a solid surface, resting platform, pad, floor mat, or similar device that is large enough for the animal to lie on in a normal manner and can be maintained in a sanitary manner. Under this chapter, shelters whose wire, grid, or slat floors: (i) permit the animals feet to pass through the openings; (ii) sag under the animals’ weight; or (iii) otherwise do not protect the animals’ feet or toes from injury are not adequate shelter. B. Provide proper food and adequate water means provision of and access to clean, fresh potable water of a drinkable temperature that is provided in a suitable manner, in sufficient volume, and at suitable intervals appropriate for the weather and temperature, to maintain normal hydration for the age, species, condition, size and type of each animal, except as prescribed by a veterinarian or as dictated by naturally occurring states of hibernation or fasting normal for the species; and is provided in clean, durable receptacles that are accessible to each animal and are placed so as to minimize contamination of the water by excrement and pests or an alternative source of hydration consistent with generally accepted husbandry practices. C. Adequate space means sufficient space to allow each animal to: (i) easily stand, sit, lie, turn about, and make all other animal body movements in a comfortable, normal position for the animal; and (ii) interact safely with other animals in the enclosure. When an animal is tethered “adequate space” means a tether that permits the above actions and is appropriate to the age and size of the animal; is attached to the animal by a properly applied collar, halter, or harness configured so as to protect the animal from injury and prevent the animal or tether from becoming entangled with other objects or animals, or from extending over an object or edge that could result in the strangulation or injury of the animal; and is at least three times the length of the animal, as measured from the tip of its nose to the base of its tail, except when the animal is being walked on a leash or is attached by a tether to a lead line. When freedom of movement would endanger the animal, temporarily and appropriately restricting movement of the animal according to professionally accepted standards for the species is considered provision of adequate space. D. Dogs and cats must not be in extended contact with wet surroundings. E. Sick or injured animals: 1. Where an illness has affected the quality of life or is life threatening, the animal shall be taken to a licensed veterinarian and treatment administered or humanely euthanized within a 24- hour period. 2. Diseased animals that are contagious to other animals or humans should be quarantined in an area that can be properly disinfected. They shall be treated until determined to no longer be contagious or humanely euthanized. 3. Diseased animals that are contagious to humans shall be reported to the state veterinarian and treated as directed by the state and local veterinarians. 4. Animals infested with parasites shall be treated along with the environment as to 104 9 avoid re-infestation. 5. Injured animal with an open wound that exposes deeper tissue, fractured bones, or persistent pain caused by soft tissue damage, should be treated by a veterinarian, or humanely euthanized. The provisions above are in accordance with State Laws for each type of animal under the jurisdiction of Person County Animal Services. It is recommended that animals have adequate vaccination against disease, according to the species of the animal. See Standard Operating Procedures Handbook.Appendix A. Animals are required to be on the owner’s property and under control at all times. The City of Roxboro requires animals to be on a leash or physically restrained. SECTION 13: IMPOUNDING ANIMALS Any animal which appears to be lost, stray or unwanted, or which is found not wearing a current valid rabies vaccination tag as required by State law, shall be confined in the Animal Shelter in a humane manner for a minimum of three (3) business days, for redemption by the owner and a maximum of 15 business days for adoption. Animals may be redeemed once it is established to the satisfaction of the Person County Animal Services Director that it has been vaccinated against rabies. If the animal has not been vaccinated against rabies, the animal will be vaccinated before release at the owner’s expense. The owner will be given a date by which the vaccine must be given to any animal under four4 months. (Refer to section on Rabies control.) A. Sale or Destruction: If an impounded animal is not redeemed by the owner within three (3) business days, it becomes the property of the county. As such it may be offered for adoption, placed with a rescue group or humanely euthanized by the Person County Animal Services Department. Animals that are sick, injured, from a quarantine area, being held for legal reasons or a danger to the public will not be available unless provided for elsewhere in this ordinance. Animals may be humanely euthanized in order to comply with regulations governing space requirements when there is insufficient space and that situation will be noted on the records. B. Adoption: The animal can be adopted by any responsible adult who is willing to comply with the Person County Animal Services Oordinances and the conditions of the adoption contract. Identification will be required. The adoption fees and spay/neuter deposit must be paid at the time of adoption. Adoption personnel have discretion to approve/deny adoption requests. (See Appendix A) C. Notifying Owner: Immediately upon impounding an animal, the Person County Animal Services Department will make reasonable efforts to notify the owner, and inform such owner of the conditions under which the animal may be reclaimed. D. Animal Rescue Organizations: It is the county’s policy to make animals available to organizations in order to attempt to find homes for as many animals as possible, reduce euthanasia rates and for all organizations that care for homeless animals to work together to provide the greatest opportunity for adoption without prejudice towards organizations that are forced to euthanize animals. It is further the County’s policy to foster a community cooperative approach to reducing pet overpopulation with all shelters and rescue groups working together to place all healthy, adoptable animals with families in their community. Animal protection and rescue organizations that possess an IRS Code section 501 designation thatand meet the requirements of Appendix Bthe Rescue Group Procedures as defined in the Standard Operating 105 10 Procedures Handbook shall have the right to obtain possession of any animal in the possession of the County set out in this ordinance except for animals which are rabid or suspected to be so, necessary for criminal or civil judicial purposes, necessary for the disposition of law enforcement investigations, required to be held or disposed of to protect the public health or safety of the citizens of the county or ordered to be held or disposed of by a court of competent jurisdiction. In making animals available to organization as provided for in this subsection, the County does not warrant the physical condition or disposition of any animal. The organization obtaining animals hereunder shall be responsible for any and all damages and injuries sustained by any person or animal on account of such animals and shall hold the County harmless for any claims of damages and injuries sustained by any person or animal on account of such animals. (Refer to the Rescue Group Procedures Appendix B for guidelines and information for animal rescue organizations who want to take possession of an animal at the shelter.) E. Intact Dogs and Cats: The Person County Animal Services Department shall require that at the appropriate age all dogs and cats adopted from the Animal Shelter be spayed or neutered. The owner must provide proof from the veterinarian that surgery has been completed. F. Suspected Rabies: Animals impounded which have been bitten by a rabid animal or which the Person County Animal Services Officer has reasonable grounds to suspect has been exposed to a suspect rabid animal, or appear to be suffering from rabies shall not be redeemed or adopted, but shall be dealt with as provided in Section 6 entitled “Post Rabies Exposure ManagementVaccination and Control” of thisese oOrdinances. Unvaccinated animals from a rabies quarantine area cannot be released. Comments: When quarantine for County has been activated, no animals will be released from the shelter, unless it has a current rabies vaccination. G. Unwanted Animals: If an animal is officially surrendered by the owner to the Person County Animal Services Department, it may be offered for adoption, placed with a rescue or humanely euthanized without waiting three (3) days if the owner provides proof of ownership. If animal is sick or injured, the animal will be euthanized humanely without a waiting period. H. Diseased or Injured Animals: Any animal impounded which is badly wounded or diseased (not a rabies suspect) and has no identification shall be humanely euthanized immediately. If the animal has identification, the Person County Animal Services Department will attempt to notify the owner before the animal is euthanized, but if the owner cannot be reached, and the animal is suffering, the Person County Animal Services Department may euthanize the animal at its discretion, in a humane manner. I. Feral Animals: The Person County Animal Services Director is primarily responsible for public health including the employees of the Person County Animal Services Department. If it is determined that there is a danger to people to hold an animal for three (3) days, the animal may be humanely euthanized without a waiting period. SECTION 14: RECLAIM AND ADOPTION PROCEDURE FOR IMPOUNDED ANIMALS Every person must provide proof of rabies vaccination at the time of reclaim or the animal will be vaccinated by a certified rabies vaccinator at the owner’s expense. If not four months of age at the time 106 11 of reclaim, owner must provide proof of rabies vaccination when animal reaches four months of age. A. Reclaim Procedure 1. The owner shall be entitled to reclaim his or her animal, except as provided for in this ordinance, upon compliance with the provisions of this ordinance and the payment of shelter fees incurred. In addition to the reclaim fee, a holding fee per day must be paid before animals may be reclaimed. A rabies vaccine shall be administered at the shelter before the animal can be reclaimed unless the owner provides proof of a current rabies vaccine. Owner will be charged for this rabies vaccine in accordance with the Adopted Fee Schedule. A list of fees is found in Appendix A. 2. If the dog or cat is under four months, the owner will be given a proof of rabies vaccination card at the time of the reclaim. This will include the date stating the time limit allowed to have the dog or cat vaccinated for rabies. The owner must provide proof of the rabies vaccine and submit a copy to Person County Animal Services. If this is not returned to Person County Animal Services within the time limit, a Person County Animal Services’ officer will be dispatched to retrieve the dog or cat and the owner can be cited for violation of state law. B. Adoption Procedure 1. All animals will be vaccinated against rabies before leaving the shelter unless they are under four months of age. Rabies vaccines that are given by a certified rabies vaccinator are for one year only. 2. Adoption fee covers age appropriate vaccinations and will be paid at the time of adoption. 3. There will be a spay/neuter deposit for all animals adopted from the shelter unless already spayed/neutered. This deposit will be returned once the proof of sterilization has been returned, unless the owner have opted for a voucher. The sterilization must be completed within 30 days if the animal is six6 months of age or older. If the animal is under six months, a date will be set and listed on the adoption papers. In order to receive a refund of the deposit, surgery must be done by the date set unless there is a documented medical reason to delay surgery. (See Standard Operating Procedures for Spay and Neuter Voucher.Appendix C) 4. Documentation from a veterinarian will be required for any spay/neuter deposits to be returned. Comments: For a list of these fees, see the Adopted Fee ScheduleAppendix A. SECTION 15: EXEMPTIONS Hospitals, clinics and other premises operated by licensed veterinarians for the care and treatment of animals are exempt from the provisions of this ordinance except for the sections on cruel treatment and the manner of keeping animals as per state law. 107 12 SECTION 16: INTERFERENCE It shall be unlawful for any person to interfere with a member of the Person County Animal Services Department or Person County Animal Services Officers or Veterinarians in the performance of any duty authorized by this ordinance, or to seek to release any animal in the custody of said agents. SECTION 17: RECORDS It shall be the duty of the Person County Animal Services Department to keep accurate and detailed records of: A. Impoundment and disposition of all animals coming into the Person County Animal Services; B. Bite cases, violations, and complaint investigations; C. All monies belonging to County which were derived from impoundment fees, penalties and adoption of animals; D. All other records deemed necessary by the County Manager and/or State law. SECTION 18: FEES Fees shall be charged in accordance with the Fee Sschedule of fees adopted from time to time by the Person County Board of Commissioners in the Budget Ordinance. (See Appendix A). SECTION 19: PENALTIES This ordinance may be enforced by any and all of the procedures set out below: A. Under authority of NC G.S. 153A. 123 (b) violation of this ordinance is a misdemeanor punishable by a fine and/or imprisonment for not more than thirty days. B. The Animal Services Officer may institute an action for injunctive relief and an order of abatement as provided for in NC G.S. 153 A-123 (e) for any condition found unlawful in this ordinance. C. The Animal Services Officer may also enforce this Ordinance by issuing a Notice of Civil Penalty pursuant to NC GS 153A-123(c). 1) 1. The Civil penalties provided for herein shall be as set forth in the Fee Sschedule of fees and penalties adopted from time to time by the Person County Board of County Commissioners. Such Civil Penalties shall be in addition to, and not in lieu of, the Criminal penalties and other remedies provided by this Ordinance or by State law. The animal services officer shall be authorized to issue a citation to the person(s), violating this ordinance and shall give notice of the violation in the manner prescribed below. Citations so issued may be delivered in person or mailed by 108 13 registered or certified mail, return receipt requested, to the person charged. The civil penalty or penalties set forth in the citation must be paid within seventy-two (72) hours of the receipt of the citation and shall be paid to the Animal Services Department. The Animal Services Department shall forward all such penalties collected to the Finance Office for the County of Person for application as by law provided. 2) 2. If the person charged fails to pay the civil penalty within seventy-two (72) hours from the time the citation was issued an additional civil penalty as provided for in the Fee Sschedule of fees and penalties shall be assessed. 3) 3. Such civil penalties may be recovered by Person County in a civil action in the nature of debt or may be collected in such other manner as prescribed herein. 4) 4. Such notice shall, among other things: a) State upon its face the amount of the penalty, and b) Provide that such offender may answer the said notice by mailing said notice, and paying the stated penalty to the Person County Animal Services Department at its mailing address stated in the notice or by making payment to the Person County Animal Services Department directly and that upon payment, such case or claim and right of action by Person County will be deemed compromised and settled, and c) State that such penalties must be paid within seventy-two (72) hours from issuance of such notice, and d) State that if such notice of violation is not paid within said seventy-two (72) hour period, civil action to recover the debt may be instituted to include but not be limited to the debt collection procedures of NC GS Chapter 105A Setoff Debt Collection Act, ( interception of state income tax refunds), and e) State that the Person County Animal Services Department is authorized to accept such payments in full and final settlement of the claim or claims, right or rights of action which Person County may have. Acceptance of such penalty shall be deemed a full and final release of any and all such claims, or rights of action arising out of such contended violation or violations, and D. f) Each day of continued violation of this ordinance is a separate and distinct offense as provided for in NC G.S.153A-123(g). SECTION 20: PERSON COUNTY ANIMAL SERVICES DEPARTMENT The Person County Animal Services Department of Person County, as created the 21st day of April, 1981, shall be composed of such positions as shall be determined by the Board of County Commissioners. The said employees shall be hired and compensated in accordance with the Person County Personnel Policy. SECTION 21: ADVISORY COMMITTEE 109 14 An Advisory Committee shall advise the Board of County Commissioners and the County Manager with respect to Person County Animal Services matters. The Advisory Committee is composed of members appointed by the Board of County Commissioners to serve at the pleasure of said Board. SECTION 22: SEVERABILITY If any section or part of this ordinance should be held invalid for any reason, such determination shall not affect the remaining sections or parts, and to that end the provisions of this ordinance are severable. SECTION 23: EFFECTIVE DATE This ordinance shall become effective the 2nd_____ day of October_______ 20217 and supersedes any previous versions of the ordinance. Adopted, this, the 5th 2nd day of April October 20217. ___________________________________________ ____________________________ Tracey L. KendrickGordon Powell, Chairman Date Person County Board of Commissioners Attested by: ___________________________________________ Brenda B. Reaves, Clerk to the Person County Board of Commissioners 110 15 Note: All attachments have been deleted in entirety. (See Standard Operating Procedures Handbook for further information. Attachments: Appendix A Appendix B Appendix C Appendix D Appendix E 111 AGENDA ABSTRACT Meeting Date: April 5, 2021 Agenda Title: Update to Person County Health Department Fee Requests to increase the immunization administration fee to $50 for the COVID- 19 vaccination Summary of Information: The Person County Health Department’s proposed new and amended fees are associated with COVID-19 vaccinations. The proposed fees are for the administration of the COVID-19 first and second doses only and will be utilized to submit claims to insurance companies in an attempt to cover the cost of the vaccine administration. The proposed amended fee increases are due to the increase in Medicare reimbursement rate and to allow PCHD to bill and to receive the increased payment rate. The proposed new fee will allow PCHD to bill the administration fee for Janssen (J&J) in the event Janssen is received by the health department. Individuals will not be charged a fee. Medical providers are not allowed to bill for the vaccine as it is provided by the federal government. The Board of Health approved the Fee Schedule Amendments on Monday, March 22, 2021, and in accordance with the North Carolina General Statute 130A-39(g), the Board of Health requests the approval of the Board of Commissioners to implement the proposed fees which are attached. Recommended Action: Approve recommended fees. Submitted By: Janet Clayton, Health Director 112 Person County Health Department Proposed Fee Schedule Changes Description CPT Code Medicaid Rate Current Fee Proposed Updated Notes Immunization administration 1st dose- COVID-19-Moderna 0011A $16.94 $35.00 $50.00 Medicare has increased reimbursement to $40 for services dated 3/15/21 or after Immunization administration 2nd dose- COVID-19-Moderna 0012A $28.39 $35.00 $50.00 Medicare has increased reimbursement to $40 for services dated 3/15/21 or after Immunization administration-Janssen 0031A $16.94 NA $50.00 New fee for Janssen vaccine administration 113 AGENDA ABSTRACT Meeting Date: April 5, 2021 Agenda Title: Update on Public Private Partnership Solicitation Process for Speculative Shell Building and Continued Development Progress Summary of Information: The ED Director will provide an update to the Board on the process of selecting a private partner for development of the North Park site, as well as on the progress towards continued development at the site. Recommended Action: No action requested. Submitted By: Sherry Wilborn, Economic Development Director 114 AGENDA ABSTRACT Meeting Date: April 5, 2021 Agenda Title: Transfer of Economic Development Funds Summary of Information: As a part of the FY20-21 budget process, the Board of Commissioners approved discretionary funds for use by the Economic Development Commission, which were allocated to the ED Operating Budget. In order to simplify accounting for those funds, the ED Director seeks to transfer those funds from the ED Department Operating Budget to a separate account in the ED Catalyst Fund as advised by the County Finance Director for auditing purposes. The one-time transfer would be for the amount of $296,533. Recommended Action: This agenda item is for explanation purposes. Board approval would be sought through a future budget amendment brought forth by the Finance Director. Submitted By: Sherry Wilborn, Economic Development Director 115 AGENDA ABSTRACT Meeting Date: April 5, 2021 Agenda Title: Recommended Capital Improvement Plan (CIP) for FY 2022-2026 Summary of Information: The CIP is a planning tool for implementing large, capital projects. The CIP includes projects costing $50,000 or greater from county departments, Piedmont Community College, and Person County Schools. In past versions, we also include capital needs for the Museum, the Airport, and the Senior Center as county-owned facilities. This document paves the way for the Recommended Budget as it will provide an estimate of funding needed for capital projects and anticipates impacts on operating costs as well. These capital projects span the next five fiscal years with the upcoming fiscal year (FY22) being the only year where a funding commitment is needed from the Board. The Capital Improvement Plan is being presented as information only at this meeting. Staff is proposing that adoption of the CIP be at the May 3rd Board meeting, after the Debt Model is presented to the Board on April 19th. Recommended Action: Receive the Recommended Capital Improvement Plan and provide staff with feedback. Submitted By: Heidi York, County Manager and Amy Wehrenberg, Finance Director 116 Person County, North Carolina Person County Capital Improvement Plan FY 2022-2026 Recommended Heidi York, County Manager Katherine Cathey, Assistant County Manager Amy Wehrenberg, Finance Director April 5, 2021 117 Person County, North Carolina Capital Improvement Plan Table of Contents Manager’s Letter to the Board of Commissioners ............................................ 1-2 Objectives and Procedures for the CIP ................................................................. 3 Criteria for Project Priority ..................................................................................... 4 Completed and Ongoing Projects ..................................................................... 5-6 Recommended Projects .................................................................................... 7-8 Projects Not Recommended ................................................................................. 9 Funding Schedule ......................................................................................... 10-12 Graph-Revenue Sources ..................................................................................... 13 Graph-Projects by Function ................................................................................. 14 Graph-Projects by Type ...................................................................................... 15 Person County’s Debt Service ...................................................................... 16-18 Future Debt Service Payments ........................................................................... 19 118 PERSON COUNTY OFFICE OF THE COUNTY MANAGER 304 South Morgan Street, Room 212 Roxboro, NC 27573-5245 336-597-1720 Fax 336-599-1609 April 5, 2021 Dear Person County Board of Commissioners: I am pleased to present Person County’s Fiscal Years 2022- 2026 Capital Improvement Plan (CIP). The CIP is an important planning tool for our County, reflecting the Board of County Commissioners’ priorities for large capital projects over the next five years. In addition to Person County Government, this plan also incorporates the needs of our partner agencies- including Person County Schools and Piedmont Community College (PCC) - given that counties are statutorily responsible for the provision of educational facilities. We also include capital needs for two outside agencies for which the County owns the buildings: the Person County Museum of History and the Person County Senior Center, although there are no identified needs for either entity in this proposed CIP. The development of this plan takes into account many factors including the current economic and fiscal climate, logistical and financial constraints, as well as competing demands and priorities for county funds. The most critical capital needs are those that address a life-safety issue. Once those needs are identified, we work towards a balance of needs and priorities within our logistical and financial constraints. This plan identifies the anticipated funding sources needed to meet these priorities. Although the projects in this plan span the next five years, the fiscal impacts extend far beyond. Projects that are financed incur debt service payments typically over a fifteen to twenty year period. Therefore, the full array of funding sources needed to support the projects as well as potential impacts to future operating budgets are also presented. The Board of Commissioners reviews the five year CIP every year, but only funds the projects on an annual fiscal year basis. For the previous Fiscal Year, the Board of Commissioners did not fund a formal CIP. The intention was to present a thorough debt model during the summer and review capital spending needs later that fall, within the context of the newly created Capital Investment Fund. However, the COVID-19 pandemic and the 2020 Person County Government Cyber Incident, for which financial data became inaccessible for a period of time, put those plans on hold. Two major ongoing projects continued to move ahead: the Raleigh Regional Airport Hangar Construction Project ($4.6M) and the continued Fiber Installation Project ($3.2M). In addition, three critical projects were funded in the current year: two at Piedmont Community College and one for Person County Schools, for a total expenditure on new capital projects of $535,073, well below the County’s average CIP annual expenditure. FY21-22 gets us back on track with our capital spending plan, meanwhile the debt analysis and model are being prepared for presentation in the coming months. We are working closely with the County’s financial advisors to develop a fiscally responsible plan to fund the enormous needs of Person County Schools and Piedmont Community College. In the meantime, this Capital Improvement Plan prioritizes critical maintenance, safety, and efficiency needs for facilities, playing catch-up from deferred spending in the current Fiscal Year. The plan also implements the roofing and window replacement projects determined by the comprehensive roofing and window assessment studies. For the upcoming Fiscal Year 2021-2022, capital spending is proposed at $2,465,206 from the County’s General Fund. Page 1 119 An important element of this CIP is the debt analysis summary and the table and graph showing the future debt service levels for Person County Government. Comparing Person County’s debt service levels to counties benchmarked with our population size indicate that our debt ratio is below average. The spreadsheets and graph illustrate Person County’s ability to take on additional debt payments in the future. It is estimated that the County's total outstanding debt at June 30, 2021 will be $10.5M. Future debt financings will be proposed once the new debt model is completed. Please keep in mind that this Capital Improvement Plan is just that- a plan- and while a great deal of effort and analysis have gone into this, it offers a starting point for annual comparisons, fiscal changes, unforeseen needs, and a place where public discussion can begin. The CIP will continue to be reviewed throughout the year, presenting any recommended changes to the Board for consideration. This review is critical as new information about our capital needs, our fiscal health, financing tools, and existing project scheduling arises. Person County Government takes great care and pride in being fiscally responsible. This CIP demonstrates our commitment to provide not only sustainable infrastructure, but improvements and enhancements to our community and quality of life. County staff looks forward to working with the Board of County Commissioners and our community partners as we implement the Fiscal Year 2021-2022 Capital Improvement Plan. Sincerely, Heidi N. York County Manager Page 2 120 Person County, North Carolina Capital Improvement Plan Objectives of a CIP: Create a plan to organize long term capital needs in a manner to promote discussion regarding priority, feasibility, timing, potential costs, financing options and future budgetary effect. Limit projects to those costing $50,000 and over in the plan. Present an overview of requests submitted by Person County departments, Piedmont Community College and Public Schools. Facilitate the exchange of information and coordination between the County, the community college and the schools on capital planning. Steps in developing a CIP: Determine capital needs for all departments and certain County-funded agencies. Review priorities and assess proposed capital projects in relationship to these priorities. Make recommendations to the Board of County Commissioners on a project’s timing, priority and possible financing options. Categories of projects: Person County Government Piedmont Community College Public Schools Each project includes a description, a timeline for construction and operating costs, and the current status. Also included are graphs that summarize revenue sources, projects by function, projects by type, and outstanding debt. Page 3 121 Person County, North Carolina Capital Improvement Plan Criteria in determining project status: Safety Is public health or safety a critical factor with regard to this project? What are the consequences if not approved? Mandate Is the project required by legal mandates? Is the project needed to bring the County into compliance with any laws or regulations? Timing and Linkages What is the relationship to other projects, either ongoing or requested? Does the project relate to a County-adopted plan or policy? Economic Impact Will this project promote economic development or otherwise raise the standard of living for our citizens? Efficiencies Will this project increase productivity or service quality, or respond to a demand for service? Are there any project alternatives? Service Impact Will this project provide a critical service or improve the quality of life for our citizens? How will this project improve services to citizens and other service clients? How would delays in starting the project affect County services? Operating Budget Impact What is the possibility of cost escalation over time? Will this project reduce annual operating costs in some manner? What would be the impact upon the annual operating budget and future operating budgets? Debt Management What types of funding sources are available? How reliable is the funding source recommended for the project? How would any proposed debt impact the County’s debt capacity? Does the timing of the proposed construction correspond to the availability of funding? Page 4 122 Person County, North Carolina Capital Improvement Plan Completed Projects Person County Government: Server Expansion - $266,599 Courthouse-new roof - $121,870 Various park buildings-new roof - $123,244 Grounds Maintenance-new roof - $85,891 Animal Services-new roof - $179,936 Board of Elections-new roof - $50,544 Piedmont Community College: Building S Generator - $92,400 Information Technology Upgrades - $96,835 Campus safety and security lighting - $64,822 Feasibility Study - $62,740 Building D-new roof - $172,265 Public Schools Early Intervention-new roof - $168,323 School Maintenance-new roof - $182,948 South Elementary Window Replacements - $167,973 Ongoing Projects Person County Government: Permitting Software ($292,356) – In final phase of implementation…expecting to be fully transitioned and operational by June 2020. Enhanced Camera System-LEC ($80,000) – Fiber is being run to exterior cameras. Encountered some issues with hardware, but anticipating this project to be complete by May 2021. Wireless Broadband Project ($250,000) – Wireless installation on Mt. Tirzah and Woodland is complete. Bethel Hill and Bushy Fork towers were scheduled for FY20 and FY21, respectively. However, an extension was approved through March 31, 2022. Fiber Project ($3,160,550) – All fiber routes between the datacenter and the towers are complete. Connectivity to individual buildings along the route is expected to be completed by June 30, 2021. Executive Hangar Construction ($4,616,330) – Design and bid process has been completed. The construction contract has been executed, and project completion is anticipated by April 2022. Page 5 123 Piedmont Community College: Early College- POD Building- ($556,740) – Construction of a new building for the PECIL program has been completed. The County is contributing to PCC in 5 annual installments for a total cost of $556,740. FY2022 represents the 3rd payment with the last payment to occur in FY2024. Telephone System replacement- ($197,433) – Telephone system was replaced for a total project cost of $197,433. The County is contributing to PCC in 4 annual installments. The payment for FY22 is the final installment. Public Schools: Southern Middle School-Fire Alarm upgrade ($200,000) – Project has just begun. Oak Lane Chiller ($150,000) – Quotes have been received and installation will be soon underway. PHS ADA Improvements ($398,481) – Project completion is anticipated by May 2021. Page 6 124 Person County Capital Improvement Plan FY 2022-2026 Recommended Projects YEAR DEPT PROJECT TITLE TOTAL COST PROJECT DESCRIPTION AND JUSTIFICATION 2022 Information Technology Construct room addition to existing IT building 129,800 Add a 12' x 16' room to the existing IT building for the purpose of a server room. With the fiber project nearing completion, there is increased use of the server room and a need for additional space and security. General Services LEC Replace water valves/upgrade actuators 55,500 Upgrade pneumatic actuators on 11 air handlers to electronic controls and replace the chilled and hot water valves on 4 air handlers. Parts are becoming obsolete and current systems are not efficient. General Services New Roof - Helena (old) Gym 253,287 As recommended in the Roofing Study. Recreation, Arts & Parks ADA Accessibility Safety Surfacing 142,721 ADA accessible routes to park amenities will be addressed at various park sites including Huck Sansbury, Longhurst, Allensville, Hurdle Mills, Mt. Tirzah, Bushy fork, Bethel Hill, Helena, and older playgrounds at Mayo Park. Recreation, Arts & Parks ADA Parking Areas 60,000 ADA accessible parking will be addressed at various park sites including Huck Sansbury, Longhurst, Allensville, Hurdle Mills, Mt. Tirzah, Bushy fork, Bethel Hill, Helena, and older playgrounds at Mayo Park. Recreation, Arts & Parks Athletic Field Light/Pole Upgrades 50,000 All ballfields in Person County have light systems that are 25+ years old. The lights need to be upgraded for safety and preventative maintenance. PCC New Telephone System 9,600 Current system has been discontinued and is unreliable. Total project cost is $197,433 and spans 4 years. The payment for this year is the final installment. PCC Early College- POD bldg 79,000 Construct a new building for the PECIL program. This building will be leased over 5 years for a total cost of $556,740. The payment for this year is the 3rd lease installment. PCC Environmental Controls for Buildings 325,000 An HVAC Environmental Control System will allow staff to monitor and regulate temperature and humidity in all Person campus buildings. Mildew remediation of furniture, filters, walls, and equipment is becoming a pervasive problem without the ability to automatically monitor humidity levels. Additionally, COVID has increased the need to incorporate outside air for improved overall circulation for the health of students and employees. Public Schools North Elementary - Chiller Replacement 150,000 Chiller is 20 years old and has maintenance concerns. Refrigerant is no longer produced. Public Schools North End Elementary - Chiller Replacement 125,000 Chiller is 20 years old and has maintenance concerns. Refrigerant is no longer produced. Public Schools Stories Creek Elementary - Heat Pumps Replacement 140,000 Heat pumps are 20 years old and has maintenance concerns. Refrigerant is no longer produced. Public Schools Earl Bradsher Elementary - HVAC Units Replacement 115,000 HVAC units are 20 years old and has maintenance concerns. Refrigerant is no longer produced. Public Schools New Roof - Oak Lane Elementary 778,868 As recommended in the Roofing Study. Public Schools New Roof (metal) - South Elementary 51,430 As recommended in the Roofing Study. 2023 General Services New Roof - EMS 193,402 As recommended in the Roofing Study. General Services New Roof - Helena EMS/Sheriff Satellite Station 149,278 As recommended in the Roofing Study. General Services New Roof - Inspections 289,194 As recommended in the Roofing Study. General Services New Roof - Emergency Communications (911)109,564 As recommended in the Roofing Study. General Services New Roof - Mayo Park Buildings 143,399 As recommended in the Roofing Study. Recreation, Arts & Parks Rock Complex Playground Equipment 55,000 This facility is highly used by citizens and tourists. A playground would help to increase activity and the attractiveness of the facility. Recreation, Arts & Parks Outdoor Multi-Purpose Courts 63,000 Suggested park locations: Olive Hill, Allensville, Hurdle Mills, Bushy Fork, and Bethel Hill to provide additional recreational opportunities throughout the County. This is an inexpensive low maintenance way to provide recreational space. Space can also be used for additional organized programs, including basketball, quick start tennis, 4 square, hop scotch, summer camp game space, badminton tournaments, and much more. Recreation, Arts & Parks Athletic Field Light/Pole Upgrades 50,000 All ballfields in Person County have light systems that are 25+ years old. The lights need to be upgraded for safety and preventative maintenance. Recreation, Arts & Parks Playground and Park Improvements 60,000 Playground equipment updates are needed to ensure public safety and ADA accessibility at all park playgrounds. ADA accessibility and routes will be addressed at park sites including: Longhurst, Allensville, Hurdle Mills, Mt. Tirzah, Bushy Fork, Bethel Hill, Helena, and older playgrounds at Mayo Park. Updates ensure safety to the public and reduce deferred maintenance costs. Page 7 125 Person County Capital Improvement Plan FY 2022-2026 Recommended Projects YEAR DEPT PROJECT TITLE TOTAL COST PROJECT DESCRIPTION AND JUSTIFICATION PCC Early College- POD bldg 79,000 Construct a new building for the PECIL program. This building will be leased over 5 years for a total cost of $556,740. The payment for this year is the 4th lease installment. PCC Repair HVAC Roof Water Lines 78,000 Repair/Replace insulation and sheathing that protects rooftop HVAC water lines from freezing. Multi-layer protection of exposed lines on all roofs is critical to prevent freezing pipelines on roofs, which is likely to lead to flooding, cracks, and subsequent needed repairs. PCC Chiller units 250,000 Replace old, maintenance intensive, and unreliable chiller units, corresponding pumps and cooling tower. Ensure new piping matches chiller and pump setup. Existing units are beyond useful life and three have been rebuilt this year. Likelihood of emergency repairs high and new units will be more efficient. PCC New Roof- Building L & covered walkways 260,543 As recommended in the Roofing Study. Public Schools South Elementary - Tile Floor Replacement 87,000 Replace the tile flooring at the entrance foyer. The floor tile is in bad shape and starting to release from the floor. Public Schools Southern Middle School - Bleachers Replacement 145,000 Bleachers are old, do not have safety requirements, and do not provide ADA access. Public Schools New Roof - North End Elementary (sectors C,D,E)164,655 As recommended in the Roofing Study. 2024 Recreation, Arts & Parks Converting Old Landfill to Park 73,000 Renovate into park and green space to include: multipurpose trails (hiking, biking, running, walking), open field space (for programming), Disk Golf Course, BMX biking course, mountain bike course, skate track/area. There is also a possibility for shooting events and Archery range. Many landfills are turned into recreation and green space. Recreation, Arts & Parks Athletic Field Light/Pole Upgrades 55,000 All ballfields in Person County have light systems that are 25+ years old. The lights need to be upgraded for safety and preventative maintenance. Recreation, Arts & Parks Playground and Park Improvements 60,000 Playground equipment updates are needed to ensure public safety and ADA accessibility at all park playgrounds. ADA accessibility and routes will be addressed at park sites including: Longhurst, Allensville, Hurdle Mills, Mt. Tirzah, Bushy Fork, Bethel Hill, Helena, and older playgrounds at Mayo Park. Updates ensure safety to the public and reduce deferred maintenance costs. PCC Early College- POD bldg 79,000 Construct a new building for the PECIL program. This building will be leased over 5 years for a total cost of $556,740. The payment for this year is the 5th lease installment. PCC Chiller units 250,000 Replace old, maintenance intensive, and unreliable chiller units, corresponding pumps and cooling tower. Ensure new piping matches chiller and pump setup. Existing units are beyond useful life and three have been rebuilt this year. Likelihood of emergency repairs high and new units will be more efficient. Public Schools New Roof - South Elementary 1,580,136 As recommended in the Roofing Study. 2025 General Services New Roof - Law Enforcement Center 963,316 As recommended in the Roofing Study. General Services New Roof - Library 85,515 As recommended in the Roofing Study. Recreation, Arts & Parks Huck Sansbury - Playground ADA Safety Surfacing 205,330 Replace the wood chip safety surfacing to a more permanent ADA accessible safety surface. The Huck Sansbury playground is the highest used playground in the county and serves the greatest number of citizens with accessibility needs. It would be more cost-effective to remove the existing safety surfacing and replace with a more permanent surface instead of continuing adding additional safety woodchips each year. Recreation, Arts & Parks Athletic Field Light/Pole Upgrades 52,000 All ballfields in Person County have light systems that are 25+ years old. The lights need to be upgraded for safety and preventative maintenance. Public Schools New Roof (canopies) - Southern Middle School 121,544 As recommended in the Roofing Study. 2026 General Services New Roof - Mayo Park Maintenance Building 60,777 As recommended in the Roofing Study. Recreation, Arts & Parks Athletic Field Light/Pole Upgrades 55,000 All ballfields in Person County have light systems that are 25+ years old. The lights need to be upgraded for safety and preventative maintenance. Public Schools New roof - Woodland Elementary 993,381 As recommended in the Roofing Study. Page 8 126 Person County Capital Improvement Plan FY 2022-2026 Projects Not Recommended DEPT PROJECT TITLE TOTAL COST PROJECT DESCRIPTION/REASON FOR NOT RECOMMENDING PCC Advanced Tech STEM building 25,000,000 PCC will be presenting the results from their feasibility study to the Board of Commissioners in the near future. If the Board supports this project, this information will be forwarded to the County's Debt Consultants for review and analysis to be part of the new debt model that is anticipated for completion in the fall of 2021. Page 9 127 Person County Capital Improvement Plan (CIP) 2022-26 Recommended - Funding Schedule Revenues: General Fund contribution 535,073 2,465,206 2,177,035 2,097,136 1,427,705 1,109,158 9,811,313 Total Sources of Revenue:535,073 2,465,206 2,177,035 2,097,136 1,427,705 1,109,158 9,811,313 Project Costs for County: Current Year 2020-21 Planning Year 2021-22 Planning Year 2022-23 Planning Year 2023-24 Planning Year 2024-25 Planning Year 2025-26 TOTAL PROJECT COSTS Information Technology: Construct room addition to existing IT building - 93,800 -- - - 93,800 Engineering & Planning - 6,000 -- - - 6,000 Contingency - 10,000 -- - - 10,000 UPS for new server room - 20,000 -- - - 20,000 General Services: New Roof - Helena (old) Gym - 253,287 -- - - 253,287 LEC Replace water valves/upgrade actuators - 55,500 -- - - 55,500 New Roof - EMS (Barden St.)- - 193,402 - - - 193,402 New Roof - Helena EMS/Sheriff Satellite Station - - 149,278 - - - 149,278 New Roof - Inspections - - 289,194 - - - 289,194 New Roof - Emergency Communications (911)- - 109,564 - - - 109,564 New Roof - Mayo Park Buildings - - 143,399 - - - 143,399 New Roof - Law Enforcement Center - - -- 963,316 - 963,316 New Roof - Library - - -- 85,515 - 85,515 New Roof - Mayo Park Maintenance Building - - -- - 60,777 60,777 Recreation, Arts & Parks: ADA Accessibility Safety Surfacing - 142,721 -- - - 142,721 ADA Parking Areas - 60,000 -- - - 60,000 Athletic Field Light/Pole Upgrades - 50,000 50,000 55,000 52,000 55,000 262,000 Playground Equipment Upgrades - - 60,000 60,000 - - 120,000 Rock Complex Playground Equipment - - 55,000 - - - 55,000 Outdoor Multi-Purpose Courts - - 63,000 - - - 63,000 Converting Old Landfill to Park - - - 73,000 - - 73,000 Huck Sansbury - Playground ADA Safety Surfacing - - -- 205,330 - 205,330 Total County Projects:- 691,308 1,112,837 188,000 1,306,161 115,777 3,414,083 Planning Year 2025-26 TOTAL REVENUE SOURCESSources of Revenue: Current Year 2020-21 Planning Year 2021-22 Planning Year 2022-23 Planning Year 2023-24 Planning Year 2024-25 Page 10 128 Person County Capital Improvement Plan (CIP) 2022-26 Recommended - Funding Schedule Project Costs for PCC: Current Year 2020-21 Planning Year 2021-22 Planning Year 2022-23 Planning Year 2023-24 Planning Year 2024-25 Planning Year 2025-26 TOTAL PROJECT COSTS Piedmont Community College (PCC): Telephone System Replacement 57,592 9,600 -- - - 67,192 Early College - POD Building 79,000 79,000 79,000 79,000 - - 316,000 Enviro controls for buildings - 325,000 -- - - 325,000 Repair HVAC Roof Water Lines - - 78,000 - - - 78,000 Chiller units - - 250,000 250,000 - - 500,000 New Roof- Building L & covered walkways - - 260,543 - - - 260,543 Total PCC Projects:136,592 413,600 667,543 329,000 - - 1,546,735 Project Costs for Public Schools: Current Year 2020-21 Planning Year 2021-22 Planning Year 2022-23 Planning Year 2023-24 Planning Year 2024-25 Planning Year 2025-26 TOTAL PROJECT COSTS Public Schools: North, NE, Woodland, Oak Lane - ADA improvements 398,481 - -- - - 398,481 North Elementary - Chiller Replacement - 150,000 -- - - 150,000 North End Elementary - Chiller Replacement - 125,000 -- - - 125,000 Stories Creek Elementary - Heat Pumps Replacement - 140,000 -- - - Earl Bradsher Elementary - HVAC Units Replacement - 115,000 -- - - 115,000 New Roof - Oak Lane Elementary - 778,868 -- - - 778,868 New Roof (metal) - South Elementary - 51,430 -- - - 51,430 South Elementary - Tile Floor Replacement - - 87,000 - - - 87,000 Southern Middle School - Bleachers Replacement - - 145,000 - - - 145,000 New Roof - North End Elementary (sectors C,D,E)- - 164,655 - - - 164,655 New Roof - South Elementary - - -1,580,136 - - 1,580,136 New Roof (canopies) - Southern Middle School - - -- 121,544 - 121,544 New Roof - Woodland Elementary - - -- - 993,381 993,381 Total Public Schools Projects:398,481 1,360,298 396,655 1,580,136 121,544 993,381 4,850,495 Total Project Costs:535,073 2,465,206 2,177,035 2,097,136 1,427,705 1,109,158 9,811,313 Page 11 129 Person County Capital Improvement Plan (CIP) 2022-26 Recommended - Funding Schedule Sources of Revenue for Operating Impact Costs: Current Year 2020-21 Planning Year 2021-22 Planning Year 2022-23 Planning Year 2023-24 Planning Year 2024-25 Planning Year 2025-26 TOTAL REVENUE SOURCES General Fund Revenues 61,000 61,000 61,000 66,000 66,000 66,000 381,000 Total Sources of Revenue for Operating Impact Costs:61,000 61,000 61,000 66,000 66,000 66,000 381,000 Operating Impact Costs: Current Year 2020-21 Planning Year 2021-22 Planning Year 2022-23 Planning Year 2023-24 Planning Year 2024-25 Planning Year 2025-26 TOTAL PROJECT COSTS Converting Old Landfill to Park Maintenance - - -5,000 5,000 5,000 15,000 PCC Early College- POD Building Custodial employee 33,000 33,000 33,000 33,000 33,000 33,000 198,000 Maintenance and custodial supplies 8,000 8,000 8,000 8,000 8,000 8,000 48,000 Utilities 20,000 20,000 20,000 20,000 20,000 20,000 120,000 Total Operating Impact Costs:61,000 61,000 61,000 66,000 66,000 66,000 381,000 Page 12 130 Person County Capital Improvement Plan Recommended - Revenue Sources FY 2022 - 2026 Total % Revenue Sources Description Current Year 2022 2023 2024 2025 2026 Totals % of Total General Fund Contribution 535,073 2,465,206 2,177,035 2,097,136 1,427,705 1,109,158 9,811,313 100.0% Totals 535,073 2,465,206 2,177,035 2,097,136 1,427,705 1,109,158 9,811,313 100.0% General Fund Contribution 100.0% No other revenue  sources are being  proposed at this  time in the attempt  to fully fund the  County's new  Capital Investment  Fund. Page 13 131 Person County Capital Improvement Plan Recommended - by Function FY 2022 - 2026 Total % CIP Projects by Function Description Current Year 2022 2023 2024 2025 2026 Totals % of Total General Government - 438,587 884,837 - 1,048,831 60,777 2,433,032 24.8% Culture & Recreation - 252,721 228,000 188,000 257,330 55,000 981,051 10.0% Education - PCC 136,592 413,600 667,543 329,000 - - 1,546,735 15.8% Education - Schools 398,481 1,360,298 396,655 1,580,136 121,544 993,381 4,850,495 49.4% Totals 535,073 2,465,206 2,177,035 2,097,136 1,427,705 1,109,158 9,811,313 100.0% General Government 24.8% Culture & Recreation 10.0% Education - PCC 15.8% Education - Schools 49.4% Page 14 132 Person County Capital Improvement Plan Recommended - by Type FY 2022 - 2026 Total % CIP Projects by Type Description Current Year 2022 2023 2024 2025 2026 Totals % of Total Planning & Consulting - 6,000 - - - - 6,000 0.1% Construction/Renovation 79,000 182,800 79,000 79,000 - - 419,800 4.3% Equipment Upgrades 57,592 79,600 165,000 115,000 52,000 55,000 524,192 5.3% Other B&G Improvements 398,481 1,113,221 623,000 323,000 205,330 - 2,663,032 27.1% Roofing Replacements - 1,083,585 1,310,035 1,580,136 1,170,375 1,054,158 6,198,289 63.2% Totals 535,073 2,465,206 2,177,035 2,097,136 1,427,705 1,109,158 9,811,313 100.0% #REF! 0.1% 4.3% 5.3% 27.1% 63.2% 0.0% 10.0% 20.0% 30.0% 40.0% 50.0% 60.0% 70.0% Planning & Consulting Construction/Renovation Equipment Upgrades Other B&G Improvements Roofing Replacements Page 15 133 Person County's Debt Service Current Debt Service Project Description Term Interest Rate % Outstanding Balance Last Pyt Fiscal Year 2012 SMS & portion of PHS Re‐roofing (QSCB) Re-roofing construction for Southern Middle School and a portion of Person High School; financed through a Qualified School Construction Bond (QSCB) yielding a 100% refund of the interest payments. 15 years 3.93% 1,544,148 2028 2015 PCRC & Various Roofing Projects Purchase, renovation and re-roofing of the existing Person County Recycling Facility, and re-roofing construction for the Kirby Civic Auditorium and Earl Bradsher Preschool. 15 years 2.80% 1,306,400 2029 2016 Roxplex & Various Roofing Projects Acquisition and improvements of Roxplex property; re-roofing construction to Huck Sansbury, South Elementary, Woodland Elementary, and Oak Lane Elementary; window replacements for North End Elementary, and a chiller replacement for Southern Middle School. 10 years 2.22% 1,075,349 2026 2017 Person County Senior Center Project Acquisition and improvements of existing facility (formerly “Total Fitness Center”) to be location of Person County Senior Center. 15 years 5.555% 1,936,067 2032 2018 Towers & Other Building Improvements Construction of public safety communication towers; Huck Sansbury HVAC and improvements to various school buildings. 15 years 3.51% 4,371,288 2033 2019 Capital Lease (EMS Ambulances and Turnout Gear) Purchase of three ambulances and associated turnout gear. 5 years N/A 310,434 2023 TOTAL DEBT SERVICE OUTSTANDING $10,543,686 Page 16 134 Current Debt Analysis There are two standard ratios that measure debt service levels and the capacity for taking on additional debt. These ratios and their meaning for Person County are described as follows: Debt to Assets Ratio: Measures leverage, the extent to which total assets are financed with long- term debt. The debt-to-assets ratio is calculated as long-term debt divided by total assets. A high debt to assets ratio may indicate an over-reliance on debt for financing assets, and a low ratio may indicate a weak management of reserves. At FY 2019, the debt to assets ratio for Person County was 13%, while other 20 counties with similar populations reported an average of 35%. Person County was the 4th highest county for the amount of total assets reported in comparison to these other counties, but rated the 6th lowest Debt to Assets Ratio, as well as the 6th lowest long term debt amount. Results appear to indicate that Person County is minimally leveraged in debt compared to the population group average. As displayed in the chart below, Person County's debt to assets ratio has minimally declined from 15% in FY 2018 to 13% in FY 2019. This reduction is due to the yearly paydown of debt. A slight uptick in FY2018 is the result of issuing new debt for the Senior Center renovation and construction of Public Safety Communication Towers. Borrowing rates have significantly decreased due to the Federal Government’s attempt to provide some economic relief in response to the latest Coronavirus pandemic. Although this provides a favorable environment for debt borrowing, most governmental units are conservatively holding off until impacts on their current liquidity can be determined. Due to existing conditions, as well as the fact that Person County’s new debt consultants are in the process of completing the County’s new debt model, there are no proposed debt issuances in this report. But strictly from a current reporting perspective on the County’s debt to assets ratio, the data supports that the County is more than sufficiently leveraged to take on additional long-term debt. A gradual change or level trend indicates to credit agencies a more strategic approach to the management of the County’s assets. Person County's FY Debt to Assets Ratio 2015 15% 2016 14% 2017 14% 2018 15% 2019 13% Debt Service Ratio: Measures financing obligations, provides feedback on service flexibility with the amount of expenditures committed to annual debt service. The debt service ratio is calculated as annual debt service divided by total expenses. General accounting guidance discourages this ratio from being higher than 15% for a maximum benchmark. Any percentage higher than this can severely hamper the County's service flexibility. Person County's debt service ratio held at 4% which is half of the population group’s average ratio of 8% for FY 2019. Even though Person County issued new debt in FY2017 and FY2018, increases in expenditures for those two years offset the increase in debt service, causing the debt service ratio to hold flat. This level trend indicates a tight management of its debt service costs in relation to total expenditures. As it stands now, Person County is in a favorable position to take on more debt when comparing the debt 15% 14% 14% 15% 13% 12% 13% 13% 14% 14% 15% 15% 16% 2015 2016 2017 2018 2019 Page 17 135 service ratio levels to its peer counties, although it is currently recommended to delay any decisions for borrowing debt until the County’s new debt consultants can complete and present the debt model. A consistent debt ratio level indicates a stronger management of financing resources in relation to the amount that is available for other services. Debt Service FY 2019 Ratio Person County 4% Population Group 8% Maximum Benchmark 15% 4% 8% 15% 0% 5% 10% 15% Person  County Population  Group Maximum   Benchmark Page 18 136 Future Debt Service Payments Fiscal Year Ending June 30 2012 School Roofing Projects for SMS & PHS (QSCB) 2015 PCRC & Various Roofing Projects 2016 Roxplex & Various Roofing Projects 2017 Senior Center & Various Roofing Projects 2018 Towers & Other Building Improvements Project 2019 EMS Ambulances Capital Lease Total Current Debt Service Year to Year Change in Current Debt Service 2022 260,131 430,800 275,323 195,733 526,360 155,217 1,843,564 (252,633) 2023 251,924 221,000 310,457 191,787 512,320 155,217 1,642,705 (200,859) 2024 243,717 116,100 259,158 187,842 498,280 - 1,305,096 (337,609) 2025 235,509 113,300 154,163 183,897 484,240 - 1,171,108 (133,988) 2026 227,302 110,500 76,249 179,951 470,200 - 1,064,202 (106,906) 2027 219,095 107,700 - 176,006 381,818 - 884,619 (179,583) 2028 106,470 104,900 - 172,060 370,411 - 753,841 (130,778) 2029 - 102,100 - 168,115 359,003 - 629,218 (124,623) 2030 - - - 164,169 347,596 - 511,765 (117,453) 2031 - - - 160,224 212,285 - 372,509 (139,256) 2032 - - - 156,284 106,143 - 262,426 (110,083) 2033 - - - - 102,633 - 102,633 (159,794) 2034 - - - - - - - (102,633) 2035 - - - - - - - - Totals 1,544,148$ 1,306,400$ 1,075,349$ 1,936,067$ 4,371,288$ 310,434$ 10,543,686$ (2,096,197)$ Fiscal Year Ending June 30 Total Current Debt Service No Proposed Debt Financings Total Proposed Debt Service Adjusted Year to Year Change with Proposed Debt Service 2022 1,843,564 - 1,843,564 (252,633) 2023 1,642,705 - 1,642,705 (200,859) 2024 1,305,096 - 1,305,096 (337,609) 2025 1,171,108 - 1,171,108 (133,988) 2026 1,064,202 - 1,064,202 (106,906) 2027 884,619 - 884,619 (179,583) 2028 753,841 - 753,841 (130,778) 2029 629,218 - 629,218 (124,623) 2030 511,765 - 511,765 (117,453) 2031 372,509 - 372,509 (139,256) 2032 262,426 - 262,426 (110,083) 2033 102,633 - 102,633 (159,794) 2034 - - - (102,633) 2035 - - - - 2036 - - - - Totals 10,543,686$ -$ 10,543,686$ (2,096,197)$ Above chart displays Person County's current debt service schedule.It is estimated that the County's total outstanding debt at June 30, 2021 will be $10.5M.   Future debt financings may be proposed once the new debt model is completed.Debt paydowns cause total outstanding debt to drop by approximately $2.1M.  Graph below represents the County's outstanding debt service over 10 year period.  Projection of $10.5M at end of FY21 is a 17% reduction from the prior year. $20.8 $16.7 $15.5 $13.7 $12.6 $13.2 $16.5 $14.9 $12.6 $10.5 0.0 5.0 10.0 15.0 20.0 25.0 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 * (Millions) Fiscal Year End    *(Estimate) Outstanding Debt Service Page 19 137 138