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03-09-2020 Agenda Packet BOCPERSON COUNTY BOARD OF COUNTY COMMISSIONERS MEETING AGENDA 304 South Morgan Street, Room 215 Roxboro, NC 27573-5245 336-597-1720 Fax 336-599-1609 March 9, 2020 (Meeting to be held in the County Office Building Auditorium) 9:00am CALL TO ORDER………………………………………………….. Chairman Jeffers INVOCATION PLEDGE OF ALLEGIANCE DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA RECOGNITION OF LOCAL GOVERNMENT DAY ….. Welcome & Introductions ITEM #1 Candidate nomination for Republican Commissioner Vacancy …. Chairman Jeffers ITEM #2 Swearing-In Ceremony ………………………… The Honorable John Hoyte Stultz III PUBLIC HEARING: ITEM #3 Consideration to Enact a Moratorium Ordinance for all New Solar Energy Systems ………………………………………… Ron Aycock ITEM #4 Consideration to Grant or Deny Request Enact a Moratorium Ordinance for all New Solar Energy Systems ………. Chairman Jeffers PUBLIC HEARING: ITEM #5 Petition TA-01-20 Request to Amend the Ordinance Regulating Automobile Graveyards and Junkyards to require screening of Junkyards and Automobile Graveyards from public roads and from adjacent properties that contain public uses ………………………. Lori Oakley 1 ITEM #6 Consideration to Grant or Deny Request to Amend the Ordinance Regulating Automobile Graveyards and Junkyards to require screening of Junkyards and Automobile Graveyards from public roads and from adjacent properties that contain public uses ………………... Chairman Jeffers PUBLIC HEARING: ITEM #7 Petition TA-02-20 Request to Amend Article VII Section 74 Procedure for Special Use Permits and Appendix C Table of Permitted Uses of the Planning Ordinance to revise the Camper/Recreational Vehicle Park internal street paving standards …. Lori Oakley ITEM #8 Consideration to Grant or Deny Request to Amend Article VII Section 74 Procedure for Special Use Permits and Appendix C Table of Permitted Uses of the Planning Ordinance to revise the Camper/ Recreational Vehicle Park internal street paving standards …….. Chairman Jeffers INFORMAL COMMENTS The Person County Board of Commissioners established a 10-minute segment which is open for informal comments and/or questions from citizens of this county on issues, other than those issues for which a public hearing has been scheduled. The time will be divided equally among those wishing to comment. It is requested that any person who wishes to address the Board, register with the Clerk to the Board prior to the meeting. ITEM #9 DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA A.Approval of Minutes of January 21, 2020, B.Approval of Minutes of February 3, 2020, C.Approval of Minutes of February 18, 2020, and D.Budget Amendment #15 NEW BUSINESS: ITEM #10 FY2020 ROAP Reallocations ……………………………………………. Laura Jensen CHAIRMAN’S REPORT MANAGER’S REPORT COMMISSIONER REPORTS/COMMENTS Note: All Items on the Agenda are for Discussion and Action as deemed appropriate by the Board. 2 AGENDA ABSTRACT Meeting Date: March 9, 2020 Agenda Title: Board of Commissioners’ Vacancy Fulfillment Process Summary of Information: NC General Statute 153A-27(a) states that if a vacancy occurs on the Board of County Commissioners, the remaining members of the board shall appoint a qualified person to fill the vacancy within 60 days of the vacancy occurring (February 3rd). GS153A-27(c) states that to be eligible for appointment to fill a vacancy, a person must be a member of the same political party as the member being replaced. The board of commissioners shall consult the county executive committee of the appropriate political party before filling a vacancy, but neither the board nor the clerk of superior court (in case of a tie) are bound by the committee’s recommendation. After discussing this appointment process at the Board’s February 18th meeting, Chairman Jeffers sent a request for a nomination of a qualified person to the Person County Republican Party Executive Committee. A nomination was received on February 20th for Mr. Derrick Sims as the candidate for the Board to consider appointing. Once the Board votes a candidate into the vacant commissioner seat, the candidate will serve to the first meeting in December. NCGS163-115(d) requires that the replacement to serve out the remainder of the unexpired term, be elected in the general election. A nomination shall be made by the county executive committee of each political party and the names of the nominees shall be printed on the general election ballots. Recommended Action: Appoint a candidate to fulfill the vacant seat to December 7, 2020 and request the Board of Elections to contact the executive committees of each political party for a name to appear on the November ballot to fulfill the unexpired term to December 2022. Submitted By: Heidi York, County Manager 3 4 5   NOTICE OF PUBLIC HEARING    Pursuant to North Carolina General Statute 153A‐340 and 153A‐323, notice is hereby given that a public  hearing will be held by the Person County Board of Commissioners on Monday, March 9, 2020 at 9:00  a.m. in the auditorium of the Person County Office Building at 304 South Morgan Street, Roxboro, North  Carolina 27573.    The subject of the public hearing will be consideration of the enactment of an ordinance to place a  moratorium on the placement of any and all new solar energy systems for a period of six (6) months from  the date of the moratorium enactment. The purpose of the moratorium is to allow the county to research  all applicable considerations necessary for the proper enactment of a regulatory scheme for solar energy  systems.      6 1 AGENDA ABSTRACT Meeting Date: March 9, 2020 Agenda Title: Public Hearing to consider Adoption of a Moratorium Ordinance for all New Solar Energy Systems Summary of Information: At the Board’s February 18th meeting, the Planning Director explained the current regulations for solar farms in Person County, which are based on the zoning district in which they are located and their proximity to residential development. There are also additional requirements for solar farms include buffering requirements, a decommissioning plan and a performance bond to cover the cost of decommissioning. The Board of Commissioners discussed two options for updating the regulations on solar farms: create a stand-along ordinance using the template that was provided at the previous meeting or revise and enhance the current Zoning Ordinance to reflect the desire of the Board to further regulate solar farms. The Board may enact a moratorium on any new applications for solar farms while the ordinance is being updated, after a properly noticed public hearing is conducted. Recommended Action: Conduct the Public Hearing, adopted the Solar Energy Systems Development Approval Moratorium Ordinance if deemed appropriate and provide direction to staff on revising the regulations of solar parks. Submitted By: Ron Aycock, County Attorney 7 Solar Energy Systems Development Approval Moratorium Ordinance Pursuant to North Carolina General Statues 153A-340 and 153A-323, the Person County Board of County Commissioners hereby adopts the following ordinance to wit: Section 1- This ordinance shall be known and cited as Solar Energy System Development Approval Moratorium Ordinance. Section 2- This ordinance shall be applicable to all solar energy systems development applications, projects or endeavors which are not exempted by state law. Solar energy systems as accessory uses, including rooftop systems as well as ground-mounted incidental systems for both residential and non- residential uses would be exempt. Section 3-The Person County Board of County Commissioners finds that: (a)An updated and clear regulatory system for Solar Energy Systems is necessary to insure that business promotion and residential activities are properly coordinated; and (b)Compliance with all Federal laws including the Federal Aviation Administration regulations is necessary; and (c)Compliance with all State laws including all environmental regulations is necessary; and (d)The current County regulatory scheme may not adequately address the issues in subsections a, b and c above; and (e)A moratorium as herein provided for will enable the County to research all applicable considerations necessary for the proper enactment of a regulatory scheme for solar energy systems, which is fair and equitable to all interests; and (f)The Board of County Commissioners hereby finds that a piecemeal revision of its regulatory approach to solar energy systems development would result in inconsistent and sometimes unlawful development decisions and that a comprehensive examination is in the public interest. Section 4- This ordinance shall be effective upon its adoption and shall terminate on September 8, 2020 unless sooner terminated by the Person County Board of County Commissioners. The Person County Board of County Commissioners finds that a period of six (6) months is reasonable in order to comply with statutory requirements. Section 5- The County Manager shall insure that under the leadership of the Planning Department all county departments and agencies shall cooperate and participate as necessary in all aspects of this examination and development of a proper, modern and updated development and regulatory system for solar energy systems. In particular, the Planning Department shall so schedule its activities, examinations and recommendations such that the Planning Board shall have sufficient time to consider any proposed new regulatory system and report its recommendations to the Board of County Commissioners before the termination of this moratorium. Adopted, this the 9th day of March 2020. __________________________________ B.Ray Jeffers, Chairman Person County Board of Commissioners Attest: __________________________________ Brenda B. Reaves, Clerk to the Board 8 NOTICE OF PUBLIC HEARING The Person County Board of Commissioners will hold a public hearing on Monday, March 9, 2020 at 9:00 a.m. in the auditorium of the Person County Office Building at 304 South Morgan Street, Roxboro, North Carolina to hear the following: 1.Petition TA-01-20 - A request by the Person County Planning staff, on behalf of the Person County Board of Commissioners, to amend the Ordinance Regulating Automobile Graveyards and Junkyards in Person County to require screening of junkyards and automobile graveyards from the public road and from adjacent properties that contain public uses. 2.Petition TA-02-20 - A request by the Person County Planning staff, on behalf of the Person County Planning Board, to amend Article VII Section 74 Procedure for Special Use Permits and Appendix C Table of Permitted Uses of the Person County Planning Ordinance to revise the current Camper/Recreational Vehicle Park internal street paving standards. The public is invited to attend the meeting. Substantial changes may occur to the request based on comments from the public hearing. The Board of Commissioners reserves the right to recess the public hearing to another place and time. For further information on the case(s) listed above, please contact the Person County Planning and Zoning Department at 336-597-1750. 9 Person CountyBoard of CommissionersMarch 9th, 202010 Text AmendmentTA-01-2011 Text AmendmentTA-01-20– Explanation of RequestPetition TA-01-20 is a request by the Person County Planning staff on behalf of the Person CountyBoard of Commissioners to amend the Ordinance Regulating Automobile Graveyards and Junkyards inPerson County to require screening of junkyards and automobile graveyards from public roads andfrom adjacent properties that contain public uses.12 Text AmendmentTA-01-20 – Requested Ordinance ChangesStaff Changes:Removed TextAdded TextSECTION FIVE. SCREENINGAll junkyards or automobile graveyards operated and/or maintained in Person County shall befenced at all points where said fencing shall be necessary to screen the view ofthe junkyard orautomobile graveyardpersons from public roadsand public uses(schools,playgrounds,recreational properties, etc.) on adjacent properties,or housing units and where such screening isnot already substantially provided by natural vegetation, or other natural barriers…All wrecked, scrapped, ruined, dismantled or inoperable motor vehicles and junk shall be storedinside said fencebehind the required screening.13 Text AmendmentTA-01-20 – Requested Ordinance ChangesStaff Changes:Removed TextAdded TextSECTION SIX. APPLICABILITYThis Ordinance applies to all residential zoned properties and uses and applies to junk asdefined in this Ordinance from an adjacent propertycontaining a public use,and/or road. ThisOrdinance applies to all commercial and industrial uses on properties that abut residential andpublic uses and applies to junk and abandoned vehicles as defined in this Ordinance that arevisible from an adjacent property, and/or a public roador public use (school, playground,recreational properties, etc.).SECTION SEVEN. EXCEPTIONSOrdinance shall not apply to residential properties that are not visible from residential or publicuses (schools, playgrounds,recreational uses, etc.) on adjacent properties or from publicroads.14 Text AmendmentTA-01-20– Planning Staff Analysis• Current text - requires junkyards and automobile graveyards to be screened from public roads,adjacent properties containing dwellings and adjacent properties containing public uses, such asschools and playgrounds. Existing vegetation can be utilizedto count towards the screeningrequirements.• Proposed text - requires junkyards and automobile graveyards to be screened from public roads andfrom adjacent properties that contain public uses, such as schools, playgrounds and recreational uses.“Recreational uses” was added to the text to further elaborate on examples of public uses. Under thenew text, screening will not be required along the perimeter of a parcel that is adjacent to a dwelling ifthat area of parcel is not visible from the road. Existing vegetation will continue to be allowed to beutilized to meet screening requirements where applicable.15 Text AmendmentTA-01-20– Planning Staff RecommendationPlanning Staff recommends approval of TA-01-20. The proposed text will amend screeningrequirements of junkyards and automobile graveyards so that they are not visible from publicroads and from adjacent properties that contain public uses.16 Text AmendmentTA-01-20 – Reasonableness and Consistency StatementThe Board of Commissioners are required to make a motion on the Reasonableness andConsistency statement.Reasonableness and Consistency Statement: The request is consistent with the PersonCounty Land Use Plan and future planning goals of the county, is reasonable, and in thepublic interest as it meets several objectives listed in the Person County Land Use Plan.17 Text AmendmentTA-01-20– Planning Board Recommendation from February 13th, 2020 MeetingAt the February 13, 2020 meeting of the Planning Board, the Board made two separate motions on the proposed text amendment, TA‐01‐20.  •The Planning Board voted unanimously (7‐0) to add the word “also” to the second sentence in Section Six Applicability. Section Six will read: This Ordinancealsoapplies to all commercial and industrial uses...•The Planning Board also voted unanimously (7‐0) to recommend denial of the proposed text amendment.  The board felt that the proposed language was not consistent with the Comprehensive Plan and future planning goals and objectives of Person County. The board stated that the proposed amendment is not reasonable and it is not in the public interest. 18 Text AmendmentTA-01-20 – Reasonableness and Consistency StatementReasonableness and Consistency Statement:• The request is consistent with the Person County Land Use Plan and future planninggoals of the county, is reasonable, and in the public interest as it meets severalobjectives listed in the Person County Land Use Plan.OR• The request is not consistent with the Person County Land Use Plan and futureplanning goals of the county. It is not reasonable and not in the public interest as itdoes not meet the objectives listed in the Person County Land Use Plan.19 Text AmendmentTA-02-2020 Text AmendmentTA-02-20– Explanation of RequestA request by the Person County Planning Department staff on behalf of the Person County PlanningBoard to amend Article VII Section 74Procedure for Special Use Permitsand Appendix CTable ofPermitted Usesof the Person County Planning Ordinance in order to revise the currentCamper/Recreational Vehicle Park internal street paving standards.21 Text AmendmentTA-02-20 – Requested Ordinance Changes (from Staff)Staff Changes:Removed TextAdded TextSection 74 – Procedure for Special Use Permits74-1B In addition to requirements listed in Section 74-1 A, a Special Use Permit site plan for a camper/Recreational Vehicle Park mustshow compliance with the following in addition to meeting therequirements of Section 81 (Site Plan Requirements):1. A minimum lot size of two acres is required.2. Density to be 2500 square feet for each tent or trailer space.3. A minimum undisturbed fifty foot buffer from all property lines.4. The park shall have internal paved streets that directly abut each space unless the street serves less than six (6) lots. All internal paved streets rights-of-way shall have a minimum width of forty-five (45) feet and eighteen (18) feet of pavement width. Rights-of-way for one-way streets may have aminimum width of twenty-four (24) feet and nine (9) feet of pavement width.a. Internal streets serving less than six (6) lots may be gravel and must be constructed to Person County Paving Standards for Private Roads.5. Each campsite shall contain a stabilized parking pad of either pavement or gravel and one off-street parking space.6. A sanitary source of drinking water shall be not more than 200 feet, toilet facilities not more than 400 feet and wash houses not more than 1500 feetfrom any tent or trailer space. This provision shall not apply where community water and sewer connections are provided to trailers having self-contained kitchens and bathroom facilities. (Added 8/2/2010)22 Text AmendmentTA-02-20 – Requested Ordinance Changes (from Staff)Staff Changes:Removed TextAdded TextAppendix C Table of Permitted UsesPRINCIPAL USESZONING DISTRICTSRB-1B-2GIRCCAMPER/RECREATIONAL PARK (Amended 8/2/2010) See Section 74-1BSSS S23 Text AmendmentTA-02-20 – Modifications from Planning BoardBoard Changes:Removed TextAdded TextSection 74 – Procedure for Special Use Permits74-1B In addition to requirements listed in Section 74-1 A, a Special Use Permit site plan for a camper/Recreational Vehicle Park mustshow compliance with the following in addition to meeting therequirements of Section 81 (Site Plan Requirements):1. A minimum lot size of two acres is required.2. Density to be 2500 square feet for each tent or trailer space.3. A minimum undisturbed fifty foot buffer from all property lines.4. The park shall have internal paved streets that directly abut each space unless the street serves less than six (6) lots. All internal paved streets rights-of-way shall have a minimum width of forty-five (45) feet and eighteen (18) feet of pavement width. Rights-of-way for one-way streets may have aminimum width of twenty-four (24) feet and nine (9) feet of pavement width.a. Internal streets serving less than six (6) lotsmay be gravel and must be constructed to Person County Paving Standards for Private Roads shallbe paved or gravel with a ten (10) foot wide travel way and (4) inches of compacted surface material.5. Each campsite shall contain a stabilized parking pad of either pavement or gravel and one off-street parking space.6. A sanitary source of drinking water shall be not more than 200 feet, toilet facilities not more than 400 feet and wash houses not more than 1500 feetfrom any tent or trailer space. This provision shall not apply where community water and sewer connections are provided to trailers having self-contained kitchens and bathroom facilities. (Added 8/2/2010)Staff Changes:Removed TextAdded Text24 Text AmendmentTA-02-20 – Modifications from Planning BoardAppendix C Table of Permitted UsesPRINCIPAL USESZONING DISTRICTSRB-1B-2GIRCCAMPER/RECREATIONAL PARK (Amended 8/2/2010) See Section 74-1BSSS SBoard Changes:Removed TextAdded TextStaff Changes:Removed TextAdded Text25 Text AmendmentTA-02-20– Planning Staff Analysis• In the fall of 2019, the Person County Planning Board directed Planning Department staff to research pavingstandards for camper/recreational vehicle parks in surrounding jurisdictions.• Following discussion of the compiled research, the Planning Board members wanted to implement similarcamper/recreational vehicle park paving standards to those in place in Franklin County, North Carolina.• The amendment to Article VII Section 74 clarifies when street paving is required for internal streets in Camper/Recreational Vehicle Parks and to what standard gravel roads must be constructed to.• The amendment to Appendix C Table of Permitted Uses provides a reference for individuals to efficiently locate Camper/Recreational Vehicle Park Requirements. 26 Text AmendmentTA-02-20– Planning Board Recommendation from February 13th, 2020 MeetingThe Planning Board voted 7-0 to approve the requested text amendment TA-02-20 with the board’smodifications to staff’s text in Section 74-1BSubsection 4(a) with the Reasonableness andConsistency Statement.27 Text AmendmentTA-02-20– Planning Staff RecommendationPlanning Staff recommends approval of TA-02-20 with the Planning Boards modifications. Theproposed text amendment will provide clarity for applicants and provides regulations for campers thatare similar to private road standards for subdivisions.28 Text AmendmentTA-02-20 – Reasonableness and Consistency StatementThe Board of Commissioners is required to make a motion on the Reasonableness andConsistency statement.Reasonableness and Consistency Statement: The request is consistent with the PersonCounty Land Use Plan and future planning goals of the county, is reasonable, and in thepublic interest as it meets several objectives listed in the Person County Land Use Plan.Specifically, Objective 3.2 to ensure that streets within new developments are properlydesigned, built and maintained.29 Person CountyBoard of CommissionersMarch 9th, 202030 1 AGENDA ABSTRACT Meeting Date: March 9, 2020 Agenda Title: Petition TA-01-20 - A request by the Person County Planning staff on behalf of the Person County Board of Commissioners to amend the Ordinance Regulating Automobile Graveyards and Junkyards in Person County to require screening of junkyards and automobile graveyards from public roads and from adjacent properties that contain public uses. The proposed text amendment requires legislative review by the Board at a public hearing. The NC General Statutes requires that when reviewing a text amendment, the board also include with their motion a statement as to whether the proposed text amendment is reasonable and consistent. Summary of Information: The proposed text amendment requested to Sections Five, Six and Seven of the Ordinance Regulating Automobile Graveyards and Junkyards in Person County will require screening for junkyards and automobile graveyards from public roads and from adjacent properties that contain public uses, such as schools, playgrounds and recreational uses. “Recreational uses” was added to the text to further elaborate on examples of public uses. Under the new text, screening will not be required along the perimeter of a parcel that is adjacent to a dwelling if that area of parcel is not visible from a public road or public use. Existing vegetation will continue to be allowed to be utilized to meet screening requirements where applicable. The proposed text will be beneficial to properties that are larger in size, in particular properties that have a junkyard or automobile graveyard on a smaller portion of the property as the proposed text will not require the entire length of the side yard or rear yard to be screened. Planning Staff Recommendation: Planning Staff recommends approval of TA-01-20. The proposed text will amend screening requirements of junkyards and automobile graveyards so that they are not visible from public roads and from adjacent properties that contain public uses. Statement of Reasonableness and Consistency: The text amendment request is consistent with the Comprehensive Plan and future planning goals and objectives of Person County. It is reasonable and in the public interest as it will provide clear regulations in the Ordinance Regulating Automobile Graveyards and Junkyards in Person County Planning Board Recommendation: At the February 13, 2020 meeting of the Planning Board, the Board made two separate motions on the proposed text amendment, TA-01-20. 31 2 The Planning Board voted unanimously (7-0) to add the word “also” to the second sentence in Section Six Applicability. Section Six will read: This Ordinance also applies to all commercial and industrial uses... The Planning Board also voted unanimously (7-0) to recommend denial of the proposed text amendment. The board felt that the proposed language was not consistent with the Comprehensive Plan and future planning goals and objectives of Person County. The board stated that the proposed amendment is not reasonable and it is not in the public interest. Recommended Action: Vote to approve or deny the requested text amendment with or without the Planning Board’s modifications/recommendations. The Board must also include a Statement of Reasonableness and Consistency with the motion. Submitted By: Lori Oakley, Planning Director 32 Red text: Staff’s Proposed Changes  1  ORDINANCE REGULATING AUTOMOBILE GRAVEYARDS AND  JUNKYARDS IN PERSON COUNTY  SECTION ONE.  TITLE  This ordinance may be known and may be cited as “Ordinance Regulating Automobile  Graveyards and Junkyards in Person County.”  SECTION TWO.  PURPOSE AND OBJECTIVES  The purposes and objectives for which this ordinance is passed are as follows:  A.To protect the citizens and residents of Person County from possible injury at automobile graveyards and junkyards. B.To preserve the dignity and aesthetic quality of the environment in Person County. C.To preserve the physical integrity of land in close proximity to residential areas. D.To protect the economic interests of the citizens and residents of Person County. E.To achieve responsible economic growth in areas of Person County that is compatible with growth and development in nearby areas. SECTION THREE.  DEFINITIONS  For the purpose of this ordinance, certain terms and words are hereby defined; words used in  the present tense shall include the future; words used in the singular number shall include the plural  number; and the plural the singular; and the word “shall” is mandatory and not directory.  Automobile Graveyard:  The term and definition of “automobile graveyards” shall apply to  commercial establishment only.  Any commercial establishment tract of land which is maintained, used,  or operated for storing, salvaging, keeping, buying and selling two or more wrecked, scrapped, ruined,  dismantled or inoperable motor vehicles and which are not being restored to operation, regardless of  the length of time which individual motor vehicles are stored or kept at said establishment.  The phrase  “automobile graveyard” as used herein shall be interpreted to include all service stations and repair  shops which have on their premises four or more wrecked scrapped, ruined, dismantled or inoperable  motor vehicles which are not being restored to operation.    Chronic Offender:  A person who owns property whereupon, in the previous calendar year, the  county gave notice of violation at least three times under any provision of the public nuisance  ordinance.  Establishment:  Any commercial operation.  Housing Unit:  A house, an apartment, a group of rooms, or a single room occupied or intended  for occupancy as separate living quarters.  33 Red text: Staff’s Proposed Changes    2     Junk:  The term “junk” shall mean scrap metal, rope, rags, batteries, paper, trash, rubber, debris,  tires, waste, or junked, dismantled or wrecked motor vehicles or parts.    Junkyard, Commercial:  Any establishment or place of business which is maintained, operated,  or used for storing, salvaging, keeping, buying or selling junk or for maintenance or operation of an  automobile graveyard, but shall not include garbage dumps or county‐operated sanitary landfills.   Junk Yard, Residential:  A residential parcel of land in which an area of 600 square feet or more  of "junk materials” are kept or stored at any given place whether for profit or not. Materials enclosed in  closed buildings, solid waste containers or rolling stock (i.e., rail cars, trailer or other containerized body  not intended or designed to be self‐propelled) are excluded.   Public Road:  Any road or highway which is now or hereafter designated and maintained by the  North Carolina Department of Transportation as part of the State Highway System, whether primary or  secondary, and any road which is a neighborhood public road as defined in North Carolina General  Statute Section 136‐67.     Repair Shop:  An establishment which is maintained and operated for the primary purpose of  making mechanical and/or body repairs to motor vehicles and which receives fifty percent or more of its  gross income from charges made for such repairs.     School:  Any public or private institution for teaching which is recognized and approved by the  State of North Carolina.     Service Station:  An establishment which is maintained and operated for the primary purpose of  making retail sales of fuels, lubricants, air, water, and other items for the operation and routine  maintenance of motor vehicles and/or for making mechanical repairs, servicing and/or washing  of  motor vehicles, and which receives more than fifty percent of its gross income from the retail sale of this  aforesaid items and/or from the making of mechanical repairs, servicing and/or washing of motor  vehicles.     Solid Fence:  A continuous, opaque, unperforated barrier extending from the surface of the  grounds to a uniform height of not less than six (6) feet from the ground at any given point, constructed  of dirt, wood, stone, steel, or other metal, or any substance of a similar nature and strength.     Vegetation:  Evergreen trees, including, but not limited to, white pine and/or hemlock,  evergreen shrubs or plants with a minimum height of six (6) inches when planted, which reach a height  of at least six (6) feet of maturity.     Visible:  Capable of being seen without visual aid by a person of normal visual acuity.     Wire Fence:  A continuous, translucent, perforated barrier extending from the surface of the  ground to a uniform height of not less than six (6) feet from the group at any given point, constructed of  wire, steel or nylon mesh, or any substance of a similar nature and strength, but which perforations or  openings are no larger than sixteen (16) square inches.          34 Red text: Staff’s Proposed Changes    3    SECTION FOUR.  PROHIBITIONS     All junkyards or automobile graveyards except as hereinafter provided shall be unlawful after  the effective date of this Ordinance for any person, firm or corporation, or other legal entity to operate  or maintain in any unincorporated area of Person County a junkyard or automobile graveyard without  first obtaining a license to operate same and without maintaining screening from view as hereafter  described.    SECTION FIVE.  SCREENING     All junkyards or automobile graveyards operated and/or maintained in Person County shall be  fenced at all points where said fencing shall be necessary to screen the view of the junkyard or  automobile graveyard persons from  public roads and , public uses (schools, playgrounds, recreational  properties, etc.) on adjacent properties,, or housing units, and where such screening is not already  substantially provided by natural vegetation, or other natural barriers.  The fence shall be wire fence  used in conjunction with vegetation or a solid fence.  If a wire fence with vegetation is used, the plants  shall be planted on at least one side of the wire fence and as close as practical to said fence.  Vegetation  shall be planted at intervals evenly spaced and in close proximity to each other so that a continuous,  unbroken hedgerow will exist to a height of at least six (6) feet along the links of the wire fence  surrounding the junkyard or automobile graveyard when the vegetation reaches maturity.  Each owner,  operator or maintainer of a junkyard or automobile graveyard to which this Ordinance applies and who  chooses to use vegetation with wire fence, shall utilize good husbandry techniques with respect to said  vegetation, including but not limited to, proper pruning, proper fertilizer and proper mulching, so that  the vegetation will reach maturity as soon as practical and will have maximum density in foliage.  Dead  or diseased vegetation shall be replaced at the next appropriate planting time, and the fence, or wire  fence and vegetation, shall be maintained in good condition.  All wrecked, scrapped, ruined, dismantled  or inoperable motor vehicles and junk shall be stored inside said fence behind the required screening.    SECTION SIX.  APPLICABILITY     This Ordinance applies to all residential zoned properties and uses and applies to junk as defined  in this Ordinance from an adjacent property containing a public use, and/or road.  This Ordinance  applies to all commercial and industrial uses on properties that abut residential and public uses and  applies to junk and abandoned vehicles as defined in this Ordinance that are visible from an adjacent  property, and/or a public road or public use (school, playground, recreational properties, etc.).    SECTION SEVEN.  EXCEPTIONS    A. Ordinance shall not apply to residential properties that are not visible from residential or public  uses (schools, playgrounds, recreational uses, etc.) on adjacent properties or from public roads.    B. Ordinance shall not apply to service stations or repair shops unless said service station or repair  shop has inoperable motor vehicles which are not being restored to operation.    C. This ordinance shall not apply to bona fide farm properties as defined by NCGS §153A‐340.    D. Automobile graveyards or junkyards existing at the effective date of this Ordinance which would  be in violation of this Ordinance shall be granted a grace period of four (4) months to conform to  35 Red text: Staff’s Proposed Changes    4    the provisions of this Ordinance, thereafter same shall be subject to the provisions of this  Ordinance.    E. The provisions of this section shall not apply to material which is being used in connection with a  construction activity taking place on the premises provided the construction activity associated  with an active permit is being diligently pursued, and complies with applicable ordinances and  codes.    SECTION EIGHT.  LICENSING     Any person, firm, corporation, or other organization desiring to operate, or continue to operate  a junkyard or automobile graveyard after the adoption of this Ordinance shall be required to obtain a  license to operate same from the Person County Planning Director.  The application for license shall be  in writing and contain such information that, in the discretion of the Director, is needed to guarantee  that the operation is, or shall be, in compliance with the provisions of this Ordinance.     The County Director shall issue a license to operate to each applicant, upon payment of a license  fee of $50.00, unless it appears that said operation is or shall be in violation of this Ordinance.     The County Director shall have the authority to revoke the license or any person, firm,  corporation, or other organization who fails to comply with the provisions of this Ordinance.    SECTION NINE.  SIGNAGE    All commercial junkyards and automobile graveyards operated and maintained in  Person County shall be identified at the entrance to said facility by a sign not less than fifteen (15)  square feet in area.    SECTION TEN.  ENFORCEMENT PROVISIONS    Complaints shall be submitted by residents and investigated by the Planning Department; upon  determining that a violation of this ordinance exists, the Planning Department shall issue written notice  to the registered owner, lessee, or person(s) entitled to the land. The notice shall be provided by  registered or certified mail.  The notice shall:    1. Identify the property and describe the violation located thereon to be removed, abated, or  remedied;    2. State that the costs incurred by the county for chronic offenders to remove, abate, or remedy  the violation, if not paid by the violator(s), shall be subject to NCGS §153A‐140.2 for chronic  offenses.    3. If the violation is not removed, abated or remedied within thirty (30) days of the initial notice,  and an appeal has not been filed, a second notice shall be issued.  The notice shall:    4. Direct that the violation be removed, abated or remedied;    36 Red text: Staff’s Proposed Changes    5    5. Advise that the property must comply by a specific date thirty (30) days from the certified  mailing date of the second notice;    6. Advise that civil penalties, are being accessed daily as of the date of the second notice; and,    7. Advise that in addition to any and remedies above, the Person County Board of Commissioners  may request criminal penalties (for commercial properties) in accordance with this Ordinance.    8. Chronic Violators.  Pursuant to NCGS §153A‐140.2, the county may notify a chronic violator of  the county's public nuisance ordinance that, if the violator's property is found to be in violation  of the ordinance, the county shall, without further notice in the calendar year in which notice is  given, take action to remedy the violation, and the expense of the action shall become a lien  upon the property and shall be collected as unpaid taxes.  The notice shall be sent by certified  mail.  A chronic violator is a person who owns property whereupon, in the previous calendar  year, the county gave notice of violation at least three times under any provision of the public  nuisance ordinance.    Penalties and remedies for violations shall be as follows:    A. Criminal Penalty (shall only apply to parcels used for commercial purposes).  Any person, firm,  corporation, or other entity who maintains or operates or who controls the maintenance of a  junkyard or automobile graveyard in violation of this Ordinance  shall be guilty of a  misdemeanor and subject to prosecution, and if convicted, shall be  punished  by a fine not to  exceed  $50  or by  imprisonment not  to  exceed thirty (30)  days, or both, in the discretion of  the  Court. Each day that said automobile graveyard or junkyard shall be maintained or operated  in violation of this Ordinance shall constitute a separate and distinct offense.        B. Civil Penalties.  In addition to  the criminal sanctions as herein set out, as provided by North  Carolina  General Statute 153A‐123 (d), and (e), this  Ordinance may be enforced by an  appropriate equitable remedy  issuing from a court of competent jurisdiction or by  injunction  and order of abatement.    C. The Person County Planning Director shall  be responsible  for  enforcing the provisions of this  Ordinance and may take  informal  measures to  procure  compliance from any person  deemed    by   the Director or  his/her  representative  to  be   in violation.  If such informal measures fail to  cause compliance, the Director shall be responsible for obtaining warrants or instigating civil  remedies for violations of this Ordinance.    D. This Ordinance may be enforced by an appropriate equitable remedy, including temporary  restraining order, preliminary injunction and permanent injunction was issued by a court of  competent jurisdiction.    E. Pursuant to NCGS §153A‐140.2, the County Planning Director may issue annual notice to chronic  violators. The County may notify a chronic violator of the County's public nuisance ordinance  that, if the violator's property is found to be in violation of the ordinance, the county shall,  without further notice in the calendar year in which notice is given, take action to remedy the  violation, and the expense of the action shall become a lien upon the property and shall be  collected as unpaid taxes.  37 Red text: Staff’s Proposed Changes    6      F. Appeals  1.) Unless the owner is a chronic violator, an owner who has received a violation notice  under this section may appeal from the order to the Board of Commissioners by giving  written notice of appeal to the Planning Department and to the clerk within 10 days  following the day the order is issued. In the absence of an appeal, the order of the  Planning Director is final.    2.) Without exception, the County may notify a chronic violator of the county's public  nuisance ordinance that, if the violator's property is found to be in violation of the  ordinance, the county shall, without further notice in the calendar year in which notice  is given, take action to remedy the violation, and the expense of the action shall become  a lien upon the property and shall be collected as unpaid taxes. The notice shall be sent  by certified mail.    SECTION ELEVEN.  EFFECTIVE DATE   This ordinance shall become effective the ___ day of ____________ 201820 and supersedes any  previous versions of the ordinance.    Adopted, this, the 6th day of April 2015.  Revised, this, the ___ day of _______________, 201820.        ________________________________________  ____________________________  B. Ray JeffersTracey Kendrick, Chairman          Date  Person County Board of Commissioners      Attested by:    ________________________________________________________     Brenda B. Reaves, Clerk to the Person County Board of Commissioners  38 TA-01-20 Staff Analysis BOC 3/9/20 1 Text Amendment TA-01-20 Commercial and Residential Junkyards EXPLANATION OF THE REQUEST Petition TA-01-20 is a request by the Person County Planning staff on behalf of the Person County Board of Commissioners to amend the Ordinance Regulating Automobile Graveyards and Junkyards in Person County to require screening of junkyards and automobile graveyards from public roads and from adjacent properties that contain public uses. REQUESTED ORDINANCE CHANGES Sections Five, Six and Seven (see attached language) Language was amended in this section to require screening of junkyards and automobile graveyards from public roads and from adjacent properties that contain public uses, such as schools, playgrounds and recreational uses. PLANNING STAFF ANALYSIS The current text in the Ordinance Regulating Automobile Graveyards and Junkyards in Person County requires junkyards and automobile graveyards to be screened from public roads, adjacent properties containing dwellings and adjacent properties containing public uses, such as schools and playgrounds. Existing vegetation can be utilized to count towards the screening requirements. The proposed text requires screening for junkyards and automobile graveyards from public roads and from adjacent properties that contain public uses, such as schools, playgrounds and recreational uses. “Recreational uses” was added to the text to further elaborate on examples of public uses. Under the new text, screening will not be required along the perimeter of a parcel that is adjacent to a dwelling if that area of parcel is not visible from a public road or public use. Existing vegetation will continue to be allowed to be utilized to meet screening requirements where applicable. The proposed text will be beneficial to properties that are larger in size, in particular properties that have a junkyard or automobile graveyard on a smaller portion of the property as the proposed text will not require the entire length of the side yard or rear yard to be screened. PLANNING STAFF RECOMMENDATION Planning Staff recommends approval of TA-01-20. The proposed text will amend screening requirements of junkyards and automobile graveyards so that they are not visible from public roads and from adjacent properties that contain public uses. REASONABLENESS AND CONSISTENCY STATEMENT The text amendment request is consistent with the Comprehensive Plan and future planning goals and objectives of Person County. It is reasonable and in the public interest as it will provide clear regulations in the Ordinance Regulating Automobile Graveyards and Junkyards in Person County PLANNING BOARD RECOMMENDATION At the February 13, 2020 meeting of the Planning Board, the Board made two separate motions on the proposed text amendment, TA-01-20. 39 TA-01-20 Staff Analysis BOC 3/9/20 2 The Planning Board voted unanimously (7-0) to add the word “also” to the second sentence in Section Six Applicability. Section Six will read: This Ordinance also applies to all commercial and industrial uses... The Planning Board also voted unanimously (7-0) to recommend denial of the proposed text amendment. The board felt that the proposed language was not consistent with the Comprehensive Plan and future planning goals and objectives of Person County. The board stated that the proposed amendment is not reasonable and it is not in the public interest. Submitted by: Lori Oakley, Planning Director 40 41 42 1 AGENDA ABSTRACT Meeting Date: March 9, 2020 Agenda Title: Petition TA-02-20 –A request by the Person County Planning Department staff on behalf of the Person County Planning Board to amend Article VII Section 74 Procedure for Special Use Permits and Appendix C Table of Permitted Uses of the Person County Planning Ordinance in order to revise the current Camper/Recreational Vehicle Park internal street paving standards. The proposed text amendment requires legislative review by the Board at a public hearing. The NC General Statutes requires that when reviewing a text amendment, the board also include with their motion a statement as to whether the proposed text amendment is reasonable and consistent. Summary of Information: In the fall of 2019 the Person County Planning Board directed Planning Department staff to research paving standards for camper/recreational vehicle parks in surrounding jurisdictions. Following review of the compiled research, the board members wanted to implement similar camper/recreational vehicle park paving standards to those in place in Franklin County, North Carolina. These regulations provide paving standards for roads in camper/recreational vehicle parks that are similar to those that are applied to paving standards for private roads within subdivisions. The amendments requested to Article VII Section 74 clarify when street paving is required for internal streets in Camper/Recreational Vehicle Parks and to what standard gravel roads must be constructed to. The amendment requested to Appendix C Table of Permitted Uses provides a reference for applicants to efficiently locate Camper/Recreational Vehicle Park Requirements. Planning Staff Recommendation: Planning Staff recommends approval of TA-02-20 with Planning Boards modifications. The proposed text amendment will provide clarity for applicants and provides regulations for campers that are similar to private road standards for subdivisions. Planning Board Recommendation: At the Planning Board meeting on February 13th, 2020, the board voted 7-0 to approve the requested text amendment TA-02-20 with a recommendation to modify the proposed language in Section 74-1B Subsection 4(a). This approval also included the following Statement of Reasonableness and Consistency: The request is consistent with the Person County Land Use Plan and future planning goals of the county, is reasonable, and in the public interest as it meets several objectives listed in the Person County Land Use Plan. Specifically, Objective 3.2 to ensure that streets within new developments are properly designed, built, and maintained. Recommended Action: Vote to approve or deny the requested text amendment with or without the Planning Board’s modifications. The Board must also include a Statement of Reasonableness and Consistency with the motion. Submitted By: Lori Oakley, Planning Director 43 TA-02-20 Amended Text Planning Board February 13th, 2020 1 Person County Recreational Vehicle Park Paving Standards Amended Text from Planning Staff in red italics Section 74 – Procedure for Special Use Permits 74-1B In addition to requirements listed in Section 74-1 A, a Special Use Permit site plan for a camper/Recreational Vehicle Park must show compliance with the following in addition to meeting the requirements of Section 81 (Site Plan Requirements): 1.A minimum lot size of two acres is required. 2.Density to be 2500 square feet for each tent or trailer space. 3.A minimum undisturbed fifty foot buffer from all property lines. 4.The park shall have internal paved streets that directly abut each space unless the street serves less than six (6) lots. All internal paved streets rights-of-way shall have a minimum width of forty-five (45) feet and eighteen (18) feet of pavement width. Rights-of-way for one- way streets may have a minimum width of twenty-four (24) feet and nine (9) feet of pavement width. a.Internal streets serving less than six (6) lots may be gravel and must be constructed to Person County Paving Standards for Private Roads. 5.Each campsite shall contain a stabilized parking pad of either pavement or gravel and one off- street parking space. 6.A sanitary source of drinking water shall be not more than 200 feet, toilet facilities not more than 400 feet and wash houses not more than 1500 feet from any tent or trailer space. This provision shall not apply where community water and sewer connections are provided to trailers having self-contained kitchens and bathroom facilities. (Added 8/2/2010) Appendix C Table of Permitted Uses CAMPER/RECREATIONAL PARK (Amended 8/2/2010) See Section 74-1B S S S S Continued on rear of page 44 TA-02-20 Amended Text Planning Board February 13th, 2020 2 Person County Recreational Vehicle Park Paving Standards Amended Text from Planning Staff (in red italics) Modifications from Planning Board (in blue italics) Section 74 – Procedure for Special Use Permits 74-1B In addition to requirements listed in Section 74-1 A, a Special Use Permit site plan for a camper/Recreational Vehicle Park must show compliance with the following in addition to meeting the requirements of Section 81 (Site Plan Requirements): 1. A minimum lot size of two acres is required. 2. Density to be 2500 square feet for each tent or trailer space. 3. A minimum undisturbed fifty foot buffer from all property lines. 4. The park shall have internal paved streets that directly abut each space unless the street serves less than six (6) lots. All internal paved streets rights-of-way shall have a minimum width of forty-five (45) feet and eighteen (18) feet of pavement width. Rights-of-way for one- way streets may have a minimum width of twenty-four (24) feet and nine (9) feet of pavement width. a. Internal streets serving less than six (6) lots may be gravel and must be constructed to Person County Paving Standards for Private Roads shall be paved or gravel with a (10) foot wide travel way and four (4) inches of compacted surface material. 5. Each campsite shall contain a stabilized parking pad of either pavement or gravel and one off- street parking space. 6. A sanitary source of drinking water shall be not more than 200 feet, toilet facilities not more than 400 feet and wash houses not more than 1500 feet from any tent or trailer space. This provision shall not apply where community water and sewer connections are provided to trailers having self-contained kitchens and bathroom facilities. (Added 8/2/2010) Appendix C Table of Permitted Uses CAMPER/RECREATIONAL PARK (Amended 8/2/2010) See Section 74-1B S S S S 45 TA-02-20 Staff Analysis BOC March 9th, 2020 1 Text Amendment TA-02-20 General Planning Ordinance Revisions EXPLANATION OF THE REQUEST Petition TA-02-20 is a request by the Person County Planning Department staff on behalf of the Person County Planning Board to amend Article VII Section 74 Procedure for Special Use Permits and Appendix C Table of Permitted Uses of the Person County Planning Ordinance in order to revise the current Camper/Recreational Vehicle Park internal street paving standards. REQUESTED ORDINANCE CHANGES FROM STAFF Modify the pavement requirement for Camper/Recreational Vehicle Parks ‐ Article VII Section 74 (see attached language) - Modify the pavement requirement for streets in Camper/Recreational Vehicle Parks to require paved roads when internal streets serve more than six (6) lots. Internal streets serving less than six (6) lots may be constructed with gravel and must adhere to the Person County Paving Standards for Private Roads regulations. Provide clarification on where to locate information regarding Camper/Recreational Vehicle Parks Appendix C Table of Permitted Uses (see attached language) – Provide a reference to Article VII Section 74 to direct individuals to the appropriate section regarding Camper/Recreational Vehicle Park requirements MODIFICATIONS TO STAFF PROPOSAL FROM PLANNING BOARD Modify staff’s proposed language for the pavement requirement for Camper/Recreational Vehicle Parks ‐ Article VII Section 74 (see attached language) – Remove the requirement that internal streets serving less than six (6) lots be constructed to the Person County Paving Standards for Private Roads regulations. Instead, require that internal streets serving less than six (6) lots be constructed with either pavement or gravel, have at least a ten (10) foot wide travel way and at least four (4) inches of compacted surface material. PLANNING STAFF ANALYSIS In the fall of 2019, the Person County Planning Board directed Planning Department staff to research paving standards for camper/recreational vehicle parks in surrounding jurisdictions. The compiled research is attached to this staff report. Following discussion of the compiled research, the Planning Board members wanted to implement similar camper/recreational vehicle park paving standards to those in place in Franklin County, North Carolina. These regulations provide paving standards to roads in camper/recreational vehicle parks similar to those that are applied to paving standards for private roads within subdivisions. The amendment to Article VII Section 74 clarifies when street paving is required for internal streets in Camper/Recreational Vehicle Parks and to what standard gravel roads must be constructed to. The amendment to Appendix C Table of Permitted Uses provides a reference for individuals to efficiently locate Camper/Recreational Vehicle Park Requirements. 46 TA-02-20 Staff Analysis BOC March 9th, 2020 2 The Planning Board members expressed concern for the noise impact on surrounding property owners from movement of campers/recreational vehicles along gravel roads within parks, as well as the cost to the park’s owner/operator to maintain paved roads. The proposed text amendment addresses the noise concern from vehicle movement while providing flexibility on paving for smaller parks or areas of parks that have less activity due to the number of camper/recreational vehicle spaces provided. PLANNING STAFF RECOMMENDATION Planning Staff recommends approval of TA-02-20 with the Planning Board’s modifications. The proposed text amendment will provide clarity for applicants and provides regulations for campers that are similar to private road standards for subdivisions. REASONABLENESS AND CONSISTENCY STATEMENT The text amendment request is consistent with the Person County Land Use Plan and future planning goals of the county, is reasonable, and in the public interest as it meets several objectives listed in the Person County Land Use Plan. Specifically, Objective 3.2 to ensure that streets within new developments are properly designed, built and maintained. PLANNING BOARD RECOMMENDATIOM At the Planning Board meeting on February 13th, 2020, the board voted 7-0 to approve the requested text amendment TA-02-20 with a recommendation to modify the proposed language in Section 74-1B Subsection 4(a). This approval also included the following Statement of Reasonableness and Consistency: The request is consistent with the Person County Land Use Plan and future planning goals of the county, is reasonable, and in the public interest as it meets several objectives listed in the Person County Land Use Plan. Specifically, Objective 3.2 to ensure that streets within new developments are properly designed, built, and maintained. Submitted by: Kayla DiCristina, Planner 47 TA-02-20 Camper/Recreational Vehicle Paving Standards Planning Board February 13th, 2020 Internal Street Paving Standards The Person County Planning Board members have expressed interest in a potential text amendment to address paving regulations for internal streets in camper/recreational vehicle parks in the county. The following information was gathered from ordinances in surrounding and similar county jurisdictions, as well as phone conversations with the listed jurisdictions. This information will serve as a resource to guide and provide reference for the discussion surrounding a potential text amendment to Person County’s Planning Ordinance regulating paving standards. Following the September 12th, 2019 Planning Board meeting, Halifax county’s paving standards were added to the following tables. Standards for Recreational Vehicle Parks County Internal Street Requirement Person ‐ Internal street paving requirement is not mentioned. Granville ‐ Does not require paved streets. Franklin ‐ If there are more than six (6) lots on a road then the road must be paved. Johnston ‐ All streets in the park must be paved. Vance ‐ All streets in the park must be paved. Warren ‐ Ordinance was not available online. Harnett ‐ Internal streets must be compacted and layered with a base course. ‐ Entrances must be paved. Rockingham ‐ All streets in the park must be paved or covered with gravel/stabilized rock. Halifax ‐ Does not require paved streets.   48 49 50 January 21, 2020 1 PERSON COUNTY BOARD OF COMMISSIONERS JANUARY 21, 2020 MEMBERS PRESENT OTHERS PRESENT B. Ray Jeffers Heidi York, County Manager David B. Newell, Sr. Gordon Powell C. Ronald Aycock, County Attorney Jimmy B. Clayton Kyle W. Puryear The Board of Commissioners for the County of Person, North Carolina, met in regular session on Tuesday, January 21, 2020 at 9:00am in the Commissioners’ meeting room in the Person County Office Building. Chairman Jeffers called the meeting to order. Chairman Jeffers called upon the Reverend Dr. Langton Logan, Pastor of Lawson Chapel Church to offer an invocation. Commissioner Powell led the group in the Pledge of Allegiance. DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA: A motion was made by Vice Chairman Newell and carried 5-0 to approve the agenda. PUBLIC HEARING: FISCAL YEAR 2021 PATS FARE INCREASES/FEE SCHEDULE: A motion was made by Vice Chairman Newell and carried 5-0 to open the duly advertised public hearing for Fiscal Year 2021 PATS Fare Increases/Fee Schedule. Transportation Director, Glen LaBar informed the group that the PATS Soliciting Public Comment Policy states that changes to the fare structure must be completed during the annual budget process as well as a public hearing was required. Mr. LaBar stated PATS staff proposes major changes to contract billing and a general fare increase; he requested the Board of Commissioners consider approving the fee schedule early to give contract agencies and citizens’ time to take these changes into consideration for their upcoming budgets. Mr. LaBar presented the following PATS Fiscal Year 2021 Rate Schedule for Board consideration: 51 January 21, 2020 2 PATS Fiscal Year 2021 Rate Schedule General Passenger Fares- RGP (General Public) 0-10 Miles $2 each way 10.1-20 Miles $3 each way 20.1+ Miles $4 each way EDTAP (Elderly & Disabled) 0-10 Miles $1 each way 10.1-20 Miles $2 each way 20.1+ Miles $3 each way Prospect Hill, Hillsborough, Durham Zip Codes (27701, 27704, 27705, 27710, 27712) RGP (General Public) $5 one way/$10 round trip EDTAP (Elderly & Disabled) $3 one way/$6 round trip Chapel Hill & Durham (27703, 27707, 27713) RGP (General Public) $10 one way/$20 round trip EDTAP (Elderly & Disabled) $5 one way/$10 round trip No Show Fees- $5 In Person County $10 Out of Town Contracted Agencies- PMH ECU/Roxboro Healthcare & Rehab $15 One Way $30 Round Trip In Town $100 Round Trip Prospect Hill, Hillsborough, Upper Durham $150 Round Trip Chapel Hill, Lower Durham Shared Mileage Rate (First P/U & Last D/O) for Contracts with limited funding/human services (COA, KTAR, PI): $1.65/mile Shared Mileage Rate (First P/U & Last D/O) for ROAP (including the Shuttle): $1.40/mile 52 January 21, 2020 3 Shared Mileage Rate (First P/U & Last D/O) for Contracts Non-Grant Related (VR, PCC, Early Intervention): $1.95/mile Shared Mileage Holiday Rate (First P/U & Last D/O) for KTAR: $1.95/mile DSS/Medicaid (Broker rates may vary based on negotiations)- Ambulatory: Direct Mile Rate: $1.70 Direct Holiday Mile Rate: $1.95 Per Log Load Fee: $5.00 each leg of trip Wheelchair: Direct Mile Rate: $1.95 Direct Holiday Mile Rate: $2.20 Per Log Load Fee: $20 each leg of trip There were no individuals appearing before the Board to speak in favor of or in opposition to the Fiscal Year 2021 PATS Fare Increases/Fee Schedule as presented. A motion was made by Commissioner Powell and carried 5-0 to close the public hearing for Fiscal Year 2021 PATS Fare Increases/Fee Schedule. CONSIDERATION TO GRANT OR DENY REQUEST FOR FISCAL YEAR 2021 PATS FARE INCREASES/FEE SCHEDULE: A motion was made by Commissioner Powell and carried 4-1 to approve the Fiscal Year 2021 PATS Rate Schedule as presented. Chairman Jeffers cast the lone dissenting vote noting he felt the rate increase may impact lower income individuals from having needed transportation. 53 January 21, 2020 4 INFORMAL COMMENTS: There were no comments from the public. DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA: A motion was made by Commissioner Clayton and carried 5-0 to approve the Consent Agenda with the following items: A. Approval of Minutes of January 6, 2020, B. Budget Amendment #13, C. Resolution to Support the Actions to Become a Medicaid Healthy Opportunities Community and the Development of a Social Determinant’s of Health Proposal to NCDHHS, D. Request for the Sheriff’s Office to apply for Grants: a. Governor’s Crime Commission $24,495 to fund equipment, b. Person County United Way $16,000 for the GREAT Summer Camp, c. Wal-Mart Community Impact Grant $2,500 for items for PR Events, d. BVP Grant $12,000 for Bulletproof Vests 50/50 match $6,000 local match funded from the Drug Asset Forfeiture Fund, E. Tax Adjustments for January 2020 a. Tax Releases b. NC Vehicle Tax System pending refunds 54 January 21, 2020 5 NEW BUSINESS: ENVIRONMENTAL ISSUES ADVISORY COMMITTEE ANTI-LITTER PROCLAMATION TITLED EVERY LITTER BIT HURTS INITIATIVE IN PERSON COUNTY: Chairman Jeffers, the commissioner representative on the Person County Environmental Issues Advisory Committee, read and presented to the Board of Commissioners an anti-litter proclamation titled “Every Litter Bit Hurts Initiative in Person County” for adoption. Chairman Jeffers recognized Mr. Bob Brauser, present in the audience, to address the Board. Mr. Brauser stated the importance to the quality of life of the community by reducing and eliminating litter on the roadways and waterways. He encouraged the Board to adopt the proclamation before them and encourage the community to help make Person County a cleaner place to live. A motion was made by Chairman Jeffers and carried 5-0 to adopt a Proclamation titled Every Litter Bit Hurts Initiative in Person County. 55 January 21, 2020 6 56 January 21, 2020 7 CHAIRMAN’S REPORT: Chairman Jeffers reported he would be meeting with representatives of the Timberlake Volunteer Fire Department later in the day. He noted he had passed along some complaints he received to the County Manager for possible violations of the Junk Yard Ordinance. MANAGER’S REPORT: County Manager, Heidi York had no report. COMMISSIONER REPORT/COMMENTS: There were no reports or comments from Commissioners Powell, Clayton, Puryear and Vice Chairman Newell. CLOSED SESSION #1 A motion was made by Vice Chairman Newell and carried 5-0 to enter Closed Session pursuant to NC General Statutes 143-318.11(a)(4) at 9:19am to discuss matters relating to the location or expansion of industries or other businesses in the area served by the public body, including agreement on a tentative list of economic development incentives that may be offered by the public body in negotiations, and 143-318.11 (a)(5), to establish or to instruct the public body’s staff or negotiating agents concerning the position to be taken by or on behalf of the public body in negotiating (i) the price and other materials terms of a contract or proposed contract for the acquisition of real property by purchase option, exchange, or lease with the following individuals permitted to attend: County Manager, Heidi York, County Attorney, Ron Aycock, Economic Development Director, Sherry Wilborn and IT staff, Charles Lunsford. The Closed Session was called to order at 9:20am. Ron Aycock, County Attorney left the Closed Session at 10:02am. A motion was made by Commissioner Powell and carried 5-0 to return to open session at 10:37am. 57 January 21, 2020 8 ADJOURNMENT: A motion was made by Vice Chairman Newell and carried 5-0 to adjourn the meeting at 10:37am. _____________________________ ______________________________ Brenda B. Reaves B. Ray Jeffers Clerk to the Board Chairman (Draft Board minutes are subject to Board approval). 58 February 3, 2020 1 PERSON COUNTY BOARD OF COMMISSIONERS FEBRUARY 3, 2020 MEMBERS PRESENT OTHERS PRESENT B. Ray Jeffers Heidi York, County Manager David B. Newell, Sr. (absent) Gordon Powell Jimmy B. Clayton Kyle W. Puryear The Board of Commissioners for the County of Person, North Carolina, met in regular session on Monday, February 3, 2020 at 9:00am in the Transit and Development Building located at 303 S. Morgan Street, Roxboro. This meeting designated for the Board Retreat focused on Fiscal Year 2020-2021 Budget. Chairman Jeffers called the meeting to order. Vice Chairman Newell was absent. DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA: A motion was made by Commissioner Puryear and carried 4-0 to approve the agenda, as presented. DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA: A motion was made by Commissioner Puryear and carried 4-0 to approve the Consent Agenda with the following items: A.Report of Unpaid Taxes, and B.Advertisement of Unpaid Real Estate Taxes STRATEGIC PLAN PRIORITIES: County Manager, Heidi York led the Board in discussion related to its Fiscal Year 2021 budgeting priorities as well as facilitated the Board’s discussion in the development of an updated Strategic Plan and/or an Action Plan. Ms. York shared the following slides to guide the discussion: 59 February 3, 2020 2 60 February 3, 2020 3 61 February 3, 2020 4 Ms. York stated the PCC STEM/advanced facility feasibility study costed $25K versus the budgeted $54K noting those results are forthcoming. In addition, the economic development opportunities and target sectors analysis budgeted at $23K was not completed as the EDC redirected those funds be used for associated costs for a Shell Building. 62 February 3, 2020 5 It was the consensus of the Board to further discuss the Strategic Plan objectives following the retreat presentations. 63 February 3, 2020 6 Chairman Jeffers announced a break at 9:17am. At 9:29am, Chairman Jeffers asked the Tax Administrator to talk to the group about Revenues as they waited for the Auditors to arrive. REVENUES: Tax Administrator, Russell Jones provided the following information to the group related to the County’s Revenues: Mr. Jones stated the 2020 budget was $4.210b, actual $4,214,679,296 or over by .11%. He noted some growth, up $15M from budget, or $10M from actual. Mr. Jones further noted that real estate growth was just over $45 million, same as last year; M&E went down by $16M but adding $13M as a placeholder for Polywood and the OBX Hemp. 64 February 3, 2020 7 Mr. Jones stated the State dropped by $11,461,224 two years ago, $32M last year and he was holding $32M for potential losses for next year. The Net Tax Base is up from last year at $4.210b, now $4.225b, growth of 15M, plus $385M (up from 375M DMV and revenues $2,809,095 (growth by 72,964 in revenue) @ 99.95%. When asked by the Board about the state appraised values in 2030 when and if the power coal plants close, Mr. Jones stated the values following closure had many variables and was unknown at this time however, he planned to continue to plan for potential losses until new information was known. 65 February 3, 2020 8 Mr. Jones illustrated the Fire District Value Changes noting the 2020 budget was $3.569b, actual $3,569,386,776 or over by .01% (No net growth). He noted Real Estate growth was just under $37M, compared to last year at $41 million; M&E went down slightly but further noted he added $13M as a placeholder for Polywood and OBX Hemp. Mr. Jones said Business Machinery would be listed by April 15th. Mr. Jones stated the Net Tax Base = slight growth= $3.587b comparted to $3.569b (growth of $18 Million) plus $310 million in DMV and revenues at $85,207 @ 99.95% (up from $75,000). 66 February 3, 2020 9 Mr. Jones noted that last year one-penny equaled $447,570 and next year the value will be $450,418. Last year one-penny on the fire tax was $373,192 and next year the value will be $380,717. Mr. Jones said 2.75 cents (Fire Tax) will generate $1,046,971.75. 67 February 3, 2020 10 ELLIOTT DAVIS, PLLC, AUDITOR’S PRESENTATION: Mr. Tom McNeish, Government Specialty Group Leader with Elliott Davis, PLLC provided the following information related to the Financial Statement Audit Summary: 68 February 3, 2020 11 69 February 3, 2020 12 70 February 3, 2020 13 71 February 3, 2020 14 Commissioner Clayton commented that the Fund Balance reserve for the County was set 10% over the recommended to be able to take care of emergencies. The Comprehensive Annual Financial Report for the Year Ended June 30, 2019 was handed out to the group. 72 February 3, 2020 15 DEBT MODEL PRESENTATION: Mr. Douglas Carter, President and Mr. Andrew Carter Vice President of DEC Associates Inc. of Charlotte provided the following presentation to the Board related to their services for County Financial Planning for advice for Capital Needs and Debt Affordability alternatives: 73 February 3, 2020 16 74 February 3, 2020 17 75 February 3, 2020 18 76 February 3, 2020 19 77 February 3, 2020 20 While discussing the project needs and the timing schedule, County Manager, Heidi York said the Schools’ needs are significant, approximately $35M; she said she would be meeting with the Schools’ Superintendent, Dr. Rodney Peterson to discuss prioritizing the needs noting it was not reasonable that the County could fund $35M in one year nor the school’s staff to implement such spending amount in one year. Ms. York reminded the group that Piedmont Community College will have a significant request also noting the plan for an Advanced Manufacturing Facility, as well as, Economic Development Commission’s request for a Shell Building. Until the data is received for the prioritization, the model cannot be completed for recommendations. Chairman Jeffers asked the Finance Director what percentage of debt did the County have currently to which she noted it was at 4%. The not to exceed percentage of debt, per the Local Government Commission is 15%. Draft Budget, Accounting and Fund Reserve Policies were introduced and a brief overview was provided to the Board. Ms. York stated the policies would be coming before the Board at a future meeting for approval. Included in the draft policies were budget process and policies, accounting policies for Fund Reserves. When reviewing the next steps and given everyone is learning the new process for the model, Mr. Carter stated the full debt affordability available only after receipt of the capital information and the Board’s approval of project priorities, the timing will align in the fall/winter of 2020. Commissioner Puryear asked about improving the bond rating. Mr. Carter stated once the financial plan was in place, Person County could invite the rating agency to review the rating noting the goal for a solid AA desired rating. Chairman Jeffers recognized, Dr. Peterson, Dr. Allen and Mr. King, present in the audience representing Person County Schools. Dr. Peterson stated the requirement to comply with House Bill 90 noting Person County elementary schools were at 97% capacity. Chairman Jeffers announced a brief break at 11:19am. The meeting reconvened at 11:28am. 78 February 3, 2020 21 FINDINGS FROM THE YMCA FEASIBILITY STUDY: County Manager, Heidi York introduced Ms. Li Li, of FourSquare Research, Inc. to present the findings from the YMCA Feasibility Study on opportunities for a new Person County YMCA branch of the Danville Family YMCA to the Board of Commissioners. Ms. Li Li is the Managing Partner for FourSquare Research, Inc. and she is responsible for project direction, client relations, and business development. Also present was Ms. Sarah Folmar, CEO and Mr. Dustin Whittle, Assistant Executive Director for the Danville Family YMCA. The report that was shared with the Board is hereby incorporated into the minutes by reference. The report provided forecasts for new membership units for a new Person County Family YMCA at the proposed locations with detailed information on demographics, psychographics, and program interest of prospective members. Following below is the Executive Summary of Market Study referenced above. 79 February 3, 2020 22 80 February 3, 2020 23 81 February 3, 2020 24 82 February 3, 2020 25 83 February 3, 2020 26 84 February 3, 2020 27 Chairman Jeffers expressed his justification for funding the feasibility study for the data to confirm the community cannot support an indoor pool but would like to see expanded recreational opportunities. Chairman Jeffers stated his appreciation to finally answer the people that voted in the 2008’s general election for a senior and recreational center with the results provided by the study. He added he would be taking the report to share with the Recreation Board and felt it relevant to the economic development of future recruitment of industry workforce and the offerings for the workforce and the families, especially for the teenagers of the county. Commissioner Puryear asked Ms. Li Li if she saw government subsidizing the costs of operating such a facility. Ms. Li Li and Ms. Folmar stated the YMCA’s are funded through memberships, donations, program fees, fundraising and scholarships. Ms. Li Li added that although governments are independent of the YMCA, where there is a population challenge, she has seen where the local community college, schools, hospital, library, churches and other agencies and private developers will come together for the needed recreational amenities for the community. Commissioner Powell asked about the projected costs of a YMCA. Ms. Folmar told the group that the YMCA of Danville is a 50,000 sq. ft. facility that cost $15M of which was all donated by many foundations in Danville. The annual operating costs is $1.5M, all funded with memberships, program fees and donations. 85 February 3, 2020 28 MID-YEAR FISCAL UPDATE: Finance Director, Amy Wehrenberg provided the Board with a Mid-Year Fiscal Review as follows: 86 February 3, 2020 29 87 February 3, 2020 30 88 February 3, 2020 31 Commissioner Puryear asked Ms. Wehrenberg if any debt would come off this fiscal year to which she said no. She said there is debt expected to be retired next fiscal year however the expectation is that debt will added with the capital requests from the Schools and Piedmont Community College. 89 February 3, 2020 32 PREVIEW OF NEEDS IN FY2020-2021: County Manager, Heidi York shared the following presentation with the Board highlighting the Preview of Needs for Fiscal Year 2021 for both Capital and Operating as known at this time. Ms. York stated she has received an amended Capital request from Person County Schools and was anticipating an amended Capital request from Piedmont Community College. 90 February 3, 2020 33 91 February 3, 2020 34 92 February 3, 2020 35 Ms. York made the Board aware of the critical need nationwide, and in Person County, of recruiting and retaining talented emergency services personnel. She noted that she would be bringing a discussion to the Board at its upcoming meeting on February 18, 2020 after staff’s review of options. Ms. York further noted EMS is struggling with staggering overtime costs as vacancies are being fulfilled through employee’s overtime hours. Related to the new fiscal year’s need for full time positions, Ms. York updated the Board that she has received eight requests for full time positions from Environmental Health, PATS, Inspections, GIS, the Jail and DSS. If all eight positons are funded, the costs are projected at $450,000. In addition, a Fire Marshal position that was recently added appropriating another $58,000 in the new fiscal year budget. Ms. York stated an operating cost request for the City of Roxboro’s Western Interceptor at $500,000 could be funded through the County’s Water and Sewer Fund that currently has $1M, if approved by the Board. Commissioner Clayton asked Ms. York to speak to the request of Piedmont Community College for an Advanced Technology Center; Ms. York stated the County funded a feasibility study for this project noting the request was for new land acquisition with the construction of a new building to support existing industry and as a recruiting tool to train the workforce for advanced technology services. Ms. York anticipated the upcoming budget to include smaller, critical capital needs allowing the Debt Service Model to be developed with time to review financing options to bundle projects for later in the new fiscal year. 93 February 3, 2020 36 BUDGET WRAP-UP: County Manager, Heidi York stated staffs’ intent to develop a budget reflecting the priorities of the Board and align those needs with the strategic plan. She reminded the Board of the Strategic Plan objectives as adopted in May 2019 and asked the group if the objectives are still relevant: 1. Improve School Facilities 2. Implement a Pre-K through 14 Workforce Development Plan 3. Support Economic Development’s Strategic Plan 4. Implement Quality of Life Programs Ms. York stated she would update the Strategic Plan Strategies for those that were accomplished and to add any new strategies the Board desired. She made the assumption that the Board would keep the same property tax rate and fire tax rate as adopted in 2019 to keep the revenues flat. Chairman Jeffers stated his desire to strategize fire protection in the County, whether the options included paid firefighters or looking what other counties are doing to assure the community of fire services. Ms. York stated the EMS Director, Doug Young was compiling a plan for options to cover the Woodsdale fire district and suggested to engage the Office of State Fire Marshal and the County’s forthcoming Fire Marshal to develop a comprehensive plan to support the volunteer fire departments (VFDs) moving forward. Ms. York said the fire tax was generating a little more than the $1M (current appropriation) to the VFDs noting the extra revenue over the $1M could be placed in a Fund Balance for such response to emergency needs. Chairman Jeffers also stated preference to strategize a plan for the power plant impacts for when and if the plants are closed. Commissioner Puryear stated his idea to identify spending for the ten years prior to the projected loss of revenue. Chairman Jeffers requested to research after school programming and suggested following up with Tanya Evans of Duke Energy related to Boys & Girls’ Club advocacy programming for youth that is currently taking place in Granville, Vance and Warren counties at elementary schools. Chairman Jeffers recommended adding strategies that match the Economic Development Commissions’ priorities that were recently updated. 94 February 3, 2020 37 CLOSING REMARKS AND ADJOURNMENT: Chairman Jeffers remarked that the budget work was definitely cut out for the Board with all the needs that have been noted thus far. Chairman Jeffers asked the group about allocating $2,000 to the Healthy Personians advisory group to promote the 20th anniversary; he noted he would place on an upcoming agenda to have more information about the role of the group. Chairman Jeffers stated the DSS board has noted impact to DSS services and funding due to the NC budget not being passed. Commissioner Clayton reminded the group of the Upper Neuse meeting on March 12, 2020 that would be informative. Commissioner Clayton stated he attended a recent Kerr Tar Transportation Committee noting the Flat River bridge was now open; he added that the DOT suspended funding was now reinstated which puts the Boulevard project back into the schedule. County Manager, Heidi York said she would keep the Board updated related to the Financial Advisory Debt Model capacity following the meeting with the Schools’ staff. Chairman Jeffers asked his fellow commissioner to complete the retreat evaluation and return to the Manager. A motion was made by Commissioner Puryear and carried 4-0 to adjourn the meeting at 1:20pm. _____________________________ ______________________________ Brenda B. Reaves B. Ray Jeffers Clerk to the Board Chairman (Draft Board minutes are subject to Board approval). 95 February 3, 2020 38 This page was intentionally left blank. 96 February 18, 2020 1 PERSON COUNTY BOARD OF COMMISSIONERS FEBRUARY 18, 2020 MEMBERS PRESENT OTHERS PRESENT B. Ray Jeffers Heidi York, County Manager David B. Newell, Sr. (Resigned 2/3/2020) Gordon Powell C. Ronald Aycock, County Attorney Jimmy B. Clayton Kyle W. Puryear (via telephone conference call) The Board of Commissioners for the County of Person, North Carolina, met in regular session on Tuesday, February 18, 2020 at 9:00am in the Commissioners’ meeting room in the Person County Office Building. Chairman Jeffers called the meeting to order. Commissioner Clayton gave an invocation and Commissioner Powell led the group in the Pledge of Allegiance. Commissioner Puryear participated in the meeting via telephone conference call. DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA: Chairman Jeffers requested an addition to the agenda for a Resolution Declaring Person County a Constitutional Rights Protected County. A motion was made by Chairman Jeffers and carried 4-0 to add a Resolution Declaring Person County a Constitutional Rights Protected County to the agenda. A motion was made by Commissioner Powell and carried 4-0 to approve the agenda as adjusted. 97 February 18, 2020 2 INFORMAL COMMENTS: The following individuals appeared before the Board to make informal comments: Mr. Anthony Horton of 7233 Hurdle Mills Road, Hurdle Mills addressed the Board related to his concerns for a proposed 800-acre solar facilities mega site that he has heard has been amended to 330+ acres; he said he knew this proposal solar facility has not been before the Board of Commissioners. Mr. Horton stated his concerns that residents will be impacted noting that the community has a petition with 450 signatures opposing the proposed solar mega park to be located in rural residential areas, i.e. Hurdle Mills. He questioned who would be the responsible party: the solar company, the county or landowners should the solar panels be destroyed by a natural disaster whereby the chemicals in the solar panels leak into the groundwater. Mr. Horton noted there was one property owner that may be completely surrounded on all sides by the proposal solar farm. Mr. Chris Weaver of 342 Satterfield Farm Road, Timberlake, and Person County GOP Chairman appeared before the Board to present a Person County GOP recommendation for a 2nd Amendment Resolution that included language from the 5th and 14th Amendments as well as red flag laws to protect the Constitutional Rights and Liberties. He also added that he opposed the proposed solar farm in the Hurdle Mills community and would not want to see it happen. Ms. Patricia “PJ” Gentry of 541 Byrd Creek, Hurdle Mills reiterated Mr. Weaver’s appeal to consider the Person County GOP’s resolution to add some “teeth” for the Constitutional Right to Bear Arms. She stated as a Hurdle Mills resident, she felt a solar mega park would not aesthetically fit in the community and warned the toxic chemicals could run/leach into the land. She noted the renewable energy costs were many times more than the worth to recycle and the panels end up in the landfill. Ms. Gentry further noted the health hazards associated with solar panels were not legislated by federal, state and local laws and she did not think placing in a residential community was a good idea. Chairman Jeffers read the following comments from Ms. Brenda Clayton of 233 Whitt Town Road, Roxboro: “I urge you to enact regulations to govern new solar farms in Person County that protect the health and well-being of nearby residents, the value of homes that would be adjacent or nearby, the environment, wildlife, watersheds, surrounding wells and other water sources nearby, nearby farm lands and livestock, and to consider the impact on homeowners and residents who live nearby; do not allow a few absentee landowners to spoil the environment for many people who live nearby, do not allow a few absentee landowners to cause emotional pain to those who live nearby, do not allow solar farms to be built in residential communities or farming/residential communities that have become increasingly residential in the past years; do not allow Person County to become known as the county in NC with the largest number of solar facilities in the state. Notes: NC is 2nd only to California in the number of solar farms in the US. The solar farm currently planned for Hurdle Mills would be one of the largest in NC and the southeast US. The lawyers for the solar farms rebuke there are no studies documenting any detrimental 98 February 18, 2020 3 effects from solar farms or loss of home values, however, there are no studies showing that solar farms have positive effects on residents and the environment or that home values stay the same or increase either. The people who will make money here are absentee landowners and solar companies. Any jobs created during construction would be temporary; Person County needs permanent jobs and not to have the county covered in solar panels. Solar panels are made in China therefore we have no ideas how safe they are.” DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA: A motion was made by Commissioner Powell and carried 4-0 to approve the Consent Agenda with the following items: A. Budget Amendment #14, and B. Tax Adjustments for February 2020 a. Tax Releases b. NC Vehicle Tax System pending refunds NEW BUSINESS: BOARD OF COMMISSIONERS’ VACANCY FULFILLMENT PROCESS: County Manager, Heidi York stated with the resignation of Vice Chairman Newell on February 3, 2020, the Board was required to follow a process for filling that vacancy as directed by State Statute. Ms. York stated that she, Chairman Jeffers, County Attorney, Ron Aycock and the Elections Director, Sherry Harris have reviewed the applicable state statutes: NC General Statute 153A-27 and NCGS 163-115(d) to ensure the process was followed according to law. Ms. York stated the following process and time line for filling the seat vacated by Vice Chairman Newell. Only the most relevant components of the Statute are being cited and are paraphrased below.  153A-27 (a): If a vacancy occurs, the remaining members of the board shall appoint a qualified person to fill the vacancy. If the remaining members of the board do not fill a vacancy within 60 days after the day the vacancy occurs (February 3, 2020), the clerk of superior court shall, within 10 days after the vacancy is reported to the clerk, fill the vacancy.  153A-27 (b): If the member being replaced was serving a four-year term and the vacancy occurs more than 60 days before the general election for county commissioner, then at that general election, a person shall be elected to the seat vacated to the remainder of the unexpired term (December 2022).  153A-27 (c): To be eligible for appointment to fill a vacancy, a person must be a member of the same political party as the member being replaced. The board of 99 February 18, 2020 4 commissioners shall consult the county executive committee of the appropriate political party before filling a vacancy, but neither the board nor the clerk of superior court is bound by the committee’s recommendation.  163-115 (d): if a vacancy occurs and the above statutes require that a person shall be elected for the remainder of the unexpired term, a nomination shall be made by the county executive committee of each political party and the names of the nominees shall be printed on the general election ballots. Chairman Jeffers stated his intent to give official notice to the Person County Republican Party executive committee requesting their recommendation to be submitted to the Board of Commissioners by its March 9, 2020 meeting to be held at 9:00am at which time the Board may vote at that time for a person to fill the vacant position. Chairman Jeffers noted that once the position has been filled, he would request the Person County Board of Elections to begin the process of acquiring a nomination from both parties to be placed on the November 2020 general election ballot. Commissioner Puryear asked the County Attorney if the GOP recommendation was not approved by the Board of Commissioners, if subsequent nominees were in order. Mr. Aycock stated the state statutes did not address subsequent nominations formally however should the Board of Commissioners desire to informally consider subsequent nominations, they could, however it was not legally required to do so. Chairman Jeffers asked the representatives from the Person County GOP, present in the audience, when their next meeting would be held and if they felt a nomination could be submitted to the Board of Commissioners by its March 9, 2020 meeting to which many confirmed the next meeting was on February 20, 2020 and a nomination would be made prior to March 9th. A motion was made by Commissioner Clayton and carried 4-0 for a letter to be submitted from the Board of Commissioners to the Person County GOP soliciting a nomination from the GOP Executive Committee for consideration to fill the current vacancy. Chairman Jeffers requested his fellow commissioners to take on the duties of the boards and committees that were under the duty of former commissioner Newell as follows: Health Board: Chairman Jeffers Senior Center Advisory Committee: Chairman Jeffers Library Advisory Board: Commissioner Clayton Animal Advisory Committee: Commissioner Puryear Transportation Advisory Board: Commissioner Powell 100 February 18, 2020 5 SOLAR FARM DISCUSSION: Planning Director, Lori Oakley stated solar farms are regulated in Person County based on the zoning district in which they are located in and their proximity to residential development. Additional requirements for solar farms include buffering requirements, a decommissioning plan and a performance bond to cover the cost of decommissioning. Ms. Oakley reviewed the Solar Farm Regulations in Person County as follows: Solar Farm Regulation in Person County The Person County Planning Ordinance defines solar farms as… SOLAR ENERGY SYSTEM (SES) - The components and subsystems required to convert solar energy into electric or thermal energy suitable for use. The area of the system includes all the land inside the perimeter of the system, which extends to any fencing. The term applies, but is not limited to, solar photovoltaic (PV) systems, solar thermal systems, and solar hot water systems The Person County Planning Ordinance regulates solar farms based on… 1. Zoning. Solar farms are considered light industrial and are prohibited in the R (Residential) district. 2. Distance to residential development. Solar farms are considered a use by-right (approved at staff level with no public hearing) unless they are located within 250 feet of a residential structure as measured from structure to structure (home to panel). If a solar farm is within 250 feet of a residential structure then approval must come from a special use permit (approved by Board of Commissioners). Outside of normal commercial/industrial development Person County requires the following for solar farms… 1. 50 foot vegetated or structural buffers when adjacent or across from residential uses (See Planning Ordinance Section 75 – Table of Dimensional Requirements Landscaping and Buffers). 2. Decommissioning Plan (See Planning Ordinance Appendix C- Table of Permitted Uses Note 10 – Solar Energy Systems (SES)). 3. Performance guarantee equal to 1.25 times the estimated decommissioning cost as determined by a licensed NC engineer (See Planning Ordinance Appendix C- Table of Permitted Uses Note 10 – Solar Energy Systems (SES)). Ms. Oakley outlined the following considerations for further regulating Solar Farms as follows: 101 February 18, 2020 6 Regulation of solar farms can include a number of different elements that are highly contextual. The following information provides considerations for further regulating solar farms and is summarized from the UNC-CH School of Government’s report Planning and Zoning for Solar in North Carolina (Lovelady, 2014). Solar farms are referred to as solar farms, solar systems, and solar energy systems (SESs) in the following text. 1. Define solar based on accessory versus principal solar operations and/or roof mounted systems versus ground mounted systems and regulate each type of system differently. Restrictions differ for residential roof top systems versus 200 acre solar farms. Jurisdictions may use size thresholds to differentiate types of projects and approval. Common restrictions for residential solar installations include setbacks, screening, maximum height, and yard placement. Ordinances can prohibit solar on the front façade or in the front yard of residences. Some jurisdictions treat accessory solar as one big category, applying the same basic standards to all accessory solar. Others have careful distinctions among different types of accessory solar.  2. Determine where different types of solar systems are permitted by right or with quasi- judicial review. Accessory solar is typically allowed by right (with dimensional standards) and principal solar is typically allowed by right in industrial and agricultural districts and restricted/subject to quasi-judicial review in other districts. 3. Place height and additional setback restrictions on different types of solar systems. Height restrictions for solar farms are commonly placed at 25 feet. Setback requirements are commonly tied to setbacks for the zoning district, but an additional setback requirement may be added. 4. Require screening and fencing. Some jurisdictions leave this matter to the owner’s discretion, some require some sort of barrier, and others address the issue through the terms of conditional and special use permits. However, intense screening may negatively impact the solar farm due to shade. 5. Provide additional regulations for design and operations through glare standards. Addressing issues of glare depends on topography and adjacent land uses. Jurisdictions may require standards such as glare resistant panels (Huntersville), engineer confirmation that glare impacts are minimal (Saint Paul’s), or specific solar farm configuration to avoid glare and heat transference to adjacent lands (Currituck County). Template Solar Energy Development Ordinance for North Carolina Highlights The following are highlights from the Template Solar Energy Development Ordinance developed by The North Carolina Solar Center (NCSC) and the North Carolina Sustainable Energy Association (NCSEA) in 2016. Solar farms are referred to as solar farms, solar systems, and solar energy systems (SESs) in the following text. Defining solar energy systems. The model ordinance defines solar energy systems based on the following three tiers: 102 February 18, 2020 7 1. Level 1 System: Roof-mounted, building integrated, mounted over a parking lot, or ground- mounted and no more than half the footprint of the primary structure on the lot. A permitted use provided it meets applicable height, setback, aviation notification, and related district standards. 2. Level 2 System: Ground-mounted system with a footprint of no more than ½ an acre in residential districts, no more than 10 acres in commercial/business districts or of any size in industrial districts. Subject to additional solar development standards (administrative approval). 3. Level 3 System: Systems that do not meet the requirements of Level 1 or 2 systems. Most solar farms are Level 3 systems. Subject to the same solar development standards as Level 2. Require a public permit hearing (conditional/special use permit). Determining where different types of solar systems are permitted by right or with quasi- judicial review. The model ordinance states that Level 1 roof top and ground mounted solar energy systems should be permitted by right in all districts and Level 2 and 3 solar energy systems are subject to development standards or special use permits in all districts. Development standards are referred to as “Limited Use” in some jurisdictions. Table 1. Template Solar Energy Development Ordinance for North Carolina District Allowances  Solar Energy Facility Agricultural  Residential  Residential  Low Density  Residential  Med. Density  Residential  High Density  Commercial/  Business  Light  Industrial  Heavy  Industrial  Office/  Institutional  Roof mounted, parking  lot cover, or building  integrated (Level 1)  P P P P P P P P  Ground mounted systems  Up to 50% of the primary  structure (Level 1)  P P P P P P P P  < ½ acre (Level 2) D D D D D D D D  < 10 acres (Level 2 or 3) SUP SUP  SUP SUP D D D D  > 10 acres (Level 2 or 3) SUP SUP SUP SUP SUP D D SUP  Type of Permit: P = Permitted Use, D = Development Standards, SUP = Special Use Permit or Conditional Use Permit Placing height and setback restrictions on solar energy systems. The model ordinance provides recommended setbacks measured from the parcel line to the ground mounted solar energy system equipment. These setbacks exclude any security fencing, polies, and wires necessary to connect to facilities of the electric utility. The model ordinance also provides height limitations measured from the highest natural grade below each solar panel. 103 February 18, 2020 8 Table 2. Template Solar Energy Development Ordinance for North Carolina Setback Restrictions  Zoning District Level 3 Level 2 Level 1 Front Side Rear  Agricultural/Residential 30’* 15’* 25’*  Per zoning  district *, **  Per zoning  district **, ***  Residential, Low Density 50’* 50’* 50’*  Residential, Med. Density Per zoning district Residential, High Density  Commercial/ Business 30’* 15’* 25’*  Light Industrial 30’* 15’* 25’*  Heavy Industrial 30’* 15’* 25’*  Office/ Institutional 30’* 15’* 25’*  *100’ setback for SES equipment, excluding any security fencing, to any residential dwelling unit. If the SES is on a working farm where the primary residential structure of the farm is on an adjacent lot then this 100’ setback will not apply to this primary residential structure. **Ground-mounted SES must comply with district front yard limitations and setbacks, or otherwise not impair sight distance for safe access to or from the property or other properties in the vicinity. ***Level 1 SESs are not subject to screening requirements typically applied to accessory utility systems (HVAC, dumpsters, etc.). Table 3. Template Solar Energy Development Ordinance for North Carolina Height Restrictions  Zoning District Level 3 Level 2 Level 1  Agricultural/Residential 20’ 20’  Roof‐mounted: Per zoning district    Ground‐mounted: 20’  Residential, Low Density 20’ 20’  Residential, Med. Density 20’ 20’  Residential, High Density 20’ 20’  Commercial/ Business 20’ 20’  Light Industrial 20’ 20’  Heavy Industrial 20’ 20’  Office/ Institutional 20’ 20’  Providing aviation notification. The model ordinance states the following regarding solar farms and aviation systems: 1. Aviation notification requirements apply only to Level 1, 2, and 3 systems over ½ acre in size. 2. Solar farms greater than ½ acre in size must provide the following items: a. A map analysis showing a radius of five (5) nautical miles from the center of the SES with any airport operations within this area highlighted shall be submitted with permit application. 104 February 18, 2020 9 b. Notification of intent to construct the SES shall be sent to the NC Commanders Council at Camp Lejeune at least 30 days before the CUP/SUP hearing for Level 3 SESs and at least 45 days before starting construction for applicable Level 1 & Level 2 SES’s. c. An evaluation determining whether there is a solar glare aviation hazard must be sent to one of the following authorities listed below at least 30 days before the CUP/SUP hearing for Level 3 SESs and at least 45 days before starting construction for Level 1 & Level 2 SES:* 1. For airports in the National Plan of Integrated Airport Systems within 5 nautical miles of the center of the SES must be sent to the Federal Aviation Administration’s (FAA) Airport District Office (ADO) with oversight of North Carolina. 2. For airports not in the National Plan of Integrated Airport Systems within 5 nautical miles of the center of the SES must be sent to the NC Commanders Council for military airports and to the management of the airport for non-military airports. *Any applicable SES design changes after initial submittal must be re-run through glare analysis and a full report must be resent to one of the above contacts* For on-airport solar development, glare assessment tool evaluation is required and must show there is no potential for glint or glare near existing or planning Airport Traffic Control Tower cabs or along the final approach path for any existing or future landing threshold as shown on the current FAA-approved Airport Layout Plan (per FAA interim policy FAA Review of Solar Energy System Projects on Federally Obligated Airports 10-23-2013). Specific Requirements for Level 2 and 3 Solar Energy Systems. The model ordinance states that Level 1 solar energy systems should be allowed by right provided they meet applicable height, setback, aviation notification, and related district standards. The model ordinance lists the following requirements for each Level 2 and 3 solar energy systems: 1. Level 2 and 3 solar energy systems must submitted a site plan to the Zoning Administrator demonstrating compliance with setback and height limitations, applicable zoning district requirements, and applicable solar requirements. 2. Level 2 and 3 solar energy systems must adhere to the following visibility criteria: a. Constructed with buffering as required by the applicable zoning district or development standards b. Public signage (i.e. advertising, educational, etc.) as permitted by local signage ordinance, including appropriate or required security and safety signage. c. If lighting is provided at site, lighting shall be shielded and downcast such that the light does not spill onto the adjacent parcel or the night sky. Motion sensor control is preferred. 3. Level 2 and 3 solar energy systems must provide decommissioning plans signed by the party responsible for decommissioning and the landowner with evidence that the decommissioning plan was recorded with the Register of Deeds. 105 February 18, 2020 10 Water Infiltration and Soil Conservation Recommendations. The model ordinance provides the following criteria to be used, at a minimum, to ensure that ground mounted solar arrays are pervious: 1. Panels must be positioned to allow water to run off their surfaces. 2. Soil with adequate vegetative cover must be maintained under and around the panels. 3. The area around the panels must be adequate to ensure proper vegetative growth under and between the panels Buffering Recommendations. The model ordinance provides sample buffering language from Brunswick and Guilford Counties for solar energy systems. In both cases there is a simple solar specific buffering requirement that refers to existing generic buffering specifications/requirements. Abandonment and Decommissioning Language. The model ordinance provides a simple abandonment clause for jurisdictions that would like to consider including a clause on abandonment in their solar ordinance. It states the following: A SES that ceases to produce energy on a continuous basis for 12 months will be considered abandoned unless the current responsible party (or parties) with ownership interest in the SES provides substantial evidence (updated every 6 months after 12 months of no energy production) to the Zoning Administrator of the intent to maintain and reinstate the operation of that facility. It is the responsibility of the responsible party (or parties) to remove all equipment and facilities and restore the Parcel to its condition prior to development of the SES 1. Upon determination of abandonment, the Zoning Administrator shall notify the party (or parties) responsible they must remove the SES and restore the site to its condition prior to development of the SES within three hundred and sixty (360) days of notice by the Zoning Administrator. 2. If the responsible party (or parties) fails to comply, the Zoning Administrator may remove the SES, sell any removed materials, and initiate judicial proceedings or take any other steps legally authorized against the responsible parties to recover the costs required to remove the SES and restore the site to a non-hazardous condition. Ms. Oakley stated that according to the UNC-CH School of Government, additional regulations for solar farms can include requirements based on the type of solar array (accessory use versus principal use), quasi-judicial versus staff review, height and setback requirements, screening and fencing requirements and additional regulations for glare standards. Ms. Oakley said the NC Solar Center (NCSC) and NC Sustainable Energy Association (NCSEA) created The Template for Solar Energy Ordinance in 2016. Topics from the template include:  Defining solar energy systems (levels 1, 2 and 3) based on size  Determining where different types of solar systems are allowed by right at staff level or allowed with quasi-judicial review  Height and setback restrictions 106 February 18, 2020 11  Providing aviation notification and evaluation of solar glare aviation hazard  Water infiltration and soil conservation recommendations  Buffering requirements  Abandonment and decommissioning requirements Ms. Oakley stated this information was provided to facilitate a discussion on regulating solar farms in Person County; she asked the Board to provide staff with feedback and further direction. She noted that should a major amendment for solar farm regulations be desired by the Board of Commissioners, a stand-alone/free-standing ordinance was recommended. She further noted that if minor changes are desired, an amendment to the text for solar farm regulations in the Planning & Zoning Ordinance was recommended. Ms. Oakley said that her office has not reviewed any specific plans related to the proposed solar farm in Hurdle Mills. Commissioner Clayton asked Ms. Oakley how long would it take to prepare a stand- along/free-standing ordinance to which she said that once the Board outlines the parameters, she estimated 60-90 days to prepare and bring before the Planning Board and the Board of Commissioners. County Attorney, Ron Aycock explained state statutes related to setting a moratorium include two options: 1) a moratorium up to 60 days, and 2) a moratorium for longer than 60 days. Mr. Aycock noted a vested rights is granted to any applicant that has completed any stage of the process however he argued that if an application has not been made to the County, that a vested rights does not exist. He further noted that a moratorium cannot be adopted until such time proper notice has taken place as well as a public hearing held for public comments. Mr. Aycock for a moratorium up to 60 days, proper notice is seven days prior to the public hearing with one advertisement. For a moratorium for 61 days or longer, proper notice would include two advertisements. Mr. Aycock also recommended for contact with the FAA for compliance with federal regulations. Chairman Jeffers recommended as part of the process seek input from the Airport Commission, the Economic Development Commission as well as the Person County Farm Bureau. A motion was made by Commissioner Clayton and carried 4-0 to set a public hearing for the Board’s next meeting on March 9, 2020 to consider placing a moratorium on solar farms for 61 days or longer. Ms. Oakley requested the Board to set parameters for considerations for a stand- along/free-standing ordinance. County Manager, Heidi York stated she would solicit some parameters with the Board. 107 February 18, 2020 12 PROPOSAL TO RAISE EMS SALARIES Emergency Services Director, Douglas Young made the Board aware that during the past several years, data has shown a Nationwide and State Paramedic shortage and during the past two years Person County EMS has had as much as 11 Paramedic openings at one time due to retirement, new hires failure to complete the probationary period, loss to other agencies for higher pay, career changes, etc. Mr. Young stated currently there are seven openings; this is equal to one shift. He added these open positions are being filled by current paramedics working overtime. Mr. Young noted research conducted by the Human Resources Director and EMS Administration determined that Person County’s pay is substantially less than many of our surrounding counties and region, i.e. Caswell County pays $1 more per hour for a paramedic. This does not include Durham and Orange or counties of their similar size. Mr. Young further noted that EMS created a recruitment team and started setting up booths at job fairs, EMS training meetings and conferences across northern North Carolina and southern Virginia. However, Person County is competing against other EMS agencies with higher starting pay. In an effort to recruit paramedics and retain current employees, Mr. Young requested the Board to consider adjusting the starting pay scale for EMS positions. Mr. Young asked Mr. Greg White, EMS Operations Manager to present the adjusted pay scale to the Board based on state averages. Mr. White outlined the following salary increases to make EMS more competitive in hiring paramedics and retaining current employees. Paramedic current pay per hour $16.89 to $18.62 Advance EMT current pay per hour $15.32 to $16.08 EMT current pay per hour $13.89 to $14.09 In addition, Mr. White requested consideration for an extra incentive for EMS employees for years of service pay as follows: 1-2 years of experience 2% 3-5 years of experience 4% 6-10 years of experience 6% 11 years of experience or more 7% Ms. Lisa Alston, Human Resources Director stated the years of service pay could be used as a pay adjustment or to hire an experienced employee at a higher salary. 108 February 18, 2020 13 Mr. White stated the estimated financial impact to implement a pay scale adjustment effective March 1, 2020 to carry through the current FY2019-2020 budget is approximately $75,000 noting EMS fees have increased and averaged $14,000 to $18,000 above budget per month. Interim Assistant County Manager and Budget Manager, Laura Jensen stated there was sufficient funding in the current EMS lapse salary budget to cover the costs of the presented salary adjustments. Mr. White, Ms. Alston and Ms. Jensen agreed the projected budget impact for the FY2020-2021 budget would be an additional $170,000. A motion was made by Commissioner Clayton and carried 4-0 to approve adjusting the starting pay scale of EMS positions as presented. A RESOLUTION DECLARING PERSON COUNTY A CONSTITUTIONAL RIGHTS PROTECTED COUNTY: Chairman Jeffers read and presented a Resolution Declaring Person County a Constitutional Rights Protected County for consideration for approval by the Board. County Attorney, Ron Aycock stated without an in-depth analysis of the GOP resolution, his brief review from the beginning of the meeting notes minimal but substantial differences. He noted GOP proposed changes as follows: In the last whereas statement, the GOP resolution omits the word unconstitutionally but adds “opposed efforts by an entity” which has in his opinion the same implication as the County’s resolution, Mr. Aycock stated the whereas statements are assumed opinion without legal authority noting the resolve paragraph outlines the action to which the GOP resolution was identical with the addition of a another paragraph, “Person County will not authorize, appropriate government funds, resources, employees, agencies, contractor, building or offices for the purposes of enforcing or assisting in gun confiscation or other restrictions that infringe on the right to keep and bear arms by law abiding citizens as expressed in the Second Amendment to the U.S. Constitution.” Mr. Aycock noted the added paragraph would have the County to not take action to enforce any action that would restrict the right to bear arms. Mr. Aycock cited the Supreme Court Heller case law that believes in the right to bear arms, a great right moreover than to prepare a Militia, but not an absolute right. Mr. Aycock further noted the added paragraph tends to authorize the County to do things which the Constitution and Supreme Court do not authorize the County to do. 109 February 18, 2020 14 Commissioner Powell asked if the additional paragraph could be added to the County’s proposed resolution to which Mr. Aycock said it was certainly within the Board’s policy authority to add such language however as expressed, he opined by adding such would be problematic, i.e., to add action by the County when not authorized. A motion was made by Chairman Jeffers to adopt a Resolution Declaring Person County a Constitutional Rights Protected County as prepared by the County Attorney. A substitute motion was made by Commissioner Puryear and failed 1-3 to adopt the Person County GOP Resolution as presented by Mr. Chris Weaver. Commissioner Puryear cast the only vote in support of the motion. The original motion carried 4-0 unanimously. 110 February 18, 2020 15 111 February 18, 2020 16 112 February 18, 2020 17 CHAIRMAN’S REPORT: Chairman Jeffers reported the Economic Development Commission has been discussing ways to assist the agriculture industry. In addition, Chairman Jeffers attended an Orange County Summit where he met a local Person County business, OBX. He added an opportunity to tour the OBX facility has been extended to the Board of Commissioners. Chairman Jeffers stated he attend the NC Association of County Commissioners board of directors’ meeting focusing on broadband; he said Person County was recognized for being ahead of many rural and urban counties. Chairman Jeffers asked the County Manager to let the commissioners know when the committees meet that were assigned earlier. MANAGER’S REPORT: County Manager, Heidi York had no report. COMMISSIONER REPORT/COMMENTS: Commissioner Powell stated he had asked the County Manager to update the Board on the County’s fiber project. He noted the state of NC was holding a public forum at North Elementary on February 19, 2020 starting at 6:00pm related to statewide environmental issues and the coal ash basins at the local power coal plants. Commissioner Clayton thanked those in the audience for attending the board meeting and encouraged them to come again or to view the meeting online. He noted he had attended a NACo Education Forum related to communication between boards of education and counties; he said a report will be coming soon. Commissioner Puryear thanked his fellow commissioners for accommodating his request to attend the meeting via telephone conference. 113 February 18, 2020 18 ADJOURNMENT: A motion was made by Commissioner Clayton and carried 4-0 to adjourn the meeting at 10:32am. _____________________________ ______________________________ Brenda B. Reaves B. Ray Jeffers Clerk to the Board Chairman (Draft Board minutes are subject to Board approval). 114 3/9/2020 Dept./Acct No.Department Name Amount Incr / (Decr) EXPENDITURES General Fund General Government 161,616 Economic and Physical Development 3,502 Human Services 4,761 Culture and Recreation 1,859 Contingency (161,616) REVENUES General Fund Charge for Services 1,859 Intergovernmental 4,761 Other Revenues 10,366 Fund Balance Appropriation (6,864) Explanation: BUDGET AMENDMENT Transfer property and liability insurance contingency funds (-$161,616) to Human Resources ($161,616); receipt of Cooperative Extension donations ($3,502); adjustments to DSS LIEAP revenues ($4,761); recognize additional fines and fees for the Library ($1,859); offsetting fund balance appropriation (-$6,864) with receipt of donations ($6,864) to Library for bookmobile purchase. BA‐15115 AGENDA ABSTRACT Meeting Date: March 9, 2020 Agenda Title: FY2020 ROAP Reallocations Summary of Information: NCDOT released ROAP funds for FY20, but changed the requirements for allocating funds than what was originally anticipated. Originally, transit systems were to have the ability to use funds in categories that best fit the needs of their service. Now, systems must use funds as allocated by NCDOT. Staff recommended the following sub allocations to the Transportation Advisory Board at their March 4, 2020 meeting, which the TAB approved: Agency FY20 Original Allocations FY20 Recommended Reallocations Percentage of Program Allocation PATS RGP $84,353.27 $85,416.00 100% EDTAP $39,796.26 $33,154.20 45% Employment $0.00 $9,269.76 71% PATS Total $124,149.53 $127,839.96 Senior Center EDTAP $13,000 $11,051.40 15% Senior Center Total $13,000.00 $11,051.40 Person Industries EDTAP $35,000.00 $29,470.40 40% Employment $0.00 $3,786.24 29% PI Total $35,000.00 $33,256.64 Recommended Action: Approve the reallocations as approved by the Transportation Advisory Board Submitted By: Laura Jensen, Interim Assistant County Manager 116