06-17-2019 Meeting Minutes BOC
June 17, 2019
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PERSON COUNTY BOARD OF COMMISSIONERS JUNE 17, 2019
MEMBERS PRESENT OTHERS PRESENT
David B. Newell, Sr. Heidi York, County Manager
Gordon Powell C. Ronald Aycock, County Attorney
Jimmy B. Clayton Brenda B. Reaves, Clerk to the Board
Kyle W. Puryear
B. Ray Jeffers
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, June 17, 2019 at 9:00am in the Commissioners’ meeting room
in the Person County Office Building.
Chairman Newell called the meeting to order. Commissioner Powell offered an
invocation and Commissioner Clayton led the group in the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
Vice Chairman Jeffers requested to add an item to the agenda for a request by the
Environmental Issues Advisory Committee related to its new Anti-Litter Campaign.
A motion was made by Vice Chairman Jeffers and carried 5-0 to add an item to
the agenda for a request by the Environmental Issues Advisory Committee related to its
Anti-Litter Campaign and to approve the agenda as adjusted.
RECOGNITION:
RESOLUTION OF APPRECIATION FOR PERSON COUNTY RETIREES:
Chairman Newell read and presented a Resolution of Appreciation to each of the
Person County Retirees, Anita Poindexter and Sandra Mangum.
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PUBLIC HEARING:
REQUEST TO ADD WALNUT RIDGE CT TO THE DATABASE OF ROADWAY
NAMES USED FOR E-911 DISPATCHING:
A motion was made by Commissioner Powell and carried 5-0 to open the duly
advertised public hearing for a request to add Walnut Ridge Ct to the database of roadway
names used for E-911 dispatching.
GIS Manager, Sallie Vaughn requested the Board to approve Walnut Ridge Ct, a
new roadway, to be added to the database of roadway names used for E-911 dispatching
noting a new subdivision was being built off Moore’s Mill Rd with a cul-de-sac
approximately 500 feet long noting the parcel was subdivided into seven lots; there were
no existing homes or roadways on the parcels.
Ms. Vaughn said the owners of the properties submitted name choices and the name
Walnut Ridge Ct was chosen; she confirmed the selected name was compliant with local
ordinance.
As required by North Carolina General Statute 153A-239.1(A), a public notice was
published in the Roxboro Courier-Times. A sign advertising the public hearing was placed
at the proposed roadway location approximately two weeks prior to this public hearing.
There were no individuals appearing before the Board to speak in favor of or in
opposition to the request to add Walnut Ridge Ct to the database of roadway names used
for E-911 dispatching.
A motion was made by Vice Chairman Jeffers and carried 5-0 to close the public
hearing for a request to add Walnut Ridge Ct to the database of roadway names used for
E-911 dispatching.
CONSIDERATION TO GRANT OR DENY REQUEST TO ADD WALNUT RIDGE
CT TO THE DATABASE OF ROADWAY NAMES USED FOR E-911
DISPATCHING:
A motion was made by Vice Chairman Jeffers and carried 5-0 to approve Walnut
Ridge Ct, a new roadway, to be added to the database of roadway names used for E-911
dispatching.
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INFORMAL COMMENTS:
The following individuals appeared before the Board to make informal comments:
Mr. Chris Weaver of 342 Satterfield Farm Road, Timberlake stated he was very
opposed to the Board adopting a budget that raised taxes; he urged the Board to create an
environment for new revenues.
Mr. Derrick Sims of 2409 Flat Woods Road, Timberlake stated he was against the
proposed budget with tax increases noting it adds burden to taxpayers, especially those in
the City. Mr. Sims requested the Board to consider Commissioner Puryear’s budget
proposal and told the Board the study for a YMCA was a waste of funds.
Mr. Robert Allen of 549 Old City Lake Road, Roxboro stated his support for a tax
increase as economic development has suffered. He poised questions: 1) how much does
three cents in taxes generate and, 2) what is the projected economic development impact
with a tax increase?
Mr. Fred Fox of 202 Woody Fox Road, Roxboro, and a former school board
member, stated he understood the need for a tax increase but differed with the amount of
increase. Mr. Fox asked the Board to use sales taxes to offset the property tax burden and
lower the proposed tax increase.
Mr. Carlyle Hall of 222 Thaxton Road, Roxboro asked the Board to consider a
budget proposal without raising taxes.
Ms. Louise Wright-Oliver, PO Box 1921, Roxboro advocated for the Board to vote
yes on the YMCA study to give the youth a chance.
Ms. Margaret Jones of 505 Jones Paylor Road, Roxboro stated support for the
YMCA Study appropriation.
Mr. James Hayward of 2844 Leasburg Road, Roxboro asked the Board to fund a
budget that invested in health and wealth of the community.
Ms. Tammie Kirkland of 2312 Cunningham Road, Semora stated her support for
the Board to increase taxes to make Person County a nicer place.
Ms. Karolyn Mangeot of 112 Elderberry Lane, Rougemont, and a resident of a
senior community of 18 homes, on fixed income, noted her support to raise taxes to make
the county a better place. She added the children she tutors would love a place to swim.
Mr. Everett Motley of 3747 Virgilina Road, Roxboro stated support to raise taxes
for a better community; he stated support for the needed YMCA.
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Mr. Rodney Cameron of 1705 Sunset Street, Roxboro advocated for a place for
children to have structured programming, i.e. YMCA.
Ms. Tauheedah White of Mt. Harmony Church Road, and an employee of the Dept.
of Social Services, shared her first experience of swimming was in college and she
advocated for recreational center with community programs and for youth to learn to swim.
Ms. April Short of 495 Lester Burch Road, Roxboro asked the Board to vote for
the YMCA noting children need a place to go for shelter, before and after school and during
summer break.
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Vice Chairman Jeffers and carried 5-0 to approve the
Consent Agenda with the following items:
A. Approval of Minutes of June 3, 2019,
B. Approval of Minutes of June 4, 2019,
C. Budget Amendment #21,
D. Resolution Appointing Review Officers,
E. Request from Schools for approval of lottery applications,
a. NMS security cameras in the amount of $6,000,
b. Oak Lane Elementary bathroom floors refurbishment in the amount of
$12,000,
c. South and Woodland Elementary carpet replacement in the
office/classrooms in the amount of $35,000,
d. PHS replace tennis courts in the amount or $100,000,
e. PHS ADA handicap walkway and ramp installation in the amount of
$80,000,
F. Home & Community Care Block Grant Funding 2019-2020,
G. Letters of Support to the Governor, DHHS Secretary, Senators and
Representatives to move DHHS to Granville County,
H. Approve the updated proposed PATS vehicle advertisement rates, and
I. Juvenile Crime Prevention Council FY2019-2020 Funding Plan
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NEW BUSINESS:
DAN RIVER REGIONAL WATER PROJECT MODIFICATION AGREEMENT
BETWEEN TOWN OF YANCEYVILLE, CITY OF ROXBORO, AND COUNTY
OF PERSON, AND AN AGREEMENT BETWEEN TOWN OF YANCEYVILLE,
CITY OF ROXBORO, AND COUNTY OF PERSON:
County Attorney, Ron Aycock stated in 2008 Person County, Caswell County, the
City of Roxboro and the Town of Yanceyville entered into a joint agreement to seek a
permit from the state to draw water from the Dan River with an intake facility near
Yanceyville; the City of Roxboro was to be the primary operating entity. Recently the
Town of Yanceyville requested that it be the primary operating entity since its water needs
are becoming more urgent and Yanceyville expects to receive a federal grant to assist in
funding the project.
Mr. Aycock presented to the Board two Agreements; one agreement provides for
the Town of Yanceyville to become the primary operating entity, and the second agreement
provides for the primary operating entity status to revert to the City of Roxboro if
Yanceyville is unsuccessful in its efforts. Mr. Aycock confirmed that both the City of
Roxboro and Person County would retain their original rights for use of the Dan River
water supply.
Mr. Aycock confirmed that Caswell County was aware of this update.
A motion was made by Commissioner Clayton and carried 5-0 to approve the two
Agreements, as presented; one agreement provides for Yanceyville to become the primary
operating entity, and the second agreement provides for the primary operating entity status
to revert to City of Roxboro if Yanceyville is unsuccessful in its efforts.
The approved agreements follow:
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REMOVAL OF ABANDONED BUILDING AT 109 OXFORD RD:
Person County has an Abandoned Structure Ordinance based on North Carolina
General Statute153A-366. For all other similar instances, the Building Inspections
Department has been able to manage the issue by working with the property owner to
improve the site conditions. However, the property owner of 109 Oxford Road (Old
Roxboro Body Shop) has not responded to multiple requests to improve the site.
Assistant County Manager, Sybil Tate reminded the Board, that at its April 15, 2019
meeting, funds were approved for the Inspections Director to estimate the cost of removing
the structure. Ms. Tate stated the Inspections Department was now requesting funds to pay
for asbestos removal and demolition, estimated to cost $21,650. As stated before, the cost
of the title of opinion, asbestos testing, and removal of the abandoned building will be
passed on to the property owner via a lien, collected on the property tax bill.
Ms. Tate requested approval of appropriating Contingency funds to the Inspections
budget in the amount of $21,650 for the asbestos removal and the demolition of the
abandoned building located at 109 Oxford Rd.
Inspections Director, Dale Tillman stated bids were received on May 31 and the
lowest bidder was Michael Lewis. He said the asbestos removal would cost $2,150 and
demolition and cleanup of the property would cost $19,500.
A motion was made by Vice Chairman Jeffers and carried 5-0 to appropriate
$21,650 from Contingency to the Inspections budget for asbestos removal and demolition
of the abandoned building located at 109 Oxford Rd.
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RACIAL EQUITY INSTITUTE FUNDING:
Assistant County Manager, Sybil Tate stated seventy-seven percent of the youth (or
95 youth) who have received complaints in the juvenile justice system are from a minority
population. At the same time, minorities represent only 38% of the entire juvenile
population in the county.
Ms. Tate noted the Juvenile Crime Prevention Council received a report from the
State that provided data showing the racial and ethnic disparities in the juvenile justice
population. At the end of the presentation, the State noted that other counties have begun
the process to rectify these issues by hosting a Racial Equity Institute training.
The Racial Equity Institute provides training for organizations to address systems,
programs, and policies that contribute to racial and ethnic disparities. REI offers a 2-day
training that involves input from community leaders. REI has hosted similar trainings in
other counties. The estimated cost for this training is $15,000.
Ms. Tate said funding was available through the mental health budget refund and
this program is an approved training by Cardinal. Many of the juveniles involved in the
court system also have mental health and substance abuse concerns. Ms. Tate requested
the Board to approve funding for the Racial Equity Institute using mental health funds.
Ms. Tate noted the Juvenile Crime Prevention Council (JCPC) and the Brothers and
Sisters in Conversations (BASIC) both shown interest to manage the training to be held in
Person County.
Commissioner Powell, and commissioner representative on the Cardinal Board,
stated his support noting using unspent mental health funding was a good use for this
needed training.
A motion was made by Commissioner Powell and carried 5-0 to approve $15,000
funding for the Racial Equity Institute using mental health funds.
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FISCAL YEAR 2019-2020 BUDGET ORDINANCE:
General Statute 159-13(a) directs that the annual budget must be adopted by July
1st. The budget ordinance may be adopted at any regular or special meeting at which a
quorum is present, by a majority of those present and voting.
County Manager, Heidi York and Finance Director, Amy Wehrenberg presented
the Fiscal Year 2019-2020 Budget Ordinance for adoption, drafted based on the Board’s
direction at its last budget work session and having fulfilled the legal requirements
including the conducting of a public hearing.
Assistant Finance Director and Budget Manager, Laura Jensen outlined the
Adjustments to the Recommended Budget as follows:
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Commissioner Puryear asked if any of the proposed personnel changes in the
Health Department are state mandated to which Ms. York said a nursing leadership position
is needed for oversight. Ms. York suggested when a joint meeting was scheduled with the
Board of Health, the Commissioners, could at that time make necessary adjustments.
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Commissioner Clayton and Chairman Newell consented waiting until the Board of
Commissioners can meet jointly with the Board of Health prior to restoring positions.
Health Director, Janet Clayton told the group that NC Administrative Code as well as the
agreement with the state of North Carolina, there is to be a nurse leadership position to
come into compliance with the regulations.
Ms. York noted the two personnel actions included 1) to freeze all vacant positions
and 2) cut the Nursing Director position.
A motion was made by Vice Chairman Jeffers to adopt the Fiscal Year 2019-2020
Budget Ordinance, as presented.
Commissioner Puryear stated that the commissioners all stated their different
priorities and that his priority was a budget that fully funded schools, and fire tax increase
of one-cent, without many extras, but within the counties’ means and without a tax
increase.
A substitute motion was made by Commissioner Puryear to adopt the Fiscal Year
2019-2020 Budget Ordinance using his proposal from the last budget work session.
Excerpt from June 11, 2019 budget work session outlining Commissioner Puryear’s
proposed budget:
1% reduction across the board for county departments ($382,151),
Health Department $400,000 General Fund allocation to Health Department Fund
Balance appropriation ($400,000),
Hold compression study implementation for 1/3 of workforce until a potential new
revenue received ($216,000),
Retain the former cell phone policy ($22,590),
Hold Land Use Plan County appropriation ($140,000), and
Cut the Manager recommended property tax rate increase of $.02 ($896,000)
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Commissioner Clayton asked the County Attorney, Ron Aycock if the substitute
motion was in order as related to the Board’s Rules of Procedure. Commissioner Puryear
noted his motion at the last meeting did not go to a vote nor was tabled so he felt his motion
this date was valid as his proposal was completely different from the motion from Vice
Chairman Jeffers. Mr. Aycock confirmed Commissioner Puryear’s motion had many
different provisions and the substitute motion was permitted.
Vice Chairman Jeffers asked Commissioner Puryear the effects of cutting 1%
across county departments to which Commissioner Puryear stated the Board had the
opportunity to send that to study; and referred him to ask the County Manager, which he
asked for in his motion at the work session (for the Manager to review his proposal and its
affects.) Commissioner Puryear stated his confidence in the Manager and the Department
Directors, also recognizing the conservation revenues budgeted.
Chairman Newell called the question.
The substitute motion failed 2-3. Commissioners Puryear and Powell voted in
favor of the substitute motion. Chairman Newell, Vice Chairman Jeffers and
Commissioner Clayton voted in opposition to the substitute motion.
The original motion carried 3-2.
Chairman Newell announced the Fiscal Year 2019-2020 Budget Ordinance has
been adopted, as presented.
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DESIGNATE NACO 2019 ANNUAL CONFERENCE VOTING DELEGATE:
Voting Credentials for the 2019 Annual Conference to be held July 12-15, 2019, in
Clark County located in Nevada, must be submitted by June 28, 2019 in order for Person
County’s delegate to participate in the association’s annual election of officers and policy
adoption.
A motion was made by Vice Chairman Jeffers carried 5-0 to designate
Commissioner Clayton to serve as Person County’s voting delegate at the 2019 NACo
Annual Conference to be held July 12-15, 2019.
APPOINTMENTS TO BOARDS AND COMMITTEES:
The Person County Board of Commissioners solicited volunteers to fill positions
on the following boards, commissions, authorities, and committees through advertisement
in the Courier-Times edition dated May 15, 2019 with notice to submit applications by the
deadline on June 4, 2019.
Clerk to the Board, Brenda Reaves presented to the Board interested citizen
applications for the following boards and committees and requested the Board to nominate
and appoint as deemed appropriate.
Ms. Reaves noted the following applicants were uncontested:
- ABC Board
3-Year Term: 1 position available
1) Michael Laws requested reappointment
- Adult Care Home Community Advisory Committee
1-Year Initial Term; 3-Year Reappointment: 4 positions available
1) Martha Winstead requested appointment
2) Shelia McGhee requested appointment
- Animal Services Advisory Committee
Unspecified Term:
1) Janet Slivinski, President, Animal Protection Society (APS) of Person County
(replacing Cheryl Peters, former President of APS of Person County)
- Board of Health
3-Year Term:
1 position for a dentist
1) Dr. W. Jeffrey Noblett requested reappointment
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- Environmental Issues Advisory Committee
3-Year Term: 1 position for a citizen residing in each of the following townships:
Allensville – Jason Torian requested reappointment
Bushy Fork – no application received
Cunningham – Albert Stehle requested reappointment
Holloway – no application received
- Jury Commission
2-Year Term; 1 position available
1) Bayard Crumpton requested reappointment
- Juvenile Crime Prevention Council
1-Year Initial Term: 2-Year Reappointment
1 position for a person under the age of 18 serving on the State Youth Council – no
applications,
1 position for a substance abuse professional – request to move current member,
Martha Pickett, who meets this criteria, to this seat for the duration of her term,
1 position representing the faith community –no applications, and
1 position representing the business community – Charles Harvey requested
reappointment,
2-Year Term:
1 position for the Health Director or designee – Emily Latta requested appointment,
1 position for the Chief of Police or his designee- no applications,
1 position for a citizen-at-large – Glen LaBar Jr. requested appointment
The Director of MH DD DA Authority or designee (now LME/MCO)
1 position for a representative of the LME/MCO – Stephanie Jones (Cardinal
Innovations) requested appointment
- Nursing Home Advisory Committee
1-Year Initial Term: 3-Year Reappointment; 4 positions available
1) Jessie Dianne Jones requested appointment
- Person-Caswell Lake Authority
3-Year Term: 1 position available
1) Lindsay (Tommy) Wagstaff, Jr. requested reappointment
- Recreation Advisory Board
3-Year Term: 2 positions available
1) Tabitha George requested reappointment
2) Donald Long requested reappointment
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- Social Services Board
3-Year Term: 1 position available
1) Elbert Franklin Dickens requested reappointment
- Voluntary Agricultural District Board
3-Year Term: 1position for the following townships:
Allensville: Kenny Griffin requested reappointment
Roxboro: Arch “Chip” Stone requested reappointment
Olive Hill: Bruce Whitfield requested reappointment
A motion was made by Commissioner Puryear and carried 5-0 to nominate and
appoint all applicants above that were uncontested.
Ms. Reaves asked the Board to nominate and appoint three individuals to participate
and represent Person County on the Research Triangle Regional Partnership (RTRP) Board
of Directors for Fiscal Year 2019-2020.
- Research Triangle Regional Parthership
Current fiscal year representatives are: Gordon Powell, commissioner
representative, Sherry Wilborn, Economic Development Director, and Phillip
Allen, Economic Development Commission member
A motion was made by Chairman Newell and carried 5-0 to nominate and appoint
Gordon Powell, commissioner representative, Sherry Wilborn, Economic Development
Director, and Phillip Allen, Economic Development Commission member on the Research
Triangle Regional Partnership (RTRP) Board of Directors for Fiscal Year 2019-2020.
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Ms. Reaves informed the Board that the below listed boards have more applicants
than seats available. She noted the Board may nominate and appoint or should the Board
have consensus to bring the nine below listed applicants before the board for informal
interviews, please direct the Clerk to initiate an open session informal interview process at
the Board’s next meeting.
- Board of Adjustment
3-Year Term: 1 position available
1) Andrew Withers requested reappointment
2) Shelia McGhee requested appointment
- Library Advisory Board
3-Year Term: 1 position available
1) Anne Gibson requested reappointment
2) Judith Akers requested appointment
- Piedmont Community College Board of Trustees
4-Year Term: 1 position available
1) James J. Woody requested reappointment
2) Joel Adler requested appointment
- Planning Board
3-Year Term: 2 positions available
1) Derrick Smith requested reappointment
2) W. Barry Walker requested reappointment
3) Shelia McGhee requested appointment
A motion was made by Commissioner Puryear and carried 5-0 to conduct informal
interviews at the Board’s August 5, 2019 meeting starting at 6:00pm.
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REQUEST BY THE ENVIRONMENTAL ISSUES ADVISORY COMMITTEE
RELATED TO ITS ANTI-LITTER CAMPAIGN:
Vice Chairman Jeffers, and commissioner representative on the Environmental
Issues Advisory Committee, presented a request for the Board to consider funding items
needed for the environmental committee to participate at the upcoming Personality Festival
with an awareness booth, kicking-off an anti-litter campaign.
Vice Chairman Jeffers said the committee had no funding nor was tied to a county
department and asked if the booth rental at the Personality event, a customized banner,
keychains and plastic litter bags could be paid for through the Governing Body’s current
year budget; the estimated costs were $737.24.
A motion was made by Vice Chairman Jeffers and carried 5-0 to direct the
Manager to work with the Environmental Issues Advisory Committee Chairman, Jason
Torian to purchase the items requested and to fund out of the Governing Body’s current
year budget or as the Manager deems appropriate.
CHAIRMAN’S REPORT:
Chairman Newell had no report.
MANAGER’S REPORT:
County Manager, Heidi York thanked Assistant County Manager, Sybil Tate for
her contributions to the county over the last seven years and bid her farewell as she leaves
Person County for a new job in Buncombe County.
COMMISSIONER REPORT/COMMENTS:
There was no report/comments from Vice Chairman Jeffers nor Commissioners
Powell, Clayton and Puryear.
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CLOSED SESSION #1
A motion was made by Vice Chairman Jeffers and carried 5-0 to enter Closed
Session per General Statute 143-318.11(a) (5) at 10:20am to establish, or to instruct the
public body's staff or negotiating agents concerning the position to be taken by or on behalf
of the public body in negotiating the price and other material terms of a contract with the
following individuals permitted to attend: County Manager, Heidi York, Clerk to the
Board, Brenda Reaves, County Attorney, Ron Aycock, Assistant County Manager,
Sybil Tate, IT Director, Chris Puryear, and Mighty River Consultant, Joe Freddoso.
A motion was made by Commissioner Clayton and carried 5-0 to return to open
session at 11:06am.
ADJOURNMENT:
A motion was made by Chairman Newell and carried 5-0 to adjourn the meeting
at 11:07am.
_____________________________ ______________________________
Brenda B. Reaves David B. Newell, Sr.
Clerk to the Board Chairman