08-05-2019 Meeting Minutes BOC
August 5, 2019
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PERSON COUNTY BOARD OF COMMISSIONERS AUGUST 5, 2019
MEMBERS PRESENT OTHERS PRESENT
David B. Newell, Sr.
Gordon Powell C. Ronald Aycock, County Attorney
Jimmy B. Clayton Brenda B. Reaves, Clerk to the Board
Kyle W. Puryear
B. Ray Jeffers
The Board of Commissioners for the County of Person, North Carolina, met in
special-called session on Monday, August 5, 2019 at 6:00pm in the Commissioners’
meeting room in the Person County Office Building. The purpose of the special-called
meeting was for the Board to conduct informal interviews with applicants of the Library
Board, Piedmont Community College Board of Trustees, and the Board of Health.
Chairman Newell called the special-called meeting to order.
APPOINTMENTS TO COMPETITIVE BOARDS VIA INFORMAL
INTERVIEWS:
The Board met informally with the applicants of each of the boards below with the
exception of Mr. Kenneth Strachan, who was not present:
A. Library Board
3-Year Term: 1 position available
1) Anne Gibson requested reappointment
2) Judith Akers requested appointment
A motion was made by Vice Chairman Jeffers and carried 5-0 to reappoint Anne
Gibson to the Library Board for a 3-year term.
B. Piedmont Community College (PCC) Board of Trustees
4-Year Term: 1 position available
1) James J. Woody requested reappointment
2) Joel Adler requested appointment
A motion was made by Commissioner Puryear and carried 5-0 to reappoint James
J. Woody to the Piedmont Community College Board of Trustees for a 4-year term.
C. Board of Health
3-Year Term: 1 position available
1) Kenneth Strachan requested appointment
2) Dr. Stephen Saunders requested reappointment
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A motion was made by Commissioner Clayton and carried 5-0 to reappoint Dr.
Stephen Saunders to the Board of Health for a 3-year term.
Chairman Newell announced the meeting was in recess at 6:18pm until 7:00pm for
the Board’s regular scheduled meeting.
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The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, August 5, 2019 at 7:00pm in the Commissioners’ meeting
room in the Person County Office Building.
Chairman Newell called the meeting to order. Commissioner Powell gave an
invocation and Commissioner Puryear led the group in the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Commissioner Puryear and carried 5-0 to approve the
agenda.
RECOGNITION:
YOUTHVOICE 2019:
Michelle Van Ness, Person County Extension Agent, 4-H Youth Development
introduced Ms. Andi Bradsher, Person County’s delegate to attend the North Carolina
Association of County Commissioners’ Annual Conference event for youth called
YouthVoice. This event, held each summer, for the last 10 years, offers one youth from
each county to attend the annual conference. It will be an overnight event from August 23-
24, 2019 in Guilford County at the Grandover Resort and Conference Center.
Ms. Andi Bradsher talked about her experiences with 4-H programming noting she
has participated with clubs on the local, district and state levels and looks forward to
representing Person County as she continues to develop her leadership skills
Vice Chairman Jeffers stated he and Commissioner Clayton would be attending the
Annual Conference and would look forward to seeing her at the Youth Involvement
Breakfast.
INFORMAL COMMENTS:
There were no comments from the public.
August 5, 2019
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DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Commissioner Puryear and carried 5-0 to approve the
Consent Agenda with the following item:
A. Approval of Minutes of July 22, 2019
NEW BUSINESS:
REQUEST TO REINSTATE THE PUBLIC HEALTH NURSING DIRECTOR I
POSITION:
Health Director, Janet Clayton reiterated the Public Health Nursing Director I
position was eliminated by the Commissioners upon adoption of the FY2020 Budget. Ms.
Clayton stated, a nurse leader position was required by the NC Board of Nursing, NC
Administrative Code, and the NC Division of Public Health. She added that on January
15, 2019, the job description of the Public Health Nursing Supervisor II was submitted to
the Office of State Human Resources (OSHR) for review. Based on the current job
description, the OSHR classified the position as a Public Health Nursing (PHN) Director I
on January 24, 2019. She noted the added duties to oversee care management program,
which included two social workers and a lead nurse position, resulted in the upgrade to
PHN Director I.
Ms. Clayton noted the salary range of the PHN Director I position as follows:
Hiring Rate: $62,976, Minimum: $66,239, Maximum: $102,670. The salary and benefit
cost totals $89,702.
Ms. Clayton further noted that if the PHN Director I position was reinstated and the
following positions, which are included in the approved FY2020 budget, are eliminated,
there will be a savings of $7,350 (the savings is spread across federal, state and local
funding sources):
Licensed Practical Nurse= $56,213 (budgeted salary and benefits)
Processing Assistant III = $40,839 (budgeted salary and benefits)
Ms. Clayton requested the Board to approve the request to reinstate the PHN
Director I position and eliminate the LPN and Processing Assistant IV positions to pay the
salary and benefits of the PHN Director I position.
Vice Chairman Jeffers stated the information he requested was not presented noting
he wanted to know the different positions that could be considered as a nurse leader
position to comply with the state mandate.
Ms. Clayton noted the PHN Supervisor II would cost approximately $4,000 less in
salary and benefits and was a front-line nursing supervisor versus the Director I position
which is more a planning and an administrative role.
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Vice Chairman Jeffers asked Ms. Clayton if the social workers were moved under
another supervisor, could she consider a Supervisor II positon to meet state requirements
to which she stated only a nurse lead position could supervise the social workers.
Vice Chairman Jeffers inquired about the possibility of joining a district health
department to which Ms. Clayton noted they currently collaborate with Durham County
Health Department on some health education initiatives but had not researched Person
County joining a district health department as an option. Vice Chairman Jeffers stated he
only heard of the option recently.
Ms. Clayton said she was complying with the state mandate via a three-month
contractual agreement with a public health agency for a hourly wage retired nurse.
A motion was made by Commissioner Puryear to approve the request to reinstate
the Public Health Nursing Director I position and to eliminate the LPN and Processing
Assistant IV positions to pay the salary and benefits of the PHN Director I position for an
overall savings of $7,350.
A substitute motion was made by Vice Chairman Jeffers and carried 5-0 to table
action on this item until the Board’s next regular scheduled meeting on August 19, 2019 to
allow for the County Manager and the Finance staff to be present.
August 5, 2019
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BID AWARD FOR BOOKMOBILE PURCHASE AND AUTHORIZATION TO
EXECUTE CONTRACT:
Library Director, Christy Bondy recalled that on January 22, 2019, she requested
permission to apply for a Library Service and Technology Act (LSTA) grant from the State
Library for a new Bookmobile noting at that time, the quote was $159,000. Ms. Bondy
said the Library was awarded $100,000 via the LSTA grant in June for a purchase of a new
Bookmobile; a match of local funds was estimated at $59,000. Ms. Bondy stated to date,
the Library has raised $11,600 from the community for the project with plans to continue
fundraising efforts.
Ms. Bondy noted that following advertisement for bids, there was only one bid
submitted by the deadline on July 15, 2019; a second advertisement for bids resulted in no
other bids by the deadline of July 31, 2019. Matthews Specialty Vehicles provided two
proposals, valid for 90-days.
The first proposal for $147,086 was for a gas model Sprinter vehicle. The second
proposal was for $155,867 for a diesel model Sprinter vehicle. Ms. Bondy stated that
Matthews Specialty Vehicles recommended the diesel option. In addition to the Diesel
Sprinter Bookmobile, Ms. Bondy requested an optional item listed for an extended
warranty, for 7-years, 140,000-mile warranty listed at a cost of $4,704. Tax, tags and fees
are not included in vendor’s proposal and would cost an additional $4,683 bringing the
grand total to $165,254. Ms. Bondy said the Finance Director recommended that the local
match be funded through an appropriation from the Public Library’s Fund Balance which
has approximately $185,000. Ms. Bondy said $53,654 from the Public Library Fund
Balance together with the $11,600 raised from the community would match the $100,000
grant to pay for the new Bookmobile.
Ms. Bondy requested the Board to approve the local match as presented as well as
to authorize the County Manager to enter into contract with Matthews Specialty Vehicles.
Commissioner Powell asked Ms. Bondy what was included in the warranty to
which she did not have that information available.
A motion was made by Commissioner Clayton and carried 5-0 to approve the bid
award to Matthews Specialty Vehicles for $155,867 for a diesel model Sprinter vehicle, an
extended warranty, for 7-years, 140,000-mile warranty listed at a cost of $4,704, tax, tags
and fees at a cost of $4,683 to be funded with the $100,000 LTSA grant, an appropriation
of $53,654 from the Public Library Fund Balance and $11,600 in fundraising from the
community as well as authorize the County Manager to enter into a contract with the
vendor.
August 5, 2019
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August 5, 2019
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DESIGNATION OF VOTING DELEGATE TO NC ASSOCIATION OF COUNTY
COMMISSIONERS (NCACC) CONFERENCE:
Voting Credentials for the 2019 NCACC Annual Conference scheduled on August
22-24, 2019 in Guilford County must be submitted by August 16, 2019 in order for Person
County’s delegate to participate in the association’s annual election of officers and policy
adoption.
Chairman Newell requested the Board to designate a commissioner attending the
Conference as Person County’s delegate. At this time, both Commissioners Clayton and
Jeffers plan to attend the full conference.
A motion was made by Vice Chairman Jeffers and carried 5-0 to designate
Commissioner Clayton as Person County’s voting delegate at the 2019 NCACC Annual
Conference in Guilford County.
CHAIRMAN’S REPORT:
Chairman Newell had no report.
MANAGER’S REPORT:
County Manager, Heidi York was absent.
COMMISSIONER REPORT/COMMENTS:
There were no comments or reports by the commissioners.
CLOSED SESSION #1
A motion was made by Vice Chairman Jeffers and carried 5-0 to enter Closed
Session at 7:27pm per General Statute 143-318.11(a) (5) to establish, or to instruct the
public body's staff or negotiating agents concerning the position to be taken by or on behalf
of the public body in negotiating the price and other material terms of a contract with the
following individuals permitted to attend: Clerk to the Board, Brenda Reaves and County
Attorney, Ron Aycock.
August 5, 2019
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A motion was made by Commissioner Clayton and carried 5-0 to return to open
session at 7:42pm.
Commissioner Clayton stated a conflict with the October 21, 2019 Board meeting.
Vice Chairman Jeffers stated a conflict with the October 7, 2019 Board meeting. It was the
consensus of the Board to ask staff to review the potential agendas for October and suggest
an alternative date(s) for the Board.
ADJOURNMENT:
A motion was made by Commissioner Powell and carried 5-0 to adjourn the
meeting at 7:45pm.
_____________________________ ______________________________
Brenda B. Reaves David B. Newell, Sr.
Clerk to the Board Chairman