10-07-2019 Meeting Minutes BOC
October 7, 2019
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PERSON COUNTY BOARD OF COMMISSIONERS OCTOBER 7, 2019
MEMBERS PRESENT OTHERS PRESENT
David B. Newell, Sr. Heidi York, County Manager
Gordon Powell
Jimmy B. Clayton Brenda B. Reaves, Clerk to the Board
Kyle W. Puryear
B. Ray Jeffers via telephone
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, October 7, 2019 at 7:00pm in the Commissioners’ meeting
room in the Person County Office Building.
Chairman Newell called the meeting to order. Commissioner Powell offered an
invocation and Commissioner Puryear led the group in the Pledge of Allegiance. Vice
Chairman Jeffers was present via telephone conference call. County Attorney, Ron
Aycock was absent.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Commissioner Puryear and carried 5-0 to approve the
agenda.
RECOGNITION:
PROCLAMATION FOR RACE UNITY WEEK:
Chairman Newell read and presented a Proclamation declaring October 6-13, 2019
as Race Unity Week in Person County to Doug Mabe and others present in the audience
on behalf of Brothers and Sisters in Conversation (BASIC).
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PUBLIC HEARING:
TEXT AMENDMENT (TA-02-19) REQUEST BY THE PERSON COUNTY
PLANNING DEPARTMENT STAFF TO AMEND ARTICLES 1 – 6 OF THE
FLOOD DAMAGE PREVENTION ORDINANCE OF PERSON COUNTY:
A motion was made by Commissioner Powell and carried 5-0 to open the duly
advertised public hearing for a Text Amendment request by the Person County Planning
Department staff to amend Articles 1-6 of the Flood Damage Prevention Ordinance of
Person County.
Planning Director, Lori Oakley stated all state statutes and ordinance requirements
were met for this public hearing.
Ms. Oakley stated the County’s Flood Damage Prevention Ordinance was adopted
in 1990 and revised in 2007. In June 2019, Ms. Oakley said staff were notified by FEMA
and the NC Department of Public Safety – Risk Management/Emergency Management
Department that several minor modifications needed to be made to the Flood Damage
Prevention Ordinance of Person County prior to the revised Flood Insurance Rate Maps
that are effective on December 6, 2019. Ms. Oakley said staff have worked with the
planners at the NC Department of Public Safety to ensure that all proposed text changes
met the specific guidelines required by FEMA. If the proposed text amendment is not
adopted by December 6, 2019, citizens in Person County who own property located within
a floodplain will not be eligible to participate in National Flood Insurance Program or
purchase flood insurance. Ms. Oakley noted there are currently 16 property owners in the
County who purchase flood insurance. Of those 16 property owners, two have structures
that lie within a floodplain with 14 are not in a floodplain but are very close that they choose
to be insured.
Ms. Oakley stated staff incorporated the exact revisions that were handed down
from FEMA to the state. She added that all local government flood damage prevention
ordinances across the state are being revised, including the municipalities, including the
City of Roxboro noting the Roxboro City Council reviewed the revisions at their September
meeting.
Ms. Oakley said the Planning Staff recommended approval of a Text Amendment
to amend Articles 1-6 of the Flood Damage Prevention Ordinance of Person County. She
added the proposed text amendment has been reviewed by the state and compliant with all
federal flood regulation guidelines and the text amendment request was consistent with the
Comprehensive Plan and future planning goals of Person County as well as reasonable and
in the public interest as it will provide clear and concise regulations in the Flood Damage
Prevention Ordinance and ensure Person County remains compliant with federal guidelines
and enable at-risk properties to participate in the National Flood Insurance Program.
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Ms. Oakley stated the Planning Board, at its meeting on September 12, 2019, voted
unanimously (5-0) to recommend approval of TA-02-19 and included the Reasonableness
and Consistency Statement.
Commissioner Puryear asked Ms. Oakley about the requirement of an elevation
certificate to which she confirmed an elevation certification has been a requirement if
located near a floodplain. However, Ms. Oakley indicated that following a discussion with
state officials, the state only requires an elevation certificate if located within a floodplain.
Ms. Oakley requested the Board of Commissioners to approve, approve with
modifications or deny the requested proposed text amendment as well as address the
Statement of Reasonableness and Consistency as required by the NC General Statutes.
There were no individuals appearing before the Board to speak in favor of or in
opposition to the Text Amendment request by the Person County Planning Department
staff to amend Articles 1-6 of the Flood Damage Prevention Ordinance of Person County.
A motion was made by Commissioner Puryear and carried 5-0 to close the public
hearing for a Text Amendment request by the Person County Planning Department staff to
amend Articles 1-6 of the Flood Damage Prevention Ordinance of Person County.
CONSIDERATION TO AMEND ARTICLES 1 – 6 OF THE FLOOD DAMAGE
PREVENTION ORDINANCE OF PERSON COUNTY:
A motion was made by Commissioner Puryear and carried 5-0 to approve the text
amendments to Articles 1-6 of the Flood Damage Prevention Ordinance of Person County,
as presented, and to include the Reasonableness and Consistency Statement that the text
amendment request was consistent with the Comprehensive Plan and future planning goals
of Person County and reasonable and in the public interest as it will provide clear and
concise regulations in the Flood Damage Prevention Ordinance and ensure Person County
remains compliant with federal guidelines and enable at-risk properties to participate in the
National Flood Insurance Program.
The adopted Flood Damage Prevention Ordinance of Person County follows:
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INFORMAL COMMENTS:
The following individual appeared before the Board to make informal comments:
Mr. James Currier of 404 Longwood Terrace, Roxboro spoke in support for the
Board to build a YMCA in Person County.
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Commissioner Puryear and carried 5-0 to approve the
Consent Agenda with the following items:
A. Approval of Minutes of September 23, 2019,
B. Budget Amendment #7, and
C. Authorization for a Contract with FourSquare Research, Inc. for a Market Study to
Assess Opportunities for a YMCA
NEW BUSINESS:
APPROVAL OF CONTRACT FOR ENERGOV PROJECT OVERSIGHT
CONSULTANT SERVICES:
Interim Assistant County Manager, Laura Jensen presented to the Board a contract
for consultant services for the Energov permitting software system. Ms. Jensen noted the
County is beginning to implement the Energov permitting software system for our
development services group, as approved in the FY2020 Capital Improvement Plan (CIP)
noting this is a huge undertaking for staff. Ms. Jensen said Energov recommended having
a full-time project manager for a smooth and successful implementation. Due to an
increase in workloads and being short-staffed in these departments, Ms. Jensen said there
was a need for an experienced project oversight consultant to help the implementation
teams with communication, change management, risk identification and mitigation,
testing, training, and go-live readiness assessment.
Ms. Jensen stated the County approached three consulting groups, however only
one responded to her request for proposals. She said a proposal was received from
BerryDunn, a management consulting firm who has assisted with Energov implementation
in eleven municipalities and counties, including the City of Wilmington. The total cost of
the project oversight contract is $107,856, which includes travel costs for on-site meetings
and assistance over the next twelve months. Ms. Jensen noted funding for this contract is
already available in the CIP. Ms. Jensen requested the Board to approve the project
oversight consulting contract and to authorize County Manager to enter into a contract with
BerryDunn for these services.
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A motion was made by Commissioner Clayton and carried 5-0 to approve the
project oversight consulting contract for the Energov permitting software system and to
authorize County Manager to enter into a contract with BerryDunn for these services as
well as to fund $107,856 from CIP, as presented.
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PATS TRANSPORTATION FOR MENTAL HEALTH COMMUNITY
OUTREACH PROGRAM:
Interim Assistant County Manager, Laura Jensen stated that in FY2020, Person
County provided funding for a qualified mental health professional to provide case
management services to Person County inmates upon release through Freedom House
Recovery Center. Ms. Jensen said this professional identified transportation as a barrier for
clients to make and attend health appointments, and asked if the county would provide one-
time funding in FY2020 for these clients.
Ms. Jensen said the estimated cost of providing transportation was $10,000 with
funds available in the Mental Health budget for this program. She asked the Board to
approve $10,000 in mental health funding to be used to provide PATS transportation to the
clients of the Mental Health Community Outreach Program.
A motion was made by Commissioner Clayton and carried 5-0 to approve $10,000
in mental health funding to be used to provide PATS transportation to the clients of the
Mental Health Community Outreach Program.
CHAIRMAN’S REPORT:
Chairman Newell did not have a report.
MANAGER’S REPORT:
County Manager, Heidi York reported an update on the Woodsdale Volunteer Fire
Department (WVFD) noting its board had filed an appeal with the state. In addition, there
was a community called meeting that formed a new board. She added that the County
Attorney would be bringing to the Board’s next meeting a resolution for that transition.
Chairman Newell stated the appeal process has kept the 9s rating in place. Commissioner
Powell asked Ms. York about the backup plan to which she affirmed that the WVFD are
still able provide fire services and that the County already has in place mutual aid
agreements with the other districts and the City of Roxboro to cover calls in the event that
the WVFD cannot respond.
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COMMISSIONER REPORT/COMMENTS:
Commissioner Clayton thanked the County Manager, Heidi York for welcoming
the group at the recent Kerr Tar Regional Council of Government (COG) Annual Awards
Banquet that was held in the Festival House of the Homestead Steakhouse. Commissioner
Clayton said that there were representatives from Person, Granville, Vance, Warren and
Franklin Counties as well as the municipalities that lie within those counties. He added
that valuable programming is administered by the COG, i.e., Workforce Development job
training, Transportation services, and senior services.
Vice Chairman Jeffers and Commissioners Powell and Puryear had no comments.
ADJOURNMENT:
A motion was made by Commissioner Powell and carried 5-0 to adjourn the
meeting at 7:18pm.
_____________________________ ______________________________
Brenda B. Reaves David B. Newell, Sr.
Clerk to the Board Chairman