01-07-2019 Agenda Packet BOCPERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
MEETING AGENDA
304 South Morgan Street, Room 215
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
January 7, 2019
7:00pm
CALL TO ORDER………………………………………………….. Chairman Newell
INVOCATION
PLEDGE OF ALLEGIANCE
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA
PUBLIC HEARING:
ITEM #1
SUP-05-18 Request by David Walker for a Recreational Vehicle
Park on 16.66 acres located on Allie Clay Rd (a portion of Tax Map
& Parcel 58-1) in the R (Residential) Zoning District …………………... Lori Oakley
ITEM #2
Consideration to Grant or Deny Request by David Walker for a
Recreational Vehicle Park on 16.66 acres located on Allie Clay Rd
(a portion of Tax Map & Parcel 58-1) in the R (Residential)
Zoning District ………………………………………………………. Chairman Newell
INFORMAL COMMENTS
The Person County Board of Commissioners established a 10-minute segment
which is open for informal comments and/or questions from citizens of this
county on issues, other than those issues for which a public hearing has been
scheduled. The time will be divided equally among those wishing to comment.
It is requested that any person who wishes to address the Board, register with
the Clerk to the Board prior to the meeting.
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ITEM #3
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA
A.Approval of Minutes of December 3, 2018,
B.Budget Amendment #12,
C.Request from the Sheriff Dept. to apply for Grants from: Governor’s Crime
Commission, Person County United Way, Juvenile Crime Prevention
Council, Wal-Mart and BVP,
D.Resolution Supporting Juvenile Crime Prevention Council Allocation
Expansion, and
E.Transfer of County Surplus Vehicle to City of Roxboro Fire Dept.
NEW BUSINESS:
ITEM #4
NCDOT Update of STIP U-5969 – US 501 (Madison Boulevard) ……… Robert Boot
ITEM #5
Submission of Fiscal Year 2019/2020 Community Services
Block Grant Application …………………………………………… Shatarra Williams
ITEM #6
Resolution Amending the Person County Economic
Development Commission for a Change in Membership ………… Chairman Newell
ITEM #7
Authorization to apply for USACE individual permit request for
Person County Mega Park ……………………………Ron Aycock & Sherry Wilborn
ITEM #8
Authorizations for PCBIC to act for the County ….. Ron Aycock & Sherry Wilborn
ITEM #9
Bid Award for Waterline Construction to Person County
Mega Park and Authorization to Execute Contract ………………… Sherry Wilborn
ITEM #10
Commissioner Assignments ………………………………………… Chairman Newell
ITEM #11
Appointments to Boards and Committees ……………………………. Brenda Reaves
CHAIRMAN’S REPORT
MANAGER’S REPORT
COMMISSIONER REPORTS/COMMENTS
CLOSED SESSION #1
A motion to enter into Closed Session per General Statute 143-318.11(a)(3) for the purpose
to consult with the county attorney in order to preserve the attorney-client privilege with the
following individuals permitted to attend: County Manager, Heidi York, Clerk to the Board,
Brenda Reaves, County Attorney, Ron Aycock, Assistant County Manager, Sybil Tate and
Planning Director, Lori Oakley.
Note: All Items on the Agenda are for Discussion and Action as deemed appropriate by the Board.
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AGENDA ABSTRACT
Meeting Date: January 7, 2019
Agenda Title: Public Hearing for a Request by David Walker for a Recreational Vehicle
Park on 16.66 acres located on Allie Clay Rd (a portion of Tax Map & Parcel 58-1) in the R
(Residential) Zoning District (SUP-05-18.
Quasi-Judicial Zoning Decision: The special use permit requires a quasi-judicial hearing.
Witnesses are to be sworn in and they are subject to cross examination. There shall be no ex parte
communication without full disclosure at the hearing. The case also requires the review of four
Findings of Fact from Section 74.4 of the Zoning Ordinance.
Summary of Information:
Currently, the subject properties contain woodlands and grassland. The property is zoned R
(Residential).
The applicant is proposing to install 87 RV sites in a phased development sequence. The site will
also have a club house/office, a bathhouse and open areas with walking trails.
The applicant plans to use City water and sewer to serve this site. The City of Roxboro has not
approved the site, but approval would be required prior to obtaining a zoning permit.
The applicant has requested to install a gravel drive and parking lot under Section 81-1 of the
Zoning Ordinance. Each RV site will have its own parking, with fourteen additional parking
spaces.
The current property is 34.73 acres. The property was approved in 2004 for phases 2, 3 and 4 of
Highland Place subdivision. The owner is proposing to develop 16 acres for the RV park and finish
the subdivision on the remaining 18 acres.
There is a 50’ buffer around the 16 acres proposed for the RV Park.
Per the GIS Department, the gravel drives must be given street names. The preliminary names are
shown on the site plan.
The property is located within the Roanoke Watershed and is not subject to restrictions. An
intermittent stream runs through the property. The applicant will be required to obtain any
necessary permits through the State.
The property does not lie within the 100-year special flood hazard area according to the FEMA
map.
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The Person County Land use Plan identifies the proposed site as Suburban Residential and
Industrial which allows for commercial uses.
Appendix O of the Land Use Plan lists goals and objectives for the County including the following:
6.1.4 – Coordinate with other public and private agencies to provide lands, facilities and
programs for the enrichment of leisure activities for the citizens of Person County.
6.7 – Encourage private enterprise development of recreational facilities.
Planning Staff Recommendation: Planning staff recommends that if the Board approves the
request, the following conditions be placed on the special use permit:
1. The applicant is to obtain all permits and approvals necessary from the Person County GIS
Department, Planning and Zoning Department, Building Inspections Department,
Environmental Health Department or Roxboro Public Works Department and also obtain
any permits required from the State of North Carolina.
2. The applicant shall also subdivide the parcel to match the submitted site plan for SUP-05-
18.
Planning Board Recommendation: At the December 13, 2018 meeting of the Planning Board, the
Board voted unanimously (4-0) to recommend denial of SUP-05-18 after determining that
Findings of Fact #3 and #4 were not met due to the following reasons:
1. The Board was unsure as to what impact the proposed RV Park would have on adjacent
property values;
2. The Board was concerned about the unknown water and sewer layout and solid waste
management;
3. The Board was concerned about potential traffic problems;
4. The Board was not sure if a fence was needed around the perimeter of the site.
Recommended Action: Vote to approve, approve with conditions or deny the special use permit.
The Board also needs to address the Findings of Fact in Section 74-4 and whether this proposal is
in keeping with the Person County Comprehensive Plan.
The Findings of Fact listed in Section 74.4 of the Zoning Ordinance are as follows:
1. That the use will not materially endanger the public health or safety if located where proposed
and developed according to the plan as submitted and approved.
2. That the use meets all required conditions and specifications.
3. That the use will not substantially injure the value of adjoining or abutting property, or that the
use is a public necessity, and
4. That the location and character of the use if developed according to the plan as submitted and
approved will be in harmony with the area in which it is to be located and in general conformity
with the comprehensive plan.
Submitted By: Lori Oakley, Planning Director
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SUP‐05‐18
Staff Analysis
BOC January 7, 2018
1
Special Use Permit SUP-05-18
David Walker
Recreational Vehicle Park
EXPLANATION OF THE REQUEST
Petition SUP-05-18 is request by David Walker for a Recreational Vehicle Park on 16.66 acres located on
Allie Clay Rd (a portion of Tax Map & Parcel 58-1) in the R (Residential) Zoning District.
LOCATION & CURRENT LAND USE
Currently, the subject property contains woodland and grassland. The property is zoned R (Residential).
Condition and land use of the surrounding properties are:
To the North – Woodlands and single-family dwellings zoned R (Residential).
To the East – Woodlands and a single-family dwelling zoned R (Residential).
To the South – A single-family dwelling and woodlands zoned R (Residential).
To the West – Single-family dwellings in phase 1 of the Highland Place subdivision and a
railway zoned R (Residential).
LAND USE / SITE PLAN ISSUES
The property is zoned R and the Table of Permitted Uses in Appendix C of the Planning Ordinance lists
“Camper/Recreational Park” as a special use in the R (Residential Zoning District).
The applicant is requesting to install 87 RV sites in a phased development sequence. The site will also
have a club house/office, a bathhouse and open areas with walking trails.
The applicant plans to use City water and sewer to serve this site. The City of Roxboro has not approved
the site, but approval would be required prior to obtaining a zoning permit.
The applicant has requested to install a gravel drive and parking lot under Section 81-1 of the Zoning
Ordinance. Each RV site will have its own parking, with fourteen additional parking spaces.
The current property is 34.73 acres. The lot was approved in 2004 for phases 2, 3 and 4 of Highland
Place subdivision. The owner is proposing to develop 16 acres for the RV park and finish the
subdivision on the remaining 18 acres.
There is a 50’ buffer around the 16 acres proposed for the RV Park.
Per the GIS Department, the gravel drives must be given street names. The preliminary names are
shown on the site plan.
The property is located within the Roanoke Watershed and is not subject to restrictions. An intermittent
stream runs through the property. The applicant will be required to obtain any necessary permits
through the State.
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SUP‐05‐18
Staff Analysis
BOC January 7, 2018
2
The property does not lie within the 100-year special flood hazard area according to the FEMA map.
COMPREHENSIVE PLAN
The Person County Land use Plan identifies the proposed site as Suburban Residential and Industrial.
Suburban Residential is defined as:
Residential land uses including subdivisions and manufactured home parks at densities of
1-3 dwelling units per acre; commercial, office, industrial, public/institutional uses meeting
locational criteria. Locational criteria for nonresidential uses within this land use category
would include frontage and access to a major State highway or secondary road, proximity
to similar uses and spatial separation from non-compatible uses such as existing residential
development. Land uses within this category could develop with or without public sewer.
Industrial is defined as:
Major industrial uses, wholesale, office and public/institutional uses, limited commercial
uses, very limited residential uses. Residential uses should be separated from high
intensity industrial uses where noise, odors or other negative effects could be expected.
Appendix O of the Land Use Plan lists goals and objectives for the County including the following:
6.1.4 – Coordinate with other public and private agencies to provide lands, facilities and programs
for the enrichment of leisure activities for the citizens of Person County.
6.7 – Encourage private enterprise development of recreational facilities.
PLANNING STAFF ANALYSIS
The property is zoned R and the Table of Permitted Uses in Appendix C of the Zoning Ordinance lists
“Camper/Recreational Park” as a special use in the R (Residential) Zoning District.
The applicant is requesting to utilize the site for a recreational vehicle park. The site plan includes gravel
parking and drives.
Planning staff recommends that if the Board approves the request, the following condition be placed on the
Special Use Permit:
1. The applicant is to obtain all permits and approvals necessary from the Person County GIS
Department, Planning and Zoning Department, Building Inspections Department, Environmental
Health Department or Roxboro Public Works Department and also obtain any permits required
from the State of North Carolina.
2. The applicant shall also subdivide the property to match the submitted site plan for SUP-05-18.
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SUP‐05‐18
Staff Analysis
BOC January 7, 2018
3
PLANNING BOARD RECOMMENDATION
At the December 13, 2018 meeting of the Planning Board, the Board voted unanimously (4-0) to
recommend denial of SUP-05-18 after determining that Findings of Fact #3 and #4 were not met
due to the following reasons:
1. The Board was unsure as to what impact the proposed RV Park would have on adjacent
property values;
2. The Board was concerned about the unknown water and sewer layout and solid waste
management;
3. The Board was concerned about potential traffic problems;
4. The Board was not sure if a fence was needed around the perimeter of the site.
In approving an application for a special use permit, the Board may attach fair and reasonable conditions
to the approval. The petitioner will have a reasonable opportunity to consider and respond to any additional
requirements prior to approval or denial by the Board of Commissioners.
The Board of Commissioners shall issue a special use permit if it has evaluated an application and
determined:
1. That the use will not materially endanger the public health or safety if located where proposed and
developed according to the plan as submitted and approved;
2. That the use meets all of the required conditions and specifications;
3. That the use will not substantially injure the value of adjoining or abutting property, or that the use
is a public necessity;
4. That the location and character of the use, if developed according to the plan as submitted and
approved, will be in harmony with the area in which it is to be located and in general conformity
with the Comprehensive Plan.
***Please refer to the 4 Findings of Fact listed above when making a decision***
Submitted by: Caroline Darnell, Planner
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All Other Parcels
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Map Produced by Person Co GIS, 26 November 2018
Aerial MapSUP 05-18Allie Clay RdCamper/RV Park
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Eli Ct
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All Other ParcelsPerson County ZoningZoning Classification
R: Residential
B-1: Highway Commercial
B-2: Neighborhood Shopping
GI: General Industrial
R-C: Rural Conservation
AP: Airport Overlay
Roads
Easements
Stream or River
Lake or Pond
0 0.03 0.06 0.09
Miles
Map Produced by Person Co GIS, 26 November 2018
Existing Zoning MapSUP 05-18Allie Clay RdCamper/RV Park
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UV157
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DurhamOrangeDurhamPersonOrangePersonCaswellPerson GranvillePerson£¤501
£¤158
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54 117
53 6 E
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54 15
59 6
Kerr Dr
AllieClay Rd
Maggie LnEmma Ct
Eli Ct
ShotwellStLilli
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NMainStSunset Dr58 1
58 1
All Other Parcels
Roads
Easements
Stream or River
Lake or Pond
Roxboro City Limits
0 0.03 0.06 0.09
Miles
Map Produced by Person Co GIS, 26 November 2018
General MapSUP 05-18Allie Clay RdCamper/RV Park
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NOTICE OF PUBLIC HEARING
The Person County Board of Commissioners will hold a public hearing on Monday, January 7, 2019 at 7:00
p.m. in Room 215 of the Person County Office Building at 304 South Morgan Street, Roxboro, North
Carolina to hear the following:
1. SUP‐05‐18 ‐ A special use permit request by David Walker for a Recreational Vehicle Park on 16.66
acres located on Allie Clay Rd (a portion of Tax Map & Parcel 58‐1) in the R (Residential) Zoning
District.
The public is invited to attend the meeting. The Board of Commissioners reserves the right to recess the
public hearing to another place and time. For further information on the case(s) listed above, please
contact the Person County Planning and Zoning Department at 336‐597‐1750.
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PERSON COUNTY BOARD OF COMMISSIONERSJanuary 7, 201917
■SUP-05-18 - A special use permit request by David Walker for a Recreational Vehicle Park on 16.66 acres located on Allie Clay Rd (a portion of Tax Map & Parcel 58-1) in the R (Residential) Zoning District.18
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Land Use/Site Plan■The applicant is requesting to install 87 RV sites in a phased development sequence. The site will also have a clubhouse/office, a bathhouse, and open areas with walking trails. ■The applicant plans to use City water and sewer to serve this site. The City of Roxboro has not approved the site yet, but approval would be required prior to obtaining a zoning permit. ■The applicant has requested to install a gravel drive and parking lot under Section 81-1 of the Zoning Ordinance. Each RV site will have its own parking, with fourteen additional parking spots (9 at the clubhouse/office and 5 at the bathhouse). ■There is a 50’ buffer around the site. ■An intermittent stream runs along the northeast corner of the lot. The Planning Ordinance does not have any requirements for intermittent streams. ■The property is located within the Roanoke Watershed and is not subject to restrictions. ■The property does not lie within the 100-year special flood hazard area according to the FEMA map.22
Land Use/Site PlanSection 74-1B of the Planning Ordinance states the following requirements for Camper/RV parks: In addition to requirements listed in Section 74-1 A, a Special Use Permit site plan for a camper/recreational vehicle park must show compliance with the following in addition to meeting the requirements of Section 81 (Site Plan Requirements): –1. A minimum lot size of two acres is required. –2. Density to be 2500 square feet for each tent or trailer space. –3. A minimum undisturbed fifty foot buffer from all property lines. –4. Each campsite shall contain a stabilized parking pad of either pavement or gravel and one off-street parking space. –5. A sanitary source of drinking water shall be not more than 200 feet, toilet facilities not more than 400 feet and wash houses not more than 1500 feet from any tent or trailer space. This provision shall not apply where community water and sewer connections are provided to trailers having self-contained kitchens and bathroom facilities. (Added 8/2/2010) 23
COMPREHENSIVE PLANThe Person County Land use Plan identifies the proposed site as Suburban Residential. Suburban Residential is defined as:■Residential land uses including subdivisions and manufactured home parks at densities of 1-3 dwelling units per acre; commercial, office, industrial, public/institutional uses meeting locational criteria. Locational criteria for nonresidential uses within this land use category would include frontage and access to a major State highway or secondary road, proximity to similar uses and spatial separation from non-compatible uses such as existing residential development. Land uses within this category could develop with or without public sewer.Appendix O of the Land Use Plan lists goals and objectives for the county including the following:■6.1.4 – Coordinate with other public and private agencies to provide lands, facilities and programs for the enrichment of leisure activities for the citizens of Person County. ■6.7 – Encourage private enterprise development of recreational facilities. 24
PLANNING STAFF ANALYSIS■The property is zoned R (Residential) and the Table of Permitted Usesin Appendix C of the Zoning Ordinance lists “Camper/Recreational Park” as a special use in the R (Residential Zoning District). Planning staff recommends that if the Board approves the request, the following conditions be placed on the special use permit:■The applicant is to obtain all permits and approvals necessary from the Person County GIS Department, Planning and Zoning Department, Building Inspections Department, Environmental Health Department or Roxboro Public Works Department and also obtain any permits required from the State of North Carolina. ■The applicant shall also subdivide the parcel to match the submitted site plan for SUP-05-18. 25
PLANNING BOARD RECOMMENDATIONAt the December 13, 2018 meeting of the Planning Board, the Board voted unanimously (4-0) to recommend denial of SUP-05-18 after determining that Findings of Fact #3 and #4 were not met due to the following reasons: ■The Board was unsure as to what impact the proposed RV Park would have on adjacent property values;■The Board was concerned about the unknown water and sewer layout and solid waste management; ■The Board was concerned about potential traffic problems; ■The Board was not sure if a fence was needed around the perimeter of the site. 26
FINDINGS OF FACTThe Board needs to address the four Findings of Fact and whether this proposal is in keeping with the Person County Comprehensive Plan. The Board shall issue a special use permit if it has evaluated an application and determined:1. That the use will not materially endanger the public health or safety if located where proposed and developed according to the plan as submitted and approved;2. That the use meets all of the required conditions and specifications;3. That the use will not substantially injure the value of adjoining or abutting property, or that the use is a public necessity;4. That the location and character of the use, if developed according to the plan as submitted and approved, will be in harmony with the area in which it is to be located and in general conformity with the Comprehensive Plan. 27
PROPOSED RV PARKAllie Clay Rd.FINDINGS OF FACT28
Economic BreakdownSet by the General Services Administration (GSA), the per‐diem for meals and incidentals in this immediate area is $59 per day.The lodging per‐diem is $105, intended to cover one night’s lodging.Source: Federalpay.org29
•The proposed park will provide the opportunity for a minimum of 87 people to spend $59/day in Person County at shops, grocery stores, gas stations and all the local businesses. •87 RV sites x 59 = $5,133/day $1.8 Million/year$18.7 Million in 10 years spent at restaurants, on groceries, clothes and other everyday items and necessities. 30
Current Use of the Land•Currently the county receives $638 amount in property taxes every year.•If we continue to build and sell houses on the property at the current rate that we have over the last 18 years it will take 147 years to build out.•If the the property is approved for the use of 87 RV sites, it will collect $470,000 per year in rent.31
Doing the Math•Per‐diem 1.8 million•RV Park Income 470,000= 2.34 million Generated AnnuallyX 10 years= $23.4 million divided among the city and countyi.e. Water bills, Electric bills, taxes, property taxes32
Esthetics of Proposed RV Park•The following photos are from Jones Station RV Park in Alamance County.•We are using these examples because this is the look and feel we are using as a model.•We also want to provide a visual for what you can expect the property to look like, as well as the type of RV Park guests we will be attracting and allowing at our park.33
Model PhotosSignage ExampleEntry way34
Entering the ParkPlaygroundOffice/Clubhouse35
Bath House36
FacilitiesWomen’s Restrooms and Shower stallsSeparate Women’s and Men’s Areas 37
Inside the ClubhouseFront DeskLounge Area38
The GroundsRV Sites39
The Grounds40
The RVs41
In Harmony with Surrounding Area•In the area surrounding the property purposed for RV Park use, you will find residential, single family housing, rental properties along with industrial.•As you can see from our model photos, proposed RV Park will add esthetic charm to the neighborhood with pleasant curb appeal and family friendly community.42
December 3, 2018
1
PERSON COUNTY BOARD OF COMMISSIONERS DECEMBER 3, 2018
MEMBERS PRESENT OTHERS PRESENT
Tracey L. Kendrick Heidi York, County Manager
Gordon Powell C. Ronald Aycock, County Attorney
Jimmy B. Clayton Brenda B. Reaves, Clerk to the Board
Kyle W. Puryear
B. Ray Jeffers
David B. Newell, Sr.
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, December 3, 2018 at 6:30pm in the Commissioners’ meeting
room in the Person County Office Building to conduct the Board’s Organizational Meeting
prior to the 7:00pm regular scheduled meeting.
Chairman Kendrick called the meeting to order. Vice Chairman Powell offered an
invocation with a moment of silence in memoriam of former U.S. President George H.W.
Bush. Commissioner Puryear led the group in the Pledge of Allegiance.
APPROVAL OF MINUTES:
Chairman Kendrick requested action for approval of the Board’s November 19,
2018 meeting minutes.
A motion was made by Commissioner Jeffers and carried 5-0 to approve the
minutes of November 19, 2018.
RECOGNITION OF TRACEY L. KENDRICK:
Vice Chairman Powell presented to Tracey L. Kendrick a plaque in appreciation of
the four (4) years of service (December 1, 2014 – December 3, 2018) including this last
two years as the Board’s Chairman recognizing his dedication to the citizens of Person
County. The outgoing commissioner commented that his experience had been a learning
experience and he appreciated the opportunity to serve Person County. Commissioners
extended their personal gratitude for his service to the citizens.
Chairman Kendrick then passed the gavel to County Attorney, Ron Aycock to
preside over the Board’s Organizational Meeting.
SWEARING-IN CEREMONY:
County Attorney, Ron Aycock introduced the Honorable Deborah L. Barker, Clerk
of Superior Court. Ms. Barker administered the Oath of Office to the newly elected
Commissioners David B. Newell, Sr., and Kyle W. Puryear. She also administered the
Oath of Office to Soil and Water Conservation District Supervisors Cal Berryhill, Russell
Horton and Bruce Whitfield.
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December 3, 2018
2
ORGANIZATION OF BOARD:
County Attorney, Ron Aycock explained the rules of procedure for nomination and
election of the Board’s Chairman and Vice Chairman.
County Attorney, Ron Aycock presided and called for nominations for Chairman
of the Board of Commissioners.
Commissioner Clayton nominated Commissioner Newell for Chairman of the
Board. There were no other nominations for Chairman.
A motion was made by Commissioner Jeffers and carried 5-0 to close the
nominations for Chairman of the Board of Commissioners.
Mr. Aycock announced by acclamation of the Board, Commissioner David Newell,
Sr. was elected its Chairman.
County Attorney Aycock opened the floor for nominations for Vice Chairman of
the Board of Commissioners.
Commissioner Clayton nominated Commissioner Jeffers for Vice Chairman.
Commissioner Puryear nominated Commissioner Powell for Vice Chairman.
A motion was made by Commissioner Puryear and carried 5-0 to close the
nominations for Vice Chairman of the Board of Commissioners.
Nominations completed, Mr. Aycock stated the vote for Vice Chairman would take
place by show of hands in the reverse order.
By show of hands, Commissioners Puryear and Powell voted to elect
Commissioner Powell as Vice Chairman of the Board.
By show of hands, Commissioners Clayton, Jeffers and Chairman Newell voted to
elect Commissioner Jeffers as its Vice Chairman.
Mr. Aycock announced Commissioner Ray Jeffers was elected Vice Chairman by
a majority vote 3-2.
The election of the Vice Chairman created a reaction of boo’s, outburst of
statements, display of signs from individuals in the audience not happy with Chairman
Newell’s vote for Commissioner Jeffers.
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December 3, 2018
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APPROVAL OF BONDS FOR THE FINANCE DIRECTOR, THE REGISTER OF
DEEDS, THE SHERIFF, AND THE TAX ADMINISTRATOR:
County Attorney, Ron Aycock stated Chapter 161(Register of Deeds) and 162
(Sheriff) of the North Carolina General Statutes requires the Board of County
Commissioners to approve the official bonds at the first meeting in December. The Bonds
are a continuation of existing bonds and were secured by the County Human Resources
Director, who also serves as Insurance Liaison. The Human Resources Director provided
information that the Sheriff’s bond, in the amount of $25,000, is for the length of his term.
The Bonds of the Register of Deeds in the amount of $50,000 and $100,000 each for the
Tax Administrator and Finance Director (amount of each Bond is dictated by legislature).
Mr. Aycock requested Board approval of the Bonds of the Finance Director, the
Register of Deeds, the Sheriff and the Tax Administrator as presented.
A motion was made by Commissioner Puryear and carried 5-0 to approve the
Bonds of the Register of Deeds in the amount of $50,000 and $100,000 each for the Tax
Administrator and Finance Director as well as $25,000 for the Sheriff.
County Attorney, Ron Aycock recessed the meeting at 6:54pm until 7:00pm at
which time the Board of Commissioners would hold its regular scheduled meeting.
********************
Chairman Newell called the regular meeting of the Board of Commissioners to
order at 7:00pm.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Vice Chairman Jeffers and carried 5-0 to approve the
agenda.
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PUBLIC HEARING:
REQUEST TO ADD SIX ROADWAY NAMES TO THE DATABASE OF
ROADWAY NAMES USED FOR E-911 DISPATCHING FOR A PROPOSED RV
PARK:
A motion was made by Vice Chairman Jeffers and carried 5-0 to open the duly
advertised public hearing for a request to add six roadway names to the database of
roadway names used for E-911 dispatching for a proposed RV Park.
GIS Manager, Sallie Vaughn stated an RV park is planned on parcel A58 74 off
Boston Rd in the Woodsdale Township. The planned development includes six total private
roads: an entrance road, a loop road, three interior roads, and one road terminating in a cul-
de-sac. Several permanent structures and numerous RV lots are planned. The Ordinance
Regulating Addressing and Road Naming requires roads within such a development to be
named and structures to be addressed accordingly. Ms. Vaughn said the developer of a
proposed RV park has provided names for each of the roads within the development:
Country Inn RV Park Rd,
Tobacco Field Loop,
Short Rows Run,
Long Rows Run,
Packhouse Run, and
Stick Barn Ct.
Ms. Vaughn noted all the names are compliant with the Address Ordinance and the
addition of these names required a public hearing. She further noted that the addition of
these road names affects no existing addresses or residences.
As required by North Carolina General Statute 153A-239.1(A), a public notice was
published in the Roxboro Courier-Times. A sign advertising the public hearing was placed
at the proposed roadway location approximately two weeks prior to this public hearing.
There were no individuals appearing before the Board to speak in favor of or in
opposition to the request to add six roadway names to the database of roadway names used
for E-911 dispatching for the proposed RV Park.
A motion was made by Vice Chairman Jeffers and carried 5-0 to close the public
hearing for a request to add six roadway names to the database of roadway names used for
E-911 dispatching for the proposed RV Park.
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CONSIDERATION TO GRANT OR DENY REQUEST TO ADD SIX ROADWAY
NAMES TO THE DATABASE OF ROADWAY NAMES USED FOR E-911
DISPATCHING FOR A PROPOSED RV PARK:
A motion was made by Commissioner Powell and carried 5-0 to approve the
request to add six roadway names: Country Inn RV Park Rd, Tobacco Field Loop,
Short Rows Run, Long Rows Run, Packhouse Run, and Stick Barn Ct. to the database
of roadway names used for E-911 dispatching for a proposed RV Park.
INFORMAL COMMENTS:
The following individual appeared before the Board to make informal comments:
Former Commissioner, Tracey L. Kendrick of 717 Country Club Road, Roxboro
challenged the Board to continue to move forward in the improvement of Person County;
he asked they put aside personal beliefs and personal pet projects to make sure a decision
for this Board was made in the best interest of all Person County residents and not for just
a few, i.e., Mr. Kendrick stated his concerns that the County entering into a lease with the
new owner of the Roxboro Country Club related to the costs of maintaining the property.
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Vice Chairman Jeffers and carried 5-0 to approve the
Consent Agenda with the following items:
A. Budget Amendment #11, and
B. Elections Equipment and Software Lease Amendment
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NEW BUSINESS:
SUB-02-18 REQUEST BY RANDY ALLEN WITH SUNBELT ACQUISITIONS,
LLC, FOR A SUBDIVISION CONCEPT PLAN FOR THE PENINSULA AT HYCO
LAKE, CONSISTING OF 162 LOTS ON 437.72 ACRES LOCATED ON SR 1314
ZION LEVEL CHURCH ROAD IN THE RESIDENTIAL ZONING DISTRICT.
THE TAX MAP & PARCEL ID NUMBERS FOR THE PROPOSED SUBDIVISION
ARE A13-51, A14-147 AND THE THIRD PARCEL DOES NOT HAVE A TAX MAP
AND PARCEL ID NUMBER ASSIGNED; HOWEVER IT IS CONTAINED
WITHIN DEED BOOK 98 PAGES 125, 135, 287 AND 373:
Planning Director, Lori Oakley introduced the proposed single-family subdivision
concept plan for the site with a total of 162 lots located on 437.72 acres. The subdivision
will contain approximately 323.20 acres of common open space, which will be maintained
by the homeowner’s association. Ms. Oakley stated there are three parcels included in the
proposed subdivision and the developer has also proposed a 60’ right-of-way (Watersail
Way) across Duke Progress Energy property, which will be contained within a 100’ wide
easement. Currently, the subject properties are vacant and contain woodlands. The site
abuts Hyco Lake and is zoned R (Residential).
Ms. Oakley noted the lots will be served by individual wells and a community
wastewater collection system, treatment and on-site disposal. The treated and disinfected
wastewater will be irrigated on common open space in accordance with the NC Division
of Water Resources regulations.
Ms. Oakley further noted the minimum lot size will be 15,000 square feet and the
minimum lot width will be 75 feet because of the community wastewater collection system.
The developer is proposing slightly larger minimum lot sizes at 21,780 square feet (1/2
acre).
Ms. Oakley said the applicant was requesting four variations / modifications to the
Subdivision Regulations and to the Person County Minimum Construction Standards for
Private Roads – to allow private streets within the subdivision, the use of flag lots, block
lengths exceeding 2,400 feet in length and to construct streets with 45 feet of right-of-way
width.
1. Private Streets - The applicant has submitted a separate variation application to
allow for private streets to be constructed throughout the subdivision. All other
variations / modifications can be reviewed as part of the subdivision concept plan.
2. Flag Lots - There are several flag lots proposed and they are indicated on the site
plan. Flag lots are allowed per Section 53-9 of the Subdivision Ordinance if they
meet certain criteria, such as difficult topography.
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The applicant has stated on the site plan that the proposed flag lots exists for two
reasons:
i. The first condition occurs in locations where the length of the lake shoreline
greatly exceeds the street length that generally parallels the shoreline. Due to
the shape of the shoreline in certain locations, the lots will have to become
narrower where the lots join the street.
ii. The second condition is where multiple lots have frontage on a cul-de-sac and
the limited length of the right-of-way line at the perimeter of the cul-de-sac
requires the lots to have a narrow frontage. The lots are also deep which causes
the narrow portion of the lot (‘flag poles’) to have extended lengths.
3. Block Lengths – According to the applicant, the proposed street system for the
project is essentially one cul-de-sac with numerous side streets. There is no
opportunity to interconnect Watersail Way with parallel streets to create blocks, as
the subject property is a peninsula with water on three sides of it. The property has
a central ridge with steep slopes on each side, falling to the lake.
The applicant has provided a roundabout (turn around) for vehicles at the request
of staff where the project does not meet the block length standards.
4. 45’ Street Right-of-Way Widths – The subdivision concept plan proposes right-of-
way widths of 45 feet (with a minimum pavement width of 18 feet) for the cul-de-
sacs that intersect Watersail Way, the main (collector) street. The proposed right-
of-way width is NC DOT’s standard for residential local roads. Watersail Way
will maintain a minimum right-of-way of 60 feet.
Ms. Oakley stated the Person County Land use Plan does not identify the majority
of the site as a specific land use category; however a small portion of the site along with
the properties nearby are identified as Rural Residential and the proposed subdivision
aligns with the residential designation. Appendix O of the Land Use Plan lists goals and
objectives for the county including the following:
1.5 – Provide for a variety of housing types, densities and price ranges.
Ms. Oakley shared the following presentation:
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Ms. Oakley stated the Planning staff recommended approval of the concept plan
for the subdivision SUB-02-18. Due to the topography of the site and the existing site
constraints, planning staff also recommends approval of the three (3) variations/
modifications for the subdivision, which includes flag lots, block lengths that exceed 2,400
feet and street widths with 45’ of right-of-way width.
Ms. Oakley said at the November 8, 2018 meeting of the Planning Board, the Board
voted unanimously (5-0) to approve SUB-02-18 with the three requested
variations/modifications due to the site constraints and the topography of the site.
Ms. Oakley requested the Board either a) to vote to approve with the three requested
variations, b) approve with the three requested variations and additional conditions or c) to
deny the subdivision concept plan.
Commissioner Clayton asked Ms. Oakley about the type of sewer system proposed
to be used on the individual lots. Ms. Oakley introduced Mr. John Phillips, project engineer
that explained they would have a sewer spray-irrigation system with storage ponds that
would be operated under the rules and regulations of the state of North Carolina with the
Home Owners Association (HOA) responsible with privatized funding. Mr. Phillips stated
the HOA would have a binding contract with the state of North Carolina and should they
not do what was required; the state could fine the HOA, or close the system. Commissioner
Clayton asked if Duke Energy approved the spray irrigation sewer system to which Mr.
Phillips said the soil tests were in process and the permit application has not been submitted
at this point.
Commissioner Clayton asked about the road maintenance to which Mr. Phillips
said the roads were being constructed to state specification but the roads could not be
dedicated to NC DOT and that the HOA would be responsible for the roads maintenance.
A motion was made by Commissioner Puryear and carried 4-1 to approve SUB-
02-18, a request by Randy Allen with Sunbelt Acquisitions, LLC, for a Subdivision
Concept Plan for the Peninsula at Hyco Lake, as presented. Commissioner Clayton cast
the lone dissenting vote.
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VAR-01-18 - REQUEST BY RANDY ALLEN WITH SUNBELT ACQUISITIONS,
LLC, FOR A SUBDIVISION VARIATION FOR THE PROPOSED SUBDIVISION
THE PENINSULA AT HYCO LAKE CONSISTING OF 162 LOTS ON 437.72
ACRES LOCATED ON SR 1314 ZION LEVEL CHURCH ROAD IN THE
RESIDENTIAL ZONING DISTRICT. THE TAX MAP & PARCEL ID NUMBERS
FOR THE PROPOSED SUBDIVISION ARE A13-51, A14-147 AND THE THIRD
PARCEL DOES NOT HAVE A TAX MAP AND PARCEL ID NUMBER
ASSIGNED; HOWEVER IT IS CONTAINED WITHIN DEED BOOK 98 PAGES
125, 135, 287 AND 373. THE SUBDIVISION VARIATION REQUEST IS TO
ALLOW THE PROPOSED SUBDIVISION STREETS TO BE CONSTRUCTED AS
PRIVATE STREETS:
Planning Director, Lori Oakley shared the following slides of her presentation for
the Subdivision Variation for the proposed Subdivision at The Peninsula at Hyco Lake:
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A motion was made by Commissioner Powell and carried 5-0 to approve the
Subdivision Variation for the proposed Subdivision at The Peninsula at Hyco Lake with
the condition that the roads be constructed to NC DOT standards.
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STRATEGIC ANALYSIS FOR ECONOMIC DEVELOPMENT:
Commissioner Powell introduced Mr. Dale Reynolds, a member of the Person
County Economic Development Commission/Person County Business Industrial Center to
share the following presentation with the Board of Commissioners:
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66
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67
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68
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Mr. Reynolds announced Person County’s Tier ranking was just changed to Tier
Two.
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Commissioner Jeffers stated the report was good and recommended Mr. Reynolds
to present the same report with the City. Commissioner Jeffers confirmed with the Mayor
of Roxboro, Ms. Merilyn Newell, who was present in the audience, that the city’s tax rate
was at .67 cents.
Chairman Newell noted he was the past Chair of the Economic Development
Commission and his appreciation for Mr. Reynold’s initiative and time for the report.
UPTOWN DEVELOPMENT REPORT 2018:
Ms. Lynda Clayton, Uptown Roxboro Director for the City of Roxboro provided
the Board a report summarizing Uptown Roxboro events and activities that were held in
2018. The following is an update on achievements for Uptown Roxboro:
Rebranding Project began in late 2017 with the goal to identify key qualities of
the area, discover the brand that authentically reflects Uptown and develop an
action plan to raise awareness with the assistance of Amico Brand Design. A
leadership team was formed with representatives from the community and
research found the following: Uptown has an artsy, urban feel surrounded by rural
beauty. Many of the businesses can be connected to arts and aesthetics,
exemplifying why Uptown Roxboro “developing the art in living,” was decided
upon as the tagline for marketing our Uptown district.
Name Change from Roxboro Development Group to Uptown Roxboro Group to
eliminate continued confusion of the participating Main Street Program.
New website launched in November, 2018
Statistics Report July, 2017-June, 2018:
Out of 17 housing units, we have limited vacancies.
Out of 127 Commercial Spaces, we have very few spaces available for leasing.
(9) Public Improvements
(3) Rehabilitation Projects
(10) Businesses opened
(2) Businesses expanded
Over $500,000 in public and private investments in 2016-2017 fiscal year
Issued $5000 in Facade Grant money
Logged almost 600 volunteer hours
Continued to draw increased numbers of people at the popular Rox n’ Roll
Cruise-in event
Merchant Meetings were offered as a group effort from Roxboro Chamber of
Commerce, Person County Tourism, Roxboro Area Merchants Association,
Piedmont Community College Small Business & Uptown Roxboro Group to
discuss ideas for improved shopping, dining and foot traffic for Uptown
Businesses.
Ms. Clayton asked the Board for its continued support as it enters 2019.
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A RESOLUTION OF SUPPORT TO DEDICATE A SECTION OF MT. HARMONY
CHURCH ROAD IN PERSON COUNTY TO COMMEMORATE THE SERVICE
OF WORLD WAR I VETERAN, FIRST LIEUTENANT GEORGE HAMILTON
YARBOROUGH, JR.:
Commissioner Powell presented a request on behalf of Yarbie Sallee, for a
Resolution of Support to Dedicate a Section of Mt. Harmony Church Road in Person
County to Commemorate the Service of World War I Veteran, First Lieutenant George
Hamilton Yarborough, Jr.
Pursuant to NC General Statutes 136.18(8), the North Carolina Board of
Transportation may name roads, bridges, or ferries. One of the criteria for the individual
and/or family is to submit to the NC Board of Transportation that a request was before the
Board of Commissioners or City Council (whoever has jurisdiction of the section of road
proposed to be named) to gain unanimous support by resolution for such action. Generally
the other criteria is gathered and submitted via the family. An unanimously adopted
Resolution of Support to Dedicate and Rename a Section of a named roadway (reference
the route with the begin and ending points of such named section) as well as the stated
Valor Medal (Medal of Honor, Distinguished Service Cross, Silver Star, Navy Cross and/or
Air Force Cross) to which the recipient was awarded is required to be submitted to the NC
Dept. of Transportation for review and ultimate approval by the NC Board of
Transportation. The criteria for the honoree: living, or deceased longer than one year but
less than 75 years, not currently serving or pursuing a term as an elected official, NC
residency verification, strong local unanimous support and support of the family.
In addition, willingness of the local government or designee to pay the
administrative fee of $2,000 to the NC DOT, payable only after the NC Transportation
Board has approved the project.
A motion was made by Commissioner Puryear and carried 5-0 to adopt a
Resolution of Support to Dedicate a Section of Mt. Harmony Church Road in Person
County to Commemorate the Service of World War I Veteran, First Lieutenant George
Hamilton Yarborough, Jr, and to appropriate $2,000 from the County’s Undesignated
Contingency Fund to pay the administrative fee to the NCDOT.
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BOARD OF COMMISSIONERS 2019 SCHEDULE OF MEETINGS:
NC General Statute 153A-40 requires the Board of Commissioners to hold a regular
meeting at least once a month. County Manager, Heidi York presented to the Board the
proposed 2019 Schedule of Meeting dates for consideration and action to set the 2019
Schedule of Meetings and cause copy of such to be distributed and posted on the bulletin
board and county website.
The Board of Commissioners will hold its regular scheduled meetings in its usual
Boardroom, Room 215 in the County Office Building unless otherwise posted. As
recommended on the Schedule of Meetings, to accommodate attendance, Local
Government Day Board meetings will be scheduled to be held in the in the County Office
Building Auditorium as the same is done for the Budget Public Hearing. At this time, the
location for the Board Retreat is yet to be determined. A public notice will be posted and
distributed upon the decision of its location.
Commissioner Puryear requested that the July board meeting be held on July 22nd
at 9:00am and that the September board meetings be held on September 9th at 7:00pm and
September 23rd at 9:00am. It was consensus of the Board to agree with Commissioner
Puryear’s changes.
A motion was made by Commissioner Powell and carried 5-0 to adopt the 2019
Schedule of Meetings as noted below and to cause copy of such to be distributed and
posted.
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Person County Board of Commissioners
2019 Schedule of Meetings
To be held in Room 215 at the Person County Office Building unless otherwise noted
January 7, 2019 7:00 p.m.
January 22, 2019 (Tuesday) 9:00 a.m.
February 4, 2019 (Board Retreat) 9:00 a.m. To Be Determined
February 19, 2019 (Tuesday) 9:00 a.m.
March 18, 2019 (Local Gov’t. Day) 9:00 a.m. County Auditorium
April 1, 2019 7:00 p.m.
April 15, 2019 9:00 a.m.
May 6, 2019 7:00 p.m.
May 20, 2019 9:00 a.m.
June 3, 2019 7:00 p.m. County Auditorium
June 17, 2019 9:00 a.m.
July 22, 2019 9:00 a.m.
August 5, 2019 7:00 p.m.
August 19, 2019 9:00 a.m.
September 9, 2019 7:00 p.m.
September 23, 2019 9:00 a.m.
October 7, 2019 7:00 p.m.
October 21, 2019 9:00 a.m.
November 4, 2019 7:00 p.m.
November 18, 2019 (Local Gov’t. Day) 9:00 a.m. County Auditorium
December 2, 2019 7:00 p.m.
Adopted by the Board of Commissioners on December 3, 2018.
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FISCAL YEAR 2019-2020 BUDGET CALENDAR:
County Manager, Heidi York stated a budget calendar has been developed for the
Board’s adoption, outlining a schedule for the timing of the budget process. A Board
Retreat has been proposed for February 4th, along with the Capital Improvement Plan
adoption in April, Presentation of the Recommended Budget in May, a required Public
Hearing on June 3rd and adoption of the FY2019-2020 Annual Budget for June 17th. Ms.
York noted the dates outlined are subject to change if needed, however the budget calendar
will facilitate an organized budget process for staff and elected officials. Ms. York further
noted that potential budget work sessions will be scheduled following the budget public
hearing.
Ms. York requested the Board to adopt the budget calendar for FY2019-2020 and
provide feedback and changes to staff as needed.
A motion was made by Commissioner Puryear and carried 5-0 to adopt the Fiscal
Year 2019-2020 Budget Calendar as presented.
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PERSON COUNTY GOVERNMENT
FISCAL YEAR 2019-20 BUDGET CALENDAR
Date Task
Mon/Dec. 3, 2018* BOCC adopts FY20 budget calendar
Wed/Jan. 16, 2019 CIP Requests due to Assistant County Manager
Fri/Feb. 1, 2019 Personnel forms due to Human Resources
Fri/Feb. 1, 2019 Final insurance costs due
Mon/Feb. 4, 2019* Board of County Commissioners Annual Retreat
Mon/Feb. 11, 2019 Distribution of budget training manual to departments
and fee schedule requests
Thurs/Feb. 21, 2019 Departmental budget requests for operating & capital
due to Finance and fee schedule requests due to
Assistant County Manager
Mon-Fri/Mar. 12-22, 2019 Departmental budget presentations with County
Manager
Mon/April 1, 2019* FY20 CIP presented to Board of Commissioners
Mon/April 15, 2019* Adoption of FY20 CIP
Mon/ May 20, 2019* County Manager presents recommended budget to Board
of County Commissioners
Tues-Fri/June 4-14, 2019 Potential BOCC budget work sessions
(specific dates to be scheduled)
Mon/June 3, 2019* Board of Commissioners holds Public Hearing on
recommended budget
Mon/June 17, 2019* Adoption of FY20 Annual Budget Ordinance
Mon/July 1, 2019 FY20 budget available in accounting system
Mon/Aug. 5, 2019 Adopted budget document finalized and available online
* denotes a Board of Commissioners meeting date.
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VOTING DELEGATE DESIGNATION FOR THE NC ASSOCIATION OF
COUNTY COMMISSIONERS LEGISLATIVE GOALS CONFERENCE:
Clerk to the Board, Brenda Reaves stated Voting Credentials for Legislative Goals
Conference which will be held January 10-11, 2019, at the Raleigh Marriott Crabtree
Valley in Wake County is due by December 28, 2018. Ms. Reaves requested the Board to
designate a commissioner to attend the Conference as Person County’s voting delegate.
A motion was made by Chairman Newell and carried 5-0 to designate Vice
Chairman Jeffers at attend the Conference as Person County’s voting delegate.
CHAIRMAN’S REPORT:
Chairman Newell requested the County Manager to investigate and bring back to
the Board her findings related to:
1) Starting a discussion on the landfill,
2) Expected income if the County leases the fiber on the broadband by selling or
partnering with the City as the City has the ability to do that where the County
does not,
3) Roxboro County Club golf course is an asset for economic development. He
asked the Manager to get in touch with the new owner to investigate if feasible,
4) County hiring a grant writer, whether solely or in partnership with the City
and/or the School Board.
MANAGER’S REPORT:
County Manager, Heidi York said she would be happy to bring information related
to the items requested by Chairman Newell however, she wanted to verify that a majority
of the Board would like staff to pursue updated information. She added she would have a
follow up conversation with each commissioner either to place the items on the agenda for
board action or to provide information. Commissioner Jeffers suggested for the Manager
to email each of them for consent for the gathering of information.
COMMISSIONER REPORT/COMMENTS:
Commissioner Powell commented it was an honor to be on the Board to represent
the people of the County. He stated he had worked hard to do the right thing and he
advocated to go forward with service with respect, dignity and integrity and not for self
gratification.
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Commissioner Clayton reminded the group that in 2012 he voted for Commissioner
Puryear even though he did not belong to the same political party noting they had a
bipartisan relationship; he added the Board’s goal should be to do what is in the best
interests of Person County.
Commissioner Puryear thanked the residents of Person County for his fourth term
on the Board of Commissioners noting he would work as hard for a productive 2019 year
noting it was a honor to be on the Board.
Vice Chairman Jeffers stated he would like to add to the list of board consent to
find out how to do more for the County’s needy population; he noted the Food Bank located
on Hill Street had no available parking with a long line of individuals to the road at
Thanksgiving. Vice Chairman Jeffers asked staff to provide a listing of current resources.
Vice Chairman Jeffers read a card of thanks from Linda Mabe to the Board for its
support related to the Race Unity Week events by the Brothers and Sisters in
Conversations.
Vice Chairman Jeffers stated for the record the last time he was boo’ed was when
he called a technical foul at a Parks and Recreation ball game.
CLOSED SESSION #1
A motion was made by Vice Chairman Jeffers and carried 5-0 to enter Closed
Session at 8:55pm per General Statute 143-318.11(a)(6) to consider the qualifications,
competence, performance, character, fitness, conditions of appointment, or conditions of
initial employment of an individual public officer or employee or prospective public officer
or employee (personnel) and General Statute 153A-92 compensation of personnel with the
following individuals permitted to attend: County Manager, Heidi York, Clerk to the
Board, Brenda Reaves, Sheriff Dewey Jones and Human Resource Director, Angie Warren.
A motion was made by Vice Chairman Jeffers and carried 5-0 to return to open
session at 9:27pm.
A motion was made by Vice Chairman Jeffers and carried 5-0 for a one-time
salary adjustment for the Sheriff by 15% to be funded from the Undesignated Contingency
Fund effective December 4, 2018.
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ADJOURNMENT:
A motion was made by Commissioner Powell and carried 5-0 to adjourn the
meeting at 9:28pm.
_____________________________ ______________________________
Brenda B. Reaves David B. Newell, Sr.
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
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1/7/2019
Dept./Acct No.Department Name Amount
Incr / (Decr)
EXPENDITURES General Fund
Public Safety 51,742
Transportation (530)
Economic and Physical Development 12,000
Human Services 44,860
Culture and Recreation 33,109
Contingency (7,470)
REVENUES General Fund
Intergovernmental 17,462
Charges for Services 4,000
Other Revenues 58,640
Fund Balance Appropriation 53,609
Explanation:
BUDGET AMENDMENT
Receipt of donations to Shop with the Sheriff program ($3,025); carryforward donations from FY18 for Shop with
the Sheriff program ($1,736); receipt of 2017 Governor's Crime Commission grant for Sheriff's department
($24,495); receipt of insurance claim for damage to EMS ambulance ($22,486); adjust DOT ROAP grant to
align with funding allocations (-$44,873); appropriate fund balance due to ROAP grant adjustments ($44,873);
reduce PATS employment revenue due to changes in tracking this service (-$8,000); transfer undesignated
contingency (-$7,470) for increase in PATS telephone and part-time salary and benefits expenditures ($7,470);
recognize revenue for NC Farm School program ($12,000); receipt of insurance claim for damages to Mayo
Park and Parks and Recreation facilities due to Hurricane Michael ($33,109); appropriate fund balance for DSS
Medicaid audit costs ($7,000); receipt of donation to DSS Foster Care program ($20); adjustment to DSS
intergovernmental revenues ($37,840).
BA-1285
AGENDA ABSTRACT
Meeting Date: January 7, 2019
Agenda Title: Request for the Sheriff Dept. to apply for Grants
Summary of Information:
The Sheriff’s Dept. would like to apply for the following grants:
Governor’s Crime Commission (GCC) for $24,495 to fund equipment,
Person County United Way for $16,000 for the GREAT Summer Camp,
Juvenile Crime Prevention Council (JCPC) in the amount of $16,000 for the GREAT
Summer Camp, and
Wal-Mart Community Impact Grant for $2,500 for items for PR Events.
All of the above grants have a zero match from the County.
The BVP grant, for $12,000, will help fund bulletproof vests for the Sheriff’s Office. This grant
has a 50/50 match from the County; the $6,000 local match will be funded from the Drug Asset
Forfeiture Fund.
Recommended Action: Board approval for the Sheriff’s Dept. to seek grant funding.
Submitted By: Captain C. Jason Wilborn
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PERSON COUNTY
BOARD OF COMMISSIONERS
Person County Board of Commissioners Resolution
Supporting
Juvenile Crime Prevention Council Allocation Expansion
WHEREAS, Juvenile Crime Prevention Council (JCPC) funding is a partnership between the State of North
Carolina and the County to ensure a local continuum of services for court involved and at-risk juveniles; and,
WHEREAS, the Juvenile Crime Prevention Council, under the authority of NCGS§143B-851, and within the
scope of its powers and duties, “Each County Council shall annually review the needs of juveniles in the county
who are at risk of delinquency or who have been adjudicated undisciplined or delinquent and the resources
available to address those needs. In particular, each County Council shall assess the needs of juveniles in the
county who are at risk or who have been associated with gangs or gang activity, and the local resources that are
established to address those needs,” and,
WHEREAS, the Juvenile Justice Reinvestment Act passed in 2017, also referenced as North Carolina’s Raise
the Age legislation, expands the age of juvenile jurisdiction, increasing it to include juveniles ages 16 and 17
years of age effective December 1, 2019; and,
WHEREAS, Raise the Age legislation also encourages the formulation of School Justice Partnerships to address
the reduction of school-based juvenile complaints; and,
WHEREAS, Raise the Age legislation will increase the need for immediate and age-appropriate sanctions and
diversion services for juvenile offenders and those at-risk of delinquency; and,
WHEREAS, JCPC funding has seen no increase in more than nine years; and,
WHEREAS, the effort to immediately and effectively address juvenile offending behavior is an evidence-based
investment in North Carolina’s future;
NOW, THEREFORE BE IT RESOLVED, that Person County fully supports an adequate and timely increase of
local Juvenile Crime Prevention funding to ensure program expansion and successful implementation of the
Juvenile Justice Reinvestment Act Raise the Age Legislation, set for December 1, 2019.
Adopted this 7th day of January 2019.
____________________________________ ___________________________________
David B. Newell, Sr., Chairman Brenda B. Reaves, Clerk to the Board
87
Raise the Age Estimates by County
District County
Charges of
16 & 17 yo
Estimated
New Juveniles
Projected 16 &
17 yo to be
served by JJ
funded
programming
Number of
School‐Based
Complaints (FY
15‐16)
% of Juvenile
Complaints that were
School Based (FY 15‐16)
Camden 14 5.42 1.04 4 66.67%
Chowan 25 10.42 4.35 44 57.14%
Currituck 49 20.42 11.78 16 23.53%
Dare 130 53.75 17.48 22 23.91%
Gates 9 3.75 1.67 10 100.00%
Pasquotank 120 48.75 19.97 57 34.34%
Perquimans 28 11.25 6.64 16 28.57%
District Total 375 153.76 62.93 169 35.58%
Beaufort 111 42.92 25.25 106 45.69%
Hyde 5 2.08 1.23 2 28.57%
Martin 88 31.25 16.53 80 55.56%
Tyrrell 6 2.50 0.82 10 47.62%
Washington 18 7.50 2.05 3 21.43%
District Total 228 86.25 45.88 201 48.09%
Carteret 179 72.92 10.64 26 23.85%
Craven 174 68.75 25.07 91 39.91%
Pamlico 22 9.17 3.34 21 72.41%
Pitt 457 180.42 56.74 228 30.12%
District Total 832 331.26 95.79 366 32.59%
Duplin 109 42.92 26.36 114 83.21%
Jones 23 9.17 5.54 21 42.00%
Onslow 292 119.58 55.13 182 31.87%
Sampson 133 51.25 23.49 68 41.46%
District Total 557 222.92 110.52 385 41.76%
New Hanover 490 190.83 85.46 142 41.40%
Pender 80 32.50 8.91 112 67.07%
District Total 570 223.33 94.37 254 49.80%
Bertie 33 12.50 1.64 25 56.82%
Halifax 216 85.83 22.64 133 35.19%
Hertford 72 26.67 1.64 7 12.96%
Northampton 46 19.17 0.82 39 61.90%
District Total 367 144.17 26.74 204 37.85%
Edgecombe 192 68.33 29.88 43 15.64%
Nash 234 88.33 34.91 76 24.36%
Wilson 250 95.00 28.90 48 14.86%
District Total 676 251.66 93.69 167 18.35%
Greene 39 15.42 10.33 10 45.45%
Lenoir 188 73.75 37.88 203 49.27%
Wayne 284 112.08 50.47 87 31.07%
District Total 511 201.25 98.68 300 42.02%
Caswell 38 15.83 6.27 27 57.45%
Franklin 94 38.75 4.09 30 58.82%
Granville 118 46.25 19.08 53 40.77%
Person 88 35.83 13.00 111 57.51%
Vance 114 41.25 15.21 23 22.33%
Warren 21 8.33 6.55 30 40.54%
District Total 473 186.24 64.20 274 45.82%
District 10 Wake 2,148 852.08 244.37 462 26.74%
Harnett 249 100.00 31.33 233 53.32%
Johnston 324 127.08 50.47 91 39.22%
Lee 168 64.17 20.84 338 83.25%
District Total 741 291.25 102.64 662 61.58%
District 12 Cumberland 726 281.25 77.97 332 35.47%
Bladen 55 20.42 3.27 10 40.00%
Brunswick 278 112.08 32.09 371 73.61%
Columbus 106 39.58 18.20 66 66.00%
District Total 439 172.08 53.56 447 71.07%
District 08
District 01
District 06
District 05
District 04
District 03
District 02
District 07
District 11
District 09
District 13
Page 1 of 388
Raise the Age Estimates by County
District County
Charges of
16 & 17 yo
Estimated
New Juveniles
Projected 16 &
17 yo to be
served by JJ
funded
programming
Number of
School‐Based
Complaints (FY
15‐16)
% of Juvenile
Complaints that were
School Based (FY 15‐16)
District 14 Durham 476 174.17 52.18 105 22.98%
Alamance 413 161.67 67.16 185 42.14%
Chatham 101 40.83 17.89 86 61.87%
Orange 155 58.33 23.12 49 41.53%
District Total 669 260.83 108.17 320 45.98%
Hoke 121 48.75 16.47 107 51.94%
Robeson 434 170.42 52.48 420 57.14%
Scotland 146 57.08 15.65 144 61.28%
District Total 701 276.25 84.60 671 57.06%
Rockingham 173 69.17 33.57 103 46.82%
Stokes 72 28.33 18.26 77 61.60%
Surry 120 48.75 29.06 120 58.25%
District Total 365 146.25 80.89 300 54.45%
District 18 Guilford 1,418 554.58 167.03 593 36.63%
Cabarrus 469 189.17 130.65 160 38.93%
Montgomery 82 32.92 16.84 28 48.28%
Moore 206 82.92 34.22 176 68.22%
Randolph 227 92.50 33.85 174 47.67%
Rowan 349 141.25 90.76 170 38.55%
District Total 1,333 538.76 306.32 708 46.18%
Anson 85 32.50 4.91 22 30.14%
Richmond 120 43.75 11.30 111 64.16%
Stanly 139 56.25 24.40 41 39.05%
Union 404 162.08 47.85 285 48.06%
District Total 748 294.58 88.46 459 48.62%
District 21 Forsyth 1,056 431.25 165.73 540 43.72%
Alexander 66 26.67 4.38 119 79.33%
Davidson 355 141.67 65.72 292 52.42%
Davie 95 37.08 18.52 86 64.66%
Iredell 489 192.92 74.12 451 59.03%
District Total 1,005 398.34 162.74 948 59.10%
Alleghany 11 4.17 2.05 28 38.89%
Ashe 31 12.50 5.13 27 60.00%
Wilkes 103 40.83 16.84 85 38.81%
Yadkin 57 22.92 13.04 25 29.76%
District Total 202 80.42 37.06 165 39.29%
Avery 28 11.67 5.98 52 56.52%
Madison 33 12.92 4.98 18 60.00%
Mitchell 7 2.92 0.41 16 53.33%
Watauga 60 25.00 9.57 63 70.79%
Yancey 32 13.33 3.90 42 68.85%
District Total 160 65.84 24.84 191 63.25%
Burke 206 81.67 16.62 218 63.19%
Caldwell 133 54.17 15.84 132 62.56%
Catawba 348 134.58 40.80 287 55.51%
District Total 687 270.42 73.26 637 59.37%
District 26 Mecklenburg 2,809 1,060.00 168.83 886 26.51%
Cleveland 187 73.33 38.00 327 59.89%
Gaston 513 206.67 55.26 333 47.30%
Lincoln 125 50.42 14.83 136 44.01%
District Total 825 330.42 108.09 796 51.06%
District 28 Buncombe 499 197.92 78.10 251 47.00%
District 16
District 17
District 15
District 23
District 24
District 25
District 27
District 19
District 20
District 22
Page 2 of 389
Raise the Age Estimates by County
District County
Charges of
16 & 17 yo
Estimated
New Juveniles
Projected 16 &
17 yo to be
served by JJ
funded
programming
Number of
School‐Based
Complaints (FY
15‐16)
% of Juvenile
Complaints that were
School Based (FY 15‐16)
Henderson 182 74.58 19.84 189 70.52%
McDowell 52 19.58 13.95 100 59.17%
Polk 20 7.92 1.64 8 42.11%
Rutherford 111 44.58 17.88 106 51.71%
Transylvania 63 25.00 6.14 42 54.55%
District Total 428 171.66 59.45 445 60.30%
Cherokee 39 16.25 4.79 24 31.17%
Clay 11 4.58 0.41 11 78.57%
Graham 21 8.33 3.94 14 73.68%
Haywood 83 34.17 12.25 103 61.31%
Jackson 47 19.58 4.19 89 46.60%
Macon 55 20.83 6.83 77 52.38%
Swain 34 14.17 2.90 25 65.79%
District Total 290 117.91 35.31 343 52.45%
22,314 8,767.10 2,972.40 12581 43.36%Statewide Total
District 29
District 30
AOC charges with class of H through infraction divided by 2.4 (JJ average complaints per juvenile).
% of Juvenile Complaints that were School Based in FY 15‐16
Of the total complaints for the county or district in FY 15‐16, this is the % that were school‐based complaints.
Charges of 16 and 17 year olds
AOC charges with class A through infractions for 16 and 17 year olds during fiscal year 15‐16
Estimated new juveniles (H ‐ Infraction)
Number of School‐Based Complaints
The number of complaints that were school‐based in FY 15‐16. A school‐based offense is an offense that occurs on
school grounds, school property (buses, etc.), at a school bus stop, or at an off‐campus school‐sanctioned event (field
trips, athletic competitions, etc.) or whose victim is a school (such as a false bomb report). School includes any public
or private institution providing elementary (K‐8), secondary (9‐12), or post‐secondary (community college, trade
school, college, etc.) education, but excludes home schools, preschools, and day cares.
Projected 16 & 17‐year olds to be served by Juvenile Justice (JJ) funded programming
This number reflects the proportion of diverted youth (distinct juveniles) that go into JCPC programming, Level 1
dispositions (distinct juveniles) that go into JCPC programming, and of Level 2 dispositions (distinct juveniles) that go
into Level 2 expense bearing programs.
Page 3 of 390
Information and Talking Points
for
Juvenile Crime Prevention Councils and Community-Based JCPC-funded Programs
Community based programs funded through Juvenile Crime Prevention Councils:
Represent a tradition of partnership between the State of North Carolina and counties that began in 1977 as
Community Based Alternatives to provide prevention and intervention services to delinquent and at-risk
youth in our communities and in all 100 counties in our state.
Annually serve over 20,000 youth and families, preventing the vast majority from penetration or deeper
penetration of the juvenile justice system.
Greatly reduce the need for additional funding of institutions. Consider this, if only 1% of the youth served in
Juvenile Crime Prevention Council (JCPC) funded programs are kept out of Youth Development Centers,
the cost saved in institutional expenditures far exceeds the current JCPC allocation (almost $22 million
dollars). The average cost to serve a youth in a Youth Development Center in FY 2016-2017 was $139,434,
and in a Juvenile Crime Prevention funded community program, the average DJJ cost per child served was
$996.20. (JCPC Special Provision Legislative Report, February 1, 2018)
Provide intermediate sanctions and early intervention programs that have helped make possible the 86.25%
reduction in youth served by Youth Development Centers since 1998. The care of these youth has been
shifted to the communities without any increase in funding.
TRENDS IN YDC COMMITMENTS FROM 1998 TO 2017
JCPC funded programs generate a large percentage of their annual operating budgets from sources other
than state juvenile justice funds (including county match, local in-kind, other local funds/donations, and
federal sources). Statewide, JCPC programs leverage over $14.3 million in funding from other revenue
sources statewide, which represents 40% of total revenues used to support JCPC funded programming
across the state.
Juvenile Crime Prevention Councils represent the diversity of the community, though they are legislatively
prescribed members. Their charge is to facilitate collaboration and provide a unified response to County
Commission boards, guiding and recommending services to build a local continuum of services to meet the
unique, local needs of juveniles.
Program impacts effect the youth holistically, with reduction of problem behaviors in the home and school,
increase in academic skills and performance, and reduction of delinquency. JCPC programming often
supports specialized services such as substance abuse, sexual offender assessment and treatment
services.
91
Raise the Age:
On December 1, 2019, the Raise the Age legislation of the Juvenile Justice Reinvestment Act will go into
effect. The age of juvenile jurisdiction will rise to 18 at this time, in the middle of Fiscal Year 2019-2020.
The current North Carolina JCPC Allocation is $21,984,234. The graph above shows the total youth
population between ages 10 to 17, compared to the annual JCPC allocation. While there has been a
decrease in juveniles at intake and subsequent juvenile court direct referrals to JCPC programs that were
primarily targeting court involved juveniles, there is an overall increase in the state’s youth population. In an
effort to continue to effectively implement the Comprehensive Strategy Framework, programs and strategies
that conform to the legislative requirement for dispositional alternatives have seen a reduction in juvenile
court involved youth referred statewide, as the number of juveniles at intake has decreased over the past
several years. This is an encouraging trend, but there will most certainly be an increase in juveniles under
the jurisdiction of juvenile court when Raise the Age is fully implemented, and JCPC programs need to be
adequately funded in order to be fully prepared.
The behaviors that result in juvenile complaints still persist. So, if North Carolina is to continue its success in
diverting juveniles away from the justice system after Raise the Age takes effect on December 1, 2019,
community-based programs will need the following to address and redirect those behaviors:
Expansion to be able to accommodate an older population
Expansion to assist local districts with School Justice Partnership initiatives, which is also an
element of the Raise the Age legislation
Applicable training
Age-appropriate services and curriculum resources
Without a correlating increase in JCPC funding to serve the additional youth with evidence-based
approaches, seamless implementation will be improbable, as training and staffing resources have been
weakened over the years by stagnant funding. There has been no increase in JCPC funding awarded by the
General Assembly for over nine years.
North Carolina’s Raise the Age legislation will take effect on December 1, 2019, raising the age of juvenile
jurisdiction from age 16 to age 18. This change will take effect in the middle of Fiscal Year 2019-2020.
JCPCs will need to strategically prepare for the possibility of expansion funding in a mid-year
funding cycle. Area Consultants will be working closely with JCPCs to devise a two-tiered planning
process, to ensure that new expansion funding can be immediately utilized to begin program
expansions, based on the local annual planning process. A thorough examination of locally
projected increase in allocation funding needs will become the basis for supporting the statewide
expansion request. Ideally, a JCPC allocation increase/expansion should be introduced by July 1,
2019, to support the development of needed services. JCPCs operate under legislative and
administrative code constraints and are compelled to follow rigorous RFP and funding processes
before funding is awarded.
92
Blank County Plan Addendum: “Raise the Age” Priorities The Blank County Juvenile Crime Prevention Council (JCPC) seeks to maximize available allocation funding by addressing the priorities of the Raise the Age legislation in the areas of targeted intervention programming for 16-17 year old offenders in the juvenile justice system by seeking to do the following (check all that apply): Increase the capacity of existing programming to address additional 16-17 year olds entering and/or being retained in the juvenile justice system; Provide funding for new programming to 16-17 year olds via additional components in existing programs or newly funded programs Seek collaboration from surrounding counties to provide funding for multi-county programming focusing on 16-17 year olds in a district or region. “Raise the Age” program priorities include: Mentoring Services Restitution/Community Service Sexual Offender Treatment Parent/Family Skill Building Teen Court Group Home Interpersonal Skill Building Psychological Assessments Temporary Shelter Vocational Skills Counseling Runaway Shelter Experiential Skills Home Based Family Counseling Specialized Foster Care Tutoring/Academic Enhancement Crisis Counseling Temporary Foster Care Mediation Substance Abuse Treatment Juvenile Structured Day Data reviewed by the JCPC as well as a county Resource Assessment focusing on the full range of juvenile jurisdiction proposed by Raise the Age indicates the following gaps that the additional programs indicated above will seek to address: Blank 93
Another important feature of Raise the Age addresses school-based offenses/complaints. The Blank County Juvenile Crime Prevention Council (JCPC), in response to local initiatives seeking to address this issue, seeks to expand Juvenile Crime Prevention programming in support of the following legislative priorities: Reduce in-school arrests Reduce subsequent referrals to juvenile courts Reduce out-of-school suspensions and expulsions Tier I Planning for FY 2019-20 includes priority service needs and RFP development based on the current Blank County allocation of Blank. Tier II Planning for FY 2019-20 includes priority service needs to address RFP development with JCPC expansion funding. Tier II planning includes the development of the following identified expansion of services. Priorities for Expansion Funding: While conducting an additional needs assessment specifically related to the focus service expansion to meet the RtA legislation, the following service needs and cost associated with those services have been identified as follows: Program Funding Priorities JCPC $ Amount Program Expansion Focus Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank 94
October XX, 2018
Dear __________:
North Carolina is approaching the 20th anniversary of the Juvenile Justice Reform Act of 1998. It is an
excellent time to continue to support the accomplishments of and revitalize partnerships between state
and local governments by supporting Juvenile Crime Prevention Councils (JCPCs) and the valuable work
performed by them. The ________ County JCPC is a Commissioner appointed body that is responsible
for prevention and intervention programming to youth at greatest risk.
JCPCs and the programs they oversee are essential to preventing and reducing juvenile crime,
responding immediately and effectively when criminal behavior occurs, and protecting the community by
implementing the North Carolina Comprehensive Strategy, which ensures, “the right program for the right
child at the right time and in the right setting.” (John Wilson/Buddy Howell, OJJDP Comprehensive
Strategy for Serious, Violent, and Chronic Juvenile Offenders (1993))
Your support to help the Juvenile Crime Prevention Council prepare for the increase in the age of juvenile
jurisdiction established by the Juvenile Justice Reinvestment Act, which raises the juvenile age to 18
(also known as Raise the Age legislation), is appreciated. The most pressing and relevant concerns to the
Juvenile Crime Prevention effort are outlined in the Informational Points attached to this letter.
The _______ County JCPC is asking that you assist us in educating Commissioners, legislators, and
other community and state partners, in the effort to ensure a successful implementation of the Juvenile
Justice Reinvestment Act, by requesting expansion funding to Juvenile Crime Prevention Councils. This
funding will support training, evidence-based and age appropriate intervention services, and rehabilitative
programming for the expanded population, as outlined in the Raise the Age legislation.
Attached is an example of a resolution that you may choose to edit and adopt in preparation for Raise the
Age.
95
Thank you for your continued efforts to advocate for the youth in our community. It will take all of us
working together to ensure that youth served receive, “the right program for the right child at the right time
and in the right setting.” (Wilson/Howell)
Sincerely,
_______________
Chair, ________ County JCPC
96
AGENDA ABSTRACT
Meeting Date: January 7, 2019
Agenda Title: Transfer of County Surplus Vehicle to City of Roxboro Fire Department
Summary of Information:
Since 2012, the County has an agreement in place with the City of Roxboro Fire Department for
the provision of fire investigation services. In exchange for these services, which was an
amendment to the City Fire Contract when the Board of Commissioners eliminated the Fire
Marshal position, the County agreed to allow the City full use of the Fire Marshal Vehicle. The
City is now requesting title to this vehicle so that it may be up-fitted for use with an arson dog.
The County has no use for this vehicle and recommends transferring title to the City for their
continued assistance with fire investigation services. In order to facilitate this transfer within the
General Statute requirements below, the Board needs to approve the donation authorizing staff to
convey the vehicle to the City. The County will issue a letter of record to the City to include the
year, model, # miles, VIN #, any record of mechanical issues, its overall condition, an estimated
value, and whether any goods or services were received in exchange for the donation.
Below is the relevant statutory authority:
§ 160A-274. Sale, lease, exchange and joint use of governmental property. (a) For the purposes
of this section, "governmental unit" means a city, county, school administrative unit, sanitary
district, fire district, the State, or any other public district, authority, department, agency, board,
commission, or institution. (b) Any governmental unit may, upon such terms and conditions as it
deems wise, with or without consideration, exchange with, lease to, lease from, sell to, or
purchase from any other governmental unit any interest in real or personal property. (c) Action
under this section shall be taken by the governing body of the governmental unit. Action
hereunder by any State agency, except the Department of Transportation, shall be taken only
after approval by the Department of Administration. Action with regard to State property under
the control of the Department of Transportation shall be taken by the Department of
Transportation or its duly authorized delegate. Provided, any county board of education or board
of education for any city administrative unit may, upon such terms and conditions as it deems
wise, lease to another governmental unit for one dollar ($1.00) per year any real property owned
or held by the board which has been determined by the board to be unnecessary or undesirable
for public school purposes. (1969, c. 806; 1971, c. 698, s. 1; 1973, c. 507, s. 5; 1975, c. 455; c.
664, s. 9; c. 879, s. 46; 1977, c. 464, s. 34; 2001-328, s. 6.).
Recommended Action: Approve the transfer of vehicle title to the City of Roxboro.
Submitted By: Heidi York, County Manager
97
AGENDA ABSTRACT
Meeting Date: January 7, 2019
Agenda Title: NCDOT Update of STIP U-5969 – US 501 (Madison Boulevard)
Summary of Information: At the request of the Kerr-Tar Rural Planning Organization, the
North Carolina Department of Transportation (NCDOT) is proposing to convert US 501 (Madison
Boulevard) from a 5-lane undivided roadway to a 4-lane median divided roadway from south of
US 158 to North Main Street. Intersections and cross streets will also be reconstructed as part of
this project and continuous sidewalks will be included along both sides of the roadway. The
proposed project is approximately three miles in length and is included in the 2018-2027 North
Carolina State Transportation Program (STIP).
The purpose of this project is to improve safety in the area by limiting access and to enhance multi-
modal facilities and mobility along the project corridor. Due to the extensive amount of
development that is located on either side of the project, efforts will be made to keep right-of-way
acquisition to a minimum. Along with improving the main roadway, changes will be made to
some of the side streets along the project corridor.
NCDOT has developed conceptual plans with a typical section that includes 4-12’ lanes, 17.5’
median and 5’ sidewalks on both sides. Proposed intersection treatments include right-in/right-
out, full access and closed intersections. South Main Street (east side) and Johnson Street have
also been re-aligned and will now intersect each other. These are shown on the roll plots.
Recommended Action: Receive the information.
Submitted By: NCDOT Consultant (ATKINS)
Robert Boot
98
Conversion of US 501 U-5969 Scoping Information Sheet 1
Division 5
Scoping Information Sheets
TIP No.: U-5969 Sent Date: January 31, 2018
WBS No.: 45957.1.1 Revision Date:
Federal Aid No: N/A (state-funded) Meeting Date:
Division: 5
County: Person
Project Description: Conversion of Madison Boulevard (US 158/501) from south of US 158 to North
Main Street (SR 1601) in Person County (shown in Figure 1). The proposed
project would include the conversion of Madison Boulevard from a five-lane
facility to a four-lane median divided facility and is divided into three sections:
U-5969A: South of US 158 to NC 157
U-5969B: NC 157 to West Morehead Street (SR 1596)
U-5969C: West Morehead Street (SR 1596) to North Main
Street (SR 1601)
General Project Need: The following draft Purpose & Need is based on the Person County
Comprehensive Transportation Plan (July 2011).
Draft Need:
1) Existing highway routes experience congestion due to capacity
deficiencies.
2) Intersections along the projet corridor were identified in the CTP as high
crash locations.
3) The project area would benefit from improved connectivity for bicyclists
and pedestrians as well as from safer roadway conditions.
Draft Purpose:
1) Improve safety in the area by limiting access at intersections.
2) Enhance multi-modal facilities along the project corridor.
3) Enhance mobility.
Metropolitan / Rural Planning Organization: Kerr-Tar Regional Transportation Planning
Organization (KTRPO)
NEPA/404 Merger Candidate?: Yes No To Be Determined
Feasibility Study Completed?: Yes No Date of Study:
99
Conversion of US 501 U-5969 Scoping Information Sheet 2
Project Schedule (2018-2027 Draft
STIP): Type of Document: Dates:
Environmental Document(s):State EA/FONSI 2018
Right of Way Authorization Date: 2020 Production
TIP 2020
Let Date: 2022 Production
TIP 2022
Cost Estimate: Draft STIP 2018-
2027
Construction: Right of Way: Total Cost:
$21,473,000 $11,150,000* $32,623,000
*Includes utilities costs
Design Criteria:
Length of Project: 3+/-miles
Right of Way: Existing:74 ft – 197 ft
Proposed: 110ft (per CTP)
Type of Access Control: Existing:None
Proposed:None
Roadway Typical Section: Existing: 5-lane undivided boulevard
Proposed: 4-lane median divided boulevard
Speed: Existing Posted Speed: 35 mph
Proposed Design Speed:40 mph
Bridge/ Culvert Inventory: No bridges.
Functional Classification: US 501: Major Thoroughfare
US 158: Major Thoroughfare
Strategic Highway Corridor
Information: US 158 is a designated SHC.
CTP/Thoroughfare Plan
Designation (Facility Type): US 501: Major Thoroughfare
US 158: Major Throroughfare
100
Conversion of US 501 U-5969 Scoping Information Sheet 3
Air Quality Status: Non-attainment Maintenance Attainment
Horizon Completion Year (Long Range Trans. Plan): 2035
Typical Section in Compliance with
Conformity Determination?
.
Yes No
Traffic (AADT)1: Year Range of Traffic % TTST:
Current Year
(counts): (2017) 8,500 – 28,600 % Dual:
Design Year: (2040) 10,600 – 36,300
Design Standards Applicable:
AASHTO 3R
Railroad Involvement: TBD
Utility Involvement: TBD
101
Conversion of US 501 U-5969 Scoping Information Sheet 4
Natural/ Human Environmental Features:
Preliminary Corridor Resources Inventory Table
Resource/Measure No-Build Alternative Build Alternative
Length of project (to tenth of miles) 0 Existing roadway conversion: 3 miles
Potential for Interchanges or RR crossings
(#)
00
Other Infrastructure
(# of Wastewater treatment plants,
transmission pipelines, etc.)
TBD TBD
Suspected/known Hazardous Materials
sites (#)
0 2 hazardous waste sites 25 Underground
Storage Tanks (UST) are located within the
project study area. *
National Register or eligible sites, districts,
or other historic properties (#)
0 1- A portion the Roxboro Commercial Historic
District is located within the project study area.
Community facilities such as medical
centers, nursing homes, churches, schools,
cemeteries, etc. (#)
0 Located within project study area:
- Saints Mary and Edward Catholic
Church
- First Pentecostal Church
- NC License Plate Agency
- Roxboro Presbyterian Church
- Roxboro Fire Department
- Roxboro Police Department
- Roxboro City Hall
- Roxboro Fire Station 2
Potentially Affected Residential Properties 0 0 – The project is anticipated to occur within
existing right of way. Impacts from temporary
construction easements may occur.
Potentially Affected Business Properties 0 0 – The project is anticipated to occur within
existing right of way. Impacts from temporary
construction easements may occur.
Wetlands (est. acres rounded to whole
acre)
0 0 – No wetlands are located within the project
study area.
Streams (# of streams and number of
linear feet)
0 Tanyard Branch: 5,915.18 linear feet within
project study area; impact TBD.
Critical Water Supply Watersheds
(rounded to nearest acre)
No No. A protected water supply watershed, Flat
River (Lake Michie) Watershed, is located within
the project vicinity.
Riparian Buffer rules apply (yes/no/part) No No
Area in active agriculture (nearest acre) N/A N/A
102
Conversion of US 501 U-5969 Scoping Information Sheet 5
Resource/Measure No-Build Alternative Build Alternative
Parks, Greenways, Game Lands, Land and
Water Conservation Fund Properties, etc.
(#)
Bike Route NC 4 – North Line Trace
Identified Critical Habitat/species under
ESA (yes/no/part)
Yes Yes. As of December 27, 2012, one invertebrate
species is listed:
Dwarf wedgemussel (E)
FEMA Buyout Properties No No
Other known/suspected resources or
issues:
(identify; e.g. Low-income or minority
community) (#)
Minority and low-
income populations
are present near the
proposed project.
Per NCDOT’s Demographic Tool Dataset,
minority and low-income populations are
present near the proposed project.
NOTE: This table is intended to be used in conjunction with the Environmental Features Map attached.
* Data points taken from NC DEQ’s Waste Management GIS Data and Maps with the following disclaimer: “NC DENR staff
have compiled this dataset to the best of their abilities using the resources available to them. NC DENR neither verifies nor
guarantees the accuracy, reliability, or completeness of any data provided. NC DENR provides this data without warranty
of any kind whatsoever, either express or implied, and shall not be liable for incidental, consequential, or special damages
arising out of the use of any data provided herein.” https://deq.nc.gov/about/divisions/waste-management/waste-
management-rules-data/waste-management-gis-maps
103
NC-157BeginProject
EndProject
Ridge RdN Main StBroad Rd
Allensville Rd Henry StHill St N Madison BlvdBroad StS Foushee StChu
b
L
a
k
e
R
d
Leasburg RdCarver Dr
S Main StDepot St
Ivey St
Virgilina Rd
L
o
n
g
A
v
e
Mountain
R
d
Walker
S
t
S Morgan St
Clayto
n
A
v
e
N Lamar StEdgar StS Lamar StWi
n
h
a
v
e
n
S
t
Lake DrHall StJones St
Main CirD
u
r
h
am
R
d
R
e
am
s
s
S
tChu
b
L
a
k
e
S
t Henderson RdBur
c
h
A
v
eDoug StCody StMadison BlvdYounger RdWesleyan HeightsWestover DrW G
o
r
d
o
n
S
t
Montfor
d
D
r
Barnette Ave
Gord
o
n
S
t
Owens St
Front StN Charles
St
Ca
r
r
i
n
g
t
o
n
L
n Franklin StTrotter St
Gregory StGentry St
Johnso
n
S
t
Sou
t
h
S
t
W Barden St
Woody StDolly StNichols AveNewell StGreen StCourt
S
t
SR#13
9
7
Sloan RdRea
m
s
s
A
v
eHillhaven TerCates StPerson Ct
Ra
c
h
a
e
l
L
n Wilkins LnPeck Perry RdProfessional DrE Mor
e
h
e
a
d
S
t
Hillsborough St Virginia AveN Main StS Main StSR 1152 SR 1601SR 1363Tombstone Rd
U
-
5
9
6
9
AU-5969BU-5969C157
49
57
158
501
158
158
501
PersonHighSchool
SouthernMiddleSchool
NorthElementarySchool
RoxboroCommunitySchool
SouthElementarySchool
PersonMemorialHospital
Huck SansburyRecreation Complex
US-158SR-1601SR-1536SR-13
33 SR-1534SR-1542SR-1363SR-1409SR-1152SR-1541LOC-900SR-1346SR-1368SR-1521SR-1425 SR-1415SR-1422
SR-1600
Preliminary Study AreaU-5969AU-5969BU-5969CRoxboro MunicipalityParks and Open Space
Schools
Hospital
RailroadParcelsU5969_VicinityMap.mxd JNL 01.24.20180 1,850925Feet
Source:NCDOT, Person County, NCOneMap.
PERSON COUNTY
GreensboroDurhamRaleigh
Charlotte
Asheville
Wilmington
High Point Greenville
Fayetteville
Winston-Salem
119 4957
157
86
96
56
158
501
501
501
158
49
VIRGINIAVIRGINIANORTH CAROLINANORTH CAROLINA
Stem
Bahama
Roxboro
Somerset
Rougemont
Olive Hill
Timberlake
Allensville
Hurdle Mills
Person Granville
Orange
Caswell
Durham
PROJECT VICINITY MAP
LEGENDFIGURE 1
US 501 (Madison Boulevard)STIP PROJECT U-5969IN ROXBOROPERSON COUNTY
104
CVS Pharmarcy #3531
Roxboro Fire Station 2 Person Plaza
Just Save
NC License Plate Agency
Madison Corners Shopping Center
Roxboro Commons Shopping Center
Department of TransportationMaintenance
Bus Garage
First Pentecostal Church
St Mark's Episcopal Church
RoxboroPresbyterianChurch
Saints Mary & Edward Catholic Church
Person High School
Southern Middle School
North Elementary School
South Elementary School
Roxboro Community School
Person County Learning Academy
Person Memorial Hospital
U-5969A U-5969BU-5969C
Burchwood Cemetery
Huck Sansbury Recreation Complex
Roxboro Cotton Mill
ROXBORO COMMERCIALHISTORIC DISTRICT
Marlowe CreekNC 4/NLTWalmart Supercenter #1288
RA-941
RA-7490
RA-7332
RA-7071
RA-5451
RA-5381
RA-2667
RA-2227RA-1501
RA-794
RA-5868
RA-5813
RA-5810
RA-3111
RA-2553RA-1770
RA-1535US-158SR-1601
US-501SR-1363SR-1
5
3
4
NC-157
NC
-
4
9
SR-1152
SR-1536SR-1333SR-1542LOC-900
SR-
1
4
0
9
SR-1364SR-1153SR-1156SR-1586
SR
-
1
5
4
1
SR-1415
SR
-1391
SR-1537
S
R
-
1
6
0
0 SR-1365LO
C
-
9
0
2
SR-1597 SR-1419SR-1393157
49
57
US-158US-501
Broa
d
R
d
Ridge RdCarver DrVi
r
g
i
l
i
n
a
R
d
N Main
S
t
Henry St
Hi
l
l
S
t
Allen
s
v
i
l
l
e
R
d
S Foushee St
Broad St
Le
a
s
b
u
r
g
R
d
S Main St
Hurdle
M
i
l
l
s
R
d Ivey StD
e
p
o
t
S
t
Mountain RdS
M
o
r
g
a
n
S
t
Walker StLong AveClayton AveN Lamar St
Edgar St
S Lamar St
Durham RdJon
e
s
S
t
Reamss StChub Lake StWinhaven StMain
C
i
r
Doug St
Cody St
Burch AveOld Durham Rd
Madison Blvd Chub Lake RdWesleyan Rd Wesley
a
n
H
e
i
g
h
t
s W Gordon StN C
h
a
r
l
e
s
S
t
Owens StGordon StFront StCa
r
r
i
n
g
t
on
Ln
Montford DrW Morehead StFranklin St
Rea
d
e
D
r
Shelton Rd
N
M
o
r
g
a
n
S
t
Brater St
Gregory St Ge
n
t
r
y
S
tSouth StRaney Crumpton Rd
Lee St
N Foushee St
Ni
cho
l
s
A
ve Newell StDolly St Windsor
D
r
Green St
Dover St
Ellen St Harewood
Ln
La
m
b
e
r
t
h
S
t
Allgood St
Ga
r
r
e
t
t
S
t
Cates St
Per
son
C
t
Hillhaven
T
e
r
Delta DrOld Allenville RdBurton St
Peck Perry RdHes
te
r
S
t
E Morehead StHil
lsborough
S
t
Humphries Estate RdCharles CirLongwood TerMonr
o
e
S
t
Hardwood Rd
US-501
S Main St
Madiso
n
B
l
v
d
US-501
N Main St
Marlowe Creek
158
501
U5969_EnviroFeaturesLandscape.mxd JNL 01.30.2018LEGEND0 1,200600Feet
FIGURE 2
US 501 (Madison Boulevard)STIP PROJECT U-5969IN ROXBOROPERSON COUNTY
ENVIRONMENTAL FEATURESU-5969AU-5969BU-5969CPreliminary Study Area
Government FacilityLibraryMajor Retail Center
Police Department
SchoolsChurch
Fire Station
Hospital
Bike Route (NC 4/NLT)Railroad303(d) StreamsStreamsWaterbodies
NWI WetlandsFloodway100 Year FloodplainProtected WatershedParks and Open Space
Roxboro MunicipalityState Owned LandParcelsBurchwood CemeteryHazardous Waste Sites
National Register Historic Site
Historic DistrictCemeteryVoluntary Agriculture DistrictUnderground Storage Tanks
US Post Office Roxboro City Hall
Person County Courthouse(Historic)
Roxboro Police Department
Person County Human Services
Person CountyPublic Library
Roxboro Square Shopping Center
ROXBORO COMMERCIALHISTORIC DISTRICT
Roxboro Male Academyand Methodist Parsonage
James A. andLaura T. Long House Roxboro Fire Department
Roxboro Baptist Church
Long MemorialUnited Methodist Church
Satterfield Family Cemetery
RA-225
RA-653
RA-7694
RA-5808
RA-5061
RA-1643
RA-3679
RA-1492
LOC-900
SR-1601
U
S
-
1
5
8 SR-1333SR-
1
4
0
9NC-49SR-159649
N Main St
S Main St
S Lamar St Gordon StMadison Blvd Chub Lake StJames StW Ba
r
d
en
S
t
Source: ESRI, NCDOT, Person County, NCOneMap, NCDEQ, EPA and City of Roxboro.
105
BeginProject
U
-
5
9
6
9
A
158
157
SouthElementarySchool
Roxboro CommonsShopping Center Fox and Company Building
RoxboroFire Station 2
Burchwood Cemetery
Walmart Supercenter #1288
RA-7332
RA-5451
RA-5381
US-158
US-501Du
r
h
a
m
R
d
Allensville RdS Main StS Foushee StHill St
Hurdle Mills RdTrotter St
Main CirGregory StGentry St
South StLee StNichols Ave
Johnso
n
S
t
Garrett St
Tombstone RdBurton StOld Durham RdHester StS Mad
ison
B
lvd
Delta Dr
Holly St
Peace RdDickens StHillsborough St
E
d
g
a
r
S
t
S Lamar StLyle StPeace RdS Main StNichols Ave
Marlowe Creek Marlowe CreekUS-158NC-157US-501SR-1542SR-1601LOC-900NC OneMap, NC Center for Geographic Information and Analysis, NC911 BoardU5969_EnviroFeatures8x11.mxd JNL 01.30.20180 700350Feet
LEGENDPreliminary Study AreaU-5969AU-5969BU-5969C
School
Church
CemeteryGovernment Facility
LibraryMajor Retail Center
Police Department
Hospital
Fire Station
Hazardous Waste SitesUnderground Storage TanksParcelsHistoric DistrictNational Register Historic Site
Study Listed Historic Site
Streams303(d) StreamsFloodway100 Year FloodplainProtected WatershedWaterbodiesNWI WetlandsRailroadBicycle RouteParks and Open SpaceBurchwood Cemetery
FIGURE 2A
ENVIRONMENTAL FEATURES
US 501 (Madison Boulevard)STIP PROJECT U-5969IN ROXBOROPERSON COUNTY
SHEET KEY
U-5969C
U-5969B
U-5969A
2C
2B
2A
106
U
-
5
9
6
9
AU-5969B49
158
157
501
RoxboroCommunitySchool
SatterfieldFamily Cemetery
US Post Office
Roxboro City Hall Person County Courthouse(Historic)
Roxboro Police Department
Person CountyHuman Services
Person County Public Library
Roxboro SquareShopping Center
Roxboro Baptist Church
St Mark's Episcopal Church
Roxboro Presbyterian Church
Long Memorial United Methodist Church
Roxboro Cotton Mill
Joseph W. Noell House
James A. and Laura T.Long House
Roxboro Male Academyand Methodist Parsonage
Roxboro Fire Department
Huck SansburyRecreation Complex
RA-225RA-653 RA-7694
RA-7490
RA-5808
RA-5451
RA-5061
RA-3679
RA-3111
RA-1643
RA-1492ROXBOROCOMMERCIAL HISTORIC DISTRICT
S Foushee StN Main StS Main StHill St
Depot St
Edgar StN Lamar StS Lamar StLake DrCody StLo
n
g
A
v
e
R
e
a
m
s
s
S
t
Leasburg Rd
Madison BlvdC
h
u
b
L
a
k
e
S
t
S Morgan StN Charles StFront StTrotter St
Du
r
h
a
m
R
d
Oak StN Morgan StW
G
o
r
d
o
n
S
t
Ivey St
Gentry St
Johnso
n
S
t
W Barden St
Aca
d
e
m
y
S
t
Win
h
a
v
e
n
S
t
Franklin StNichols Ave
Court
S
tJones StS Mad
i
son
B
lvd Ellen StHigh St
Harris St
Main CirBooth StJam
e
s
S
t US-501Burton StPine St
Mor
e
h
e
a
d
S
t
Broad StHester St
E Morehead St
Church StVickamar PlN Madison BlvdS Charles StSo
u
t
h
S
t Dickens StHillsborough St
Wesleyan HeightsSievers Cir
George StNichols AveS Lamar StMadison BlvdMarlowe CreekTanyard BranchNC
4
/NLTSR-1601US-158LOC-900US-501SR-1409SR-1333
S
R
-
1
3
6
3
SR-1536
S
R
-
1
1
5
6
L
O
C
-
9
0
1
NC-157N
C
-
4
9
NC OneMap, NC Center for Geographic Information and Analysis, NC911 BoardU5969_EnviroFeatures8x11.mxd JNL 01.30.20180 700350Feet
LEGENDPreliminary Study AreaU-5969AU-5969BU-5969C
School
Church
Cemetery
Government Facility
LibraryMajor Retail Center
Police Department
Hospital
Fire Station
Hazardous Waste SitesUnderground Storage TanksParcelsHistoric District
National Register Historic Site
Study Listed Historic Site
Streams303(d) StreamsProtected WatershedWaterbodiesNWI WetlandsRailroadBicycle RouteParks and Open SpaceBurchwood Cemetery
FIGURE 2B
ENVIRONMENTAL FEATURES
US 501 (Madison Boulevard)STIP PROJECT U-5969IN ROXBOROPERSON COUNTY
SHEET KEY
U-5969C
U-5969B
U-5969A
2C
2B
2A
107
EndProject
U-5969C49
501
501
PersonHighSchool
NC License Plate Agency
PersonMemorialHospital
Just Save
Person Plaza
Person County Courthouse(Historic)
Roxboro Police Department
Madison CornersShopping Center
First Pentecostal Church
St Mark's Episcopal Church
Roxboro Presbyterian Church
Saints Mary & EdwardCatholic Church
Long Memorial United Methodist Church
Roxboro Male Academyand Methodist Parsonage
CVS Pharmacy #3531
RA-941
RA-794
RA-7490
RA-7071 RA-5868
RA-5813
RA-5808
RA-3679
RA-3111
RA-2667
RA-2553
RA-2227
RA-1770
RA-1643
RA-1535
RA-1501 N Main StRidge RdHenry StCarver Dr
Broad StN Madison BlvdIvey St
N Lamar StHall StWalker
S
t
Clayto
n
A
v
e
Doug StBurc
h
A
v
e US-501Owens St
Broad Rd
Front StBarnette Ave
Montford Dr
Oak St
Pine St
Woody St
Newell StHigh StGreen StJones StHarewood LnN Charles StHillhaven TerJefferson DrN Morgan St
Mor
e
h
e
a
d
S
t SR#1597Bumpass LnWagstaff StMonroe St
N Main StUS-501Tanyard BranchMarlowe CreekUS-501SR-1601SR-1363SR-1534
NC-49SR-1364L
O
C
-
9
0
1
NC OneMap, NC Center for Geographic Information and Analysis, NC911 BoardU5969_EnviroFeatures8x11.mxd JNL 01.30.20180 700350Feet
LEGENDPreliminary Study AreaU-5969AU-5969BU-5969C
School
Church
Cemetery
Government Facility
LibraryMajor Retail Center
Police Department
Hospital
Fire Station
Hazardous Waste SitesUnderground Storage TanksParcelsHistoric District
National Register Historic Site
Study Listed Historic Site
Streams303(d) StreamsProtected WatershedWaterbodiesNWI WetlandsRailroadBicycle RouteParks and Open SpaceBurchwood Cemetery
FIGURE 2C
ENVIRONMENTAL FEATURES
US 501 (Madison Boulevard)STIP PROJECT U-5969IN ROXBOROPERSON COUNTY
SHEET KEY
U-5969C
U-5969B
U-5969A
2C
2B
2A
108
BeginProject
EndProject
U
-
5
9
6
9
AU-5969BU-5969C157
49
57 158
501
158
158
158
1,20020,400
5,900
22,200
13,200
2,000
22,700
22,700
4,300
25,900
5,400
6,100
27,300
28,600
2,100
22,000
2,200
1,800
23,300
21,400
Marlowe CreekMill CreekDeep CreekMill CreekDeep Cr
e
e
kTanyard BranchJohnso
n
S
t
GarrettSt Dur
h
a
m
Rd
US-501C
h
u
b
L
a
k
e
R
d
Owens St
Court
S
t
S Main StReadeDrYounger RdAcad
e
m
y
S
t
George StCatesStWestover DrHurdle Mills RdS Mad
i
son
B
lvdMorganSt Carver Dr
Virgilina Rd
Depot St Mountain
R
d
Monroe St
Bumpass LnIvey St
Allensville Rd
Lochr
i
d
g
e
Dr
VirginiaAveWalker S
t
C
h
u
b
La
k
e
S
t
Leasburg Rd
S
o
u
t
h
e
r
n
Ju
n
i
o
r
H
i
g
h
S
c
h
o
o
l
R
d
Gor
d
o
n
S
t
Holly St
Montford
D
r
Pec
k
Per
r
y
R
dWagstaff StCrestwood DrJones StHarrington Ln
Peace RdDickens StCody StN Charles StSR#1597Clayton Ave
EllenStS
h
e
l
t
o
n
R
d
LongAve
N Lamar StHenderson RdSemor
a
R
d Broad StK
appaDr
Woodla
w
n
Ave
BurtonStEdgar StNicholsAveWilkinsLnGentry St
Hill StS Morgan StSloan RdN Madison BlvdPersonCt Dolly StEdwinCtPineSt
SR#1
3
9
7
Lee St Henry StOldHickory Dr
US
-158
TombstoneRd Hum
p
h
r
i
e
s
E
s
t
a
t
e
R
d
SR#1153 Ridge RdS Foushee StHalifax RdProfessional DrNewell St
ConcordRd
Wi
n
h
a
v
e
n
S
t Hall StE
M
o
r
e
h
e
a
d
S
t Doug StFrank StMadisonBlvdWhiteOak DrN Main StWesleyan RdCarring
t
o
n
L
n S Lamar StOld Allensville RdWesleyanHeightsBroad RdLEGENDxxxxPreliminary Study AreaRoxboro Municipality
U-5969AU-5969BU-5969CRailroadU5969_AADT.mxd JNL 01.25.20180 1,800900Feet
FIGURE 3
2017 ANNUAL AVERAGE DAILY TRAFFICUS 501 (Madison Boulevard)STIP PROJECT U-5969IN ROXBOROPERSON COUNTY
Source: 2015 AADT prepared by NCDOT Transportation Planning Branch.
XX,XXX AADT = Annual Average Daily Traffic.2017 AADT
109
BeginProject
EndProject
U
-
5
9
6
9
AU-5969BU-5969CUSGS The National Map: National Boundaries Dataset, NationalElevation Dataset, Geographic Names Information System, NationalHydrography Dataset, National Land Cover Database, NationalStructures Dataset, and National Transportation Dataset; U.S. CensusBureau - TIGER/Line; HERE Road Data
LEGENDPreliminary Study Area U-5969AU-5969BU-5969CU5969_USGS.mxd JNL 01.25.20180 1,800900Feet
FIGURE 4
USGS MAPUS 501 (Madison Boulevard)STIP PROJECT U-5969IN ROXBOROPERSON COUNTYSource: Roxboro 7.5-Minute Quadrangle 7.5-Minute Quadrangle from ESRI ArcGIS Online Server (services.arcgisonline.com).110
To: Brenda Reaves, Clerk to Person County Board
From: Tom Grecco, NC State Director, Workforce and Career Services
Date: December 21, 2018
Re: Submission of FY19/20 Community Services Block Grant (CSBG) Application
Telamon Corporation is a designation Community Action Agency for Caswell, Person and Rockingham
counties and has received an allocation for FY 19/20 broken out into the following amounts per county:
Caswell County ‐ $47,417; Person County ‐ $66,284; and Rockingham County ‐ $181,798, totaling
$295,499 for the three‐county service area.
State of North Carolina Administrative code requires that the CSBG application be presented for review
and comment to each county Board of Commissioners within 30 days of submission. The application
narrative is due February 15, 2019.
This packet includes proposed outcomes for service area counties. Local funding will not be required to
match the grant dollars allocated to these counties. Please note that this application in the review state.
Each county’s Board of Commission completed submission documentation will be added to final
proposal.
FY 19‐20 will be our third full year of operation and we thank you for your continued support.
Submitted by: Shatarra Williams, CSBG Program Coordinator
111
(1)(2)(3)
A. County Actual Budgeted Percent
1 Rockingham 158480 0
2 Caswell 41312 0
3 Person 59951 0
4
5
6
7
8
9
10
Provider Amount
1 DOL NFJP $2,609,522.00
2 PMI/Altria $210,000.00
3 HHS - Early & Reg Headstart $13,634,361.00
4 NC Pre-K $667,030.00
5 WIOA $250,000.00
6
7
8
9
10
Total $17,370,913.00
DSS-6844S - OEO Page 7 of 7
Part VI - Agency-wide Funding Sources
Part V - Allocation By County
112
_________________________________________________________________
Fiscal Year 2019-20 Community Services Block Grant Application
Page 1 of 54
North Carolina Department of Health and Human Services
Division of Social Services
Community Services Block Grant Program
Fiscal Year 2019-20 Application for Funding
Project Period July 1, 2019 – June 30, 2020
Application Due Date: February 15, 2019
Agency Information
Agency: Telamon Corporation
Agency:
Federal I.D. 56-1022483
DUNS Number: 075579052
Administrative Office Address: 5560 Munford Rd., Suite 201, Raleigh NC 27612
Mailing Address (include the 4-digit zip code
extension): 5560 Munford Rd., Suite 201, Raleigh NC 27612
Telephone Number: (919) 851-7611
Fax Number: (919) 851-9044
Proposed Funding: CSBG:
$295,499
Additional Resources:
$
Agency Total Budget:
$67,774,813
Application Period: Beginning: July 1, 2019 Ending: June 30, 2020
Board Chairperson: Mary Wedgeworth
Board Chairperson’s Address:
(where communications should be sent)
5560 Munford Road Suite 107
Raleigh NC 27616
Board Chairperson’s Term of Office (enter
beginning and end dates):
August 2018 - August 2019
Executive Director: Suzanne Orozco
Executive Director Email Address: sorozco@telamon.org
Agency Fiscal Officer: Kevin Bartholomew
Fiscal Officer Email Address: kbartholomew@telamon.org
CSBG Program Director: Shatarra Williams
CSBG Program Director Email Address: Swilliams2@telamon.org
Counties Served with CSBG funds: Rockingham, Caswell, and Person Counties, NC
Agency Operational Fiscal Year: October 1 – September 30
North Carolina Department of Health and Human Services
Office of Economic Opportunity – Melvin L. Williams, Jr., Director
2420 Mail Service Center / Raleigh, North Carolina 27699-2420
113
Agency Name
_______________________________________________________________
Fiscal Year 2019-20 Community Services Block Grant Application
Page 2 of 54
Proposed Funding
CSBG: Enter the proposed amount of CSBG funds allocated for FY 2019.
Additional Resources: Enter the amount of other resources the agency expects to receive during the 2019
program year. If an exact figure is not known at this time, the best possible estimate.
Agency Total Budget: Enter the sum of CSBG and Additional Resources for the period of July 1, 2019 ‐ June
30, 2020.
114
Agency Name
_______________________________________________________________
Fiscal Year 2019-20 Community Services Block Grant Application
Page 3 of 54
Checklist to Submit a Complete Community Services Block Grant (CSBG) Application
Please put a check mark in the appropriate box to show that you have included the completed document
with your application. All documents are required with the exception of those that say “if applicable.”
Item Included (√)
Signed Application Certification (blue ink only)
Signed Board Membership Roster (blue ink only)
Board of Directors Officers and Committees
Board of Directors Community Needs Assurance
Planning Process Narrative
Form 210 – Agency Strategy for Eliminating Poverty
Form 212 – One-Year Work Program
Monitoring, Assessment and Evaluation Plan
Form 212A – CSBG Administrative Support Worksheet (if applicable)
Form 225 – Agency Budget Information
Form 225N-Budget Narrative
Appendices (to be attached by the Applicant):
Organizational Chart (do not include names)
Job Description and Resume for the Agency’s Executive Director
Job Description and Resume for the Agency’s Chief Financial Officer
Job Descriptions for all CSBG employees (do not include names)
Affirmative Action Plan
Documentation of Public Hearings for Initial Planning Process:
Copy of Public Notice(s) from Newspaper(s)
Agenda of Public Meeting(s)
Copy of Attendance Sheet(s)
Minutes of Public Meeting(s)
Documentation for Notice of Intent to Apply:
Copy of advertisement(s)
Documentation of Submission to County Commissioners:
Notarized document from county clerk
Commissioners’ comments or minutes (if applicable)
Cognizant-Approved Indirect Cost Agreement
Copy of the Proposal Application submitted to the cognizant agency
for approval of the Indirect Cost Rate
Cost Allocation Plan (if applicable)
Vehicle Registrations (must be up-to-date and after July 1, 2019)
State Certification-No Overdue Tax Debts
State Certification-Contractor Certification required by N.C. Law
Federal Certifications
Cost Allocation Plan Certification
Federal Funding Accountability and Transparency Act (FFATA)
Central Contractor Registration(CCR) (must be up-to-date and after July 1, 2019)
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Checklist to Submit a Complete Community Services Block Grant (CSBG) Application
(continued)
Item Included (√)
IRS Tax Exemption Verification- verifies the agency’s 501 (c) (3) status
(must be dated after July 1, 2014)
Conflict of Interest Policy (must have been approved within the
past 5 years and must be notarized)
Contractual Agreements/leases (must be current within contract period)
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Community Services Block Grant Program
Fiscal Year 2019-20 Application for Funding
Certification and Assurances
Public Hearing on the Initial Plan
We herein certify that a public hearing as required by 10A NCAC 97B .0402 Citizen Participation in the
Application Process occurred on for the initial planning process for the
agency’s current project plan and the agency has maintained documentation to confirm the process of the
public hearing.
For multi-county providers, indicate the date and the county the hearing was held.
Date County Date County
January 7, 2019 Caswell
January 7, 2019 Person
January 7, 2019 Rockingham
County Commissioners’ Review
We herein certify that the application for this project period was submitted to the Board of County
Commissioners for review and comment on _____________________________________ as required by
10A NCAC 97C .0111(b)(1)(A).
For multi-county providers, indicate the county and date the application for funding was presented to the
Board of County Commissioners as required by 10A NCAC 97C .0111(B).
Date County Date County
January 7, 2019 Caswell
January 7, 2019 Person
January 7, 2019 Rockingham
Board of Directors Approval of the Application
I hereby certify that the information contained in the attached application is true and the Board of Directors
has reviewed and approved this application for the Community Services Block Grant Program.
Date of Board Approval:
Board Chairperson:
(Signature) (Date)
Finance Committee Chairperson:
(Signature) (Date)
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_________________________________________________________________ Fiscal Year 2019-20 Community Services Block Grant Application Page 6 of 54 Board of Directors’ Membership Roster Total Seats Per Agency Bylaws 17 Total Current Vacant Seats 0 Total Number of Seats Reserved for Each Sector Poor Public Private Total Number of Vacant Seats Per Each Sector Poor Public Private Name County of Residence Community Group/ Area Represented Date Initially Seated [month/year] Number of Terms Served [completed] Current Term Expiration [month/year] 1. Mary Wedgeworth Montgomery, AL Community Development Expertise 8/2007 6 8/2019 2. Dolores Dixon Greensboro, NC Head Start Parent 8/2007 6 8/2019 3. Herbert Williams Valdosta, GA Community Development Expertise 8/2010 4 8/2019 4. Juana Rivera Walkerville, MI Migrant Coordination 8/2016 1 8/2019 5. Mary Brown Kearneysville, WV Low-income Neighborhood Rep. 2/1999 9 8/2019 6. David Whitaker Martinsburg, WV Low-income Rep. 5/1999 9 8/2019 7. Esther Graham Wyoming, DE Head Start Expertise 8/2007 6 8/2019 8. Marcus Holley Greensboro, NC Low-income Rep. 2/2017 1 8/2019 9. John Shelton Houston, DE Head Start Parent 5/2011 2 8/2019 10. Margaret Hill Midway, AL Low-income Rep. 11/2005 6 8/2019 11. Craig Umstead Wilmington, NC Accounting Expertise 8/2010 3 8/2018 12. Brandy Smith Magnolia, DE Accounting Expertise 8/2015 1 8/2019 13. Tyler Boyd Jenison, MI Licensed Attorney 8/2014 2 8/2019 14. Jewell Moore Vidalia, GA Early Childhood Expertise 8/2015 1 8/2019 15. Annie R. Graham Roxboro, NC Low-income Neighborhood Rep. 2/2017 1 8/2019 16. Leila Krouse Mardela, MD Low-income Neighborhood Rep. 8/2003 8 8/2019 17. Nathaniel Orr Martinsburg, WV Paralegal 2/1017 1 8/2019 The signature of the Board of Directors Chairperson certifies that the persons representing the poor were selected by a democratic process and that there is documentation on file that confirms the selection of all board members. In addition, by signing below, the Board of Directors Chairperson confirms that the selection of all board members coincides with the directives outlined in the agency’s bylaws and that a current Board of Directors Member Profile is on file for each member. Board of Directors Chairperson 118
Agency Name _______________________________________________________________ Fiscal Year 2019-20 Community Services Block Grant Application Page 7 of 54 Board of Directors’ Membership Roster Total Seats Per Agency Bylaws 11 Total Current Vacant Seats 7 Total Number of Seats Reserved for Each Sector Poor 6 Public 6 Private 6 Total Number of Vacant Seats Per Each Sector Poor 3 Public 3 Private 1 Name County of Residence Community Group/ Area Represented Date Initially Seated [month/year] Number of Terms Served [completed] Current Term Expiration [month/year] Representatives of the Poor 1. Faye Doe- Alexander Rockingham Goodwill 7/2018 1 10/2019 2. Vacant Rockingham 3. Charlene Wilson Person Housing Resident 2/2017 2 10/2019 4. Annie Graham Person Roxboro Housing Authority 2/2017 2 10/2019 5. Vacant Caswell 6. Vacant Caswell Public Elected Officials 1.Vacant Rockingham 2.Vacant Rockingham 3. B. Ray Jeffers Person County Commissioner 2/2017 1 10/4/2019 4. Freda Tillman Person Person Public Schools 2/2017 1 10/4/2019 5. Vacant Caswell 6. Vacant Caswell Representatives of Private Organizations 1. Jeff Parris Rockingham Rockingham Community College 2/2017 0 10/2019 2. Ophelia Wright Rockingham Rockingham Public Schools 2/2017 1 10/2019 3. Antoinetta Royster Person Person County 2/2017 0 10/2019 4. Latonya Penny Person Roxboro First Baptist 10/2018 0 10/2021 5. Yolonda Simpson Caswell Believe Services 2/2017 0 9/26/2019 6. Sharon Sexton Caswell Chamber of Commerce 2/2018 0 9/24/2020 The signature of the Board of Directors Chairperson certifies that the persons representing the poor were selected by a democratic process and that there is documentation on file that confirms the selection of all board members. In addition, by signing below, the Board of Directors Chairperson confirms that the selection of all board members coincides with the directives outlined in the agency’s bylaws and that a current Board of Directors Member Profile is on file for each member. Board of Directors Chairperson 119
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Board of Directors’ Membership Contact Listing
Board Member Physical Address Email Address
Dolores Dixon 1320 Adams Farm Pkwy, Unit C
Greensboro, NC 27407
doloresdixon28@yahoo.com
Mary Wedgeworth 3425 Herbert Dr. Montgomery, AL 36116 MWedgeworth@scadc.net
Herbert Williams 2828 Sapelo Drive Valdosta, GA 31605-
5005
herb28@bellsouth.net
Mary Brown 93 Velvet Lane
Kearneysville, WV 25430-2527
MBrown@APUS.EDU
David A. Whitaker 126 S. Queen Street, Apt. A Martinsburg,
WV 25401
dawjaw52@yahoo.com
Leila Krouse 23865 Ocean Gateway Mardela, MD
21837
leila.borrerokrouse@hotmail.com
Esther Graham 592 Ashland Avenue Wyoming, DE
19934
evgraham@comcast.net
Juana Rivera 517 E. Jefferson Rd. Walkerville, MI 49450 jrivera@walkerville.k12.mi.us
Margaret Hill PO Box 203
Midway, AL 36053
seffiebabygirl56@gmail.com
Craig Umstead 2940 South College Rd., Ste. #407
Wilmington, NC 28412
craigunst1@yahoo.com
Brandy Smith 70 English Ivy Lane Magnolia, DE 19962 brandysmith524@aol.com
Tyler J. Boyd 2995 Bauer Road
Jenison, MI 49428
tylerboydesq@gmail.com
Jewell Moore 1507 S. Bobby Dr.
Vidalia, GA 30474
jewell.moore@gmail.com
Annie R. Graham 1528 Semora Rd.
Roxboro, NC 27574
anniegrahamrha@yahoo.com
Nathaniel Orr
208 Forbes Drive
Martinsburg, WV 25401
nate.warreno1@gmail.com
Marcus Holley 2003 Maywood St.
Greensboro NC 27407
holleym@gcsnc.com
John Shelton P.O. Box 52
Houston, DE 29954
Sjr49@yahoo.com
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Board of Directors’ Membership Contact Listing
Board Member Physical Address Email Address
Jeff Parris
413 Northridge Dr.
Eden, NC 27238
Jparris48@centurylink.net
Ophelia Wright
115 Apple Gate Dr.
Reidsville, NC 27320
Owright@rock.K12.nc.us
Charlene Wilson
209 Holly St
Roxboro, NC 27573
cwilsonpdoe@gmail.com
B. Ray Jeffers
1138 Concord-Ceffo
Roxboro, NC 27574
rayjeffers@personcounty.net
Antoinetta Royster 2251 Burlington Rd.
Roxboro, NC 27574
Aroyster@personcounty.net
Annie Graham
1528 Semora Rd.
Roxboro, NC 27574
anniegrahamrha@yahoo.com
Freda Tillman
PO Box 1202
Roxboro, NC 27573
tillmanfboe@person.K12.nc.us
Yolonda "Lynn" Simpson
559 Foster Rd.
Yanceyville, NC 27379
ibelieve4u2@gmail.com
Sharon Sexton 15 Main St E,
Yanceyville, NC 27379
sharon9.caswellchamber@gmail.com
Latonya Penny 305 Walker St,
Roxboro NC 27573
latonyampenny@gmail.com
Faye Doe-Alexander 1551 Freeway Dr,
Reidsville NC 27320
falexander@triadgoodwill.org
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Board of Directors’ Officers and Committees
Note: All committees of the board should fairly reflect the composition of the board (10A NCAC 97C .0109). Be sure to
identify the chairperson and other committee positions.
Name Office Sector Represented County Represented*
Officers of the Board
Mary Wedgeworth Chairperson
Dolores Dixon Vice Chair
Herbert Williams Treasurer
Juana Rivera Secretary
Committee Name: Governance and Leadership
Tyler Boyd Chairperson
Annie Graham
John Shelton
Committee Name: Operations
Esther Graham Chairperson
David Whitaker
Dolores Dixon
Juana Rivera
Committee Name: Finance
Margaret Hill Chairperson
Brandy Smith
Nathaniel Orr
Jewell Moore
Committee Name: Audit
Herbert Williams Chairperson
Craig Umstead
Mary Brown
Marcus Holley
Committee Name:
Chairperson
Committee Name:
Chairperson
*To be completed by agencies serving multiple counties.
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Board of Directors’ Officers and Committees
Note: All committees of the board should fairly reflect the composition of the board (10A NCAC 97C .0109). Be sure to
identify the chairperson and other committee positions.
Name Office Sector Represented County Represented*
Officers of the Board
B. Ray Jeffers Chairperson Elected Official Person
Freda Tillman Vice-Chair Elected Official Person
Ophelia Wright Treasurer/Secretary Elected Official Rockingham
Committee Name: Executive and Governance
B. Ray Jeffers Chairperson Elected Official Person
Freda Tillman Vice-Chair Elected Official Person
Ophelia Wright Treasurer/Secretary Elected Official Rockingham
Annie Graham Governing Board Liaison Low-Income Rep. Person
Committee Name: Planning and Financial
Chairperson
Committee Name:
Chairperson
Committee Name:
Chairperson
Committee Name:
Chairperson
Committee Name:
Chairperson
*To be completed by agencies serving multiple counties.
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Community Service Block Grant
Board of Directors Contractual Certifications
I, ___Mary Wedgeworth__________________________________ (board chairperson
name and name of applicant) certify the information in the following categories by
initialing each certification and signing below:
A. Conflict of Interest: I certify that a Conflict of Interest Policy in place and that a copy
of the policy can be found in the Employee Policy Manual and in the Board Member
Handbook. I also certify that all members of the Board of Directors and all staff annually
sign “Conflict of Interest” forms and that copies of Board member signatures are kept in
the Board Minutes Book while copies of employee signatures are retained in the
personnel files.
B. Board of Director Orientation/Training: I certify that a Board Member Orientation
Policy is in place and that it is utilized as new Board members are assigned to the Board.
I also certify that all Board members attend an annual Board Training each year and
record of such is reflected in the Board minutes. The most recent Board Training
occurred on (date)
C. Agency‐wide Audit: I certify that (name of auditing firm/auditor) performs an audit
annually. The audit is completed each year and submitted for review by the Board. The
most recent audit for program year (date range) was submitted and accepted by the
Board at the (date) meeting and is on record in said minutes.
Certification (Original Signature)
_______
Signature of Chairperson/President Date
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Community Service Block Grant
Certification of Community Assessment
The _Telamon Corporation______________________ (applicant) has conducted a Community Assessment
of its service area within the past three (3) years utilizing the following method(s):
(Check one or more of the following methods)
Surveys of the community(s) - door to door, telephone, etc.
Review of Records - agency intake forms, program participant records, etc. (may be used with at
least one other type of needs assessment; will not meet compliance on its own)
Review of demographical information - U.S. Census, welfare statistics, unemployment statistics, etc.
Discussions/information/testimony provided by individuals and community members - social
service professionals, agency staff, program participants, etc.
Public meetings to solicit input on community needs
Other (Describe) ____________________________________________________________
_________________________________________________________________________
The most recent Community Assessment was completed on: _August 2016_(addendum added 2018)_
(date)
The Community Assessment was completed by: _________________________________________
(agency or contractor)
It is expressly understood that this Community Assessment should include community and
consumer input. It is to be used as a basis for prioritizing the needs of the low-income population
in the service area and for planning the applicant’s projects to meet those needs.
It is further understood that documentation validating that a Community Assessment was
completed and is to be retained by the applicant and is subject to review by the Office of Economic
Opportunity.
Please provide a 4-5 sentence summary of your most recent Community Needs Assessment:
Staff identified areas with a high incidence of poverty driven by causal factors that include low academic
attainment, lack of basic skills and employment training, and a lack of transportation to employment centers and
training institutions within each of the three counties.
(continue to next page)
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The following is a list of needs as prioritized, with community input, through the needs assessment
process.
1. Increasing access to education 4. Increase access to available employment
2. Assistance for single mothers 5.
3. Increase financial literacy 6.
Certification (Original Signature)
Signature of Chairperson/President Date
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Community Services Block Grant Program
Fiscal Year 2019-20 Application for Funding
Planning Process Narrative
1. Explain in detail how each of the following was involved in the planning and development of this
strategic plan.
a. Low-Income Community: Telamon Corporation has been providing services to low-income
communities in North Carolina for over 50 years. The Telamon Corporation, formed in 1965 as
the Migrant Project of the North Carolina Council of Churches, is dedicated to assisting migrant
farmworkers. Since then, our mission has expanded to offer services across 11 states to low-
income families, including the Workforce and Career Service programs, Head Start and Early
Head Start, and Housing and Development projects. The low-income community provides input
into this CSBG grant strategy and Telamon’s overall strategic plans in several different ways.
One-third of the members of the Telamon Governing Board represent low-income communities;
in addition, other members are current or former Head Start parents who have faced severe
socio-economic challenges.
Telamon is continually collecting and analyzing data from service area resources, residents,
and program participants to ensure that programs efficiently and effectively address community
needs. Telamon conducts initial community assessments for service areas and updates
information as needed with new quantitative data from public resources on demographic
information, qualitative feedback from customer satisfaction surveys and community public
meetings, and varied data from other programs and community resources. Part of this
assessment process includes asking current and prospective customers to define the needs of
poor people in their community and to gauge the availability of services to meet these
objectives.
Telamon staff scheduled public hearings to hear input on this plan from community members,
low-income residents and public officials on the following dates. Public notices of the meetings
were published on the following dates:
County Public Meeting Board of Commissioners Publication of Public Notice
Caswell January 7, 2019 January 7, 2019 Caswell (Co.) Messenger on
12/19/18 and 12/31/2018
Person January 7, 2019 January 7, 2019 The Courier-Times on 12/19/18 and
1/2/2019
Rockingham January 7, 2019 January 7, 2019 News and Record on 12/19/18 and
1/2/2019
b. Agency Staff: Telamon staff members have designed a program to assist program participants
in navigating around barriers that inhibit low income individuals and families from obtaining
gainful employment, building assets, and escaping poverty in the three-county service area.
Staff gathered information from a variety of datasets from NC Department of Workforce
Solutions, NC Department of Commerce, U.S. Census’s Small Area Income and Poverty
Estimates (SAIPE) program. Staff identified areas with a high incidence of poverty driven by
causal factors that include low academic attainment, lack of basic skills and employment
training, and a lack of transportation to employment centers and training institutions within each
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of the three counties. The program was developed collaboratively with input from staff across
lines of business within Telamon, including Workforce and Career Services, Housing and
Development Services, Corporate Development, and Early Childhood and Family Support
division, which includes the NC Head Start programs. Members from each line of business
collaborated and surveyed the potential projects from the perspective of ROMA (Results
Oriented Management and Accountability) before proceeding with program development,
headed by the North Carolina State Education and Training Office branch of Telamon
Corporation, located in Raleigh.
c. Agency’s Board and Council Members: Telamon’s Governing Board advocates for programs
and services that will enable individuals and families to achieve self-sufficiency. In addition to
providing advocacy and a voice for low income families, the Governing Board ensures that
projects undertaken are within the scope of Telamon Corporation’s mission. The Governing
Board has regularly provided input on Telamon’s pursuit of designation in the three-county
service area beginning at its March 2015 meeting. Prior to the designation opportunity
published by NC Office of Economic Opportunity, the Governing Board members participated
with a group of management and operations staff in strategic planning sessions in late 2013 to
develop objectives including continued focus on the rural poor and an emphasis on literacy, job
skills, and youth services. In more recent program cycles, Project PRIDE’s Advisory Council
has taken the lead of program oversight, though a liaison still serves on both the Advisory
Council land Governing Board to ensure continued involvement and guidance of the Governing
Board. Advisory council with members representing one third elected officials, one third private
sector representatives, and one third low-income representatives. Council members ensure that
the community voice is heard and guide program goals and focus. The council meets quarterly
to review program reports and updates and to share information with Telamon staff about
community resources, events, community needs, and developments. A Telamon Governing
Board liaison serves as an officer on the Executive Committee of the Project PRIDE’s
Community Action Advisory Council. The liaison reports annually to the Telamon Governing
Board regarding the program’s activities.
2. Describe how and what information was gathered from the following key sectors of the community
in assessing needs and resources during the community assessment process and other times.
These should ideally be from each county within your agency’s service area:
a. Community-based organizations: Data from housing organizations, Head Starts, and other
community-based organizations was integrated into the 2018 Community Needs Assessment
Addendum. Community-based organizations make also referrals to Project PRIDE. PRIDE staff
share office space in the NCWorks location in Reidsville, NC and frequently co-assist clients.
Goodwill is another close partner that assists participants with additional services.
b. Faith-Based Organizations: Faith-based organizations were originally not included in the 2016
Community Needs Assessment but were included in a survey of community stake holders
conducted in 2017. Currently Project PRIDE staff partner with local faith-based organizations to
leverage services and resources for program participants. Faith-based community
representatives serve on the Advisory Council, refer participants, and partner with staff to meet
community member needs.
c. Private Sector: PRIDE staff have recently developed a relationship with employer XLT. XLT
sought assistance for new hires to access training and tools. XLT has become a valuable
resource for job referrals and information on employer and employee needs. Additionally,
Caswell Chamber of Commerce currently sits on the Advisory Council local businesses seek
assistance for employees and potential hires.
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d. Public Sector: Project PRIDE has relationships with county commissioners in each of the
service areas and some county elected officials and staff serving on the advisory council.
Community agency representatives serve on council and partner with staff to serve community
and reduce poverty.
e. Educational Sector: Recent educational analysis shows that reading levels are lower for youth
in Rockingham and Caswell counties. Adult educational attainment is also low in the 3-county
service area according to data used in the 2016 community needs assessment. Project PRIDE
hopes to partner with early education providers to identify the needs of parents who may need
additional services for themselves or their children. Project PRIDE will continue to partner with
community colleges to both refer participants and accept referrals for adults needing
educational assistance. Board of education members, program participants currently attending
school and community college administration staff currently serve on the advisory council.
3. Describe your agency’s method and criteria for identifying poverty causes including how the
agency collected and analyzed qualitative and quantitative data in identifying those causes.
Telamon staff evaluated the causes of poverty in the three-county area through three primary
methods: 1) review of relevant community assessments from Telamon and other publicly-funded
organizations, 2) evaluation of quantitative statistical data for the three-county area, and 3)
qualitative analysis of recurring themes and expressed needs emerging from community members.
Research from these three sources indicated that education and employment-related issues,
including lack of job skills, lack of educational attainment, and need for employment supports, were
primary contributors to poverty in all three counties.
A full community assessment was completed prior to the 2016-2017 program year. A revised
addendum of that information has been completed prior to the start of the 2018-2019 program
year. The results of the community assessment addendum have been included in this application
submission updating demographics, community resources, and community concerns. The
recommendations provided in this community assessment have shaped our understanding of the
tri-county area and given program staff guidance into how to most efficiently and effectively impact
the families and the community. This community assessment and addendum gives greater insight
to the needs of the service area and allows the program to more effectively serve participants. An
new community assessment is currently being conducted and is scheduled to be completed, then
reviewed and approved by the advisory council in 2019.
In a questionnaire, conducted in 2016, asking respondents, including Caswell County customers,
to select the top three reasons for poverty in their county, the top two reasons given were “Not
Enough Jobs” and “Wages Are Too Low” by 56.3 % and 48.1%, respectively. Although
respondents also indicated that issues such as high health care (19.4%) and housing costs
(19.4%) also contributed to poverty the top, “Lack of Education/Training” (18.0%), “Lack of Job
Skills” (15.5%), and “Lack of Child Care” (17.5%) all point to employment-based causal factors for
poverty.
Existing community assessments published by publicly funded entities in the three counties were
also utilized. In these assessments, stakeholders (including low-income people) are asked to
complete questionnaires. A variety of factors including demographics, educational attainment,
health issues, and local transportation and economic indicators for the three counties were
considered. These assessments highlight several causes of poverty that impact families.
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Community Assessment and Other Published Data Sources Consulted
All Counties U.S. Census Bureau, 2009-2013 American Community Survey 5-Year Estimates.
2015 County Development Tier Rankings, NC Department of Commerce
Access NC Data, NC Department of Commerce
Telamon Corporation Tri-County Community Assessment, completed 2016
Caswell County 2014 Telamon Head
Start/Early Head Start
Community Assessment
2013 Caswell County
Partnership for
Children CNA
NC Justice Center,
Budget & Tax
Center, Economic
Snapshot: Caswell
County, April 2014
Person County 2011 Person County
Community Health
Assessment
2014 Person County
Community Health
Assessment
Rockingham
County
2011 Rockingham County
Community Health
Assessment
2012 Rockingham
Head Start Community
Assessment
With the community assessment completed, Telamon was able to narrow down the needs of the
community to focus on two main areas – dislocated workers and young, single mothers. Outreach
will be focused on these areas, but all eligible members of the community will be invited to enroll
and participate in the services offered.
NC County Development Tiers
In addition to published community assessments and other data tools, the Development Tier
Rankings published by the State of North Carolina were consulted. Since 2007, North Carolina has
used a three-level system for designating development tiers. The designations determine a variety
of state funding opportunities to assist in economic development. The annual ranking process
assigns each county to a designation of Tier One (most distressed), Tier Two, or Tier Three (least
distressed). In its 2016 County Development Tier Rankings, the NC Department of Commerce
ranked the state’s 100 counties based on economic indicators including unemployment, household
income, population growth, and property tax base (per capita). Per the development tier rankings,
Caswell County is the most economically distressed, falling at 18th in the state. Rockingham
County follows at 25th, and Person County at 40th. All three counties have 12-month
unemployment rates that exceed the North Carolina average.
State/County Tier
Rank
Property
Tax Base,
Rank
Pop.
Growth,
2010-2013
Persons in
Poverty
Unemployment,
12 Month Avg.,
Oct ‘14 – Sept
‘15
Poverty
Rate, 5-year
avg., 2009 -
2013
N. Carolina n/a n/a 3.4% 305,757 5.90% 16.8%
Caswell 1 81st -0.88% 4,815 7.04% 22.6%
Person 2 35th -0.63% 7,741 6.58% 18.0%
Rockingham 2 68th -0.90% 17,170 6.43% 17.9%
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Sources: Bureau of Labor Statistics, Local Area, Seasonally Adjusted Unemployment Statistics for
North Carolina, Data Series report run 7-28-2015. 2015 NC Development Tiers Report, NC
Department of Commerce.
Focus Groups
To determine the priorities and ultimately the strategy for addressing these causes of poverty,
Telamon conducted focus groups in each county using a focus group format during the initial
application phase beginning in August 2015 through December 2015. Telamon staff prepared a set
of questions (available upon request) to jump-start dialogue on topics including: poverty, education,
health, financial literacy, mental health, homelessness, existing support networks and services, and
potential partnerships. These meetings had nine (9) total participants representing government,
education, and social service agencies in the three counties.
Additional focus groups were conducted in November and December 2015 in each of the three
counties. These focus groups represented community members and low-income residents,
including Early Head Start parents, community college and GED students, and community leaders
in the social services. Thirty-two (32) people participated in three focus groups.
Priorities were established using two main criteria: 1) they had to address the clearly articulated
needs of the three-county community as demonstrated through both qualitative and quantitative
data, and 2) they needed to be reasonably actionable by Telamon Corporation.
Through focus group input, combined with our analysis of statistical data, we developed two
priorities for the 2016-2017 cycle of CSBG funding:
Priority 1 – Provide employment, education and training services, including vocational
assessment, post-secondary exploration, occupational skills training, soft skills training, paid work
experience, job referrals, financial capability services and related self-sufficiency services and
supports, with a focus on displaced workers and young, single mothers.
A recurring theme across the focus groups was the occupational skills gap between the labor force
and employer needs. Low educational attainment and a lack of diversity in the economy (i.e., an
overdependence on the manufacturing sector) have contributed to a workforce with limited
transferable skills and dwindling employment opportunities. Focus group participants also
commented that individuals lacked soft skills, e.g., collaboration and teamwork, interpersonal skills,
and dependability.
Telamon will partner with area employment and training resources such as local career centers
and community colleges. Through this collaboration, Telamon will support individuals as they seek
existing training opportunities to become more readily employable, as well as offer new
employment and training services that complement these opportunities and fill identified gaps.
Both the statistical data and anecdotal evidence from focus group participants reinforced the need
for effective and comprehensive case management for individuals and families seeking to become
self-sufficient. Telamon staff will provide guidance and assistance to help program participants set
goals and stay on track to meet self-sufficiency milestones. One of the most critical groups in need
of care are older adults who have been pushed out of the workforce due to layoffs, which continue
through this day. These adults are at risk of falling into poverty due to a lack of critical job skills for
today’s marketplace and limited employment options in their community that meet their skillsets.
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Priority 2 – Develop a robust referral network of community partners to offer education,
employment, and social supports.
Telamon leverages community capacity by coordinating services with community-based
organizations, local government human services programs and the faith community. Service
referrals made to these partners will include those for early childhood education/childcare, housing,
behavioral health counseling and transportation, among others. Partner organizations will in turn
make referrals to Telamon for self-sufficiency support. The complementary array of services
offered to program participants will maximize the chances of meeting individual and program goals.
4. Describe activities that your agency has undertaken to advocate for and empower low-income
individuals and families to achieve economic independence and security.
All programs that Telamon undertakes and administers are tied to the corporate theme of “Empowering
Individuals, Improving Communities.” Telamon’s guiding philosophy is that through the efforts of the
individual, supported by Telamon and partners, economic security and independence can become a reality
and that the cumulative efforts of individuals ultimately transform a community. To summarize, Telamon’s
key programs along with activities and advocacy efforts include:
Community Service Block Grant (CSBG) programs – Telamon currently operates Project
PRIDE (Personal Responsibility in Daily Endeavors) and in previous funding cycles operated
Project BLOC (Basic Language and Occupational Competency) to serve youth and adults with
barriers to English. Project PRIDE serves as a Community Action Agency assisting low-
income residents of Caswell, Person, and Rockingham counties to overcome barriers to rising
out of poverty.
National Farmworker Jobs Program (NFJP) – The program provides outreach, assessment,
training, and supportive services to agricultural workers and their dependents who wish to gain
employment outside of agriculture. The program also provides training to upgrade skills for
those wishing to stay in agriculture. Workforce professionals work with customers to identify
career paths and ladders that will provide them with improved employment to provide financial
stability. Supportive services are provided to enable customers to successfully complete their
training.
Head Start (Regular, Early, Migrant and Seasonal) – The program provides early childhood
education to enable children in low income families to be ready for school and break the multi-
generational cycle of poverty resulting from low educational achievement. Head Start delivers
comprehensive services including health and dental screenings, mental health, nutrition and
family services to ensure that all children receive support. Parents receive training and support
on how to advocate for their children and to continue the learning process at home.
Partnerships are created with families that identify their strengths, needs and goals. Family
Services staff help parents to access community resources including ESL, financial literacy
and job training.
Youth Programs – These initiatives target attainment of academic credentials including high
school diplomas and GED through counseling and supportive services, career and higher
education exploration activities, career and life skills workshops, and job placement. The
objective is to empower and equip youth customers to be productive members of society and
enable them to support themselves. Telamon’s largest youth program is YouthBuild in SC.
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This program focuses on educational attainment, training, and certifications for construction
trades. In this program, Telamon exceeded program objectives in Attainment of
Degree/Certificate and Placement in Employment by 46.5% and 16.6%, respectively.
Telamon-North Carolina was awarded Workforce Innovation and Opportunity Act (WIOA)
funding for 2015-2016 to operate a youth program in Columbus and Pender counties. The
anticipated impact is that 110 in-and out-of-school youth will be served through this effort.
Housing and Financial Literacy – For most Americans, purchase of a home provides an
unmatched level of psychological and financial security. It can also provide the starting point
for lifelong accumulation of wealth that can be utilized by the family to leverage their children’s
education or start their own business. Housing counselors work with customers to help them
navigate the home-purchasing process including financial preparation and the logistics of
applying for mortgages, and understanding home inspection results. For those who currently
own homes, but are having problems making their mortgage payments, Telamon Housing
provides services on budgeting and how to reduce debt. In some instances, programs have
been available to fund homeowners who have lost their jobs while they seek new training and
employment. Beyond housing counseling, Telamon also offers programs on financial literacy
that focus on becoming banked, improving credit scores, and savings. During fiscal 2016-
2017, 289 clients received some type of home ownership counseling.
5. Describe how your agency plans to make more effective use of, coordinate and form partnerships
with other organizations and programs including: State welfare reform efforts; public and private
resources; religious organizations, charitable groups, and community organizations.
Telamon’s years of experience in operating service programs with public funding has given the
corporation expertise in partnering with communities to meet the needs of the target population. In
the three-county service area, Telamon will learn about the existing initiatives in local service
agencies to serve people in poverty. Telamon currently coordinates with staff at Piedmont
Community College and Rockingham Community College to both provide referrals and accept
referrals for students who may be eligible for services.
Telamon CSBG staff work closely with other community agencies to assure that the needs of
individuals and families are met. Staff collaborate with community health clinics, mental health
services, public schools, community colleges, the workforce system, employers and faith and
community-based organizations (FBOs/CBOs). Staff communicate directly with local providers and
community representatives to provide quality services and assist in referrals to other agencies.
Telamon CSBG staff members coordinate services and accept referrals from all agencies to
provide the greatest possible impact for people in need in these communities. CSBG staff have
cultivated strategic partnerships with key organizations in each county. These strategic
partnerships fill three critical functions: 1) update staff of changing needs, priorities, services, and
resources; 2) provide opportunities for outreach and referrals; and 3) leverage existing resources,
through cost- and information-sharing with local Work Force Development Centers, local non-
profits, the government of each county, and more as needed. In Caswell and Person counties, we
will continue to partner with Piedmont Community College. In Rockingham, we plan to expand our
partnership with Rockingham Community College and collaborate further with NCWorks on
recruitment, training, and joint workshops and activities for participants.
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Telamon coordinates self-sufficiency services with agencies that serve people living in poverty,
including those that provide transportation; energy assistance; public assistance; high school
equivalency; financial and career counseling; leadership skills; vocational and occupational skill
certification; case management services; literacy; supportive services; work experience and job
shadowing; and employment referrals. In all areas, our objective will be to complement and extend
the capacity of the supportive services community rather than overlap or supplant services. In all
three counties, the resources allocated for CSBG services are far outstripped by the need for
services, and we are cognizant of the need to maximize opportunities for our customers by
collaborating with existing agencies.
We anticipate continuing or expanding relationships with the following entities during the 2019-
2020 program year to establish mutually beneficial relationships for referrals, service utilization,
and information-sharing:
Agency Service Provided
Rockingham County
Rockingham Community College Local training and two-year degree
programs; high school equivalency and
basic skills education/coursework
Goodwill Industries, Reidsville and
Eden
Job training facilities
United Way of Rockingham Co. Service coordination and referral
resources (e.g., 211.org)
Rockingham County Schools Local public-school district
Rockingham County Help for
Homeless
Basic support services to persons who
are homeless or at risk of being
homeless; HUD Transitional Grants and
Permanent Housing
Rockingham County Regional
Committee to End Homelessness
NC Balance of State
Continuum of Care, PIT Count
NC Works Career Center Employment readiness training, job
search support, Mobile job training and
resource services
The Salvation Army – Reidsville Food and nutrition support, low-income
energy assistance (Share the Warmth)
Reidsville Outreach Center Food and nutrition support
Northwester Rockingham Community
Ministry
Low-income energy assistance (Share the
Warmth).
Caswell County
Caswell County Parish, Inc. Emergency Assistance Programs, Low-
income Energy Assistance (Share the
Warmth), Domestic Violence Program &
Shelter, Food pantry
Section 8 Housing Supportive housing services
United Way of Caswell County Service coordination and referral
resources (e.g., 211.org)
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Piedmont Triad Regional Council Northwest Piedmont eLink Youth
Program, provides training and
employment services to youth ages 16-
24; Weatherization Assistance Program
Cooperative Extension Services Work with limited resource families to
combat problems of hunger and poor
nutrition. Teaches families how to get an
adequate diet and how to make wise food
purchases.
Human Services / Health Department Provides well-child/well-women clinics.
Services include medical/dental exams
and treatment. Vision, hearing, speech
and lab testing. Health classes,
counseling, prenatal care, well-baby care,
and counseling for family planning and
meal planning.
Caswell County Department of Social
Services
Provides basic resources and services
such as Food Stamp Program, adoption
services, subsidized childcare, protective
services, Work First and more.
Prospect Hill Community Health
Center
Comprehensive medical and dental
services
Caswell County Partnership for
Children
Child care, parenting education and
support
Piedmont Community College Satellite campus in Caswell Co. Offers
Career Readiness Certificate and free
literacy classes and ESL in Caswell and
Person Counties
Caswell County Local Foods Council Food assistance; farmer’s market
accepting SNAP benefits.
Person County
United Way of Person County Service coordination and referral
resources (e.g., 211.org)
Piedmont Community College Career Readiness Certificate program;
free literacy and ESL classes.
Roxboro Housing Authority (RHA) Public Housing, employment and social
supports.
Christian Help Center Food and nutrition support
Kerr-Tar Workforce Development
Board
Workforce development services
Roots and Wings Family advocacy, parenting training,
support for multi-system involved families.
Person Family Medical & Dental
Center
Federally qualified health center; dental
clinic.
Freedom House Recovery Center Integrated behavioral health substance
abuse treatment and counseling.
Safe Haven of Person County Domestic violence shelter.
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6. Describe how your agency will establish linkages between governmental and other social services
programs to assure the effective delivery of such services to low-income individuals, to avoid the
duplication of such services and to fill identified gaps in services, through the provision of
information, referrals, case management and follow-up consultations.
Telamon CSBG staff members have been trained in financial counseling, ROMA implementation,
and office safety and tracking software (AR4CA, Accountable Results for Community Action). Staff
have local community resources guides that they update and use to refer customers to the
appropriate contact point within these governmental and community organizations. Staff
coordinate with Departments of Social Services to ensure that participants enroll in programs and
services that will improve their life situation. Strategic nonprofit and governmental partners (e.g.,
the Christian Help Center and NCWorks) will also provide key information and access to networks
that allow CSBG staff to maximize the support available for individuals and families living in
poverty.
Staff assess participants on a quarterly basis to assess individual progress, additional needs or
concerns. During quarterly assessment, inquire about obstacles and success in five areas, which
include, income, employment, education, childcare, and healthcare and assess progress in self-
sufficiency based on established ROMA scale. Staff ask a series of questions to identify gaps in
services, additional needs, or new conflicts. If staff are unable to resolve any identified conflict with
additional services or assistance within CSBG program activities, then staff assist the participant in
locating resources to provide a solution.
7. Provide a description of how your agency will support innovative community and neighborhood-
based initiatives related to the purposes of the Community Services Block Grant (fatherhood
initiatives and other initiatives with the goal of strengthening families and encouraging effective
parenting).
Telamon’s years of experience in Head Start programs has led to the development of fatherhood
promotion initiatives through its family and community engagement plans in each program. For
example, using Smart Start funding, Project PRIDE also collaborates with Telamon Housing and
Development department to provide financial literacy workshops and individual financial counseling
to participants to assist with future planning, such as planning for future education expenses, as
well as family budgeting, credit repair, and homeownership.
In addition, Telamon staff is a proactive partner in planning, participating, and staffing events that
are of benefit to the community. This includes multi-agency outreach and information events,
family-strengthening initiatives, and civic meetings for a variety of purposes.
8. Describe activities that your agency has undertaken or plans to undertake, on an emergency basis,
for the provision of such supplies and services, nutritious foods and related services, as may be
necessary to counteract conditions of starvation and malnutrition among low-income individuals.
In Project PRIDE’s history, if funds were available for emergency services, participants are able to
receive direct assistance for rent, utilities, and other emergencies, including emergency housing.
When funding was not available for these services, Telamon has relied on many grassroots and
faith-based organizations to assist in the provision of emergency food, clothing, housing, and utility
assistance to clients. As part of our initial networking with agencies in all three counties, Telamon
CSBG staff coordinates with local churches, the American Red Cross, the Salvation Army,
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Departments of Social Services, and other providers, to meet the emergency needs of service area
residents.
Community Services Block Grant Program
Fiscal Year 2019-20 Application for Funding
Planning Process Narrative (continued)
9. Describe how your agency will coordinate the provision of employment and training activities with
entities providing activities through statewide and local workforce investment systems under the
Workforce Innovation and Opportunity Act. Provide the dollar amount of your allocation that will go
towards employment training.
Case management for enrolled individuals and families includes referrals to agencies that work
with health and nutrition, including DSS and extension programs.
Through CSBG programs and the National Farmworker Jobs Project (NFJP), Telamon has a close
working relationship with local Workforce Development Boards (WDB) and their respective
NCWorks Career Centers. For example, the staff of Telamon’s seven NFJP field offices are co-
located within these centers.
Under WIOA, “Employment and Training Activities under the Community Services Block Grant Act”
is considered a “One-Stop Required Partner.” In this connection, we plan to work closely with
WDBs in the three counties to offer services that are complementary to those available through the
NCWorks Career Centers (One-Stops). For instance, social service professional participants in one
of the early focus groups held in August in Rockingham County commented that 75% of the WIOA
funding must be used to support out-of-school youth, leaving many outside those parameters in
need of supports. Focus group participants commented that some specific groups in need of
support include youth transitioning out of foster care, youth offenders, pregnant youth, and re-
integrating adults, among others. The employment and training services provided by Telamon
through this CSBG grant are more flexible and can be used to leverage and complement WDB
services to reach more working-age young people as well as adults.
The local WDBs are also closely involved with the schools’ systems and employer communities
and are in the process of developing Career Pathways for WIOA participants. These Career
Pathways align workforce services with what employers need to be successful. The Career
Pathways are a tool that will guide academic and experiential learning opportunities to lead
students toward a career and are focused around in-demand local employment and industry needs
(e.g., health care, manufacturing, etc.). Each school district is required to have at least two state-
approved Career Pathways.
If customers seeking Telamon CSBG education and employment training are participating in a
Career Pathways program, staff will develop clear education, training and work-based learning
plans that align with the customers’ career goals. The Career Pathways will be a great asset to
students interested in predefined professions, but supports are needed for customers whose
career interests fall outside of those designated pathways, such as small businesses or
entrepreneurship. Telamon helps fill in that gap by providing employment training, work
experience, and job placement services for customers who wish to be employed in alternative
fields to the ones established through the Career Pathways. In these instances, staff will work
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closely with the customer to identify career goals and develop specific strategies to meet those
goals.
10. Describe how your agency will ensure coordination with the emergency energy crisis intervention
program under title XXVI (relating to low-income home energy assistance).
Telamon Corporation's field staff coordinate and provide referrals with governmental and other
human services programs by networking with contacts at the Department of Social Services, faith-
and community-based agencies, and website resources such as NC211.org and the JobStart
County Resource List. These online resources identify services designed to help people in North
Carolina, including the low-income customers who comprise the CSBG target audience.
The Departments of Social Services in all three counties are the primary vehicle for the federal
Low-Income Home Energy Assistance Program. In some counties, there are additional supports
through community-based energy cost-sharing programs or charitable agencies. For example, both
Duke Energy and Piedmont Natural Gas contribute to “Share the Warmth,” and funds are made
available to customers via partner agencies in Caswell and Rockingham counties (there is no
partner agency in Person County):
County Share the Warmth Partner Agency
Caswell Caswell Parish
Rockingham Co-Operative Christian Ministries
The Salvation Army – Reidsville
Northwestern Rockingham Community Ministry
Staff collaborate and communicate closely with local providers of low-income home energy
assistance programs to avoid duplication of services already provided in the communities and to
ensure that those families who need and are eligible for the services, receive them.
11. Describe the needs of low-income youth and your agency’s efforts to promote increased
community coordination and collaboration in meeting the needs of low-income youth.
Security, self-esteem, and preparation for the challenges of adulthood are common needs for all
young people. However, they are especially serious issues for low-income youth due to the
potential lack available opportunities, lack of financial support, lack of employable skills, and
pressures of financially supporting family. Based on needs, referrals are made to partners for
services such as tutoring, mentoring, career path identification, and other services depending on
the needs of the individual.
Ultimately, the safety and well-being of youth are the priority. As Telamon staff assesses
individuals and families for services, youth found at risk will be referred to governmental, faith, and
community agencies that can assist.
Educational attainment is a critical need for youth. Without a high school diploma or GED, the
structural elements that reinforce poverty – particularly low-skill, low-wage employment – are
simply repeated for another generation. In the three-county service area for this CSBG grant, this
critical need for educational attainment is underscored by the higher-than-average levels of poverty
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(exceeding 29% in all three counties) among individuals over the age of 25 without a high school
diploma or equivalent.
Depending on the level of academic attainment to date, working-age youth who have dropped out
may be referred to local community colleges that offer developmental education as well as GED (or
equivalent) instruction. Piedmont Community College and Rockingham Community College both
offer Adult Basic Education, High School Equivalency diploma, and career-readiness training at
minimal cost to participants (typically the only cost is for applicable exams, and these costs may be
covered by CSBG funds for eligible customers).
To develop self-esteem for young people, it is important to create achievable challenges and
recognize their attainment. To support this effort, Telamon CSBG staff will provide referrals to
school and community groups involved in betterment projects that instill a sense of achievement,
teamwork, and responsibility in youth.
12. Describe your agency’s method for informing custodial parents in single-parent families that
participate in CSBG programming about the availability of child support services. In addition,
describe your method for referring eligible parents to the child support office[s].
Staff informs custodial parents in single-parent families about the availability of child support
services or “Work First”, the program through which North Carolina administers the federally-
funded Temporary Assistance to Needy Families (TANF) program. Telamon CSBG staff are able to
both “on- and off-ramp” customers into Work First: staff can provide services and refer families to
begin receiving support through Work First, as well as support families as they transition out of
participation in Work First by providing employment services and facilitating participation in social
support programs.
Through the referral process, staff will refer parents to the Department of Social Services for Work
First eligibility determination for financial assistance. Staff will inform parents that Work First
recipients are eligible for all Child Support Enforcement services at no cost and refer them to all
available resources.
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Community Services Block Grant Program
Fiscal Year 2019-20 Application for Funding
OEO Form 210
Agency Strategy for Eliminating Poverty
Planning Period: July 1, 2019 – June 30, 2020
Section I: Identification of the Problem (use additional sheets if necessary)
1. Give the Poverty Cause name(s), rank the poverty cause(s) and identify which one(s) the
agency will address.
Per Telamon’s review of existing community assessments and statistical data, as well as input from
colleagues in the governmental and nonprofit sectors in all three counties, the following economic
determinants of poverty in the three-county service area have been identified:
a. Lack of access to full-time, stable, good-paying jobs (especially ones with benefits);
b. Lack of key educational attainments, especially attainment of a high school diploma or equivalent;
c. Low levels of employment skill and career readiness;
d. Limited availability of supportive services that allow individuals to both complete diploma/degree
programs, and to search for and secure jobs. Key supportive services identified as high need are
child care and transportation.
While Telamon Corporation cannot directly address the availability of jobs, we can provide employment
training and educational and supportive services that will help customers in the three counties become more
competitive in the labor markets within the three-county area.
2. Describe the poverty cause(s) in detail in the community with appropriate statistical data
(include data sources).
(A) Explain why the problem exists.
In the Tri-County Service area, our community assessment revealed multiple causes for
poverty. As traditional industries shut down, such as light manufacturing, people become
displaced from the workforce. The three counties are each suffering from high levels of
migration, particularly among youth and young adults. For those that remain rooted in their
communities, unable or unwilling to leave, as industry leaves, a gap remains in the
available jobs and the skills present in affected, unemployed workers. These workers do
not have the needed skills, education, or soft skills needed to seek out, apply, and acquire
new positions that are entering the market, or show to potential employers looking into the
tri-county area for opening new businesses that the area has enough skilled workers to
meet the demand.
(B) Identify the segment of the population and give the number of people experiencing the
problem.
After conducting a full community assessment of the tri-county area, Telamon identified a
specific segment of the population in desperate need of assistance – older, displaced
workers who are committed to staying in the area. These workers often possess a low
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level of education, minimal skills, and a work experience limited to light manufacturing or
warehouse experience. In Telamon’s CSBG service area, approximately 5000 workers fall
into this category or are at risk of entering this category in the coming years as more
factories, such as the MillerCoors Brewing Plant (employing 520 people, and results in
employment for hundreds more through production of cans, shipping of goods, etc.),
shutter operations and lay off hundreds of workers.
Our other key target population will be single mothers. Many of these women have limited
service options, particular when it comes to training and childcare options. Thirty women
already participate in the Roxboro Housing Authority’s Family Support Services program,
which provides support services and assistance.
(C) Provide demographic information of those adversely effected inclusive of:
(a) Gender
Both male and female residents of the Tri-County are affected at about an even split
among displaced workers, but the secondary focus of our program are young, single
mothers.
(b) Age
Primarily among displaced workers, in the Tri-County Area the target population for
services will be ages 40 and older. For young, single mothers, the age range is between
18 and 35. However, residents in need of training and job placement assistance will be
served no matter their age.
(c) Race/Ethnicity for the agency’s service area
For the Tri-County Service area, it varies by county. In Person and Caswell Counties, the
primary population for service are African-American, but in Rockingham County, the
primary targeted population will be Caucasian. This is due to the demographics of poverty
of the areas affected, where African-Americans are at a higher risk of poverty in Caswell
and Person, and where Caucasians are more heavily affected in Rockingham, along the
same lines of the race/ethnicity breakdown in each county. Hispanic residents are also
affected, but at a much smaller percentage of the population.
(D) Explain how the persons are adversely affected.
These workers are adversely affected because of their status in an increasingly
depopulated area. They possess limited education, limited skills, and limited prospects as
businesses close, younger people migrate to other areas of North Carolina and the United
States, and limited numbers of businesses enter the area. These workers are tied to the
community and have limited options available to them to move on due to family ties,
personal demands, and limited funding. For young, single mothers, the demands of family
and lack of resources keep them from being able to obtain financial success. In rural
areas, particularly in the Tri-County area, a lack of affordable, accessible childcare hinders
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their efforts to succeed. In Roxboro, a community partner in the Roxboro Housing
Authority’s Family Self-Sufficiency Project serves as a resource for many of these women,
who live in low-income public housing and work together to share resources, childcare,
and support.
For the entire population to be served by Telamon’s services, an adverse effect of their
situation is a dependence on jobs outside their community. Coupled with long commute
times, lack of transportation, and a reliance on jobs outside their towns, many citizens are
forced to move, leaving the Tri-County area increasingly at a disadvantage.
Section II: Resource Analysis (use additional sheets if necessary)
(E) Resources Available:
a. Agency Resources:
Telamon has been serving low income families in North Carolina since 1965. Since that time Telamon has
developed customer- and program-based expertise and institutional capacity in working with families living
in poverty, including families with children, farmworker and low-income youth, at-risk home owners, and
other at-risk populations. This expertise includes outreach, case management, assessment and counseling,
early childhood advocacy, education, and health screening, mentoring adults and youth, employment
counseling and placement, home purchasing and foreclosure prevention counseling, financial literacy
education, immigration counseling, and referral services.
Project PRIDE has successfully partnered with Telamon’s internal Housing and Development department to
provide housing and financial literacy training for participants, both in group sessions and individual
counseling appointments. Housing staff have committed to offering services to CSBG clients in the tri-
county area. PRIDE’s WDS II employee has been trained in financial literacy and coaching in order to impart
these skills on each family, and all customers will be invited to take part in financial literacy workshops and
classes offered at each office.
b. Community Resources:
Telamon has positive working relationships with many service agencies in North Carolina that can be
relied upon to meet some of the needs of families in poverty. The information and referral process we use
will be expanded to include Rockingham, Caswell and Person Counties. We will reach out to DSS in each
county to set up a referral process for social services. We will work closely with local Workforce
Development Boards to leverage and complement existing resources in employment and training. We will
contact Piedmont Community College (Caswell and Person) and Rockingham Community College when
adults need training, ABE, and GED. In addition, the Salvation Army and Goodwill can provide emergency
assistance as required. These agencies have worked cooperatively with us over the years in other
territories and we are confident that the positive working relationships will extend to the new community
action service area. The Roxboro Housing Authority is a committed partner, allowing Telamon and the
RHA’s Family Self-Sufficiency Program to co-enroll young, single mothers to receive childcare assistance,
training, and enhanced job placement assistance from Telamon, along with counseling and housing
support from the RHA.
(F) Resources Needed:
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c. Agency Resources:
Overcoming the barriers of poverty, lack of job-ready skills, limited transportation to employment centers
and training providers will require resources to deliver basic workplace readiness, job skills training and
counseling services. This funding will provide direct customer services in the form of outreach/case
management staff, instruction, and employment- and education-supports for CSBG customers (please refer
to budget for expenditure details). To support customers effectively, we believe it is necessary to have at
least one person in all three counties.
Current program funding sources for WIOA funded employment and training services require that
participants have a high school diploma, job ready math and reading skills, and are ready to sit for the
WorkKeys Career Readiness Certificate. This leaves a significant portion of people in poverty unserved.
For customers who are at risk of losing their housing or are in substandard housing or homeless situations,
we will evaluate customer needs for the appropriate service either Project PRIDE emergency funds, or a
referral to Telamon Housing Services, or to Reidsville Housing Authority, Caswell County Section 8 Housing
Services, or Roxboro Housing Authority.
d. Community Resources:
Through research and contact with community representatives, it was determined that there is a significant
need in the counties is for coordination of services. In Person County, there is a grassroots network of social
services providers that meet regularly, maintain a listserv, and coordinate with service. Project PRIDE staff
work to serve a liaison between different available services and advocates for participant needs.
Section III: Objective and Strategy
(G) Objective Statement:
5 participants will rise above prevention line on ROMA scale by June 30, 2020.
Strategies for Objective:
Strategies for achieving goal of reducing, eliminating barriers for target populations:
- Enroll eligible participants into program to receive employment training, supportive services,
employment supports, and referrals to other services.
- Utilize training and information sessions to recruit additional participants.
- Conduct assessments to determine customer needs and develop a self-sufficiency plan with
action items pertaining to education, employment, and supportive services.
- Network with other service providers to tap into existing resource and referral networks.
- Collaborate with key partners on intake processes to maximize efficiency and effectiveness for
customers.
- Provide referrals to outside agencies for supportive services outside the scope of Project
PRIDE.
- Receive referrals for training and supportive services from partner agencies in the three-
county area.
- Work with employer community in service area to tailor employment support and training to
specific workplace needs.
- Collaborate with community organizations, including Departments of Social Services,
community colleges, employers and others to communicate availability of services.
- Utilize existing locations that serve the low-income community to increase comfort level and
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accessibility of Telamon services.
- Build relationships with existing employer community to facilitate Work Experience (WEX), job
shadowing, and employment placements.
- Deliver short-medium duration programs (e.g. training programs, WEX, others) that have a
defined goal and provide a certificate of completion to motivate participants.
- Provide gas card incentives to defray travel expense and to recognize completion of programs.
- Provide resources to support participants in their educational and employment goals (e.g.,
tuition, books, uniforms, etc.).
- Provide financial capability training, in groups and one-on-one, for participants on topics such
as basic financial literacy, banking, credit, and homeownership.
- Provide limited funding of child care services to encourage attendance and enhance the
training experience.
Utilize employer relationships to seek employment placement for successful program completers.
OEO Form 210 (continued)
Section IV: Results Oriented Management and Accountability Cycle
(use additional sheets if necessary)
Organizational Standard 4.3 requires that an agency’s strategic plan and Community Action Plan
document the continuous use of the ROMA cycle and use the services of a ROMA trainer.
(H) Community Needs Assessment: Please summarize the primary needs of your community
as determined through the Community Needs Assessment, and explain which of those are
Family, Agency, or Community Needs, and why.
The community needs assessment determined that primary needs are exacerbated by an
increasingly depopulated area. Many low-income community residents possess limited
education (family level need), limited skills (family level need), and limited job availability
(community need). Younger people migrate to other areas of North Carolina and the
United States, and limited numbers of businesses enter the area. These displaced workers
are tied to the community and have limited options available to them to move on due to
family ties, personal demands, and limited funding. For young, single mothers, the
demands of family and lack of resources keep them from being able to obtain financial
success.
(I) Achievement of Results and Evaluation: Please discuss your agency’s achievement of
results from last year. What were the successes and why were those areas successful?
What areas did not meet targets or expectations and why were those areas not as
successful? What Improvements or changes will be made for this year’s work plan to
achieve desired results and better meet the needs of the community?
Project PRIDE had a higher than anticipated number of carryover participants from 16-17
resulting in a higher overall number of participants served than anticipated. Participants
were overwhelmingly successful in achieving educational and employment outcomes,
though most still struggled to rise above poverty level. Project PRIDE could improve in
increasing Work Experience participation and plans to more aggressively approach
employers and encourage participants seeking work to participate. Project PRIDE also
struggled to expend carryover funds and has implemented new, innovative solutions to
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meet participant needs and satisfactorily expend awarded funds in the current program
year to include homelessness prevention assistance and assistance in providing summer
childcare to include summer camps for participant’s children.
2017-2018 Cumulative Results
Services Goal Actual
Total Served in PY 50 108
Rising above poverty 4 2
New Employment 5 7
Better Employment 3 1
Employment w/ Medical 3 0
Completed Educational Training 5 20
Secured Housing 5 0
Employment Assistance 10 24
Employment Support 10 30
Educational Support 5 52
(J) Please name the ROMA trainer who provided services used in developing this community
Action Plan and describe what specific services were provided.
Program Coordinator, Shatarra Williams is a certified ROMA Implementor and Certified
Community Action Professional who developed the Community Action Plan, oversaw
completion of Organizational Standards, and ensured incorporation of the ROMA cycle in
program participant assessments, the community needs assessment, and advisory council
training and procedures.
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Community Services Block Grant Program
Fiscal Year 2019-20 Application for Funding
One-Year Work Program
OEO Form 212
Section I: Project Identification
1. Project Name: Project P.R.I.D.E. (Personal Responsibility in Daily Endeavors)
2. Mission Statement: Telamon will combat the combined lack of job skills, basic educational attainment,
and employment supports by leveraging existing resources and supplementing
participant resources to improve access to better education and employment for low-
income residents of the tri-county service area.
3. Objective Statement:
5 participants will rise above prevention line on ROMA scale by June, 30
2019.
4. Project Period: July 1, 2019 – June 30, 2020
5. CSBG Funds Requested
for this Project:
July 1, 2019 To June 30, 2020 $295,499
6. Total Number Expected to Be Served: 49
a. Expected Number of New Clients 29
b. Expected Number of Carryover Clients 20
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One-Year Work Program
OEO Form 212 (continued)
Section II: One-Year CSBG Program Objective and Activities
Identified Problem Service or Activity
Outcome Expected NPIs
(List all NPIs applicable to activity)
Position
Title(s)
Lack of basic
education
Tuition assistance and
soft skills training
Increased education
and job
readiness/GED
FNPI 2f The number of adults who demonstrated improved basic education.
FNPI 2g The number of individuals who obtained a high school diploma and/or
obtained an equivalency certificate or diploma.
FNPI 2h The number of individuals who obtained a recognized credential,
certificate, or degree relating to the achievement of educational or vocational
skills.
FNPI 2i The number of individuals who obtained an Associate’s degree.
FNPI 2j The number of individuals who obtained a Bachelor’s degree.
Program
Coordinator,
WDS I&II
Lack of hard skills Hard skills training referrals Increased job readiness/
certification/
employment
FNPI 1b The number of unemployed adults who obtained employment
(up to a living wage).
"FNPI 1c The number of unemployed adults who obtained and
maintained employment for at least 90 days
(up to a living wage). "
"FNPI 1d The number of unemployed adults who obtained and
maintained employment for at least 180 days
(up to a living wage)."
FNPI 1e The number of unemployed adults who obtained employment
(with a living wage or higher).
"FNPI 1f The number of unemployed adults who obtained and
maintained employment for at least 90 days
(with a living wage or higher). "
"FNPI 1g The number of unemployed adults who obtained and
maintained employment for at least 180 days
(with a living wage or higher). "
CNPI 2e Number of accessible and affordable post secondary
education assets or resources added for newly graduating youth in
the identified community. (e.g. college tuition, scholarships,
vocational training, etc.)
FNPI 1h The number of employed participants in a career-advancement
related program who entered or transitioned into a position that provided
increased income and/or benefits.
FNPI 1h.1 Of the above, the number of employed participants who Increased
income from employment through wage or salary amount increase. FNPI 1h.2 Of the above, the number of employed participants who increased
income from employment through hours worked increase.
FNPI 1h.3 Of the above, the number of employed participants who increased benefits related to employment.
Program Coordinator,
WDS I&II
Lack of work
experience
WEX Increased job
readiness/
employment
FNPI 1b The number of unemployed adults who obtained employment (up to a
living wage).
"FNPI 1c The number of unemployed adults who obtained and maintained
employment for at least 90 days
(up to a living wage). "
"FNPI 1d The number of unemployed adults who obtained and maintained
employment for at least 180 days
(up to a living wage)."
FNPI 1e The number of unemployed adults who obtained employment (with a
living wage or higher).
"FNPI 1f The number of unemployed adults who obtained and maintained
employment for at least 90 days
(with a living wage or higher). "
Program
Coordinator,
WDS I&II
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"FNPI 1g The number of unemployed adults who obtained and maintained
employment for at least 180 days
(with a living wage or higher). "
Inability to pay for
educational
supplies and/or
testing
Educational supply
support
Enrollment in
educational
programs
FNPI 2f The number of adults who demonstrated improved basic education.
FNPI 2g The number of individuals who obtained a high school diploma and/or
obtained an equivalency certificate or diploma.
FNPI 2h The number of individuals who obtained a recognized credential,
certificate, or degree relating to the achievement of educational or vocational
skills.
FNPI 2i The number of individuals who obtained an Associate’s degree.
FNPI 2j The number of individuals who obtained a Bachelor’s degree.
Program
Coordinator,
WDS I&II
Inability to pay for
supplies necessary
for job
Employment support
assistance to purchase
uniforms, tools, and other supplies
Increased
preparedness for
employment/ employment/job
retention
FNPI 1b The number of unemployed adults who obtained employment (up to a
living wage).
"FNPI 1c The number of unemployed adults who obtained and maintained employment for at least 90 days
(up to a living wage). "
"FNPI 1d The number of unemployed adults who obtained and maintained employment for at least 180 days
(up to a living wage)."
FNPI 1e The number of unemployed adults who obtained employment (with a living wage or higher).
"FNPI 1f The number of unemployed adults who obtained and maintained
employment for at least 90 days (with a living wage or higher). "
"FNPI 1g The number of unemployed adults who obtained and maintained
employment for at least 180 days
(with a living wage or higher). "
FNPI 1h The number of employed participants in a career-advancement
related program who entered or transitioned into a position that provided
increased income and/or benefits.
FNPI 1h.1 Of the above, the number of employed participants who Increased
income from employment through wage or salary amount increase.
FNPI 1h.2 Of the above, the number of employed participants who increased
income from employment through hours worked increase.
FNPI 1h.3 Of the above, the number of employed participants who increased
benefits related to employment.
Program
Coordinator,
WDS I&II
Inability to pay license/certification
fees
Employment support Increased job qualifications/job
retention/ better
jobs
FNPI 1b The number of unemployed adults who obtained employment
(up to a living wage).
"FNPI 1c The number of unemployed adults who obtained and
maintained employment for at least 90 days
(up to a living wage). "
"FNPI 1d The number of unemployed adults who obtained and
maintained employment for at least 180 days
(up to a living wage)."
FNPI 1e The number of unemployed adults who obtained employment
(with a living wage or higher).
"FNPI 1f The number of unemployed adults who obtained and
maintained employment for at least 90 days
(with a living wage or higher). "
"FNPI 1g The number of unemployed adults who obtained and
maintained employment for at least 180 days
(with a living wage or higher). "
CNPI 1b Number of job opportunities maintained in the identified
community.
FNPI 1h The number of employed participants in a career-advancement
related program who entered or transitioned into a position that provided
increased income and/or benefits.
FNPI 1h.1 Of the above, the number of employed participants who Increased
income from employment through wage or salary amount increase.
FNPI 1h.2 Of the above, the number of employed participants who increased
income from employment through hours worked increase.
Program
Coordinator,
WDS I&II
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FNPI 1h.3 Of the above, the number of employed participants who increased
benefits related to employment.
Limited financial
literacy
Financial literacy
workshops
Increased financial
knowledge, better
financial decisions
FNPI 3h The number of individuals engaged with the Community
Action Agency who report improved financial well‐being.
CNPI 3b Number of existing assets/resources made accessible to the
identified community:
CNPI 3b.2 ‐ Financial
Program
Coordinator,
WDS I&II
Individual financial
counseling,
Increased financial
knowledge, better
financial decisions
FNPI 3e The number of individuals who used their savings to purchase an
asset.
FNPI 3e.1 Of the above, the number of individuals who purchased a home.
FNPI 3f The number of individuals who improved their credit scores.
Program
Coordinator,
WDS I&II
referrals to
homeownership, credit
repair, or budgeting
services as needed
Improved financial
standing
FNPI 3e The number of individuals who used their savings to purchase an
asset.
FNPI 3e.1 Of the above, the number of individuals who purchased a home.
FNPI 3f The number of individuals who improved their credit scores.
Program
Coordinator,
WDS I&II
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One-Year Work Program
OEO Form 212 (continued)
Section II: One-Year CSBG Program Objective and Activities
Identified
Problem
Service or
Activity
Outcome Expected NPIs
(List all NPIs applicable to activity)
Position
Title(s)
Limited
access to
community
resources
Referrals,
Increased support and
access to resources/
increased self-sufficiency
FNPI 5b The number of individuals who demonstrated improved physical
health and well-being.
FNPI 5c The number of individuals who demonstrated improved mental
and behavioral health and well-being.
FNPI 5d The number of individuals who improved skills related to the
adult role of parents/ caregivers.
FNPI 5i The number of individuals with no recidivating event for six months.
FNPI 5i.2 Adults (ages 18+)
Program
Coordinator,
WDS I&II
partnership
building,
Increased agency
capacity/ expansion of
available resources for
participants
Program
Coordinator, WDS I&II
participation in
community
events,
Increased awareness
and self-sufficiency for
participants, increased agency capacity
FNPI 6a The number of Community Action program participants who
increased skills, knowledge, and abilities to enable them to work with
Community Action to improve conditions in the community.
Program
Coordinator,
WDS I&II
updates from
council
members on
community
events and
resources to
be provided to
participants
Continuous updates on
community needs and
progress
FNPI 6a The number of Community Action program participants
who increased skills, knowledge, and abilities to enable them to
work with Community Action to improve conditions in the
community.
CNPI 6 G3a Percent increase of people with low incomes who
support the CSBG Eligible Entity's delivery of service and/or
implementation of strategies to address conditions of poverty in
the identified community.
Program
Coordinator,
WDS I&II
Financial
barriers to
continuing
employment
or education
Childcare
assistance
Increased preparedness
for employment/
education
employment/job
retention/ new
employment
FNPI 1b The number of unemployed adults who obtained employment
(up to a living wage).
"FNPI 1c The number of unemployed adults who obtained and maintained
employment for at least 90 days
(up to a living wage). "
"FNPI 1d The number of unemployed adults who obtained and
maintained employment for at least 180 days
(up to a living wage)."
FNPI 1e The number of unemployed adults who obtained employment
(with a living wage or higher).
"FNPI 1f The number of unemployed adults who obtained and maintained
employment for at least 90 days
(with a living wage or higher). "
"FNPI 1g The number of unemployed adults who obtained and
maintained employment for at least 180 days
(with a living wage or higher). "
FNPI 1h The number of employed participants in a career-advancement
related program who entered or transitioned into a position that provided
increased income and/or benefits.
FNPI 1h.1 Of the above, the number of employed participants who
Increased income from employment through wage or salary amount
increase.
FNPI 1h.2 Of the above, the number of employed participants who
increased income from employment through hours worked increase.
Program
Coordinator,
WDS I&II
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FNPI 1h.3 Of the above, the number of employed participants who
increased benefits related to employment.
FNPI 2f The number of adults who demonstrated improved basic
education.
FNPI 2g The number of individuals who obtained a high school diploma
and/or obtained an equivalency certificate or diploma.
FNPI 2h The number of individuals who obtained a recognized credential,
certificate, or degree relating to the achievement of educational or vocational skills.
FNPI 2i The number of individuals who obtained an Associate’s degree.
FNPI 2j The number of individuals who obtained a Bachelor’s degree.
Transpiration
assistance
Increased preparedness
for employment/
education
employment/job
retention/ new
employment
FNPI 1b The number of unemployed adults who obtained
employment (up to a living wage).
"FNPI 1c The number of unemployed adults who obtained and
maintained employment for at least 90 days
(up to a living wage). "
"FNPI 1d The number of unemployed adults who obtained and
maintained employment for at least 180 days
(up to a living wage)."
FNPI 1e The number of unemployed adults who obtained
employment (with a living wage or higher).
"FNPI 1f The number of unemployed adults who obtained and
maintained employment for at least 90 days
(with a living wage or higher). "
"FNPI 1g The number of unemployed adults who obtained and
maintained employment for at least 180 days
(with a living wage or higher). "
FNPI 1h The number of employed participants in a career‐
advancement related program who entered or transitioned into a
position that provided increased income and/or benefits.
FNPI 1h.1 Of the above, the number of employed participants
who Increased income from employment through wage or salary
amount increase.
FNPI 1h.2 Of the above, the number of employed participants
who increased income from employment through hours worked
increase.
FNPI 1h.3 Of the above, the number of employed participants
who increased benefits related to employment.
FNPI 2f The number of adults who demonstrated improved basic
education.
FNPI 2g The number of individuals who obtained a high school diploma
and/or obtained an equivalency certificate or diploma.
FNPI 2h The number of individuals who obtained a recognized credential,
certificate, or degree relating to the achievement of educational or
vocational skills.
FNPI 2i The number of individuals who obtained an Associate’s degree.
FNPI 2j The number of individuals who obtained a Bachelor’s degree.
CNPI 3b Number of existing assets/resources made accessible to
the identified community:
CPNI3b.4 – Transportation
Program
Coordinator,
WDS I&II
Emergency
assistance
Increased preparedness
for employment/
educationemployment/job
retention/ new
employment
FNPI 4e The number of households who avoided eviction.
FNPI 4f The number of households who avoided foreclosure.
Program
Coordinator,
WDS I&II
Lack of shelters and
other
homelessness resources in
Homelessness
and homeless
prevention
assistance
Housing support for
participants
FNPI 4a The number of households experiencing homelessness who
obtained safe temporary shelter.
FNPI 4b The number of households who obtained safe and affordable
housing. FNPI 4c The number of households who maintained safe and affordable
Program
Coordinator,
WDS I&II
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service area housing for 90 days.
FNPI 4d The number of households who maintained safe and affordable
housing for 180 days.
FNPI 4e The number of households who avoided eviction.
FNPI 4f The number of households who avoided foreclosure.
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One-Year Work Program
OEO Form 212 (continued)
Section III: Program Administration and Operations
Administration, Services, Operations Outcome
Expected Position Title(s) Implementation Schedule
First
Quarter
Second
Quarter
Third
Quarter
Fourth
Quarter
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Community Services Block Grant Program
Fiscal Year 2019-20 Application for Funding
One-Year Work Program
OEO Form 212 (continued)
7. Use the tables below to enter your agency’s targeted outcome results. The performance measures will
be included in the agency’s CSBG contract.
All CSBG grantees operating self-sufficiency projects are required to enter program targets in Table 1.
Please refer to Performance Measures and Outcomes Definitions on page 7 of the Fiscal Year 2019-20
CSBG Application Instructions. If your agency operates more than one project, you will also need to
complete Table 2 on the following page and also enter specific program targets. There should be one table
of outcome measures per project.
Table 1
Outcome Measures for Project 1 (Project PRIDE)
Measure
Expected to Achieve the
Outcome in Reporting Period
(Target)
The number of participant families served. 49
The number of low-income participant families rising above the poverty
level.
5
The number of participant families obtaining employment. 10
The number of participant families who are employed and obtain better
employment.
5
The number of jobs with medical benefits obtained. 2
The number of participant families completing education/training
programs.
25
The number of participant families securing standard housing. 5
The number of participant families provided emergency assistance. 0
The number of participant families provided employment supports. 25
The number of participant families provided educational supports. 20
The average change in the annual income per participant family
experiencing a change.
This measure does not require a
target but must be reported.
The average wage rate of employed participant families. This measure does not require a
target but must be reported.
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Community Services Block Grant Program
Fiscal Year 2019-20 Application for Funding
One-Year Work Program
OEO Form 212 (continued)
Table 2
Outcome Measures for Project 2 (enter project name)
Measure
Expected to Achieve the
Outcome in Reporting Period
(Target)
The number of participant families served.
155
_________________________________________________________________ Fiscal Year 2019-20 Community Services Block Grant Application Page 44 of 54 Community Services Block Grant Program Fiscal Year 2019-20 Application for Funding One-Year Work Program OEO Form 212 (continued) 8. CSBG Expenditure by Service Category A.2. CSBG Expenditures Domains Target CSBG Funds Actual Q1 Actual Q2 Actual Q3 Final A.2a. Employment (licenses, supplies, uniforms, qualification testing, expunngement ) $25272 $6318 $12636 $18954 $25272 A.2b. Education and Cognitive Development (tuition, class testing, books, fees, supplies) $25250 $6312.5 $12625 $18937.5 $25250 A.2c. Income, Infrastructure, and Asset Building $0 $0 $0 $0 $0 A.2d. Housing (include homeless services and rental assistance and homeowenership) $0 $0 $0 $0 $0 A.2e. Health and Social/Behavioral Development (includes nutrition)(soft skills, financial lit) $0 $0 $0 $0 $0 A.2f. Civic Engagement and Community Involvement $0 $0 $0 $0 $0 A.2g. Services Supporting Multiple Domains ( childcare temp services, salaries, supplies, consultants, fees, indirect, transportation assistance, vehicle repairs) (salaries fringe and indirect) $212291 $53072.75 $106145.5 $159218.25 $212291 A.2h. Linkages (e.g. partnerships that support multiple domains)(community events, swag, partner meetings, space and supplies) $16082 $4020.5 $8041 $12061.5 $16082 A.2i. Agency Capacity Building (detailed below in Table A.4)(ar4ca, ccap, roma trainings, national conferences) (council costs + mileage) $13454 $3363.5 $6727 $1090.5 $13454 A.2j. Other (e.g. emergency management/disaster relief) $3150 $787.5 $2362.5 $300 $3150 A.2k. Total CSBG Expenditures (auto calculated) $295,499 $73,874.75 $147749.50 $221624.25 $295,499 How to Tabulate Rows: 1. Enter numbers in respective columns (A.2a-A.2j) 2. Place your cursor in the grey box that you wish to tabulate the numbers above 3. In the header, click “Layout” and then click “Formula” (PIC 1) 156
Agency Name _______________________________________________________________ Fiscal Year 2019-20 Community Services Block Grant Application Page 45 of 54 4. The Formula should read =SUM(ABOVE) Then press OK. Repeat steps 1-4 for each column (PIC 2) NOTE: Columns will not self-tabulate. If a numerical change is made to any box, Steps 1-4 must be completed to for the correct amount to be reflected. 157
_________________________________________________________________ Fiscal Year 2019-20 Community Services Block Grant Application Page 46 of 54 Community Services Block Grant Program Fiscal Year 2019-20 Application for Funding One-Year Work Program OEO Form 212 (continued) 9. For Community Action Agencies that serve multiple counties, provide a breakdown of the expected number of persons served in each designated county in the table below. Show the total number of persons served in the table. Number of Families to be Served Per County Agency Name: Telamon Corporation Project Name: Project PRIDE (Personal Responsibility in Daily Endeavors) County Caswell Person Rockingham Total Total Planned 6 14 29 49 158
Community Services Block Grant Program
Fiscal Year 2019-20 Application for Funding
Monitoring, Assessment and Evaluation Plan
1. Describe the role and responsibilities of the following in the assessment and evaluation of agency programs.
a. Board of Directors:
Telamon’s Governing Board meets on a quarterly basis to provide oversight of all programs including monitoring findings. At
a more detailed level the Operations Committee of the Governing board reviews programmatic and financial performance of
all Telamon projects to ensure that the funders’ objectives and needs of customers are being met. If a program is falling short
of performance expectations, the State Director in charge of running the subject project is required to develop and implement
a project improvement plan to correct the situation. Resolution of this plan, in turn, is reported to the Operations and
Oversight Committee. A member of this committee is also a Project PRIDE Community Action Advisory Council member,
serving on the council’s executive committee as liaison to the Telamon Governing Board. The Governing Board and Advisory
Council liaison annually presents a report to the Governing Board on Project PRIDE activities.
b. Low-Income Community:
Low income families are represented on the board and on the advisory council by one-third of the membership. Their
oversight of program content and results as it pertains to low income households is a critical element in evaluating the
efficacy of programs. Input is also sought from low income households to gauge their awareness and perception of programs
via annual public meetings, through which service area residents can have input regarding community needs and suggest
uses for allocated funds. Data collected from the low-income community help to develop future outreach and service
strategies.
c. Program Participants:
Program participants provide direct input via customer satisfaction surveys, participation in focus groups, and through
representation on the Advisory Council. In addition, data is also collected from other programs such as Housing and
Development’s surveys and Head Starts’ parents’ policy councils.
Program participants, applicants, and the community at large can also use Telamon’s complaint procedure if they are
dissatisfied with services, staff, or how their application has been handled to hopefully get a satisfactory outcome. In cases
that go beyond service issues and per Telamon policy, participants can report waste, abuse, or fraud observed in programs
via a confidential toll-free phone number, email, or a web-enabled form.
d. Others:
Project PRIDE’s Community Action Advisory Council is comprised of one-third low income representatives, one-third elected
officials, and one-third private sector representatives. Council members are participants, low-income community residents,
low-income service providers, county commissioners, local mayors, town clerks, chamber of commerce representatives,
public school system staff, faith-based community members, and business owners. The diverse collective of dedicated
community members grants Telamon access to a multi-faceted perspective of community needs, resources, and solutions.
2. Describe the systematic approach for collecting, analyzing and reporting customer satisfaction data to the Board of
Directors.
Customer satisfaction data is collected by program staff on an ongoing basis. Satisfaction data is collected and analyzed quarterly by
the Program Coordinator. Data is then presented to the Community Action Advisory Council quarterly. Annually satisfaction data is
compiled and presented to the Telamon Governing Board by the CAA Council/Governing Board liaison.
Also, the Governing Board and its committees review policies and procedures on an ongoing basis. These includes reviews of
Personnel Manual and human resource policies by the Personnel and Bylaws Committee; grants administration procedures by the
Planning and Development Committee; Head Start policy and procedures through the Head Start Committee; financial and audit
policies and procedures through the Finance and Audit Committee; and program self-assessment policies and procedures through the
Operations and Oversight Committee.
3. Describe how administrative policies and procedures are monitored by the Board of Directors. 159
All significant programmatic and financial monitoring findings are brought to the board or its committees’ attention. As noted above, an
assessment that shows a significant variance from stated objectives or effectiveness standards results in a corrective action plan that
is closely overseen by state and executive staff.
Telamon Corporation’s Governing Board conducts a fiscal self-assessment annually. This looks at how the corporate systems comply
with Federal cost principles. The Governing Board reviews and approves all program monitoring reports and associated correction
action plans via their Operations and Oversight Committee. In addition, employee performance is evaluated at least annually.
4. Describe how the Board acts on monitoring, assessment and evaluation reports.
The Board will use its Governance Committee (described below) to direct the implementation of a process ongoing continuous
improvement of board operations.
5. Describe the Board’s procedure for conducting the agency self-evaluation.
In March 2015, the Telamon Governing Board engaged BoardSource to provide it with a framework and system for conducting a
Board Self-Assessment, with the end goal of performing at the highest and best use of its collective capacity. The resulting product
was a Board Self-Assessment (BSA) Report delivered to Telamon’s Governing Board in July 2015.
Five key considerations were established for the future.
1. Revisit the Board’s roles and responsibilities, then establish a systematic way to measure Board performance.
2. Clarify the responsibility of the Board to build relationships for greater collaborations and partnerships.
3. Develop strategies and policies to improve the Board’s composition, on-boarding, and engagement.
4. Spend more Board and committee meeting time on strategic planning and strategic thinking.
5. Focus on improving the constructive partnership between the Board and the CEO.
6. Commit to ongoing continuous improvement of board operations under the direction of a Governance committee.
In, 2017 another Board Self-Assessment was conducted. The Ad-hoc Committee revised nomination form, developed
expectations for board member involvement, established new orientation process and orientation and quarterly training was
provided for new members. Due to limited indirect budget, board training priorities were revised the Board engaged a
consultant to address priorities from self-assessment, including review of by-laws and membership.
A taskforce worked with a consultant throughout 208 to address priorities identified in the 2017 self-assessment.
6. Summarize the results of the Board’s most recent self-evaluation. Describe how the information has been or will be used to
develop the agency’s next Strategy for Eliminating Poverty. Indicate the timeframe and planned activities for the next
evaluation.
The Community Action Advisory Council will conduct a self-evaluation beginning in 2019. This information will be used to
determine the effectiveness of the council’s impact on poverty in service areas, methods of improving effectiveness,
resource utilization, and unmet needs. Analyzing these factors will guide future strategy for eliminating poverty.
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Community Services Block Grant Program
Fiscal Year 2019-20 Application for Funding
CSBG Administrative Support Worksheet
OEO Form 212A
1. Administrative Support requested for (Project PRIDE):
2. Total amount of Administrative Support requested:
3. Brief description of grant including the name of the funding source: Project PRIDE (Personal
Responsibility in Daily Endeavors) a designated community action agency providing self-sufficiency
services to low-income residents of Caswell, Person, and Rockingham counties.
4. Total Grant Amount: $295.499
5. Give the reason for requesting Administrative Support from CSBG and describe how the funds will
be used: (Attach supporting documentation in the Appendices) to fund partial salaries for
supportive and supervisory staff and overhead costs for program
6. How will the agency track the CSBG funds used for Administrative Support? Via accounting and
payroll procedures
7. Basis for determining amount of Administrative Support needed.
(Please select either Indirect Costs or Cost Allocation, not both.) 12.7% of all expenses
Indirect Costs
Indirect Cost Base: Salaries and fringe
Indirect Cost Rate %: 12.7%
Indirect cost base amount for this grant: $179,886
Percent indirect allowed by funding source for this
grant:
12.7%
Dollar amount indirect allowed by funding source for
this grant:
$22,846
Cost Allocation
Percent of administrative costs allowed by funding
source for this grant %:
Dollar amount of administrative costs allowed by
funding source for this grant:
8. Actual numerical calculation used to
determine Administrative Support needed:
9. Administrative Support to be applied:
(choose one)
Monthly
Quarterly
Annually
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CONTRACT BUDGET NARRATIVE
STATE OF NORTH CAROLINA DIVISION OF SOCIAL SERVICES
OFFICE OF ECONOMIC OPPORTUNITY
Form 6844N
Name of Agency: Telamon Corporation
Section A – Salaries and Wages
Salaries consist of:
one direct 100% FTE Work Development Specialist I that works directly with clients and community partners;
one direct 100% FTE Work Development Specialist III that works with clients and community partners and supervises the
WDSI;
one shared 100% FTE Program Coordinator to provide oversight of daily activities, monitoring program operation and
performance, and coordination of council activities;
one shared 3% FTE State Director that provides oversight of NC Workforce Career Services operations,
one shared 4% FTE Deputy Director that provides oversight of NC Workforce Career Services operations,
one shared 6% FTE Budget Analyst to assist with budget development and tracking; and
one shared 2% FTE Program Assistant to perform various administrative activities.
Section B – Fringe Benefits
Fringe benefits are calculated at 51% of salaries and consists of personal, sick, holiday leave, FICA, WC, UI, Long Term and
Short Term disability insurance and retirement
Section C – Equipment Purchases
NONE
Section D - Communication
Communication consists of mobile and landline phones, internet and advertisement. This includes shared costs based upon labor
percentage recorded.
Section E – Space costs
Calculations provided in OEO Form 6844 – This includes rent, utilities, building maintenance, equipment maintenance and
property insurance based upon labor.
Section F – Travel/Employee Development
Travel includes daily mileage reimbursement for outreach to employers, partner agencies and customers, training coordination
and follow-up services; mileage reimbursement to council to attend quarterly meetings; registration, hotel and per diem by the
Program Coordinator; the WDSs and 3 council members to attend the NCAA; and vehicle maintenance that is used primarily for
customer support, materials transport and outreach. Allocated travel will be charged at the percentage of time recorded to CSBG.
Section G - Supplies and Materials
Supplies will include but not limited to participant folders, postage, office supplies such as toner, paper, pens, etc., workshop
materials and meeting supplies.
Section H – Contractual Services
Agreement for access to AR4CA
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Section I - Client Services
Client services include:
Transportation support in the form of gas cards,
Work experience and the fringes associated at 17% of wages,
Tuition, books and fees associated with short/long term training, and
Supportive services to include but not limited to school, workplace attire and tools.
Section J - N/A
Section K - Other
Includes employee recruitment and NCAA Membership
Section L – Indirect Costs
Telamon’s Indirect Cost Agreement is negotiated with DHHS. Currently it is calculated at 12.7% of salaries and fringes.
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Community Services Block Grant [CSBG]
Documentation of Submission to County Commissioners
Background: The North Carolina Administrative Code [10A NCAC 97C.0111 (b)(1)(A)] requires that each CSBG grant recipient
submit its Community Anti-Poverty Plan [grant application] to each County Commissioner Board that it serves.
Instructions: This form is to be completed and notarized by the Clerk to the Board.
Agency Name: Telamon Corporation
County: Person County
Date of Application Submission: December 21, 2018
[Note: This application should be submitted to the County Commissioners at least thirty [30] days prior to application submission to the
Office of Economic Opportunity [OEO]. The grant application is due to OEO February 15, 2019.
Clerk to the Board should initial all items below.
____ The agency submitted a complete grant application for Commissioner review.
____ The Clerk to the Board will be responsible for assuring that the application is distributed to the Commissioners.
____ Commissioners’ comments provided those to the agency. (If applicable)
___________________________________ _________________________
Clerk to the Board Date
___________________________________ _________________________
Notary Date
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Community Services Block Grant [CSBG]
Documentation of Submission to County Commissioners
Background: The North Carolina Administrative Code [10A NCAC 97C.0111 (b)(1)(A)] requires that each CSBG grant recipient
submit its Community Anti-Poverty Plan [grant application] to each County Commissioner Board that it serves.
Instructions: This form is to be completed and notarized by the Clerk to the Board.
Agency Name: Telamon Corporation
County: Caswell County
Date of Application Submission: December 21, 2018
[Note: This application should be submitted to the County Commissioners at least thirty [30] days prior to application submission to the
Office of Economic Opportunity [OEO]. The grant application is due to OEO February 15, 2019.
Clerk to the Board should initial all items below.
____ The agency submitted a complete grant application for Commissioner review.
____ The Clerk to the Board will be responsible for assuring that the application is distributed to the Commissioners.
____ Commissioners’ comments provided those to the agency. (If applicable)
___________________________________ _________________________
Clerk to the Board Date
___________________________________ _________________________
Notary Date
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Community Services Block Grant [CSBG]
Documentation of Submission to County Commissioners
Background: The North Carolina Administrative Code [10A NCAC 97C.0111 (b)(1)(A)] requires that each CSBG grant recipient
submit its Community Anti-Poverty Plan [grant application] to each County Commissioner Board that it serves.
Instructions: This form is to be completed and notarized by the Clerk to the Board.
Agency Name: Telamon Corporation
County: Rockingham County
Date of Application Submission: December 21, 2018
[Note: This application should be submitted to the County Commissioners at least thirty [30] days prior to application submission to the
Office of Economic Opportunity [OEO]. The grant application is due to OEO February 15, 2019.
Clerk to the Board should initial all items below.
____ The agency submitted a complete grant application for Commissioner review.
____ The Clerk to the Board will be responsible for assuring that the application is distributed to the Commissioners.
____ Commissioners’ comments provided those to the agency. (If applicable)
___________________________________ _________________________
Clerk to the Board Date
___________________________________ _________________________
Notary Date
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AGENDA ABSTRACT
Meeting Date: January 7, 2019
Agenda Title: Resolution Amending the Economic Development Commission for a
Change in Membership
Summary of Information: In recent years, the Person County Board of Commissioners has
frequently amended the membership of the Person County Economic Development Commission,
created by Resolution in 1981. Chairman Newell has requested the latest amendment to this
Resolution to now have two commissioner representatives serve on the EDC, eliminating one of the
member-at-large seats which previously represented private business. This second commissioner
seat will have full voting rights.
Recommended Action: Amend the Resolution if desired by the Board.
Submitted By: David Newell, Chairman of the Person County Board of Commissioners
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A RESOLUTION AMENDING THE
PERSON COUNTY ECONOMIC DEVELOPMENT COMMISSION
FOR A CHANGE IN MEMBERSHIP
Whereas NC GS Chapter 58 authorizes counties to create county economic development
commissions and to periodically make changes to such commissions; and
Whereas the Person County Board of Commissioners created the Person County Economic
Development Commission at its meeting on February 16, 1981; and
Whereas that 1981 Resolution authorized the Board of County Commissioners to change
the membership on the Economic Development Commission for any reason; and
Whereas the Board of County Commissioners changed the membership by action at its
meeting on August 20, 2012; and
Whereas the Board of County Commissioners at its meeting on May 19, 2014 took action to
further amend the resolution to change the membership and responsibilities of the board; and
Whereas the Board of County Commissioners at its meeting on June 2, 2014 took action
to formalize and ratify the action at its May 19, 2014 meeting; and
Whereas the Board of Commissioners at its meeting on May 18, 2015 took action to establish an
ex-officio seat for a Farmland Preservation Plan stakeholder non-voting representative; and
Whereas, the Board of County Commissioners at its meeting on January 4, 2016 took action to
amend the resolution to change the composition of the title as it relates to an ex-officio, non-
voting representative of Piedmont Community College; and
Whereas, the Board of County Commissioners at its meeting on January 23, 2017 amended the
resolution to change the appointee of the Board of Commissioners to authorize an alternate to the
Chair of the Board of County Commissioners; and
Whereas, the Board of County Commissioners at its meeting on May 15, 2017 desired to further
amend the resolution to change the appointees of the Board of Commissioners in Section 2. A
below with a July 1, 2017 effective date; and
Whereas, the Board of Commissioners at its meeting on July 10, 2017 further amended the
resolution to add an ex-officio for a City of Roxboro representative as well as an ex-officio
representative for Piedmont Community College; and
Whereas, the Board of Commissioners at its meeting on September 11, 2017 desired to amend
its resolution to remove the amendment requiring the Secretary/Treasurer to report to the
Director of the Commission; and
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Whereas, the Board of County Commissioners at its meeting on February 26, 2018 desired to
further amend the resolution to change the appointees of the Board of Commissioners in Section
2. B below to grant voting privileges to the Mayor of Roxboro, or alternate elected official of the
City of Roxboro, thereby increasing the membership; and
Whereas, the Board of Commissioners at its meeting on August 6, 2018 desired to amend its
resolution to add an ex-officio for a Representative of Person County Schools, as designated by
the Superintendent for himself, a member of the Board of Education, or an employee of Person
County Schools; and
Whereas, the Board of Commissioners at its meeting on January 7, 2019 further amends its
resolution to have two commissioner representatives as outlined Section 2 A below thereby
limiting the members-at-large to six.
Now therefore be it resolved that:
1- The 1981 resolution creating the Person County Economic Development
Commission as amended is further amended as follows:
(a) Existing Section 2 is repealed and the following section 2 is
inserted therefore:
Section 2, MEMBERSHIP, TERMS OF OFFICE, ETC.
“The commission shall consist of nine (9) members. The members shall be
appointed for (5) year terms except for those members appointed by virtue of their
respective offices, which such members shall serve for the period which they
occupy those offices. The membership of the Board shall be as follows with the
members serving the terms indicated by the number indicated after their names:
A. Elected Chair or alternate of the Person County Board of Commissioners
serving ex-officio with full right to vote (term of office), provided
however, if not present, the county manager is authorized to vote. A
second commissioner representative will serve ex-officio with full right to
vote as elected by the board of commissioners.
B. Elected Mayor or alternate elected official of the Roxboro City Council
serving ex-officio with full right to vote (term of office), and
C. Six (6) Members at Large appointed by the Board of County
Commissioners, each for a concurrent five (5) year term.
Any member of the Economic Development Commission may be removed at any time with or
without cause by a majority vote of the appointment authority.
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The following persons shall be permitted to participate fully in the activities of the board as non-
board members but shall have no right to vote on any matter except as authorized in Section 2A
above as to the County Manager:
1- Person County Manager serving ex-officio
2- Roxboro City Manager serving ex-officio
3- Representative of Agricultural/Farm Community serving a (5) year ex-officio term
4- Representative of Piedmont Community College
5- Representative of Person County Schools, as designated by the Superintendent for
himself, a member of the Board of Education, or an employee of Person County Schools
Adopted, this, the 7th day of January 2019.
__________________________________
David B. Newell, Sr., Chairman
Person County Board of Commissioners
Attest:
__________________________________
Brenda B. Reaves, NCCCC, MMC
Clerk of Board
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AGENDA ABSTRACT
Meeting Date: January 7, 2019
Agenda Title: Authorization to apply for USACE individual permit request for
Person County Mega Park
Summary of Information: Person County Business and Industrial Center, Inc. (PCBIC) has
previously contracted with the Timmons Group to obtain assistance in applying for an Individual
Permit Request from the USACE in connection with the Person County Mega Park.
Since PCBIC assigned its rights in the option contract to purchase the Mega Site property to
Person County, it no longer has a property right in the site. The ultimate permit will be issued to
the owner or optionee of the property. Thus, Person County and not PCBIC is the proper party to
apply for the permit. (The owner of the property has granted the County the right to apply for all
necessary permits for ultimate development as a part of the terms of the option agreement.)
Recommended Action: The Board of County Commissioners is requested to authorize the chair
to execute the necessary documents and instruments to apply for the US Army Corps of
Engineers (USACE) Individual Permit Request.
Submitted By: Ron Aycock, County Attorney and Sherry Wilborn, ED Interim Director
171
U.S. ARMY CORPS OF ENGINEERS
APPLICATION FOR DEPARTMENT OF THE ARMY PERMIT
33 CFR 325. The proponent agency is CECW-CO-R.
OMB APPROVAL NO. 0710-0003
EXPIRES: 28 FEBRUARY 2013
Public reporting for this collection of information is estimated to average 11 hours per response, including the time for reviewing instructions, searching
existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding
this burden estimate or any other aspect of the collection of information, including suggestions for reducing this burden, to Department of Defense,
Washington Headquarters, Executive Services and Communications Directorate, Information Management Division and to the Office of Management and
Budget, Paperwork Reduction Project (0710-0003). Respondents should be aware that notwithstanding any other provision of law, no person shall be
subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please DO NOT
RETURN your form to either of those addresses. Completed applications must be submitted to the District Engineer having jurisdiction over the location of
the proposed activity.
PRIVACY ACT STATEMENT
Authorities: Rivers and Harbors Act, Section 10, 33 USC 403; Clean Water Act, Section 404, 33 USC 1344; Marine Protection, Research, and Sanctuaries
Act, Section 103, 33 USC 1413; Regulatory Programs of the Corps of Engineers; Final Rule 33 CFR 320-332. Principal Purpose: Information provided on
this form will be used in evaluating the application for a permit. Routine Uses: This information may be shared with the Department of Justice and other
federal, state, and local government agencies, and the public and may be made available as part of a public notice as required by Federal law. Submission
of requested information is voluntary, however, if information is not provided the permit application cannot be evaluated nor can a permit be issued. One set
of original drawings or good reproducible copies which show the location and character of the proposed activity must be attached to this application (see
sample drawings and/or instructions) and be submitted to the District Engineer having jurisdiction over the location of the proposed activity. An application
that is not completed in full will be returned.
(ITEMS 1 THRU 4 TO BE FILLED BY THE CORPS)
1. APPLICATION NO. 2. FIELD OFFICE CODE 3. DATE RECEIVED 4. DATE APPLICATION COMPLETE
(ITEMS BELOW TO BE FILLED BY APPLICANT)
5. APPLICANT'S NAME 8. AUTHORIZED AGENT'S NAME AND TITLE (agent is not required)
First - David Middle - Last - Newell First -Anna Middle - Last -Reusche
Company – County of Person, NC Company – Timmons Group
E-mail Address – E-mail Address – anna.reusche@timmons.com
6. APPLICANT'S ADDRESS:
Address- PO Box 1824
City - Roxboro State - NC Zip -27573 Country – USA
9. AGENT'S ADDRESS:
Address- 5410 Trinity
City - Raleigh State -NC Zip -27607 Country -USA
7. APPLICANT'S PHONE NOs. w/AREA CODE
a. Residence b. Business c. Fax
10. AGENTS PHONE NOs. w/AREA CODE
a. Residence b. Business c. Fax
919-866-4500
STATEMENT OF AUTHORIZATION
11. I hereby authorize, Timmons Group to act in my behalf as my agent in the processing of this application and to furnish, upon request,
supplemental information in support of this permit application.
SIGNATURE OF APPLICANT DATE
NAME, LOCATION, AND DESCRIPTION OF PROJECT OR ACTIVITY
11. PROJECT NAME OR TITLE (see instructions)
Person County Business Mega Park
12. NAME OF WATERBODY, IF KNOWN (if applicable)
Story’s and Marlowe Creek
14. PROJECT STREET ADDRESS (if applicable)
Address Country Club Road
City - Roxboro State- NC Zip-27574 15. LOCATION OF PROJECT
Latitude: ◦N 36.4779 Longitude: ◦W -78.9941
16. OTHER LOCATION DESCRIPTIONS, IF KNOWN (see instructions)
State Tax Parcel ID Municipality
Section - Township -
Range -
ENG FORM 4345, OCT 2012 PREVIOUS EDITIONS ARE OBSOLETE. Page 1 of 3 172
ENG FORM 4345, OCT 2012 Page 2 of 3
17. DIRECTIONS TO THE SITE
From Wake Forest office take NC Highway 98 to US 501 North. Stay on 501 North until the intersection of Chub Lake and Country Club
Road. Continue on Country Club Road to the intersection of Edwin Robertson Road.
18. Nature of Activity (Description of project, include all features)
The proposed project includes the development of a semiconductor chip manufacturing plant as well as associated roadway and utility improvements. The proposed layout
includes a 3.5 million square feet central operations facility to house a clean room, cooling towers, waste water treatment facilities, office space, parking and vehicular loading
decks. Roadway improvements are proposed along Edwin Robertson Road/Shiloh Church Road and Country Club Road. The proposed design also identifies locations and sizes
for stormwater control measures to be installed as part of the proposed project. For the purpose of this permit application, the Project Site also includes an approximate 100‐
foot corridor along Edwin Robertson and Shiloh Church Roads as well as corridors for both the proposed water line and natural gas line, intended to serve the site. No impacts
are anticipated for either utility, as they will occur within the existing right of way of Chub Lake Road and McGhee Mill Road.
19. Project Purpose (Describe the reason or purpose of the project, see instructions)
The purpose of the proposed project is to develop the Person County Business and Industrial Park to accommodate a semiconductor
fabrication chip plant which will serve to bring significant economic relief to the citizens of Person County.
USE BLOCKS 20-23 IF DREDGED AND/OR FILL MATERIAL IS TO BE DISCHARGED
20. Reason(s) for Discharge
In order to accomplish the goals of the Project, at total of 1.94 acres of unavoidable permanent impacts to jurisdictional wetlands and 10,529
linear feet of stream are required. Discharge into special aquatic sites will result from the development of building pads, parking areas,
roadway improvements and new road locations. All fill material utilized for the project will be free of contaminants brought only from local
sources.
21. Type(s) of Material Being Discharged and the Amount of Each Type in Cubic Yards:
Type Type Type
Amount in Cubic Yards Amount in Cubic Yards Amount in Cubic Yards
22. Surface Area in Acres of Wetlands or Other Waters Filled (see instructions)
Acres 1.94 wetland
or
Linear Feet 10,529 stream
23. Description of Avoidance, Minimization, and Compensation (see instructions) Please refer to attached permit support document Sections 6, 7,
and 8.
173
ENG FORM 4345, OCT 2012 Page 3 of 3
24. Is Any Portion of the Work Already Complete? Yes X No IF YES, DESCRIBE THE COMPLETED WORK
25. Addresses of Adjoining Property Owners, Lessees, Etc., Whose Property Adjoins the Waterbody (if more than can be entered here, please attach a supplemental list).
a. Address-See attached list
City - State - Zip -
b. Address-
City - State - Zip -
c. Address-
City - State - Zip -
d. Address-
City - State - Zip -
e. Address-
City - State - Zip -
* Would include but is not restricted to zoning, building, and flood plain permits
27. Application is hereby made for permit or permits to authorize the work described in this application. I certify that this information in this application is
complete and accurate. I further certify that I possess the authority to undertake the work described herein or am acting as the duly authorized agent of the
applicant.
SIGNATURE OF APPLICANT DATE SIGNATURE OF AGENT DATE
The Application must be signed by the person who desires to undertake the proposed activity (applicant) or it may be signed by a duly
authorized agent if the statement in block 11 has been filled out and signed.
18 U.S.C. Section 1001 provides that: Whoever, in any manner within the jurisdiction of any department or agency of the United States
knowingly and willfully falsifies, conceals, or covers up any trick, scheme, or disguises a material fact or makes any false, fictitious or
fraudulent statements or representations or makes or uses any false writing or document knowing same to contain any false, fictitious or
fraudulent statements or entry, shall be fined not more than $10,000 or imprisoned not more than five years or both.
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AGENDA ABSTRACT
Meeting Date: January 7, 2019
Agenda Title: Authorizations for PCBIC to act for the County
Summary of Information: Person County Business and Industrial Center, Inc. (PCBIC) has
traditionally acted as agent of the County in Economic Development matters. With the transfer
of the option on the Person County Mega Park property from PCBIC to the County, it would be
prudent for the Board of County Commissioners to ratify and reauthorize actions of PCBIC. As a
part of continued due diligence, there is a pending contract to conduct a vibration study of the
Mega Park which would involve access to, and minor disturbance of, the property for the
purpose of seismograph installation. Other studies, surveys and the like may arise requiring
access to the property over the course of the project.
Recommended Action: The Board of County Commissioners is requested to ratify previous
actions of PCBIC regarding the Person County Mega Park and to authorize PCBIC to act for the
County in future actions related to the Mega Park, including but not limited to the vibration study
at the site.
Submitted By: Ron Aycock, County Attorney and Sherry Wilborn, ED Interim Director
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AGENDA ABSTRACT
Meeting Date: January 7, 2019
Agenda Title: Bid Award for Waterline Construction to Person County Mega Park and
Authorization to Execute Contract
Summary of Information: Person County has been awarded an infrastructure grant through
the Rural Infrastructure Authority and the NC Department of Commerce to construct a waterline
to the Person County Mega Park. On December 12, 2018, bids to construct were received and a
recommendation for award is being presented by LaBella Associates as outlined in the attached
materials.
Recommended Action: The Board of County Commissioners is requested to award the contract,
as recommended, to H.G. Reynolds Co., Inc., based on the total base bid of $1,180,250.00 and to
authorize the County Manager to execute that contract.
Submitted By: Sherry Wilborn, ED Interim Director
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Person County Board of Commissioners
COMMITTEE ASSIGNMENTS
Chairman David Newell, Sr.
Animal Control Advisory Committee
Board of Equalization and Review
Economic Development Commission
Health Board
Library Board
Person Area Transportation System Board
Person County Senior Center Advisory Council
Vice Chairman B. Ray Jeffers
Board of Equalization and Review alternate
Community Services Block Grant Advisory Council
Extension Advisory Committee
Environmental Issues Advisory Committee
Fire Chief’s Association
Home & Community Care Block Grant Adv. Committee
NACo Board of Director
Person County Partnership for Children
Recreation Advisory Board
Social Services Board
Commissioner Gordon Powell
Airport Commission
Cardinal Innovations Nominating Committee/Board of Directors
Juvenile Crime Prevention Council
Region K Workforce Development Board
Research Triangle Regional Partnership
Commissioner Jimmy B. Clayton
COG Board
Kerr Tar RPO – TAC
NACo Environmental Committee
NCACC Environmental Committee
Mental Health Community Advisory Board
Upper Neuse River Basin Association
Commissioner Kyle W. Puryear
Board of Equalization and Review
E-911 Committee
High Speed Internet Committee
Local Emergency Planning Committee
Proposed January 7, 2019
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AGENDA ABSTRACT
Meeting Date: January 7, 2019
Agenda Title: Appointments to Boards and Committees
Summary of Information:
The Person County Board of Commissioners solicited volunteers to fill positions on the following
boards, commissions, authorities, and committees through advertisement in the Courier-Times
edition dated November 14, 2018 with notice to submit applications by the deadline of December
11, 2018. I respectively request that the Board nominate and appoint as deemed appropriate
following your review of the submitted applications of interest.
Attached are interested citizen applications for consideration for appointments. The Board of
Commissioners are encouraged to recruit citizens to fill the current vacancies for those which no
applications have been received.
Adult Care Home Community Advisory Committee
1-Year Initial Term; 3-Year Reappointment: 3 positions available – No applications
Airport Commission
3-Year Term: 1 at-large position available
1) Henry Newell, Jr. requests reappointment
2) James E. Poindexter, Jr. requests appointment
Animal Services Advisory Committee
Unspecified Term; 1 at-large position available
1) Tracey L. Kendrick requests appointment
Environmental Issues Advisory Committee
3-Year Term:
1 position for a citizen in the Bushy Fork Township: No applications
1 position for a citizen in the Holloway Township: No applications
Industrial Facilities and Pollution Control Financing Authority
6-Year Term: 4 positions available – No applications
Juvenile Crime Prevention Council
1-Year Initial Term: 2-Year Reappointment
1 position for a person under the age of 18 serving on the State Youth Council- no applic.
2-Year Term:
1 position for a representative of Mental Health:
1) Martha Pickett requests reappointment
1 position for the Health Director or designee:
No applications
3 positions for citizens-at-large: No applications but these are not required.
186
Kerr Tar Regional Council of Government Board
2 citizen-at-large alternate positions representing the private sector business or the retired
community for an unspecified term. – No applications.
Nursing Home Advisory Committee
1-Year Initial Term: 3-Year Reappointment; 4 positions available – No applications.
Person Area Transportation System Board
3-Year Term; 1 position each for citizens to represent, or who are affiliated with:
private industry: No applications
parks and recreation: No applications
Health Dept:
1) Pamela Cook requests appointment
Department of Social Services:
1) Melinda Hudson requests reappointment
Person Industries:
1) A request from Citizen representative, Kim Morgan to be moved to the
representative of Person Industries under her current term to 6/30/21 – this would create a
vacancy for a citizen.
Workforce Development Board
1-Year Initial Term; 2-Year Reappointment
1 position available for a member or an officer of organized labor – no applications
Tourism Development Authority
3-Year Term: 1 position available
1) Sally Humphries requests appointment
2) Zachary Wynne requests appointment (application received after deadline)
Recommended Action: Board nomination for appointment as deemed appropriate.
Submitted By: Brenda B. Reaves, Clerk to the Board
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