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02-19-2019 Agenda Packet BOCPERSON COUNTY BOARD OF COUNTY COMMISSIONERS MEETING AGENDA 304 South Morgan Street, Room 215 Roxboro, NC 27573-5245 336-597-1720 Fax 336-599-1609 February 19, 2019 9:00am CALL TO ORDER………………………………………………….. Chairman Newell INVOCATION PLEDGE OF ALLEGIANCE DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA INFORMAL COMMENTS The Person County Board of Commissioners established a 10-minute segment which is open for informal comments and/or questions from citizens of this county on issues, other than those issues for which a public hearing has been scheduled. The time will be divided equally among those wishing to comment. It is requested that any person who wishes to address the Board, register with the Clerk to the Board prior to the meeting. ITEM #1 DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA A.Approval of Minutes of January 7, 2019, B.Approval of Minutes of January 22, 2019, C.Approval of Minutes of February 4, 2019, D.Budget Amendment #14 E.Tax Adjustments for February 2019 a.Tax Releases b.NC Vehicle Tax System pending refunds 1 NEW BUSINESS: ITEM #2 Resolution Supporting Local Control of School Calendars ….. Dr. Rodney Peterson ITEM #3 New Land Use Tools and Services for Citizens ………………………….. Lori Oakley ITEM #4 Consideration of Contract for 2021 Reappraisal Services …………….. Russell Jones ITEM #5 Policy Updates for Person County Government Employees …………….. Heidi York ITEM #6 Appointment to Economic Development Commission ………………. Brenda Reaves CHAIRMAN’S REPORT MANAGER’S REPORT COMMISSIONER REPORTS/COMMENTS Note: All Items on the Agenda are for Discussion and Action as deemed appropriate by the Board. 2 January 7, 2019 1 PERSON COUNTY BOARD OF COMMISSIONERS JANUARY 7, 2019 MEMBERS PRESENT OTHERS PRESENT David B. Newell, Sr. Heidi York, County Manager Gordon Powell C. Ronald Aycock, County Attorney Jimmy B. Clayton Brenda B. Reaves, Clerk to the Board Kyle W. Puryear B. Ray Jeffers The Board of Commissioners for the County of Person, North Carolina, met in regular session on Monday, January 7, 2019 at 7:00pm in the Commissioners’ meeting room in the Person County Office Building. Chairman Newell called the meeting to order. Commissioner Powell gave an invocation and Commissioner Clayton led the group in the Pledge of Allegiance. DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA: A motion was made by Commissioner Puryear and carried 5-0 to approve the agenda. PUBLIC HEARING: SUP-05-18 SPECIAL USE PERMIT REQUEST BY DAVID WALKER FOR A RECREATIONAL VEHICLE PARK ON 16.66 ACRES LOCATED ON ALLIE CLAY RD (A PORTION OF TAX MAP & PARCEL 58-1) IN THE R (RESIDENTIAL) ZONING DISTRICT: A motion was made by Commissioner Powell and carried 5-0 to open the duly advertised public hearing for a Special Use Permit request by David Walker for a Recreational Vehicle Park on 16.66 acres located on Allie Clay Rd (a portion of Tax Map & Parcel 58-1) in the R (Residential) Zoning District. The public hearing set to hear a Special Use Permit request by David Walker for a Recreational Vehicle Park on 16.66 acres located on Allie Clay Rd (a portion of Tax Map & Parcel 58-1) in the R (Residential) Zoning District required a quasi-judicial zoning decision whereby witnesses are to be sworn in and subject to cross examination, no ex parte communication and requires findings of fact. Chairman Newell administered the Oath of Sworn Testimony to the following individuals who would offer testimony during the public hearing: Lori Oakley, Maggie Gaster, T.J. Gaster, Brad Walker, Bill Tougas, Marty Hartshorn, Jennifer Grant, Tim Grant, Bill McClymont, John D. Wall, Analia Alvarez, Nick Walker, Norman Walker, Richard Hawks, William Jones, David Burch, Adam Walker, Victoria Walker, Emily Nester, Tammy Holt, Nancy Shotwell, Joshua Holt and Terry Nealy. Chairman Newell established a 30-minute time limit for each side (“for” and “against”) for those who had signed up and were sworn in to offer testimony. Vice Chairman Jeffers suggested to give each individual two minutes each to which was agreed. 3 January 7, 2019 2 Planning Director, Lori Oakley shared the following presentation and stated all zoning ordinances and state statutes have been met for this public hearing. Ms. Oakley pointed out Allie Clay Road with N. Main Street/501 on the West bordering the site. The Highland Place Subdivision was approved by the Commissioners 4 January 7, 2019 3 in 2004 and the existing portion of the subdivision is in Phase I as outlined on the following map: 5 January 7, 2019 4 Phases II, III and IV are the remaining lots which the applicant proposed to use 16 acres for the RV Park Development; specifically Phase III and a portion of Phase IV were proposed for the Park. 6 January 7, 2019 5 7 January 7, 2019 6 Ms. Oakley said the applicant was present and they would be sharing a PowerPoint presentation with the Board. 8 January 7, 2019 7 Chairman Newell called on Mr. Brad Walker, the applicant, of 1125 Walkerfield Drive, Rougemont, who indicated Ms. Maggie Gaster would be presenting the PowerPoint and would need more than two minutes to which Chairman Newell agreed. Speaking in favor of the Special Use Permit request by David Walker for a Recreational Vehicle Park on 16.66 acres located on Allie Clay Rd (a portion of Tax Map & Parcel 58-1) in the R (Residential) Zoning District were the following: Ms. Maggie Gaster of 5919 Jameson Rd, Rougemont said she was working with her father on the RV Park project. Ms. Gaster stated she had provided handouts of the presentation to the Board for reference. She apologized for not having the information that will be presented at the Board of Commissioners’ public hearing at the Planning Board’s public hearing. Ms. Gaster noted they do have the findings that the Planning Board members were curious about. The presentation follows: 9 January 7, 2019 8 10 January 7, 2019 9 11 January 7, 2019 10 12 January 7, 2019 11 13 January 7, 2019 12 14 January 7, 2019 13 15 January 7, 2019 14 16 January 7, 2019 15 Ms. Gaster pointed out on the map convenience stores, a grill, a car wash, manufacturing along old 501 with a parachute manufacturer as well as another manufacturing building. Also, she noted the power plant, rental houses, residential homes, and apartments, all creating a good mix of everything in that area. Ms. Gaster said the RV Park would be in harmony with all in existence now. 17 January 7, 2019 16 18 January 7, 2019 17 19 January 7, 2019 18 20 January 7, 2019 19 Vice Chairman Jeffers asked the applicant, Mr. Walker to address the phasing of the 87 sites as to when they would be complete; Mr. Walker stated one year to 1 ½ years with many variables to consider. 21 January 7, 2019 20 Mr. T.J. Gaster of 5919 Jameson Rd, Rougemont stated he works with Phelps Realty in Hillsborough; he said he and Mr. Phelps have 34 years of experience in residential sales, real estate market, comparative market analysis and appraisals. Mr. Gaster stated he used MLS regarding concerns of property devaluation to drop a pin on two different RV sites. The first was Triangle RV Park in Durham located on 5909 Wilkins Drive. Mr. Gaster stated he looked at a 4-mile radius of the Triangle RV Park to find out that over the last three years, the real estate market sold 293 homes or were under contract with the high being $1.4M and the low $99,000 with an average price of $428,169. Mr. Gaster said he could not find any devaluation of property. He would not say that property would increase because an RV Park comes in but he could not find it. Mr. Gaster said an increase in property is due to economic growth over the past three years. Mr. Gaster noted the other pin he dropped was Jones Station located at 2710 Jones Drive; the 4-mile radius showed 328 homes sold in the last 3-years with the high being $1.5M and the low being $36,600 with the average at $238,615. Mr. Gaster noted his agreement with the findings that he could not find any properties that were de-valued by an RV Park. Chairman Newell asked Mr. Gaster if he had any comparisons showing before and after the RV Park to which he said no. Mr. Gaster said he was going to look at Hyco Lake but considering that was considered a vacation area, he did not noting home values are so high already at that location. Chairman Newell called on Mr. Walker who indicated he would like to go last. Mr. Bill Tougas. Person County Airport Manager of 385 Montgomery Drive, Timberlake stated he receives many calls for RV storage; during their aircraft fly-in events(10-15) they have a request to keep RVs onsite which they don’t care to have at the airport. Mr. Tougas said to have a RV Park locally would be a great benefit along with everything else for the economy. Ms. Marty Hartshorn of 2501 Corinth Rd, Moncure addressed the need of a RV Park based on patient needs for housing at Duke Hospital and UNC Hospital. She said most people coming into Duke would be much more comfortable in their RV than in a hotel room, especially when facing death. Ms. Hartshorn stated she had spoken with patient affairs services that handle 200-400 requests per week with most referred to other resources for solutions. She added Duke handles 5,000-10,000 people per year that are mostly from outside of North Carolina looking for a place to stay when getting treatment at Duke. She added the Ronald McDonald house can accommodate 22 families as well as some host families. For UNC, Ms. Hartshorn said the Southeast Credit Union has a facility for 35 families. Mr. Hartshorn said both were very inadequate. She shared her personal experience noting her husband was diagnosed and given the death sentence in 2004 and was forced to come to Duke, the only hospital available for the treatment he needed. She said Duke gave them help once they were here but they were grief stricken and scared and a Comfort Inn was not the way to do it. She said this RV Park would provide for those needs for people at Duke and UNC hospitals for a safe haven and the comfort of their own RV. 22 January 7, 2019 21 Vice Chairman Jeffers asked permission for the speakers to give the county to which they reside. Mr. Hartshorn stated she resides in Chatham County. Ms. Jennifer Grant of 2026 Terry Rd, Durham said she did not have anything to add but noted she was in favor of approval of the RV Park and encouraged the Board to vote in favor. She added she resides in Durham County. Mr. Tim Grant of 2026 Terry Rd, Durham repeated the same as his wife, also from Durham County. Mr. Bill McClymont of 385 Montgomery Drive, Timberlake stated he was interested in who would occupy this park when he found out about it. He noted a study by Jill Fjelstul in July 2014 titled a RV Association Members' Profile: A Demographic Segmentation and Lifestyle Exploration that outlined in its 16 pages that close to nine million households in the United States have RVs and was estimated at $37B economy. He added that a survey was distributed to 100,000 members of a large RV membership association. A total of 30,539 surveys were returned, resulting with a total of 30% return rate. Additionally, approximately 2/3 of the respondents were retired with 50% being age 65 or older, 32% are age 50-64 (indicated 82% over the age of 50), and 37% of the RV owners from the south, 29% from the west, and 20% from the mid-west and 13% from the northeast. Mr. McClymont said there is a good population of owners here in this area. He added the survey clustered the RV owners into destination, or touring RVs noting there is a robust RV industry with most of people being age 50 and older. Mr. McClymont also referenced a chart that listed crime as a function of age noting the statistics are way down for the demographic for RV campers. He said the proposed RV Park would improve the finances and reputation of the county and therefore will be a positive step. Mr. McClymont stated he resides in Orange County but has property in Person County. Mr. John D. Wall of 1536 Charlie Tapp Rd, Roxboro (Person County) noted he grew up in Durham right down the street from the Triangle RV Park that was brought up as an example earlier. He said he was friends with the Manager of that particular facility and would see really Class A Motor Homes with trailers behind them go into the RV Park. He said he looked into it and they were patients at Duke for the cancer center for long-term treatment. Mr. Wall said the Manager noted they had more requests than they would handle, constantly turning people away; he had a waiting list for people to get in there. Mr. Wall echoed the need for this type of facility. He added he owns a RV noting it was a quick get-away, go anywhere to take up residence and spend money for whatever amount of time you are there. He said it would be beneficial to Person County to have a place where people could go and spend money. Ms. Analia Alvarez of 1536 Charlie Tapp Rd., Roxboro stated she was in favor. Mr. Nick Walker of 182 Summerwalk Cr., Chapel Hill stated he was in favor of noting he resides in Orange County. 23 January 7, 2019 22 Mr. Norman Walker of 5317 Norman Rd, Rougemont stated he was in favor of noting he lives in Orange County. Mr. Richard Hawks of 3237 St. Mary’s Rd, Hillsborough stated he resides in Orange County and was “for” the park which gives a great economic chance for the county. He added he currently has a plane at the airport and there is need and will add growth. Mr. Hawks said he has known Mr. Walker for 20+ years and he is always positive, works well with his children, super guy and could see nothing but positivity from this. Mr. William Jones of 3554 Mt. Harmony Church Rd, Timberlake stated his concerns on the impact of the value of property noting he owns 13 acres adjacent to lots 60-68. Mr. Jones added he felt there was a need for more research on whether the property value will drop so he voiced he was against the proposed RV Park. Mr. David Burch of 8401 McFee Rd., Rougemont, and a local restaurant owner in Roxboro. He said he lives in Orange County but make his money in Person County. He stated the project was very good and that Mr. Walker had built the smoke house at the restaurant noting he had nothing but good things to say about Mr. Walker and 100% being for this project. Mr. Adam Walker of 107 Crescent Hill Ln., Rougemont stated he was “for” the RV Park from an economic standpoint. He said he lives in Orange County but has lot of business in Person County as a contractor. He said it would be good for the economy to bring more people and money from the RV Park as they would generate profit for all the businesses to further him and all to make money. Ms. Victoria Walker of 1424 Concord Church Rd, Roxboro stated she resides in northern Person County and was “for” the RV Park. She said Ms. Gaster is her daughter and it will boost the economy in Person County and aesthetically improve the property in the area. Chairman Newell asked if there was anyone else that would like to speak in favor of the proposed RV Park. Hearing none, he proceeded to the hear comments from those who oppose it. Speaking in opposition to the Special Use Permit request by David Walker for a Recreational Vehicle Park on 16.66 acres located on Allie Clay Rd (a portion of Tax Map & Parcel 58-1) in the R (Residential) Zoning District were the following: 24 January 7, 2019 23 Ms. Emily Nester of 45 Eli Court, Roxboro stated she may need more than two minutes to which was agreed. Ms. Nester stated she lives at a 50 ft. mark from the proposed RV Park (she pointed to her location on the map). Ms. Nester reminded the group that this was about proving facts. She said she and her finance’ made a life altering decision of purchasing their home in the developing subdivision because of the communicated plans to complete the subdivision as previously proposed noting now the developer wants to change these plans to something that they did not sign on for. Ms. Nester provided handouts, one being the restrictive covenants that the developer gave residents of the subdivision that 1) states that they are not allowed to utilize trailers as temporary or permanent rental unit, 2) must have stick built or modular homes that maintain a specific roof pitch and general outward appearance, and 3) cannot alter the conditions of these covenants without an approval of the majority of the property owners. Ms. Nester said she did not feel he could utilize one of the unfinished phases of the subdivision, which happens to be directly adjacent to her newly constructed home for something that he would not allow subdivision residents to do on their own property. Ms. Nester stated the Walker presentation regarding the potential economic impact of the project was interesting but irrelevant to the decision because the Commissioners must affirm each finding of fact in order to approve the request and none of the findings speak to the economic impact to the community. Ms. Nester provided the following information regarding those facts. Finding #2 stipulates the use meets all required conditions and specifications; Ms. Nester said one of these requirements is providing water and sewer service. Included in the handouts Ms. Nester provided correspondence dated January 7, 2019 from the City of Roxboro to Trevor Seate (her finance’) showing that approval has not yet been obtained for water/sewer for anything other than the continuation of the previously approved subdivision. Finding #3 stipulates the use will not substantially injure the value of adjoining/abutting property or that the use is a public necessity; Ms. Nester stated that while the developer has addressed this item, that testimony might suggest there will be no negative impact to the property value, the fact remains that there has been no new evidence submitted to verify this, there are no comps in the area to use for a basis. Section 71-1 of the County Ordinance stipulates it is the responsibility of the developer to prove that there will be no negative impact; Ms. Nester stated she did not believe that this has happened. As T.J. Gaster mentioned, Ms. Nester said Triangle RV Park does not have a subdivision or houses within 50 ft. like the proposed RV Park will have. Ms. Nester stated that T.J. Gaster is not an appraiser to say if this would devalue the property. Finding #4 stipulates the location and character of the use if developed according the plan, as submitted and approved, will be in harmony with the area in which it is to be located in general conformity of the Comprehensive Plan; Ms. Nester passed around poster boards containing photos. Ms. Nester stated the first poster board shows aerial shots of three other RV Parks sites as well as the proposed site. Ms. Nester showed these parks are located in sparsely populated and in primary undeveloped areas adjacent to fields and wooded areas. Ms. Nester said the second poster board shows examples of the existing homes in their subdivision and the proposed RVs. Ms. Nester said she believed the Commissioners can agree that one is not like the other and like Mr. Walker planned to do 18 years ago. Additionally, Section 60-7 of the County Zoning Ordinance stipulates that RVs and campers may not be used for dwelling purposes and no more than one may be stored on a single lot. Ms. Nester said this proves the County has 25 January 7, 2019 24 already affirmed a RV is not the same as a single-family dwelling, and therefore, not the same character as an existing phase of the subdivision. Ms. Nester noted the final handout contained signatures of almost all residents of the subdivision (some did not answer the door) agreeing that the proposed RV Park did not meet the character. Ms. Nester asked the Commissioners to deny the proposed request as all required facts cannot be affirmed for this project. She added that not only the findings of fact were not affirmed, but asked the Commissioners would they want this RV Park in their back yard or a nearby neighbor. Ms. Tammy Holt of 320 Allie Clay Rd, Roxboro, said she lives just up the hill, noting her parents live next door to it and she owns land that would be adjoining. Ms. Holt stated concerns of the RV Park with nothing around it other than trees, which may cause wandering onto her property that has a pond, which becomes a liability to them. Ms. Holt said she had lived here all her life, either up the hill or down the hill. Ms. Holt said an RV Park was already approved for the county within three miles to house 100+ RVs. She said they drove the distance and it was within three miles. She added that was a whole lot of RVs to be coming in supposedly. Ms. Holt said traffic is already heavy from the trucks from the power plant (she lives directly across from the power plant) noting trucks that are loaded have to come in from the N. Main St. to the plant. She said they have become a cut-through with traffic from the new road to N. Main St. With these traffic issues, throwing in 80 more RVs mean even more traffic. Ms. Holt stated the proposed RV Park is not in harmony with the neighborhood noting she has more sympathy for the people living in the subdivision noting they bought that property and the nice homes with the pretense that the whole thing would be a subdivision with homes in it. She said she did not think the Board would appreciate, within 50 ft. of their home and backyard, had a RV Park sitting in it; when the property was bought they were told that there was going to be homes in the subdivision. Ms. Holt addressed the comps within four miles noting there are people that live within 50 ft., not four miles. Ms. Holt noted that all those in favor of the RV Park with the exception of one, two or three live out of the county, and not faced with it in their neighborhood. Ms. Holt said they already have a power plant in their neighborhood and that’s enough to deal with already. Ms. Holt noted they do not know if it will devalue the property and knows it will not increase the property. Ms. Nancy Shotwell of 276 Allie Clay Rd, Roxboro stated she lives beside the proposed site. She said she didn’t have much to say as people have done a good job covering it so far. She asked the people that live out of town to bear in mind that she and others live at this place. Ms. Shotwell stated she wasn’t saying people that go to the hospital or work outages don’t need a place for a RV to be parked; she has worked at a power plant and know what the outage people are like and there are good ones there. She said she also knows how they behave when they don’t see a lady around. Ms. Shotwell stated she was against it. She said she was not against Brad Walker and knew what he was trying to do. Ms. Shotwell said they fought against the power plant and they put it in on a land use type thing. At the last meeting, it was stated that trucks would not be a problem because of the thoroughfare from 501 to the Bypass however, she recalled the issue with trucks noting at 7:00am the trucks are coming. She said they were not rowdy and good about it; she described tractor trailers lined up on the side of the road and she could not see 26 January 7, 2019 25 how to get out in the road. Ms. Shotwell says this creates more for the people that live there to deal with noting the people are not bad people. She noted NCDOT checks the weight loads on the trucks very often. Ms. Shotwell said she talked with the Manager of the power plant and he said the trucks had to come off 501 to their road due to the weight loads, 3/10th of a mile to the driveway of the plant. She said RV lots would only add to that with the many trucks lined up. Ms. Shotwell said it was a nightmare and they have seen changes, lived them, seen that road grow from a few houses to where it is now. She said she used to know everybody by name but now they did not know the neighbors. Ms. Shotwell stated crime has gone up in that neighborhood noting there was some young men getting into trouble breaking into houses on Allie Clay Rd. She said their house was broken into one night and it was not a good feeling at 3:00am and someone is in your house. Mr. Joshua Holt of 400 Allie Clay Rd, Roxboro stated he has 8.5 acres plat that is located approximately 600 ft. from the proposed RV Park. He said he lives in a 2.5-year- old house that Randy Moore built. He said he wanted to address a couple of issues raised from the last Planning meeting. He noted traffic concerns on Allie Clay Rd. due to resident’s use and the commercial use with Capital Power. Adding a RV Park will worsen the already bad traffic conditions especially in the morning when the roads are congested with semi-trucks. As Ms. Shotwell was saying, (his granny) the 6.5T weight limit with a .3 mile side of 501 that goes to the corner of his property; of course when the trucks are loaded, they will have to come by the RV Park. The Planning Board was concerned with the traffic conditions, however, Mr. Holt noted there was no mention from the Walker presentation nor any document by NCDOT stating it would not be a traffic concern. Mr. Holt stated that prior to the last Planning meeting, the Special Use Application states a zoning proposal sign would be put up October 30; the sign posted and readily visible as stated on page 3 of the Special Use Permit. The application was addressed on December 13th by residents and the Planning Board. Only after this concern was raised, did the sign appear for the RV Park to allow the neighbors to know of the proposed changes. Mr. Holt said they knew nothing of this. Currently, Mr. Holt stated he was attending Liberty University nearing the end of a Master of Business Administration; he added this by no means make him a professional in economics or business but he noticed the financial proposal for economic development seemed great but lacked unknown coefficients in the business model which concludes the $18.3M return to the county. Mr. Holt said Allie Clay Rd does not have mountains, a lake, a beach, Duke Medical or a UNC Chapel Hill noting all those are quite a ways away but there is a power industry for a little while longer in Roxboro. Mr. Holt noted contractors would most like be in the RV Park and crime is a function of age. However, Mr. Holt said he did not know how the nature of the clientele would prove any of the findings of fact. Mr. Holt said this park would not be in harmony with the community, which does not meet the four requirements. Mr. Holt noted many people for the park don’t live in Roxboro. Mr. Holt requested the Board to deny the RV Park from being on Allie Clay Rd. 27 January 7, 2019 26 Mr. Terry Nealy, Plant Manager at Capital Power of 331 Allie Clay Rd, Roxboro thanked Ms. Shotwell for what she said about the plant. Mr. Nealy said they try to be good neighbors noting on any given day they have 35-55 transfer trucks and they regulate the trucks to help with the neighborhood. Mr. Nealy said he has been the Manager for three years; he said the trucks have been told not to come on the property until 7:00am. Mr. Nealy said at Capital Power, they have a 10-day outage so he did not see the campsites being full every day of the year. Mr. Nealy said he just came from the Myrtle Beach Campground and they were 30% full. Mr. Nealey noted he was neither for or against the RV Park but he does believe it will cause a traffic concern like Ms. Shotwell talked about. He said even when employees leave the plant, the parking lot is on the corner where this would be and they would have to look both ways especially with the shrubbery and bushes, it could be hard to see. Mr. Nealy stated that if anyone from his plant came to the campground and Ms. Shotwell or anyone had any problems, he could tell them they would not be welcome on his plant site. Mr. Nealy agreed it could be a congestion problem if there is to be 87 sites noting the pictures shown the RVs are as large as the transfer trucks. Mr. Nealy asked the Board to vote for what was best for Roxboro and Person County and not Orange County. Chairman Newell asked if there was anyone else that wanted to speak against the proposed RV Park; there were no more individuals that wanted to address the Board. Chairman Newell asked the RV Park would be subject to tourism tax. County Manager, Heidi York and County Attorney, Ron Aycock both stated they did not think so but would have to research. Chairman Newell asked the Planning Director, Lori Oakley if there were already deed restrictions on this property. Ms. Oakley stated if there are deed restrictions, the Planning Department does not enforce them and she would refer them to the developer. Chairman Newell said it would be hard for the Board to approve something that already has deed restrictions. Mr. Brad Walker, the applicant, stated there are no deed restrictions on phases II, III and IV noting they are not lots of record. Mr. Walker said there are deed restrictions in the first phase because each and every lot is a recorded lot. Chairman Newell asked if anyone else wanted to speak to the matter before the Board. Ms. Nester added that Mr. Walker should have brought that in for evidence for phases II, III and IV to let the residents know. Mr. Walker stated it was a matter of record at the county. 28 January 7, 2019 27 A motion was made by Vice Chairman Jeffers and carried 5-0 to close the public hearing for a Special Use Permit request by David Walker for a Recreational Vehicle Park on 16.66 acres located on Allie Clay Rd (a portion of Tax Map & Parcel 58-1) in the R (Residential) Zoning District. CONSIDERATION TO GRANT OR DENY THE SPECIAL USE PERMIT REQUEST BY DAVID WALKER FOR A RECREATIONAL VEHICLE PARK ON 16.66 ACRES LOCATED ON ALLIE CLAY RD (A PORTION OF TAX MAP & PARCEL 58-1) IN THE R (RESIDENTIAL) ZONING DISTRICT: A motion was made by Vice Chairman Jeffers and carried 5-0 to deny the Special Use Permit request by David Walker for a Recreational Vehicle Park on 16.66 acres located on Allie Clay Rd in the R Zoning District. The Board also needed to address the Findings of Fact in Section 74-4 and whether this proposal was in keeping with the Person County Comprehensive Plan. The Board concluded that it was not in keeping with the Person County Comprehensive Plan with the following Findings of Fact: 1. That the use will not materially endanger the public health or safety if located where proposed and developed according to the plan as submitted and approved. 2. That the use meets all required conditions and specifications. 3. That the use will not substantially injure the value of adjoining or abutting property, or that the use is a public necessity, and 4. That the location and character of the use if developed according to the plan as submitted and approved will not be in harmony with the area in which it is to be located and in general conformity with the comprehensive plan. 29 January 7, 2019 28 INFORMAL COMMENTS: The following individuals appeared before the Board to make informal comments: Mr. Tracey L. Kendrick of 717 Country Club Rd., Roxboro addressed the Board on their agenda item for a Change in Membership on the Economic Development Commission. Mr. Kendrick encouraged the Board to make the EDC less bureaucratic with more focus on business/industry. Rev. Dr. Theodora K. Moss, Founder/Director of Cedars of Lebanon made the group aware of a non-profit health foundation, Cedars of Lebanon Ministries, Inc. that advocated for seniors and their families and they engage with health care and service providers seeking the best quality of life throughout the aging process. Rev. Moss said this supportive program offers assistance to fill in the gap between services in order to meet the needs of the aging population. The address for more information is PO Box 204, Roxboro, NC 27573. DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA: A motion was made by Commissioner Puryear and carried 5-0 to approve the Consent Agenda with the following items: A. Approval of Minutes of December 3, 2018, B. Budget Amendment #12, C. Request from the Sheriff Dept. to apply for Grants from: Governor’s Crime Commission, Person County United Way, Juvenile Crime Prevention Council, Wal-Mart and BVP, D. Resolution Supporting Juvenile Crime Prevention Council Allocation Expansion, and E. Transfer of County Surplus Vehicle to City of Roxboro Fire Dept. 30 January 7, 2019 29 NEW BUSINESS: NCDOT UPDATE OF STIP U-5969 – US 501 (MADISON BOULEVARD): Mr. Robert Boot, Senior NEPA Planner / Project Manager, Transportation NEPA and North Carolina Department of Transportation (NCDOT) Consultant with ATKINS, a member of the SNC-Lavalin Group of 1616 East Millbrook Road, Suite 160 Raleigh gave the group an update of STIP U-5969 related to US 501 (Madison Boulevard). Also present in the audience was Mr. Ben Upshaw, NC DOT Project Manager. Mr. Boot stated that at the request of the Kerr-Tar Rural Planning Organization, the NCDOT proposed to convert US 501 (Madison Boulevard) from a 5-lane undivided roadway to a 4-lane median divided roadway from south of US 158 to North Main Street. Intersections and cross streets will also be reconstructed as part of this project and continuous sidewalks will be included along both sides of the roadway. The proposed project is approximately three miles in length and is included in the 2018-2027 North Carolina State Transportation Program (STIP). The purpose of this project is to improve safety in the area by limiting access and to enhance multi-modal facilities and mobility along the project corridor. Due to the extensive amount of development that is located on either side of the project, efforts will be made to keep right-of-way acquisition to a minimum. Along with improving the main roadway, changes will be made to some of the side streets along the project corridor. NCDOT has developed conceptual plans with a typical section that includes 4-12’ lanes, 17.5’ median and 5’ sidewalks on both sides. Proposed intersection treatments include right-in/right-out, full access and closed intersections. South Main Street (east side) and Johnson Street have also been re-aligned and will now intersect each other. These are shown on the roll plots. Mr. Boot shared the following presentation with the group: 31 January 7, 2019 30 32 January 7, 2019 31 33 January 7, 2019 32 34 January 7, 2019 33 35 January 7, 2019 34 36 January 7, 2019 35 37 January 7, 2019 36 38 January 7, 2019 37 39 January 7, 2019 38 40 January 7, 2019 39 41 January 7, 2019 40 42 January 7, 2019 41 43 January 7, 2019 42 44 January 7, 2019 43 The Board thanked Mr. Boot for the update and asked whom should any questions/comments be forwarded to related to the project. Mr. Boot stated he and/or Mr. Upshaw would be the appropriate individuals for questions or comments. Mr. Boot gave the Clerk to the Board his business card for any such follow-up. 45 January 7, 2019 44 SUBMISSION OF FISCAL YEAR 2019/2020 COMMUNITY SERVICES BLOCK GRANT APPLICATION: Ms. Shatarra Williams, Program Coordinator for the Community Services Block Grant (CSBG) / Project IMPACT with Telamon Corporation of 5560 Munford Rd. Ste. 107, Raleigh, appeared before the Board related to submission of the Fiscal Year 2019- 2020 Community Services Block Grant application on behalf of Caswell, Person and Rockingham counties. Telamon Corporation is a designated Community Action Agency for Caswell, Person and Rockingham counties and has received an allocation for FY 2019/2020 broken out into the following amounts per county: Caswell County - $47,417; Person County - $66,284; and Rockingham County - $181,798, totaling $295,499 for the three-county service area. Funding provides self-sufficiency services for low-income residents. State of North Carolina Administrative code required that the CSBG application be presented for review and comment to each county Board of Commissioners within 30 days of submission. The application narrative is due February 15, 2019. The packet includes proposed outcomes for service area counties; local funding will not be required to match the grant dollars allocated to these counties. Ms. Williams noted the application was in the review state. She further noted that each county’s Board of Commissioners; completed submission documentation will be added to final proposal. Ms. Williams thanked the Board for its continued support. She added that FY 2019- 2020 will be the third full year of operation. The Board acknowledged the proposed submission and had no further comments. 46 January 7, 2019 45 RESOLUTION AMENDING THE PERSON COUNTY ECONOMIC DEVELOPMENT COMMISSION FOR A CHANGE IN MEMBERSHIP: Chairman Newell presented a Resolution Amending the Person County Economic Development Commission (EDC) for a Change in Membership; he requested the latest amendment to this Resolution to now have two commissioner representatives serve on the EDC, eliminating one of the member-at-large seats which previously represented private business. This second commissioner seat will have full voting rights and appointed by the Board of Commissioners. Vice Chairman Jeffers reiterated his preference to have a minority representative on the EDC to represent the 27% African American citizens, 4.6% Hispanic citizens, .7 American Indian citizens, .5 Asian citizens, 2.5% Others, and 1.6% citizens that are two races, thus for a total of 36.9% in Person County. Commissioner Jeffers requested consideration for the vacancy to be filled with a minority representative. Commissioner Puryear asked Chairman Newell if he had made his decision to serve on the EDC as the Board’s Chairman or if he would designate another commissioner to serve to which Chairman Newell stated he had not made his decision. Commissioner Powell stated with the reorganization of the EDC, the major objective was to create the most effective EDC with members from the community that were involved in business noting there has been no misrepresentation that he was aware of. He further noted all efforts for economic growth were for the full county. Commissioner Powell advocated to not break up the EDC and he was very proud of the EDC for the efforts over the last two years. Commissioner Jeffers stated the Board has talked about perception related to the Boards’ 3-2 votes; he asked what perception were they giving to the community when there were populations not represented and without a vote. Chairman Newell designated Commissioner Powell to serve as the commissioner representative with full voting rights. Commissioner Powell said he would be honored to serve on the EDC as the commissioner representative. A motion was made by Chairman Newell for the EDC vacant seat to be designated as a minority seat (with full voting rights, and a term to run concurrent as the other members-at-large and appointed by the Board of Commissioners) and to allow him (David Newell, Sr.) to serve ex-officio on the EDC as a non-board member, with no right to vote for one year. A motion was made by Commissioner Clayton and carried 5-0 to move the motion on the floor into two separate parts: 1) the EDC vacant seat to be designated as a minority seat with full voting rights, appointed by the Board of Commissioners for a term running concurrent as the other members-at-large and 2) appoint David Newell Sr., ex- officio non-board member, with no right to vote for one year. 47 January 7, 2019 46 A motion was made by Commissioner Puryear and carried 5-0 to appoint David Newell, Sr. to the Economic Development Commission as an ex-officio, non-board member, without voting rights for a one-year term. A motion was made by Commissioner Puryear and carried 5-0 to designate a citizen-at-large seat on the Economic Development Board for a minority representation with a term to run concurrent as the other members-at-large and direct staff to advertise for interested citizen applications. 48 January 7, 2019 47 49 January 7, 2019 48 50 January 7, 2019 49 51 January 7, 2019 50 AUTHORIZATION TO APPLY FOR USACE INDIVIDUAL PERMIT REQUEST FOR PERSON COUNTY MEGA PARK: Person County Business and Industrial Center, Inc. (PCBIC) has previously contracted with the Timmons Group to obtain assistance in applying for an Individual Permit Request from the US Army Corps of Engineers (USACE) in connection with the Person County Mega Park. Since PCBIC assigned its rights in the option contract to purchase the Mega Site property to Person County, it no longer has a property right in the site. The ultimate permit will be issued to the owner or optionee of the property. Thus, Person County and not PCBIC is the proper party to apply for the permit. (The owner of the property has granted the County the right to apply for all necessary permits for ultimate development as a part of the terms of the option agreement.) Ms. Sherry Wilborn, Interim Economic Development Director requested the Board of County Commissioners to authorize the Chairman to execute the necessary documents and instruments to apply for the USACE Individual Permit Request. A motion was made by Vice Chairman Jeffers and carried 5-0 to authorize the chair to execute the necessary documents and instruments to apply for the US Army Corps of Engineers (USACE) Individual Permit Request. AUTHORIZATIONS FOR PCBIC TO ACT FOR THE COUNTY: Person County Business and Industrial Center, Inc. (PCBIC) has traditionally acted as agent of the County in Economic Development matters. With the transfer of the option on the Person County Mega Park property from PCBIC to the County, it would be prudent for the Board of County Commissioners to ratify and reauthorize actions of PCBIC. As a part of continued due diligence, there is a pending contract to conduct a vibration study of the Mega Park which would involve access to, and minor disturbance of, the property for the purpose of seismograph installation. Other studies, surveys and the like may arise requiring access to the property over the course of the project. Ron Aycock, County Attorney and Sherry Wilborn, Interim Economic Development Director requested the Board to ratify all previous actions of PCBIC regarding the Person County Mega Park and to authorize PCBIC to act for the County in future actions related to the Mega Park, including but not limited to the vibration study at the site. A motion was made by Commissioner Clayton and carried 5-0 to ratify all previous actions of PCBIC regarding the Person County Mega Park and to authorize PCBIC to act for the County in future actions related to the Mega Park, including but not limited to the vibration study at the site. 52 January 7, 2019 51 BID AWARD FOR WATERLINE CONSTRUCTION TO PERSON COUNTY MEGA PARK AND AUTHORIZATION TO EXECUTE CONTRACT: Sherry Wilborn, Interim Economic Development Director stated Person County has been awarded an infrastructure grant through the Rural Infrastructure Authority and the NC Department of Commerce to construct a waterline to the Person County Mega Park. On December 12, 2018, bids to construct were received and a recommendation for award was being presented by LaBella Associates Vice President and Senior Civil Engineer, Donald Garbrick and his son, Keith Garbrick, PE, LaBella Associates Southeast Regional Vice President. There were a total of four (4) bids received as follows: *Nonresponsive Bid Mr. Garbrick said that North American Pipeline Management, Inc. did not acknowledge Addendum No. 3 as required in the bid documents and therefore should be considered nonresponsive. Mr. Garbrick recommended the award should be made to the next lowest bidder H.G Reynolds Co. Inc. Also, the LaBella Associates, PC recommended that the Single-Prime Construction Contract be awarded to H.G. Reynolds Co., Inc. based on the total base bid of $1,180,250.00. Chairman Newell said the total base bid was under the grant funding awarded to Person County and asked if there was any plans to further construction to get use from all the funding to which Mr. Garbrick said LaBella was preparing an option to the NC Department of Commerce for a waterline extension into the Mega Park with the leftover funding. Ms. Wilborn requested the Board to award the contract, as recommended, to H.G. Reynolds Co., Inc., based on the total base bid of $1,180,250.00 and to authorize the County Manager to execute that contract. A motion was made by Commissioner Clayton and carried 5-0 to award the contract, as recommended, to H.G. Reynolds Co., Inc., based on the total base bid of $1,180,250.00 and to authorize the County Manager to execute that contract. Contractor Total Base Bid *North American Pipeline Management, Inc. $967,530.00 H.G. Reynolds Co., Inc. $1,180,250.00 Garney Companies, Inc. $1,376,632.00 JF Wilkerson Contracting Company $1,397,580.00 53 January 7, 2019 52 COMMISSIONER ASSIGNMENTS: Chairman Newell presented the Board of Commissioners committee assignments and asked for input for any changes. A motion was made by Vice Chairman Jeffers and carried 5-0 to approve the Commissioners Assignments as follows: COMMITTEE ASSIGNMENTS Chairman David Newell, Sr. Animal Control Advisory Committee Board of Equalization and Review Economic Development Commission Health Board Library Board Person Area Transportation System Board Person County Senior Center Advisory Council Vice Chairman B. Ray Jeffers Board of Equalization and Review alternate Community Services Block Grant Advisory Council Extension Advisory Committee Environmental Issues Advisory Committee Fire Chief’s Association Home & Community Care Block Grant Adv. Committee NACo Board of Director NC Leadership Forum Person County Partnership for Children Recreation Advisory Board Social Services Board Commissioner Gordon Powell Airport Commission Cardinal Innovations Board of Directors Economic Development Commission Juvenile Crime Prevention Council Region K Workforce Development Board Research Triangle Regional Partnership Commissioner Jimmy B. Clayton COG Board Kerr Tar RPO – TAC NACo Environmental Committee NCACC Environmental Committee Mental Health Community Advisory Board Upper Neuse River Basin Association Commissioner Kyle W. Puryear Board of Equalization and Review E-911 Committee High Speed Internet Committee Local Emergency Planning Committee 54 January 7, 2019 53 APPOINTMENTS TO BOARDS AND COMMITTEES: Clerk to the Board, Brenda Reaves stated the Person County Board of Commissioners solicited volunteers to fill positions on the following boards, commissions, authorities, and committees through advertisement in the Courier-Times edition dated November 14, 2018 with notice to submit applications by the deadline of December 11, 2018. Ms. Reaves presented interested citizen applications for consideration for appointments. She asked the Board to nominate and appoint as deemed appropriate. The Board of Commissioners are encouraged to recruit citizens to fill the current vacancies for those which no applications have been received. Adult Care Home Community Advisory Committee 1-Year Initial Term; 3-Year Reappointment: 3 positions available – No applications Airport Commission 3-Year Term: 1 at-large position available 1) Henry Newell, Jr. requested reappointment 2) James E. Poindexter, Jr. requested appointment A motion was made by Commissioner Puryear and carried 1-4 to appoint James E. Poindexter, Jr. to the Airport Commission. Commissioner Puryear was the lone vote supporting his motion, thereby the motion died for a lack of majority. A motion was made by Commissioner Clayton and carried 4-0 to reappoint Henry Newell, Jr. to the Airport Commission for a 3-year term. Animal Services Advisory Committee Unspecified Term; 1 at-large position available 1) Tracey L. Kendrick requested appointment A motion was made by Commissioner Puryear and carried 5-0 to appoint Tracey L. Kendrick to the Animal Services Advisory Committee for an unspecified term. Environmental Issues Advisory Committee 3-Year Term: 1 position for a citizen in the Bushy Fork Township: No applications 1 position for a citizen in the Holloway Township: No applications Industrial Facilities and Pollution Control Financing Authority 6-Year Term: 4 positions available – No applications 55 January 7, 2019 54 Juvenile Crime Prevention Council 1-Year Initial Term: 2-Year Reappointment 1 position for a person under the age of 18 serving on the State Youth Council- no applic. 2-Year Term: 1 position for a representative of Mental Health: 1) Martha Pickett requested reappointment 1 position for the Health Director or designee: No applications 3 positions for citizens-at-large: No applications but these are not required. A motion was made by Commissioner Clayton and carried 5-0 to reappoint Martha Pickett as the Mental Health representative on Juvenile Crime Prevention Council for a 2-year term. Kerr Tar Regional Council of Government Board 2 citizen-at-large alternate positions representing the private sector business or the retired community for an unspecified term. – No applications. Nursing Home Advisory Committee 1-Year Initial Term: 3-Year Reappointment; 4 positions available – No applications. Person Area Transportation System Board 3-Year Term; 1 position each for citizens to represent, or who are affiliated with: private industry: No applications parks and recreation: No applications Health Dept: 1) Pamela Cook requested appointment Department of Social Services: 1) Melinda Hudson requested reappointment Person Industries: 1) A request from Citizen representative, Kim Morgan to be moved to the representative of Person Industries under her current term to 6/30/21 – this would create a vacancy for a citizen. A motion was made by Commissioner Clayton and carried 5-0 to appoint Pamela Cook (Health Dept. rep), reappoint Melinda Hudson (DSS rep), each for a 3-year term, and to move Kim Morgan from citizen representative to the Person Industries’ rep on the Person Area Transportation System Board for the remainder of her current term. 56 January 7, 2019 55 Workforce Development Board 1-Year Initial Term; 2-Year Reappointment 1 position available for a member or an officer of organized labor – no applications Tourism Development Authority 3-Year Term: 1 position available 1) Sally Humphries requested appointment 2) Zachary Wynne requested appointment (application received after deadline) A motion was made by Commissioner Puryear and carried 5-0 to appoint Sally Humphries on the Tourism Development Authority for a 3-year term. CHAIRMAN’S REPORT: Chairman Newell instructed the County Manager to investigate the price to purchase the vacant lot between the Person County Senior Center and Dan Craig & Partners for future expansion. MANAGER’S REPORT: County Manager, Heidi York reported the location of the Board Retreat scheduled for February 4, 2019 starting at 9:00am would be in the Person County Library Gallery room. Ms. York said the retreat will follow an half-day schedule and she will be sending along a retreat agenda for feedback from the Board noting Vice Chairman Jeffers has requested someone from the Office of the State Fire Marshal to discuss the attainment of lower ISO ratings. COMMISSIONER REPORT/COMMENTS: Vice Chairman Jeffers reported he attended the Caswell County press conference on Caswell County’s ISO rating was lowered countywide to a 4 which included Semora Volunteer Fire Department that covers a portion of Person County. Vice Chairman Jeffers announced he was invited to serve on the NC Leadership Forum along with 34 bi-partisan leaders from across the state focusing on the role that school choice plays in elementary and secondary education and the array of education options that the state should fund in order to provide a quality education for every child. There was no report from Commissioners Powell, Clayton and Puryear. 57 January 7, 2019 56 CLOSED SESSION #1 A motion was made by Vice Chairman Jeffers and carried 5-0 to enter into Closed Session at 9:15pm per General Statute 143-318.11(a)(3) for the purpose to consult with the county attorney in order to preserve the attorney-client privilege with the following individuals permitted to attend: County Manager, Heidi York, Clerk to the Board, Brenda Reaves, County Attorney, Ron Aycock, Assistant County Manager, Sybil Tate and Planning Director, Lori Oakley. A motion was made by Commissioner Powell and carried 5-0 to return to open session at 9:24pm. ADJOURNMENT: A motion was made by Commissioner Powell and carried 5-0 to adjourn the meeting at 9:24pm. _____________________________ ______________________________ Brenda B. Reaves David B. Newell, Sr. Clerk to the Board Chairman (Draft Board minutes are subject to Board approval). 58 January 22, 2019 1 PERSON COUNTY BOARD OF COMMISSIONERS JANUARY 22, 2019 MEMBERS PRESENT OTHERS PRESENT David B. Newell, Sr. Heidi York, County Manager Gordon Powell C. Ronald Aycock, County Attorney Jimmy B. Clayton Brenda B. Reaves, Clerk to the Board Kyle W. Puryear B. Ray Jeffers The Board of Commissioners for the County of Person, North Carolina, met in regular session on Tuesday, January 22, 2019 at 9:00am in the Commissioners’ meeting room in the Person County Office Building. Chairman Newell called the meeting to order. Commissioner Powell gave an invocation and Commissioner Puryear led the group in the Pledge of Allegiance. Chairman Newell apologized to the group for not following the correct protocol as he sought information from the Finance Director related to projected debt payments. DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA: Chairman Newell requested an adjustment to the agenda with the addition of a Closed Session. A motion was made by Commissioner Puryear and carried 5-0 to approve the agenda as adjusted. INFORMAL COMMENTS: There were no comments from the public. DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA: A motion was made by Commissioner Powell and carried 5-0 to approve the Consent Agenda with the following items: A.Budget Amendment #13, B.Review and Adoption of Person Area Transportation System Drug and Alcohol Testing Policy and the Title VI Program Plan as well as Adoption of the Person Area Transportation System Advisory Board Changes, and C.Tax Adjustments for January 2019 a.Tax Releases b.NC Vehicle Tax System pending refunds 59 January 22, 2019 2 NEW BUSINESS: LETTER OF SUPPORT FOR STATE BROADBAND GRANT: Assistant County Manager, Sybil Tate presented to the Board a letter of support for NC Wireless to apply for a state GREAT Grant funding to be used toward improving broadband access in Person County. Ms. Tate noted the state has allocated $10M for private providers to expand broadband in unserved areas of the state. Ms. Tate introduced Bill Shillito, President of NC Wireless who addressed the Board. Mr. Shillito first thanked the Board related to their current project with the County for broadband noting it was on schedule and on budget. He noted the GREAT Grant was a separate project from their current broadband project. He further noted the plan would be a fixed wireless infrastructure that will span beyond the current carriers that are proceeding currently with the Person County broadband. Vice Chairman Jeffers commented of the NC Association of County Commissioners recent legislative goals process noting this was the number one top priority of county commissioners across the state to seek legislation, funding, and other efforts to expand digital infrastructure/broadband capability to the unserved and under-served areas and residents of the state. Vice Chairman Jeffers said Person County’s efforts to further broadband are far ahead of other counties in the state to which Mr. Shillito agreed. Mr. Shillito noted the support and partnership on the project by RiverStreet LLC; he said the $1M required match would be funded by NC Wireless and RiverStreet. He added this would be the last year Person County would be eligible for this grant funding due to the tier status change. Mr. Shillito said the grant request was due to be submitted by January 31st with an expected grant award in late spring; he added following the grant award, there will be a one-year timeframe to complete the project. A motion was made by Commissioner Clayton and carried 5-0 to approve a letter of support for NC Wireless for the application for the state’s GREAT Grant for improvement of broadband access. 60 January 22, 2019 3 STORMWATER UPDATE: Person County is responsible for reducing the amount of nutrient (nitrogen and phosphorous) run off that comes from the county and flows into Falls Lake. In FY2013, the Board adopted a stormwater fee to pay for the capital and recurring costs needed to reduce nutrient runoff. The Upper Neuse River Basin Association (UNRBA) has been instrumental in creating a more reasonable and fair framework to advocate for local governments in the Falls Lake watershed and are providing assistance to the members as they coordinate with the State to begin developing the parameters of the nutrient reduction program. Last year, the UNRBA successfully worked with the state to push back the implementation deadline for the first and second set of required nutrient reductions (Stage 1 and Stage II). However, the state has not set a stable timeline for implementation. The best estimate for the timeframe, based on feedback from the state, is that implementation will be required to begin within the next couple of years. The estimated time for full implementation is within 5 to 7 years. The county’s stormwater consultant estimates that the cost of the capital projects necessary to meet Stage 1 requirements will be approximately $3.8M to $4M. Our stormwater fund currently has $359K in fund balance that could be used to pay for these projects. Therefore, the county may need to increase the stormwater fee sometime in the near future. Without a more stable timeline and more accurate cost information, staff cannot recommend an increase at this time; however, staff felt that the Board should be made aware of the substantial costs that will occur in the future and be ready in the near future to start the process of generating the revenue necessary to fund the required projects. Assistant County Manager, Sybil Tate introduced Mr. Forrest R. Westall, Sr., Executive Director of the UNRBA and Ms. Jennifer Tavantzis with Raftelis to provide the Board with further stormwater information. Mr. Westall shared the following presentation with the group. 61 January 22, 2019 4 62 January 22, 2019 5 63 January 22, 2019 6 64 January 22, 2019 7 65 January 22, 2019 8 Chairman Newell asked about changing the ½ acre threshold to 1 acre for disturbance before triggering a stormwater plan to which Mr. Westall stated that change was being proposed through legislation in 2025. Ms. Tate provided the Board with examples of capital projects that the County could obtain stormwater credits to comply with the state mandated rules which included a) retention ponds, b) conservation of county owned property that would have permanent regulations and/or restrictions, c) potential rails to trails, which would also have permanent conservation regulations or restrictions of use, and d) partnerships for credits through financial investments, i.e., an algae scrubber project in Durham or Hillsborough. Following discussion by the Board, the input leaned toward gaining its greatest bang for the buck for the maximum stormwater credit to benefit the citizens by investing in a capital project that would yield the most effort of reduction, even if it takes place out of the county. Commissioner Clayton thanked Mr. Westall for his update and efforts on behalf of Person County and the other jurisdictions in the UNRBA. He told the group that if anyone was interested, the data results collected as well as the methodology was explained in a document that was posted on the UNRBA website; he also invited anyone to attend the future UNRBA meetings as well. REQUEST TO APPLY FOR LIBRARY SERVICES AND TECHNOLOGY ACT GRANT FOR A NEW BOOKMOBILE: Library Director, Christy Bondy stated the Library has been given the opportunity to apply for a Library Services and Technology Act Grant through the State Library of North Carolina for a new Bookmobile. Ms. Bondy said the current outreach van is a regular sized mini-van that is 19 years old and has 34 monthly stops visiting daycares, assisted living facilities, afterschool care and homebound individuals, and serves approximately 500 citizens. The new Bookmobile would reach citizens beyond daycares, assisted living facilities, afterschool care, and homebound individuals. Ms. Bondy stated their goal was to reach residents who may not have had access to library services before, i.e. bookmobile stops in the rural areas of the county, such as Mayo Park, Hurdle Mills Market, and Mount Tirzah. The Bookmobile will visit these stops bi-weekly and is estimated to reach 800 citizens, a 60% increase. The Bookmobile will offer books, movies, classes, programs, online resources, and Wi-Fi to residents. Ms. Bondy noted that Library staff has already contacted potential partnering organizations such as food banks and Person Family Medical. These organizations would have booths at various bookmobile stops, enabling greater access to food and medical services for rural residents. 66 January 22, 2019 9 The total cost of the new Bookmobile would be $159,000. If awarded the grant, the Library would receive $100,000 for the new project. The county’s portion would be $59,000 as a part of the FY 2020 budget. Ms. Bondy said she was prepared to contact foundation, private donors and other community partners to solicit the required match and in turn, offer an advertisement on the back of the new Bookmobile. A motion was made by Commissioner Puryear and carried 5-0 to approve the request to apply for the Library Services and Technology Act Grant for a new Bookmobile. CONSIDERATION OF RESOLUTION AUTHORIZING THE TAX COLLECTOR TO SET A MINIMUM BILLING AMOUNT AND MAKE ADJUSTMENTS FOR SMALL UNDERPAYMENTS OR OVERPAYMENTS: Tax Administrator, Russell Jones stated North Carolina General Statute 105-321(f) allows the Board, by resolution, to adopt a minimum tax bill. This resolution would allow the tax office to write-off/release any tax bill, that once computed, totaled an original amount due of under $5.00 (or any other lesser amount). A survey of other counties indicated that 35% are using $5.00 as their threshold. Mr. Jones sought guidance on a minimum tax bill resolution, mostly due to the addition of GAP billing for motor vehicles. GAP billing occurs when someone registers a vehicle late, and the NCDMV tag office changes the expiration date. This change in expiration date creates a GAP in taxation, and the tax office is required to issue a bill for the GAP that was created and collect the appropriate tax. However, many of the GAP bills are very small, i.e., in 2018, there were 1,776 bills due to changes in the registration cycle. Of these bills, 560 were between $1.00 and $4.99. 424 bills were between $1.00 and $2.99. Each of these bills require at least one mailed notice, with many of these smaller bills being overlooked and therefore require multiple notices. Mr. Jones illustrated a resolution establishing a minimum tax bill of a least $5.00 would have affected 901 bills for 2018, since this would apply to all bills, not just the GAP bills. This would apply to combined bills for county, city, animal taxes, stormwater, etc. Of course, this would be offset by savings in postage/printing, while making the Tax Office run more efficient. The total loss in revenue, if this had applied for 2018, would have been: Minimum set at $5.00 County Taxes 2,079.64 Fire Taxes 7.69 Stormwater Fees 321.00 Animal Fees 60.00 City Taxes 169.19 Total $2,637.52 67 January 22, 2019 10 Mr. Jones illustrated a resolution establishing a minimum tax bill of a least $3.00 that would have a smaller impact, and would align closer to the actual cost of collecting a tax payment. The total loss in revenue, if this had applied for 2018, would have been: Minimum set at $3.00 County Taxes 731.63 Fire Taxes 1.28 Stormwater Fees 0 Animal Fees 0 City Taxes 64.54 Total $797.45 Mr. Jones noted that many years ago (March 9, 1988), the Board adopted a resolution that addressed minimal balances of $1.00, pursuant to NCGS 105-321(g). The proposed resolution combines both resolutions into one document for easier reference. When asked about any penalty, Mr. Jones explained there was interest applied to an outstanding bill with multiple attempts by the Tax Office to collect under such time there was a garnishment fee charged to collect. Mr. Jones recommended for the Board to adopt a Resolution Authorizing the Tax Collector to Set a Minimum Billing Amount and Make Adjustments for Small Underpayments or Overpayments at a $3.00 minimum, if deemed appropriate. A motion was made by Vice Chairman Jeffers and carried 5-0 to adopt a Resolution Authorizing the Tax Collector to Set a Minimum Billing Amount and Make Adjustments for Small Underpayments or Overpayments at a $3.00 minimum. 68 January 22, 2019 11 69 January 22, 2019 12 APPOINTMENT TO BOARD OF EQUALIZATION AND REVIEW: Tax Administrator Russell Jones stated pursuant to North Carolina General Statute 105-322, the Person County Board of County Commissioners established a special Board of Equalization and Review on January 22, 2013 by resolution. The resolution set the membership at five members, with three alternate members that could be called if the chairman needed additional participation. The resolution requires each member to have good moral character, own property in Person County, have resided in the county for at least two years, and remain current on all property taxes. The resolution set the terms for four years, with all members having the same term expiration. Any new member would serve for the remaining term for the vacant position, which currently goes through the 2020 appeal cycle. This is a paid board with members receiving $150 per meeting, unless that member is also a county commissioner. A county commissioner serving on this board would be reimbursed at $50 per meeting. All members terms expire in February 2021 and would require reappointment at that time. Mr. Jones recalled the current membership of the Board of Equalization and Review as follows: Regular Members Alternate Members Margaret Bradsher, Chair Ray Jeffers David Newell, Sr. Faye Boyd Kyle Puryear Vacant Curtis Bradsher Vacant Mr. Jones requested the Board to address the vacant position for one regular member noting Mr. Samuel Kennington served on this board since it began in 2013; however he no longer resides in Person County and has resigned. Mr. Jones recalled for 2018, the board had two meetings, so the volume of appeals was much less once the revaluation year has passed. Commissioner Powell nominated former commissioner Tracey L. Kendrick to be appointed to the Board of Equalization and Review to fulfill the unexpired term of Samuel Kennington. A motion was made by Commissioner Powell and carried 5-0 to appoint Tracey L. Kendrick to the Board of Equalization and Review to fulfill the unexpired term of Samuel Kennington. 70 January 22, 2019 13 CHAIRMAN’S REPORT: Chairman Newell had no report. MANAGER’S REPORT: County Manager, Heidi York reported the Economic Development Commission would hold its usual meeting on this date at 4:00pm. Additionally, Ms. York reminded the group that the Board’s next meeting would be its annual board retreat scheduled on February 4, 2019 at 9:00am in the Public Library Gallery. She said the retreat was planned for a half day agenda that would be available for commissioners’ input. Following the retreat agenda, Ms. York stated the board would hold a closed session following a lunch break. COMMISSIONER REPORT/COMMENTS: Vice Chairman Jeffers reported the NC Association of County Commissioners Top Five Priority Goals for 2019-2020 as follows: 1) Seek legislation, funding, and other efforts to expand digital infrastructure/broadband capability to the unserved and under-served areas and residents of the state. 2) Seek additional revenue sources, including a statewide bond and lottery proceeds, to equitably address statewide public school and community college capital challenges. 3) Support efforts to preserve and expand the existing local revenue base of counties and authorize local option revenue sources already given to any other jurisdiction to all counties. Oppose efforts to divert to the state, fees or taxes currently allocated to the counties or to erode existing county revenue streams. 4) Support provision of state resources to ensure county ability to provide essential public health, behavioral health and social services, with specific consideration to the challenges of incarcerated persons, the continued county role in behavioral health governance, and programs addressing substance use disorder, throughout Medicaid transformation. 5) Seek legislation to appeal the statutory authority under NC General Statute that allows a local school board to file suit against a county board of commissioners over appropriations to local board of education capital outlay fund. Vice Chairman Jeffers noted the Associations’ website would also list the goals that pertain to each committee, such as Tax and Finance, General Government, Health and Human Services, Public Education, Justice and Public Safety, Agriculture, Environment, and Federal. 71 January 22, 2019 14 Vice Chairman Jeffers suggested the Board may consider adoption a Resolution of Support of the NC School Bond noting the support by the North Carolina Governor and the NC Speakers given the capital needs indicated by the Person County Schools. Vice Chairman Jeffers stated through his service on the Social Services State Board of Directors and through media coverage, food stamps were issued early (January 20th for February) noting until further notice no additional payments are expected (at earliest in March) for counties to alert food banks, churches, etc. for assistance. Vice Chairman Jeffers noted the Farm Services Agency has been closed due to the government shutdown but USDA offices have opened half of the offices (not sure if Person County is open); he asked staff to find out if Person County’s USDA office is open and put that information out to the farmers that may have program requirements and loan deadlines. There were no reports from Commissioners Powell, Clayton or Puryear. CLOSED SESSION #1 A motion was made by Commissioner Powell and carried 5-0 to enter into Closed Session at 10:16am per General Statute 143-318.11(a)(3) for the purpose to consult with the county attorney in order to preserve the attorney-client privilege with the following individuals permitted to attend: County Manager, Heidi York, Clerk to the Board, Brenda Reaves, County Attorney, Ron Aycock, and Interim Economic Development Director, Sherry Wilborn. Chairman Newell called the Closed Session to order at 10:18am. A motion was made by Vice Chairman Jeffers and carried 5-0 to return to open session at 10:57am. ADJOURNMENT: A motion was made by Vice Chairman Jeffers and carried 5-0 to adjourn the meeting at 10:57am. _____________________________ ______________________________ Brenda B. Reaves David B. Newell, Sr. Clerk to the Board Chairman (Draft Board minutes are subject to Board approval). 72 February 4, 2019 1 PERSON COUNTY BOARD OF COMMISSIONERS FEBRUARY 4, 2019 MEMBERS PRESENT OTHERS PRESENT David B. Newell, Sr. Heidi York, County Manager Gordon Powell C. Ronald Aycock, County Attorney Jimmy B. Clayton Brenda B. Reaves, Clerk to the Board Kyle W. Puryear B. Ray Jeffers The Board of Commissioners for the County of Person, North Carolina, met in regular session on Tuesday, February 4, 2019 at 9:00am in the Person County Public Library Gallery. This meeting designated for the Board Retreat focused on Fiscal Year 2019-2020 Budget. Chairman Newell called the meeting to order. Commissioner Powell offered an invocation and Vice Chairman Jeffers led the group in the Pledge of Allegiance. DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA: It was the consensus of the Board to accept the agenda as presented. DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA: A motion was made by Commissioner Powell and carried 5-0 to approve the Consent Agenda with the following items: A.Report of Unpaid Taxes, and B.Advertisement of Unpaid Real Estate Taxes STRATEGIC PLAN PRIORITIES: Assistant County Manager, Sybil Tate led the Board in discussion related to its Fiscal Year 2020 budgeting priorities as well as facilitated the Board’s discussion in the development of an updated Strategic Plan and/or an Action Plan. Ms. Tate shared the following slides to guide the discussion: 73 February 4, 2019 2 74 February 4, 2019 3 75 February 4, 2019 4 76 February 4, 2019 5 The Board discussed the following priorities, in no particular order: Economic Development, Education, Government Efficiency, Public Safety, Quality of Life, and Human Services. While all priorities were deemed important, it was the consensus of the group that the top three unranked priorities were Public Safety, Economic Development and Education noting that the three are all tied together. Ms. Tate explained the Strategic Plan was a long-range plan, i.e. 5-year plan whereas the Action Plan was a short-term for the next 1-2 years. Much of the discussion revolved around needed assistance with the opioid crisis within Person County. Vice Chairman Jeffers stated the National Association of Counties (NACo) had programming in place and Person County could now review what has or has not worked in other counties as Person County sets its plan in place. Commissioner Clayton noted that Vance, Granville and Alamance Counties had implemented programs. Ms. Tate reminded the Board of funding in the mental health budget that provides training for first responders with the Narcan kits as well as the recently implemented program in the Jail to lower the recidivism rate, both viewed as successful. Vice Chairman Jeffers asked for education related to co-sleeping noting the infant mortality rate in Person County is above the state-wide average. Vice Chairman Jeffers suggested the Board implement a board driven Action Plan and Strategic Plan. Chairman Newell stated the Board should pursue as a unit to set the plan and to target one item at a time to complete and then go on to the next item. County Manager, Heidi York asked if the Board would agree to have additional work sessions to set its strategic priorities to which they all agreed. 77 February 4, 2019 6 ELLIOTT DAVIS, PLLC, AUDITOR’S PRESENTATION: Ms. Rochelle Friend, Senior Manager with Elliott Davis provided the following information related to the Financial Statement Audit Summary: 78 February 4, 2019 7 79 February 4, 2019 8 80 February 4, 2019 9 81 February 4, 2019 10 The Comprehensive Annual Financial Report for the Year Ended June 30, 2018 was handed out to the group. Ms. Friend and Finance Director, Amy Wehrenberg answered questions related to the County’s total debt and the net pension liability. 82 February 4, 2019 11 DEBT MODEL PRESENTATION: Mr. Douglas Carter, President and Mr. Andrew Carter Vice President of DEC Associates Inc. of Charlotte provided the following presentation to the Board related to their services for County Financial Planning for advice for Capital Needs and Debt Affordability alternatives: 83 February 4, 2019 12 84 February 4, 2019 13 85 February 4, 2019 14 86 February 4, 2019 15 87 February 4, 2019 16 88 February 4, 2019 17 89 February 4, 2019 18 90 February 4, 2019 19 DEC Vice President Carter said DEC would need a good year to develop a plan. Assistant County Manager, Sybil Tate asked for a plan for Fiscal Year 2021, when would DEC need the information from the Schools for its analysis. DEC President Carter stated the Schools should develop its list of priorities, the timing for those priorities and the associated costs for each priority explaining how they got to that cost; he added DEC would need that information by the fall of 2019 or soon thereafter. Chairman Newell announced a brief break at 11:11am. The meeting was reconvened at 11:18 am. County Manager, Heidi York stated she and Amy Wehrenberg, Finance Director were available to facilitate any further discussion or information needed related to any of the presentations thus far. Chairman Newell asked staff about the costs related to DEC financial planning for the County’s debt model. Assistant County Manager, Sybil Tate said the cost was $35,000 for the Debt Model for Person County and thereafter the model was delivered, the County could contract for them to remain as the County’s financial advisors, if deemed appropriate. The Board asked staff if they recommended pursuing a financial plan for a debt model to which Ms. Wehrenberg stated DEC specializes in debt modeling and that they could add layers to the Capital Improvement Plan that she does not have the resources. She added the advice would empower the Board for an option or options for a best decision, the County’s credit rating may improve and the County’s financial policies would be enhanced. Ms. York stated with the level of debt coming to the County from the Schools, the timing was right to pursue financial advice. A motion was made by Chairman Newell and carried 5-0 to hire DEC for its Debt Model services. Commissioner Puryear asked Ms. Wehrenberg how did the new auditor and its services compare to the previous auditor (Creech & Evans) to which she noted it was a different experience and process, mainly due to the first year association with the new firm. 91 February 4, 2019 20 REVENUES: Tax Administrator, Russell Jones provided the following information to the group related to the County’s Revenues: 92 February 4, 2019 21 93 February 4, 2019 22 94 February 4, 2019 23 OSFM ISO RATING PRESENTATION: Mr. Brian Cox, Fire Rating Inspector along with Mr. Tony Bailey, Fire Rating Inspector with the NC Department of Insurance-Office of State Fire Marshal (OSFM) Ratings and Inspections Division stated the Ratings and Inspections Division is responsible for inspecting and surveying fire districts for minimum 9S requirement for fire protection under the North Carolina Response Rating System. The Division also serves as a resource to fire districts, local governments and emergency personnel. Chairman Newell asked the fire rating inspectors to explain what Person County needs to do to result in a lower ISO rating for citizens, similar to what Caswell County recently achieved. Mr. Cox noted Caswell County had been working on a lowering its ISO rating for three years. He indicated that first, all VFDs have to agree to work together to implement the plan, then establish and certify all-weather access to water points, have three years of good records, the appropriate maintenance, testing, training, roster of manpower, and approved equipment. Mr. Cox said it would really be helpful to have a knowledgeable person with the process to lead the effort for the County. Mr. Cox further noted that all VFDs are struggling to keep the needed volunteers and the mandated 15 certified on the roster. Mr. Bailey explained the OSFM fire suppression rating system based on the criteria ISO uses in reviewing the major elements of a community’s fire protection system and develops a numerical grading system evaluating facilities and practices; this system assigns credit points for each item. The NC OSFM calculates a total score on a scale of 0 to 105.5 after consideration of emergency communications, fire department (including operational) and water supply. In addition, community efforts to reduce losses through fire prevention, public fire safety education and fire investigations are also recognized. The scale is outlined below: Class 1 90.00 or more points Class 2 80.00 to 89.99 points Class 3 70.00 to 79.99 points Class 4 60.00 to 69.99 points Class 5 50.00 to 59.99 points Class 6 40.00 to 49.99 points Class 7 30.00 to 39.99 points Class 8 20.00 to 29.99 points Class 9 10.00 to 19.99 points Class 10 0.00 to 9.99 points (no fire protection) 95 February 4, 2019 24 County Manager, Heidi York asked Mr. Cox to address the possibility of VFDs to merge. Mr. Cox stated there was a trend whereby VFDs will consider a merger, thus having the main fire station (mandated 15 certified volunteers on roster) and a sub-station (mandated 4 certified volunteers on roster) noting the total would be 19 required versus 30 as two separate fire stations. Mr. Cox said Person County, as the contracting agency could request a merger. Mr. Cox indicated another trend was that counties are transitioning to paid, part-time staff. Vice Chairman Jeffers asked County Attorney, Ron Aycock if a VFD folds, what happens to its assets. Mr. Aycock stated the contract may outline what happens to the assets, and if not, there was nothing in the general law. Mr. Aycock said just because the county provides funding that was not a claim to the assets. He added corporate charters provide for disposition of assets; some charters provide that the assets will be distributed to a government entity or the charter may provide its assets to be distributed to any other non-profit. Mr. Aycock confirmed that real property law provides that should a land owner give property to a VFD on condition that it be used as a VFD, and it ceases to be used as a VFD, the property has to be returned to the original owner. Vice Chairman Jeffers stated there is a VFD in the county that is currently on probation with the OSFM and he wanted to be proactive to have the fire protection services in that area not to jeopardize citizens or industry in that community. He added that his preference was not to make the upcoming payment to this VFD unless they are in good standing with the state. Mr. Bailey stated that May 22, 2019 is the final date for remedy noting there will be a meeting in March that will include the County Manager, Board of Directors President, and the Fire Chief for an update. Mr. Bailey confirmed the two deficiencies included 1) manpower and 2) instant reporting. A motion was made by Vice Chairman Jeffers to hold Woodsdale Volunteer Fire Department’s next payment from the County until in good standing with the state. Ms. York confirmed the budget appropriation for Woodsdale Volunteer Fire Department is $123,871; she added that according to the contract, the County has to notify them in writing regarding a breach of contract and they have 30-days to correct it. After that point, committed funding can be withheld or reduced if the corrections are not in place. An amended motion was made by Vice Chairman Jeffers and carried 5-0 to give notice in writing to Woodsdale Volunteer Fire Department of the breach of contract. 96 February 4, 2019 25 Related to the remaining funding allocations that are budgeted to be distributed to the VFDs, Ms. York asked the Board’s consideration to disburse the funding in one-lump sum versus the multiple disbursements. A motion was made by Commissioner Clayton and carried 5-0 to provide the remaining budget allocations to the VFDs in one lump sum payment according to the schedule as set up by the Finance Department. Chairman Newell announced a brief break at 12:35pm. The meeting was reconvened at 12:39pm. PREVIEW OF NEEDS IN FY2020: County Manager, Heidi York shared the following presentation with the Board highlighting a Preview of Needs for Fiscal Year 2020 for both Capital and Operating as known at this time. Ms. York stated she has received an amended Capital request from Person County Schools and was anticipating an amended Capital request from Piedmont Community College. Ms. York noted the Operating was based on discussions with departments; departments will officially submit its Operating requests within a week or so. Ms. York’s presentation follows: 97 February 4, 2019 26 Chairman Newell asked the County Attorney to investigate the procedures involved with private/public partnership, i.e., for the Exec. Airport Hanger or any other joint venture. 98 February 4, 2019 27 Ms. York noted the Schools’ Superintendent requested a meeting with the Chairman, Vice Chairman and herself to further discuss their funding needs. She added staff have requested the school’s plan for schools to remain open or to be closed prior to the County committing to Capital funding. 99 February 4, 2019 28 100 February 4, 2019 29 Vice Chairman Jeffers stated a potential request to the Recreation Advisory Board from citizens with children that have disabilities for a wheelchair accessible swing. Ms. York explained the Operating Requests known at this time include an update to the Land Use Plan that is 20 years old that affects economic development substantially. She noted that the City of Roxboro is interested in a joint Land Use Plan development with the County should the County be interested. If interested, the funding could be split $60,000 by the City and $125,000 by the County. Chairman Newell requested a copy of the Land Use Plan. Ms. York told the group that she is bringing some policy updates to the Board at its next meeting; one being the change from a cell phone stipend to a county owned cell phone because the IRS rules have changed and the ability to archive and to more easily fulfill requests for public records. IT Director, Chris Puryear added text messages are public records that need to be archived. Mr. Puryear stated for security purposes and to comply with state laws, he was hopeful to realize a cost savings. Chairman Newell stated the Library Advisory Committee was hopeful to raise the full $59,000 if the $100,000 grant was awarded. Ms. York spoke of the unknown costs for the proposed compression study that would address the movement across the pay scale noting the informal bids for the study would cost $19,500 however the implementation costs are unknown at this time. BUDGET WRAP-UP: County Manager, Heidi York stated staffs’ intent to develop a budget reflecting the priorities of the Board highlighting that education, economic development and public safety remain the key pillars for funding for the next fiscal year. She said for any direction or strategies that any of the commissioners would like to offer to staff would be helpful. A motion was made by Vice Chairman Jeffers and carried 5-0 to eliminate the animal fee effective July 1, 2019. 101 February 4, 2019 30 RECESS: Chairman Newell announced at 1:10pm the meeting was in recess until 2:30pm in the Commissioners’ boardroom 215 in the County Office Building. Chairman Newell called the recessed meeting to order at 2:35pm. CLOSED SESSION #1 A motion was made by Vice Chairman Jeffers and carried 5-0 to enter into Closed Session at 2:35pm per General Statute 143-318.11(a)(3) for the purpose to consult with the county attorney in order to preserve the attorney-client privilege with the following individuals permitted to attend: County Manager, Heidi York, Clerk to the Board, Brenda Reaves, County Attorney, Ron Aycock, and Assistant County Manager, Sybil Tate. A motion was made by Commissioner Powell and carried 5-0 to return to open session at 3:11pm. Chairman Newell asked the County Manager to provide a list of mandated services required by the Health Department. He added he requested a balance sheet noting their expenses are going up and revenues are decreasing. County Manager, Heidi York stated the Board of Health Chair, Dr. Atkins requested to contact Commissioners Clayton and Powell to discuss some issues at the Health Department. Ms. York stated Dr. Atkins preferred to go this route versus agreeing to a joint meeting with both boards. Ms. York added the Health Department has experienced significant turnover, which is costly to the County. In addition, the Health Department has not had the appropriate standing orders to deliver services. ADJOURNMENT: A motion was made by Vice Chairman Jeffers and carried 5-0 to adjourn the meeting at 3:19pm. _____________________________ ______________________________ Brenda B. Reaves David B. Newell, Sr. Clerk to the Board Chairman (Draft Board minutes are subject to Board approval). 102 2/19/2019 Dept./Acct No.Department Name Amount Incr / (Decr) EXPENDITURES General Fund General Government 82,345 Public Safety 2,853 Human Services 48,997 Transportation (335) Economic and Physical Development 27,627 Culture and Recreation 2,696 Contingency (64,500) REVENUES General Fund Intergovernmental 41,789 Other Revenues 42,021 Fund Balance Appropriation 15,873 EXPENDITURES PI & MRF Fund Community Rehab Prog Services (27) Material Recovery Facility 5,465 REVENUES PI & MRF Fund Intergovernmental 5,438 EXPENDITURES CIP County (135,470) REVENUES CIP Intergovernmental (135,470) Explanation: BUDGET AMENDMENT Appropriate undesginated contingency (-$19,500) for compression study contract ($19,500); appropriate undesginated contingency (-$35,000) for financial advisor contract ($35,000); appropriate undesginated contingency (-$10,000) for security improvements to Elections building ($10,000); receipt of Hurricane Michael insurance claim ($4,950); receipt of lightning damage insurance claim ($7,016); receipt of fire panel damage insurance claim ($967); adjustments to ROAP grant made by the state (-$80); reduction of fund balance appropriation based on ROAP grant adjustments (-$279); reduction of fund balance appropriation (-$8,000) and increase of PATS ROAP revenue ($8,000) due to changes in grant administration; receipt of Duke CIF grant for Economic Development ($25,000); receipt of donations to Cooperative Extension ($2,392); receipt of playground damage insurance claim ($1,696); carryforward revenue from sale of vehicles in FY18 ($8,000); appropriate fund balance for purchase of computers for Health department ($16,152); receipt of LSTA grant for Library ($1,000); adjustments to DSS intergovernmental revenues ($32,869) ; receipt of NC DENR grant for Person County Recycling Center ($5,465); reduction in Person Industries ROAP grant based on state adjustments (-$27); reduction of PARTF grant in CIP Fund (- $135,470) BA‐14103 AGENDA ABSTRACT Meeting Date: February 19, 2019 Agenda Title: Tax Adjustments for February 2019 Summary of Information: Attached please find the tax releases and motor vehicle pending refunds: 1.February 2019 tax releases. 2.February 2019 North Carolina Vehicle Tax System (NCVTS) pending refunds. Recommended Action: Motion to accept reports and authorize refunds. Submitted By: Russell Jones, Tax Administrator 104 NAME BILL NUMBER OPER DATE/TIME DISTRICT VALUE AMOUNT 21108303 2018-7558 DY:0RP:A80 253 BSG 1/9/2019 4:31:00 PM HARRIS TIMOTHY/CAVALIER CHERYL LIEN FEE ADJUSTMENT C BDCKFEE 19,804.00 198.04 TO ADJUST BAD CHECK FEE TOTAL RELEASES:198.04 8629310 2018-7588 DY:0RP:A104 9 BSG 1/9/2019 4:36:18 PM ADCOCK BILLY RAY SR L/EST LIEN FEE ADJUSTMENT C BDCKFEE 2,500.00 25.00 WRONG RECORD NUMBER TOTAL RELEASES:25.00 3072301 2018-18685 DY: RP:A21 90 SRJ 1/10/2019 8:38:24 AM WALKER MARVIN WAYNE STORMWATER FEE ADJUSTMENT C ADVLTAX 78.00 0.55 STORMWATER FEE ADJUSTMENT SW30FFEEFEE 78.00 8.00 STORMWATER FEE ADJUSTMENT FIREADVLTAX 78.00 0.01 NO STORMWATER FEE-ROADWAY ONLY TOTAL RELEASES:8.56 26051301 2018-22103 DY: RP:A80 304 MP 1/14/2019 4:38:50 PM WRENN SAMUEL K LISTING ADJUSTED PERSONAL PROPERTY C ADVLTAX 2,951.00 20.66 LISTING ADJUSTED PERSONAL PROPERTY FIREADVLTAX 2,951.00 0.30 CHARGED FOR BOAT IN ERROR TOTAL RELEASES:20.96 656301 2018-19626 DY: RP:A67 141 SRJ 1/15/2019 9:52:55 AM BLISS DENNIS RAY C ADVLTAX 0.00 0.84 SW30FFEEFEE 0.00 0.02 FIREADVLTAX 0.00 0.02 TOTAL RELEASES:0.88 201850064100 2018-500641 DY:18 PERSONAL PROPERTY MP 1/18/2019 4:28:29 PM LEWIS JIMMY CARTER CHANGE IN SITUS CI50ADVLTAX 0.00 25.66 NOT IN CITY TOTAL RELEASES:25.66 13914301 2018-16648 DY:0RP:A91 22A SRJ 1/22/2019 2:00:48 PM OLIVE BRANCH BAPTIST CHURCH PA EXEMPTION ADDED SW30FFEEFEE 145,341.00 6.00 EXEMPTION ADDED C ADVLTAX 145,341.00 1,017.39 EXEMPTION ADDED FIREADVLTAX 145,341.00 14.53 EXEMPT APPLICATION ON FILE FOR 2018 TOTAL RELEASES:1,037.92 13914301 2018-16648 DY:0RP:A91 22A SRJ 1/22/2019 2:02:52 PM OLIVE BRANCH BAPTIST CHURCH PA C ADVLTAX 145,341.00 -1,017.39 SW30FFEEFEE 145,341.00 -6.00 FIREADVLTAX 145,341.00 -14.53 TOTAL RELEASES:-1,037.92 13914301 2018-16648 DY:0RP:A91 22A SRJ 1/22/2019 2:03:53 PM OLIVE BRANCH BAPTIST CHURCH PA EXEMPTION ADDED FIREADVLTAX 145,341.00 14.53 EXEMPTION ADDED C ADVLTAX 145,341.00 1,017.39 EXEMPT APPLICATION ON FILE FOR 2018 TOTAL RELEASES:1,031.92 RUN DATE: 2/11/2019 9:54 AM RELEASES REPORT Person County 105 NAME BILL NUMBER OPER DATE/TIME DISTRICT VALUE AMOUNT 19100306 2018-3911 DY:0RP:A98 28 BSG 1/23/2019 3:00:39 PM CHAMBERS MARION L LIEN FEE ADJUSTMENT C ADVLTAX 1,205.00 8.44 LIEN FEE ADJUSTMENT FIREADVLTAX 1,205.00 0.12 LIEN FEE ADJUSTMENT C ATTYFEE 1,205.00 1,200.00 ATTY FEES NOT ADDED CORRECTLY TOTAL RELEASES:1,208.56 19100306 2018-200350 DY:18 PERSONAL PROPERTY BSG 1/24/2019 8:57:36 AM CHAMBERS MARION L LIEN FEE ADJUSTMENT C ATTYFEE 0.00 1,205.00 TOTAL RELEASES:1,205.00 61390101 2017-41885 DY: PERSONAL PROPERTY RH 1/25/2019 2:51:23 PM A 1 DISCOUNT & BARGAIN STORE LISTING ADJUSTED PERSONAL PROPERTY C ADVLTAX 474.00 3.32 LISTING ADJUSTED PERSONAL PROPERTY CI50ADVLTAX 474.00 3.18 LISTING ADJUSTED PERSONAL PROPERTY C PEN FEE 474.00 0.33 LISTING ADJUSTED PERSONAL PROPERTY CI50PEN FEE 474.00 0.32 LISTING ADJUSTED PERSONAL PROPERTY C GARNFEE 474.00 22.85 BUSINESS CLOSED TOTAL RELEASES:30.00 61390101 2018-41885 DY: PERSONAL PROPERTY RH 1/25/2019 2:57:55 PM A 1 DISCOUNT & BARGAIN STORE LISTING ADJUSTED PERSONAL PROPERTY C ADVLTAX 394.00 2.76 LISTING ADJUSTED PERSONAL PROPERTY C PEN FEE 394.00 0.28 LISTING ADJUSTED PERSONAL PROPERTY CI50ADVLTAX 394.00 2.64 LISTING ADJUSTED PERSONAL PROPERTY CI50PEN FEE 394.00 0.26 BUSINESS CLOSED TOTAL RELEASES:5.94 36155112 2012-45148 MOTOR VEHICLE: N SITUS: /2012 BSG 1/28/2019 8:49:06 AM TUCK KYRA JEFFERYS BANKRUPTCY DISCHARGE PER COURT C ADVLTAX 5,600.00 39.20 BANKRUPTCY DISCHARGE PER COURT C OTHRFEE 5,600.00 3.92 CLAIM PAID IN FULL TOTAL RELEASES:43.12 50814201 2018-35115 DY: PERSONAL PROPERTY MP 1/29/2019 4:12:13 PM INFANTE ALICE LISTING ADJUSTED PERSONAL PROPERTY C ADVLTAX 9,442.00 66.09 LISTING ADJUSTED PERSONAL PROPERTY DOG FFEEFEE 9,442.00 3.00 LISTING ADJUSTED PERSONAL PROPERTY FIREADVLTAX 9,442.00 0.94 SOLD TO WILLIE BROOKS F/2018 TOTAL RELEASES:70.03 13824101 2018-41631 DY: PERSONAL PROPERTY RH 1/31/2019 9:08:50 AM ONCE AGAIN CONSIGNMENT/RESALE LISTING ADJUSTED PERSONAL PROPERTY C ADVLTAX 5,443.00 38.10 LISTING ADJUSTED PERSONAL PROPERTY CI50ADVLTAX 5,443.00 36.47 BUSINESS CLOSED 12/16 TOTAL RELEASES:74.57 39850201 2018-200341 DY:18 PERSONAL PROPERTY RH 1/31/2019 3:26:07 PM DAVENPORT DAVID A LISTING ADJUSTED PERSONAL PROPERTY C ADVLTAX 9,574.00 67.02 LISTING ADJUSTED PERSONAL PROPERTY CI50ADVLTAX 9,574.00 64.15 DUP BILL SEE REC 38082 TOTAL RELEASES:131.17 RUN DATE: 2/11/2019 9:54 AM RELEASES REPORT Person County 106 NAME BILL NUMBER OPER DATE/TIME DISTRICT VALUE AMOUNT 3996113 2013-45681 MOTOR VEHICLE: N SITUS: /2013 BSG 2/5/2019 1:25:38 PM WHITT BLAKE THOMAS BANKRUPTCY DISCHARGE PER COURT C ADVLTAX 0.00 42.51 TOTAL RELEASES:42.51 42884112 2012-44989 MOTOR VEHICLE: N SITUS: /2012 BSG 2/5/2019 1:28:42 PM RAY TERESA LYNN BANKRUPTCY DISCHARGE PER COURT C ADVLTAX 0.00 16.08 TOTAL RELEASES:16.08 11563101 2017-34430 DY: PERSONAL PROPERTY RH 2/8/2019 3:42:57 PM J & B CAR WASH LISTING ADJUSTED PERSONAL PROPERTY C ADVLTAX 387.00 2.71 LISTING ADJUSTED PERSONAL PROPERTY CI50ADVLTAX 387.00 2.59 LISTING ADJUSTED PERSONAL PROPERTY C PEN FEE 387.00 0.27 LISTING ADJUSTED PERSONAL PROPERTY CI50PEN FEE 387.00 0.26 BUSINESS CLOSED TOTAL RELEASES:5.83 11563116 2016-53620 DY: PERSONAL PROPERTY RH 2/8/2019 3:51:18 PM J & B CAR WASH LISTING ADJUSTED PERSONAL PROPERTY C ADVLTAX 387.00 2.71 LISTING ADJUSTED PERSONAL PROPERTY CI50ADVLTAX 387.00 2.59 LISTING ADJUSTED PERSONAL PROPERTY C PEN FEE 387.00 0.27 LISTING ADJUSTED PERSONAL PROPERTY CI50PEN FEE 387.00 0.26 BUSINESS CLOSED TOTAL RELEASES:5.83 11563115 2015-50712 DY: PERSONAL PROPERTY RH 2/8/2019 3:53:56 PM J & B CAR WASH LISTING ADJUSTED PERSONAL PROPERTY C ADVLTAX 387.00 2.71 LISTING ADJUSTED PERSONAL PROPERTY CI50ADVLTAX 387.00 2.55 LISTING ADJUSTED PERSONAL PROPERTY C PEN FEE 387.00 0.27 LISTING ADJUSTED PERSONAL PROPERTY CI50PEN FEE 387.00 0.26 BUSINESD CLOSED TOTAL RELEASES:5.79 11563114 2014-48164 DY: PERSONAL PROPERTY RH 2/8/2019 3:56:25 PM J & B CAR WASH LISTING ADJUSTED PERSONAL PROPERTY C ADVLTAX 387.00 2.71 LISTING ADJUSTED PERSONAL PROPERTY CI50ADVLTAX 387.00 2.55 LISTING ADJUSTED PERSONAL PROPERTY C PEN FEE 387.00 0.27 LISTING ADJUSTED PERSONAL PROPERTY CI50PEN FEE 387.00 0.26 BUSINESS CLOSED TOTAL RELEASES:5.79 11563113 2013-45832 DY: PERSONAL PROPERTY RH 2/8/2019 3:58:52 PM J & B CAR WASH LISTING ADJUSTED PERSONAL PROPERTY C ADVLTAX 387.00 2.71 LISTING ADJUSTED PERSONAL PROPERTY CI50ADVLTAX 387.00 2.44 LISTING ADJUSTED PERSONAL PROPERTY C PEN FEE 387.00 0.27 LISTING ADJUSTED PERSONAL PROPERTY CI50PEN FEE 387.00 0.25 BUSINESS CLOSED TOTAL RELEASES:5.67 RUN DATE: 2/11/2019 9:54 AM RELEASES REPORT Person County 107 NAME BILL NUMBER OPER DATE/TIME DISTRICT VALUE AMOUNT 201850098900 2018-500989 DY:18 PERSONAL PROPERTY SRJ 2/8/2019 3:59:37 PM FRIENDSHIP BAPTIST CHURCH EXEMPTION ADDED C ADVLTAX 5,000.00 55.30 CHURCH EXEMPT TOTAL RELEASES:55.30 NET RELEASES PRINTED:4,222.21 TOTAL TAXES RELEASED 4,222.21 RUN DATE: 2/11/2019 9:54 AM RELEASES REPORT Person County 108 C ADVLTAX - County Tax TAX YEAR RATE YEAR REAL VALUE RELEASED PERS VALUE RELEASED TOTAL VALUE RELEASED REAL TAX RELEASED PERS TAX RELEASED MV VALUE RELEASED MV TAXES RELEASED TOTAL VALUE RELEASED TOTAL TAXES RELEASED 2012 2012 0 0 0 0.00 0.00 5,600 55.28 5,600 55.28 2013 2013 0 387 387 0.00 2.71 0 42.51 387 45.22 2014 2014 0 387 387 0.00 2.71 0 0.00 387 2.71 2015 2015 0 387 387 0.00 2.71 0 0.00 387 2.71 2016 2016 0 387 387 0.00 2.71 0 0.00 387 2.71 2017 2017 0 861 861 0.00 6.03 0 0.00 861 6.03 2018 2018 146,624 32,804 179,428 1,027.22 249.93 0 0.00 179,428 1,277.15 DIST TOTAL 146,624 35,213 181,837 1,027.22 266.80 5,600 97.79 187,437 1,391.81 C ATTYFEE - ATTORNEY FEE TAX YEAR RATE YEAR REAL VALUE RELEASED PERS VALUE RELEASED TOTAL VALUE RELEASED REAL TAX RELEASED PERS TAX RELEASED MV VALUE RELEASED MV TAXES RELEASED TOTAL VALUE RELEASED TOTAL TAXES RELEASED 2018 2018 1,205 0 1,205 1,200.00 1,205.00 0 0.00 1,205 2,405.00 DIST TOTAL 1,205 0 1,205 1,200.00 1,205.00 0 0.00 1,205 2,405.00 C BDCKFEE - BAD CHECK FEE TAX YEAR RATE YEAR REAL VALUE RELEASED PERS VALUE RELEASED TOTAL VALUE RELEASED REAL TAX RELEASED PERS TAX RELEASED MV VALUE RELEASED MV TAXES RELEASED TOTAL VALUE RELEASED TOTAL TAXES RELEASED 2018 2018 22,304 0 22,304 223.04 0.00 0 0.00 22,304 223.04 DIST TOTAL 22,304 0 22,304 223.04 0.00 0 0.00 22,304 223.04 C GARNFEE - GARNISHMENT FEE TAX YEAR RATE YEAR REAL VALUE RELEASED PERS VALUE RELEASED TOTAL VALUE RELEASED REAL TAX RELEASED PERS TAX RELEASED MV VALUE RELEASED MV TAXES RELEASED TOTAL VALUE RELEASED TOTAL TAXES RELEASED 2017 2017 0 474 474 0.00 22.85 0 0.00 474 22.85 DIST TOTAL 0 474 474 0.00 22.85 0 0.00 474 22.85 C OTHRFEE - C OTHRFEE TAX YEAR RATE YEAR REAL VALUE RELEASED PERS VALUE RELEASED TOTAL VALUE RELEASED REAL TAX RELEASED PERS TAX RELEASED MV VALUE RELEASED MV TAXES RELEASED TOTAL VALUE RELEASED TOTAL TAXES RELEASED 2012 2012 0 0 0 0.00 0.00 5,600 3.92 5,600 3.92 DIST TOTAL 0 0 0 0.00 0.00 5,600 3.92 5,600 3.92 C PEN FEE - County Late List TAX YEAR RATE YEAR REAL VALUE RELEASED PERS VALUE RELEASED TOTAL VALUE RELEASED REAL TAX RELEASED PERS TAX RELEASED MV VALUE RELEASED MV TAXES RELEASED TOTAL VALUE RELEASED TOTAL TAXES RELEASED 2013 2013 0 387 387 0.00 0.27 0 0.00 387 0.27 2014 2014 0 387 387 0.00 0.27 0 0.00 387 0.27 2015 2015 0 387 387 0.00 0.27 0 0.00 387 0.27 2016 2016 0 387 387 0.00 0.27 0 0.00 387 0.27 2017 2017 0 861 861 0.00 0.60 0 0.00 861 0.60 2018 2018 0 394 394 0.00 0.28 0 0.00 394 0.28 DIST TOTAL 0 2,803 2,803 0.00 1.96 0 0.00 2,803 1.96 CI50ADVLTAX - City of Roxboro TAX YEAR RATE YEAR REAL VALUE RELEASED PERS VALUE RELEASED TOTAL VALUE RELEASED REAL TAX RELEASED PERS TAX RELEASED MV VALUE RELEASED MV TAXES RELEASED TOTAL VALUE RELEASED TOTAL TAXES RELEASED 2013 2013 0 387 387 0.00 2.44 0 0.00 387 2.44 2014 2014 0 387 387 0.00 2.55 0 0.00 387 2.55 2015 2015 0 387 387 0.00 2.55 0 0.00 387 2.55 2016 2016 0 387 387 0.00 2.59 0 0.00 387 2.59 2017 2017 0 861 861 0.00 5.77 0 0.00 861 5.77 RUN DATE: 2/11/2019 9:54 AM RELEASES REPORT Person County 109 2018 2018 0 15,411 15,411 0.00 128.92 0 0.00 15,411 128.92 DIST TOTAL 0 17,820 17,820 0.00 144.82 0 0.00 17,820 144.82 CI50PEN FEE - CI50PEN FEE TAX YEAR RATE YEAR REAL VALUE RELEASED PERS VALUE RELEASED TOTAL VALUE RELEASED REAL TAX RELEASED PERS TAX RELEASED MV VALUE RELEASED MV TAXES RELEASED TOTAL VALUE RELEASED TOTAL TAXES RELEASED 2013 2013 0 387 387 0.00 0.25 0 0.00 387 0.25 2014 2014 0 387 387 0.00 0.26 0 0.00 387 0.26 2015 2015 0 387 387 0.00 0.26 0 0.00 387 0.26 2016 2016 0 387 387 0.00 0.26 0 0.00 387 0.26 2017 2017 0 861 861 0.00 0.58 0 0.00 861 0.58 2018 2018 0 394 394 0.00 0.26 0 0.00 394 0.26 DIST TOTAL 0 2,803 2,803 0.00 1.87 0 0.00 2,803 1.87 DOG FFEEFEE - Dog/Cat Fee TAX YEAR RATE YEAR REAL VALUE RELEASED PERS VALUE RELEASED TOTAL VALUE RELEASED REAL TAX RELEASED PERS TAX RELEASED MV VALUE RELEASED MV TAXES RELEASED TOTAL VALUE RELEASED TOTAL TAXES RELEASED 2018 2018 0 9,442 9,442 0.00 3.00 0 0.00 9,442 3.00 DIST TOTAL 0 9,442 9,442 0.00 3.00 0 0.00 9,442 3.00 FIREADVLTAX - Fire District Tax TAX YEAR RATE YEAR REAL VALUE RELEASED PERS VALUE RELEASED TOTAL VALUE RELEASED REAL TAX RELEASED PERS TAX RELEASED MV VALUE RELEASED MV TAXES RELEASED TOTAL VALUE RELEASED TOTAL TAXES RELEASED 2018 2018 146,624 12,393 159,017 14.68 1.24 0 0.00 159,017 15.92 DIST TOTAL 146,624 12,393 159,017 14.68 1.24 0 0.00 159,017 15.92 SW30FFEEFEE - Stormwater TAX YEAR RATE YEAR REAL VALUE RELEASED PERS VALUE RELEASED TOTAL VALUE RELEASED REAL TAX RELEASED PERS TAX RELEASED MV VALUE RELEASED MV TAXES RELEASED TOTAL VALUE RELEASED TOTAL TAXES RELEASED 2018 2018 78 0 78 8.02 0.00 0 0.00 78 8.02 DIST TOTAL 78 0 78 8.02 0.00 0 0.00 78 8.02 GRAND TOTALS:316,835 80,948 397,783 2,472.96 1,647.54 11,200 101.71 408,983 4,222.21 RUN DATE: 2/11/2019 9:54 AM RELEASES REPORT Person County 110 Payee NameAddress 3Refund Type Refund ReasonCreate DateTax JurisdictionLevy Type Total Change01 Tax($14.35)$14.3501 Tax($36.52)50 Tax($34.95)50 Vehicle Fee $0.00$71.4701 Tax($9.94)50 Tax($9.51)50 Vehicle Fee ($20.00)$39.4501 Tax($12.40)$12.4001 Tax($26.35)60 Tax($0.37)$26.7201 Tax($5.97)50 Tax($5.71)50 Vehicle Fee $0.00$11.6801 Tax($31.88)60 Tax($0.46)$32.3401 Tax($85.84)$85.8401 Tax($14.23)$14.2301 Tax($54.22)$54.2201 Tax($16.01)50 Tax($15.32)50 Vehicle Fee $0.00$31.3301 Tax($31.60)$31.60JOHNSON, JONATHAN MATTHEW ROXBORO, NC 27574Proration Vehicle Totalled02/06/2019FUTRELL, JOHN EDWARD ROXBORO, NC 27573Proration Vehicle Sold 02/04/2019FITZ, DENETTE MICHELLE OLIVER SEMORA, NC 27343Proration Vehicle Totalled01/09/2019FIELDS, ANGELA BRADSHER ROXBORO, NC 27573Proration Vehicle Sold 01/18/2019FARMER, JUSTIN ANTWON ROXBORO, NC 27574Proration Vehicle Totalled01/18/2019DOMAN, ADAM TROY HURDLE MILLS, NC 27541 Adjustment < $100 Mileage 02/07/2019CLAYTON, TERRY WAYNE ROXBORO, NC 27573ProrationTag Surrender01/08/2019CASH, FRANCENICE DAVIS SEMORA, NC 27343Proration Vehicle Totalled01/31/2019BYNUM, BEVERLY BOLDEN TIMBERLAKE, NC 27583 Proration Vehicle Sold 01/14/2019BROOKS, ALAN FELIX ROXBORO, NC 27573Proration Vehicle Sold 01/10/2019BAKER, PETER LEMUEL ROXBORO, NC 27573 Adjustment < $100 Mileage 01/14/2019Vehicle Totalled01/15/2019 ROXBORO, NC 27573ProrationARNOLD, KASSI GAYLE111 Payee NameAddress 3Refund Type Refund ReasonCreate DateTax JurisdictionLevy Type Total Change01 Tax$0.0050 Tax($76.65)50 Vehicle Fee ($20.00)$96.6501 Tax($29.14)50 Tax($27.89)50 Vehicle Fee $0.00$57.0301 Tax($23.78)60 Tax($0.34)$24.1201 Tax($76.61)60 Tax($1.09)$77.7001 Tax($55.55)50 Tax($53.16)50 Vehicle Fee $0.00$108.7101 Tax($21.58)50 Tax($20.65)50 Vehicle Fee $0.00$42.2301 Tax($33.02)60 Tax($0.47)$33.49WRENN, BRUCE EDWARD ROXBORO, NC 27573Proration Vehicle Sold 02/07/2019TUCKWILLER, PATRICIA MAE ROXBORO, NC 27573Proration Vehicle Sold 01/31/2019SHAW, DONNIE RAY ROXBORO, NC 27573Proration Vehicle Sold 01/16/2019PIXLEY, CECIL CLAYTON ROXBORO, NC 27574Proration Vehicle Sold 01/14/2019NOBLE, BRYAN CHRISTOPHER ROUGEMONT, NC 27572 Proration Vehicle Sold 01/14/2019MARION, DONNA BRAY ROXBORO, NC 27573Proration Vehicle Sold 01/09/2019LEWIS, JIMMY CARTER ROXBORO, NC 27574 Adjustment < $100 Situs error 01/18/2019112 Person County Board of Commissioners Resolution Supporting Local Control of School Calendars WHEREAS, North Carolina General Statutes give local boards of education powers of supervision and control of local school systems; and WHEREAS, local control over establishing school calendars is an integral component of school supervision and administrative powers with which local boards of education have been vested; and WHEREAS, in 2004 the North Carolina General Assembly seized control of setting school calendars and imposed a one-size-fits-all mandate on how school calendars are to be set; and WHEREAS, the current one-size-fits-all school calendar start date is no earlier than the Monday closest to August 26th and the end date is no later than the Friday closest to June 11th; and WHEREAS, the State mandated late start date means that all schools do not complete the first semester until mid to late January; and WHEREAS, the current law essentially requires high school students to take first semester exams after the winter break, which negatively impacts test scores, according to students and educators; and WHEREAS, the second semester for high school students starts two to three weeks later than community colleges and universities; and WHEREAS, superintendents report that the calendar misalignment makes it nearly impossible for high school students or recent winter graduates to take courses at a nearby community college or university during the second semester; and WHEREAS, exams for Advanced Placement and International Baccalaureate classes are given on the same day nationwide, and the current calendar law shortens the amount of time North Carolina’s students have to learn the material before test day; and WHEREAS, it is well-documented through multiple studies that children will experience a phenomenon known as summer learning loss, which has a disproportionate impact on low- income children; and WHEREAS, long summer breaks can also negatively impact child nutrition, as low-income children who have access to regular meals at school through the free and reduced priced meal program may not have access to regular meals at home; and WHEREAS, with little flexibility built into the calendar, scheduling make-up days is extremely challenging; and WHEREAS, major hurricanes, severe winter snow storms, have caused Person County Public Schools to miss numerous instructional days over the last several years, and 113 WHEREAS, Person County Schools was only able to make up some of the missed days over the past three years; and WHEREAS, fall sports and band begin August 1, schedules for extracurriculars have not changed to coincide with the State-mandated school calendar; and WHEREAS, local boards of education are best equipped to understand the balancing act of meeting the community’s needs and maximizing student success; and WHEREAS, restoring local control of school calendars will allow local boards of education to best meet the calendar preferences of families, educators and businesses in our community while allowing for innovative experimental approaches to improve student achievement. THEREFORE, be it resolved that the Board of Education of Person County has requested that the Person County Board of Commissioners pass a resolution supporting local control of school calendars and urges the North Carolina General Assembly to restore calendar flexibility and governance to local boards of education. Adopted this the 19th day of February 2019. __________________________________ David B. Newell, Sr., Chairman Person County Board of Commissioners Attest: __________________________________ Brenda B. Reaves, NCCCC, MMC Clerk of Board 114 AGENDA ABSTRACT Meeting Date: February 19, 2019 Agenda Title: New Land Use Tools and Services for Citizens Summary of Information: The Planning Department has been working with GIS, Cooperative Extension, Soil and Water, and Economic Development over the past year to create three Development Suitability Maps that will be beneficial to citizens. These departments also teamed up to implement the NC Wildlife Resources grant that the county received in 2017. Development Suitability Maps - The County adopted the Person County Farmland Preservation Plan in June 2016. One of the recommendations of the plan was to produce a farmland and land development suitability map to help residents and officials to identify lands for development, preservation, and agricultural uses. Staff utilized a ranking system to identify potential zones for agriculture, conservation and development in the county. The GIS Department staff was then able to compile all of the data on three separate interactive maps for each of the areas of study. These maps will be available to the public through the GIS website for citizens to use for land use research. NC Wildlife Resources Commission grant – Person County received a grant in the spring of 2017 from the North Carolina Wildlife Resource Commission’s Partner for Green Growth in order to study the natural habitat along a corridor extending from downtown Roxboro south to Durham County. Ten residents in the corridor volunteered to have their parcels (covering 1,060 acres) surveyed to identify different types of wildlife and vegetation. The Person County GIS Department then used the data to create an interactive web map detailing the findings. As part of the grant requirement, four public information and input sessions were hosted and 129 interested residents, business owners, county staff and conservation professionals attended. The recommendations from the document include adopting new conservation easements, developing a new Comprehensive Conservation Plan and amending the Planning Ordinance and Subdivision Regulation’s to better protect the county’s natural resources. Recommended Action: For review purposes Submitted By: Lori Oakley, Planning Director 115 A CONSERVATION-BASED LAND USE GUIDANCE DOCUMENT FOR PERSON COUNTY Prepared by the Piedmont Conservation Council, Inc. January 2019 Table of Contents Introduction……………………………………………………………………………. Page 1 Green Growth Toolbox……………………………………………………………….... Page 1 Partners for Green Growth Project…………………………………………………….. Page 2 Recommendations……………………………………………………………………… Page 6 Appendix 116 - 2 - INTRODUCTION This report was made possible by funding received from the North Carolina Wildlife Resource Commission’s Partners for Green Growth (PGG) Grant Program and administered by the Piedmont Conservation Council, Inc. (PCC). This document is intended to support future land use policies in Person County that will protect and promote green growth. GREEN GROWTH TOOLBOX The Green Growth Toolbox (the Toolbox)1 is a non-regulatory initiative led by the Wildlife Diversity program of the North Carolina Wildlife Resources Commission (NC WRC). The Toolbox consists of a handbook, GIS data package and website, providing North Carolina towns, cities and counties with land use planning methods and case studies to conserve wildlife and natural resources as they grow. Immediately north of the rapidly developing Triangle, Person County has experienced some of the sprawling patterns of land development that threaten the environment and wildlife resources in North Carolina. Unplanned rapid growth not only impacts wildlife, but also creates adverse environmental health effects for humans. For example, over 30 percent of streams samples in North Carolina for water quality are classified as impaired and do not meet standards for safe drinking water. The purpose of the Toolbox is to help communities like Person County continue to experience economic development while also preserving their high priority wildlife, habitats and natural conservation areas. According to the Toolbox manual: Green Growth is a way to encourage wildlife habitat conservation while developing communities. It means more centralized growth that also conserves habitat and biological diversity while building homes, roads, businesses and shopping centers. There are, in fact, many benefits to adopting measures recommended in the Toolbox. These include: • Maintaining ecosystem services (e.g., stormwater management, air purification and pest control). • Attracting workers and businesses that desire proximity to greenways and outdoor recreational opportunities. According to the Toolbox manual: New economy companies rate natural amenities and environmental quality ahead of housing costs, cost of living, commuting patterns, schools and public safety in making decisions about where to locate. Businesses value greenways and their recreation opportunities because they decrease the health care costs of their employees. • Increasing property values. For example, in Apex, NC, homes in the Shepherd’s Vineyard development adjacent to the American Tobacco Trail sold for $5,000 more than other homes in the neighborhood. • Generating tourist income through creating nature-based tourism opportunities. Person County has already begun the process of adopting green growth practices by hosting a Green Growth Toolbox Workshop in June 2015. The event was organized by Person County’s Planning Department and marketed to both Person and Granville County. The workshop was attended by staff 1 The Green Growth Toolbox Handbook is available at: https://www.ncwildlife.org/Conserving/Programs/Green-Growth- Toolbox/Download-Handbook. 117 - 3 - from Person County’s Soil & Water Conservation District, GIS Department, Forestry Service, the Assistant County Manager and staff from the City of Roxboro’s Planning Department. These attendees received a Toolbox GIS data package for guiding land use planning projects within the County. PARTNERS FOR GREEN GROWTH PROJECT In July 2016, Person County followed up the Toolbox workshop by submitting an application to the NC WRC’s Partners for Green Growth (PGG) grant program as the first step in creating a protected natural habitat corridor extending from downtown Roxboro to downtown Durham. Within the project area, there are at least nine classified species of greatest conservation need, such as the Neuse River Water Dog, and significant plant species, such as the Carolina Bird foot-trefoil, Tall Larkspur and Virginia Quillwort. Presently, this area is mostly rural, undisturbed land that connects with large conservation easements in Durham County. The County was awarded $10,000 in the Spring of 2017 to begin the project. Funding was used to collect missing natural resource data within the proposed corridor and initiate a public engagement campaign to gather input and educate citizens. The primary four project goals included: 1. Confirming existing data and incidence through a survey of the corridor’s natural resources –present flora and fauna, significant natural features and scenic areas. 2. Creating an interactive web map based on the survey. 3. Hosting a minimum of 4 public outreach meetings with project partners featuring educational speakers. 4. Drafting a guidance document based on survey work, staff research and public input that directs future development in Person County. This project built upon already ongoing efforts in Person County. On June 6, 2016, the County Commissioners adopted a Farmland Preservation Plan aimed at protecting rural areas and enhancing the agriculture-related and recreation economy of the County. Within its action items, the Plan recommended conducting a Development Suitability Study to guide future growth in the county. That study will benefit from the data and public input gathered during this project to direct new development away from important natural resources. Additionally, adoption of the Farmland Preservation Plan makes Person County eligible for additional funding from the Agricultural Development and Farmland Preservation Trust Fund for the purpose of purchasing conservation easements, providing private landowners another option for preserving their lands. Moreover, the County already owns significant lands in the southern half of the county that adjoin the corridor. One parcel is 230 acres and there are significant wetlands along the corridor in the vicinity of the Flat River and North Flat River. While none of these are currently designated as parks or conservation easements, the project partners hope this recent work will initiate further conservation efforts. 1. Survey Work Person County and PCC selected a contractor to complete the survey work with support from County staff, including from the GIS Department, Parks and Recreation and Soil & Water Conservation District. The contractor surveyed County-owned land adjacent to the corridor and 10 private landowners along 118 - 4 - the Flat River and North Flat River also agreed to be included in the survey, totaling 1,060 acres. The Contractor conducted a biological survey to identify potential priority natural communities including: • Floodplains • Upland Pools & Depressions • Low Elevation Flatrocks, Cliffs & Rock Outcrops • Mesic Forest • Mixed Hardwood Pine Forest/ Managed Timberland • Successional Communities: Herb, Shrub, Woody GIS resources, including aerial imagery, were used to select sampling locations along the potential corridor. The contractor made observations at 134 sites within the project area. Surveys of the natural communities focused on Species of Greatest Conservation Need, as identified in the NC Wildlife Action Plan. The contractor’s methods included: • Point counts • Point count call-back surveys • Time-constrained natural cover object searches • Road cruising 2. Interactive Survey Webmap Person County’s GIS Department worked closely with the survey contractor in order to create an interactive webmap detailing the findings of the survey. The webmap is a free, public resource for interested residents to learn more about Person County’s unique flora and fauna. Figure 1. Screenshot of map. To visit the webmap: https://ncsu.maps.arcgis.com/apps/Shortlist/index.html?appid=2224019f28bc49f0a5382f4f8bba310a 119 - 5 - Users of the webmap may select any one of the survey points to learn about the present vegetation, wildlife and habitat type, as well as to view photos of the area. The webmap also provides users interesting background information regarding inventoried vegetation or wildlife. For example, this excerpt accompanying observation of a 36-inch white ash tree at Survey Point 8: ‘The White Ash (Fraxinus americana) is a deciduous tree native to the eastern United States. Its wood is dense and straight grained, making it ideal for baseball bats, tool handles, flooring, and is a popular choice for electric guitar bodies. The entire Fraxinus genus, which includes white ash, green ash, black ash, blue ash, and more, is threatened by the introduction of the emerald ash borer which is a green beetle native to Asia. Since its introduction in the 1990’s the emerald ash borer has killed at least 50 million ash trees.’ By making the collected survey data immediately accessible through the webmap, the project partners hope residents and local government leaders will have the necessary information to prioritize conservation of these natural communities, especially those providing riparian buffer along the Flat River and North Flat River. 3. Public Outreach Meetings Person County and PCC organized four public information and input sessions throughout the project period that were attended by 129 interested residents, business owners, county staff and conservation professionals. In addition to educating the public about conservation opportunities and resources, the meetings were intended to capitalize on the energy initiated by the Farmland Preservation Plan public engagement and give residents the chance to share their conservation priorities for the County. The first meeting was held on Wednesday, March 15, 2017 at the Roxboro Community School, featuring short presentations by the Person County Recreation, Arts, and Parks Director, a NC Wildlife Resource Commission Biologist, a Tar River Land Conservancy representative and the Open Space Division Manager for Durham County. This first meeting introduced the PGG project to the community and reviewed conservation efforts in the County to date. The second meeting focused on conservation easement options for landowners and was held on Wednesday, October 11, 2017 at the Timberlake Community Center. Attendees learned about easement options available through Agricultural Development & Farmland Preservation Trust Fund, Division of Soil & Water and the Wildlife Conservation Lands Program. A local farmer also shared his firsthand experience obtaining funding to implement a conservation easement. The third meeting was held on Wednesday, October 18, 2017 at the monthly Chamber of Commerce Breakfast, which provided the project partners an opportunity to share the benefits of conservation with the local business community. Figure 2. A 36 inch white ash tree included in the inventory. 120 - 6 - The fourth and final meeting was held on Monday, November 5, 2017 at the Person County Senior Center. This final meeting provided a chance to share the webmap with community members and project partners, as well as review conservation options available to both private landowners and community planners. 4. Guidance Document This report is the final project deliverable and includes potential next steps for the County that will build on this project and utilize the Green Growth Toolbox. These recommendations are made in the following section. RECOMMENDATIONS The primary purpose of the PGG project was to provide Person County and PCC with information on the conservation priorities near the Flat River and North Flat River. With this information, the community could set aside resources, create a Conservation Plan and/or amend Person County’s Planning and Zoning Ordinance to protect priority habitat, such as this natural habitat corridor connecting wetlands, floodplain forests, and riparian buffers. The below sections highlight possible next steps for Person County following completion of the PGG project borrowing recommendations from the Toolbox Manual and other communities that have adopted conservation planning. Easements & Land Purchases One of the most effective methods for preserving priority habitats is simply protecting that land through placement in an easement or direct purchase for the purpose of maintaining the site in its natural state. The Toolbox Manual recommends communities establish a land acquisition fund and partner with the local land trust in order to outright purchase or purchase the development rights of the highest quality natural areas in the community. In Person County, the Tar River Land Conservancy (TRLC) is the local land trust. Their purpose is to work directly with landowners to protect drinking water, wildlife habitat, farms, forests and recreational open space by acquiring conservation lands and permanent conservation easements and collaborating with other public and private entities on projects that achieve mutually beneficial land conservation objectives. In lieu of TRLC, the Person Soil and Water Conservation District can offer similar services to the county, including, applying for grants and easement monitoring. Since completing the Farmland Preservation Plan in 2016, the County is now eligible for easement funding available through the NC Agricultural Development and Farmland Preservation Trust Fund (ADFP Trust), which has historically allocated over $2 million towards easement purchases, many of these through Soil and Water conservation Districts. There are also easement options available through the Natural Resources Conservation Service (NRCS) for landowners interested in maintaining or enhancing their land in a way beneficial to agriculture and/or the environment. NRCS provides technical help and financial assistance to conserve agricultural lands and wetlands and their related benefits. Their easement programs include Agricultural Land Easements, Wetland Reserve Easements and the Healthy Forests Reserve Program. 121 - 7 - Another unique opportunity for Person County is the funding available through the Upper Neuse Clean Water Initiative (UNCWI), a partnership of nonprofit organizations and local governments that seeks to protect the lands most critical for ensuring the long-term health of drinking water supplies in the Upper Neuse River Basin. These include nine public drinking water reservoirs: Falls Lake, Lake Michie, Little River Reservoir, Lake Holt, Lake Orange, New Hillsborough Lake, Corporation Lake, Lake Ben Johnson and Lake Rogers. These reservoirs serve more than 600,000 people in Wake, Durham, Orange, Granville, and Franklin counties. In 2006, the UNCWI developed a conservation plan identifying the most important tracts of land to conserve to protect water quality (see Figure 3). Since then, UNCWI has protected over 10,000 acres in the watershed and 100 miles of stream banks. Their goal is to protect over 30,000 acres over the next 30 years. In Person County, there are 2,585 unprotected acres considered high priority for conservation by UNCWI (see Figure 4). Many of these acres were surveyed as part of the Person County PGG project. Figure 3. UNCWI Study Map. 122 - 8 - Figure 4. High Priority Person County Parcels Map with PGG project area outlined. UNCWI receives financial support from the N.C. Clean Water Management Trust Fund, the city of Raleigh, Durham County and City, Orange County, and the City of Creedmoor. To generate funds for easements and projects that improve water quality, both Raleigh and Durham setup “watershed protection fees,” (averaging only 60 cents a month per household in Raleigh) based on water use. Person County has a ‘water quality fee’ that could be used similarly to support UNCWI or to directly pay for implementation of conservation practices within the County. Develop a Comprehensive Conservation Plan Another Toolbox recommendation is to amend or adopt a comprehensive conservation plan that details strategies for building awareness, protection and stewardship of Person County’s natural resources. One of the recommendations of the Farmland Preservation Plan was to conduct a Development Suitability Study. As a result, Ag, S&W, Planning and GIS staff have created three maps focused on conservation, agriculture, and development, which designate high-priority areas for each. Each of these maps will be available publically via the GIS website. In conducting this study, County staff have found additional data needs, including locating and identifying all hardwood forests and re-evaluating sites listed in the NC Wildlife dataset as ‘historical.’ Nonprofit partners such as the Piedmont Conservation Council, Inc., could help obtain funding in order to obtain missing information regarding Person County’s natural resources and/or draft a final Comprehensive Conservation Plan. Staff should be trained on how to use these mapping tools and promote public access. Additional public outreach is needed to gain feedback from citizens about their vision for conservation, agriculture, and development. 123 - 9 - Amend Person County’s Planning and Zoning Ordinance Another principle recommendation of the Toolbox Manual is to ‘streamline and enhance zoning and development ordinances to protect important species, habitats and ecosystems without hindering growth.’ Person County’s most recently amended Planning and Zoning Ordinance (October 2, 2017) states that the ordinance is enacted for the ‘further purpose of: 1) assuring clean, nonpolluted drinking water 2) protection of all our watersheds 3) controlling hazardous waste 4) orderly, planned growth vital to the economic future and livability of Person County 5) assuring adequate light and air. From the ordinance, it is clear that the Board of County Commissioners and residents of Person County already value the benefits of a healthy environment. To better protect their natural resources and ensure future residents continue to enjoy these same features, the County could consider adopting many of the zoning recommendations included in Section 5 of the Toolbox Manual (to view see footnote on page 2), which encourage development projects that minimize impacts to wildlife and natural resources. This section reviews ordinances and incentives that address: • Natural Heritage Sites • High development density around cities and towns • Stream, Wetland and Floodplain Ordinances • Tree Protection and Forest Conservation Ordinances • Landscape and Vegetation Control Ordinances • Steep Slope Protection Ordinances • Wildfire Hazard and Smoke Management • Energy Systems Ordinances (e.g., wind and solar) For each of these issues, the Toolbox provides sample ordinances from other communities around the country. More immediately, County staff recommend revisiting Section 77 of the County’s Planning Ordinance regarding conservation easements to be both more clearly written and more effective at motivating developers to participate in conservation. Additionally, County staff recommend revising the Subdivision Regulations, which currently do not offer conservation subdivisions and do not require any tree preservation. 124 125 126 127 AGENDA ABSTRACT Meeting Date: February 19, 2019 Agenda Title: Consideration of contract for 2021 Reappraisal Services Summary of Information: North Carolina General Statutes require counties to conduct a county-wide reappraisal at least every 8 years. Since our last reappraisal was conducted for 2013, we are scheduled for a reappraisal for 2021. This is a project that normally takes just under 2 years, and therefore we will need to start on this project soon. In order to best negotiate a contract for this service, our staff issued an RFP (Request for Proposal) for the 2021 Reappraisal. The RFP was mailed to all 16 approved reappraisal vendors, as certified by the North Carolina Department of Revenue. This mailing generated 6 proposals. The RFP criteria that was considered during the selection process is listed below: 1.Clarity of Proposal. 2.Firm’s understanding of the project objectives. 3.Firm’s recommended approach to the project, including Firm’s demonstrated ability to conduct reappraisal program services within North Carolina. 4.Qualifications of principal(s) to perform the work and the level of involvement in the project. 5. Qualifications of project manager, supervisor, and key personnel assigned to the project. 6.Firm’s knowledge and demonstrated experience specifically with reappraisal programs within North Carolina. 7.Firm’s familiarity with North Carolina statutes and other laws relating to reappraisal programs. 8.Firm’s ability to perform the project based on the successful completion of similarly sized projects with similar project scope. 9.Proof of like projects that were completed on time and at or under budget. After careful examination of the RFPs received, and using the criteria above, staff unanimously selected Pearson's Appraisal Service Incorporated. After selection, we proceeded to negotiate the attached service contract for your consideration. Recommended Action: Authorize staff to sign/execute contract with Pearson's Appraisal Service Incorporated, if appropriate Submitted By: Russell Jones, Tax Administrator 128 REQUEST FOR PROPOSAL PERSON COUNTY, NC 2021 REVALUATION SUBMITTED BY: PEARSON’S APPRAISAL SERVICE, INC. ROBERT PEARSON, CO-OWNER P. O. BOX 36404 RICHMOND, VA 23235 1-888-573-2776 January 17, 2019 129 Mr. Philip Christy, Appraisal Manager Person County Tax Office 13 Abbitt Street Roxboro, NC 27573 Dear Mr. Christy: I am pleased to submit a proposal on behalf of Pearson’s Appraisal Service, Inc. for real estate appraisal services for the upcoming 2021 revaluation. Pearson’s Appraisal Service, Inc. (PAS) has been a leader in mass appraisal in North Carolina and Virginia for over 35 years by successfully completing over 200 turn properties. Our staff are very familiar with the real estate market in Person County and we have completed many projects in your area. We completed a highly successful revaluation for Person County and we are working or have very recently worked in D Counties. For staffing, Randy Willis is proposed as the day to day project manager/project supervisor. I will be the project manager for our company or Request for Proposal (RFP). I will also appraise the commercial and industrial properties. Randy will be assisted by Audrey Pruitt, Michael Casey, Brian Brewer, and Tony Blount as appraisers/Pictometry reviewers. Kristy Allgood will be responsible for data entry and she is certified as an appraiser. All proposed staff appraisers have years of experience in mass appraisal, are certified by the North Carolina Department of Revenue, Local Government Division, and their resumes are attached. Our proposal includes the use of our Complete Appraisal Process Solution or CAPS software which is a tablet-based data collection technology. CAPS allows us to take all the tools of the tax office to the field for data verificati (85%) of our projects. CAPS is also used to capture images of the improved properties. We are very familiar with the Computer Assisted Mass Appraisal (CAMA) software used in Person County. We just completed a project in Johnston County using Bi similar review project. I appreciate the time you and Russell spent meeting with me to discuss the project. If you have any questions or concerns with any of the information provided, please do no to contact me. I thank you for the opportunity to submit this proposal for the performance and completion of appraisal services. Our firm is experienced in providing the services January 17, 2019 Mr. Philip Christy, Appraisal Manager I am pleased to submit a proposal on behalf of Pearson’s Appraisal Service, Inc. for real praisal services for the upcoming 2021 revaluation. Pearson’s Appraisal Service, Inc. (PAS) has been a leader in mass appraisal in North Carolina and Virginia for over 35 years by successfully completing over 200 turn-key projects and appraising over 3,000,000 Our staff are very familiar with the real estate market in Person County and we have completed many projects in your area. We completed a highly successful revaluation for Person County and we are working or have very recently worked in Durham and Granville For staffing, Randy Willis is proposed as the day to day project manager/project supervisor. I will be the project manager for our company or the Principal-in-Charge as required by your Request for Proposal (RFP). I will also appraise the commercial and industrial properties. Randy will be assisted by Audrey Pruitt, Michael Casey, Brian Brewer, and Tony Blount as . Kristy Allgood will be responsible for data entry and she is certified as an appraiser. All proposed staff appraisers have years of experience in mass appraisal, are certified by the North Carolina Department of Revenue, Local Government eir resumes are attached. Our proposal includes the use of our Complete Appraisal Process Solution or CAPS software based data collection technology. CAPS allows us to take all the tools of the tax office to the field for data verification and collection. We use CAPS in eighty five percent (85%) of our projects. CAPS is also used to capture images of the improved properties. We are very familiar with the Computer Assisted Mass Appraisal (CAMA) software used in leted a project in Johnston County using Bi-Tek for a very I appreciate the time you and Russell spent meeting with me to discuss the project. If you have any questions or concerns with any of the information provided, please do not hesitate to contact me. I thank you for the opportunity to submit this proposal for the performance and completion of appraisal services. Our firm is experienced in providing the services January 17, 2019 I am pleased to submit a proposal on behalf of Pearson’s Appraisal Service, Inc. for real praisal services for the upcoming 2021 revaluation. Pearson’s Appraisal Service, Inc. (PAS) has been a leader in mass appraisal in North Carolina and Virginia for over 35 ,000 Our staff are very familiar with the real estate market in Person County and we have completed many projects in your area. We completed a highly successful revaluation for urham and Granville For staffing, Randy Willis is proposed as the day to day project manager/project supervisor. Charge as required by your Request for Proposal (RFP). I will also appraise the commercial and industrial properties. Randy will be assisted by Audrey Pruitt, Michael Casey, Brian Brewer, and Tony Blount as . Kristy Allgood will be responsible for data entry and she is certified as an appraiser. All proposed staff appraisers have years of experience in mass appraisal, are certified by the North Carolina Department of Revenue, Local Government Our proposal includes the use of our Complete Appraisal Process Solution or CAPS software based data collection technology. CAPS allows us to take all the tools of the on and collection. We use CAPS in eighty five percent We are very familiar with the Computer Assisted Mass Appraisal (CAMA) software used in Tek for a very I appreciate the time you and Russell spent meeting with me to discuss the project. If you t hesitate to contact me. I thank you for the opportunity to submit this proposal for the performance and completion of appraisal services. Our firm is experienced in providing the services 130 requested and we understand the scope of work. Page two Person County Response Should Pearson’s Appraisal Service, Inc., be chosen as the contractor for this project, we will provide the required Insurance certificates and performance bond. Our method of reassessing property compiles with industry and the International Association of Assessing Officers (IAAO) standards for mass appraisal. Pearson’s Appraisal Service, Inc is an Equal Opportunity Employer. Sincerely, Robert Pearson Owner/ Manager, Pearson’s Appraisal Service, Inc. Pearson’s Appraisal Service, Inc. PO Box 36404 - Richmond VA 23235 131 (888) 573-2776 http://www.pearsonsappraisal.com/ 132 Company Profile Pearson’s Appraisal Service, Inc. has been successfully providing appraisal services to Virginia and North Carolina counties and municipalities for the past 35 years; performing equitable revaluations and assisting tax offices with a variety of appraisal services. With our large staff of professional appraisers, we are able to provide assurance to our clients that their revaluation project is completed in a timely manner by experienced personnel. Our success in the field of appraising can be greatly attributed to our dedicated and competent appraisal staff. We currently staff over 40 employees, many specializing in specific roles in the reappraisal process. Bob and Fred Pearson are well respected within the mass appraisal industry for their hands-on approach and personal attention they give to each project, solution, and client. Fred W. Pearson is licensed as a Virginia, North Carolina, and Delaware Certified General Appraiser and together with Robert Pearson, Jr. they incorporated their appraisal company in 1981 in the states of Virginia and North Carolina. Since our incorporation, we have completed over 200 turn-key appraisal projects and have appraised over 3 million parcels. Our company’s experience with the use of computer assisted mass appraisal systems (CAMA) continues to grow with the number of contracts Pearson’s Appraisal Service is awarded. CAMA systems vary from one locality to another and likewise, our appraisers have become adept users of a number of computer systems. They also receive support from our IT staff which has years of industry specific experience. Pearson’s Appraisal Service strongly believes in providing high quality and comprehensive appraisal services. We strive to maintain at all times ethical and professional standards. Our managers and owners are active members of the International Association of Assessing Officers, the Virginia Association of Assessing Officers, the North Carolina Association of Assessing Officers, the South Carolina Association of Assessing Officers, and the Georgia Association of Assessors. Our company is an Equal Opportunity Employer. 133 Clarifications of Project Responsibilities County Person Effective Date 1/1/2021 # Parcels 27,500 Begin Date w/i 30 days of award % of Market 100% Completion Date: 10/1//2020 Contact Name Philip Christy Cycle in Years 8 Contact Title Appraisal Manager Existing CAMA system: Bi-Tek Contact Email Board of Equalization and Review: Yes Requirements per RFP DUE: January 21, 2019 by 12:00 P.M. (noon) GIS? Yes Task County Pearson Additional Notes Clerical X Data Entry X PRC’s X Office Space X Office Supplies X Telephone/Internet X Printing Expenses X Computer Hardware X X Bond X Performance Bond Insurance X Public Relations X X Joint New Construction X Review Properties using Pictometry X SketchCheck & Digital Images Mobile Homes X Digital Photos X CAPS or Bi-Tek Market Analysis/Sales Study X Income Approach X As appropriate Schedule of Values X Informal Hearings X Notices X Postage X BOE Appeals X X Clerical for BOE X Court Appeals X X Three years 134 COST PROPOSAL FOR REVALUATION SERVICES Mr. Philip Christy, Appraisal Manager Person County Tax Office 13 Abbitt Street Roxboro, NC 27573 Dear Mr. Christy: Pearson’s provides the following per parcel price for your consideration: $17.00 Per Parcel $467,500 Total project price ($17.00 x 27,500 = $467,500.00) Any parcels over the estimated parcel count of 27,500 will be charged at the same rate should the total count be less than 27,500 only the number of parcels appraised will be invoiced. _______________________________ Robert Pearson, Co-Owner Pearson’s Appraisal Service, Inc. PO Box 36404 Richmond, VA 23235 888-573-2776 January 17, 2019 135 PERSON COUNTY Request for Proposal Person County 2021 Real Property Reappraisal Date: January 2, 2018 I. Introduction: Person County is soliciting Proposals (Bids) from qualified firms (hereinafter "Firm") for contract services related to the furnishing of labor, materials, supplies and the performance of all work required for the completion and delivery of a desktop/field review of all real property within Person County, assistance to the Person County Tax Administrator and staff, the Board of County Commissioners, and the Person County Board of Equalization and Review. Person County reserves the right to reject any and all submittals and may award the project consistent with the best interests of Person County and the project. Person County also reserves to waive informalities and technicalities in the Proposals. This RFP is not an offer, obligation, or agreement to award work to any Firm, and no contractual relationship is created by responding to this RFP. Formal Proposals will be accepted up to but no later than 12 Noon on Monday, January 21, 2019. No submission will be considered if received after this deadline expires, regardless of reason. After opening, each Proposal will be evaluated and ranked based on the criteria set forth in this RFP. A recommendation will be made to the Person County Board of Commissioners for approval to negotiate a contract. Issuance of this RFP does not guarantee a contract will be awarded to any proposing Firm. Official Proposals must be clearly marked: "RFP - Person County 2021 Real Property Reappraisal" and addressed and delivered to: United States Postal Service: Other Delivery: Person County Tax Office Attn: Philip Christy, Appraisal Manager PO Box 1116 Roxboro, NC 27573 Person County Tax Office Attn: Philip Christy, Appraisal Manager 13 Abbitt St Roxboro, NC 27573 All proposal packages must be submitted in a sealed box, envelope, or container. Packages must include: One (1) original, five (5) copies of the original, and one (1) electronic copy on CD, DVD or Flashdrive (email submissions are not acceptable). The Proposal should include the qualifications of both the firm and person(s) directly 136 responsible for the work, including a list of similar projects completed in North Carolina by this firm and by said responsible person(s). Proposals may be withdrawn any time before the deadline for submission, but the withdrawal must be submitted in writing and signed by the proposing Firm. II. Background Person County is scheduled for an eight-year reappraisal of real property effective January 1, 2021. Person County currently has an approximate total of 27,177 real property parcels with a projected estimate of 27,500 parcels by 2021. A categorization of these parcels is as follows: Description Current parcel count Residential Improved Multi-Family Improved Commercial Improved Industrial Improved Exempt Parcels Unimproved Parcels Present Use Value Parcels Projected Parcel Count III. Project Quantity 27,177 16,940 150 613 35 659 8,624 2,157 27,500 The services requested includes the furnishing of labor, materials, supplies, and the performance of all work required for the completion and delivery of a desktop/field review reappraisal of all real property within Person County, assistance to the Person County Tax Administrator and staff, the Board of County Commissioners, the Person County Board of Equalization and Review, and the Property Tax Commission. Included in the project is the following: A. Appraisals - Reappraisal. The Firm shall aid and assist the Person County Tax Administrator and the Board of County Commissioners and shall advise, aid, and 137 assist the Board of Equalization and Review in arriving at the true value in money as of January 1, 2021 of all real property in Person County, in the appraisal and revaluation of Commercial Real Property, Industrial Real Property, Urban, and Rural Property, Agricultural, Horticultural , and Forestland, Manufactured and Modular Homes, Exempt Property, other Real Property, and Real Property of Public Service Companies situated in Person County which are not appraised by the State of North Carolina. The Firm will not provide for the appraisal of Personal Property, including commercial furniture and fixtures, industrial machinery and equipment, or other personal property. However, the Firm should provide all data entry for the project. The Firm should also provide digital images of the main structures on each parcel. The entire procedure of the Reappraisal program is to be in accordance with A. all applicable statutes of North Carolina relating to the reappraisal of property. Performance by the Firm shall not be deemed completed until all hearings with taxpayers, including before and during meetings of the County Board of Equalization and Review respecting the reappraisal program, shall have been completed, and until all appeals from the County Board of Equalization and Review to the Property Tax Commission or to the Courts, in the case of complaints concerning the assessed valuation arising within (3) years following the completion of the work and its acceptance by Person County, are determined. Pearson’s Appraisal Service, Inc. (PAS) is pleased to submit a statement of work and proposal for revaluation services requested by Person County to supply all labor, equipment, materials, and insurance to perform the work requested. It is understood time is of the essence in completing the work with an effective date of January 1, 2021. We are ready to begin the project within thirty (30) days of the contract award as required. B. Reappraisal- Description of work to be performed. The Firm shall take digital street view images at the beginning of the project. The reappraisal will be a combination of office review (using SketchCheck furnished by Pictometry, 2017 aerial photography, and the street view images as described above) and a field review of the parcels selected during the office review. It is estimated that approximately 15% of the residential parcels will be selected for field review. All commercial and industrial properties will require a field review. PAS and Technology proposed: Overview PAS staff appraisers will capture digital images of all improved properties in Person County using our Complete Appraisal Process System or CAPS program. We will verify selected data while at the site and make obvious updates before the office review. We will take digital images of the improvements and outbuildings that can be seen from the street. Our experienced appraisers will flag changes that need to be made to the tax data, however, most properties do not change in the eight-year cycle. Pearson’s Appraisal Service is familiar with Computer Assisted Mass Appraisal 138 (CAMA) systems used in North Carolina and we have used Bi-Tek software on several projects. CAPS provides mass appraisers access to technologies that were previously only available in the office. CAPS is a data collection and review program that operates from a tablet computer platform. CAPS combines GIS mapping, GPS, high quality aerial photography, customized software and your existing tax data to give the appraiser the tools that produce higher quality reassessment work. The appraiser will also be responsible for photographing all substantial structures. For sale, for rent, commercial tenant, and realtor information can also be collected and assigned to the corresponding parcel. PAS uses the CAPS software program on over 90% of our current projects. This data is downloaded nightly to our company’s data servers to ensure all data is synched and backed up. It is our understanding that up to approximately 4,125 residential parcels may require a field review based on 15% of 27,500 parcels. All commercial and industrial properties will be visited. C. Reappraisal Schedule of Values (SOV)-The Firm shall develop a Schedule of Values (SOV) to be used in the appraisal of all real property located in Person County. This schedule shall contain value rates for all real property types - including improved and unimproved properties. The rates shall be developed from current market data utilizing sales, costs and income approaches as appropriate for each property. Any changes will not adversely affect the property owner' s ability to use the SOV to better understand how the mass appraisal process is conducted and values are determined. The successful Firm shall prepare electronically and deliver electronic and ten (10) printed copies of an assessment manual, cost schedules and land value schedules prior to finalizing any appraisals. The design of the manual must be approved by the Tax Administrator and personnel designated by the Tax Administrator are to be trained in the use of the manual during the reappraisal period. We are very familiar with the North Carolina requirements for developing a Schedule of Values or SOV. The existing SOV will be used as the basis of the 2021 SOV. We will update all the pricing tables and adjust depreciation as necessary. D. Generally- 1. Bonding and Liability Insurance. The successful Firm will be required to furnish a performance bond for the full amount of the 139 contract and liability insurance with coverages in amounts deemed sufficient by Person County, both of which shall be with companies licensed and authorized to do business in the State of North Carolina. At a minimum, the successful Firm shall be required to have the following insurance coverage: a. Workers Compensation - Coverage for all paid and volunteer workers meeting the statutory requirements of The North Carolina Workers' Compensation Act, North Carolina General Statute §97. b. Commercial Automobile Liability - Coverage with limits no less than $1,000,000.00 per occurrence for bodily injury and property damage for any vehicle used during the performance of the contract. c. Commercial General Liability - Bodily injury and property damage liability as will protect the Firm from claims of bodily injury or property damages which arise from the operations of the contract. The amounts of such insurance coverage shall not be less than $2,000,000.00 per occurrence and $3,000,000.00 aggregate coverage. d. Professional Errors and Omissions - Coverage with minimum limits of $1,000,000.00 per occurrence and $2,000,00.00 aggregate. All of our revaluation projects require some type of insurance and many require bonds. We do not anticipate any problems in providing the required insurance and bonds. 2. Prosecution of Work. Time is of the essence in the prosecution of work to be performed. It is anticipated that the successful Firm will begin work within 30 days of the awarding of the contract, shall carry on the program of reappraisal, complete and deliver said work on or before October 1, 2020, with the exception of new buildings partially completed as of January 1, 2021, the appraisal of which shall be completed by the successful Firm with assistance from Person County on or before March 1, 2021. Person County appraisers will appraise all new construction until the reappraisal effective date of January 1, 2021. Pearson’s understands the Work requested and we are able to 140 begin the project within 30 days of the project award. The tentative schedule is understood and agreed to and we will work with the county to place a value on the new construction by March 1 of 2021. We understand the county appraisers will continue to measure and list for taxation all new construction. The successful Firm shall immediately develop and deliver to Person County a Reappraisal plan and timeline for submission to the North Carolina Department of Revenue. We agree to work with Person County to deliver an acceptable timeline and reappraisal plan to the NCDOR. 3. Billing and Payment. On the first day of each month, the successful Firm shall submit a progress report to show the percentage of work completed and a detailed invoice reflecting the percentage of the project' s total cost. Such progress reports will be subject to verification by the Assessor prior to approval for payment. On the basis of each progress report, the Person County Finance Department will make payments as follows: On or about the 15th day of each month, the Person County Finance Department will pay 90% of the invoiced amount for work fully performed by the Firm as reported in the monthly progress report. 10% of each monthly payment will be retained until completion and acceptance of all contract work. Monthly payments will be subject to correction or adjustment following discovery of miscalculation(s) or error(s) in any prior monthly progress report or payments. The proposed billing and payment of invoices is acceptable to PAS. 4. Personnel. Employees executing appraisals or other skilled work shall be properly licensed and certified, and have sufficient education, training, and experience in such work to perform it properly and satisfactorily. Such employees will not have less than two (2) years of active practical and extensive experience appraising commercial, industrial, residential, and farm properties. All personnel assigned by the successful Firm will be required to undergo a criminal 141 background check at the expense of the successful Firm. All field personnel shall display a personal identification badge that shall include name, photograph, company name, and employee' s title and signature. All vehicles used by the personnel of the Firm in the performance of duties herein described will be furnished by the Firm and shall be identifiable by signs located on at least two (2) sides of said vehicles. Lettering shall be legible and shall contain the words "County Reappraisal." Variations will be accepted only as approved by the Tax Administrator. PAS agrees to the personnel requirements of this RFP and for most of our projects our staff are issued county identification badges to both use outside the county offices and for admittance to the county buildings and offices. 5. Office Space. Person County has space necessary for the performance of the reappraisal work. Person County will supply tables, chairs, and file cabinets as needed for the County provided office space. Person County will supply computers with productivity enhancement software such as Microsoft, Excel, Word, or comparable products. County printers will be available as needed. Person County will provide telephone service and internet access in the County-provided offices. 6. Technology. Person County is currently using web-based Computer Assisted Mass Appraisal (CAMA) software provided by Bi-Tek. This software is compatible with the Internet Explorer web browser for data entry purposes. Custom reporting within Bi-Tek is exclusive to IE 11. This software utilizes SQL 2012. Person County will provide necessary training to the successful Firm' s Project Leader to analyze the reappraisal data. Person County will provide onsite computers in addition to adequate remote VPN access for data entry. Person County will work with the successful Firm to both export county data and images and import field review data from the Contractor in a timely and cost-effective manner for both parties. Images will be indexed by the Contractor in accordance with a file structure as defined by Person County and Bi-Tek. We have worked with Bi-Tek software and we are confident we can work with Person County to export images for use in Bi-Tek as we have with other counties. With our CAPS program and the Person County appraisal tools a fair and equitable revaluation can be accomplished. The Firm shall not assign, transfer, or sublet the Contract or any interest therein without first 142 receiving written approval from Person County and . • from the sureties on the bonds of the Firm and the Firms' liability insurance earner. We do not propose using any subcontractors. 7. Support of Values. Upon delivery of complete appraisal work, the successful Firm is expected to participate in informal appeals with taxpayers scheduled by appointment and conducted by the successful Firm and Tax Administrator. If requested by the Tax Administrator, the successful Firm will be present at any official meetings of the Board of Equalization and Review, and any informal hearings or meetings following the completion of the work until all complaints are heard and disposed of, in order to assist in the settlement of complaints, and to defend the values placed upon various properties. All our projects include hearing appeals. We will work with the County to schedule and hear appeals. If requested, we will have an experienced appraiser or our project supervisor available to attend the official meetings of the Board of Equalization and Review. 8. The Contract may be terminated by Person County for the following reasons: a. Failure of the Firm to begin the work on a specified date. b. Reasonable evidence that the progress being made by the Firm is insufficient to complete the work within the specified time. c. Failure on the part of the Firm to comply with any of the provisions of the contract. d. The non-appropriation of funds by the Person County Board of Commissioners e. For convenience upon 90 days written notice to the Firm. Before the Contract can be terminated, the Firm and its surety must be notified in writing by Person County of the bases under which termination of the Contract are supported. In cases of contract performance issues, 10 days after this notice of same is given, if a satisfactory effort has not been made by the Firm or its surety to correct the conditions, Person County may declare the Contract terminated, notify the Firm and its surety accordingly and pursue any right and remedy under the Contract and bond. In the event this contract is terminated, Person County reserves the right to take 143 possession of all completed work, work in progress, material, or any other part of the work, to account for said work and material, and to use the same to complete the project in accordance with the Contract specifications and the provisions and conditions of the bonds. When the work is thus finally completed, the total cost of the same will be computed. If the total cost is more than the Contract price, the difference shall be paid by the Firm or its surety or sureties. It is understood by the parties that failure to have insurance in force shall be grounds for Person County to declare the contract breached. The successful Firm shall provide Person County with a certificate of insurance that shall name County of Person as an additional insured and contain the provision that the County of Person will be given 30 days written notice of any intent to amend or terminate said policy by either the insured or the insuring company. However, a 10-day notice is sufficient for cancellation by the insuring company due to non-payment of premium. IV. Selection Process After the expiration of the deadline, an evaluation committee made up of Person County staff will review all submitted proposal packages that comply with the requirements contained within this document. The criteria by which the packages will be evaluated include, but are not limited to: 1. Clarity of Proposal. 2. Firm' s understanding of the project objectives. 3. Firm' s recommended approach to the project, including Firm' s demonstrated ability to conduct reappraisal program services within North Carolina. 4. Qualifications of principal(s) to perform the work and the level of involvement in the project. 5. Qualifications of project manager, supervisor, and key personnel assigned to the project. 6. Firm' s knowledge and demonstrated experience specifically with reappraisal programs within North Carolina. 7. Firm' s familiarity with North Carolina statutes and other laws relating to reappraisal programs. 8. Firm' s ability to perform the project based on the successful completion of similarly sized projects with similar project scope. 9. Proof of like projects that were completed on time and at or under budget. V. Contents 144 Proposals shall be submitted on 8-1/2 x 11" paper, side bound or single comer stapled with a Table of Contents and reference tabs for key sections, and packaged as above specified. Information provided in the Proposals should include, but not be limited to: 1. A proposed price for the project. Bid price for the project should be based on an overall per parcel rate to the extent possible. This bid should also include a total price for the project based on the current parcel count of 27,500 parcels. It is understood that any additional parcels will be added to this price at the per-parcel rate. Please see our Cost Proposal Sheet. 2. A Letter of Transmittal signed by the individual authorized to negotiate for and contractually bind the Firm. Please see our Letter of Transmittal. 3. Firm name, address, telephone number, fax number, email address, and contact person(s). The requested information is included on our Letter of Transmittal and Cost Proposal Sheet. 4. Brief history of the firm, to include current size/staff, years in business, organizational chart of proposed team, and any former names under which the firm operated. The Firm must be certified with the North Carolina Department of Revenue, Local Government Division. Please see our Company Profile and Pearson’s Appraisal Service, Inc. is certified and listed with the North Carolina Department of Revenue. 5. Names, office location, and resumes of all personnel who will be assigned to this project, including licenses and professional affiliations. At a minimum, list the following team members: a. Principal-in-Charge Robert Pearson, see Resumes section. b. Project Manager Randy Willis, see Resumes section. c. Project Supervisor Randy Willis, see Resumes section. d. Key Personnel See Resumes section. 6. List specialty consultants (if any), and identify their location and background. None proposed. Approach to the reappraisal project, including your approach with public relations with taxpayers, the public, and other stakeholders in the reappraisal project. 145 PAS agrees to at all times faithfully, industriously, and professionally perform all the duties required pursuant to the expressed and implicit terms of the Request for Proposal to the reasonable satisfaction of the County. In our experience, it is desirable for the county and PAS to jointly provide Public Information regarding reassessments. PAS will make speakers available for meetings with civic groups, press or other interested parties as directed by the County. PAS staff always promotes good public relations with taxpayers and the general public. 7. Reference and contact list for similar projects, including project descriptions, location, completion time, completion cost, and project outcomes. Please see our Client List. 8. Listing of all local government reappraisals now underway or under contract, including client contact information. Please see our Client List. 9. Unique qualifications or work methodology. PAS has completed similar review projects using Pictometry for in office reviews. We have subscriptions to industry tools such as LoopNet and RealtyRates to bring the most information available to the project. Our staff is large enough and experienced to provide as much assistance as needed by Person County. 10. State whether you can provide digital images, including street level image of improved properties, as this should be included in the project. Yes, we have provided images to several counties in North Carolina. We propose using our CAPS program to capture images. 11. Experience in North Carolina reappraisal programs of counties with similar number and types of parcels, and experience working with Tax Administrators, Boards of County Commissioners, Boards of Equalization and Review, and the North Carolina Property Tax Commission. Please see our Client List. 12. List any past, current, or pending legal proceedings (litigation, mediation, or court action) filed by any person against your firm in the last five (5) years. List any failure to complete a contract for reappraisal services and state the reason. We have never had any legal action taken against us for any of our projects. VI. Award of Contract 146 No agreements with any selected Firm shall be binding until a contract is signed and executed by Person County and the Firm. Person County reserves the right to enter into a contract with another proposing Firm in the event that the originally selected Firm fails to execute a contract with the County or defaults on their contract. Equal Opportunity Employer Person County is an equal employment opportunity employer, is a federal contractor, and therefore the provisions and affirmative action obligations of 41 CFR § 60-l.4(a), 41 CFR 60- 741.S(a), and 41 CFR 60-250.4 are incorporated herein by reference, where applicable. Clarification requests and questions regarding this Request for Proposal must be in writing and directed to Philip Christy- Property Appraisal Manager no later than 12 Noon, Thursday, January 14, 2019. Questions can be emailed to pchristy@personcountync.gov. END OF RFP 147 RESUMES ROBERT H. PEARSON, JR. Owner/Manager EDUCATION 1. B.S. Business Education, Atlantic Christian College, Wilson, North Carolina 2. Completed Course 1 with the American Institute of Real Estate Appraisers, Virginia Commonwealth University, Richmond, VA 3. Completed Courses 1,2, and 3 under the International Association of Assessing Officers (IAAO) • Course 1: Fundamentals of Real Property Appraisal • Course 2: Income Approach of Valuation • Course 3: Development and Analysis of Narrative Appraisal Reports (These courses were taken at the University of Virginia in Charlottesville, VA under the rules set forth by the International Association of Assessing Officers) 4. Completed the following courses through Mosley-Flint Schools of Real Estate, Richmond, VA: • Appraisal Practices & Regulations • Advanced Residential Appraisal • Introduction to the Income Variation • Income Valuation Part II CERTIFICATION Certified by the North Carolina Department of Revenue as an appraiser for Ad Valorem tax purposes EXPERIENCE Completed Contracts as Owner of Pearson’s Appraisal Service: Alleghany County, NC Amherst County, NC Appomattox County, VA Beaufort County, NC Bertie County, NC 148 Brunswick County, VA Camden County, NC Campbell County, VA Caswell County, NC Chowan County, NC Currituck County, NC Duplin County, NC Edgecombe County, NC Franklin County, NC Gates County, NC Greene County, VA Greensville County, VA Granville County, VA Halifax County, VA Hertford County, NC Hyde County, NC Jones County, NC Lenoir County, NC Macon County, NC Mecklenburg County, NC Mecklenburg County, VA Madison County, NC Northampton County, NC Northampton County, VA Nottoway County, VA Onslow County, NC Pamlico County, NC Pasquotank County, NC Pender County, NC Perquimans County, NC Person County, NC Sampson County, NC Stanly County, NC Sussex County, VA Swain County, NC Tyrrell County, NC Vance County, NC Wake County, NC Warren County, NC Warren County, VA 149 Robert Pearson, Jr’s resume Continued… Property Tax Commission Testimonial Experience • Appeals made from the following revaluation projects: • Wake County, NC • Alleghany County, NC • Hyde County, NC REFERENCES 1. Sylvia Anderson Tax Assessor Hertford County, NC (252) 358-7810 2. Ellen G. Boone Commissioner of the Revenue Sussex County, VA (434) 246-1022 3. Camilla Clayton-Bright Commissioner of the Revenue Brunswick County, VA (434) 848-2313 ccbright@brunswickco.com YEARS OF EXPERIENCE 35+ years 150 RANDALL CARTER WILLIS Project Supervisor/Professional Assessor EXPERIENCE Presently assisting with the production of Granville County, North Carolina’s 2018 revaluation. Previous Job assignments through Pearson’s Appraisal Service; - Supervised the production of Nottoway County, Virginia 2018 reassessment. - Supervised the production of Amelia County, Virginia 2018, 2012 and 2006 property reassessment. - Supervised the reassessment project for Lunenburg County, Virginia 2018, 2012 and 1998 property reassessment. - Assisted with the appraisal work for Vance County, North Carolina 2016, and 2007 revaluation - Supervised the production of Charlotte County, Virginia 2013 property reassessment. - Supervised the production of Cumberland County, Virginia 2014 property reassessment. - Supervised the production of Powhatan County, Virginia 2012, 2010, and 2008 reassessment. - Served as the Project Supervisor/Assessor for the City of Emporia, Virginia property reassessment effective for the tax years of 2000, and 2002. - Supervised the production of Charles City County, Virginia property reassessment effective for the tax year 2001. - Supervised the completion of the revaluation project for Vance County, North Carolina effective for the tax year 2000. - Supervised the reassessment project for Brunswick County, Virginia effective for the tax year 2012, and 2000. - Supervised the reassessment project for Charles City County Virginia 1997 reassessment. - Served as the appraiser for the City of Franklin, Virginia 1996, and 1994 reassessment. - Assisted in the appraisal of all real property for the production of Northampton County, North Carolina 2011, and 1996 computerized property revaluation. - Assisted in the appraisal of all real property for both Brunswick and Nottoway County, Virginia 1994 property reassessments. 151 Willis Resume Continued… CERTIFICATION Certified by the N.C. Dept. of Revenue as an Ad Valorem Tax Appraiser EDUCATION Attended Keysville Community College, Virginia • 1992/1993 Principles of Real Estate Attended Mosely-Flint School of Real Estate Richmond, VA • Basic Appraisal Fundamentals • Advanced Residential Appraisal • Appraisal Practices and Regulations REFERENCES a) Sharon Brooks-Powell Tax Administrator Granville County, NC Tel.# (919)603-1317 sharon.powell@granvillecounty.org b) Laura M. Walsh Commissioner of Revenue Amelia County, VA Tel.# (804)561-2158 laura.walsh@ameliacova.com c) Ms. Denise Smith Commissioner of Revenue Charles City County, Va. Tel.# (804)652-2162 dsmith@co.charles-city.va.us 26 YEARS OF EXPERIENS 152 AUDREY PRUITT Field Appraiser EXPERIENCE Presently assisting with the production of Sampson County, NC 2019 Revaluation Previous Job Assignments through Pearson’s Appraisal Service, Inc: Hertford County, NC 2019 Revaluation Beaufort County, NC 2018 Revaluation Hyde County, NC 2017 Revaluation Wake County, NC 2016 Revaluation Cumberland County, NC 2014 Revaluation Greene County, VA 2013 Reassessment Madison County, NC 2013 Revaluation Amelia County, VA 2012 Reassessment Hertford County, NC 2011 Revaluation Mecklenburg County, NC 2011 Revaluation Review Duplin County, NC 2009 Revaluation Perquimans County, NC 2008 Revaluation Brunswick County, VA 2006 Reassessment Tyrell County, NC 2005 Revaluation Bertie County, NC 2004 Revaluation Sampson County, NC 2003 Revaluation Hyde County, NC 2003 Revaluation Gates County, NC 2002 Revaluation Duplin County, NC 2001 Revaluation CERTIFICATION Certified as an appraiser by the North Carolina Department of Revenue for Ad Valorem tax purposes REFERENCES Linda M. Basnight Tax Administrator Hyde County, NC 252-926-4188 lbasnight@hydecountync.gov Sylvia Anderson Tax Assessor Hertford County, NC 252-358-7810 Sylvia.anderson@hertfordcountync.gov Larry V. Snow Commissioner of the Revenue Greene County, VA 434-985-5211 lsnow@gcva.us YEARS OF EXPERIENCE 19 Years 153 MICHAEL D. CASEY Certified Real Estate Appraiser (North Carolina) EXPERIENCE Presently assisting with the production of Johnston County, NC 2019 Revaluation • Previous job assignments through Pearson’s Appraisal Service, Inc. Include: 1. Brunswick County, VA 2018 Reassessment 2. Chatham County, NC 2017 Revaluation 1. Previous experience prior to employment with Pearson’s Appraisal Service, Inc. include: a. Arsenal Appraiser Service, Inc. (2001-present) b. Owner and Operator of New Millennium Services, Inc. (2001-2006) c. Parker Appraisal Group, Inc. (1999-2001) EDUCATION N.C. General Appraiser Course. G-1 Atlantic Real Estate and Appraisal School (2003) N.C. Residential Appraiser Course R-1,2,3 Atlantic Real Estate Appraisal School (2001) Paralegal Technology, Johnston Community College (1995) BA-Justice and Public Policy, NC Wesleyan College (1994) AAS-Law Enforcement Technology, Johnston Community College (1991) Business Computer Programming, Johnston Community College (1985) CERTIFICATION North Carolina Real Estate Appraiser Trainee (2001) North Carolina State Certified Real Estate Appraiser (2005) REFERENCES Dennis Woodward Real Estate Supervisor Johnston County, NC Tel. # (919) 989-5130 Dennis.woodward@johnstonnc.com Camilla Clayton-Bright Commissioner of the Revenue Brunswick County, VA Tel. # (434) 848-2313 ccbright@brunswickco.com Karen Jones Assistant Tax Administrator Chatham County, NC Tel. # (919) 545-8476 Karen.jones@chathamnc.org YEARS OF EXPERIENCE 19 years 154 BRIAN L. BREWER Field Appraiser EXPERIENCE Presently assisting with the production of Sampson County, NC 2019 Revaluation Experience Prior to Employment with Pearson’s Appraisal Service, Inc. Real Property Appraiser for Chatham County, NC 2014-2017 EDUCATION 2. Central Carolina Community College a. Computer Integrated Matching b. Tool/Die and Mold Making 3. Property Tax Listing and Assessing in North Carolina (SOC) 4. Course #102-Income Approach to Valuation (IAAO) 5. Sales Ratio Study Seminar (DOR) CERTIFICATION Certified by the North Carolina Department of Revenue as an appraiser for Ad Valorem tax purposes REFERENCES Jim Johnson Tax Administration Sampson County, NC (910) 592-8146 Ext 227 jjohnson@sampsonnc.com Karen Jones Assistant Tax Administrator Chatham County, NC (919) 545-8476 Karen.jones@chathamnc.org YEARS OF EXPERIENCE 5 years 155 David T. Blount, Jr. Project Supervisor/Appraiser EXPERIENCE Previous job assignments through Pearson’s Appraisal Service, Inc. include: Person County, NC 2013 Revaluation Campbell County, VA 2012 Reassessment Northampton County, NC 2011Revaluation Brunswick County, VA 2006 Reassessment Caswell County, NC 2004 Revaluation Caswell County, NC 2000 Revaluation Caswell County, NC 1996 Revaluation Granville County, NC 2004 Revaluation Halifax County, VA 1998 Reassessment Campbell County, VA 1997 Reassessment Isle of Wight Co., VA 1994 Reassessment Northampton Co., VA 1993 Reassessment Real Estate Appraiser County of Fairfax VA Appraised New Construction for the following: Granville County, NC Campbell County, VA CERTIFICATION Certified by the N.C. Dept. of Revenue as an appraiser for Ad Valorem tax purposes. EDUCATION B.A. Economics- 1970, Virginia Polytechnic Institute & State University, Blacksburg, VA. -Course I-A; American Institute of Real Estate Appraisers -Course I-B; American Institute of Real Estate Appraisers Continuing education at American Univ., Washington, D. C. -Income Approach to Valuation 2; IAAO completed at the Univ. of Virginia -Appraisal Practices & Regulations; Moseley-Flint School of Appraising, Richmond, VA YEARS OF EXPERIENCE 30 YEARS 156 KRISTY ALLGOOD Appraiser Data Entry/Administrative Assistant EXPERIENCE: • Administrative Assistant and Data Entry with Pearson’s Appraisal Service, Inc. - 1998-2016 • Vance County, NC - 2016 revaluation, 2 years’ experience with ONETax software • Vance County, NC - 2007 and 2000 revaluations • Warren County, NC - 2001 revaluation - Bormouth System • Granville County, NC - 2010 & 2002 revaluations - Bormouth System • Franklin County, NC - Bormouth System • Sussex County, VA - Bright System • Amelia County, VA - Bright System • Charlotte County, VA –-2013 reassessment - MyTaxOffice • Brunswick County, VA • Powhatan County, VA – 2012 reassessment • Bertie County, NC • Hertford County, NC • Sampson County, NC EDUCATION: Vance-Granville Community College in Henderson NC, Office Technology CERTIFICATION: Certified Ad Valorem Appraiser North Carolina Department of Revenue REFERENCES: Ms. Porcha Brooks Tax Administrator Vance County 122 Young Street, Suite E Henderson, NC 27536 252-738-2040 Ellen G. Boone Commissioner of the Revenue P.O. Box 1398 Sussex, VA 23884 e.boone@sussexcountyva.com 434-246-1022 YEARS OF EXPERIENCE: 18 Years 157 CLIENT LIST CURRENT REAPPRAISALS UNDER PROGRESS FOR 2021 Greene County, NC Becky R. Sutton, Tax Administrator 229 Kingold Blvd., Suite B Snow Hill, NC 28580 Email: becky.sutton@greenecountync.gov Phone: 252-747-3615 Approximately 14,000 parcels CURRENT REAPPRAISALS UNDER PROGRESS FOR 2020 Smyth County, VA Jeff Richardson, Commissioner of the Revenue Smyth County Commissioner of Revenue Office 109 West Main Street, Suite G011 Marion, VA 24354 Email: commissioner@smythcounty.org Phone: 276-782-4040 x1 Approximately 22,000 parcels Bland County, VA Cindy Wright, Commissioner of the Revenue 612 Main Street, Suite 102 Bland, VA 24315 Email: cwright@bland.org Phone: 276-688-4291 Approximately 7,500 parcels Greensville County, VA Martha S. Swenson, Commissioner of the Revenue 1781 Greensville County Circle, Room 132 Emporia, Virginia 23847 Email: miss.cor@greensvillecountyva.gov Phone: 434-348-4227 Approximately 7,500 parcels Montgomery County, NC Vicki Maness, Tax Assessor 102 East Spring St, 2nt Floor Troy, NC 27371 Email: vmaness@montgomerycountync.com Phone: 910-947-2255 Approximately 18,000 parcels 158 Madison County, NC Lori Ray, Tax Administrator 5707 U.S. Highway 25/70, Room 25 Marshall, NC 28753 Email: lray@madisoncountync.gov Phone: 828-649-3402 Approximately 22,500 parcels City of Covington, VA Cathy Kimberlin, Commissioner of the Revenue 333 W. Locust Street Covington, VA 24426 Email: ckimberlin@covington.va.us Phone: 540-965-6352 Approximately 5,400 parcels CURRENT REAPPRAISALS UNDER PROGRESS FOR 2019 Fluvanna County, VA Reassessment Effective for 2019 Approximately 16,300 parcels Andrew M. (Mel) Sheridan, Commissioner of the Revenue P. O. Box 124 Palmyra, VA 22963 Tel# 434-591-1940 Augusta County, VA Reassessment Effective for 2019 Approximately 39,000 parcels W. Jean Shrewberry, Commissioner of the Revenue P. O. Box 959 Verona, VA 24482 Tel# 540-245-5640 Johnston County, NC Revaluation Effective for 2019, also performed 1995 and 2011 revaluations Approximately 95,000 parcels Mr. Dennis Woodward, Real Estate Supervisor P. O. Box 368 Smithfield, NC 27577 Tel# 919-989-5130 Sampson County, NC Revaluation Effective for 2019, also performed 2011, 2003 & 1995 Revaluations Approximately 50,000 parcels appraised Contact: Jim Johnston, Tax Administrator P. O. Box 1082 Clinton, NC 28329 Tel.#(910)592-8146 159 Hertford County, NC Revaluation Effective for 2019 Approximately 16,000 parcels Ms. Sylvia F. Anderson, Tax Administrator P. O. Box 526 Winton, NC 27986 Tel#(252)358-7810 Charlotte County, VA Reassessment Effective for 2019 Approximately 13,438 parcels Ms. Monica L. Elder, Purchasing Agent 250 LeGrande Avenue, Suite A Charlotte Court House, VA 23923 Tel #(434)542-5117 Russell County, VA Reassessment Effective for 2019 Approximately 25,077 parcels Mr. Lonzo Lester Russell County Administrator 137 Highland Dr. Lebanon, VA 24266 Tel #(276)889-8000 City of Winchester, VA Ms. Celeste Broadstreet, Assistant Director/ Real Estate Administrator Reassessment Effective for 2019 Rouss City Hall 15 N. Cameron St. Winchester, VA 22601 Tel.# (540) 667-1815 REAPPRAISALS/REASSESSSMENTS FOR 2018 Charles City County, VA Denise B. Smith, Commissioner of the Revenue P. O. Box 7 Charles City, VA 23030 Tel# 804-652-2161 Beaufort County, NC Revaluation Effective for 2018 Approximately 45,000 parcels Mr. Bobby Parker, Tax Administrator P. O. Box 160 Washington, NC 27889 Tel # (252) 940-6152 bobbyparker@co.beaufort.nc.us 160 Granville County, NC Revaluation Effective for 2018 Approximately 35,000 Ms. Sharon Brooks-Powell, Tax Administrator P. O. Box 219 Oxford, NC 27565 Tel # (919) 693-4181 Amelia County, VA Reassessment Effective for 2018 Approximately 9,500 parcels Ms. Laura M. Walsh, Commissioner of the Revenue P. O. Box 269 16360 Dunn St, Ste 102 Amelia, VA 23002 Tel # (804) 561-2158 laura.walsh@ameliacova.com Brunswick County, VA Reassessment Effective for 2018 Approximately 17,000 parcels Ms. Camilla Clayton-Bright, Commissioner of the Revenue P. O. Box 669 Lawrenceville, VA 23868 Tel # (434) 696-2516 Lunenburg County, VA Reassessment Effective for 2018 Approximately 12,400 parcels Ms. Liz Y. Hamlett, Commissioner of the Revenue 11512 Courthouse Rd, Ste 101 Lunenburg, VA 23952 Tel # (434) 696-2516 lhamlett@lunenburgva.net Nottoway County, VA Reassessment Effective for 2018 Approximately 16,000 parcels Ms. Christy Hudson, Commissioner of the Revenue P. O. Box 5 Nottoway, VA 23955 Tel # (434) 645-9317 chudson@nottoway.org Sussex County, VA Reassessment Effective for 2018 Approximately 9,500 parcels Ms. Ellen Boone, Commissioner of the Revenue P. O. Box 1398 161 15074 Courthouse Rd Sussex, VA 23884 Tel # (434) 249-1024 Anson County, NC Reassessment Effective for 2018 Mr. Larry Newton, Tax Assessor 101 S. Greene St Wadesboro, NC 28170 Tel# 704-994-3290 CONTRACTS COMPLETED FOR 2017 Orange County, NC Revaluation Effective for 2017 Approximately 54,800 parcels Mr. T. Dwane Brinson, CAE, Director of Revenue 228 S. Churton St., Ste 200 Hillsborough, NC 27278 Tel # (919) 245-2100 Hyde County, NC Revaluation Effective for 2017 Approximately 8,532 parcels Ms. Linda Basnight, Tax Administrator PO Box 279 Swan Quarter, NC 27885 Tel.# (252) 926-4188 Warren County, NC Revaluation Effective for 2017 Approximately 15,000 parcels Starlin Beatty, Tax Administrator 117 S. Main St. Warrenton, NC 27589 Tel.# (252) 57-4158 Wythe County, VA Revaluation Effective for 2017 Approximately 20,000 parcels Faye H. Barker, Commissioner of the Revenue 101 Wythe County Courthouse Wytheville, VA 24382 Tel# (276) 223-6018 City of Winchester, VA Ms. Celeste Broadstreet, Assistant Director/ Real Estate Administrator Tel.# (540) 667-1815 Chatham County, NC Revaluation Effective for 2017 162 Approximately 42,000 parcels Mr. Karen Jones, Tax Assessor P. O. Box 908 Pittsboro, NC 27312 Tel.# (919)542-8250 Nash County, NC Revaluation Effective for 2017 Approximately 52,000 parcels Mr. Jim Wrenn, Tax Administrator 120 W. Washington St. Suite 2058 Nashville, NC 27815 Tel.#(252)459-9815 Vance County, NC Reassessment Effective for 2017 Approximately 22,000 parcels Ms. Porcha C. Brooks, Tax Administrator 122 Young St, Suite E Henderson, NC 27536 Tel.#(252)738-2040 CONTRACTED JOBS WITH COUNTIES NOT CURRENTLY COMPLETING REVALUATIONS Hertford County, NC – Listing New Construction Ms. Sylvia Anderson, Tax Assessor, PO Box 526, Winton, NC 27986 Northampton County, NC – Listing New Construction Ms. Cathy Allen, Tax Administrator’s Office, PO Box 637, Jackson, NC 27845 Cumberland County, NC – Listing Impervious Surface on Non-Residential Parcels inside the city limits of Fayetteville, NC Tami K. Botello, Real Estate Division Manager, PO Box 449, Fayetteville, NC 28302 Tel. # (910) 678-7564 Northampton County, VA – Listing New Construction Ms. Charlene Gray, Commissioner of the Revenue, PO Box 65, Eastville, VA 23347 Tel. # (757) 678-0446 Ext. 506 Granville County, NC - Listing New Construction Ms. Sharon Brooks-Powell, Tax Administrator, PO Box 219, Oxford, NC 27565 Tel. # (919) 693-4181 Campbell County, VA – Listing New Construction Mr. Alan Lane, Management Services Director, PO Box 100, Rustburg, VA 24588 Tel. # (434) 332-9500 Greene County, VA – Listing New Construction Mr. Larry V. Snow, Commissioner of the Revenue, PO Box 438, Stanardsville, VA 22973 Tel. # (434) 985-5211 Wake County, NC – Listing New Construction Mr. Marcus Kinrade, Wake County Revenue Department, PO Box 2331, Raleigh, NC 27602 Tel# 919-856-7115 CONTRACTS COMPLETED FOR 2016 Westmoreland County, VA 163 Reassessment Effective for 2016 Approximately 30,000 parcels Mr. Norm Risavi, County Administrator P. O. Box 1000, Montross, VA 22520 Tel.#(804)493-0130 Perquimans County, NC Revaluation Effective for 2016 Approximately 14,500 parcels Mr. Bill Jennings P. O. Box 7, Herford, NC 27944 Tel.#(252)426-7010 Wake County, NC Assisting tax office with new construction, revaluation and hearings Approximately 350,000 parcels Contact: Marcus Kinrade, Tax Administrator Tel#(919) 856-7115 Contracts Completed for 2015 Camden County, NC 2015 Walk-Around Revaluation Approximately 7,241 parcels Contact: Lisa Anderson, Tax Administrator Tel.#(252)338-1919 Greene County, VA Reassessment Effective for 2015 Approximately 12,000 parcels Mr. Larry Snow Commissioner of Revenue Tel.#(434)985-5211 Patrick County, Virginia Reassessment Effective for 2015 Approximately 20,000 parcels Contact: Janie Romer, Commissioner of Revenue Tel. # (276)694-7131 Mecklenburg County, NC Performing a review of the County’s 2011 revaluation and audit of the Tax Assessor’s Office Approximately 365,000 parcels Contact: Ken Joyner Tel.#(704)336-2606 Ken.Joyner@MecklenburgCountyNC.gov City of Winchester, VA Ms. Celeste Broadstreet Assistant Director/Real Estate Administrator 164 Tel.#(540)667-1815 Contracts Completed for 2014 Chowan County, NC 2014 Property Revaluation Approximately 13,000 parcels Contact: County Manager Tel.#(252)482-8431 Northumberland County, VA County-wide reassessment Approximately 19,100 parcels Contact: E. Luttrell Tadlock , County Administrator Tel.#(804)580-7666 ltadlock@co.northumberland.va.us Pasquotank County, NC Performing a County-wide revaluation Approximately 21,748 parcels Contact: Ms. Patrice Stewart, Tax Administrator Tel.#(252)338-5169 Cumberland County, VA County-wide reassessment Approximately 6200 parcels Contact: Ms. Julie Phillips, Commissioner of the Revenue Tel.#(804) 492-4280 CONTRACTS COMPLETED FOR 2013 Charlotte County, VA Ms. Naisha Pridgen Commissioner of Revenue Tel#(434)542-5546 npridgen@charlotteva.com Greene County, VA Reassessment Effective for 2015 Approximately 12,000 parcels Mr. Larry Snow Commissioner of Revenue Tel.#(434)985-5211 Madison County, VA Jack Hobbs, County Administrator P. O. Box 705 Madison, VA 22727 Tel.#(540)948-7500 ext. 100 jhobbs@madisonco.virginia.gov 165 Person County, NC Assisted the County with their 2013 revaluation by providing the services of our appraisers on a per diem basis. Contact: Phillip Christy, Tax Office/Appraisals Tel.#(336)597-1721 Wilkes County, NC Provided consulting services to assist with the development of the County’s sales analysis for their 2013 revaluation. Services provided on a per diem basis. Contact: Alex Hamilton, Tax Administrator Tel.#(336)651-7301 CONTRACTS COMPLETED FOR 2012 Bertie County, NC Performed a turn-key “review” revaluation effective for 2012 Approximately 18,600 parcels reviewed Tax Administrator Tel.#(252)794-5310 Brunswick County, VA Approximately 15,600 parcels Ms. Wanda Beville Commissioner of Revenue Tel.#(434)848-2313 City of Fredericksburg, VA Approximately 9,000 parcels Ms. Marilla Haas Real Estate Supervisor Tel.#(540)372-1004 King & Queen County, VA Approximately 7,400 parcels Mr. Tom Swartzwelder County Administrator Tel.#(804)785-5975 Lunenburg County, VA Approximately 12,000 parcels Ms. Liz Hamlett Commissioner of Revenue Tel.#(434)696-2516 Mecklenburg County NC Performed a review of the County’s 2011 revaluation and audit of the Tax Assessor’s Office Contact: Ken Joyner 166 1 NORTH CAROLINA PERSON COUNTY THIS AGREEMENT, made and entered into this the _____ day of _______, 2019 by and between Person County, North Carolina (the “County”), party of the first part; and Pearson’s Appraisal Service, Inc., (the “Provider”), party of the second part. WITNESSETH: For the purpose and subject to the terms and conditions hereinafter set forth, the County hereby contracts for the services of the Provider, and the Provider agrees to provide the services to the County in accordance with the terms of this Agreement. Provider submitted a proposal to the County for professional appraisal services dated January 17, 2019. I. SERVICES TO BE PROVIDED The services to be performed by the Provider are to provide professional appraisal services to: a.Conduct Market Analysis/Site Visits Examine all 2019/2020 market sales in the County and conduct site visits b. Conduct an onsite visit to improved properties using Provider’s Complete Appraisal Process Solution or CAPS program and capture a digital image of improvements c. Develop the new 2021 Schedule of Values d. Provide services needed to complete the 2021 revaluation e. For a more detailed description of services, refer to the Request for Proposals (RFP) specifications II.TERM The services of the Provider shall begin at the request of the County and continue until the Provider is notified by the County of the completion of services listed above. III. PERSONNEL Provider will submit proposed personnel to the County. When in the county visiting properties the Provider’s staff will wear identification badges and staff’s vehicles will be marked to identify their association with the County Assessor’s Office. IV.PAYMENT As full compensation for services, the County agrees to pay the Provider: $17.00 per parcel based on 27,500 parcels for a total sum of $467,500.00. Said sum is to be paid as provided in the Request for Proposals (RFP) specifications. Any parcels over 27,500 will be charged the same rate of $17.00 per parcel and should the County have less than 27,500 parcels the County will be billed for the actual number of parcels. V.RELATIONSHIP OF THE PARTIES 167 2 The Provider shall operate as an independent contractor, and the County shall not be responsible for any of the Provider’s acts or omissions. The Provider shall not be treated as an employee with respect to the services performed hereunder for federal or state tax, or for unemployment or worker’s compensation purposes. The Provider agrees that neither federal, nor state, nor payroll tax of any kind shall be withheld or paid by the County on behalf of the Provider or the employees of the Provider. The Provider further agrees that the Provider is fully responsible for the Payment of any and all taxes arising from the payment of moneys under this Agreement. The Provider shall not be treated as an employee with respect to the services performed hereunder for purposes of eligibility for, or participation in, any employee pension, health, or other fringe benefit plan of the County. The Provider agrees that all vehicles used to provide contract services will have North Carolina license plates. The Provider shall comply with all federal, state and local laws regarding business permits, certificates and licenses that may be required to carry out the services to be performed under this Agreement. The Provider shall insure that all personnel engaged in work under this Agreement shall be fully qualified and shall be authorized under state and local law to perform the services under this Agreement. The Provider’s appraisers shall have passed the Appraisal Certification examination given by the North Carolina Department of Revenue, Local Government Division. Provider shall further insure that all information provided by the County will be treated as confidential and will be maintained in accordance with all federal and state requirements. The County shall supply, at its sole expense, all office furnishings, computer equipment and accessories, written forms for contract appraisal use, business cards, and identification badges for Provider’s staff, which must be worn while providing contract services. The County shall not be liable to the Provider for any expense paid or incurred by the Provider unless otherwise agreed in writing. VI. INSURANCE The Provider shall obtain, at his sole expense, all insurance required in the following paragraphs: a. Workers Compensation - Coverage for all paid and volunteer workers meeting the statutory requirements of The North Carolina Workers' Compensation Act, North Carolina General Statute §97. b. Commercial Automobile Liability - Coverage with limits no less than $1,000,000.00 per occurrence for bodily injury and property damage for any vehicle used during the performance of the contract. c. Commercial General Liability - Bodily injury and property damage liability as will protect the Firm from claims of bodily injury or property damages which arise from the operations of the contract. The amounts of such insurance coverage shall not be less than $2,000,000.00 per occurrence and $3,000,000.00 aggregate coverage. d. Professional Errors and Omissions - Coverage with minimum limits of $1,000,000.00 per occurrence and $2,000,00.00 aggregate. VII. INDEMNIFICATION Provider agrees to defend, indemnify, and hold harmless the County, for all loss, liability, claims or expenses (including reasonable attorney’s fees) arising from bodily injury, including death or property damage, to any person or persons caused in whole or in part by the negligence or misconduct of the Provider, except to the extent same are caused by the negligence or willful misconduct of the County. It is the intent of the section to require the Provider to indemnify Person County to the extent permitted under North Carolina law. VIII. NON-ASSIGNMENT The Provider shall not assign this Agreement, including rights of payment, to any other party without the prior 168 3 written consent of the County. XI. ENTIRE AGREEMENT The Provider and the County agree that this document and any attachment hereto, constitute the entire agreement between the two parties and may only be modified by a written mutual agreement signed by the parties. X. GOVERNING LAW Both parties agree that the laws of the State of North Carolina shall govern this Agreement. Each party agrees exclusive venue for all actions relating in to any manner to the Agreement will be in the General Court XI. WAIVER Failure of the County to enforce, at any time, any of the provisions of this Agreement, or to request at any time performance by Provider of any of the provisions hereof, shall in no way be construed to be waiver of such provisions, nor in any way affect the validity of the Agreement or any part thereof, or the right of the County to enforce each and every provision. XII. NON-APPROPRIATION CLAUSE Provider acknowledges that the County is a governmental entity and the contract validity is based upon availability of public funding under the authority of its statutory mandate. In the event that public funds are unavailable and not appropriated for the performance of the County’s obligations under this contract then this contract shall automatically expire without penalty to the County thirty (30) days after written notice to Provider of the unavailability and non-appropriation of public funds. It is expressly agreed that the County shall not activate this non-appropriation provision for its convenience or to circumvent the requirements of this contract but only as an emergency fiscal measure during a substantial fiscal crisis. In the event of termination, the County shall pay the Provider for: 1) all unpaid invoices and 2) all work produced. However, in no event shall the County be obligated to pay more than the Agreement value. XIII. E-VERIFY REQUIREMENTS Pearson’s Appraisal Service, Inc. is aware of the E-Verify requirements of the General Statutes of North Carolina and agrees to comply. XIV. IRAN DIVESTMENT ACT Pearson’s Appraisal Service, Inc. is aware of the Iran Divestment Act requirements and certifies that the Company is not identified on the Final Divestment List of entities, nor do we use subcontractors who might be identified on the Final Divestment List, and our co-owner, Fred Pearson, is authorized to make this Certification pursuant to NCGS 147-86.55 et seq.* XV. NONDISCRIMINATION Contractor shall not discriminate against or deny the Contract’s benefits to any person on the basis of: race; religion; creed; color; sex; gender identify and expression; pregnancy; childbirth; breastfeeding; medical conditions related to pregnancy, childbirth or breastfeeding; sexual orientation; marital status; age; national origin; ancestry; genetic information; disability; veteran status; or any class protected by local, state, or federal law. 169 4 IN WITNESS WHEREOF, the County and the Provider have set their hands and seals as of the day and year first above written. COUNTY PROVIDER By: _________________________________ By: _________________________ Date: ________________________________ Date: _______________________ Person County Mailing Address: ____________________________ By: __________________________________ Federal Tax Id# ______________ Person County Manager or Designee Date: ________________________________ 170 AGENDA ABSTRACT Meeting Date: February 19, 2019 Agenda Title: Policy Updates for Person County Government Employees Summary of Information: In a continuous effort to improve our organization and better support County employees, I submit three policies for the Board’s feedback and review. Back in the summer of 2018, we surveyed our workforce regarding leadership, morale, and overall support of employees within county departments. The policy changes before the Board are a result of the employee responses to this survey. 1.Volunteer Leave Policy: This is a brand new policy, modeled after similar policies found in place with local governments. Under this policy, employees will be granted a new bank of leave, up to 24 hours annually to be used for volunteer time to support nonprofits and educational institutions. Requests for leave must be submitted via the Volunteer Leave Request Form and have approvals from their supervisor and department head. There is to be no additional financial impact for the department granting this request. Hours worked can be verified by the county with the recipient organization and abuse of leave is subject to disciplinary action. The volunteer leave does not accrue and does not pay-out upon separation from employment. This policy becomes effective July 1, 2019. 2.Alternative Work Schedule Policy: This policy seeks to formalize the process and options for employee work schedules. With the support of supervisors and department directors, employees may be able to utilize either a compressed work schedule or a flexible work schedule if conducive to the operations of their department. There are no financial impacts with this policy and an Alternative Work Schedule Agreement Form must be completed for any consistent adjustments to employees’ standard working schedule. This policy becomes effective March 1, 2019. 3.Parental Leave: This is new language to be included in the County Personnel Policy allowing regular, full-time employees who are new parents through either birth or adoption who intend to return to full-time employment status with the County, 30 days of paid parental leave. This leave will run concurrent with Family Medical Leave and will begin on the first day out. A doctor’s note is required to utilize this leave. There is a financial impact to this change, based on the number of employees taking FMLA for birth or adoption and using an average salary, we estimate an annual impact of approximately $50,000. This addition to the Personnel Policy becomes effective July 1, 2019. Recommended Action: Receive the information and provide direction to the Manager. Submitted By: Heidi York, County Manager 171 1    Person County Government STANDARD PROCEDURE SUBJECT: Volunteer Leave Policy Effective Date: July 1, 2019 Department: Human Resources & Finance Policy No.: Prepared by: Angie Warren & Amy Wehrenberg Revised: Approved by: # of Pages: 3   The County recognizes the need for volunteers to maintain the quality of life in our community and  encourages its employees to volunteer in support of our schools and non‐profit organizations.  Full‐time,  non‐probationary employees are eligible for up to 24 hours of paid time off per fiscal year to volunteer  with a public educational institution or non‐profit organization.   The volunteer leave maybe used  outside of Person County.    Procedure.  In order to be approved for volunteer hours, employees must submit a request utilizing the  Volunteer Leave Request Form to their supervisor and department head at least seven (7) but no more  than sixty (60) days in advance of the time requested.  The supervisor and department head will  consider the eligibility of the request, the needs of the county department and impact to other staff,  etc. before approval or denial.   All departments must manage this program within their existing  budgetary limits.  No additional funding (ie. overtime, part‐time) will be allotted for the purpose of  granting volunteer leave.  If the request is not approved based on scheduling or coverage concerns, the  employee may select alternate date(s) and/or time(s) and resubmit the request.  At any time, the  supervisor or department head may revoke previously approved volunteer hours based on unforeseen  changes which have the potential to impact county operations.    The employee’s written request must include the following information:  1. Recipient organization’s name and physical address;  2. Contact person’s name, phone, and email address;   3. The date(s) and time(s) for the requested leave; and   4. The purpose of the volunteer hours (i.e., what assignment or service they will be providing).    At the county’s discretion, the recipient organization may be contacted to verify actual hours of  volunteer service by individual employees and/or to produce evidence of service hours during an  investigation of abuse.  Abuse of volunteer leave is subject to disciplinary action up to and including  172 2    dismissal.  There will be no payout of volunteer leave if an employee terminates.  If it is not used, it will  not accrue and time will be lost on June 30th.                                                                  173 3    Person County Government Volunteer Leave Request Form Employee Request Employee Name: Position: I am requesting leave to volunteer with: My assignment/service will be performed at (street address): I will be providing (list service or assignment information): Contact Person: Phone ( ) Email address: Date(s) Requested: Time(s) Requested: This form must be submitted at least seven (7) but no more than sixty (60) days in advance of the date(s) requested. Employee Signature: Date: Supervisor Approval Date Request Received: I have reviewed this request and approve do not approve leave Supervisor Signature: Date: Department Head Approval Date Request Received: I have reviewed this request and approve do not approve leave Department Head Signature: Date: 174 1    Person County Government STANDARD PROCEDURE SUBJECT: Alternative Work Schedule Policy Effective Date: March 1, 2019 Department: Human Resources & Finance Policy No.: Prepared by: Angie Warren & Amy Wehrenberg Revised: Approved by: # of Pages: 3   Purpose:       The purpose of the Person County Government Employee alternative work schedule is to  provide employees with the opportunity to have work hours to accommodate their individual needs  while ensuring the efficient and professional delivery of services to the citizens.  Alternative work  schedules must ensure full compliance with the provisions of the Fair Labor Standards Act.  There are two types of alterative work schedules:   compressed and flexible  A compressed work schedule allows an employee to work a 37.5 or 40 hour workweek in less than five  workdays.  For example, a full‐time employee could work four 10‐hour days instead of five 8‐hour days.     To avoid overtime, Person County Government does not allow a compressed schedule beyond a five day  workweek.    In other words, if you are a 37.5 hour employee, you are not able to work 45 hours one  week and 30 the next week.      A flexible schedule includes flexibility in arrival and departure times, typically with a designated core‐ time mid‐day during which all staff are present.    For example, a full‐time employee could work 7:30 am  – 4:00 pm daily.      The Alternative Work Schedule is a privilege and not a right.   Approval for an employee’s participation  in the program should in no way indicate to the employee or his/her supervisor that participation is a  right.  The privilege may be suspended or revoked based on the needs of the agency and/or  performance of the employee.     Some positions and/or departments will not qualify for an alternative  work schedule due to the nature of the work, staffing, etc.   Staff participation is voluntary in the  program.      175 2    Regulations:     1) The successful accomplishment of each department’s responsibilities shall be the primary  consideration for alternative scheduling.  As such, employee schedules are subject to change as  needed to ensure this goal is met.  2) All schedules are to be approved by the immediate supervisor and department head.  All  schedules must include a total of 37.5 or 40 hours.    Employee should record actual time  worked for the day on their timesheet.      3) Full days of sick or vacation leave shall be charged equally to the hours scheduled for the day(s)  out of work, i.e. if scheduled to work 9 hour days and out of work, then 9 hours of leave will be  taken.   4) Holidays:    All employees will observe holidays as designated by the county holiday schedule.   Employees will not work compressed schedules during weeks which contain holidays.  5) Inclement weather:    All employees will abide by the county policy concerning inclement  weather.      6) All schedules require a minimum thirty (30) minute lunch break every workday.    7) Employees on jury duty will revert back to 7.5 or 8 hour workdays for the duration of jury duty  and all of that workweek.   8) If an employee is on probationary status, he/she is not eligible for the flex schedule.     Coverage:    All supervisors must ensure that coverage is available in their departments to meet the  goals and demands of the department.  Someone should always be available to answer questions for  staff, co‐workers and the public.                             176 3    Alternative Work Schedule Agreement Form    The policy and this form are to be discussed, completed and approved by the employee, the employee’s  supervisor and department head prior to beginning an alternative work schedule.    Employee Name:___________________________  Employee Supervisor:_______________________ Employee Department Head:____________________    Proposed Work Schedule:    Compressed:______    Flexible:_______  Start Date:______________________    Work Week Schedule:  Monday                        __________________________  Tuesday                        __________________________  Wednesday                  __________________________  Thursday                      __________________________  Friday                            __________________________    By my signature, I understand and agree with the alternative work schedule policy and the terms set  forth.     Employee Signature:_____________________________________   Date:_________________    Supervisor Signature:____________________________________    Date:_________________    Department Head Signature:______________________________    Date:_________________      177 Person County Parental Leave  After successful completion of the probationary period, regular full‐time employees who are new  parents from the birth of a child or who legally adopt a child and who intend to return to full‐time work  are given 30 paid days of new parent leave.  Requests for such leave should be made in writing at least  60 days before the start of the requested parental leave.   Leave must be used concurrently with Family  Medical Leave (FMLA) and will begin on the first day out.   A doctor’s note will be required to begin the  leave period and continue as approved by a doctor.  Insurance benefits will continue during parental  leave as will accrual of paid vacation and sick leave.   If both parents work for the County and want to  use parental leave, it cannot exceed 30 days combined.  February 2019   178 179 180 181 182 183 184