04-15-2019 Agenda Packet BOCPERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
MEETING AGENDA
304 South Morgan Street, Room 215
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
April 15, 2019
9:00am
(By action of the Board of Commissioners on March 18, 2019, the April 15, 2019
meeting was relocated to be held in the County Office Building Auditorium.)
CALL TO ORDER………………………………………………….. Chairman Newell
INVOCATION
PLEDGE OF ALLEGIANCE
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA
INFORMAL COMMENTS
The Person County Board of Commissioners established a 10-minute segment
which is open for informal comments and/or questions from citizens of this
county on issues, other than those issues for which a public hearing has been
scheduled. The time will be divided equally among those wishing to comment.
It is requested that any person who wishes to address the Board, register with
the Clerk to the Board prior to the meeting.
ITEM #1
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA
A.Approval of Minutes of April 1, 2019,
B.Budget Amendment #17, and
C.Tax Adjustments for April 2019
a.Tax Releases
b.NC Vehicle Tax System pending refunds
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NEW BUSINESS:
ITEM #2
Results of the Person County Employee Salary Compression Study …… Heidi York
& Angie Warren
ITEM #3
Adoption of the Capital Improvement Plan FY2020-2024 ……………. Heidi York &
Amy Wehrenberg
ITEM #4
Removal of abandoned building at 109 Oxford Rd ……………………….. Sybil Tate
ITEM #5
Appointment to Industrial Facilities and Pollution Control
Financing Authority and the Person Area Transportation
System Advisory Board ……………………………………………….. Brenda Reaves
ITEM #6
Strategic Plan Work Session #3 ……………………………………………. Sybil Tate
CHAIRMAN’S REPORT
MANAGER’S REPORT
COMMISSIONER REPORTS/COMMENTS
Brief RECESS to transition meeting to the Board’s usual meeting room 215
CLOSED SESSION #1
A motion to enter Closed Session per General Statute 143-318.11(a) (5) to establish,
or to instruct the public body's staff or negotiating agents concerning the position to
be taken by or on behalf of the public body in negotiating the price and other material
terms of a contract with the following individuals permitted to attend: County
Manager, Heidi York, Clerk to the Board, Brenda Reaves, County Attorney, Ron
Aycock, Assistant County Manager, Sybil Tate, Chris Gustin, Upper Piedmont
Division Manager, Wade Bailey, Republic General Manager, and Matt Einsmann,
Environmental Manager.
RECESS the April 15, 2019 meeting until 6:00pm on May 6, 2019 for the purpose of
holding its Strategic Plan Work Session #4 prior to the 7:00pm regular scheduled
Board meeting.
Note: All Items on the Agenda are for Discussion and Action as deemed appropriate
by the Board.
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April 1, 2019
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PERSON COUNTY BOARD OF COMMISSIONERS APRIL 1, 2019
MEMBERS PRESENT OTHERS PRESENT
David B. Newell, Sr. Heidi York, County Manager
Gordon Powell
Jimmy B. Clayton Brenda B. Reaves, Clerk to the Board
Kyle W. Puryear - ABSENT
B. Ray Jeffers
The Board of Commissioners for the County of Person, North Carolina, met in
recessed session on Monday, April 1, 2019 at 6:00pm in the Commissioners’ meeting room
in the Person County Office Building for the purpose of holding its Strategic Plan Work
Session #2 prior to its regular scheduled meeting at 7:00pm.
Chairman Newell called the recessed meeting to order. Vice Chairman Jeffers was
absent for the Strategic Plan Work Session until 6:34pm. Commissioner Puryear was
absent for both the Strategic Plan Work Session and the regular scheduled board meeting;
he was at home recuperating from a recent surgery.
STRATEGIC PLAN WORK SESSION #2:
Assistant County Manager, Sybil Tate led the group in further discussing a Mission
Statement, as well as reviewing the objectives generated at the Board’s previous work
session for its FY2020-2024 Strategic Plan.
It was the consensus of the Board to adopt the Person County Economic
Development Commission Vision Statement as its own Mission Statement. It is as follows:
“working to create opportunities for families and businesses to prosper and compete in a
global economy.”
The following objectives were discussed by the group as top priorities:
Objectives
1.Improve school facilities
2.Implement a K-14 workforce development program
3.Expand industrial site inventory
4. Quality of life and other ongoing projects
Strategies
1. Improve school facilities
Measure: % of deferred maintenance projects complete
a.Hire debt consultant to develop plan for funding school infrastructure-
FY20, $35,000; Consultant to provide options, policies and scenarios based
on data submitted by the Board of Education.
b.Implement deferred maintenance projects each year- FY20-FY24, $31M
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c. Ask the Tax Administrator to present to the Board on establishing a school
tax reflecting the General Fund appropriation (excluding sales and lottery
funding for education) to show citizen’s data that support the schools’
operating expenses – FY20, $0
2. Implement a K-14 workforce development program
Measure: # of 6th graders enrolled in workforce development program
Measure: # of PCC students enrolled in workforce development program
a. Fund a workforce development feasibility study- FY20, $25,000
b. Begin implementation of the workforce feasibility study - FY21, $?
c. Develop a regional subcommittee with a regional workforce development
focus- FY20, $?
d. Encourage the formation of a private, non-profit to allow for private sector
investment into shared, modern facility- FY?, $?
3. Expand industrial site inventory
Measure: Amount of tax revenue generated from new industrial park
Measure: # of jobs created from new industrial park
a. Identify economic development opportunities and target sectors- FY20,
$23,000
b. Conduct Phase I ESA on county-owned land adjacent to PC Airport for
pursuit of aeronautical business/industry- FY?, $? (The County Manager to
check on the history of the site for further data).
c. Establish a dedicated utility fund for water/sewer improvements beyond
existing capacity and make annual funding contributions- FY?, $?
d. Address industrial development and transportation in the new land use plan-
FY20, $125K
4. Quality of Life/Ongoing projects
Measure: % of residents (including youth) rating Person County’s quality of life as
“good” or better
a. Research options for implementing a litter collection program- FY20, $0
b. Staff to conduct analysis of surrounding counties’ billboards regs- FY20,
$0
c. Fund a long-term solid waste study (convenience center in NE and SW,
curbside, etc)-FY21, $?
d. Collaborate with TDA to market Person County- FY20, $?
e. Collaborate with Uptown Roxboro Group to implement projects- FY20, $?
A brief recess was announced by Chairman Newell at 6:54pm.
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Chairman Newell called the 7:00pm regular scheduled meeting to order.
Commissioner Powell offered an invocation and Chairman Newell led the group in the
Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Commissioner Clayton and carried 4-0 to approve the
agenda.
RECOGNITION:
PROCLAMATION FOR THE WEEK OF THE YOUNG CHILD:
Chairman Newell read and presented a Proclamation designating the Week of the
Young Child to Ms. Charlene Whitt, representative staff of the Person County Partnership
for Children.
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PUBLIC HEARING:
REQUEST TO ADD HESTON RD., A PRIVATE ROADWAY, TO THE
DATABASE OF ROADWAY NAMES USED FOR E-911 DISPATCHING:
A motion was made by Vice Chairman Jeffers and carried 4-0 to open the duly
advertised public hearing for a request to add Heston Rd., a private roadway, to the database
of roadway names used for E-911 dispatching.
GIS Manager, Sallie Vaughn stated a third residence was being added along a 1,450
ft. private driveway, which necessitated the naming of the driveway. Ms. Vaughn noted
the owner of parcel A36 47 applied for permits to construct a new home accessed via
private driveway, which is currently used to access two existing homes. The addition of
that third residence activates a clause in the Ordinance Regulating Addressing and Road
Naming, requiring the driveway to be named. Additionally, the existing homes are
currently addressed as 692 Jasper Clayton Rd and 694 Jasper Clayton Rd and the new home
will be located between them. This road will extend from the terminus of Jasper Clayton
Rd. past the intersection with Clayton Hollow Rd. Owners of the existing homes and the
new home agreed unanimously on the name Heston Rd. which is compliant with local
ordinance. Adding this road name requires two residences to change their addresses.
Property owners are aware and will have one year to incorporate their new address. Both
the old addresses (Jasper Clayton Rd) and new addresses (Heston Rd) will be active in the
911 system during that time.
As required by North Carolina General Statute 153A-239.1(A), a public notice was
published in the Roxboro Courier-Times. A sign advertising the public hearing was placed
at the proposed roadway location approximately two weeks prior to this public hearing. Ms.
Vaughn recommended Board approval of the roadway name, as presented.
There were no individuals appearing before the Board to speak in favor of nor in
opposition to the request to add Heston Rd., a private roadway, to the database of roadway
names used for E-911 dispatching.
A motion was made by Vice Chairman Jeffers and carried 4-0 to close the public
hearing for a request to add Heston Rd., a private roadway, to the database of roadway
names used for E-911 dispatching.
CONSIDERATION TO GRANT OR DENY REQUEST TO ADD HESTON RD., A
PRIVATE ROADWAY, TO THE DATABASE OF ROADWAY NAMES USED FOR
E-911 DISPATCHING:
A motion was made by Vice Chairman Jeffers and carried 4-0 to approve adding
Heston Rd., a private roadway, to the database of roadway names used for E-911
dispatching.
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INFORMAL COMMENTS:
There were no comments from the public.
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Commissioner Clayton and carried 4-0 to approve the
Consent Agenda with the following items:
A. Approval of Minutes of March 18, 2019,
B. Budget Amendment #16,
C. Elliott Davis, PLLC Audit Contract for Fiscal Year 2019 in the amount of
$58,150,
D. Elections Equipment and Software Lease 2nd Amendment in the amount of
$7,659.76, and
E. Increase Thresholds for Daily Deposit from $250 to $500 and Purchase Order
from $500 to $750 effective July 1, 2019.
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UNFINISHED BUSINESS:
MOBILE DEVICE POLICY FOR PERSON COUNTY GOVERNMENT
EMPLOYEES:
County Manager, Heidi York brought back the proposed Mobile Device Policy as
directed by the Board at its March 18, 2019 meeting noting as technology continues to play
an integral role in the delivery of government services, a new policy to address the best
practices for managing mobile devices was needed. Ms. York reiterated that the proposed
policy would safeguard county resources, while meeting regulations governing public
information, IRS requirements, and Fair Labor Standards for employees as well as preserve
public information while protecting individual’s privacy. Ms. York said currently county
employees who require the use of a mobile device in conducting day-to-day business
receive a stipend for use of their personal phones. This new policy will have a county-
owned phone assigned to a particular position if required for the function of the job. The
phone is assigned to a position and remains the property of Person County. If an employee
then receives a request for public information related to cell phone use, it is easy to separate
business use. In addition, if an employee terminates in a position with the County, it is
easy to discontinue access to County resources with a County-owned device.
Ms. York further noted that most other local governments have transitioned from
stipend based cell phones to government-owned cell phones. The process of analyzing the
use and need of mobile devices within our organization has allowed us to comply with
regulations for usage. All employees are required to submit a request through their
department head which is then reviewed by Human Resources and the County Manager.
Ms. York stated the projected financial impact is $144,276 annually, with nearly
200 users including elected officials. While the Commissioners are included in the new
policy to receive a county-owned cellular phone, because they are not classified as full-
time employees, the Board can certainly exempt themselves as well as any other positions
from the Policy.
In addition, the impact from the review of county employees requiring a cellular
phone is an increase of $22,590 annually with an additional 25 users.
A motion was made by Commissioner Clayton and carried 3-1 to approve the
Mobile Device Policy for Person County Government employees, as presented. Chairman
Newell, Vice Chairman Jeffers voted with Commissioner Clayton’s motion.
Commissioner Powell cast the lone dissenting vote.
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NEW BUSINESS:
A RESOLUTION TO AUTHORIZE EXECUTION OF A LEASE AND FIXED
BASE OPERATOR AGREEMENT:
County Manager, Heidi York and General Services Director, Ray Foushee
presented a Resolution to Authorize execution of a Lease and Fixed Base Operator
Agreement. Ms. York noted that Person County leases the Person County Airport to a
Fixed Base Operator to manage all activities at the Airport. In February 2009, the Board
of Commissioners approved a Lease and Fixed Base Operator Agreement with Red
Mountain Aviation, Inc. for a period of 10-years. This Lease and Agreement expired in
March 2019 and is before the Board for renewal for an additional 10-year term from March
1, 2019 to February 28, 2029. The rental rate is $7,719 per month plus a fuel flowage fee
of six cents per gallon.
Ms. York summarized that the Agreement calls for the County to assume the cost
for all utilities; provides reimbursement for costs of general liability insurance; and waives
one month’s rent as incentives. In addition, the County is responsible for maintenance of
all paved areas, the exterior of all buildings and all major repairs to buildings, plumbing,
electrical, and climate control systems. The County also provides for the mowing and ice
and snow removal from the Leased Premises. The list of responsibilities of the Fixed Base
Operator can be found on page 3 of the Agreement.
A motion was made by Commissioner Clayton and carried 5-0 to adopt and
approve a Resolution to Authorize execution of a Lease and Fixed Operator Agreement
with Red Mountain Aviation, Inc., as presented.
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APPROVAL OF PERSPON AREA TRANSPORTATION SYSTEM SERVICES ON
DAYS THE COUNTY IS CLOSED AND PROPOSED RATES:
Public Transportation Director, Glen LaBar presented to the Board proposed rates
for the Person Area Transportation System (PATS) to provide transportation services for
dialysis patients on certain county approved holidays as outlined below. Mr. LaBar stated
to ensure costs are covered for the additional service times on these dates, he requested a
special rate be adopted. Transportation services will be coordinated with Roxboro DaVita,
the Department of Social Services (DSS) and PATS. Mr. LaBar requested Board approval,
effective immediately, to provide transportation services on the following:
Martin Luther King Jr Birthday
President’s Day
Good Friday
Memorial Day
Labor Day
Veterans Day
Saturday after Thanksgiving
The day after Christmas Day
Mr. LaBar stated PATS will not provide services on New Year’s Day,
Independence Day, Thanksgiving, Black Friday, Christmas Eve and Christmas Day.
Mr. LaBar proposed the following rates for the days noted above:
Zone One Way Rate Round Trip Rate
1 $8.00 $16.00
2 $8.50 $17.00
3 $9.50 $19.00
4 $10.00 $20.00
5 $11.50 $23.00
6 $12.00 $24.00
A motion was made by Commissioner Clayton and carried 4-0 to approve Person
Area Transportation System (PATS) rates, as presented, to provide transportation services
for dialysis patients on certain county approved holidays.
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RECOMMENDED CAPITAL IMPROVEMENT PLAN FOR FY2020-2024:
County Manager, Heidi York and Finance Director, Amy Wehrenberg presented to
the Board the Recommended Capital Improvement Plan (CIP) for FY2020-2024 for review
and feedback.
Ms. York stated the CIP is a planning tool for implementing large, capital projects
and includes projects costing $50,000 or greater from county departments, Piedmont
Community College and Person County Schools. In past versions of the CIP, the capital
needs for the Museum and the Senior Center, as county-owned facilities, have been
included.
This document paves the way for the Recommended Budget as it will provide an estimate
of funding needed for capital projects and anticipates impacts on operating costs as well. These
capital projects span the next five fiscal years with the upcoming fiscal year (FY2020)
being the only year where a funding commitment is needed from the Board.
According to the Board’s Budget Calendar, the CIP is scheduled to be adopted at
the Board’s meeting on April 15, 2019
The following pages depict the Recommended Funding Schedule. Ms. York asked
the Board to further discuss and provide feedback to staff.
The Board discussed the proposed $54,000 Feasibility study for Piedmont
Community College’s (PCC) request for an advanced manufacturing technical STEM
center. Assistant County Manager, Sybil Tate noted the study would address the level of
need, facility space, and cost analysis. Ms. York offered to invite PCC President, Dr.
Pamela Senegal to the Board’s next meeting on April 15, 2019 to which the Board
consented.
The Board discussed the County’s current debt analysis. Ms. Wehrenberg noted
the debt to assets ratio for 2018 was 16%. As interest rates are forecasted to increase and
new debt is issued, it is anticipated that this percentage will continue to climb. Ms.
Wehrenberg explained the debt service ratio is calculated as annual debt is divided by the
total expenses noting general accounting guidance discourages this ratio from being
higher than 15%. Person County’s debt service ratio is at 4% as compared to
benchmarked counties of similar population at 8%. Ms. Wehrenberg stated Person
County is in a favorable positon to take on more debt. There were no proposed financings
in the CIP.
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CHAIRMAN’S REPORT:
Chairman Newell had no report.
MANAGER’S REPORT:
County Manager, Heidi York had no report.
COMMISSIONER REPORT/COMMENTS:
Commissioner Powell reported that the Person County Little League Opening Day
went well. Commissioner Powell acknowledged Mr. Ric Bruton, Person County’s local
Cardinal Innovations Healthcare representative, who was present in the audience.
There were no reports or comments from Commissioner Clayton or Vice Chairman
Jeffers.
ADJOURNMENT:
A motion was made by Commissioner Powell and carried 4-0 to adjourn the
meeting at 7:45pm.
_____________________________ ______________________________
Brenda B. Reaves David B. Newell, Sr.
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
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4/15/2019
Dept./Acct No.Department Name Amount
Incr / (Decr)
EXPENDITURES General Fund
Public Safety 1,397
Economic and Physical Development 352
Culture and Recreation 250
REVENUES General Fund
Other Revenues 1,999
EXPENDITURES PI & MRF Fund
Community Rehab Prog Services 862
REVENUES PI & MRF Fund
Other Revenues 862
EXPENDITURES Airport Capital Construction Fund
Runway 6 TERPS Obstruction Clearing 1,980
REVENUES Airport Capital Construction Fund
Federal-RW-6 TERPS Obstr Clearing 1,782
Local-RW-6 TERPS Obstr Clearing 198
Explanation:
BUDGET AMENDMENT
Receipt of donations for the Sheriff's GREAT program ($1,397); receipt of donation for Cooperative Extension
($352); receipt of donation to Recreation ($250); receipt of donation to Person Industries Workforce Award
($862); amending Airport Runway 6 Obstruction grant to cover final consulting fee ($1,980).
BA-1731
AGENDA ABSTRACT
Meeting Date: April 15, 2019
Agenda Title: Tax Adjustments for April 2019
Summary of Information: Attached please find the tax releases and motor vehicle pending
refunds:
1.April 2019 tax releases.
2.April 2019 North Carolina Vehicle Tax System (NCVTS) pending refunds.
Recommended Action: Motion to accept reports and authorize refunds.
Submitted By: Russell Jones, Tax Administrator
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NAME BILL NUMBER OPER DATE/TIME DISTRICT VALUE AMOUNT
61430101 2017-40663 DY: PERSONAL PROPERTY RH 3/14/2019 1:06:35 PM
HYCO MARINA OUTFITTERS
LISTING ADJUSTED PERSONAL PROPERTY C ADVLTAX 1,533.00 10.73
LISTING ADJUSTED PERSONAL PROPERTY C PEN FEE 1,533.00 1.07
NEW OWNER FR17 TOTAL RELEASES:11.80
68341301 2018-28210 DY:0RP:A72 339 SRJ 3/15/2019 4:06:03 PM
MEDLIN CAROLINE RACHEL
LIEN FEE ADJUSTMENT C GARNFEE 0.00 30.00
TOTAL RELEASES:30.00
24364116 2018-35752 DY: PERSONAL PROPERTY RH 3/26/2019 10:29:15 AM
CHUB LAKE BUILDERS INC
LISTING ADJUSTED PERSONAL PROPERTY C ADVLTAX 2,700.00 18.90
LISTING ADJUSTED PERSONAL PROPERTY C PEN FEE 2,700.00 1.89
LISTING ADJUSTED PERSONAL PROPERTY FIREADVLTAX 2,700.00 0.27
LISTING ADJUSTED PERSONAL PROPERTY FIREPEN FEE 2,700.00 0.03
BUSINESS CLOSED DEC 2017 TOTAL RELEASES:21.09
57568101 2018-41610 DY: PERSONAL PROPERTY BSG 3/26/2019 11:04:06 AM
SUBWAY 1805/AISHA FOODS INC
C GARNFEE 0.00 30.00
TOTAL RELEASES:30.00
5437301 2018-6728 DY:0RP:A20 113 BSG 3/26/2019 1:21:08 PM
CHAMBERS JAMES A LIFE ESTATE
C GARNFEE 0.00 30.00
TOTAL RELEASES:30.00
23435201 2017-37516 DY: PERSONAL PROPERTY SRJ 4/4/2019 1:36:02 PM
PETREA JAMES R & RUTH D
LISTING ADJUSTED PERSONAL PROPERTY C ADVLTAX 14,400.00 100.80
LISTING ADJUSTED PERSONAL PROPERTY C PEN FEE 14,400.00 10.08
BOAT SOLD PRIOR TO 1/1/2017 TOTAL RELEASES:110.88
NET RELEASES PRINTED:233.77
TOTAL TAXES RELEASED 233.77
RUN DATE: 4/8/2019 9:50 AM RELEASES REPORT
Person County
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C ADVLTAX - County Tax
TAX
YEAR
RATE
YEAR
REAL VALUE
RELEASED
PERS VALUE
RELEASED
TOTAL VALUE
RELEASED
REAL TAX
RELEASED
PERS TAX
RELEASED
MV VALUE
RELEASED
MV TAXES
RELEASED
TOTAL VALUE
RELEASED
TOTAL TAXES
RELEASED
2017 2017 0 15,933 15,933 0.00 111.53 0 0.00 15,933 111.53
2018 2018 0 2,700 2,700 0.00 18.90 0 0.00 2,700 18.90
DIST TOTAL 0 18,633 18,633 0.00 130.43 0 0.00 18,633 130.43
C GARNFEE - GARNISHMENT FEE
TAX
YEAR
RATE
YEAR
REAL VALUE
RELEASED
PERS VALUE
RELEASED
TOTAL VALUE
RELEASED
REAL TAX
RELEASED
PERS TAX
RELEASED
MV VALUE
RELEASED
MV TAXES
RELEASED
TOTAL VALUE
RELEASED
TOTAL TAXES
RELEASED
2018 2018 0 0 0 60.00 30.00 0 0.00 0 90.00
DIST TOTAL 0 0 0 60.00 30.00 0 0.00 0 90.00
C PEN FEE - County Late List
TAX
YEAR
RATE
YEAR
REAL VALUE
RELEASED
PERS VALUE
RELEASED
TOTAL VALUE
RELEASED
REAL TAX
RELEASED
PERS TAX
RELEASED
MV VALUE
RELEASED
MV TAXES
RELEASED
TOTAL VALUE
RELEASED
TOTAL TAXES
RELEASED
2017 2017 0 15,933 15,933 0.00 11.15 0 0.00 15,933 11.15
2018 2018 0 2,700 2,700 0.00 1.89 0 0.00 2,700 1.89
DIST TOTAL 0 18,633 18,633 0.00 13.04 0 0.00 18,633 13.04
FIREADVLTAX - Fire District Tax
TAX
YEAR
RATE
YEAR
REAL VALUE
RELEASED
PERS VALUE
RELEASED
TOTAL VALUE
RELEASED
REAL TAX
RELEASED
PERS TAX
RELEASED
MV VALUE
RELEASED
MV TAXES
RELEASED
TOTAL VALUE
RELEASED
TOTAL TAXES
RELEASED
2018 2018 0 2,700 2,700 0.00 0.27 0 0.00 2,700 0.27
DIST TOTAL 0 2,700 2,700 0.00 0.27 0 0.00 2,700 0.27
FIREPEN FEE - Fire LateList
TAX
YEAR
RATE
YEAR
REAL VALUE
RELEASED
PERS VALUE
RELEASED
TOTAL VALUE
RELEASED
REAL TAX
RELEASED
PERS TAX
RELEASED
MV VALUE
RELEASED
MV TAXES
RELEASED
TOTAL VALUE
RELEASED
TOTAL TAXES
RELEASED
2018 2018 0 2,700 2,700 0.00 0.03 0 0.00 2,700 0.03
DIST TOTAL 0 2,700 2,700 0.00 0.03 0 0.00 2,700 0.03
GRAND TOTALS:0 42,666 42,666 60.00 173.77 0 0.00 42,666 233.77
RUN DATE: 4/8/2019 9:50 AM RELEASES REPORT
Person County
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Payee NameAddress 3Refund Type Refund Reason Create DateTax JurisdictionLevy TypeTotal Change01 Tax ($3.95)$3.9501 Tax ($40.75)60 Tax ($0.59)$41.3401 Tax ($18.93)$18.9301 Tax ($21.52)60 Tax ($0.31)$21.8301 Tax ($4.58)$4.5801 Tax ($31.70)50 Tax ($30.35)50Vehicle Fee$0.00$62.0501 Tax ($21.10)$21.1001 Tax ($21.77)60 Tax ($0.31)$22.0801 Tax ($30.39)60 Tax ($0.43)$30.8201 Tax ($38.56)60 Tax ($0.55)$39.11OLIVER, MARILYN CLAY SEMORA, NC 27343 Proration Vehicle Totalled 04/04/2019MCADOO, TRACY FERDINANDO ROXBORO, NC 27573 Proration Vehicle Sold 04/04/2019LONG, GEORGE EDWARD TIMBERLAKE, NC 27583 Proration Vehicle Sold 04/05/2019LARRY, SONJA MARIE TIMBERLAKE, NC 27583 Proration Vehicle Sold 04/05/2019JAY-FULLER, LATOYA SUZETTE ROXBORO, NC 27573 Proration Reg . Out of state 03/27/2019HOLDER, MARVIN CURTIS JR ROXBORO, NC 27573 Proration Vehicle Sold 03/12/2019FRANKS, NORMAN DANIEL TIMBERLAKE, NC 27583 Proration Vehicle Sold 03/14/2019FERRIS, JAMES MICHAEL ROXBORO, NC 27573 Proration Reg . Out of state 03/18/2019COOLEY, DONNA PERRY ROUGEMONT, NC 27572 Proration Vehicle Sold 04/04/2019CARTER, CYNTHIA SEVIER DURHAM, NC 27703 Proration Vehicle Sold 03/14/201935
AGENDA ABSTRACT
Meeting Date: April 15, 2019
Agenda Title: Results of the Person County Employee Salary Compression Study
Summary of Information: At the Board’s retreat, the Manager was authorized to bring back a
study of employee salary compression. The County contracted with Piedmont Triad Regional
Council, working with Mr. David Hill and Mr. Bob Carter, Management Analysts, to conduct a
Workforce Analysis using a current workforce census report for Person County employees. This
report presents their analysis and interpretation of the County’s employee demographics as well as
the position classification and pay plan. The data is for regular full-time employees only and does
not include part-time or temporary employees.
While Person County has a relatively mature workforce based on the 9.3 average years of
employment with the County; the workforce analysis actually supports that Person County has a
relatively immature workforce because one-quarter 25.8% of employees have been employed less
than two years and 44.2% have been employed less than five years. 15.9% of employees have been
assigned to their current position less than one year and 63.8% less than five years.
With the average tenure, a County employee with 8 or more years’ experience in their current
classification and performing their duties with demonstrated proficiencies and competencies, would
be expected to be earning between 30% - 32% above the hiring rate of their salary grade. Person
County’s average percentage above salary grade hiring rate is 12.4%, placing the average salary
approximately 20% below the midpoint for their classification.
These percentages suggest a relatively stagnant workforce with employee salaries starting at the
Hiring Rate of their salary grade range, advancing 5% (to the minimum of the grade) after the
successful completion of their probationary period, and then provide little opportunity for
advancement toward the midpoint of their salary grade range. The data also supports consideration
of collapsing the salary range from the current 63.16% (average) to approximately 52% - 55% range.
The following charts provide a graphic representation of Person County’s workforce regarding
Grade/Salary Assignment, Employment Date, as well as other workforce analysis.
The County is facing some challenges in maintaining its workforce and remaining competitive with
pay. The implementation of the recommendations of this study could address the salary
compression issue for employees, which has not been addressed to date.
Recommended Action: Receive the information and provide direction to the Manager.
Submitted By: Heidi York, County Manager and Angie Warren, Human Resources
Director
36
PERSON COUNTY SALARY COMPRESSION STUDY INITIAL DISCUSSION APRIL 4, 201937
PERSON COUNTY SALARY COMPRESSION STUDY38
0510152025303540455020192018201720162015201420132012201120102009200820072006200520042003200220012000199919981997199619951994199319921991199019891988198719861985EMPLOYEES SORTED BY YEAR OF EMPLOYMENTAverage Years Employed: 9.3Employed Less Than 2 Years: 25.8%Employed Less Than 5 Years: 44.2%Employed Less Than 10 Years: 62.8%Arch = 30 Year Career39
EMPLOYEES SORTED BY YEARS IN CURRENT POSITIONIn Position Less Than 1 Year: 15.9%In Position Less Than 5 Years: 63.8%In Position Less Than 10 Years: 80.6%0102030405060708090< 1 Yr 1 < 2Yrs2 < 4Yrs4 < 6Yrs6 < 8Yrs8 < 10Yrs10 < 12Yrs12 < 14Yrs14 < 16Yrs16 < 18Yrs18 < 20Yrs20 < 22Yrs22 < 24Yrs24 + YrsArch = 25 Year Career40
EMPLOYEES SORTED BY % ABOVE GRADE HIRING RATELess Than 5%: 9.6%Less Than 10%: 50.0%Less Than 15%: 68.9%Less Than Midpoint: 94.7%01020304050607080Hire.001 < 1%1% < 2%2% < 4%4% < 6%6% < 8%8% < 10%10% < 12%12% < 14%14% < 16%16% < 18%18% < 20%20% < 22%22% < 24%24% < 26%26% < 28%28% < 30%30% < 32%32% < 34%34% < 36%36% < 38%38% < 40%40% < 42%42% < 44%44% < 46%46% < 48%48% < 50%50% < 52%52% < 54%54% < 56%56% < 58%58% < 60%60% < 62%62% < 64%Range: 63.16%Hiring Rate to MaximumRange: 55%Minimum to MaximumAverage % Above Hire Rate: 12.4%Average % Above Minimum: 6.8%Arch = 63.16% Range41
LAST 10% (40) HIRED BY CLASSIFICATION0123456Deputy Sheriff EMT Detention Ofcr IMC I PHN II PHN III 16 Others42
LAST 10% (40) HIRED BY DEPARTMENT012345678DSSEMS Sheriff Health Jail PersonIndustires5 Others43
PRELIMINARY RECOMMENDATIONSSALARY GRADE RANGES•Current Salary Grade Range: 63.2%•Average Salary Percentage Above Hiring Rate: 12.4%•Employee With Highest Percentage Above Hiring Rate: 49.9%•Current Midpoint of 63.2% Range: 31.6%•Number of Employees With Salaries Greater Than 31.6% Above Hiring Rate: 20 (5.3% of Workforce)44
PRELIMINARY RECOMMENDATIONSSALARY GRADE RANGES•Reduce Salary Grade Range From 63.2% to 50% or 55% (Eliminate “Hiring Rate”)What does that look like for grade 63 (Sheriff Deputy)?GradeCurrent HireCurrent MinCurrent MidCurrent MaxRange63 $35,048.00 $36,878.70 $47,028.80 $57,179.20 63.2%Prop GradeProp MinProp MidProp MaxRange63$36,884.00 $46,105.00 $55,326.00 50.0%Prop GradeProp MinProp MidProp MaxRange63$36,884.00 $47,027.00 $57,170.00 55%45
PRELIMINARY RECOMMENDATIONSSALARY GRADE RANGESDeputy SheriffMin Mid Max Avg CR Range ClassificationCity of Durham38,790 49,483 60,176 48,644 0.98 55.13% Police OfficerCity of Graham39,734 49,668 64,5020.00 62.33% Police Officer ICity of Henderson36,250 45,313 54,375 37,156 0.82 50.00% Police Officer ICity of South Boston, VA40,000 54,000 68,000 36,000 0.67 70.00% Police Officer ITown of Chapel Hill37,048 48,884 60,123 40,288 0.82 62.28% Police Officer ITown of Hillsborough43,228 56,196 69,164 46,025 0.82 60.00% Police OfficerTown of Oxford37,893Police OfficerAlamance County34,917 47,961 61,0050.00 74.71% Deputy SheriffCaswell County33,888 42,360 50,2320.00 48.23% Deputy SheriffDurham County36,000 50,400 64,8000.00 80.00% Deputy SheriffGranville County31,174 44,656 58,139 38,416 0.86 86.50% Deputy SheriffHalifax County, VA32,351 44,727 55,584 38,318 0.86 71.82% Deputy SheriffOrange County38,051 51,461 64,870 41,149 0.80 70.48% Deputy Sheriff IVance County33,264 43,236 53,208 36,176 0.84 59.96% Deputy SheriffPerson County Deputy Sheriff 63 36,884 47,027 57,171 39,524 0.84 55.00%Average36,515 48,334 60,321 40,006 0.83 65.20%Median (50th pctile)36,250 48,884 60,176 38,367 0.78 66.00%Average (Cities)39,175 50,591 62,723 41,001 0.81 60.11%Median (Cities‐50th pctile) 39,262 49,575 62,339 39,090 0.79 58.78%Average (Counties)34,235 46,400 58,263 38,515 0.83 70.18%Median (Counties‐50th pctile) 33,888 44,727 58,139 38,367 0.86 71.56%Recommendation63 36,884 47,027 57,1710.00 55.00%46
PRELIMINARY RECOMMENDATIONSSALARY GRADE RANGES – REDUCE TO 50%TIP %00%3 6.25%5 12.5%10 25%15+ 30%Add Time in Position (TIP) Factor as % Above Minimum10 Years at Midpoint = 25% Above Minimum5 Years at 1stQuartile = 12.5% Above Minimum47
PRELIMINARY RECOMMENDATIONSSALARY GRADE RANGES – REDUCE TO 50%020406080100< 1Yr1 < 2Yrs2 < 4Yrs4 < 6Yrs6 < 8Yrs8 <10Yrs10 <12Yrs12 <14Yrs14 <16Yrs16 <18Yrs18 <20Yrs20 <22Yrs22 <24Yrs24 +YrsYears in Current Position01020304050607080Hire 1% <2%4% <6%8% <10%12%<14%16%<18%20%<22%24%<26%28%<30%32%<34%36%<38%40%<42%44%<46%48%<50%52%<54%56%<58%60%<62%Salaries as % Above Hiring Rate020406080100Time in Position Factor Added48
PRELIMINARY RECOMMENDATIONSSALARY GRADE RANGES – REDUCE TO 50%Salaries Fund Need $1,127,216.0020% FICA, Retirement, etc $225,443.00Required Funding $1,342,659.00Funds Needed for Time in Position Factor (% Above Minimum)49
PRELIMINARY RECOMMENDATIONSSALARY GRADE RANGES – REDUCE TO 55%TIP CR00.7920.8030.8240.8550.8860.9170.9480.9791.0010 1.0212 1.0414 1.0616 1.0818 1.1020 1.1222 1.1424 1.1626 1.1828 1.20Add Time in Position (TIP) Factor as CR (Relation to Midpoint)0.791.00Less than 1.00Greater than 1.001.2050
PRELIMINARY RECOMMENDATIONSSALARY GRADE RANGES – REDUCE TO 55%TIP CR00.7920.8030.8240.8550.8860.9170.9480.9791.0010 1.0212 1.0414 1.0616 1.0818 1.1020 1.1222 1.1424 1.1626 1.1828 1.20Add Time in Position (TIP) Factor as CR (Relation to Midpoint)01020304050607080900.790.800.810.820.830.840.850.860.870.880.890.900.910.920.930.940.950.960.970.980.991.001.021.031.041.051.061.081.091.101.121.131.141.161.181.2051
PRELIMINARY RECOMMENDATIONSSALARY GRADE RANGES – REDUCE TO 55%Salaries Fund Need $807,621.0021% FICA, Retirement, etc $169,601.00Required Funding$977,222.00Funds Needed for Time in Position Factor (CR)52
AGENDA ABSTRACT
Meeting date: April 15, 2019
Agenda Title: Adoption of the Capital Improvement Plan for Fiscal Years 2020-2024
Summary of Information: Discussion and approval of the Recommended 5-year Capital
Improvement Plan (CIP) that was presented to the Person County Board of
Commissioners on April 1, 2019.
The adoption of this CIP will allocate funding for the priority projects for the County,
Person County Schools, and Piedmont Community College for FY 2019-2020. The
document also sets the priorities of the projects for future fiscal years, although funding is
only appropriated on an annual basis and the plan is reviewed annually. The total amount
proposed for FY20 is $6.37M, with no proposed financings this Fiscal Year.
Recommended Action: Direct staff on any changes to the document and then adopt the
Capital Improvement Plan.
Submitted By: Heidi York, County Manager and Amy Wehrenberg, Finance Director
53
Person County, North Carolina Person County
Capital Improvement Plan
FY 2020-2024
Recommended
Heidi York, County Manager
Sybil Tate, Assistant County Manager
Amy Wehrenberg, Finance Director
April 1, 2019
154
Person County, North Carolina
Capital Improvement Plan
Table of Contents
Manager’s Letter to the Board of Commissioners ............................................ 1-2
Objectives and Procedures for the CIP ................................................................. 3
Criteria for Project Priority ..................................................................................... 4
Completed and Ongoing Projects ..................................................................... 5-6
Recommended Projects .................................................................................... 7-8
Projects Not Recommended ................................................................................. 9
Funding Schedule ......................................................................................... 10-13
Set Aside Funds for Future Years ....................................................................... 14
Graph-Revenue Sources ..................................................................................... 15
Graph-Projects by Function ................................................................................. 16
Graph-Projects by Type ...................................................................................... 17
Person County’s Debt Service ...................................................................... 18-19
Future Debt Service Payments ........................................................................... 20
255
PERSON COUNTY
OFFICE OF THE COUNTY MANAGER
304 South Morgan Street, Room 212
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
April 1, 2019
Dear Person County Board of Commissioners:
I am pleased to present Person County’s Fiscal Years 2020-2024 Capital Improvement Plan (CIP). The
CIP is an important planning tool for our County, reflecting the Board of County Commissioners’ priorities
for large capital projects over the next five years. In addition to Person County Government, this plan also
incorporates the needs of our partner agencies- including Person County Schools and Piedmont Community
College (PCC) - given that counties are statutorily responsible for the provision of educational facilities.
We also include capital needs for two outside agencies for which the County owns the buildings: the Person
County Museum of History and the Person County Senior Center, although there are no identified needs for
either entity in this proposed CIP.
The development of this plan takes into account many factors including the current economic and fiscal
climate, logistical and financial constraints, as well as competing demands and priorities for county funds.
The most critical capital needs are those that address a life-safety issue. Once those needs are identified,
we work towards a balance of needs and priorities within our logistical and financial constraints. This plan
identifies the anticipated funding sources needed to meet these priorities. Although the projects in this plan
span the next five years, the fiscal impacts extend far beyond. Projects that are financed incur debt service
payments typically over a fifteen to twenty year period. Therefore, the full array of funding sources needed
to support the projects as well as potential impacts to future operating budgets are also presented. The
Board of Commissioners reviews the five year CIP every year, but only funds the projects on an annual
fiscal year basis.
Although not yet reflected in the CIP, the County has engaged the services of a financial advisor to assist in
the planning and management of large impending capital needs, particularly for the Person County Schools,
which far exceed the county’s current funding capacity. Over the next year, we will be working closely
with our advisors to develop a fiscally responsible plan to fund the enormous needs of the schools. In the
meantime, this Capital Improvement Plan seeks to prioritize economic development, provide for some
efficiency upgrades and address some safety needs at both Piedmont Community College and Person
County Schools. The County has taken a proactive approach in managing roofing needs and window
replacements for county buildings and schools through the implementation of a comprehensive assessment
and replacement plan. For the current Fiscal Year 2018-2019, just over $7M was allocated for capital
needs, of which $4.4M was financed for the provision of our public safety communications system, and
county and school building improvements. For the upcoming Fiscal Year 2019-2020, spending remains
steady at a proposed $6.4M with no planned financings.
Spending and project highlights for FY20 include construction of a proposed new Executive Hangar at
Person County Airport, estimated at $3.6M of which $1.3M will come from the Airport Project Fund
Balance rather than the General Fund. Another large project is the final construction of the County’s Fiber
Project at a cost of $789,063. There are three minor roofing projects; new permitting software for our
Development Services group at $184,500 with a contribution from the City of Roxboro for their
356
participation in the project of $22,625; Information Technology Server Expansion for $130,358; and lights
replacement at Bushy Fork Park for $57,739.
For our educational partners, PCC is proposed to receive a contribution on the POD Building ($79,000);
technology upgrades ($100,000) and telephone system replacement (57,592); enhancements to safety and
security lighting ($50,000); a generator ($80,000); and a Feasibility Study ($54,000) for an Advanced
Manufacturing and STEM center to further our economic development efforts. Person County Schools is
proposed to receive ADA improvements at four elementary schools ($398,481); interior painting at Earl
Bradsher preschool ($80,000); and an upgrade to the fire alarm system at Southern Middle School
($200,000).
An important element of this CIP is the debt analysis summary and the table and graph showing the future
debt service levels for Person County Government. Comparing Person County’s debt service levels to
counties benchmarked with our population size indicate that our debt ratio is below average at 4%, which is
half of the benchmarked population group’s average ratio of 8%. The spreadsheets and graph illustrate
Person County’s ability to take on additional debt payments in the future, which will be necessary as we
begin to address the huge deferred maintenance needs for the Person County Schools in the coming years.
Person County will continue to evaluate financing as a viable option for funding our capital needs, but will
proceed with caution as we monitor the County’s dependence on debt and rising interest rates in the future.
Please keep in mind that this Capital Improvement Plan is just that- a plan- and while a great deal of effort
and analysis have gone into this, it offers a starting point for annual comparisons, fiscal changes,
unforeseen needs, and a place where public discussion can begin. The CIP will continue to be reviewed
throughout the year, presenting any recommended changes to the Board for consideration. This review is
critical as new information about our capital needs, our fiscal health, financing tools, and existing project
scheduling arises.
Person County Government takes great care and pride in being fiscally responsible. This CIP demonstrates
our commitment to provide not only sustainable infrastructure, but improvements and enhancements to our
community and quality of life. County staff looks forward to working with the Board of County
Commissioners and our community partners as we implement the Fiscal Year 2020-2024 Capital
Improvement Plan.
Sincerely,
Heidi York
County Manager
457
Person County, North Carolina
Capital Improvement Plan
Objectives of a CIP:
Create a plan to organize long term capital needs in a manner to promote
discussion regarding priority, feasibility, timing, potential costs, financing options
and future budgetary effect.
Limit projects to those costing $50,000 and over in the plan.
Present an overview of requests submitted by Person County departments,
Piedmont Community College and Public Schools.
Facilitate the exchange of information and coordination between the County, the
community college and the schools on capital planning.
Steps in developing a CIP:
Determine capital needs for all departments and certain County-funded agencies.
Review priorities and assess proposed capital projects in relationship to these
priorities.
Make recommendations to the Board of County Commissioners on a project’s
timing, priority and possible financing options.
Categories of projects:
Person County Government
Piedmont Community College
Public Schools
Each project includes a description, a timeline for construction and operating
costs, and the current status.
Also included are graphs that summarize revenue sources, projects by function,
projects by type, and outstanding debt.
558
Person County, North Carolina
Capital Improvement Plan
Criteria in determining project status:
Safety
Is public health or safety a critical factor with regard to this project?
What are the consequences if not approved?
Mandate
Is the project required by legal mandates?
Is the project needed to bring the County into compliance with any laws or
regulations?
Timing and Linkages
What is the relationship to other projects, either ongoing or requested?
Does the project relate to a County-adopted plan or policy?
Economic Impact
Will this project promote economic development or otherwise raise the standard
of living for our citizens?
Efficiencies
Will this project increase productivity or service quality, or respond to a demand
for service?
Are there any project alternatives?
Service Impact
Will this project provide a critical service or improve the quality of life for our
citizens?
How will this project improve services to citizens and other service clients?
How would delays in starting the project affect County services?
Operating Budget Impact
What is the possibility of cost escalation over time?
Will this project reduce annual operating costs in some manner?
What would be the impact upon the annual operating budget and future operating
budgets?
Debt Management
What types of funding sources are available?
How reliable is the funding source recommended for the project?
How would any proposed debt impact the County’s debt capacity?
Does the timing of the proposed construction correspond to the availability of
funding?
659
Person County, North Carolina
Capital Improvement Plan
Completed Projects
Person County Government:
Relocate IT Department- $97,000
Tax Appraisal software - $425,000
Boiler replacement- LEC- $85,000
Bushy Fork Park- new roof- $52,523
Library renovations- $136,329
Piedmont Community College
New Roof- Bldg. D -$183,297
Acoustical Ceiling - $60,000
Telephone System -$165,452
Main Power Switch- $113,450
Public Schools
Northern Middle - Bleacher replacement - $85,000
School Maintenance- new roof – $202,893
Facilities use audit- $120,000
South Elementary – valve replacement - $180,000
Northern Middle- fire alarm upgrade- $151,710
Stories Creek Elementary – cooling tower replacement- $110,000
Helena Elementary – cooling tower replacement- $110,000
Northern Middle- HVAC rooftop units- $411,395
760
Ongoing Projects
Person County Government:
Courthouse- new roof - $120,741 – Engineering is complete, estimated completion
date August 2019.
Server Expansion - $83,000 (FY19)- Two year project, ending in FY20 ($130,358).
Storage equipment implementation is complete and processing equipment will be
implemented in FY20.
PCOB Elevator modernization- $86,015- Work is scheduled to begin in April of 2019
and should be complete by May.
HVAC system- Huck Sansbury gym- $86,015 – The system has been installed;
however, the duct work installation was delayed due to basketball season. Project
should be complete by Spring/Early Summer 2019.
Public Safety Towers -$3,134,895 -Construction of the Bushy Fork and Bethel Hill
towers is complete. Installation of equipment was completed in Dec 2018. Final
connection to the fiber system is estimated to be complete by Dec 2019.
Wireless Broadband Project -$250,000 – Wireless installation on Mt. Tirzah and
Woodland is complete. Bethel Hill and Bushy Fork towers are scheduled for FY20 and
FY21, respectively.
Fiber Project -$3,076,106 – The fiber project is 75% complete. Three routes have been
bored and fiber is being blown in to the Bethel Hill route. Estimated completion date is
Sept. 2019.
Kirby Auditorium-seating replacements- $110,273- Seats have been ordered and the
installation contract is complete; however, manufacturer delayed due to size of the
order. Completion date per the installation contract is estimated for June 2019.
Bleacher replacement- $70,000- Work has been scheduled for March and should be
complete by Spring of 2019.
Piedmont Community College:
Early College- POD Building- $473,752 – Project is underway with modular
components on site. Pieces cannot be set until the ground is dry. Estimated completion
date is Spring of 2019.
Computer Server room- AC unit and generator- $74,640- Weather has delayed this
project, but it is expected to be completed by Spring of 2019.
Public Schools:
New Roof- Early intervention -$207,000- To be bid out in Spring of 2019 and
completed by Fall of 2019.
861
Person County
Capital Improvement Plan
FY 2020-2024
Recommended Projects
YEAR DEPT PROJECT TITLE
TOTAL
COST PROJECT DESCRIPTION AND JUSTIFICATION
2020 IT Server Expansion 130,358
Second year of server expansion. Total cost is $213,358.
Includes adding two servers, one server replacement , licensing,
additional hardware, and implimentation costs.
IT Permitting Software 184,500
New software for Planning, GIS, Inspections and EH. Current
software is no longer supported and does not integrate the
permmitting process.
General Services LEC- Enhanced camera system 55,000
Replace monitoring system in the LEC to improve automation
and meet State requirements.
General Services New roof- Grounds Maintenance 104,614 As recommended in the Roofing Study.
General Services New Roof - Animal Services 224,162 As recommended in the Roofing Study.
General Services New Roof - Board of Elections 130,292 As recommended in the Roofing Study.
Economic Dev. Fiber Construction 789,063
Third and final year of installation of 52 miles of fiber that will
connect the county's four public safety towers and other public
facilities. Total cost is $3,092,299.
Parks and Rec Bushy Fork - light replacement 57,739
Ball field lights are old and use outdated technology. Replace
with safer and brighter lighting.
Airport Executive Hanger construction 3,600,000
Construct a large hangar for an executive jet estimated at $60M
in taxable value. Two inquiries have already been made this year
for a hangar of this size.
PCC New Telephone System 57,592
Current system has been discontinued and is unreliable. Total
project cost is $197,433 and spans three years.
PCC Early College- POD bldg 79,000
Construct a new building for the PECIL program. This building
will be leased over 4 years for a total cost of $556,740.
PCC Feasibility Study- STEM center 55,000
Feasibility study to determine the demand and costs to construct
a new facility to house an advanced technology training center
and STEM high school classrooms.
PCC IT upgrades 100,000 Upgrades to campus technology
PCC Building S - generator 80,000
Purchase a generator to provide back up power in the event of a
crisis.
PCC Campus safety and security lighting 50,000 Improvements to degraded stairs, walkways and lighting.
Public Schools Earl Bradsher - interior painting 80,000 State inspections require new interior painting for this facility.
Public Schools Southern Middle - fire alarm upgrade 200,000 Replace obsolete alarm system.
Public Schools North, NE, Woodland - ADA improvements 398,481 Construct ramps and lifts at elementary schools.
2021 General Services New Roof - Helena (old) Gym 227,627 As recommended in the Roofing Study.
General Services New Roof - Mayo Park Buildings 96,482 As recommended in the Roofing Study.
General Services New Roof - EMS 155,442 As recommended in the Roofing Study.
General Services New Roof - Helena EMS/Sheriff Satellite 105,500 As recommended in the Roofing Study.
Parks and Rec
Huck Sansbury - playground surface
replacement 57,739
Replace wood chips under play equipment with ADA accessible
safety surfacing. Current subsurface is rotted and inhibits proper
drainage.
Parks and Rec Athletic fields - light replacement 50,000 Ball field lights are 25+ years old and need to be upgraded.
Stormwater Stormwater BMP 1,122,500
State law requires that the county implement projects to improve
water quality in Falls Lake.
PCC New Telephone System 57,592
Current system has been discontinued and is unreliable. Total
project cost is $197,433 and spans three years.
PCC Early College- POD bldg 79,000
Construct a new building for the PECIL program. This building
will be leased over 4 years for a total cost of $556,740.
PCC Information technology upgrades 80,000 Upgrades to campus technology
PCC Enclose selected walkways 100,000 Enclose walkways for improved safety and energy efficiency.
PCC Enviro controls for buildings 250,000
Existing system is old and does not function properly. Hard wiring
of the control system has been repeatedly struck by lightning.
The new system will be web-based and does not require much of
the current hardware.
PCC New Roof- Building L & covered walkways 217,556 As recommended in the Roofing Study.
PCC Campus safety and security lighting 60,000 Improvements to degraded stairs, walkways and lighting.
PCC Chiller units 250,000 Replace old chiller units that do not function properly.
Public Schools New roof - North End Elementary 649,056 As recommended in the Roofing Study.962
Person County
Capital Improvement Plan
FY 2020-2024
Recommended Projects
YEAR DEPT PROJECT TITLE
TOTAL
COST PROJECT DESCRIPTION AND JUSTIFICATION
Public Schools
New roof - Southern Middle -
storage/dugouts/restroom/booth 41,413 As recommended in the Roofing Study.
2022 General Services New Roof - Inspections 212,417 As recommended in the Roofing Study.
General Services New Roof - Emergency Communications 71,520 As recommended in the Roofing Study.
General Services New Roof - Museum Complex 383,424 As recommended in the Roofing Study.
Parks and Rec Athletic field light and pole upgrades 49,500 Ball field lights are 25+ years old and need to be upgraded.
Stormwater Stormwater BMP 892,500
State law requires that the county implement projects to improve
water quality in Falls Lake.
PCC New Telephone System 9,600
State law requires that the county implement projects to improve
water quality in Falls Lake.
PCC Early College- POD bldg 79,000
Construct a new building for the PECIL program. This building
will be leased over 4 years for a total cost of $556,740.
PCC Information technology upgrades 50,000 Upgrades to campus technology
PCC Enclose selected walkways 100,000 Enclose walkways for improved safety and energy efficiency.
PCC Enviro controls for buildings 250,000
Existing system is old and does not function properly. Hard wiring
of the control system has been repeatedly struck by lightning.
The new system will be web-based and does not require much of
the current hardware.
PCC Campus safety and security lighting 60,000 Improvements to degraded stairs, walkways and lighting.
PCC Chiller units 250,000 Replace old chiller units that do not function properly.
Public Schools New roof - North End Elementary 119,315 As recommended in the Roofing Study.
2023 Parks and Rec Athletic field light and pole upgrades 55,000 Ball field lights are 25+ years old and need to be upgraded.
Person Industries Feasibility Study-PI/merger 50,000
The lease at the PI Madison Blvd. location ends in 2025. Staff
and clients will be moved to the MRF facility. Upgrades to the
MRF equipment and the facility will be needed to accommodate
additional employees.
Stormwater Stormwater BMP 892,500
State law requires that the county implement projects to improve
water quality in Falls Lake.
PCC Early College- POD bldg 79,000
Total cost is $800,000. $200K annual set-aside in the CIP for
four years with construction in FY2023.
PCC Information technology upgrades 50,000 Upgrades to campus technology
Public Schools New Roof- South Elementary 1,145,026 As recommended in the Roofing Study.
2024 General Services New roof - Library 83,838 As recommended in the Roofing Study.
Rec, Arts & Parks Athletic field light and pole upgrades 52,000 Ball field lights are 25+ years old and need to be upgraded.
Stormwater Stormwater BMP 892,500
State law requires that the county implement projects to improve
water quality in Falls Lake.
PCC Early College- POD bldg 79,000
Construct a new building for the PECIL program. This building
will be leased over 4 years for a total cost of $556,740.
PCC Information technology upgrades 40,000 Upgrades to campus technology
Public Schools New Roof-North Elementary.965,609 As recommended in the Roofing Study.
Public Schools New Roof- Southern Middle School 119,161 As recommended in the Roofing Study.
1063
Person County
Capital Improvement Plan
FY 2020-2024
Projects Not Recommended
DEPT PROJECT TITLE TOTAL COST
PROJECT DESCRIPTION/REASON FOR NOT
RECOMMENDING
PCC
Advanced Tech STEM
building 32,800,000
More information is needed about the cost and demand for this
project. A feasibility study has been included in the FY20 CIP
to determine the cost and need.
PCC North Campus Access 3,000,000
More information about the cost and the necessity of this
project is needed before it can be included in the CIP. This
issue will be addressed as part of the STEM facility feasibility
study.
1164
Person County
Capital Improvement Plan (CIP)
2020-24
Recommended - Funding Schedule
Revenues:
General Fund Contribution 2,105,856 4,669,176 2,874,998 1,859,776 1,204,026 1,039,608 13,753,440
CIP Project Fund Balance 330,000 360,000 - 250,000 475,000 300,000 1,715,000
Airport Project Fund Balance - 1,323,000 - - - - 1,323,000
City of Roxboro Contribution -
Permitting Software - 22,625 - - - - 22,625
Library Development Trust Fund 136,329 - - - - - 136,329
Stormwater Fees - 1,122,500 892,500 892,500 892,500 3,800,000
Public Safety Comm System, County &
School Building Improvements -
Fund Balance 100,000 - - - - - 100,000
Debt Proceeds - Public Safety Comm
System, County & School Building
Improvements 4,400,000 - - - - - 4,400,000
Total Sources of Revenue:7,072,185 6,374,801 3,997,498 3,002,276 2,571,526 2,232,108 25,250,394
Project Costs for County:
Current
Year
2018-19
Planning
Year
2019-20
Planning
Year
2020-21
Planning
Year
2021-22
Planning
Year
2022-23
Planning
Year
2023-24
TOTAL
PROJECT
COSTS
Information Technology:
Server Expansion 83,000 130,358 - -- - 213,358
Permitting Software - 184,500 - -- - 184,500
General Services:
New Roof - Bushy Fork 52,523 - - -- - 52,523
PCOB elevator modernization 86,015 - - -- - 86,015
HVAC System - Huck Sansbury Gym 95,000 - - -- - 95,000
Enhanced Camera System - LEC - 55,000 - -- - 55,000
New Roof - Grounds Maintenance - 104,614 - -- - 104,614
New Roof - Animal Services - 224,162 - -- - 224,162
New Roof - Board of Elections - 130,292 - -- - 130,292
New Roof - Helena (old) Gym - - 227,627 -- - 227,627
New Roof - Mayo Park Buildings - - 96,482 -- - 96,482
New Roof - EMS - - 155,442 -- - 155,442
New Roof - Helena EMS/Sheriff Satellite
Station - - 105,500 -- - 105,500
New Roof - Inspections - - - 212,417 - - 212,417
New Roof - Emergency Communications
(911)- - - 71,520 - - 71,520
New Roof - Museum Complex - - - 383,424 - - 383,424
New Roof - Library - - - -- 83,838 83,838
Emergency Management Services:
Public Safety Communication System
Upgrade
Tower Construction 739,938 - - -- - 739,938
VIPER Radio Units 951,765 - - -- - 951,765
VHF Equipment 1,174,459 - - -- - 1,174,459
Planning & Consulting 199,197 - - -- - 199,197
Administration expenses 500 - - -- - 500
Issuance costs 69,036 - - -- - 69,036
Contingency funding 100,000 - - -- - 100,000
Planning
Year
2022-23Sources of Revenue:
Current
Year
2018-19
Planning
Year
2019-20
Planning
Year
2020-21
Planning
Year
2021-22
Planning
Year
2023-24
TOTAL
REVENUE
SOURCES
1265
Person County
Capital Improvement Plan (CIP)
2020-24
Recommended - Funding Schedule
Project Costs for County:
Current
Year
2018-19
Planning
Year
2019-20
Planning
Year
2020-21
Planning
Year
2021-22
Planning
Year
2022-23
Planning
Year
2023-24
TOTAL
PROJECT
COSTS
Economic Development:
Fiber project
Construction 1,451,566 789,063 - -- - 2,240,629
Recreation, Arts & Parks:
Kirby Auditorium - seating
replacements 110,273 - - -- - 110,273
Huck Sansbury - bleachers replacement 70,000 - - -- - 70,000
Bushy Fork - light replacement - 57,739 - -- - 57,739
Huck Sansbury - playground surface
replacement - - 205,330 -- - 205,330
Athletic fields - light replacement - - 50,000 49,500 55,000 52,000 206,500
Person Industries
Feasibility Study - PI merger/upgrade - - - - 50,000 - 50,000
Airport Construction Projects:
Executive Hangar construction - 3,600,000 - -- - 3,600,000
Public Library:
Library renovations 136,329 - - -- - 136,329
Stormwater:
Stormwater BMP - - 1,122,500 892,500 892,500 892,500 3,800,000
Set-asides for future projects - - - -- - -
Total County Projects:5,319,601 5,275,728 1,962,881 1,609,361 997,500 1,028,338 16,193,409
1366
Person County
Capital Improvement Plan (CIP)
2020-24
Recommended - Funding Schedule
Project Costs for County:
Current
Year
2018-19
Planning
Year
2019-20
Planning
Year
2020-21
Planning
Year
2021-22
Planning
Year
2022-23
Planning
Year
2023-24
TOTAL
PROJECT
COSTS
Project Costs for PCC:
Current
Year
2018-19
Planning
Year
2019-20
Planning
Year
2020-21
Planning
Year
2021-22
Planning
Year
2022-23
Planning
Year
2023-24
TOTAL
PROJECT
COSTS
Piedmont Community College (PCC):
Main Power Switch replacement 113,450 - - -- - 113,450
Telephone System replacement 72,649 57,592 57,592 9,600 - - 197,433
Early College - POD Building 161,740 79,000 79,000 79,000 79,000 79,000 556,740
Computer Server room - AC unit and
generator 74,640 - - -- - 74,640
Feasibility Study - Advanced mfg tech/
STEM center - 54,000 - -- - 54,000
Information technology upgrades - 100,000 80,000 50,000 50,000 40,000 320,000
Enclose selected walkways - - 100,000 100,000 - - 200,000
Enviro controls for buildings - - 250,000 250,000 - - 500,000
New Roof- Building L & covered walkways - - 217,556 -- - 217,556
Building S - generator - 80,000 - -- - 80,000
Campus safety and security lighting - 50,000 60,000 60,000 - - 170,000
Chiller units - - 250,000 250,000 - - 500,000
Set-asides for future projects - - 250,000 -- - 250,000
Total PCC Projects:422,479 420,592 1,344,148 798,600 129,000 119,000 3,233,819
Project Costs for Public
Schools:
Current
Year
2018-19
Planning
Year
2019-20
Planning
Year
2020-21
Planning
Year
2021-22
Planning
Year
2022-23
Planning
Year
2023-24
TOTAL
PROJECT
COSTS
Public Schools:
South Elementary - valve replacement 180,000 - - -- - 180,000
Northern Middle - fire alarm upgrade 151,710 - - -- - 151,710
Stories Creek Elementary - cooling tower
replacement 110,000 - - -- - 110,000
Helena Elementary - cooling tower
replacement 110,000 - - -- - 110,000
New Roof - Early Intervention 207,000 - - -- - 207,000
Northern Middle - HVAC rooftop units 411,395 - - -- - 411,395
Earl Bradsher - interior painting - 80,000 - -- - 80,000
Southern Middle - fire alarm upgrade - 200,000 - -- - 200,000
North, NE, Woodland, Oak Lane - ADA
improvements - 398,481 - -- - 398,481
New roof - North End Elementary - - 649,056 -- - 649,056
New roof - Southern Middle -
storage/dugouts/restroom/booth - - 41,413 -- - 41,413
New roof - North End Elementary - - - 119,315 - - 119,315
New roof - South Elementary - - - -1,145,026 - 1,145,026
New roof - North Elementary - - - -- 965,609 965,609
New roof - Southern Middle School - - - -- 119,161 119,161
Set-asides for future projects 160,000 - - 475,000 300,000 - 935,000
Total Public Schools Projects:1,330,105 678,481 690,469 594,315 1,445,026 1,084,770 5,823,166
Total Project Costs:7,072,185 6,374,801 3,997,498 3,002,276 2,571,526 2,232,108 25,250,394
1467
Person County
Capital Improvement Plan (CIP)
2020-24
Recommended - Funding Schedule
Project Costs for County:
Current
Year
2018-19
Planning
Year
2019-20
Planning
Year
2020-21
Planning
Year
2021-22
Planning
Year
2022-23
Planning
Year
2023-24
TOTAL
PROJECT
COSTS
Sources of Revenue for
Operating Impact Costs:
Current
Year
2018-19
Planning
Year
2019-20
Planning
Year
2020-21
Planning
Year
2021-22
Planning
Year
2022-23
Planning
Year
2023-24
TOTAL
REVENUE
SOURCES
General Fund Revenues 380,421 714,703 686,288 672,248 715,318 687,056 3,856,034
Total Sources of Revenue for Operating
Impact Costs:380,421 714,703 686,288 672,248 715,318 687,056 3,856,034
Operating Impact Costs:
Current
Year
2018-19
Planning
Year
2019-20
Planning
Year
2020-21
Planning
Year
2021-22
Planning
Year
2022-23
Planning
Year
2023-24
TOTAL
PROJECT
COSTS
IT: Permitting Software
New maintenance contract - 52,309 52,309 52,309 52,309 52,309 261,545
IT: Server upgrade
Software and licenses - - 4,900 4,900 19,122 4,900 33,822
Maintenance on hardware - - 5,775 5,775 8,663 8,663 28,876
Renewal on back up software - 2,948 2,948 2,948 2,948 2,948 14,740
Fiber Maintenance
Maintenance and repair 13,066 13,066 13,066 13,066 13,066 13,066 78,396
Equipment and warranty - 20,000 - -- - 20,000
Monitoring - 5,600 5,600 5,600 5,600 5,600 28,000
Parks and Recreation
Bushy Fork light replacement - - (250) (250) (250) (250) (1,000)
Public Safety & Broadband Towers
Project
Debt Service payments 349,175 540,400 526,360 512,320 498,280 484,240 2,910,775
Lights maintenance 12,000 12,000 12,000 12,000 12,000 12,000 72,000
Electricity & fuel 4,400 4,400 4,400 4,400 4,400 4,400 26,400
Insurance 1,780 1,780 1,780 1,780 1,780 1,780 10,680
Airport Executive Hangar
Utlities- electricity - 1,200 2,400 2,400 2,400 2,400 10,800
Lease - - (6,000) (6,000) (6,000) (6,000) (24,000)
PCC Telephone System
Maintenance upgrade - - - - 40,000 40,000 80,000
PCC Early College- POD Building
Custodial employee - 33,000 33,000 33,000 33,000 33,000 165,000
Maintenance and custodial supplies - 8,000 8,000 8,000 8,000 8,000 40,000
Utilities - 20,000 20,000 20,000 20,000 20,000 100,000
Total Operating Impact Costs:380,421 714,703 686,288 672,248 715,318 687,056 3,856,034
Note: Item highlighted below is a project associated with a proposed debt financing.
2018-19 Public Safety & Broadband Towers Project
The County entered into an installment purchase contract for $4.4M on May 10, 2018 to finance a portion of the construction of
two public safety communication towers and purchase and installation of related facilities and equipment, rooftop HVAC units
and fire alarm system replacements for Northern Middle School, installation of a new HVAC system for the Huck Sansbury
Gym, roofing replacement for Early Intervention and Family Services, cooling tower replacements for Helena and Stories Creek
Elementary Schools, and heating and cooling unit valve replacements at South Elementary School. These costs are listed in
the FY 2018-19 since the work for the majority of these projects did not commence until the current year.
1568
Set-Aside
Amount
Fiscal Year that
project is
recommended
to take place
Remaining
Cost
Current & Prior Years
Southern Middle-Fire Alarm Upgrade 160,000$ 2019-2020 40,000$
Budget Year 2019-2020
(No set asides proposed in this year) -$
Planning Year 2020-2021
PCC-Chiller Units 250,000$ 2021-2022 -$
Planning Year 2021-2022
New Roof-South Elementary 475,000$ 2022-2023 670,026$
Planning Year 2022-2023
New Roof-North Elementary 300,000$ 2023-2024 665,609$
Planning Year 2023-2024
(No set asides proposed in this year)-$
Note: The County implements a best practice approach for distributing the costs of capital projects
to minimize the impact in any one fiscal year. This is accomplished by incrementally funding
expensive projects over multiple fiscal years. The projects listed below are funded through set-
aside funds leading up to the year in which the project will be completed, thus reducing the burden
in that year. This is a proactive approach to planning and funding future capital needs as well as
maximizing cash flow capacity.
Set-Aside Funds for Future Years
1669
Person County Capital Improvement Plan
Recommended - Revenue Sources
FY 2020 - 2024
Total % Revenue Sources
Description Current Year 2020 2021 2022 2023 2024 Totals % of Total
General Fund Contribution 2,105,856 4,669,176 2,874,998 1,859,776 1,204,026 1,039,608 13,753,440 54.6%
CIP Project Fund Balance 330,000 360,000 - 250,000 475,000 300,000 1,715,000 6.8%
Airport Project Fund
Balance - 1,323,000 - - - - 1,323,000 5.2%
City of Roxboro
Contribution -
Permitting Software - 22,625 - - - - 22,625 0.1%
Library Development Trust
Fund 136,329 - - - - - 136,329 0.5%
Stormwater Fees - - 1,122,500 892,500 892,500 892,500 3,800,000 15.0%
Public Safety Comm
System, County & School
Building Improvements-
Fund Balance 100,000 - - - - - 100,000 0.4%
Debt Proceeds - Public
Safety Comm System,
County & School Building
Improvements 4,400,000 - - - - - 4,400,000 17.4%
Totals 7,072,185 6,374,801 3,997,498 3,002,276 2,571,526 2,232,108 25,250,394 100.0%
General Fund
Contribution
54.6%
CIP Project Fund
Balance
6.8%
Airport Project Fund
Balance
5.2%
Other Contributions
0.6%
Stormwater
Fees
15.0%
Public Safety Comm
Project Fund Balance
.4%
Debt Proceeds
17.4%
1770
Person County Capital Improvement Plan
Recommended - by Function -
FY 2020 - 2024
Total % CIP Projects by Function
Description Current Year 2020 2021 2022 2023 2024 Totals % of Total
General Government 316,538 828,926 585,051 667,361 50,000 83,838 2,531,714 10.0%
Public Safety 3,234,895 - - - - - 3,234,895 12.8%
Economic Development 1,451,566 789,063 - - - - 2,240,629 8.9%
Environmental Protection - - 1,122,500 892,500 892,500 892,500 3,800,000 15.0%
Transportation - 3,600,000 - - - - 3,600,000 14.3%
Culture & Recreation 316,602 57,739 255,330 49,500 55,000 52,000 786,171 3.1%
Education - PCC 422,479 420,592 1,344,148 798,600 129,000 119,000 3,233,819 12.8%
Education - Schools 1,330,105 678,481 690,469 594,315 1,445,026 1,084,770 5,823,166 23.1%
Totals 7,072,185 6,374,801 3,997,498 3,002,276 2,571,526 2,232,108 25,250,394 100.0%
General
Government
10.0%
Public Safety
12.8%
Economic
Development
8.9%
Environmental
Protection
15.0%Transportation
14.3%
Culture & Recreation
3.1%
Education - PCC
12.8%
Education - Schools
23.1%
1871
Person County Capital Improvement Plan
Recommended - by Type
FY 2020 - 2024
Total % CIP Projects by Type
Description Current Year 2020 2021 2022 2023 2024 Totals % of Total
Infrastructure 1,451,566 789,063 1,122,500 892,500 892,500 892,500 6,040,629 23.9%
Roofing Replacements 259,523 459,068 1,493,076 786,676 1,145,026 1,168,608 5,311,977 21.0%
Construction/Renovation 1,038,007 3,679,000 179,000 179,000 79,000 79,000 5,233,007 20.7%
Equipment Upgrades 2,883,048 915,189 497,592 419,100 105,000 92,000 4,911,929 19.5%
Other B&G Improvements 911,308 478,481 455,330 250,000 - - 2,095,119 8.3%
Set-Asides 160,000 - 250,000 475,000 300,000 - 1,185,000 4.7%
Planning & Consulting 368,733 54,000 - - 50,000 - 472,733 1.9%
Totals 7,072,185 6,374,801 3,997,498 3,002,276 2,571,526 2,232,108 25,250,394 100.0%
#REF!
23.9%
21.0%
20.7%
19.5%
8.3%
4.7%
1.9%
0.0% 5.0% 10.0% 15.0% 20.0% 25.0% 30.0%
Infrastructure
Roofing Replacements
Construction/Renovation
Equipment Upgrades
Other B&G Improvements
Set-Asides
Planning & Consulting
1972
Person County's Debt Service
Current Debt Service
Project Description Term
Int
Rate %
Outstanding
Balance
Last Pyt
Fiscal
Year
2006 Various
Roofing/Paving
Projects
Re‐roofing, paving and repaving certain school,
community college and other public facilities; re‐
floor the gymnasium; construct new tennis courts
at Person High School.
15
years
3.86% 838,685 2021
2010
Courthouse
Renovation &
Various Roofing
(BAB’s)
Engineering and construction costs associated with
the renovation of the Courthouse and some various
re‐roofing for certain school, community college
and other public facilities; financed through Build
America Bonds (BAB’s) yielding a 35% refund of
the interest payments.
10
years
4.08% 468,360 2021
2012 SMS &
portion of PHS
Re‐roofing
(QSCB)
Re‐roofing construction for Southern Middle
School and a portion of Person High School;
financed through a Qualified School Construction
Bond (QSCB) yielding a 100% refund of the interest
payments.
15
years
3.93% 2,089,032 2028
2015 Capital
Lease (Elections
Equipment)
Upgrade of voting equipment; financed as a capital
equipment lease for a 5 year term.
5
years
6.07% 7,660 2020
2015 PCRC &
Various Roofing
Projects
Purchase, renovation and re‐roofing of the existing
Person County Recycling Facility, and re‐roofing
construction for the Kirby Civic Auditorium and
Earl Bradsher Preschool.
15
years
2.80% 1,580,600 2029
2016 Roxplex &
Various Roofing
Projects
Acquisition and improvements of Roxplex
property; re‐roofing construction to Huck
Sansbury, South Elementary, Woodland
Elementary, and Oak Lane Elementary; window
replacements for North End Elementary, and a
chiller replacement for Southern Middle School.
15
years
2.22% 1,409,472 2026
2016 Capital
Lease (E911
Radios and
Console
Furniture)
Replacement of radios and console furniture
designed and programmed specifically for use by
the E911 Communications Center.
5
years
7.186% 147,493 2020
2016 Capital
Lease (E911
Telephone
Equipment)
Upgrade of telephone equipment for operations at
E911 Communications Center. 5
years
5.555% 132,415 2021
2017 Person
County Senior
Center Project
Acquisition and improvements of existing facility
(formerly “Total Fitness Center”) to be location of
Person County Senior Center.
5
years
5.555% 2,339,369 2032
2018 Towers &
Other Building
Improvements
Construction of public safety communication
towers; Huck Sansbury HVAC and improvements
to various school buildings.
15
years
3.51% 5,260,863 2033
2018 Capital
Lease (EMS
Ambulances and
Turnout Gear)
Purchase of three ambulances and associated
turnout gear. 5
years
N/A 620,869 2023
TOTAL DEBT
SERVICE
OUTSTANDING
$14,894,818
2073
Current Debt Analysis
There are two standard ratios that measure debt service levels and the capacity for taking on additional debt. These
ratios and their meaning for Person County are described below:
Debt to Assets Ratio: Measures leverage, the extent to which total assets are financed with long-term debt. The
debt-to-assets ratio is calculated as long-term debt divided by total assets. A high debt to assets ratio may
indicate an over-reliance on debt for financing assets, and a low ratio may indicate a weak management of
reserves. At FY 2017, the debt to assets ratio for Person County was 14%, while other 20 counties with similar
populations show an average of 37%. Person County was the 4th highest county for the amount of total assets
reported in comparison to these other counties, but rated the 3rd lowest Debt to Assets Ratio, as well as the 7th
lowest long term debt amount. Results appear to indicate that Person County is minimally leveraged in debt
compared to the population group average. As displayed in the chart below, Person County's debt to assets ratio
has declined from 21% in FY 2014 to 16% in FY 2018. This reduction can likely be attributed to a large payoff of
school debt in FY2015, as well as the addition of school assets held as collateral for County financings in previous
years that were added to the County’s asset totals beginning in the financial report for FY2017. Auditors
determined that these assets should be included on the County’s Statement of Net Position since the properties
belong to the County during the life of the debt. A slight uptick in FY2017 and again in FY2018 is the result of
issuing new debt for the Senior Center renovation and construction of Public Safety Communication Towers. As
interest rates are forecasted to increase, and new debt is issued, it is anticipated that this percentage will continue
to climb. A gradual change or level trend indicates
to credit agencies a more strategic approach to the
management of the County’s assets.
Person County's
FY Debt to Assets Ratio
2014 21%
2015 15%
2016 13%
2017 14%
2018 16%
Debt Service Ratio:
Measures financing obligations, provides feedback on service flexibility with the amount of expenditures
committed to annual debt service. The debt service ratio is calculated as annual debt service divided by total
expenses. General accounting guidance discourages this ratio from being higher than 15% for a maximum
benchmark. Any percentage higher than this can severely hamper the County's service flexibility. Person
County's debt service ratio held at 4% which is half of the population group’s average ratio of 8% for FY 2017
(Person County's ratio reports to be same for FY 2018). Even though Person County has issued new debt in
FY2017 and FY2018, increases in expenditures for those two years offset the increase in debt service, causing
the debt service ratio to hold flat. This level trend indicates a tight management of its debt service costs in relation
to total expenditures. As it stands now, Person County is in a favorable position to take on more debt if you
compare the debt service ratio levels to its peer counties. A consistent debt ratio level indicates a stronger
management of financing resources in relation to
the amount that is available for other services.
Debt Service
FY 2017 Ratio
Person County 4%
Population Group 8%
Maximum Benchmark 15%
Proposed Debt Service
There are no proposed financings in this CIP for FY 2020-2024. 2174
Future Debt Service Payments for Person County
Fiscal Year
Ending
June 30
2006
Various
Roofing/Paving
Projects
2010
Courthouse
Renovation &
Various
Roofing
Projects
2012
School Roofing
Projects for
SMS & PHS
(QSCB)
Capital
Leases
2015
PCRC & Various
Roofing Projects
2016
Roxplex &
Various Roofing
Projects
2017
Senior Center &
Various Roofing
Projects
2018
Towers & Other
Building
Improvements
Project
Total Current
Debt Service
2020 427,094 315,300 276,546 416,302 138,500 128,394 203,624 349,175 2,254,935
2021 411,591 153,060 268,338 181,700 135,700 205,730 199,678 540,400 2,096,197
2022 - -260,131 155,217 430,800 275,323 195,733 526,360 1,843,564
2023 - -251,924 155,217 221,000 310,457 191,787 512,320 1,642,705
2024 - -243,717 - 116,100 259,158 187,842 498,280 1,305,096
2025 - -235,509 - 113,300 154,163 183,897 484,240 1,171,108
2026 - -227,302 - 110,500 76,249 179,951 470,200 1,064,202
2027 - -219,095 - 107,700 - 176,006 381,818 884,619
2028 - -106,470 - 104,900 - 172,060 370,411 753,841
2029 - --- 102,100 - 168,115 359,003 629,218
2030 - --- - - 164,169 347,596 511,765
2031 - --- - - 160,224 212,285 372,509
2032 - --- - - 156,284 106,143 262,426
2033 - --- - - - 102,633 102,633
2034 - --- - - - - -
Totals 838,685$ 468,360$ 2,089,032$ 908,437$ 1,580,600$ 1,409,472$ 2,339,369$ 5,260,863$ 14,894,818$
Fiscal Year
Ending
June 30
Total Current
Debt Service
No Proposed
Debt Financings
Total Proposed
Debt Service
Adjusted
Year to Year
Change with
Proposed
Debt Service
2020 2,254,935 - 2,254,935 87,903
2021 2,096,197 - 2,096,197 (158,737)
2022 1,843,564 - 1,843,564 (252,633)
2023 1,642,705 - 1,642,705 (200,859)
2024 1,305,096 - 1,305,096 (337,609)
2025 1,171,108 - 1,171,108 (133,988)
2026 1,064,202 - 1,064,202 (106,906)
2027 884,619 - 884,619 (179,583)
2028 753,841 - 753,841 (130,778)
2029 629,218 - 629,218 (124,623)
2030 511,765 - 511,765 (117,453)
2031 372,509 - 372,509 (139,256)
2032 262,426 - 262,426 (110,083)
2033 102,633 - 102,633 (159,794)
2034 - - - (102,633)
2035 - - - -
2035 - - - -
Totals 14,894,818$ -$ 14,894,818$ (2,167,031)$
Above chart displays Person County's
current debt service schedule. Debt paydowns in FY2019 causes total
outstanding debt to drop by almost $2.2M.
No future debt financings are being proposed at this time (see chart to the
right). It is estimated that the County's total outstanding debt will
be $14.9M at current year end.
Graph below represents County's
outstanding debt service over 10 year period. Projection of $14.9M at end
of FY19 is a 10% reduction from the
prior year.
$19.1
$20.7 $20.8
$16.7 $15.5
$13.7 $12.6 $13.2
$16.5
$14.9
0.0
5.0
10.0
15.0
20.0
25.0
2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 *
(Millions)
Fiscal Year End *(Estimate)
Outstanding Debt Service
2275
AGENDA ABSTRACT
Meeting Date: April 15, 2019
Agenda Title: Removal of abandoned building at 109 Oxford Rd.
Background Information:
Person County has an Abandoned Structure Ordinance based on North Carolina General
Statute153A-366.
For all other similar instances, the Building Inspections Department has been able to manage the
issue by working with the property owner to improve the site conditions. However, the property
owner of 109 Oxford Road (Old Roxboro Body Shop) has not responded to multiple requests to
improve the site.
Summary of Information:
Due to citizens’ complaints, the Building Inspections Department has attempted to contact the
building owner multiple times to discuss options for improving the site. The owner has not
responded.
The Inspections Department is requesting funds to pay for a title of opinion and asbestos testing. The
estimated cost of this is $1,200.00. The results of these tests will determine the cost of demolition.
The cost of the title of opinion, asbestos testing, and removal will be passed on to the property owner
via a lien. The lien will be collected via the property tax bill.
Recommended Action: Approve funds for the title of opinion and asbestos testing, and if desired,
approve funding for removal.
Submitted By: Assistant County Manager, Sybil Tate
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AGENDA ABSTRACT
Meeting Date: April 15, 2019
Agenda Title: Appointment to Industrial Facilities and Pollution Control Financing
Authority and the Person Area Transportation System Advisory Board
Summary of Information:
The Person County Board of Commissioners solicits volunteers through advertisement in the local
newspaper as well as posted on the county web site to fill positions that are vacant on boards,
commissions, authorities, and committees. The Clerk hereby presents the following to applicants for
consideration for appointment:
Industrial Facilities and Pollution Control Financing Authority
Duties: Approves issuance of industrial and pollution control financing bonds for private industry;
meets on an as-needed basis.
6-Year Term: 3 positions available
1)Kenneth Perry requests appointment
Person Area Transportation System Advisory Board
Duties: Provide advice at Board meetings in budgeting goals for current and upcoming year,
financing (customer rates, financial goals for PATS) and provide guidance in governing policies
(rules and regulations) of Person Area Transportation System; meets quarterly on the first
Wednesday at 4:00pm.
3-Year Term; 1 position for the Rural Planning Organization Director or designee:
1)Diane Cox requests appointment
Recommended Action: Nominate and appoint as deemed appropriate
Submitted By: Brenda B. Reaves, Clerk to the Board
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AGENDA ABSTRACT
Meeting Date: April 15, 2019
Agenda Title: Strategic Plan Work Session 3
Background: At the FY20 Budget Retreat, the BOC asked staff to engage in a strategic planning
process. The Board directed staff to help create a plan that was focused on Person County
Commissioners’ goals for the next 5 years.
Summary of Information: Commissioners will discuss Quality of Life strategies, receive a
presentation from the Tax Administrator, and provide feedback to staff.
Recommended Action: n/a
Submitted By: Assistant County Manager, Sybil Tate
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