05-06-2019 Agenda Packet BOCPERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
MEETING AGENDA
304 South Morgan Street, Room 215
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
May 6, 2019
6:00pm
Special Called Meeting to Order ………………………………… Chairman Newell
ITEM #1
FY2020-2024 Strategic Plan Work Session #4 …………………………….. Sybil Tate
7:00pm
CALL TO ORDER………………………………………………….. Chairman Newell
INVOCATION
PLEDGE OF ALLEGIANCE
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA
PUBLIC HEARING:
ITEM #2
Request to add Dillonsville Trl, a private roadway, to the
database of roadway names used for E-911 dispatching ……………… Sallie Vaughn
ITEM #3
Consideration to grant or deny request to add
Dillonsville Trl, a private roadway, to the database of
roadway names used for E-911 dispatching ……………………….. Chairman Newell
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INFORMAL COMMENTS
The Person County Board of Commissioners established a 10-minute segment
which is open for informal comments and/or questions from citizens of this
county on issues, other than those issues for which a public hearing has been
scheduled. The time will be divided equally among those wishing to comment.
It is requested that any person who wishes to address the Board, register with
the Clerk to the Board prior to the meeting.
ITEM #4
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA
A. Approval of Minutes of April 15, 2019, and
B. Budget Amendment #18
NEW BUSINESS:
ITEM #5
Renaming the Person County Airport ………………………… Commissioner Powell
CHAIRMAN’S REPORT
MANAGER’S REPORT
COMMISSIONER REPORTS/COMMENTS
CLOSED SESSION #1
A motion to enter Closed Session per General Statute 143-318.11(a) (5) to establish,
or to instruct the public body's staff or negotiating agents concerning the position to
be taken by or on behalf of the public body in negotiating the price and other material
terms of a contract with the following individuals permitted to attend: County
Manager, Heidi York, Clerk to the Board, Brenda Reaves, County Attorney, Ron
Aycock, and Assistant County Manager, Sybil Tate.
Note: All Items on the Agenda are for Discussion and Action as deemed appropriate
by the Board.
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SPECIAL MEETING NOTICE
The Person County Board of Commissioners will hold a Special Meeting on
Monday, May 6, 2019 at 6:00pm. The meeting will be held in the Commissioners’
meeting room 215 in the County Office Building located at 304 S. Morgan Street,
Roxboro. The purpose of the meeting is to conduct its fourth Strategic Plan Work
Session.
Brenda B. Reaves, NCMCC, MMC
Clerk to the Board
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FY20‐FY24 Strategic Plan
Mission: To create opportunities for families and businesses to prosper and compete in a global
economy.
Objectives
1.Improve school facilities
2.Implement a K‐14 workforce development program
3.Support Economic Development’s strategic plan
4.Implement quality of life programs
Strategies
1.Improve school facilities
a.Implement policies and strategies for funding school infrastructure, per debt consultant‐
FY20, ($35K paid in FY19)
b.Implement deferred maintenance projects each year‐ FY20‐FY24, $31M
c.Include school expenditures on the tax flier‐ FY20, $0
2.Implement a K‐14 workforce development program
a.Conduct a workforce development feasibility study‐ FY19, $25k‐ DONE
i.Completed by PCC and PCS; presentation to the Board in FY20
ii. Requesting Golden Leaf funds to pay $200k for two year start‐up. Estimated
costs after two years?
b.Implement PCC’s STEM facility feasibility study ‐ FY20, $54k
3.Support Economic Development’s strategic plan
a.Implement economic development opportunities and target sectors analysis‐ FY20, $23k
b.Address industrial development and transportation in the new land use plan‐ FY20,
$125k
4.Implement quality of life programs
a.Conduct a YMCA feasibility study in partnership with the Danville YMCA – FY20, $30k
b.Research afterschool program providers‐ FY20, $0
i.Provide an afterschool program‐ FY21, $150k/year
c.Improve VFD ISO ratings‐ continue to fund VFDs with Fire Tax‐FY20, $1M
d.Research options for implementing a litter collection program‐ FY20, $0
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NOTICE OF PUBLIC HEARING
The Person County Board of Commissioners will hold a public hearing on Monday, May 6, 2019
at 7:00 p.m. in Room 215 of the Person County Office Building 304 S Morgan Street, Roxboro,
North Carolina to hear the following:
1.Request by the Person County Address Coordinator to add Dillonsville Trl to the
database of roadway names used for E‐911 dispatching. The proposed private roadway
will be located off Brooks Dairy Rd in Olive Hill Township. Article IV, Section 402 H of the
Ordinance Regulating Address and Road Naming in Person County requires any private
roadway serving three or more homes to be officially named.
Citizens will have an opportunity to speak regarding the above request. Specific information
about the request can be obtained from the Person County GIS Department at 336‐597‐2242 or
by visiting our office at 325 S Morgan St, Suite D, Roxboro, NC 27573.
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AGENDA ABSTRACT
Meeting Date: May 6, 2019
Agenda Title: Public Hearing to add Dillonsville Trl, a private roadway, to the
database of roadway names used for E-911 dispatching
Summary Information: A third residence is being added along a 1,000 ft private driveway,
which necessitates the naming of the driveway (see map below).
Background Information: The
owner of parcel A26 215 applied
for permits to construct a new home
accessed via private driveway,
which is currently used to access
two existing homes. The addition of
that third residence activates a
clause in the Ordinance Regulating
Addressing and Road Naming,
requiring the driveway to be named.
The existing homes are currently
addressed as 907 Brooks Dairy Rd
and 911 Brooks Dairy Rd and the
new home will be located between
them. This road will extend from Brooks Dairy Rd.
Owners of the existing homes, the new home, and the adjacent property owner agreed unanimously
on the name Dillonsville Trail which is compliant with local ordinance.
Adding this road name requires two residences to change their addresses. Property owners are aware
and will have one year to incorporate their new address. Both the old addresses (Brooks Dairy Rd)
and new addresses (Dillonsville Trl) will be active in the 911 system during that time.
As required by North Carolina General Statute 153A-239.1(A), a public notice was published in the
Roxboro Courier-Times. A sign advertising the public hearing was placed at the proposed roadway
location approximately two weeks prior to this public hearing.
Recommended Action: Motion to approve the recommended roadway name.
Submitted By: Sallie Vaughn, GIS Manager
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April 15, 2019
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PERSON COUNTY BOARD OF COMMISSIONERS APRIL 15, 2019
MEMBERS PRESENT OTHERS PRESENT
David B. Newell, Sr. Heidi York, County Manager
Gordon Powell C. Ronald Aycock, County Attorney
Jimmy B. Clayton Brenda B. Reaves, Clerk to the Board
Kyle W. Puryear
B. Ray Jeffers
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, April 15, 2019 at 9:00am in the Person County Office Building
Auditorium.
Chairman Newell called the meeting to order. Commissioner Powell offered an
invocation and Commissioner Puryear led the group in the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Vice Chairman Jeffers and carried 5-0 to approve the
agenda.
INFORMAL COMMENTS:
There were no comments from the public.
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Vice Chairman Jeffers and carried 5-0 to approve the
Consent Agenda with the following items:
A.Approval of Minutes of April 1, 2019,
B.Budget Amendment #17, and
C.Tax Adjustments for April 2019
a.Tax Releases
b.NC Vehicle Tax System pending refunds
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NEW BUSINESS:
RESULTS OF THE PERSON COUNTY EMPLOYEE SALARY COMPRESSION
STUDY:
County Manager, Heidi York and Human Resources Director, Angie Warren
reminded the Board that at its retreat, the Manager was authorized to bring back a study of
employee salary compression. The County contracted with Piedmont Triad Regional
Council, working with Mr. David Hill and Mr. Bob Carter, Management Analysts, to
conduct a Workforce Analysis using a current workforce census report for Person County
employees. This report presents their analysis and interpretation of the County’s employee
demographics as well as the position classification and pay plan. The data is for regular
full-time employees only and does not include part-time or temporary employees.
While Person County has a relatively mature workforce based on the 9.3 average
years of employment with the County; the workforce analysis actually supports that Person
County has a relatively immature workforce because one-quarter 25.8% of employees have
been employed less than two years and 44.2% have been employed less than five years.
15.9% of employees have been assigned to their current position less than one year and
63.8% less than five years.
With the average tenure, a County employee with 8 or more years’ experience in
their current classification and performing their duties with demonstrated proficiencies and
competencies, would be expected to be earning between 30% - 32% above the hiring rate
of their salary grade. Person County’s average percentage above salary grade hiring rate
is 12.4%, placing the average salary approximately 20% below the midpoint for their
classification.
These percentages suggest a relatively stagnant workforce with employee salaries
starting at the Hiring Rate of their salary grade range, advancing 5% (to the minimum of
the grade) after the successful completion of their probationary period, and then provide
little opportunity for advancement toward the midpoint of their salary grade range. The
data also supports consideration of collapsing the salary range from the current 63.16%
(average) to approximately 52% - 55% range. The County is facing some challenges noting
the current turnover rate is 18.5% and costly to the organization. The implementation of
the recommendations of this study could address the salary compression issue for
employees, which has not been addressed to date.
Mr. Hill shared the following presentation to provide a graphic representation of
Person County’s workforce regarding Grade/Salary Assignment, Employment Date, as
well as other workforce analysis.
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Mr. Hill stated that he and staff were looking at alternative methodologies for a
model that could fit Person County and less expensive than the $1.3M or $977K that were
presented.
When asked about the recent MAPS Study and Springstead Study, Ms. York
explained those two addressed market competitiveness and not compression issues. Ms.
York noted that the both of the above referenced market studies were implemented over a
three-year period to spread out the associated costs.
Ms. York asked the Board to provide input to the Manager as she prepares for the
Fiscal Year 2019-2020 Budget.
ADOPTION OF THE CAPITAL IMPROVEMENT PLAN FOR FISCAL YEARS
2020-2024:
County Manager, Heidi York and Finance Director, Amy Wehrenberg presented
the Capital Improvement Plan (CIP) for Fiscal Years 2020-2024 to the Board for adoption
as the Recommended 5-year Capital Improvement Plan was presented to the Board at its
last meeting on April 1, 2019.
Ms. York stated the adoption of this CIP will allocate funding for the priority
projects for the County, Person County Schools, and Piedmont Community College for
Fiscal Year 2019-2020. The document also sets the priorities of the projects for future
fiscal years, although funding is appropriated on an annual basis, at the same time the plan
is reviewed. The total amount proposed for Fiscal Year 2020 is just over $6.37M, with no
proposed financings.
Vice Chairman Jeffers addressed the STEM facility in the CIP at an estimated
$32M asking why should the Board fund the feasibility study in the upcoming budget if
there was a chance that the County would not be able to proceed with the project due to the
costs. Assistant County Manager, Sybil Tate added that the feasibility study would identify
the needs as well as look at what PCC has available to lay out the options for the Board’s
consideration. Ms. York referred the Board to an email that Dr. Senegal sent along, as she
was not available to attend the Board meeting to address questions.
Commissioner Powell stated he thought it was a valid request for advancing
economic development.
A motion was made by Commissioner Powell and carried 4-1 to approve the
Capital Improvement Plan for Fiscal Years 2020-2024, as presented. Vice Chairman
Jeffers cast the lone dissenting vote.
The following grid outlines the CIP as recommended and approved by the Board:
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REMOVAL OF ABANDONED BUILDING AT 109 OXFORD RD:
Assistant County Manager, Sybil Tate stated Person County has an Abandoned
Structure Ordinance based on North Carolina General Statute153A-366. She introduced
Inspections Director, Dale Tillman to present to the Board a request to appropriate funds
from the County’s undesignated contingency for the ultimate removal of an abandoned
building located at 109 Oxford Road.
Mr. Tillman stated for all other similar instances, the Building Inspections
Department has been able to manage the issue by working with the property owner to
improve the site conditions. However, the property owner of 109 Oxford Road (Old
Roxboro Body Shop) has not responded to multiple requests to improve the site.
Mr. Tillman requested funds to pay for a title of opinion and asbestos testing,
estimated to cost $1,200.00 noting the results of these tests will determine the cost of
demolition, which are unknown at this time.
Staff confirmed that the cost of the title of opinion, asbestos testing and removal
will be passed on to the property owner via a lien. The lien will be collected via the property
tax bill.
A motion was made by Commissioner Jeffers and carried 5-0 to approve the
request to fund $1,200 from undesignated contingency to pay for a title of opinion and
asbestos testing of 109 Oxford Rd, as presented.
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APPOINTMENT TO INDUSTRIAL FACILITIES AND POLLUTION CONTROL
FINANCING AUTHORITY AND THE PERSON AREA TRANSPORTATION
SYSTEM ADVISORY BOARD:
The Person County Board of Commissioners solicits volunteers through
advertisement in the local newspaper as well as posted on the county web site to fill
positions that are vacant on boards, commissions, authorities, and committees. Clerk to the
Board, Brenda Reaves presented citizen applications for consideration of appointment:
Industrial Facilities and Pollution Control Financing Authority
6-Year Term: 3 positions available
1) Kenneth Perry requested appointment
Person Area Transportation System Advisory Board
3-Year Term; 1 position for the Rural Planning Organization Director or designee:
1) Diane Cox requested appointment
A motion was made by Commissioner Jeffers and carried 5-0 to appoint Kenneth
Perry to the Industrial Facilities and Pollution Control Financing Authority for a 6-year
term, and to appoint Diane Cox to the Person Area Transportation System Advisory Board
for a 3-year term to represent the Rural Planning Organization.
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STRATEGIC PLAN WORK SESSION #3:
Assistant County Manager, Sybil Tate facilitated group discussion and input from
the Board related to creating a Strategic Plan focusing on the Board’s goals for the next
five years. Ms. Tate noted the Tax Administrator would share information related to
implementing a school tax and she requested the Board to further discuss Quality of Life
strategies.
Tax Administrator, Russell Jones led group discussion related to a voted
supplemental tax (additional property tax, dedicated to public schools) noting information
from a presentation by Rebecca Troutman, former NC Association of County
Commissioners and Kara Millonzi, UNC School of Government. He noted the School
board may petition county board to hold a referendum on levying an additional property
tax, the revenue from which to be dedicated to public schools; if voters approve special
tax, local school board may recommend additional tax rate each year (up to maximum rate
approved by voters). Mr. Jones further noted that the County board decides each year
whether or not to levy the special tax and at what rate (up to maximum rate requested by
school board) and that the County board has no control over expenditure of special tax
proceeds by school board (but referendum may specify use of funds). In addition, the
County board may consider amount of special tax proceeds as it makes its other
appropriations to School board.
It was the consensus of the group that a supplemental tax dedicated for public
schools was not the intended strategy, however, the Board agreed to include information
on the flyer mailed to citizens with the tax bills reflecting school county expenditures
excluding state funding, lottery funds and funding from Articles.
Ms. Tate asked for feedback from the Board on the other strategies noting Ms.
Sherry Wilborn, Interim Economic Development Director and the Economic Development
Commission were meeting on April 23, 2019 to further discuss the regional workforce
development subcommittee and the industrial site inventory strategy updates.
It was the consensus of the Board for the items that could be requested in the budget
to be taken off the Strategic Plan, i.e., 1) workforce development feasibility study to be
placed in the economic development budget, 2) Phase I ESA on county-owned land
adjacent to Airport, and 3) contribution annually to the water/sewer fund.
The Board was interested in conducting a YMCA feasibility study, researching
afterschool program providers for primary and middle school ages that compliment
existing services, funding ISO rating improvement studies for the VFDs as well as review
options for a litter collection program.
Related to the litter collection program, the Board was interested in the rules
associated with using inmates as well as coordinating with the Environmental Issues
Advisory Committee events by the county, city and other entities for litter sweep programs.
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The adjusted Strategic Plan following the Work Session #3 is as follows:
FY2020-FY2024 Strategic Plan
Mission: To create opportunities for families and businesses to prosper and compete in a
global economy.
Objectives
1. Improve school facilities
2. Implement a K-14 workforce development program
3. Support Economic Development’s strategic plan
4. Implement quality of life programs
Strategies
1. Improve school facilities
a. Hire debt consultant to develop plan for funding school infrastructure-
FY20, $35,000
b. Implement deferred maintenance projects each year- FY20-FY24, $31M
c. Include school expenditures on the tax flier- FY20, $0
2. Implement a K-14 workforce development program
a. Implement workforce development feasibility study- FY20, $25,000
b. Implement PCC’s STEM facility feasibility study - FY20, $54,000
3. Support Economic Development’s strategic plan
a. Implement economic development opportunities and target sectors
analysis- FY20, $23,000
b. Address industrial development and transportation in the new land use
plan- FY20, $125K
4. Implement quality of life programs
a. Conduct a YMCA feasibility study in partnership with the Danville
YMCA – FY20, $30K
b. Research afterschool program providers- FY20, $0
i. Provide an afterschool program- FY21, $150,000/year
c. Fund ISO rating improvement studies for VFD’s-FY20, $40k ($5K each)
i. Implement ISO rating improvements for VFD’s- FY21, $?
d. Research options for implementing a litter collection program- FY20, $0
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CHAIRMAN’S REPORT:
Chairman Newell had no report.
MANAGER’S REPORT:
County Manager, Heidi York had no report.
COMMISSIONER REPORT/COMMENTS:
Vice Chairman Jeffers commented the Litter Sweep clean up roads dates as follows:
Traditionally scheduled for the last two weeks of April and September, Litter
Sweep is the N.C. Department of Transportation’s (NCDOT) biannual statewide roadside
litter removal initiative in which residents throughout North Carolina participate in local
efforts to help clean up North Carolina's roadways. In addition to volunteers, NCDOT
maintenance crews devote one week of their time during Litter Sweep to pick up litter and
collect orange bags placed on the roadsides by volunteer pickups. Volunteers are provided
cleanup supplies, such as reversible orange/blue trash bags, gloves, and orange safety vests
from their respective local NCDOT County Maintenance Yard office.
There were no reports from Commissioners Powell, Clayton and Puryear.
Chairman Newell called for a brief recess at 10:56am.The meeting was reconvened
at 11:04am.
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CLOSED SESSION #1
A motion was made by Vice Chairman Jeffers and carried 5-0 to enter Closed
Session at 11:04am per General Statute 143-318.11(a) (5) to establish, or to instruct the
public body's staff or negotiating agents concerning the position to be taken by or on behalf
of the public body in negotiating the price and other material terms of a contract with the
following individuals permitted to attend: County Manager, Heidi York, Clerk to the
Board, Brenda Reaves, County Attorney, Ron Aycock, and Assistant County Manager,
Sybil Tate.
A motion was made by Vice Chairman Jeffers and carried 5-0 to return to open
session at 11:37am.
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ADJOURNMENT:
A motion was made by Vice Chairman Jeffers and carried 5-0 to adjourn the
meeting at 11:38am.
_____________________________ ______________________________
Brenda B. Reaves David B. Newell, Sr.
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
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5/6/2019
Dept./Acct No.Department Name Amount
Incr / (Decr)
EXPENDITURES General Fund
Public Safety 1,826
Transportation 5,000
REVENUES General Fund
Intergovernmental (7,492)
Charges for Services (55,000)
Investment Earnings 59,492
Other Revenues 9,826
EXPENDITURES Airport Capital Construction Fund
RW-6 Obstruction Removal 570,000
REVENUES Airport Capital Construction Fund
Federal-RW-6 Obstr Removal 513,000
Local-RW-6 Obstr Removal 57,000
EXPENDITURES Library Trust Fund
County Project 800
REVENUES Library Trust Fund
Investment Earnings 800
Explanation:
BUDGET AMENDMENT
Adjustment to PATS Transportation revenue (-$55,000); adjustment to PATS Administration Grant (-$7,492);
estimated revenue from sale of PATS bus ($8,000); recognize additional interest earnings to offset adjustments
to PATS revenue ($59,492); receipt of vehicle damage claim for Sheriff's department ($741); receipt of EMS
donation ($50); receipt of Animal Services donation ($1,035); receipt of airport grant ($513,000) from NCDOT
that requires a local match ($57,000) for the Airport Runway 6 Obstruction Removal Project; recognize
additional interest earnings in Library Development Trust Fund for window maintenance costs at the library
($800).
BA-1829
AGENDA ABSTRACT
Meeting Date: May 6, 2019
Agenda Title: Renaming the Person County Airport
Summary of Information: Over the years there has been discussion about renaming the
Person County Airport, in an attempt to attract more aircraft. Both the Person County Airport
Commission and the Economic Development Commission have been engaged in supporting a
name change for the Airport. Both bodies are in agreement on recommending a new name of
Raleigh Regional Airport at Person County. The Federal Aviation Association (FAA) oversees
the process of changing the name of an airport. If approved by the County Commissioners, the
suggested name change will move forward to the NC State Division of Aviation and then onto
the proper channels through the FAA. It is a process that also includes distribution and printing
of navigation journals to incorporate the change, so we do expect about a twelve month
turnaround to accomplish the name change.
Recommended Action: Receive the unanimous recommendation from the EDC and the Airport
Commission for a name change of the Person County Airport to Raleigh Regional Airport at
Person County and submit a letter of approval to the FAA.
Submitted By: Commissioner Gordon Powell
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