06-17-2019 Agenda Packet BOCPERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
MEETING AGENDA
304 South Morgan Street, Room 215
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
June 17, 2019
9:00am
CALL TO ORDER………………………………………………….. Chairman Newell
INVOCATION
PLEDGE OF ALLEGIANCE
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA
RECOGNITION(S)
ITEM #1
Resolution of Appreciation for Person County Retirees ………...…. Chairman Newell
Anita Poindexter & Sandra Mangum
PUBLIC HEARING:
ITEM #2
Request to add Walnut Ridge Ct to the database of roadway
Names used for E-911 dispatching …………………………………….. Sallie Vaughn
ITEM #3
Consideration to Grant or Deny Request to add Walnut Ridge Ct
to the database of roadway Names used for E-911 dispatching …...Chairman Newell
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INFORMAL COMMENTS
The Person County Board of Commissioners established a 10-minute segment
which is open for informal comments and/or questions from citizens of this
county on issues, other than those issues for which a public hearing has been
scheduled. The time will be divided equally among those wishing to comment.
It is requested that any person who wishes to address the Board, register with
the Clerk to the Board prior to the meeting.
ITEM #4
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA
A. Approval of Minutes of June 3, 2019,
B. Approval of Minutes of June 4, 2019,
C. Budget Amendment #21,
D. Resolution Appointing Review Officers,
E. Request from Schools for approval of lottery applications,
a. NMS security cameras in the amount of $6,000,
b. Oak Lane Elementary bathroom floors refurshment in the amount of
$12,000,
c. South and Woodland Elementary carpet replacement in the
office/classrooms in the amount of $35,000,
d. PHS replace tennis courts in the amount or $100,000,
e. PHS ADA handicap walkway and ramp installation in the amount of
$80,000,
F. Home & Community Care Block Grant Funding 2019-2020,
G. Letters of Support to the Governor, DHHS Secretary, Senators and
Representatives to move DHHS to Granville County,
H. Approve the updated proposed PATS vehicle advertisement rates, and
I. Juvenile Crime Prevention Council FY2019-2020 Funding Plan
NEW BUSINESS:
ITEM #5
Dan River Regional Water Project Modification Agreement between
Town of Yanceyville, City of Roxboro, and County of Person, and an
Agreement between Town of Yanceyville, City of Roxboro, and
County of Person ………………………………………………………….. Ron Aycock
ITEM #6
Removal of abandoned building at 109 Oxford Rd ……………………….. Sybil Tate
ITEM #7
Racial Equity Institute Funding …………………………………………….. Sybil Tate
ITEM #8
Fiscal Year 2019-2020 Budget Ordinance ………… Heidi York & Amy Wehrenberg
ITEM #9
Designate NACo 2019 Annual Conference Voting Delegate …..….. Chairman Newell
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ITEM #10
Appointments to Boards and Committees ……………………………. Brenda Reaves
CHAIRMAN’S REPORT
MANAGER’S REPORT
COMMISSIONER REPORTS/COMMENTS
CLOSED SESSION #1
A motion to enter Closed Session per General Statute 143-318.11(a) (5) to establish,
or to instruct the public body's staff or negotiating agents concerning the position to
be taken by or on behalf of the public body in negotiating the price and other material
terms of a contract with the following individuals permitted to attend: County
Manager, Heidi York, Clerk to the Board, Brenda Reaves, County Attorney, Ron
Aycock, Assistant County Manager, Sybil Tate, IT Director, Chris Puryear, and
Mighty River Consultant, Joe Freddoso.
Note: All Items on the Agenda are for Discussion and Action as deemed appropriate
by the Board.
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RESOLUTION OF APPRECIATION
WHEREAS, Anita Poindexter has served the people of Person County
during her tenure as a Practical Nurse II at the Health
Department; and
WHEREAS, Anita Poindexter has served the citizens of Person County
with honor, integrity, sincerity and dedication, providing
accurate, concise services for twenty-four years, August
1996 – May 2019; and
WHEREAS, Anita Poindexter has earned the respect and admiration of
all who have known her and worked with her throughout
her career; and
WHEREAS, the County of Person recognizes the many contributions
Anita Poindexter has made to the County and offers her
sincere best wishes for her retirement.
NOW, THEREFORE, I, David Newell, Sr., Chairman of the Person County
Board of Commissioners, do hereby extend this Resolution of Appreciation
to Anita Poindexter for continually striving to make Roxboro and Person
County a better place to live and work.
Adopted this, the 17th day of June 2019.
____________________________________
David Newell, Sr., Chairman
Person County Board of Commissioners
Attest:
____________________________________
Brenda B. Reaves
Clerk to the Board of Commissioners
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RESOLUTION OF APPRECIATION
WHEREAS, Sandra Mangum has served the people of Person County
during her tenure as a Processing Assistant III at the
Health Department; and
WHEREAS, Sandra Mangum has served the citizens of Person County
with honor, integrity, sincerity and dedication, providing
accurate, concise services for twelve years, October 2007 –
May 2019; and
WHEREAS, Sandra Mangum has earned the respect and admiration of
all who have known her and worked with her throughout
her career; and
WHEREAS, the County of Person recognizes the many contributions
Sandra Mangum has made to the County and offers her
sincere best wishes for her retirement.
NOW, THEREFORE, I, David Newell, Sr., Chairman of the Person County
Board of Commissioners, do hereby extend this Resolution of Appreciation
to Sandra Mangum for continually striving to make Roxboro and Person
County a better place to live and work.
Adopted this, the 17th day of June 2019.
____________________________________
David Newell, Sr., Chairman
Person County Board of Commissioners
Attest:
____________________________________
Brenda B. Reaves
Clerk to the Board of Commissioners
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NOTICE OF PUBLIC HEARING
The Person County Board of Commissioners will hold a public hearing on Monday, June 17,
2019 at 9:00 a.m. in Room 215 of the Person County Office Building 304 S Morgan Street,
Roxboro, North Carolina to hear the following:
1.Request by the Person County Address Coordinator to add Walnut Ridge Ct to the
database of roadway names used for E‐911 dispatching. The proposed private roadway
will be located off Moores Mill Rd in Mt Tirzah Township. Article IV, Section 402 H of the
Ordinance Regulating Address and Road Naming in Person County requires any private
roadway serving three or more homes to be officially named.
Citizens will have an opportunity to speak regarding the above request. Specific information
about the request can be obtained from the Person County GIS Department at 336‐597‐2242 or
by visiting our office at 325 S Morgan St, Suite D, Roxboro, NC 27573.
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AGENDA ABSTRACT
Meeting Date: June 17, 2019
Agenda Title: Public Hearing - Request to add Walnut Ridge Ct to the database of
roadway names used for E-911 dispatching
Summary of Information:
A new subdivision is being built off Moore’s Mill Rd with a cul-de-sac approximately 500 feet long.
The parcel was subdivided into seven lots; there were no existing homes or roadways on the parcels.
Owners of the properties submitted name choices and the name Walnut Ridge Ct was chosen and it
is compliant with local ordinance.
As required by North Carolina General Statute 153A-239.1(A), a public notice was published in the
Roxboro Courier-Times. A sign advertising the public hearing was placed at the proposed roadway
location approximately two weeks prior to this public hearing.
Recommended Action: Motion to approve the recommended roadway name.
Submitted By: Sallie Vaughn, GIS Manager
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June 3, 2019
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PERSON COUNTY BOARD OF COMMISSIONERS JUNE 3, 2019
MEMBERS PRESENT OTHERS PRESENT
David B. Newell, Sr. Heidi York, County Manager
Gordon Powell C. Ronald Aycock, County Attorney
Jimmy B. Clayton Brenda B. Reaves, Clerk to the Board
Kyle W. Puryear
B. Ray Jeffers
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, June 3, 2019 at 7:00pm in the Person County Office Building
Auditorium.
Chairman Newell called the meeting to order. He asked for a moment of silence as
a memoriam of the death of Roxboro City Councilman Byrd Blackwell.
Commissioner Powell offered an invocation and Vice Chairman Jeffers led the
group in the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Vice Chairman Jeffers and carried 5-0 to approve the
agenda.
RECOGNITION:
RESOLUTION OF APPRECIATION FOR COUNTY RETIREE, RONALD
SHAW:
Chairman Newell read and presented a Resolution of Appreciation to Person
County Retiree, Ronald Shaw.
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PUBLIC HEARING FISCAL YEAR 2019-2020 RECOMMENDED BUDGET:
A motion was made by Vice Chairman Jeffers and carried 5-0 to open the duly
advertised public hearing for public comments related to the Fiscal Year 2019-2020
Recommended Budget.
Speaking in opposition to the Fiscal Year 2019-2020 Recommended Budget were
the following individuals:
Ms. Angela Brown of 2971 Lawson Chapel Church Rd, Roxboro requested the
Board to appropriate funding in the upcoming budget for programs designed for youth, i.e.,
a community recreation center, and/or a YMCA.
Ms. Patricia “PJ” Gentry of 541 Byrd Creek, Hurdle Mills stated opposition to the
proposed property tax increase saying it was alarming to raise taxes anywhere from 2 cents
to 8 cents. She asked the Board to do better with what the county has and to ensure
accountability with the VFDs to lower ISO ratings for the citizens in return for the fire tax
funding.
Speaking in favor of the Fiscal Year 2019-2020 Recommended Budget was the
following individual:
Ms. Frances Blalock of 1504 Surl Mt. Tirzah Rd, Timberlake asked the Board to
setup a water and sewer fund with appropriations from the revenue from the landfill, to be
dedicated for the citizens in the eastern part of the county that has contaminated well water.
She noted that this area of the county has been the recipient of trash for 22 years and those
citizens have not received any benefits of the half million funds paid by the landfill
company each year.
A motion was made by Vice Chairman Jeffers and carried 5-0 to close the public
hearing for the Fiscal Year 2019-2020 Recommended Budget.
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PUBLIC HEARING PETITION RZ-01-19:
REQUEST BY STEPHEN WILSON, ON BEHALF OF PROPERTY OWNERS
JOHN HARRIS AND CHARLES PERKINS, FOR A REZONING/MAP
AMENDMENT FROM R (RESIDENTIAL) TO B-2 (NEIGHBORHOOD
SHOPPING) ON 11.46 ACRES (TAX MAP & PARCEL 132-3) LOCATED ON
CARVER DRIVE:
A motion was made by Commissioner Powell and carried 5-0 to open the duly
advertised public hearing for a request by Stephen Wilson, on behalf of property owners
John Harris and Charles Perkins, for a Rezoning/Map Amendment from R (Residential) to
B-2 (Neighborhood Shopping) on 11.46 acres (Tax Map & Parcel 132-3) located on Carver
Drive.
Planning Director, Lori Oakley stated all county zoning ordinances and general
statutes have been met for this public hearing.
Ms. Oakley shared the following presentation for RZ-01-19 for a request by
Stephen Wilson, on behalf of property owners John Harris and Charles Perkins, for a
Rezoning/Map Amendment from R (Residential) to B-2 (Neighborhood Shopping) on
11.46 acres (Tax Map & Parcel 132-3) located on Carver Drive.
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Ms. Oakley stated the property is currently a vacant wooded lot; to the West –
Woodlands zoned R (Residential); to the North – Woodlands zoned R6 (City of Roxboro
Residential); to the East – A medical office (Roxboro Family Vision) and woodlands zoned
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B-2 (City of Roxboro Neighborhood Business); and, to the South – Self-storage facility
(Roxboro Stor-N-Lock) and a nursing home (Roxboro Healthcare and Rehabilitation
Center) zoned B-2 (City of Roxboro Neighborhood Business).
Zoning map – B2 in the city to the east and south. Residential to the north and west.
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Ms. Oakley said the applicant submitted a survey map of the property along with a
proposed 15-year projected site plan.
Ms. Oakley noted the site plan was for information only as the applicant was in no
way bound to that site plan. If the rezoning were approved, the applicant could construct
any use along in the proposed district on the property.
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Speaking in favor of the request by Stephen Wilson, on behalf of property owners
John Harris and Charles Perkins, for a Rezoning/Map Amendment from R (Residential) to
B-2 (Neighborhood Shopping) on 11.46 acres (Tax Map & Parcel 132-3) located on Carver
Drive were the following:
Ms. Miriam Lavelle-Sams of 917 Ridge Road, Roxboro, and owner of Roxboro
Family Vision adjacent to the current Store & Lock facility noted she was not against the
proposed request for rezoning, however she wanted to make the Board aware of her
concerns through her experience. She pointed out, through illustration on a map, the
narrow right-of-way that exists for entry/exit for the current Store & Lock facility and
conveyed her issues related to noise and limited parking. Ms. Lavelle-Sams requested the
Board to consider adding three conditions to its approval: 1) all vehicle traffic to enter and
exit the subject parcel by Carver Drive and not to use Ridge Road which will increase all
issues related to traffic via the narrow right-of-way, 2) allow only a foot path between the
current facility and the proposed facility so that no driveway will be constructed for vehicle
use, and 3) noise restrictions be put into place.
Ms. Oakley told the group that the item before the Board for a general rezoning did
not allow the Board of Commissioners to place any conditions on its approval. She added
that the proposed site plan has all traffic to enter/exit the proposed site by Carver and not
Ridge Road. Ms. Oakley added the property owners would be taking its site plan before
the Board of Adjustment, should approval be granted by the Board of Commissioners, and
that the Board of Adjustment may place conditions as part of its approval.
Commissioner Clayton pointed out that the county did not have jurisdiction over
the right-of-way, as it is in the City limits. Vice Chairman Jeffers stated that the City’s
Noise Ordinance was also in effect. Commissioner Clayton recommended that Ms.
Lavelle-Sams attend the potential Board of Adjustment meeting, to which Ms. Oakley
confirmed, that Ms. Lavelle-Sams would be a recipient of the mailed notices for such
meeting.
Mr. Tony Gibson of 909 Ridge Road, Roxboro, and Manager of the Store & Lock
current location stated he was available for questions. He confirmed that the plan was to
enter/exit the proposed site from Carver and not Ridge and that the two facilities would be
reached via a golf cart between the two locations.
Chairman Newell asked Mr. Gibson to explore the option to combine the two
facilities for all traffic to be rerouted to enter and exit off Carver.
There were no individuals appearing before the Board to speak in opposition to a
request by Stephen Wilson, on behalf of property owners John Harris and Charles Perkins,
for a Rezoning/Map Amendment from R (Residential) to B-2 (Neighborhood Shopping)
on 11.46 acres (Tax Map & Parcel 132-3) located on Carver Drive.
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A motion was made by Vice Chairman Jeffers and carried 5-0 to close the public
hearing for a request by Stephen Wilson, on behalf of property owners John Harris and
Charles Perkins, for a Rezoning/Map Amendment from R (Residential) to B-2
(Neighborhood Shopping) on 11.46 acres (Tax Map & Parcel 132-3) located on Carver
Drive.
CONSIDERATION TO GRANT OR DENY REQUEST BY STEPHEN WILSON,
ON BEHALF OF PROPERTY OWNERS JOHN HARRIS AND CHARLES
PERKINS, FOR A REZONING/MAP AMENDMENT FROM R (RESIDENTIAL)
TO B-2 (NEIGHBORHOOD SHOPPING) ON 11.46 ACRES (TAX MAP &
PARCEL 132-3) LOCATED ON CARVER DRIVE:
A motion was made by Vice Chairman Jeffers and carried 5-0 to approve the
request by Stephen Wilson, on behalf of property owners John Harris and Charles Perkins,
for a Rezoning/Map Amendment from R (Residential) to B-2 (Neighborhood Shopping)
on 11.46 acres (Tax Map & Parcel 132-3) located on Carver Drive. The Board of
Commissioners consented that the request is consistent with the Person County Land Use
Plan and future planning goals of the county, and is reasonable, and in the public interest
as it meets several objectives listed in the Person County Land Use Plan.
INFORMAL COMMENTS:
There were no comments from the public.
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Vice Chairman Jeffers and carried 5-0 to approve the
Consent Agenda with the following items:
A. Approval of Minutes of May 20, 2019,
B. Budget Amendment #20, and
C. Approval of Person Area Transportation System Updated Policies
a. Grants & Finance Management Policy, and
b. Drug & Alcohol Policy
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NEW BUSINESS:
THIRD AMENDMENT TO THE CONTRACT AGREEMENT AND A NEW
FRANCHISE ORDINANCE FOR UPPER PIEDMONT LANDFILL:
County Attorney, Ron Aycock noted the County’s Agreement with Republic
Services for continued development, use and operation of Upper Piedmont Regional
Landfill was for a period of twenty years with ten one-year extensions. The Agreement is
set to expire on June 30th unless an additional extension is agreed to by the Board or a new
contract is negotiated. The Board entered into a one-year extension of the original
Agreement in June of 2017. In May of 2018, the parties agreed to a second year extension.
The Agreement is back before the Board for a third one-year extension. This Agreement
will then have had a duration of twenty-three years.
Mr. Aycock further noted the County’s Solid Waste Disposal Franchise Ordinance
was extended on May 1, 2017 for a period of two years and is set to expire on June 30,
2019. The NC General Assembly enacted new legislation regarding county franchise
authority subsequent to the County's passage of the current franchise ordinance. That
legislation requires that all new solid waste franchises to be for "life of site" (not exceeding
60 years). That law gives counties no option for a shorter franchise. The law also repealed
a previous requirement for a public hearing prior to adoption of the new franchise.
Mr. Aycock requested the Board to authorize the Chairman to enter into a Third
Amendment to the Contract Agreement with Republic Services and adopt the new
Franchise Ordinance for the life of the site for Upper Piedmont Landfill.
A motion was made by Vice Chairman Jeffers and carried 5-0 to authorize the
Chairman to enter into a Third Amendment to the Contract Agreement with Republic
Services and adopt the new Franchise Ordinance for the life of the site for Upper Piedmont
Landfill.
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WORKFORCE DEVELOPMENT PIPELINE PLAN APPROVAL:
Economic Development Director, Sherry Wilborn presented to the Board a
Workforce Development Pipeline Plan for consideration to approve noting that the
Piedmont Community College, Person County Schools and Person County Economic
Development Commission partnered to establish the workforce development 6-14 plan to
create a pipeline of skilled workers for existing and prospective industries, beginning in 6th
grade and following students through high and post-secondary education.
Ms. Wilborn requested the release of $200,000 of previously-granted Golden LEAF
funds for the purpose of supporting the plan. She asked the Board to authorize the County
Manager to sign the Memorandum of Understanding (MOU) and approve the Release of
the Funds, totaling $200,000.
A motion was made by Commissioner Clayton and carried 5-0 to authorize the
County Manager to sign the Memorandum of Understanding (MOU) and approve the
Release of the Funds, totaling $200,000.
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CHAIRMAN’S REPORT:
Chairman Newell had no report.
MANAGER’S REPORT:
County Manager, Heidi York reported the Board’s first budget work session was
scheduled for 10:00am on June 4, 2019 in the Board’s usual boardroom.
Ms. York announced that Ms. Kelli Oakley has been appointed to serve as Interim
Director of Animal Services while the County enters a competitive hiring process for a new
Animal Services Director.
COMMISSIONER REPORT/COMMENTS:
There were no reports or comments by the commissioners
CLOSED SESSION #1
A motion was made by Vice Chairman Jeffers and carried 5-0 to enter Closed
Session per General Statute 143-318.11(a) (5) at 7:41pm to establish, or to instruct the
public body's staff or negotiating agents concerning the position to be taken by or on behalf
of the public body in negotiating the price and other material terms of a contract with the
following individuals permitted to attend: County Manager, Heidi York, Clerk to the
Board, Brenda Reaves, County Attorney, Ron Aycock, and Assistant County Manager,
Sybil Tate.
Chairman Newell called the Closed Session to order at 7:47pm.
A motion was made by Commissioner Puryear and carried 5-0 to return to open
session at 7:59pm.
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RECESS:
Chairman Newell announced the Board would stand in recess at 7:59pm until
10:00am on June 4, 2019 in the Board’s usual meeting room 215 of the County Office
Building for the purpose to conduct a budget work session.
_____________________________ ______________________________
Brenda B. Reaves David B. Newell, Sr.
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
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June 4, 2019
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PERSON COUNTY BOARD OF COMMISSIONERS JUNE 4, 2019
MEMBERS PRESENT OTHERS PRESENT
David B. Newell, Sr. Heidi York, County Manager
Gordon Powell
Jimmy B. Clayton Brenda B. Reaves, Clerk to the Board
Kyle W. Puryear
B. Ray Jeffers
The Board of Commissioners for the County of Person, North Carolina, met in
recessed session on Tuesday, June 4, 2019 at 10:00am in the Commissioners’ meeting
room in the Person County Office Building.
Chairman Newell called the recessed meeting to order. Chairman Newell stated
there might not be a need to increase the property tax rate if the Board could prioritize
items in the budget.
Commissioner Puryear stated his priorities were to maintain the current property
tax rate at $.70, to review revenues noting possible new revenues in the future, consider
the state mandated services with a goal to offer his best proposal to offset the proposed tax
increase.
The Board reviewed line items in the FY2019-2020 Recommended Budget to
which staff answered questions. County Manager, Heidi York, Finance Director, Amy
Wehrenberg, Assistant Finance Director and Budget Manager, Laura Jensen along with
Assistant County Manager, Sybil Tate noted the recommended budget was a conservative
proposal, which help to grow Fund Balance with many figures being floating figures.
Following a discussion related to the state reimbursement for inmates, the Board
asked that the Sheriff be available at the next budget work session.
Commissioner Puryear asked for a breakdown for the Economic Development
budget where contracted services increased to fund Target Industry Feasibility Study,
Speculative Building Feasibility Study, website updates, and consulting services.
The Board also desired a breakdown of the Cooperative Extension contracted
services to fund a full time Extension Director and state mandated salary increases.
The Board discussed the Health Department Budget with its Director, Janet
Clayton. Ms. Clayton, Ms. Wehrenberg provided clarification to the Health Department’s
fiscal resources using its Balance Sheet data pulled from Munis and explained how the
Health Department Fund Balance and General Fund support worked. Ms. Wehrenberg
stated the Fund Balance and the year-end 2018 plus revenues minus expenditures provides
a snapshot of its fiscal worth for that point in time.
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The same concept holds true for the Department of Social Services’ Fund Balance
and General Fund support.
Chairman Newell noted the following three priorities: 1) increase working capital
in the Economic Development budget by $250,000 primarily to complete the mega site so
that they could market it, 2) designate $1M in a fund for water/sewer/broadband noting to
connect to Virginia’s broadband system would benefit a prospect’s request for redundant
services, and 3) set aside funds for school system retrofits.
Commissioner Powell stated schools have not historically been funded as a top
priority; his top priorities are education and economic development.
Commissioner Clayton cited his priority was to establish a water/sewer fund noting
a water line to circle the landfill would cost $14.4M. He noted there is a need for a
water/sewer/environment fund to provide solutions for landfill clean up. He noted he was
good with the manager’s recommended budget for the schools’ budget, compression study
for employees but felt like full time positions were needed for a Cooperative Extension
Director, an Environmental Health Inspector, and a Building Inspector.
Commissioner Puryear asked Ms. York to provide information related to the
vehicles request in the budget, i.e. mileage.
Commissioner Puryear asked the costs associated with the cell phone change to
which she said the current cell phone program costs $121,686 and the new program will
cost $144,276, a $22,590 increase.
Vice Chairman Jeffers addressed the volunteer fire departments (VFDs)
recommending to cut $30,000 in the appropriation to the Woodsdale Volunteer Fire
Department, but to keep that funding in the fire tax fund. The Board discussed attaching
conditions to the VFD funding for lower ISO ratings. Vice Chairman Jeffers noted the
VFDs are now working together better and offer countywide ISO trainings. His
recommendation for an individual to lead the group to achieve lower ISO ratings would be
City Employee, Fire Chief Wayne Wrenn, who serves as the President of the Fire Chief’s
Association.
Vice Chairman Jeffers said after listening to the other commissioners’ priorities, he
said the Board provided direction to the Manager following the retreat and that she
delivered a budget reflecting such. He suggested the following:
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Increase Economic Development $250,000,
Establish a water/sewer fund using $500,000 from Fund Balance,
Include the study for the YMCA at $25,000,
Cut Woodsdale appropriation by $30,000,
Fund the Compression Study for one-half implementation for $363,471,
Establish a School Investment Fund for $500,000 (later determined to hold for the debt
consultants strategy)
Vice Chairman Jeffers’ funding to achieve the above noted items was to increase
taxes one additional cent over the proposed increase ($.70 to $.73).
Chairman Newell and Commissioner Puryear stated preference to keep the tax rate
flat and desired the opportunity to offer a proposal for cuts within the budget at the Board’s
next budget work session.
Chairman Newell stated the following were being subsidized by the County’s
General Fund:
Health Dept. $1.3M
Parks & Recreation $900K (could correct with adjustment to fee schedule)
Person Industries $334,000, and up to $600,000 with utilities, etc.
Library $400,000
Senior Center $88,000
Commissioner Puryear suggested for the Board to schedule its next budget work
session for June 11, 2019 at 9:00am.
It was the consensus of the Board to recess the meeting at 11:55am until June 11,
2019 at 9:00am for its next budget work session.
_____________________________ ______________________________
Brenda B. Reaves David B. Newell, Sr.
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
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6/17/2019
Dept./Acct No.Department Name Amount
Incr / (Decr)
EXPENDITURES General Fund
Public Safety 125,824
Transportation 1,326
Human Services 9,757
Economic and Physical Development 1,492
Culture and Recreation 601
REVENUES General Fund
Intergovernmental 121,870
Charges for Services 13,351
Other Revenues 3,779
EXPENDITURES Person Industries
Material Recovery Facility 1,000
REVENUES Person Industries
Other Revenues 1,000
Explanation:
BUDGET AMENDMENT
Receipt of insurance claim for damage to airport roof ($855); receipt of insurance claim for damage to PATS
vehicle ($471); receipt of GREAT program donations ($1,200) and United Way donations ($35) for the Sheriff's
summer program; receipt of donation to Animal Services ($371); recognize additional State Reimbursement
Inmate funding ($47,114); recognize additional Jail Fees ($13,351); recognize addtional Federal Inmate funding
($13,105); receipt of Hurricane Florence disaster assistance funding from the NC Department of Public Safety
($51,894); receipt of donations for Cooperative Extension classes ($272); receipt of donation to Recreation
($575); receipt of Environmental Health Food and Lodging Grant ($9,757); receipt of donation to Person
Industries Material Recovery Facility ($1,000).
BA-2137
AGENDA ABSTRACT
Meeting Date: June 17, 2019
Agenda Title: Resolution Appointing Review Officers
Summary of Information: With the staff changes in personnel, a Resolution Appointing Review
Officers was updated and approval is required by the Board of Commissioners to meet statutory
requirements for recording.
Recommended Action: Adopt the new Resolution as presented.
Submitted By: Brenda B. Reaves, Clerk to the Board
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RESOLUTION APPOINTING REVIEW OFFICERS
WHEREAS, S.L. 1997‐309 (S875) made a number of significant changes in the procedures for
recording maps and plats; and
WHEREAS, the main purpose of the law is to transfer the responsibility for reviewing plats to
determine whether they meet recording requirements from the Register of Deeds to a Review Officer;
and
WHEREAS, G.S. 47‐30.2 requires the Board of County Commissioners in each County, by
resolution, to appoint a person (persons) to serve as a Review Officer to review each plat before it is
recorded and certify that it meets the statutory requirements for recording;
WHEREAS, since the last Resolution was recorded, there has been changes in personnel which
creates erroneous information as to the serving Review Officers; and
WHEREAS, the desire of the Person County Board of Commissioners is to insure the expeditious
review of all maps and plats, as required by G.S. 47‐30.2, prior to being presented and recorded by the
Register of Deeds.
NOW THEREFORE, BE IT RESOLVED, effective upon adoption of this resolution, that Lori
Oakley, Kayla DiCristina, Thomas S. Warren, Jr., and Lauren Wrenn Johnson, are hereby appointed to
perform all responsibilities as required of a Review Officer under the appropriate North Carolina General
Statutes.
BE IT FURTHER RESOLUTED, that a copy of this Resolution designating the Review Officers be
recorded in the Person County Register of Deeds Office and indexed in the names of the Review
Officers.
This the 17th day of June, 2019.
Person County Board of Commissioners
__________________________________
David Newell, Sr., Chairman
Attest:
___________________________________
Brenda B. Reaves, Clerk to the Board
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AGENDA ABSTRACT
Meeting Date: June 17, 2019
Agenda Title: Dan River Regional Water Project Agreement and Modification Agreement
Summary of Information:
In 2008 Person County, Caswell County, Roxboro and Yanceyville entered into an agreement to
jointly seek a permit from the state to draw water from the Dan River with an intake facility near
Yanceyville . Roxboro was to be the primary operating entity.
Recently Yanceyville has requested that it be the primary operating entity since its water needs
are becoming more urgent. Yanceyville expects to receive a federal grant to assist in funding the
project.
The contracts provide for Yanceyville to become the primary operating entity. The second
contract provides for the primary operating entity status to revert to Roxboro if Yanceyville is
unsuccessful in its efforts. Roxboro and Person County would retain their original rights to use of
the Dan River water.
Recommended Action: Approve the agreements as presented.
Submitted By: C. Ronald Aycock, County Attorney
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AGENDA ABSTRACT
Meeting Date: June 17, 2019
Agenda Title: Removal of abandoned building at 109 Oxford Rd.
Background Information:
Person County has an Abandoned Structure Ordinance based on North Carolina General
Statute153A-366.
For all other similar instances, the Building Inspections Department has been able to manage the
issue by working with the property owner to improve the site conditions. However, the property
owner of 109 Oxford Road (Old Roxboro Body Shop) has not responded to multiple requests to
improve the site.
On April 15th, funds were approved for the inspections Director to estimate the cost of removing the
structure.
Summary of Information:
The Inspections Department is requesting funds to pay for asbestos removal and demolition. The
estimated cost of this is $21,650.
The cost of the title of opinion, asbestos testing, and removal will be passed on to the property owner
via a lien. The lien will be collected via the property tax bill.
Recommended Action: Approve funds for the asbestos removal and the demolition of the building.
Submitted By: Assistant County Manager, Sybil Tate
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AGENDA ABSTRACT
Meeting Date: June 17, 2019
Agenda Title: Racial Equity Institute funding
Background information:
Seventy-seven percent of the youth (or 95 youth) who have received complaints in the juvenile
justice system are from a minority population. At the same time, minorities represent only 38% of
the entire juvenile population in the county.
Summary of Information:
The JCPC board received a report from the State that provided data showing the racial and ethnic
disparities in the juvenile justice population. At the end of the presentation, the State noted that other
counties have begun the process to rectify these issues by hosting a Racial Equity Institute training.
The Racial Equity Institute provides training for organizations to address systems, programs, and
policies that contribute to racial and ethnic disparities. REI offers a 2-day training that involves input
from community leaders. REI has hosted similar trainings in other counties. Estimated cost for this
training is $15,000.
Funding is available through the mental health budget for this program. Many of the juveniles
involved in the court system also have mental health and substance abuse concerns.
Recommended Action: Approve funding for the Racial Equity Institute
Submitted By: Assistant County Manager, Sybil Tate
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AGENDA ABSTRACT
Meeting date: June 17, 2019
Agenda Title: Fiscal Year 2019-2020 Budget Ordinance
Summary of Information: General Statute 159-13(a) directs that the annual budget must
be adopted by July 1. The budget ordinance may be adopted at any regular or special
meeting at which a quorum is present, by a majority of those present and voting. The
Ordinance for FY19-20 is before the Board for adoption having fulfilled the legal
requirements including the conducting of a public hearing.
Recommended Action: Adopt the Fiscal Year 19-20 Budget Ordinance
Submitted By: Heidi York, County Manager and Amy Wehrenberg, Finance Director
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AGENDA ABSTRACT
Meeting Date: June 17, 2019
Agenda Title: Designate NACo Voting Delegate for the 2019 Annual Conference
Summary of Information: Voting Credentials for the 2019 Annual Conference to be held
July 12-15, 2019, in Clark County located in Las Vegas, Nevada, must be submitted by
June 28, 2019 in order for Person County’s delegate to participate in the association’s
annual election of officers and policy adoption.
Recommended Action: Commissioner Clayton has registered to attend the NACo
Conference; designate Commissioner Clayton to serve as Person County’s delegate.
Submitted By: Chairman Newell
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AGENDA ABSTRACT
Meeting Date: June 17, 2019
Agenda Title: Appointments to Boards and Committees
Summary of Information:
The Person County Board of Commissioners solicited volunteers to fill positions on the following
boards, commissions, authorities, and committees through advertisement in the Courier-Times
edition dated May 15, 2019 with notice to submit applications by the deadline on June 4, 2019. I
respectively request that the Board nominate and appoint as deemed appropriate following your
review of the submitted applications of interest.
Attached are interested citizen applications for consideration for appointments. The Board of
Commissioners are encouraged to recruit citizens to fill the current vacancies for those which no
applications have been received.
-ABC Board
3-Year Term: 1 position available
1)Michael Laws requests reappointment
-Adult Care Home Community Advisory Committee
1-Year Initial Term; 3-Year Reappointment: 4 positions available
1)Martha Winstead requests appointment
2)Shelia McGhee requests appointment
-Animal Services Advisory Committee
Unspecified Term:
1)Janet Slivinski, President, Animal Protection Society (APS) of Person County
(replacing Cheryl Peters, former President of APS of Person County)
-Board of Adjustment
3-Year Term: 1 position available
1)Andrew Withers requests reappointment
2)Shelia McGhee requests appointment
-Board of Health
3-Year Term:
1 position for a dentist
1)Dr. W. Jeffrey Noblett requested reappointment
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- Environmental Issues Advisory Committee
3-Year Term: 1 position for a citizen residing in each of the following townships:
Allensville – Jason Torian requests reappointment
Bushy Fork – no application received
Cunningham – Albert Stehle requests reappointment
Holloway – no application received
- Industrial Facilities and Pollution Control Financing Authority
6-Year Term: 5 positions available
Duties: Approves issuance of industrial and pollution control financing bonds for private
Industry; meets on an as-needed basis.
- Jury Commission
2-Year Term; 1 position available
1) Bayard Crumpton requests reappointment
- Juvenile Crime Prevention Council
1-Year Initial Term: 2-Year Reappointment
1 position for a person under the age of 18 serving on the State Youth Council
1 position for a substance abuse professional – request to move current member, Martha
Pickett to this seat for the duration of her term,
1 position representing the faith community, and
1 position representing the business community – Charles Harvey requests reappointment,
2-Year Term:
1 position for the Health Director or designee – Emily Latta requests appointment,
1 position for the Chief of Police or his designee;
1 position for a citizen-at-large – Glen LaBar Jr. requests appointment
The Director of MH DD DA Authority or designee (now LME/MCO)
1 position for a representative of the LME/MCO – Stephanie Jones (Cardinal Innovations)
requests appointment
- Kerr Tar Regional Council of Government Board
2 citizen-at-large alternate positions representing the private sector business or the retired
community for an unspecified term.
- Library Advisory Board
3-Year Term: 1 position available
1) Anne Gibson requests reappointment
2) Judith Akers requests appointment
- Nursing Home Advisory Committee
1-Year Initial Term: 3-Year Reappointment; 4 positions available
1) Jessie Dianne Jones requests appointment
- Person-Caswell Lake Authority
3-Year Term: 1 position available
1) Lindsay (Tommy) Wagstaff, Jr. requests reappointment
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- Piedmont Community College Board of Trustees
4-Year Term: 1 position available
1) James J. Woody requests reappointment
2) Joel Adler requests appointment
- Planning Board
3-Year Term: 2 positions available
1) Derrick Smith requests reappointment
2) W. Barry Walker requests reappointment
3) Shelia McGhee request appointment
- Recreation Advisory Board
3-Year Term: 2 positions available
1) Tabitha George requests reappointment
2) Donald Long requests reappointment
- Research Triangle Regional Parthership
The Person County Board of Commissioners may select three individuals to participate and
represent Person County on the Research Triangle Regional Partnership (RTRP) Board of
Directors for Fiscal Year 2019-2020.
Current fiscal year representatives are: Gordon Powell, commissioner representative, Sherry
Wilborn, Economic Development Director, and Phillip Allen, Economic Development
Commission member
- Social Services Board
3-Year Term: 1 position available
1) Elbert Franklin Dickens requested reappointment
- Voluntary Agricultural District Board
3-Year Term: 1position for the following townships:
Allensville: Kenny Griffin requests reappointment
Roxboro: Arch “Chip” Stone requests reappointment
Olive Hill: Bruce Whitfield requests reappointment
- Workforce Development Board
1-Year Initial Term; 2-Year Reappointment
1 position available for a member or an officer of organized labor
Recommended Action: Board nomination for appointment as deemed appropriate.
Submitted By: Brenda B. Reaves, Clerk to the Board
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