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12-02-2019 Agenda Packet BOCPERSON COUNTY BOARD OF COUNTY COMMISSIONERS MEETING AGENDA 304 South Morgan Street, Room 215 Roxboro, NC 27573-5245 336-597-1720 Fax 336-599-1609 December 2, 2019 7:00pm CALL TO ORDER………………………………………………….. Chairman Newell INVOCATION PLEDGE OF ALLEGIANCE PRESIDING OVER BOARD ...……………………… County Attorney, Ron Aycock ORGANIZATION OF BOARD Election of Chairman ...……………………… County Attorney, Ron Aycock Election of Vice-Chairman ………………………… Newly Elected Chairman ITEM #1 APPROVAL OF BONDS …………………………….. County Attorney, Ron Aycock The Finance Director, The Register of Deeds, The Tax Administrator, and The Sheriff DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA 1 INFORMAL COMMENTS The Person County Board of Commissioners established a 10-minute segment which is open for informal comments and/or questions from citizens of this county on issues, other than those issues for which a public hearing has been scheduled. The time will be divided equally among those wishing to comment. It is requested that any person who wishes to address the Board, register with the Clerk to the Board prior to the meeting. ITEM #2 DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA A. Approval of Minutes of November 18, 2019, and B. Budget Amendment # 11 NEW BUSINESS: ITEM #3 Fire Marshal Position ……………………………………... Commissioner Ray Jeffers ITEM #4 Taxpayer appeal of land/homes on Durham Rd ……………………….. Russell Jones ITEM #5 Request to Unfreeze Health Department Positions ……………………. Janet Clayton ITEM #6 Fiscal Year 2020-2021 Budget Calendar ………………………………….. Heidi York CHAIRMAN’S REPORT MANAGER’S REPORT COMMISSIONER REPORTS/COMMENTS Note: All Items on the Agenda are for Discussion and Action as deemed appropriate by the Board. 2 AGENDA ABSTRACT Meeting Date: December 2, 2019 Agenda Title: Approval of Bonds of the Finance Director, the Register of Deeds, the Tax Administrator and the Sheriff Summary of Information: Chapter 161(Register of Deeds) and 162 (Sheriff) of the North Carolina General Statutes requires the Board of County Commissioners to approve the official bonds at the first meeting in December. The Bonds are a continuation of existing bonds and were secured by the County Human Resources Director, who also serves as Insurance Liaison. The Human Resources Director provided information that the Sheriff’s bond, in the amount of $25,000, is for the length of his term. The Bonds of the Register of Deeds in the amount of $50,000 and $100,000 each for the Tax Administrator and Finance Director (amount of each Bond is dictated by legislature). Recommended Action: Approve the Bonds of the Finance Director, the Register of Deeds, the Tax Administrator and the Sheriff Submitted By: Ron Aycock, County Attorney 3 November 18, 2019 1 PERSON COUNTY BOARD OF COMMISSIONERS NOVEMBER 18, 2019 MEMBERS PRESENT OTHERS PRESENT David B. Newell, Sr. Heidi York, County Manager Gordon Powell C. Ronald Aycock, County Attorney Jimmy B. Clayton Brenda B. Reaves, Clerk to the Board Kyle W. Puryear B. Ray Jeffers The Board of Commissioners for the County of Person, North Carolina, met in regular session on Monday, November 18, 2019 at 9:00am in the Person County Office Building Auditorium. Chairman Newell called the meeting to order. Commissioner Powell offered an invocation and Vice Chairman Jeffers led the group in the Pledge of Allegiance. Commissioner Puryear was absent until 9:36am. DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA: A motion was made by Vice Chairman Jeffers and carried 4-0 to approve the agenda. RECOGNITION OF LOCAL GOVERNMENT DAY: Chairman Newell welcomed the Person High School students enrolled in civics and economics participating in Local Government Day to observe the Board of County Commissioners in session. Chairman Newell, Vice Chairman Jeffers and Commissioners Clayton and Powell proceeded to introduce themselves and shared general information about the office of a commissioner and general government. County Manager, Heidi York, Clerk to the Board, Brenda Reaves and County Attorney, Ron Aycock also introduced themselves. Ms. Faith Harris, a student present in the audience, served as the Person High School students’ spokesperson to ask the Board of Commissioners questions related to the process of election for the office of county commissioner, what services are provided in the County and its annual budget, as well as what are the priorities in the County. She also shared comments of environmental concerns for livestock on farms where solar panels are constructed and should the solar panels have leakage. 4 November 18, 2019 2 INFORMAL COMMENTS: There were no comments from the public. DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA: A motion was made by Vice Chairman Jeffers and carried 4-0 to approve the Consent Agenda with the following items: A. Approval of Minutes of November 4, 2019, B. Budget Amendment # 10, C. Resolution for Designation of Applicant’s Agent for NC Division of Emergency Management Hazard Mitigation Grant, and D. Tax Adjustments for November 2019 a. Tax Releases b. NC Vehicle Tax System pending refunds NEW BUSINESS: SECOND READING TO ADOPT NOVEMBER 2019 SOLID WASTE DISPOSAL FRANCHISE ORDINANCE: Chairman Newell called for the Board to take action for its Second Reading to Adopt the November 2019 Solid Waste Disposal Franchise Ordinance. County Attorney, Ron Aycock reminded the group that North Carolina state law requires the Board of Commissioners to vote on adoption of a Solid Waste Disposal Franchise Ordinance at two consecutive regularly scheduled meetings. Mr. Aycock noted the First Reading to Adopt the November 2019 Solid Waste Disposal Franchise Ordinance took place at the Board’s November 4, 2019 meeting following the required public hearing with unanimous vote. Commissioner Clayton commented on the history of the landfill noting the original intent was for the landfill to close after 20 years. He added that state legislature has changed causing the Board to continue its contract with Republic until such time the landfill will be full which is estimated in about 15 years. Commissioner Clayton said this action was after much discussion and looking at other options, such as transfer stations taking the waste to Granville County’s new landfill. Commissioner Clayton stated he had voted to place funding into a water and sewer fund in the case waterlines in the area near the landfill become polluted. A motion was made by Vice Chairman Jeffers and carried 4-0 to adopt the November 2019 Solid Waste Disposal Franchise Ordinance. 5 November 18, 2019 3 6 November 18, 2019 4 7 November 18, 2019 5 8 November 18, 2019 6 9 November 18, 2019 7 PERSON COUNTY RECYCLING CENTER/POLYWOOD PARTNERSHIP: Amanda Everett, Person Industries Director told the group that she and other County and State representatives visited Polywood’s corporate offices in Syracuse, Indiana. She shared the following presentation with the Board reviewing current projects, future prospects, and recycling center needs as she had previously presented with Polywood. 10 November 18, 2019 8 11 November 18, 2019 9 12 November 18, 2019 10 13 November 18, 2019 11 14 November 18, 2019 12 15 November 18, 2019 13 16 November 18, 2019 14 17 November 18, 2019 15 18 November 18, 2019 16 19 November 18, 2019 17 20 November 18, 2019 18 21 November 18, 2019 19 22 November 18, 2019 20 Ms. Everett stated the plan to roll out the following incentive in the next few weeks: 23 November 18, 2019 21 Polywood General Manager, Dave Grider and Stacey DeBaun, Plant Administrator for Polywood Roxboro introduced themselves and told the group they looked forward to partnering with the County’s Recycling Program as they review their needs for equipment and an anticipated expansion. 24 November 18, 2019 22 LICENSED CLINICAL SOCIAL WORKER FOR PERSON FAMILY MEDICAL CENTER TO WORK IN PERSON COUNTY SCHOOLS: Interim Assistant County Manager, Laura Jensen stated in Fiscal Year 2021, mental health funds that previously were used for supplementing a psychiatrist through Cardinal Innovations will no longer be needed as the State of NC moves to managed care. Due to maintenance of effort requirements, Person County must still allocate these funds for mental health purposes. Ms. Jensen stated Person Family Medical Center proposed to use a portion of the funds to hire a full time licensed clinical social worker to work in Person County Schools to address mental health issues. Person Family Medical Center would provide clinical supervision for the position, bill insurance for some services if appropriate, and provide quarterly reports on the number of clients served. Privacy of clients would be protected through an agreement meeting HIPAA requirements. Ms. Jensen noted that Person Family Medical Center proposed beginning the position in the current fiscal year, using $25,000 of unspent mental health funds to advertise, hire, and train a new employee with funding to continue the position requested to be included in the Fiscal Year 2021 recommended mental health budget at $50,000. Mr. Glenn Martin and Ms. Martha Pickett of Person Family Medical Center told the group that this partnership presented a great opportunity for Person County Schools to make referrals for appointments to help address mental health issues of students. A motion was made by Vice Chairman Jeffers and carried 5-0 to approve $25,000 of mental health funds to advertise, hire and train a new employee for the current Fiscal Year and to include in the Fiscal Year 2021 recommended mental health budget at $50,000. 25 November 18, 2019 23 OLD HELENA SCHOOL INCLUSION ON STUDY LIST FOR POTENTIAL NOMINATION TO NATIONAL REGISTER OF HISTORIC PLACES: Interim Assistant County Manager, Laura Jensen stated that on October 10, 2019, the National Register Advisory Committee for the State Historic Preservation Office determined that Old Helena School was potentially eligible for nomination to the National Register of Historic Places as well as added to the Historic Preservation Office’s Study List. The next step in the process would be to prepare a formal National Register nomination document, which thoroughly describes and evaluates Old Helena School’s physical characteristics, documents its history and assesses the significance of the school in the community, and demonstrates how the school meets National Register criteria for evaluation. The formal nomination document must be supported with professional quality photographs, maps, and other materials, and must be prepared according to federal and state guidelines. Due to the high standards expected for formal nominations, most are prepared by private consultants. For discussion purposes, a cost proposal was prepared by an experienced National Register consultant who has prepared nominations for other historic school properties. Ms. Jensen said the consultant’s estimated fee for preparing a nomination was $6,685. She added that further proposals can be solicited at the direction of the Board. Ms. Jensen asked the Board to review the State Historic Preservation Office’s information and guidelines for formal nominations to the National Register of Historic Places, as well as the proposal from a National Register nomination consultant, and direct staff as appropriate. County Manager, Heidi York stated should the Board pursue the application process, the County would be responsible to preserve the building, make necessary renovations and would not have the ability to tear down the structure for other uses. Commissioner Puryear asked the projected capital expenditures for this project to which Ms. York said $7-$10M was an estimate to bring the building up to code, abate the asbestos and lead paint issues and make the structure ADA compliant. Chairman Newell recounted his personal experience with a potentially eligible building he owned noting the process obligated the owner to restore to the original condition. He noted he was not in favor to limit the County’s option without a definite plan for the property. A motion was made by Commissioner Clayton to proceed with hiring the consultant to submit an application; Commissioner Clayton withdrew his motion from consideration so that the Board may review further. 26 November 18, 2019 24 JOINT COMPREHENSIVE LAND USE PLAN CONSULTANT SELECTION: Planning Director, Lori Oakley informed the Board that on September 6, 2019, staff released an RFP (Request for Proposals) for a joint Comprehensive Land Use Plan Update for Person County and the City of Roxboro. Six consulting firms submitted proposals including: Benchmark, HCP, N-Focus, Stewart, Withers Ravenel and Summit. Ms. Oakley stated all of the proposals that were received were under the approved amount budgeted by the county and city for the update to the Comprehensive Land Use Plan. She added the budgeted shared costs were $125,000 by the County and $60,000 for the City of Roxboro. Ms. Oakley said staff from both the County and City evaluated each proposal and ranked the RFP’s according to the criteria that was listed in the RFP. The highest scoring firm was Benchmark followed by Stewart. N-Focus and Withers Ravel tied for third. Ms. Oakley noted the next stop was for staff to conduct phone interviews with the four highest scoring firms. Based on the RFP submittal and the phone interview, Ms. Oakley noted Benchmark scored the highest among all of the firms for both the RFP proposal and the phone interview. Benchmark was set apart from the other firms in their experience working with several jurisdictions on a comprehensive land use plan as most land use plans are performed for a single jurisdiction (a county or city). She further noted Benchmark has worked on 20 multi-jurisdictional plans over the past 10+ years, most recently for Lee County/City of Sanford/Town of Broadway, NC and Alleghany County/City of Covington, VA. Benchmark also proposed a very extensive public participation process to engage citizens. Ms. Oakley recommended that the Board select Benchmark as the consulting firm to perform the update to the Comprehensive Land Use Plan for Person County and City of Roxboro. She added that the City of Roxboro will make their selection at their meeting on December 10, 2019. A motion was made by Commissioner Clayton and carried 5-0 to go with staff recommendation to select Benchmark as the consulting firm to perform the update to the Comprehensive Land Use Plan for Person County and the City of Roxboro, contingent upon the City of Roxboro taking action to select Benchmark. 27 November 18, 2019 25 RESOLUTION ESTABLISHING 2020 SCHEDULE OF REGULAR MEETINGS FOR THE PERSON COUNTY BOARD OF COMMISSIONERS: County Manager, Heidi York stated North Carolina General Statute 153A-40 requires the Board of Commissioners to hold a regular meeting at least once a month. Before the Board is a Resolution Establishing 2020 Schedule of Regular Meetings with all regular scheduled meeting being held in the Board’s usual Boardroom, Room 215 in the County Office Building unless otherwise posted. As recommended on the Schedule of Meetings, to accommodate attendance, Local Government Day Board meetings will be held in the County Auditorium as the same for the Budget Public Hearing. Ms. York said the proposed Schedule of Meetings presented no conflict with National Association of Counties’ Legislative or Annual Conferences nor the North Carolina Association of County Commissioners’ Annual Conference. Ms. York requested Board consideration of the proposed meeting dates and to take action to adopt a Resolution Establishing 2020 Schedule of Regular Meetings so to cause copy of such to be distributed and posted on the bulletin board and county website. A motion was made by Commissioner Powell and carried 5-0 to adopt a Resolution Establishing the 2020 Schedule of Regular Meetings for the Person County Board of Commissioners. The adopted 2020 Schedule of Regular Meetings are as follows: 28 November 18, 2019 26 29 November 18, 2019 27 30 November 18, 2019 28 CHAIRMAN’S REPORT: Chairman Newell asked his fellow commissioners to gather in the Boardroom briefly for a group photograph. MANAGER’S REPORT: County Manager, Heidi York reported that she, Chairman Newell and Vice Chairman Jeffers would be participating in a telephone conference call meeting with the YMCA Danville representatives and consultant for the Marketability Study. COMMISSIONER REPORT/COMMENTS: Commissioner Puryear apologized for his tardiness to the Board meeting noting an unforeseen situation that required his immediate attention and presence at the bank. He then introduced himself to the students in the audience. Commissioner Puryear commended the Veterans Council for their outstanding job in relation to the Veteran’s Day activities at the Museum, a parade and a Veteran’s Ball. Vice Chairman Jeffers read a thank you note from Jason Torian, Chair of the Environmental Issues Advisory Committee, thanking the commissioners for the funding assistance with respect to their booth at the Personality Festival. With this funding, they were able to raise awareness about the litter issues in the County and to distribute anti-litter information and promotional items to hundreds of Personians that attended. Commissioner Powell announced the NC Dept. of Transportation Dedication Ceremony honoring World War I Veteran and Person County native, Lt. George H. Yarborough, Jr. with a highway dedicated in his honor for his service would be held in the County Office Building Auditorium this date at 2:00pm and not at the Museum as originally scheduled due to the inclement weather. Commissioner Clayton had no comments. 31 November 18, 2019 29 ADJOURNMENT: A motion was made by Vice Chairman Jeffers and carried 5-0 to adjourn the meeting at 10:36am. _____________________________ ______________________________ Brenda B. Reaves David B. Newell, Sr. Clerk to the Board Chairman (Draft Board minutes are subject to Board approval). 32 November 18, 2019 30 THIS PAGE WAS LEFT BLANK INTENTIONALLY. 33 12/2/2019 Dept./Acct No.Department Name Amount Incr / (Decr) EXPENDITURES General Fund Public Safety 1,250 REVENUES General Fund Other Revenues 1,250 EXPENDITURES PI & MRF Fund Material Recovery Facility 13,242 REVENUES PI & MRF Fund Intergovernmental 5,960 Other Revenues 7,282 Explanation: BUDGET AMENDMENT Receipt of donations to Shop with the Sheriff program ($1,250); receipt of grant from NC Department of Environmental Quality for reducing recycling contamination at the Person County Recycling Center ($5,960); receipt of grant from Polywood for recycling promotion ($7,282). BA-1134 AGENDA ABSTRACT Meeting Date: December 2, 2019 Agenda Title: Fire Marshal Position Summary of Information: The Volunteer Fire Chiefs in working with the Chairman and Vice Chairman of the County Commissioners are requesting consideration of a Fire Marshal position. Person County has had such a position in years past, but in FY2012, the position was eliminated at the suggestion of the fire chiefs and the duties were reassigned. In reviewing the minutes of June 2011, the Manager had recommended reducing the Fire Marshal position to 60% part-time status, but the Board voted to eliminate the Fire Marshal position and increase the then part-time Fire Inspector position to full-time. Since then, the contract with the City of Roxboro has been amended to provide for all fire investigation services throughout the county, the full-time Fire Inspector works under the direction of the Inspections Director, and the County’s Emergency Services Director has in his job description to serve as a liaison between the volunteer fire departments and the county. The County currently pays the City $500 per month to provide for fire investigation services, as amended in 2012. A copy of this contract amendment is included. Surrounding counties have been studied to review their duties for a fire marshal and copies of their job descriptions have been obtained. A spreadsheet with their salaries is included. Person County’s former fire marshal job description is also included. Recommended Action: Receive the information and provide direction to the Manager. Submitted By: Heidi York, County Manager 35 CountyTitle of PositionSalary Range Current Salary # of Yrs in positionFranklin CountyEmergency Services Director $64,015‐$99,222 66,598$ 12 years with FC/6 yrs DirectorWarren CountyEmergency Services Director $49,511‐$79,217 75,443$ 4 yearsGranville CountyFire Marshal$33,697‐$64,101 64,101$ 28 yearsAlamance Countycould not get return emailCaswell Countycould not get return call/emailNash CountyDeputy Fire Marshal (2 empl) $48,729‐$77,966 52,675$ 12 years/2 yearsVance CountyFire Marshal$43,308‐$69,300 55,020$ 3 yearsFire Marshals 36 FIRE MARSHAL General Statement of Duties Performs technical and public safety work in providing fire prevention, investigations of suspicious fires, training and serving as a liaison with volunteer fire departments, Federal, State, and County agencies in promoting overall fire prevention efforts within the County. Distinguishing Features of the Class An employee in this class performs varied tasks to include coordination with volunteer fire departments, investigations of suspicious fires, fire inspections, and public education. Employee is responsible for the fire prevention programs to ensure compliance with State and local fire laws, codes, rules, and regulations. Employee performs large and small scale investigations for suspicious fires and prepares documentation for presentation in criminal and civil court. The employee also conducts fire education and safety programs. Considerable independence and judgement are required in fire inspections and investigations. Considerable public contact requires that the employee exhibit tact and diplomacy in coordination of volunteer fire programs in the County. The employee is subject to hazards associated with fire investigation in extreme cold weather, and exposure to various hazards such as high heat, chemicals, and in the proximity to moving mechanical parts, electrical current, and working in high places. Employee is also exposed to atmospheric conditions and blood borne pathogens, is sometimes required to wear a respirator, and may be required to work in close quarters. Work is performed under general supervision and is evaluated through observation, conferences, and written reports concerning the quality and effectiveness of work performed. Duties and Responsibilities Essential Duties and Tasks Investigates fires of suspicious origins; coordinates investigations with local fire departments, NC Department of Insurance, local law enforcement, and SBI; conducts interviews, gathers evidence, prepares reports and testifies in court. Prepares and maintains records and reports of own and departmental activities; assists volunteer departments with training and regulatory compliance and record-keeping. Inspects contractor's plans to ensure compliance to fire code. Provides liaison, coordination and technical guidance for volunteer fire departments, and with the NC Insurance Department. Instructs various segments of the community on fire safety through education of the existing codes, laws, and regulations. Prepares and administers work unit budget. Supervises and participates in fire code inspections and enforcement; performs plan review; works with businesses and places of public assembly to insure fire safety and prevention. Provides public and media information regarding fires, fire safety and related matters. Responds to structure fires and may participate in incident command, safety, and/or fire suppression. Coordinates fire district boundaries and maintains fire contracts with county fire departments; works with volunteer departments to identify and encourage actions that will improve ISO fire ratings; provides assistance to fire departments in grant identification, development and administration. Additional Job Duties Performs related duties as required. 37 Fire Marshal Page 2 Recruitment and Selection Guidelines Knowledges, Skills, and Abilities Considerable knowledge of the types of industrial and commercial operations in the County and any related potential hazards. Considerable knowledge of the methods of readily ascertaining the presence of existing or potential fire hazards. Considerable knowledge of the laws and regulations covering fire prevention. Considerable knowledge of the sources and use of information about current fire prevention, and skill in their teaching and application. Considerable knowledge of fire equipment operation and maintenance, and skill in its operation. Considerable knowledge of building structure and causes and sources of fires. Working knowledge of hazardous materials handling, labeling, containment and remediation. Working knowledge of the application of information technology to the work of the function. Working knowledge of modern and effective supervisory skills. Collaborative conflict resolution, public speaking and public contact skills. Ability to establish and maintain good working relationships with other employees, business and civic leaders, fire department personnel, and the general public. Ability to communicate effectively; ability to prepare and submit clear and concise reports in criminal and civil court. Ability to prepare and maintain accurate and detailed records. Physical Requirements Must be able to physically perform the basic life operational functions of climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, and perform repetitive motions. Must be able to perform medium work exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects. Must possess the visual acuity to perform administrative and computer related tasks and to inspect buildings. Desirable Education and Experience Completion of an Associate degree in fire science supplemented by prevention schools and advanced courses and seminars in the fire service and considerable experience in the fire prevention or suppression work; or an equivalent combination of education and experience. Special Requirements Possession of a valid North Carolina driver's license. Possession of Fire Investigator certification and NFPA Firefighter II certification. Possession of Fire Code Enforcement Inspection level III. Prefer Fire Service Instruction certification. Person County 2006 38 39 40 AGENDA ABSTRACT Meeting Date: December 2, 2019 Agenda Title: Taxpayer appeal of land/homes on Durham Rd Summary of Information: Madison Boulevard and Durham Road (Northern Section) is mainly a commercial district. Today, there are only 13 single family dwellings on this just over 3 mile strip of highway. Most of these single family dwellings are over 70 years old. There are 3 other single family dwellings located along this strip that are now used for commercial purposes (used car sales, insurance agency, and hair salon). During November 2019, 2 single family dwellings were torn down. The highest and best use of land on this strip is commercial, as proven by current uses. The value of a property with a single family dwelling is mostly land value. Summary of events: 1.The taxpayer purchased 3 properties on 10/19/2018 for $127,000. All 3 properties are considered improved parcels, with single family dwellings, built in 1923. The taxable value at time of purchase was $221,776 for all 3 properties. 2.Shortly after purchase and as early as November 20, 2018, the taxpayer obtained building permits for various improvements to the properties (heating/air systems, plumbing, electrical panel replacement, etc.). 3.The taxpayer may appeal the assessed value of their property during January of each year, which is considered an informal appeal. The taxpayer did not file an informal appeal during January, 2019, even though his purchase price was lower than the taxable value. 4.The taxpayer may also file a formal appeal while the Board of Equalization and Review is in session, which occurs during the month of April. The taxpayer did not file a formal appeal with the Board of Equalization and Review. 5.Shortly after January 1, 2019, staff visited the properties in order to assess any changes in taxable value based on the building permits/improvements. Based on these visits, the taxable value increased to $244,853 for all 3 properties. Staff did not enter the dwellings, but verified that improvements to the properties were in progress. The total increase in the taxable value was $23,077. 6.The tax office mailed tax bills on or around July 23, 2019, which also served as notice to the taxpayer that his taxable value had changed. 7.The taxpayer filed an informal appeal within 30 days of receiving their tax bill. 8.Staff meet with the taxpayer. a.The taxpayer shared a “Residential Property Valuation Request Form-26037” that had been completed by Fidelity Bank on October 4, 2018 prior to purchase. This report was an Internal 141 Evaluation and not an appraisal. Also, the report was clearly marked as CONFIDENTIAL and stated that “This report may NOT be relayed to or relied upon by persons outside of the Bank”. b. The on-going improvements, the status of the improvements as of January 1, along with other repairs that needed to be done were discussed in detail with the taxpayer. 9.Based on the information exchanged during the informal appeal, the tax office adjusted the net total taxable value to $223,347, which lowered the total taxable value of all 3 properties by $21,505, and made the increase in the 2019 taxable value $1,571. Notice of the new taxable value was mailed to the taxpayer on October 17, 2019. 10.On October 25, 2019, the taxpayer “hand delivered” his formal appeal forms. On the appeal forms, the taxpayer indicated that the value as of January 1, 2019, and based on the January 1, 2013 schedule of values, should be $45,000 for each of these properties, for a total value of $135,000. 11.On November 25, 2019, the tax office returned the copies of the “Residential Property Valuation Request Form-26037” that had been provided to our office to forward to the Board of County Commissioners as part of this appeal and taxpayer evidence. The copies were returned based on the statement that the report was “CONFIDENTIAL”. These may be provided by the taxpayer if he has been given permission by Fidelity Bank. There were numerous attempts by the tax office and the taxpayer to get permission to include the taxpayer’s evidence. Summary of facts: 1.The report provided by the taxpayer is not an appraisal, however, it was a “Residential Property Valuation Request Form-26037”. This report is “CONFIDENTIAL” and should only be used for loan purposes, as stated in the report on numerous occasions. 2.Also, the “Residential Property Valuation Request Form-26037” states that the properties were inspected and found to be in average condition with no evidence of necessary repairs that have not been done. However, later in the same report, it states that the properties were in poor condition with extensive repairs needed. 3.A purchase price of 3 properties on October 18, 2018 does not provide clear evidence to dispute the re-appraisal that was completed for January 1, 2013. 4.The land value of the 3 properties is consistent with other properties in the area, which is supported by sales around the valuation period of January 1, 2013. The total taxable value of $223,347 has a total land value of $163,900 with improvements valued at $59,447. 5.The taxpayer has not submitted substantial evidence to show that the January 1, 2013 Schedule of Values was not properly applied in the valuation of his 3 properties. 6.The taxpayer has not submitted any evidence that shows what the value should have been on January 1, 2013, as required by law. 7.The Real Property Value Changes in Non-Reappraisal Years are governed by North Carolina General Statute 105-387 as attached. Recommended Action: Uphold taxable value of 3 properties at $223,247, if appropriate. Submitted By: Russell Jones, Tax Administrator 242 Legal References•Real Property Value Changes in Non-Reappraisal Years•§ 105-287. Changing appraised value of real property in years in which general reappraisal isnot made.(a) In a year in which a general reappraisal of real property in the county is not made under G.S. 105-286, the propertyshall be listed at the value assigned when last appraised unless the value is changed in accordance with this section. Theassessor shall increase or decrease the appraised value of real property, as determined under G.S. 105-286, to recognize achange in the property's value resulting from one or more of the following reasons:(1) Correct a clerical or mathematical error.(2) Correct an appraisal error resulting from a misapplication of the schedules, standards, and rules used in thecounty's most recent general reappraisal.county's most recent general reappraisal.(2a) Recognize an increase or decrease in the value of the property resulting from a conservation or preservation agreement subject to Article 4 of Chapter 121 of the General Statutes, the Conservation and Historic Preservation Agreements Act.(2b) Recognize an increase or decrease in the value of the property resulting from a physical change to the land or to the improvements on the land, other than a change listed in subsection (b) of this section.(2c) Recognize an increase or decrease in the value of the property resulting from a change in the legally permitted use of the property.(3) Recognize an increase or decrease in the value of the property resulting from a factor other than one listedin subsection (b).60343 Legal References•Real Property Value Changes in Non-Reappraisal Years(b)In a year in which a general reappraisal of real property in the county is not made,the assessor may not increase or decrease the appraised value of real property, asdetermined under G.S. 105-286, to recognize a change in value caused by:(1) Normal, physical depreciation of improvements;(2) Inflation, deflation, or other economic changes affecting the county ingeneral; or(3)Betterments to the property made by:(3)Betterments to the property made by:a. Repainting buildings or other structures;b. Terracing or other methods of soil conservation;c. Landscape gardening;d. Protecting forests against fire; ore. Impounding water on marshland for non-commercial purposes topreserve or enhance the natural habitat of wildlife.61444 COMPS USED FOR 2013 REAPPRAISAL 1 LOT SOLD 8/24/2012 PARCEL 18 50 SOLD FOR $70,000 2013 VALUE AFTER SALE $85,604 LAND VALUE $54,450 2010 AERIAL PHOTO 2013 REVAL PHOTO 2019 AERIAL PHOTO 545 Person County, North Carolina - Property Record Card Map Number: 18 50Record No: 10548Data as of: 7-AUG-13 - 08:46:59 O W N E R I N F O Created by PRC2PDF - GeoSpatial Resources, Inc. OWNERSHIP 08072013 61388 101 |PROPERTY DESCRIPTION |TAX SUBDIVISIONS |MAP NUMBER CARD NO___________________________________ ______________________________ ____________________ __________________ __BURNETTE PROPERTY HOLDINGS LLC |HOUSE & LOT |ROXBORO TOWNSHIP | 18 50 1 |FR ESTHER E RUSSELL F13 |CITY OF ROXBORO |RECORD NUMBER:. 10548455 SEMORA RD | | |ROUTE RC 140 025 ROXBORO NC 27573 | | |LISTER:CLC113012 DEED: 813 854Q08242012 70000-28|DURHAM RD 833 | |REVIEW:CLC121912 _____________________________________________________________________________________________________________.......20...... |TOPO |STREET |UTILITY |ZONING FRFT:1-COMERCIL ________ ________ ________ ________ ________________________ ____: UTILROOM: |ROLLING |PAVED |ALL PUB | 6 C- 6 | | | |RV12/13NOTES:CK F/ENCLOSE CARPORT COMP :......20.....: | | | |VD0 :SIGN/HANDICAP BTH COMP F13 _____________________________________________________________________: : |#|LAND CLASS | SIZE |BASERATE*FRNT*DPTH*ADJ=ADJRATE*UNITS=LND-VALUE _ __ ________ _________ ____ ____ ____ ___ _______ _____ _________: : |1|72PFF COMM2| 50F 199D| 900.00|1.00|1.21| | 1089| 50| 54450: : | 1 1 | 8 B- 8 | : CAR PORT: | : : | : : |LAND VALUE: 54450 _____________________________________________________________________: : |#|OTHER FEAT | SIZE |BASERATE*COND =ADJRATE*UNITS=OFB-VALUE _ __ ________ _________ _______ ____ _______ _____ _________:......20.....: | : : | : : | : : | : : | : : | : : | : : | 3 3 |OTHER VALUE: 0 _____________________________________________________________________0 A- 0 |FNDATION|XTRFNISH|ROOFTYPE|ROOFMTRL|SIZE/QTY| ________ ________ ________ ________ ________ : SNG FAML: |CONCSLAB|AL/VYN |GABLE |METAL | | : : | | | | |1.00STHT| : : | | | | | | ___________________________________: : |WALLFNSH|FLOORS |HEAT&AIR|HEATFUEL| | ________ ________ ________ ________ : : |DRY WALL|HARDWOOD|CENTRAL |ELECTRIC| | : : |PANEL |VINYL |CENT-A/C| | 4 ROOM| : : | | | | | | _____________________________________________@......20.....: | |_______________________________________DWELLING CONV. D+05 B1901E1985R2012 AVERAGE CONDITION _____________________________________________________________________________________________________________DIMENSIONS:A-CU30R20D30L20 B-U30CU18R20D18L20 C-U48CU6R20D6L20H _____________________________________________________________________________________________________________#|STRUCTURE|SKTCH-SF*STHT= AREA RATE*GRDF+HEAT+EXWL*WLHT=ADJRAT* AREA= RPCN* DEPF*CNDF=STR-VALUE_ __ ________ ______ ____ ____ _____ ____ ____ ____ ____ ______ _____ ______ ____ ____ _________A| 1DSNG FAML| 600|1.00| 600| 67.03|1.05|2.50| | | 72.88| 600| 43728| 0.72|0.80| 25187 | 1.00 BATH | | | | | | | | 3280.00| | 3280| 0.72|0.80| 1889B|82 CAR PORT| 360|1.00| 360| 11.53|1.05| | | | 12.11| 360| 4360| 0.72|0.80| 2511C|86 UTILROOM| 120|1.00| 120| 21.59|1.05| | | | 22.67| 120| 2720| 0.72|0.80| 1567 ________ ______ ________ ________ 600HSF, 1080TSF RPCN- 90.15/HSF 54088 VALU- 51.92/HSF 31154 STRUCTURE VALUE: 31154_____________________________________________________________________________________________________________VALUATION| VALUE| | | SALE|S-N%| TOTAL VALUE 85604_______________________________________ _________ ____ ________ ____LAND | | | 54450| | |QUALFIED| | OTHERFEAT| | | 0| | |08242012| | STRUCTURE| | | 31154| | | 813-854| | 142TV/HSF TOTAL | | | 85604| | | 70000|122%| 116SP/HSF _____________________________________________________________________________________________________________ APPRAISED-VALUE: 85604_____________________________________________________________________________________________________________ 646 COMPS USED FOR 2013 REAPPRAISAL 1 LOT SOLD 8/24/2012 PARCEL 18 51 SOLD FOR $50,000 2013 VALUE AFTER SALE $54,450 LAND VALUE $54,450 2010 AERIAL PHOTO 2019 AERIAL PHOTO 747 Person County, North Carolina - Property Record Card Map Number: 18 51Record No: 14124Data as of: 7-AUG-13 - 08:46:59 O W N E R I N F O Created by PRC2PDF - GeoSpatial Resources, Inc. OWNERSHIP 08072013 61388 102 |PROPERTY DESCRIPTION |TAX SUBDIVISIONS |MAP NUMBER CARD NO___________________________________ ______________________________ ____________________ __________________ __BURNETTE PROPERTY HOLDINGS LLC |1 LOT |ROXBORO TOWNSHIP | 18 51 1 |FR DANIEL/CAROLYN TALBERT F13 |CITY OF ROXBORO |RECORD NUMBER:. 14124455 SEMORA RD |||ROUTE RC 140 026ROXBORO NC 27573 |||LISTER:DAS090712DEED: 813 856Q08242012 50000-28|DURHAM RD ||REVIEW:DAS091112_____________________________________________________________________________________________________________|TOPO |STREET |UTILITY |ZONING FRFT:1-COMERCIL ________ ________ ________ ________ ________________________ ____|ROLLING |PAVED |ALL PUB |||||NOTES:||||VD0 : _____________________________________________________________________|#|LAND CLASS | SIZE |BASERATE*FRNT*DPTH*ADJ=ADJRATE*UNITS=LND-VALUE _ __ ________ _________ ____ ____ ____ ___ _______ _____ _________|1|72PFF COMM2| 50F 198D| 900.00|1.00|1.21| | 1089| 50| 54450||||||LAND VALUE:54450 _____________________________________________________________________|#|OTHER FEAT | SIZE |BASERATE*COND =ADJRATE*UNITS=OFB-VALUE _ __ ________ _________ _______ ____ _______ _____ _________|||||||||OTHER VALUE:0 _____________________________________________________________________|FNDATION|XTRFNISH|ROOFTYPE|ROOFMTRL|SIZE/QTY| ________ ________ ________ ________ ________ ||||| ||||||1.00STHT||||||| ___________________________________|WALLFNSH|FLOORS |HEAT&AIR|HEATFUEL|| ________ ________ ________ ________ |||||||||||||||||| _____________________________________________||_______________________________________VACANT 0 E1960 |__________________________________________________________________________________________________________________________________________________________________________________________________________________________#|STRUCTURE|SKTCH-SF*STHT= AREA RATE*GRDF+HEAT+EXWL*WLHT=ADJRAT* AREA= RPCN* DEPF*CNDF=STR-VALUE_ __ ________ ______ ____ ____ _____ ____ ____ ____ ____ ______ _____ ______ ____ ____ _________ STRUCTURE VALUE:0_____________________________________________________________________________________________________________VALUATION|VALUE|| | SALE|S-N%|TOTAL VALUE 54450_______________________________________ _________ ____ ________ ____LAND ||| 54450|| |QUALFIED| |OTHERFEAT|||0|| |08242012| |STRUCTURE|||0|| | 813-856| |TOTAL ||| 54450|| | 50000|108%|_____________________________________________________________________________________________________________APPRAISED-VALUE: 54450_____________________________________________________________________________________________________________ 848 COMPS USED FOR 2013 REAPPRAISAL 1 LOT SOLD 01/23/2014 PARCEL 18 51 1 SOLD FOR $48,000 2013 VALUE AFTER SALE $63938 LAND VALUE $54,450 HOUSE RAZED AFTER SALE 2010 AERIAL PHOTO 2013 REVAL PHOTO 2019 AERIAL PHOTO 949 Person County, North Carolina - Property Record Card Map Number: 18 51 1Record No: 12316Data as of: 7-AUG-13 - 08:46:59 O W N E R I N F O Created by PRC2PDF - GeoSpatial Resources, Inc. OWNERSHIP 08072013 16335 304 |PROPERTY DESCRIPTION |TAX SUBDIVISIONS |MAP NUMBER CARD NO___________________________________ ______________________________ ____________________ __________________ __BOWEN JOY LYNN L |DURHAM ROAD/RENTAL |ROXBORO TOWNSHIP | 18 51 1 1 |PROPERTY SETTLEMENT F06 |CITY OF ROXBORO |RECORD NUMBER:. 123169520 BOSTON RD |MAYNARD DECD 4/9/11 11E139 | |ROUTE RC 140 027 ROXBORO NC 27574 | | |LISTER:DLE022713 DEED: 524 398N00000000 - 5|DURHAM RD 829 | |REVIEW:DLE031213 _____________________________________________________________________________________________________________..5......13.......10.... |TOPO |STREET |UTILITY |ZONING FRFT:1-COMERCIL ________ ________ ________ ________ ________________________ ____: : ENCPORCH: : |ROLLING |PAVED |ALL PUB | : 6 C- 6 : | | | | NOTES:CHG EFYR F13 : :....13...: : | | | |VD0 :FOB IS FOR LOCATION _____________________________________________________________________: : |#|LAND CLASS | SIZE |BASERATE*FRNT*DPTH*ADJ=ADJRATE*UNITS=LND-VALUE _ __ ________ _________ ____ ____ ____ ___ _______ _____ _________: : |1|72PFF COMM2| 50F 197D| 900.00|1.00|1.21| | 1089| 50| 54450: : | : : | : : | : : | : : | : : |LAND VALUE: 54450 _____________________________________________________________________3 3 |#|OTHER FEAT | SIZE |BASERATE*COND =ADJRATE*UNITS=OFB-VALUE _ __ ________ _________ _______ ____ _______ _____ _________8 8 | : A- : | : SNG FAML : | : : | : : | : : | : : | : : | : : |OTHER VALUE: 0 _____________________________________________________________________: : |FNDATION|XTRFNISH|ROOFTYPE|ROOFMTRL|SIZE/QTY| DPRT:4-RES POOR ________ ________ ________ ________ ________ : : |BRICK |FRAME |HIP |ASPHSHNG| | : : | | | | |1.50STHT| @..........28..........: | | | | | | ___________________________________ : : |WALLFNSH|FLOORS |HEAT&AIR|HEATFUEL| | ________ ________ ________ ________ : : |PLASTER |SOFTWOOD|CENTRAL |ELECTRIC| | 8 B- 8 | | | | | 8 ROOM| : PORCH : | | | | | | _____________________________________________ :.........24........: | |_______________________________________DWELLING CONV. D B1919E1930 POOR CONDITION _____________________________________________________________________________________________________________DIMENSIONS:A-CU38R5D6R13U6R10D38L28 B-R2CD8R24U8L24 C-U38R5CD6R13U6L13H _____________________________________________________________________________________________________________#|STRUCTURE|SKTCH-SF*STHT= AREA RATE*GRDF+HEAT+EXWL*WLHT=ADJRAT* AREA= RPCN* DEPF*CNDF=STR-VALUE_ __ ________ ______ ____ ____ _____ ____ ____ ____ ____ ______ _____ ______ ____ ____ _________A| 1DSNG FAML| 986|1.50| 1479| 59.80| | | |0.94| 56.21| 1479| 83135| 0.20|0.50| 8314 | 1.00 BATH | | | | | | | | 3280.00| | 3280| 0.20|0.50| 328 | 1 FIREPLACE | | | | | | | 3280.00| | 3280| 0.20|0.50| 328B|80 PORCH | 192|1.00| 192| 16.64| | | | | 16.64| 192| 3195| 0.20|0.50| 320C|81 ENCPORCH| 78|1.00| 78| 25.33| | | | | 25.33| 78| 1976| 0.20|0.50| 198 ________ ______ ________ ________ 1479HSF, 1749TSF RPCN- 64.14/HSF 94866 VALU- 6.42/HSF 9488 STRUCTURE VALUE: 9488_____________________________________________________________________________________________________________VALUATION| VALUE| | | | | TOTAL VALUE 63938_______________________________________ _________ ____ ________ ____LAND | | | 54450| | | | | OTHERFEAT| | | 0| | | | | STRUCTURE| | | 9488| | | | | 43TV/HSF TOTAL | | | 63938| | | | | 43TV/HSF _____________________________________________________________________________________________________________ APPRAISED-VALUE: 63938_____________________________________________________________________________________________________________ 1050 COMPS USED FOR 2013 REAPPRAISAL 1 LOT SOLD 06/17/2010 PARCEL 19 35 SOLD FOR $175,000 2013 VALUE AFTER SALE $179,080 PARCEL LATER RECOMBINED WITH PARCEL 19 37 2013 PARCEL LAYER 2019 PARCEL LAYER 1151 Person County, North Carolina - Property Record Card Map Number: 19 35Record No: 11087Data as of: 7-AUG-13 - 08:46:59 O W N E R I N F O Created by PRC2PDF - GeoSpatial Resources, Inc. OWNERSHIP 08072013 13012 109 |PROPERTY DESCRIPTION |TAX SUBDIVISIONS |MAP NUMBER CARD NO___________________________________ ______________________________ ____________________ __________________ __BROOKS & WHITE LLC |67/100AC / V/L |ROXBORO TOWNSHIP | 19 35 1 |DEED REF ONLY FOR 1995 |CITY OF ROXBORO |RECORD NUMBER:. 11087PO BOX 1135 |FR WILLIAM GREEN ESTATE F2011 | |ROUTE RC 139 084 ROXBORO NC 27573 | | |LISTER:DAS091012 DEED: 746 689Q06172010 175000-28|DURHAM RD | |REVIEW:DAS091312 _____________________________________________________________________________________________________________ |TOPO |STREET |UTILITY |ZONING ________ ________ ________ ________ ________________________ ____ |ROLLING |PAVED |NONE | | | | | NOTES: | | | |VD0 :CHGD LND GRADE F12 _____________________________________________________________________ |#|LAND CLASS | SIZE |BASERATE*FRNT*DPTH*ADJ=ADJRATE*UNITS=LND-VALUE _ __ ________ _________ ____ ____ ____ ___ _______ _____ _________ |1|72SFF COMM2|148F 192D| 1100|1.00|1.10| | 1210| 148| 179080 | | | | | |LAND VALUE: 179080 _____________________________________________________________________ |#|OTHER FEAT | SIZE |BASERATE*COND =ADJRATE*UNITS=OFB-VALUE _ __ ________ _________ _______ ____ _______ _____ _________ | | | | | | | | |OTHER VALUE: 0 _____________________________________________________________________ |FNDATION|XTRFNISH|ROOFTYPE|ROOFMTRL|SIZE/QTY| ________ ________ ________ ________ ________ | | | | | | | | | | |1.00STHT| | | | | | | ___________________________________ |WALLFNSH|FLOORS |HEAT&AIR|HEATFUEL| | ________ ________ ________ ________ | | | | | | | | | | | | | | | | | | _____________________________________________ | |_______________________________________VACANT 0 | __________________________________________________________________________________________________________________________________________________________________________________________________________________________#|STRUCTURE|SKTCH-SF*STHT= AREA RATE*GRDF+HEAT+EXWL*WLHT=ADJRAT* AREA= RPCN* DEPF*CNDF=STR-VALUE_ __ ________ ______ ____ ____ _____ ____ ____ ____ ____ ______ _____ ______ ____ ____ _________ STRUCTURE VALUE: 0_____________________________________________________________________________________________________________VALUATION| VALUE| | | SALE|S-N%| TOTAL VALUE 179080_______________________________________ _________ ____ ________ ____LAND | | | 179080| | |QUALFIED| | OTHERFEAT| | | 0| | |06172010| | STRUCTURE| | | 0| | | 746-689| | TOTAL | | | 179080| | | 175000|102%| _____________________________________________________________________________________________________________ APPRAISED-VALUE: 179080_____________________________________________________________________________________________________________ 1252 SLAUGHTER HOUSE LAND VALUE $51,700 HOUSE VALUE $21,081 TOTAL VALUE $ 72,781 708 DURHAM RD PARCEL 18 2 RECORD # 10005 2019 AERIAL PHOTO 2013 REVAL PHOTO CURRENT PHOTO 1/7/2013 1353 STRUCTURE SKETCH-SF *STHT =AREA RATE *GRDE +HEAT +EXWL *WLHT =ADJRATE *AREA =RPCN *DEPF *CNDF =STR-VALUE 01 01 SNG FAML 980 1.00 980 64.55 D 1.00 64.55 980 63259 0.37 23406 1 BATHS 0 0 3280.00 0 3280 0.37 1214 89 89 OM-PORCH 84 1.00 84 21.04 1.00 21.04 84 1767 0.37 654 80 80 PORCH 168 1.00 168 17.32 1.00 17.32 168 2910 0.37 1077 980 HSF 1232 TSF RPCN- 72.67/HSF 71216 VALU- 26.89/HSF 26351 11/23/2019 11:53 OWNERSHIP 14654303 PROPERTY DESCRIPTION TAX DESCRIPTION MAP NUMBER CARD# SLAUGHTER MICHAEL J HOUSE & LOT ROXBORO 18 2 SLAUGHTER LIANNA M RECORD NUMBER: 10005 1 / 1 435 HOLLY SPRINGS DR PLATBOOK/PAGE/DATE: 3 1 ROXBORO ROUTE: RC 146 017 TIMBERLAKE, NC 27583 NB: 00000 00000 LISTER: PLC 10/1/2019 DEED: 993 5 10/19/2018 $127,000 708 DURHAM RD ROXBORO REVIEWER: PLC 10/8/2019 #LAND CLASS SIZE BASERATE *ACF *ADJ =ADJ RATE *UNITS =LNDVALUE 1 72SFF COMM2 50.000 1100 0.94 1.00 1034 50.000 51700 ACREAGE FACTOR: 0 FRONTAGE FACTOR:1 LAND VALUE 51700 #OTHER FEATURES SIZE BASERATE COND ADJ RATE UNITS VALUE OTHER FEATURES VALUE:0 FOUNDATION XTR_FINISH ROOF TYPE ROOF MTRL SIZE/QTY BRICK AL/VYN GABLE ASPHSHNG 1.0000 STHT 2 BDRM WALL FINSIH FLOORS HEAT&AIR HEAT FUEL BLDING # DRY WALL SOFTWOOD CENTRAL ELECTRIC PLASTER CARPET 1 VINYL STRUCTURE VALUE UC 80.00%21081 CARD 1 VALUE 72781 IMPROVEMENT TYPE:Dwelling GRADE:D AYB:1923 EYB:1960 CONDITION:F DEPR TABLE:03 SQ FT TABLE: DIMENSIONS:01=N38E14S6E14S32W28Area:980;89=S6E14N6W14Area:84;80=S6E28N6W28Area:168;TotalArea:1232 VALUATION THIS CARD +OTHER CARD =VALUE PREV-VAL P-N%OTHER CARDS VALUE LAND 51700 51700 39200 0.76 TOTAL VALUE 72781 OTHER FEAT 0 0 0 0.00 STRUCTURE 21081 21081 15678 0.74 TOTAL 72781 72781 54878 1.33 NBHD ADJUSTMENT: 1.000 * 72781 = 72781 TAX YEAR: 2019 (776228) Group:0 APPRAISED VALUE 72781 Person County, NC REVAL YEAR: 2013 DEFERRED VALUE 0 TAXABLE VALUE 72781 TOPO STREET UTILITIES NOTES LT ROLLING PAVED ALL PUBLIC CORRECT F/19 RENOS 80% COMP F19 FOB F/LOCATION 1.0000 1454 SLAUGHTER HOUSE LAND VALUE $55,000 HOUSE VALUE $25,402 TOTAL VALUE $ 80,402 710 DURHAM RD PARCEL 18 3 RECORD # 13782 2019 AERIAL PHOTO 2013 REVAL PHOTO CURRENT PHOTO 1/7/19 1555 STRUCTURE SKETCH-SF *STHT =AREA RATE *GRDE +HEAT +EXWL *WLHT =ADJRATE *AREA =RPCN *DEPF *CNDF =STR-VALUE 01 01 SNG FAML 980 1.00 980 63.95 D 2.50 1.00 66.45 980 65121 0.42 27351 1 BATHS 0 0 3280.00 0 3280 0.42 1378 01 01 SNG FAML 54 1.00 54 63.95 2.50 1.00 66.45 54 3588 0.42 1507 80 80 PORCH 168 1.00 168 17.32 1.00 17.32 168 2910 0.42 1222 80 80 PORCH 30 1.00 30 23.35 1.00 23.35 30 701 0.42 294 1034 HSF 1232 TSF RPCN- 73.11/HSF 75600 VALU- 30.71/HSF 31752 11/23/2019 11:54 OWNERSHIP 14654303 PROPERTY DESCRIPTION TAX DESCRIPTION MAP NUMBER CARD# SLAUGHTER MICHAEL J LOT 7 JA LONG EST ROXBORO 18 3 SLAUGHTER LIANNA M RECORD NUMBER: 13782 1 / 1 435 HOLLY SPRINGS DR PLATBOOK/PAGE/DATE: JJ ROXBORO ROUTE: RC 146 018 TIMBERLAKE, NC 27583 NB: 00000 00000 LISTER: PLC 10/1/2019 DEED: 993 5 10/19/2018 $127,000 710 DURHAM RD ROXBORO REVIEWER: PLC 10/8/2019 #LAND CLASS SIZE BASERATE *ACF *ADJ =ADJ RATE *UNITS =LNDVALUE 1 72SFF COMM2 50.000 1100 1.00 1.00 1100 50.000 55000 ACREAGE FACTOR: 0 FRONTAGE FACTOR:1 LAND VALUE 55000 #OTHER FEATURES SIZE BASERATE COND ADJ RATE UNITS VALUE OTHER FEATURES VALUE:0 FOUNDATION XTR_FINISH ROOF TYPE ROOF MTRL SIZE/QTY BRICK AL/VYN GABLE ASPHSHNG 1.0000 STHT 2 BDRM WALL FINSIH FLOORS HEAT&AIR HEAT FUEL BLDING # PLASTER SOFTWOOD HT PUMP ELECTRIC 1 STRUCTURE VALUE UC 80.00%25402 CARD 1 VALUE 80402 IMPROVEMENT TYPE:Dwelling GRADE:D AYB:1923 EYB:1965 CONDITION:F DEPR TABLE:03 SQ FT TABLE: DIMENSIONS:01=N38E14S6E14S32W28Area:980;80=S6E28N6W28Area:168;80=E5S6W5N6Area:30;01=N6W9S6E9Area:54;TotalArea:1232 VALUATION THIS CARD +OTHER CARD =VALUE PREV-VAL P-N%OTHER CARDS VALUE LAND 55000 55000 41200 0.75 TOTAL VALUE 80402 OTHER FEAT 0 0 0 0.00 STRUCTURE 25402 25402 10091 0.40 TOTAL 80402 80402 51291 1.57 NBHD ADJUSTMENT: 1.000 * 80402 = 80402 TAX YEAR: 2019 (776230) Group:0 APPRAISED VALUE 80402 Person County, NC REVAL YEAR: 2013 DEFERRED VALUE 0 TAXABLE VALUE 80402 TOPO STREET UTILITIES NOTES LT ROLLING PAVED ALL PUBLIC CORRECT F/19 RENOS 80% COMP F19 ADD CNDF ON HSE/ABANDONED PROJECT F19 FOB F/LOCATION 1.0000 1656 SLAUGHTER HOUSE LAND VALUE $57,200 HOUSE VALUE $12,964 TOTAL VALUE $ 70,164712 DURHAM RD PARCEL 18 4 RECORD # 14398 2019 AERIAL PHOTO 2013 REVAL PHOTO CURRENT PHOTO 1/7/19 INTERIOR PHOTO 1/7/19 1757 STRUCTURE SKETCH-SF *STHT =AREA RATE *GRDE +HEAT +EXWL *WLHT =ADJRATE *AREA =RPCN *DEPF *CNDF =STR-VALUE 01 01 SNG FAML 980 1.00 980 64.55 D 1.00 64.55 980 63259 0.37 23406 1 BATHS 0 0 3280.00 0 3280 0.37 1214 80 80 PORCH 84 1.00 84 19.85 1.00 19.85 84 1667 0.37 617 80 80 PORCH 96 1.00 96 19.45 1.00 19.45 96 1867 0.37 691 980 HSF 1160 TSF RPCN- 71.50/HSF 70073 VALU- 26.46/HSF 25928 11/23/2019 11:55 OWNERSHIP 14654303 PROPERTY DESCRIPTION TAX DESCRIPTION MAP NUMBER CARD# SLAUGHTER MICHAEL J HOUSE & LOT 6 ROXBORO 18 4 SLAUGHTER LIANNA M RECORD NUMBER: 14398 1 / 1 435 HOLLY SPRINGS DR PLATBOOK/PAGE/DATE: 3 1 ROXBORO ROUTE: RC 146 019 TIMBERLAKE, NC 27583 NB: 00000 00000 LISTER: PLC 10/1/2019 DEED: 993 5 10/19/2018 $127,000 712 DURHAM RD ROXBORO REVIEWER: JMP 10/22/2019 #LAND CLASS SIZE BASERATE *ACF *ADJ =ADJ RATE *UNITS =LNDVALUE 1 72SFF COMM2 50.000 1100 1.04 1.00 1144 50.000 57200 ACREAGE FACTOR: 0 FRONTAGE FACTOR:1 LAND VALUE 57200 #OTHER FEATURES SIZE BASERATE COND ADJ RATE UNITS VALUE OTHER FEATURES VALUE:0 FOUNDATION XTR_FINISH ROOF TYPE ROOF MTRL SIZE/QTY BRICK AL/VYN GABLE ASPHSHNG 1.0000 STHT 2 BDRM WALL FINSIH FLOORS HEAT&AIR HEAT FUEL BLDING # PLASTER SOFTWOOD CENTRAL ELECTRIC 1 STRUCTURE VALUE UC 50.00%12964 CARD 1 VALUE 70164 IMPROVEMENT TYPE:Dwelling GRADE:D AYB:1923 EYB:1960 CONDITION:F DEPR TABLE:03 SQ FT TABLE: DIMENSIONS:01=N38E14S6E14S32W28Area:980;80=S6E16N6W16Area:96;80=S6E14N6W14Area:84;TotalArea:1160 VALUATION THIS CARD +OTHER CARD =VALUE PREV-VAL P-N%OTHER CARDS VALUE LAND 57200 57200 37060 0.65 TOTAL VALUE 70164 OTHER FEAT 0 0 0 0.00 STRUCTURE 12964 12964 7519 0.58 TOTAL 70164 70164 44579 1.57 NBHD ADJUSTMENT: 1.000 * 70164 = 70164 TAX YEAR: 2020 (778401) Group:0 APPRAISED VALUE 70164 Person County, NC REVAL YEAR: 2013 DEFERRED VALUE 0 TAXABLE VALUE 70164 TOPO STREET UTILITIES NOTES LT ROLLING PAVED ALL PUBLIC RVDT 12/2020 CK F/RENOS & 200AMP SVC COMP RENOS 50% COMP F/2020 LETTER 8,12,91 FOB F/LOCATION 1.0000 1858 1959 2060 2161 AGENDA ABSTRACT Meeting Date: 12/02/2019 Agenda Title: Request to Unfreeze Health Department Positions Summary of Information: On June 17, 2019, the Board of Commissioners voted to freeze the hiring of all vacant Health Department positions. On July 22, 2019, three positions were released to hire. After assessing the service needs of the community with Board of Health members and members of the Board of Commissioners, the Board of Health and the Health Director request the unfreezing of the remaining four positions. As is the current procedure, the positions will only be recruited and filled after receiving approval from the County Manager. Unfreezing the positions would allow flexibility to hire the positions and classifications needed and most beneficial to the department. The remaining frozen positions are 3- Public Health Nurse II positions and 1- Community Health Technician position. The cost of these positions is included in the adopted FY20 budget. Since July 8, 2019, the Health Department has assured maternal health, family planning, and STD services for residents through medical providers both in Person County and outside of the county. While these services are being provided by other facilities, the Health Department still incurs costs associated with the services and is not able to fully access revenue sources due to not directly providing the medical care. The U.S. Census Bureau estimates there are 4,938 uninsured residents in Person County and approximately 2,200 of those are females. The number of uninsured individuals has increased since 2015. Currently, there are no obstetricians or full-time gynecologists providing care in Person County. Individuals who need maternity care, family planning services, or STD diagnosis and treatment are having to seek care both in and outside of Person County. Additionally, there are no other local providers who utilize a zero-sliding fee scale. To reduce access to care barriers and to better meet the needs of Person County residents, the Health Department is making strides to rebuild the maternal health program followed by the STD and family planning services. The unfreezing of the aforementioned positions would provide flexibility of hiring staff, improve the efficiency of the hiring process, and provide local coverage of these services for Person County residents. Recommended Action: Approve the unfreezing of the 3- Public Health Nurse II positions and 1- Community Health Technician position. Submitted By: Janet Clayton, Health Director 62 AGENDA ABSTRACT Meeting Date: December 2, 2018 Agenda Title: Fiscal Year 2020-2021 Budget Calendar Summary of Information: A budget calendar has been developed for the Board’s adoption, outlining a schedule for the timing of the budget process. A Board Retreat is proposed for February 3rd, along with the Capital Improvement Plan adoption in April, Presentation of the Recommended Budget in May, a required Public Hearing on June 1st and Adoption of the FY20-21 Budget Ordinance on June 15th. The dates outlined are subject to change if needed, but this will facilitate an organized budget process for staff and elected officials. Recommended Action: Adopt the budget calendar for FY2020-2021 and provide feedback and changes to staff as needed. Submitted By: Heidi York, County Manager 63 PERSON COUNTY GOVERNMENT FISCAL YEAR 2020-2021 BUDGET CALENDAR Date Task Mon/Dec. 2, 2019* BOCC adopts FY21 budget calendar Wed/Jan. 15, 2020 CIP Requests due to Assistant County Manager Fri/Jan. 31, 2020 Personnel forms due to Human Resources Fri/Jan. 31, 2020 Final insurance costs due Mon/Feb. 3, 2020* Board of County Commissioners Annual Retreat Mon/Feb. 10, 2020 Distribution of budget training manual to departments and fee schedule requests Thurs/Feb. 20, 2020 Departmental budget requests for operating & capital due to Finance and fee schedule requests due to Assistant County Manager Tues-Fri/Mar. 10-20, 2020 Departmental budget presentations with County Manager Mon/April 6, 2020* FY21 CIP presented to Board of Commissioners Mon/April 20, 2020* Adoption of FY21 CIP Mon/ May 18, 2020* County Manager presents recommended budget to Board of County Commissioners Mon/June 1, 2020* Board of Commissioners holds Public Hearing on recommended budget Tues-Fri/June 2-12, 2020 Potential BOCC budget work sessions (specific dates to be scheduled) Mon/June 15, 2020* Adoption of FY21 Annual Budget Ordinance Wed/July 1, 2020 FY21 budget available in accounting system Mon/Aug. 3, 2020 Adopted budget document finalized and available online * denotes a Board of Commissioners meeting date. 64