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01-21-2025 Agenda Packet BOCPERSON COUNTY BOARD OF COUNTY COMMISSIONERS MEETING AGENDA 304 South Morgan Street, Room 215 Roxboro, NC 27573-5245 336-597-1720 Fax 336-599-1609 January 21, 2025 9:00 a.m. This meeting will convene in Room 215 of the County Office Building. 1.CALL TO ORDER....................................................................Chairman Puryear 2.INVOCATION 3.PLEDGE OF ALLEGIANCE 4.DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA 5.INFORMAL COMMENTS The Person County Board of Commissioners established a 10-minute segment which is open for informal comments and/or questions from citizens of this county on issues, other than those issues for which a public hearing has been scheduled. The time will be divided equally among those wishing to comment. It is requested that any person who wishes to address the Board, register with the Clerk to the Board prior to the meeting. 6.DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA A.January 6, 2025 Minutes (pgs.3-26) B.Budget Amendment #13 (pgs.27-28) 7.NEW BUSINESS A.Non-Profit Funding Request-Person County Veterans Council (pgs.29-32) ..................................................................Brian Hart 1 B.Digital Inclusion Plan Overview (pgs.33-99)................................................ Brian Hart, Bo Freeman, Ashley Cummings C.Amendment to the Resolution Establishing 2025 Schedule of Regular Meetings for the Board of Commissioners (pgs.100-102) ........... Katherine Cathey 8.CHAIRMAN’S REPORT 9.MANAGER’S REPORT 10.COMMISSIONERS’ REPORTS/COMMENTS 11.CLOSED SESSION A.Closed Session #1 per General Statute 143-318.11(a)(6) for the purpose to discuss personnel with the following individuals permitted to attend: County Manager Katherine Cathey, Clerk to the Board Michele Solomon, County Attorney T.C. Morphis, Jr., and Person County Sheriff Jason Wilborn. B.Closed Session #2 per General Statute 143-318.11(a)(4) for the purpose of discussion of matters relating to the location or expansion of industries or other businesses in the county (economic development) with the following individuals permitted to attend: County Manager Katherine Cathey, Clerk to the Board Michele Solomon, County Attorney T.C. Morphis, Jr., and Economic Development Director Brandy Lynch. C.Closed Session #3 per General Statute 143-318.11(a)(3) for the purpose to consult with the county attorney in order to preserve the attorney-client privilege in matters related to the lawsuits Person County v. Yarboro and Clayton v. Person County with the following individuals permitted to attend: County Attorney T.C. Morphis, Jr., County Manager Katherine Cathey, and Clerk to the Board Michele Solomon. Note: All Items on the Agenda are for Discussion and Action as deemed appropriate by the Board. 2 January 6, 2025 1 PERSON COUNTY BOARD OF COMMISSIONERS January 6, 2025 MEMBERS PRESENT OTHERS PRESENT Kyle Puryear Katherine M. Cathey, County Manager Jason Thomas Michele Solomon, Clerk to the Board Sherry Wilborn T.C. Morphis, Jr., County Attorney Antoinetta Royster Tracy Ellixson The Board of Commissioners for the County of Person, North Carolina, met in Regular session on Monday, January 6, 2025, at 6:00 p.m.in the Commissioners’ Boardroom 215 in the Person County Office Building located at 304 S. Morgan Street, Roxboro, NC. Chairman Puryear called the meeting to order. Vice-Chairman Thomas offered an invocation and Commissioner Ellixson led the group in the Pledge of Allegiance. DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA: A motion was made by Commissioner Royster and carried 5-0 to approve the agenda with the addition of Closed Session #3 per General Statute 143-318.11(a)(1) to prevent the disclosure of information that is privileged or confidential pursuant to the law of this state or of the United States, or not considered a public record within the meaning of Chapter 132 of the General Statutes. PUBLIC HEARING: ADDITION OF MELANIE DRIVE, WHITNEY CIRCLE, AND DRAGSTRIP DRIVE, THREE PRIVATE ROADWAYS, TO BE ADDED TO THE DATABASE FOR E-911 DISPATCHING A motion was made by Commissioner Wilborn and carried 5-0 to open the duly advertised public hearing for Addition of Melanie Drive, Whitney Circle, and Dragstrip Drive, three private roadways, to be added to the database for E-911 dispatching. GIS Director Sallie Vaughan presented the following: 3 January 6, 2025 2 4 January 6, 2025 3 5 January 6, 2025 4 6 January 6, 2025 5 7 January 6, 2025 6 8 January 6, 2025 7 There were no individuals appearing before the Board to speak in favor of or in opposition to the public hearing for Addition of Melanie Drive, Whitney Circle, and Dragstrip Drive, three private roadways, to be added to the database for E-911 dispatching. A motion was made by Commissioner Wilborn and carried 5-0 to close the public hearing for Addition of Melanie Drive, Whitney Circle, and Dragstrip Drive, three private roadways, to be added to the database for E-911 dispatching. CONSIDERATION TO GRANT OR DENY THE ADDITION OF MELANIE DRIVE, WHITNEY CIRCLE, AND DRAGSTRIP DRIVE, THREE PRIVATE ROADWAYS, TO BE ADDED TO THE DATABASE FOR E-911 DISPATCHING A motion was made by Commissioner Wilborn and carried 5-0 to approve the Addition of Melanie Drive, Whitney Circle, and Dragstrip Drive, three private roadways, to be added to the database for E-911 dispatching. PUBLIC HEARING: SUB-01-24—A REQUEST BY THE APPLICANT AND PROPERTY OWNER, 3 BROTHERS BUILDING, LLC, FOR THE YOUNGS MEADOW FINAL PLAT MAJOR SUBDIVISION CONCEPT PLAN APPROVAL ON A ±107.16-ACRE LOT (TAX MAP NO. A40 57), LOCATED AT 623 YOUNGS CHAPEL CHURCH RD., PER SECTION 30 OF THE SUBDIVISION REGULATIONS OF PERSON COUNTY A motion was made by Vice-Chairman Thomas and carried 5-0 to open the duly advertised public hearing for SUB-01-24 – A request by the Applicant and Property Owner, 3 Brothers Building, LLC, for the Youngs Meadow Final Plat Major Subdivision Concept Plan approval on a ±107.16-acre lot (Tax Map No. A40 57), located at 623 Youngs Chapel Church Rd., per Section 30 of the Subdivision Regulations of Person County. County Manager Katherine Cathey presented the following: 9 January 6, 2025 8 10 January 6, 2025 9 11 January 6, 2025 10 12 January 6, 2025 11 13 January 6, 2025 12 14 January 6, 2025 13 There were no questions by the Board for County Manager Cathey or for the applicant and property owner, 3 Brothers Building, LLC. There were no individuals appearing before the Board to speak in favor of or in opposition to the public hearing for SUB-01-24 – A request by the Applicant and Property Owner, 3 Brothers Building, LLC, for the Youngs Meadow Final Plat Major Subdivision Concept Plan approval on a ±107.16-acre lot (Tax Map No. A40 57), located at 623 Youngs Chapel Church Rd., per Section 30 of the Subdivision Regulations of Person County. A motion was made by Commissioner Wilborn and carried 5-0 to close the public hearing for SUB-01-24 – A request by the Applicant and Property Owner, 3 Brothers Building, LLC, for the Youngs Meadow Final Plat Major Subdivision Concept Plan approval on a ±107.16-acre lot (Tax Map No. A40 57), located at 623 Youngs Chapel Church Rd., per Section 30 of the Subdivision Regulations of Person County. CONSIDERATION TO GRANT OR DENY SUB-01-24—A REQUEST BY THE APPLICANT AND PROPERTY OWNER, 3 BROTHERS BUILDING, LLC, FOR THE YOUNGS MEADOW FINAL PLAT MAJOR SUBDIVISION CONCEPT PLAN APPROVAL ON A ±107.16-ACRE LOT (TAX MAP NO. A40 57), LOCATED AT 623 YOUNGS CHAPEL CHURCH RD., PER SECTION 30 OF THE SUBDIVISION REGULATIONS OF PERSON COUNTY 15 January 6, 2025 14 A motion was made by Commissioner Wilborn and carried 5-0 to approve SUB-01-24 – A request by the Applicant and Property Owner, 3 Brothers Building, LLC, for the Youngs Meadow Final Plat Major Subdivision Concept Plan approval on a ±107.16-acre lot (Tax Map No. A40 57), located at 623 Youngs Chapel Church Rd., per Section 30 of the Subdivision Regulations of Person County. INFORMAL COMMENTS: There were no individuals that appeared before the Board to make informal comments. DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA: A motion was made by Vice-Chairman Thomas and carried 5-0 to approve the Consent Agenda with the following items: A. December 2,2024 Minutes B. Roxboro Rotary Centennial Park: Electric Service Right-Of-Way and Installation Agreement C. Person County Schools’ Request for Lottery Project Application Approvals from the Public-School Building Repair & Renovation Fund D. Courthouse Sign Update E. 2025 Commissioner Committee Assignments NEW BUSINESS: FIRE AND RESCUE TAX FUNDING REQUEST County Manager Katherine Cathey stated that the County received a request from Timberlake Volunteer Fire and Rescue Department for Fire and Rescue District Tax Funding to purchase twelve new portable radios in the amount of $81,062. She stated that in addition, the County received a request from the Person County Rescue Squad in the amount of $90K for the use of tax funds for filling SCBA and SCUBA bottles. She stated at its December 5, 2024, meeting, the Person County Chief’s Association voted to give Timberlake and Rescue $66K each for their part of the money that would have been allocated for them had they agreed to the need for the Stryker EMS equipment. She stated that the motion passed with no opposition. She stated that this is a one-time request for funding in the current fiscal year. She stated that the Chief’s Association requests an allocation from the Fire and Rescue Tax District Fund totaling $132K in FY25, which would be $66K for Timberlake VFRD and $66K for the Rescue Squad. She stated that $106,290 is available in the unallocated line item that was budgeted this fiscal year within the Fire and Rescue Tax District Fund. She stated that the remaining $25,710 would need to be funded through a Fund Balance allocation. She stated that the current fund balance in the Fire and Rescue Tax District Fund is approximately $965K. 16 January 6, 2025 15 Commissioner Wilborn stated that when she was reviewing this it made her curious of what these two departments would do since they were not getting the full amount they were asking for. She stated that she spoke to Jason Fletcher today and he indicated that he could make it work for the radios. She stated that she would like to hear from a representative from the Rescue Squad. Chief of the Person County Rescue Squad Aron Lappin stated that the reason he asked for the $90K, is because it is for everybody in the County. He stated that he could supplement that with some of Rescue Squad’s budget. Commissioner Ellixson asked if there were other brands of radios that Timberlake could purchase at a cheaper price. Timberlake Fire Chief Jason Fletcher stated that they always use Motorola brand radios and have always had good luck with them. He stated that there are different radios out on the market. He stated that even with eventually replacing the twelve radios, they will still have a lot of Motorola radios left over that are going to be usable. He stated that Timberlake’s thought on that is that they can do a lot of programming in-house to save money as far as with Motorola since they have some of the software to do that. He stated, for example, that if they had Motorola radios and Kenwood radios, that is two different batteries that they are having to buy, different power bank chargers, and it is a nightmare to try to keep them separated. Ellixson asked Fletcher is it possible to upgrade the existing radios that they have. Fletcher stated that the twelve that they are replacing are older radios and effective July 1, 2025, they will no longer be compatible. He stated that they put a radio in every seated position in their apparatus. He stated that the radios are their lifeline when they run structure fires. He stated that members of the department grab a radio when they go inside a burning building, which is their way of communicating. Ellixson asked if other departments would be making similar requests in the future to upgrade their radios. Fletcher stated that at the last Fire Chief’s Association meeting, there was some discussion, and no department said that they needed “x” amount. Cathey stated that Timberlake has their reasons for sticking with Motorola, but since Kenwood was mentioned, she advised that she recently approved a PO for Emergency Services as they have moved to the Kenwood radios. She stated that the price point is much less. She stated as far as the portable radios that the County’s Emergency Services Department is purchasing for their use, the cost is closer to $2K per radio for the Kenwood model. She stated that this model would integrate with the VIPER network and has met their needs thus far. Commissioner Wilborn asked if there are different ratings. Cathey advised that she knows both are compatible and that she does not know the differences between the models to respond to that question. A motion was made by Commissioner Wilborn and carried 4-1 to fund the request for Timberlake Volunteer Fire and Rescue Department and the Person County Rescue Squad with unallocated Fire and Rescue Tax District Funds in the amount of $106,290 and a fund balance allocation of $25,710. Commissioner Ellixson voted in opposition. 17 January 6, 2025 16 PLANNING AND ZONING DEPARTMENT STAFFING/OPERATIONAL UPDATE County Manager Katherine Cathey provided an update on the status of the Planning and Zoning Department and the recruitment to fill the vacancy of Planning Director. She stated that the Planning Director position has been vacant since October 4, 2024, due to the resignation of the former Planning Director. She stated that the County has gone through two rounds of recruitment for a Planning Director. She stated that the position was offered each time to the top candidate, and in both cases the County was not able to finalize the offer for hire, due to salary and the benefits package. She stated that the County has re-opened advertisement for the Planning Director position. She stated that it was reposted on January 2, 2025, with a closing date of January 20, 2025. She stated that Ken Krulik, retired Planning Director from Warren County, and a contractor through the Kerr-Tar Council of Governments, has been assisting Person County Planning and Zoning staff sporadically. She stated that Krulik has mainly supported staff through the Youngs Meadow Subdivision process and has also been working with staff on Duke Energy’s application for a Conditional District Re-Zoning, which will go before the Planning Board for consideration on January 9, 2025. She stated that Krulik has been very helpful. She stated that the Planning Department staff consists of Michie Brandon, Planning Technician, who provides direct customer service at the front desk. She advised that Brandon has been with the department not quite 18 months. She stated that Nicole Talley, Planner, joined the department at the beginning of October 2024. She stated that Brandon and Talley have both kept the day-to-day operations moving forward through sickness and through the holidays. She stated that staff acknowledges that there are some applications where the approval is taking longer than it has in the past when the department was fully staffed. She stated that this is understandable yet may not be acceptable. She stated that staff has tried many different avenues to get through the backlog of applications. She stated that Krulik has agreed to assist with the Planning Department by working 20 hours weekly and plans to be on site two days a week with the Planning Department. She stated that she has spoken with State Code Enforcement, which is the company that the County contracts with for a Zoning Code Enforcement Officer. She stated that they provided a couple of different options for support. She stated that one option was that a retired Planning Director that they have on staff could review some things remotely and provide feedback to staff. She stated that another resource that they have could come and assist on site with the permitting process. She stated in speaking with Brandon and Talley on Friday of last week, they feel that they are making good progress after returning from the holidays by working through what is waiting to be reviewed. She stated that she reviewed Planning staff’s Permit Tracking Log from October to present and provided the information to the Board. She stated that Planning staff has been doing a considerable amount of work with only two employees during this timeframe. She stated that she has heard from applicants who are frustrated and do not feel like their application is moving through the process at the rate they expect or feel that staff is not being responsive in a timely manner. She stated we can improve on this. She stated she has no solution at this time other than emphasizing the need to prioritize responsiveness and customer service. She stated that she recognizes the frustration and knows why it is there. She stated that staff has been on the receiving end of the frustration as well and it has been very hard for them as well. 18 January 6, 2025 17 Cathey stated that staff recognizes that it is a problem for some of the applicants and feels the pressure to get things done but wants them done right by taking the appropriate amount of time to ensure that is correct and that the final product meets the provisions in the ordinance. She stated that she goes to visit Planning staff almost daily to check in with them. She stated that staff definitely wants to ensure that they are providing the level of service that is expected. Commissioner Wilborn stated that she received seven calls one week from applicants, builders, and engineers. She stated that the common thread amongst those callers was that they thought everything was under review, and since they had not heard from staff, decided to check on the status, and found that it was lacking something from a staff perspective. She stated that one call was in reference to a denial of a pre-app meeting, which is advantageous for both sides. She stated that particular engineering firm also offered to do the meeting via Zoom. She stated that being short-staffed, she hopes that it is being approached from a customer service-oriented perspective. She asked about Inspections filling in when Planning staff is out. She advised that there have been instances were a sign has been placed in the window for customers to see Inspections when Planning staff is out. She stated that the Permitting Technicians in Inspections can assist those individuals that may walk in and assist them with basic questions or payments. She stated that Inspections staff is not reviewing applications or issuing zoning permits. Commissioner Ellixson asked if there was someone in-house that can fill the role temporarily other than Cathey. Cathey advised that she is not as effective as she would like to be because she does not have a Planning background. She stated there is no one on staff who has worked in a Planning Department and has that knowledge that she is aware of. Chairman Puryear thanked Cathey for the update and advised her to keep the Board informed. APPOINTMENTS TO BOARDS AND COMMITTEES Clerk to the Board Michele Solomon presented to the Board interested citizen applications for consideration for appointment to boards and committees and requested the Board to nominate for appointment as deemed appropriate. 19 January 6, 2025 18 Agricultural Advisory Board Position Positions Available Term (Years) Applicant Reappointment Current Term Ends Position 2 4 Jessica Aguilar Elyn Clayton Steven McFarland Yes No No 12/31/24 n/a n/a A motion was made by Commissioner Wilborn and carried 5-0 to reappoint Jessica Aguilar for a 4- year term, and to appoint Elyn Clayton for a 4- year term to the Agricultural Advisory Board. Airport Commission Position Positions Available Term (Years) Applicant Reappointment Current Term Ends Position 1 3 Henry Newell Yes 12/31/24 A motion was made by Vice-Chairman Thomas and carried 5-0 to reappoint Henry Newell to the Airport Commission for a 3-year term. Environmental Issues Advisory Committee Position Positions Available Term (Years) Applicant Reappointment Current Term Ends Bushy Fork Township 1 3 Holly Emerson No n/a Holloway Township 1 3 Olive Hill Township 1 3 Roxboro Township 1 3 Woodsdale Township 1 3 A motion was made by Vice-Chairman Thomas and carried 5-0 to appoint Holly Emerson to the Environmental Issues Advisory Committee for a 3-year term. 20 January 6, 2025 19 Juvenile Crime Prevention Council Position Positions Available Term (Years) Applicant Reappointment Current Term Ends Citizen under the age of 21 (one may be a member of the public representing the interests of families of at- risk juveniles) 2 1 (initial), 2 (reappointment ) Jacob Hess No n/a Juvenile Defense Attorney 1 1 (initial), 2 (reappointment ) Person County Court Representative 1 Unexpired Term to 12/31/25 Chelsie Tucker No n/a Substance Abuse Professional 1 1 (initial), 2 (reappointment ) County Manager or designee 1 1 (initial), 2 (reappointment ) Brian Hart Yes 12/31/24 Citizens-At- Large 1 1 (initial), 2 (reappointment ) Jeanette Noel Melissa Taylor-Thomas Kelly Woody No No No n/a n/a n/a A motion was made by Commissioner Wilborn and carried 5-0 to appoint Jacob Hess to the Juvenile Crime Prevention Council for a 1-year term representing a citizen under the age of 21. A motion was made by Commissioner Royster and carried 5-0 to appoint Chelsie Tucker to the Juvenile Crime Prevention Council to fill an unexpired term through December 31, 2025, representing Person County Court. A motion was made by Commissioner Wilborn and carried 5-0 to reappoint Brian Hart to the Juvenile Crime Prevention Council for a 2-year term as the County Manager designee. A motion was made by Vice-Chairman Thomas and carried 5-0 to appoint Kelly Woody to the Juvenile Crime Prevention Council for a 1-year term representing as a citizen-at-large. 21 January 6, 2025 20 Local Emergency Planning Committee Position Positions Available Term (Years) Applicant Reappointment Current Term Ends State/Local Official 1 Law Enforcement 1 First Responder (Fire) 1 Kenneth Torain No n/a Emergency Management 1 Michael Bradsher No n/a Health 1 Joshua Holland No n/a Broadcast/Communication Media 1 Kim Strickland No n/a Print Media 1 Emergency Medical Services 1 Transportation 1 Local Environmental Group 1 Community Group 1 Jason Torian No n/a Other/At Large Community Member 1 Donald Ahrens Joshua Carver Steven McFarland Gerald Wallace No No No No n/a n/a n/a n/a Roxboro-Person County Rescue Squad 1 Person Memorial Hospital 1 Eric Kaplan No n/a Person County Chief’s Association 1 Roger Whitt No n/a Economic Development 1 Facility Owners/Operators 2 A motion was made by Commissioner Wilborn and carried 5-0 to appoint Kenneth Torain to the Local Emergency Planning Committee as a First Responder/Fire representative. A motion was made by Commissioner Wilborn and carried 5-0 to appoint Michael Bradsher to the Local Emergency Planning Committee representing Emergency Management. A motion was made by Commissioner Ellixson and carried 5-0 to appoint Joshua Holland to the Local Emergency Planning Committee as a Health representative. 22 January 6, 2025 21 A motion was made by Commissioner Royster and carried 5-0 to appoint Kim Strickland to the Local Emergency Planning Committee representing Broadcast/Communication Media. A motion was made by Commissioner Wilborn and carried 5-0 to appoint Heather Chandler to the Local Emergency Planning Committee representing Emergency Medical Services. A motion was made by Commissioner Royster and carried 5-0 to appoint Jason Torian to the Local Emergency Planning Committee as a Community Group representative. A motion was made by Commissioner Ellixson and carried 5-0 to appoint Steven McFarland to the Local Emergency Planning Committee as a Community Member at-large. A motion was made by Commissioner Wilborn and carried 5-0 to appoint Eric Kaplan to the Local Emergency Planning Committee representing Person Memorial Hospital. A motion was made by Commissioner Ellixson and carried 5-0 to appoint Roger Whitt to the Local Emergency Planning Committee representing Person County Chief’s Association. PATS Transportation Advisory Board Position Positions Available Term (Years) Applicant Reappointment Current Term Ends Economic Development/Chamber of Commerce Representative 1 3 Health Department Representative 1 3 Kim Adcock No n/a Private Industry Representative 1 3 Cindy Chandler Yes 12/31/24 A motion was made by Commissioner Wilborn and carried 5-0 to appoint Kim Adcock to the PATS Transportation Advisory Board for a 3-year term representing the Health Department. A motion was made by Commissioner Wilborn and carried 5-0 to reappoint Cindy Chandler to the PATS Transportation Advisory Board for a 3-year term as a Private Industry representative. 23 January 6, 2025 22 Planning Board Position Positions Available Term (Years) Applicant Reappointment Current Term Ends Position 1 Unexpired Term to 6/30/25 Joshua Carver Mitchell Long Julie Maybee Frank Stoltmann Scott Thomas No No No No No n/a n/a n/a n/a n/a A motion was made by Vice-Chairman Thomas to appoint Mitchell Long to the Planning Board. A second motion was made by Commissioner Wilborn to appoint Julie Maybee to the Planning Board. The motion made by Commissioner Wilborn to appoint Julie Maybee to the Planning Board to fill an unexpired term to June 30, 2025 carried 4-1. Vice-Chairman Thomas voted in opposition. Tourism Development Board Position Positions Available Term (Years) Applicant Reappointment Current Term Ends Position 2 1 (initial), 3 (reappointment) Jeremy Buchanan Herman Gentry (City Appointment) Sally Humphries Yes Yes Yes 12/31/24 12/31/24 12/31/24 A motion was made by Commissioner Wilborn to reappoint Jeremy Buchanan and Sally Humphries to the Tourism Development Board. A second motion was made by Chairman Puryear to appoint Herman Gentry to the Tourism Development Board. The motion made by Commissioner Wilborn to reappoint Jeremy Buchanan and Sally Humphries to the Tourism Development Board for a 3-year term carried 4-1. Chairman Puryear voted in opposition. 24 January 6, 2025 23 Workforce Development Board Position Positions Available Term (Years) Applicant Reappointment Current Term Ends Business and Industry Representative 1 1 (initial), 2 (reappointment) Joshua Carver No n/a A motion was made by Commissioner Wilborn and carried 5-0 to appoint Joshua Carver to the Workforce Development Board for a 1-year term as a Business/Industry representative. CHAIRMAN’S REPORT Chairman Puryear stated that he had the opportunity to attend a special presentation for past Board of Commissioner Chairman Johnny Lunsford, who was also a lifelong educator and a man that he personally admires. He stated that it was an honor to be a part of the presentation of the Order of the Long Leaf Pine Award, which was awarded to Lunsford. He stated that he wanted to remind the Board that their next meeting will be on the 21st which is a Tuesday morning. MANAGER’S REPORT County Manager Katherine Cathey congratulated Commissioner Wilborn for being appointed this morning as the District Director for NCACC District 8, and stated that Wilborn will serve in that capacity for a two-year term. She stated that it was Person County’s turn in the rotation, and that she appreciates Wilborn’s service. She expressed thanks to the three newly- elected Commissioners for taking the time out of their schedule to meet with every Department Director within Person County Government. She stated that it was a great experience, and she enjoyed getting to know the Commissioners. COMMISSIONER REPORTS/COMMENTS Vice-Chairman Thomas had no report. Commissioner Wilborn expressed thanks to the County Manager and all County Department Heads for taking the time out of their busy schedules to orient the newly-elected Board members. She stated that all information received was informative and that she learned a lot. Commissioner Royster stated that she enjoyed the orientation and appreciates all County staff for what they do. She stated that she could see the passion in every department that she visited. She stated that Monday, January 20, 2025, is Martin Luther King Holiday and that there will two events in Person County that day. She stated that there will be a breakfast at 8:30 a.m. at Golden Corral. She stated that there is another event scheduled for noon, and she does not have that information, and advised it probably is on social media. 25 January 6, 2025 24 Commissioner Ellixson stated that he is appreciative of the orientation that he received by all departments and that it was very informative. A motion was made by Vice-Chairman Thomas and carried 5-0 to enter into Closed Sessions at 7:06 p.m. CLOSED SESSION #1 A motion to enter into Closed Session #1 per General Statute 143-318.11(a)(3) for the purpose to consult with the county attorney in order to preserve the attorney-client privilege in matters related to the lawsuit Person County v. Yarboro with the following individuals permitted to attend: County Attorney T.C. Morphis, Jr., County Manager Katherine Cathey and Clerk to the Board Michele Solomon. CLOSED SESSION #2 A motion to enter into Closed Session #2 per General Statute 143-318.11(a)(3) for the purpose to consult with the county attorney in order to preserve the attorney-client privilege with the following individuals permitted to attend: County Attorney T.C. Morphis, Jr., County Manager Katherine Cathey and Clerk to the Board Michele Solomon. CLOSED SESSION #3 A motion to enter into Closed Session #3 per General Statute 143-318.11(1) (1) to prevent the disclosure of information that is privileged or confidential pursuant to the law of this state or of the United States, or not considered a public record within the meaning of Chapter 132 of the General Statutes with the following individuals permitted to attend: County Attorney T.C. Morphis, Jr., County Manager Katherine Cathey, Clerk to the Board Michele Solomon, and Assistant County Manager/Consolidated Human Services Agency Director Brian Hart. Chairman Puryear called the closed sessions to order at 7:08 p.m. A motion was made by Commissioner Ellixson and carried 5-0 to return to open session at 7:38 p.m. ADJOURNMENT: A motion was made by Commissioner Wilborn and carried 5-0 to adjourn the meeting at 7:38 p.m. ____________________________ ______________________________ Michele Solomon Kyle Puryear Clerk to the Board Chairman (Draft Board minutes are subject to Board approval). 26 1/21/2025 Dept./Acct No.Department Name Amount Incr / (Decr) EXPENDITURES General Fund General Government 110,000 Human Services 2,436 Public Safety 20,320 Cultural & Recreation 17,850 Transfer to Other Funds 1,745,829 REVENUES General Fund Other Revenue 22,224 Intergovernmental Revenues 119,735 Fund Balance Appropriated 1,754,476 EXPENDITURES Sheriff's Execution Fund 50,000 REVENUES Sheriff's Execution Fund Charges for Services 50,000 EXPENDITURES Capital Improvement Project Fund (107,961) REVENUES Capital Improvement Project Fund (107,961) EXPENDITURES ARPA Special Revenue Fund Broadband Expansion 1,745,829 REVENUES ARPA Special Revenue Fund Transfer from Other Funds 1,745,829 Explanation: BUDGET AMENDMENT #13 Recognize insurance claims for vehicle damages in the Sheriff's Office ($3,026); appropriating Fund Balance ($8,647) as the matching funds for the 2024 BVP Grant Award ($8,647); receive Person County Tourism and Development Grant for Person County Recreation, Arts and Parks Centennial Park billboard advertisement ($15,600); receive donations for Person County Recreation, Arts and Parks Scholarship Program ($2,250); recognize donations to support Department of Social Services Foster Care program ($1,348) and applying State- applied adjustments to various programs ($1,088); recognize Cybersecurity Grant in the Information Technology Systems Fund awarded by the Department of Public Safety ($110,000); amend revenue and expenditures for the Sheriff's Execution Fund due to an unexpected large Superior Court settlement ($50,000); recognize interest earnings and reducing Issuance and Contingency cost (-$107,961) in the 2024 Limited Obligation Bonds fund to reconcile the reduction in bonds actually received and appropriating Reserved Fund Balance in the General Fund ($1,745,829) for the County's match to the Completing Access to Broadband (CAB) Program in the ARPA Fund ($1,745,829). 27 Account Number Account Description $Revenues incr. (decr.) (cr.) dr. $Expenditures incr. (decr.) dr. (cr.) 100-389890 Misc Revs: Insurance Proceeds 1,226 1004310-435300 Sheriff: Maint & Repair/Vehicles 1,226 100-389890 Misc Revs: Insurance Proceeds 1,800 1004310-435300 Sheriff: Maint & Repair/Vehicles 1,800 10090-399991 General Fund-FBA 8,647 10025-333240 Sheriff-BVP Grant Award 8,647 1004310-427610 Sheriff-BVP Grant Award 17,294 10055-361330 PCTDA-P&R Contribution 15,600 - 10055-426092 Spec Supp/Serv-TDA P&R 15,600 10055-361430 P&R-Scholarship revenue 2,250 1006120-425600 P&R-Scholarship expense 2,250 11020-389896 ITS-/Cybersecurity Grant(SLCGP) 110,000 1104121-426511 ITS-DPS/Cybersecurity Grant(SLCGP) 110,000 19050 378540 Donation/DSS 1,348 1905380 537000 Foster Care Donations 1,348 19050 378116 Permanency Planning 75 1905310 412000 Salaries and Wages 75 19050 378070 SSBG (544) 1905310 412000 Salaries and Wages (544) 19050 378420 FC Caseworker Visits 1,557 1905310 412000 Salaries and Wages 1,557 24025-377400 Sheriff's Execution Fees 50,000 2404312-429042 Sheriff's Execution Payments 50,000 44020-572200 2024 LOBs-Interest Earnings 75,000 44065-392820 2024 LOBs Debt Proceeds (182,961) 4404260-572200 2024 LOBs Debt issuance Cost (40,000) 4404260-599100 2024 LOBs Debt Contingency (67,961) 10090-399991 General Fund-FBA 1,745,829 1009821-401045 Transfer To Fund 450 - 1,745,829 45070-398010 Transfer From Fund 10 1,745,829 4504920-549830 ARPA-CAB Grant-NCDIT 1,745,829 Totals 3,584,303 3,584,303 BUDGET ADJUSTMENT DETAIL 28 AGENDA ABSTRACT Meeting Date: January 21, 2025 Agenda Title: Nonprofit Funding Request – Person County Veterans Council Summary of Information: The Vietnam Veterans Memorial Fund (VVMF) has announced The Wall That Heals national tour schedule for 2025. The Wall That Heals exhibit includes a three-quarter scale replica of the Vietnam Veterans Memorial along with a mobile Education Center. The 30th season of The Wall That Heals will begin on March 6, 2025, in Sebring, Florida and visit 31 communities during the year. The traveling exhibit honors the more than three million Americans who served in the U.S. Armed Forces in the Vietnam War, and it bears the names of the 58,281 men and women who made the ultimate sacrifice in Vietnam. The Person County Veterans Council has worked to ensure that The Wall That Heals will be present in Roxboro from May 1-4, 2025 and is requesting $3,000 from the County to assist with costs associated with bringing The Wall That Heals to the area. Financial Impact: The $3,000 request can be funded from the contingency line item, which has $84,890 in available funds. Recommended Action: Receive presentation and consider funding request from the Person County Veterans Council. Submitted By: Brian Hart, Assistant County Manager and Human Services Director 29 NORTH CAROLINA PERSON COUNTY PERSON COUNTY VETERANS’ COUNCIL AGREEMENT This Agreement is made and entered into this 21st day of January, 2025, by and between Person County, North Carolina, a political subdivision of the State of North Carolina, hereinafter called “County,” and Person County Veterans Council, a North Carolina nonprofit corporation, hereinafter called “PCVC.” WHEREAS, the PCVC president made a presentation to the Person County Board of Commissioners at its regular meeting on January 21, 2025 and requested a one-time appropriation to support bringing The Wall That Heals, a mobile replica of the Vietnam Veterans Memorial in Washington, D.C., to Roxboro and Person County; and WHEREAS, PCVC is a 501(c)(3), non-profit that was formed to increase awareness and recognition of veterans in Person County; and WHEREAS, The Wall That Heals bears the names of the 58,281 men and women who made the ultimate sacrifice in Vietnam and traveled to 29 communities throughout the country in 2024 to allow the souls enshrined on the Memorial to exist once more among family and friends in the peace and comfort of familiar surroundings; and WHEREAS, The Wall That Heals will be visiting Roxboro and Person County from May 1st through May 4th as a part of its 2025 touring season, which begins on March 6, 2025; and WHEREAS, PCVC requested $3,000 from Person County Government to cover a portion of the total $12,000 associated with bringing the travelling exhibit to the County; and WHEREAS, the Board of Commissioners approved a one-time appropriation of $3,000 at its meeting on January 21st, 2025; and NOW, THEREFORE, the County agrees to provide a one-time appropriation of $3,000 to PCVC from FY25 budgeted funds, subject to the following provisions: 1. PURPOSE. The funds may be used only to support bringing The Wall That Heals to the County. 2. REPORTING. PCVC shall send a concise written report to the Person County Manager not later than May 19, 2025 to attest to the use of county funds and the number of persons served. 30 3. TERM AND TERMINATION OF AGREEMENT, POTENTIAL RETURN OF FUNDS. This Agreement is effective immediately upon execution, and will terminate on May 30, 2025, unless terminated sooner by mutual agreement in writing. 4. INSURANCE AND INDEMNITY. PCVC will maintain adequate liability, workers compensation and property insurance, and will provide certificates of insurance to the County if requested. PCVC agrees that it is acting as an independent contractor under this Agreement, and that its employees and contractors are not County employees. PCVC agrees that the County has no ownership interest in or operational responsibility for PCVC. PCVC will indemnify and hold harmless the County from any and all liabilities and costs arising out of the acts or omissions or negligence of PCVC to the extent, and only to the extent, of the one-time appropriation identified above. 5. INSPECTION OF FINANCIAL RECORDS. PCVC will provide a detailed report about expenditure of the funds or allow access to its financial records if requested by the County. 6. COMPLIANCE WITH LAWS. PCVC agrees to comply with all applicable state and federal laws in its operations and to cooperate in a professional and productive manner with the partner agencies listed above. 7. NO ASSIGNMENT. PCVC agrees that this Agreement is not transferable or assignable, and that the appropriated funds may not be transferred to other entities, except in payment for expected expenses, without written consent of the County. 8. APPLICABLE LAW AND FORUM. This Agreement shall be construed under North Carolina law, and any action to enforce its provisions shall be filed in Person County in the General Court of Justice of North Carolina. 9. ENTIRE AGREEMENT. The Agreement constitutes the entire understanding of the parties. Any modification, amendment or rescission of this Agreement must be in writing signed by both parties. PERSON COUNTY: _____________________________________ Kyle Puryear Date Chairman, Board of Commissioners (SEAL) Attest: __________________________________ Michele Solomon, Clerk to the Board 31 This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act. ______________________________________ Tracy Clayton, Interim Finance Officer Date Approved as to legal form: _________________________________________ T.C. Morphis, County Attorney Date Person County Veterans Council _______________________________________ Alan R. Whitlow, President Attestation and Seal if applicable: ____________________________________ 32 AGENDA ABSTRACT Meeting Date: January 21, 2025 Agenda Title: Digital Inclusion Plan Overview Summary of Information: Person County established its Digital Inclusion Taskforce to engage and collaborate with community stakeholders to identify and address digital disparities. In 2023, the Digital Inclusion Taskforce, which includes representation from County staff, the City of Roxboro, Piedmont Community College, and the Roxboro Housing Authority, began working on development of the Digital Inclusion Plan. This presentation will provide an overview of the purpose of the plan, planning efforts, and the process for implementation. Financial Impact: None Recommended Action: Receive presentation and adopt the Person County Digital Inclusion Plan Submitted By: Brian Hart, Assistant County Manager and Human Services Director 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 Person County Digital Inclusion Plan Connecting People, Improving Person 85 Prioritize Digital Inclusion for Person County residents Digital Inclusion is the individual- and community-level access to robust broadband connections; Internet-enabled devices that meet their needs; and the skills to explore, create and collaborate in the digital world Support and advance County’s Strategic Plan Goal 2.3: Partner with NC DIT to provide broadband to all unserved and underserved areas. Goal 9: Work with partners to create and support opportunities for the current and future workforce to learn and develop new skills Goal 11.3: Work with partners to improve digital equity and inclusion Proactively address digital divide with strategies and solutions Broadband Availability Broadband Affordability Device Access Digital Literacy & Technical Support Community Capacity The Purpose of the Person County Digital Inclusion Plan 86 Our Taskforce Members Person County Government Brian Hart, Assistant County Manager Micah McRea, MPA Intern Keshav Javvadi, Lead for NC Fellow Chris Puryear, Director of Information Technology Kim Strickland, Public Information Officer Sallie Vaughn, Geographic Information System Director City of Roxboro Government Lauren Johnson, Director of Planning and Development North Carolina State Cooperative Extension Bo Freeman, County Extension Director Ashley Cummings, Digital Agent Person County Public Library Nikki Scoville, Assistant Library Director Piedmont Community College Jim Tagliareni, VP, Information Technology/Chief Information Officer Roxboro Housing Authority Felts Lewis, Executive Director Roxboro Area Chamber of Commerce Alexis Lunsford, Former Executive Director Samantha Bagbey, Former Director 87 Project Timeline Plan Updates as Digital Landscape Progresses Establish a Taskforce Identify Issues Which Cause the Digital Divide Produce a Survey for Community Input Research Issues Propose Strategies County Approval State Filing Strategy Implementation Routine Follow Up with Progress 88 The Person County Digital Access Survey Has had 2 editions/runs Will be presented as the Digital Landscape Changes In print at physical locations also presented virtually through links and QR codes Available in English and Spanish 89 The Person County Digital Access Survey Has had 2 editions/runs Will be presented as the Digital Landscape Changes In print at physical locations also presented virtually through links and QR codes Available in English and Spanish 90 Why Do You Not Have Broadband? 14 responses Inadequate No Access Adequate Don't Know Unavailable Speed Speed & Quality Speed Quality Spe… Other August 2023- August 2024 Access Description: 66 responses 5 45 12 4 Why Is Your Internet Service Inadequate? 43 responses 26 2 10 5 1 1 12 Demographics Questions related to Factors Comments 91 Table Of Contents Introduction.................................................................................1 Person County, North Carolina..........................................2 Snapshot.......................................................................................5 Factor 1. Broadband Availability.......................................6 Factor 2. Broadband Affordability....................................8 Factor 3. Device Access........................................................9 Factor 4. Digital Literacy & Technical Support.............11 Factor 5. Community Capacity..........................................12 Person County Digital Access Survey...................................14 Statistics................................................................................15 Anecdotes..............................................................................16 Asset Inventory.........................................................................20 County Strategy.........................................................................35 Conclusion..................................................................................41 Closing the Digital Divide in Person County, a Photo Book.............................................................................42 Acknowledgements..................................................................44 Glossary......................................................................................46 What You’ll Find in the Person County Digital Inclusion Plan 92 Factors of the Digital Divide that Our Plan Addresses 1. Broadband Availability 2. Broadband Affordability 3. Device Access 4. Digital Literacy & Technical Support 5. Community Capacity 93 Goal: Monitor the current state of broadband availability Strategies: Encourage Personians to report the current state of broadband in their household with NCDIT, Person County Internet Service Survey, and the Digital Equity Survey. Update broadband maps on a regular basis and communicate changing needs to applicable local, state, and federal partners as well as local ISPs and the public. Include publicly available wi-fi access points in the maps as well as community anchor institutions. Goal: Increase broadband connectivity Strategies: Maximize the number of opportunities to expand access to eligible areas of the County through NCDIT programs such as GREAT Grant and CAB. Work with local businesses, schools, community anchor institutions, parks, and places of worship to provide free public Wi-Fi internet access to the community. Through the County’s participation in the NCDIT’s GREAT Grant and CAB programs, more than 2,000 homes and businesses were identified as being eligible for broadband service. Additional grant opportunities through CAB and BEAD programs will further expand broadband service throughout the County. Factor 1: Broadband Availability 94 Goal: Increase use of subsidized broadband plans Strategies: Identify and promote low or reduced cost broadband internet plans such as Lifeline. Collaborate with grassroot, non-profit, and faith- based organizations to establish funding to help those in need. Collaborate with providers to identify incentive opportunities for subscribers. Goal: Decrease broadband prices through market competition Strategies: Apply for grants and dedicate funds to broadband expansion. Explore satellite and fixed wireless connectivity possibilities for areas of Person County out of reach of broadband expansion plans. Factor 2: Broadband Affordability 95 Goal: Expand public wi-fi options Strategies: Compile a list of free, public wi-fi access locations provided by private businesses, churches, community-based organizations and make this information available to the public. Increase the number of wi-fi access locations within the community. Identify partner organizations willing to assist in wi-fi expansion Goal: Affordable and available devices Strategies: Identify partners and programs to provide free or low cost devices. Mobilize the Person County Public Library bookmobile to provide wi-fi in underserved locations. Add or improve wi-fi capabilities of public transportation vehicles (PATS) Provide free access to internet-connected devices. Develop a device lending program. Spread awareness of refurbished devices as a means of obtaining devices at a less-than-new price point. Establish working relationships with local accredited device refurbishment organizations. Factor 3: Device Access 96 Goal: Digital Skills Navigators Strategies: Evaluate current Digital Agent position within the NC State Cooperative extension and seek to fund a similar position on a permanent basis. Goal: Increase education opportunities Strategies: Provide NorthStar digital education platform to Person County. Provide a licensed AARP Senior Planet instructor to Person County to provide free digital skills education to seniors. Offer free digital skills education tutoring. Identify or establish programs at PCC that teach digital skills to the community Implement a mobile-classroom model of Digital Skills Education to overcome transportation hurdles and provide this resource in an accessible and convenient way at familiar and trusted community locations. Initiate collaboration between Digital Literacy Educators / Navigators and local IT companies to provide public education. Factor 4: Digital Literacy & Technical Support 97 Goal: Develop a digitally supportive County Strategies: Increase tele-health accessibility. Become a remote work-friendly community. Create a broadband resource education center in Person County Create a Digital Equity webpage of resources. Goal: Develop inventory of available resources Strategies: Identify and map local technical assets. Promote awareness of cyber security. Connect establishments with refurbishment organizations as an avenue of decluttering the devices they have on-hand. Factor 5: Community Capacity 98 Person County Digital Inclusion Plan Conclusion In conclusion, digital inclusion is important so everyone has equal access to technology in today’s world. As more daily tasks move online, it’s crucial that people of all ages have the tools and skills to fully participate in the digital world. The COVID-19 pandemic showed how important it is to have universal access to digital resources, and that need is still here as technology keeps advancing. Person County understands the importance of closing the digital divide and has created a digital inclusion plan to tackle these challenges. While the plan is now published, it will continue to have updated editions released, as Person County’s digital standing changes over time. The county’s rural nature, along with its economic and demographic factors, creates challenges, but it also offers chances for solutions that uniquely fit this community. By focusing on improving internet access, affordability, digital skills & technical support, and community capacity, Person County’s plan aims to make sure everyone, no matter where they live or their financial situation, can benefit from technology. This approach strengthens local efforts and helps bridge the digital divide, making life better for all residents and supporting our motto: "Everything is better in Person." 99 AGENDA ABSTRACT Meeting Date: January 21, 2025 Agenda Title: Amendment to the Resolution Establishing 2025 Schedule of Regular Meetings for the Person County Board of Commissioners Summary of Information: The Board of Commissioners took action to set its regular schedule of meetings for 2025 at its December 2, 2024 meeting. As planning is underway for the Feb. 18, 2025 Annual Retreat, the Board has the option to hold its retreat in the Boardroom 215, as was adopted in December, or to change the location to the Kirby Upstairs Main Hall, if preferred. Financial Impact: None Recommended Action: Consider the location change and, if necessary, take action to adopt an Amended Resolution Establishing 2025 Schedule of Regular Meetings. Submitted By: Katherine M. Cathey, County Manager 100 Resolution Establishing 2025 Schedule of Regular Meetings for the Person County Board of Commissioners WHEREAS, NC General Statute 153A-40 requires boards of commissioners to hold a regular-scheduled meeting at least once a month; and WHEREAS, the Person County Board of Commissioners meets in its Commissioners' Boardroom 215 in the Person County Office Building, located at 304 S. Morgan Street in Roxboro, North Carolina, unless otherwise noted below. WHEREAS, action of the Board of Commissioners at its meeting on January 21, 2025, to change the location of the February 18, 2025 Annual Retreat to the Kirby Cultural Arts Complex, located at 213 N. Main St., Roxboro, NC. Now therefore, be it RESOLVED by action of the Person County Board of Commissioners, the following Schedule of Regular Meetings for 2025 is set forth as following: 6:00 p.m. 9:00 a.m. 6:00 p.m. 9:00 a.m. 6:00 p.m. January 6, 2025 January 21,2025 (Tuesday) February 3, 2025 February 18, 2025 (Tuesday) Annual Retreat -Kirby March 3, 2025 March 17, 2025 9:00 a.m. 6:00 p.m.April 7, 2025 April 21, 2025 May 5, 2025 May 19, 2025 Jun e 2, 2025 June 16, 2025 July 21, 2025 August 4, 2025 August 18, 2025 9:00 a.m. 6:00 p.m. 9:00 a.m. 6:00 p.m. 9:00 a.m. 9:00 a.m. 6:00 p.m. 9:00 a.m. 101 6:00 p.m. 9:00 a.m. 6:00 p.m. 9:00 a.m. September 2, 2025 (Tuesday) September 15, 2025 October 6, 2025 October 20, 2025 November 3, 2025 November 17, 2025 December 1, 2025 6:00 p.m. 9:00 a.m. 6:00 p.m. BE IT FURTHER RESOLVED that a copy of this Resolution shall be posted on the Board of Commissioners' bulletin board located outside the Commissioners' meeting room 215 of the County Office Building at least ten (I0) days before the first meeting to which it applies, and that the adopted Schedule of Meetings dates shall be posted on the County website and distributed with the Sunshine email group. Adopted this, the 21st day of January 2025. ________________________________ Chair Person County Board of Commissioners Attest: ___________________________________ Michele Solomon Clerk of Board 102