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03-17-2025 Agenda Packet BOCPERSON COUNTY BOARD OF COUNTY COMMISSIONERS MEETING AGENDA 304 South Morgan Street, Room 215 Roxboro, NC 27573-5245 336-597-1720 Fax 336-599-1609 March 17, 2025 9:00 a.m. This meeting will convene in Room 215 of the County Office Building. 1. CALL TO ORDER.....................................................................Chairman Puryear 2. INVOCATION 3. PLEDGE OF ALLEGIANCE 4. DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA 5. RECOGNITION A. Resolution of Appreciation for Retired Deputy Sheriff Charlie Oakley...............................................Chairman Puryear 6. INFORMAL COMMENTS The Person County Board of Commissioners established a 10-minute segment which is open for informal comments and/or questions from citizens of this county on issues, other than those issues for which a public hearing has been scheduled. The time will be divided equally among those wishing to comment. It is requested that any person who wishes to address the Board, register with the Clerk to the Board prior to the meeting. 1 6. DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA A. March 3, 2025 Minutes B. Budget Amendment #16 C. Budget Amendment #17 D. Person Area Transportation System (PATS) Title VI Program Plan E. Reimbursement Agreement for Expenses Related to the Closure of Country Club Road F. Chamber of Commerce Lease 7. NEW BUSINESS A. Multimodal Trail Feasibility Study............................................... John Hill B. Request for Fund Balance Appropriation for the Detention Center........................................................................... Jason Wilborn C. Strategic Plan Quarterly Report and FY26 Update..................... . Katherine Cathey D. Appointments to Boards and Committees................................... Michele Solomon 8. CHAIRMAN’S REPORT 9. MANAGER’S REPORT 10. COMMISSIONERS’ REPORTS/COMMENTS 11. CLOSED SESSION A. Closed Session #1 per General Statute 143-318.11(a)(4) for the purpose of discussion of matters relating to the location or expansion of industries or other businesses in the county (economic development) with the following individuals permitted to attend: County Manager Katherine Cathey, Clerk to the Board Michele Solomon, County Attorney T.C. Morphis, Jr., and Economic Development Director Brandy Lynch. B. Closed Session #2 per General Statute 143-318(a)(3) for the purpose to consult with the county attorney in order to preserve the attorney-client privilege with the following individuals permitted to attend: County Manager Katherine Cathey, Clerk to the Board Michele Solomon, and County Attorney T.C. Morphis, Jr. Note: All Items on the Agenda are for Discussion and Action as deemed appropriate by the Board. 2 AGENDA ABSTRACT Meeting Date: March 17, 2025 Agenda Title: Resolution of Appreciation for Retired Deputy Sheriff Charlie Oakley Summary of Information: Charlie Oakley provided invaluable service to Person County citizens during his employment with the Person County Sheriff’s Office, from his employment as a Detention Officer, a Deputy Sheriff, an Investigations Sergeant, a Sheriff Unit Supervisor, and a Deputy Sheriff Special Assignment-Warrant/K9 Deputy. Deputy Oakley retired on March 1, 2025 after faithfully serving Person County for 21 years. Financial Impact: None. Recommended Action: Present Resolution of Appreciation to County Retiree, Deputy Charlie Oakley. Submitted By: Michele Solomon, Clerk to the Board 3 RESOLUTION OF APPRECIATION WHEREAS, Charlie Oakley served the people of Person County during his employment with the Person County Sheriff’s Office; and WHEREAS, Charlie Oakley served the citizens of Person County with honor, integrity, sincerity and dedication for twenty-one years; and WHEREAS, Charlie Oakley earned the respect and admiration of all who have known him and worked with him throughout his career; and WHEREAS, the County of Person recognizes the many contributions Charlie Oakley made to the County as a Detention Officer, a Deputy Sheriff, an Investigations Sergeant, a Sheriff Unit Supervisor, and a Deputy Sheriff Special Assignment-Warrant/K9 Deputy, and offers him sincere best wishes for his retirement. NOW, THEREFORE, I, Kyle Puryear, Chairman of the Person County Board of Commissioners, do hereby extend this Resolution of Appreciation to Charlie Oakley for his dedication and commitment and for continually striving to make Person County a better place to live and work. Adopted this the 17th day of March 2025. ____________________________________ Kyle Puryear, Chairman Person County Board of Commissioners Attest: ____________________________________ Michele Solomon Clerk to the Board 4 March 3, 2025 1 PERSON COUNTY BOARD OF COMMISSIONERS March 3, 2025 MEMBERS PRESENT OTHERS PRESENT Kyle Puryear Katherine M. Cathey, County Manager Jason Thomas Michele Solomon, Clerk to the Board Sherry Wilborn T.C. Morphis, Jr., County Attorney Antoinetta Royster- ABSENT Tracy Ellixson- ABSENT The Board of Commissioners for the County of Person, North Carolina, met in Regular session on Monday, March 3, 2025 at 6:00 p.m.in the Commissioners’ Boardroom 215 in the Person County Office Building located at 304 S. Morgan Street, Roxboro, NC. Chairman Puryear called the meeting to order and recognized a quorum was present. He stated that Commissioner Royster was absent due to her representing Person County at the NACo Legislative Conference in Washington, D.C. Vice-Chairman Thomas offered an invocation and Commissioner Wilborn led the group in the Pledge of Allegiance. DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA: A motion was made by Vice-Chairman Thomas and carried 3-0 to approve the agenda with the addition of the NC Parks and Recreation ADA Accessibility Grant to be added to the Consent Agenda and for Item 6E- Termination of Option and Purchase Agreement to be removed from the Consent Agenda and placed after Closed Session #3. INFORMAL COMMENTS: There were no individuals that appeared before the Board to make informal comments. 5 March 3, 2025 2 DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA: A motion was made by Commissioner Wilborn and carried 3-0 to approve the Consent Agenda with the following items: A. February 3, 2025 Minutes B. February 18, 2025 Minutes C. Budget Amendment #15 D. A Resolution Amending the Person County Economic Development Commission for a Change in Membership E. Termination of Option and Purchase Agreement F. A Resolution Supporting an Act to Extend the Elderly or Disabled Property Tax Homestead Exclusion G. Chamber of Commerce Asbestos Remediation and Flooring Replacement H. An Ordinance Approving Conditional District Zoning/Map Amendment Application CD-01-24 I. NC Parks and Recreation ADA Accessibility Grant Commissioner Wilborn asked a question related to Item F- She asked where would the Resolution be sent for the General Assembly to recognize that the Board supports it. County Manager Katherine Cathey advised that the Resolution would be sent to local delegation and if the Board desires it to be sent to anyone else, the County would do so. Wilborn stated that in reference to Item G- The lease was originally for a 4–5-year term and needs to be looked at for revisions and add a renewal clause. NEW BUSINESS: APPOINTMENTS TO BOARDS AND COMMITTEES Clerk to the Board Michele Solomon presented to the Board interested citizen applications for consideration for appointment to boards and committees and requested the Board to nominate for appointment as deemed appropriate. A motion was made by Commissioner Wilborn and carried 3-0 to appoint Holly Forester-Miller to the Environmental Issues Advisory Committee for a 3-year term representing the Holloway Township. A motion was made by Commissioner Wilborn and carried 3-0 to appoint Jason Watson to the Local Emergency Planning Committee as a Transportation representative. A motion was made by Commissioner Wilborn and carried 3-0 to appoint the following individuals to the PATS Transportation Advisory Board for a 3-year term: Dustin Brann representing the Chamber of Commerce and Adrian Richardson representing the Health Department. 6 March 3, 2025 3 CHAIRMAN’S REPORT Chairman Puryear had no report. MANAGER’S REPORT County Manager Katherine Cathey stated that the County’s first Civics Academy begins this week. She stated that the class is full and that the County is excited to offer this opportunity for the public. She stated that she is sure that the County will be offering this again to those that are on the wait list. COMMISSIONER REPORTS/COMMENTS Vice-Chairman Thomas stated that he attended the Chief’s meeting about two weeks ago. He stated that during that meeting it was mentioned that Highway 501 would be closed for two hours on Wednesday, April 30, 2025 for The Wall That Heals. He stated more information would be forthcoming as the date draws near. He expressed thanks to all in attendance. Commissioner Wilborn stated that for the past couple of Economic Development Commission (EDC) meetings they have talked about the need to look forward with the growth of industrial properties being purchased. She stated that with the City of Roxboro being the County’s only municipality, and controlling our infrastructure, the EDC would like to seek a planning session to occur between the three boards, County Commissioners, City Council, and EDC. She stated that they have discussed whether or not it would be the full board members, or just chairs and vice-chairs. She stated that discussion is still ongoing. She stated that they are tentatively targeting an October meeting. She expressed thanks to Commissioner Royster for attending the NACo Conference and for representing Person County. She stated that Royster asked in her absence, that if Wilborn could read Governor Stein’s Proclamation for Social Work for March. Wilborn proceeded to read the Proclamation. 7 March 3, 2025 4 8 March 3, 2025 5 A motion was made by Vice-Chairman Thomas and carried 3-0 to enter into Closed Sessions at 6:09 p.m. CLOSED SESSION #1 A motion to enter into Closed Session #1 per General Statute 143-318.11(a)(3) for attorney-client privilege to discuss Person County v. Reaves, Person 24 CVS001998-720 with the following individuals permitted to attend: County Manager Katherine Cathey, Clerk to the Board Michele Solomon, County Attorney T.C. Morphis, Jr., and Health Director Janet Clayton. CLOSED SESSION #2 A motion to enter into Closed Session #2 per General Statute 143-318.11(a)(4) for the purpose of discussion of matters relating to the location or expansion of industries or other businesses in the county (economic development) with the following individuals permitted to attend: County Manager Katherine Cathey, Clerk to the Board Michele Solomon, County Attorney T.C. Morphis, Jr., and Economic Development Director Brandy Lynch. CLOSED SESSION #3 A motion to enter into Closed session #3 per General Statute 143-318.11(a)(3) for attorney-client privilege to discuss the Joint Application for a Certificate of Public Convenience and Necessity filed by Duke Energy Progress, LLC on February 7, 2025 with the following individuals permitted to attend: County Manager Katherine Cathey, Clerk to the Board Michele Solomon, and County Attorney T.C. Morphis, Jr. Chairman Puryear called the closed sessions to order at 6:10 p.m. A motion was made by Vice-Chairman Thomas and carried 3-0 to return to open session at 7:20 p.m. 9 March 3, 2025 6 TERMINATION OF OPTION AND PURCHASE AGREEMENT A motion was made by Vice-Chairman Thomas and carried 3-0 to terminate the Option and Purchase Agreement. ADJOURNMENT: A motion was made by Commissioner Wilborn and carried 3-0 to adjourn the meeting at 7:21 p.m. ____________________________ ______________________________ Michele Solomon Kyle Puryear Clerk to the Board Chairman (Draft Board minutes are subject to Board approval). 10 3/17/2025 Dept./Acct No.Department Name Amount Incr / (Decr) EXPENDITURES Airport Construction Capital Project Fund (5,778,335) REVENUES Airport Construction Capital Project Fund Federal funding (901,232) Local funding (63,101) Transfer from General Fund (2,457,002) Transfer from CIP Fund (2,277,000) Fund Balance Appropriation (80,000) EXPENDITURES Capital Improvement Project Fund County Projects (3,667,358) School Projects (1,939,890) PCC Projects (1,021,603) REVENUES Capital Improvement Project Fund Other Revenues 1,973,258 Transfer from Other Funds (8,200,000) Fund Balance Appropriation (402,109) Explanation: Account Number Account Description $Revenues incr. (decr.) (cr.) dr. $Expenditures incr. (decr.) dr. (cr.) Airport Construction Capital Project Fund Expenditures: 4004530-449700 Bank Fees (2,000) 4004530-551890 Exec Hangar Project (5,201,336) 4004530-551895 Hangar Site Prep Project (574,999) Revenues: 40035-380090 Federal-47.16.1 Hangar-Design (567,900) 40035-380092 Federal-47.17.1 Hangar-Constr (333,332) 40035-380290 Local-47.16.1 Hangar Site Wk (63,101) 40070-398010 Transfer From Fund 10 (2,457,002) 40070-398041 Transfer From Fund 41 (2,277,000) 40090-399991 Fund Balance Appropriation (80,000) Capital Improvement Project Fund Expenditures (County Projects): 4104260-558320 Demolish Water Tower-Old Helena School (54,000) 4104260-558330 LUCAS CPR Compression Devices (53,419) 4104260-558340 PI/MRF Merger and Renovation (2,241,000) 4104260-559000 Fiber Proj-Proj Mgt (1,007) 4104260-560100 Permitting Software (292,356) 4104260-560900 New Roof-Helena Gym (old) (231,095) 4104260-560920 P&R-ADA access safe surface (148,411) BUDGET AMENDMENT #16 Closing out Airport projects ($5,778,335) and CIP projects ($6,628,851) that were completed by June 30, 2024. BUDGET ADJUSTMENT DETAIL BA-16-Project Closeouts11 4104260-560930 P&R-ADA parking areas (2,827) 4104260-561610 Refurbish Water Tank-Airport (90,128) 4104260-561620 Upfit PCOB Aud to BOC Boardroom (121,813) 4104260-561630 HVAC Upgrades-Senior Center (57,075) 4104260-561640 New Roof-EMS (Barden St.) (210,022) 4104260-561650 New Roof-Helena EMS/Sheriff Station (164,205) Expenditures (PCC Projects): 4105921-580103 Early College-POD Building (614,076) 4105921-580105 Enviro Controls (327,527) 4105921-580650 Signage Package (80,000) Expenditures (School Projects): 4105911-558670 Install Cameras-All Schools (180,000) 4105911-558680 New Roof-South Elementary (639,838) 4105911-570650 New Roof-Oak Lane (951,229) 4105911-570660 New Roof-South (metal) (17,654) 4105911-571540 Woodland Elem-Repaint canopies (29,817) 4105911-571560 New Roof-North End Elem (121,352) Revenues: 41020-381000 Uncommitted Funds (old) (127,029) 41020-381000 Uncommitted Funds (new) 2,953,038 41020-381200 Committed Funds (old) (7,214,315) 41020-381200 Committed Funds (new) 6,378,731 41020-341360 City of Roxboro Contrib-Permitting sftwr (17,167) 41070-398021 Transfer from Fund 210 (old) (8,200,000) 41090-399991 Fund Balance Appropriation (old) (402,109) Totals (12,407,186) (12,407,186) BA-16-Project Closeouts12 3/17/2025 Dept./Acct No.Department Name Amount Incr / (Decr) EXPENDITURES General Fund General Government 555 Public Safety 1,597 Cultural & Recreation 9,537 REVENUES General Fund Other Revenues 2,152 Charges for Services 9,537 EXPENDITURES Capital Improvement Project Fund Transfer to Other Funds 168,000 Local Contingency-2024 LOBs Project (168,000) REVENUES 2024 LOB's Fund Transfer from Other Funds 168,000 EXPENDITURES 2024 LOB's Fund Project Contingency (520) Debt Issuance (6,480) South Elementary School Roofing Project 175,000 Explanation: BUDGET AMENDMENT #17 Recognize insurance claims for vehicle damages in the Sheriff's Office ($1,597); receive reimbursement for equipment in Information Technology ($555); amend budget to recognize Recreation, Arts and Parks trip deposits ($9537); Transfer local contingency funds from the CIP Fund (-$168,000), as well as project contingency (-$520) and available debt issuance funds (-$6,480) in the 2024 LOBs Project Fund to support additional costs incurred in the South Elementary School Roofing Project ($175,000). 13 Account Number Account Description $Revenues incr. (decr.) (cr.) dr. $Expenditures incr. (decr.) dr. (cr.) 100-389890 Misc Revs: Insurance Proceeds 1,597 1004310-435300 Sheriff: Maint & Repair/Vehicles 1,597 100-389890 Misc Revs: Reimbursement 555 1004121-420000 Information Technology-Supplies 555 10055-361408 P&R-Recreation Fees - Trips 9,537 1006120-419000 P&R-Recreation Fees - Trips 9,537 4109821-401044 CIP Fund: Transfer to 2024 LOBs Fund 168,000 4104260-561800 CIP Fund: Local Contingency-2024 LOBs Project (168,000) 44070-398041 2024 LOBs Fund: Transfer from CIP Fund 168,000 4404260-599100 2024 LOBs Fund: Project Contingency (520) 4404260-572200 2024 LOBs Fund: Debt Issuance (6,480) 4405911-558680 2024 LOBs Fund: South Elementary School Roofing Project 175,000 Totals 179,689 179,689 BUDGET ADJUSTMENT DETAIL 14 AGENDA ABSTRACT Meeting Date: March 17, 2025 Agenda Title: Person Area Transportation System (PATS) Title VI Program Plan Summary of Information: The Title VI Plan is a requirement of the Federal Transit Administration (FTA) and North Carolina Department of Transportation (NCDOT). The requirement is to have the plan updated and reviewed every three years in order to qualify for 5311 Administrative and Capital Grants. Minor changes are outlined below. Title VI Program Plan Changes Below are the changes from the policy that the Board adopted on April 18,2022: • Changes to the County Manager • Appendix B Organization Chart restructured • Updated Section 2.2 with current funding amounts • Updated Census data • Updated all tables with current information. Financial Impact: None. Recommended Action: Review and adopt the updated Title VI Program Plan Policy. The Plan requires both the Chairman and County Manager’s signatures. Submitted By: Mitch Fleig, Public Transportation Director 15 P Person Area Transportation System (PATS) Title VI Program Plan nondiscrimination LEP buses 1964 transit equality civil rights EJ race gender disability rights fai Title VI MPO national origin age public participation equal opportunity light rail color Date Adopted March 17, 2025 16 2 TITLE VI PLAN REVIEW AND ADOPTION On behalf of the Person County Board of Commissioners, I hereby acknowledge receipt of the Title VI Nondiscrimination Plan. We, the Person County Board of Commissioners, have reviewed and hereby adopt this Plan. We are committed to ensuring that all decisions are made in accordance with the nondiscrimination guidelines of this Plan, to the end the no person is excluded from participation in, denied the benefits of, or otherwise subjected to discrimination under any Person Area Transportation Service (PATS) services and activities on the basis of race, color, national origin, sex, age, creed (religion), or disability, as protected by Title VI of the Civil Rights Act of 1964 and the nondiscrimination provisions of the Federal Transit Administration. ____________________________________________ ___________________________ Signature of Authorizing Official DATE 17 3 Table of Contents Title VI Nondiscrimination Agreement ................................................................................................................ 6 1.0 Introduction ................................................................................................................................................... 7 2.0 Description of Programs and Services .......................................................................................................... 7 2.1 Program(s) and Services Administered ...................................................................................................... 7 2.2 Funding Sources / Tables ........................................................................................................................... 7 2.3 Decision-Making Process ........................................................................................................................... 8 2.4 Title VI Coordinator .................................................................................................................................... 8 2.5 Change of Title VI Coordinator and/or Head of Decision-making Body .................................................... 9 2.6 Organizational Chart .................................................................................................................................. 9 2.7 Subrecipients ............................................................................................................................................. 9 3.0 Title VI Nondiscrimination Policy Statement ............................................................................................. 10 4.0 Notice of Nondiscrimination ....................................................................................................................... 11 5.0 Procedures to Ensure Nondiscriminatory Administration of Programs and Services .............................. 12 6.0 Contract Administration ............................................................................................................................. 13 6.1 Contract Language ................................................................................................................................... 13 6.2 Nondiscrimination Notice to Prospective Bidders ................................................................................... 14 7.0 External Discrimination Complaint Procedures ......................................................................................... 16 Discrimination Complaint Form ...................................................................................................................... 18 Discrimination Complaints Log ....................................................................................................................... 20 Investigative Guidance.................................................................................................................................... 21 SAMPLE Investigative Report Template ......................................................................................................... 22 8.0 Service Area Population Characteristics ..................................................................................................... 23 8.1 Race and Ethnicity .................................................................................................................................... 23 8.2 Age & Sex ................................................................................................................................................. 23 8.3 Disability................................................................................................................................................... 23 8.4 Poverty ..................................................................................................................................................... 25 8.5 Household Income ................................................................................................................................... 26 8.6 Limited English Proficiency Populations .................................................................................................. 26 8.7 Population Locations ............................................................................................................................... 26 9.0 Title VI Equity Analyses (and Environmental Justice Assessments) .......................................................... 27 10.0 Public Involvement .................................................................................................................................... 28 10.1 Introduction ........................................................................................................................................... 28 10.2 Public Notification .................................................................................................................................. 28 18 4 10.3 Dissemination of Information ................................................................................................................ 28 10.4 Meetings and Outreach ......................................................................................................................... 28 10.5 Limited English Proficiency .................................................................................................................... 30 10.6 Demographic Requests .......................................................................................................................... 33 10.7 Key Community Contacts ....................................................................................................................... 34 10.8 Summary of Outreach Efforts Since the Last Title VI Program Submission ........................................... 34 11.0 Staff Training ............................................................................................................................................. 34 12.0 Nonelected Boards and Committees – By Race and Gender ................................................................... 35 13.0 Record-Keeping and Reports .................................................................................................................... 35 14.0 Transit Providers ....................................................................................................................................... 37 14.1 Service Standards ................................................................................................................................... 37 14.2 Service Policies ....................................................................................................................................... 37 Appendices ......................................................................................................................................................... 38 Appendix A – Applicable Nondiscrimination Authorities Appendix B – Organizational Chart Appendix C– NCDOT’s Transit Review Checklist 19 5 TITLE VI NONDISCRIMINATION AGREEMENT BETWEEN THE NORTH CAROLINA DEPARTMENT OF TRANSPORTATION AND PERSON AREA TRANSPORTATION SYSTEM (PATS) In accordance with DOT Order 1050.2A, Person Area Transportation System (PATS) assures the North Carolina Department of Transportation (NCDOT) that no person shall, on the ground of race, color, national origin, sex, creed, age, or disability, as provided by Title VI of the Civil Rights Act of 1964, the Civil Rights Restoration Act of 1987 and related nondiscrimination authorities, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination or retaliation under any program or activity undertaken by PATS . Further, PATS hereby agrees to: 1. Designate a Title VI Coordinator that has a responsible position within the organization and easy access to the County Manager (CAO, or head) of the organization. 2. Issue a policy statement, signed by the County Manager of the organization, which expresses a commitment to the nondiscrimination provisions of Title VI and related applicable statutes. The signed policy statement shall be posted and circulated throughout the organization and to the general public and published where appropriate in languages other than English. The policy statement will be re-signed when there is a change of the County Manager. 3. Insert the clauses of the contract language from Section 6.1 in every contract awarded by the organization. Ensure that every contract awarded by the organization’s contractors or consultants also includes the contract language. 4. Process all and, when required, investigate complaints of discrimination consistent with the procedures contained within this Plan. Log all complaints for the administrative record. 5. Collect statistical data (race, color, national origin, sex, age, disability) on participants in, and beneficiaries of, programs and activities carried out by the organization. 6. Participate in training offered on Title VI and other nondiscrimination requirements. Conduct or request training for employees or the organization’s subrecipients. 7. Take affirmative action, if reviewed or investigated by NCDOT, to correct any deficiencies found within a reasonable time period, not to exceed 90 calendar days, unless reasonable provisions are granted by NCDOT. 8. Document all Title VI nondiscrimination-related activities as evidence of compliance. Submit information and reports to NCDOT on a schedule outlined by NCDOT. THIS AGREEMENT is given in consideration of, and for the purpose of obtaining, any and all federal funds, grants, loans, contracts, properties, discounts or other federal financial assistance under all programs and activities and is binding. Authorized Signature Date Katherine M. Cathey County Manager 20 6 1.0 INTRODUCTION Title VI of the 1964 Civil Rights Act, 42 U.S.C. 2000d provides that: “No person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance.” The broader application of nondiscrimination law is found in other statutes, executive orders, and regulations, which provide additional protections based on age, sex, creed (religion), and disability, including the 1987 Civil Rights Restoration Act, which extended nondiscrimination coverage to all programs and activities of federal-aid recipients, subrecipients, and contractors, including those that are not federally-funded (see Appendix A – Applicable Nondiscrimination Authorities). Person Area Transportation System (PATS) is a recipient of Federal Transit Administration (FTA) funds from the North Carolina Department of Transportation (NCDOT). PATS establishes this Title VI Nondiscrimination Plan for the purpose of complying with Title VI of the Civil Rights Act of 1964, as required by FTA Circular 4702.1B, and related requirements outlined within the FTA Certifications & Assurances, “Nondiscrimination Assurance.” This document details the nondiscrimination program, policies, and practices administered by PATS, and will be updated periodically to incorporate changes and additional responsibilities as they are made. This Plan will be submitted to NCDOT or FTA, upon request. 2.0 DESCRIPTION OF PROGRAMS AND SERVICES 2.1 PROGRAM(S) AND SERVICES ADMINISTERED PATS provides public transportation options to its customers within Person County, North Carolina. Demand Response services operate Monday through Friday from 6 a.m. to 6 p.m. Out-of-town transportation for medical appointments is provided to Prospect Hill, Hillsborough, Durham and Chapel Hill, Monday through Thursday. To schedule a ride, customers must call the office by 11 a.m. the business day before. Fares are calculated based on mileage. One-way trips range from $2.00 to $14.00. PATS also operates the fare-free Uptown Roxboro Shuttle Monday through Friday. Office hours are 8:30 a.m. to 5 p.m. Administrative positions include (1) Public Transportation Director, (1) Transportation Coordinator, (1) Senior Administrative Support Specialist/Administrative Coordinator, and (1) Administrative Support Specialist. There are nine (9) full-time Transit Specialists and twelve (12) part-time Transit Specialists. Type of Service Days of week Times Fare (if applicable) Demand Response Monday-Friday 6:00 am – 6:00 pm $2 - $4 Out of town Medical Monday-Thursday 6:00 am – 3:00 pm $5 - $14 Deviated Fixed Route Monday – Friday 7:45 am – 5:00 pm None 2.2 FUNDING SOURCES / TABLES For the purpose of federally assisted programs, "federal assistance" shall include: 1. grants and loans of Federal funds; 2. the grant or donation of Federal property and interest in property; 3. the detail of Federal personnel; 4. the sale and lease of, and the permission to use (on other than a casual or transient basis), Federal property or any interest in such property without consideration or at a nominal consideration, or at a consideration which is reduced for the purpose of assisting the recipient, or in recognition of the public interest to be served by such sale or lease to the recipient; and 21 7 5. any Federal agreement, arrangement, or other contract which has, as one of its purposes, the provision of assistance. Each FTA Formula Grant received by our system during the past year, and whether the funds were received through NCDOT or directly from FTA, is checked below. Grant Title NCDOT FTA Details (i.e., purpose, frequency, and duration of receipt) 5307 (Urbanized Area Formula) 5309 (b)(2) (Fixed Guideway Modernization) 5310 (Transportation for Elderly Persons and Persons with Disabilities) 5311 (Formula Grants for Other than Urbanized Areas) $411,355.00 (capital, FY25, annual) $208,260 (administrative, FY 25, annual) 5311 (b)(3) (Rural Transit Assistance) 5303, 5304 and/or 5305 (Metropolitan & Statewide Planning) 5339 (Bus and Bus Facilities Formula) Other: 2.3 DECISION-MAKING PROCESS The Person County Board of Commissioners (BOC) is the governing board for the Person Area Transportation System (PATS). The BOC makes the final decision on adopting documents, policies, and plans. The Public Transportation Director requests in advance to be on the agenda at one of the BOC’s semimonthly meetings (first and third Monday of each month). The BOC votes on approval and adoption of documents, policies or plans. Documents that do not need approval from the BOC are presented to the Transportation Advisory Board (TAB). The TAB meets on the first Wednesday of each quarter at 4 p.m. Board or Committee Name Appointed Elected # of Members Transit Advisory Board 14 Board of Commissioners 5 2.4 TITLE VI COORDINATOR The individual below has been designated as the Title VI Coordinator for PATS, and is empowered with enough authority and responsibility to implement the Title VI Nondiscrimination Program: Name Mitch Fleig Official Title Public Transportation Director Address 303 S. Morgan St. Roxboro, NC (physical) 304 S. Morgan St Roxboro, NC 27573 (mailing) Phone 336-597-1771 Email mfleig@personcountync.gov Key responsibilities of the Coordinator include: • Maintaining knowledge of Title VI and related requirements. 22 8 • Attending civil rights training when offered by NCDOT or any other regulatory agency. • Administering the Title VI Nondiscrimination Program and coordinating implementation of this Plan. • Training internal staff and officials on their Title VI nondiscrimination obligations. • Disseminating Title VI information internally and to the general public, including in languages other than English. • Presenting Title VI-related information to decision-making bodies for input and approval. • Ensuring Title VI-related posters are prominently and publicly displayed. • Developing a process to collect data related to race, national origin, sex, age, and disability to ensure minority, low-income, and other underserved groups are included and not discriminated against. • Ensuring that non-elected boards and committees reflect the service area and minorities are represented. • Implementing procedures for prompt processing (receiving, logging, investigating and/or forwarding) of discrimination complaints. • Coordinating with, and providing information to, NCDOT and other regulatory agencies during compliance reviews or complaint investigations. • Promptly resolving areas of deficiency to ensure compliance with Title VI nondiscrimination requirements. 2.5 CHANGE OF TITLE VI COORDINATOR OR COUNTY MANAGER If Title VI Coordinator or County Manager changes, this document and all other documents that name the Coordinator, will immediately be updated, and an updated policy statement (and nondiscrimination agreement, if standalone) will be signed by the new County Manager. 2.6 ORGANIZATIONAL CHART PATS currently employs 25 staff which consist of the following job categories: • Public Transportation Director • Transportation Coordinator • Senior Administrative Support Specialist • Administrative Support Specialist / Dispatcher • Transit Specialist (9) • Transit Specialist part time (12) An organizational chart showing the Title VI Coordinator’s place within the organization is in Appendix B. 2.7 SUBRECIPIENTS Person Area Transportation System does not have pass through funds to any other organizations and, therefore, does not have any subrecipients. 23 9 3.0 TITLE VI NONDISCRIMINATION POLICY STATEMENT It is the policy of Person Area Transportation System (PATS), as a federal-aid recipient, to ensure that no person shall, on the ground of race, color, national origin, sex, creed (religion), age or disability, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any of our programs and activities, as provided by Title VI of the Civil Rights Act of 1964, the Civil Rights Restoration Act of 1987, and all other related nondiscrimination laws and requirements. Katherine Cathey, County Manager Date Title VI and Related Authorities Title VI of the Civil Rights Act of 1964 (42 U.S.C. Section 2000d) provides that, “No person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance.” The 1987 Civil Rights Restoration Act (P.L. 100-259) clarified and restored the original intent of Title VI by expanding the definition of “programs and activities” to include all programs and activities of federal-aid recipients, subrecipients, and contractors, whether such programs and activities are federally assisted or not. Related nondiscrimination authorities include, but are not limited to: U.S. DOT regulation, 49 CFR part 21, “Nondiscrimination in Federally-assisted Programs of the Department of Transportation–Effectuation of Title VI of the Civil Rights Act”; 49 U.S.C. 5332, “Nondiscrimination (Public Transportation)”; FTA Circular 4702.1B - Title VI Requirements and Guidelines for Federal Transit Administration Recipients; DOT Order 5610.2a, “Actions to Address Environmental Justice in Minority Populations and Low-Income Populations”; FTA C 4703.1 - Environmental Justice Policy Guidance For Federal Transit Administration Recipients; Policy Guidance Concerning (DOT) Recipient's Responsibilities to Limited English Proficient (LEP) Persons, 74 FR 74087; The Americans with Disabilities Act of 1990, as amended, P.L. 101-336; Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. 790; Age Discrimination Act of 1975, as amended 42 U.S.C. 6101; Title IX of the Education Amendments of 1972, 20 U.S.C. 1681; Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, 42 U.S.C. 4601; Section 508 of the Rehabilitation Act of 1973, 29 U.S.C. 794d Implementation • This statement will be signed by the County Manager of Person County and re-signed whenever a new person assumes that position. • The signed statement will be posted on office bulletin boards, near the receptionist’s desk, in meeting rooms, inside vehicles, and disseminated within brochures and other written materials. • The core of the statement (signature excluded) will circulate internally within annual acknowledgement forms. • The statement will be posted or provided in languages other than English, when appropriate. 24 10 4.0 NOTICE OF NONDISCRIMINATION  The Person Area Transportation System operates its programs and services without regard to race, color, national origin, sex, creed (religion), age, and disability in accordance with Title VI of the Civil Rights Act and related statutes. Any person who believes she or he has been aggrieved by any unlawful discriminatory practice may file a complaint with the Person Area Transportation System.  For more information on the Person Area Transportation System’s civil rights program, and the procedures to file a complaint, contact 336-597-1771, (TTY 800-735-2962); email mfleig@personcountync.gov); or visit our administrative office at 303 S. Morgan St. Roxboro, NC 27573. For more information, visit www.personcountync.gov/pats  If information is needed in another language, contact 336-599-8363.  A complainant may file a complaint directly with the North Carolina Department of Transportation by filing with the Office of Civil Rights, External Civil Rights Section, 1511 Mail Service Center, Raleigh, NC 27699-1511, Attention: Title VI Nondiscrimination Program; phone: 919-508-1808 or 800-522-0453, or TDD/TTY: 800-735-2962.  A complainant may file a complaint directly with the Federal Transit Administration by filing a complaint with the Office of Civil Rights, Attention: Title VI Program Coordinator, East Building, 5th Floor-TCR, 1200 New Jersey Ave., SE, Washington, DC 20590. Implementation • The notice will be posted in its entirety on our website and in any documents and reports we distribute. • The notice will be posted in our offices and inside our vehicles. • Ads in newspapers and other publications shall include the following: “Person Area Transportation System operates without regard to race, color, national origin, sex, creed (religion), age or disability. For more information on Person Area Transportation System s Title VI program or how to file a discrimination complaint, please contact 336-597-1771 or mfleig@personcountync.gov.” • The statement will be posted or provided in languages other than English, when appropriate. . 25 11 5.0 PROCEDURES TO ENSURE NONDISCRIMINATORY ADMINISTRATION OF PROGRAMS AND SERVICES We are committed to nondiscriminatory administration of our programs and services, organization wide. Person Area Transportation System will remind employees of Title VI nondiscrimination obligations through staff training and use of the Annual Education and Acknowledgment Form below. The Title VI Coordinator will periodically assess program operations to ensure this policy is being followed. Annual Education and Acknowledgement Form Title VI Nondiscrimination Policy (Title VI and related nondiscrimination authorities) No person shall, on the grounds of race, color, national origin, sex, age, creed, or disability, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity of a Federal-aid recipient. All employees and representatives of Person Area Transportation System are expected to consider, respect, and observe this policy in their daily work and duties. If any person approaches you with a civil rights-related question or complaint, please direct him or her to Mitch Fleig at 336-597-1771. In all dealings with the public, use courtesy titles (e.g., Mr., Mrs., Miss, Dr.) to address or refer to them without regard to their race, color, national origin, sex, age or disability. Acknowledgement of Receipt of Title VI Program I hereby acknowledge receipt of Person Area Transportation System’s Title VI Program and other nondiscrimination guidelines. I have read the Title VI Program and I am committed to ensuring that no person is excluded from participation in or denied the benefits of Person Area Transportation System’s programs, policies, services and activities on the basis of race, color, national origin, sex, age, creed (religion), or disability, as provided by Title VI of the Civil Rights Act of 1964 and related nondiscrimination statutes. __________________________________________ ____________________ Signature Date Implementation • Periodically, but not more than once a year, employees and representatives will receive, review and certify commitment to the Title VI Program. • New employees shall be informed of Title VI provisions and expectations to perform their duties, accordingly, asked to review the Title VI Program, and required to sign the acknowledgement form. • Periodic review of operational practices and guidelines by the Title VI Coordinator to verify compliance with the Title VI Program. Maintain documents of each review on file. • Signed acknowledgement forms and records of internal assessments will remain on file for at least three years. 26 12 6.0 CONTRACT ADMINISTRATION Person Area Transportation System ensures all contractors will fulfill their contracts in a nondiscriminatory manner. While contractors are not required to prepare a Title VI Program, they must comply with the nondiscrimination requirements of the organization to which they are contracted. Person Area Transportation System and its contractors will not discriminate in the selection and retention of contractors (at any level) or discriminate in employment practices in connection with any of our projects. 6.1 CONTRACT LANGUAGE I. During the performance of this contract, the contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the "contractor") agrees as follows: (1) Compliance with Regulations: The contractor (hereinafter includes consultants) will comply with the Acts and the Regulations relative to Nondiscrimination in Federally-assisted programs of the U.S. Department of Transportation, Federal Transit Administration (FTA), as they may be amended from time to time, which are herein incorporated by reference and made a part of this contract. (2) Nondiscrimination: The contractor, with regard to the work performed by it during the contract, will not discriminate on the grounds of race, color, national origin, sex, age, creed (religion), low-income, limited English proficiency, or disability in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The contractor will not participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR Part 21. (3) Solicitations for Subcontractors, Including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation made by the contractor for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier will be notified by the contractor of the contractor's obligations under this contract and the Acts and the Regulations relative to Nondiscrimination on the grounds of race, color, or national origin. (4) Information and Reports: The contractor will provide all information and reports required by the Acts, the Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Recipient or the FTA to be pertinent to ascertain compliance with such Acts, Regulations, and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish the information, the contractor will so certify to the Recipient or the FTA, as appropriate, and will set forth what efforts it has made to obtain the information. (5) Sanctions for Noncompliance: In the event of a contractor's noncompliance with the Non- discrimination provisions of this contract, the Recipient will impose such contract sanctions as it or the FTA may determine to be appropriate, including, but not limited to: (a) withholding payments to the contractor under the contract until the contractor complies; and/or (b) cancelling, terminating, or suspending a contract, in whole or in part. (6) Incorporation of Provisions: The contractor will include the provisions of paragraphs one through six in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the Regulations and directives issued pursuant thereto. The contractor will take action with respect to any subcontract or procurement as the Recipient or the FTA may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, that if the contractor becomes involved in, or is threatened with litigation by a subcontractor, or supplier because of such direction, the contractor may request the Recipient to enter into any litigation to protect the interests of the Recipient. In addition, the contractor may request the United States to enter into the litigation to protect the interests of the United States. II. During the performance of this contract, the contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the "contractor") agrees to comply with the following nondiscrimination statutes and authorities; including but not limited to: Pertinent Nondiscrimination Authorities • Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21. • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been 27 13 acquired because of Federal or Federal-aid programs and projects); • Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of sex); • Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age); • Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); • The Civil Rights Restoration Act of 1987, (PL 100- 209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal-aid recipients, sub- recipients and contractors, whether such programs or activities are Federally funded or not); • Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38; • The Federal Aviation Administration's Nondiscrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); • Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures Nondiscrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; • Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of Limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); • Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq); • Federal transit laws, specifically 49 U.S.C. § 5332 (prohibiting discrimination based on race, color, religion, national origin, sex (including gender identity), disability, age, employment, or business opportunity). *The Contractor has read and is familiar with the terms above: Contractor’s Initials Date Implementation • The nondiscrimination language above (with initials line) will be appended to any existing contracts, purchase orders, and agreements that do not include it, and initialed by the responsible official of the other organization. • The nondiscrimination language above (without initials line) will be incorporated as standard language before the signature page of our standard contracts, purchase orders, and agreements. • The Title VI Coordinator will review existing contracts to ensure the language has been added. 6.2 NONDISCRIMINATION NOTICE TO PROSPECTIVE BIDDERS Person Area Transportation System, in accordance with Title VI of the Civil Rights Act of 1964 and related nondiscrimination authorities, and Title 49 Code of Federal Regulations, Parts 21 and 26, hereby notifies all bidders that it will affirmatively insure that in any contact entered into pursuant to this advertisement, minority and women business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, sex, age, creed, limited English proficiency, low-income, or disability in consideration for an award. 28 14 Implementation • The nondiscrimination language above will be included in all solicitations for bids for work or material and proposals for negotiated agreements to assure interested firms that we provide equal opportunity and do not discriminate. • Outreach efforts will be made to minority and women-owned firms that work in requested fields and documented. • Unless specifically required under Disadvantaged Business Enterprise (DBE) or Affirmative Action programs, all contractors will be selected without regard to their race, color, national origin, or sex. 29 15 7.0 EXTERNAL DISCRIMINATION COMPLAINT PROCEDURES These discrimination complaint procedures outline the process used by Person Area Transportation System (PATS) to process complaints of alleged discrimination filed under Title VI of the Civil Rights Act of 1964 and related nondiscrimination laws that are applicable to PATS programs, services, and activities. Complaints will be investigated by the appropriate authority. Upon completion of an investigation, the complainant will be informed of all avenues of appeal. Every effort will be made to obtain early resolution of complaints at the lowest level possible by informal means. FILING OF COMPLAINTS 1. Applicability – These procedures apply to the beneficiaries of our programs, activities, and services, such as the members of the public and any consultants/contractors we hire. 2. Eligibility – Any person or class of persons who believes that he/she has been subjected to discrimination or retaliation prohibited by any of the Civil Rights authorities based upon race, color, sex, age, national origin, creed (religion) or disability, may file a written complaint. The law prohibits intimidation or retaliation of any sort. The complaint may be filed by the affected individual or a representative and must be in writing. 3. Time Limits and Filing Options – A complaint must be filed no later than 180 calendar days after the following:  The date of the alleged act of discrimination; or  The date when the person(s) became aware of the alleged discrimination; or  Where there has been a continuing course of conduct, the date on which that conduct was discontinued or the latest instance of the conduct. Complaints may be submitted to the following entities:  Person Area Transportation System, Public Transportation System, 303 S. Morgan St., Roxboro, NC 27573; 336-597-1771  North Carolina Department of Transportation, Office of Civil Rights, External Civil Rights Section, 1511 Mail Service Center, Raleigh, NC 27699-1511; 984-236-1200  US Department of Transportation, Departmental Office of Civil Rights, External Civil Rights Programs Division, 1200 New Jersey Avenue, SE, Washington, DC 20590; 202-366-4070 Federal Transit Administration, Office of Civil Rights, ATTN: Title VI Program Coordinator, East Bldg. 5th Floor – TCR, 1200 New Jersey Avenue, SE, Washington, DC 20590  US Department of Justice, Special Litigation Section, Civil Rights Division, 950 Pennsylvania Avenue, NW, Washington, DC 20530, 202-514-6255 or toll free 877-218-5228 4. Format for Complaints – Complaints shall be in writing and signed by the complainant(s) or a representative and include the complainant’s name, address, and telephone number. Complaints received by fax or e-mail will be acknowledged and processed. Allegations received by telephone or in person will be reduced to writing, may be recorded and will be provided to the complainant for confirmation or revision before processing. Complaints will be accepted in other languages, including Braille. 5. Discrimination Complaint Form – The Discrimination Complaint Form is consistent with the FTA Certifications & Assurances, “Nondiscrimination Assurance.” 6. Complaint Basis – Allegations must be based on issues involving race, color, national origin, sex, age, creed (religion) or disability. The term “basis” refers to the complainant’s membership in a protected group category. 30 16 Protected Categories Definition Examples Applicable Statutes and Regulations FTA Race An individual belonging to one of the accepted racial groups; or the perception, based usually on physical characteristics that a person is a member of a racial group Black/African American, Hispanic/Latino, Asian, American Indian/Alaska Native, Native Hawaiian/Pacific Islander, White Title VI of the Civil Rights Act of 1964; 49 CFR Part 21; 49 U.S.C. 5332(b); FTA Circular 4702.1B Color Color of skin, including shade of skin within a racial group Black, White, brown, yellow, etc. National Origin Place of birth. Citizenship is not a factor. Discrimination based on language or a person’s accent is also covered. Mexican, Cuban, Japanese, Vietnamese, Chinese Sex Gender Women and Men 49 U.S.C. 5332(b); Title IX of the Education Amendments of 1972 Age Persons of any age 21 year old person Age Discrimination Act of 1975 Disability Physical or mental impairment, permanent or temporary, or perceived. Blind, alcoholic, para- amputee, epileptic, diabetic, arthritic Section 504 of the Rehabilitation Act of 1973; Americans with Disabilities Act of 1990 Creed Religion. Muslim, Christian, Hindu, Atheist 49 U.S.C. 5332(b) Complaint Processing 1. When a complaint is received, an Acknowledgment Letter and a Complainant Consent/Release Form will be mailed to the complainant within ten (10) business days by registered mail. 2. We will consult with the NCDOT Title VI Program to determine the acceptability and jurisdiction of all complaints received. (Note: If NCDOT will investigate, the Title VI Program will be responsible for the remainder of this process. We will record the transfer of responsibility in our complaints log). 3. Additional information will be requested if the complaint is incomplete. The complainant will be provided 15 business days to submit any requested information and the signed Consent Release form. Failure to do so may be considered good cause for a determination of no investigative merit. 4. Upon receipt of the requested information and determination of jurisdiction, we will notify the complainant and respondent of whether the complaint has enough merit to warrant investigation. 5. If the complaint is investigated, the notification shall state the grounds of our jurisdiction, while informing the parties that their full cooperation will be required in gathering additional information and assisting the investigator. 6. If the complaint does not warrant investigation, the notification to the complainant shall specifically state the reason for the decision. Complaint Log 1. When a complaint is received, the complaint will be entered into the Discrimination Complaints Log with other pertinent information and assigned a Case Number. (Note: All complaints must be logged). 2. The complaints log will be submitted to the NCDOT’s Civil Rights office during Title VI compliance reviews. (Note: NCDOT may also be request the complaints log during pre-grant approval processes). 3. The Log Year(s) since the last submittal will be entered (e.g., 2015-2018, 2017-2018, FFY 2018, or 2018) and the complaints log will be signed before submitting the log to NCDOT. 4. When reporting no complaints, check the No Complaints or Lawsuits box and sign the log. 31 17 Person Area Transportation System (PATS) DISCRIMINATION COMPLAINT FORM Any person who believes that he/she has been subjected to discrimination based upon race, color, creed, sex, age, national origin, or disability may file a written complaint with Person Area Transportation System, within 180 days after the discrimination occurred. Last Name: First Name: Male Female Mailing Address: City State Zip Home Telephone: Work Telephone: E-mail Address Identify the Category of Discrimination: RACE COLOR NATIONAL ORIGIN SEX CREED (RELIGION) DISABILITY LIMITED ENGLISH PROFICIENCY AGE *NOTE: Title VI bases are race, color, national origin. All other bases are found in the “Nondiscrimination Assurance” of the FTA Certifications & Assurances. Identify the Race of the Complainant Black White Hispanic Asian American American Indian Alaskan Native Pacific Islander Other _________________ Date and place of alleged discriminatory action(s). Please include earliest date of discrimination and most recent date of discrimination. Names of individuals responsible for the discriminatory action(s): How were you discriminated against? Describe the nature of the action, decision, or conditions of the alleged discrimination. Explain as clearly as possible what happened and why you believe your protected status (basis) was a factor in the discrimination. Include how other persons were treated differently from you. (Attach additional page(s), if necessary). The law prohibits intimidation or retaliation against anyone because he/she has either taken action, or participated in action, to secure rights protected by these laws. If you feel that you have been retaliated against, separate from the discrimination alleged above, please explain the circumstances below. Explain what action you took which you believe was the cause for the alleged retaliation. Names of persons (witnesses, fellow employees, supervisors, or others) whom we may contact for additional information to support or clarify your complaint: (Attached additional page(s), if necessary). Name Address Telephone 1. 2. 3. 4. 32 18 DISCRIMINATION COMPLAINT FORM Have you filed, or intend to file, a complaint regarding the matter raised with any of the following? If yes, please provide the filing dates. Check all that apply. NC Department of Transportation Federal Transit Administration US Department of Transportation US Department of Justice Federal or State Court Other Have you discussed the complaint with any PATS representative? If yes, provide the name, position, and date of discussion. Please provide any additional information that you believe would assist with an investigation. Briefly explain what remedy, or action, are you seeking for the alleged discrimination. **WE CANNOT ACCEPT AN UNSIGNED COMPLAINT. PLEASE SIGN AND DATE THE COMPLAINT FORM BELOW. _________________________________________________________________ COMPLAINANT’S SIGNATURE __________________________________ DATE MAIL COMPLAINT FORM TO: Person Area Transportation System Attn: Mitch Fleig 304 S. Morgan St. Roxboro, NC 27573 EMAIL mfleig@personcountync.gov PHONE 336-597-1771 FOR OFFICE USE ONLY Date Complaint Received: Processed by: Case #: Referred to: NCDOT FTA Date Referred: 33 19 DISCRIMINATION COMPLAINTS LOG Log Year(s): CASE NO. COMPLAINANT NAME RACE/ GENDER RESPONDENT NAME BASIS DATE FILED DATE RECEIVED ACTION TAKEN DATE INVESTIG. COMPLETED DISPOSITION No Complaints or Lawsuits I certify that to the best of my knowledge, the above described complaints or lawsuits alleging discrimination, or no complaints or lawsuits alleging discrimination, have been filed with or against Person Area Transportation System since the previous Title VI Program submission to NCDOT. _______________________________________________________________ ______________________________ Signature of Title VI Coordinator or Other Authorized Official Date ____Mitch Fleig / Person County Public Transportation Director_____________ Print Name and Title of Authorized Official 34 20 INVESTIGATIVE GUIDANCE A. Scope of Investigation – An investigation should be confined to the issues and facts relevant to the allegations in the complaint, unless evidence shows the need to extend the issues. B. Developing an Investigative Plan – It is recommended that the investigator prepares an Investigative Plan (IP) to define the issues and lay out the blueprint to complete the investigation. The IP should follow the outline below: 1. Complainant(s) Name and Address (Attorney name and address if applicable) 2. Respondent(s) Name and Address (Attorney for the Respondent(s) name and address) 3. Applicable Law(s) 4. Basis/(es) 5. Allegation(s)/Issue(s) 6. Background 7. Name of Persons to be interviewed a. Questions for the complainant(s) b. Questions for the respondent(s) c. Questions for witness(es) 8. Evidence to be obtained during the investigation a. Issue – e.g., Complainant alleges his predominantly African American community was excluded from a meeting concerning a future project which could affect the community. i. Documents needed: e.g., mailing list which shows all physical addresses, P.O. Box numbers, property owner names, and dates when the meeting notification was mailed; other methods used by the RPO to advertise the meeting. C. Request for Information – The investigator should gather data and information pertinent to the issues raised in the complaint. D. Interviews – Interviews should be conducted with the complainant, respondent, and appropriate witnesses during the investigative process. Interviews are conducted to gain a better understanding of the situation outlined in the complaint of discrimination. The main objective during the interview is to obtain information that will either support or refute the allegations. E. Developing an Investigative Report – The investigator should prepare an investigative report setting forth all relevant facts obtained during the investigation. The report should include a finding for each issue. A sample investigative report is provided below. 35 21 TEMPLATE/SAMPLE Investigative Report I. COMPLAINANT(S) NAME (or attorney for the complainant(s) – name and address if applicable Name, Address, Phone: 999-999-9999 II. RESPONDENT(S) (or attorney for the respondent(s) – name and address if applicable) Name, Address, Phone: 999-999-9999 III. APPLICABLE LAW/REGULATION [For example, Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d); 49 CFR §21.11; 49 CFR §26.53)] IV. COMPLAINT BASIS/(ES) [For example, Race, Color, National Origin, Creed (Religion), Sex, Age, Disability)] V. ISSUES/ALLEGATIONS [Describe in logical sequence, each allegation including the prohibited basis for the alleged discriminatory conduct, (e.g., race, color, creed, sex, national origin, age, or disability) and the specific statutory or regulatory provision the allegation would violate, if proven to be true.] Issue #1 – Complainant alleges that transit system failed to inform minority communities of rate increases. Issue #2 – Complainant alleges that transit system has not sufficiently publicized or held public meetings to share information regarding fare increases and route changes that impacts low-income and minority citizens. VI. BACKGROUND [Provide detailed information regarding the complaint, including a historical overview of the case, including any activities or actions taken prior to accepting the complaint for investigation.] VII. INVESTIGATIVE PROCEDURE [Describe in detail, methods used to conduct the investigation, such as document requests, interviews and site visits. Include witnesses’ names and addresses, documents received and/or reviewed, emails sent and received.] VIII. ISSUES / FINDINGS OF FACT [Provide a detailed description of the investigator’s analysis of each allegation, based on clear and factual findings. Include specific evidence used to support your findings.] IX. CONCLUSION [State whether discrimination did or did not occur. Conclusions must be evidence-based and defensible. Test conclusions by considering all possible rebuttal arguments from the respondent and complainant. Both respondent and the complainant should be given an opportunity to confirm or rebut the assertions of the other party and your findings, but all the evidence you’ve presented should speak for itself.] X. RECOMMENDED ACTIONS [Outline what should be done to remedy the findings or, if necessary, provide justice for the complainant.] APPENDIX [Include in the Appendix any supplemental materials that support your findings and conclusion.] 36 22 8.0 SERVICE AREA POPULATION CHARACTERISTICS To ensure that Title VI reporting requirements are met, we will collect and maintain population data on potential and actual beneficiaries of our programs and services. This section contains relevant population data for our overall service area. This data provides context for the Title VI Nondiscrimination Program and will be used to ensure nondiscrimination in public outreach and delivery of our programs and services. 8.1 RACE AND ETHNICITY The following table was completed using data from Census Table DP05, ACS Demographics and Housing Estimates. Race and Ethnicity Number Percent Total Population 39,275 100 White 25,796 65.7% Black or African American 10,004 25.5% American Indian or Alaska Native 233 0.6% Asian 168 0.4% Native Hawaiian and Other Pacific Islander 2 0.0% Some other Race 548 1.4% Two or More Races 2,524 6.4% HISPANIC OR LATINO (of any race) 2,303 5.8% Mexican 1,423 3.6% Puerto Rican 347 0.9% Cuban 0 0.0% Other Hispanic or Latino 533 1.4% 8.2 AGE & SEX The following table was completed using data from Census Table S0101, Age Groups and Sex. Age Number Percent Both sexes Male Female Both sexes Male Female Total Population 39,275 18,940 20,335 100% 100% 100% Under 5 years 2,070 1,036 1,034 5.3% 5.5% 5.1% Under 18 years 8,133 4,039 4,094 20.7% 21.3% 20.1% 18 to 64 years 22.892 11,328 11,564 58.3% 59.8% 56.9% 65 years and over 8,250 3,573 4,677 21.0% 18.9% 23.0% Median Age 43.9 42.6 45.9 37 23 8.3 DISABILITY The following table was completed using data from Census Table S1810, Disability Characteristics: Subject Total With a Disability Percent with a Disability Estimate Margin of Error +/- Estimate Margin of Error +/- Estimate Margin of Error +/- Total civilian noninstitutionalized population 38,958 24 7,353 911 18.9% 2.3 Population under 5 years 2,070 80 0 29 0% 2.0 Population 5 to 17 years 6,061 84 338 193 5.6% 3.2 Population 18 to 64 years 22,755 478 3,848 879 16.9% 4.2 Population 65 years and over 8,052 189 3,157 546 39.2% 6.9 SEX Male 18,779 266 3,729 591 19.9% 3.2 Female 20,179 268 3,624 523 18.0% 2.6 RACE AND HISPANIC OR LATINO ORIGIN White 25,585 270 4,651 674 18.2% 2.6 Black or African American 9,918 373 2,415 527 24.6% 5.1 American Indian and Alaska Native 230 234 15 15 6.5% 10.9 Asian 168 4 0 29 0 22.1 Native American and Other Pacific Islander 2 4 0 29 0 100.0 Some other Race 543 267 9 13 1.7% 2.5 Two or more races 2,511 515 263 148 10.5% 6.1 Hispanic or Latino 2,285 27 94 87 4.1% 3.8 38 24 8.4 POVERTY The following table was completed using data from Census Table S1701, Poverty Status in the Past 12 Months: Subject Total Below poverty level Percent below poverty level Estimate Margin of Error +/- Estimate Margin of Error +/- Estimate Margin of Error +/- Population for whom poverty status is determined 38,934 41 7,182 951 18.4% 2.4 AGE Under 18 8,094 62 2,540 489 31.45 6.0 18 to 64 22,788 92 3,597 589 15.8% 2.6 65 years and over 8,052 113 1,045 297 13.0% 3.7 SEX Male 18,789 267 3,179 525 16.9% 2.7 Female 20,145 259 4,003 714 19.9% 3.6 RACE AND HISPANIC OR LATINO ORIGIN White 25,585 270 2,823 609 11.0% 2.4 Black or African American 9,918 372 2,834 654 28.6% 6.2 American Indian and Alaska Native 230 234 185 228 80.4% 30.1 Asian 168 65 0 29 0% 22.1 Native American and Other Pacific Islander 0 29 0 29 Some other Race 543 267 197 217 36.3% 35.8 Two or more races 2,490 506 1,343 366 45.9% 10.8 Hispanic or Latino 2,298 15 1,171 386 51.0% 16.8 RACE AND HISPANIC OR LATINO ORIGIN All individuals below: 50 percent of poverty level 2,938 731 125 percent of poverty level 8,340 938 150 percent of poverty level 9,990 983 185 percent of poverty level 12,777 1,014 200 percent of poverty level 13,339 1,062 39 25 8.5 HOUSEHOLD INCOME The following table was completed using data from Census Table S1901, Income in the Past 12 Months (In 2022 Inflation-Adjusted Dollars) : Subject Households Estimate Margin of Error +/- Total 16,211 384 Less than $10,000 6.6% 1.9 $10,000 to $14,999 5.6% 2.0 $15,000 to $24,999 8.6% 1.7 $25,000 to $34,999 8.5% 2.0 $35,000 to $49,999 12.7% 2.1 $50,000 to $74,999 14.4% 2.3 $75,000 to $99,999 12.1% 2.2 $100,000 to $149,999 16.9% 2.2 $150,000 to $199,999 8.0% 1.7 $200,000 or more 6.4% 1.8 Median income (dollars) 64,927 4,000 Mean income (dollars) 87,568 6,054 8.6 LIMITED ENGLISH PROFICIENCY POPULATIONS LANGUAGE SPOKEN AT HOME Estimate Margin of Error Percent of Population Margin of Error Total (population 5 years and over): 37,205 +/- 80 100% (X) Speak only English 35,183 +/- 328 94.6% +/- 0.9% Spanish : 1,658 +/- 281 4.5% +/-.08 % Speak English "very well" 1,064 +/- 238 64.2% +/-10.9 % Speak English less than "very well" 594 +/- 215 35.8% +/-10.9 % Other Indo-European languages 213 +/- 114 0.6% +/- 0.6% Speak English "very well" 152 +/- 83 71.4% +/- 33.5% Speak English less than "very well" 61 +/- 89 28.6% +/-33.5 % Asian and Pacific island languages: 126 +/- 97 0.3% +/-0.3 % Speak English "very well" 11 +/- 16 8.7% +/- 18% Speak English less than "very well" 115 +/- 100 91.3% +/- 18.0% 8.7 POPULATION LOCATIONS Federal-aid recipients are required to identify the characteristics and locations of populations they serve, particularly by race/ethnicity, poverty and limited English proficiency. We will document this 40 26 narratively or through maps that overlay boundaries and demographic features on specific communities, and provide this information to NCDOT, upon request. 9.0 TITLE VI EQUITY ANALYSES (AND ENVIRONMENTAL JUSTICE ASSESSMENTS) Title VI Equity Analyses. In accordance with FTA Circular 4702.1B, a Title VI equity analysis will be conducted whenever we construct a facility, such as a vehicle storage facility, maintenance facility, or operation center. The equity analysis will be conducted during the planning stage, with regard to the location of the facility, to determine if the project could result in a disparate impact to minority communities based on race, color or national origin. Accordingly, we will look at various alternatives before selecting a site for the facility. Project-specific demographic data on potentially affected communities and their involvement in decision-making activities will be documented. Title VI Equity Analyses will remain on file indefinitely, and copies will be provided to NCDOT, upon request, during compliance reviews or complaint investigations. Environmental Justice Analyses. As required by FTA C 4703.1, environmental justice (EJ) analyses will be conducted to determine if our programs, policies, or activities will result in disproportionately high and adverse human health and environmental effects on minority populations and low-income populations. EJ applies to our projects, such as when we construct or modify a facility, and our policies, such as when there will be a change in service, amenities or fares. Thus, we will look at various alternatives and seek input from potentially affected communities before making a final decision. Demographic data will be collected to document their involvement in the decision-making process. EJ analyses will remain on file indefinitely, and copies will be provided to NCDOT, upon request, during compliance reviews or complaint investigations. 41 27 10.0 PUBLIC INVOLVEMENT 10.1 INTRODUCTION Effective public involvement is a key element in addressing Title VI in decision-making. This Public Participation Plan describes how Person Area Transportation System (PATS) will disseminate vital agency information and engage the public. We will seek out and consider the input and needs of interested parties and groups traditionally underserved by transportation systems who may face challenges accessing our services, such as minority and limited English proficient (LEP) persons. Underlying these efforts is our commitment to determining the most effective outreach methods for a given project or population. General public involvement practices will include: • Expanding traditional outreach methods. Think outside the box: Go to hair salons, barbershops, street fairs, etc. • Providing for early, frequent and continuous engagement by the public. • Use of social media and other resources as a way to gain public involvement. • Coordinating with community- and faith-based organizations such as the Hispanic Liaison, educational institutions, and other entities to implement public engagement strategies that reach out specifically to members of affected minority and/or LEP communities. • Providing opportunities for public participation through means other than written communication, such as personal interviews or use of audio or video recording devices to capture oral comments. • Considering radio, television, or newspaper ads on stations and in publications that serve LEP populations. Outreach to LEP persons could also include audio programming available on podcasts. 10.2 PUBLIC NOTIFICATION Passengers and other interested persons will be informed of their rights under Title VI and related authorities with regard to our program. The primary means of achieving this will be posting and disseminating the policy statement and notice as stipulated in Sections 3.0 and 4.0, respectively. Additional measures may include verbally announcing our obligations and the public’s rights at meetings, placing flyers at places frequented by targeted populations, and an equal opportunity tag-on at the end of radio announcements. The method of notification will be determined through an initial screening of the area. 10.3 DISSEMINATION OF INFORMATION Information on Title VI and other programs will be crafted and disseminated to employees, contractors and subrecipients, stakeholders, and the general public. Public dissemination efforts may vary depending on factors present, but will generally include: posting public statements setting forth our nondiscrimination policy in eye-catching designs and locations; placing brochures in public places, such as government offices, transit facilities, and libraries; having nondiscrimination language within contracts; including nondiscrimination notices in meeting announcements and handouts; and displaying our Notice of Nondiscrimination at all our public meetings. At a minimum, nondiscrimination information will be disseminated on our website and on posters in conspicuous areas at our office(s). Project-related information and our most current Title VI-related information will be maintained online. 10.4 MEETINGS AND OUTREACH There is no one-size-fits-all approach to public involvement. A variety of comprehensive and targeted public participation methods will be used to facilitate meaningful public involvement. Methods for engaging 42 28 stakeholders and target audiences, including traditionally underserved and excluded populations (i.e., minorities, youth, low-income, the disabled, etc.) will include the following: Public Relations and Outreach Public relations and outreach (PRO) strategies aim to conduct well-planned, inclusive and meaningful public participation events that foster good relations and mutual trust through shared decision-making with the communities we serve. • We will seek out and facilitate the involvement of those potentially affected. • Public events will aim to be collaborative, fun, and educational for all, rather than confrontational and prescriptive. • Media plans will typically involve multiple channels of communication like mailings, radio, TV, and newspaper ads. • Abstract objectives will be avoided in meeting announcements. Specific “attention-grabbing” reasons to attend will be used, such as “Help us figure out how to relieve congestion on [corridor name]” or “How much should it cost to ride the bus? Let us know on [date].” • Efforts will be made to show how the input of participants can, or did, influence final decisions. • We will do our best to form decision-making committees that look like and relate to the populations we serve. • We will seek out and identify community contacts and partner with local community- and faith-based organizations that can represent, and help us disseminate information to, target constituencies. • Demographic data will be requested during public meetings, surveys, and from community contacts and committee members. Public Meetings “Public meeting” refers to any meeting open to the public, such as hearings, charrettes, open house and board meetings. • Public meetings will be conducted at times, locations, and facilities that are convenient and accessible. • Meeting materials will be available in a variety of predetermined formats to serve diverse audiences. • An assortment of advertising means may be employed to inform the community of public meetings. • Assistance to persons with disabilities or limited English proficiency will be provided, as required. Small Group Meetings A small group meeting is a targeted measure where a meeting is held with a specific group, usually at their request or consent. These are often closed meetings, as they will typically occur on private property at the owner’s request. • If it is determined that a targeted group has not been afforded adequate opportunities to participate, the group will be contacted to inquire about possible participation methods, including a group meeting with them individually. • Unless unusual circumstances or safety concerns exist, hold the meeting at a location of the target group’s choosing. • Share facilitation duties or relinquish them to members of the target group. • Small group discussion formats may be integrated into larger group public meetings and workshops. When this occurs, the smaller groups will be as diverse as the participants in the room. 43 29 Community Surveying • Opinion surveys will occasionally be used to obtain input from targeted groups or the general public on their transportation needs, the quality or costs of our services, and feedback on our public outreach efforts. • Surveys may be conducted via telephone, door-to-door canvassing, at community fairs, by placing drop boxes in ideal locations, or with assistance from other local agencies like social services. • Surveys will be translated into languages other than English, when appropriate. 10.5 LIMITED ENGLISH PROFICIENCY Limited English Proficient (LEP) persons are individuals for whom English is not their primary language and who have a limited ability to read, write, speak, or understand English. These individuals reported to the U.S. Census Bureau that they speak English less than very well. To comply with USDOT’s LEP Policy Guidance and Executive Order 13166, this section of our Title VI Plan outlines the steps we will take to ensure meaningful access by LEP persons to all benefits, services and information provided under our programs and activities. A four-factor analysis was conducted to determine the LEP language groups present in our planning area and the specific language services that are needed. Four Factor Analysis This Four Factor Analysis is an individualized assessment that balances the following four factors: (1) The number or proportion of LEP persons eligible to be served or likely to be encountered by a program, activity, or service of the recipient or grantee; (2) The frequency with which LEP individuals come in contact with the program; (3) The nature and importance of the program, activity, or service provided by the recipient to people’s lives; and (4) The resources available to the recipient and costs. Factor #1: The number or proportion of LEP persons eligible to be served or likely to be encountered by the program, activity, or service of the recipient. LANGUAGE SPOKEN AT HOME Estimate Margin of Error Percent of Population Margin of Error Total (population 5 years and over): 37,205 +/- 80 100% (X) Speak only English 35,183 +/- 328 94.6% +/- 0.9% Spanish : 1,658 +/- 281 4.5% +/-.08 % Speak English "very well" 1,064 +/- 238 64.2% +/-10.9 % Speak English less than "very well" 594 +/- 215 35.8% +/-10.9 % Other Indo-European languages 213 +/- 114 0.6% +/- 0.6% Speak English "very well" 152 +/- 83 71.4% +/- 33.5% Speak English less than "very well" 61 +/- 89 28.6% +/-33.5 % Asian and Pacific island languages: 126 +/- 97 0.3% +/-0.3 % Speak English "very well" 11 +/- 16 8.7% +/- 18% Speak English less than "very well" 115 +/- 100 91.3% +/- 18.0% 44 30 PATS contracts with human services organizations to help provide transportation for Person County residents. The Safe Harbor Threshold is calculated by dividing the population estimate for a language group that “speaks English less then very well” by the total population of the county. The LEP Safe Harbor Threshold provision stipulates that for each LEP group that meets the LEP language threshold (5% or 1,000 individuals, whichever is less), PATS must provide translation of vital documents in written format for non- English speaking persons. In Person County, with a population estimate of 37,295 , 594 persons have identified themselves as Spanish speaking and “speaks English less than well”. This language group is 1.6% of the overall population and below the 5% or 1,000-person threshold. This means that PATS is not required to provide written translation of vital documents. All of the other language groups listed above are also below the safe harbor threshold. This means, at this time, PATS is also not required to provide written translation of vital documents in these languages. In the future, if PATS meets the Safe Harbor Threshold for any language group, it will provide written translation of vital documents in such languages and also consider measures needed for oral interpretation. Factor #2: The frequency with which LEP individuals come in contact with the program. Person Area Transportation System will be trained on what to do when they encounter a person who speaks English less than well. PATS will track the number of encounters and consider making adjustments as needed to its outreach efforts to ensure meaningful access to all persons and specifically to LEP and minority populations of PATS’s programs and services. PATS annually distributes a simple survey card with two questions in English and in Spanish: 1. For what purpose do you use our services? (examples: medical, employment, shopping, recreation, and college) 2. How many times per week do you use our services? PATS will provide rides to any person who requests a ride. If an individual has speech limitations, the dispatcher or driver will work with the Public Transportation Director, if needed to ensure the individual receives access to the transportation service. Factor #3: The nature and importance of the program, activity, or service provided by the recipient to people’s lives. Person Area Transportation System understands that an LEP person with language barrier challenges also faces difficulties obtaining health care, education and/or access to employment. A transportation system is a key link to connecting LEP persons to these essential services. PATS has identified activities and services which would have serious consequences to individuals if language barriers prevented access to information or the benefits of those programs. The activities and services include providing emergency evacuation instructions in our facilities, stations and vehicles and providing information to the public on security awareness or emergency preparedness. Twice a year we sent out Complementary Service Surveys. 45 31 1. Would you recommend Person Area Transportation System services to your family and friends? 2. Would you recommend the Roxboro Uptown Shuttle to your family and friends? 3. Have you been satisfied with either/both services on a scale from 1 to 5, with 1 being the lowest (not satisfied) and 5 being the highest (very satisfied). PATS’s assessment of what programs, activities and services that are most critical included contact with community organization(s) that serve LEP persons, as well as contact with LEP persons themselves to obtain information on the importance of the modes or the types of services that are provided to the LEP populations. Factor #4: The resources available to the recipient and costs. Even though Person Area Transportation System does not have a separate budget for LEP outreach, the county has worked with us to implement low cost methods of reaching LEP persons. PATS works with the Person County Department of Social Services and the Person County Health Department to ensure mechanisms are in place to reach LEP persons in the service area. For example, PATS has a special brochure printed and available to assist LEP populations in understanding the transportation service. In addition, PATS works with local advocacy groups to reach LEP populations. LANGUAGE ASSISTANCE PLAN As a result of the above four factor analysis, a Language Assistance Plan (LAP) was not required. However, reasonable attempts will be made to accommodate any persons encountered who require written translation or oral interpretation services. Language Assistance Measures The following general language assistance measures are reasonable and achievable for our organization at this time: • Making a concerted effort to inform LEP persons of available language assistance via staff, broadcast media, relationship-building with organizations, and our website. • Providing translation and interpretive services when appropriate (upon request or predetermined) at meetings. • Determining how best to take public involvement to LEP groups directly, including through small group meetings. • Where possible, utilizing or hiring staff who speak a language other than English and can provide competent language assistance. o Note: We will not ask community-based organizations (CBO) to provide, or serve as, interpreters at our meetings. Relying upon CBOs in that capacity could raise ethical concerns. If a CBO decides (on its own) to translate any materials for its constituents, or bring interpreters it trusts to our meetings, we will not object. That is their right. • Using language identification flashcards to determine appropriate services. • Establishing a process to obtain feedback on our language assistance measures. 46 32 10.6 DEMOGRAPHIC REQUEST The following form was used to collect required data on Key Community Contacts and nonelected committee members. Person Area Transportation System is required by Title VI of the Civil Rights Act of 1964 and related authorities to record demographic information on members of its boards and committees. Please provide the following information: Race/Ethnicity: White Black/African American Asian American Indian/Alaskan Native Native Hawaiian/Pacific Islander Hispanic/Latino Other (please specify): __________________ National Origin: (if born outside the U.S.) Mexican Central American: _____________________ South American: ____________________ Puerto Rican Chinese Vietnamese Korean Other (please specify): __________________ Gender: Male Female Age: Less than 18 45-64 18-29 65 and older 30-44 Disability: Yes No I choose not to provide any of the information requested above: Completed forms will remain on file as part of the public record. For more information regarding Title VI or this request, please contact the Person Area Transportation System at 336-597-1771] or by email at mfleig@personcountync.gov. Please sign below acknowledging that you have completed this form. Thank you for your participation! Name (print): _________________________________________________________ Signature: ___________________________________________________________ Implementation • Forms will be completed prior to NCDOT Title VI reviews and remain on file for three years. • All new and existing members of appointed decision-making boards or committees will be required to complete this form for reporting purposes. • If a member, for whatever reason, selects “I choose not to provide any of the information requested above,” this will be accepted as a completed form. • If a member chooses not to provide any of the information on the form, the Title VI Coordinator will be permitted to indicate that member’s race and gender, based on the Coordinator’s best guess. • Data from these forms will be used to complete the Demographic Request Table. • Once a new member submits this form, the Demographic Request Table for the associated committee will be updated. 47 33 10.7 KEY COMMUNITY CONTACTS Contact Name Community Name Interest or Affiliation Also a Committee Member? (Y/N) Maynell Harper Person County Director Person County Sr Center Yes Rosalba Cruz Person County Person County Social Services Yes Froncello Bumpass Person County Affordable Housing Yes Tim Chandler Roxboro City of Roxboro board Member Yes Cindy Chandler Person County Health care and dialysis Yes Walter Montgomery Piedmont Community College School System Yes Jeremy Buchanan Person County Medical related service Yes Jason Thomas Person County Person County Board of Commissioners Yes Annette Lawson Person County Citizen / Rider Yes Lisa Jeffreys Person County Intellectual developmental disabilities Yes Thomas Cox Person County Emergency Servicies Yes Diane Cox Kerr-Tar Region Rural Planning Organization Yes Contact information for key community contacts is not public information and is maintained outside of this document. Any staff member who wishes to contact any individual listed above must request that information from the Title VI Coordinator. 10.8 SUMMARY OF OUTREACH EFFORTS MADE SINCE THE LAST TITLE VI PROGRAM SUBMISSION The following format is used to document URTS outreach efforts in reports to NCDOT. All meetings and disseminations of information capture information for the table below: Meeting Date Meeting Time Meeting Purpose Target Audience Information Disseminated August 9,2024 17:30- 20:00 Touch-A-Truck All Person County Fixed Route brochures Demand response brochures Pens Magnets April 13,2024 10:00-14:00 Fam Fest Community Outreach All Person County Fixed Route brochures Demand response brochures Pens Magnets May 11, 2023 10:00-12:00 Meet and Greet Person County Helping Professionals General Information on Services offered to county residents 11.0 STAFF TRAINING All employees will receive basic Title VI training at least once every three years. New hires will receive this training within 15 days of their start date. Basic training will cover all sections of this Plan and our overall Title VI obligations. Staff may receive specialized training on how Title VI applies to their specific work areas. Those who routinely encounter the public, such as office personnel, call center staff, and vehicle drivers, will receive annual refresher training. Trainings will be provided or organized by the Title VI Coordinator and will often coincide with updates to our nondiscrimination policies and procedures. Records 48 34 of staff trainings, such as agendas, sign-in sheets, copies of calendars, and certificates, will remain on file for at least three years (and in personnel files). 12.0 NONELECTED BOARDS AND COMMITTEES – BY RACE AND GENDER The table below depicts race and gender compositions for each of our nonelected (appointed) decision- making bodies. Member names and full demographics for each committee are available, upon request. Body Male % Female % Caucasian % African American % Asian American % Native American % Other % Hispanic % Service Area Population 48.2% 51.8% 65.7% 25.5% 0.4% 0.6% 1.4% 5.8% Transit Advisory Board 50.0% 50.0% 71.4% 21.4% 0 7.1 0 7.1% Strategies for Representative Committees Diversification goals will be provided to our nonelected boards and committees to help ensure that their membership mirrors our service area demographics, as adequately as possible. We will provide periodic updates on our outreach efforts at meetings. When there is an opening on a board or committee, we will ensure the following: • Current members will be made aware of diversity goals and polled for nominees. • Officials from local minority groups will be made aware of the diversity goals and polled for nominees. • Key Contacts from LEP groups will be contacted and polled for nominees. • A recruitment notice for a Board Member opening will be posted on our website. • An advertisement of recruitment notice for a Board Member will be placed with the local newspaper and other publications popular with minorities and other protected groups. 13.0 RECORD-KEEPING AND REPORTS As a subrecipient of FTA funds through NCDOT, we are required to submit a Title VI Program update to NCDOT every three years, on a schedule determined by NCDOT. Records will be kept to document compliance with the requirements of the Title VI Program. Unless otherwise specified, Title VI-related records shall be retained indefinitely. These records will made available for inspection by authorized officials of the NCDOT and/or FTA. Reports on Title VI-related activities and progress to address findings identified during Title VI compliance reviews may also be provided, upon request. It will occasionally be necessary to update this Title VI Plan or any of its components (e.g., complaints, Public Involvement, and LEP). Updates will be submitted to NCDOT for review and approval and adopted by our Board when required. In addition to items documented throughout this Plan, records and reports due at the time of compliance reviews or investigations may include: Compliance Reviews • Title VI Program Plan • List of civil rights trainings provided or received • Summaries from any internal reviews conducted • Ads and notices for specific meetings • Findings from reviews by any other external agencies • Title VI equity analyses and EJ assessments • Discrimination Complaints Log 49 35 Complaint Investigations • Investigative Reports • Discrimination complaint, as filed • List of interviewees (names and affiliations) • Supporting Documentation (e.g., requested items, photos taken, dates and methods of contact, etc.) 50 36 14.0 TRANSIT PROVIDERS 14.1 SERVICE STANDARDS Vehicle load The average load during the peak operating period should not exceed the vehicles’ achievable seated capacity which is 14 passengers or 12 passengers and 2 wheelchairs. This capacity level currently exceeds the need for the route. Vehicle headway Service operates along 20 fixed points, and is allowed to deviate from the route up to 3/4 mile twice each hour as long bus is running on time. Service time from a point on the schedule back to the same point is approximately 1.25 hours. On time performance Person Area Transportation System has published route times. A bus is considered on time if it is no more than two minutes early or ten minutes late to any given point on the route. The service operates Monday through Friday, 7:45 am till 5:00 pm. On time performance objective is 90% or greater. This objective is consistently met. Service availability The points covered along the route were designed so that access to services such as medical, senior center, public library, recreation; as well as retail establishments would be accessible to most public housing within the Roxboro city limits. 14.2 SERVICE POLICIES Transit Amenities for each mode Person Area Transportation System utilizes public and privately-owned locations for stops. Therefore, PATS does not provide any amenities for any stops on the route. Vehicle Assignment for each mode Vehicles are assigned based on the largest capacity bus available first. At this time those busses are among the newest in the fleet. All busses are equipped with heat and air condition and have lift capabilities for any rider that needs assistance. 51 37 Appendix A Applicable Nondiscrimination Authorities During the implementation of this Title VI Program, the organization, for itself, its assignees and successors in interest, is reminded that it has agreed to comply with the following non-discrimination statutes and authorities, including but not limited to: • Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21. • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); • Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age); • The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not); • Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by Department of Transportation regulations at 49 C.P.R. parts 37 and 38; • Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq). • Title VII of the Civil Rights Act of 1964 (42 U.S.C. § 2000e et seq., Pub. L. 88-352), (prohibits employment discrimination on the basis of race, color, creed (religion), sex, or national origin); • 49 CFR Part 26, regulation to ensure nondiscrimination in the award and administration of DOT- assisted contracts in the Department's highway, transit, and airport financial assistance programs; • Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; • Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); • Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of sex); • Airport and Airway Improvement Act of 1982, (49 USC § 4 71, Section 4 7123), as amended, (prohibits discrimination based on race, creed (religion), color, national origin, or sex); • The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); • Federal transit laws, specifically 49 U.S.C. § 5332 (prohibiting discrimination based on race, color, religion, national origin, sex (including gender identity), disability, age, employment, or business opportunity). 52 38 Appendix B Organizational Chart 53 39 Appendix C NCDOT’s Compliance Review Checklist for Transit I. Program Administration (General Requirements) Requirement: FTA C 4702.1B – Title VI Requirements and Guidelines for FTA Recipients, Chapter III – General Requirements and Guidelines. Note: Every NCDOT subrecipient receiving any of the FTA Formula Grants listed above must complete this section. Requested Items (Please attach electronic documents (.pdf, .doc, etc.) or provide links to online versions) Completed 1. A copy of the recipient’s signed NCDOT’s Title VI Nondiscrimination Agreement 2. Title VI Policy Statement (signed) 3. Title VI Notice to the Public, including a list of locations where the notice is posted 4. Type the name and title of your Title VI Coordinator and attach a list of their Title VI duties Name/Title: Mitch Fleig, Person County Public Transportation Director 5. Title VI Complaint Procedures (i.e., instructions to the public regarding how to file a Title VI discrimination complaint) 6. Title VI Complaint Form 7. List of transit-related Title VI investigations, complaints, and lawsuits (i.e., discrimination complaints log) 8. Public Participation Plan, including information about outreach methods to engage traditionally underserved constituencies (e.g., minorities, limited English proficient populations (LEP), low- income, disabled), as well as a summary of outreach efforts made since the last Title VI Program submission 9. Language Assistance Plan for providing language assistance to persons with limited English proficiency (LEP), based on the DOT LEP Guidance, which requires conducting four-factor analyses 10. A table depicting the membership of non-elected committees and councils, the membership of which is selected by the recipient, broken down by race, and a description of the process the agency uses to encourage the participation of minorities on such committees 11. A copy of board meeting minutes, resolution, or other appropriate documentation showing the board of directors or appropriate governing entity or official(s) responsible for policy decisions reviewed and approved the Title VI Program 12. A description of the procedures the agency uses to ensure nondiscriminatory administration of programs and services 13. If you pass through FTA funds to other organizations, include a description of how you monitor your subrecipients for compliance with Title VI, and a schedule for your subrecipients’ Title VI Program submissions.  No Subrecipients 14. A Title VI equity analysis if you have constructed or conducted planning for a facility, such as a vehicle storage facility, maintenance facility, operation center, etc.  No Facilities Planned or Constructed 15. Copies of environmental justice assessments conducted for any construction projects during the past three years and, if needed based on the results, a description of the program or other measures used or planned to mitigate any identified adverse impact on the minority or low- income communities 54 40  No Construction Projects 16. If the recipient has undergone a Title VI Compliance Review in the last 3 years, please indicate the year of the last review and who conducted it. Year/Agency: April 2022 - NCDOT II. Transit Providers Requirement: FTA C 4702.1B, Chapter IV – Requirements and Guidelines for Fixed Route Transit Providers. Note: All NCDOT subrecipients that provide fixed route public transportation services (e.g., local, express or commuter bus; bus rapid transit; commuter rail; passenger ferry) must complete this section.  Not Applicable (Check this box if you do not provide fixed route services, and skip questions 17 and 18. This section does not apply to you if you only provide demand response services.) Requested Items (Please attach electronic documents (.pdf, .doc, etc.) or provide links to online versions) Completed 17. Service standards (quantitative measures) developed for each specific fixed route mode that the recipient provides (standards may vary by mode) must be submitted for each of the following indicators: • Vehicle load for each mode (Can be expressed as the ratio of passengers to the total number of seats on a vehicle. For example, on a 40-seat bus, a vehicle load of 1.3 means all seats are filled and there are approximately 12 standees.) • Vehicle headway for each mode (Measured in minutes (e.g., every 15 minutes), headway refers to the amount of time between two vehicles traveling in the same direction on a given line or combination of lines. A shorter headway corresponds to more frequent service. Service frequency is measured in vehicles per hour (e.g., 4 buses per hour).) • On time performance for each mode (Expressed as a percentage, this is a measure of runs completed as scheduled. The recipient must define what is considered to be “on time.” Performance can be measured against route origins and destinations only, or against origins and destinations as well as specified time points along a route.) • Service availability for each mode (Refers to a general measure of the distribution of routes within a transit provider’s service area, such as setting the maximum distance between bus stops or train stations, or requiring that a percentage of all residents in the service area be within a one-quarter mile walk of bus service. ) 18. Service policies (system-wide policies) adopted to ensure that service design and operations practices do not result in discrimination on the basis of race, color or national origin, must be submitted for each of the following: • Transit amenities for each mode (e.g., benches, shelters/canopies, printed materials, escalators/elevators, and waste receptacles. NOTE: Attach this information only if you have decision-making authority over siting transit amenities or you set policies to determine the siting of amenities.) • Vehicle assignment for each mode (Refers to the process by which transit vehicles are placed into service throughout a system. Policies for vehicle assignment may be based on the type or age of the vehicle, where age would be a proxy for condition, or on the type of service offered.) 55 AGENDA ABSTRACT Meeting Date: March 17, 2025 Agenda Title: Reimbursement Agreement for Expenses Related to the Closure of Country Club Road Summary of Information: The North Carolina Department of Transportation (NCDOT) requires a temporary road closure plan from Person County until Microsoft presents its final road closure plan. This reimbursement agreement is between Person County and Microsoft. As of November 1, 2024, Microsoft will reimburse the county for costs incurred due to the closure of Country Club Road until a permanent road closure plan is implemented. Financial Impact: None. Recommended Action: Approve Reimbursement Agreement. Submitted By: Brandy Lynch, Economic Development Director 56 1 REIMBURSEMENT AGREEMENT THIS REIMBURSEMENT AGREEMENT (the “Agreement”) is executed this ____ day of ____________________, 202___ (the “Effective Date”), entered into by Person County, a political subdivision of the State of North Carolina (the “County”), and Microsoft Corporation, a Washington Corporation (the “Company”). RECITALS WHEREAS, Company recently purchased approximately 1,344.84 buildable acres of land located in Person County, North Carolina, said real property being commonly referred to as the “Megasite Property”; and WHEREAS, Company intends to develop the Megasite Property; and WHEREAS, in order to achieve such development and resulting economic benefits, the County worked with local landowners and the State of North Carolina to close a portion of the public road located in Person County commonly known as Country Club Road (i.e. NC State Road 1333); and WHEREAS, as part of the road closure and in an effort to comply with certain North Carolina Department of Transportation (the “NCDOT”) standards, the County is required to install and maintain certain temporary barriers and detour monuments around the area of the road closure; and WHEREAS, the County has contracted with Jimmy Lewis & Son’s Grading & Septic, Inc. (the “Contractor”) for the rental, installation, and maintenance of the necessary temporary barriers and detour monuments; and WHEREAS, the Contractor bills the County on a monthly basis for the monthly rental and maintenance of these temporary barriers and detour monuments; and WHEREAS, because the road closure is necessary for Company to develop the Megasite Property, Company has agreed to reimburse County for the monthly rental and maintenance costs charged by Contractor for these temporary barriers and detour monuments. NOW, THEREFORE, in consideration of the foregoing recitals and the mutual promises made herein, the parties agree as follows: TERMS 1. Monthly Reimbursement. Upon receipt of an invoice from Contractor each month for the services described hereinabove, County shall forward said invoice to Company with a written request for reimbursement. Said written request may be provided in accordance with Paragraph 6, below. Company shall, within ten (10) days after receipt of written request for reimbursement from County, remit payment to County in an amount equal to the amount shown 57 2 on the invoice provided by Contractor; provided, however, the aggregate reimbursement amount (including reimbursement for amounts already paid pursuant to Section 2) shall not exceed $200,000.00. 2. Reimbursement for sums already paid. As of the effective date of this Agreement, the County has already paid $36,445.16 to Contractor for services relating to the road closure. A copy of the invoices received is attached hereto as Exhibit A. Upon execution of this Agreement, the Company shall promptly remit $36,445.16 to County as reimbursement for the payment already made to Contractor. 3. Termination. This Agreement shall automatically terminate at such time as (i) the Contractor is no longer providing the services described herein and (ii) Company has fully reimbursed County for all costs incurred by virtue of the rental, installation, and maintenance of the necessary temporary barriers and detour monuments for the portion of Country Club Road that has been closed in connection with the development of the Megasite by Company. Notwithstanding the foregoing, this Agreement shall automatically terminate on the [first anniversary] following the Effective Date. 4. Substitute Contractor. In the event that Contractor shall default on its agreement with County to provide the services described herein and County is required to hire a substitute contractor, then in that event Company agrees that it shall provide the same monthly reimbursement for costs incurred by County for services provided by any such substitute contractor. 5. Binding Effect. This Agreement shall be binding on the parties, their successors and/or assigns. 6. Default. No party shall be deemed in default under this Agreement until the party asserting such default has given the other party written notice of such default and provided a reasonable opportunity to cure, not less than 20 days. 7. Disputes. The parties agree to attempt in good faith to informally resolve any disputes by first addressing such dispute to the County Manager and a representative of Company. If a dispute cannot be resolved informally, either party may initiate legal action in the appropriate court of law. 8. Notices. Notices required by this Agreement shall be provided by Certified Mail, Return Receipt Requested, or by email, with delivery receipt, to the following persons and addresses: Person County c/o Brandy Lynch, Economic Development Director 303 S. Morgan St., Roxboro, NC 27573 Email: blynch@personcountync.gov 58 3 Microsoft Corporation Microsoft Corporation One Microsoft Way Redmond, Washington 98052-6399 Attn: __________ Email: ___________ With a copy to: Microsoft Corporation CELA – CO+I One Microsoft Way Redmond, WA 98054 Attn: Corporate, External & Legal Affairs Email: MCIOCELA@microsoft.com 9. Entire Agreement; Execution. This Agreement constitutes the entire agreement of the parties and supersedes any prior oral or written agreements or understandings between the parties. The Agreement may be executed in separate parts by the parties. [Remainder Intentionally Left Blank] 59 4 IN WITNESS WHEREOF, the parties have set their hands and official seals unto this Reimbursement Agreement, this the day and year written hereinbelow. PERSON COUNTY: MICROSOFT CORPORATION By: By: Katherine Cathey, County Manager Name: Title: ATTEST: ATTEST: By: By: Michele Solomon, Clerk to the Name: Person County Board of Commissioners Title: [SEAL] [SEAL] This instrument has been preaudited in the manner required by the Local Government Budget and Fiscal Control Act. By: Tracey Clayton, Interim Chief Financial Officer 60 AGENDA ABSTRACT Meeting Date: March 17, 2025 Agenda Title: Chamber of Commerce Lease Summary of Information: The Roxboro Area Chamber of Commerce leases a portion of the first floor of the county- owned Kirby Building, commonly known as 211 Main Street. The five-year lease commenced on January 1, 1988 and ended on March 31, 1993. The proposed lease is for a a period of five years commencing on April 1, 2025 and ending on March 31, 2030. At that time, it shall continue on a month-to-month basis, until such time as the Lessor provides ninety days written notice of termination. It also increased the amount of liability insurance maintained by the lessee to $1,000,000 and requires it name the Lessor as an additional insured. The Chamber of Commerce requested that the county consider adding a provision stating the Lessor would be solely liable should any claim arise or otherwise be asserted by a third party with regard to potential exposure and harm from asbestos within the Premises. The current wording states, “10. NONLIABILITY OF LESSOR FOR DAMAGES: Lessor shall not be liable for liability or damage claims by injury to persons or property from any cause relating to the occupancy of the premises by the Lessee, during the term of this lease or any extension thereof except as caused by Lessor's negligence. Lessee shall indemnify Lessor from all liability, loss, or other damage claims or obligations resulting from any injuries from losses incurred as result of Lessee's negligence.” Staff recommends leaving this section as written. Financial Impact: None. Recommended Action: Approved the updated lease. Submitted By: Ray Foushee, General Services Director 61 NORTH CAROLINA PERSON COUNTY THIS LEASE AGREEMENT, made and entered in this ___ day of _______, 2025, by and between PERSON COUNTY, a body politic and corporate, hereinafter referred to as the “Lessor,” and Roxboro Area Chamber of Commerce, Inc., a North Carolina Corporation nonprofit corporation, hereinafter referred to as the “Lessee.” WITNESSETH: That for and in consideration of the rental hereinafter reserved and the covenants and agreements herein contained, Lessor has agreed to lease and does hereby demise and lease unto Lessee, and Lessee has agreed to take and lease and does hereby lease from Lessor, the following described property: A portion of the premises on the first floor of the building known as the “Kirby Building,” located in Roxboro, North Carolina, and being the Southern most portion of the first floor of said building and commonly known as 211 Main Street. 1. TERM OF LEASE: The term of this Lease shall be for a period of five years commencing at 12:01 a.m. on the 1st day of April, 2025January, 1988, and ending at 12:01 a.m. on the 31st day of March, 20301st day of January, 1993.. If the Lessee continues to occupy the Premises beyond the end of the term, this Lease shall continue on a month-to-month basis, until such time as the Lessor provides ninety days written notice of termination. 2. RENTAL : The total amount of rent shall be $1.00 per year payable in advance on the first day of December of each year during said lease term and membership to Lessor in Lessee with no cost. 3. UTILITIES: The Lessee shall pay all charges for gas, electricity, light, heat, power and telephone or other communication service used, rendered, or supplied upon or in connection with the leased property, and shall indemnify the Lessor against all liability or damages on such account. 4. PURPOSE: Lessee shall use the leased premises for the exclusive purpose of conducting the business of a chamber of commerce. The premises shall not be used for any other purposes without the express written consent of Lessor. 5. RESTRICTIONS OF USE: 62 Lessee shall not use the premises in any manner that will increase risk covered by insurance on the premises and result in an increase in the rate of insurance or a cancellation of any insurance policy, even if such use may be in furtherance of Lessee's business purposes. Lessee shall not keep, use or sell anything prohibited by any policy of fire insurance covering the premises and shall comply with all requirements of the insurers applicable to the premises necessary to keep in force the fire and liability insurance. 6. UTILITIES: Lessee shall arrange and pay for all utilities furnished to the premises for the term of this lease, including electricity, gas, water, sewer, and telephone service. 7. REPAIRS AND MAINTENANCE Lessee shall maintain the premises and keep them in good repair at its expense, except that the heating and air conditioning system, exterior walls and the roof will be maintained in good condition by Lessor. Lessee shall maintain windows, doors, and interior walls. Lessor shall be responsible for major repairs to the plumbing and electrical system. Lessee shall be responsible for minor repairs to the electrical and plumbing systems such as replacement of lights, switches, fuses, and repair of clogged drains, and any repairs to the plumbing and the electrical system necessitated by the negligence of Lessee, its employees or agents. 8. DELIVERY, ACCEPTANCE, AND SURRENDER OF PREMISES Lessor represents that the premises are in fit condition for use by Lessee. Acceptance of the premises by the Lessee shall be construed as recognition that the conditions are in a good state of repair and in sanitary condition. Lessee shall surrender the premises at the end of the lease term, or any renewal thereof, in the same condition as when the Lessee took possession, allowing for reasonable use and wear and damage by acts of God, including fires and storms. 9. ENTRY ON PREMISES BY LESSOR Lessor reserves the right to enter on the premises at reasonable times to inspect them, to perform required maintenance and repairs, or make additions, alterations, or modifications to any part of the building in which the premises are located, and Lessee shall permit Lessor to do so. 10. NONLIABILITY OF LESSOR FOR DAMAGES Lessor shall not be liable for liability or damage claims by injury to persons or property from any cause relating to the occupancy of the premises by the Lessee, during the term of this lease or any extension thereof except as caused by Lessor's negligence. Lessee shall indemnify 63 Lessor from all liability, loss, or other damage claims or obligations resulting from any injuries from losses incurred as result of Lessee’s negligence. 10. LIABILITY INSURANCE Lessee shall procure and maintain in force at its expense during the term of this lease and any extension thereof public liability insurance. Such coverage shall be adequate to protect against liability for damage claims through public use of or arising out of accident occurring in or around the leased premises, in a minimum amount of $1,000,0000 $500,000.00 combined single limit. The insurance policies shall provide coverage for contingent liability of Lessor or any claims or losses.name the Lessor as an additional insured. 11. ASSIGNMENT, SUB-LEASE, OR LICENSE Lessee shall not assign or sub-lease the premises, or any right or privilege connected therewith, or allow any other person except agents and employees of Lessee to occupy the premises, or any part thereof, without first obtaining the written consent of Lessor. A consent by Lessor shall not be a consent to a subsequent assignment, sub-lease, or occupation by other persons. An unauthorized assignment, sub-lease, or license to occupy by Lessee shall be void and shall terminate the lease at the option of the Lessor. The interest of the Lessee in this lease is not assignable by operation of law without the written consent of Lessor. IN WITNESS WHEREOF, the parties have hereunto set their hands and seals the day and year first above written. LESSOR: PERSON COUNTY, North Carolina By: _________________________ [SEAL] Kyle Puryear, Chairman Person County Board of Commissioners ATTEST: By: __________________________ [SEAL] Michele Solomon Clerk to the Board of Commissioners This instrument has been preaudited in the manner required by the Local Government Budget and Fiscal Control Act. By: ____________________________ Tracy Clayton, Person County Chief Financial Officer NORTH CAROLINA _________ COUNTY 64 I, a Notary Public of the County and State aforesaid, certify that Michele Solomon personally appeared before me this day and acknowledged that she is Clerk to the Person County Board of Commissioners, and that by authority duly given by said Board and as the act of said County, the foregoing instrument was signed in the name of said County by the Chairman of the Board of Commissioners, sealed with its official seal and attested by her as Clerk to the Board of Commissioners. Witness my hand and official stamp or seal, this ___ day of _________, 2025. _________________________ , Notary Public My Commission expires: __________________ LESSEE: ROXBORO AREAS CHAMBER OF COMMERCE, INC. By: __________________________ [SEAL] Print Name: ______________________ Title: _________________________ ATTEST: By: __________________________ [SEAL] Print Name: ______________________ Title: Secretary NORTH CAROLINA __________ COUNTY I, a Notary Public of the County and State aforesaid, certify that __________________ personally appeared before me this day and acknowledged that they are Secretary of the Roxboro Area Chamber of Commerce, Inc., a North Carolina nonprofit corporation, and that by authority duly given and as the act of the corporation, the foregoing instrument was signed in its name by its ___________________ [add title of signatory], sealed with its corporate seal and attested by __________________ as its Secretary. Witness my hand and official stamp or seal, this ___ day of ________, 2025. _________________________ , Notary Public My Commission expires: __________________ 65 AGENDA ABSTRACT Meeting Date: March 17, 2025 Agenda Title: Multimodal Trail Feasibility Study Summary of Information: In July 2022, the North Carolina Department of Transportation (NCDOT) was allocated $2 million in one-time funding from the North Carolina General Assembly to establish a Paved Trails Feasibility Study Program. The Integrated Mobility Division (IMD) was awarded $500,000 in State Planning and Research (SP&R) funds to support sidewalks and shared-use path feasibility studies. The purpose of this Paved Trails and Sidewalk Feasibility Studies Grant Program is to improve the pipeline of bicycle and pedestrian projects accessing state and federal funding, resulting in successful implementation of projects led by communities prioritizing multimodal infrastructure. This grant program was administered by the Kerr-Tar Regional Council of Governments (COG) for the NCDOT on behalf of local governments. A local match was not required. The Person County Recreation, Arts, and Parks Department requested approval and support from the County Commissioners to apply for the IMD Feasibility Study Grant in an effort to gain a better understanding of opportunities for paved trails and sidewalks in Person County. Person County was awarded this grant at the large-scale project range of $80,000-$120,000 for the feasibility study. The contract was awarded to the Alta Planning Group by NCDOT. This study was a collaborative effort with the Alta Planning group, NCDOT, Kerr-Tar Regional COG, the City of Roxboro, and Person County. The main focus of the feasibility study is exploring the 501 railroad corridor, 501 highway right-of-way, and county and city utility rights-of-way as potential paved thoroughfares that would include paved trails and sidewalks. Financial Impact: None. Recommended Action: Adopt the Person County multimodal IMD Feasibility Study for paved trails and sidewalks. (Adopting the study will guide future decisions and better position the project to receive outside funding.) Submitted By: John Hill, Recreation, Arts and Parks Director 66 Person County Trail Feasibility Study Roxboro to Person-Durham County Line AUGUST 2024 67 Acknowledgments Thank you to the local community members and stakeholders who provided time and input during this study. Special thanks to those who participated as part of the project Steering Committee, listed below. Hart Evans Statewide Planning and Programming Manager NCDOT Integrated Mobility Division jhevans1@ncdot.gov Steering Committee John Hill, Person County Parks Chris Bowley, Person County Katherine Cathey, Person County Hart Evans, NCDOT IMD Joe Furstenburg, NCDOT IMD Brian Hart, Person County Amin Mohamadi Hezaveh, NCDOT Division 5 Lauren Johnson, City of Roxboro Rashawn King, Triangle Trails Initiative Brooks Lockhart, City of Roxboro Brandy Lynch, Person County David Proper, The Conservation Fund Stephen Vaughan, Person County Friends of the Parks Sallie Vaughn, Person County Parks Ellen Beckmann, Durham County Alta Planning + Design, Inc. Kimberly Williams, Project Manager Matt Hayes, Principal Meg Bryson, Planner Lucy Laird, Planner ABBREVIATIONS & ACRONYMS CPTED Crime Prevention Through Environmental Design IMD Integrated Mobility Division MOU Memorandum of understanding MPO Metropolitan Planning Organization MUTCD Manual on Uniform Traffic Control Devices NCDOT North Carolina Department of Transportation NS Norfolk Southern Railroad O&M Operations and maintenance PS&E Plans, Specifications, and Estimates ROW Right-of-way RPO Rural Planning Organization RRFB Rectangular Rapid-Flashing Beacon SPOT Strategic Prioritization Office of Transportation SUP Shared-use path TDI Transportation Disadvantage Index PROJECT CONTACT 68 Table of Contents EX Executive Summary iv 01 Introduction 1 02 Community Involvement 17 03 Study Considerations and Alternatives 23 04 Evaluation and Recommendations 44 05 Implementation 51 Appendices 85 A Steering Committee Meeting Minutes 87 B Order of Magnitude Cost Estimates for Alternatives 109 C Planning-Level Cost Estimates for Project Phases 117 D Design Guidelines 121 E Funding Sources 129 F NCDOT P7.0 SPOT Scoring Component Resources 147 69 Executive SummaryEX 70 PERSON COUNTY TRAIL FEASIBILITY STUDY » v Goals 1. Create a safe and equitable facility for transportation and recreation. 2. Leverage the trail's potential to support local economic development goals. 3. Preserve community identity and natural resources through conservation. Vision ⊲Create a regional multimodal trail that fosters economic development and growth, increases equitable transportation and mobility, and reduces reliance on automobiles. ⊲Improve the health and wellness of Person County residents and other trail users. ⊲Provide safe transportation and recreation opportunities for people of all ages and set an example of good environmental stewardship. Purpose In 2023, Person County received funding from the North Carolina Department of Transportation's Integrated Mobility Division (NCDOT IMD) to initiate this feasibility study. The purpose was to explore future options for approximately 15 miles of continuous paved trails and/or sidewalks from Uptown Roxboro to the Person- Durham County line and recommend the optimal trail alignment. The study assessed the feasibility of developing a trail on the 8.7-mile inactive Norfolk Southern rail corridor or the parallel US 501 roadway corridor. At the northern end of the study area near Roxboro, where the rail line is still active, other route options (using public right- of-way [ROW] where possible) were examined. 71 vi « EXECUTIVE SUMMARY Project Process The study was guided by a Steering Committee representing a range of perspectives, and drew upon public input and a group of stakeholders for input throughout the process, including, but not limited to: ⊲NCDOT (IMD and Division 5) ⊲Person and Durham Counties ⊲City of Roxboro ⊲Kerr-Tar Council of Governments ⊲Norfolk Southern Railroad ⊲The Conservation Fund ⊲Triangle Trails Initiative Study Alternatives Four pairs of alternatives were selected and examined for opportunities and constraints and are shown on the map on the next page. PROJECT TIMELINE JULY 2024 ONWARDS Implementation APRIL 2024 Public Open House SEPTEMBER 2023–JANUARY 2024 30% Draft Study Development + Review JULY–AUGUST 2023 Project Kickoff + Existing Conditions FEBRUARY–JULY 2024 Final Study Development + Presentation The project team conducted a field visit in September 2023 to help determine alternatives for further study. 72 ! !! ! ! ! !! ! ! ! ! ! DURHAM COUNTY PERSON COUNTYORANGE COUNTY PERSON COUNTY B o st o n R d Halifa xRdSa w y e rRdSurl-MtTirzahRdNedMooreRdPulli a m -T inge n MineRdBlac ka rd R dWhitt TownRdAllen s v illeRdRedM o untai n RdGentryRidgeRdChubLakeRdHelena-Moriah R d M or t o n P u lliam R dJackHambrickRdMoore'sMi l l RdHeste r's S to r e R d Gentry-DunkleyRdCatesMillRd Satterfield Rd Fl at RiverChurchRdFrankTimberlakeRdD ickH olem an RdOld A llensville Rd Todd Rd Cavel-Chub LakeRd Pixley-Pritc h a r d RdAntioch Chu rch R d Berry-PearceRdH urdleMillsRdM o unta in R d D in k A s hle y R d Chambers Loop Rd Joh n n i e JonesRd BreezeRd MillCreekR d Mt Ha r m on y Ch u r c h RdKermit DuncanRdTh eeHes t e r R d Wesle yan RdM c ghe e s Mill Rd JimLat t a RdCharli e Monk R dRidgeRdYoungs Chap elChurch RdCedarGrove C h u r c h RdH o leman-AshleyRd Dirg ieMi neR d Bowen RdHous tonBlalo c k Rd D e nny's Store R d H a w kin s L o o p Poindexte r R d Ha ssellHorton Rd Lawson Ch ap el C h u r c h R d Ch a r l ie LongR d Blalock Dairy RdFlatWoodsRdSaint PaulChurchRd Cothran-HicksRdTom O a k leyRd LucyGarrett Rd Clay L o ng R d StoneyMountainRdLong'sStore R d G ray Rd Mollie MooneyRdBe s si e DanielRd Terry R d Will ieG ray RdCh a rlie T a pp R d B r o wn Rd BillyHicksRdJon esStore Rd Nelso n L oop157 49 157 49 57 49 157 57 158 501 501 158 Piedmont Community College 0 1 2 MILESStorys CreekSatterfield CreekRock Fork BranchDeep CreekFlat R i v e r Lick Creek Chappels CreekN o r t h Flat Ri v e r Alde ridge Creek Flat R iv er North Flat River LEGEND PERSON COUNTY TRAIL FEASIBILITY STUDY » vii Rock Athletic Complex Helena Park Person County Farm Park Hurdle Mills Park Allensville Park Kirby Art ParkHuck Sansbury Recreation Complex Marlowe CreekRoxboroLake Chub Lake Mayo Lake Industrial Park Roxboro Timberlake Rougemont Somerset ALTERNATIVES BOUNDARIES TRANSPORTATION DESTINATIONS Municipal Boundaries Schools Colleges and Universities Parks Conservation Easements Public Lands (State, Local, or Federal Gov. Owned) Local Government Owned Railroads (Active) Railroads (Inactive) Proposed Sidepaths and Shared-Use Paths from Previous Plans Raleigh Regional Airport at Person County Study AlternativesStudy Alternatives 1A 1B 3B 4A 3A 4B 1B 2A 3A 4A 2B 3B 4B Uptown: Marlowe Creek Uptown: US 501 S. Roxboro: Easements Industrial Area: US 501 Timberlake: US 501 S. Roxboro: Rail Corridor Industrial Area: Rail Corridor Timberlake: Rail Corridor 1A 2A 2B Olive Hill Park Longhurst Park 1B ALT Each matched pair of alternatives was compared (e.g., 1A and 1B) to determine the preferred trail route. 73 viii « EXECUTIVE SUMMARY Public Open House Workshop The public open house was held on April 11, 2024, at the Kirby Cultural Arts Complex in Roxboro. Attendees were given information about the alternatives being studied and were asked to select their preferred alternative from each pair. Trail Phasing Plan Long distance trails are typically built in phases. A map of Phases 1 and 2 is shown on the next page. PREFERRED ALTERNATIVE (OPTIMAL TRAIL ROUTE) 3B 4B 2A ROXBOROROXBOROROXBORO 1B ROUGEMONTROUGEMONTROUGEMONT TIMBERLAKETIMBERLAKETIMBERLAKE Coming to a Preferred Alternative Through stakeholder input, public input, fieldwork, and ongoing status of negotiations on the rail corridor acquisition at the time of this study, the project team identified a "preferred alternative," or optimal trail route. A decision matrix was developed, informed by guidance from the Steering Committee, to rate the alternatives. The preferred alternative (shown to the right) was supported by feedback from the general public.Rail-Trail Section 74 ORANGE COUNTY DURHAM COUNTY PERSON COUNTY B o s to n R d Halifax RdSaw y e r RdSurl-Mt Tirzah RdNed Moore RdBl acka r d R dWhitt Town RdAlle n s v ille RdRed M o u nta i n RdGentry Ridge RdChub Lake RdHelena-Moriah Rd M o r t on P u llia m R dJack Hambrick RdMoore's Mi l l RdHeste r 's S to r e R d Gentry-Dunkley RdCates Mill Rd Fl a t River Church RdFrank Timberlake RdD ick H o le m an RdOld Allensville Rd Todd Rd Cavel-Chub Lake Rd Pixley-Pritc h a r d RdAntioc h C h u rc h R d Berry-Pearce RdMo u n t a in Rd D in k A s hley R d Chambers Loop Rd Johnnie Jones Rd B r eeze Rd Mill Creek R d Mt Har m o n y Ch u rc h RdKermit Duncan RdThee Hester R d We s leya n RdJim La tta RdCharl ie Mon k R dRidge RdCedar Grove Churc h RdH o l eman-Ashley Rd D irg ie M ine R d Bowen RdHoust on Blalo ck Rd De n n y 's Store Rd H a w kins Loop Poindexte r R d Hassell Horton Rd Ch a r l i e Long R d Flat Woods RdSaint Paul Church Rd Cothran-Hicks RdT o m O a k le y R d Lucy Garrett Rd Clay L o ng R d y Mountain RdStoneLong's S t o r e R d Mollie Mooney RdBes s i e Daniel Rd Terr y R d Wil l i e G r a y RdC h a r lie T a p p R d B r o w n R d Billy Hicks RdJon es Store Rd Nelso n L oopBroad Rd49 49 157 57 57 501 501 501 158 158 0 1 2 MILES P a t t erson D r Hurdle Mills Park Storys CreekSatterfield CreekRock Fork BranchDeep CreekFlat R i v e r Lick Creek Chappels CreekN o r t h Flat Ri v e r Alde ridge Creek Flat R iv er North Flat Rive r LEGEND ALTERNATIVES Phase 2: Uptown Roxboro Trail Phase 1: Roxboro Rail-Trail PERSON COUNTY TRAIL FEASIBILITY STUDY » ix Rock Athletic Complex Helena Park Person County Farm Park Optimist Park Kirby Art ParkHuck Sansbury Recreation Complex Marlowe CreekRoxboroLake Chub Lake Piedmont Community College Industrial Park Terminus: US 501 at Henderson Rd Terminus: Patterson Dr at US 501 Terminus: Person-Durham County Line Planned trail continues to downtown Durham Roxboro Timberlake BOUNDARIES TRANSPORTATION DESTINATIONS Municipal Boundaries Schools Colleges and Universities Parks Conservation Easements Public Lands (State, Local, or Federal Gov. Owned) Local Government Owned Railroads (Active) Railroads (Inactive) Raleigh Regional Airport at Person County Trail Phasing PlanTrail Phasing Plan Olive Hill Park Longhurst Park PHASE 2: Uptown Roxboro Trail Cost Estimate: $22,667,000* Length: 6.1 miles Description: A corridor of paved shared-use paths and sidepaths that connect destinations in and around Uptown Roxboro to each other and the rail-trail. PHASE 1: Roxboro Rail-Trail Cost Estimate: $33,873,000* Length: 10.6 miles Description: 12-foot wide asphalt rail-trail in the existing inactive rail bed, providing a low-stress route for walking, biking, and horseback riding with high separation from traffic. TOTAL (ALL PHASES) Cost Estimate: $56,540,000* Length: 16.7 miles *Planning-level cost estimates for design, engineering, and construction.75 x « EXECUTIVE SUMMARY TRAILHEAD CONCEPT TRAILHEAD CONCEPT Roxboro Rail-Trail near Helena ParkRoxboro Rail-Trail near Helena Park 76 PERSON COUNTY TRAIL FEASIBILITY STUDY » xi Implementation Implementation includes the physical development of trail phases, operations, management, and programming, all underpinned by the vision and goals of this project. A partnership formed of stakeholders from Person County, NCDOT, Durham County, City of Roxboro, City of Durham, Durham-Chapel Hill-Carrboro MPO, Kerr-Tar Rural Planning Organization, and others should continue working together, and remain flexible and opportunistic, to achieve the ultimate goal of not only completing the Person County section, but ultimately connecting to Durham, expanding the vision and economic opportunity the trail will bring. The diagram below shows the steps, not necessarily sequential depending on opportunity and schedule, that should be taken to ensure the project is a success. Person County and its partners should ensure that an operations and management/maintenance plan is established for the long-term sustainability and success of the trail. ONGOiNG OPERA T iO N S EA R L Y ACTi ONS2. Continue Partnership Meetings 3. Trail Branding and Economic Benefits 4. Solidify Alignments for Phase 2 5. Continue Outreach/ Engagement 6. Secure Operations Funding 7. Prepare Survey, PS&E, Permits, and Estimate for Phase 1 8. Appropriate Funding for Phase 1 9. Bid and Construct Phase 1 10. Host Ground- breaking Ceremony 11. Host Ribbon Cutting Ceremony Repeat Steps for Phase 2 Development 12. Operations and Management Plan 13. Greenway Programming 14. Performance Evaluation 1. Approve Trail Study T R A iL DEvE L O P M E N T A CTiONSi N i T i A L ACTiON 77 introduction01 78 PERSON COUNTY TRAIL FEASIBILITY STUDY » 2 Project Vision Create a regional multimodal trail that fosters economic development and growth, increases equitable transportation and mobility, and reduces reliance on automobiles. Improve the health and wellness of Person County residents and other trail users. Provide safe transportation and recreation opportunities for people of all ages and set an example of good environmental stewardship. 79 3 « INTRODUCTION Project Purpose In 2023, as a result of Person County Recreation, Arts, and Parks' application for funding, Person County and the North Carolina Department of Transportation's Integrated Mobility Division (NCDOT IMD) initiated this feasibility study. The purpose was to explore future options for approximately 15 miles of continuous paved trails and/or sidewalks from Uptown Roxboro to the Person-Durham County line and recommend the optimal trail alignment, which may include a combination of trails, rails-to-trails, and sidepaths. The study assessed the feasibility of developing a trail on the approximately 10-mile inactive Norfolk Southern rail corridor or the parallel US 501 roadway corridor. At the northern end of the study area near Roxboro, several alternate alignments (using public right-of-way [ROW] where possible) were also examined. Local Context The inactive Norfolk Southern rail corridor represents untapped potential as both a trail corridor and economic development lever. Development pressure threatens the continuity and connectivity of the corridor. Many of the former industrial properties on the east side of the rail corridor do not have clear access across the rail line to US 501, the region's main transportation corridor. Acquiring ownership of the corridor would allow the County to offer access easements for these properties, making the area more attractive to current and prospective businesses and other development. A local desire for a walking and biking trail in Person County has been demonstrated in past planning efforts. This signature trail will be a transformative, first-of-its-kind project for the County, which currently lacks dedicated facilities for walking and biking. The trail will expand local options for transportation and recreation, promote sustainability and environmental stewardship, foster community identity, and increase tourism and economic development opportunities. Durham County is also currently studying the feasibility of a trail on the adjacent Durham County section of the rail corridor. Together, these trails will directly connect Roxboro to Durham and beyond, linking to other trails including the American Tobacco Trail, the statewide Mountains-to-Sea Trail, and the multi-state East Coast Greenway. The trail will help Person County achieve its goals of diversifying its economy and increasing quality of life for residents. A trail increases economic opportunities for businesses, such as restaurants and retail shops, and provides opportunities for organized recreation events such as biathlons, races, and fitness classes. These features will attract businesses and residents to the County and will help retain young families, who are a vital segment of the workforce and local economy. Trails are also shown to improve health and well-being; an attractive, well-maintained trail will provide opportunities for citizens of all physical abilities and socio-economic backgrounds to have a safe, accessible, and fun way to exercise and enjoy nature. 80 ORANGE COUNTY DURHAM COUNTY PERSON COUNTY B o s to n R d Halifax RdSaw y e r RdSurl-Mt Tirzah RdNed Moore RdBl acka r d R dWhitt Town RdAlle n s v ille RdRed M o u nta i n RdGentry Ridge RdChub Lake RdHelena-Moriah Rd M o r t on P u llia m R dJack Hambrick RdMoore's Mi l l RdHeste r 's S to r e R d Gentry-Dunkley RdCates Mill Rd Fl a t River Church RdFrank Timberlake RdD ick H o le m an RdOld Allensville Rd Todd Rd Cavel-Chub Lake Rd Pixley-Pritc h a r d RdAntioc h C h u rc h R d Berry-Pearce RdM o u n t a in Rd D in k A s hley R d Chambers Loop Rd Johnnie Jones Rd B r eeze Rd Mill Creek R d Mt Har m o n y Ch u r c h RdKermit Duncan RdThee Hester R d We s leya n RdJim La tta RdCharl ie Mon k R dRidge RdCedar Grove Churc h RdH o l eman-Ashley Rd D irg ie M ine R d Bowen RdHoust on Blalo ck Rd De n n y 's Store Rd H a w kins Loop Poindexte r R d Hassell Horton Rd Ch a r l i e Long R d Flat Woods RdSaint Paul Church Rd Cothran-Hicks RdT o m O a k le y R d Lucy Garrett Rd Clay L o ng R d y Mountain RdStoneLong's S t o r e R d Mollie Mooney RdBes s i e Daniel Rd Terr y R d Wil l i e G r a y RdC h a r lie T a p p R d B r o w n R d Billy Hicks RdJon es Store Rd Nelso n L oopBroad Rd49 49 157 57 57 501 501 501 501 158 158 0 1 2 MILESStorys CreekSatterfield CreekRock Fork BranchDeep CreekFlat R i v e r Lick Creek Chappels CreekN o r t h Flat Ri v e r Alde ridge Creek Flat R iv er North Flat River LEGEND PERSON COUNTY TRAIL FEASIBILITY STUDY » 4 Optimist Park Rock Athletic Complex Helena Park Person County Farm Park Hurdle Mills Park Allensville Park Olive Hill Park Kirby Art ParkHuck Sansbury Recreation Complex Marlowe CreekRoxboroLake Chub Lake Mayo Lake Longhurst Park Piedmont Community College Roxboro Timberlake Somerset BOUNDARIES TRANSPORTATION DESTINATIONS Municipal Boundaries Study Corridor Schools Colleges and Universities Parks Other Managed Lands, Including Conservation Easements Public Lands (State, Local, or Federal Gov. Owned) Local Government Owned Railroads (Active) Railroads (Inactive) Raleigh Regional Airport at Person County Study AreaStudy Area Rail corridor continues in Durham County Industrial Park 81 5 « INTRODUCTION Project Goals 1 Create a safe and equitable facility for transportation and recreation. ⊲Create equitable alternative transportation opportunities by connecting the trail to key destinations. ⊲Improve local health and wellness by promoting trail use for recreation and transportation. ⊲Create a safe, accessible, and comfortable facility for walking, biking, and rolling for people of all ages and abilities. 2 Preserve community identity and natural resources through conservation. ⊲Foster a sense of ownership through community engagement during the project, and involve residents in the project’s creation and development. ⊲Highlight cultural awareness of the communities and neighborhoods as well as environmental stewardship on and along the corridor. ⊲Protect natural habitats, improve local air and water quality, preserve wildlife corridors, and incorporate stormwater management facilities that are eligible for stormwater credits. 3 Leverage the trail's potential to support local economic development goals. ⊲Create a regional multimodal connection that’s also an economic development tool to promote what is available within the County and ensure a return on investment. ⊲Advertise new developments to current residents, and attract potential new residents, businesses, and investors by promoting the trail’s connectivity to key destinations. 82 PERSON COUNTY TRAIL FEASIBILITY STUDY » 6 Study Process This planning process included input from the public, participation and direction from project stakeholders, and public presentation of the final study document. The time frame for these and other steps are outlined below and in the Project Timeline graphic to the right. The study was guided by a Steering Committee representing a range of perspectives, and drew upon a group of stakeholders for input throughout the process, including, but not limited to: ⊲NCDOT (IMD and Division 5) ⊲Person and Durham Counties ⊲City of Roxboro ⊲Kerr-Tar Council of Governments ⊲Norfolk Southern Railroad ⊲The Conservation Fund ⊲Triangle Trails Initiative Community Involvement This study was designed to involve the community throughout the process, from project kickoff through final study development and presentation. The project team engaged the public through different channels, including: ⊲Steering committee meetings ⊲Stakeholder meetings ⊲Public open house workshops See Chapter 2: Community Involvement for more details. PROJECT TIMELINE JULY 2024 ONWARDS Implementation APRIL 2024 Public Open House SEPTEMBER 2023–JANUARY 2024 30% Draft Study Development + Review JULY–AUGUST 2023 Project Kickoff + Existing Conditions FEBRUARY–JULY 2024 Final Study Development + Presentation 83 7 « INTRODUCTION Safety and Equity Dedicated infrastructure for walking and biking (such as trails), can help prevent crashes and save lives. Well-connected facilities can also reduce burdens on low-income populations, who are more likely to walk or bike for transportation. How Can Trails Benefit Person County? of household income is spent on transportation in households making less than $30,000 per year; almost all of this spending goes to the purchase and maintenance of personal vehicles.5 of all road fatalities in the US from 2015 to 2020 were pedestrians and bicyclists, despite these groups making up only 11% of all road users.3 of households in Roxboro do not have access to a vehicle.4 20% 13% 22% 3. NACTO, City Limits: Setting Safe Speed Limits on Urban Streets, 2020 4. 2022 American Community Survey 5-Year Estimates 5. Institute for Transportation & Development Policy, 2019 Economic Opportunities Investment in walking, biking, and trails often yields returns through economic revitalization, recreational tourism, increased property values, small business opportunities, and construction jobs. Many employers also consider quality of life factors, including amenities like trails, when choosing where to locate. According to a 2018 study of four trails in North Carolina, every $1.00 spent on initial trail construction led to $1.72 per year earned from local business revenue, sales tax revenue, and benefits related to health and transportation—demonstrating how trails can boost local economies.1 $1.00 $1.72 $2.8 billion/year 1. ITRE, Alta, and NCDOT, 2018. 2. Economic Development Partnership of North Carolina (EDPNC), n.d. in spending is generated by the outdoor industry in NC, which is also responsible for 260,000 direct jobs.2 INVESTED RETURNED 84 PERSON COUNTY TRAIL FEASIBILITY STUDY » 8 Environmental Stewardship Trails can serve as a tool for conserving open space. Additionally, decreasing reliance on automobiles for transportation will lead to improved air quality. Preserving land for greenspace and trails (instead of more intensive development) can have the following benefits: ⊲Improving air quality ⊲Linking and protecting plant and animal habitats ⊲Reducing flood damage and soil erosion ⊲Maintaining cleaner drinking water sources and reducing the cost of water treatment8 8. North Carolina Department of Parks and Recreation, North Carolina Trails Program Annual Report 2020-2021 9. United States Bureau of Transportation Statistics. https://data.bts.gov/ Research-and-Statistics/Trips-by-Distance/w96p-f2qv 26% of all daily trips in the United States are one mile or less—equivalent to a 6-minute bike ride or 20-minute walk.9 If more of these trips were made without cars, it would reduce greenhouse gases and improve air quality. 6. https://www.countyhealthrankings.org/app/north-carolina/2023/ overview 7. Zhao, et al, 2020. Health and Quality of Life Trails can improve health and wellbeing by providing opportunities for people to exercise, socialize, and spend time in nature. Physical activity and exposure to nature and green spaces have been shown to have mental and physical health benefits. of adults in Person County don't have adequate access to locations for physical activity, compared with 25% for the state of North Carolina.6 of adults in Person County are physically inactive, compared with 22% for the state of North Carolina.6 56% 25% 29% lower risk of all-cause mortality for people who engage in moderate activity (i.e., brisk walking) for at least 2.5 hours a week.7 85 9 « INTRODUCTION TOTAL POPULATIONArea Overview Person County and the City of Roxboro are surrounded by gorgeous countryside, but located in proximity to Raleigh, Durham, and Chapel Hill, where many Person County residents make a living. Compared to Person County overall, Roxboro (the county seat and largest community in the county) has a significantly lower median household income, higher poverty rate, less widespread access to vehicles, and a greater proportion of residents who are Black or multiracial. The following pages explore these and other demographic, geographic, and social factors, and how trails may present opportunities to reduce disparities and improve quality of life for people in Roxboro and Person County.Source: 2020 Decennial Census The Need for the Trail MEDIAN AGE LANGUAGE OTHER THAN ENGLISH SPOKEN AT HOME ROXBORO ROXBORO ROXBORO PERSON COUNTY PERSON COUNTY PERSON COUNTY 44 39,097 5% 3941 8,134 6% RACE AND ETHNICITY City of Roxboro Black LESS THAN 1%:Asian (0.6%);Native Hawaiian and Other Pacific Islander (0.0%); Some other race (0.8%) White Multiracial American Indian and Alaska Native 34.6% 50.5% 11.9% 1.6% NORTH CAROLINA NORTH CAROLINA 5% of people in Roxboro speak Spanish at home; less than 1% speak another non-English language. 13% Source: 2022 American Community Survey 5-Year Estimates Source: 2022 American Community Survey 5-Year EstimatesSource: 2022 American Community Survey 5-Year Estimates Hispanic/Latino 6.4% 86 PERSON COUNTY TRAIL FEASIBILITY STUDY » 10 POPULATION WITHOUT ACCESS TO EXERCISE OPPORTUNITIES 56% 25%NORTH CAROLINA PERSON COUNTY Source: County Health Rankings, https://www.countyhealthrankings.org/app/north-carolina/2023/overview HOUSEHOLDS WITHOUT ACCESS TO PERSONAL VEHICLES Transportation and Jobs At a glance, commute patterns seem similar for the City, County, and state; however, more than 14% of workers in Roxboro carpool to work—much higher than the Countywide and statewide figures (both around 8.5%). This number aligns with the similarly high rate of households without access to a car in Roxboro. For many Person County residents commuting to the Triangle, walking and biking to work may not be viable due to distance. Instead, making Roxboro more walkable and bikable adds value to their community by expanding their options for getting around within the City. There is also great potential to connect several large local employers (such as the hospital, college, Walmart, and US Flue-Cured Tobacco) to neighborhoods via walking and biking trails, making it easier for residents to reach jobs without a car. Community Health Based on statewide rankings, Person County residents lack places to exercise and have disproportionately high percentages of diabetes, heart disease, and stroke. Access to parks and trails has been shown to improve physical and mental health. Trails can serve as destinations for activity, from casual walking groups to organized 5K runs. Trails can also connect to other areas where people can exercise, such as schools, community centers, and parks. DRIVE OR CARPOOL WALK OR BIKE COMMUTE MODE TO WORK ROXBORO PERSON COUNTY NORTH CAROLINA 80%84%86% 3%<1%2% 5% 5% 13% NORTH CAROLINA ROXBORO PERSON COUNTY Source: 2022 American Community Survey 5-Year Estimates Source: 2022 American Community Survey 5-Year Estimates 5 OF PERSON COUNTY'S LARGEST PRIVATE EMPLOYERS are located within walking and biking distance of the trail's study area. 87 11 « INTRODUCTION MEDIAN HOUSEHOLD INCOME ROXBORO PERSON COUNTY $60,688 $67,481$39,787 NORTH CAROLINA POVERTY RATE ROXBORO PERSON COUNTY NORTH CAROLINA BACHELOR'S DEGREE OR HIGHER ROXBORO PERSON COUNTY NORTH CAROLINA 13% 18% 17% 36% Access to Opportunities According to the Opportunity Atlas, over the last 20 years, children from high- income families in Person County generally grow up to have middle to high household incomes themselves. However, children of middle-income families in Person County have grown up to achieve lower median household incomes than their parents. More opportunities for meaningful, well-paying jobs in the community are needed to increase quality of life and retain the next generation of children. Compared to the County and state, Roxboro residents on average have access to fewer financial resources, underscoring a need for inexpensive transportation options in and around the City. Transportation Disadvantage NCDOT defines transportation disadvantage as "limited ability to reach necessary goods, services, and employment by people with limited access to transportation options." According to NCDOT's Transportation Disadvantage Index (TDI), the highest levels of transportation disadvantage within the county are primarily located in the City of Roxboro, as well as northeast and southwest of town (see map on following page). High TDI scores indicate areas that can benefit from diversified transportation options to help people access their daily destinations. A walking and biking trail with connections to Uptown, essential services, and major employers would provide residents of Person County and Roxboro with a convenient, affordable way to access these destinations. Transportation disadvantage can result from lack of access to a motor vehicle or transit, inability to drive or access transit, or for other reasons. Historic disinvestment and exclusionary policies have also contributed to disparities in the built and social environments, making some groups (including children, older adults, minorities, and people with disabilities) more likely to experience transportation disadvantage. The US Department of Transportation and NCDOT both prioritize funding to address equity, including projects that expand transportation options to areas with high Transportation Disadvantage. Source: 2022 American Community Survey 5-Year Estimates 18% 32% 88 PERSON COUNTY TRAIL FEASIBILITY STUDY » 12 Transportation DisadvantageTransportation Disadvantage LEGEND BOUNDARIES & FEATURES TRANSPORTATION USDOT DATASETS NCDOT TRANSPORTATION DISADVANTAGE INDEX Compared within Person County Municipal Boundaries High (Greater than 11.5) Medium (9.5 to 11.5) Low (Less than 9.5) Areas of Persistent Poverty Transportation Disadvantaged Census Tracts Potential Trail Alignments 89 13 « INTRODUCTION NAME + YEAR KEY FINDINGS + RECOMMENDATIONS Complete Streets Policy (updated 2019) NCDOT ⊲Complete Streets is North Carolina’s approach to interdependent, multi-modal transportation networks that safely accommodate access and travel for all users. ⊲This policy requires NCDOT planners and designers consider and incorporate multimodal facilities in the design and improvement of all appropriate transportation projects in North Carolina. Consideration of multimodal elements will begin at the inception of the transportation planning process and the decisions made will be documented. ⊲The policy generally applies to all projects undertaken by NCDOT throughout the state. ⊲Routine maintenance projects may be excluded from this requirement if an appropriate source of funding is not available. Uptown Roxboro Strategic Streetscape Plan (2023) City of Roxboro ⊲Plan for enhancing public space and streetscape, as well as improving pedestrian access and safety. ⊲A safe and accessible plan for Uptown Roxboro encourages trail users to visit local Roxboro shops and restaurants. ⊲While the anticipated project is outside the Streetscape Plan Project Area, the recommendation to improve the intersection at Depot and Foushee could serve as a good entryway into town from the trail, as well as the narrowing of Main Street. Relevant Plans, Studies, and Policies 90 PERSON COUNTY TRAIL FEASIBILITY STUDY » 14 NAME + YEAR KEY FINDINGS + RECOMMENDATIONS The Great Trails State Plan (2022) NCDOT ⊲Network planning approaches and implementation strategies for connecting all 100 North Carolina counties. ⊲Recommendations for shared-use paths connecting Roxboro south to Durham and east to Henderson. Joint Comprehensive Land Use Plan (2021) Person County and City of Roxboro ⊲Merged and comprehensive land-use plan for the City and County with guiding vision, goals, and implementation strategies. ⊲"Moving forward, the City and County should work together to update the City’s 2008 pedestrian plan and develop a joint long-range pedestrian and trails plan and begin funding investments in the pedestrian network." Bailey Chapel Hill Spring Hope Castalia Mount Olive ArcherLodge Littleton Middlesex Walnut Creek Benson Four Oaks Newton Grove Milton Carrboro Princeton Pikeville EurekaFremont Micro Wilson'sMills Sims Black CreekLucama E lmCity Red Oak Dortc hes Momeyer Kenly Dunn Sanford Pit tsboro Lillington Erwin Clayton Goldsboro Wilson Roc ky Mou nt Selma Smithfield Nashville Godwin Linden Coats Angier Pine Level Hillsborough Spring Lake Falcon Broadway Fayetteville WAK E F RAN K L IN WAKEDURHAMWA K E GRA N V I L L E FRANKLINGRANVILLEFRANKLINVANCEFRANKLIN WARREN DURHAMGRANVILLEDURHAM PERSON GRANVILLEVANCEGRANVILLEPERSONVANCEWARRENRoxboro Butner Louisburg Bunn Youngsville Franklinton Creedmoor Stem Durham Rolesville Wake Forest RaleighMorrisville Holly Springs Apex Fuquay-Varina Zebulon Knightdale Wendell Garner Warrenton MaconNorlinaStovall Kittrell Oxford Henderson Middleburg Cary DUKE FOREST WILLIAM B. UMSTEAD STATE PARK FALLS LAKE STATE RECREATION AREA ENO RIVER STATE PARK KERR LAKE STATE RECREATION AREA N e us eRiv er TarRiver I01020 MILES DRAFT Great Trails State Network Proposed Shared Use Path Draft Alternate Route Existing Shared Use Path Gap State & National Trails East Coast Greenway Mountains to Sea State Trail Other Features Municipalities Managed Areas County Boundary V I R G I N I A Potential Spine Network 1 2 3 791213 45 6 810 11 14 Roxboro to Durham Durham to Granville County & VA Roxboro to Henderson Raleigh to Halifax County & VA (S-Line) Franklinton to Nash County GTS Network Segments 5A 5B 5C 5D 5E Durham to Chapel Hill Durham to Harnett County Raleigh to RTP/Durham/Chapel Hill RTP to Cary Cary to Raleigh 5F 5G 5H 5I 5J 5A 5C 5D 5E 5G 5H 5I 5J 5K 5L 5M 5N 5O 5K 5L 5M 5N 5O 5D Chatham County to Raleigh Wake Forest/Falls Lake to Clayton Raleigh to Zebulon Apex/Cary to Fuquay-Varina Apex/Cary to Clayton 5B 5F 5D North-South Greenway Walnut Creek Trail RTP Trails Morrisville, Cary, Apex greenways (multiple) American Tobacco Trail Middle Creek Greenway Crabtree Creek Trail Wake Forest, Rolesville, Knightdale, Wendell greenways (multiple) Louisburg Bike Trail PERSON FRANKLIN GRANVILLE VANCE WARREN DURHAM WAKE ORANGE H A L I F A X NASH JOHNSTON HARNETT CHATHAM Neuse River Greenway Cary, Umstead, Raleigh greenways (multiple) Creedmoor Cross City Trail 85 540 40 40 401 264 1 85 85 15 501 70 98 1 64 55 401 15896 56 DIVISION 5 Map of proposed trail network for NCDOT Division 5 counties, including Person County, from The Great Trails State Plan (2022) The study corridor is a recommended connection. 91 15 « INTRODUCTION NAME + YEAR KEY FINDINGS + RECOMMENDATIONS Recreation, Arts, and Parks Master Plan Update (2020) Person County ⊲Recommendations for improving recreational opportunities in Person County, and highlighting the lack of, and public support for, trails and greenways. ⊲Helena School Park: Investigate potential of connection with future rail trail. ⊲Add a walking trail at Rock Athletic Complex, about 1 mile away from the rail corridor. ⊲Preliminary planning for a bike trail in Allensville Landfill has begun (Cedar Grove Church Rd near Brann's Wrecking). ⊲Community parks (Huck Sansbury, Southern Middle School, Person High School, and Rock Athletic Complex) should all be accessible through a linked trail system, and via major streets. ⊲"The one glaring deficiency in the region is a lack of a longer greenway trail to encourage walking, running and biking." ⊲Key action items: greenways master plan, acquire land for greenway trail system, develop bike trails starting at existing parks, acquire rail corridor ROW. ⊲Work with the rest of County Government to require sidewalk construction, recreation space, and trail connections for any new proposed developments, private and public. NC Lakes District Regional Bike Plan (2016) Kerr-Tar Regional Council of Governments ⊲Bicycle network recommendations connecting lakes, regional parks, and key attractions, as well as implementation strategies. ⊲Recommendations include paved shoulders around Hyco and Mayo Lakes, paved shoulders connecting the two lakes, east to Kerr Lake, and south to Roxboro. Recommendations for sharrow or bike lane in Roxboro. 92 PERSON COUNTY TRAIL FEASIBILITY STUDY » 16 NAME + YEAR KEY FINDINGS + RECOMMENDATIONS Comprehensive Transportation Plan (2011) City of Roxboro and Person County ⊲Long-range recommendations for multimodal improvements. ⊲Bicycle maps note Route 4 (east-west) needs improvement, Highway 49 is a recommended bike route, and there is a recommended multi-use path in Roxboro (a rail trail from Depot Street and Memorial Drive). ⊲Pedestrian maps highlight the need for more sidewalk connections across much of Uptown Roxboro. ⊲US 501/NC 57, from Durham County Line to N Main St, is expected to be near and over capacity by 2035, with recommendations for enhanced mobility options, including bus routes, and bicycle and pedestrian improvements. Durham Trails and Greenways Master Plan (2011) City of Durham ⊲Plan focuses on maps of routes and implementation recommendations. Relevant to Person County are how the Roxboro Rail Trail will connect to Durham County. ⊲Trail connections include: Durham-Person County line to Goose Creek Trail, County line to Lake Michie as part of the Flat River Trail ⊲If the Roxboro Rail Trail corridor becomes available, Durham Open Space and Trails commission would advance the Durham County trail connections' priority ranking. ⊲Durham County recently submitted funding to fund a feasibility study for their section of the rail trail. Roxboro Pedestrian Transportation Plan (2008) City of Roxboro ⊲Plan features on-street and off-street recommendations for improving connectivity and walkability in Roxboro, as well as policy, program, and funding recommendations. ⊲The multi-use recommendations include: »Connect South Elementary on Hurdle Mills Road to the rail trail. There is currently a worn foot path from the back of the elementary school to the Walmart shopping center »Hickory Court to Long Ave. 93 Community involvement02 94 PERSON COUNTY TRAIL FEASIBILITY STUDY » 18 Community Involvement Public and stakeholder input were essential to the development of the Person County Trail Feasibility Study. The overall communication strategy was a multifaceted campaign to inform, educate, and engage the community and gather input on priorities and feedback on recommendations. The project included options for virtual and in-person participation to allow people and groups to participate in ways that are most comfortable and convenient for them. Engagement Opportunities STAKEHOLDER INTERVIEWS The project team conducted virtual interviews with the following stakeholders identified by the Steering Committee: ⊲The Conservation Fund ⊲NCDOT Division 5 ⊲Tar River Land Conservancy For detailed notes from these meetings, see Appendix A. PUBLIC OPEN HOUSE WORKSHOPS The project team held two public open house events. The purpose of the first workshop on April 11, 2024 was to collect feedback on the draft recommendations. A second open house, held on July 18, 2024, provided an opportunity for the public to review the draft recommendations. Key findings are described later in this chapter. STEERING COMMITTEE A Steering Committee was assembled with representation from local, regional, and state agencies and organizations. The committee met three times throughout the project. For detailed notes from these meetings, see Appendix A. Meeting #1: Kickoff (July 20, 2023) The first Steering Committee meeting was held virtually. The purpose was to introduce committee members to the project and each other to facilitate knowledge sharing through the project. Attendees participated in activities to synthesize the project's vision, goals, and criteria for success. Meeting #2: Existing Conditions and Alternatives (September 20, 2023) The second Steering Committee meeting was held at the Kirby Cultural Arts Center in Roxboro. The group provided input on existing conditions and potential alternatives by marking up maps of the corridor, and participated in an activity to prioritize and finalize criteria for route selection. Several Steering Committee members also led a driving tour of the corridor and potential alignment locations. Meeting #3: Final Review and Next Steps (September 2024) The final Steering Committee meeting was held in September 2024 to review the final draft report and discuss roles and actions for implementation. 95 19 « COMMUNITY INVOLVEMENT What We Heard: April 2024 Public Open House Workshop SUMMARY The public open house was held on April 11, 2024, at the Kirby Cultural Arts Complex in Roxboro. The meeting was held in conjunction with a public open house for the City of Roxboro's Pedestrian and Bicycle Plan update, so attendees could learn about and provide input on both projects. More than 55 interested members of the public came to learn more about the trail project and to indicate their top choices for trail alignment, preferred amenities along the trail, and ideal selection criteria to be used to determine the optimal trail route. ROUTE PREFERENCES Attendees were given information about the alternatives being studied and were asked to select their preferred alternative from each pair. The trail route on the right is made up of the alternatives that received the most votes. TRAIL ROUTE PREFERRED BY THE PUBLICALL TRAIL ALTERNATIVES 3B 4B Industrial Area: Rail Corridor Timberlake: Rail Corridor 2AS. Roxboro: Easements ROXBOROROXBOROROXBORO 1B Uptown: Marlowe Creek ROUGEMONTROUGEMONTROUGEMONT TIMBERLAKETIMBERLAKETIMBERLAKE 3A 4A Industrial Area: US 501 Timberlake: US 501 3B 4B Industrial Area: Rail Corridor Timberlake: Rail Corridor 2A 1AUptown: US 501 S. Roxboro: Easements ROXBOROROXBOROROXBORO 1B 2B Uptown: Marlowe Creek S. Roxboro: Rail Corridor ROUGEMONTROUGEMONTROUGEMONT TIMBERLAKETIMBERLAKETIMBERLAKE 96 PERSON COUNTY TRAIL FEASIBILITY STUDY » 20 MOST IMPORTANT CRITERIA for selecting the optimal trail route: Restrooms/water fountains (22 votes) Trashcans/pet waste stations (18 votes) Benches and places to rest (14 votes) Multiple trail surfaces (13 votes) Flowers and plantings (12 votes) Additional write-in ideas included accessible play areas, parking spaces for horse trailers, water spigots for horses/dogs, and lighting. Shared-Use Path (16 votes) MOST DESIRED TRAIL FEATURES that people would like to see along the trail: PREFERRED FACILITY TYPES for walking, biking, and horseback riding: Note: While 1A was not the preferred trail route and sidewalks were not a top three preferred facility type, many participants expressed that sidewalks are needed on US 501/N Madison Blvd in Uptown regardless of the trail project. Rail-Trail (35 votes) Shared-Use Path: River or Stream Adjacent (19 votes) Traffic Safety (19 votes) Connectivity and Equity (16 votes) User Experience (14 votes) Minimized Environmental Impacts (14 votes) 97 21 « COMMUNITY INVOLVEMENT What We Heard: July 2024 Public Open House Workshop SUMMARY The public open house was held on July 18th, 2024 at the Timberlake Volunteer Fire Department in Timberlake, NC. The meeting was held to share and review final updates about the Final Draft of the Trail Feasibility Study. The project team presented the planning process and explained the recommended Phase 1 and Phase 2. Attendees had opportunities to voice questions, comments, and concerns. Around 20 people attended this meeting, and most people provided written feedback through a paper comment form. Meeting in full progress. Comment forms on the tables to the right. Photo taken by John Hill. WORKSHOP ATTENDEES' COUNTY OF RESIDENCE 12 Person County Residents 1 Durham County Resident 1 Vance County Resident 1 Johnston County Resident Number of People 98 PERSON COUNTY TRAIL FEASIBILITY STUDY » 22 COMMENT FORM RESPONSES Attendees were asked for their current perspectives on Phase 1 and Phase 2 of the plan. Questions were organized by phase and framed as excitement or concern for each phase. Many people expressed excitement for the recreational and economic advantages of the proposed trail. Concerns, for both phases, circulated around funding insufficiencies, trail maintenance/ cleanliness, and safety/security. Regarding safety concerns, some people drew particular concern for solo travelers. Other responses mentioned concern for landowners, though the specific concern wasn’t listed. One person expressed concern for the potential interruption of local business operations, most likely during the construction process. A safe and accessible place for folks to walk/ride/ run [and] more opportunity for safe exercise and natural appreciation for all modalities.” —two Person County residents in attendance ‘‘ Though most responses applied to both phases, one person indicated concern specifically for Phase 2. The commenter expressed concern about "limiting the size/ width of the trail to accommodate vehicle traffic/DOT issues." Final Draft Materials being explained. Photo taken by John Hill. People shared their excitement for the trail to bring... 99 Study Considerations and Alternatives 03 100 PERSON COUNTY TRAIL FEASIBILITY STUDY » 24 Local Context and Considerations This section describes key considerations that influence the feasibility and optimal route for a trail from Uptown Roxboro to the southern border of Person County, including: • Natural Environment • Human Environment • Traffic Volumes and Speeds • Rail Corridor Status 101 25 « STUDY CONSIDERATIONS AND ALTERNATIVES LEGENDStorys CreekSatterfield CreekFlat R i v e r Lick Creek Chappels CreekN o r t h Flat Riv e r Alde ridge Creek Flat R i v e r North Flat RiverMarlowe CreekRoxboro Lake Chub Lake Mayo Lake NATURAL ENVIRONMENT BOUNDARIES & FEATURES TRANSPORTATION Municipal Boundaries Natural EnvironmentNatural Environment WATER FEATURES TimberlakeTimberlake SomersetSomerset RougemontRougemont Timberlake Somerset Rougemont Freshwater Wetlands Ponds, Lakes, and Rivers 100-Year Floodplain and Floodway Potential Trail Alignments 102 PERSON COUNTY TRAIL FEASIBILITY STUDY » 26 LEGENDStorys CreekSatterfield CreekFlat R i v e r Lick Creek Chappels CreekN o r t h Flat Riv e r Alde ridge Creek Flat R i v e r North Flat RiverMarlowe CreekRoxboro Lake Chub Lake Mayo Lake BOUNDARIES & FEATURES TRANSPORTATION BIODIVERSITY & WILDLIFE HABITATS: RELATIVE CONSERVATION VALUE* Municipal Boundaries Parks 9-10 (Maximum) 8 7 6 5 1 (Moderate) Impervious Surfaces >20% 2-4 0 (Unrated) Natural EnvironmentNatural Environment LAND FEATURES & BIODIVERSITY TimberlakeTimberlake SomersetSomerset RougemontRougemont Timberlake Somerset Rougemont Ponds, Lakes, and Rivers CONSERVATION IN THE CORRIDOR Areas along the Flat River and North Flat River in the southern part of the corridor have high conservation value according to the NC Department of Environmental Quality; land trusts and governments often prioritize conservation funding for such areas. Public and Managed Lands Potential Trail Alignments * Data from the State of North Carolina Natural Heritage Program Biodiversity and Wildlife Habitat Assessment 103 27 « STUDY CONSIDERATIONS AND ALTERNATIVES LEGENDChub Lake RdBroad RdInd u s t r i a l D r Old Durham RdLucy Gar r e t t R d Helena Mor i a h R d Holeman RdTimberlake Somerset Uptown Roxboro Rougemont DESTINATIONS BOUNDARIES & FEATURES TRANSPORTATION Municipal Boundaries Utility and Access Easements in Proximity to Corridor Person County Top 10 Largest Private Employers Schools Historic Sites Local Government Medical Senior Centers Post Offices Libraries Attractions Convenience Stores Grocery Stores Colleges/Universities Emergency Services Law Enforcement Farmer's Markets Railroads (Active) Railroads (Inactive) 157 Dick Potential Trail Alignments Human EnvironmentHuman Environment LAND USE AND DESTINATIONS 104 PERSON COUNTY TRAIL FEASIBILITY STUDY » 28 LEGENDChub Lake RdBroad RdInd u s t r i a l D r Old Durham RdLucy Gar r e t t R d Helena Mor i a h R d Holeman RdTimberlake Uptown Roxboro Somerset Rougemont BOUNDARIES & FEATURES OTHER TRANSPORTATION EXISTING BICYCLE & PEDESTRIAN FACILITIES PREVIOUSLY PROPOSED BICYCLE & PEDESTRIAN FACILITIES Municipal Boundaries Existing Sidewalks Proposed Bicycle Facilities NC Lake District Bike Routes Proposed Sidewalks Proposed Sidepath or Shared-Use Path Railroads (Active) Railroads (Inactive) 157 Dick Potential Trail Alignments Human EnvironmentHuman Environment BICYCLE AND PEDESTRIAN FEATURES Recommended on-road bike facilities from NC Lakes District Regional Bike Plan (2016) Sidepath along US 158 recommended in Great Trails State Plan (2022) Rail trail connecting Roxboro south to Durham recommended in Great Trails State Plan (2022) Shared-use path recommended in Person County and Roxboro Transportation Master Plan (2011) On-road bicycle facilities recommended in Person County and Roxboro Transportation Master Plan (2011) 105 Roxboro DURHAMORANGEDURHAM PERSON ORANGE PERSONBoston R d HalifaxRdNedMooreRdBla cka rd R d Ant ioch C h urc h R dWhitt TownRdA llensvilleRdChubLakeRdHelena-Mori a h Rd M o r t o n P u llia m RdCatesMill R d Sa tt er fi eld R d Fl at River ChurchRdFrankTimberlakeR d Dick HolemanRdOld A l lensville R d H oleman- A shleyRd LucyGarrettRd Berry-PearceRdMo u n t a i n Rd Din k Ashl e y R d B e s s ie Da niel Rd Chambers LoopRdW r enn -Crumpton Rd KermitDuncanRdWes leyan RdHouston B lalock RdFlatWoodsRdTom O a k ley Rd Cla y L o ng R d Gra y R d Terr y Rd W i llie GrayR d Charl ie T a p p Rd BillyHicks RdNelso n L oop49 157 57 49 157 57 501 501 501 158 158 0 0.5 1 MILE Roxboro DURHAMORANGEDURHAM PERSON ORANGE PERSONBoston R d HalifaxRdNedMooreRdBla cka rd R d Ant ioch C h urc h RdWhitt TownRdA llensvilleRdChubLakeRdHelena-Mori a h Rd M o r t o n P u llia m RdCatesMill R d S a tt er fi eld R d Fl at River ChurchRdFrankTimberlakeR d Dick HolemanRdOld A l lensville R d H oleman- A shleyRd LucyGarrettRd Berry-PearceRdMo u n t a i n Rd Din k Ashl e y R d B e s s ie Da niel Rd Chambers LoopRdWr enn -Crumpton R d KermitDuncanRdWes leyan RdHouston B lalock RdFlatWoodsRdTom O a k ley Rd Cla y L o ng R d Gra y R d Terr y Rd W i llie GrayR d Charl ie T a p p Rd BillyHicks RdNelso n L oop49 157 57 49 157 57 501 501 501 158 158 0 0.5 1 MILE 501501 29 « STUDY CONSIDERATIONS AND ALTERNATIVES Traffic VolumeTraffic Volume Posted SpeedPosted Speed LEGEND LEGEND AVERAGE ANNUAL DAILY TRAFFIC (AADT)POSTED SPEED LIMIT 1,201–2,900 vehicles 35–54 mph 50–1,200 vehicles Less than 35 mph 2,901–5,400 vehicles 55–60 mph 5,401–10,000 vehicles 10,001–30,500 vehicles TRANSPORTATION TRANSPORTATION Potential Trail Alignments Potential Trail Alignments106 PERSON COUNTY TRAIL FEASIBILITY STUDY » 30 RougemontRail Corridor StatusRail Corridor Status Somerset Timberlake RAIL TRACK STATUS MEANINGS Active: Rail service is currently provided in the corridor; may include freight and/or passenger service. Inactive: Right of way exists; however, there is no service currently provided; tracks may or may not exist. Source: NCDOT 2.2-mile segment of inactive rail line from Hester St to Patterson Dr would be useful for access into Roxboro, at which point the trail could diverge from the rail line. However, Norfolk Southern has determined this section of the line "is not available or released for abandonment” at this time. LEGEND BOUNDARIES & FEATURES Municipal Boundaries Active Rail Line RAIL CORRIDOR OWNERSHIP Norfolk Southern Railroad (NS) Other (Non-NS) Owner, per County Records Property for Sale by NS Parcels That Include Non-NS Owned Sections of Rail Corridor 107 31 « STUDY CONSIDERATIONS AND ALTERNATIVES Alternatives Four pairs of alternatives were selected for further study. This section describes opportunities and constraints along each potential route and provides examples of the recommended facility types for each alternative. 108 ! !! ! ! ! !! ! ! ! ! ! DURHAM COUNTY PERSON COUNTYORANGE COUNTY PERSON COUNTY B o st o n R d Halifa xRdSa w y e rRdSurl-MtTirzahRdNedMooreRdPulli a m -T inge n MineRdBlac ka rd R dWhitt TownRdAllen s v illeRdRedM o untai n RdGentryRidgeRdChubLakeRdHelena-Moriah R d M or t o n P u lliam R dJackHambrickRdMoore'sMi l l RdHeste r's S to r e R d Gentry-DunkleyRdCatesMillRd Satterfield Rd Fl at RiverChurchRdFrankTimberlakeRdD ickH olem an RdOld A llensville Rd Todd Rd Cavel-Chub LakeRd Pixley-Pritc h a r d RdAntioch Chu rch R d Berry-PearceRdH urdleMillsRdM o unta in R d D in k A s hle y R d Chambers Loop Rd Joh n n i e JonesRd BreezeRd MillCreekR d Mt Ha r m on y Ch u r c h RdKermit DuncanRdTh eeHes t e r R d Wesle yan RdM c ghe e s Mill Rd JimLat t a RdCharli e Monk R dRidgeRdYoungs Chap elChurch RdCedarGrove C h u r c h RdH o leman-AshleyRd Dirg ieMi neR d Bowen RdHous tonBlalo c k Rd D e nny's Store R d H a w kin s L o o p Poindexte r R d Ha ssellHorton Rd Lawson Ch ap el C h u r c h R d Ch a r l ie LongR d Blalock Dairy RdFlatWoodsRdSaint PaulChurchRd Cothran-HicksRdTom O a k leyRd LucyGarrett Rd Clay L o ng R d StoneyMountainRdLong'sStore R d G ray Rd Mollie MooneyRdBe s si e DanielRd Terry R d Will ieG ray RdCh a rlie T a pp R d B r o wn Rd BillyHicksRdJon esStore Rd Nelso n L oop157 49 157 49 57 49 157 57 158 501 501 158 Piedmont Community College 0 1 2 MILESStorys CreekSatterfield CreekRock Fork BranchDeep CreekFlat R i v e r Lick Creek Chappels CreekN o r t h Flat Ri v e r Alde ridge Creek Flat R iv er North Flat River LEGEND P a t t erson DrOptimist Park PERSON COUNTY TRAIL FEASIBILITY STUDY » 32 Rock Athletic Complex Helena Park Person County Farm Park Hurdle Mills Park Allensville Park Kirby Art ParkHuck Sansbury Recreation Complex Marlowe CreekRoxboroLake Chub Lake Mayo Lake Industrial Park Roxboro Timberlake Rougemont Somerset ALTERNATIVES BOUNDARIES TRANSPORTATION DESTINATIONS Municipal Boundaries Schools Colleges and Universities Parks Conservation Easements Public Lands (State, Local, or Federal Gov. Owned) Local Government Owned Railroads (Active) Railroads (Inactive) Proposed Sidepaths and Shared-Use Paths from Previous Plans Raleigh Regional Airport at Person County Study AlternativesStudy Alternatives 1A 1B 3B 4A 3A 4B 1B 2A 3A 4A 2B 3B 4B Uptown: Marlowe Creek Uptown: US 501 S. Roxboro: Easements Industrial Area: US 501 Timberlake: US 501 S. Roxboro: Rail Corridor Industrial Area: Rail Corridor Timberlake: Rail Corridor 1A 2A 2B Note: Each numbered pair of alternatives (e.g., 1A and 1B) were compared against each other to assess feasibility. Olive Hill Park Longhurst Park 1B ALT 109 33 « STUDY CONSIDERATIONS AND ALTERNATIVES ID DESCRIPTION (NORTH TO SOUTH)FACILITY TYPE + LENGTH + COST*OPPORTUNITIES + CHALLENGES 1A Uptown: US 501 Sidepath along US 501 (side to be determined) from railroad crossing near Henry Street to the planned trail at Garrett Street. Sidepath 2.67 miles Cost to be determined as part of NCDOT U-5969 Opportunity: Potential to coordinate with NCDOT project STIP U-5969 to add sidepath along US 501 through Uptown. Challenge: US 501 through Uptown Roxboro is a heavily-used vehicle corridor with many commercial driveways. 1B Uptown: Marlowe Creek Starting at Person County Learning Academy, crosses US 501 at Henderson Road. Sidepath along Henderson Road, Broad Road, and Broad Street (using former roadway bridge). Shared-use path in sewer easements along Marlowe Creek to Nichols Avenue; uses Burton Street and vacant lots to connect to Melvin Street and to NC 158/US 501 intersection. Alternate option uses ROW on Depot Street, Front Street, and Barnett Avenue. Shared-Use Path and Sidepath 3.18 miles $12.6 million* *Note: alignment was modified slightly after cost estimate was calculated Opportunity: Potential to utilize planned bike/pedestrian connection at site of former road bridge; opportunity to connect to transportation disadvantaged area and affordable housing. Challenges: Potential environmental issues; aging sewer infrastructure may need to be upgraded with the addition of a trail; landowner/ROW privacy concerns. 2A S. Roxboro: Easements Connects to an existing footpath/planned trail between South Elementary School and Walmart. Shared-use path along City of Roxboro sewer easement (east side of the waterway) south to Patterson Drive; sidepath along Patterson Drive to US 501. Shared-Use Path and Sidepath 2.29 miles $9 million Opportunities: Coordination with City for public access in sewer easement along east side of creek; planned connection between park and school. Challenge: Less direct access to commercial areas, services, and employers. 2B S. Roxboro: Rail Corridor or US 501 Trail in rail corridor (preferred) or in NCDOT ROW along east side of US 501 from Old Durham Road to Somerset Church Road. Rail Corridor Option: Shared-Use Path (Rail-to-Trail) 1.69 miles $6.6 million Opportunities: Connection to affordable housing; opportunity to provide access across rail corridor for businesses/new development. Challenge: Norfolk Southern determined this segment of rail corridor is "not available or released for abandonment" at this time. 3A Industrial Area: US 501 Shared-use path along sewer easement from Patterson Drive to Flat River Church Road; sidepath along Flat River Church Road and Bessie Daniel Road to US 501; sidepath on west side of US 501 to Antioch Church Road. Shared-Use Path and Sidepath 2.75 miles $9.2 million Opportunities: Potential for trail in Duke Energy transmission easement and HOA open space; opportunity for trailhead at Palace Pointe multiplex. Table 1. Summary of Alternatives *See Cost Disclaimer on following page 110 PERSON COUNTY TRAIL FEASIBILITY STUDY » 34 ID DESCRIPTION (NORTH TO SOUTH)FACILITY TYPE + LENGTH + COST*OPPORTUNITIES + CHALLENGES 3B Industrial Area: Rail Corridor Shared-use path on rail corridor from Somerset Church Road to Antioch Church Road. Shared-Use Path (Rail-to-Trail) 2.23 miles $7.3 million Opportunity: Inactive rail corridor. Challenges: Heavy truck traffic on Old Durham Road serving industrial land uses; privately-owned section of rail corridor. 4A Timberlake: US 501 Sidepath on the western side of US 501 from Antioch Church Road to the Person/Durham County Line. Sidepath 6.43 miles $19.7 million Opportunities: Potential to connect to several businesses; wide ROW in northern part of segment. Challenges: reduced ROW and multiple driveways in the southern part of the segment; additional connection and crossing over rail corridor and Flat River would be needed to access County Farm Park. 4B Timberlake: Rail Corridor Shared-use path on rail corridor from Antioch Church Road to the Person/Durham County Line, with one section that splits from the rail corridor and runs along the west side of North Flat River around the Industrial Park. Shared-Use Path (Rail-to-Trail) 6.60 miles $20 million Opportunities: Potential for trailhead and connection to trails at Person County Farm Park and future access to Moore's Mill Road. Challenges: Routing through/around solar farm and Industrial Park; condition of several railroad trestle bridges is unknown; additional connection and crossing over Flat River would be needed to access County Farm Park. *Cost Disclaimer: These order of magnitude planning level costs were developed using the NCDOT Planning Cost Estimator Tool updated in 2023 for the SPOT Prioritization process. This should not be used for construction cost estimates and is only intended for a cost comparison between alternatives. A contingency of +/- $500,000 should be considered for any cost. This cost opinion does not include detailed estimates on: permitting, inspection, construction management, temporary or permanent easements, detailed utility analysis of conflicts and specific relocation needs or the cost for ongoing maintenance, detailed design layout or grading model for quantities, detailed drainage and water quality analysis, detailed cost related to stream crossings, stormwater treatment, detailed utility relocation costs, and structural/ geotechnical analysis. It does consider certain costs at a broad planning level, if needed: Design, construction, right-of-way acquisition cost, signalizations and road crossings, stream crossings, and broad utility relocation cost. The estimator tool assumes regional cost prices and average land values in North Carolina. This cost opinion is provided for cost comparison only and is adjusted for factors known at the time of preparation. Alta Planning + Design has no control over the cost of labor and material, competitive bidding, or market conditions; and makes no warranties, expressed or implied, concerning the accuracy of the opinion as compared to actual bids or cost. 1B 2A 2B 1A 3B3A 4A 4B ALTERNATIVES ROUGEMONTROUGEMONTROUGEMONT ROXBOROROXBOROROXBORO TIMBERLAKETIMBERLAKETIMBERLAKE 111 35 « STUDY CONSIDERATIONS AND ALTERNATIVES 1A | Uptown: US 501 1B | Uptown: Marlowe Creek 2A | S. Roxboro: Easements 2B | S. Roxboro: Rail Corridor/US 501 3A | Industrial Area: US 501 3B | Industrial Area: Rail Corridor 4A | Timberlake: US 501 4B | Timberlake: Rail Corridor Rail removed at business entrance New development along rail corridor and US 501 View of Duke Energy easement from Flat River Church Rd (photo: ©Google Maps) US 501 looking south View of City sewer easement from Industrial Dr looking south US 501/Durham Rd near S Main St Old rail corridor visible from Harris Mill Rd Former crossing of Marlowe Creek at Broad St Existing Conditions in the Corridor 112 ROXBOROMatchline - Section 2 Broad Rd Henderson RdPERSON COUNTY TRAIL FEASIBILITY STUDY » 36 Storys CreekSection 1Section 1 LEGEND STUDY CORRIDOR Rock Athletic Complex Huck Sansbury Recreation Complex Longhurst Park HUMAN ENVIRONMENT TRANSPORTATION NATURAL ENVIRONMENT DESTINATIONS Parcels Schools Colleges/Universities Parks Municipal Boundaries Public Lands (State, Local, or Federal Gov. Owned) Local Government Owned Utility or Access Easements Wetlands Floodways ALTERNATIVES 100-Year Floodplain 1B 2A 2B Uptown: Marlowe Creek S. Roxboro: Easements S. Roxboro: Rail Corridor or US 501 Uptown: US 5011A 1A 1B 1B ALT Railroad Crossings Explore opportunity to coordinate with STIP U-5969: US 501 from N Main St to Walmart; will convert 5-lane road to 4-lane road with median and sidewalks Potential environmental issues; aging sewer infrastructure may need to be upgraded with the addition of a trail Opportunity for walking/ biking connection at site of former road bridge on Broad St Opportunity to connect commercial area to school and disadvantaged communities; currently no sidewalks Vacant lots and road provide potential connection Bridges Piedmont Community College Northern Middle School Person High School Roxboro Lake Roxboro Community School North Elementary School Person County Learning Academy Roxboro Christian Academy Legacy Christian Academy Southern Middle School Stories Creek Elementary School Proposed Shared-Use Paths from Previous Plans US 501 through Uptown Roxboro (N. Main St to W. Barden St) has heavy traffic and many commercial driveways Signalized Intersections Railroad (Active/Inactive)Marlowe CreekMarlowe CreekExplore potential for connections from trail to Uptown destinations in coordination with ongoing streetscape project Roxboro Housing Authority Affordable Housing Locations ROUGEMONTROUGEMONTROUGEMONT ROXBOROROXBOROROXBORO TIMBERLAKETIMBERLAKETIMBERLAKE Major roadway crossing Broad Rd and Henderson Rd have NCDOT ROW that may be able to accommodate a sidepath. 113 Matchline - Section 3 Matchline - Section 1 ROXBORO Somerset 37 « STUDY CONSIDERATIONS AND ALTERNATIVES Section 2Section 2 LEGEND STUDY CORRIDOR Tracks have been removed/paved over at Weeks Dr and Talberts Building Supply Warehouse/Distribution Center entrance Opportunities for economic development by improving commercial areas' access to US 501 Opportunity to coordinate with City for public access in sewer easement along E side of creek May be an opportunity for trail in Duke Energy transmission easement; grade is challenging County is currently planning connection between park and school STIP BL-0061: Sidewalk and intersection improvements between middle and elementary schools Privately-owned section of rail corridor; opportunity to work with subdivision development Heavy truck traffic on Old Durham Rd serving industrial land uses; sidepath option determined not feasible Lowe's Walmart Food Lion Satterfield Farms Development Southern Middle School Roxboro Christian Academy South Elementary School ALTERNATIVES 1B 2A 3A 2B 3B 1B Uptown: Marlowe Creek 2A S. Roxboro: Easements 3A Industrial Area: US 501 2B S. Roxboro: Rail Corridor or US 501 3B Industrial Area: Rail Corridor Uptown: US 5011A 1ARock Athletic Complex HUMAN ENVIRONMENT TRANSPORTATION NATURAL ENVIRONMENT DESTINATIONS Parcels Schools Roxboro Housing Authority Affordable Housing Locations Parks Municipal Boundaries Public Lands (State, Local, or Federal Gov. Owned) Local Government Owned Utility or Access Easements Wetlands Brownfields Floodways 100-Year Floodplain Railroad Crossings Bridges Below-grade railroad crossing has separated and safe pedestrian crossing for connectivity Bessie Daniel Rd has low traffic and few houses Optimist Park Signalized Intersections Railroad (Active/Inactive) Roxboro Housing Authority affordable housing location (70 units) Nor t h F l a t RiverProposed Shared-Use Paths from Previous Plans ROUGEMONTROUGEMONTROUGEMONT ROXBOROROXBOROROXBORO TIMBERLAKETIMBERLAKETIMBERLAKE 114 Matchline - Section 4 Matchline - Section 2 Timberlake PERSON COUNTY TRAIL FEASIBILITY STUDY » 38 Section 3Section 3 LEGEND STUDY CORRIDOR Palace Pointe Industrial Park Raleigh Regional Airport at Person County Privately-owned section of rail corridor where track was removed around Industrial Park Several major employers in the vicinity, including US Flue-Cured Tobacco Growers, Carolina Pride Carwash, and GKN Driveline; site of future community college. Potential for future walking loop trail. Solar farm very close to rail corridor Explore opportunity for trailhead at multiplex Bridge condition unknown Bridge crossing is missing Connectivity needed between trail and park ALTERNATIVES 3A 3B Industrial Area: US 501 Industrial Area: Rail Corridor 4A 4B Timberlake: US 501 Timberlake: Rail Corridor 4B 4A 3A 3B HUMAN ENVIRONMENT TRANSPORTATION NATURAL ENVIRONMENT DESTINATIONS Parcels Parks Municipal Boundaries Public Lands (State, Local, or Federal Gov. Owned) Local Government Owned Utility or Access Easements Wetlands Floodways 100-Year Floodplain Bridges Helena Helena Elementary Elementary SchoolSchool Helena Elementary School Schools Dollar General Challenges with reduced ROW and multiple driveways in this area Signalized Intersections From Charlie Tapp Rd to Dick Holemann Rd, ROW on west side of US 501 is greater than 60 feet from edge of pavement No r t h Fla t Ri v e r Nort h F l a t R i v e r Flat North River Helena Park Explore opportunity to route trail behind commercial properties ROUGEMONTROUGEMONTROUGEMONT ROXBOROROXBOROROXBORO TIMBERLAKETIMBERLAKETIMBERLAKE ROUGEMONTROUGEMONTROUGEMONT ROXBOROROXBOROROXBORO TIMBERLAKETIMBERLAKETIMBERLAKE 115 Matchline - Section 3Timberlake ROUGEMONT 39 « STUDY CONSIDERATIONS AND ALTERNATIVES Helena Helena Elementary Elementary SchoolSchool Raleigh Regional Airport at Person County Person County Farm Park (in development) Tar River Land Conservancy Tar River Land Conservancy 4B 4A Section 4Section 4 LEGEND STUDY CORRIDOR ALTERNATIVES 4A 4B Timberlake: US 501 Timberlake: Rail Corridor Potential future trailhead and connection to park; opportunities to conserve highly biodiverse areas along river Bridge condition unknown HUMAN ENVIRONMENT TRANSPORTATION NATURAL ENVIRONMENT DESTINATIONS Parcels Public Lands (State, Local, or Federal Gov. Owned) Local Government Owned Utility or Access Easements Wetlands Floodways Conservation Easements 100-Year Floodplain Bridges Burton's Cemetery Parks Helena Park Signalized Intersections Dollar General Schools Helena Elementary School ROW on west side of US 501 narrows to <40 feet from edge of pavement near CC Andrews Rd ROW on west side of US 501 narrows to <30 feet from edge of pavement in front of houses NorthFlat River North FlatRiver Flat R i v e r Flat R i v e r Significant span over Flat River would be needed within NCDOT ROW to avoid impact to conservation easement Potential internal trails and access to Moore's Mill Rd ROUGEMONTROUGEMONTROUGEMONT ROXBOROROXBOROROXBORO TIMBERLAKETIMBERLAKETIMBERLAKE 116 PERSON COUNTY TRAIL FEASIBILITY STUDY » 40 Facility Types This section shows potential facility types for each segment of the trail. Some segments will have multiple facility types along their lengths. Alternatives: 1A Uptown: US 501 1B Uptown: Marlowe Creek 2A S. Roxboro: Easements 2B S. Roxboro: Rail Corridor or US 501 3A Industrial Area: US 501 3B Industrial Area: Rail Corridor 4A Timberlake: US 501 4B Timberlake: Rail Corridor Shared-Use Path WAYFINDINGSIGNAGE PAVED SHAREDUSE PATH ALTERNATIVES:3A2A 1B 2A 2B 1A 3B3A 4A 4B ALTERNATIVES ROUGEMONTROUGEMONTROUGEMONT ROXBOROROXBOROROXBORO TIMBERLAKETIMBERLAKETIMBERLAKE 117 41 « STUDY CONSIDERATIONS AND ALTERNATIVES Shared-Use Path: Rail to Trail WAYFINDINGSIGNAGE PAVED SHAREDUSE PATH ALTERNATIVES:2B 3B 4B Shared-Use Path: River or Stream Adjacent WAYFINDINGSIGNAGE WATER QUALITY RIVER BUFFER RIVER OR STREAM SEWER EASEMENT WIDTH VARIES PAVED SHAREDUSE PATH ALTERNATIVES:1B 2A 4B NC State law requires a 50-foot riparian buffer around any streams, lakes, ponds, and other water bodies throughout the Neuse River watershed. These facilities will likely overlap with sewer easements along much of the routes. Special considerations and offsets will be needed to accommodate utility surface covers and maintenance. Trail utilizes rail bed and existing ballast. 1B 2A 2B 1A 3B3A 4A 4B ALTERNATIVES ROUGEMONTROUGEMONTROUGEMONT ROXBOROROXBOROROXBORO TIMBERLAKETIMBERLAKETIMBERLAKE 118 PERSON COUNTY TRAIL FEASIBILITY STUDY » 42 Sidepath: Rural Highway PAVED SIDEPATH CLEAR ZONE DRIVE LANESGRASS MEDIANDRIVE LANES GUARD RAIL ALTERNATIVES:3A 4A Sidepath: Minor Roadway CLEAR ZONE PAVEDSIDEPATHDRIVE LANES ALTERNATIVES:2A 3A The distance from highway edge of pavement to edge of ROW varies greatly throughout the corridor, but averages about 50 feet. 1B 2A 2B 1A 3B3A 4A 4B ALTERNATIVES ROUGEMONTROUGEMONTROUGEMONT ROXBOROROXBOROROXBORO TIMBERLAKETIMBERLAKETIMBERLAKE 2B 119 43 « STUDY CONSIDERATIONS AND ALTERNATIVES Sidepath: Commercial Arterial SIDEWALKDRIVE LANESMEDIANDRIVE LANESSIDEWALK ALTERNATIVES:1A 1B 2A 2B 1A 3B3A 4A 4B ALTERNATIVES ROUGEMONTROUGEMONTROUGEMONT ROXBOROROXBOROROXBORO TIMBERLAKETIMBERLAKETIMBERLAKE 120 Evaluation and Recommendations04 121 45 « EVALUATION AND RECOMMENDATIONS Criteria for Evaluating Alternatives GOAL EVALUATION MEASURES PERFORMANCE Connectivity and Equity Connects to existing and future destinations, such as other trails, parks, retail, schools, major employers, and neighborhoods Expands the area’s overall walking and biking transportation network Serves low-income areas with high Transportation Disadvantage Index (TDI) scores, from 0 to 21, with higher scores conveying the greatest level of need for pedestrian and bicycle facilities Connects to few destinations TDI scores <9.5 Existing walking/ biking facilities Connects to some destinations TDI scores 9.5-11.5 Some existing walking/biking facilities Connects to the highest number of destinations and/or key destinations TDI scores >11.5 Few existing walking/biking facilities Traffic Safety Minimizes crossings with roadways, driveways, and active railways Minimizes exposure to high-speed (>45mph) and/or high-traffic (AADT >15,000) roadways >6 local road crossings, >2 major road crossings, or >2 signalized crossings Lower separation from high-speed/ high-traffic roadways 2-6 local roadway crossings, up to 2 major road crossings, and up to 2 signalized crossings Sufficient separation from high-speed/high- traffic roadways <2 local roadway crossings, no major road crossings, and no signalized crossings High separation/ not adjacent to high-speed/high- traffic roadways Cost Effectiveness Minimizes costs related to ROW acquisition, design, and construction compared to other alternatives (based on planning- level cost estimates; see pages 33 to 34) Most expensive due to longer length, more structures, greater environmental and utility impacts (power lines and stormwater infrastructure), and/or ROW acquisition Moderately expensive due to length, needed structures, environmental impacts, utilities, and/or ROW acquisition Less expensive due to shorter length, fewer structures, fewer environmental and utility impacts, and/or little-to-no ROW acquisition Available ROW Uses public ROW or private property where landowners have expressed interest in a trail, number of private easements that may need to be acquired Limited public ROW exists and landowners do not support the trail or support is unknown; between 15-20 easements would be needed Some public ROW exists but may require up to 15 easements, especially in areas with many landowners Public ROW available and/ or largely one large private landowner that has expressed interest in accommodating the trail Alternatives within each section of the study area were compared and given a score of high, medium, or low based on the following criteria: Low Medium High 122 PERSON COUNTY TRAIL FEASIBILITY STUDY » 46 GOAL EVALUATION MEASURES PERFORMANCE User Experience Opportunities for shade/tree cover, attractive scenery, desired destinations, separation from traffic, gentle grade, and trail amenities (drinking fountains, trailheads, scenic areas, benches, etc) Along high- traffic roads with minimal separation Few opportunities for trailside amenities Along high- traffic roads with moderate separation, or along low-traffic roads Some opportunities for trailside amenities Not alongside roads Natural setting with existing trees or opportunity for landscaping Many opportunities for trailside amenities Minimized Environmental Impacts Conserves land for habitats, opportunity to conserve high biodiversity/conservation value, using State Biodiversity and Wildlife Assessment (SBWA) scores to determine performance Minimizes impacts to wetlands, habitats, and trees Reuses existing or abandoned infrastructure >5 FEMA stream crossings impacted Creation of new impervious surfaces, loss of tree canopy Low opportunity for conservation, with SBWA scores <5 3-5 FEMA stream crossings impacted Mixture of new impervious surfaces and reusing existing infrastructure Some opportunity for conservation, with SBWA scores between 5-6 <3 FEMA stream crossings impacted Reuses existing infrastructure to limit creation of new impervious surfaces High opportunity for conservation, with SBWA scores between 7-10 Economic Development Supports local economic development goals including greater transportation options and access to jobs and destinations Increases opportunities for local businesses Does not support local economic development goals Does not increase opportunities for local businesses Supports local economic goals through access to jobs and destinations May slightly increase opportunities for local businesses Supports local economic goals through access to jobs and destinations Provides business and development opportunities by increasing access to US 501 Public and Stakeholder Input Aligns with preferences of the public and key stakeholders, based on input received during this and prior planning efforts Low support in this or other plans Some support in this and other plans Strong support in this and other related plans Ease of Maintenance Does not require maintenance that is significantly more costly or more frequent than other alternatives: ease of access (proximity to road crossings), chance of flooding, and structures (i.e. bridges) that would require higher maintenance Largely within a floodplain, in a less-accessible area, highest amount of structures Sometimes traveling within a floodplain, somewhat accessible, lower amount of structures Not in, or briefly traversing a floodplain, and proximate to a major road or side road for easy access Low Medium High 123 47 « EVALUATION AND RECOMMENDATIONS Evaluation Results Each pair of alternatives was qualitatively compared across each of the evaluation goals and given a relative performance score of high, medium, or low. The optimal trail route is made up of the highest-performing alternatives from each pair. Overall performance provides an estimate of how well an alternative meets the community goals. Higher overall performance is also linked to greater competitiveness for grant funding from state and federal agencies. The highest-performing segments were 1B, 2B, 3B, and 4B. Three of these segments use the existing rail bed, while the last runs alongside local roads and a creek. These segments comprise the optimal trail route that is most aligned with local goals and preferences. Example of what a rail trail could look like in Person County (photo: American Tobacco Trail in Durham) OPTIMAL TRAIL ROUTE 3B 4B Industrial Area: Rail Corridor Timberlake: Rail Corridor 2AS. Roxboro: Easements ROXBOROROXBOROROXBORO 1B Uptown: Marlowe Creek ROUGEMONTROUGEMONTROUGEMONT TIMBERLAKETIMBERLAKETIMBERLAKE 124 PERSON COUNTY TRAIL FEASIBILITY STUDY » 48 ALTERNATIVES GOALS 1A 1B 2A 2B 3A 3B 4A 4B Connectivity and Equity Traffic Safety Cost Effectiveness Available ROW User Experience Minimized Environmental Impacts Economic Development Public and Stakeholder Support Ease of Maintenance Overall Performance LOW MID MID LOW*MID HIGH LOW HIGH Decision Matrix Table 2 shows each alternative's performance across all evaluation criteria and its overall performance rating (high, medium, or low). Details on each score are provided in Table 3. Table 2. Decision Matrix Summary PERFORMANCE: OVERALL PERFORMANCE: Low Medium High At least 4 Low scores + No more than 2 High scores *alternative 2B determined not feasible at this time due to unavailable ROW At least 3 Mid scores + No more than 3 Low scores + No more than 3 High scores At least 4 High scores + No more than 2 Low scores 125 49 « EVALUATION AND RECOMMENDATIONS ALTERNATIVES GOALS 1A 1B 2A 2B Connectivity and Equity STIP U-5969 will add sidewalks on US 501; improves access to many Uptown destinations; high TDI No existing facilities; connects to low-income housing to Uptown, schools, and grocery store; high TDI No existing facilities; connects to school and park; other direct connections to groceries, retail, and employers dependent upon landowner willingness; high TDI Direct connections to employers east of US 501; connections to groceries, employers, and retail west of US 501 possible with intersection improvements; medium to high TDI Traffic Safety Crosses 16 roads and 20+ commercial driveways; 11 signalized intersections; adjacent to US 501 (17,000- 22,500 AADT) with low separation Crosses 1 major and 5 local roads; 0 signalized intersections Crosses 1 major and 1 local road; 1 signalized intersection; adjacent to 45mph roads with low separation Crosses 1 local road; 0 signalized intersections; high separation from roadway Cost Effectiveness (total cost / cost per mile) Unknown; would occur with NCDOT U-5969 project $12.6M total, $3.9M/mi (note: alignment was modified slightly after cost estimate) $9M total, $3.9M/mi (significantly longer and more expensive than 2B) $6.3M total, $3.7M/mi (significantly shorter and less expensive than 2A) Available ROW There is limited public ROW along 501, likely requiring acquisition of adjacent parcels Uses some NCDOT ROW and public sewer easements; 16-20 easements would be needed from private landowners Uses NCDOT ROW and public sewer easements; may require 5-10 easements Norfolk Southern has determined the section of rail corridor is "not available or released for abandonment" User Experience Alongside major roadway with little separation from traffic; numerous road/driveway crossings require vigilance Alongside neighborhood streets or completely separated from traffic in natural setting along creek Partially along moderately busy roadway; partially separated from traffic in natural setting along creek Completely separated from vehicle traffic on rail bed Minimized Environmental Impacts 0 stream crossings, reuses existing infrastructure; low conservation value 4 stream crossings; some opportunity for conservation 3 stream crossings; higher opportunity for conservation 0 stream crossings; reuses existing rail bed; possible brownfield remediation; low conservation value Economic Development May increase foot traffic to businesses along US 501 Provides transportation options and increases job access for low income residents Supports local economic development goals Direct opportunity for economic development by improving commercial access to US 501 Public and Stakeholder Support Less preferred trail route than 1B More preferred trail route than 1A More preferred trail route than 2B Not feasible at this time according to Norfolk Southern Ease of Maintenance Near roadway, no floodplain or structures May flood more frequently May flood more frequently Near roadway, not within floodplain Overall Performance LOW MID MID LOW* Table 3. Decision Matrix: Performance Details *alternative 2B determined not feasible at this time due to unavailable ROW 126 PERSON COUNTY TRAIL FEASIBILITY STUDY » 50 ALTERNATIVES GOALS 3A 3B 4A 4B Connectivity and Equity Connection to medical clinic; low, medium, and high TDI Connection to bank and several industrial employers; low, medium, and high TDI Same side of US 501 as several retail/commercial destinations; potential connection to Helena Park; low to medium TDI Connects to several major employers; potential for connections to Helena Park and future Person County Farm Park; low to medium TDI Traffic Safety Crosses 5 local roads; 1 signalized intersection; sufficient separation from roadway Crosses 2 local roads; 0 signalized intersections; high separation from roadway Crosses 8 local roads; 3 signalized intersections; narrow ROW in some areas may not allow high separation from roadway Crosses 6 local roads; 1 signalized intersection; high separation from roadway Cost Effectiveness (total cost / cost per mile) $9.2M total, $3.4M/mi (somewhat longer and more expensive than 3B) $7.3M total, $3.3M/mi (somewhat shorter and less expensive than 3A) $19.7M total, $3.1M/mi (4A and 4B are similar in cost and length) $20M total, $3M/mi (4A and 4B are similar in cost and length) Available ROW Uses NCDOT ROW and Duke Energy easement; would require easement on HOA open space; around 5 easements needed Uses inactive railroad ROW (largely one single landowner) Uses NCDOT ROW Uses inactive railroad ROW; small private section has willing landowners User Experience Half of alternative is alongside major roadway traffic Not alongside vehicle traffic Alongside major roadway traffic; ROW narrow in some places Not alongside vehicle traffic Minimized Environmental Impacts 0 stream crossings; some opportunity for conservation 0 stream crossings; reuses existing rail bed; low conservation value 7 stream crossings; some conservation value 5 stream crossings; reuses existing rail bed; high conservation value Economic Development Supports local economic development goals Direct opportunity for economic development by providing access to US 501 Supports local economic development goals Direct opportunity for economic development by providing access to US 501 Public and Stakeholder Support Less preferred trail route than 3B More preferred trail route than 3A Less preferred trail route than 4B More preferred trail route than 4A Ease of Maintenance Near roadway for half, other section has less access; within floodplain for a short stretch; no stream crossings Near major roadway; not within a floodplain; no structures Near roadway; some structures; crosses a floodplain; some structures Near roadway; crosses a floodplain; some structures Overall Performance MID HIGH LOW HIGH 127 implementation05 128 PERSON COUNTY TRAIL FEASIBILITY STUDY » 52 Trail Phasing Plan Long distance trails are typically built in phases. The successful acquisition of the rail corridor from Norfolk Southern Railroad in spring 2024 advanced the project readiness of Alternatives 3B and 4B, which became Phase 1. Phase 2 will extend the trail north to Roxboro, where right-of-way still needs to be assessed and easements acquired, requiring more time. A map of Phases 1 and 2 is shown on the next page. 129 ORANGE COUNTY DURHAM COUNTY PERSON COUNTY B o s to n R d Halifax RdSaw y e r RdSurl-Mt Tirzah RdNed Moore RdBl acka r d R dWhitt Town RdAlle n s v ille RdRed M o u nta i n RdGentry Ridge RdChub Lake RdHelena-Moriah Rd M o r t on P u llia m R dJack Hambrick RdMoore's Mi l l RdHeste r 's S to r e R d Gentry-Dunkley RdCates Mill Rd Fl a t River Church RdFrank Timberlake RdD ick H o le m an RdOld Allensville Rd Todd Rd Cavel-Chub Lake Rd Pixley-Pritc h a r d RdAntioc h C h u rc h R d Berry-Pearce RdMo u n t a in Rd D in k A s hley R d Chambers Loop Rd Johnnie Jones Rd B r eeze Rd Mill Creek R d Mt Har m o n y Ch u rc h RdKermit Duncan RdThee Hester R d We s leya n RdJim La tta RdCharl ie Mon k R dRidge RdCedar Grove Churc h RdH o l eman-Ashley Rd D irg ie M ine R d Bowen RdHoust on Blalo ck Rd De n n y 's Store Rd H a w kins Loop Poindexte r R d Hassell Horton Rd Ch a r l i e Long R d Flat Woods RdSaint Paul Church Rd Cothran-Hicks RdT o m O a k le y R d Lucy Garrett Rd Clay L o ng R d y Mountain RdStoneLong's S t o r e R d Mollie Mooney RdBes s i e Daniel Rd Terr y R d Wil l i e G r a y RdC h a r lie T a p p R d B r o w n R d Billy Hicks RdJon es Store Rd Nelso n L oopBroad Rd49 49 157 57 57 501 501 501 158 158 0 1 2 MILES P a t t erson D r Hurdle Mills Park Storys CreekSatterfield CreekRock Fork BranchDeep CreekFlat R i v e r Lick Creek Chappels CreekN o r t h Flat Ri v e r Alde ridge Creek Flat R iv er North Flat Rive r LEGEND ALTERNATIVES Phase 2: Uptown Roxboro Trail Phase 1: Roxboro Rail-Trail 53 « IMPLEMENTATION Rock Athletic Complex Helena Park Person County Farm Park Optimist Park Allensville Park Kirby Art ParkHuck Sansbury Recreation Complex Marlowe CreekRoxboroLake Chub Lake Mayo Lake Piedmont Community College Industrial Park Terminus: US 501 at Henderson Rd Terminus: Patterson Dr at US 501 Planned trail continues to downtown Durham Roxboro Timberlake BOUNDARIES TRANSPORTATION DESTINATIONS Municipal Boundaries Schools Colleges and Universities Parks Conservation Easements Public Lands (State, Local, or Federal Gov. Owned) Local Government Owned Railroads (Active) Railroads (Inactive) Raleigh Regional Airport at Person County Trail Phasing PlanTrail Phasing Plan Olive Hill Park Longhurst Park *Planning-level cost estimates for design, engineering, and construction. Terminus: Person-Durham County Line PHASE 2: Uptown Roxboro Trail Cost Estimate: $22,667,000* Length: 6.1 miles Description: A corridor of paved shared-use paths and sidepaths that connect destinations in and around Uptown Roxboro to each other and the rail-trail. PHASE 1: Roxboro Rail-Trail Cost Estimate: $33,873,000* Length: 10.6 miles Description: 12-foot wide asphalt rail-trail in the existing inactive rail bed, providing a low-stress route for walking, biking, and horseback riding with high separation from traffic. TOTAL (ALL PHASES) Cost Estimate: $56,540,000* Length: 16.7 miles 130 PERSON COUNTY TRAIL FEASIBILITY STUDY » 54 Project Cutsheets The following pages describe the trail phases in detail, including maps, estimated planning-level project costs, and conceptual graphics. 131 55 « IMPLEMENTATION OVERVIEW Location and Length: Patterson Drive in Roxboro to Person-Durham County Line (10.6 miles) Trail Types: 12-foot wide asphalt rail-trail and shared-use path (SUP) Structures Required: Three trail bridges (including two existing rail bridges, which are assumed to need full replacement) At-Grade Crossings: Two signalized, nine unsignalized, and two Rectangular Rapid Flashing Beacons (RRFBs) Key Connections and Destinations: Future connections to Durham County's rail- trail, Industrial Park, Uptown Roxboro, Helena Park, and Person County Farm Park. Acquisition Needs: Rail corridor ROW, currently being acquired. Permitting Needs: ⊲Floodplain Development Permit ⊲NCDOT Encroachment Permit ⊲Duke Transmission Encroachment Agreement Jurisdictions and Partners: Project is within City of Roxboro and unincorporated Person County. Partners include Person County Parks, City of Roxboro, Norfolk Southern Railroad, NCDOT, The Conservation Fund, Tar River Land Conservancy, and Durham County. ESTIMATED PROJECT COSTS CONSTRUCTION COST SUBTOTAL (2024)$14,731,000 Project Contingency (30%)$4,419,300 CONSTRUCTION COST TOTAL (2024)$19,151,000 Inflation Factor (8% over 4 years)$6,904,000 CONSTRUCTION COST TOTAL (2028)$26,055,000 Design and Permitting (15%)$3,909,000 Construction Engineering Inspection (15%)$3,909,000 ROW ACQUISITION COST TBD TOTAL ESTIMATED COST $33,873,000 POTENTIAL FUNDING SOURCES ⊲Federal grants, such as RAISE ⊲Recreational Trails Program ⊲Transportation Alternatives ⊲Community Development Block Grant ⊲Private sources ⊲State funds NEXT STEPS ⊲Complete 10% Schematic Design, as a preliminary design will give a more accurate cost estimate and better position the project for grants. ⊲Apply for funding for design and/or construction. ⊲The rail line will be acquired by The Conservation Fund and then conveyed over to NCDOT once local partners can raise the total funds for acquisition. ⊲NCDOT will develop an MOU with Person County Parks to manage. phase 1: Roxboro Rail-Trail A rail-trail in the existing inactive rail bed, providing a low-stress route for walking and biking with high separation from traffic. 3B 4BALTERNATIVES 132 Surl-Mt Tirzah RdNed Moore RdBl ack a rd R dWhitt Town RdHelena-Moriah Rd Moore's Mi ll RdCates Mill Rd F lat River Church RdD ic k Ho le m a n RdPixley-Pritc h a r d R d A ntio c h C h u r c h Rd Berry-Pearce RdD in k A s hley R d Chambers L o o p RdJohnnie Jones Rd Jim Latta R d Mt Harmony C h urch Rd H o le m a n -A s hley RdWr enn-Crumpton Rd Bowen RdHoust o n Blalo c k RdFlat Woods RdCothran-Hicks RdT o m O a k ley R d Lucy Garrett Rd C la y Long Rd Stoney Moun tain RdMollie Mooney RdB e s sie D a n i el Rd Te r r y R d Wi ll i e G ra y R d C h a r lie T a p p R d Billy Hicks RdJones Store Rd 157 49 57 157 157 158 501 158 DURHAM COUNTY PERSON COUNTY ORANGE COUNTY 0 1 2 MILES Timberlake PERSON COUNTY TRAIL FEASIBILITY STUDY » 56 LEGEND STUDY CORRIDORTRAIL TYPES HUMAN ENVIRONMENTRECOMMENDATIONS NATURAL ENVIRONMENT Parcels Public Lands (State, Local, or Federal Gov. Owned) Local Government Owned Water and Wetlands Conservation Easements Pedestrian signal photo: Alyson West/Pedbikeimages.org RRFB photo: Lara Justine/Pedbikeimages.org Install pedestrian signals at Antioch Church Rd/US 501 intersection Minor trailhead if adjacent commercial landowners are willing to accommodate parking for trail use Minor trailhead near Industrial Park Helena Park can serve as a location for horse trailer parking, using existing parking areas; short connection to the trail is needed Minor trailhead and RRFB at Helena Moriah Rd RRFB at Chambers Loop Rd Future connection to Person County Farm Park Roxboro Rail-TrailRoxboro Rail-Trail PHASE 1 ROUGEMONTROUGEMONTROUGEMONT Raleigh Regional Airport at Person County Person County Farm Park (in development) North Flat RiverFlat River Helena Park Optimist Park Industrial Park Major trailhead with 10-15 parking spaces (including horse trailer space) on Hillsborough Rd (exact location to be determined) Tar River Land ConservancyTar River Land Tar River Land ConservancyConservancy DESTINATIONS Trail Bridges Trailheads Parks Signalized Trail Crossings Rectangular Rapid-Flashing Beacons (RRFBs) Schools ! ! ! SHARED-USE PATH (SUP) RAIL-TRAIL ROXBOROROXBOROROXBORO TIMBERLAKETIMBERLAKETIMBERLAKE ROUGEMONTROUGEMONTROUGEMONT Phase 1 Trail Alignment Phase 2 Trail Alignment ROXBORO Install pedestrian signals at Patterson Dr/Durham Rd intersection 133 57 « IMPLEMENTATION trailhead concept: trailhead concept: Roxboro Rail-Trail Near Helena ParkRoxboro Rail-Trail Near Helena Park 134 PERSON COUNTY TRAIL FEASIBILITY STUDY » 58 135 59 « IMPLEMENTATION OVERVIEW Location and Length: Patterson Dr in Roxboro to US 501 near Henderson Dr (6.1 miles) Typology: 12-foot wide asphalt shared-use path along sewer easement, creek, natural areas, and minor roadways (as a sidepath separated from vehicle traffic by vegetative buffer). Structures Required: Three trail bridges At-Grade Crossings: Two signalized, one unsignalized, and four Rectangular Rapid Flashing Beacons (RRFBs) Key Connections and Destinations: Optimist Park, South Elementary School, North Elementary School, Person County Learning Academy, Walmart, and many neighborhoods (including four Roxboro Housing Authority communities within 0.5 miles of the trail). Acquisition Needs: Uses NCDOT and City of Roxboro ROW where possible, but may require 20-30 easements from property owners along route. Permitting Needs: ⊲Floodplain Development Permit ⊲NCDOT Encroachment Permit ⊲Duke Transmission Encroachment Agreement Jurisdictions and Partners: Project is within City of Roxboro and unincorporated Person County. Partners include City of Roxboro, Person County Parks, NCDOT, and private landowners. ESTIMATED PROJECT COSTS CONSTRUCTION COST SUBTOTAL (2024)$9,446,000 Utilities $535,000 Project Contingency (30%)$2,833,800 CONSTRUCTION COST TOTAL (2024)$12,815,000 Inflation Factor (8% over 4 years)$4,620,000 CONSTRUCTION COST TOTAL (2028)$17,435,000 Design and Permitting (15%)$2,616,000 Construction Engineering Inspection (15%)$2,616,000 TOTAL ESTIMATED COST*$22,667,000 POTENTIAL FUNDING SOURCES ⊲Recreational Trails Program ⊲Transportation Alternatives ⊲Community Development Block Grant ⊲Federal grants, such as RAISE ⊲Private sources ⊲State funds High poverty rates and transportation disadvantage may make this section highly competitive for state and federal grants. NEXT STEPS ⊲Work with landowners to determine final trail and trailhead locations. ⊲Complete 10% Schematic Design, as a preliminary design will give a more accurate cost estimate and better position the project for grants. ⊲Apply for funding for design and/or construction. phase 2: Uptown Roxboro Trail A corridor of shared-use paths and sidepaths that connects destinations in and around Uptown Roxboro to each other and the rail-trail. *ROW acquisition costs have not been included due to the highly variable and distinct acquisition methods that will be used, including use of NCDOT ROW and dedication of open space/ROW during development or redevelopment under City jurisdiction. ALTERNATIVES 2A1B 136 Nichols Ave G a r ret t S tOxford Rd A llensville RdOld Durham RdGates St Patterson Dr Industrial D rWesleyan RdLee St 49 157 501 158 0 0.25 0.5 MILES Somerset PERSON COUNTY TRAIL FEASIBILITY STUDY » 60 PHASE 2, MAP 1 Trailhead using existing parking at school, if school is amenable; pedestrian bridge needed for connection to trail Bicyclists will be required to dismount to use existing sidewalk under railroad bridge (see graphic on page 62) Signal to be upgraded with trail crossing as part of U-5969 project (see graphic on page 62) Trailhead in existing parking area at Optimist Park (if owners are amenable) Sidepath along north side of Patterson Dr City to work with potential future developments along creek to include trail ROW Explore future trailhead at Rock Athletic Complex with connections to Southern Middle School, and South Elementary School City to work with potential future developments to include trail ROW Trailhead in City of Roxboro property on Nichols Ave LEGEND STUDY CORRIDORTRAIL TYPES Phase 1 Trail Alignment Phase 2 Trail Alignment HUMAN ENVIRONMENTRECOMMENDATIONS NATURAL ENVIRONMENT DESTINATIONS Public Lands (State, Local, or Federal Gov. Owned) Local Government Owned Water and Wetlands 100-Year Floodplain Trail Bridges Trailheads Parks Signalized Trail Crossings Schools Roxboro Housing Authority Affordable Housing ! CLEAR ZONE PAVEDSIDEPATHDRIVE LANES SIDEPATH: MINOR ROADWAY SUP: RIVER/STREAM ADJACENT SHARED-USE PATH (SUP) Rock Athletic Complex Walmart Southern Middle School South Elementary School Optimist Park Pedestrian signals and crossing at Patterson Dr/ Durham Rd intersection included in Phase 1 Rail corridor north of Patterson Dr is either active or unavailable for trail development at this time Uptown Roxboro TrailUptown Roxboro Trail Matchline - Phase 2, Map 2 ! ! Rectangular Rapid-Flashing Beacons (RRFBs) ROXBORO ROUGEMONTROUGEMONTROUGEMONT ROXBOROROXBOROROXBORO TIMBERLAKETIMBERLAKETIMBERLAKE ROUGEMONTROUGEMONTROUGEMONT137 Lake DrLee StW Mo rehead S t Broad StL o n g Av e Trotter St S Lamar StS Main StFr anklin StFront StHill St M ain CirDoug StN Lamar StBa r nett Ave W Barden St Henry StCarver D r N Madison BlvdRidge RdNichols Ave Mountain Rd Depot St Wesle y a n Rd Broa d RdB urch A ve Henderson RdSloan RdG a r r et t S tAllensville Rd157 4957 501 158 0 0.25 MILES0.5 61 « IMPLEMENTATION Trailhead using existing parking at school, if school is amenable. Trailhead using existing parking at school if school is amenable Sidepath on north and west sides of Broad Rd and Henderson Rd Trail Bridges Trailheads Signalized Trail Crossings Roxboro Housing Authority Affordable Housing Uptown Roxboro TrailUptown Roxboro Trail PHASE 2, MAP 2 Coordinate with developer to add trailhead in future Planned Use Development (exact location to be determined) Explore future connection to Roxboro Community School Explore opportunities to purchase land Pedestrian Hybrid Beacon recommended for US 501 (Madison Blvd) crossing CLEAR ZONE PAVEDSIDEPATHDRIVE LANES SIDEPATH: MINOR ROADWAY SUP: RIVER/STREAM ADJACENT SHARED-USE PATH (SUP) LEGEND STUDY CORRIDORTRAIL TYPES Phase 2 Trail Alignment HUMAN ENVIRONMENTRECOMMENDATIONS NATURAL ENVIRONMENT DESTINATIONS Public Lands (State, Local, or Federal Gov. Owned) Local Government Owned Water and Wetlands 100-Year Floodplain Parks Schools Legacy Christian Academy Roxboro Christian Academy Huck Sansbury Recreation Complex Roxboro Community School Person County Learning Academy North Elementary School Rock Athletic Complex Matchline - Phase 2, Map 1 Walmart Marlowe CreekMarlowe Creek! ! !Rectangular Rapid-Flashing Beacons (RRFBs) Uptown Roxboro ROXBORO South Elementary School Southern Middle School ROUGEMONTROUGEMONTROUGEMONT ROXBOROROXBOROROXBORO TIMBERLAKETIMBERLAKETIMBERLAKE ROUGEMONTROUGEMONTROUGEMONT138 PERSON COUNTY TRAIL FEASIBILITY STUDY » 62 Trail Continues Norfolk Southern Rail Trail Contin u esThe trail is proposed to cross US 501, parallel Oxford Road and cross under one of the only below grade crossings of the active rail line. The area shown in orange can likely be built as part of an NCDOT project for US 501. interchange concept: interchange concept: US 501 and Oxford RdUS 501 and Oxford Rd 10' Shared-Use Path Crosswalk with Pedestrian Signals Sidewalk Extension and Sharrows on Roadway Pedestrian Refuge and Extended Median Highlighted area is likely to be funded by NCDOT project U-5969 "Cyclist Dismount" Signage at Existing Underpass (trail uses existing sidewalk at underpass) Retaining Wall Replace Median 139 63 « IMPLEMENTATION Implementation Process At the time of this plan’s completion, multiple implementation steps have already been taken or are in progress: ⊲The Conservation Fund is in the process of purchasing rail ROW from Norfolk Southern, extending from Downtown Durham to the south side of Roxboro, in the summer of 2024. ⊲Person County has budgeted $480,000 in their capital improvement plan to be used for the project. ⊲NCDOT is preparing to take ownership and purchase the corridor in 2026. ⊲A feasibility study will be underway for the Durham County segment of the acquired rail corridor starting in the fall of 2024. ⊲A partnership has formed, working together for the entirety of the project corridor from Durham to Roxboro, to share resources and identify funding sources. This section provides the program of action for Person County and its project partners to begin the development of the trail in a strategic and phased approach. The County should adopt a flexible and opportunistic approach, working closely with NCDOT, the City of Roxboro, the Conservation Fund, Durham County, and other project partners. Implementation includes the physical development of trail phases, operations, management, and programming, all underpinned by the vision and goals of this project. The vision, goals, and guidance of the Steering Committee were established early in the planning process (Chapter 1). They focus on advancing economic development, tourism, conservation, recreation, transportation, and safety, while also highlighting and honoring the history and culture of the region. The project vision should be at the forefront of each step of the implementation process, to continually remind project partners, the public, and potential funding agencies why this project is so important to the region. 140 PERSON COUNTY TRAIL FEASIBILITY STUDY » 64 Action Steps The following pages describe a series of action steps that will need to be accomplished. Again, flexibility should be built into the process based on multiple factors including funding availability and resource sharing across counties. These steps may not be completed in the exact sequence shown below, although they are generally in sequential order. See the Action Plan table on page 73 highlighting organizations involved and time frames to complete. ONGOiNG OPERA T iO N S EA R L Y ACTi ONS2. Continue Partnership Meetings 3. Trail Branding and Economic Benefits 4. Solidify Alignments for Phase 2 5. Continue Outreach/ Engagement 6. Secure Operations Funding 7. Prepare Survey, PS&E, Permits, and Estimate for Phase 1 8. Appropriate Funding for Phase 1 9. Bid and Construct Phase 1 10. Host Ground- breaking Ceremony 11. Host Ribbon Cutting Ceremony Repeat Steps for Phase 2 Development 12. Operations and Management Plan 13. Greenway Programming 14. Performance Evaluation 1. Approve Trail Study T R A iL DEvE L O P M E N T A CTiONSi N i T i A L ACTi ON 141 65 « IMPLEMENTATION EARLY ACTIONS Step 2: Continue Partnership Meetings Meetings with project partners such as Person County, Durham County, NCDOT, the Conservation Fund, City of Durham, City of Roxboro, and others have been held and will continue. Partners should work closely to share information, identify funding opportunities, and begin determining operations and maintenance needs for a continuous trail from Durham to Roxboro. The Partnership will be tasked with three key items: 1. Hosting regular and recurring coordination meetings with project partners to advance the project and support the Conservation Fund/NCDOT acquisition process; 2. Pursuing trail funding opportunities (such as major federal grants, the Congestion Mitigation and Air Quality Improvement Program, the Transportation Alternatives Program, or NCDOT funds) and leveraging funds across federal, state, local, private, and nonprofit sources; and 3. Developing an operations and management plan for the entirety of the corridor to set the stage for a high-quality and consistent experience for future trail users. Adoption is an important first step as grant funding typically requires proof of local government support through an adopted plan. INITIAL ACTION Step 1: Approve Trail Study The most important first step in the process is to have this Trails Study adopted by Person County and the City of Roxboro. Adoption is an important first step as grant funding typically requires proof of local government support through an adopted plan. Additionally, local government adoption signifies endorsement and approval of project development, operations, and management. Adoption does not commit funding to the project, but it does signify an intention to contribute funding in the future, especially for matching funds to secure grants and leverage other opportunities for implementation. 142 PERSON COUNTY TRAIL FEASIBILITY STUDY » 66 Step 3: Develop Trail Branding and Economic Impact Study The working trail name is “Roxboro Rail-Trail”; The Partnership should confirm and finalize the name. A beneficial step will be branding and external communications, to represent the project in an exciting and iconic way across multiple media venues. Finally, the County or Partnership should consider developing an economic impact study to help communicate the future benefits of the trail to the surrounding communities. These impacts and returns on investment will be useful to share with decision-makers and funders. THE TRIANGLE REGION GAINS THE FOLLOWING FROM THE EAST COAST GREENWAY: TO WILMINGTON NC AND SOUTH CAROLINA CLAYTON WAKE COUNTY WAKE COUNTY JOHNSTON COUNTY RALEIGH NC STATE UNIVERSITY SHAW UNIVERSITY MEREDITH COLLEGE NORTH CAROLINA MUSEUM OF ART GARNER KNIGHTDALE ZEBULON WENDELL ESTIMATED MILES BIKED PER YEAR ESTIMATED MILES WALKED PER YEAR HOURS OF PHYSICAL ACTIVITY PER YEAR TEMPORARY AND PERMANENT JOBS IN HEALTH AND ENVIRONMENTAL BENEFITS PER YEAR IN ECONOMIC BENEFITS PER YEAR IN TRANSPORTATION AND ACCESS BENEFITS PER YEAR IN ONE-TIME PROPERTY BENEFITS IN TOTAL BENEFITS PER YEAR OVER 11,225,000 $1.5M $87M $1.8M $164M 7,407,000 3,592,000 800 $90 MILLION WALNUT CREEK TRAIL ROCKY BRANCH TRAIL LITTLE ROCK TRAIL NEUSE RIVER TRAIL REEDY CREEK TRAIL 7 An economic impact study of the East Coast Greenway in the Triangle quantified the annual benefits to the region. connects communities in four counties, serving as a nearly 70-mile trail “spine” that links to many other trail systems throughout the region.1 It provides residents and visitors a fun and healthy way to explore parks, downtowns, college campuses, museums, shopping, restaurants, breweries, and historic sites. It also serves as an active transportation corridor, getting people to work and to transit connections from their own neigh- borhoods. With the trail nearly com- pletely connected, residents of the Triangle are already experiencing improvements in their quality of life, including many health-, environmen- tal-, economic-, and transportation- related benefits. The EAST COAST GREENWAY in the TRIANGLE TO OXFORD NC AND VIRGINIA DURHAM DURHAM COUNTY WAKE COUNTY CHATHAM COUNTY ORANGE COUNTY CHAPEL HILL MORRISVILLE RDU RESEARCH TRIANGLE PARK UMSTEAD STATE PARKLAKE CRABTREE PARK NCCU DUKE UNIVERSITY NORTH CAROLINA MUSEUM OF ART FALLS LAKE CARY APEX HOLLY SPRINGS WHITE OAK GREENWAY BLUE SECTIONS = IN DEVELOPMENT ROCKY BRANCH TRAIL BLACK CREEK GREENWAY AMERICAN TOBACCO TRAIL DOWNTOWN TRAIL ELLERBE CREEK TRAIL REEDY CREEK TRAIL UMSTEAD STATE PARK TRAILTRIANGLE MAP6 143 67 « IMPLEMENTATION Step 4: Solidify Alignments for Phase 2 This step should be advanced as quickly as is feasible, considering time needed to secure ROW. Person County should work with the City of Roxboro to confirm alignment and implementation methods for Phase 2, the trail to Uptown Roxboro. This will require working with landowners and NCDOT to acquire easements and determine means to accommodate trails along and across state roadways, in conjunction with existing and future NCDOT projects (like STIP U-5969 on US 501). Typically, a 10% preliminary engineering design set can inform ROW acquisition needs and a refined cost. Once the routing and implementation decisions are made, the County or City can begin the acquisition and design process in similar fashion to the steps described below for Phase 1 (Steps 7 through 11). Part of this phase may also be completed through working with developers who are willing to accommodate the greenway. Completing this step may make grant applications stronger by showing connections to Roxboro, including areas of high need as it relates to poverty and transportation disadvantage. Step 5: Continue Public Outreach, Engagement, and Communications The public support and project momentum gained for this study in 2023 and 2024 must be nurtured and expanded as the project enters the implementation phase. The following steps can help build on the success to date: ⊲Continue to Build Partners: Many groups and agencies already support this project. Continue to encourage other nongovernment partners to “sign- on” and support the plan and project implementation, including local boards, committees, and commissions. User groups like equestrian groups, cyclists, land conservancies, and others can be great allies in advocacy and outreach assistance. ⊲Marketing and Communications about the Trail: Generate positive stories about the beneficial impacts that the trail will have in the region. Work with local media outlets and make use of social media to share the project information. ⊲Public and Landowner Engagement: Continue public engagement by staging information tables or booths at community events and during peak hours at popular destinations along the corridor, even into Durham County. Make a concerted effort to reach out to adjacent landowners to hear from them and share information early to prevent disinformation. Completing Step 4 may make grant applications stronger by showing connections to Roxboro, including areas of high need as it relates to poverty and transportation disadvantage. 144 PERSON COUNTY TRAIL FEASIBILITY STUDY » 68 Step 6: Build and Maintain an Operations Fund Person County should secure continued funding for project development and ongoing operations. Staff time will be needed to deliver on the work program for this project; the County could consider funding a full-time position to support the delivery of this trail project. Ultimately, the goal of this operations fund is to support the staffing, advocacy, and leadership required to implement all phases of the project. TRAIL DEVELOPMENT ACTIONS Step 7: Prepare Survey, PS&E, Permits, and Final Engineering Estimate for Phase 1 Person County, with the support of project partners and working with Durham County, should remain flexible and opportunistic, depending upon funding that may become available, when determining how to phase and design the trail. For Person County, Phase 1 with segments 3B and 4B (the rail trail segments) is most defined and ready for design due to the successful purchase of the rail corridor by the Conservation Fund. Alta engineer assessing the condition of a railroad trestle for a rail-trail in in Hendersonville, NC The County could consider funding a full-time position to support the delivery of this trail project. 145 69 « IMPLEMENTATION This step involves developing a survey, acquiring permits, and preparing Plans, Specifications, and Estimates (PS&E) for construction. Permits can include environmental, access, all construction activities (e.g., earth moving, erosion control, use of fill material, and impacts to wildlife), and in some instances, accessibility. The County can contract directly with a design development consultant to complete the Phase 1 PS&E. These plans should meet the requirements of construction funding for each project phase. For example, if a phase is constructed with federal transportation funding, PS&E will need to address USDOT, FHWA, and NCDOT design development requirements. PS&E documents will need to be reviewed and approved by local, state, and federal authorities. A separate workflow process for completing PS&E for each phase of the project should be prepared. Once design is complete, an updated and more accurate cost estimate can be provided. Step 8: Appropriate Funding for Phase 1 Development It is rare but not impossible to fund long- distance trail projects from a single funding source. Person County should remain open to the possibility of funding the entirety of the project to Durham with a large federal or state grant or allocation. Typically, however, a funding "quilt" is required to finance all elements of project development. This quilt may be made from a variety of sources that are used in combination to fund project development. Person County should be prepared to assist with matching funds for grants. This plan’s Appendix provides a list of typical sources of funding from federal, state, and local public and private sources. In some cases, funding for both design and construction can be accomplished through a federal grant, although a project is more likely to be funded with design completeness, some level of environmental review, and high degree of project readiness. It is important to keep in mind that federal funding can often take 6 to 12 months just to get under contract. Step 9: Bid, Award, and Begin Construction of Phase 1 The next step will be to bid and award a construction contract for each phase of the project. Typically, bid packages for each phase will be prepared by the design development consultant. Depending on how Typically, a funding "quilt" is required to finance all elements of project development. This quilt may be made from a variety of sources that are used in combination to fund project development. 146 PERSON COUNTY TRAIL FEASIBILITY STUDY » 70 the project is funded, a sponsoring agency will administer the bid, and oversee awarding a construction contract. The process of bidding and awarding a construction contract takes time, no less than three to four months and as much six to eight months depending on the approval process of the agency that awards the contract. Once a bid is awarded, the selected construction contractor will be given a specific number of working or calendar days to build the trail. It is normal for construction activities to take between six months and one year to complete. Sometimes construction may take longer based on the complexity of a given project. If the project is federally funded, federal processes, requirements, and timelines must be adhered to. Step 10: Host a Groundbreaking Ceremony For each phase, Person County and its partners should work together to host a groundbreaking ceremony. Make sure to invite and involve everyone who has worked in partnership to make a particular phase successful. Inviting elected officials can help build additional support for future phases; especially consider inviting those who seem less aware or supportive of segments of the trail in their area. Groundbreaking ceremonies will vary in size and celebration. Be certain to invite local media outlets to attend, arrange for interviews with key stakeholders, and document the celebration. Step 11: Host a Ribbon Cutting Ceremony Once construction is completed, it will be time for a second celebration and official public opening of the trail segment. As with the groundbreaking ceremony, it will be important to include all parties that made trail construction a success. This is also a good time to recognize those who will operate and maintain each segment of the trail. A celebratory ride or walk should be included in the festivities. Groundbreaking ceremony for a section of the Atlanta BeltLine rail-trail in Atlanta, GA Inviting elected officials can help build additional support for future phases. 147 71 « IMPLEMENTATION ONGOING OPERATIONS Step 12: Develop an Operations and Management Plan Operations and management are often forgotten due to the complexity and challenges of trail acquisition, funding, and construction. While this is Step 12 in the process, it is highly recommended for the Partnership described in Step 1 to begin these conversations as soon as possible. For all segments of the trail, operations, maintenance, and management are critical elements of project development. Like a city street system, park system, or utility networks, trails should be managed as highly valued public assets. Trails are public resources and components of local green infrastructure. There can be an unwarranted belief that trails either take care of themselves or should be managed in a less attentive manner. This is, of course, not true. Trails require daily, weekly, and monthly attention as well as a systematic approach to maintenance to keep them functioning in the manner in which they were designed and constructed. Person County should secure operations funding to maintain the trail to a high standard. Since NCDOT will hold title to the rail corridor property, they will require a maintenance memorandum of understanding (MOU) with Person and Durham Counties; this agreement can be adjusted over the years as needs change and opportunities arise. Step 13: Plan Trail Programming for Events and Education The trail will be an ideal landscape for programming and hosting of events. Some of these events can generate additional revenue for Person County and the City of Roxboro to offset the costs associated with operations, maintenance, and management of the system. The trail can also serve as an outdoor classroom where young and old alike can learn about local and regional history, experience the wonders of nature, and visit important cultural landscapes that are part of our community. Person County and the City of Roxboro can work with local historians, schools, and organizations on a case-by- case basis to make trail areas available for cultural, ecological, and environmental study. Typically, a local government will review and approve curricula and programs that include access and use of trails so that these programs are compatible with other nonprogrammed uses. Operations, maintenance, and management are critical elements of project development. Like a city street system, park system, or utility networks, trails should be managed as highly valued public assets. 148 PERSON COUNTY TRAIL FEASIBILITY STUDY » 72 Step 14: Evaluate Performance Once the trail is opened for public use, Person County should work with the City of Roxboro and its other partners to evaluate the trail’s use and performance. For example, if transportation funds were used, how effective is the trail segment at providing alternatives to the use of cars for a specific trip? If environmental education was a primary emphasis of a particular segment, how effective has the segment been in serving Trail user counts and surveys are examples of methods to evaluate trail performance. the educational needs of school groups? Evaluations can be completed starting within one year of the official public opening of a given segment. 149 73 « IMPLEMENTATION ACTION PLAN INITIAL ACTION EARLY ACTIONS STEPS/ACTIONS ORGANIZATION(S)TIME FRAMERESOURCES NEEDED 1. APPROvE STUDY Jurisdictions present to regulating board for approval Person County and City of Roxboro • Staff needed to present to regulating board Fall 2024 Meet quarterly, or as needed, to coordinate with partners • Staff timePerson County led, City of Roxboro involved on Phase 2 meetings 2. CONTiNUE PARTNERSHiP MEETiNGS Ongoing Coordination with partners on trail branding and a baseline economic impact study • Staff time • May need consultant for economic study and branding Person County led, with input from other partners 3. TRAiL BRANDiNG AND ECONOMiC BENEFiTS Ongoing Work with landowners and developers to secure easements or dedicated future open space, Person County to secure process for holding easements • Staff time • Funding needed to secure easements if not donated City of Roxboro to take the lead in majority of areas for Phase 2, Person County to hold easements 4. SOLiDiFY ALiGNMENTS FOR PHASE 2 Ongoing Fund a full time position and operational costs prior to trail construction • Funding needed as reoccurring funds in Person County's budget Person County to lead 6. SECURE OPERATiONS FUNDiNG Ongoing; beginning now, in place by Phase 1 construction Continue to build partners, marketing and communications of the trail, public and landowner engagement • Staff time • Communication experts within organization Person County to take the lead, City of Roxboro to collaborate 5. CONTiNUE OUTREACH/ENGAGEMENT Ongoing 150 PERSON COUNTY TRAIL FEASIBILITY STUDY » 74 ACTION PLAN (CONTINUED) TRAIL DEVELOPMENT ACTIONS ONGOING OPERATIONS STEPS/ACTIONS ORGANIZATION(S)TIME FRAMERESOURCES NEEDED Fully complete survey, PS&E, permits, and estimation • Funding for consultant • Person County project manager to manage consultant or be part of a client team managing consultant Person County to lead for their section of trail, coordinate with NCDOT 7. PREPARE SURvEY, PS&E, PERMiTS, AND ESTiMATE FOR PHASE 1 Funding secured as soon as possible in 2025; ideally completed before construction funds secured Fully fund Phase 1 • Construction funding • Staff time (or consultant) for grant writing Person County to lead for their section of trail, work with NCDOT and Kerr-Tar RPO 8. APPROPRiATE FUNDiNG FOR PHASE 1 Secure within 2025-2028, if possible Bid, award, and construct Phase 1 • Construction funding • Person County project manager to manage contractor or be on Client Team managing contractor Person County to lead for their section of trail, or work with Client Team including other partners 9. BiD AND CONSTRUCT PHASE 1 Complete within 10 years of 2025, as conditional requirement of acquisition funding Groundbreaking ceremony • Staff timePerson County to coordinate with all participating partners like NCDOT, City of Roxboro, etc. 10 AND 11. HOST GROUNDBREAKiNG & RiBBON CUTTiNG CEREMONY Complete within 10 years of 2025, as conditional requirement of acquisition funding Develop operations and management (O&M)plan, program the greenway, and evaluate performance • Staff time • Funding for programming Person County to lead 12-14. OPERATiONS, PROGRAMMiNG,AND PERFORMANCE EvALUATiON O&M plan completed by step 10, programming and evaluation is ongoing Steps 5 through 14 will be repeated for Phase 2. Person County will lead much of the development of the trail, while close collaboration is needed with the City of Roxboro related to securing easements and conducting outreach. The time frame for Phase 2 is dependent on how soon easements can be secured. Since Phase 1 will take priority, most of Steps 6 through 14 will likely occur beyond 2030. A NOTE ABOUT PHASE 2 ACTiONS AND TiMELiNE 151 75 « IMPLEMENTATION Organizational Framework for Implementation IMPLEMENTATION TEAM 🟊Local businesses, economic development advocates, and tourism promoters should recognize the benefits of a complete trail corridor; help promote project funding; and capitalize on increased business as trail segments are complete. 🟊Consultants should provide guidance to project partners on project development, trail design, funding applications, and trail construction services. 🟊Major employers should recognize the quality of life benefits that trails bring; support the development of the trail through letters of support; and promote the trail as a means of talent recruitment and retention. 🟊The County should build relationships and learn from neighboring communities also working on trails, such as Butner, Oxford, Granville County, and Durham County. Participate in Great Trails State Coalition meetings to stay on top of funding opportunities. These groups could provide letters of support to local officials for project funding (to be used in grant applications) and by helping communicate the benefits of trails to the public (featured in Chapter 1). Example groups could include: 🟊Person County Economic Development Commission 🟊Person County Recreation Advisory Board 🟊Person County Planning Board 🟊Person County Board of Health 🟊City of Roxboro: Work with Person County to confirm alignment and implementation methods for Phase 2, Uptown Roxboro Trail. Continue to promote and support the project. 🟊The Conservation Fund & NCDOT IMD: Work with the County and their partners to help identify a funding strategy for trail right-of-way, including communication with Norfolk Southern. 🟊Norfolk Southern: Remain open to communication and coordination with project partners, primarily via The Conservation Fund. 🟊NCDOT: Incorporate proposed trail alignments from this study in NCDOT projects, especially for trail-roadway crossings and trail connections within NCDOT rights-of-way. 🟊Great Trails State Coalition: Add this trail corridor to the map and list of trail projects in North Carolina that are Investment ready; consider advocating for this project in upcoming rounds of Great Trails State Program grant funding. 🟊Great Trails State Plan (NCDOT IMD): Update the trail alignment in Person County to reflect this study and identify this corridor as a priority in plan updates. 🟊Kerr-Tar RPO: Coordinate with project partners on funding opportunities; incorporate and prioritize the trail alignment in this study within long-range transportation plans. 🟊Durham County, City of Durham, and East Coast Greenway Alliance: Continue to coordinate with Person County on trail development and funding opportunities. 🟊Lead coordination with partners on the trail development process. 🟊Continue public outreach, engagement, and communication for the project. 🟊Pursue trail funding opportunities, including ways to leverage funds across federal, state, local, private, and non-profit sources. 🟊Made up of many of the partners listed below; Meet quarterly to advance plan implementation. 🟊Pursue right-of-way for Phase 2 trail development. 🟊Seek funding for operations and implementation of Phase 1 trail. LEAD AGENCY: PERSON COUNTY KEY PROJECT PARTNERS PRIVATE PARTNERSHIPS PEER COMMUNITIES BOARDS, COMMISSIONS, AND COMMITTEES 152 PERSON COUNTY TRAIL FEASIBILITY STUDY » 76 Good maintenance begins with sound planning and design.1 Foremost protect life, property, and the environment. 2 Promote and maintain a quality outdoor recreation and transportation experience. 3 Develop a management plan that is reviewed and updated annually with tasks, operational policies, standards, and routine and remedial maintenance goals. 5 Maintain an effective, responsive public feedback system and promote public participation. 7 Operate a cost-effective program with sustainable funding sources. 9 Maintain quality control and standards and conduct regular inspections. 4 Keep complete records of regular inspections.6 Be a good neighbor to adjacent properties.8 Establish, adopt, and implement a uniform plan and level of quality amongst City and County agencies along the project corridor. 10 Operations and Maintenance (O&M) The following guiding principles will help assure the operation of a first-class trail system: 153 77 « IMPLEMENTATION Operations & Management (O&M) Agreements Person County will be responsible for trail maintenance. As described in the Action Steps section, this will require a maintenance MOU with NCDOT, which will hold title to the rail corridor property; this agreement can be adjusted over the years as needs change and opportunities arise. O&M Strategies and Actions The purpose of an O&M plan is to promote a well-maintained, well-groomed, safe, secure, and pleasant-to-use trail. O&M plans describe tasks of work to be performed, along with policies and programs that will be undertaken by responsible partners to operate, manage, and maintain the trail. Operations and maintenance refer to day-to-day tasks as well as the long-term remedial tasks and programs performed to keep resources and facilities of the trail in a usable condition. This begins with sound design, durable construction, and a comprehensive management plan. In addition, community groups, residents, business owners, developers, and other stakeholders will continue to be engaged in the long-term stewardship of the resources preserved and enhanced by the trail. The following are typical routine, remedial, and seasonal maintenance tasks: Routine Maintenance refers to the normal regime of trail sweeping, trash and debris removal, sign replacement, weed control, tree and shrub trimming, ice or snow removal, and other regularly scheduled activities. Routine maintenance also includes minor repairs and replacement such as fixing cracks and potholes or repairing broken furniture and furnishings. Remedial Maintenance refers to correcting significant defects as well as repairing, replacing, or restoring major components that have been destroyed, damaged, or significantly deteriorated during the life of the project. Some items (“minor repairs”) may occur on a five- to-ten-year cycle such as repainting, seal coating asphalt pavement, or replacing signage. Major reconstruction items will occur over a longer period or after an event such as a flood. Examples of major reconstruction remedial maintenance include stabilization of a severely eroded hillside, repaving a significant stretch of the trail surface, repaving a street used for biking, or replacing a footbridge. Remedial maintenance should be part of a long-term capital improvement plan. Seasonal Maintenance is in addition to the routine and remedial categories and includes seasonal tasks that should be performed on an as-needed basis. Designated maintenance crews should remove leaf debris, sediment from flood events, snow, and ice from all trail facilities as soon as possible. (Leaf debris is hazardous when wet, and special attention should be given to facilities with heavier usage). 154 PERSON COUNTY TRAIL FEASIBILITY STUDY » 78 GREENWAY COMPONENT LIFE CYCLE Asphalt Trails 10-20 years Concrete Trails 25-35 years Gravel Trails 5-10 years Wood Bark Trails 2-3 years Wood Boardwalk Trails 7-10 years Steel Bicycle and Pedestrian Bridge 15-20 years Asphalt Parking Lot 10-12 years Crosswalks 3-5 years Greenway Signage 7-10 years Park Benches 7-10 years Trash Receptacles 7-10 years Wood Bollards 5-7 years Metal Bollards 15-20 years Life Cycle of Built Facilities Constructed greenway facilities will have a limited life cycle, or useful life. The life cycle varies based on environmental impact, use, and care of the resource. The following chart offers a typical life cycle for major trail elements: Adopt-a-Trail An Adopt-a-Trail program is one method for maintaining the environmental and aesthetic quality of the trail by generating a strong sense of ownership among citizens. Through the Adopt-a-Trail program, residents, businesses, trail users, and various community groups can have an active role in maintaining the lands and facilities of the trail. Volunteers work with local agency staff to participate in trail projects, which may include: ⊲Picking up litter ⊲Raking leaves ⊲Removing graffiti or touching up murals ⊲Spreading mulch or gravel ⊲Sweeping paved trails ⊲Removing exotic invasive plants ⊲Planting flowers ⊲Reporting safety hazards, illegal dumping, injured or dead animals, storm damage, and other issues Trail Ambassador Programs Trail Ambassadors differ from those who participate in Adopt-a-Trail services. Ambassadors are an additional set of eyes and ears on the trail. They promote goodwill, help trail users with minor needs (such as directions), and promote safety and authorized use of the trail. Ambassadors often work in pairs and are usually given clothing to signify their status. Ambassadors 155 79 « IMPLEMENTATION are typically volunteers who provide services to an entire trail corridor. Some communities may deputize Ambassadors and provide them with telecommunications equipment. Ambassadors are skilled in first aid, they are very knowledgeable about the trail and location of services and facilities, and they are also knowledgeable about natural and cultural resources. As with Adopt-a-Trail programs, Trail Ambassadors will undergo orientation and training. They are asked to work specific dates and times. Some local governments will ask that they sign waiver of liability forms. Often, Ambassadors make use of a bike to complete their service. Crime Prevention Through Environmental Design (CPTED) Many trail managers across the United States employ Crime Prevention Through Environmental Design (CPTED) techniques in the design, development, and management of trails. According to the National Crime Prevention Institute, “CPTED is the proper design and effective use of the built environment which may lead to a reduction in the fear and incidence of crime, and an improvement of the quality of life.” CPTED theories contend that law enforcement officers, architects, city planners, landscape designers, and resident volunteers can create a climate of safety in a community right from the start. CPTED’s goal is to prevent crime by designing a physical environment that positively influences human behavior. For trails, people who use the trail regularly should perceive it as safe, and would-be criminals should view the trail as a highly risky place to commit crime. CPTED strategies rely upon the ability to influence offender decisions that precede criminal acts. CPTED is based on the following principles: natural surveillance, natural access control, and territorial reinforcement. NATURAL SURVEILLANCE Natural surveillance increases the threat of apprehension by taking steps to increase the perception that people can be seen while using a trail. Natural surveillance occurs by designing the placement of physical features, activities, and people in such a way as to maximize visibility and foster positive social interaction among legitimate users of public space. Potential offenders feel increased scrutiny and limitations on their escape routes. Natural surveillance design features include: ⊲Use adjacent roadways and the passing vehicular traffic as a surveillance asset. ⊲Create landscape designs that provide surveillance, especially in proximity to designated points of entry and opportunistic points of entry. ⊲Use the shortest, least sight-limiting fence appropriate for the situation. ⊲When creating lighting design, avoid poorly placed lights that create blind-spots for potential observers and miss critical areas. Potential problem areas should be well-lit: pathways, stairs, entrances/exits, parking areas, children’s play areas, recreation 156 PERSON COUNTY TRAIL FEASIBILITY STUDY » 80 areas, storage areas, and dumpster and recycling areas. ⊲Avoid too-bright security lighting that creates blinding glare or deep shadows, hindering the view for potential observers. Eyes adapt to night lighting and have trouble adjusting to severe lighting disparities. Using lower-intensity lights often requires more fixtures. ⊲Place lighting along pathways and other pedestrian-use areas at proper heights for lighting the faces of the people in the space (and to identify the faces of potential attackers). ⊲Natural surveillance measures can be complemented by mechanical and organizational measures. For example, closed-circuit television (CCTV) cameras can and should be used. NATURAL ACCESS CONTROL Natural access control limits the opportunity for crime by taking steps to clearly differentiate between public space and private space. Natural access control occurs by selectively placing entrances and exits, fencing, lighting, and landscape to limit access or control flow. ⊲Use a single, clearly identifiable point of entry. ⊲Use low, thorny bushes to keep people out of sensitive areas. ⊲Use waist-level, picket-type fencing to control access and encourage surveillance. ⊲Natural access control is used to complement mechanical and operational measures to control access and strengthen security of an area. NATURAL TERRITORIAL REINFORCEMENT Natural territorial reinforcement promotes social control through increased definition of space and improved proprietary concern. An environment designed to clearly delineate private space does two things. First, it creates a sense of ownership. Owners have a vested interest and are more likely to challenge intruders or report them to the police. Second, the sense of owned space creates an environment where “strangers” or “intruders” stand out and are more easily identified. Natural territorial reinforcement occurs by using buildings, fences, pavement, signs, lighting, and landscape to express ownership and define public, semipublic, and private space. Additionally, these objectives can be achieved by assignment of space to designated users in previously unassigned locations. ⊲Maintain premises and landscaping such that it communicates an alert and active presence occupying the space. ⊲Provide trees in residential areas. Research indicates that, contrary to traditional views within the law enforcement community, outdoor residential spaces with more trees are seen as significantly more attractive, safer, and more likely to be used than similar spaces without trees. ⊲Restrict private activities to defined private areas. ⊲Display security system signage at access points. ⊲Avoid cyclone fencing and razor-wire fence topping as it communicates the absence of 157 81 « IMPLEMENTATION a physical presence and a reduced risk of being detected. ⊲Scheduling activities in common areas increases proper use, attracts more people, and increases the perception that these areas are controlled. ⊲Natural territorial reinforcement measures make the typical user feel safe and make the potential offender aware of a substantial risk of apprehension or scrutiny. Funding for O&M Several types of funding sources can be identified and it is likely that a combination will offer the best solution. The following are potential funding sources: ⊲Budget allocation commitments ⊲Partnerships ⊲Dedicated tax ⊲Endowments ⊲Outside funding sources ⊲In-kind services BUDGET ALLOCATIONS These funds come directly from annual budget allocations by the respective municipality. Typically, this is the most reliable revenue source for project management, operations, and maintenance. This is the most common and likely source of O&M funding. Note that on most trail projects, private donors or other potential partners will want to see a strong long-term public commitment to management as a condition of awarding grants for capital trail improvements and management programs. PARTNERSHIPS Some elements of the program serve multiple public and private benefits including access for corridor upkeep, promotion of local businesses, utility access, school facilities, road maintenance, and enhancement of adjacent private properties. This may provide opportunities for task sharing and cost sharing among the various beneficiaries. These options should be vigorously and creatively explored. In addition, area businesses may have a vested interest in sponsoring and participating in trail maintenance along segments of the corridor. DEDICATED TAX A number of communities have specific dedicated tax programs in place such as open space sales taxes or special districts with property tax-based funding. To implement such a program, it will be important to have a specific visionary plan in place and build broad-based public support and partnerships with park, recreation, and open space advocacy groups. Pursuing this process should begin with an examination of the potential property, sales, lodging, and other potential tax bases. ENDOWMENTS An endowment is a set-side account held strictly to generate revenue from investment earnings. The endowment could be held by a nonprofit. Funding of the endowment could come from a percentage of capital grants and from an endowment campaign. 158 PERSON COUNTY TRAIL FEASIBILITY STUDY » 82 The corridor might also be eligible for youth programs such as AmeriCorps. Note, however, that volunteer and in-kind participation will likely meet only a fraction of the operations and maintenance needs, and funding of these programs may be sporadic. The management program will still need a base of trained professionals and proper equipment. These programs require staff time to coordinate. Volunteers offer a cost-effective method for maintaining certain aspects of trails. For example, local Eagle Scouts can work with local government staff to build or repair bridges and help with other small construction projects. The Federal Volunteer Protection Act of 1997 protects volunteers of nonprofit organizations or governmental entities. The act states that such volunteers are not liable for harm caused by their acts of commission or omission, provided the acts are in good faith. The endowment could also be funded by bequests and deferred giving such as donations of present or future interests in stock or real estate. To have an impact, the endowment should have several million dollars in its “corpus” (asset holdings). This endowment could be built up gradually in tandem with project development. OUTSIDE FUNDING SOURCES Outside funding sources include public and private sector grants that can be applied toward management including routine and remedial maintenance. Some federal programs have funded trail replacement projects in a number of locations, though the availability of such programs in the future is hard to predict. Private contributors might help fund seasonal youth “trail ranger” programs or purchase equipment such as a sweeper. Note that, except for remedial projects, private donors are generally not interested in funding operations and maintenance. Outside funding sources may be unpredictable year after year; therefore, this funding is considered “uncontrollable income.” IN-KIND SERVICES Management services might be supported and enhanced by available non-cash resources such as volunteers, youth, student labor, user groups (such as cyclist associations), correctional services, and seniors. In-kind support may also include donations of materials and equipment. Groups may be encouraged to “adopt” a park or a trail and hold annual fundraisers. 159 83 « IMPLEMENTATION Conclusion Project partners, through the already-formed Partnership, should continue regular coordination through the cycle of acquisition, transition to NCDOT ownership, and funding of design and construction. It will likely be that multiple sources of funding are needed, leveraging both public and private sources for trail design, construction, and maintenance (and ROW and land acquisition for later northern phases). Person County should remain flexible and opportunistic to develop the trail. Get Involved! Whether you are a local resident, business owner, landowner, government official, trails advocate, or just simply someone with an idea or helping hand, there are ways to get involved to make this trail a reality. When available, you can help by participating in related public surveys, webinars, and events, and by helping spread the word about engagement opportunities via social media and word of mouth. There will also be times when voicing support for the project with elected officials will be welcomed and encouraged, such as with local adoption of the trails study, local funding related to trails, and support for the many benefits of trails generally. The Person County website and social media feeds will serve as the most up-to-date resources for how and when to get involved. This undertaking will take time, patience, and consistent hard work from many project partners to complete. 160 161 Appendices 162 Appendices 163 87 « STEERING COMMITTEE MEETING MINUTES Steering Committee Meeting Minutes A 164 Person County Trail Feasibility Study KICK-OFF MEETING MINUTES July 20, 2023 from 3:30 – 5:00 PM (virtual) Attendees • Alta: Matt Hayes, Kim Williams, Meg Bryson, Kay Wolf • Sallie Vaughn, Person County • Brandy Lynch, Person County • Joe Furstenberg, NCDOT IMD • Chris Bowley, Person County • Stephen Vaughan, Friends of the Parks Person County, Recreation Advisory Board • David Proper, The Conservation Fund (TCF), advisory board for Triangle Trails Initiative • John Hill, Person County • Ellen Beckmann, Durham County • Lauren Johnson, City of Roxboro • Brian Hart, Person County Project Overview • The Great Trails State Plan aims to connect all 100 counties; this project is a piece of that. • Matt Hayes: This is a trail feasibility study from Durham County to Roxboro; the hope is for a rail to trail. The study will identify the best possible route and alternatives, looking at side paths, easements, and rail corridor. • David Proper: 15 counties are under official resolutions supporting the regional trail network. Goals Alta facilitated a group discussion about project goals. Notes are grouped by category. Economics ● Create a regional multimodal connection that is also an economic development tool to promote what is available within the county and ensure a return on investment. ● Advertise that new things are on the horizon to current residents and to attract potential new residents as the county grows by promoting the trail’s connectivity to destinations such as uptown and the casino (several other upcoming projects were mentioned). PERSON COUNTY TRAIL FEASIBILITY STUDY » 88 165 Equity and Safety ● Create equitable alternative transportation and equitable recreation opportunities by providing a resource for a variety of recreation activities. ● Create safe opportunities for children, both in recreation and mobility. ● Improve accessibility and reduce conflicts by creating safe pedestrian and bicycle connection options for the community while reducing crime and improving personal safety for locals. ● Make sure the trail is built the right way, and adequately address safety and maintenance concerns. The perception of safety and crime around trail use for users and adjacent landowners is especially important. ● Improve local health and wellness by promoting alternative recreation to decrease rates of heart disease. Community and Conservation ● Foster a sense of community by engaging the community through the project and involve the community in the project’s creation and development. ● To illustrate the trail/corridor as a community asset instead of a project that draws concerns for crime or safety, highlight cultural awareness of the communities and neighborhoods and the environmental stewardship on and along the corridor. ● Protect natural habitats, improve local air and water quality, and preserve wildlife corridors through the recreation project for the City of Roxboro and Person County. ● Add stormwater management facilities to be eligible for stormwater credits. Vision A draft project vision was developed from the goals discussion: • Create a regional multimodal trail connection that: serves as an equitable transportation option, is a resource for a variety of recreation activities for people of all ages, improves regional and local accessibility and mobility, improves local safety and decreases crime, improves the health and wellness of local residents and other trail users, fosters economic development and growth, and sets an example of good environmental stewardship. Critical Issues Alta facilitated a group discussion about what issues the steering committee members felt are critical to the success of the project. Notes are grouped by topic. Stakeholder Coordination – Scheduling, Funding, and Communication ● Keep Norfolk Southern and elected officials abreast of the process and in the loop. Respect the boundaries set by Norfolk Southern, especially regarding project publicity. ○ Confirm that Norfolk Southern and elected officials at least somewhat support the project before mentioning to the public that local funding may be used. 89 « STEERING COMMITTEE MEETING MINUTES 166 ○ Summer coordination with elected officials may be difficult as fewer meetings occur in the summer. ○ David Proper is willing to do outreach with each board member and Durham County Commissioners to identify who is in opposition. ○ All 3 at-large city council members and the mayor are up for reelection. ○ 15 counties are under official resolution to support the initiative (ECG or TTI) ● Identify and engage with all stakeholders. ● Gain public support for the project, downplay the “rail trail” and emphasize that other options are also being investigated as part of the feasibility study. ○ The feasibility study gives elected officials evidence to point to and creates more public credibility for the project. ○ Emphasize that this is a long-term project, and communicate that buying ROW now guarantees a future opportunity and doesn’t affect current priorities. ● Work with Durham partners and establish how they relate to this plan. ○ It was a surprise regarding timing and readiness for public engagement within two months. Consider Durham County needs and interests as the project moves forward (recent meeting w/ Sallie). ● 3-day charette timing depends on coordination with Norfolk Southern. ○ Update: Randy (Norfolk Southern) asked for scope and overview map to get approval from a committee within Norfolk Southern, and to continue coordination with TCF. A schedule update is likely needed. Alta can shift some of the later work to a compressed timeline to keep the project within a 12-month time frame. ● Updates and comments from Person County include: ○ Proposal 1: Joint purchase between Durham and Person Counties. ○ Proposal 2: Separate purchases among Durham and Person Counties. ○ Person county would prefer a joint effort, but are willing to separately purchase if it would be faster. ○ Some funds are already secured through the park system that could be used as a match, but we’re waiting on recreational trails program updates. ○ Person County also applied for ARP funds for the railroad corridor and it’s at the top of the priority list. Funding is currently stuck, and is waiting on the feasibility study. ○ A grant was written for Person County, so the project should offer the County a transportation and economic development facility that improves mobility and park equity. Regarding costs and funding – How much will this cost, and who will pay? • Durham County is concerned about funding, not the feasibility study. • Proposal 1: prepare a strong funding strategy as a group to minimize request for local funds. • David Proper is situated well to provide land cost and title estimates. Norfolk Southern is reviewing Phase 1 to determine the possibility of Phase 2. PERSON COUNTY TRAIL FEASIBILITY STUDY » 90 167 • Matt advised that construction costs can be surprising; it comes down to the number of bridges and their state of repair. Also, federal funding opportunities change so those sources could be at risk in the future. • Suggestions for local, state, and federal funding should be prepared. • TCF can negotiate with Norfolk Southern to work on an agreement without formal commitment from a public entity and the work can be later presented to elected officials. Ownership and Land Use ● Find alternate routes along privately owned sections of the corridor, and make sure not to impose on landowners. Use sidewalks for some sections if necessary. ○ Sallie has knowledge of some specific breaks in ownership and can help with marking maps at workshops. ● A bridge over Flat River is missing. We have a good sense of the infrastructure condition and connectivity issues along the corridor. ● The current rail corridor goes through an industrial area and cuts access from properties east of the rail to 501. This is an opportunity to create an economic development strategy that gives roadway access and attracts developers. ● Timberlake may be the most sensitive area due to the location of the rail line. Personal Safety (anticipating public concerns about this) ● Create messaging and awareness of studies/research on trail safety and crime, as well as stories about the Virginia Creeper and Swamp Rabbit Trails, where community fear was replaced by community love and appreciation. ● Create design and operational measures to mitigate various concerns. ● This is similar to concerns about parks near homes, but we have studies, like resources from NC State and the National Recreation and Parks Association. Stephen Vaughan works for Durham Police Department and can chime in on the ATT. ○ Stephen: There may be some who recall issues on the ATT. I’ve been with the PD for 40 years and can say there is very little crime on the trail. There have also been some improvements with design, and now that it is so heavily used there are always people around, which deters crime. Like any place there are occasional issues. We have tons of good examples from around the region though (note - could be great to have him on hand for the public meetings) ○ Matt: Long term operations and maintenance is critical to this issue as well. Stormwater ● Use Neuse River Watershed Protection Funds: include stormwater management facilities in the Neuse Basin in project designs to report for stormwater credits. ● TCF has been involved with Raleigh on Upper Neuse Clean Water Initiative, and they have done thousands of acres. ● Talk to Raleigh about some funding from their watershed protection program. 91 « STEERING COMMITTEE MEETING MINUTES 168 • Matt advised that construction costs can be surprising; it comes down to the number of bridges and their state of repair. Also, federal funding opportunities change so those sources could be at risk in the future. • Suggestions for local, state, and federal funding should be prepared. • TCF can negotiate with Norfolk Southern to work on an agreement without formal commitment from a public entity and the work can be later presented to elected officials. Ownership and Land Use ● Find alternate routes along privately owned sections of the corridor, and make sure not to impose on landowners. Use sidewalks for some sections if necessary. ○ Sallie has knowledge of some specific breaks in ownership and can help with marking maps at workshops. ● A bridge over Flat River is missing. We have a good sense of the infrastructure condition and connectivity issues along the corridor. ● The current rail corridor goes through an industrial area and cuts access from properties east of the rail to 501. This is an opportunity to create an economic development strategy that gives roadway access and attracts developers. ● Timberlake may be the most sensitive area due to the location of the rail line. Personal Safety (anticipating public concerns about this) ● Create messaging and awareness of studies/research on trail safety and crime, as well as stories about the Virginia Creeper and Swamp Rabbit Trails, where community fear was replaced by community love and appreciation. ● Create design and operational measures to mitigate various concerns. ● This is similar to concerns about parks near homes, but we have studies, like resources from NC State and the National Recreation and Parks Association. Stephen Vaughan works for Durham Police Department and can chime in on the ATT. ○ Stephen: There may be some who recall issues on the ATT. I’ve been with the PD for 40 years and can say there is very little crime on the trail. There have also been some improvements with design, and now that it is so heavily used there are always people around, which deters crime. Like any place there are occasional issues. We have tons of good examples from around the region though (note - could be great to have him on hand for the public meetings) ○ Matt: Long term operations and maintenance is critical to this issue as well. Stormwater ● Use Neuse River Watershed Protection Funds: include stormwater management facilities in the Neuse Basin in project designs to report for stormwater credits. ● TCF has been involved with Raleigh on Upper Neuse Clean Water Initiative, and they have done thousands of acres. ● Talk to Raleigh about some funding from their watershed protection program. Community Engagement Plan Finalization • Alta will update audience and project contact list. • The question was asked – Is there any additional engagement happening beyond what Alta does? Public Participation Plan Discussion Alta wants to reach a wide audience and plans on meeting with the committee several times. Alta encourages Person County to have a landing page. The Steering Committee can help promote materials and meetings. Providing information at community events will also help (Alta can provide materials). Alta is scoped for three one-on-one stakeholder meetings. Norfolk Southern is confirmed. Recommendations were also made to consider meeting with: ● Council members or commissioners. ● Person Area Transportation Board. ● Economic development folks? Brandy offered to set up a meeting with the economic development board. ● John: The townships, but need to think about how to promote it. We have one of the only major business sites in the area, they want to be a little more livable like RTP with all the trails and restaurants. ● Interviews with areas that already have trails on the ground and can provide testimony/experience, especially on economic effects. Additional suggestions were made to: ● Provide drop-in time slots for elected officials at public meetings so they can stagger their times. ● Take elected officials on a field trip to Swamp Rabbit/Greenville, or Travelers Rest. PERSON COUNTY TRAIL FEASIBILITY STUDY » 92 169 Person County Trail Feasibility Study STEERING COMMITTEE MEETING MINUTES September 20, 2023 from 3:00 – 5:00 PM (Kirby Cultural Arts Complex, Roxboro, NC) Attendees • Kim Williams, Alta • Matt Hayes, Alta • Mary Elbech, Alta • Meg Bryson, Alta • Lauren Johnson, City of Roxboro • Brooks Lockhart, City of Roxboro • Stephen Vaughan, Friends of the Parks - Person County • Madeline Galliano, Kerr-Tar COG • Hart Evans, NCDOT IMD • Amin Mohamadi Hezaveh, NCDOT Division 5 • John Hill, Person County • Sally Vaughn, Person County • Chris Bowley, Person County • Brian Hart, Person County • Rashawn King, Triangle Trails Initiative Introductions and Project Overview • Attendees did a round of introductions. • Matt Hayes gave an overview of the project. The project is an opportunity for more than just a trail; conservation and economic development will be key as well. We are still at the start of the process, gathering information about the opportunities and constraints. Then, we will move from vision to action plan, project phases, etc. • Kim Williams reminded attendees that we are officially looking at multiple alternative routes, not just the rail corridor. This is especially important because we are still working on coordinating with Norfolk Southern. • Kim emphasized that the Conservation Fund is the key lead on talking with Norfolk Southern. Once Alta gets the go-ahead, we will have a stakeholder meeting with them. • John Hill stated that he was looking into having a communication platform so that the entities and individuals working on this project can share information. This would include running updates of goings-on, stakeholder meetings, etc., to help everyone stay on the same page and avoid duplicating work. 93 « STEERING COMMITTEE MEETING MINUTES 170 Person County Trail Feasibility Study STEERING COMMITTEE MEETING MINUTES September 20, 2023 from 3:00 – 5:00 PM (Kirby Cultural Arts Complex, Roxboro, NC) Attendees • Kim Williams, Alta • Matt Hayes, Alta • Mary Elbech, Alta • Meg Bryson, Alta • Lauren Johnson, City of Roxboro • Brooks Lockhart, City of Roxboro • Stephen Vaughan, Friends of the Parks - Person County • Madeline Galliano, Kerr-Tar COG • Hart Evans, NCDOT IMD • Amin Mohamadi Hezaveh, NCDOT Division 5 • John Hill, Person County • Sally Vaughn, Person County • Chris Bowley, Person County • Brian Hart, Person County • Rashawn King, Triangle Trails Initiative Introductions and Project Overview • Attendees did a round of introductions. • Matt Hayes gave an overview of the project. The project is an opportunity for more than just a trail; conservation and economic development will be key as well. We are still at the start of the process, gathering information about the opportunities and constraints. Then, we will move from vision to action plan, project phases, etc. • Kim Williams reminded attendees that we are officially looking at multiple alternative routes, not just the rail corridor. This is especially important because we are still working on coordinating with Norfolk Southern. • Kim emphasized that the Conservation Fund is the key lead on talking with Norfolk Southern. Once Alta gets the go-ahead, we will have a stakeholder meeting with them. • John Hill stated that he was looking into having a communication platform so that the entities and individuals working on this project can share information. This would include running updates of goings-on, stakeholder meetings, etc., to help everyone stay on the same page and avoid duplicating work. Plan Review • Alta provided attendees with a handout detailing relevant recommendations from previous plans. • Kim asked attendees if there were other plans to be aware of. Responses included: o There are several major developments and redevelopments going on in the area. It would be good to have information about major planned subdivisions and other projects. o There are several STIP projects in Roxboro. o The Durham County Open Space Plan. o If there are any NCDOT Feasibility Studies for US 501, those could be good to include. o Durham is applying for a federal RCN grant for a feasibility study for the Durham to Roxboro Rail Trail – Durham County section (18 mi). It was noted that scoring is done with Kerr-Tar RPO. Alternatives Mapping Exercise • Alta led an interactive activity around several large corridor maps. Participants recorded comments on the maps, which will be reflected in the opportunities and constraints section of Alta’s report. Photos of the maps are provided at the end of this document. • Several key discussion topics included: o Coordination with NCDOT is needed for any proposals within their ROW. o There are some potential creek sections in the southern part of the corridor. o Due to numerous constraints in the northern part of the corridor, it is imperative to find an alternative for the part of the rail line that’s still active. We need the trail to get into the city. o The U-5969 project timeline is unknown, but it will be relevant due to its location (downtown Roxboro). Criteria and Priorities • Alta provided attendees with a list of potential criteria for selecting alternatives. • Attendees discussed criteria that were important to them and suggested new criteria, which were recorded on the criteria board by Meg Bryson. • Several key discussion topics included: o There was a suggestion to add an Economic Development criterion. ▪ At times there seems to be a disconnect on the subject of economic development; County/City leadership are interested in economic development to increase livability, while some members of the public prefer to maintain the status quo. This topic will need to be approached carefully. PERSON COUNTY TRAIL FEASIBILITY STUDY » 94 171 ▪ For the rail corridor alternative, there is unique redevelopment potential through increasing access. Currently, industrial parcels are missing access because there isn’t ROW access across rail line. o The conservation aspect of the trail is key as well, and can be more palatable to those who are hesitant about the effects of growth. The trail will help protect and preserve parts of Person County that residents value. ▪ Rather than “Minimize Environmental Impact,” the criterion could be reframed to “Maximize Conservation Impact.” ▪ Conservation can also include historic preservation. o There was a suggestion to add an Equity criterion. ▪ It is important to connect to low-income housing; we should create a category for equity, or tie it specifically to connectivity. ▪ Park equity and access to greenspace are important criteria for funding. o Co-location with sewer lines could be relevant to the Property Impacts and/or Cost criteria. o There was a suggestion to add a Maintenance criterion related to ability/ease of maintaining the trail. ▪ If sewer easements are used, check and see if they need cell membranes to deal with sewer burps. Also consider maintenance for mowing – ease of use for future sewer maintenance. We don’t want hard-top pavement, as maintenance should be able to dig it up, and it should not be difficult to replace. The sewer easements are next to flood areas, so we should be cognizant that it may be wet. o User Experience criterion: ▪ Historical landmarks and places of interest that follow the rail system can enhance user experience and highlight the history of the area. Storytelling can help with buy-in for landowners. ▪ Pinpoint particular activation sites, such as art sculptures, parks, or other unique features that add to user experience. o Connectivity criterion: ▪ Walkability of the community is important for project scoring. ▪ A connection to Durham helps with density and points of interest in terms of scoring. ▪ There could be a potential Tourism criterion related to the connection to Durham. o Personal Safety is a factor. ▪ At the southern end of the trail, the community has some concerns that trail users will negatively affect their community and physical safety. There is fear around people having access to their land. Some perceptions of the American Tobacco Trail (ATT) is that it is unsafe or too close to personal property. ▪ Show rural examples when communicating with the public (instead of the ATT). Good rural examples include Forest City and Caswell County Trail. ▪ Show concepts for protecting other peoples’ property (such as fencing) and case studies on property values increasing with trails. 95 « STEERING COMMITTEE MEETING MINUTES 172 ▪ There was a question about the Sherriff’s Department being engaged to help offset safety concerns. John Hill responded that they will be engaged in the planning process. o Local Support and Property Impacts criteria: ▪ Overall, community sentiment is that some growth is okay, but they want the project to remain authentic to Roxboro/Person County, and not just a replication of the ATT in Durham. o Traffic Safety is also important. Several alternatives along roadways may be less safe than the rail corridor or sewer easements. • To conclude, each steering committee member was given three stickers and asked to vote on their top 3 most important criteria. A photo of the results is included at the end of this document. Next Steps • Alta will follow up with the timeline. • Alta will share the 30% draft report, which includes the Opportunities and Constraints, Introduction, and Project Overview, likely in November. • Alta will continue trying to talk to Norfolk Southern (Conservation Fund is the main point of communication with Norfolk Southern). • Additional outreach with stakeholders will continue. PERSON COUNTY TRAIL FEASIBILITY STUDY » 96 173 1 Person County Trail Feasibility Study STEERING COMMITTEE MEETING #3 MINUTES February 7, 2024 from 2:00 – 3:00 PM (virtual meeting) Attendees • Kim Williams, Alta • Matt Hayes, Alta • Meg Bryson, Alta • Lauren Johnson, City of Roxboro • David Proper, The Conservation Fund • Stephen Vaughan, Friends of the Parks – Person County • Amin Mohamadi Hezaveh, NCDOT Division 5 • Hart Evans, NCDOT IMD • Chris Bowley, Person County • Brian Hart, Person County • Ryan Eldridge, Durham County • John Hill, Person County Recreation, Parks, and Art • Sallie Vaughn, Person County • Rashawn King, Triangle Trails Initiative Overview of Draft Plan • Kim gave an overview of the draft plan and the project to date. o We are about halfway through – still need to do a design chapter with the preferred alignment, public engagement, and wrap-up. o Public engagement workshops planned for March/April (will discuss later in the meeting). o Anticipated study wrap-up in summer 2024. • Stakeholder engagement update: o Project team will be meeting with NCDOT Division 5 soon. o David Proper is working on confirming the understanding of the corridor (for both Person and Durham sections). Will redo the maps and give them back to their appraiser, will help get an offer together.  David recently found out that NS is going through an internal re-org later this year and it may be a disruption, but ideally will be under contract before that. NS is also a bit understaffed at the moment.  Don’t know how long it will take the appraiser to update their report, but it appears that this would not conflict with the planned April public meeting. Could get an offer out to NS in spring. 97 « STEERING COMMITTEE MEETING MINUTES 174 2 o Kim shared that the project team met with Tar River Land Conservancy (TRLC) and they are interested in conservation along the rail corridor in coordination with the trail efforts. • Trail alternatives: o Kim reviewed the alternatives and explained that 2B rail line is not going to be available after conversations with NS. • Key considerations: o Kim pointed out that looking at the TDI map, this project (especially northern sections) could be set up to do well for certain federal grant opportunities. o Kim noted that because TRLC is interested in collaborating with the project, there could also be opportunities for conservation funding. o Kim showed a map of the rail corridor status and pointed out the 2-mile segment just south of the active rail line. NS is not willing to sell. So we are just looking at south of Patterson Drive for a rail trail and will need to use another alternative to 2B. o Kim asked if the group wanted to consider a sidepath on US 501 as a third alternative to 2A and 2B. Kim and Matt have looked at it already and it is very constrained with utilities, rail ROW, etc.  John Hill said he would like to consider it since it is one of our only options.  Kim said we could have 2C as an option, listed in the report. It could help in the future if an NCDOT project would come up.  John asked how wide the ROW is on US 501 and who owns the utility ROW. • Kim reiterated that the width would be challenging, and would need to include lots of caveats if showing it in the report. • Lauren said she thinks the utility ROW is NCDOT owned but noted that it crosses onto private property (with NCDOT access).  Sallie said her main concern is whether they could lose out on future funding if they don’t include the US 501 option.  Matt agreed that although the route is not ideal right now, it could help out in the future if an NCDOT project comes through.  John noted that 2B will happen eventually but it might be 20+ years, so another alternative is needed. o Lauren noted that for 3A, Patterson Place HOA open space is really tight and it doesn’t seem like a trail is feasible through the subdivision. Using the sewer line would require further discussion with others at the City.  John noted that will likely be a long-term conversation with Brooks and others at the City. o John noted that 2A has good equity benefits because it ties into the school, low income area, and will eventually connect to the sportsplex. However, discussion with City Council is needed. PERSON COUNTY TRAIL FEASIBILITY STUDY » 98 175 3  Sallie asked about the development platted on Patterson but not built out. • Lauren said she doesn’t have any info about it. Sallie said it could be the place the trail exits off Patterson Drive. • Kim noted Alta will refine the 3A route. Kim will send maps to Susie and Lauren to confirm.  Kim noted she will bring up the question of DOT ROW on Patterson when she meets with NCDOT Div 5.  Kim noted that the team looked at going through Optimist Park but it didn’t help too much, as the trail ultimately needs to go north. Group Discussion on Recommendations Consensus on the preferred alignment (consider alternative since rail line section on north end in Roxboro is a no-go) • Sallie asked how the connection from the north end of 2B into Roxboro will look. o Kim said the alignment is using the previously proposed greenway, which she believes goes underneath the railroad bridge, but we are looking at other ways to get across because it is tight. o Lauren requested more detailed views of the 1 and 2 sections. o Kim offered a 30 min call to walk through it with Lauren • Chris asked if Old Durham Road had been considered as an alternative.  Kim noted we drove the corridor and felt it was too constrained, too challenging • John said 1B looks attractive but would be a lot of sidewalks, and would have a lot of crossings. • Sallie said she would like to see some mention about 1A coexisting with NCDOT project that will improve ped access – U5969. o Lauren said she does not think NCDOT will backtrack to make it more multimodal, due to the history of the project (bike lanes were included at one point but removed due to lack of support). o Hart said he will check and see if IMD has done a Complete Streets review yet. o Kim noted that Alta had researched the cross section and found something, which they can send to Hart. Potential phasing • Meg asked whether there was consensus that 3B and 4B would be first. o John said that from a County CIP standpoint that makes the most sense. o David Proper noted there could be multiple phases underway at the same time. o Kim asked whether to separate out 3B and 4B. John replied that in the CIP they are combined. 99 « STEERING COMMITTEE MEETING MINUTES 176 4 • Lauren noted that the City budget for construction is very limited, and a new trail is likely not a priority unless funded by other means. • Kim proposed listing 3B and 4B as near-term, and 1B and 2A as long-term. The report could also highlight the key railroad crossing at bottom of 2A (getting into the City) as a key short-term project. • Hart said that if NCDOT applies for a discretionary grant, they would likely try to do it for the entire corridor (design, construction, or both). o Matt said the cost estimates from this plan should help with grant applications. Management discussion around non-County sections • Matt noted that this topic may be premature since we are still talking about the preferred alternatives in the northern half, but is important to think about. No hard commitments need to be made right now. But, there will eventually be a trail from Durham to Roxboro, so cross jurisdictional agreements will be important to maintain the trail. • Matt described at high-level what a long-term agreement could look like. o Hart shared that if NCDOT eventually owns the corridor, they would not be the entity responsible for maintenance. • Lauren asked if it was now appropriate to engage Roxboro City Council, since previously the committee was asked not to share information about project yet. She noted that currently some council members may not even be aware of the project. o John said it would be good to get them involved and up to speed. He noted that perhaps the Council’s priorities will change as this project becomes more of a reality. Person County similarly needs to make sure their Commissioners are involved. o Matt said it is appropriate to start by just sharing information. o Kim offered to provide talking points with things that elected officials typically ask, if needed. Group Discussion on What We Take to the Public • Kim shared that Alta is doing a bike ped plan with Roxboro that will have engagement around April, so we want to think through how we balance those to not confuse people. She will coordinate with Lauren and Meg to determine how to do that. • David offered to provide examples of governments that were resistant but now value the investment of trails if Roxboro Council needed convincing. o Lauren does not think Council will oppose the trail, but just doesn’t think it will be a priority for them right now. Maintaining existing infrastructure is a priority. PERSON COUNTY TRAIL FEASIBILITY STUDY » 100 177 5 • Kim shared that Tar River Land Conservancy would like to have a presence at outreach to talk to adjacent landowners in the southern section. Next Steps • Project team meeting with NCDOT Division 5 to discuss alternatives • Project team developing cutsheet for phase 1 (rail-trail alternative) • Project team preparing for public open house in April • Project team to connect with Person County on rail-trail sections • Project team to connect with City of Roxboro 101 « STEERING COMMITTEE MEETING MINUTES 178 Study Area Maps from Steering Committee Meeting 2, September 20, 2024 PERSON COUNTY TRAIL FEASIBILITY STUDY » 102 179 103 « STEERING COMMITTEE MEETING MINUTES 180 PERSON COUNTY TRAIL FEASIBILITY STUDY » 104 181 105 « STEERING COMMITTEE MEETING MINUTES 182 PERSON COUNTY TRAIL FEASIBILITY STUDY » 106 183 107 « STEERING COMMITTEE MEETING MINUTES 184 Route Selection Activity Results from Steering Committee Meeting 2, September 20, 2024 PERSON COUNTY TRAIL FEASIBILITY STUDY » 108 185 109 « ORDER OF MAGNITUDE COST ESTIMATES FOR ALTERNATIVES Order of Magnitude Cost Estimates for Alternatives NOTE: FOR PLANNING-LEVEL COST ESTIMATES OF FINAL TRAIL PHASES, SEE APPENDIX C B Cost Disclaimer: These order of magnitude planning level costs were developed using the NCDOT Planning Cost Estimator Tool updated in 2023 for the SPOT Prioritization process. This should not be used for construction cost estimates and is only intended for a cost comparison between alternatives. A contingency of +/- $500,000 should be considered for any cost. This cost opinion does not include detailed estimates on: permitting, inspection, construction management, temporary or permanent easements, detailed utility analysis of conflicts and specific relocation needs or the cost for ongoing maintenance, detailed design layout or grading model for quantities, detailed drainage and water quality analysis, detailed cost related to stream crossings, stormwater treatment, detailed utility relocation costs, and structural/geotechnical analysis. It does consider certain costs at a broad planning level, if needed: Design, construction, right-of-way acquisition cost, signalizations and road crossings, stream crossings, and broad utility relocation cost. The estimator tool assumes regional cost prices and average land values in North Carolina. This cost opinion is provided for cost comparison only and is adjusted for factors known at the time of preparation. Alta Planning + Design has no control over the cost of labor and material, competitive bidding, or market conditions; and makes no warranties, expressed or implied, concerning the accuracy of the opinion as compared to actual bids or cost. 186 Person 1-BPerson 1-B fgdfgffgdfgf Project Name SPOT ID Facility Type: ①Project Length 17,19417,194 PersonPerson RoxboroRoxboro SuburbanSuburban 44 1212 Total (80-100%)Total (80-100%) YESYES NONO YESYES NONO YESYES NONO ②Proposed Facility Width ③County ④City ⑤Surrounding Development Type ⑥Registered Historic District ⑦Impacts to Existing Curb & Gutter ⑧Number of FEMA Stream Crossings Impacted ⑨Percentage of ROW Area Needed ⑩Impact to Active Railroad Track or Railroad ROW ⑪Roadways Intersected ⑬Level of Complexity for Signalized Intersections Crossed ⑭Number of Utility Poles Requiring Relocation ⑫Signalized Intersections Crossed Interstate Freeway Major Arterial Major Collector Collector Local Road 00 N/AN/A 1515 Cost Estimate Summary Total ROW Utilities Construction ⑮No Utilities Associated with This Project No UtilitiesNo Utilities ft ft Shared-Use Path, Multi-Use Path, Rail-Trail, or Sidepath $ 12,592,000 $ 190,000 $ 960,000 $ 10,399,000 Arterial Total 00 00 00 00 00 55 11 6 Design $ 1,043,000 Project NameProject Name SPOT ID SIT 7: Protected Linear Pedestrian Facility (Default is 10 feet) Submitted by KWKW EditGenerate Cost Clear Enter Any Desired Notes in the Box Below Go to Calculation Tab Print PDF All costs are based on 2023 prices and cost components are rounded up to the next $1,000. This tool assumes established ecoregion typologies, construction market regions, and average land values specific to North Carolina. They are determined within the tool based on user inputs for project location. This location-based information is used in ROW, construction, and environmental mitigation calculations. This tool assumes a project impact area for ROW and environmental mitigation calculations based on chosen SIT, facility type, project length, and project facility width. This tool is limited in accuracy by user inputs and the complexity of questions presented for each project. If the inputs are incorrect, the tool’s accuracy will be diminished. This tool does not estimate costs associated with the purchase or taking of buildings within its ROW estimate calculations. It is assumed that projects would require land acquisition only. Start Over Alternative 1B PERSON COUNTY TRAIL FEASIBILITY STUDY » 110 187 Person 2-APerson 2-A fgdfgffgdfgf Project Name SPOT ID Facility Type: ①Project Length 12,06912,069 PersonPerson RoxboroRoxboro SuburbanSuburban 33 1212 Total (80-100%)Total (80-100%) YESYES NONO YESYES NONO YESYES NONO ②Proposed Facility Width ③County ④City ⑤Surrounding Development Type ⑥Registered Historic District ⑦Impacts to Existing Curb & Gutter ⑧Number of FEMA Stream Crossings Impacted ⑨Percentage of ROW Area Needed ⑩Impact to Active Railroad Track or Railroad ROW ⑪Roadways Intersected ⑬Level of Complexity for Signalized Intersections Crossed ⑭Number of Utility Poles Requiring Relocation ⑫Signalized Intersections Crossed Interstate Freeway Major Arterial Major Collector Collector Local Road 11 SimpleSimple 1212 Cost Estimate Summary Total ROW Utilities Construction ⑮No Utilities Associated with This Project No UtilitiesNo Utilities ft ft Shared-Use Path, Multi-Use Path, Rail-Trail, or Sidepath $ 9,021,000 $ 133,000 $ 722,000 $ 7,352,000 Arterial Total 00 00 00 00 00 11 11 2 Design $ 814,000 Project NameProject Name SPOT ID SIT 7: Protected Linear Pedestrian Facility (Default is 10 feet) Submitted by KWKW EditGenerate Cost Clear Enter Any Desired Notes in the Box Below Go to Calculation Tab Print PDF All costs are based on 2023 prices and cost components are rounded up to the next $1,000. This tool assumes established ecoregion typologies, construction market regions, and average land values specific to North Carolina. They are determined within the tool based on user inputs for project location. This location-based information is used in ROW, construction, and environmental mitigation calculations. This tool assumes a project impact area for ROW and environmental mitigation calculations based on chosen SIT, facility type, project length, and project facility width. This tool is limited in accuracy by user inputs and the complexity of questions presented for each project. If the inputs are incorrect, the tool’s accuracy will be diminished. This tool does not estimate costs associated with the purchase or taking of buildings within its ROW estimate calculations. It is assumed that projects would require land acquisition only. Start Over Alternative 2A 111 « ORDER OF MAGNITUDE COST ESTIMATES FOR ALTERNATIVES 188 2-B2-B n/an/a Project Name SPOT ID Facility Type: ①Project Length 8,9998,999 PersonPerson RoxboroRoxboro IndustrialIndustrial 00 1212 Total (80-100%)Total (80-100%) YESYES NONO YESYES NONO YESYES NONO ②Proposed Facility Width ③County ④City ⑤Surrounding Development Type ⑥Registered Historic District ⑦Impacts to Existing Curb & Gutter ⑧Number of FEMA Stream Crossings Impacted ⑨Percentage of ROW Area Needed ⑩Impact to Active Railroad Track or Railroad ROW ⑪Roadways Intersected ⑬Level of Complexity for Signalized Intersections Crossed ⑭Number of Utility Poles Requiring Relocation ⑫Signalized Intersections Crossed Interstate Freeway Major Arterial Major Collector Collector Local Road 22 ComplicatedComplicated 44 Cost Estimate Summary Total ROW Utilities Construction ⑮No Utilities Associated with This Project No UtilitiesNo Utilities ft ft Shared-Use Path, Multi-Use Path, Rail-Trail, or Sidepath $ 6,345,000 $ 99,000 $ 375,000 $ 5,347,000 Arterial Total 00 00 00 11 00 22 00 3 Design $ 524,000 Project NameProject Name SPOT ID SIT 7: Protected Linear Pedestrian Facility (Default is 10 feet) Submitted by KWKW EditGenerate Cost Clear Enter Any Desired Notes in the Box Below Go to Calculation Tab Print PDF All costs are based on 2023 prices and cost components are rounded up to the next $1,000. This tool assumes established ecoregion typologies, construction market regions, and average land values specific to North Carolina. They are determined within the tool based on user inputs for project location. This location-based information is used in ROW, construction, and environmental mitigation calculations. This tool assumes a project impact area for ROW and environmental mitigation calculations based on chosen SIT, facility type, project length, and project facility width. This tool is limited in accuracy by user inputs and the complexity of questions presented for each project. If the inputs are incorrect, the tool’s accuracy will be diminished. This tool does not estimate costs associated with the purchase or taking of buildings within its ROW estimate calculations. It is assumed that projects would require land acquisition only. Start Over Alternative 2B PERSON COUNTY TRAIL FEASIBILITY STUDY » 112 189 Person 3-APerson 3-A fgdfgffgdfgf Project Name SPOT ID Facility Type: ①Project Length 14,52614,526 PersonPerson RoxboroRoxboro RuralRural 00 1212 Large (25%-60%)Large (25%-60%) YESYES NONO YESYES NONO YESYES NONO ②Proposed Facility Width ③County ④City ⑤Surrounding Development Type ⑥Registered Historic District ⑦Impacts to Existing Curb & Gutter ⑧Number of FEMA Stream Crossings Impacted ⑨Percentage of ROW Area Needed ⑩Impact to Active Railroad Track or Railroad ROW ⑪Roadways Intersected ⑬Level of Complexity for Signalized Intersections Crossed ⑭Number of Utility Poles Requiring Relocation ⑫Signalized Intersections Crossed Interstate Freeway Major Arterial Major Collector Collector Local Road 11 SimpleSimple 3030 Cost Estimate Summary Total ROW Utilities Construction ⑮No Utilities Associated with This Project No UtilitiesNo Utilities ft ft Shared-Use Path, Multi-Use Path, Rail-Trail, or Sidepath $ 9,249,000 $ 96,000 $ 1,252,000 $ 7,211,000 Arterial Total 00 00 00 00 00 55 00 5 Design $ 690,000 Project NameProject Name SPOT ID SIT 7: Protected Linear Pedestrian Facility (Default is 10 feet) Submitted by KWKW EditGenerate Cost Clear Enter Any Desired Notes in the Box Below Go to Calculation Tab Print PDF All costs are based on 2023 prices and cost components are rounded up to the next $1,000. This tool assumes established ecoregion typologies, construction market regions, and average land values specific to North Carolina. They are determined within the tool based on user inputs for project location. This location-based information is used in ROW, construction, and environmental mitigation calculations. This tool assumes a project impact area for ROW and environmental mitigation calculations based on chosen SIT, facility type, project length, and project facility width. This tool is limited in accuracy by user inputs and the complexity of questions presented for each project. If the inputs are incorrect, the tool’s accuracy will be diminished. This tool does not estimate costs associated with the purchase or taking of buildings within its ROW estimate calculations. It is assumed that projects would require land acquisition only. Start Over Alternative 3A 113 « ORDER OF MAGNITUDE COST ESTIMATES FOR ALTERNATIVES 190 Person 3-BPerson 3-B fgdfgffgdfgf Project Name SPOT ID Facility Type: ①Project Length 11,79411,794 PersonPerson RoxboroRoxboro SuburbanSuburban 00 1212 Total (80-100%)Total (80-100%) YESYES NONO YESYES NONO YESYES NONO ②Proposed Facility Width ③County ④City ⑤Surrounding Development Type ⑥Registered Historic District ⑦Impacts to Existing Curb & Gutter ⑧Number of FEMA Stream Crossings Impacted ⑨Percentage of ROW Area Needed ⑩Impact to Active Railroad Track or Railroad ROW ⑪Roadways Intersected ⑬Level of Complexity for Signalized Intersections Crossed ⑭Number of Utility Poles Requiring Relocation ⑫Signalized Intersections Crossed Interstate Freeway Major Arterial Major Collector Collector Local Road 00 N/AN/A 00 Cost Estimate Summary Total ROW Utilities Construction ⑮No Utilities Associated with This Project No UtilitiesNo Utilities ft ft Shared-Use Path, Multi-Use Path, Rail-Trail, or Sidepath $ 7,315,000 $ 130,000 $ 0 $ 6,605,000 Arterial Total 00 00 00 00 00 22 00 2 Design $ 580,000 Project NameProject Name SPOT ID SIT 7: Protected Linear Pedestrian Facility (Default is 10 feet) Submitted by KWKW EditGenerate Cost Clear Enter Any Desired Notes in the Box Below Go to Calculation Tab Print PDF All costs are based on 2023 prices and cost components are rounded up to the next $1,000. This tool assumes established ecoregion typologies, construction market regions, and average land values specific to North Carolina. They are determined within the tool based on user inputs for project location. This location-based information is used in ROW, construction, and environmental mitigation calculations. This tool assumes a project impact area for ROW and environmental mitigation calculations based on chosen SIT, facility type, project length, and project facility width. This tool is limited in accuracy by user inputs and the complexity of questions presented for each project. If the inputs are incorrect, the tool’s accuracy will be diminished. This tool does not estimate costs associated with the purchase or taking of buildings within its ROW estimate calculations. It is assumed that projects would require land acquisition only. Start Over Alternative 3B PERSON COUNTY TRAIL FEASIBILITY STUDY » 114 191 Person 4-APerson 4-A fgdfgffgdfgf Project Name SPOT ID Facility Type: ①Project Length 33,96933,969 PersonPerson RoxboroRoxboro RuralRural 77 1212 Medium (15%-25%) Medium (15%-25%) YESYES NONO YESYES NONO YESYES NONO ②Proposed Facility Width ③County ④City ⑤Surrounding Development Type ⑥Registered Historic District ⑦Impacts to Existing Curb & Gutter ⑧Number of FEMA Stream Crossings Impacted ⑨Percentage of ROW Area Needed ⑩Impact to Active Railroad Track or Railroad ROW ⑪Roadways Intersected ⑬Level of Complexity for Signalized Intersections Crossed ⑭Number of Utility Poles Requiring Relocation ⑫Signalized Intersections Crossed Interstate Freeway Major Arterial Major Collector Collector Local Road 33 N/AN/A 1010 Cost Estimate Summary Total ROW Utilities Construction ⑮No Utilities Associated with This Project No Utilities ft ft Shared-Use Path, Multi-Use Path, Rail-Trail, or Sidepath $ 19,718,000 $ 94,000 $ 942,000 $ 16,898,000 Arterial Total 00 00 00 00 00 88 00 8 Design $ 1,784,000 Project NameProject Name SPOT ID SIT 7: Protected Linear Pedestrian Facility (Default is 10 feet) Submitted by KWKW EditGenerate Cost Clear Enter Any Desired Notes in the Box Below Go to Calculation Tab Print PDF All costs are based on 2023 prices and cost components are rounded up to the next $1,000. This tool assumes established ecoregion typologies, construction market regions, and average land values specific to North Carolina. They are determined within the tool based on user inputs for project location. This location-based information is used in ROW, construction, and environmental mitigation calculations. This tool assumes a project impact area for ROW and environmental mitigation calculations based on chosen SIT, facility type, project length, and project facility width. This tool is limited in accuracy by user inputs and the complexity of questions presented for each project. If the inputs are incorrect, the tool’s accuracy will be diminished. This tool does not estimate costs associated with the purchase or taking of buildings within its ROW estimate calculations. It is assumed that projects would require land acquisition only. Start Over Alternative 4A 115 « ORDER OF MAGNITUDE COST ESTIMATES FOR ALTERNATIVES 192 Person 4-APerson 4-Afgdfgffgdfgf Project NameSPOT ID Facility Type: ①Project Length33,96933,969 PersonPerson RoxboroRoxboro RuralRural 77 1212 Medium (15%-25%) Medium (15%-25%) YESYESNONO YESYESNONO YESYESNONO ②Proposed Facility Width ③County ④City ⑤Surrounding Development Type ⑥Registered Historic District ⑦Impacts to Existing Curb & Gutter ⑧Number of FEMA Stream Crossings Impacted ⑨Percentage of ROW Area Needed ⑩Impact to Active Railroad Track or Railroad ROW ⑪Roadways Intersected ⑬Level of Complexity for Signalized Intersections Crossed ⑭Number of Utility Poles Requiring Relocation ⑫Signalized Intersections Crossed Interstate Freeway Major Arterial Major Collector Collector Local Road 33 N/AN/A 1010 Cost Estimate Summary Total ROW Utilities Construction ⑮No Utilities Associated with This Project No Utilities ft ft Shared-Use Path, Multi-Use Path, Rail-Trail, or Sidepath $ 19,718,000 $ 94,000 $ 942,000 $ 16,898,000 ArterialTotal 00 00 00 00 00 88 008 Design$ 1,784,000 Project NameProject NameSPOT ID SIT 7: Protected Linear Pedestrian Facility (Default is 10 feet) Submitted by KWKW EditGenerate CostClear Enter Any Desired Notes in the Box Below Go to Calculation Tab Print PDF All costs are based on 2023 prices and cost components are rounded up to the next $1,000. This tool assumes established ecoregion typologies, construction market regions, and average land values specific to North Carolina. They are determined within the tool based on user inputs for project location. This location-based information is used in ROW, construction, and environmental mitigation calculations. This tool assumes a project impact area for ROW and environmental mitigation calculations based on chosen SIT, facility type, project length, and project facility width. This tool is limited in accuracy by user inputs and the complexity of questions presented for each project. If the inputs are incorrect, the tool’s accuracy will be diminished. This tool does not estimate costs associated with the purchase or taking of buildings within its ROW estimate calculations. It is assumed that projects would require land acquisition only. Start Over Person 4-BPerson 4-B fgdfgffgdfgf Project Name SPOT ID Facility Type: ①Project Length 34,84534,845 PersonPerson RoxboroRoxboro RuralRural 55 1212 Total (80-100%)Total (80-100%) YESYES NONO YESYES NONO YESYES NONO ②Proposed Facility Width ③County ④City ⑤Surrounding Development Type ⑥Registered Historic District ⑦Impacts to Existing Curb & Gutter ⑧Number of FEMA Stream Crossings Impacted ⑨Percentage of ROW Area Needed ⑩Impact to Active Railroad Track or Railroad ROW ⑪Roadways Intersected ⑬Level of Complexity for Signalized Intersections Crossed ⑭Number of Utility Poles Requiring Relocation ⑫Signalized Intersections Crossed Interstate Freeway Major Arterial Major Collector Collector Local Road 11 SimpleSimple 10 Cost Estimate Summary Total ROW Utilities Construction ⑮No Utilities Associated with This Project No UtilitiesNo Utilities ft ft Shared-Use Path, Multi-Use Path, Rail-Trail, or Sidepath $ 20,011,000 $ 384,000 $ 628,000 $ 17,225,000 Arterial Total 00 00 00 00 00 66 00 6 Design $ 1,774,000 Project NameProject Name SPOT ID SIT 7: Protected Linear Pedestrian Facility (Default is 10 feet) Submitted by KWKW EditGenerate Cost Clear Enter Any Desired Notes in the Box Below Go to Calculation Tab Print PDF All costs are based on 2023 prices and cost components are rounded up to the next $1,000. This tool assumes established ecoregion typologies, construction market regions, and average land values specific to North Carolina. They are determined within the tool based on user inputs for project location. This location-based information is used in ROW, construction, and environmental mitigation calculations. This tool assumes a project impact area for ROW and environmental mitigation calculations based on chosen SIT, facility type, project length, and project facility width. This tool is limited in accuracy by user inputs and the complexity of questions presented for each project. If the inputs are incorrect, the tool’s accuracy will be diminished. This tool does not estimate costs associated with the purchase or taking of buildings within its ROW estimate calculations. It is assumed that projects would require land acquisition only. Start Over Alternative 4B PERSON COUNTY TRAIL FEASIBILITY STUDY » 116 193 117 « PLANNING-LEVEL COST ESTIMATES FOR PROJECT PHASES Planning-Level Cost Estimates for Project Phases C 194 LOCATION: DESCRIPTION: TOTAL LENGTH:10.6 MILES TOWN/CITY:COUNTY:PERSON DESC. NO. SECT. NO. 0000100000-N 800 1 $806,000.00 $806,000.00 0000400000-N 801 1 $499,000.00 $499,000.00 0043000000-N 226 1 $5,678,000.00 $5,678,000.00 1121000000-E 520 28,100 $55.00 $1,545,500.00 1523000000-E 610 8,390 $140.00 $1,174,600.00 1575000000-E 620 505 $900.00 $454,500.00 4457000000-N SP 1 $140,000.00 $140,000.00 5 $10,000.00 $50,000.00 170 $4,500.00 $765,000.00 100 $3,500.00 $350,000.00 260 $4,500.00 $1,170,000.00 1 $20,000.00 $20,000.00 1 $25,000.00 $25,000.00 1 $35,000.00 $35,000.00 1 $55,000.00 $55,000.00 1 $215,000.00 $215,000.00 1 $250,000.00 $250,000.00 1 $835,000.00 $835,000.00 1 $663,000.00 $663,000.00 $14,731,000.00 CONTINGENCY 30% $4,419,300.00 $19,151,000.00 INFLATION FACTOR 4 8.0% $6,904,000.00 $26,055,000.00 DESIGN AND PERMITTING 15.0%$3,909,000.00 NCDOT ADMINISTRATION FEE (NA, SEE NOTE BELOW)0.0%$0.00 CONSTRUCTION ENGINEERING INSPECTION (CEI)15.0% $3,909,000.00 $33,873,000.00 NOTE: DATE ASSUMES NO LAP FUNDING. IF PURSUING LAP FUNDING WITH FEDERAL GRANTS, ADD NCDOT ADMINISTRATION FEE (10%) TO PROJECT COST. MINOR TRAILHEAD WITHOUT PARKING - OFF OF DURHAM RD SOUTH OF BESSIE DANIEL RD (INCLUDES TRAIL ENTRY WITH BASIC AMMENITIES, AND 100 LF OF TRAIL CONNECTION) MINOR TRAILHEAD WITH PARKING - BY THE INDUSTRIAL PARK (INCLUDES TRAIL ENTRY WITH BASIC AMMENITIES, 100 LF OF TRAIL CONNECTION, AND 6 PARKING SPACE LOT) MINOR TRAILHEAD WITH PARKING - BY HELENA-MORIAH RD (INCLUDES TRAIL ENTRY WITH BASIC AMMENITIES, 700 LF OF TRAIL CONNECTION TO EX. HELENA PARK PARKING, AND NEW 6 PARKING SPACE LOT) MAJOR TRAILHEAD WITH PARKING - OFF OF HILLSBOROUGH RD (INCLUDES TRAIL ENTRY WITH BASIC AMMENITIES, 800 LF OF TRAIL CONNECTION, AND NEW 15 PARKING SPACE LOT WITH ONE HORSE TRAILER SPACE) LS LS LS LS INFLATION ASSUMES CONSTRUCTION BID YEAR (2028). MINOR ITEMS (5%)LS ESTIMATE IS NOT BASED ON AN ENGINEERING DESIGN, AND IS FOR PLANNING PURPOSES ONLY. CONSTRUCTION COST SUBTOTAL (2024) TOTAL CONSTRUCTION COST (2024) YRS CONSTRUCTION COST TOTAL (2028) TOTAL ESTIMATED PROJECT COST (2028) EROSION CONTROL ALLOWANCE LS LF PEDESTRIAN BRIDGE 3 (INCLUDES REMOVAL OF EXISTING RAILROAD BRIDGE)LF SIGNAL WORK - ANTIOCH CHURCH RD / DURHAM RD INTERSECTION - INSTALL PEDESTRIAN SIGNALS (1 LEG)LS SEGMENT 3B AND 4B 55900 LF 12' WIDE SHARED USE PATH FROM DURHAM RD AT PATTERSON DR TO THE SOUTH PERSON COUNTY LINE BETWEEN DURHAM RD AND HARRIS MILL RD SOMERSET AND TIMBERLAKE SIGNAL WORK - PATTERSON DR / DURHAM RD INTERSECTION - INSTALL PEDESTRIAN SIGNALS (2 LEGS)LS PEDESTRIAN BRIDGE 1 (INCLUDES REMOVAL OF EXISTING RAILROAD BRIDGE)LF PLANNING ESTIMATE PERSON COUNTY TRAIL FEASIBILITY STUDY ITEM NO.UNIT PRICE AMOUNTITEM DESCRIPTION QUANTITY UNIT MOBILIZATION CONSTRUCTION SURVEYING LS LS LSGRADING 5/15/2024 COMPUTED BY CJA TON TON AGGREGATE BASE COURSE TON ASPHALT BINDER FOR PLANT MIX ASPHALT CONC SURFACE COURSE, TYPE S9.5C LSTEMPORARY TRAFFIC CONTROL EXCLUDES RIGHT-OF-WAY COSTS. UNDERGROUND UTILITY COORDINATION/RELOCATION COSTS UNKNOWN AND NOT INCLUDED. RECTANGULAR RAPID FLASHING BEACON CROSSING (EA SIGN) EA PEDESTRIAN BRIDGE 2 N:\Shared\PROJECTS\2023\2023.130 Person Co, NC Paved Trail Feasibility Study\Products\Cost Estimate\2023.130_Planning Estimate_3B-4B.xlsx 1 Phase 1 PERSON COUNTY TRAIL FEASIBILITY STUDY » 118 195 LOCATION: DESCRIPTION: TOTAL LENGTH:6.1 MILES TOWN/CITY:COUNTY:PERSON DESC. NO. SECT. NO. 0000100000-N 800 1 $519,000.00 $519,000.00 0000400000-N 801 1 $287,000.00 $287,000.00 0043000000-N 226 1 $3,155,000.00 $3,155,000.00 1121000000-E 520 9,600 $55.00 $528,000.00 1523000000-E 610 2,860 $140.00 $400,400.00 1575000000-E 620 175 $900.00 $157,500.00 2549000000-E 846 6,170 $40.00 $246,800.00 2591000000-E 848 16,140 $70.00 $1,129,800.00 2605000000-N 848 27 $3,500.00 $94,500.00 2612000000-E 848 1,610 $100.00 $161,000.00 4457000000-N SP 1 $490,000.00 $490,000.00 8801000000-E SP 1,800 $110.00 $198,000.00 10 $10,000.00 $100,000.00 1 $150,000.00 $150,000.00 80 $40.00 $3,200.00 60 $3,500.00 $210,000.00 30 $3,500.00 $105,000.00 60 $3,500.00 $210,000.00 1 $25,000.00 $25,000.00 1 $5,000.00 $5,000.00 1 $5,000.00 $5,000.00 1 $45,000.00 $45,000.00 1 $45,000.00 $45,000.00 1 $5,000.00 $5,000.00 1 $360,000.00 $360,000.00 1 $385,000.00 $385,000.00 1 $425,000.00 $425,000.00 $9,446,000.00 CONTINGENCY 30% $2,833,800.00 UTILITIES (ABOVE GROUND)$535,000.00 $12,815,000.00 INFLATION FACTOR 4 8.0% $4,620,000.00 $17,435,000.00 DESIGN AND PERMITTING 15.0%$2,616,000.00 NCDOT ADMINISTRATION FEE (NA, SEE NOTE BELOW)0.0%$0.00 CONSTRUCTION ENGINEERING INSPECTION (CEI)15.0% $2,616,000.00 $22,667,000.00 NOTE: DATE EXCLUDES RIGHT-OF-WAY COSTS. UNDERGROUND UTILITY COORDINATION/RELOCATION COSTS UNKNOWN AND NOT INCLUDED. RECTANGULAR RAPID FLASHING BEACON CROSSING (EA SIGN) EA TEMPORARY TRAFFIC CONTROL LS SY SY EA LF CONCRETE CURB RAMP 6" CONCRETE DRIVEWAY 2'-6" CONCRETE CURB & GUTTER 4" CONCRETE SIDEWALK ASPHALT BINDER FOR PLANT MIX ASPHALT CONC SURFACE COURSE, TYPE S9.5C TON TON AGGREGATE BASE COURSE TON 5/15/2024 COMPUTED BY CJA LS LS LSGRADING UNIT PRICE AMOUNTITEM DESCRIPTION QUANTITY UNIT MOBILIZATION CONSTRUCTION SURVEYING MSE RETAINING WALL NO ****SF PLANNING ESTIMATE PERSON COUNTY TRAIL FEASIBILITY STUDY ITEM NO. PHASE 2 - FROM DURHAM RD / PATTERSON DR TO HENDERSON RD / N MADISON BLVD, AND SPURS TO TRAILHEADS 19100 LF 12' WIDE ASPHALT SHARED USE PATH 12800 LF 12' WIDE CONCRETE SHARED USE SIDE PATH 150 LF PEDESTRIAN BRIDGES SOMERSET AND TIMBERLAKE LF SIGNAL WORK - GARRETT ST AND DURHAM RD INTERSECTION - INSTALL PEDESTRIAN SIGNALS (2 LEGS)LS PEDESTRIAN BRIDGE FOR SOUTH ELEMENTARY SCHOOL TRAILHEAD LF PEDESTRIAN HYBRID BEACON (AT HENDERSON RD / VIRGILINA RD INTERSECTION) DRAINAGE ALLOWANCE LS EROSION CONTROL ALLOWANCE LS EA CHAIN LINK FENCE LS ASSUMES NO LAP FUNDING. IF PURSUING LAP FUNDING WITH FEDERAL GRANTS, ADD NCDOT ADMINISTRATION FEE (10%) TO PROJECT COST. MINOR TRAILHEAD UTILIZING EXISTING PARKING - OPTIMIST PARK (INCLUDES TRAILHEAD KIOSK AND WAYFINDING SIGNAGE)LS INFLATION ASSUMES CONSTRUCTION BID YEAR (2028). MINOR ITEMS (5%)LS ESTIMATE IS NOT BASED ON AN ENGINEERING DESIGN, AND IS FOR PLANNING PURPOSES ONLY. CONSTRUCTION COST SUBTOTAL (2024) TOTAL CONSTRUCTION COST (2024) YRS CONSTRUCTION COST TOTAL (2028) TOTAL ESTIMATED PROJECT COST (2028) MINOR TRAILHEAD UTILIZING EXISTING PARKING - SOUTH ELEMENTARY SCHOOL (INCLUDES TRAILHEAD KIOSK AND WAYFINDING SIGNAGE)LS MINOR TRAILHEAD WITH NEW PARKING - NICHOLS AVE (INCLUDES 6 PARKING SPACES, TRAILHEAD KIOSK, AND WAYFINDING SIGNAGE)LS PEDESTRIAN BRIDGE NORTH OF NICHOLS AVE LF PEDESTRIAN BRIDGE BETWEEN MOUNTAIN RD AND BARNETT AVE LF MINOR TRAILHEAD UTILIZING EXISTING PARKING - NORTH ELEMENTARY SCHOOL (INCLUDES TRAILHEAD KIOSK AND WAYFINDING SIGNAGE)LS MINOR TRAILHEAD WITH NEW PARKING - SOUTH OF SLOAN RD (INCLUDES 6 PARKING SPACES, TRAILHEAD KIOSK, AND WAYFINDING SIGNAGE) N:\Shared\PROJECTS\2023\2023.130 Person Co, NC Paved Trail Feasibility Study\Products\Cost Estimate\2023.130_Planning Estimate_PH2.xlsx 1 Phase 2 119 « PLANNING-LEVEL COST ESTIMATES FOR PROJECT PHASES 196 PERSON COUNTY TRAIL FEASIBILITY STUDY » 120 THiS PAGE iNTENTiONALLY BLANK 197 121 « DESIGN GUIDELINES Design GuidelinesD 198 PERSON COUNTY TRAIL FEASIBILITY STUDY » 122 Design Guidelines This toolbox presents guidance for local agency staff, elected officials and community advocates to create a more walkable and bicycle-friendly community for people of all ages and abilities. Planners and project designers should refer to these guidelines in developing the infrastructure projects recommended by this plan, but they should not be used as the sole reference for any detailed engineering design. 199 Copyright American Association of State Highway and Transportation Officials Provided by IHS under license with AASHTO Licensee=Purdue University/5923082001 Not for Resale, 06/14/2012 21:55:46 MDTNo reproduction or networking permitted without license from IHS --`,`,`,``,`,``,`````,```,`,```,-`-`,,`,,`,`,,`--- DECEMBER 2016 Small Town and Rural Multimodal Networks 123 « DESIGN GUIDELINES North Carolina Guidelines As a starting point, the following list of resources are from the NCDOT website for “Bicycle & Pedestrian Project Development & Design Guidance," located here (resources listed are linked through this page; Last retrieved in December 2021): https://connect. ncdot.gov/projects/BikePed/Pages/Guidance. aspx NORTH CAROLINA DEPARTMENT OF TRANSPORTATION (NCDOT) ⊲WalkBikeNC: Statewide Pedestrian & Bicycle Plan ⊲Glossary of North Carolina Terminology for Active Transportation ⊲NCDOT Complete Streets: This policy directs the department to consider and incorporate several modes of transportation when building new projects or making improvements to existing infrastructure. The link below is a landing page with resources such as the Complete Streets policy, the Implementation Guide, Evaluation Methodology, Flowchart, FAQs, and more. https://connect.ncdot.gov/ projects/BikePed/Pages/Complete-Streets. aspx ⊲Evaluating Temporary Accommodations for Pedestrians ⊲NC Local Programs Handbook ⊲Traditional Neighborhood Development Guidelines GREENWAY CONSTRUCTION STANDARDS ⊲Greenway Standards Summary Memo ⊲Design Issues Summary ⊲Greenway Design Guidelines Value Engineering Report ⊲Summary of Recommendations ⊲Minimum Pavement Design Recommendations for Greenways ⊲Steps to Construct a Greenway or Shared- Use Trail 200 PERSON COUNTY TRAIL FEASIBILITY STUDY » 124 National Guidelines RAILS-TO-TRAILS CONSERVANCY ⊲General Design Guidance: https://www. railstotrails.org/build-trails/trail-building- toolbox/ ⊲Rails-with-Trails: https://www.railstotrails. org/resource-library/resources/americas- rails-with-trails/ ⊲ AMERICAN ASSOCIATION OF STATE HIGHWAY AND TRANSPORTATION OFFICIALS (AASHTO) ⊲Guide for the Development of Bicycle Facilities ⊲Guide for the Planning, Design, and Operation of Pedestrian Facilities THE FEDERAL HIGHWAY ADMINISTRATION (FHWA) ⊲Accessibility Guidance ⊲Design Guidance ⊲Facility Design ⊲Facility Operations MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES (MUTCD) ⊲Part 4E: Pedestrian Control Features ⊲Part 7: Traffic Controls for School Areas ⊲Part 9: Traffic Controls for Bicycle Facilities NATIONAL ASSOCIATION OF CITY TRANSPORTATION OFFICIALS (NACTO) ⊲Urban Bikeway Design Guide ⊲Urban Street Design Guide SAFE ROUTES TO SCHOOL NON- INFRASTRUCTURE ⊲National Center for Safe Routes to School ⊲National Partnership for Safe Routes to School US ACCESS BOARD ⊲ABA Accessibility Standards ⊲ADA Accessibility Guidelines ⊲ADA Accessibility Standards ⊲Public Rights-of-Way, Streets & Sidewalks, and Shared Use Paths ADDITIONAL FHWA RESOURCES ⊲Achieving Multimodal Networks (2016): https://www.fhwa.dot.gov/environment/ bicycle_pedestrian/publications/ multimodal_networks/ ⊲Small Town and Rural Multimodal Networks Design Guide (2017): https:// ruraldesignguide.com/ ⊲Guide for Improving Pedestrian Safety at Uncontrolled Crossing Locations (2018): https://safety.fhwa.dot.gov/ped_bike/step/ docs/STEP_Guide_for_Improving_Ped_ Safety_at_Unsig_Loc_3-2018_07_17- 508compliant.pdf 201 125 « DESIGN GUIDELINES Trail Surface Considerations Sources: Surface characteristics: Rails to Trails Conservancy. “Surfaces.” www.railstotrails.org/build-trails/trail-building-toolbox/design/surfaces/ Life cycle and cost info: Greenways Incorporated (2022) (except natural earth) Photos: Crushed Stone: Rocky Branch Trail (Carolina Thread Trail) Boardwalk: Rich Park Greenway (Piedmont Legacy Trails) Trail surfaces vary widely in installation cost, user preference, maintenance requirements, aesthetics, and life cycle. These are some considerations for common trail surface types. ASPHALT LiF E CYCLE: 10-20 years • Smooth surface can accommodate many types of uses • May buckle from tree roots • Can include a soft-surface shoulder to provide more options for trail users CONCRETE Li F E CYCLE: 25-35 years • Higher initial cost than asphalt • Durable and resilient to flooding • Hard surface is not preferred by some users, including runners CRUSHED STONE LiFE CYCLE: 5-10 years • Natural appearance • Can be made from almost any type of stone • Accessible for most user types if properly compacted 202 PERSON COUNTY TRAIL FEASIBILITY STUDY » 126 LiFE CYCLE: Constructed greenway facilities have a limited life cycle, or useful life. The life cycle varies based on environmental impact, use, and maintenance. The estimates provided are for the typical life cycle of each trail type. BOARDWALK LiF E CYCLE: 7-10 years • Often used for parts of trails that cross wetlands • Expensive to install and maintain • Can be slippery when wet • Allows drainage and reduces negative impacts on wetlands NATURAL EARTH LiF E CYCLE: 5-7 years • Inexpensive to build and maintain (can often be maintained by volunteers) • May have drainage issues • Typically not accessible for wheelchairs, strollers, roller skates/scooters/skateboards, and some bikes OTHER SURFACES SOiL-CEMENT • Uses soil combined with cement and water to stabilize the surface • Must manage drainage to avoid trail erosion • Less expensive than asphalt RESIN-BASED STABILIZED MATERIAL • Uses resin to bind soil or aggregate together • Natural appearance • Less environmental impact than asphalt • Less expensive than asphalt RECYCLED MATERIALS • Uses discarded materials such as old tires mixed into concrete • Not extensively studied; maintenance needs and costs are not well- documented Background image: Example walking and biking trail in Arkansas203 127 « IMPLEMENTATION General Process This guide is intended to be a high-level overview of the process of working with Norfolk Southern (NS) on any projects initiated by an outside party that may affect or be near the NS right-of-way. Communities should refer directly to Norfolk Southern’s Public Improvement Projects Manual for detailed information on each of the steps below, as well as sample approval process and construction schedules and required forms. The Manual is located at: http://www. nscorp.com/content/nscorp/en/transportation- terms/other-requirements/public-project- guidelines.html Additionally, Norfolk Southern requires payment for the costs associated with the project review and approval process. All expenses incurred by the party seeking review for attending meetings, reviewing plans, preparing correspondence, and travel expenses must be paid by that party. During construction, costs would also likely be incurred for the required flagman (railroad protective services). PRELIMINARY ENGINEERING The first step should be contacting NS’s assigned Public Improvements Engineer for the state of North Carolina, George (Brian) Taylor, to provide initial project information. Next, a standard PE agreement should be completed. The outside party is required to submit initial plans to NS and make Working with Norfolk Southern revisions as required before the submission of final plans. The submission process include a Concept, 30%, 60%, 90%, and 100% packages. Sponsors should reference the Special Provisions and Design Criteria contained in Appendices E, H, & I of the Manual to ensure compliance. NS will then complete a final review, execute a standard project agreement, and provide a Force Account Estimate detailing anticipated construction costs. Additionally, any outside parties such as surveyors who must enter NS ROW as part of the process must complete a “Right of Entry” application and satisfy insurance requirements. CONSTRUCTION Force Account Work typically includes construction engineering, accounting, railroad protective services, communications changes, signal and electrical changes, track work, and T-cubed (changes to NS fiber optic communications facilities). All construction work must be performed in accordance with the Norfolk Southern Special Provisions for Protection of Railway Interests (Appendix E of the Manual). The full construction process steps are detailed in the NS Construction Checklist, which can be found in Appendix J of the Manual. No work may be performed on, under, over, or adjacent to NS property until NS insurance is approved and the contractor receives written authorization 204 PERSON COUNTY TRAIL FEASIBILITY STUDY » 128 from the Railroad Engineer. In addition, NS or its contracted engineering personnel will perform routine monitoring of the construction site and its activities. In the event that NS anticipates expenses exceeding the original Force Account Estimate, it will provide a revised estimate for the sponsor’s approval. Pedestrian & Bicycle Projects General NS policy is to not allow pathways that would permit pedestrian, bicycle, and other recreational traffic to move parallel to trains on NS right-of-way or to cross at grade. However, NS is committed to cooperating in the establishment of recreational paths, provided all of the general requirements described above are met, and with certain specific bike and pedestrian infrastructure requirements. These are as follows: ⊲Where a path and a NS rail line parallel each other, safety measures such as signage and fencing will be required. Installation and maintenance costs of these measures are the responsibility of the trail sponsor or agency. ⊲Trails may pass over or under railroad tracks, as long as appropriate measures are undertaken to ensure safety and the previously described preliminary engineering and construction monitoring process is followed. A license requirement will be required, which will assign ownership and maintenance responsibility of the trail to the sponsor. ⊲Over-/underpass structures may be required to be removed at the sponsor’s expense if they are found to interfere with railroad operations or maintenance. ⊲Multi-use paths that utilize existing or proposed railroad drainage structures will not be permitted. ⊲If a trail crossing occurs at an established at-grade highway-rail crossing, it will be considered as long as it is within the highway easement and appropriately signed and protected. The crossing must be at a 90-degree angle and must meet the requirements of the MUTCD. ⊲At the preliminary engineering level, the concept, 30%, 60%, ROW, 90%, and 100% plan packages should be provided to NS for review and approval. ⊲Proposed structures that pass over NS must meet the requirements set forth in the NS Special Provisions and Overhead Bridge Design Criteria. ⊲Sponsor-developed plans must consider the constructability of the proposed overhead bridge, including site access, equipment requirements, girder splice locations, support tower requirements, overhead and under-grade utilities, as well as the NS facility type, number of tracks, and frequency of trains. ⊲Bicycle and pedestrian trails that run parallel to NS routes must be located off NS property and will require independent structures located off NS property where necessary to cross over any features such as creeks that require an elevated structure. Use of NS Underpass Structures is not permitted. ⊲Protective fencing and signage may be required at the discretion of NS. 205 129 « FUNDING SOURCES Funding SourcesE This appendix is intended to assist Person County stakeholders in identifying the most appropriate federal, state, and local funding sources that can be used for trail design, right-of-way acquisition, and construction. 206 PERSON COUNTY TRAIL FEASIBILITY STUDY » 130 Federal Funding Sources Federal funding is typically directed through state agencies to local governments either in the form of formula funds or discretionary grants. Federal funding typically requires a local match of five percent to 50 percent, but there are sometimes exceptions. The following is a list of possible Federal funding sources that could be used to support the construction of trail facilities. Formula Funds (State DOT- administered) TRANSPORTATION ALTERNATIVES PROGRAM (TAP) The 2021 Infrastructure Investment and Jobs Act (IIJA) increased TAP from $850 million to $1.44 billion per year, an increase of 70% The North Carolina Department of Transportation (NCDOT) administers this funding for rural areas of the state that do not have a metropolitan planning organization. In January 2020, NCDOT released the Transportation Alternatives Program (TAP) Bike/Ped Scoping Guide. This document provides detail and guidance on the Project Delivery Process and important elements to consider in bike/ped project development. For more information: https://connect. ncdot.gov/projects/BikePed/Documents/ BikePed%20Project%20Scoping%20 Guidance%20for%20Local%20 Governments.pdf Building Capacity for Grant Writing The funding quilt needed to build the trail can take considerable hours in grant writing. Some ways to build capacity for grant writing include: ⊲Working with Kerr Tar Council of Governments who regularly writes grants ⊲Coordinating with NCDOT IMD about any upcoming grant opportunities, as they often have all-call submissions for potential projects in which they will then help write or pay for professional grant writers, especially for larger federal grants ⊲Contract with professional grant writers that specialize in active transportation funding When considering possible funding sources for bicycle, pedestrian, and trail projects, it is important to remember that not all construction activities or programs will be accomplished with a single funding source. Funding sources can be used for a variety of activities, including: programs, planning, design, implementation, and maintenance. This appendix outlines the most likely sources of funding from the federal, state, and local government levels as well as from the private and nonprofit sectors. Note that this reflects the funding available at the time of writing. Funding amounts, cycles, and the programs themselves may change over time. 207 131 « FUNDING SOURCES STBGP-DA & TASA-DA FUNDS The Surface Transportation Block Grant Program Direct Attributable (STBGP-DA) and Transportation Alternative Set Aside Direct Attributable (TASA-DA) are federal funding sources distributed by metropolitan planning organizations (MPOs). Member jurisdictions of MPOs are eligible to apply for these funds through a competitive funding process that prioritizes locally administered projects. These projects are funded using the federal funding sources directly attributed to the region with a minimum 20% local match. For more information: https://www. kerrtarcog.org/departments/planning/ kerr-tar-regional-transportation-planning- organization-ktrpo/ CONGESTION MITIGATION AND AIR QUALITY IMPROVEMENT PROGRAM (CMAQ) CMAQ increased by 10% to $13.2B with the passage of the IIJA. This program funds interchange improvements, local transit operations, and bike and pedestrian infrastructure to help meet the National Ambient Air Quality Standard in non- attainment areas. Each project is evaluated to quantify its air quality improvement benefits. Funds cannot be used to add capacity for single-occupancy vehicles. Funding is distributed to non-attainment areas by population and weighted by air quality severity. For more information: https://www.fhwa.dot. gov/environment/air_quality/cmaq/index. cfm HIGHWAY SAFETY IMPROVEMENT PROGRAM (HSIP) States where more than 15% of all fatalities involve cyclists or pedestrians (Vulnerable Road Users or VRU) are required to spend 15% of their HSIP funding on bicycle/ pedestrian projects. This includes North Carolina, where about 15% of all fatalities involve VRUs. Projects are evaluated, prioritized, and selected at the NCDOT district level based on three years of crash data (targeted funds) or systemic approved projects as outlined in the HSIP guidance. Every state and MPO is required to use at least 2.5% of its apportioned funding to develop planning documents that can include but are not limited to, Complete Streets standards, a Complete Streets prioritization plan, multimodal corridor studies, or active transportation plans (among other uses). For more information: https://highways.dot. gov/safety/hsip Discretionary Grants (USDOT-administered) ACTIVE TRANSPORTATION INFRASTRUCTURE INVESTMENT PROGRAM (ATIIP) The ATIIP awards competitive grants “to plan, design, and construct networks of safe and connected active transportation facilities that connect between destinations within a community or metropolitan region” (FHWA). These grants are intended to support planning and active transportation implementation at the network scale, rather 208 PERSON COUNTY TRAIL FEASIBILITY STUDY » 132 than on a project-by-project basis. ATIIP grants may also fund projects to plan, design, and construct an active transportation “spine,” or a facility that connects communities, regions, or states. For more information: https://www.fhwa.dot. gov/environment/bicycle_pedestrian/atiip/ HEALTHY STREETS PROGRAM The Healthy Streets Program is a new discretionary grant program to help expand the use of cool and porous pavement, and to expand tree cover. Goals of the program include mitigating urban heat islands, improving air quality, reducing the extent of impervious surfaces, reducing stormwater run-off and flood risks, and reducing heat impacts to infrastructure and road users. These goals can benefit active transportation by creating a more comfortable walking and biking environment. For more information: https://www.congress. gov/117/plaws/publ58/PLAW-117publ58.pdf REBUILDING AMERICAN INFRASTRUCTURE WITH SUSTAINABILITY AND EQUITY (RAISE) RAISE is a competitive grant program that allows the United States Department of Transportation (USDOT) to provide funds for road, rail, transit, and port projects. This grant program was previously known as the Better Utilizing Investments to Leverage Development (BUILD) and Transportation Investment Generating Economic Recovery (TIGER) Discretionary Grants. USDOT evaluates applications for this grant program on the requested infrastructure project’s potential to improve safety, environmental sustainability, quality of life, mobility and community connectivity, economic competitiveness and opportunity (including tourism), state of good repair, partnership and collaboration, and innovation. For more information: https://www. transportation.gov/RAISEgrants RECONNECTING COMMUNITIES AND NEIGHBORHOODS (RCN) PROGRAM The RCN program provides funding to transportation projects “1) to advance community-centered transportation connection projects, with a priority for projects that benefit disadvantaged communities[...], that improve access to daily needs such as jobs, education, healthcare, food, nature, and recreation, and foster equitable development and restoration, and 2) to provide technical assistance to further these goals” (FHWA). The following types of grants are available under this program: Community Planning Grants and Capital Construction Grants, and Regional Partnership Challenge Grants. These are offered as part of two programs that are now under the umbrella of the RCN program: the Reconnecting Communities Pilot (RCP) Program and the Neighborhood Access and Equity (NAE) Program. A single application through the RCN program allows an applicant to be considered for both RCP and NAE grants. 209 133 « FUNDING SOURCES For more information: https://www. transportation.gov/grants/rcnprogram/ about-rcp PROMOTING RESILIENT OPERATIONS FOR TRANSFORMATIVE, EFFICIENT, AND COST-SAVING TRANSPORTATION (PROTECT) PROGRAM The PROTECT grant is a USDOT fund for projects that address the climate crisis by improving the resilience of all surface transportation. Projects should closely follow best available information and practices for climate change risks, impacts, and vulnerabilities. Projects can be funded for any level and scale of transportation, and this is reflected in that states, MPOs, local governments, federally recognized tribes and affiliated groups, and US territories can all apply directly for the grant. There are two types of grants: Planning and Resilience Grants. Resilience grants have four sub- types: Resilience Improvement, Community Resilience and Evacuation Routes, and At-Risk Coastal Infrastructure. Bicycle and pedestrian paths are eligible surface transportation facilities. For more information: https://www. transportation.gov/rural/grant-toolkit/ promoting-resilient-operations- transformative-efficient-and-cost-saving Other Federal Funding Sources SAFE ROUTES TO SCHOOL (SRTS) PROGRAM SRTS enables and encourages children to walk and bike to school. The program helps make walking and bicycling to school a safe and more appealing method of transportation for children. SRTS facilitates the planning, development, and implementation of projects and activities that will improve safety and reduce traffic, fuel consumption, and air pollution in the vicinity of schools. Most of the types of eligible SRTS projects include sidewalks or shared-use paths. However, intersection improvements (i.e. signalization, marking/upgrading crosswalks, etc.), on-street bicycle facilities (bike lanes, wide paved shoulders, etc.) or off-street shared-use paths are also eligible for SRTS funds. The North Carolina Department of Transportation’s Safe Routes to School (SRTS) Program was established in 2005 through SAFETEA-LU as a federally funded program to provide an opportunity for communities to improve conditions for bicycling and walking to school. It is currently supported with Transportation Alternatives federal funding through the Surface Transportation Block Grant program established under the FAST Act. The SRTS Program has set aside $1,500,000 per year of Transportation Alternative Program (TAP) funds for non- infrastructure programs and activities over a three-year period. Funding requests may range from a yearly amount of $50,000 to 210 PERSON COUNTY TRAIL FEASIBILITY STUDY » 134 $100,000 per project. Projects can be one to three years in length. Funding may be requested to support activities for community- wide, regional or statewide programs. Check the link below for information on the current funding cycle. For more information: https://connect. ncdot.gov/projects/BikePed/Pages/Non- Infrastructure-Alternatives-Program.aspx FEDERAL TRANSIT ADMINISTRATION ENHANCED MOBILITY OF SENIORS AND INDIVIDUALS WITH DISABILITIES This program can be used for capital expenses that support transportation to meet the special needs of older adults and persons with disabilities, including providing access to an eligible public transportation facility when the transportation service provided is unavailable, insufficient, or inappropriate to meeting these needs. For more information: https://www.transit. dot.gov/funding/grants/enhanced-mobility- seniors-individuals-disabilities-section-5310 FEDERAL LANDS TRANSPORTATION PROGRAM (FLTP) The FLTP funds projects that improve transportation infrastructure owned and maintained by the following Federal Lands Management Agencies: National Park Service (NPS), U.S. Fish and Wildlife Service (FWS), USDA Forest Service, Bureau of Land Management (BLM), U.S. Army Corps of Engineers, Bureau of Reclamation, and independent Federal agencies with land and natural resource management responsibilities. FLTP funds are available for program administration, transportation planning, research, engineering, rehabilitation, construction, and restoration of Federal Lands Transportation Facilities. Transportation projects that are on the public network that provide access to, adjacent to, or through Federal lands are also eligible for funding. Under the IIJA, $2.2 billion has been allocated to the program for FY 2022-2026. For more information: https://highways.dot. gov/federal-lands/transportation FEDERAL LAND AND WATER CONSERVATION FUND The Land and Water Conservation Fund (LWCF) has historically been a primary funding source of the U.S. Department of the Interior for outdoor recreation development and land acquisition by local governments and state agencies. In North Carolina, the program is administered by the Department of Environment and Natural Resources. Since 1965, the LWCF program has built a park legacy for present and future generations. In North Carolina alone, the LWCF program has provided more than $75 million in matching grants to protect land and support more than 875 state and local park projects. More than 38,500 acres have been acquired with LWCF assistance to establish a park legacy in our state. As of August 2020, the LWCF is now permanently funded by the federal government for $900 million every 211 135 « FUNDING SOURCES year. This is hundreds of millions more per year than the fund typically receives. For more information: https://www.ncparks. gov/about-us/grants/land-and-water- conservation-fund RIVERS, TRAILS, AND CONSERVATION ASSISTANCE PROGRAM The Rivers, Trails, and Conservation Assistance Program (RTCA) is a National Parks Service (NPS) program that provides technical assistance via direct NPS staff involvement to establish and restore greenways, rivers, trails, watersheds and open space. The RTCA program only provides planning assistance; there are no implementation funds available. Projects are prioritized for assistance based on criteria, including conserving significant community resources, fostering cooperation between agencies, serving a large number of users, encouraging public involvement in planning and implementation, and focusing on lasting accomplishments. Project applicants may be state and local agencies, tribes, nonprofit organizations, or citizen groups. National parks and other federal agencies may apply in partnership with other local organizations. This program may benefit trail development in North Carolina indirectly through technical assistance, particularly for community organizations, but is not a capital funding source. For more information: https://www.nps.gov/ orgs/rtca/index.htm State & State- Administered Funding Sources There are multiple sources for state funding of bicycle and pedestrian transportation projects. However, state transportation funds cannot be used to match federally funded transportation projects, according to a law passed by the North Carolina Legislature. NORTH CAROLINA DEPARTMENT OF TRANSPORTATION (NCDOT) STRATEGIC TRANSPORTATION INVESTMENTS (STI) Passed in 2013, the Strategic Transportation Investments law (STI) allows NCDOT to use its funding more efficiently and effectively to enhance the state’s infrastructure, while supporting economic growth, job creation and a higher quality of life. This process encourages thinking from a statewide and regional perspective while also providing flexibility to address local needs. STI also establishes a way of allocating available revenues based on data-driven scoring and local input. It is used for the State Transportation Improvement Program (STIP), which identifies the transportation projects that will receive funding during a 10-year period. STIP is a state and federal requirement, which NCDOT updates every two years. 212 PERSON COUNTY TRAIL FEASIBILITY STUDY » 136 STI’s Quantitative Scoring Process All independent bicycle and pedestrian projects are ranked based on a quantitative scoring process, with the following main steps: ⊲Initial Project Review (NCDOT Strategic Prioritization Office (SPOT)) ⊲Review Projects and Data (NCDOT Integrated Mobility Division (IMD)) ⊲Review Data (MPOs, RPOs, Divisions) ⊲Review Updates and Calculate Measures (NCDOT IMD) ⊲Score Projects (NCDOT SPOT) ⊲Bicycle and Pedestrian Project Eligibility Requirements ⊲Minimum total project cost = $100,000. ⊲Eligible costs include right-of-way, preliminary engineering, and construction. Bicycle and pedestrian and public transportation facilities that appear in a state, regional or locally adopted transportation plan will be included as part of the proposed roadway project. NCDOT will fully fund the cost of designing, acquiring right of way, and constructing the identified facilities. Specific Improvement Types: ⊲Grade-Separated Bicycle Facility (Bicycle) ⊲Off-Road/Separated Linear Bicycle Facility (Bicycle) ⊲On-Road; Designated Bicycle Facility (Bicycle) ⊲On-Road Bicycle Facility (Bicycle) ⊲Multi-Site Bicycle Facility (Bicycle) ⊲Grade-Separated Pedestrian Facility (Pedestrian) ⊲Protected Linear Pedestrian Facility (Pedestrian) ⊲Multi-Site Pedestrian Facility (Pedestrian) ⊲Improved Pedestrian Facility (Pedestrian) Bundling Projects ⊲Allowed across geographies and across varying project types. ⊲Bundling will be limited by project management requirements rather than geographic limitations. ⊲Any bundled project must be expected to be under one project manager/ administrative unit (must be a TAP-eligible entity). ⊲Makes projects more attractive for LIPs and easier to manage/let. More Information on Prioritization 7.0 (See Appendix F for more details.) NCDOT’s Prioritization Data page has training slides that explain the prioritization process: https://connect.ncdot.gov/projects/ planning/Prioritization%20Data/Forms/ AllItems.aspx. See the “Prioritization Training” folder and the following session information within: ⊲Session 3: Detailed information on overall scoring components, including local input points. ⊲Session 4: Features relevant project funding information. ⊲Session 7: Detailed slides explaining the bicycle and pedestrian project scoring. High Impact/Low Cost Funds Established by NCDOT in 2017 to provide funds to complete low-cost projects with 213 137 « FUNDING SOURCES high impacts to the transportation system including intersection improvement projects, minor widening projects, and operational improvement projects. Funds are allocated equally to each Division. Project Selection Criteria Each Division is responsible for selecting their own scoring criteria for determining projects funded in this program. At a minimum, Divisions must consider all of the following in developing scoring formulas: ⊲The average daily traffic volume of a roadway and whether the proposed project will generate additional traffic. ⊲Any restrictions on a roadway. ⊲Any safety issues with a roadway. ⊲The condition of the lanes, shoulders, and pavement on a roadway. ⊲The site distance and radius of any intersection on a roadway. ⊲$1.5M max per project unless otherwise approved by the Secretary of Transportation. ⊲Projects are expected to be under contract within 12 months of funding approval by BOT. NCDOT Technical Review & Approval ⊲Division Engineer completes project scoring and determines eligibility. ⊲Division Engineer determines projects to be funded and requests approval of funding from the Chief Engineer. Division Engineer shall supply all necessary project information including funding request forms, project designs and cost estimates. ⊲The Project Review Committee will make a recommendation for further investigation or to include on the Board Agenda for action by the Secretary, NCDOT. Incidental Projects Bicycle and Pedestrian accommodations such as bike lanes, wide paved shoulders, sidewalks, intersection improvements, bicycle and pedestrian safe bridge design, etc. are frequently included as “incidental” features of larger highway/roadway projects. In addition, bicycle safe drainage grates and handicapped accessible sidewalk ramps are now a standard feature of all NCDOT highway construction. Most pedestrian safety accommodations built by NCDOT are included as part of scheduled highway improvement projects funded with a combination of federal and state roadway construction funds. “Incidental Projects” are often constructed as part of a larger transportation project, when they are justified by local plans that show these improvements as part of a larger, multi-modal transportation system. Having a local bicycle or pedestrian plan is important, because it allows NCDOT to identify where bike and pedestrian improvements are needed, and can be included as part of highway or street improvement projects. It also helps local government identify what their priorities are and how they might be able to pay for these projects. Under the updated NCDOT Complete Streets Policy, NCDOT pays the full cost for incidental projects if the project is proposed in a locally adopted plan. 214 PERSON COUNTY TRAIL FEASIBILITY STUDY » 138 For more information: https:// connect.ncdot.gov/projects/BikePed/ Documents/Complete%20Streets%20 Implementation%20Guide.pdf NC HIGHWAY SAFETY IMPROVEMENT PROGRAM The purpose of the North Carolina Highway Safety Improvement Program (HSIP) is to provide a continuous and systematic process that identifies reviews and addresses specific traffic safety concerns throughout the state. The program is structured in several distinct phases: ⊲A system of safety warrants is developed to identify locations that are possibly deficient. ⊲Locations that meet warrant criteria are categorized as potentially hazardous (PH) locations. ⊲Detailed crash analyses are performed on the PH locations with the more severe and correctable crash patterns. ⊲The Regional Traffic Engineering staff performs engineering field investigations. ⊲The Regional Traffic Engineering staff utilizes Benefit: Cost studies and other tools to develop safety recommendations. Depending on the cost and nature of the countermeasures, the investigations may result in requesting Division maintenance forces to make adjustments or repairs, developing Spot Safety projects, developing Hazard Elimination projects, making adjustments to current TIP project plans or utilizing other funding sources to initiate countermeasures. Selected projects are evaluated to determine the effectiveness of countermeasures. The ultimate goal of the HSIP is to reduce the number of traffic crashes, injuries and fatalities by reducing the potential for and the severity of these incidents on public roadways. For more information: https://connect.ncdot. gov/resources/safety/Pages/NC-Highway- Safety-program-and-Projects.aspx HIGHWAY HAZARD ELIMINATION PROGRAM The Hazard Elimination Program is used to develop larger improvement projects to address safety and potential safety issues. The program is funded with 90 percent federal funds and 10 percent state funds. The cost of Hazard Elimination Program projects typically ranges between $400,000 and $1 million. A Safety Oversight Committee (SOC) reviews and recommends Hazard Elimination projects to the Board of Transportation (BOT) for approval and funding. These projects are prioritized for funding according to a safety benefit to cost (B/C) ratio, with the safety benefit being based on crash reduction. Once approved and funded by the BOT, these projects become part of the department’s State Transportation Improvement Program (STIP). For more information: https://connect.ncdot. gov/resources/safety/Pages/NC-Highway- Safety-program-and-Projects.aspx 215 139 « FUNDING SOURCES GOVERNOR’S HIGHWAY SAFETY PROGRAM The Governor’s Highway Safety Program (GHSP) funds safety improvement projects on state highways throughout North Carolina. All funding is performance-based. Substantial progress in reducing crashes, injuries, and fatalities is required as a condition of continued funding. Permitted safety projects include checking station equipment, traffic safety equipment, and BikeSafe NC equipment. However, funding is not allowed for speed display signs. This funding source is considered to be “seed money” to get programs started. The grantee is expected to provide a portion of the project costs and is expected to continue the program after GHSP funding ends. Applications must include county level crash data. Local governments, including county governments and municipal governments, are eligible to apply. For more information: https://www.ncdot. gov/initiatives-policies/safety/ghsp/Pages/ default.aspx THE NORTH CAROLINA DIVISION OF PARKS AND RECREATION - RECREATIONAL TRAILS PROGRAM GRANT ⊲Funding from the federal Recreational Trails Program (RTP), which is used for renovating or constructing trails and greenways, is allocated to states. The North Carolina Division of Parks and Recreation and the State Trails Program manages these funds with a goal of helping citizens, organizations and agencies plan, develop and manage all types of trails ranging from greenways and trails for hiking, biking, and horseback riding to river trails and off-highway vehicle trails. Grants are available to governmental agencies and nonprofit organizations. The maximum grant amount is $250,000 and requires a 25% match of RTP funds received. Permissible uses include: ⊲New trail or greenway construction ⊲Trail or greenway renovation ⊲Approved trail or greenway facilities ⊲Trail head/ trail markers ⊲Purchase of tools to construct and/or renovate trails/greenways ⊲Land acquisition for trail purposes ⊲Planning, legal, environmental, and permitting costs - up to 10% of grant amount ⊲Combination of the above For more information: https://trails.nc.gov/ trail-grants NC PARKS AND RECREATION TRUST FUND (PARTF) The Parks and Recreation Trust Fund (PARTF) provides dollar-for-dollar matching grants to local governments for parks and recreational projects to serve the general public. Counties, incorporated municipalities, and public authorities, as defined by G.S. 159-7, are eligible applicants. A local government can request a maximum of $500,000 with each application. An applicant must match the grant dollar-for-dollar, 50 percent of the total cost of the project, and may contribute more than 50 percent. The appraised value of land to be donated to the applicant can be used 216 PERSON COUNTY TRAIL FEASIBILITY STUDY » 140 as part of the match. The value of in-kind services, such as volunteer work, cannot be used as part of the match. Property acquired with PARTF funds must be dedicated for public recreational use. For more information: https://www.ncparks. gov/more-about-us/parks-recreation-trust- fund/parks-and-recreation-trust-fund CLEAN WATER MANAGEMENT TRUST FUND The Clean Water Management Trust Fund (CWMTF) is available to any state agency, local government, or non-profit organization whose primary purpose is the conservation, preservation, and restoration of North Carolina’s environmental and natural resources. Grant assistance is provided to conservation projects that: ⊲enhance or restore degraded waters; ⊲protect unpolluted waters, and/or ⊲contribute toward a network of riparian buffers and greenways for environmental, educational, and recreational benefits; ⊲provide buffers around military bases to protect the military mission; ⊲acquire land that represents the ecological diversity of North Carolina; and ⊲acquire land that contributes to the development of a balanced State program of historic properties. For more information: http://www.cwmtf. net/#appmain.htm URBAN AND COMMUNITY FORESTRY GRANT The North Carolina Division of Forest Resources Urban and Community Forestry grant can provide funding for a variety of projects that will help plan and establish street trees as well as trees for urban open space. The goal is to improve public understanding of the benefits of preserving existing tree cover in communities and assist local governments with projects which will lead to more effective and efficient management of urban and community forests. For more information: https://www. ncforestservice.gov/Urban/urban_grant_ program.htm THE GREAT TRAILS STATE PROGRAM The Great Trails State Program provides funding for new trail development and extension of existing trails, including paved trails or greenways, natural surface trails, biking trails, equestrian trails, or any other type of trail recognized by the DNCR. There will be one grant cycle distributing $25 million in non-recurring funding. For more information: https://www.ncparks. gov/about-us/grants/great-trails-state- program 217 141 « FUNDING SOURCES COMPLETE THE TRAILS PROGRAM Legislation passed in 2021 created the Complete the Trail Program (CTP), which provides over $30 million of funding for the "planning, construction, promotion, and maintenance of state trails in North Carolina." The planned state trail system is over 3,500 miles, and a portion of CTP funds are designated to support the development of trails that will connect small communities to these trails. For more information: https://trails.nc.gov/ state-trails/nc-complete-trails-program Local Funding Sources Local governments often plan for the funding of bicycle and pedestrian infrastructure or improvements through development of Capital Improvement Projects (CIP) or occasionally, through their annual Operating Budgets. CIPs should include all types of capital improvements (water, sewer, buildings, streets, etc.) versus programs for single purposes. This allows decision- makers to balance all capital needs. Typical capital funding mechanisms include the capital reserve fund, taxes, fees, and bonds. However, many will require specific local action as a means of establishing a program if it is not already in place. Private and Nonprofit Funding Sources Many communities have solicited funding assistance from private foundations and other conservation-minded benefactors. Below are examples of private funding opportunities. RAILS-TO-TRAILS CONSERVANCY Under the Doppelt Family Trail Development Fund, RTC will award approximately $85,000 per year, distributed among several qualifying projects, through a competitive process. Eligible applicants include nonprofit organizations and state, regional, and local government agencies. Two types of grants are available: community support grants and project transformation grants. Around three to four community support grants are awarded each year, ranging from $5,000- $10,000 each. Community Support Grants support nonprofit organizations or “Friends of the Trail” groups that need funding to get trail development or trail improvement efforts off the ground. Each year, 1-2 Project Transformation Grants are awarded that range from $15,000-$50,000. The intention of these grants is to enable an organization to complete a significant trail development or improvement project. For both types of grants, applications for projects on rail-trails and rails- with-trails are given preference, but rail-trail designation is not a requirement. The trail must serve multiple user types, such as bicycling, walking, and hiking, and must be considered a trail, greenway, or shared-use path. 218 PERSON COUNTY TRAIL FEASIBILITY STUDY » 142 For more information: https://www. railstotrails.org/grants/doppelt/ NATIONAL FISH AND WILDLIFE FOUNDATION (NFWF) The National Fish and Wildlife Foundation (NFWF) is a private, nonprofit, tax-exempt organization chartered by Congress in 1984. The National Fish and Wildlife Foundation sustains, restores, and enhances the Nation’s fish, wildlife, plants, and habitats. Through leadership conservation investments with public and private partners, the Foundation is dedicated to achieving maximum conservation impact by developing and applying best practices and innovative methods for measurable outcomes. The Foundation provides grants through more than 70 diverse conservation grant programs. One of the most relevant programs for bicycle and pedestrian projects is Acres for America. Funding priorities include conservation of bird, fish, plants and wildlife habitats, providing access for people to enjoy outdoors, and connecting existing protected lands. Federal, state, and local government agencies, educational institutions, Native American tribes, and non-profit organizations may apply twice annually for matching grants. Due to the competitive nature of grant funding for Acres for America, all awarded grants require a minimum 1:1 match. For more information: https://www.nfwf.org/ apply-grant THE TRUST FOR PUBLIC LAND Land conservation is central to the mission of the Trust for Public Land (TPL). Founded in 1972, the TPL is the only national non-profit working exclusively to protect land for human enjoyment and well-being. TPL helps acquire land and transfer it to public agencies, land trusts, or other groups that intend to conserve land for recreation and spiritual nourishment and to improve the health and quality of life of American communities. For more information: https://www.tpl.org/ THE CONSERVATION FUND Through partnerships, technical assistance, and financial support, The Conservation Fund protects America’s critical lands and waters to provide greater access to nature, strengthen local economies, and enhance climate resiliency. In particular, The Conservation Fund uses its capital resources to facilitate timely land acquisition, helping conservationists, government agencies, community leaders, and land trusts protect properties for wildlife, recreation (including parks and trails) and/or historic significance. In some scenarios, The Conservation Fund can leverage privately funded dollars to seize on conservation opportunities, working with local communities to ultimately purchase and own conservation/recreation lands. The Conservation Fund is currently working with many communities in North Carolina to preserve rail line corridors for trail use. For more information: https://www. conservationfund.org/our-work 219 143 « FUNDING SOURCES LAND FOR TOMORROW CAMPAIGN Land for Tomorrow is a diverse partnership of businesses, conservationists, farmers, environmental groups, health professionals, and community groups committed to securing support from the public and General Assembly for protecting land, water, and historic places. Land for Tomorrow works to enable North Carolina to reach a goal of ensuring that working farms and forests, sanctuaries for wildlife, land bordering streams, parks, and greenways, land that helps strengthen communities and promotes job growth, and historic downtowns and neighborhoods will be there to enhance the quality of life for generations to come. For more information: https://www. land4tomorrow.org/ THE CONSERVATION ALLIANCE The Conservation Alliance is a nonprofit organization of outdoor businesses whose collective annual membership dues support grassroots citizen-action groups and their efforts to protect wild and natural areas. Grants are typically about $35,000 each. Funding criteria states that: ⊲The project should seek to secure lasting and quantifiable protection of a specific wild land or waterway. We prioritize landscape-scale projects that have a clear benefit for habitat. ⊲The campaign should engage grassroots citizen action in support of the conservation effort. We do not fund general education, restoration, stewardship, or scientific research projects. ⊲All projects must have a clear recreational benefit. For more information: https:// conservationalliance.com/ grants/?yearly=2020 BLUE CROSS BLUE SHIELD (BCBS) OF NORTH CAROLINA FOUNDATION BCBS does not have a traditional grant cycle and announces grant opportunities on a periodic basis. Grants can range from small- dollar equipment grants to large, multi-year partnerships. For more information: https://www. bcbsncfoundation.org/overview-and- opportunities/ DUKE ENERGY FOUNDATION Funded by Duke Energy shareholders, this foundation makes charitable grants to nonprofit organizations and government agencies. Grant applicants must serve communities that are also served by Duke Energy. The grant program has several investment priorities that could potentially fund bicycle and pedestrian projects. The Duke Energy Foundation is committed to making strategic investments to build powerful communities where nature and wildlife thrive, students can excel and a talented workforce drives economic prosperity for all. For more information: https://www. duke-energy.com/community/duke-energy- foundation 220 PERSON COUNTY TRAIL FEASIBILITY STUDY » 144 Z. SMITH REYNOLDS FOUNDATION This Winston-Salem-based Foundation is committed to improving the quality of life for all North Carolinians. The Z. Smith Reynolds Foundation is a statewide, private, family foundation that has been a catalyst for positive change in North Carolina for more than 80 years. A variety of grant programs are available. For more information: http://www.zsr.org/ grants-programs BANK OF AMERICA CHARITABLE FOUNDATION The Bank of America Charitable Foundation supports a wide range of activities, including a focus on community greening efforts that create healthy neighborhoods and environmental sustainability through the preservation, creation or restoration of open space, parks and community gardens. For more information: https://about. bankofamerica.com/en-us/global-impact/ charitable-foundation-funding.html LOCAL TRAIL SPONSORS A sponsorship program for trail amenities allows smaller donations to be received from both individuals and businesses. Cash donations could be placed into a trust fund to be accessed for certain construction or acquisition projects associated with the greenways and open space system. Some recognition of the donors is appropriate and can be accomplished through the placement of a plaque, the naming of a trail segment, and/or special recognition at an opening ceremony. Types of gifts other than cash could include donations of services, equipment, labor, or reduced costs for supplies. CORPORATE DONATIONS Corporate donations are often received in the form of liquid investments (i.e. cash, stock, bonds) and in the form of land. Local governments typically create funds to facilitate and simplify a transaction from a corporation’s donation to the given locality. Donations are mainly received when a widely supported capital improvement program is implemented. PRIVATE INDIVIDUAL DONATIONS Private individual donations can come in the form of liquid investments (i.e. cash, stock, bonds) or land. Local governments typically create funds to facilitate and simplify a transaction from an individual’s donation to the given locality. Donations are mainly received when a widely supported capital improvement program is implemented. FUNDRAISING/CAMPAIGN DRIVES Organizations and individuals can participate in a fundraiser or a campaign drive. It is essential to market the purpose of a fundraiser to rally support and financial backing. Often times fundraising satisfies the need for public awareness, public education, and financial support. 221 145 « FUNDING SOURCES VOLUNTEER WORK It is expected that many citizens will be excited about trail development. Individual volunteers from the community can be brought together with groups of volunteers from church groups, civic groups, scout troops and environmental groups to work on greenway development on special community workdays. Volunteers can also be used for fundraising, maintenance, and programming needs. 222 PERSON COUNTY TRAIL FEASIBILITY STUDY » 146 THiS PAGE iNTENTiONALLY BLANK 223 147 « NCDOT P7.0 SPOT SCORING COMPONENT RESOURCES NCDOT P7.0 SPOT Scoring Component Resources F Most opportunities for NCDOT funding must submit to be part of the Statewide Transportation Improvement Program and will receive a score. This can be done in partnership with The Kerr-Tar Rural Planning Organization, who serves as a local partner to NCDOT. NCDOT's Strategic Transportation Prioritization process (also referred to as "SPOT") is a data-driven methodology used to develop the State Transportation Improvement Program (STIP). All projects, including roadway, public transportation, rail, aviation, bicycle, and pedestrian projects are scored according to the SPOT criteria. This appendix provides further detail on how to submit a project for bicycle and pedestrian project scoring. 224 Scoring Process Overview In order to be included in the State Transportation Improvement Program (STIP), projects are first submitted by MPOs, RPOs, and the 14 NCDOT Divisions. Projects are then reviewed for eligibility, quantitative scoring data is developed, and projects are scored. Selected projects receive a share of available funding from three categories: Statewide Mobility (40%), Regional Impact (30%), and Division Needs (30%). Statewide Mobility projects are evaluated and selected using a 100% quantitative approach, while Regional Impact project scoring is 70% data and 30% local input. Division Needs Slide from NCDOT's 2023 STI training illustrating the scoring process for projects that are eventually included in the STIP. project scores are based on 50% data and 50% local input (see below). Bicycle & Pedestrian Project Scoring The bicycle and pedestrian project scoring process has not changed from P6 (see figure on the facing page). Bicycle and pedestrian projects are programmed within the Division Needs category, and in order to be eligible, they must be included in a locally adopted plan and have a minimum cost of $100,000. Eligible project types include right-of-way acquisition, design, and construction; PERSON COUNTY TRAIL FEASIBILITY STUDY » 148 225 Slide from NCDOT's 2023 STI training illustrating the bicycle and pedestrian project scoring components. however, local governments must provide the 20% match for any federally funded projects. Project scoring criteria include safety, accessibility, connectivity, demand/density, and cost effectiveness. Criteria Details The safety criterion incorporates an analysis of safety risk and project safety benefit, as well as number of crashes and crash severity. Safety risk factors include location within an incorporated area (including ETJ), surrounding land uses, roadway configuration, posted speed limit, and annual average daily traffic (AADT). Safety Benefit is an assessment of the Specific Improvement Types (SITs): the highest-scoring bicycle SITs are new bicycle/ pedestrian bridges, new bicycle/pedestrian tunnels, rail trails, and shared-use/multi SPOT P7 ended in 2024 and will be replaced by P8 in the next round. View the NCDOT STI training and find other scoring process resources on the NCDOT website. use paths. The highest-scoring pedestrian improvements are also new pedestrian bridges, new pedestrian tunnels, rail trails, and shared-use/multi use paths. The Points of Interest component of the Accessibility/Connectivity criterion is measured using the Advancing Transportation through Linkages, Automation, and Screening (ATLAS) tool as well as other data layers. Points are counted if they are within a 1.5-mile buffer for bicycle projects 149 « NCDOT P7.0 SPOT SCORING COMPONENT RESOURCES 226 (SITs 1-5) and a 0.5-mile buffer for pedestrian projects (SITs 6-9). The SPOT Online tool automatically counts the following POI categories: Government buildings, fire/EMS, transit routes, schools/ universities/colleges, parks, tourist destinations, medical, places of worship, and adult education centers. Project submitters can also manually add categories. Link to ATLAS tool: https://connect.ncdot.gov/ resources/Environmental/EAU/Project-Atlas/ Pages/default.aspx Link to SPOT Online: https://gis13. services.ncdot.gov/SpotOn!ine/login. aspx?ReturnUrl=%2fSpotOn!ine%2flogin NUMBER SIT TYPE 1 Grade-Separated Bicycle Facility Bicycle 2 Off-Road/Separated Linear Bicycle Facility Bicycle 3 On-Road; Designated Bicycle Facility Bicycle 4 On-Road Bicycle Facility Bicycle 5 Multi-Site Bicycle Facility Bicycle 6 Grade-Separated Pedestrian Facility Pedestrian 7 Protected Linear Pedestrian Facility Pedestrian 8 Multi-Site Pedestrian Facility Pedestrian 9 Improved Pedestrian Facility Pedestrian NCDOT Specific Improvement Types (SIT) Projects receive additional connectivity points if they connect to existing or planned bicycle and pedestrian facilities, and if the project will improve a national/state/regional bike route or will be designated as a state or federal trail. Project Bundling Bundling projects is allowed across project types and geographies (meaning projects do not have to be contiguous or related. The project is limited by project management requirements, as the bundled projects will be under one project manager. Bundling makes projects more attractive for Local Input Points (LIP). PERSON COUNTY TRAIL FEASIBILITY STUDY » 150 227 Project Scoring Example The graphic below demonstrates how two different trail alignments might receive a low or high SPOT score depending on connections to existing and planned bike facilities, employment, and other destinations, as well as within high density residential areas and in areas where previous crashes have occurred. Lower Score Example Higher Score Example 151 « NCDOT P7.0 SPOT SCORING COMPONENT RESOURCES 228 PERSON COUNTY TRAIL FEASIBILITY STUDY » 152 THiS PAGE iNTENTiONALLY BLANK 229 230 AGENDA ABSTRACT Meeting Date: March 17, 2025 Agenda Title: Request for Fund Balance Appropriation for the Detention Center Summary of Information: The County has experienced a significant increase in inmate medical expenses, necessitating additional funding to cover costs. Several factors have contributed to this increase, including a higher number of inmates requiring medical care, rising healthcare costs, and more complex or specialized treatments. Under state and federal guidelines, the County is responsible for providing necessary medical care to inmates, including emergency services, hospitalizations, and ongoing treatments. The original budgeted amount for inmate medical expenses is no longer sufficient to meet current obligations. This funding request will ensure continued compliance with legal requirements and maintain the necessary level of care. Details regarding historical and projected expenses, cost-saving measures that have already been put in place, and additional strategies that are under consideration will be presented during the meeting. Financial Impact: The total amount needed for projected expenses will be finalized and presented on March 17. Recommended Action: Approve a budget amendment to allocate General Fund fund balance to cover increased inmate medical expenses. Submitted By: Sheriff Jason Wilborn 231 AGENDA ABSTRACT Meeting Date: March 17, 2025 Agenda Title: Strategic Plan Quarterly Report and FY26 Update Summary of Information: On February 20, 2024, the Board of Commissioners adopted the FY25-27 Strategic Plan which includes vision and mission statements, organizational values and five strategic focus areas with associated goals and strategies. The goals provide a two- to four-year view of priorities, and the accompanying strategies describe specific tasks, outputs and/or outcomes intended to be accomplished over the next one to two fiscal years. The FY25 budget process incorporated the strategic plan. This plan will be a guiding document for county elected officials, staff, and volunteers. The attached quarterly report for the timeframe of July 1-December 31, 2024 informs the board and the public on progress made towards achieving the goals of the strategic plan. Financial Impact: None. Recommended Action: Receive report and provide feedback to staff. Submitted By: Katherine M. Cathey, County Manager 232 Adopted: 2/20/24 Community -We are welcoming, inclusive, and accessible. We are family- friendly,celebrate our traditions,and foster strong community spirit. We prioritize public safety and personal wellbeing. Professionalism -As knowledgeable leaders and public servants, we adhere to ethical standards and take ownership of our responsibilities. We serve with respect, kindness, empathy, courage, creativity, humility, and flexibility. Transparency -We act with honesty, integrity, and respect. We are accountable to our community. Communication is a priority. Opportunity -We work to facilitate economic growth, financial security, and personal and professional enrichment (lifelong learning) for individuals and businesses to prosper. Stewardship -We take responsibility for our natural, historical, economic and human resources. We act resourcefully, promote equity and sustainability, and seek efficiency and innovation. Vision: Person County is a safe, thriving, and diverse community where people come to live, work, learn, play, serve, and grow. Mission: To provide effective government services that enhance the quality of life for individuals and businesses in Person County by preserving local history and resources, facilitating economic growth, and supporting lifelong learning. 233 Adopted: 2/20/24 Economic Opportunity and Growth Creating and sustaining the conditions to facilitate economic development, security, and prosperity. Goal 1: Recruit, grow, and retain business and industry Goal 2: Develop and maintain infrastructure that enhances quality of life Goal 3: Ensure the development process is thorough, accessible and efficient Goal 4: Expand Raleigh Regional Airport at Person County to facilitate economic opportunity and growth 1.1 Attract new businesses that create well-paying jobs, add to the tax base and provide valued services and products (Economic Development) 2.1 Support completion of the City of Roxboro’s Western Sewer Project (Administration, GIS) 3.1 Reduce the time that it takes to issue environmental health, zoning and building permits (Environmental Health, Planning and Zoning, Inspections., GIS) 4.1 Complete runway strengthening project (General Services) 1.2 Expand and support existing businesses (Economic Development) 2.2 Evaluate needs for water and sewer expansion outside the city limits (Administration, Economic Development) 3.2 Consolidate planning ordinances into a user-friendly and up-to-date unified development ordinance (Planning and Zoning) 4.2 Complete beginning phases of runway extension project (General Services) 1.3 Work with partners to create and support opportunities for the current and future workforce to learn and develop new skills (Economic Development) 2.3 Partner with NC DIT to provide broadband to all unserved and underserved areas (Administration, GIS) 4.3 Secure funding for and construct box hangars (General Services) 2.4 Complete Person County Trail Feasibility Study and work with partners to implement recommendations (Recreation, Arts, and Parks, Administration, GIS, Planning and Zoning, Soil and Water) 4.4 Design and secure funding to renovate or build new terminal (General Services) 234 Adopted: 2/20/24 Capital Investment Being good stewards of public funds and support in developing and maintaining facilities and other resources. Goal 5: Sustain the capital planning process Goal 6: Ensure county facilities meet the needs of the public and employees Goal 7: Provide modern, safe, and accessible learning and working environments for Person County Schools (PCS) and Piedmont Community College (PCC) 5.1 Develop and adequately fund a five-year Capital Improvement Plan annually (Finance) 6.1 Negotiate lease renewal or purchase of Human Services Building or secure new facility prior to Aug. 2025 (Administration, General Services, Finance, Social Services, Health, IT) 7.1 Fund PCS ADA and safety projects with bond issuances in FY25 and FY27 (Finance) 5.2 Maintain a healthy debt affordability model per established financial policies (Finance) 6.2 Complete PI/MRF construction and physical and operational merger before May 2025 (Person Industries, General Services, Administration, IT) 7.2 Partner with the PCS to evaluate population/ enrollment growth, class size mandates, etc. to determine need for new construction (Administration, Planning and Zoning, Inspections, GIS) 6.3. Utilize facility feasibility assessment to plan for current and future needs of the Emergency Services Department (Emergency Services, General Services, Finance, Administration, IT) 7.3 Partner with PCC to plan for and fund the Center for Health, Advanced Technology & Trades (CHATT) (Administration, Finance) 6.4 Complete construction and open “County Farm” park (Recreation, Arts, and Parks, GIS, Soil and Water, Planning and Zoning, Administration) 6.5 Complete space needs study, including ADA accessibility, for county facilities (General Services) 235 Adopted: 2/20/24 Lifelong Learning Supporting the educational, learning and skill development activities of all Person County residents Goal 8: Support our educational partners, Person County Schools (PCS) and Piedmont Community College (PCC) Goal 9: Work with partners to create and support opportunities for the current and future workforce to learn and develop new skills 8.1 Increase funding to support improvements in pre-K-12 education (Administration, Finance) 9.1 Offer education-based programs for all ages and expand outreach through partnerships with community organizations (Library, Cooperative Extension, Recreation, Arts and Parks, Soil and Water, Health) 8.2 Ensure funding meets PCC’s operational needs (Administration, Finance) 9.2 Partner with PCC and PCS to offer programs to develop skills for employment in county positions with a concentrated focus on areas of critical need (Administration, Human Resources, Other Departments) 8.3 Ensure the 6-14 Workforce Pipeline remains strong (Economic Development) 9.3 Increase participation and work opportunities for parents through the Work First Family Assistance Program (Social Services) 236 Adopted: 2/20/24 Service Excellence Prioritizing the provision of stellar internal and external service through efficient operations, fiscal responsibility and transparent communications Goal 10: Identify, attract, and onboard the most qualified individuals whose skills, experience, and values align with our mission, fostering a culture of excellence Goal 11: Proactively meet the changing needs of the community Goal 12: Enhance transparency and communication Goal 13: Promote fiscal responsibility and financial sustainability 10.1 Enhance recruitment strategies and streamline selection processes that aggressively seek out the best talent to fill county positions and minimize position vacancy time (Human Resources) 11.1 Monitor and analyze population growth and demographic changes and structure services to meet changing needs (Administration, Inspections, Planning and Zoning, GIS, All Departments) 12.1 Implement provisions of Public Records Request Policy and online public records request platform (Administration) 13.1 Minimize tax increases based on necessity (Administration, Finance, All Departments) 10.2 Offer a competitive compensation program (Human Resources) 11.2 Measure progress and update the strategic plan (Administration) 12.2 Conduct a community survey (Administration) 13.2 Develop and implement an annual balanced budget and capital improvement plan (Administration, Finance) 10.3 Offer professional development opportunities and a supportive work environment to attract and retain a talented workforce (Human Resources) 11.3 Work with partners to improve digital equity and inclusion (Cooperative Extension, Administration, Digital Equity Taskforce) 12.3 Offer a Citizens Academy (Administration) 13.3 Hire a grant writer and capitalize on grant opportunities (Finance, All Departments) 10.4 Offer leadership education to build the skills of current and future leaders in decision- making, communications, problem solving, team building, and adaptability (Human Resources) 12.4 Improve online access to public meeting materials and county ordinances and policies (Administration, IT) 237 Adopted: 2/20/24 Quality of Life Working collaboratively with the community to ensure that Person County remains a great place to work, live and play Goal 14: Enhance public safety and community wellbeing Goal 15: Promote healthy communities Goal 16: Preserve and celebrate rural character and lifestyle 14.1 Enhance the resiliency of the community by coordinating and collaborating the emergency and disaster mitigation, preparedness, prevention, response and recovery activities (Emergency Services) 15.1 Improve access to healthcare services (Health, Social Services, Veterans Services, Emergency Services, Administration) 16.1 Implement conservation programs (Soil and Water) 14.2 Strengthen partnerships with law enforcement agencies, community organizations, and residents to address root causes of crime (Sheriff) 15.2 Promote healthy lifestyles and behaviors (Health, Recreation, Arts and Parks, Library, Cooperative Extension, Social Services, Veterans Services, Administration, Emergency Services) 16.2 Promote agri-business and agri-tourism (Cooperative Extension, Planning and Zoning) 14.3 Support volunteer fire departments' efforts to maintain or lower their ISO ratings and provide greater protection to the community (Emergency Services) 15.3 Develop and implement plan for utilizing Opioid Settlement Funds (Health, Emergency Services, EMS, Opioid Settlement Advisory Committee, Administration) 14.4 Promote responsible pet ownership and public safety (Animal Services, Sheriff) 238 AdministrationQuarter 1ProgressQuarter 2Progress Quarter 3 Quarter 4Goal 2 : 2.1Support completion of the City of Roxboro’s Western Sewer Project $654,648 in county funding available to support project. Making ProgressWorked with city to provide right-of-way access on county properties. $654,648 in county funding available to support project. Making Progress2.2Evaluate needs for water and sewer expansion outside the city limits Other economic development projects have taken priority.Not StartedOther economic development projects have taken priority.Not Started2.3Partner with NC DIT to provide broadband to all unserved and underserved areasSupporting ISP efforts to complete two GREAT Grant projects and two CAB projects. Approximately 2,000 unserved/underserved locations remain unfunded. Working with NCDIT and ISP's to identify and fund next project. Making ProgressSupporting ISP efforts to complete two GREAT Grant projects and two CAB projects. Approximately 2,000 unserved/underserved locations remain unfunded. Working with NCDIT and ISP's to identify and fund next project through CAB 2.0. Making Progress2.4Complete Person County Trail Feasibility Study and work with partners to implement recommendationsCompleted study. Will present to BOC in Nov. 2024. Working with partners to identify funding opportunities.Making ProgressCompleted study. Will present to BOC in March 2025. Working with partners to identify funding opportunities.Making ProgressGoal 6 : 6.1Negotiate lease renewal or purchase of Human Services Building or secure new facility prior to Aug. 2025Negotiated purchase of Human Services Building. Issued 2024 LOB's to fund purchase. Plan to close in Oct. 2024.Making ProgressPurchased building in Oct. 2024.Completed6.2Complete PI/MRF construction and physical and operational merger before May 2025 Construction is underway on new facility. Issued 2024 LOB's to fund construction.Making ProgressAddition is complete and remodel of recycling center has started. On target to move PI staff to new facility prior to end of lease in May 2025. Making Progress6.3Utilize facility feasibility assessment to plan for current and future needs of the Emergency Services Department Emergency Services facility needs will need to be evaluated in this fiscal year. Not StartedDrafted RFQ for Grant/ Architectural/ Engineering and Technology Migration Services for a new 911 Center for Person County. This is tied to a NC 911 Board Grant we are planning to pursue for a new Emergency Telecommunications facility.Making Progress6.4Complete construction and open “County Farm” park Construction is underway and additional outside funding has been secured.Making ProgressConstruction is underway and additional outside funding has been secured. 2025 opening planned.Making ProgressGoal 7 : 7.2Partner with the PCS to evaluate population/ enrollment growth, class size mandates, etc. to determine need for new constructionCounty staff provides data but may be able to partner more closely.Making ProgressPCS staff evaluated anticipated growth and will incorporate and report findings in the FY26 budget process. Making Progress7.3Partner with PCC to plan for and fund the Center for Health, Advanced Technology & Trades (CHATT) Purchased Carolina Pride Carwash Building. Issued 2024 LOB's to fund purchase. Next step: Enter into agreement with PCC for use of the building.Making ProgressFinalized Facilities Use Agreement with PCC. Received state funds for PCC's portion of the purchase. CompletedGoal 8 : Economic Opportunity and GrowthCapital Investment Lifelong LearningDevelop and maintain infrastructure that enhances quality of lifeEnsure county facilities meet the needs of the public and employees Provide modern, safe, and accessible learning and working environments for Person County Schools (PCS) and Piedmont Community College (PCC) Support our educational partners, Person Count Schools (PCS) and Piedmont Community College (PCC)1239 AdministrationQuarter 1ProgressQuarter 2Progress Quarter 3 Quarter 48.1Increase funding to support improvements in pre-K-12 educationFunded 10.2% increase for FY25 current expense budget. Making ProgressFunded 10.2% increase for FY25 current expense budget. Making Progress8.2Ensure funding meets PCC’s operational needsFunded 20.0% increase for FY25 current expense budget. Purchased building for CHATT. Making ProgressFunded 20.0% increase for FY25 current expense budget. Purchased building for CHATT. Making ProgressGoal 9 : 9.2Partner with PCC and PCS to offer programs to develop skills for employment in county positions with a concentrated focus on areas of critical need Discussions happen on a case-by-case basis. No organized initiative to date. Not StartedDiscussions happen on a case-by-case basis. No organized initiative to date. Not StartedGoal 11 :11.1Monitor and analyze population growth and demographic changes and structure services to meet changing needs Each department pays attention to these changes and anticipates potential impacts. Need to implement countywide, standardized approach. Making ProgressEach department pays attention to these changes and anticipates potential impacts. Need to implement countywide, standardized approach. Making Progress11.2Measure progress and update the strategic plan Developed tracking spreadsheet and plan to report to BOC in Oct. 2024 and each subsequent quarter.Making ProgressFirst quarter report provided to BOC in Oct. 2024 and second quarter report planned for March 2025.Making Progress11.3Work with partners to improve digital equity and inclusion Digital Inclusion Taskforce is finalizing Digital Equity Plan and will present to BOC in Nov./Dec. 2024. Making ProgressDigital Inclusion Plan presented to the BOC in Jan. 2025.Making ProgressGoal 12 :12.1Implement provisions of Public Records Request Policy and online public records request platform Updated policy. Implemented NextRequest in Sept. 2024.Completed12.2Conduct a community survey Future initiative.Not StartedFuture initiative.Not Started12.3Offer a Citizens Academy Developed schedule for 8-week Civics Academy to be offered in Spring 2025.Making ProgressDeveloped program for 8-week Civics Academy to be offered in Spring 2025.Making Progress12.4Improve online access to public meeting materials and county ordinances and policies Created online database for agendas and minutes in Laserfiche (accessible through county website).Making ProgressWorked with advisory board liaisons to upload current information and begin adding historical documents to database. Making ProgressGoal 13 :13.1Minimize tax increases based on necessity Implementing FY25 approved budget with no tax increase.Making ProgressImplemented FY25 approved budget with no tax increase. Closely monitored fund balance and FY26 revenues and expenditures with the goal of improving fund balance at year end.Making Progress13.2Develop and implement an annual balanced budget and capital improvement plan Implementing FY25 approved budget and CIP.Making ProgressImplemented FY25 approved budget and CIP. Began planning for FY26Making ProgressGoal 15 :15.1Improve access to healthcare services See updates from other departments.Making ProgressSee updates from other departments.Making ProgressQuality of Life Enhance transparency and communication Promote fiscal responsibility and financial sustainability Promote healthy communities Work with partners to create and support opportunities for the current and future workforce to learn and develop new skills Proactively meet the changing needs of the community Service Excellence2240 AdministrationQuarter 1ProgressQuarter 2Progress Quarter 3 Quarter 415.2Promote healthy lifestyles and behaviors See updates from other departments. Making ProgressSee updates from other departments. Making Progress15.3Develop and implement plan for utilizing Opioid Settlement Funds FY25 budget includes funding for Post-Overdose Response Team in Emergency Services and an Early Intervention program in Person County Schools. Opioid Settlement Committee continues to meet quarterly.Making ProgressDeveloped plans for Post-Overdose Response Team in Emergency Services. PCS implemented Early Intervention program. Opioid Settlement Committee met quarterly.Making ProgressService ExcellenceImprove employee recruitment and retention. Working with HR to implement FY25 benefit enhancements, offering training and activities to enhance organization culture, adding video recruitment tools for departments with high staffing needs, etc. Making ProgressOffered training and activities to enhance organization culture, added video recruitment tools for departments with high staffing needs, etc. Making ProgressService ExcellenceDevelop communications plan and strategies for improving communications and community engagement. Continuing to improve county website, managing social media, planning for Civics Academy, etc.Making ProgressContinued to regularly update website, PIO working with IT to meet new ADA Compliance standards for website, developed schedule to launch Civics Academy in Spring 2025, etc.Making ProgressService ExcellencePrioritize professional development for all County staff. Funding provided through the budget process and expectations communicated. Making ProgressFunding provided through the budget process and expectations communicated. Making ProgressEconomic Opportunity and GrowthImprove broadband accessibility and digital inclusion throughout the County. See above.Making ProgressSee above.Making ProgressService ExcellenceContinue to support the evaluation and efficient operations of the newly formed Consolidated Human Services Agency. Working with CCR, Human Services staff and Board of Commissioners to evaluate services and develop plan for improvements where needed.Making ProgressWorked with CCR, Human Services staff and Board of Commissioners to evaluate services and develop plan for improvements where needed. CCR report expected in April 2025.Making ProgressQuality of LifeProvide additional support for volunteer boards and committees and the departmental liaisons.Developed Volunteer Handbook. Plan to provide staff training and volunteer training/appreciation in late 2024/early 2025.Making ProgressDeveloped Volunteer Handbook. Plan to provide staff training in early 2025 and volunteer training/appreciation later in 2025.Making ProgressQuality of LifeImprove access to and availability of affordable housing options.Exploring opportunities to partner locally and regionally for planning and funding purposes.Making ProgressExploring opportunities to partner locally and regionally for planning and funding purposes. Applied for Carolina Across 100 Our State, Our Homes cohort but was not selected.Making Progress......FY 2024-25 OBJECTIVES (See Adopted Budget)New Initiatives 3241 AirportQuarter 1ProgressQuarter 2Progress Quarter 3 Quarter 4Goal 4 :4.1Complete runway strengthening project Project is underway with expected completion in November 2024Making ProgressRunway phase of project was completed in early December 2024. Only thing remaining on Runway is the final painting which has to be scheduled around weather events.Making Progress4.2Complete beginning phases of runway extension project Making ProgressEnvironmental phase is complete and pending NCDOT approval. Upon approval, design phase will start and expected to take about 1 year.Making Progress4.3Secure funding for and construct box hangars Not StartedProject is in the DOT grant system and Eligible for STI funding, but no award at this time.Not Started4.4Design and secure funding to renovate or build new terminal Currently working on design for new proposed terminal with presentation at October Airport Commission meeting.Making ProgressAirport Commission and County Commissioners have approved to proceed with this project. A study was conducted to identify the location and general concept of what we wanted in a new Terminal. Design phase has now started.Making ProgressCapital InvestmentRunway/Taxiway Rehabilitation construction project planned for FY25. Airport closure began Sept. 30, 2024. Completion expected in 35 days.Making ProgressAirport was reopened December 4, 2024, well beyond the scheduled 35 day closure. Project is now 95% complete but remaining items waiting for appropriate weather.Making ProgressCapital InvestmentBegin process to design the airport Access Road Rehabilitation project. Access road to corporate hangar is in the planning/ design stage and is on hold until the rehabilitation project is complete because the rehabilitation project may further damage the existing road. Making ProgressTalbert & Bright is beginning the design of this proposed access road, now that the Runway/Taxiway Rehabilitation project is almost complete. Making ProgressCapital InvestmentInitiate a study of the Airport Terminal (build new or add-on). Various design scenarios presented to the Airport Commission. Evaluating funding options. The refined Terminal Study will be presented to the Airport Commission on Oct. 24 for further evaluation.Making ProgressSee 4.4 aboveMaking ProgressFY 2024-25 OBJECTIVES (See Adopted Budget)Economic Opportunity and GrowthExpand Raleigh Regional Airport at Person County to facilitate economic opportunity and growth 4242 AirportQuarter 1ProgressQuarter 2Progress Quarter 3 Quarter 4Capital InvestmentRefurbish and re-logo the exterior of airport water tank. Completed..........New Initiatives 5243 Animal ServicesQuarter 1ProgressQuarter 2Progress Quarter 3 Quarter 4Goal 14 :14.4Promote responsible pet ownership and public safety Community involvement and education.Making ProgressInstalled first public use Pet Microchip station at Police Department. Looking to do 1 more by July.Making ProgressService ExcellenceContinue to increase adoptions and rescued animals to increase overall save rate. Slight increases each year. Ongoing effort.Making ProgressRecord 77% Save rate reached during 2nd quarter. Goal of 75-80% consistently (monthly).Making ProgressQuality of LifePop-up rabies clinics throughout county; low-income communities/local Fire Departments/local businesses. Offered 3 community pop up clinics and 2 major clinics.Making Progress257 vaccines during a one-day clinic in Nov. One Year vaccines were free. Next 1 & 3 Year clinic scheduled for April 26. Making ProgressQuality of LifeCommunity-oriented services to keep pets in current homes. Collaborated with Christian Help Center food bank and APS food bank.Making ProgressMultiple resources given out to get in-home help with food/supplies. Making ProgressQuality of LifeContinue working with local Animal Protection Services to provide Chewy food donation to their food pantryThey pull from this as needed.Making ProgressFinished distributing the food in the warehouseto Christian Help Center. We will request another truck if available. CompletedLifelong LearningIncrease presence and participation in community and school events.Off site school events for education of basic animal care. Making ProgressRCS Community Days, Earl Bradsher visits, Events at Tractor Supply, Petsense, and OD on Coffee. Making Progress..........Quality of LifeFY 2024-25 OBJECTIVES (See Adopted Budget)New Initiatives Enhance public safety and community wellbeing 6244 Cooperative ExtensionQuarter 1ProgressQuarter 2Progress Quarter 3 Quarter 4Goal 9 :9.1Offer education-based programs for all ages and expand outreach through partnerships with community organizations Working with over 10 agencies we organized Aging with Gusto with over 60 participants. Making ProgressWorked with over 12 local businesses and agencies to help with Farm-City Breakfast, over 100 were in attendance.Making ProgressGoal 11 :11.3Work with partners to improve digital equity and inclusion Programs on Cancer Prevention and Nutrtion,50 Shades of Cancer, Cooking which goes over position size, and snacks, Budgeting, home safety and several others.Making ProgressDigital Agent held over eight classes and 23 Face-to-Faces and was the principal author of the County Digital Plan.Making ProgressGoal 15 :15.2Promote healthy lifestyles and behaviors Programs on Cancer Prevention and Nutrtion,50 Shades of Cancer, Cooking which goes over position size, and snacks, Budgeting, home safety and several others.Making ProgressHelped and presented at the Cancer Awareness Symposium, Extension Community Association Open House, and Community Health Screening and held monthly class with Lunch N'Learns.Making ProgressGoal 16 :16.2Promote agri-business and agri-tourism Planning Farm-City with local foods. Working with Kerr-Tar Regional Foods Counsel, recruiting food processors.Making ProgressHeld Farm-City with local foods. Working with Kerr-Tar Regional Foods Counsel, recruiting food processors.Making ProgressLifelong LearningSupport digital equity with the recruitment, hiring and onboarding of Digital Equity Agent and continuing to steer and support the work of the County-wide Digital Equity Task Force. We have hired a Digital agent and she has lead the steering committee and has the plan digital inclusion plan for the countyMaking ProgressThe Digital Agent led the steering committee and developed a digital inclusion plan for the county. ECA continued to hold classes, and the Master Gardener classes will graduate 14 adults who will be our volunteersMaking ProgressQuality of LifeProvide Healthy Weight and Chronic Disease Prevention programs to help empower youth and families to lead healthier lives and become community leadersSeveral classesMaking ProgressHeld several Diabetes class.Making ProgressLifelong LearningProvide Youth Development programs to train teachers in 4-H STEM hands-on curriculum, which will increase youth knowledge and understanding of STEM4-H had several day camps this summer with safety Explorers camp with several county dept., Textiles, investigation with DNA analyses Making ProgressHeld the 4-H Feather Classic, which is part of a poultry program where 4-H'ers get instructions on how to raise and show poultry and get baby chicks and show the adult birds.Making ProgressLifelong LearningProvide youth with improved knowledge of local food, agricultural systems and understanding of life skills.Summer day camps about plant and animalsMaking ProgressAt the Farm-City Breakfast, several youths showed their involvement in the community gardens at their school.Making ProgressFY 2024-25 OBJECTIVES (See Adopted Budget)Service ExcellenceQuality of LifeLifelong LearningWork with partners to create and support opportunities for the current and future workforce to learn and develop new skills Proactively meet the changing needs of the community Promote healthy communities Preserve and celebrate rural character and lifestyle 7245 Cooperative ExtensionQuarter 1ProgressQuarter 2Progress Quarter 3 Quarter 4Economic Opportunity and Growth, Quality of LifeContinue to assist agricultural producers with their enterprises in maintaining their profitability, which supports local economy. Making ProgressThe Kerr-Tar Food Council is working to help producers get more local markets. Farm-City Breakfast had many local food and restaurants working together and finding new markets in Person County.Making ProgressLifelong Learning, Quality of LifeDisseminate current information to producers on the latest research related to quality and safety.Presented Lawn Care at the Person County Library also held pesticide recertification classes for private applicator. Starting Master Garden classes.Making ProgressPresented Lawn Care at the Person County Library and also held pesticide recertification classes for private applicators, several are planned for the winter. Graduation of Master Garden classes.Making Progress..........New Initiatives 8246 Economic DevelopmentQuarter 1ProgressQuarter 2Progress Quarter 3 Quarter 4Goal 1 : 1.1Attract new businesses that create well-paying jobs, add to the tax base and provide valued services and productsThe Economic Development Department is currently working with potential prospects.Making ProgressThe Person County Mega Park was sold on October 31. The Department is working on other projects currently.Making Progress1.2Expand and support existing businessesNew Existing Industry Specialist is making new contacts and has been well-received. Some discussion about local expansions taking place.Making ProgressThe New Industry Specialist has been working well meeting companies' needs. Expansion and intern possibilities are in the works. Making Progress1.3Work with partners to create and support opportunities for the current and future workforce to learn and develop new skillsThis will be an upcoming focus.Not StartedStarted working with PCC and NC State.Making ProgressGoal 8 : 8.3Ensure the 6-14 Workforce Pipeline Remains Strong Assisting both partners as needed. Including helping securing internships and visiting industries with PCC.Making ProgressAssisting both partners as needed. Attended CTE meetings and worked with Judy Bradsher. Still working with PCC. Making ProgressGoal 11 :11.1Monitor and analyze population growth and demographic changes and structure services to meet changing needs Had a meeting last week about housing needs in Person County. As soon as some projects are completed we will work on this more.Not StartedHad several meetings with brokers and developers about new housing projects and needs of the county.Making ProgressEconomic Opportunity and GrowthContinue product development for North Park Site and continue to look for additional sites for industry recruitmentThe North Park site is still active. There is currently a lawsuit pending on the site and the Golden Leaf grant is still open. Making ProgressSettled the lawsuit on North Park. Worked on closing the grant with Golden Leaf. Have a project looking at North Park.Making ProgressEconomic Opportunity and GrowthWork on new marketing for the North Park Site. The slide show has been updated, and a new sign is at the site.CompletedQuality of LifeUpdate and streamline the Economic Development strategic plan to incorporate workforce development, housing and education as prioritiesBegan baseline meetings with attention to all three priorities. Not StartedMeetings have commenced with PCS and PCC. The Economic Development Department has engaged with brokers and developers to address housing needs.Making ProgressLifelong LearningContinue to support training and professional development opportunities for staff and the business communityThe ED boardroom has been a great resource for local businesses to have meetings and trainings. The department began offering this service in the summer of 2024. The department also completed a Small Business informational guide to inform business of the resources available. CompletedThe ED boardroom continues to be used for other county department training and local industry training. Staff continues training on their NC Certified Economic Development Certification. Staff attended training on record retention. Staff works with PCC and NCSU to provide training and coordination of internships.Making ProgressFY 2024-25 OBJECTIVES (See Adopted Budget)Economic Opportunity and GrowthLifelong LearningService Excellence Recruit, grow, and retain business and industrySupport our educational partners, Person County Schools (PCS) and Piedmont Community College (PCC)Proactively meet the changing needs of the community 9247 Economic DevelopmentQuarter 1ProgressQuarter 2Progress Quarter 3 Quarter 4Service ExcellenceEnhance the department’s focus to support the many aspects of Economic DevelopmentEnhanced the department's focus to support the many aspects of Economic Development. Making ProgressAttending multiple events for Chamber, URG and PCC. Minutes for last three years are on Laserfiche. Started new website development.Making Progress..........New Initiatives 10248 Environmental HealthQuarter 1ProgressQuarter 2Progress Quarter 3 Quarter 4Service ExcellenceImplement new available technology to provide more comprehensible documentation.The implementation of a ground penetrating radar (GPR) in conjunction with GPS arrow units allows for delineation of existing septic systems on GIS maps.Making ProgressImplementation is complete.CompletedEconomic Opportunity and GrowthMaintain onsite wastewater site evaluation processing time at 4 weeks.Current processing time for onsite wastewater evaluations averages 4 weeks.Making ProgressCurrent processing time for onsite wastewater evaluations averages 6 weeks.Making Progress..........FY 2024-25 OBJECTIVES (See Adopted Budget)New Initiatives 11249 ElectionsQuarter 1ProgressQuarter 2Progress Quarter 3 Quarter 4Service ExcellencePrepare for the 2024 Presidential General Election and follow all updated procedures and processes administered by the NCSBOE and changes in the law as outlined in the General Statues.Successfully completed the 2024 NCSBOE Wellness Audit. Conducting absentee meetings, preparing for a large voter turnout during early voting & on election day, conducting trainings for precinct officials, & keeping our board members abreast of updated procedures and processes administered by the NCSBOE. Making ProgressSuccessfully completed candidate filing and ballot preparation. Conducted all required trainings for EV & ED precinct officials including changes that affected processes and procedures. Also, successfully completed mandatory machine recount, hand-eye recount, & election protest hearing.CompletedLifelong LearningFurther develop Safety/Emergency Preparedness protocols for election day precincts and early voting sites and properly prepare and train part-time employees and contract workers. Plans for our 2nd TTX with county & city management were canceled due to Hurricane Helene. Kim Strickland and Chris Puryear gave presentations in our precinct official training sessions to enhance the understanding of cybersecurity, AI technology, & verifying resources. Making ProgressFacilitated training sessions to include presentations from our Director of Emergency Services, County CIO, & the County PIO. Focused efforts to develop greater understanding and confidence of technology and resources and the use of social media platforms.CompletedService ExcellenceCollaborate with other county departments to build relationships and trust to achieve common goals. Specifically, continue to strengthen efforts with the PIO to keep the public informed of upcoming events, dates, and services provided.On going meetings with other departments to prepare for Early Voting & Election Day. Working closely with Kim Strickland to enhance the use of social media & other platforms to heighten awareness to the public of dates, precinct information, & other election related events.Making ProgressWorked together with Emergency Mngt., General Services, County CIO and the IT Department, & PIO. Collaboration included set-up of equipment, telephone access, installed cameras, use of monitors, daily access to the building, the PCOB Auditorium set-up with access to SEIMS virtual desktop apps, voter photo ID equipment, etc.Making ProgressCapital InvestmentDrive results with the highest integrity by creating an environment of transparency and accuracy. Continue efforts to build greater confidence in the elections processes and accuracy of data. Initiatives will include 100% accuracy of data with L & A Testing, Mock Election Results, Hand/Eye Audit, and reconciliation processes.Completed L&A Testing with 100% accuracy. The mock election was completed timely and with 100% accuracy on early voting, election day, and other reporting groups. Making ProgressCompleted the early voting period (16,241 voters) voter history, ballot reconciliation, and tabulator count with 99.96% accuracy. Election Day (5,112 voters) with 99.98% accuracy, & Absentee Voting (695 voters) with 99.98% accuracy.CompletedService ExcellenceIncrease participation and access to residents living in facilities through proactive use of Multipartisan Assistance Teams (MATS) teams. The MATS team completed 8 site visits prior to 10/09/2024 to provide voting access to residents living in facilities.Making ProgressThe MATS team completed 12 site visits prior to the 2024 General Election to provide voting access to residents living in facilities.CompletedService ExcellenceCoordinate efforts with local party leaders to appoint/re-appoint board members and precinct officials for the 2025-2027 election cycle. Board members are sworn in July 22, 2025.Not StartedNot Started....FY 2024-25 OBJECTIVES (See Adopted Budget)New Initiatives 12250 ElectionsQuarter 1ProgressQuarter 2Progress Quarter 3 Quarter 4....13251 Emergency Services Quarter 1ProgressQuarter 2Progress Quarter 3 Quarter 4Goal 6 : 6.3Utilize facility feasibility assessment to plan for current and future needs of the Emergency Services Department Planning efforts continue but funding was removed from the CIP so no further progress has been made on a new facility. Some cosmetic renovations have been made to the current EMS and Communications building to improve quality of the working environment for the employees but space limitations persist. Making ProgressPlanning efforts continue. Held multiple discussions with NC 911 Board about grant funding opportunities for the 911 portion of a new facility. An RFQ was written to be submitted to hire a company to assist with the grant process to include (if successful) building planning, construction management and migration.Making ProgressGoal 14 :Capital Investment Quality of LifeEnsure county facilities meet the needs of the public and employees Enhance public safety and community wellbeing 14252 Emergency Services Quarter 1ProgressQuarter 2Progress Quarter 3 Quarter 414.1Enhance the resiliency of the community by coordinating and collaborating the emergency and disaster mitigation, preparedness, prevention, response and recovery activities Conducted numerous public events to address emergency and disaster planning and recovery strategies. Attended Disaster Recovery Financial Planning Workshop along with the City of Roxboro to strengthen planning for financial recovery for the localities after a disaster. Continue to work on hazardous materials mitigation project and to strengthen LEPC activities. Work has begun on the 5 year re-write of the regional hazard mitigation plan. Continue to promote mass notification system and iPaws system for community notification and information sharing during emergencies. Training staff on WebEOC application and participating in quarterly exercises to increase proficiency. Making ProgressConducted numerous public events to address emergency and disaster planning and recovery strategies. Continue to work on hazardous materials mitigation project and to strengthen LEPC activities. Attended Tier II training to better assist businesses in the community with Tier II mandatory reporting for hazardous materials. Work continues on the 5 year re-write of the regional hazard mitigation plan. Continue to promote mass notification system and iPaws system for community notification and information sharing during emergencies. Training staff on WebEOC application and participating in quarterly exercises to increase proficiency. Completed deliverables for two Community Building Capacity Grants - 1. Portable Communications Center/Mobile EOC Project to increase capabilities to communicate during emergencies and disasters and enhance command and control operations on major incidents. 2. Shelter Generator and Transfer Switch - Installed a generator and power transfer switch at Warren's Grove Methodist Church so that facility has the ability to serve as a community mass shelter during emergencies. Applied for and received a Duke Energy Disaster Preparedness Grant for a Tethered Drone Program to enhance situational awareness, investigation, data collection and damage assessment capabilities during incidents. Applied for and received a Community Building Capacity Grant for a Utility Terrain Vehicle to enhance patient movement and wildland firefighting capability. Completed all deliverables for the FY25 Emergency Management Preparedness Grant Program. Making Progress15253 Emergency Services Quarter 1ProgressQuarter 2Progress Quarter 3 Quarter 414.3Support volunteer fire departments' efforts to maintain or lower their ISO ratings and provide greater protection to the community Assisted three departments in achieving lower ISO rating this year. No other department is scheduled for ISO inspections in 2024. Through the ALS360 program, provide the fire departments with high quality and maintained AED's and LUCAS devices to provide better patient care. Acquisition of a UTV with both patient movement and fire suppression capability to be available for all public safety agencies to assist when needed. Complete deployment of Portable Communication Center to improve field communications during incidentsMaking ProgressAssisted one department with completing their ISO certification rating process with OSFM. Acquired the AED's and LUCAS CPR chest compression devices from the Stryker ALS360 program for the fire departments and have started training the individual departments on the equipment. Received a Hazardous Materials Preparedness Grant to purchase HAZMAT training equipment for the fire departments. Making ProgressGoal 15 : Promote healthy communities 15.1Improve access to healthcare services Continue to partner with Person Memorial Hospital to promote access of expanded services. Two recent additions have been orthopedics coverage and telestroke. Currently working to expand cardiology services. Continue to develop a post overdose response program (PORT). Continue to work collaborative with law enforcement on the Co-Responder Program. Continue to participate in the Person County Crisis collaborative to address access to behavioral health services. Continue to participate in RACECARS Clinical Trial and implement a Public Access AED program for the general public. Making ProgressContinue to partner with Person Memorial Hospital to promote access of expanded services. Currently working to expand cardiology services. Collaborated with hospital on chest pain and stroke accreditation. Continue to develop a post overdose response program (PORT) as part of a larger Mobile Integrated Healthcare Program. Continue to work collaboratively with law enforcement on the Co-Responder Program. Continue to participate in the Person County Crisis Collaborative to address access to behavioral health services. Continue to participate in RACECARS Clinical Trial and implement a Public Access AED program for the general public. Continue CPR/AED training for all new county employees. Entered into discussions with Person County School Division on a Traumatic Bleeding Control program for the schools. Making Progress15.2Promote healthy lifestyles and behaviors Participate in community events to promote health, first aid and response to emergencies. In discussion with PCSD on two additional initiatives. Making ProgressParticipate in community events to promote health, first aid and response to emergencies. Introduced several mental health initiatives for department employees. Exploring the possibility of creating a county-wide Critical Incident Response Team. Continue to support department personnel attending Crisis Intervention Team training to better serve those in the community experiencing behavioral emergencies.Making Progress16254 Emergency Services Quarter 1ProgressQuarter 2Progress Quarter 3 Quarter 415.3Develop and implement plan for utilizing Opioid Settlement Funds PORT team in development phase. Looking to implement in second quarter. Making ProgressPORT Team / Mobile Integrated Healthcare Program policies and procedures are completed. One employee transferred into this role to assist in finalizing development. Reporting and tracking software still being developed. Making ProgressQuality of LifeComplete re-write of operational policies and procedures for the EMS division.Entered into agreement with a contractor to assist staff with revision of EMS policies. Initial assessment completed. Developing work plan. Making ProgressStill in progress from 1st quarter. Making ProgressService Excellence, Quality of LifeRevision of County EMS Plan as a requirement of the NC Office of Emergency Medical ServicesInitial planning meetings held. Not StartedThis project will be on hold until Policies and Procedures re-write is completed to make sure both documents remain compatible and to not duplicate staff efforts. Not StartedQuality of LifeCollaboratively work with stakeholders to increase education and capability for mass casualty events, active threat events and vehicle extrications.Continue to work with public safety stakeholders on all three areas. Participated in an active threat, radiological dispersion device and pediatric burn surge exercises to increase awareness and assess gaps in response plans. Making ProgressContinue to work with public safety stakeholders on all three areas. Participated in a hazardous materials transportation accident exercise. Continue to increase capabilities to respond to hazardous material incidents. Implemented new active threat/mass casualty incident responder bags on emergency services vehicles.Making ProgressService ExcellenceContinue development in division logistics to achieve efficiencies in procurement and sustainability.Logistics continues to look for efficiencies in procurement and management of equipment, supplies and vehicles. ALS360 program is a significant step in ensuring high quality equipment is available at a cost savings to the County. Continue to develop and evaluate EMS vending machine program. Continue to pursue grants across all four divisions.Making ProgressSuccessfully implemented the EMS vending machine program. Based on successful feedback and metrics we have purchased a second machine (awaiting delivery). Finished specifications for three new ambulances to replace units within the EMS division that are at end of service life and have increased maintenance costs and reliability issues.Making ProgressService ExcellenceContinue to rebuild education branch with a focus on not just clinical education but also on professional development, ethics, leadership and personnel management training.Developed a new training plan for all EMS personnel. Focus on key clinical areas and non-clinical areas such as personal growth, ethics, and leadership. Making ProgressImplemented a complete re-write of the 911/Emergency Telecommunications Training program to be more efficient. Implemented "Reality Based Training" into the third training phase. Had all 911 Supervisors complete EMD QA training to better be able to assess and correct any deficiencies found in their shift EMD process. Established better relationships with Piedmont Community College for EMS continuing education classes and course management. Making ProgressService ExcellenceContinue aggressive recruitment and hiring and focus on retention within the division.Posting continuous job openings to allow flow of applicants, participating in college open houses, focusing on internal employee retention activities through engagement and workplace culture development. Making ProgressContinued focus on internal employee retention and workplace culture. Continuing to seek recruitment opportunities. Making ProgressFY 2024-25 OBJECTIVES (See Adopted Budget)17255 Emergency Services Quarter 1ProgressQuarter 2Progress Quarter 3 Quarter 4Service ExcellenceDevelop and publish a new Continuity of Operations Plan. Worked collaboratively with all department in the County and City of Roxboro to develop a new and comprehensive Continuity of Operations Plan. Making ProgressContinuity of Operations Plan was approved by the Board of Commissioners and published. A COOP training plan is being developed. Making ProgressQuality of LifeDevelop and publish a new County Emergency Operations Basic Plan. Develop and publish a new County Emergency Operations Basic Plan. Making ProgressDevelop and publish a new County Emergency Operations Basic Plan. Making ProgressQuality of LifeRestructure and reorganize the Local Emergency Planning Committee to ensure federal compliance and to better assist county Tier II facilities meet their reporting requirements. Attended multiple classes on the Tier II process to determine the best way to assist the County to meet these requirements. Wrote new by-laws for the LEPC and will be restructuring the LEPC Committee. From January to March 2025, will assist facilities in meeting their Tier II reporting requirements while simultaneously going through a reauthorization process with NCEM. Making ProgressPresented to BOC a plan to move the LEPC from a stand-alone committee to a BOC appointed committee. This was approved. By-laws revised to reflect new changes. By-laws and new structure sent to NCEM for review. Actively recruited for new membership on the LEPC to meet BOC approval. Making Progress....New Initiatives 18256 FinanceQuarter 1ProgressQuarter 2Progress Quarter 3 Quarter 4Goal 5 : 5.1Develop and adequately fund a five-year Capital Improvement Plan annually The FY26-FY30 CIP process will begin in Q2.Not StartedDeveloping FY26-FY30 CIP budgetMaking Progress5.2Maintain a healthy debt affordability model per established financial policies Making ProgressCollaborating with the County Manager to minimize use of Fund balance and maximize interest earnings.Making ProgressGoal 7 :7.1Fund PCS ADA and safety projects with bond issuances in FY25 and FY27 Future debt issuances.Not StartedDelayed next bond issuance until FY26 per PCS request.Making Progress7.3Partner with PCC to plan for and fund the Center for Health, Advanced Technology & Trades (CHATT) Purchased Carolina Pride Carwash Building. Issued 2024 LOB's to fund purchase. Next step: Enter into agreement with PCC for use of the building.Making ProgressPerson County and PCC have a signed lease for PCC's use of the CHATT building.CompletedGoal 8 : 8.1Increase funding to support improvements in pre-K-12 educationFunded 10.2% increase for FY25 current expense budget. Making ProgressWorking with PCS and the Budget team to meet PCS funding needs.Making Progress8.2Ensure funding meets PCC’s operational needsFunded 20.0% increase for FY25 current expense budget. Purchased building for CHATT. Making ProgressWorking with PCC and the Budget team to meet PCC funding needs.Making ProgressGoal 13 :13.1Minimize tax increases based on necessity Implementing FY25 approved budget with no tax increase.Making ProgressFollowing tax revaluation, evaluating current budget requests to determine needs and recommended tax rate.Making Progress13.2Develop and implement an annual balanced budget and capital improvement plan Implementing FY25 approved budget and CIP.Making ProgressMeeting with Person County departments individually to evaluate FY26 budget requestsMaking Progress13.3Hire a grant writer and capitalize on grant opportunities Not StartedContracted with a grant writer and currently beginning the process of applying for grants.Making ProgressService ExcellenceFully transition the CFO’s replacement due to retirement of current CFO on August 1, 2024.The Deputy CFO is serving as Interim CFO.Making ProgressTransitioned to new CFO in January 2026CompletedCapital InvestmentSuccessfully issue new debt in August 2024 for the acquisition of properties, renovation and upgrades to the Recycling Center in preparation of the merger with Person Industries, and a school roofing replacement. 2024 LOBs issued in August 2024CompletedFY 2024-25 OBJECTIVES (See Adopted Budget)Capital Investment Service ExcellenceSustain the capital planning process Provide modern, safe, and accessible learning and working environments for Person County Schools (PCS) and Piedmont Community College (PCC) Lifelong LearningSupport our educational partners, Person Count Schools (PCS) and Piedmont Community College (PCC)Promote fiscal responsibility and financial sustainability 19257 FinanceQuarter 1ProgressQuarter 2Progress Quarter 3 Quarter 4Service ExcellenceCoordinate with audit firm to complete and submit the County’s FY24 audit report by the State’s deadline of October 31, 2024.Working towards completing the FY24 audit.Making ProgressSubmitted FY24 audit on October 30, 2024.CompletedService ExcellenceComplete final phase of implementation of new purchasing card system and necessary training for users on how to submit their card transactions and approvals into Munis.Accounting Supervisor has contacted Alamance County to visit and learn the Munis migration steps.Making ProgressAccounting Supervisor is exploring different options to implement a system to download purchase directly into Munis.Making ProgressService ExcellenceHire and train new Accounts Payable TechnicianAccounts Payable Technician has been hired and is training for the position.Making ProgressCurrently training a different Accounts Payable Technician.Making ProgressService ExcellenceHire and train a new Payroll TechnicianNot StartedService ExcellenceHire and train a new Deputy CFOMaking ProgressService ExcellenceTransition more vendors to electronic vs paper check to improve efficiency and reduce costs.Making Progress..New Initiatives 20258 General ServicesQuarter 1ProgressQuarter 2Progress Quarter 3 Quarter 4Goal 6 : 6.1Negotiate lease renewal or purchase of Human Services Building or secure new facility prior to Aug. 2025Purchase of Human Services facility was closed on October 8, 2024.Completed6.2Complete PI/MRF construction and physical and operational merger before May 2025 Construction is underway, new building addition has been 'dried in'. Working on HVAC, interior sheetrock walls, etc. currently.Making ProgressFor all practical purposes, the construction is complete and staff has started moving into the new space. Demo has started on the old offices area in PCRC. Plan to move staff from PI in late April 25.Making Progress6.3Utilize facility feasibility assessment to plan for current and future needs of the Emergency Services Department This project is in a 'hold' pattern at this timeNot StartedDrafted RFQ for Grant/ Architectural/ Engineering and Technology Migration Services for a new 911 Center for Person County. This is tied to a NC 911 Board Grant we are planning to pursue for a new Emergency Telecommunications facility.Making Progress6.5Complete space needs study, including ADA accessibility, for county facilities Project has not startedNot StartedProject has not startedNot StartedGoal 11 :11.1Monitor and analyze population growth and demographic changes and structure services to meet changing needs No action at this timeNot StartedNo action at this timeNot StartedCapital InvestmentCoordinate the 10,000 square-foot addition to the Recycling Center. See 6.2 aboveMaking ProgressSee 6.2 aboveMaking ProgressQuality of LifeReplace the entire HVAC system at Person County Office Building.Scheduled to begin in November 2024. Parts ordered and arriving.Making ProgressHeating phase is complete. Started replacing all piping for cooling phase and have set new cooling towers on roof.Making ProgressQuality of LifeReplace exterior windows on front of Person County Office BuildingScheduled to begin in Spring 2025Not StartedScheduled to bid this project in Spring 2025Not StartedCapital InvestmentContinue planned roof replacements on County buildings, Person County School buildings, and Piedmont Community CollegeCurrently nearing completion of the new South Elementary roof replacement and soon to schedule replacement for Government Building (Inspections)Making ProgressRoof replacement on South Elementary is complete and scheduled to bid out the Government Building (Inspections) in Spring 2025Making ProgressCapital InvestmentAcquire, assume maintenance and upkeep responsibilities and make improvements to the current Human Services Building.As of October 8, 2024, the building now belongs to Person County. We are beginning to access and prioritize building needs.Making ProgressWe have completed most of the immediate needs regarding HVAC upgrades. Currently, having engineers evaluate the roof and rear wall of building for needed repairs.Making ProgressService ExcellenceComplete CIP projects within proposed budgets. To date, all CIP projects are within budget parameters.Making ProgressCIP project continue to operate and complete within designated budgetsMaking Progress......Service ExcellenceFY 2024-25 OBJECTIVES (See Adopted Budget)New Initiatives Capital Investment Ensure county facilities meet the needs of the public and employees Proactively meet the changing needs of the community 21259 General ServicesQuarter 1ProgressQuarter 2Progress Quarter 3 Quarter 4....22260 GISQuarter 1ProgressQuarter 2Progress Quarter 3 Quarter 4Goal 2 :2.1Support completion of the City of Roxboro’s Western Sewer Project Assistance with identifying impacted property owners, easement mappingMaking ProgressNo actions completed during this quarter.Making Progress2.3Partner with NC DIT to provide broadband to all unserved and underserved areas Supporting ISP efforts to complete two GREAT Grant projects and two CAB projects. Approximately 2,000 unserved/underserved locations remain unfunded. Working with NCDIT and ISP's to identify and fund next project. Making ProgressMapped Broadband Serviceable Location Fabric v6.Making Progress2.4Complete Person County Trail Feasibility Study and work with partners to implement recommendations Completed study. Will present to BOC in Nov. 2024. Working with partners to identify funding opportunities.Making ProgressSpoke with developers of a City project to incorporate possible greenway routes into their project.CompletedGoal 3 :3.1Reduce the time that it takes to issue environmental health, zoning and building permits Assigned 64 addresses and added 2 new roads. Ordinance modification for road naming forthcomingMaking ProgressAssigned 50 addresses. Ordinance modification for road naming forthcoming. Making ProgressGoal 6 :6.4Complete construction and open “County Farm” park Assisted with trail and asset mapping, estimates for gravel and pavement, provided maps to forester and road developersMaking ProgressAssisted with grant audit at County Farm Park.Making ProgressGoal 11 :Proactively meet the changing needs of the community 11.1Monitor and analyze population growth and demographic changes and structure services to meet changing needs Updated the NC Secretary of State's office with annexation information. Provided population estimates and change rates for specific age ranges in the County.Making ProgressCompleted annual Boundary and Annexation Survey for US Census.Making ProgressCapital Investment, Service ExcellenceDevelop a solution to catalog and streamline needed transportation-related projects to better inform staff during the grant writing process.Will begin once new planning staff are hired and up to speed.Not StartedWill begin once new planning staff are hired and up to speed.Not StartedEconomic Opportunity and GrowthComplete mapping state appraised parcels to include both Mayo and Hyco Lakes.Approximately 2/3 of the way through mapping 300+ parcels from registered deeds.Making ProgressApproximately 75% complete.Making ProgressCapital Investment, Service ExcellenceDevelop a solution to create one-click access to historical files and records relating to re-zonings, Special/Conditional Use Permits, Annexations, subdivisions, and other documents.No actions completed during this quarter.Not StartedNo actions completed during this quarter.Not StartedLifelong LearningHold additional GIS website training opportunities for the staff and the public.Next event scheduled for mid-NovemberMaking ProgressNo actions completed during this quarter.Not StartedService Excellence FY 2024-25 OBJECTIVES (See Adopted Budget)Economic Opportunity and GrowthCapital Investment Develop and maintain infrastructure that enhances quality of life Ensure the development process is thorough, accessible and efficient Ensure the development process is thorough, accessible and efficient 23261 GISQuarter 1ProgressQuarter 2Progress Quarter 3 Quarter 4..Assist the City of Roxboro with a lead and copper service line inventory as required by the EPASet to be complete by October 16thCompletedLead and Copper Survey complete.Completed..Build asset management and work order system for Arts, Parks, & RecLikely a 2 year project. Recently trained Arts, Parks, & Rec staff to collect asset information via mobile device and computerMaking ProgressTrails, signs, and other features mapped at Mayo Park.Making Progress..Analyze impact of road closures on the communityPerformed road mileage analysis for Fire, EMS, and Law EnforcementCompleted..Conversion of GIS system to next generation softwarePrepared existing web applications for conversionMaking ProgressPrepared existing web applications for conversion.Making Progress..New Initiatives 24262 HealthQuarter 1ProgressQuarter 2Progress Quarter 3 Quarter 4Goal 6 :6.1Negotiate lease renewal or purchase of Human Services Building or secure new facility prior to Aug. 2025 Negotiated purchase of Human Services Building. Issued 2024 LOB's to fund purchase. Plan to close in Oct. 2024.Making ProgressPurchase of Human Services Building completed October 2024.CompletedGoal 9 : 9.1Offer education-based programs for all ages and expand outreach through partnerships with community organizations Through partnerships, PCHD has provided health related information for ages ranging from preschool to older adults at multiple events. Several programs are scheduled.Making ProgressPCHD continues to partner with other organizations to jointly provide health related information. Health Education staff offered the "Catch My Breath" program to middle school students.Making ProgressGoal 15 :15.1Improve access to healthcare services ADA Accessibility Assessment of both health department buildings has been completed to help plan ways to improve access and services. Eleven offsite flu vaccination clinics have been held with several more scheduled. An evening immunization clinic was held for school age children.Making ProgressADA Accessibility Assessment recommendations have been assessed, and implementation plans developed. Making Progress15.2Promote healthy lifestyles and behaviors A new Diabetes Prevention Program Cohort has started.Making ProgressDiabetes Prevention Program Cohort continued.Making Progress15.3Develop and implement plan for utilizing Opioid Settlement Funds FY25 budget includes funding for Post-Overdose Response Team in Emergency Services and an Early Intervention program in Person County Schools. Opioid Settlement Committee continues to meet quarterly.Making ProgressOpioid Settlement Advisory Committee continues to meet quarterly. An additional funding request was submitted to the committee.Making ProgressService ExcellenceConvene community partners to continue to address the two identified health priorities overweight/obesity and substance abuse.The Healthy Personians' subcommittees, "Chronic Disease Action Team" and the "Substance Use Disorders Subcommittee", have met and are planning initiatives in the next quarter.Making ProgressThe Healthy Personians' subcommittees are actively working on the initiatives as planned in quarter 1.Making ProgressService ExcellenceIncrease client understanding and participation in clinical services such as Family Planning, Immunization, Maternal Health, and STD/I program services through outreach and marketing.New educational materials have been developed for the Family Planning program. All programs are highlighted regularly on social media. Making ProgressPCHD staff participated in a health fair at Piedmont Community College; staff offered education and STD/I testing in November 2024. Staff began the updating of the Child Health Services brochure. All programs continue to be highlighted on social media.Making ProgressService ExcellenceContinue to monitor WIC Program participation rates carefully to ensure that the average participation meets or exceeds 97% of the assigned base caseload.To increase awareness of the WIC program, outreach efforts have been made at Earl Bradsher Preschool, Person County Public Library, and multiple events. WIC participants who miss appointments receive a telephone call and a letter providing a new appointment.Making ProgressWIC staff increased the average participation of participants to 100.8% of the assigned base caseload from October 2024 - December 2024.Making ProgressFY 2024-25 OBJECTIVES (See Adopted Budget)Capital Investment Lifelong LearningQuality of LifeSustain the capital planning process Work with partners to create and support opportunities for the current and future workforce to learn and develop new skills Promote healthy communities 25263 HealthQuarter 1ProgressQuarter 2Progress Quarter 3 Quarter 4..........New Initiatives 26264 Human ResourcesQuarter 1ProgressQuarter 2Progress Quarter 3 Quarter 4Goal 10 :10.1Enhance recruitment strategies and streamline selection processes that aggressively seek out the best talent to fill county positions and minimize position vacancy time Videos for job posting have been completed. Raw footage will be reviewed very soon.Making ProgressVideos are attached to our job postings.Completed10.2Offer a competitive compensation program Implemented COLA.Making ProgressMonitoring pay and making adjustments as needed. Making Progress10.3Offer professional development opportunities and a supportive work environment to attract and retain a talented workforce Not StartedConducted customer service training at Person Industries and safety training at PATS. Quarterly CPR training. Dare to Lead book sessions.Making Progress10.4Offer leadership education to build the skills of current and future leaders in decision making, communications, problem solving, team building, and adaptability Teague and Campbell will conduct supervisor training for Title VII and touch on culture competency.Not StartedTeague and Campbell will conduct supervisor training for Title VII and touch on culture competency.Making ProgressGoal 9 :9.2Partner with PCC and PCS to offer programs to develop skills for employment in county positions with a concentrated focus on areas of critical need Not StartedNot StartedService ExcellenceWork closely with Social Services to incorporate the department into county processes.Successfully incorporated the interview process, offering of position and scheduling orientation. Making ProgressSocial Services is now a part of our processes.CompletedService ExcellenceContinue to review and update the Personnel Policy and other polices as needed.Completed draft for voluntary shared leave. Currently drafting changes to the disciplinary section. Safety and Health Handbook, Workplace Violence, Hazard Communications, department Emergency Action Plans. Currently reviewing Bloodborne Pathogens. Making ProgressCompleted draft for disciplinary section, ethical standards and dress policy. Making ProgressService ExcellenceImplement onboarding and performance modules in NEOGOV. Meetings with department heads have been conducted for feedback. Currently drafting a performance evaluation for review.Making ProgressCurrently drafting a performance evaluation for review.Making ProgressService ExcellenceCoordinate a job fair, enhance job postings and create video(s) for recruitment and retention purposes. Tentative set for the spring.Not StartedPlanning and coordination has been started.Making progressService ExcellenceRevamp performance evaluations and the merit system.Meetings with department heads have been conducted for feedback. Currently drafting a performance evaluation for review.Making ProgressCurrently drafting a performance evaluation for review.Making ProgressService ExcellenceComplete job description revisions for all positions. Majority of job descriptions have been reviewed. All have been placed on new format.Making ProgressAll job descriptions have been reviewed and loaded into Neogov except Social Services.Making ProgressService ExcellenceLifelong LearningFY 2024-25 OBJECTIVES (See Adopted Budget)Identify, attract, and onboard the most qualified individuals whose skills, experience, and values align with our mission, fostering a culture of excellence Work with partners to create and support opportunities for the current and future workforce to learn and develop new skills 27265 Human ResourcesQuarter 1ProgressQuarter 2Progress Quarter 3 Quarter 4Service ExcellenceImplement approved changes to employee benefits package.Making ProgressNC529 has been completed and will be offered during open enrollment the end of April. 401K and 457B for part-time employees was implemented in January.CompletedService ExcellenceBegin personnel file review and restructure of contents.Not Started Not StartedService ExcellenceStart creating a training program for supervisors and managers. Teague and Campbell will conduct supervisor training for Title VII and touch on culture competency.Making ProgressThe majority of this training program will be next year's goal.Making ProgressService ExcellenceContinue to expand wellness and morale programs with a focus on mental health. Expanded Weight Management program for FY25. Conducted wellness and morale survey. Implementing wellness changes. Cooking demonstration.Making Progress2nd cooking demonstration, daily activity challenge, gratitude kudos board, fall festival, longevity awards.Making Progress..........New Initiatives 28266 Information TechnologyQuarter 1ProgressQuarter 2Progress Quarter 3 Quarter 4Goal 6 : 6.1Negotiate lease renewal or purchase of Human Services Building or secure new facility prior to Aug. 2025Not StartedThis portion is not an IT project; however, any remodeling will require IT involvement.Completed6.2Complete PI/MRF construction and physical and operational merger before May 2025 Making ProgressPhase 1 networking completed. Phase 2 construction in progress.Making Progress6.3Utilize facility feasibility assessment to plan for current and future needs of the Emergency Services Department Not Started Not StartedGoal 12 :12.4Improve online access to public meeting materials and county ordinances and policies Making ProgressAgendas, minutes, etc. migrated to Laserfiche online portal.Making ProgressCapital InvestmentReplace EOL virtual infrastructure hardware.Hardware has been received and implementation scheduled.Making ProgressEOL virtual infrastructure has been refreshed and is now in productionCompletedCapital InvestmentReplace EOL MS Office software with M365 licensing. Licenses have been purchased and we are pushing out software updates to users.Making ProgressContinuing to install M365 software on user computers.Making ProgressService ExcellenceContinue to improve cybersecurity posture via trainings, policies, and implementation of industry best practices.This is a continues objective that is constantly being worked on.Making ProgressMonthly phishing tests, annual security awareness training, bi-weekly orientation participation, and regular collaboration with other departments.Making ProgressService ExcellenceMeet staffing needs due to various challenges including increased workload/complexity.One member deployed via National Guard, DSS position moving to IT after retirementNot StartedDSS position relocated to IT and posted.Making ProgressService ExcellenceOffer training to IT staff to keep up-to-date with changing technologies.Staff have participated in various trainings related to servers, networking, and security.Making ProgressStaff have participated in various trainings related to servers, networking, and security.Making Progress..SLCGP round two cybersecurity projectsSLCGP funding approved by NCEMMaking Progress........New Initiatives Capital Investment Service ExcellenceFY 2024-25 OBJECTIVES (See Adopted Budget)Ensure county facilities meet the needs of the public and employees Enhance transparency and communication 29267 InspectionsQuarter 1ProgressQuarter 2Progress Quarter 3 Quarter 4Goal 3 :3.1Reduce the time that it takes to issue environmental health, zoning and building permits We are able to maintain 7 to 10 business days for plan review and permitting.Making ProgressWe continue to hit the mark on 7 to 10 days.Making ProgressGoal 7 :7.2Partner with the PCS to evaluate population/ enrollment growth, class size mandates, etc. to determine need for new construction This is not a task that the Inspections Department currently handles.Not StartedThis is not a task that the Inspections Department currently handles.Not StartedGoal 11 :11.1Monitor and analyze population growth and demographic changes and structure services to meet changing needs This is not a task that the Inspections Department currently handles.Not StartedThis is not a task that the Inspections Department currently handles.Not StartedService ExcellenceContinue prioritizing learning and development for existing and new staff to provide excellent customer service.New and existing staff are required to take classes every year in every tradeMaking ProgressWe continue our training and education every year to better serve the public.Making ProgressService ExcellenceEncourage the public to use the online system and take advantage of the express review process.We are having increased activity on the portalMaking ProgressWe are having increased activity on the portal.Making ProgressService ExcellenceMaintain 7 to 10 business days for plan review.We manage to maintain 7 to 10 days with the current growth we are havingCompletedWe continue to hit the mark on 7 to 10 days. Making Progress..Concurrent review with zoning is in place to speed up the permitting processMaking ProgressWe continue to hit the mark on 7 to 10 days.Making Progress..Follow up inspections behind staff to insure consistency in the departmentMaking ProgressConducted checks each month to ensure consistency.Making Progress..Continued plan review and inspection training to insure consistency in the departmentMaking ProgressTrained with new staff on plan reviewsMaking Progress..Cross training inspectors on the permitting processMaking ProgressPermitting technicians worked with inspectors on cross-training as time allowed.Making Progress..New Initiatives Economic Opportunity and GrowthCapital Investment Service ExcellenceFY 2024-25 OBJECTIVES (See Adopted Budget)Provide modern, safe, and accessible learning and working environments for Person County Schools (PCS) and Piedmont Community College (PCC) Provide modern, safe, and accessible learning and working environments for Person County Schools (PCS) and Piedmont Community College (PCC) Proactively meet the changing needs of the community 30268 LibraryQuarter 1ProgressQuarter 2Progress Quarter 3 Quarter 4Goal 9 :9.1Offer education-based programs for all ages and expand outreach through partnerships with community organizations A variety of programs are offered each month for all ages.CompletedGoal 15 :15.2Promote healthy lifestyles and behaviors The ongoing seed library continues to be used to promote gardening and healthy lifestyles. Making progressSeed Library is being prepped for Spring 2025 rollout.Making ProgressCapital InvestmentWork with the Friends of the Library to raise additional funds to support library growth.New Library Director has recently started and is exploring opportunities that could be funded by LSTA grant Making progressSecured funding for garden spaces and Summer Reading initiatives from Friends of the Library.Making ProgressLifelong LearningImplement 12 new education-based programs for all ages by the end of FY25.A variety of programs are offered each month for all ages, with new programs on the horizon. Making progressFully staffed, full-time employees have increased programming output beyond 12 programs.Making ProgressLifelong LearningPartner with recently hired Digital Inclusion Agent to host bimonthly programs.The Digital Agent has hosted classes at the Library to help adults and seniors become more proficient with smart phones, antivirus software and other technology needs. Making progressPrograms are being delivered on a twice per month basis.Making ProgressQuality of LifePartner with the Housing Authority to host technically-based programing for all ages.N/A - awaiting the hire of new Library Director Not startedProject planned for FY26.Not StartedQuality of LifeIncrease volunteer opportunities to encourage increase of quality of life for Person County.The Library has a volunteer program and policy that allows for persons aged 18 and up to volunteer in a variety of ways. CompletedCapital Investment; Lifelong LearningRelocation and access improvement to NC Historical CollectionMaking ProgressEvaluated options for space. Developed proposal to relocate collection. Making Progress........New Initiatives Lifelong LearningQuality of LifeFY 2024-25 OBJECTIVES (See Adopted Budget)Work with partners to create and support opportunities for the current and future workforce to learn and develop new skills Promote healthy communities 31269 Person IndustriesQuarter 1ProgressQuarter 2Progress Quarter 3 Quarter 4Goal 6 :6.2Complete PI/MRF construction and physical and operational merger before May 2025 Continuous meetings, plans, and schedules being followedMaking ProgressContinuous meetings, plans, and schedules being followed, 2 months behind schedule due to backlogged productMaking ProgressService ExcellenceApply for grants to assist with equipment upgrades, as needed and applicable.Not StartedSent all necessary information to contracted grant writer for desired equipment for grants.Making ProgressCapital InvestmentFacilitate acquisition of MRF equipment updates.Presented to commissioners regarding Tire/Mattress Shredder Making ProgressWorking with grant writer to see what funding is availableMaking ProgressCapital InvestmentComplete merger/expansion and move Person Industries from Madison Blvd. location, reducing overhead cost.Construction timeline is on scheduleMaking ProgressConstruction timeline is running 2 months behind. PCRC office staff have moved into new building and plans are under way to be out of Madison Blvd location by 5/9/25.Making ProgressService ExcellenceObtain production contracts for in-house work and community job placements. Obtained new contract with ZH Filters, job availability for in-house consumersMaking ProgressNo new contracts obtained this quarterMaking Progress..........Capital InvestmentFY 2024-25 OBJECTIVES (See Adopted Budget)New Initiatives Ensure county facilities meet the needs of the public and employees 32270 Planning and ZoningQuarter 1ProgressQuarter 2Progress Quarter 3 Quarter 4Goal 2 :2.4Complete Person County Trail Feasibility Study and work with partners to implement recommendations Completed study. Will present to BOC in Nov. 2024. Working with partners to identify funding opportunities.Making ProgressCompleted study. Will present to BOC in March 2025. Working with partners to identify funding opportunities.Making ProgressGoal 3 :3.1Reduce the time that it takes to issue environmental health, zoning and building permits Making ProgressIn the absence of a Planning Director, permitting timelines have increased. Additional part-time resources have helped but permanent staffing is needed. Making Progress3.2Consolidate planning ordinances into a user-friendly and up-to-date unified development ordinance Drafted UDO. Planning Board recommendation approved on Aug. 22. Will present to BOC on Oct. 7.Making ProgressThe UDO has been placed on-hold due to limited staffing in the Planning Department.Making ProgressGoal 6 :6.4Complete construction and open “County Farm” park Substantial progress has been made with initial construction, marketing and securing additional funding.Making ProgressConstruction is underway and additional outside funding has been secured. 2025 opening planned.Making ProgressGoal 7 :7.2Partner with the PCS to evaluate population/ enrollment growth, class size mandates, etc. to determine need for new construction County staff provides data but may be able to partner more closely.Making ProgressCounty staff provides data but may be able to partner more closely.Making ProgressGoal 11 :11.1Monitor and analyze population growth and demographic changes and structure services to meet changing needs Each department pays attention to these changes and anticipates potential impacts. Need to implement countywide, standardized approach. Making ProgressEach department pays attention to these changes and anticipates potential impacts. Need to implement countywide, standardized approach. Making ProgressEconomic Opportunity and GrowthComplete Planning Board review and Board of Commissioners adoption of the UDO.Drafted UDO. Planning Board recommendation approved on Aug. 22. Will present to BOC on Oct. 7.Making ProgressThe UDO has been placed on-hold due to limited staffing in the Planning Department.Making ProgressQuality of LifeProvide regulations within the UDO that addresses and minimizes future Code Enforcement actions and makes more efficient use of Code Enforcement Officer time.Drafted UDO. Planning Board recommendation approved on Aug. 22. Will present to BOC on Oct. 7.Making ProgressThe UDO has been placed on-hold due to limited staffing in the Planning Department.Making ProgressService ExcellenceComplete consultant review of stormwater regulations and applications to ensure that all of the State regulations are provided, while providing the for an efficient permitting system.Consultants reviewed stormwater regulations and recommendations were included in draft UDO.CompletedThe UDO has been placed on-hold due to limited staffing in the Planning Department.Making ProgressService Excellence FY 2024-25 OBJECTIVES (See Adopted Budget)Economic Opportunity and GrowthCapital Investment Develop and maintain infrastructure that enhances quality of life Ensure the development process is thorough, accessible and efficient Ensure the development process is thorough, accessible and efficient Complete Person County Trail Feasibility Study and work with partners to implement recommendationsProactively meet the changing needs of the community 33271 Planning and ZoningQuarter 1ProgressQuarter 2Progress Quarter 3 Quarter 4Service ExcellenceOrganize scanned records into a simple and retrievable file management system and link applicable records to the County’s GIS parcel viewer for efficiencies.Started organizing records.Making ProgressContinued with organizing records.Making ProgressCapital InvestmentWork with the Recreation, Arts, and Parks Department on stormwater and recreational trail projects.Working on IAIA projects (Centennial Park and Sports Plex)Making ProgressWorked on IAIA projects (Centennial Park and Sports Plex)Making Progress..........New Initiatives 34272 Recreation, Arts, and ParksQuarter 1ProgressQuarter 2Progress Quarter 3 Quarter 4Goal 2 :2.4Increased participation numbers and completed research for upcoming programs.Completed study. Will present to BOC in Nov. 2024. Working with partners to identify funding opportunities.Making ProgressThe Person County Multi-Modal Feasibility Study for paved side walks and trails was finalized in August of 2024. The Study has been adopted by the Person County Recreation Advisory Board on March 4, 2025. The study is scheduled to be present for adoption to the Person County Board of Commissioners on March 17, 2025.Making ProgressGoal 6 :6.4Complete construction and open “County Farm” park Substantial progress has been made with initial construction, marketing and securing additional funding. Named Centennial Park.Making ProgressOn schedule: The Parks Department continues to make significant progress of Centennial Park construction. Volunteers and Partners have made significant contributions in advancements in the development of the public trail system. Paving is scheduled to start at the end of March 2025 Electrical utilities and BMPs are scheduled to be finalized by the end of March or early April.Making ProgressGoal 9 :9.1Offer education-based programs for all ages and expand outreach through partnerships with community organizations Art Education program are being offered through the Kirby Learning Studio for all ages. Outreach program are being offered and conducted by the Kirby at all the Roxboro Housing Authority locations. Other Educational opportunities take place through activities held at the summer day camp each year as well as Environmental Educational programs held at Mayo Lake Park. CompletedThe 2025 Spring and Summer Brochure is completed and currently being advertised throughout the County and neighboring counties. Art and Education programs continue to be offered at Kirby Learning Studio, Theater, and rebirth Second floor Studios for all ages for 2025. Outreach program will continue to be offered and conducted by the Kirby at all the Roxboro Housing Authority locations. Special Programs Division continues to offer Educational opportunities through summer day camp for the youth and each year as well as Environmental Educational programs are being offered at Mayo Lake Park Environmental Education center for the 2025.CompletedGoal 15 :Quality of LifeEconomic Opportunity and GrowthCapital Investment Lifelong LearningDevelop and maintain infrastructure that enhances quality of life Ensure the development process is thorough, accessible and efficient Work with partners to create and support opportunities for the current and future workforce to learn and develop new skills Promote healthy communities 35273 Recreation, Arts, and ParksQuarter 1ProgressQuarter 2Progress Quarter 3 Quarter 415.2Promote healthy lifestyles and behaviors Recreation, Arts and Parks Department offers hundreds of program each year to our citizens and visitors. All of these programs are gear toward health and wellness and promoting a healthy lifestyle through activities for physical, mental, and positive social behaviors. our department also offers and maintains over 500 acres of developed public parkland for our citizens and visitor to enjoy through exercise and relaxation. we also partner with local health organizations and health care providers to promote programs public programs related to health and wellness.CompletedThe Recreation, Arts, and Parks Department continues to offer many programs with a wide range of variety to our citizens and visitors in 2025. All of these programs are gear toward health and wellness and promoting a healthy lifestyle through activities for physical, mental, and positive social behaviors. Our Park System continues to offer and maintains over 500 acres of developed public parkland for our citizens and visitor to enjoy through exercise and relaxation daily. We continue to partner with local health organizations and health care providers to promote programs public programs related to health and wellness. We have recently partnered with Tar River Land Conservancy to preserve land in the southern part of the county that will search are a future recreational trail site. We continue to partner with the Person County Friend of the Parks, TORC, and multiple volunteers to construct walking, hiking, and mountain biking trails at Centennial Park.CompletedEconomic Opportunity and GrowthDevelop 281-acre County Farm into a large regional outdoor recreation park.Completion date Spring/ Summer 2025.Making ProgressOn Schedule and significant progress has been made at Centennial Park. Main access road has been completed. Stormwater BMP’s and stormwater mitigation is being finalized. Volunteers have made significant progress in developing trails. RFP’s for restroom, facilities and utilities have been finalized. Electrical service utilities are in progress.Making ProgressQuality of LifeIncrease teen programming through the Athletics, Arts and Special Program Divisions.Increased participation numbers and completed research for upcoming programs.Making ProgressResearch for more teen based program has been conducted and programs developed to offer in 2025. The 2025 spring and summer brochure has multiple program offerings that are geared to toward teens through Mayo Park, Kirby Theater, Special Programs Division and the Athletics Divisions. This goal is complete for this year but we always continue to research and develop teen based programs as it has trend that are challengingCompletedFY 2024-25 OBJECTIVES (See Adopted Budget)36274 Recreation, Arts, and ParksQuarter 1ProgressQuarter 2Progress Quarter 3 Quarter 4Capital InvestmentContinue to address deferred maintenance to building, facilities, and amenities.Each year our department submits a capital impMaking ProgressContinue to submit Improvement request to the county to help remedy deferred maintenance Issues for an aging infrastructure. We continue to request funding in the department's maintenance budget to address maintenance and deferred maintenance issues and project each year. Making ProgressQuality of LifeIncrease outreach involvement and programming through some contracted opportunities. The Parks Department is always researching multiple opportunities to partner with local organizations and individual contractor/instructions/productions companies to increase outreach programs in the areas of recreations, health/wellness, and the Arts and Education.Making ProgressThe Parks Department continues to partner with local organizations and contract with individual instructors to provide public recreational programming. These programs range from the Special Programs and outdoor programs division conducting community movie nights at various location throughout the county to Arts and Education programs through the Kirby being conducted at the local Housing Authorities. Many other outreach program are conducted in-house at various locations where participant such as local schools coming directly to Park Facility locations such as the Kirby, Mayo Park, Rock Athletic Complex and local gyms. This is complete for 2025 but is always and ongoing process each yearCompleted..........New Initiatives 37275 Register of DeedsQuarter 1ProgressQuarter 2Progress Quarter 3 Quarter 4Service ExcellenceComplete 100% of US imaging/deed vault project, granting online and in-house access to all deed records from 1792 to present.US Imaging returned for last rescans, finalizing images for system upload. Indexing projected to begin Q2. Making ProgressUS Imaging completed all enhancements to images and delivered images to ROD. Currently working with Courthouse Computer Systems to upload images into vendor workstation.Making ProgressCapital InvestmentIncrease capacity to house backup deed records (physical, electronic, and cloud) and reevaluate/re-strategize emergency plan to ensure little to no interruption in record availability and recording in the event of system outageAddressed physical backup needs, awaiting delivery. Analyzing and streamlining natural disaster response.Making ProgressReceived cabinet delivery, cabinets installed. Natural disaster response addressed based on data from counties affected by hurricane Helene to address any gaps in current plan and add additional layer for "catastrophic" weather events.Making ProgressLifelong LearningEnsure deputization of two new deputies, advanced school for one deputy, and certification of one deputy by end of FY25. Making ProgressOne deputy deputized 12/02/2024, one deputy certified 01/14/2025.Making ProgressService ExcellencePartner with Veteran Services to preserve and record legacy military discharge records obtained by VS office; make name index searchable and available to VS office to streamline veteran experience when requesting discharge documents.Making ProgressService ExcellenceUtilize NC Dept of Natural and Cultural Resources/State Archives resources to survey document retention schedule and currently available deed vault collection.Making Progress......FY 2024-25 OBJECTIVES (See Adopted Budget)New Initiatives 38276 SheriffQuarter 1ProgressQuarter 2Progress Quarter 3 Quarter 4Goal 14 :14.2Strengthen partnerships with law enforcement agencies, community organizations, and residents to address root causes of crime Continued summer camps this year and now SRO's are teaching L.E.A.D. in 5ht grade at every school. Several public relations events, i.e.. parades, many requested community events and collaboration with the schools monthly that enable workshops for the community groups.Making ProgressInvolved and completed several public relations events, i.e.. parades, many requested community events and collaboration with the schools monthly that enable workshops for the community groups.Completed14.4Promote responsible pet ownership and public safety Making ProgressContinually responding to more animal related calls for service with the addition of Animal Control Officers. The 24/7 access has created this along with no culling or deferring calls.Making ProgressQuality of LifeContinue to reduce crime with efforts that are working. For Crime prevention the S.O. continues to oversee several neighborhood community watches after they were established. Often do hot spot policing in high crime neighborhoods or neighborhoods in which are generating specific crime reports. (HOT SPOT policing mapping was developed.) Making ProgressFor Crime prevention the S.O. continues to oversee several neighborhood community watches after they were established. Often do hotspot policing in high crime neighborhoods or neighborhoods that are generating specific crime reports. (HOT SPOT policing mapping was initiated and is in progress)Making ProgressService ExcellenceContinue to strengthen the Sheriff’s Office with equipment and an emphasis on training. Grants appropriated once again for tasers and bullet proof vests. Will need County funds for future BPV matches and to update body worn cameras.Making ProgressGrants appropriated once again for tasers and bullet proof vests. County funds for future BPV matches and to update body worn cameras requested for FY26 BudgetMaking ProgressService ExcellenceComplete the Sheriff’s Office Policy and Procedure Manual.Policies have been reviewed by a policy review team, they have been updated and are in the process of being created in a new format and also the addition of new policies.Making ProgressFinal revision upcoming from policy review team. Policies have been updated and are in a new format and new policies added.Making ProgressService ExcellenceContinue to apply for grants, as necessary and appropriate, to help address departmental needs.Same grants applied for and granted. (i.e.. BVP, GCC, and NCACC -body armor and bumper guard.Making ProgressGrants applied for and granted. (i.e.. BVP, GCC, and NCACC body armor and bumper guard. (Adjusting to changes of the BVP grant and awaiting release of the GCC Grant)CompletedService ExcellencePromotions and placements to help with the goals and mission of the Sheriffs OfficeSeveral promotions and replacements are in progress and will take affect Nov 1.Not StartedSeveral promotions and replacements completed and even more upcoming with recent retirements.CompletedService ExcellenceAddition of Deputies to ensure the needs of county citizens are being metNo additions of requested deputies were granted for the FY25 budget. The Sheriffs Office will be doing the same request for the same number of deputies for the FY26 budget.Not StartedOnce again requested deputies for the FY26 budget. Completed......Quality of LifeFY 2024-25 OBJECTIVES (See Adopted Budget)New Initiatives Enhance public safety and community wellbeing 39277 Social Services Quarter 1ProgressQuarter 2Progress Quarter 3 Quarter 4Goal 6 :6.1Negotiate lease renewal or purchase of Human Services Building or secure new facility prior to Aug. 2025 County Commissioners and County Manager's office have completed the purchase.CompletedGoal 9 : 9.3Increase participation and work opportunities for parents through the Work First Family Assistance Program Work First is advertised at all community eventsMaking ProgressDSS continues to inform the community of all of the services that are provided by DSS and Work First is one of those programs.Making ProgressGoal 15 :15.1Improve access to healthcare services DSS continues to assist with Non Emergency Medicaid Transportation Making ProgressDSS continues to assist with Non Emergency Medicaid Transportation Making Progress15.2Promote healthy lifestyles and behaviors DSS continues to assist families working on case plans for positive out comes.Making ProgressDSS continues to assist families working on case plans for positive out comes.Making ProgressService ExcellenceEnsure that agency is aligned with county priorities and operations. DSS is now under the leadership of the Board of Commissioners protocols are still being developed.Making ProgressDSS is working with CCR to develop protocols to ensure maximum efficiency.Making ProgressService ExcellenceHire positions and start training at DSS for Medicaid units.Two Staff Development Specialist were hired and have begun training for Medicaid staff.CompletedTwo Staff Development Specialist were hired and have begun training for Medicaid staff.CompletedService ExcellenceContinue leadership training for DSS Management Team.Management has attended trainings provided by NCACDSS, Red Cross, and NCDHHS.Making ProgressManagement continues to attend trainings provided by NCACDSS, Red Cross, and NCDHHS.Making ProgressService ExcellenceContinue to pass all audits and report cards.Passed all monthly Medicaid report cards this quarter.CompletedPassed all monthly Medicaid report cards this quarter.CompletedQuality of LifeMeet the need of the County with FEMA shelter and services.FEMA Shelter training completed by Red Cross this quarter.CompletedFEMA Shelter training completed by Red Cross this quarter.CompletedService ExcellenceContinue to develop, update and implement DSS polices.Making ProgressDSS is working with CCR to review internal policies.Making ProgressService ExcellenceMonitor accountability standards for all DSS programs. DSS Continues to monitor all services and abide by audits. Making ProgressDSS Continues to monitor all services and abide by audits. Making Progress..........FY 2024-25 OBJECTIVES (See Adopted Budget)New Initiatives Capital Investment Lifelong LearningQuality of LifeSustain the capital planning process Work with partners to create and support opportunities for the current and future workforce to learn and develop new skills Promote healthy communities 40278 Soil and WaterQuarter 1ProgressQuarter 2Progress Quarter 3 Quarter 4Goal 2 :2.4Complete Person County Trail Feasibility Study and work with partners to implement recommendations Completed study. Will present to BOC in Nov. 2024. Working with partners to identify funding opportunities.Making ProgressCompleted study. Will present to BOC in March 2025. Working with partners to identify funding opportunities.Making ProgressGoal 6 :6.4Complete construction and open “County Farm” park Assisting Piedmont Conservation Council & Rec. dept. as needed.Making ProgressAssisting Rec. dept. as needed; NC DOJ EEG grant paused due to lawsuit.Making ProgressGoal 9 :9.1Offer education-based programs for all ages and expand outreach through partnerships with community organizations Partnered with 4H offering Cloverbud (5-7 years) summer program; SWCD Board approved funds for 3rd, 4th, & 5th grade poster contests.Making ProgressProvided educational materials to teachers as requested. Promoted SWCD poster contests and Envirothon.Making ProgressGoal 16 :16.1Implement conservation programs Encumbered 48% of cost share funds; continuing on StRAP grant & BMAP.Making ProgressEncumbered 77% of cost share funds; Closed 2022 StRAP grant. Making ProgressQuality of LifeUpdate Farmland Preservation Ordinance to include the establishment of a Conservation Easement Program which will further protect working farmland and preserve our rural identity. Presented ordinance amendment to commissioners on 8.19.2024.CompletedQuality of LifePromote and implement County, State, and Federal programs that provide technical and financial assistance to agricultural and non-agricultural landowners and citizens that conserve our natural resources.Press release & notifications sent for PY25 ag cost share programs & BMAP; funds are being allocated.Making ProgressContinuing to market BMAP and State cost-share programs and provide technical assistance; Awarded $75,000 Streamflow Rehabilitation Assistance Program (StRAP) grant.Making ProgressLifelong LearningExpand environmental education opportunities by partnering with other departments and organizations.Piedmont Conservation Council is hiring an intern to assist with EE outreach.Not StartedBegan working with Piedmont Conservation Council's AmeriCorp volunteer to assist with EE outreach.Making ProgressService ExcellenceProvide support staff to the Environmental Issues Advisory Board and Agricultural Advisory Board.Attended EIAC meetings; Scheduled AAB meetings & took minutes; Posting agendas & minutes on Laserfiche for public view.Making ProgressAttended EIAC meetings; Scheduled next AAB meeting; Posting agendas & minutes on Laserfiche for public view; Marketed litter sweep & HHHW day. Making ProgressEconomic Opportunity and GrowthAssist in Person County Trail Feasibility Study and implementation of recommendations.Available to assist but no assistance requested.Not StartedAvailable to assist but no assistance requested.Not StartedQuality of LifeFY 2024-25 OBJECTIVES (See Adopted Budget)New Initiatives Economic Opportunity and GrowthCapital InvestmentLifelong LearningDevelop and maintain infrastructure that enhances quality of life Ensure county facilities meet the needs of the public and employeesWork with partners to create and support opportunities for the current and future workforce to learn and develop new skills Proactively meet the changing needs of the community 41279 Soil and WaterQuarter 1ProgressQuarter 2Progress Quarter 3 Quarter 4Quality of LifeRe-establish the VAD program; Marketing the VAD/EVAD programWith the new ordinance and GS requirements all current VAD participants are no eligible; mailed letters to current VAD requesting to reapply for either the VAD or EVAD.Making ProgressMarketed VAD & new EVAD program; Notified VAD participants of re-enrollment requirements & began accepting applications for VAD & EVAD.Making ProgressQuality of LifeExpand the Person County Quilt TrailWorking with Piedmont Conservation Council, Person County Arts Council, Tourism, & others on grant application to expand & promote quilt trail.Making ProgressAssisted in submission of grant application to expand trail. Making Progress....42280 TaxQuarter 1ProgressQuarter 2Progress Quarter 3 Quarter 4Capital InvestmentAchieve a collection rate of 97.50%, with a goal of over 99%, and better than most of our peer counties and over the state average.bills mailed 7/19/2024, collection rate at 13.80%.Making ProgressCollection rate 97.53%, lien advertisement published March 6, along with 1,300 certified letters mailed for delinquent collections.Making ProgressCapital InvestmentFinalize the 2025 reappraisal, which includes the adoption of the 2025 Schedule of Values, finalizing the real estate values, mailing notices to all property owner, and reviewing values as part of the appeals process. SOV set for public hearing early November, photos of properties completed.Making ProgressReappraisal notice of value mailed January 24, informal appeals accepted until March 1, with approximately 1,800 received and 500 processed.Making Progress..........FY 2024-25 OBJECTIVES (See Adopted Budget)New Initiatives 43281 Transportation (PATS)Quarter 1ProgressQuarter 2Progress Quarter 3 Quarter 4Capital InvestmentPurchase three replacement vehicles using grant funding with a 10% local match. Waiting for NCDOT to open order period. Should open 11/24.Making ProgressVehicles have been ordered. Delivery date is yet to be determined.Making ProgressCapital InvestmentSecure additional funding to support PATS services. KTOG has made verbal commitment for $5,600 of advertising. Making ProgressKTOG signed contract and paid for advertising. Will still look for other opportunities.CompletedService ExcellenceKeep personnel turnover rate low / Continue upward trend in department morale.Making ProgressContinued progress. Experienced candidate hired following resignation of Senior Admin staff member.Making ProgressService ExcellenceEvaluate staffing levels and route efficiencies. Making ProgressOngoing process. Making ProgressQuality of LifeExplore low emission vehicles (LP gas specifically) as an option and find funds available for project.Need to find suitable location for LP fuel depot.Not StartedNeed to find suitable location for LP fuel depot.Not Started..........FY 2024-25 OBJECTIVES (See Adopted Budget)New Initiatives 44282 Veteran ServicesQuarter 1ProgressQuarter 2Progress Quarter 3 Quarter 4Goal 15 :15.2Improve access to healthcare services Connect with DAV Van Services and the PATS program to provide transportation to and from medical appointments at the Durham VAMC and Outpatient Clinics. Also hold seminars to inform veterans, widows, spouses and children of their benefits and access within the VA system.Making ProgressSeeking to find additional transportation for veterans to get to and from appointments. DAV van is down. Participating in Civics Academy and Huddle Up to get the word out on Veteran Services in the County.Making Progress 15.2Promote healthy lifestyles and behaviors Making ProgressParticipating in NCCEH with the BOS (Balance of State) initiative to end Homelessness in our community and Veteran community. Coordinating with local healthcare providers to establish connection locally for health care.Making ProgressService ExcellenceProvide support and assistance to veterans and their families regarding various inquiries and benefits.Acquire larger more confidential office space to enhance the viability of the veteran service office. Employ additional administrative assistance to speed up the processing of claims and have more availability in office during times of sickness, vacation or unforeseen circumstances. Implement computer stations where veterans can sign on and see benefits while having access to Veteran Service Officer for assistance. Initiate conference room for holding Hearings and Higher Level Reviews for veterans who do not have internet access and wish to include the Veteran Service Officer. Showcase and provide scholarship information to veterans and their families for Educational Advancement. This includes Vocational Rehab and Colleges/Universities and Technical Schools. Making ProgressParticipating in the Wall that Heals and other activities slated for Person County through the Person County Veterans Council. Conducted several Informal Conferences with Veterans and the Decision Review Officers on their claims. Providing all available scholarship information to dependents of veterans and widows/spouses.Making Progress..........New Initiatives Quality of LifePromote healthy communities FY 2024-25 OBJECTIVES (See Adopted Budget)45283 Adopted: 2/20/24 Draft: 3/17/25 Community -We are welcoming, inclusive, and accessible. We are family- friendly,celebrate our traditions,and foster strong community spirit. We prioritize public safety and personal wellbeing. Professionalism -As knowledgeable leaders and public servants, we adhere to ethical standards and take ownership of our responsibilities. We serve with respect, kindness, empathy, courage, creativity, humility, and flexibility. Transparency -We act with honesty, integrity, and respect. We are accountable to our community. Communication is a priority. Opportunity -We work to facilitate economic growth, financial security, and personal and professional enrichment (lifelong learning) for individuals and businesses to prosper. Stewardship -We take responsibility for our natural, historical, economic and human resources. We act resourcefully, promote equity and sustainability, and seek efficiency and innovation. Vision: Person County is a safe, thriving, and diverse community where people come to live, work, learn, play, serve, and grow. Mission: To provide effective government services that enhance the quality of life for individuals and businesses in Person County by preserving local history and resources, facilitating catalyzing economic growth, and supporting lifelong learning. Commented [KC1]: Suggested edits (Commissioner Wilborn): Community - We are family-friendly, celebrate our agricultural and industrial heritage, and prioritize public safety and a strong quality of life. Professionalism – no change Transparency - We act with honesty, integrity, and respect. We are accountable to our community. Adhering to open government policies and statutes is a priority." Opportunity - We work to catalyze economic growth, financial security, and personal and professional enrichment (lifelong learning) for individuals and businesses to prosper. Stewardship – no change 284 Adopted: 2/20/24 Draft: 3/17/25 Economic Opportunity and Growth Creating and sustaining the conditions to facilitate economic development, security, and prosperity. Goal 1: Recruit, grow, and retain business and industry Goal 2: Develop and maintain infrastructure that enhances quality of life Goal 3: Ensure the development process is thorough, accessible and efficient Goal 4: Expand Raleigh Regional Airport at Person County to facilitate economic opportunity and growth 1.1 Attract new businesses that create well-paying jobs, add to the tax base and provide valued services and products (Economic Development) 2.1 Support completion of the City of Roxboro’s Western Sewer Project (Administration, GIS) 3.1 Reduce the time that it takes to issue environmental health, zoning and building permits (Environmental Health, Planning and Zoning, Inspections., GIS) 4.1 Complete runway strengthening project (General Services) 1.2 Expand and support existing businesses (Economic Development) 2.2 Evaluate needs for water and sewer expansion outside the city limits water and sewer capacity and city/county needs for future growth, revisit interlocal agreement (Administration, Economic Development) 3.2 Consolidate planning ordinances into a user-friendly and up-to-date unified development ordinance (Planning and Zoning) 4.2 Complete beginning phases of runway extension project (General Services) 1.3 Work with partners to create and support opportunities for the current and future workforce to learn and develop new skills (Economic Development) 2.3 Partner with NC DIT to provide broadband to all unserved and underserved areas (Administration, GIS) 4.3 Secure funding for and construct box hangars (General Services) 1.4 Promote the county's assets locally, regionally, and nationally through online and social and print media platforms and in-person marketing and recruitment (Economic Development) 2.4 Complete Person County Trail Feasibility Study and work with partners to implement recommendations (Recreation, Arts, and Parks, Administration, GIS, Planning and Zoning, Soil and Water) 4.4 Design and secure funding to renovate or build new terminal (General Services) 2.5 Evaluate transportation and rail capacity and needs for current and future growth 285 Adopted: 2/20/24 Draft: 3/17/25 (Planning and Zoning, Economic Development, Administration) 286 Adopted: 2/20/24 Draft: 3/17/25 Capital Investment Being good stewards of public funds and support in developing and maintaining facilities and other resources. Goal 5: Sustain the capital planning process Goal 6: Ensure county facilities meet the needs of the public and employees Goal 7: Provide modern, safe, and accessible learning and working environments for Person County Schools (PCS) and Piedmont Community College (PCC) 5.1 Develop and adequately fund a five-year Capital Improvement Plan annually (Finance) 6.1 Negotiate lease renewal or purchase of Human Services Building or secure new facility prior to Aug. 2025 (Administration, General Services, Finance, Social Services, Health, IT) 7.1 Fund PCS ADA and safety projects with bond issuances in FY25 and FY27 (Finance) 5.2 Maintain a healthy debt affordability model per established financial policies (Finance) 6.2 Complete PI/MRF construction and physical and operational merger before May 2025 (Person Industries, General Services, Administration, IT) 7.2 Partner with the PCS to evaluate population/ enrollment growth, class size mandates, etc. to determine need for new construction (Administration, Planning and Zoning, Inspections, GIS) 6.3. Utilize facility feasibility assessment to plan for current and future needs of the Emergency Services Department (Emergency Services, General Services, Finance, Administration, IT) 7.3 Partner with PCC to plan for and fund the Center for Health, Advanced Technology & Trades (CHATT) (Administration, Finance) 6.4 Complete construction and open “County Farm” park (Recreation, Arts, and Parks, GIS, Soil and Water, Planning and Zoning, Administration) 6.5 Complete space needs study, including ADA accessibility, for county facilities (General Services) 287 Adopted: 2/20/24 Draft: 3/17/25 Lifelong Learning Supporting the educational, learning and skill development activities of all Person County residents Goal 8: Support our educational partners, Person County Schools (PCS) and Piedmont Community College (PCC) Goal 9: Work with partners to create and support opportunities for the current and future workforce to learn and develop new skills 8.1 Increase funding to support improvements in pre-K-12 education (Administration, Finance) 9.1 Offer education-based programs for all ages and expand outreach through partnerships with community organizations (Library, Cooperative Extension, Recreation, Arts and Parks, Soil and Water, Health) 8.2 Ensure funding meets PCC’s operational needs (Administration, Finance) 9.2 Partner with PCC and PCS to offer programs to develop skills for employment in county positions with a concentrated focus on areas of critical need (Administration, Human Resources, Other Departments) 8.3 Ensure the 6-14 Workforce Pipeline remains strong (Economic Development) 9.3 Increase participation and work opportunities for parents through the Work First Family Assistance Program (Social Services) 288 Adopted: 2/20/24 Draft: 3/17/25 Service Excellence Prioritizing the provision of stellar internal and external service through efficient operations, fiscal responsibility and transparent communications Goal 10: Identify, attract, and onboard the most qualified individuals whose skills, experience, and values align with our mission, fostering a culture of excellence Goal 11: Proactively meet the changing needs of the community Goal 12: Enhance transparency and communication Goal 13: Promote fiscal responsibility and financial sustainability 10.1 Enhance recruitment strategies and streamline selection processes that aggressively seek out the best talent to fill county positions and minimize position vacancy time (Human Resources) 11.1 Monitor and analyze population growth and demographic changes and structure services to meet changing needs (Administration, Inspections, Planning and Zoning, GIS, All Departments) 12.1 Implement provisions of Public Records Request Policy and online public records request platform (Administration) 13.1 Minimize tax increases based on necessity (Administration, Finance, All Departments) 10.2 Offer a competitive compensation program (Human Resources) 11.2 Measure progress and update the strategic plan (Administration) 12.2 Conduct a community survey (Administration) 13.2 Develop and implement an annual balanced budget and capital improvement plan (Administration, Finance) 10.3 Offer professional development opportunities and a supportive work environment to attract and retain a talented workforce (Human Resources) 11.3 Work with partners to improve digital equity and inclusion (Cooperative Extension, Administration, Digital Equity Taskforce) 12.3 Offer a Citizens Academy (Administration) 13.3 Hire a grant writer and capitalize on grant opportunities (Finance, All Departments) 10.4 Offer leadership education to build the skills of current and future leaders in decision- making, communications, problem solving, team building, and adaptability (Human Resources) 12.4 Improve online access to public meeting materials and county ordinances and policies (Administration, IT) 289 Adopted: 2/20/24 Draft: 3/17/25 Quality of Life Working collaboratively with the community to ensure that Person County remains a great place to work, live and play Goal 14: Enhance public safety and community wellbeing Goal 15: Promote healthy communities Goal 16: Preserve and celebrate rural character and lifestyle 14.1 Enhance the resiliency of the community by coordinating and collaborating the emergency and disaster mitigation, preparedness, prevention, response and recovery activities (Emergency Services) 15.1 Improve access to healthcare services (Health, Social Services, Veterans Services, Emergency Services, Administration) 16.1 Implement conservation programs (Soil and Water) 14.2 Strengthen partnerships with law enforcement agencies, community organizations, and residents to address root causes of crime (Sheriff) 15.2 Promote healthy lifestyles and behaviors (Health, Recreation, Arts and Parks, Library, Cooperative Extension, Social Services, Veterans Services, Administration, Emergency Services) 16.2 Promote agri-business and agri-tourism (Cooperative Extension, Planning and Zoning) 14.3 Support volunteer fire departments' efforts to maintain or lower their ISO ratings and provide greater protection to the community (Emergency Services) 15.3 Develop and implement plan for utilizing Opioid Settlement Funds (Health, Emergency Services, EMS, Opioid Settlement Advisory Committee, Administration) 14.4 Promote responsible pet ownership and public safety (Animal Services, Sheriff) 290 AGENDA ABSTRACT Meeting Date: March 17, 2025 Agenda Title: Appointments to Boards and Committees Summary of Information: Attached are interested citizen applications for current vacancies on various boards and committees. I respectively request that the Board nominate and appoint as deemed appropriate following your review of the submitted applications of interest. Financial Impact: None Recommended Action: Appoint volunteers as deemed appropriate. Submitted By: Michele Solomon, Clerk to the Board 291 Board of Adjustment 2 positions available, and 1 position for an Alternate The following application was received: David White requests appointment Local Emergency Planning Committee 1 position available for the following: Local Environmental Group The following application was received: Sammy Clayton requests appointment as a representative from a Local Environmental Group Opioid Settlement Advisory Committee 1 citizen-at-large position available with lived experience (personal or family member) The following application was received: Brandi Neumann requests appointment Workforce Development Board 1 position available for the following: a Business and Industry representative The following application was received: Charles Derrick Sims requests appointment as a Business/Industry representative 292 293 294 295 296 297