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04-21-2025 Agenda Packet BOCPERSON COUNTY BOARD OF COUNTY COMMISSIONERS MEETING AGENDA 304 South Morgan Street, Room 215 Roxboro, NC 27573-5245 336-597-1720 Fax 336-599-1609 April 21, 2025 9:00 a.m. This meeting will convene in Room 215 of the County Office Building. 1. CALL TO ORDER.................................................................... Chairman Puryear 2. INVOCATION 3. PLEDGE OF ALLEGIANCE 4. DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA 5. RECOGNITION A. Volunteer Appreciation Month Proclamation............................Chairman Puryear B. Child Abuse Prevention Month Proclamation............................Chairman Puryear 6. INFORMAL COMMENTS The Person County Board of Commissioners established a 10-minute segment which is open for informal comments and/or questions from citizens of this county on issues, other than those issues for which a public hearing has been scheduled. The time will be divided equally among those wishing to comment. It is requested that any person who wishes to address the Board, register with the Clerk to the Board prior to the meeting. 7. DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA A. April 7, 2025 Minutes B. Budget Amendment #19 C. Amendment to the Resolution Establishing 2025 Schedule of Regular Meetings for the Board of Commissioners 1 8. NEW BUSINESS A. Opioid Settlement Funding Recommendation and Update........ ....................................................................... Janet Clayton B. Public Records Request Policy................................................... Brian Hart, Chris Puryear C. FY2026-2030 Capital Improvement Plan (CIP)........................ Katherine Cathey, Tracy Clayton 9. CHAIRMAN’S REPORT 10. MANAGER’S REPORT 11. COMMISSIONERS’ REPORTS/COMMENTS 12. CLOSED SESSION A. Closed Session #1 per General Statute 143-318.11(a)(5) to establish, or to instruct the public body's staff or negotiating agents concerning the position to be taken by or on behalf of the public body in negotiating (i) the price and other material terms of a contract or proposed contract for the acquisition of real property by purchase, option, exchange, or lease; or (ii) the amount of compensation and other material terms of an employment contract or proposed employment contract with the following individuals permitted to attend: County Manager Katherine Cathey, Clerk to the Board Michele Solomon, County Attorney T.C. Morphis, Jr, and Economic Development Director Brandy Lynch. B. Closed Session #2 per General Statute 143-318.11(a)(4) for the purpose of discussion of matters relating to the location or expansion of industries or other businesses in the county (economic development) with the following individuals permitted to attend: County Manager Katherine Cathey, Clerk to the Board Michele Solomon, County Attorney T.C. Morphis, Jr., and Economic Development Director Brandy Lynch. Note: All Items on the Agenda are for Discussion and Action as deemed appropriate by the Board. 2 AGENDA ABSTRACT Meeting Date: April 21, 2025 Agenda Title: Volunteer Appreciation Month Proclamation Summary of Information: April is National Volunteer Month. This year’s theme is “Give Back and Make a Difference.” Person County Government relies on volunteers to enhance our ability to provide services. Over 1,000 volunteers provide nearly 15,000 hours of support to county departments, including Animal Services, Cooperative Extension, and Recreation, Arts, and Parks. They assist with special events, community education, park development and beautification, animal welfare, and many other activities. In addition, approximately 150 volunteers serve on county advisory boards and committees. Some of these volunteers are members of more than one committee. These qualified, knowledgeable, and dedicated people enhance the operation of county government. The efforts of county volunteers to “give back and make a difference” are appreciated. The Board of Commissioners and staff thank them for their service. Financial Impact: None Recommended Action: Approve proclamation. Submitted By: Katherine M. Cathey, County Manager 3 Proclamation National Volunteer Week April 2025 WHEREAS, volunteering changes the lives of volunteers and the community in a positive way, increasing self-confidence, self-esteem and physical wellbeing; offering the chance to make new connections; and providing opportunities to learn new skills and abilities; and WHEREAS, during National Volunteer Week, we celebrate the impact of volunteer service and come together to assist community needs and to foster a culture of civic engagement; and WHEREAS, National Volunteer Week was enacted in 1974 by President Richard Nixon to celebrate the spirit of volunteerism; urging all Americans to seek opportunities to provide service to their community; and WHEREAS, volunteers have dedicated countless hours to meeting the needs of Person County; and WHEREAS, Person County recognizes that volunteering improves our quality of life, strengthens communities, and increases community participation and ownership; and volunteers are vital to our future as a desirable, caring, and productive county; and NOW, THEREFORE, the Person County Board of Commissioners does hereby proclaim April 20-26, 2025 as National Volunteer Week and calls upon all citizens to increase their participation in our efforts to support and increase volunteerism in Person County. Adopted, this, the 21st day of April, 2025. ____________________________ Kyle Puryear, Chairman Person County Board of Commissioners ATTEST: _____________________________ Michele Solomon Clerk to the Board 4 AGENDA ABSTRACT Meeting Date: April 21, 2025 Agenda Title: Child Abuse Prevention Month Proclamation Summary of Information: National Child Abuse Prevention Month recognizes the importance of families and communities working together to prevent child abuse and neglect. Prevention services and supports developed by this collaboration can help parents, other caregivers, and communities protect children and strengthen families. Financial Impact: None Recommended Action: Approve Proclamation. Submitted By: Carlton B. Paylor, Social Services Director 5 Proclamation Child Abuse Prevention Month April 2025 WHEREAS, children are our state’s most vulnerable members and most valuable resources, helping to shape the future of North Carolina; and WHEREAS, child abuse can have long-term psychological, emotional, and physical effects throughout an individual’s lifetime and is a serious problem affecting every segment of our community, and finding solutions requires input and action from everyone; and WHEREAS, in Year 2024, 66 reports of suspected child maltreatment were assessed by child protective services in Person County, and over 100,000 reports were assessed in the State of North Carolina; and WHEREAS, children who are loved and nurtured grow up to be healthy, creative, and productive community members; and WHEREAS, it is the goal of Person County to improve the quality of life of all children who live here, and we acknowledge that in order to solve the public health issue of abuse and neglect, we must work together as a community to increase awareness about child abuse and to continue to promote the social and emotional well- being of children and families in a safe, stable, and nurturing environment; and WHEREAS, we recognize the need to prioritize kids and invest in more prevention initiatives like home visiting and family-strengthening policies, economic supports, and community-based child abuse prevention programs at the national, state, and local levels; and NOW, THEREFORE, in recognition of Child Abuse Prevention, the Person County Board of Commissioners does hereby proclaim April 2025 as “Child Abuse Prevention Month” and calls upon all citizens, community agencies, faith groups, medical facilities, elected leaders, and businesses to increase their participation in our efforts to support families, thereby preventing child abuse and strengthening the communities in which we live. Adopted, this, the 21st day of April, 2025. ____________________________ Kyle Puryear, Chairman Person County Board of Commissioners ATTEST: _____________________________ Michele Solomon Clerk to the Board 6 April 7, 2025 1 PERSON COUNTY BOARD OF COMMISSIONERS April 7, 2025 MEMBERS PRESENT OTHERS PRESENT Kyle Puryear Katherine M. Cathey, County Manager Jason Thomas Michele Solomon, Clerk to the Board Sherry Wilborn T.C. Morphis, Jr., County Attorney Antoinetta Royster Tracy Ellixson-ABSENT The Board of Commissioners for the County of Person, North Carolina, met in Regular session on Monday, April 7, 2025 at 6:00 p.m.in the Commissioners’ Boardroom 215 in the Person County Office Building located at 304 S. Morgan Street, Roxboro, NC. Chairman Puryear called the meeting to order and recognized a quorum was present. Vice-Chairman Thomas offered an invocation, and Commissioner Royster led the group in the Pledge of Allegiance. DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA: A motion was made by Commissioner Royster and carried 4-0 to approve the agenda with the removal of Closed Session #1 and the addition of Timberlake Volunteer Fire and Rescue to the agenda prior to Item 5A. TIMBERLAKE VOLUNTEER FIRE AND RESCUE Timberlake Volunteer Fire and Rescue Chief Jason Fletcher expressed thanks to the Board for having his department here tonight to recognize them for their ISO improvement. He stated that ISO stands for Insurance Services Office. He stated that the ISO is a fire score rating that determines how well fire departments can protect their community and homes. He stated that insurance companies use the score to help set insurance rates. He stated that the lower the grade, the less insurance you would have to pay. He stated that in January 2025 Timberlake had their inspection, as every five years the State comes in and inspects. He stated that prior to the inspection they were a 4, now they are a 3, which will be effective July 1, 2025. He stated that the score rating goes from 1-10, with 1 being the best grade you could possibly get. He stated that when they do the inspection, they are looking for the following: big buildings/big occupancies in your district as they do a calculation on how much water it would take in the event of a fire, emergency communications/emergency reporting telecommunicators/911 center on how they dispatch calls, the fire department itself to include staffing, training, equipment, operations, community risk reduction, water supply and fire hydrants, and the Fire Marshal and Investigators are also looked at to see if they are up to date on trainings, etcetera. 7 April 7, 2025 2 Fletcher provided some statistics and stated that there are over 1,500 fire districts in NC that have been graded and out of those, 189 have a class 3 rating. He stated that he is very proud of his department, board members, family members, and all mutual aid departments, as it takes all of them to make it work. PUBLIC HEARING: ADDITION OF SMITH TAYLOR TRAIL TO BE ADDED TO THE DATABASE OF ROADWAY NAMES FOR E-911 DISPATCHING A motion was made by Commissioner Wilborn and carried 4-0 to open the duly advertised public hearing for Addition of Smith Taylor Trail to be added to the database for E-911 dispatching. GIS Director Sallie Vaughan stated that there are two new proposed homes down this private driveway which already services two existing homes. She stated that the driveway crosses a piece of property, which does not have a home on it, for a total of five pieces of land. She stated that the GIS Department sent out certified and non-certified mail to owners of all five pieces of land. She stated that the GIS Department heard back from two of the five landowners. She stated that the two owners that responded chose Smith Taylor Trail to be the road name, which is in compliance with Person County’s Road Naming Ordinance. There were no individuals appearing before the Board to speak in favor of or in opposition to the public hearing for Addition of Smith Taylor Trail to be added to the database for E-911 dispatching. A motion was made by Commissioner Wilborn and carried 4-0 to close the public hearing for Addition of Smith Taylor Trail to be added to the database for E-911 dispatching. A motion was made by Commissioner Wilborn and carried 4-0 to approve Smith Taylor Trail to be added to the database for E-911 dispatching. 8 April 7, 2025 3 INFORMAL COMMENTS: The following individuals appeared before the Board to make informal comments: Benita Purcell of 145 Rocky Ridge Drive, Roxboro stated that she is holding a Town Hall meeting this Thursday at 10 a.m. at City Hall, focusing on mental health, intellectual disabilities, and substance abuse. She stated that in the past, several County Commissioners have attended, and she believes it would be beneficial for them to attend as being up to date on the most current information would be very helpful. Kim Wooten of 632 Whitt Town Road, Roxboro stated that she moved to Person County nine years ago. She stated that a public pool would be good for families and seniors. She asked the Board to set up a committee to investigate having a public pool in Person County and that she would love to be a part of that discussion. She stated that a public pool would be great for the County. Anita Charnekar of 194 Moss Creek Drive, Roxboro stated that Person County needed a pool. She stated that the County needs some kind of social structure for the children to go to be with their friends. She stated that the County needed somewhere for the community to go to get exercise and to keep families together. Sam Lias of 943 Morreene Road, Durham stated that she is the Community Organizer for Person County with Down Home NC. She stated that Down Home NC is a non-partisan organization that works in rural communities to make sure housing, education, health care, economic opportunity, and access to clean air and water are a guarantee. She stated that she is a resident of Durham County, not Person County; however, she has knocked on hundreds of doors and has had hundreds of conversations with folks across this County. She stated that one thing that she has heard multiple times, is that there is nothing to do here in Person County. She stated that she has asked people what would make things better, and a pool is always in the top five. She stated that Person County deserves a public pool where kids can learn to swim, teens can have a summer job, elders can have a space to exercise, and all can have a place to cool off in the summer. She stated that a public pool is not a luxury, it is an investment in the people of Person County, to include their health, safety, and their future. She stated that there is currently a federal grant opportunity called the Thriving Communities Grant, which would offer a grant from $75K-$350K for projects such as a public pool. She stated the first deadline is April 30, 2025, with a second deadline in July. 9 April 7, 2025 4 DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA: A motion was made by Commissioner Wilborn and carried 4-0 to approve the Consent Agenda with the following items: A. March 17, 2025 Minutes B. Budget Amendment #18 C. Person Industries Record Destruction D. Piedmont Electric Request for Right-of-Way Agreement NEW BUSINESS: PERSON COUNTY STATE OF THE COUNTY HEALTH REPORT 2024 Health Director Janet Clayton introduced Dr. Richard Johnson who is part of the Health Department’s Health Education Team. Dr. Johnson stated that local health departments are required to complete a Community Health Assessment (CHA) every three to four years. He stated that this assessment assesses the health of our County. He stated that the most recent Person County CHA was conducted in 2022 and was submitted to the State in March/April 2023. He provided the report as follows and advised that the report may also be found on the Person County Health Department website. 10 April 7, 2025 5 11 April 7, 2025 6 12 April 7, 2025 7 13 April 7, 2025 8 14 April 7, 2025 9 15 April 7, 2025 10 16 April 7, 2025 11 17 April 7, 2025 12 18 April 7, 2025 13 19 April 7, 2025 14 20 April 7, 2025 15 There were no questions presented by the Board in reference to the 2024 Person County SOTCH Report. 21 April 7, 2025 16 CHILD FATALITY PREVENTION TEAM ANNUAL REPORT Health Director Janet Clayton stated that North Carolina General Statutes require each county to have a Child Fatality Prevention Team (CFPT) which reviews the records of all cases of child fatalities that are not a result of suspected abuse or neglect. She stated that each year, the CFPT provides an annual report of the case review findings and recommendations. She provided the report as follows: 22 April 7, 2025 17 23 April 7, 2025 18 There were no questions presented by the Board in reference to the 2024 Child Fatality Prevention Report. 24 April 7, 2025 19 FY 2026-2030 CAPITAL IMPROVEMENT PLAN (CIP) County Manager Katherine Cathey presented the following: 25 April 7, 2025 20 26 April 7, 2025 21 27 April 7, 2025 22 28 April 7, 2025 23 There were no questions presented by the Board. Chairman Puryear recommended that each Board member schedule a time to meet one-on-one with the County Manager to discuss the CIP before the next meeting on April 21, 2025. 29 April 7, 2025 24 CHAIRMAN’S REPORT Chairman Puryear stated that he attended the Civics Academy this past week, which was held at Person Industries (PI) and was very impressed with the turnout of participants. He stated that he has heard good things about the Civics Academy. He stated that while he was there, he toured the renovated building. He stated that everything looks to be on schedule as planned. He stated that PI is doing a great job. He encouraged all to tour the building once renovations are completed and attend the grand opening, which could possibly be sometime in September. MANAGER’S REPORT County Manager Katherine Cathey had no report. COMMISSIONER REPORTS/COMMENTS Vice-Chairman Thomas and Commissioner Wilborn both had no report. Commissioner Royster stated that earlier today she joined the Board of Education along with State Superintendent Mo Green for a tour of Northern Middle School. She stated also in attendance for the tour were Senator Meyer, Representative Jeffers, and a representative from Congressman Knott’s office. She stated that this was a great and exciting experience. A motion was made by Vice-Chairman Thomas and carried 4-0 to enter into Closed Session at 6:51 p.m. CLOSED SESSION A motion to enter into Closed Session per General Statute 143-318.11(a)(3) for attorney- client privilege to discuss matters related to the lawsuit Person County v. Reaves, Person County v. Yarboro, pending opioid litigation and other legal matters with the following individuals permitted to attend: County Manager Katherine Cathey, Clerk to the Board Michele Solomon, County Attorney T.C. Morphis, Jr., and Health Director Janet Clayton. Chairman Puryear called the closed session to order at 6:52 p.m. A motion was made by Commissioner Royster and carried 4-0 to return to open session at 7:18 p.m. 30 April 7, 2025 25 A motion was made by Commissioner Wilborn and carried 4-0 to submit a letter of support on behalf of Person County for Duke Energy’s application for a Certificate of Convenience and Public Necessity and have Person County participate as an intervenor with Duke Energy’s application to the NC Utilities Commission. ADJOURNMENT: A motion was made by Vice-Chairman Thomas and carried 4-0 to adjourn the meeting at 7:20 p.m. ____________________________ ______________________________ Michele Solomon Kyle Puryear Clerk to the Board Chairman (Draft Board minutes are subject to Board approval). 31 4/21/2025 Dept./Acct No.Department Name Amount Incr / (Decr) EXPENDITURES General Fund General Government 45,024 Public Safety 32,500 Environmental Protection 75,000 Economic & Physical Development 545 REVENUES General Fund Other Revenues 38,069 Other Taxes 40,000 Intergovernmental Revenues 75,000 Explanation: $Revenues $Expenditures incr. (decr.) incr. (decr.) (cr.) dr. dr. (cr.) 100-389890 Misc Revs: Rebate 5,024 1004260-435400 General Services-Maint & Repair/Spec Projects 5,024 100-322100 Occupancy Tax Revenues 40,000 1004130-449720 Finance- Occupancy Tax Due to TDA 40,000 10025-335270 Emergency Management-Duke Contribution 25,000 1004330-455000 Emergency Management-Cap Out Equip $5000+25,000 10025-333840 Sheriff's Office -Donation 7,500 1004310-427800 Sheriff's Office-Spec Supp & Svcs/K-9 7,500 10045-340335 Soil & Water StRAP Grant 2024 75,000 1004960-449925 Soil & Water StRAP Grant 2024 expense 75,000 10040-345370 Cooperative Extension-Donations 545 1004950-420000 Cooperative Extension-Supplies 545 Totals 153,069 153,069 BUDGET AMENDMENT #19 Recognize a Duke Energy Smart Incentive Rebate for General Services Special Projects ($5,024); increase revenue and expenditures by ($40,000) to reflect higher Occupancy Tax collections; accept Duke Energy Foundation contribution to purchase a Search and Rescue drone for Emergency Management ($25,000); acknowledge a Sheriff’s Office donation for K-9 program expenses ($7,500); amend the Soil and Water budget to include 2024 StRAP Grant ($75,000) and recognize a $545 Cooperative Extension donation to purchase supplies. BUDGET ADJUSTMENT DETAIL Account Number Account Description 32 AGENDA ABSTRACT Meeting Date: April 21, 2025 Agenda Title: Amendment to the Resolution Establishing 2025 Schedule of Regular Meetings for the Person County Board of Commissioners Summary of Information: The Board of Commissioners took action to set its regular schedule of meetings for 2025 at its December 2, 2024 meeting. As planning is underway for upcoming meetings, the Board has the option to change the location of the May 5, 2025 and June 2, 2025 to the Person County Office Building Auditorium. Financial Impact: None Recommended Action: Consider the location change and, if necessary, take action to adopt an Amended Resolution Establishing 2025 Schedule of Regular Meetings. Submitted By: Michele Solomon, Clerk to the Board 33 ! ! ! !!  !!!! ! ! !!! sXNmPEo ÂfK W~~©tÂo²t²·²~ ,)E*©~¨·Š©~®Â vŸt©z®Â ŸÂyŸ••Š®®ŠŸ~©¯Â³ŸÂˆŸzÂtª~‡·tª®yˆ~{·~z •~~²Š‡Â u²Â‘~t®²ÂŸy~Ât–Ÿ²ˆDÂtz sXSmPEo²ˆ~Âj~©®ŸÂKŸ·²ÀÂIŸt©zŸÂKŸ••Š®®‹Ÿ~©®Â•~~²®Â ŠÂŠ²®Â KŸ—˜Š®°Š ©® IŸt©z©ŸŸ•Â&,ŠÂ ²ˆ~Âk~©®ŸÂKŸ·²ÀÂi„y~ÂJ·Š’{Š‡ Ÿyt²~{Ât²Â)*Âo aŸ©‡tÂo²©~~²ÂŠÂmŸ¾wŸ©ŸÂgŸŒˆÂKtªŸŠt ·~®®Â Ÿ²ˆ~©¼Š®~ ²~zÂx~Ÿ¼ sXQmPEo  ty²ŸÂŸÂ²ˆ~ IŸt©zŸÂKŸ••Š®®ŠŸ~©®Â t²Â Š²®Â •~~´Š‡ÂŸÂ[t¸t­ÁÂ'  &&-  ² Âyˆt‡~²ˆ~ Ÿyt²ŠŸÂŸÂ²ˆ~ÂT~x©¹t©À 2 Â&&,ÂE·tÂm~²©~t²Â²ŸÂ²ˆ~Â^Š©xÀÂK·²·©tÂE©²®ÂL¡™£~¿ Ÿyt²~zÂt²Â&)Âh atŠÂo² ÂmŸ¿vŸ©Ÿ ÂgK sXNmNEo ty²ŠŸÂŸÂ²ˆ~ÂIŸtª{ŸÂKŸ••Š®®ŠŸ~ª®Ât²ÂŠ²®Â•~~²Š‡ÂŸÂE¤ªŠÂ& Â&&, ²ŸÂyˆt‡~²ˆ~ atÀÂ, &&,Ât{Â[·~Â& &&,•~~²Š‡ÂŸyt²ŠŸÂ²ŸÂ²ˆ~Âj~ª®ŸÂKŸ·²ÀÂE·{Š²ŸªŠ·•ÂhŸ¼Â ²ˆ~©~ƒ¢©~Âv~Š²Â nRoi`rOMÂvÀÂty²ŠŸÂ ‚²ˆ~Âl~©®ŸÂKŸ·²ÀÂIŸt©|ŸÂKŸ›•Š®®ŠŸ~ª® ²‰~ƒ¢Ÿ½Š‡Âoyˆ~{·’~Ÿ‚ m~‡·t©Âa~~²Š‡®Â†ªÂ&&,®Â®~²Â…ª²ˆÂt®Â…Ÿ¼Š‡7 \t·t©ÀÂ0Â&&, \t·t©ÀÂ&! &&,Âp·~®{tÀ U~x«»t©ÀÂ) Â&&, V€vª·t©ÀÂ2 Â&&, q·~±}tÀÂFž·tÂm~²©~t²Â bt©yˆÂ) Â&&, ctªyˆÂ 1 Â&&, G¥¬ŽÂ1Â&&, H§¬’Â(  &&, dtÀÂ, Â&&, etÀ 5 Â&&, [º~Â& Â&&, \·~Â0 &&, ]·ÀÂ&" Â&&, E·‡¹±²Â+  &&. E·‡·®¶Â "3 Â&&/ 08¤• 49Âtš 0:¤• 4;Ât•Â_©vÀÂK·‘²·©tÂE«µ®ÂKŸ•¥~¿Â 0<¤š 4=Âtš 0>¦› 4?Ât• 0@¤šÂKŸ·²ÀÂiŠy~ÂI·Š{Š‡ÂE·{Š²ŸªŠ·• 4AÂt% 0;¦#$$ÂKŸ·²ÀÂiŠy~ÂI·Š{Š‡ÂE·{Š²ŸªŠ·• 4BÂt› 67 tœ 0;Â¥› 4CÂtZ“” 34 6:00 p.m. 9:00 a.m. 6:00 p.m. 9:00 a.m. September 2, 2025 (Tuesday) September 15, 2025 October 6, 2025 October 20, 2025 November 3, 2025 November 17, 2025 December 1, 202 6:00 p.m. 9:00 a.m. 6:00 p.m. BE IT FURTHER RESOLVED that a copy of this Resolution shall be posted on the Board of Commissioners' bulletin board located outside the Commissioners' meeting room 215 of the County Office Building at least ten (I0) days before the first meeting to which it applies, and that the adopted Schedule of Meetings dates shall be posted on the County website and distributed with the Sunshine email group. Adopted this, the VW day of April 202. BBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB .\OH3XU\HDUChairPDQ Person County Board of Commissioners Attest: ____________________________BBBBB Michele Solomon&OHUN 3HUVRQ&RXQW\%RDUGRI&RPPLVVLRQHUV 35 AGENDA ABSTRACT Meeting Date: April 21, 2025 Agenda Title: Opioid Settlement Funding Recommendation and Update Summary of Information: Person County has received funds resulting from nationwide lawsuits against Pharmaceutical Supply Chain Participants and has agreed to use these funds to abate the impacts of the ongoing opioid epidemic. After extensive review of the state of the opioid epidemic in Person County, relevant ongoing public health and policy research, the North Carolina Memorandum of Agreement (MOA), and in consideration of good financial stewardship principles, the Person County Opioid Settlement Advisory Committee recommends an additional strategy to be approved for funding by the Board of Commissioners. The total for this strategy is $205,114 beginning May1, 2025 and ending June 30, 2026. The recommended strategy is strategy #4 recovery housing support, which will also provide strategies 2 and 3, recovery support services and evidence-based addiction treatment, respectively. A substance use halfway house will provide recovery housing support through a structured, six-month residential treatment program that is staffed 24 hours a day, seven days per week by trained and certified peers who help the client problem-solve, connect to resources, and stabilize their mental and physical health. Financial Impact: Appropriation of Opioid Settlement Funds in the amount of $205,114. Recommended Action: Authorize use of $205,114 from the Opioid Settlement Funds for use in the identified spending strategies for a period beginning May1, 2025 and concluding June 30, 2026. Submitted By: Janet Clayton, Health Director 36 Opioid Settlement Advisory Committee- Funding Recommendation JANET O. CLAYTON, PERSON COUNTY PUBLIC HEALTH DIRECTOR 37 History •The North Carolina opioid settlement is part of a 56 billion-dollar national settlement with opioid manufacturers, distributors, and pharmacies accused of fueling the overdose crisis. •From the NC opioid settlement, Person County anticipates receiving $4,866,207 between 2022 and 2038. •The NC Memorandum of Agreement governs the allocation, use, and reporting of these funds. 38 History •The North Carolina opioid settlement is part of a 56 billion-dollar national settlement with opioid manufacturers, distributors, and pharmacies accused of fueling the overdose crisis. •From the NC opioid settlement, Person County anticipates receiving $4,866,207 between 2022 and 2038. •The NC MOA governs the allocation, use, and reporting of these funds. NC Payment Schedule Dashboard -North Carolina Opioid Settlements 39 Anticipated Payment Schedule 40 Person County’s Overdose Death Rate was 40.3 out of 100,000 residents in 2023. 16 deaths 41 https://www.dph.ncdhhs.gov/programs/chronic-disease-and-injury/injury-and-violence-prevention-branch/north-carolina-overdose-epidemic-data42 1. Collaborative strategic planning 2. Evidence-based addiction treatment 3. Recovery support 4. Housing 5. Employment 6. Early intervention 7. Naloxone 8. Post-overdose response 9. Syringe service programs (SSPs) 10. Legal system diversion 11. Addiction treatment for incarcerated persons 12. Reentry programs NC MOA: High Impact Abatement Strategies (Option A) Exhibit-A-to-NC-MOA-3.pdf Exhibit-B-to-NC-MOA.pdf43 Currently Funded Initiatives •Early Intervention –Person County Schools (PCS) •$300,000 over two years •Initiatives serve all schools, while concentrating on PHS and middle schools •Hosted outreach educational events •Post -Overdose Response Team-Person County EMS •$407,517 over two years •Mobile Integrated Healthcare (MIH) Initiative; will have at least two trained employees •Development of protocols, securing software and equipment •Provided Narcan training to DSS employees and PCS nurses 44 Opioid Settlement Funding Recommendations Strategy # Strategy Name Expense Description Remainder FY 24-25 & FY 25-26 Strategy 4 Recovery Housing Support Freedom House Recovery Center-Substance Use Halfway House $205,114.00 Total Wages & Fringe 178,713.60 Total Other Expenses 16,632.69 Indirect Expense (5%)9,767.71 Year 1 Costs $205,114.00 45 Opioid Settlement Advisory Committee •Recommends the approval of the resolution to appropriate funding to support recovery housing provided by Freedom House Recovery Center. 46 1 A RESOLUTION BY THE COUNTY OF PERSON TO DIRECT THE EXPENDITURE OF OPIOID SETTLEMENT FUNDS WHEREAS Person County has joined national settlement agreements with companies engaged in the manufacturing, distribution, and dispensing of opioids. WHEREAS the allocation, use, and reporting of funds stemming from these national settlement agreements and bankruptcy resolutions (“Opioid Settlement Funds”) are governed by the Memorandum of Agreement Between the State of North Carolina and Local Governments on Proceeds Relating to the Settlement of Opioid Litigation (“MOA”), the Supplemental Agreement for Additional Funds from Additional Settlements of Opioid Litigation (“SAAF”), and SAAF-2; WHEREAS Person County has received Opioid Settlement Funds pursuant to these national settlement agreements and deposited the Opioid Settlement Funds in a separate special revenue fund as required by section D of the MOA; WHEREAS section E.6 of the MOA states that, before spending opioid settlement funds, the local government’s governing body must adopt a resolution that: (i) indicates that it is an authorization for expenditure of opioid settlement funds; and, (ii) states the specific strategy or strategies the county or municipality intends to fund pursuant to Option A or Option B, using the item letter and/or number in Exhibit A or Exhibit B to identify each funded strategy; and, (iii) states the amount dedicated to each strategy for a specific period of time. NOW, THEREFORE BE IT RESOLVED, in alignment with the NC MOA, SAAF, and SAAF-2, Person County authorizes the expenditure of opioid settlement funds as follows: Strategy authorized a. Name of strategy: Recovery Housing Support b. Strategy is included in Exhibit A. c. Item letter and/or number in Exhibit A or Exhibit B to the MOA: 2,3,4 d. Amount authorized for this strategy: $205,113.60 e. Period of time during which expenditure may take place: Start date May 1, 2025 through End date June 30, 2026. f. Description of the program, project, or activity: A substance use halfway house will provide recovery housing support through a structured, six-month residential treatment program that is staffed 24 hours a day, seven days per week by trained and certified peers who help the client problem solve, connect to resources, and stabilize their mental and physical health. g. Provider: Freedom House Recovery Center The total dollar amount of Opioid Settlement Funds appropriated across the above named and authorized strategy is $205,114. This appropriation is in addition to the previously appropriated Opioid Settlement Funds as stated in the resolution adopted by the Person County Board of Commissioners on April 15, 2024. 47 2 Revised and amended this the 21st day of April, 2025. __________________________________________ Kyle Puryear, Chair Person County Board of Commissioners ATTEST: __________________________________________ Michele Solomon, Clerk to the Board PERSON COUNTY SEAL 48 AGENDA ABSTRACT Meeting Date: April 21, 2025 Agenda Title: Public Records Request Policy and Process Summary of Information: On February 5, 2024, the Board of Commissioners adopted a Public Records Request Policy, and revised it on September 16, 2024 (attached) to reflect the use of NextRequest as the county’s portal for receiving, responding to, and managing public records requests. The NextRequest portal was implemented September 30, 2024. Staff is becoming more familiar with the system, as it is utilized on a regular basis. The attached report was generated from the NextRequest system. As reflected in the report, our system is customized and reports on different aspects of the county’s policy, including responding within 10 days and applying a special service charge in certain cases. The report captures much of the activity related to the public records request process, but staff rarely utilizes the staff time tracking feature. This is a tool that we will reemphasize going forward. In addition, staff does not always “close” the request after fulfilling it, so the data as reported is not 100% reflective of the time and timelines associated with all the requests. Pursuant to NCGS 132-6.2(b), a special service charge can be applied “if the request is such as to require extensive use of information technology resources or extensive clerical or supervisory assistance by personnel of the agency involved…”. County policy states, “The special service charge will be applied when searching, retrieving, copying, and refiling records for a public records request or a group of requests submitted by a single requestor the same business day requires more than four (4) hours of an Information Technology Department employee’s time or more than four (4) hours of clerical or supervisory assistance. The requestor will not be charged for time spent redacting confidential information.” Since implementing the policy, we have not encountered a request that required more than four hours of IT time or more than four hours of clerical or supervisory assistance for the staff who are responding. The NextRequest system has been very helpful for managing public records requests. It enables County Manager Office staff to monitor the process and assign requests to the appropriate department. It contains all requests in one place and tracks the communication 49 between the requestor and county staff. Financial Impact: None Recommended Action: Receive presentation and provide feedback to staff. Submitted By: Brian Hart, Assistant County Manager and Chris Puryear, Chief Information Officer 50 1 PERSON COUNTY GOVERNMENT PUBLIC RECORDS REQUEST POLICY (Revised and Adopted September 16th, 2024) BE IT RESOLVED by the Board of County Commissioners for Person County that the following policy and process applies to the receipt, review and processing of public records requests submitted to Person County Government. Table of Contents I. Purpose II. Public Records III. Responsibility for Records IV. Retention and Disposition of Public Records V. Records Request 51 2 PUBLIC RECORDS REQUESTS POLICY I. PURPOSE The purpose of this policy is to aid in determining what is a public record, protocol for updates and responses for requestors, general protocol for determining which departments need to respond, and protocol for how the County Manager’s Office, County Attorney, and other relevant staff are to be used in responding to public records requests, among other items listed below. It is the policy of Person County Government to comply with all requests for public records in accordance with the law. Public records are the property of the people. II. PUBLIC RECORDS 1. Public Records Defined North Carolina General Statute (NCGS) 132-1(a) defines public records as “all documents, papers, letters, maps, books, photographs, films, sound recordings, magnetic or other tapes, electronic data-processing records, artifacts, or other documentary material, regardless of physical form or characteristics, made or received pursuant to law or ordinance in connection with the transaction of public business by any agency of North Carolina government or its subdivisions. Agency of North Carolina government or its subdivisions shall mean and include every public office, public officer or official (State or local, elected or appointed), institution, board, commission, bureau, council, department, authority or other unit of government of the State or of any county, unit, special district or other political subdivision of government.” According to NCGS 132-6.2(e), “Nothing in this section shall be construed to require a public agency to respond to a request for a copy of a public record by creating or compiling a record that does not exist.” Requestors should be aware that the Public Records Policy does not require the County to do research, analyze data, or answer written questions. Public records requests shall not replace administrative processes for land due diligence review, such as zoning verification letters and environmental site assessments. 2. Protected Records All records maintained by Person County Government are public unless they are exempt from disclosure under North Carolina Public Records Law. If a records request is denied, the County will cite the appropriate law that prohibits the disclosure. Exempted records include, but are not limited to: - Some confidential communications from the attorney to the client within the scope of the attorney-client relationship and as set forth in NCGS 132-1.1(a). - Criminal investigation records and records of criminal intelligence information, as provided in NCGS 132-1.4 (active and closed investigations). - Sensitive public security information, including specific details of public security plans and arrangements, detailed plans and drawings of public buildings and infrastructure facilities, and certain plans to prevent and respond to terrorist activity, as provided in NCGS 132-1.7, and technology security information, as provided in NCGS 132-6.1. - Records of minors per NCGS 132-1.4, 132-1.12, and 7B-2901. 52 3 - All information contained in County employees’ personnel files maintained by the County is confidential in accordance with NCGS 153A-98, except information deemed by NCGS 153A- 98(b) to be a matter of public record. These rules apply to personnel information for applicants, current employees, and former employees. - Tax information pertaining to a taxpayer’s income or gross receipts may not be disclosed, as provided in NCGS 132-1.1(b). - Social security numbers and other personal identifying information is confidential and unlawful to disclose to the public. In addition to social security numbers, “personal identifying information” includes: employer taxpayer identification numbers; drivers’ license numbers, state identification card numbers, and passport numbers; checking, savings, credit, and debit account numbers; personal identification code (PIN) numbers used to access financial resources; digital signatures; any other numbers or information that can be used to access a person’s financial resources; biometric data; fingerprints; and passwords, all as provided in NCGS 132-1.10, NCGS 75-61, and NCGS 14-113.20. - Certain information collected by soil and water conservation districts from farm owners, animal owners, agricultural producers or owners of agricultural land that is confidential under federal or state law as set forth in NCGS 139-8.2. - Trade secrets and electronic payment account numbers are protected as set forth in NCGS 132- 1.2. (Note that to protect a “trade secret” detailed requirements must be met.) - The seal of an architect, engineer, or land surveyor when that seal has been submitted for project approval under Part 5 of Article 19, Chapter 160A (Building Inspections) as set forth in NCGS 132-1.2. - Certain “trial preparation materials” are protected as provided in NCGS 132-1.9. If records are created for or at the request of an attorney for the County when the County is engaged in litigation or litigation is anticipated, these records are likely protected “trial preparation materials.” The County Attorney should be consulted if there is a request for such records. - Names and addresses of complaining witnesses to crimes must be temporarily withheld if release of the information is reasonably likely to pose certain threats to the witnesses or materially compromise the investigation, as provided in NCGS 132-1.4. - Certain economic development incentives and public records relating to the proposed expansion or location of specific business or industrial projects are temporarily protected, but the County must make certain prior disclosures to applicants, as provided in NCGS 132-1.11 and NCGS 132- 6(d). - Closed session meeting minutes that are deemed protected under NCGS 143-318.10(e). - Public enterprise billing information, as provided in NCGS 132-1.1(c). - Records protected by copyright. The County must permit inspection of records protected by copyright, but cannot make copies of copyrighted records, pursuant to 17 U.S.C.§ 106(1). III. RESPONSIBLITY FOR RECORDS The County department that is the custodian of the requested record will be assigned the public information request. Each County department will have a departmental liaison who assists with gathering information, preparing responses, and communicating with management, IT, the County Attorney and requestors, as needed. The County Attorney will be involved in requests where they are the custodian of the records or where legal determinations need to be made. Person County employees who assist in providing information to public records requests will be required to complete formal training in public information request protocol and public records law. 53 4 IV. RETENTION AND DISPOSITION OF PUBLIC RECORDS North Carolina’s Public Records law requires that public records in all formats be managed in a manner that protects their integrity and allows public inspection and copying. Except for public records that are retained in office permanently, such as the minutes of the Board of Commissioners, the County may destroy public records, both physical and digital, after the records are retained for the correct time periods in the records retention schedules published by the North Carolina Department of Natural and Cultural Resources and approved by the Person County Board of Commissioners. V. RECORDS REQUESTS 1. Responding to a Public Records Request According to NCGS 132-6(a), “Every custodian of public records shall permit any record in the custodian’s custody to be inspected and examined at reasonable times and under reasonable supervision by any person, and shall, as promptly as possible, furnish copies thereof upon payment of any fees as may be prescribed by law.” A public records request can be placed with any County employee or department; however, for the best accountability and turnaround time, the County recommends submitting a public records request using the Person County, NC Public Records Request Portal at https://personcountync.nextrequest.com. Please describe the information you are seeking, including as much detail as possible and the format in which you would like to receive copies of records. The County will work on a timely, thorough, and transparent response to all records requests. In accordance with NCGS 132-6.2(d), however, County staff are not required “to respond to requests for copies of public records outside of its usual business hours”. The requestor will, however, receive an email response acknowledging the request within two business days that informs the requestor of next steps and advises them to take into account the volume of records requested. If additional information is required before beginning to process the request, the requestor will be contacted via email. Additionally, within ten (10) business days of receipt of the initial records request, the County will respond by: - providing copies of the records in digital or physical format, or providing access to the records; - if there are no responsive records, providing a written statement that a search was made, no responsive records were located, and/or providing the requestor with additional information or resources for how information related to their request may be obtained; - if the responsive records are exempt from the Public Records law, either denying access to the entire records or providing the records with the exempt information redacted; - informing the requestor that more time is needed and providing an estimated deadline for the response; or - if records are exempt, the County will provide the legal justification for denial of access to the records. If the County makes a follow-up inquiry to clarify the scope of the request and no response is provided within ten (10) business days, the County will proceed to provide the records that are clearly within the scope of the request. Failure to respond to a follow-up inquiry may result in a delay in the provision of records or in an incomplete response being provided by the County. 54 5 2. Responding to Requests for Emails and Other Digital Communications Upon receipt of a public records request for emails, the County will work with the requestor and IT Department to determine the appropriate search keywords and date range for a search of the County’s email and documents archive. County employees will review identified emails and other requested documents. As with other records that are exempt from disclosure under state or federal laws, County staff may consult with the County Attorney regarding denying access to protected emails and other documents. When necessary, the County will request communications or documents from Commissioners or other members of appointed boards that may not be maintained in the County’s technology systems for appropriate requests. 3. Redacting Protected Information If the content of a record is partially public and responsive to the request and partially exempt, the exempt portion of the content will be redacted. Redaction is “the process of masking or removing sensitive information in a document before releasing it for public use” (ARMA International, Glossary of Records Management and Information Governance Terms, 5th ed., 2016). 4. Special Service Charge for Producing Records In most cases, public records are easily retrievable and provided electronically via email at no cost to the County or requestor. Pursuant to NCGS 132-6.2(b), a special service charge can be applied “if the request is such as to require extensive use of information technology resources or extensive clerical or supervisory assistance by personnel of the agency involved, or if producing the record in the medium requested results in a greater use of information technology resources than that established by the agency for reproduction of the volume of information requested …” The special service charge “shall be reasonable and shall be based on the actual cost incurred for such extensive use of information technology resources or the labor costs of the personnel providing the services, or for a greater use of information technology resources that is actually incurred by the agency or attributable to the agency” (NCGS 132- 6.2(b)). The special service charge will be applied when searching, retrieving, copying, and refiling records for a public records request or a group of requests submitted by a single requestor the same business day requires more than four (4) hours of an Information Technology Department employee’s time or more than four (4) hours of clerical or supervisory assistance. The requestor will not be charged for time spent redacting confidential information. The special service charge will be the hourly rate in accordance with the lowest paid employee who would be conducting the work. Copies of paper plan sets or oversized materials not stored electronically, may also incur a special service charge. 55 6 The County will provide the requestor with a written estimate and extend the option of the requestor to pay the charge or be granted the opportunity to narrow the scope of the request to reduce or avoid the service charge. The requestor is required to pay the County Finance Department in advance of fulfillment of the request. If the time taken exceeds the estimate, an additional payment will be required. Unused portions of the deposited funds will be refunded. Payment can be made in-person or by check made payable to “Person County Government” mailed to: Person County Government Finance Department 304 South Morgan Street Roxboro, North Carolina 27573 If the requestor wishes to dispute the special service charge, they may ask the County Manager to reduce or waive the fee, which the County Manager may do as they deem reasonable and/or appropriate. 5. Disputing a Records Request and Appeals Process If a requestor has a concern or complaint regarding the initial response sent, the County asks that the requestor first contact the County Manager’s Office to file a complaint within ten (10) business days of receiving the response to the public records request. The first appeal will be submitted to the Assistant County Manager or their designee, who will review the records request, the information provided, and the dispute, and make a determination based on the appeal request. If further actions are requested beyond the first step, the appeal can be presented to the County Manager or their designee for review and determination. 56 57 58 59 60 61 62 Public Records Request Policy and Process Brian Hart, Assistant County Manager Chris Puryear, Chief Information Officer April 21, 2025 63 Policy and Online Portal Feb. 5, 2024 Board of Commissioners adopted a Public Records Request Policy Sept. 16, 2024 Amended policy to reflect the use of NextRequest as the county’s portal for receiving, responding to, and managing public records requests Sept. 30, 2024 Implemented NextRequest 64 Policy at a Glance Responsibility For Records The County department that is the custodian of the requested record will be assigned the public information request. Each County department will have a departmental liaison who assists with gathering information, preparing responses, and communicating with management, IT, the County Attorney and requestors, as needed. Redacting Protected Information If the content of a record is partially public and responsive to the request and partially exempt, the exempt portion of the content will be redacted. Redaction is “the process of masking or removing sensitive information in a document before releasing it for public use” (ARMA International, Glossary of Records Management and Information Governance Terms, 5th ed., 2016). Special Service Charge for Producing Records The special service charge will be applied when searching, retrieving, copying, and refiling records for a public records request or a group of requests submitted by a single requestor the same business day requires more than four (4) hours of an Information TechnologyDepartment employee’s time or more than four (4) hours of clerical or supervisory assistance.The requestor will not be charged for time spent redacting confidential information.The special service charge will be the hourly rate in accordance with the lowest paid employee who would be conducting the work. 65 Examples of Records Requested Property Permits Code Violations 911 Calls Investigative/Criminal Animal Control Voter Employee Salary Contracts Emails 66 Requests by Department Emergency Services 31 Register of Deeds 8 Sheriff's Office 26 County Manager’s Office 20 Inspections 13 Health 13 Animal Services 5 Not Assigned 6 Economic Development 5 Elections 4 Planning and Zoning 3 Human Resources 3 Information Technology 2 Recreation, Arts and Parks 2 Finance 4 General Services 1 Tax 1 67 Reporting Sept. 30, 2024-March 9, 2025 102 requests received 95 requests closed 7 requests open 17 requests became “overdue” 2 requests paused 15 late responses 3 days to respond (median) 5 days to respond (average) 39 fulfilled outside 10 days 56 fulfilled within 10 days 9 days to fulfillment (median) 11 days to fulfillment (average) 68 Discussion Response timeframes Staff time Staff cost (IT, clerical, supervisory) Cost recovery (staff time and hard copies) NextRequest Questions 69 AGENDA ABSTRACT Meeting Date: April 21, 2025 Agenda Title: FY2026-2030 Recommended Capital Improvement Plan (CIP) Summary of Information: The recommended five-year CIP that was presented to the Board of Commissioners on April 7, 2025, is before the Board for discussion, adjustments, and adoption. The adoption of this CIP will allocate funding for the priority projects for the County, Person County Schools, and Piedmont Community College for FY26. The document also sets the priorities of projects for future fiscal years, although funding is only appropriated on an annual basis, and the plan is reviewed annually. The total amount proposed for funding in FY26 is $28,724,070. Of this amount $2,311,206 is from the County’ s general fund. Based on recent discussions, the board may want to consider the following: • Removal of the New Emergency Services Building project from the plan, reducing the FY26 funding recommendation by $430,200. • Addition of funding for a Comprehensive Facility Assessment in the amount of $150,000 in FY26. Funding a study falls within the Capital Investment focus area, specifically Goal 6, of the FY25-FY27 Strategic Plan. A comprehensive facility study may include the following components: 1) an assessment of buildings and departmental needs, 2) a space needs analysis, and 3) capital planning. • Removal of the Public Splash Pad, which is recommended for funding in the amount of $275,000 in FY27 (year two) and whether/how to study options for public water-based recreation in Person County. Financial Impact: The appropriated funding will be included in the FY26 Manager’s Recommended Budget. Recommended Action: Provide direction to staff regarding any changes to the recommended plan and then adopt the CIP. Submitted By: 70 Katherine M. Cathey, County Manager and Tracy Clayton, Chief Financial Officer 71 Person County, North Carolina Person County Capital Improvement Plan FY 2026-2030 Recommended Katherine Cathey, County Manager Tracy Clayton, Chief Financial Officer April 7, 2025 72 73 Person County, North Carolina Capital Improvement Plan Table of Contents Manager’s Letter to the Board of Commissioners ............................................ 1-2 Objectives and Procedures for the CIP .................................................................3 Criteria for Project Priority .....................................................................................4 Completed and Ongoing Projects ..................................................................... 5-7 Recommended and Not Recommended Projects ........................................... 8-13 Funding Schedule ......................................................................................... 14-17 Graph-Revenue Sources ..................................................................................... 18 Graph-Projects by Function ................................................................................. 19 Graph-Projects by Type ...................................................................................... 20 Person County’s Debt Service ...................................................................... 21-24 Future Debt Service Payments ........................................................................... 25 74 PERSON COUNTY OFFICE OF THE COUNTY MANAGER 304 South Morgan Street, Room 212 Roxboro, NC 27573-5245 336-597-1720 Fax 336-599-1609 April 7, 2025 Dear Person County Board of Commissioners, I am pleased to present Person County’s Fiscal Year (FY) 2026-2030 Recommended Capital Improvement Plan (CIP). The CIP is an important planning tool for our county, reflecting the Board of Commissioners’ priorities for large capital projects costing more than $50,000. In addition to Person County Government, this plan also incorporates the needs of our partner agencies, including Person County Schools (PCS) and Piedmont Community College (PCC), given that counties are statutorily responsible for the provision of educational facilities. We also include capital needs for two outside agencies for which the County owns the buildings, the Person County Museum of History and the Person County Senior Center. The development of this plan considers many factors including the current economic and fiscal climate, logistical and financial constraints, as well as competing demands and priorities for County funds. The most critical capital needs are those that address life-safety issues. Once those needs are identified, we work towards a balance of needs and priorities. This plan identifies the anticipated funding sources needed to meet these priorities. Although the projects in this plan span the next five years, the fiscal impacts extend far beyond. Projects that are financed incur debt service payments typically over a 15- to 20-year period. Therefore, the full array of funding sources needed to support the projects as well as potential impacts to future operating budgets are also presented. The Board of Commissioners reviews the five-year CIP every year, but only funds the projects on an annual fiscal year basis. For the previous fiscal year (FY25), the Board of Commissioners appropriated $2,311,206 from the General Fund, $2,600,000 from CIP fund balance, $81,000 from the N.C. 911 Board, limited obligation bonds (LOBs) in the amount of $21,000,000, and funding from other revenue sources to fund the CIP. American Rescue Plan Act (ARPA) funds were used for recreation, arts and parks projects that improve safety and accessibility in the amount of $1,130,000, and PCC contributed $1,835,000 towards the purchase of the Carolina Pride Carwash Building (to house PCC’s Center for Health, Advanced Technology & Trades (CHATT)). FY26 CIP requests total $17,997,688. Over the five-year plan, all requests total $168,969,444. The needs are great, but with limited funding options, it is necessary to exclude and/or delay some projects. Proposed projects that are not included in the recommended CIP due to limited funding options and competing priorities are CHATT Renovations ($10,000,000) and Fence Repair & Replacement ($60,000). The recommended FY26 CIP funding amount is $14,114,688. Like current year spending, next year’s funding sources are diversified. The General Fund contribution is proposed at $2,493,090; CIP fund balance contributes $217,688 and the Community Development Projects Fund contributes $90,000. Three projects totaling $592,000 are contingent upon receiving grants funds. In FY26, the County will issue $10,215,000 in limited obligation bonds (LOBs) to finance accessibility, safety and security improvements at five elementary schools. Education projects account for $10,252,522 or 82.2% of the FY26 Recommended CIP. 1 75 County projects include body cameras for the Sheriff’s Office ($60,000), design, programming and grant assistance for a new Emergency Services Building ($430,200), pickleball courts ($90,000), a mattress and tire shredder ($1,060,910, contingent upon receipt of grant funding) and various other initiatives. The FY26 CIP includes $735,500 for IT systems projects, HVAC water pipe insulation and door locking security upgrades for PCC and $10,864,024 for various PCS projects, including accessibility, safety and security improvements and heat pumps and floor tile replacements. An important element of this CIP is the debt service analysis and the tables and graph showing the future debt service levels for Person County Government. The County’s total outstanding debt at June 30, 2025 will be $28.0M. The County, working in partnership with Person County Schools, is planning to issue new debt, totaling $10.3M in FY26. Please keep in mind that this Capital Improvement Plan is just that – a plan – and while a great deal of effort and analysis have gone into this, it offers a starting point for annual comparisons, fiscal changes, unforeseen needs, and a place where public discussion can begin. The CIP will continue to be reviewed throughout the year, presenting any recommended changes to the Board for consideration. This review is critical as new information about our capital needs, our fiscal health, financing tools, and existing project scheduling arises. Person County Government takes great care and pride in being fiscally responsible. This CIP demonstrates our commitment to provide not only sustainable infrastructure but improvements and enhancements to our community and quality of life. County staff looks forward to working with the Board of Commissioners and our community partners as we implement the FY 2026-2030 CIP. Sincerely, Katherine M. Cathey County Manager 2 76 Person County, North Carolina Capital Improvement Plan Objectives of a CIP: •Create a plan to organize long term capital needs in a manner to promote discussion regarding priority, feasibility, timing, potential costs, financing options and future budgetary effect. •Limit projects to those costing $50,000 and over in the plan. •Present an overview of requests submitted by Person County departments, Piedmont Community College and Public Schools. •Facilitate the exchange of information and coordination between the County, the community college and the schools on capital planning. Steps in developing a CIP: •Determine capital needs for all departments and certain County-funded agencies. •Review priorities and assess proposed capital projects in relationship to these priorities. •Make recommendations to the Board of County Commissioners on a project’s timing, priority and possible financing options. Categories of projects: Person County Government Piedmont Community College Public Schools •Each project includes a description, a timeline for construction and operating costs, and the current status. •Also included are graphs that summarize revenue sources, projects by function, projects by type, and outstanding debt. 3 77 Person County, North Carolina Capital Improvement Plan Criteria in determining project status: Safety •Is public health or safety a critical factor with regard to this project? •What are the consequences if not approved? Mandate •Is the project required by legal mandates? •Is the project needed to bring the County into compliance with any laws or regulations? Timing and Linkages •What is the relationship to other projects, either ongoing or requested? •Does the project relate to a County-adopted plan or policy? Economic Impact •Will this project promote economic development or otherwise raise the standard of living for our citizens? Efficiencies •Will this project increase productivity or service quality, or respond to a demand for service? •Are there any project alternatives? Service Impact •Will this project provide a critical service or improve the quality of life for our citizens? •How will this project improve services to citizens and other service clients? •How would delays in starting the project affect County services? Operating Budget Impact •What is the possibility of cost escalation over time? •Will this project reduce annual operating costs in some manner? •What would be the impact upon the annual operating budget and future operating budgets? Debt Management •What types of funding sources are available? •How reliable is the funding source recommended for the project? •How would any proposed debt impact the County’s debt capacity? •Does the timing of the proposed construction correspond to the availability of funding? 4 78 Person County, North Carolina Capital Improvement Plan Completed Projects Person County Government: •Permitting Software ($272,735) •Human Resources Software-NeoGov ($64,542) •New Roof-Old Helena gym ($217,911) •Lucas CPR Compression Devices ($52,900) •New Roof-Old Helena (EMS/Sheriff) ($243,921) •HVAC Upgrades-Senior Center ($55,575) •New Roof-EMS- ($210,022) •Re-pave PCOB Parking Lots ($104,064) •Fiber Project-Project Management ($316,480) •P&R-ADA access safe surface ($148,574) •P&R-ADA parking areas ($62,827) •P&R-Athletic field light/poles ($59,495) •Refurbish Water Tank-Airport ($91,793) •Upfit PCOB Auditorium to BOC room ($121,813) •Demolish Water Tower-Old Helena School ($65,000) •Railroad Trails Project Match ($480,000) Piedmont Community College: •New Roof-Bldg L& C Covered Walkways ($312,203) Public Schools •New Roof Oak Lane ($1,050,636) •South Elementary-Metal Roof Replacement ($17,653) •Comm Radios-All Schools ($111,752) •Install Cameras-All schools ($180,000) •Woodland Elementary-Repaint Canopies ($29,817) •New Roof-North End Elementary ($121,351) Ongoing Projects Person County Government: New Roof-Inspection/Planning Building ($315,361) – Will be bidding project out in Spring 2024; construction anticipated to be complete by Fall 2024. EMS Station North ($85,000) – Memorandum of Agreement (MOA) has been drafted with Triple Springs VFD for building use. Some initial concept drawings have been rendered, but no County funds have been expended to date. Emergency Services Radio Upgrade ($180,000) – About 75% of the communication radios have been upgraded. This project also involves the installation of radio-activated alerting systems at EMS Stations 1 and 2. This portion of the project is still in the specification and bidding phase. Anticipated completion date is unknown. 5 79 Convert Picnic Shelters to Cabins ($63,300) – Contracts have been signed and construction to begin soon with an anticipated completion date of June 2025. Outdoor Multi-Purpose Courts ($63,000) – Project is near completion-waiting on the courts to be painted. Completion is expected before June 2025. Playground and Park Improvements ($104,546) – Project is pending completion after final repairs are done to playground equipment at Helena and Bethel Hill. Kirby Rebirth Project-Rooftop Event Space ($48,396) – Project is in the engineering phase and is expected to start construction soon with a completion date of June 2025. Kirby ADA Accessible Restrooms ($220,000)- Project is in the engineering phase and is expected to start construction soon with a completion date of June 2025. Kirby ADA Accessible Elevator ($350,000) - Project is in the engineering phase and is expected to start construction soon. Completion date is unknown at this time. Hucks Sansbury ADA Accessible Playground ($150,000)- Expecting the delivery of playground equipment soon and project is expected to be complete by June 2025. ADA Accessible Playground Updates ($150,000)- Project completion is expected before June 2025 2024 LOBs-Local Contingency ($309,168) Local set-aside contingency funds that were approved to support the PI/MRF Merger. This project is under construction, and will be expensed with bond proceeds until exhausted. It is unknown at this time if local contingency funds will be needed to complete this project. Piedmont Community College: BDEC Entry ($60,000) – Project is underway and is expected to be complete by the end of June 2025. General Education Building Design ($300,000) – Architectural and design services are complete. Chiller Room Upgrades ($500,000) – Project design is complete and in the bid process. Project is expected to be complete in the Winter 2025-2026. Science Lab Renovations ($400,000) – Project is currently in process and will be completed in Fall 2025. Room Upfits B, C, G Buildings ($157,500) – Construction in progress. Anticipated completion by Fall 2025. Repair HVAC Roof Waterlines ($90,000) – Project is underway and will be completed Winter of 2025-2026. 6 80 Public Schools: 2023 LOBs-Local Contingency ($740,000) – Local set-aside contingency funds that were approved to support the PHS Improvements Project funded with bond proceeds in November 2023. This project is in the early stages of construction, and will be expensed with bond proceeds until exhausted. It is unknown at this time if local contingency funds will be needed to complete this project. Asbestos and Lead Abatement ($100,000) – Project to address lead in water, asbestos and lead-based paint inspections. The project is in process and expected to be completed in August 2025. Helena/Stories Creek W/H Pumps (300,000)- Currently in the process of replacing water source heat pumps and is expected to be completed in the Summer 2025. SMS-Rooftop HVAC Units ( $100,000)- Project is currently seeking bids and does not have an anticipated completion date. All Schools-Replace Water Fountains ($97,000) – All water fountains in all school need replacing and is expected to begin in the Spring 2025 and completed in the Summer 2025. NMS, Woodland & PHS- Intercoms ($60,000)- Replace intercoms in Northern Middle School due to outdated equipment and will begin in Summer 2025. Helena-Replace Floor Tiles ($70,000)- Replace worn, loose floor tile to minimize tripping hazards. Project is currently seeking bids. NMS Rooftop HVAC ($50,000) Rooftop Unit at Northern Middle School has reached the end of its lifecycle. The project contract has been approved and is schedule to begin in April 2025. North Elementary Chiller ($331,901) – This project was originally approved in the CIP for FY22 and budgeted at $150K. However, the quotes came in much higher by the time the project was ready to proceed. Applied funds that were available in other completed projects in order to proceed. Construction will begin in April 2025. Earl Bradsher-Fire Alarm System ($180,000) – Installation of system is complete. Pending inspection before final invoice is paid. Expected to be concluded by Summer 2025. PHS-Repave Parking Lot ($300,000) – No work done to date. Project is expected to be completed in August 2025. PHS Stadium Restroom Improvements ($3,000,000) – Construction is in process. This project is expected to be complete in August 2025. 7 81 Person County Capital Improvement Plan FY 2026-2030 Recommended Projects YEAR DEPT PROJECT TITLE TOTAL COST PROJECT DESCRIPTION AND JUSTIFICATION 2026 General Services Replace HVAC System-Public Library 105,000 Replace the entire HVAC system at the Library with new air handlers with gas furnaces and two new 2.5-ton outside AC units. The original equipment, dating back to the 1960's, and parts have become almost impossible to find. It is also heated by electric duct heaters which makes the unit extremely costly and inefficient. General Services Upgrade HVAC System-LEC 60,000 Additional improvements necessary to the HVAC controls at the LEC, converting from the original problematic pneumatic type controls over to the digital control system. In Budget 2023, we converted the first phase of controllers to digital and this project will complete the last 36 VAV controllers that are continually failing. General Services Retrofit/Upgrade Plumbing-LEC 275,000 Built in 1993, the LEC is almost constantly having failures with water piping, water controls, and water valves failing. It appears that the chlorine in the water system deteriorates these components and over the years has had a devastating negative impact. This is a monumental task to have all the water piping/controls replaced; thus, we would propose to attack the problem one Pod at a time, starting with the worst situation.....Rust Pod. Sheriff Body Camera 60,000 Person County Sheriffs Office applied for a 50/50 matching grant through the SRT BWC (Small Rural Tribal Body Worn Camera) Program, a federally funded Micro Grant. The grant is in the award phase and if approved, Person County will be required to match $30,000 to the SRT BWC Program match of $30,000 to total $60,000 towards the purchase of Body Worn Cameras. This will allow the Sheriffs Office to add 30 new Body Worn Cameras to its inventory to replace old and outdated body cameras. (contingent upon receipt of grant funding) Emergency Services ESI Rapid Response Units (RRU)160,804 ESI Rapid Response Units (RRU) are advanced economical solutions to high vehicle fleet operating and maintenance costs for emergency response agencies. RRU's are transferable fiberglass pick-up truck caps with a 15-20 year life expectancy that are vehicle brand agnostic, and provide features such as whole unit climate control for medication efficacy, accountability and command platforms, fire suppression and investigation layouts, and various other detailed oriented equipment compartments that can be customized to that vehicles mission. Emergency Services New Emergency Services Building 430,200 Architectural design, programming study, and grant assistance contract for preparation to acquire land and construct a new Emergency Services building to locate Emergency Management, Emergency Operations Center, EMS Administration (and main base), Community Risk Reduction, and 911 Telecommunications in one location to meet current and future needs. This building will hold administrative offices, a dedicated EOC space, training space, equipment storage, and adequate vehicle bay space for ES vehicles. This location will also house a logistical center to consolidate all Emergency Services logistical functions into one location. A Facility Study has been completed and presented and a preferred land parcel already owned by the County has been identified. Emergency Services Emergency Services Ballistic Protection 62,000 Purchase ballistic protection for Emergency Services personnel in the form of Plate Carriers with a side cummerbund system so that one size fits most, Level IIIA ballistic front, back and side plates, built-in drag handles, molle identification placards and attached storage pouches for access to immediately needed personal protective and emergency medical equipment. (contingent upon receipt of grant funding) Emergency Services Emergency Services Building Bathroom 83,000 Complete renovation of all three bathrooms in the Emergency Services building on 216 W. Barden Street. Renovations to include new fixtures (toilets, sinks, showers, cabinets, countertops, flooring, painting of all walls, and any other repairs that need to be done to improve the servicability and condition of the facilities). 8 82 Person County Capital Improvement Plan FY 2026-2030 Recommended Projects YEAR DEPT PROJECT TITLE TOTAL COST PROJECT DESCRIPTION AND JUSTIFICATION Recreation, Arts & Parks ADA Accessible Playground Updates 65,000 Replace and/or update playground equipment in priority areas at various park sites for safety reasons. Safety concerns with faulty, outdated equipment will be addressed at all playground sites on a yearly rotation. Recreation, Arts & Parks Athletic Field Light/Pole Upgrades 63,250 Replace light poles at various parks. All ballfields in Person County have light systems that are 25+ years old. Recommend to continue upgrading the lights for safety and preventative maintenance and to reduce liability. Recreation, Arts & Parks Pickleball Courts 90,000 Installation of two outdoor pickleball courts in priority areas of the county. One of the fastest growing sports in the country. We have seen an increase in community interest for outdoor pickleball courts that are specifically for open play. This data is based on normal usage of the current courts at Huck Sansbury Complex and current program numbers. Person Industries/ Person County Recycling Center Shredder for MRF 1,060,910 Purchase SSI Shredder to shred Mattresses and Tires due to increase in disposal expenses and new fees set by Republic (local landfill). (contingent upon receipt of grant funding) PCC IT Systems 267,750 Update phone systems and network switches. Not updating phone system could result in phone system failure and force migration to a new phone system without one in place, resulting in loss of service during college operations. Current network switches are 6 years old and industry standard for life expectancy is 7 years. PCC HVAC Water Pipe Insulation 267,750 Replace pipe insulation with exterior jacketing on rooftop pipes circulating hot and chilled water to campus buildings. Engineering assessment has determined the deterioration of the insulation and jacketing is beyond reasonable repair or partial replacement. PCC Door Locking Security Upgrade 200,000 Implementation of access control throughout the Person County campus to include exterior and interior doorways. Integration with the current software platform will allow multiple technologies to work together seamlessly, including the surveillance system. Public Schools Debt Financing - Various Improvements to Schools 10,215,000 Debt-financed project to provide funds for improvements at various schools in this second tranche of funding approved by the Board of Commissioners in March 2023. This estimate includes $8.35M construction/renovation, $868K engineering and planning, $300K issuance costs and $697K contingency funds. Public Schools Contingency Funds - Local 299,024 Contingency funds from local County funding to use, as needed, for the School Improvements Project (2023 LOBs). Public Schools Helena & Stories Creek Elementary Schools - Water Source Heat Pumps 150,000 Replace water source heat pumps in mezzanines at both schools. Heat pumps are 20 plus years old and evaporator coils are starting to break down. Public Schools Abate and Replace Floor Tiles-PHS 200,000 Need to remove all floor tiles in ten classrooms with asbestos due to safety and health concerns. Floor tiles are loose and may become friable causing health issues for students and staff. 2027 General Services New Roof - Emergency Communication (911)155,642 As recommended in the Roofing Study. General Services New Roof-Airport Pumphouse 42,538 As recommended in the Roofing Study. General Services New Roof-Public Library Façade 131,836 As recommended in the Roofing Study. General Services New Roof-Law Enforcement Center 1,275,493 As recommended in the Roofing Study. General Services New Roof-Human Svc Building 2,943,438 As recommended in the Roofing Study. General Services New Roof-Leaning Academy 325,979 As recommended in the Roofing Study. Emergency Services ESI Rapid Response Units (RRU)160,804 Continuation of FY26 CIP Emergency Services New Emergency Services Building 8,850,000 Continuation of FY26 CIP Recreation, Arts & Parks ADA Accessible Playground Updates 65,000 Continuation of FY26 CIP Recreation, Arts & Parks Athletic Field Light/Pole Upgrades 59,800 Continuation of FY26 CIP Recreation, Arts & Parks HVAC Installation-Helena Gym 160,000 There is a need for climate-controlled rental and program space within the community. This project will provide for that community space need by making these facilities climate-controlled and usable year-round. 9 83 Person County Capital Improvement Plan FY 2026-2030 Recommended Projects YEAR DEPT PROJECT TITLE TOTAL COST PROJECT DESCRIPTION AND JUSTIFICATION Recreation, Arts & Parks HVAC Installation-Olive Hill Gym 160,000 There is a need for climate-controlled rental and program space within the community. This project will provide for that community space need by making these facilities climate-controlled and usable year-round. Recreation, Arts & Parks Gym Painting 60,000 This project will consist of cosmetic updates and repairs to the following gyms: Helena, Olive Hill, and Huck Sansbury. These cosmetic updates include painting of the walls and rafters in all three gym locations. Recreation, Arts & Parks Public Splash Pad 275,000 There are no public aquatic facilities in Person County. A splash pad/ spray ground has been approved in the Person County Recreation Master Plan for 20 years. It was one of the priorities for the public in the Wants/ Needs Survey done in 2010. This facility will provide equitable water-based recreation activities for our community in a safe and structured environment. A well-designed splash pad is accessible for all kinds of physical abilities and serves as a multigenerational place of play. Recommend to fund with available ARPA funds. Recreation, Arts & Parks Bike Lane Addition 100,000 Add bike lanes to park-walking tracks and additional asphalt topping. Providing this opportunity for the Person County community will further connect the public to wellness, the outdoors, and a lifelong vital life skill. PCC IT Systems 372,250 Update Phone systems and Network Switches. Not updating phone system could result in phone system failure and force migration to a new phone system without one in place, resulting in loss of service during college operations. Current network switches are 6 years old and industry standard for life expectancy is 7 years. PCC HVAC Water Pipe Insulation 267,750 Continuation of FY26 CIP PCC Door Locking Security Upgrade 150,000 Continuation of FY26 CIP PCC Parking Lot-Repair, Seal and Stripe 75,000 Project consists of repairing damaged areas of asphalt, tarring of cracks, sealing asphalt, and restriping. This work will prevent further damage and the need for repaving. PCC anticipates repaving in ten years with proper maintenance. PCC Building E-Office & Conf Room Renovations 165,000 Renovate E-150 from an existing computer laboratory into offices and a conference room. This renovation will support the anticipated growth of the Student Development staff to accommodate enrollment increases which include additional academic advisors. PCC Building A-Flooring & Finishes 75,000 Project includes renovations to Building-A flooring and finishes to replace 20+ year old carpet. PCC Mechanical, Electrical, Plumbing (MEP) Replacement 245,000 Replace hot water heaters, penthouse air handlers, and secondary HVAC units that have been identified and prioritized in PCC's Facility Master Plan. Identified equipment is beyond useful life. Chance of emergency repairs high and new units will be more efficient. PCC One-Stop Shop 450,000 Create a campus Welcome Center and one-stop shop that will house student support staff. This will include advising, registration, business office, and financial aid. This project includes moving the business office which is currently located in Building-A. PCC Building A-Handicap Parking 300,000 Expand and redesign parking lot in Building-A traffic circle, to include handicap spaces and ADA accessibility from the parking area to Building-A. This is the primary parking area designated for visitors and guests of the college, and will allow for ADA compliant handicap spaces and ADA compliant access to Building-A. Public Schools Contingency Funds - Local 535,976 Setting aside contingency funds from local County funding to use as needed for the School Improvements Project. Public Schools Helena & Stories Creek Elementary Schools - Water Source Heat Pumps 150,000 Replace water source heat pumps in mezzanines at both schools. Heat pumps are 20+ years old and evaporator coils are starting to break down. Public Schools NMS, Woodland Elem, & PHS-Intercom Replacements 60,000 Replace intercom systems at Northern Middle School, Woodland Elementary School and Person High School. Current systems are old and outdated and are not compatible with current system. The incompatibility of the system creates an unsafe environment due to lack of communication throughout the system. 10 84 Person County Capital Improvement Plan FY 2026-2030 Recommended Projects YEAR DEPT PROJECT TITLE TOTAL COST PROJECT DESCRIPTION AND JUSTIFICATION Public Schools Replace Floor Tiles-Stories Creek 85,000 Replace tile floors in the hallways and cafeteria at Stories Creek Elementary School which have become worn and loose. This creates a possible tripping hazard for staff and students. In addition the age of tile makes it difficult to clean and maintain. Public Schools Repaint Interior-SMS 200,000 Repaint interior rooms and hallways at Southern Middle School. Paint is chipping, stained and wear on the walls, has caused damage that requires paint to be refreshed. Public Schools PHS-Replace Windows 300,000 The windows at Person High School were installed in the 1960's. The windows are single-pane and not energy efficient. The windows are easily broken and are a safety hazard. Windows need to be replaced to improve security and increasing energy efficiency and reducing heating and cooling loss cost. Public Schools Replace Exterior Doors-All Schools 250,000 Replace all old exterior doors with new FRP style doors and hardware. Exterior doors are old and are becoming hard to maintain. This creates the possibility for doors to become unsecure throughout the school day. Public Schools Replace Electronic Door Locks - All Schools 150,000 Electronic door lock system is 15 years old and needs to be replaced and upgraded to increase speed of service. The new system would allow for instant data update and changes to be made without physically visiting each site. Public Schools South Elem-Replace Asbestos Floor Tiles 80,000 Remove asbestos floor tiles in 1-8 classrooms. Need to remove all floor tiles with asbestos due to safety and health concerns. Floor tiles are loose and may become friable causing health issues for students and staff. Public Schools Oak Lane Painting 75,000 Need to paint entire school due to wear and tear of old paint and paint peeling off walls and doors. 2028 General Services New Roof - Mayo Park Buildings 187,792 As recommended in the Roofing Study. General Services New Roof - Woodland Elementary 1,303,997 As recommended in the Roofing Study. Emergency Services ESI Rapid Response Units (RRU)80,402 Continuation of FY26 CIP Emergency Services New Emergency Services Building 140,000 Continuation of FY26 CIP Emergency Services Life Safety Education Simulator 195,925 Life Safety Education Simulator trainer that is housed in a 27' aluminum "V" nose trailer. This simulator allows participants of all ages to be presented an immersive learning experience offering opportunities for critical thinking, physical activity, hazard recognition and safe practices. Recreation, Arts & Parks ADA Accessible Playground Updates 65,000 Continuation of FY26 CIP Recreation, Arts & Parks Athletic Field Light/Pole Upgrades 49,500 Continuation of FY26 CIP Recreation, Arts & Parks Gym Painting 50,000 Continuation of FY27 CIP Recreation, Arts & Parks Acquisition of property adjacent to Farm Park 325,000 Acquisition of the property adjacent to the new County Farm Park, Flat River, Railroad Corridor, and Highway 501. Recreation, Arts & Parks Multi-purpose Sport Fields 100,000 Multi-purpose Sport Field Located at the Rock Athletic Complex: increasing participation and revenue while increasing the convenience for families of Person County. PCC Door Locking Security Upgrade 150,000 Continuation of FY26 CIP PCC Mechanical, Electrical, Plumbing (MEP) Replacement 240,000 Continuation of FY27 CIP PCC PCC Main Campus-CHATT Back Fill 1,000,000 The facilities vacated on the main campus due to the CHATT project which includes: Advanced Manufacturing, Healthcare and Workforce Education programs. Vacated buildings will require significant renovation to be repurposed to meet existing and new program requirements. Public Schools Debt Financing - Various Improvements to Schools 12,295,000 Debt-financed project to provide funds for improvements at various schools in this second tranche of funding approved by the Board of Commissioners in March 2023. This estimate includes $10.15M construction/renovation, $1.055M engineering and planning, $300K issuance costs and $789K contingency funds. Public Schools Contingency Funds - Local 842,353 Setting aside contingency funds from local County funding to use as needed for the School Improvements Project. Public Schools NMS, Woodland Elem, & PHS-Intercom Replacements 80,000 Continuation of FY26 CIP 11 85 Person County Capital Improvement Plan FY 2026-2030 Recommended Projects YEAR DEPT PROJECT TITLE TOTAL COST PROJECT DESCRIPTION AND JUSTIFICATION Public Schools Repaint Interior-NMS 200,000 Repaint interior rooms and hallways at Northern Middle School. Paint is chipping, stained and wear on the walls, has caused damage that requires paint to be refreshed. Public Schools Replace Carpet & Replace Tiles-SMS 120,000 Remove carpet and replace with VCT tiles in hallways and entryways at Southern Middle School. Carpet is 15 years old, worn, stained and needs to be replaced. Ends and edges are become frayed and a potential tripping hazard. Public Schools Replace Insulation Gym-SMS 485,000 Remove and replace insulation in the gym at Southern Middle School. Insulation is deteriorating rapidly and is no longer viable. Current insulation is falling and is a safety hazard for staff and students. Public Schools PHS Aux. Gym-Replace Bleachers 110,000 Need to replace bleachers due to the age (over 30 years old) and operation of bleachers . Bleachers are wood and have inoperable mechanical issues. They do not meet ADA standards. 2029 General Services New Roof - Mayo Park Buildings 195,639 As recommended in the Roofing Study. General Services New Roof - Courthouse 185,259 As recommended in the Roofing Study. General Services New Roof - Museum Complex 336,098 As recommended in the Roofing Study. General Services New Roof - Person High School 227,637 As recommended in the Roofing Study. General Services New Roof - School Bus Garage 244,608 As recommended in the Roofing Study. Emergency Services New Emergency Services Building 33,180,000 Continuation of FY26 CIP Recreation, Arts & Parks ADA Accessible Playground Updates 65,000 Continuation of FY26 CIP Recreation, Arts & Parks Athletic Field Light/Pole Upgrades 100,000 Continuation of FY26 CIP Recreation, Arts & Parks Gym Painting 50,000 Continuation of FY27 CIP PCC Mechanical, Electrical, Plumbing (MEP) Replacement 190,000 Continuation of FY27 CIP PCC PCC Main Campus-CHATT Back Fill 2,000,000 Continuation of FY28 CIP Public Schools Contingency Funds - Local 172,647 Setting aside contingency funds from local County funding to use as needed for the School Improvements Project. Public Schools Replace Carpet & Replace Tiles-NMS 120,000 Remove carpet and replace with VCT tiles in hallways and entryways at Northern Middle School. Carpet is 15 years old, worn, stained and needs to be replaced. Ends and edges are become frayed and a potential tripping hazard. Public Schools Replace Gym Windows-SMS 200,000 Replace exterior windows in Southern Middle School Gym. Original windows in the building are single-paned and have been repaired numerous times due to damage and age. The windows are no longer able to be repaired due to hardware and need removal. 2030 General Services New Roof - Library 718,699 As recommended in the Roofing Study. General Services New Roof - Northern Middle School 506,709 As recommended in the Roofing Study. General Services New Roof - Stories Creek Elementary 2,003,915 As recommended in the Roofing Study. Emergency Services New Emergency Services Building 36,380,000 Continuation of FY26 CIP Recreation, Arts & Parks ADA Accessible Playground Updates 65,000 Continuation of FY26 CIP PCC Parking Lot-Repair, Seal and Stripe 75,000 Project consists of repairing damaged areas of asphalt, tarring of cracks, sealing asphalt, and restriping. This work will prevent further damage and the need for repaving. PCC anticipates repaving in ten years with proper maintenance. PCC Mechanical, Electrical, Plumbing (MEP) Replacement 205,000 Continuation of FY27 CIP PCC PCC Main Campus-CHATT Back Fill 2,000,000 Continuation of FY28 CIP 12 86 Person County Capital Improvement Plan FY 2025-2029 Projects Not Recommended DEPT PROJECT TITLE TOTAL COST PROJECT DESCRIPTION/REASON FOR NOT RECOMMENDING PCC CHATT 10,000,000 PCC has state funding available for renovations and equipment. Additional revenue sources and projected needs/costs will be evaluated for funding in future years. Recreation, Arts & Parks Fence Repair & Replacement 60,000 Fence repairs and replacements at parks and recreation facilities will be funded through operational budgets. 13 87 88 Person County Capital Improvement Plan (CIP) 2026-30 Recommended - Funding Schedule Revenues: General Fund Contribution 2,311,206 2,493,090 12,514,006 5,457,469 34,166,888 38,854,323 95,796,982 General Fund Contribution (ARPA Funds)880,000 506,910 - - - - 1,386,910 CIP Fund Balance 2,600,000 217,688 - - - - 2,817,688 EMS Balistic Grant Funding - 62,000 - - - - 62,000 State E911 Telephone Board Funds (Virtual Infrastructure Replacement)81,000 - - - - - 81,000 SRT BWC Micro Grant (Body Cameras)- 30,000 - - - - 30,000 Capacity Building Competitive Grant (NCEM)-(New Emergency Services Building)- - 100,000 - 100,000 100,000 300,000 State E911 Telephone Board Funds (New Emergency Services Building)- - 6,000,000 - - - 6,000,000 Federal EOC Grant Funding (New Emergency Services Building)- - - - 3,000,000 3,000,000 6,000,000 Firehouse Subs-First Responder Grant (Life Safety Education Simulator)- - - 15,000 - - 15,000 FEMA-Fire Prevention and Safety Grant (Life Safety Education Simulator)- - - 60,000 - - 60,000 FM Global Fire Prevention Grant (Life Safety Education Simulator)- - - 10,000 - - 10,000 State Farm Community Safety Grant (Life Safety Education Simulator)- - - 20,000 - - 20,000 Community Development Projects Fund Balance 16,864 90,000 - - - - 106,864 PARTF Grant (Public Splash Pad)- - 137,500 - - - 137,500 LWCF Grant (Acquisition of property adjacent to Farm Park)- - - 162,500 - - 162,500 State grant funds (PCRC Mattress/Tire Shredder)- 500,000 - - - - 500,000 PCC Contribution (Acquisition of HS Bldg & Carolina Pride Bldgs, and Other Improvements)1,835,000 - - - - - 1,835,000 Debt Issuance (Acquisition of HS Bldg & Carolina Pride Bldgs, PI/MRF Merger Project, and Roof Replacement)21,000,000 - - - - - 21,000,000 Debt Issuance (LOB's School Improvements)- 10,215,000 - 12,295,000 - - 22,510,000 Total Sources of Revenue:28,724,070 14,114,688 18,751,506 18,019,969 37,266,888 41,954,323 158,831,444 Project Costs for County: Current Year 2024-25 Budget Year 2025-26 Planning Year 2026-27 Planning Year 2027-28 Planning Year 2028-29 Planning Year 2029-30 TOTAL PROJECT COSTS Information Technology: Virtual Infrastructure Upgrades 523,000 - - - - - 523,000 Human Resources: Software Acquisition 64,542 - - - - - 64,542 General Services: Acquisition-Human Services Building 8,000,000 - - - - - 8,000,000 Improvements-Human Services Building 2,000,000 - - - - - 2,000,000 Issuance Costs-HS/PCC Bldgs & Other Proj 300,000 - - - - - 300,000 Contingency Costs-HS/PCC Bldgs & Other Proj - Local 309,168 - - - - - 309,168 Replace Windows - PCOB 525,000 - - - - - 525,000 Replace HVAC System - PCOB 1,000,000 - - - - - 1,000,000 Replace HVAC System - Public Library - 105,000 - - - - 105,000 Upgrade HVAC System- LEC - 60,000 - - - - 60,000 Retrofit/upgrade plumbing - LEC - 275,000 - - - - 275,000 Planning Year 2029-30 TOTAL REVENUE SOURCES Planning Year 2028-29 Budget Year 2025-26Sources of Revenue: Current Year 2024-25 Planning Year 2026-27 Planning Year 2027-28 14 89 Person County Capital Improvement Plan (CIP) 2026-30 Recommended - Funding Schedule Project Costs for County: Current Year 2024-25 Budget Year 2025-26 Planning Year 2026-27 Planning Year 2027-28 Planning Year 2028-29 Planning Year 2029-30 TOTAL PROJECT COSTS New Roof - Emg Comm (911)- - 155,642 - - - 155,642 New Roof- Airport Pumphouse - - 42,538 - - - 42,538 New Roof - Public Library Façade - - 131,836 - - - 131,836 New Roof- Law Enforcement Center - - 1,275,493 - - - 1,275,493 New Roof- Human Svc Building - - 2,943,438 - - - 2,943,438 New Roof- Learning Academy - - 325,979 - - - 325,979 New Roof - Mayo Park Buildings - - - 187,792 195,639 - 383,431 New Roof- Woodland Elementary - - - 1,303,997 - - 1,303,997 New Roof - Courthouse - - - - 185,259 - 185,259 New Roof - Museum Complex - - - - 336,098 - 336,098 New Roof- Person High School - - - - 227,637 - 227,637 New Roof - School Bus Garage - - - - 244,608 - 244,608 New Roof- Library - - - - - 718,699 718,699 New Roof- Northern Middle School - - - - - 506,709 506,709 New Roof- Stories Creek Elemen.- - - - - 2,003,915 2,003,915 Sheriff: Body Cameras - 60,000 - - - - 60,000 Emergency Services: EMS Station North 110,000 - - - - - 110,000 Emg Services Building Safety/Security Upgrades 54,400 - - - - - 54,400 ESI Rapid Response Units (RRU)241,206 160,804 160,804 80,402 - - 643,216 New Emergency Services Building - 430,200 8,850,000 140,000 33,180,000 36,380,000 78,980,200 Emg Services Ballistic Protection - 62,000 - - - - 62,000 Emg Services Building Bathroom Renovations - 83,000 - - - - 83,000 Life Safety Education Simulator - - - 195,925 - - 195,925 Recreation, Arts & Parks: Kirby Rebirth Project - Roof Top Studio/Event Space 16,864 - - - - - 16,864 Rail Road Trails Project: Match to NCDOT Grant 480,000 - - - - - 480,000 ADA Accessible Restroom-Kirby 220,000 - - - - - 220,000 ADA Accessible Elevator-Kirby 350,000 - - - - - 350,000 ADA Repairs/Updates-Kirby 160,000 - - - - - 160,000 Huck Sansbury ADA Accessible Playground 150,000 - - - - - 150,000 Additional RV Sites-Mayo Park 55,890 - - - - - 55,890 ADA Accessible Playground Updates 65,000 65,000 65,000 65,000 65,000 65,000 390,000 Athletic Field Light/Pole Upgrades 57,000 63,250 59,800 49,500 100,000 - 329,550 HVAC Installation-Helena Gym - - 160,000 - - - 160,000 HVAC Installation-Olive Hill Gym - - 160,000 - - - 160,000 Gym Painting - - 60,000 50,000 50,000 - 160,000 Public Splash Pad - - 275,000 - - - 275,000 Pickleball Courts - 90,000 - - - - 90,000 Bike Lanes Addition - - 100,000 - - - 100,000 Aquisition of property adjacent to Farm Park - - - 325,000 - - 325,000 Multi-purpose Sport Fields - - - 100,000 - - 100,000 Person Industries/PCRC PI/MRF Merger-Construction (Phase I)2,103,000 - - - - - 2,103,000 PI/MRF Merger-Equipment Upgrades (Phase II)1,686,478 - - - - - 1,686,478 Shredder for MRF - 1,060,910 - - - - 1,060,910 Total County Projects:18,471,548 2,515,164 14,765,530 2,497,616 34,584,241 39,674,323 112,508,422 15 90 Person County Capital Improvement Plan (CIP) 2026-30 Recommended - Funding Schedule Project Costs for PCC: Current Year 2024-25 Budget Year 2025-26 Planning Year 2026-27 Planning Year 2027-28 Planning Year 2028-29 Planning Year 2029-30 TOTAL PROJECT COSTS Piedmont Community College (PCC): Acquisition-Carolina Pride Building 7,000,000 - - - - - 7,000,000 Exterior Improvements 150,000 - - - - - 150,000 IT Systems 75,000 267,750 372,250 - - - 715,000 CHATT Renovations - - - - - - - HVAC Water Pipe Insulation - 267,750 267,750 - - - 535,500 Door Locking Security Upgrade - 200,000 150,000 150,000 - - 500,000 Parking Lot-Repair, Seal and Stripe - - 75,000 - - 75,000 150,000 Building E-Office & Conf Room Renovations - - 165,000 - - - 165,000 Building A-Flooring & Finishes - - 75,000 - - - 75,000 Mechanical, Electrical, Plumbing (MEP) Replacement - - 245,000 240,000 190,000 205,000 880,000 One-Stop Shop - - 450,000 - - - 450,000 PCC Main Campus-CHATT Back Fill - - - 1,000,000 2,000,000 2,000,000 5,000,000 Building A-Handicap Parking - - 300,000 - - - 300,000 Total PCC Projects:7,225,000 735,500 2,100,000 1,390,000 2,190,000 2,280,000 15,920,500 Project Costs for Public Schools: Current Year 2024-25 Budget Year 2025-26 Planning Year 2026-27 Planning Year 2027-28 Planning Year 2028-29 Planning Year 2029-30 TOTAL PROJECT COSTS Public Schools: Debt Financing - Various Improvements to Schools Construction/Renovation - 8,350,000 - 10,150,000 - - 18,500,000 A&E Fees - 868,400 - 1,055,600 - - 1,924,000 Issuance Costs - 300,000 - 300,000 - - 600,000 Contingency Funds-Financed - 696,600 - 789,400 - - 1,486,000 Contingency Funds-Local 340,000 299,024 535,976 842,353 172,647 - 2,190,000 New Roof - South Elementary 1,910,522 - - - - - 1,910,522 Asbestos & Lead Paint Abatement - All Schools 100,000 - - - - - 100,000 Helena & Stories Creek Elem-Water Source Heat Pumps 300,000 150,000 150,000 - - - 600,000 SMS-Roof Top HVAC Units 100,000 - - - - - 100,000 Replace Water Fountains-All Schools 97,000 - - - - - 97,000 NMS, Woodland Elem, & PHS-Intercom 60,000 - 60,000 80,000 - - 200,000 Helena Elem-Replace Floor Tiles 70,000 - - - - - 70,000 NMS-Roof Top HVAC Unit 50,000 - - - - - 50,000 Abate and Replace Floor Tiles-PHS - 200,000 - - - - 200,000 Replace Floor Tiles-Stories Creek - - 85,000 - - - 85,000 Repaint Interior-SMS - - 200,000 - - - 200,000 Repaint Interior-NMS - - - 200,000 - - 200,000 Replace Carpet & Replace Tiles-SMS - - - 120,000 - - 120,000 Replace Insulation Gym-SMS - - - 485,000 - - 485,000 Replace Carpet & Replace Tiles-NMS - - - - 120,000 - 120,000 Replace Gym Windows-SMS - - - - 200,000 - 200,000 PHS-Replace Windows - - 300,000 - - - 300,000 Replace Exterior Doors- All Schools - - 250,000 - - - 250,000 Replace Electronic Door Locks-All Schools - - 150,000 - - - 150,000 South Elem-Replace Asbestos Floor Tiles - - 80,000 - - - 80,000 Oak Lane-Painting - - 75,000 - - - 75,000 PHS Aux. Gym-Replace Bleachers - - - 110,000 - - 110,000 Total Public Schools Projects:3,027,522 10,864,024 1,885,976 14,132,353 492,647 - 30,402,522 16 91 Person County Capital Improvement Plan (CIP) 2026-30 Recommended - Funding Schedule Total Project Costs:28,724,070 14,114,688 18,751,506 18,019,969 37,266,888 41,954,323 158,831,444 Sources of Revenue for Operating Impact Costs: Current Year 2024-25 Budget Year 2025-26 Planning Year 2026-27 Planning Year 2027-28 Planning Year 2028-29 Planning Year 2029-30 TOTAL REVENUE SOURCES General Fund Revenues - (34,400) 1,016,350 1,290,350 2,264,050 2,202,550 6,738,900 Person Industries/PCRC Shredder for MRF Tire Disposal Fee (from neighboring counties) - 26,400 26,400 26,400 26,400 26,400 132,000 Mattress Fees - 8,000 8,000 8,000 8,000 8,000 40,000 Total Sources of Revenue for Operating Impact Costs:- - 1,050,750 1,324,750 2,298,450 2,236,950 6,910,900 Operating Impact Costs: Current Year 2024-25 Budget Year 2025-26 Planning Year 2026-27 Planning Year 2027-28 Planning Year 2028-29 Planning Year 2029-30 TOTAL PROJECT COSTS Emergency Services New Emergency Services Building Maintenance Contract - - - - 34,000 34,000 68,000 EOC AV/Technology Maintenance Fees - - - - 50,000 50,000 100,000 Life Safety Education Simulator Trailer Maintenance - - - - 700 700 1,400 Recreation, Arts & Parks Public Splash PadMaintenance costs and Chemicals - - 10,000 10,000 10,000 10,000 40,000 Staffing (but not required)- - 15,000 15,000 15,000 15,000 60,000 Debt Serviceebt pay e ts 6 O s issuance - - 1,025,750 1,000,000 974,250 943,500 3,943,500 py issuance - - - 299,750 1,214,500 1,183,750 2,698,000 Total Operating Impact Costs:- - 1,050,750 1,324,750 2,298,450 2,236,950 6,910,900 (ARPA). Note 2: Orange highlighted estimates include the revenues and expenditures associated with available funding from the American Recovery Plan Act Note 1: Yellow highlighted estimates include the revenues and expenditures associated with proposed debt issuances. 17 92 Person County Capital Improvement Plan Recommended - Revenue Sources FY 2026 - 2030 Total % Revenue Sources Description Current Year 2026 2027 2028 2029 2030 Totals % of Total Community Development Projects Fund Balance 16,864 90,000 - - - - 106,864 0.1% PCC Contribution 1,835,000 - - - - - 1,835,000 1.2% CIP Fund Balance 2,600,000 217,688 - - - - 2,817,688 1.8% State 911 Board Funds 81,000 - 6,000,000 - - - 6,081,000 3.8% Grant Funding - 592,000 237,500 267,500 3,100,000 3,100,000 7,297,000 4.6% Debt Proceeds 21,000,000 10,215,000 - 12,295,000 - - 43,510,000 27.4% General Fund Contribution 3,191,206 3,000,000 12,514,006 5,457,469 34,166,888 38,854,323 97,183,892 61.2% Totals 28,724,070 14,114,688 18,751,506 18,019,969 37,266,888 41,954,323 158,831,444 100.0% 0.1% 1.2% 1.8% 3.8% 4.6% 27.4% 61.2% 0.0%10.0%20.0%30.0%40.0%50.0%60.0%70.0% Community Development Projects Fund Balance PCC Contribution CIP Fund Balance State 911 Board Funds Grant Funding Debt Proceeds General Fund Contribution 18 93 Person County Capital Improvement Plan Recommended - by Function FY 2026 - 2030 Total % CIP Projects by Function Description Current Year 2026 2027 2028 2029 2030 Totals % of Total General Government 12,721,710 440,000 4,874,926 1,491,789 1,189,241 3,229,323 23,946,989 15.1% Public Safety 405,606 796,004 9,010,804 416,327 33,180,000 36,380,000 80,188,741 50.5% Culture & Recreation 1,554,754 218,250 879,800 589,500 215,000 65,000 3,522,304 2.2% Person Industries/PCRC 3,789,478 1,060,910 - - - - 4,850,388 3.1% Education - PCC 7,225,000 735,500 2,100,000 1,390,000 2,190,000 2,280,000 15,920,500 10.0% Education - Schools 3,027,522 10,864,024 1,885,976 14,132,353 492,647 - 30,402,522 19.1% Totals 28,724,070 14,114,688 18,751,506 18,019,969 37,266,888 41,954,323 158,831,444 100.0% Gen Gov't 15.1% Public Safety 50.5% Culture & Recreation 2.2% PI/PCRC 3.1% Education -PCC 10.0% Education - Schools 19.1% 19 94 Person County Capital Improvement Plan Recommended- by Type FY 2026 - 2030 Total % CIP Projects by Type Description Current Year 2026 2027 2028 2029 2030 Totals % of Total Paving Projects - - 375,000 - - 75,000 450,000 0.3% Planning & Consulting - 1,168,400 - 1,355,600 - - 2,524,000 1.6% Roofing Replacements 1,910,522 - 4,874,926 1,491,789 1,189,241 3,229,323 12,695,801 8.0% Other B&G Improvements 2,732,890 1,126,000 2,532,550 1,979,500 2,405,000 2,270,000 13,045,940 8.2% Equipment/Software Upgrades 2,978,878 1,822,910 372,250 - 715,000 715,000 4,161,788 2.6% Property Acquisitions 15,000,000 - - - - - 15,000,000 9.4% Construction/Renovation 6,101,780 9,997,378 10,596,780 13,193,080 32,957,647 35,665,000 112,240,232 70.7% Totals 28,724,070 14,114,688 18,751,506 18,019,969 37,266,888 41,954,323 158,831,444 100.0% - - - - - - - #REF! 0.3% 1.6% 8.0% 8.2% 2.6% 9.4% 70.7% 0.0%10.0%20.0%30.0%40.0%50.0%60.0%70.0%80.0% Paving Projects Planning & Consulting Roofing Replacements Other B&G Improvements Equipment/Software Upgrades Property Acquisitions Construction/Renovation 20 95 96 Person County's Debt Service Current Outstanding Debt Project Description Term Interest Rate % Outstanding Balance Last Pyt Fiscal Year 2012 SMS & portion of PHS Re-roofing (QSCB) Re-roofing construction for Southern Middle School and a portion of Person High School; financed through a Qualified School Construction Bond (QSCB). 15 years 3.93% 552,867 2028 2015 PCRC & Various Re- roofing Projects Purchase, renovation and re-roofing of the existing Person County Recycling Facility, and re-roofing construction for the Kirby Civic Auditorium and Earl Bradsher Preschool. 15 years 2.80% 425,200 2029 2016 Roxplex & Various Re- roofing Projects Acquisition and improvements of Roxplex property; re-roofing construction to Huck Sansbury, South Elementary, Woodland Elementary, and Oak Lane Elementary; window replacements for North End Elementary, and a chiller replacement for Southern Middle School. 10 years 2.22% 76,249 2026 2017 Person County Senior Center Project Acquisition and improvements of existing facility (formerly “Total Fitness Center”) to be location of Person County Senior Center. 15 years 5.555% 1,176,808 2032 2018 Towers & Other Building Improvements Construction of public safety communication towers; Huck Sansbury HVAC and improvements to various school buildings. 15 years 3.51% 2,350,088 2033 2023 PHS ADA Improvements (LOBs-Tier 1) Construction and renovations to Person High School to include ADA and security improvements, and removal of parking areas. 20 years 5% 17,033,125 2044 2024 Property Acquisitions, PI/MRF Merger, South Elementary School Re- Roofing Acquisition of Human Services Building, Carolina Pride Building (PCC CHATT), renovation and upfits to the Recycling Center in preparation of merging facilities with Person Industries, and re-roofing construction of South Elementary School. 20 years 5% 28,011,850 2045 TOTAL DEBT SERVICE OUTSTANDING $49,626,187 21 97 Current Debt Analysis There are two standard ratios that measure debt service levels and the capacity for taking on additional debt. These ratios and their meaning for Person County are described as follows: •Debt to Assets Ratio: Measures leverage, the extent to which total assets are financed with long- term debt. The debt-to-assets ratio is calculated as long-term debt divided by total assets. A high debt to assets ratio may indicate an over-reliance on debt for financing assets, and a low ratio may indicate a weak management of reserves. At FY 2023, the debt to assets ratio for Person County was 6% (rises to 13% in FY 2024), while the other 21 counties with similar populations reported an average of 19%. Person County was the 5th highest county for the amount of total assets reported in comparison to these other counties, but rated the 5th lowest Debt to Assets Ratio, as well as the 4th lowest long-term debt expense. Results appear to indicate that Person County is minimally leveraged in debt compared to the population group average. As displayed in the chart below, Person County's debt to assets ratio has declined from 8% in FY 2022 to 6% in FY 2023. This reduction is due to the yearly paydown of debt. The higher ratio of 13% in FY2019 was the result of issuing new debt for the Senior Center renovation and construction of Public Safety Communication Towers in FY 2018. A gradual change or level trend indicates to credit agencies a more strategic approach to the management of the County’s assets. As of FY 2023, the data supported that the County was more than sufficiently leveraged to take on additional long-term debt. In November 2023, Person County issued debt for $12.725M for Person High School improvements, which resulted in the debt to assets ratio to be reported at a higher rate at the end of fiscal year 2024 for 13%. New debt for approximately $21M was also issued in August 2024 to address the cost of two property acquisitions, construction and renovation to the Person County Recycling Center in preparation of merging Person Industries in with this facility, and the re-roofing of an elementary school. The issuance of this new debt should cause the debt-to-asset ratio to climb further at fiscal year-end 2025, and be closer to the average of what counties in our population group are reporting, indicating an effort by the County to display a stronger management of reserves. Person County's FY Debt to Assets Ratio 2019 13% 2020 11% 2021 9% 2022 8% 2023 6% 22 98 •Debt Service Ratio: Measures financing obligations, provides feedback on service flexibility with the amount of expenditures committed to annual debt service. The debt service ratio is calculated as annual debt service divided by total expenses. General accounting guidance discourages this ratio from being higher than 15% for a maximum benchmark. Any percentage higher than this can severely hamper the County's service flexibility. At FY 2023, Person County's debt service ratio reported at 4.2% (remains roughly flat at 4.1% in FY 2024), which is minimally under the population group’s average ratio of 6% for FY 2023. As it stands now, Person County is in a favorable position to take on more debt when comparing the debt service ratio levels to its peer counties. The issuance of new debt should cause the County’s debt service ratio to increase to a level that indicates a stronger management of financing resources in relation to the amount that is available for other services. Debt Service FY 2023 Ratio Person County 4% Population Group 6% Maximum Benchmark 15% Proposed Debt Service There are two debt issuances in this 5-year CIP plan for FY 2026 and FY 2028. These represent the remaining two debt issuances that were part of a 3-tier financing package formerly approved by the Board of Commissioners on March 20, 2023. These were part of a three-tier financing that required a $0.0025 cent tax increase adopted for FY24 in order to make principal and interest payments on Limited Obligation Bonds (LOBs) for all three tiers. The first tier was issued in November 2023 in the amount of $12.725M for ADA and safety improvements at Person High School. The remaining two tiers will cover similar improvements at various public elementary schools. The Board of Commissioners also appropriated $3M to Person County Schools in FY24 for Person High School stadium improvements, a special request that the Schools presented after the first tier of LOBs was issued. The Schools agreed to forfeit this $3M from the balance of remaining LOBs to be issued for the next two tiers. The detail for these two financing proposals are below: Various Improvements to Schools Project (Tier 2) The County is proposing to issue a Limited Obligation Bond (LOB) for $10.215M in calendar year 2026 that will cover the cost of planning, construction and renovation improvements, and issuance costs for Stories Creek Elementary, South Elementary, Oak Lane Elementary, Helena Elementary, and Earl Bradsher Preschool. Renovations include various ADA and safety improvements. The total proposed debt amount for this project is comprised of the following: Construction/Renovation/Planning $ 8,350,000 A&E Fees 868,400 Issuance Costs 300,000 Contingency Funds 696,600 Total $10,215,000 23 99 Various Improvements to Schools Project (Tier 3) The County is proposing to issue a Limited Obligation Bond (LOB) for $12.295M in calendar year 2028 that will cover the cost of planning, construction and renovation improvements, and issuance costs for Southern Middle School, Northern Middle School, Woodland Elementary, North End Elementary, and North Elementary. Renovations include various ADA and safety improvements. The total proposed debt amount for this project is comprised of the following: Construction/Renovation/Planning $10,150,000 A&E Fees 1,055,600 Issuance Costs 300,000 Contingency Funds 789,400 Total $12,295,000 The addition of this new debt is estimated to increase the County’s outstanding debt total from $49.6M at end of FY 2025 to $83.9M over the next three years, a 69% increase. Although significant, the County has built up reserves that minimized the amount of tax revenue needed to support the two remaining tiers of debt for schools by only $.0025 cents on the tax rate, which was adopted for FY24. As always, the County will continue to monitor available reserves in the debt model, analyze the impacts of new debt on the County’s operating budget, and consider current economic conditions and the interest rate environment for future debt project recommendations. 24 100 Future Debt Service Fiscal Year Ending June 30 2012 School Roofing Projects for SMS & PHS (QSCB) 2015 PCRC & Various Roofing Projects 2016 Roxplex & Various Roofing Projects 2017 Senior Center & Various Roofing Projects 2018 Towers & Other Building Improvements Project 2023 PHS Improvements Project (LOBs) 2024 HS/CHATT Acquisitions & School Roof Improvements (LOBs) Total Current Debt Service 2026 227,302 110,500 76,249 179,951 470,200 1,172,500 1,851,750 4,088,452 2027 219,095 107,700 - 176,006 381,818 1,142,000 1,804,250 3,830,869 2028 106,470 104,900 - 172,060 370,411 1,111,500 1,756,750 3,622,091 2029 - 102,100 - 168,115 359,003 1,081,000 1,709,250 3,419,468 2030 - - - 164,169 347,596 1,050,500 1,661,750 3,224,015 2031 - - - 160,224 212,285 1,020,000 1,614,250 3,006,759 2032 - - - 156,284 106,143 989,500 1,566,750 2,818,676 2033 - - - - 102,633 959,000 1,519,250 2,580,883 2034 - - - - - 928,500 1,471,750 2,400,250 2035 - - - - - 898,000 1,424,250 2,322,250 2036 - - - - - 867,500 1,371,875 2,239,375 2037 - - - - - 837,000 1,324,625 2,161,625 2038 - - - - - 801,625 1,277,375 2,079,000 2039 - - - - - 771,375 1,230,125 2,001,500 2040 - - - - - 741,125 1,182,875 1,924,000 2041 - - - - - 710,875 1,135,625 1,846,500 2042 - - - - - 680,625 1,088,375 1,769,000 2043 - - - - - 650,375 1,045,850 1,696,225 2044 - - - - - 620,125 1,008,050 1,628,175 2045 - - - - - - 967,075 967,075 2046 - - - - - - - - Totals 552,867$ 425,200$ 76,249$ 1,176,809$ 2,350,088$ 17,033,125$ 28,011,850$ 49,626,187$ Fiscal Year Ending June 30 Total Current Debt Service FY26 Various School Improvements (LOBs) FY28 Various School Improvements (LOBs) Total Proposed Debt Service Adjusted Year to Year Change with Proposed Debt Service 2026 4,088,452 - - 4,088,452 1,714,344 2027 3,830,869 1,025,750 - 4,856,619 768,167 2028 3,622,091 1,000,000 299,750 4,921,841 65,222 2029 3,419,468 974,250 1,214,500 5,608,218 686,377 2030 3,224,015 943,500 1,183,750 5,351,265 (256,953) 2031 3,006,759 918,000 1,153,000 5,077,759 (273,506) 2032 2,818,676 892,500 1,122,250 4,833,426 (244,333) 2033 2,580,883 867,000 1,091,500 4,539,383 (294,044) 2034 2,400,250 841,500 1,060,750 4,302,500 (236,883) 2035 2,322,250 816,000 1,030,000 4,168,250 (134,250) 2036 2,239,375 790,500 999,250 4,029,125 (139,125) 2037 2,161,625 765,000 968,500 3,895,125 (134,000) 2038 2,079,000 739,500 937,750 3,756,250 (138,875) 2039 2,001,500 714,000 907,000 3,622,500 (133,750) 2040 1,924,000 688,500 876,250 3,488,750 (133,750) 2041 1,846,500 663,000 845,500 3,355,000 (133,750) 2042 1,769,000 637,500 814,750 3,221,250 (133,750) 2043 1,696,225 612,000 784,000 3,092,225 (129,025) 2044 1,628,175 586,500 753,250 2,967,925 (124,300) 2045 967,075 561,000 722,500 2,250,575 (717,350) 2046 - 535,500 691,750 1,227,250 (1,023,325) 2047 - - 661,000 661,000 (566,250) 2048 - - 625,250 625,250 (35,750) 2049 - - - - (625,250) 2050 - - - - - Totals 49,626,187$ 15,571,500$ 18,742,250$ 83,939,937$ (2,374,108)$ Above chart displays Person County's current debt service schedule, which increases from $24M to $28M at FYE 2025. The chart to the right includes anticipated debt for the second and third tiers of school improvements in FY26 and FY28. The total outstanding debt service increases by $34.3M over the next three years from the additional debt. The graph below represents the County's outstanding debt service over a 10- year period, which includes the effect of the new debt through FY2028. $14.9 $12.6 $10.5 $8.7 $7.1 $24.0 $49.6 $65.2 $61.1 $75.0 0.0 10.0 20.0 30.0 40.0 50.0 60.0 70.0 80.0 2019 2020 2021 2022 2023 2024 2025 2026*2027*2028* (Millions) Fiscal Year End *Estimate Outstanding Debt Service 25 101