05-05-2025 Agenda Packet BOCPERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
MEETING AGENDA
304 South Morgan Street, Room 215
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
May 5, 2025
6:00 p.m.
This meeting will convene in the Auditorium of the County Office Building.
1.CALL TO ORDER .......................................................................... Chairman Puryear
2.INVOCATION
3.PLEDGE OF ALLEGIANCE
4.UNFINISHED BUSINESS
A.Qualifications for Serving on the Board of County
Commissioners ................................................................................ T.C. Morphis Jr.
5.DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA
6.RECOGNITION
A.Civics Academy Graduation ............................................................. Kim Strickland
B.Clerks to the Board of County Commissioners’ Week
Proclamation ................................................................................ Chairman Puryear
7.PUBLIC HEARING
A. SUP-01-25 –A request by the Applicant, Timmons Group for
Special Use Permit approval on a 23 + acre lot, located at
3722 Woodsdale Rd., Tax Map A57 81, and A57 82 ...................... Margaret Hauth
8.INFORMAL COMMENTS
The Person County Board of Commissioners established a 10-minute segment which
is open for informal comments and/or questions from citizens of this county on issues,
other than those issues for which a public hearing has been scheduled. The time will
be divided equally among those wishing to comment. It is requested that any person
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who wishes to address the Board, register with the Clerk to the Board prior to the
meeting.
9.DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA
A.April 21, Minutes
B.Budget Amendment #20
C.Adult Correction, Probation and Parole Lease Renewal
D.Advancement of Funds for Pre-Issuance Debt Fees for Second Tranche of
Limited Obligation Bonds
E.Audit Contract for Fiscal Year 2025
10.NEW BUSINESS
A.FY25 ISO Fire Rating Reduction Bonus.......................................... Shawn Bradsher
B.Person County Schools FY26 Budget Request ........................ Dr. Rodney Peterson
C.Piedmont Community College FY26 Budget Request ............ Dr. Kenneth Boham,
Dr. Reggie Browning
D.Animal Control Transition to Animal Services Department .................. Kelli Lewis
11.CHAIRMAN’S REPORT
12.MANAGER’S REPORT
13.COMMISSIONERS’ REPORTS/COMMENTS
14.CLOSED SESSION
A.Closed Session #1 per General Statute 143-318.11(a)(4) for the purpose of
discussion of matters relating to the location or expansion of industries or other
businesses in the county (economic development) with the following individuals
permitted to attend: County Manager Katherine Cathey, Clerk to the Board Michele
Solomon, County Attorney T.C. Morphis, Jr., and Economic Development Director
Brandy Lynch.
Note: All Items on the Agenda are for Discussion and Action as deemed appropriate by
the Board.
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AGENDA ABSTRACT
Meeting Date:
May 5, 2025
Agenda Title:
Person County Civics Academy Graduation
Summary of Information:
A brief recognition of the 15 participants in the inaugural session of the Person County Civics
Academy, an eight-week public information and community engagement program designed to
offer County residents and business owners a chance to learn more about the functions of
County government, understand the services provided to the community, and discover how
residents and business owners can get more involved in county government and its activities.
Financial Impact:
None
Recommended Action:
Recongize Civics Academy graduates.
Submitted By:
Kim Strickland, Public Information Officer
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AGENDA ABSTRACT
Meeting Date:
May 5, 2025
Agenda Title:
Clerks to the Boards of County Commissioners’ Week Proclamation
Summary of Information:
May 4-10, 2025 is "Clerks to the Boards of County Commissioners Week". Person County’s
Clerk to the Board/Executive Assistant to the County Manager Michele Solomon has served in
her role since Aug. 15, 2023. She is a member of the North Carolina Association of County
clerks and recently earned the designation of Certified Municipal Clerk through the University
of North Carolina at Chapel Hill School of Government. The attached proclamation recognizes
the professionalism and dedication to public service that Ms. Solomon, as well as clerks
throughout the State of North Carolina, bring to their position each day.
Financial Impact:
None
Recommended Action:
Approve the Clerks to the Boards of County Commissioners’ Week Proclamation and
authorize the Chairman to sign.
Submitted By:
Katherine M. Cathey, County Manager
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Proclamation Recognizing May 4-10, 2025 as
Clerks to the Boards of County Commissioners Week
WHEREAS, the role of the clerk to the board of county commissioners (clerk) is crucial for
maintaining an informed community and facilitating effective local governance through
communication among citizens, governing bodies, and administrative departments; and
WHEREAS, the position of clerk, one of the oldest in local government, continues to be
essential as the official recordkeepers of their counties, with responsibilities that are deeply
rooted in history; and
WHEREAS, North Carolina General Statute 153A-111 requires every board of county
commissioners to appoint or designate a clerk to the board to perform any duties that may be
required by law or the board of commissioners including, but not limited to, the preparation,
filing, and protection of local government records, which are vital for accountability and
transparency; and
WHEREAS, clerks enhance their professional skills through active participation in the North
Carolina Association of County Clerks to Boards of Commissioners, which, in partnership with
the University of North Carolina at Chapel Hill School of Government and the International
Institute of Municipal Clerks, offers nationally recognized certification programs and continuous
professional education; and
WHEREAS, clerks, through their dedication to professional development, not only improve the
efficacy of their offices but also bring positive recognition to their counties by participating in
advanced education and obtaining profession related certifications.
NOW, THEREFORE BE IT PROCLAIMED by the Person County Board of Commissioners
that May 4-10, 2025, will be recognized as “Clerks to the Boards of County Commissioners
Week” in Person County and extends its appreciation to Clerk to the Board Michele Solomon
and to all county clerks for the vital services they perform and their exemplary dedication to the
county they represent.
Adopted, this, the 5th day of May, 2025.
____________________________
Kyle Puryear, Chairman
Person County Board of Commissioners
ATTEST:
_____________________________
Michele Solomon
Clerk to the Board
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AGENDA ABSTRACT
Meeting Date:
May 5, 2025
Agenda Title:
SUP-01-25 – A request by Applicant, Blake Hall of Timmons Engineering, and Property
Owner, Mason Day, for Special Use Permit (SUP) approval to allow for open storage on
±23.42-acres (2 lots) located at 3722 Woodsdale Road, about 2,000 feet north of the
intersection with Edwin Robertson Road (Tax Map No. A57 81 and 82, Parcel Identification
No. 0919-00-19-7077.000 and 0919-00-19-6593.000) per Section 155 of the Planning
Ordinance.
Summary of Information:
The ±23.42-acre vacant Subject Property is on the east side of Woodsdale Road just north of the
intersection with Edwin Robertson Road. The parcels are not directly adjacent to the rail line
that runs north-south in the vicinity. The is a single-family dwelling immediately north of the
Subject Property, with accessory structures close to the common property boundary. The stated
purpose in the Planning Ordinance of the Rural Conservation district is “to provide for only
limited land use controls in areas with limited nonagricultural development.”
Guiding Principle No. 2 – Facilitating Sustainable Economic Growth
Guiding Principle No. 2.1 – Reserve sufficient developable land and sites to support
economic growth.
Financial Impact:
Not applicable
Recommended Action:
Per the Person County Planning Ordinance, the Board of Commissioners shall also address a
“Findings of Fact” as listed in Section 155, to determine if the proposed use supports the
Comprehensive Plan. From the Findings of Fact criteria listed in Section 155-3(b), approval of
Special Use Permit Application SUP-01-25 supports the four Findings of Fact listed below:
1. That the use will not materially endanger the public health or safety if located where
proposed and developed according to the plan as submitted and approved. – as provided
on the Site Plan, there are no materials or operations being proposed that will materially
endanger public health or safety upon development.
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2. That the use meets all required conditions and specifications. – the proposed use meets
all of the requirements of the County and shall meet the proposed Conditions of Approval
for this SUP application, prior to Zoning Permit issuance.
3. That the use will not substantially injure the value of adjoining or abutting property, or
that the use is a public necessity. – the proposed open storage use is typically a low-
intensity use. Activity is not expected every day, but may be significant when it occurs
and no staff will be at the site. However, as a low-intensity use, regular property
maintenance is needed for daily upkeep and to ensure that the Subject Property does not
negatively impact area property values. The proposed Conditions of Approval shall be
provided in the Written Order for property management.
4. That the location and character of the use, if developed according to the plan as submitted
and approved, will be in harmony with the area in which it is to be located and in general
conformity with the Comprehensive Plan. – the proposed open storage is within the
Rural Conservation district, which has a stated intent “to provide for only limited land
use controls in areas with limited nonagricultural development.”
Based on the submitted application, the Planning & Zoning Department staff recommends that
the Board of Commissioners approve Special Use Permit SUP-01-25 for the Woodsdale
Laydown Yard, with the following conditions:
1. The Applicant/owner obtains all required permits North Carolina Department of
Environmental Quality and North Carolina Department of Transportation prior to the
issuance of the Person County Zoning Permit for the operation proposed on the Subject
Property;
2. The approval for SUP-01-25 only applies to the Subject Property located at Tax Map
No. A57-81 and A57-82, and not expand onto adjacent properties, without following
Section 155-4 of the Planning Ordinance;
3. The Applicant/owner abandons the work approved on Zoning Permit Zone-000110-
2024.
4. The Applicant/owner shall request a zoning compliance inspection once all work is
complete on site but prior to using the site for any sort of storage to verify compliance
with the submitted plan as no building permit is needed for this site;
5. The Applicant/owner shall not park or store vehicles within public rights-of-way and
maintain rights-of-way, due to use of the Subject Property; and
6. The Applicant/owner shall provide continual property maintenance that does not impact
adjacent properties, to include maintenance of existing and planted landscape materials
to limit views of stored material from adjoining properties and rights of way as shown
on the approved plans.
Submitted By:
Margaret Hauth, Interim Planning Director
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PERSON COUNTY PLANNING & ZONING DEPARTMENT
STAFF REPORT
Special Use Permit Application SUP-01-25 for the Woodsdale Laydown Yard at 3722 Woodsdale Road
(Subject Property).
Request
The Applicant, Blake Hall of Timmons Engineering, and Property Owner, Mason Day, are requesting
Special Use Permit (SUP) approval to allow for open storage on a ±23.42-acres (2 lots) located at 3722
Woodsdale Road about 2,000 feet north of the intersection with Edwin Robertson Road (see Exhibit A:
General Map and Exhibit B: Aerial Photo). The Subject Property is owned by Hot Rock Haulers, LLC. Mr.
Day is listed as President of this company on the NC Secretary of State’s business registration website. The
Subject Property covers two parcels identified as Tax Map No. A57 81 and 82 and carries a RC (Rural
Conservation) zoning designation. The Person County Planning Ordinance (Planning Ordinance),
Appendix C, Table of Permitted Uses, requires an open storage land use to have a Special Use Permit within
the RC zoning district. This Special Use Permit application (SUP-01-25) is being processed per Section
155 of the Planning Ordinance, prior to development activity on the Subject Property.
In 2024 a zoning permit was issued to a project that proceeded prior to permit approval that also involved
these two tracts of land. The activity authorized by that permit was not completed and the permit expires
June 17, 2025. The property is not being actively used at this time. The applicant has confirmed this permit
“is no longer relevant.”
Location, Current Land Use, & Land Use Compatibility
The ±23.42-acre vacant Subject Property is on the east side of Woodsdale Road just north of the intersection
with Edwin Robertson Road. The parcels are not directly adjacent to the rail line that runs north-south in
the vicinity. The is a single-family dwelling immediately north of the Subject Property, with accessory
structures close to the common property boundary. Other current land uses on adjacent properties are as
follows:
• North – One single family dwelling and additional vacant acreage
• East – Vacant with railroad about 200 feet away
• South – Vacant with family cemetery and single-family dwelling nearby
• West – Vacant acreage
The stated purpose in the Planning Ordinance of the Rural Conservation district is “to provide for only
limited land use controls in areas with limited nonagricultural development.”
Comprehensive Plan & Zoning Designations
From the Person County & City of Roxboro Joint Comprehensive Land Use Plan (Comprehensive Plan),
Section 4 of the Comprehensive Plan includes Guiding Principles. The future land use designation for the
Subject Property is Rural and the zoning classification is RC (see Exhibit C: Future Land Use Map and
Exhibit D: Zoning Map). The property is within 2 road miles of the mega-site, which is zoned General
Industrial. The zoning and land use classifications are consistent and compatible, as both envision some
level of low intensity non-residential development in rural settings. This proposal does not commit the
parcel to long-term non-residential use as no structures or infrastructure are proposed. Further, the following
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SUP-01-25 Application Staff Report
Page 2 of 3
Guiding Principle supports Special Use Permit Application SUP-01-25 and the development of open
storage on the Subject Property:
Guiding Principle No. 2 – Facilitating Sustainable Economic Growth
Guiding Principle No. 2.1 – Reserve sufficient developable land and sites to support economic growth.
The Rural future land use category is intended to promote the protection of agricultural lands and natural
resources while allowing low density residential development (minimum lot size of one acre). Cluster or
conservation subdivisions, which permit higher density residential development while setting aside land for
preservation should also be permitted in Rural areas. The Rural future land use category should permit
neighborhood-scale commercial development at, and within 1,000 feet of, major intersections (examples
include Timberlake, Olive Hill, Hurdle Mills, etc.). Development regulations should limit floor area of retail
and similar uses in these rural commercial nodes. Agricultural and agricultural-support uses, along with
other typical rural commercial enterprises should be permitted throughout these areas, without limitation.
The RC zoning designation on the Subject Property is also compatible with the future land use and zoning
classifications on adjacent properties, as follows:
• North – RC (zoning) and Rural (future land use)
• East – RC (zoning) and Rural (future land use)
• South – RC (zoning) and Rural (future land use)
• West – RC (zoning) and Rural (future land use)
Planning Staff Analysis
A Site Plan was provided by the Applicant that follows Section 155-2 of the Planning Ordinance (see
Exhibit E: Site Plan). Access to the Subject Property is proposed from a new 24’ wide gravel drive near the
shared property line of the two Subject Property parcels. This driveway will need a driveway permit from
NCDOT to access Woodsdale Road. The plans show the required sight distance where the driveway meets
the public right of way. The gravel road will encircle the proposed gypsum stock pile area, creating a loop
to ease truck access to and from the site. An area of 7.2 acres will be graded nearly level for the storage of
gypsum. Roughly half of that area is currently grassland, the remainder is wooded. The plan proposes for
all waste (vegetation and dirt) to be removed from the site, not disposed of on site. To help balance grading
on the site and limit the removal of dirt, the site is proposed to be lowered nearly ten feet near Woodsdale
Road and the north and south side property lines. Additional clearing to the east of the storage area is
proposed to create two stormwater control measures to capture runoff from the stockpile area. Any
discharge of water from these two areas is directed to property owned by the owner of this site.
The site is not located in a regulated watershed per the Planning Ordinance. The proposal will require a
permit from NC Department of Environmental Quality to meet state requirements for erosion control and
stormwater management. According to the DEQ website, a permit application was submitte d for this site
in February and remains under review. Staff recommends that the issuance of this permit be a required
before Person County issues a Zoning Permit for the project.
The site plan submittal includes L.1 a landscape plan. There are no specific landscaping requirements in
the Person County Ordinance for this use. The use is not industrial, so the buffers referenced in Section 72
(following the dimensional table) are not specifically required. The Site Plan requirement, Section 81-
2.1.22, indicates screening that may be required. Given the proximity of the neighboring residential use,
staff strongly recommends the fence and plantings along the open north line and the road frontage be added
as requirements. The Board of Commissioners may require additional buffers during their review.
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SUP-01-25 Application Staff Report
Page 3 of 3
The plans do not propose on-site well or septic as no staff will be working at the site. Permits from Person
County Environmental Health and Inspections Departments will not be required.
Per the Person County Planning Ordinance, the Board of Commissioners shall also address a “Findings of
Fact” as listed in Section 155, to determine if the proposed use supports the Comprehensive Plan. From the
Findings of Fact criteria listed in Section 155-3(b), approval of Special Use Permit Application SUP-01-25
supports the four Findings of Fact listed below:
1. That the use will not materially endanger the public health or safety if located where proposed and
developed according to the plan as submitted and approved. – as provided on the Site Plan, there
are no materials or operations being proposed that will materially endanger public health or safety
upon development.
2. That the use meets all required conditions and specifications. – the proposed use meets all of the
requirements of the County and shall meet the proposed Conditions of Approval for this SUP
application, prior to Zoning Permit issuance.
3. That the use will not substantially injure the value of adjoining or abutting property, or that the use
is a public necessity. – the proposed open storage use is typically a low-intensity use. However, as
a low-intensity use, regular property maintenance is needed for daily upkeep and to ensure that the
Subject Property does not negatively impact area property values. The proposed Conditions of
Approval shall be provided in the Written Order for property management.
4. That the location and character of the use, if developed according to the plan as submitted and
approved, will be in harmony with the area in which it is to be located and in general conformity
with the Comprehensive Plan. – the proposed open storage is within the Rural Conservation
district, which has a stated intent “to provide for only limited land use controls in areas with limited
nonagricultural development.”
Staff Recommendation
Based on the above, the Planning & Zoning Department staff recommends that the Board of Commissioners
approve Special Use Permit SUP-01-25 for the Woodsdale Laydown Yard, with the following conditions:
1. The Applicant/owner obtains all required permits North Carolina Department of Environmental
Quality and North Carolina Department of Transportation prior to the issuance of the Person
County Zoning Permit for the operation proposed on the Subject Property;
2. The approval for SUP-01-25 only applies to the Subject Property located at Tax Map No. A57-81
and A57-82, and not expand onto adjacent properties, without following Section 155-4 of the
Planning Ordinance;
3. The Applicant/owner abandons the work approved on Zoning Permit Zone-000110-2024.
4. The Applicant/owner shall request a zoning compliance inspection once all work is complete on
site but prior to using the site for any sort of storage to verify compliance with the submitted
plan as no building permit is needed for this site;
5. The Applicant/owner shall not park or store vehicles within public rights-of-way and maintain
rights-of-way, due to use of the Subject Property; and
6. The Applicant/owner shall provide continual property maintenance that does not impact adjacent
properties, to include maintenance of existing and planted landscape materials to limit views of
stored material from adjoining properties and rights of way as shown on the approved plans.
Attachments:
Exhibit A – General Map
Exhibit B – Aerial Photo
Exhibit C – Future Land Use Map
Exhibit D – Zoning Map
Exhibit E – Site Plan
Exhibit F – Comment Response Letter
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A56 6A56 6
A57 81A57 81
A57 31A57 31
A57 80A57 80
A45 35A45 35
A45 28A45 28
A57 34A57 34
A45 36A45 36
A57 113A57 113
A45 34A45 34
A57 43A57 43
A57 79A57 79
A56 7A56 7
A57 32A57 32
A57 43AA57 43A
A57 82A57 82
A57 38A57 38 A57 99A57 99
A57 78A57 78
A46 41A46 41 WoodsdaleRdSUP 01-25A57 81 and A57 82Exhibit A: General Map
¯
Project
Other Parcels
Railroad
Roads
0 250 500 750
Feet
The data offered by this tool is providedwithout warranty and the user shouldconsult public primary informationsources to verify the accuracy ofthe data provided.13
A56 6A56 6
A57 81A57 81
A57 31A57 31
A57 80A57 80
A45 35A45 35
A45 28A45 28
A57 34A57 34
A45 36A45 36
A57 113A57 113
A45 34A45 34
A57 43A57 43
A57 79A57 79
A56 7A56 7
A57 32A57 32
A57 43AA57 43A
A57 82A57 82
A57 38A57 38 A57 99A57 99
A57 78A57 78
A46 41A46 41 WoodsdaleRdSUP 01-25A57 81 and A57 82Exhibit B: Aerial Photo
¯
Project
Other Parcels
Railroad
Roads
0 250 500 750
Feet
The data offered by this tool is providedwithout warranty and the user shouldconsult public primary informationsources to verify the accuracy ofthe data provided.14
A56 6A56 6
A57 81A57 81
A57 31A57 31
A57 80A57 80
A45 35A45 35
A45 28A45 28
A57 34A57 34
A45 36A45 36
A57 113A57 113
A45 34A45 34
A57 43A57 43
A57 79A57 79
A56 7A56 7
A57 32A57 32
A57 43AA57 43A
A57 82A57 82
A57 38A57 38 A57 99A57 99
A57 78A57 78
A46 41A46 41 WoodsdaleRdFuture LandFuture LandUse: RuralUse: RuralFuture LandFuture LandUse: RuralUse: Rural
Future LandFuture LandUse: RuralUse: Rural
SUP 01-25A57 81 and A57 82Exhibit C: Future Land Use
Project
Airport Compatibility Area
Campus District
Commercial
Growth Areas
Hyco Lake
Industrial
Mayo Lake
Residential Neighborhoods
Rural
Uptown
Uptown Transition
Urban Mixed Use
0 250 500 750
Feet
The data offered by this tool is providedwithout warranty and the user shouldconsult public primary informationsources to verify the accuracy ofthe data provided.15
A56 6A56 6
A57 81A57 81
A57 31A57 31
A57 80A57 80
A45 35A45 35
A57 34A57 34
A45 36A45 36
A57 113A57 113
A45 34A45 34
A57 43A57 43
A57 79A57 79
A56 7A56 7
A57 32A57 32
A57 43AA57 43A
A57 82A57 82
A57 38A57 38 A57 99A57 99
A57 78A57 78
A46 41A46 41
W
oo
dsd
ale
R
d
Zoning: RuralZoning: RuralConservationConservation
Zoning: RuralZoning: RuralConservationConservation
SUP 01-25A57 81 and A57 82Exhibit D: Zoning
Project
R: Residential
B-1: Highway Commercial
B-2: Neighborhood Shopping
GI: General Industrial
R-C: Rural Conservation
AP: Airport Overlay
0 250 500 750
Feet
The data offered by this tool is providedwithout warranty and the user shouldconsult public primary informationsources to verify the accuracy ofthe data provided.16
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CIVIL ENGINEERING | ENVIRONMENTAL | SURVEYING | GIS | LANDSCAPE ARCHITECTURE | CONSTRUCTION SERVICES
5410 Trinity Road
Suite 102
Raleigh, NC 27607
P 919.866.4951
F 919.859.5663
www.timmons.com
Date: 2025.04.21
Project: Woodsdale Laydown Yard
Subject: Response to Person County SUP Review Comments
Project Contact: Blake Hall, PE
Phone: 919.866.4933
Email: Blake.Hall@timmons.com
Review comments provided by Margaret A. Hauth Interim Planning Director for Person County.
Responses to review comments have been added below each comment in bold font.
Requirements to Move Forward:
1. Cover sheet: Site data: Please correct the rear setback to 25 feet. Each plan sheet also needs to
be corrected to show a 25’ rear setback. The setbacks for corner lots & along highways could be
removed, but that is not required.
Response: The rear setback has been updated to 25-ft. All plan sheets have been
updated to show a 25-ft rear setback.
2. C2.0: Notes appear to be from Pinehurst. Please correct references in notes 1 & 15. Consider
removing note 13 (or any others referring to items not being proposed) as irrelevant.
Response: The notes on sheet C2.0 have been updated to refer to Person County. All
irrelevant notes have been removed.
3. L1.0 Please add “and Person County Planning & Zoning staff” to note 4 regarding landscape
material changes. Please remove the 2 paragraphs in the note section: Code Requirements –
these are not in the Person County ordinance. See Suggestion 4 about the landscaping plan in
general.
Response: The notes on sheet L1.0 have been updated.
4. Submit the review fee. I’ve attached one in case the email I sent through the system did not
work.
Response: The review fee has been paid by the owner.
5. After corrections are made, submit 10 paper copies and 1 digital copy of the submittal.
Response: 10 paper copies and 1 digital copy of the updated plan sheets has been provided
with this submittal.
6. The site will need an address from our GIS department.
Response: An address for the site has been provided by the GIS department and has
been added to the site data table on sheet C0.0.
Questions:
1. This is site proposed to store loose gypsum raw material? With no cover or constraining boxes or
structures?
18
Woodsdale Laydown Yard
Timmons Group Project #61229
Response to SUP Comments Page 2 of 3
5410 Trinity Road
Suite 102
Raleigh, NC 27607
P 919.866.4951
F 919.859.5663
www.timmons.com
Response: Yes, the site it proposed to store synthetic gypsum. The material will be loose packed
in a bunker for constraining purposes.
2. Will the material be protected in any way from the elements, animals, or from debris? Anything
to deter birds?
Response: The site will be fenced along the perimeter protecting it from most animals and
debris. The synthetic gypsum will be stored in a bunker limiting its exposure to some of the
elements such as wind.
3. Have you filed an application with NC DEQ for grading/soil & erosion control?
Response: Yes, we received NCDEQ erosion control approval on 2/12/2025. We are
awaiting our NCDEQ NCG07 permit. The NCDEQ erosion control Letter of Approval is
attached for your record.
4. The plans show no signage of any kind. Is that accurate?
Response: Currently, there are no plan for signage unless required by local, state, or federal
regulations.
Suggestions:
1. The submittal does not include a written narrative describing the operation. While not required
by the ordinance, it might be in your client’s best interest to draft a short paragraph to cover some
basics. Important components would be: hours of operation, number of in-bound & out-bound
trucks per day by type, and anticipated height of the piles of gypsum as suggestions.
Response: Noted. The location will be used to store synthetic gypsum for Certainteed. Dump
trucks and dump trailers will be used to bring the material to the site. Material will be
transported to the location in daylight hours. Operations may not occur on a daily basis but
will not be scheduled as a continuous operation. When deliveries occur, there may be as
many as many 90 truckloads a day. Since the synthetic gypsum will be stored in a bunker it is
not anticipated that the piles will not be more than 25-foot above ground elevation
2. Person County tracks all applications by Tax Map number, not Parcel Identification Number. It
would be helpful if you could add the Tax Map numbers to the site data table on the cover
sheet.
Response: Tax Map numbers have been added to the site data table on Sheet C0.0.
3. C3.0 Consider removing notes for items not being constructed (11, 12, 13, 17, 19).
Response: Notes for items not being constructed have been removed from sheet C3.0.
4. Consider stating that the site will have no on-site staff and therefore is not proposing a well,
septic, parking, or lighting. This could be included on the plans or in a narrative if you opt to
submit one.
Response: There is no plan for the need of water, septic, parking or lighting. This will be an
unmanned daily facility
5. The landscaping plan may refer to the Pinehurst ordinance (see requirement 2). It does not
appear to reflect requirements of the Person County ordinance. There are no specific
19
Woodsdale Laydown Yard
Timmons Group Project #61229
Response to SUP Comments Page 3 of 3
5410 Trinity Road
Suite 102
Raleigh, NC 27607
P 919.866.4951
F 919.859.5663
www.timmons.com
landscaping requirements in the Person County Ordinance for this use. The use is not industrial,
so the buffers referenced in Section 72 (following the dimensional table) are not specifically
required. The Site Plan requirement, Section 81-2.1.22, indicates screening that may be
required. Given the proximity of the neighboring residential use, I would strongly recommend
keeping the planted buffers you have shown, but I did want to be clear that they aren’t required
by the Person County ordinance. The Board of Commissioners may require additional buffers
during their review.
Response: Noted. The planted buffer has been adjusted and an opaque fence added. See
sheets C2.0 and L1.0.
6. A Special Use Permit is discretionary, meaning Person County is not obligated to approve a plan
meeting minimum ordinance requirements. The Board must make 4 findings of fact, shown on
the application. The application provides positive statements that the site will meet those
requirements, but no specific evidence to support the claims. Your client should be prepared to
provide some factual testimony at the public hearing to support those findings.
Response: Noted.
20
02-12-2025
LETTER OF APPROVAL
Hot Rock Haulers, LLC
2100 Philpott Rd
South Boston, VA 24592
RE: Project Name: Woodsdale Laydown Yard
Permit Number: PERSO-2025-0109
Acres Approved: 16.74
County: Person
City: Roxboro
Address: Woodsdale Rd
River Basin: Roanoke
Stream Classification: C: Aquatic Life, Secondary Contact Recreation, Fresh water
Plan Type: New Plan
Dear Hot Rock Haulers, LLC,
This office has reviewed the subject erosion and sedimentation control plan. We hereby issue this
Letter of Approval. Any modifications required for approval are listed in the body of the email that
accompanied this attached letter. The enclosed Certificate of Approval must be posted at the job
site. This plan approval shall expire three (3) years following the date of approval, if no land -
disturbing activity has been undertaken, as is required by Title 15A NCAC 4B .0129.
As of April 1, 2019, all new construction activities not explicitly exempt are required to complete
and submit an electronic Notice of Intent (eNOI) form requesting a Certificate of Coverage (COC)
under the NCG010000 Construction General Permit. After the form is reviewed and found to be
complete, you will receive a link with payment instructions for the annual permit fee. After the fee
is processed, you will receive the COC. As the Financially Responsible Party shown on the FRO form
submitted for this project, you MUST obtain the COC prior to commencement of any land disturbing
activity. The eNOI form may be accessed at deq.nc.gov/NCG01.
21
Letter of Approval
Hot Rock Haulers, LLC
02-12-2025
Page 2 of 2
Please direct questions about the eNOI form to the Stormwater Program staff in the Raleigh central
office. If the owner/operator of this project changes in the future, the new responsible party must
obtain a new COC.
Title 15A NCAC 4B .0118(a) and the NCG01 permit require that the following documentation be
kept on file at the job site:
1. The approved E&SC plan as well as any approved deviation.
2. The NCG01 permit and the COC, once it is received.
3. Records of inspections made during the previous 12 months.
Also, this letter gives the notice required by G.S. 113A -61.1(a) of our right of periodic inspection to
ensure compliance with the approved plan.
North Carolina's Sedimentation Pollution Control Act is performance-oriented, requiring protection
of existing natural resources and adjoining properties. If, following the commencement of this
project, the erosion and sedimentation control plan is inadequ ate to meet the requirements of the
Sedimentation Pollution Control Act of 1973 (North Carolina General Statute 113A -51 through 66),
this office may require revisions to the plan and implementation of the revisions to ensure
compliance with the Act.
Acceptance and approval of this plan is conditioned upon your compliance with Federal and State
water quality laws, regulations, and rules. In addition, local city or county ordinances or rules may
also apply to this land-disturbing activity. This approval does not supersede any other permit or
approval.
Please note that this approval is based in part on the accuracy of the information provided in the
Financial Responsibility Form and on the plan, which you provided. You are requested to file an
amended form if there is any change in the information included on the form.
Your cooperation is appreciated.
Sincerely,
Jacari Daye
Land Quality Section
22
`CERTIFICATE OF PLAN APPROVAL
The posting of this certificate certifies that an erosion and sedimentation control plan has been
approved for this project by the North Carolina Department of Environmental Quality in
accordance with North Carolina General Statute 113A – 57 (4) and 113A – 54 (d) (4) and North
Carolina Administrative Code, Title 15A, Chapter 4B.0107 (c). This certificate must be posted
at the primary entrance of the job site before construction begins and until establishment of
permanent groundcover as required by North Carolina Administrative Code, Title 15A,
Chapter 4B.0127 (b).
PERSO-2025-0109: Woodsdale Laydown Yard
2/12/2025 William H. Denton IV, PE
Date of Plan Approval Regional Engineer
Certificate of Coverage Number: _____________ 23
24
25
26
27
28
Woodsdale Laydown Yard
SPECIAL USE PERMIT APPLICATION
SUP –01 –25
29
Woodsdale Laydown Yard(SUP-01-25)
Introduction
The Subject Property is ±23.42-acres
Generally located at
Adjacent to the
Provides
Follows Planning Ordinance criteria for location in RC & is consistent with Comp Plan
Compatible land use to existing adjacent use
30
Woodsdale Laydown Yard (SUP-01-25)
Exhibit A: General Map
31
Woodsdale Laydown Yard (SUP-01-25)
Exhibit B: Aerial Photo
32
Woodsdale Laydown Yard (SUP-01-25)
Exhibit C: Future Land Use Map
33
Woodsdale Laydown Yard (SUP-01-25)
Exhibit D: Zoning Map
34
Woodsdale Laydown Yard (SUP-01-25)
Exhibit E: Site Plan
35
Woodsdale Laydown Yard (SUP-01-25)
Findings of Fact
Per the Person County Planning Ordinance, the Board of Commissioners shall also address a “Findings of Fact”as listed in Section 155,to
determine if the proposed use supports the Comprehensive Plan.From the Findings of Fact criteria listed in Section 155-3(b),approval of
Special Use Permit Application SUP-01-25 supports the four Findings of Fact listed below:
1.That the use will not materially endanger the public health or safety if located where proposed and developed according to the
plan as submitted and approved.– as provided on the Site Plan,there are no materials or operations being proposed that will
materially endanger public health or safety upon development.
2.That the use meets all required conditions and specifications. –the proposed use meets all of the requirements of the County and
shall meet the proposed Conditions of Approval for this SUP application, prior to Zoning Permit issuance.
3.That the use will not substantially injure the value of adjoining or abutting property,or that the use is a public necessity.–the
proposed open storage use is typically a low-intensity use.However,as a low-intensity use,regular property maintenance is needed
for daily upkeep and to ensure that the Subject Property does not negatively impact area property values.The proposed Conditions
of Approval shall be provided in the Written Order for property management.
4.That the location and character of the use,if developed according to the plan as submitted and approved, will be in harmony with
the area in which it is to be located and in general conformity with the Comprehensive Plan.–the proposed open storage is within
the Rural Conservation district,which has a stated intent “to provide for only limited land use controls in areas with limited
nonagricultural development.”
36
Woodsdale Laydown Yard (SUP-01-25)
Staff Recommendation & Potential Motion
Based on the above,the Planning &Zoning Department staff recommends that the Board ofCommissionersapproveSpecialUsePermitSUP-01-25 for the Woodsdale Laydown Yard,with thefollowing conditions:
1.The Applicant/owner obtains all required permits North Carolina Department of Environmental Quality and North CarolinaDepartmentofTransportation prior to the issuance of the Person County Zoning Permit for the operation proposed on the SubjectProperty;
2.The approval for SUP-01-25 only applies to the Subject Property located at Tax Map No. A57-81 and A57-82, and not expand ontoadjacentproperties,without following Section 155-4 of the Planning Ordinance;
3.The Applicant/owner abandons the work approved on Zoning Permit Zone-000110-2024.
4.The Applicant/owner shall request a zoning compliance inspection once all work is complete on site but prior to using the site for anysortofstoragetoverifycompliancewiththe submitted plan as no building permit is needed for this site;
5.The Applicant/owner shall not park or store vehicles within public rights-of-way and maintain rights-of-way,due to use of the SubjectProperty;and
6.The Applicant/owner shall provide continual property maintenance that does not impact adjacent properties,to includemaintenanceofexistingand planted landscape materials to limit views of stored material from adjoining properties and rights of wayasshown on the approved plans.
37
Woodsdale Laydown Yard (SUP-01-25)
Thank You
38
April 21, 2025
1
PERSON COUNTY BOARD OF COMMISSIONERS April 21, 2025
MEMBERS PRESENT OTHERS PRESENT
Kyle Puryear Katherine M. Cathey, County Manager
Jason Thomas Michele Solomon, Clerk to the Board
Sherry Wilborn T.C. Morphis, Jr., County Attorney
Antoinetta Royster
Tracy Ellixson-ABSENT
The Board of Commissioners for the County of Person, North Carolina, met in
Regular session on Monday, April 21, 2025 at 9:00 a.m.in the Commissioners’ Boardroom
215 in the Person County Office Building located at 304 S. Morgan Street, Roxboro, NC.
Chairman Puryear called the meeting to order and recognized a quorum was present.
Vice-Chairman Thomas offered an invocation, and Commissioner Royster led the group in
the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
Chairman Puryear stated that he would like to add an item immediately at the
adoption of the agenda to discuss the qualifications of serving on the Board of County
Commissioners.
A motion was made by Commissioner Wilborn and carried 4-0 to approve the
agenda with the additional agenda item.
QUALIFICATIONS OF SERVING ON THE BOARD OF COUNTY
COMMISSIONERS
County Attorney T.C. Morphis, Jr. stated that late last week he was informed that
Commissioner Tracy Ellixson, who has been on leave of absence for several meetings, has
filed a lawsuit in Person County District Court. He stated that the only relevant item of the
lawsuit for the Board’s purposes is that Ellixson is listed as a citizen and resident of the state
of Virginia. He stated that he spoke to Ellixson on Friday of last week and was informed by
Ellixson that he is still a resident in Person County. He stated that Ellixson advised that he
would need to contact his attorney who is handling that matter. He stated that as of right
now, there is a sworn statement by Ellixson that he is a citizen and resident of Virginia. He
stated that Ellixson has asked that the Board extend his leave of absence for one more Board
meeting, so that he could have time to confer with his attorney. He stated that the Board
needs to have a discussion about next steps.
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April 21, 2025
2
Morphis advised that there are several possible next steps. He stated that the Board
could extend Ellixson’s leave of absence, or they could declare the seat vacant. Chairman
Puryear stated that he had questions regarding the disqualification process. He asked
Morphis if there is any way to get a statement from the State Board of Elections and the
School of Government. He stated that he talked to Ellixson on Friday and told him what
was going to be discussed at the meeting today and also advised him that any resident could
go to the Board of Elections. Morphis stated that there are a couple of ways that someone’s
eligibility to be an elected official or a county commissioner can be challenged. He stated
that one, the Board, if there is sufficient evidence, can declare a vacancy, and two, any
citizen can go to the local Board of Elections to file a complaint asking for an investigation.
Puryear stated that his biggest concern is future votes being compromised from the Board
and potentially being legally challenged. Morphis stated that he was in agreement with
Puryear. He stated that it is his recommendation that the Board either extends the leave of
absence or declare a vacancy. He stated that at this point until Ellixson’s residency has been
settled, allowing him to vote as a member of the Board could compromise the County on
any vote that he participates in. Commissioner Wilborn stated that she would like for the
record to clarify, that when Morphis stated extend the leave of absence for Ellixson, that the
Board never voted to allow him a leave of absence. She stated that the email that she saw
that came from Ellixson, declared that he was taking a leave of absence and requested that
the County Manager suspend any payments to him during that time. She stated that the
Board has never taken action, which is a misconception in the public. She stated that the
court document that Morphis referenced was dated for Monday, April 14, 2025 and that
Ellixson swore to his attorney, who was the notary, that he was a resident of Virginia. She
stated that Morphis advised that he spoke to Ellixson on Friday, April 18, 2025, and that
Ellixson stated he was a resident of Person County. She stated that the only way that she
sees that being different, is if it was not true when he said it, which is perjury and a felony
or that he moved between Monday and Friday, which Morphis indicated that Ellixson did
not state that. She stated that she does not know what Ellixson’s attorney would say that
would change the document signed and sworn one week ago that he is not a resident of
North Carolina. She read part of a blog from Coates’ Canon with the School of Government
that references the eligibility requirements and disqualifications for elected office as a
county commissioner. The blog states that a sitting board member becomes disqualified
most likely by moving outside the jurisdiction but also being convicted of a felony, and that
he or she must leave office and that votes that are cast as a sitting member after the
disqualification is discovered are subject to challenge and actions of the Board can be
thrown into question, therefore the member should resign. Wilborn mentioned the oath of
office that was taken to be sworn in as a commissioner, and referenced that according to NC
General Statute 153A-101, the board of commissioners has and shall exercise the
responsibility of developing and directing the fiscal policy of the county government under
the provisions and procedures of the Local Government Budget and Fiscal Control Act. She
stated that one of the biggest responsibilities is approving a budget.
Wilborn stated that approving a budget is more than being here to adopt the budget in June.
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April 21, 2025
3
She stated that the first thing on the budget calendar was the annual retreat on February 18,
2025, which Ellixson was not present for. She stated that the second thing related to budget
was the Capital Improvement Plan (CIP) presentation, which he was not present for. She
stated that and today on the agenda is the adoption of the CIP, which again, he is not present
for. She stated that in the last article that the paper wrote they indicated that Ellixson was
eligible to return today. She stated that Ellixson has been eligible as far as the Board knew,
to be at every meeting, and he willfully chose not to be. She stated that the Board does not
know when he moved, but today Ellixson is not eligible to be here because one week ago
he swore that he was not a resident of Person County or North Carolina. Chairman Puryear
stated that he agrees with Wilborn and what has been said about the leave of absence. He
stated that there is no such thing as a leave of absence. He stated that the Board of
Commissioners cannot grant a leave of absence to a commissioner, however they can excuse
a commissioner from a meeting, as well as excuse a commissioner from voting on a
particular topic. He stated that the email Ellixson sent back in February was just letting the
Board know that he was not going to be at any of the meetings for the next eight weeks.
A motion was made by Commissioner Wilborn to declare a seat vacant on the Board
of Commissioners. The motion failed to carry with a 2-2 vote. Chairman Puryear and
Commissioner Royster voted in opposition, while Vice-Chairman Thomas and
Commissioner Wilborn voted in favor of the motion.
A motion was made by Commissioner Royster and carried 3-1 to table this item to
the May 5, 2025 meeting. Commissioner Wilborn voted in opposition.
VOLUNTEER APPRECIATION MONTH PROCLAMATION
Chairman Puryear read a Proclamation recognizing April as Volunteer Appreciation
Month. The Board recognized volunteers in attendance for their service.
A motion was made by Vice-Chairman Thomas and carried 4-0 to adopt a
Proclamation recognizing April as Volunteer Appreciation Month.
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April 21, 2025
4
42
April 21, 2025
5
CHILD ABUSE PREVENTION MONTH PROCLAMATION
Social Services Director Carlton Paylor read a Proclamation recognizing April as
Child Abuse Prevention Month.
A motion was made by Commissioner Royster and carried 4-0 to adopt a
Proclamation Recognizing April as Child Abuse Prevention Month.
43
April 21, 2025
6
44
April 21, 2025
7
INFORMAL COMMENTS:
The following individuals appeared before the Board to make informal comments:
Amanda Hayes-Bowman of 132 Canterbury Road, Roxboro stated that she is a
resident of Roxboro. She stated that she is here to speak on the need for a public pool in
Person County. She stated that a public pool offers numerous benefits to the community
including jobs, increased patronage to local businesses, and a place for people of all ages
to enjoy time and create memories. She stated that she and her family drive to Chapel Hill
every Sunday afternoon to take her three-year old to swim lessons as there is no place for
him to learn to swim in Roxboro. She stated that she is aware of private pools in Person
County but that is not feasible for most families. She stated that many children in Person
County are having to grow up without learning to swim, and that many adults in Person
County still live with a fear of water because they grew up without access to a pool. She
stated that knowing how to swim is not just a recreational skill, that it is a fundamental
life-saving ability. She stated that all kids, regardless of race or class should have a safe
inclusive and affordable place to play. She stated that swimming is also a source of
exercise accessible to people of all ages and can be a lifelong activity to promote physical
and mental health. She requested the Board to apply for the Thriving Communities Grant
under the EPA to help fund this project.
Theresa Torian of 959 Mollie Mooney Road, Roxboro stated that she lives in
Allensville. She stated that she is in support of a public swimming pool. She stated that
she was one of nearly 60% of voters who voted yes in 2008 for the referendum on the
pool. She stated that the pool would benefit many of Person County residents. She stated
that she has a chronic health condition that causes her pain daily, and there is no cure for
her condition. She stated that there are recommended conservative therapies that can help
slow the progression, and the most recommended of these therapies is pool therapy. She
stated that each time she sees a specialist for her symptoms, she is encouraged to get in the
water as much as possible. She stated that she lives in an area with no public pool, and
would have to drive a distance to access a YMCA or a recreation center, which is not
feasible. She stated she understands that there are multiple private pools located in Person
County, however she is uncomfortable joining these private pools because historically
many of those pools have excluded families that look like hers. She stated that she and her
family would benefit tremendously from a public pool. She stated that the Board has an
opportunity to listen to their constituents today. She stated that a public pool would keep
money circulating here in Person County.
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April 21, 2025
8
Julie Nye of 407 River Trace Drive, Rougemont stated that she lives in the Mount
Tirzah township of Person County and has been a resident here for the past twenty-one
years. She stated that she is in favor of a public swimming pool. She stated that a pool
would contribute to the overall quality of life here in Person County. She stated that it
would give kids something to do while boosting economic development efforts. She stated
that everyone should be able to know how to swim, and not knowing how to, is a safety
issue. She stated that knowing how to swim is a confidence builder and that we need to
give every kid in Person County the confidence to enjoy the water resources.
Sam Lias of 943 Morreene Road, Durham stated that she is the Community
Organizer for Person County with Down Home North Carolina. She stated that Down
Home is a non-partisan organization that works in rural communities to ensure housing,
education, healthcare, economic opportunity, and access to clean air and water are rights
and not just luck. She stated that she resides in Durham. She stated that she has knocked
on over 200 doors here in Person County and one thing she continues to hear is, Person
County needs a public swimming pool. She stated that Person County deserves a place
where children can learn to swim. She stated that a public pool is not a luxury, that it is an
investment in the health, future, and safety of residents in Person County. She asked the
Board to consider prioritizing funding for a public pool. She stated that there are federal
grants through the Thriving Communities Grant through the EPA, providing up to $350K
for community infrastructure projects. She stated that she would be happy to support the
Board with any information that they need.
Kendra Coggins of 256 Tanglewood Circle, Roxboro stated that she has been a
resident of Person County since 2019. She stated that she is here today to ask the Board to
invest in a public swimming pool for Person County. She stated that the pool would be a
small cost for a great benefit. She stated that over 80 people have lost their lives at Hyco
and Mayo Lake. She stated that a grant came through this commission twice to build a
pool and was denied, as well as the YMCA. She stated that John Hill worked on a
beautiful pool with a beautiful plan, that was denied. She stated that it is time to fix this by
having a public swimming pool, and that it is not a race issue, it is a class issue with the
private pools in the County.
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Commissioner Wilborn and carried 4-0 to approve the
Consent Agenda with the following items:
A. April 21, 2025 Minutes
B. Budget Amendment #19
C. Amendment to the Resolution Establishing 2025 Schedule of Regular Meetings
for the Board of Commissioners
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April 21, 2025
9
NEW BUSINESS:
OPIOID SETTLEMENT FUNDING RECOMMENDATION AND UPDATE
Health Director Janet Clayton presented the following:
Opioid Settlement Advisory Committee-
Funding Recommendation
JANET O. CLAYTON, PERSON COUNTY PUBLIC HEALTH DIRECTOR
History
•The North Carolina opioid settlement is part of a 56 billion -dollar national settlement with opioid manufacturers, distributors, and pharmacies accused of fueling the overdose crisis.
•From the NC opioid settlement , Person County anticipates receiving $4,866,207 between 2022 and 2038.
•The NC MOA governs the allocation, use, and reporting of these funds.
NC Payment Schedule Dashboard -North Carolina Opioid Settlements
47
April 21, 2025
10
Anticipated Payment Schedule
Person County’s Overdose Death Rate was 40.3 out of 100,000 residents in 2023.
16 deaths
48
April 21, 2025
11
https://www.dph.ncdhhs .gov/programs /chronic-disease-and-injury/injury-and-violence-prevention-branch/north -carolina-overdose-epidemic-data
1. Collaborative strategic planning 2. Evidence-based addiction treatment 3. Recovery support
4. Housing 5. Employment 6. Early intervention
7. Naloxone 8. Post-overdose response 9. Syringe service programs (SSPs )
10. Legal system diversion
11. Addiction treatment for incarcerated persons 12. Reentry programs
NC MOA: High Impact Abatement Strategies (Option A)
Exhibit-A-to-NC-MOA -3.pdf
Exhibit-B-to-NC-MOA .pdf
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April 21, 2025
12
Currently Funded Initiatives
•Early Intervention –Person County Schools (PCS )
•$300,000 over two years
•Initiatives serve all schools, while concentrating on PHS and middle schools
•Hosted outreach educational events
•Post-Overdose Response Team -Person County EMS
•$407,517 over two years
•Mobile Integrated Healthcare (MIH) Initiative; will have at least two trained employees
•Development of protocols, securing software and equipment
•Provided Narcan training to DSS employees and PCS nurses
Opioid Settlement Funding Recommendations
Strategy #
Strategy
Name Expense Description
Remainder FY 24-25 &
FY 25-26
Strategy 4
Recovery
Housing
Support
Freedom House Recovery
Center-Substance Use
Halfway House
$205,114.0
Total Wages & Fringe 178,713.60
Total Other Expenses 16,632.69
Indirect Expense(5%)9,767.71
Year 1 Costs
$205,114.00
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April 21, 2025
13
Commissioner Wilborn asked where the halfway house would be located. Clayton
advised that the house would be located on Main Street, and that the City Council has
already approved this. Wilborn asked if the Police Chief, the Sheriff, and Emergency
Services Director had an opportunity to consider this and provide input. Clayton stated that
yes, and that they all serve on the Opioid Settlement Advisory Committee. Wilborn had
questions about the amount of funding fluctuating. Clayton advised that it is based on the
way the settlement is structured from the Nationwide level and that it comes to the State and
that the County actually gets the funding from the pharmacies and the distributors. She
stated that these are projected amounts. She stated that once payment is received, it is in a
special fund that is labeled Opioid Settlement and those funds are kept separate from the
General Fund. Commissioner Royster stated that we invest a lot into prevention efforts with
children and then the post efforts after someone overdoses, and that there has to be an in
between for the people who are struggling with this disease.
A motion was made by Commissioner Wilborn and carried 4-0 to approve a
Resolution by the County of Person to Direct the Expenditure of Opioid Settlement Funds
in the amount of $205,114 for the period between May 1, 2025 through June 30, 2026.
Opioid Settlement Advisory Committee
•Recommends the approval of the resolution to appropriate funding
to support recovery housing provided by Freedom House Recovery
Center.
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April 21, 2025
14
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April 21, 2025
15
53
April 21, 2025
16
PUBLIC RECORDS REQUEST POLICY
Assistant County Manager Brian Hart and Chief Information Officer Chris Puryear
presented the following:
Public Records Request Policy and Process
Brian Hart, Assistant County Manager
Chris Puryear, Chief Information Officer
April 21, 2025
Policy and Online Portal
Feb. 5, 2024
Board of Commissioners adopted a Public Records Request Policy
Sept . 16, 2024
Amended policy to reflect the use of NextRequest as the county’s portal for receiving, responding to, and managing public records requests
Sept . 30, 2024
Implemented NextRequest
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April 21, 2025
17
Policy at a Glance
Responsibility For Records
The County department that is the custodian of the requested record will be assigned the public information request.Each County department will have a departmental liaison who assists with gathering information, preparing responses, and communicating with management, IT, the County Attorney and requestors, as needed .
Redacting Protected Information
If the content of a record is partially public and responsive to the request and partially exempt, the exempt portion of the content will be redacted. Redaction is “the process of masking or removing sensitive information in a document before releasing it for publicuse” (ARMA International, Glossary of Records Management and Information Governance Terms, 5th ed., 2016).
Special Service Charge for Producing Records
The special service charge will be applied when searching, retrieving, copying, and refiling records for a public records request or a group of requests submitted by a single requestor the same business day requires more than four (4) hours of an Information TechnologyDepartment employee’s time or more than four (4) hours of clerical or supervisory assistance.The requestor will not be chargedfor time spent redacting confidential information.The special service charge will be the hourly rate in accordance with the lowest paidemployee who would be conducting the work.
Examples of Records Requested
Property
Permits
Code Violations
911 Calls
Investigative/Criminal
Animal Control
Voter
Employee Salary
Contracts
Emails
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April 21, 2025
18
Requests by Department
Emergency Services 31
Register of Deeds 8
Sheriff's Office 26
County Manager’s Office 20
Inspections 13
Health 13
Animal Services 5
Not Assigned 6
Economic Development 5
Elections 4
Planning and Zoning 3
Human Resources 3
Information Technology 2
Recreation, Arts and Parks 2
Finance 4
General Services 1
Tax 1
Reporting
Sept. 30, 2024-March 9, 2025
102 requests received
95 requests closed
7 requests open
17 requests became “overdue”
2 requests paused
15 late responses
3 days to respond (median)
5 days to respond (average)
39 fulfilled outside 10 days
56 fulfilled within 10 days
9 days to fulfillment (median)
11 days to fulfillment (average)
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April 21, 2025
19
Commissioner Wilborn stated that she could not fully prepare for this agenda item,
as there were some dates referenced about when this policy was put in place, and why and
when this new software was requested and she had trouble trying to access the meeting
video from the February 5, 2024 meeting. She stated that NextRequest was implemented
on September 30, 2024. She stated that the report included is misleading as it says that
zero dollars was spent for staff time. She stated that she wanted the public to know how
much time staff is spending on responding to public records requests and the cost
associated with it. Chief Information Officer (CIO) Chris Puryear read an excerpt from the
Coates’ Canon blog from the UNC School of Government in reference to special service
charges for extensive public records request that was published in 2023 by Kristina
Wilson. He stated that it specifically states that staff time reviewing and preparing
responses does not qualify as an actual cost and that agencies typically pay staff a flat rate
unconnected to public records requests, even though the particular tasks of reviewing and
preparing records are directly related to the public records request, the staff’s
compensation is not. The agency incurs that expense irrespective of any public records
requests. Special service charges are only available for requests for copies. The blog
further states that we know this because the special service charge language references the
“actual cost of duplication” and is located in the subsection regarding charging for copies.
The request for copies has to be such that it requires extensive IT, clerical, or supervisory
assistance. In other words, the responding agency cannot respond to the request within the
statutory time frame, as promptly as possible under G.S.132-6(a) without additional IT,
clerical, or supervisory assistance.
Discussion
Response timeframes
Staff time
Staff cost (IT, clerical, supervisory)
Cost recovery (staff time and hard copies)
NextRequest
Questions
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April 21, 2025
20
Wilborn stated that she thinks the County needs to look into this, as she feels that if
it is not in someone’s job description to handle and review public records requests that we
should charge for it. She stated that this is not meant to deter legitimate media outlets or
citizens who have a concern, and could waive the fees for media outlets that have valid
credentials and citizens who state that they are citizens. She stated the Board received a
summary of open requests and as of today there are 14, and out of the 14, 7 are from
Person County Free Press, and 1 is from Election Freedom Fighter, which in her opinion is
the same group. She stated that 8 out of the 14 are from what she would consider as an
activist group of people who are impacting the work of the County in a large way. She
stated that whatever comes through the records request portal should be open to the public
for everybody to have access to, so that the information shared is accurate. County
Attorney T.C. Morphis stated that the whole process is public and that when you make
public records request your identity is public. He stated that the way the statute is written,
someone is not required to provide their identity and their reason for the request; however,
we do need their contact information to provide such requests to them. He stated that the
statute also does not give a timeframe for responding to requests, other than a reasonable
time based on the size of the request and workload of staff. Chairman Puryear asked the
County Attorney about a fee schedule for public records requests that could be considered
abusive at some point. Morphis stated that the statute does not have a fixed number, and
states if you require extraordinary clerical time or extraordinary IT time, then you charge a
reasonable service charge. He stated that Person County’s policy charges for over four
hours for IT time. County Manager Katherine Cathey stated that the charge is calculated
on the lowest hourly rate for the employee who is involved in fulfilling the request. She
stated that the four-hour time limit is established for IT staff. She stated that since this
policy was established, the County has not run into an instance where the estimated time
would exceed four hours. Wilborn asked if staff can start recording time spent on requests
and then charge if it exceeds the four-hour time limit. CIO Puryear read NC General
Statute for clarification on when a service charge is warranted. Wilborn asked for the
attorney to start reporting and itemizing time spent on public records requests. She asked
that Assistant County Manager reach out to Cleveland County in reference to how they
handle their requests. Assistant County Manager Brian Hart advised that he has reached
out to Cleveland County and their process is similar. He stated that he will be scheduling a
meeting with them to discuss. Chairman Puryear stated that this item would be tabled and
revisited at the second meeting in May.
58
April 21, 2025
21
FY2026-2030 CAPITAL IMPROVEMENT PLAN (CIP)
County Manager Katherine Cathey stated that the recommended CIP was
presented to the Board on April 7, 2025. She stated since that time, she has had individual
and group meetings with those commissioners who requested a meeting to go over the
plan in detail. She stated that based on those conversations, there are a few items that she
has highlighted for discussion this morning. She stated that there was some discussion
about removing the new Emergency Services facility from the plan. She stated that in
FY26, the proposed funding for the design work and support for the grant application
associated with that project was $430,200. She proposed eliminating this item and
replacing it with a comprehensive facilities assessment, which would cost $150K. She
stated that there has been some further discussion about removing the facility from the
five-year plan as the County acknowledges that there are many capital needs throughout
the County and conducting a comprehensive facilities assessment would help the County
better prioritize those needs. She stated that the assessment would look at buildings and
departmental needs, conduct a space needs analysis, and help with capital planning and
funding.
A motion was made by Commissioner Wilborn and carried 4-0 to adopt the
Capital Improvement Plan (CIP) with the removal of the new Emergency Services facility
from the plan and replacing it with a comprehensive facilities assessment by lowering the
$430K to $150K and reducing the allocation of funds from the General Fund.
CHAIRMAN’S REPORT
Chairman Puryear stated that he attended the Safety Awards Banquet and that it
was a good event hosted by the Chamber of Commerce.
MANAGER’S REPORT
County Manager Katherine Cathey advised that the Board amended their 2025
meeting calendar this morning and that the next meeting, which is May 5, 2025, will be
held in the Auditorium of the Person County Office Building.
COMMISSIONER REPORTS/COMMENTS
Vice-Chairman Thomas had no report.
Commissioner Wilborn stated that she attended the Safety Awards Banquet. She
stated that it was good opportunity to sit down with some of the industries that were being
recognized. She stated that on April 10, 2025 she attended the Civics Academy. She stated
59
April 21, 2025
22
that the Board of E&R has opened up the appeal window, where people can go and make
their appeals formally now through April 29, 2025.
Commissioner Royster stated that she attended the Safety Awards Banquet, and
that it was a nice event. She stated at the JCPC meeting, they learned that the youth from
Person County won their competition with Teen Court in Greensboro. She stated that she
attended the Chamber breakfast in recognition of Child Abuse Prevention Month.
A motion was made by Commissioner Wilborn and carried 4-0 to enter into
Closed Sessions at 10:43 a.m.
CLOSED SESSION #1
A motion to enter into Closed Session #1 per General Statute 143-318.11(a)(5) to establish,
or to instruct the public body's staff or negotiating agents concerning the position to be taken
by or on behalf of the public body in negotiating (i) the price and other material terms of a
contract or proposed contract for the acquisition of real property by purchase, option,
exchange, or lease; or (ii) the amount of compensation and other material terms of an
employment contract or proposed employment contract with the following individuals
permitted to attend: County Manager Katherine Cathey, Clerk to the Board Michele Solomon,
County Attorney T.C. Morphis, Jr, and Economic Development Director Brandy Lynch.
CLOSED SESSION #2
A motion to enter into Closed Session #2 per General Statute 143-318.11(a)(4) for the
purpose of discussion of matters relating to the location or expansion of industries or other
businesses in the county (economic development) with the following individuals
permitted to attend: County Manager Katherine Cathey, Clerk to the Board Michele Solomon,
County Attorney T.C. Morphis, Jr., and Economic Development Director Brandy Lynch.
Chairman Puryear called the closed sessions to order at 10:44 a.m.
A motion was made by Commissioner Wilborn and carried 4-0 to return to open
session at 11:14 a.m.
60
April 21, 2025
23
Due to power failure, the live feed was unable to connect for the meeting
adjournment.
ADJOURNMENT:
A motion was made by Commissioner Royster and carried 4-0 to adjourn the
meeting at 11:16 a.m.
____________________________ ______________________________
Michele Solomon Kyle Puryear
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
61
5/5/2025
Dept./Acct No.Department Name Amount
Incr / (Decr)
EXPENDITURES General Fund
General Government 3,615
Public Safety 1,675
Contingency (3,615)
REVENUES General Fund
Other Revenues 1,675
EXPENDITURES Emergency Telephone System Fund 593,000
REVENUES Emergency Telephone System Fund
Fund Balance Appropriation 593,000
EXPENDITURES Airport Construction Capital Project Fund 1,598,679
REVENUES Airport Construction Capital Project Fund
Interest Earnings 1,598,679
Explanation:
$Revenues $Expenditures
incr. (decr.) incr. (decr.)
(cr.) dr. dr. (cr.)
100-389890 Misc Revs: Insurance Proceeds 1,675
1004310-435300 Sheriff: Maint & Repair/Vehicles 1,675
1009910-499100 Contingency-Undesignated - (3,615)
1004122-445000 Human Resources-Insurance (General) 3,615
26090-399991 Emg Teleph Sys Fund: FBA 593,000
2604325-455000 Emg Teleph Sys Fund: Cap Out Equip $5000+ 593,000
40035-381491 Airport Constr Cap Proj Fund: Interest Earnings 1,671,709
40090-399991 Airport Constr Cap Proj Fund: FBA 16,850
4004530-552360 Airport Constr Cap Proj Fund: OSBM-Airport Grant-2022 1,598,679
4009821-401010 Airport Constr Cap Proj Fund: Transfer to GF 89,880
Totals 2,283,234 2,283,234
BUDGET AMENDMENT #20
Recognize insurance claims for vehicle damages in the Sheriff's Office ($1,675); transfer from Undesignated
Contingency(-$3,615) to Human Resources ($3,615) to cover the FY25 property and liability insurance property
payment; appropriate fund balance in the Emergency Telephone System Fund for eligible upgrades to technology
capital equipment required for 911 operations ($593,000); recognize portion of interest earnings in the Airport
Construction Capital Project Fund that is dedicated for the 2022 OSBM-Airport Grant Project ($1,598,679); and budget
the Transfer to the General Fund using the remaining interest earnings ($73,030) and appropriation of fund balance
($16,850) in the Airport Construction Capital Project Fund that supported the Airport Hangar Project before grant
revenue could be obtained.
BUDGET ADJUSTMENT DETAIL
Account Number Account Description
62
AGENDA ABSTRACT
Meeting Date:
May 5, 2025
Agenda Title:
Adult Correction, Probation and Parole Lease Renewal
Summary of Information:
The NC Department of Adult Correction, Probation and Parole, Division 2, District 15 staff
occupy approximately 3,129 net square feet of office space located in the Person County
Courthouse at 105 S. Main Street. The attached lease agreement is a three-year extension of
the agreement that is currently in place between the county and the state. During the term of
the lease, the Lessee shall pay to the Lessor $1.00 annually in rent.
Financial Impact:
The county continues to incur the costs of utilities, maintenance and repairs for the leased
space. Funding is included in the FY25 operating budget.
Recommended Action:
Approved the attached lease agreement and authorize the county manager to sign.
Submitted By:
Katherine M. Cathey, County Manager
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THIS LEASE DOES NOT BECOME EFFECTIVE UNTIL EXECUTED
BY THE NORTH CAROLINA DEPARTMENT OF ADULT CORRECTION
STATE OF NORTH CAROLINA
COUNTY OF PERSON LEASE AGREEMENT
THIS LEASE AGREEMENT, made and entered into this the ______day of
__________________, 2025, by and between, COUNTY OF PERSON hereinafter designated as
Lessor, and the STATE OF NORTH CAROLINA, hereinafter designated as Lessee;
W I T N E S S E T H:
THAT WHEREAS, authority to approve and execute this lease agreement was delegated to the
Department of Administration by resolution adopted by the Governor and Council of State on the 1st
day of September 1981; and as amended on September 8, 1999 and December 7, 1999, and October 6,
2020 and
WHEREAS, the parties hereto have mutually agreed to the terms of this lease agreement as
hereinafter set out,
NOW THEREFORE, in consideration of the rental hereinafter agreed to be paid and the terms
and conditions hereinafter set forth, Lessor does hereby let and lease unto Lessee and Lessee hereby
takes and leases from Lessor for and during the period of time and subject to the terms and conditions
hereinafter set out certain space in the City of Roxboro, County of Person, North Carolina, more
particularly described as follows:
Being approximate + 3,129 net square feet of office space located at 105 S. Main Street; Person
County; Roxboro, North Carolina and further described in the floor plan, Exhibit “A”.
NC DEPARTMENT OFADULT CORRECTION, PROBATION AND PAROLE,
DIVISION 2, DISTRICT 15
THE TERMS AND CONDITIONS OF THIS LEASE AGREEMENT ARE AS FOLLOWS:
1. The term of this lease shall be for a period of three (3) years, commencing on 1st day of
June 2025, or as soon thereafter as the leased premises are ceded to the Lessee and terminating on the
30th day of April 2028.
2. During the term of the lease, the Lessee shall pay to the Lessor as rental for said premises
the sum of $1.00 dollar per annum, said rental to be payable within 15 days from receipt of invoice.
The Lessee agrees to pay the aforesaid rental to the Lessor at the address specified, or, to such other
address as the Lessor may designate by a notice in writing at least 15 days prior to the due date.
3. Lessor agrees to furnish to the Lessee, as a part of the consideration for this lease, the
following services, and utilities to the satisfaction of the Lessee.
A. Heating facilities, air conditioning facilities, adequate electrical facilities, adequate
lighting fixtures and sockets, hot and cold-water facilities, and adequate toilet facilities.
B. Maintenance of lawns, sidewalks, shrubbery, parking, paved areas and common areas
and disposal of trash is required.
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C. Lessor provides required fire extinguishers and servicing, pest control, and outside
trash disposal, including provision for the handling of recyclable items such as
aluminum cans, cardboard, and paper. All pesticides must be applied by a licensed
technician.
D. All utilities except telecommunications.
E. Daily janitorial service and supplies.
F. Parking (as available).
G. If applicable elevator service.
H. The leased premises are generally accessible to persons with disabilities. This shall
include access to the premises from the parking areas (where applicable), into the
premises via any common areas of the building and access to accessible restroom.
I. Any fire or safety inspection fees, stormwater fees, or land transfer tax/fees.
J. All other terms and conditions of the signed “Proposal to Lease to the State of North
Carolina” Form PO-28 incorporated herein by reference and the “Specifications for
Non-advertised Lease” (Exhibit B).
4. During the lease term, the Lessor shall keep the leased premises in good repair and
tenantable condition, to the end that all facilities are kept in operative condition. Maintenance shall
include but is not limited to furnishing and replacing electrical light fixture ballasts, air conditioning
and ventilating equipment filter pads, if applicable, and broken glass. In case Lessor shall, after notice
in writing from the Lessee in regard to a specified condition, fail, refuse, or neglect to correct said
condition, or in the event of an emergency constituting a hazard to the health or safety of the Lessee's
employees, property, or invitees, it shall then be lawful for the Lessee in addition to any other remedy
the Lessee may have, to make such repair at its own cost and to deduct the amount thereof from the
rent that may then be thereafter become due hereunder. The Lessor reserves the right to enter and
inspect the leased premises, at reasonable times, and to make necessary repairs to the premises.
5. It is understood and agreed that Lessor shall, at the beginning of said lease term as
hereinabove set forth, have the leased premises in a condition satisfactory to Lessee, including repairs,
painting, partitioning, remodeling, plumbing and electrical wiring suitable for the purposes for which
the leased premises will be used by Lessee.
6. The Lessee shall have the right during the existence of this lease, with the Lessor's prior
consent, to make alterations, attach fixtures and equipment, and erect additions, structures, or signs in
or upon the leased premises. Such fixtures, additions, structures, or signs so placed in or upon or
attached to the leased premises under this lease or any prior lease of which this lease is an extension or
renewal shall be and remain the property of the Lessee and may be removed therefrom by the Lessee
prior to the termination of this lease or any renewal or extension thereof, or within a reasonable time
thereafter. The Lessee shall have no duty to remove any improvement or fixture placed by it on the
premises or to restore any portion of the premises altered by it. In the event Lessee elects to remove
his improvements or fixtures and such removal causes damage or injury to the demised premises,
Lessee will repair only to the extent of any such damage or injury.
7. If the said premises are destroyed by fire or other casualty without fault of the Lessee, this
lease shall immediately terminate, and the rent shall be apportioned to the time of the damage. In case
of partial destruction or damage by fire or other casualty without fault of the Lessee, so as to render the
premises untenantable in whole or in part, there shall be an apportionment of the rent until the damage
has been repaired. During such a period of repair, Lessee shall have the right to obtain similar office
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space at the expense of Lessee or the Lessee may terminate the lease by giving 15 days written notice
to the Lessor.
8. Lessor shall be liable to Lessee for any loss or damage suffered by Lessee which is a direct
result of the failure of Lessor to perform an act required by this lease, and provided that Lessor could
reasonably have complied with said requirement.
9. Upon termination of this lease, the Lessee will peaceably surrender the leased premises in as
good order and condition as when received, reasonable use and wear and damage by fire, war, riots,
insurrection, public calamity, by the elements, by act of God, or by circumstances over which Lessee
had no control or for which Lessor is responsible pursuant to this lease, excepted.
10. The Lessor agrees that the Lessee, upon keeping and performing the covenants and
agreements herein contained, shall at all times during the existence of this lease peaceably and quietly
have, hold, and enjoy the leased premises free from the adverse claims of any person.
11. The failure of either party to insist in any instance upon strict performance of any of the
terms and conditions herein set forth shall not be construed as a waiver of the same in any other
instance. No modification of any provision hereof and no cancellation or surrender thereof shall be
valid unless in writing and signed and agreed to by both parties.
12. Any hold over after the expiration of the said term or any extension thereof, shall be
construed to be a tenancy from month to month, and shall otherwise be on the terms and conditions
herein specified, so far as applicable; however, either party shall give not less than 60 days written
notice to terminate the tenancy.
13. The parties to this lease agree and understand that the continuation of this lease agreement
for the term period set forth herein, or any extension or renewal thereof, is dependent upon and subject
to the appropriation, allocation, or availability of funds for this purpose to the agency of the Lessee
responsible for payment of said rental. The parties to this lease also agree that in the event the agency
of the Lessee or that body responsible for the appropriations of said funds, in its sole discretion,
determines, in view of its total local office operations that available funding for the payment of rents
are insufficient to continue the operation of its local offices on the premise leased herein, it may choose
to terminate the lease agreement set forth herein by giving Lessor written notice of said termination,
and the lease agreement shall terminate immediately without any further liability to Lessee.
14. All notices herein provided to be given, or which may be given by either party to the other,
shall be deemed to have been fully given when made in writing and deposited in the United States
mail, certified and postage prepaid and addressed as follows:
To the Lessor:
Person County
304 S. Morgan Street
Roxboro, North Carolina 27573
To the Lessee:
NC Department of Adult Correction (DAC), Purchasing Office
3512 Bush Street
Raleigh, North Carolina 27549
with a copy to:
State Property Office
Attn: Leasing Manager and Space Planning Section
1321 Mail Service Center
Raleigh, North Carolina 27699-1321
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Nothing herein contained shall preclude the giving of such notice by personal service. The address to
which notices shall be mailed as aforesaid to either party may be changed by written notice.
15. Within 30 days of Commencement Date, Lessor agrees to construct, upfit, repair and
maintain the Premises in accordance with (a) the approved floor plan attached hereto as Exhibit A and
(b) the applicable regulation and building code provisions of the governmental authority having
jurisdiction over the Premises.
16. N.C.G.S. § 133-32 and Executive Order 24 prohibit the offer to, or acceptance by, any
State Employee of any gift from anyone with a contract with the State, or from any person seeking to
do business with the State. By execution of any response in this procurement, you attest, for your
entire organization and its employees or agents, that you are not aware that any such gift has been
offered, accepted, or promised by any employees of your organization.
IN TESTIMONY WHEREOF, this lease has been executed by the parties hereto, in duplicate
originals, as of the date first above written.
The rest of this page is intentionally left blank.
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LESSEE:
STATE OF NORTH CAROLINA
By: _____________________________ (SEAL)
Joanne Rowland, Director
DAC Purchasing Office
STATE OF NORTH CAROLINA
COUNTY OF _______________________
I, ______________________________________, a Notary Public in and for the County and
State aforesaid, do hereby certify that Joanne Rowland, personally appeared before me on this date
and acknowledged the due execution by s/he of the foregoing instrument as Director of Purchasing
Office of the Department of Adult Correction of the State of North Carolina, for the purposes therein
expressed.
IN WITNESS WHEREOF, I have hereunto set my hand and Notarial Seal this the ____day of
____________________, 2025.
______
Notary Public
Printed Name: _______
My Commission Expires: _____________________
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LESSOR:
PERSON COUNTY
By: _______________________________ (SEAL)
Katherine Cathey
Person County Manager
STATE OF NORTH CAROLINA
COUNTY OF WILSON
I, ______________________________________, a Notary Public in the
County of , and State aforesaid, do hereby certify that Katherine Cathey
personally came before me this day and acknowledge the due execution of the foregoing instrument on
behalf of the limited liability company and for the purposes stated herein.
IN WITNESS WHEREOF, I have hereunto set my hand and Notarial Seal this the ____day of
____________________, 2025.
______
Notary Public
Printed Name: ______
My Commission Expires:
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Exhibit A
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+ 3,129 net square feet (no additional cost for + square feet)
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Exhibit B
SPECIFICATIONS FOR NON-ADVERTISED LEASE
1. The floor plan should show building exits for the proposed space. Also, provide the year the building
was constructed.
2. This facility must provide an environment that is barrier free and easily accessible to physically
disabled staff, visitors and clientele. Compliance with the State Building Code and the Americans
with Disabilities Act (ADA) is required. Toilet facilities shall be ADA accessible and code
compliant.
3. The air conditioning and heating system shall be maintained by Lessor including frequent filter
cleaning and replacement. Year-round ventilation shall be provided to prevent stale air problems and
unacceptable CO2 content. Waiting areas, LAN room and conference room(s) may require
additional HVAC.
4. Telecommunication room temperature should be within a range of 65˚ to a maximum of 75˚.
This is a 24-hour per day, 7-days per week requirement. A separate HVAC system may be
required to maintain this temperature range.
5. All lighting and electrical maintenance shall be furnished by Lessor including the replacement of
ballasts, light tubes and replacement bulbs.
6. The Lessor shall provide required fire extinguishers and servicing, pest control (by a licensed
technician) and outside trash disposal including provision for the handling of recycling items such as
aluminum cans, cardboard, and paper. Frequent trash and recycling pick-up required. Year-round
maintenance is required to maintain a neat and professional appearance of the site at all times.
7. Lessor shall provide internal and external signs that will provide easy identification of the office by
the general public (if applicable NC DAC request please work to be performed by Correction
Enterprises).
8. Locking hardware is required on all storage rooms, equipment rooms, files rooms and LAN room.
Supply storage closets require shelving.
9. The Lessor shall provide sufficient window coverings shall be provided to control glare within the
space (venetian blinds or acceptable equivalent).
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10. The Lessor shall provide vinyl tile or other floor covering acceptable to the State in all finished
areas. Prefer carpeting for all offices and conference rooms. If floors are carpeted, they should be
commercial grade 26 oz or 24 oz carpet squares preferred, acceptable to the Lessee. LVT tile is
preferred in the waiting area, LAN room(s), kitchenette, restrooms and hallways. LAN room tile
should be anti-static. New or like-new carpet is preferred. If not new, carpet must be professionally
cleaned and all stains removed before occupancy. High
traffic areas will require frequent cleaning and replacement of floor finishes to maintain a neat,
clean, high-quality finish and will be at the State Property Office’s discretion.
11. Lessor shall shampoo all carpet and clean the outside of the building windows annually.
12. Lessor shall be responsible for snow and debris removal as quickly as possible to avoid work
delays.
13. The per square foot price proposal is based on the floor plan and repair lists agreed upon by the State
of North Carolina and includes but it not limited to all partitions, demolition, and up fitting costs:
building and grounds maintenance; property taxes; insurance; fire and safety inspection fees;
stormwater fees; land transfer tax; common area maintenance and other building operational costs.
14. The number of keys to be provided to the State for each lockset shall be reasonably determined by
the State prior to occupancy, at no cost to the State.
15. All parking areas shall be adequately lighted and located within a reasonable distance of the
office.
16. Lessor shall provide all conduits and pull strings from above the ceiling to outlet boxes. State to
install wiring and cover plates.
17. Lessor is responsible for providing all cleaning supplies, paper and soap products for kitchen and
bathrooms regardless of who contracts for janitorial services.
The Lessor is in agreement with the above conditions and the conditions of the also signed “Proposal to
Lease to the State of North Carolina” Form PO-28.
73
THE STATE OF NORTH CAROLINA SHALL NOT BE RESPONSIBLE FOR ANY EXPENSES INCURRED BY THE PROPOSER IN THE
PREPARATION OF THIS PROPOSAL. THE STATE RESERVES THE RIGHT TO REJECT ANY PROPOSAL FOR ANY REASON IT DEEMS
WARRANTED.
NON-ADVERTISED LEASE PROPOSAL.
PROPOSAL TO LEASE TO THE STATE OF NORTH CAROLINA NON-ADVERTISED- PO-28
1. NAME OF LESSOR:
Person County
2. LESSOR’S AGENT:
INDICATE EACH LESSOR’S BUSINESS CLASSIFICATION AS APPLICABLE: ___A. PROPRIETORSHIP ______B. PARTNERSHIP ____C.
CORPORATION __X___D. GOVERNMENTAL ____E. NON-PROFIT ____F. *** (HUB) HISTORICALLY UNDERUTILIZED BUSINESSES ____G.
OTHER: TAX I.D. # _________
MAILING ADDRESS: 304 S. Morgan Street MAILING ADDRESS
CITY: Roxboro ZIP: 27573 CITY: ZIP:
PHONE#: 336-597-1720 CELL#: PHONE#: CELL#:
E-MAIL: kcathey@personcountync.gov E-MAIL:
3. SPACE LOCATION:(including building name, floors involved & suite or room numbers unless entire floor)
+ 3,129 net square feet of office space located at 105 S. Main Street; Person County; Roxboro, North Carolina
MAINTENANCE CONTACT / PHONE#/: Stanley Daye/336-583-1058
STREET ADDRESS CITY COUNTY ZIP CODE
105 S. Main Street Roxboro Person 27573
4. ATTACH FLOOR PLAN TO SCALE SHOWING THE SIZE AND LAYOUT OF SPACE OFFERED)
5. GROSS SQUARE FOOTAGE BEFORE NET
USAGE COMPUTED
A. OFFICE
3,129
B. WAREHOUSE C. OTHER
6. All proposals must be submitted on the basis of net square footage as defined on reverse side of this sheet and in the
State Specifications (form PO-27 if applicable)
A. DESIRED PROPOSAL
TYPE OF SPACE
TOTAL
NET SQ.
FT.
ANNUAL
RENTAL
ANNUAL
RENT
PER SQ. FT. UTILITIES
JANITOR.
SERVICES
WATER /
SEWER
REQUIRED
PARKING SPACES
OFFICE 3,129 $1.00 YES YES YES n/a clientele (as
available)
WAREHOUSE n/a state car
OTHER
TOTALS 3,129 $1.00 XXXX XXXX XXXX
Lessor will provide (0) employee parking spaces in above proposal at no additional charge to the State. (Public spaces are available.)
Comments: (upfit if applicable – continuation on separate blank page)
Refresh paint, repair any holes in walls, parking or sidewalks; replace HVAC air filters; wash interior/exterior windows; repair and/or replace soiled
carpet, flooring, toilet seats etc. etc. if applicable. No additional cost for +/- square feet.
ERRORS BY PROPOSERS IN CALCULATING NET SQUARE FOOTAGE WILL REDUCE THE ANNUAL RENTAL WITHOUT CHANGING THE
PROPOSED RATE PER SQUARE FOOT IN THE PROPOSAL (see NOTE on page #2)
B. OPTIONAL ALTERNATE PROPOSAL NO. 1
(FOR PROPOSALS NOT INCLUDINING UTILITIES AND/OR JANITORIAL SERVICES)
TYPE OF SPACE
TOTAL
NET SQ.
FT.
ANNUAL
RENTAL
ANNUAL RENT
PER SQ. FT.
UTILITIES
YES/NO
JANITORIAL
SERVICES
YES/NO
WATER/SEWER
YES/NO
OFFICE N/A
WAREHOUSE
OTHER
TOTALS XXXX XXXX XXXX
Lessor will provide (___) clientele parking spaces, (____) employee parking spaces and (____) state vehicle parking spaces
Comments:
7. LEASE TERM: ___________ YEARS ___3__ BEGINNING DATE: ___June 1, 2025__________________
8. RENEWAL OPTIONS, IF ANY: TERMS AND CONDITIONS:
NOTE: RATES THAT INCLUDE INDETERMINABLE PERCENTAGE INCREASES, SUCH AS UNCAPPED CPI INCREASES ETC., ARE NOT
ACCEPTABLE DURING EITHER THE INITIAL TERM OR ANY RENEWAL PERIOD(S)
The State of North Carolina supports the use of products and materials having recycled content in renovation and construction. The
proposed building must have facilities for handling materials to be recycled such as plastics, aluminum, wastepaper and cardboard.
THE PROPOSED BUILDING MUST BE COMPLETELY FREE OF ANY HAZARDOUS ASBESTOS OR HAZARDOUS LEAD PAINT THROUGHOUT
THE STATE’S TENANCY.
Is the proposed building free of hazardous asbestos?
YES ____X________ NO__________________
Is the proposed building free of hazardous lead paint?
YES ____X________ NO__________________
DEPARTMENT: Adult Correction, Probation and Parole DIVISION: 2
CITY: Roxboro SQUARE FEET:__3,129________
AGENT:________________ 74
DATE:
LESSOR:
9. ADDITIONAL INFORMATION (list any maintenance, replacements and/or paint touch-up if applicable - continuation on separate blank page)
None
10. Is Property To Be Leased Within An Area Designated By Fema To Be In A Flood Prone Area (100 Year, 500 Year)? If So, Please Provide Details
Below
No
11. Does this space comply with local and State Building safety and zoning codes specifically including OSHA provisions for the handicapped and
applicable sections of the State Building Code Volumes I-V?
______X__________YES _________________NO ______________PARTIALLY
EXPLAIN IF OTHER THAN “YES” IS CHECKED ABOVE:
12. This proposal is made in compliance with the specifications furnished by Roxboro I realize that the State reserves the
right to reject this proposal for any reason it deems warranted. This proposal is good until___________________________. I ACKNOWLEDGE
AND FURTHER AFFIRM THAT I am aware of and familiar with the Americans with Disabilities Act of 1990 (42 United States Code, Section
12101 et seq.) and if the above firm is awarded the contract, it will comply with the provisions of said Act.
I am aware that annual per square foot rental rate(s) which include indeterminable percentage increase(s) such as uncapped Consumer Price Index
increases etc., are not acceptable during either the initial term or any renewal period(s):
(HUB) HISTORICALLY UNDERUTILIZED BUSINESSES (HUB) CONSIST OF MINORITY, WOMEN AND DISABLED BUSINESS FIRMS THAT ARE
AT LEAST FIFTY-ONE PERCENT OWNED AND OPERATED BY AN INDIVIDUAL(S) OF THE AFOREMENTIONED CATEGORIES. ALSO
INCLUDED IN THIS CATEGORY ARE DISABLED BUSINESS ENTERPRISES AND NON-PROFIT WORK CENTERS FOR THE BLIND AND
SEVERELY DISABLED.
N.C.G.S. § 133-32 and Executive Order 24 prohibit the offer to, or acceptance by, any State Employee of any gift
from anyone with a contract with the State, or from any person seeking to do business with the State. By
execution of this proposal, you attest, for your entire organization and its employees or agents, that you are not
aware that any such gift has been offered, accepted, or promised by any employees of your organization.
__Katherine Cathey_________________________
Printed Name of Lessor
_________________________________________ _______________________
Signature of Lessor Date
ELECTRONIC DELIVERY INSTRUCTIONS
NON-ADVERTISED PROPOSAL:
Questions should be directed to your NC agency contact or to NC State Property Office at: 984-236-0270
NOTE: Net square footage is a term meaning the area to be leased for occupancy by State Personnel and/or equipment. To determine net square
footage:
1. Compute the inside area of the space by measuring from the normal inside finish of exterior walls or the roomside finish of fixed corridor and shaft
walls, or the center of tenant separating partitions.
2. Deduct from the Inside area the following:
*a. Toilets and lounges
*b. Entrance and elevator lobbies
*c. Corridors
d. Stairwells
e. Elevators and escalator shafts
f. Building equipment and service areas
g. Stacks, shafts, and interior columns
h. Other space not usable for State purposes
*Deduct if space is not for exclusive use by the State. Multiple State leases require a, b, and c to be deducted. The State Property Office may make
adjustments for areas deemed excessive for State use.
DEPARTMENT: Adult Correction, Probation and Parole DIVISION: 2
CITY: Roxboro SQUARE FEET: 3,129 AGENT:
DATE:
FORM (PO-28-NA) (2021) Page 2
75
AGENDA ABSTRACT
Meeting Date:
May 5, 2025
Agenda Title:
Advancement of Funds for Pre-Issuance Debt Fees for Second Tranche of Limited Obligation
Bonds
Summary of Information:
The Chief Financial Officer requests approval to advance funds from the Capital Investment
Fund (CIF) to cover design fees and expenses incurred prior to the issuance of the second
tranche of the 2026 Limited Obligation Bonds, totaling approximately $836,156. These fees
are associated with the financing of Phase II Safety and Security Improvements for Person
County Schools, including security vestibules, lockdown doors, fire alarm upgrades, and
accessibility enhancements across multiple facilities (Earl Bradsher, Helena, Oak Lane, South
Elementary, and Stories Creek), as detailed in the project schedule and cost estimates. This
advancement will facilitate timely payment of pre-issuance costs for the project.
Reimbursement to the CIF will be made from the proceeds of the second tranche of the Person
County Schools 2026 Limited Obligation Bonds upon issuance.
Financial Impact:
$836,156 from the Capital Investment Fund will be advanced and reimbursed from bond
proceeds.
Recommended Action:
Approve the advancement of approximately $836,156 from the Capital Investment Fund to
cover pre-issuance debt fees for the second tranche of the 2026 Limited Obligation Bonds,
with reimbursement from the bond proceeds.
Submitted By:
Tracy Clayton, Chief Financial Officer
76
AGENDA ABSTRACT
Meeting Date:
May 5, 2025
Agenda Title:
Audit Contract for Fiscal Year 2025
Summary of Information:
As required annually, the County’s audit firm, Thompson, Price, Scott, Adams & Co, P.A. has
submitted an audit contract and engagement letter for the County’s FY2025 audit work. The
audit fee established for the FY2025 report is $78,950 an increase of $3,700, or 4.92%
increase over the prior year.
Once approved, this cost will be part of the Person County’s Adopted Budget for FY2026.
Please see attached documents that include a more in-depth description of the audit services
they will provide for this reporting period.
Financial Impact:
The audit fee is $78,950 and will be included in the FY26 Budget, if approved.
Recommended Action:
Approve the contract and execute the associated documents for Person County’s audit services
for fiscal year ending June 30, 2025.
Submitted By:
Tracy Clayton, Chief Financial Officer
77
CONTRACT TO AUDIT ACCOUNTS LGC-205 Rev. /2
The
of
and
and
for
Primary Government Unit, together with DPCU (if applicable), hereinafter referred to as Governmental Unit(s)
Auditor Name
Auditor Address
Hereinafter referred to as Auditor
hereby agree as follows:
Must be within VL[ months of FYE
ÐÓ The Auditor shall audit all statements and disclosures required by U.S. generally accepted auditing
standards (GAAS) and additional required legal statements and disclosures of all funds and/or divisions of the
Governmental Unit(s). The non-major combining, and individual fund statements and schedules shall
besubjected to the auditing procedures applied in the audit of the basic financial statements and an opinion
shallbe rendered in relation to (as applicable) the governmental activities, the business- type activities, the
aggregateDPCUs, each major governmental and enterprise fund, and the aggregate remaining fundinformation
(non-major government and enterprise funds, the internal service fund type, and the fiduciary fundtypes).7KH
EDVLFILQDQFLDOVWDWHPHQWVVKDOOLQFOXGHEXGJHWDU\FRPSDULVRQLQIRUPDWLRQLQDEXGJHWDU\FRPSDULVRQ
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ÏÓ$WDPLQLPXPWKH$XGLWRUVKDOOFRQGXFWWKHDXGLWDQGUHQGHUWKHUHSRUWLQDFFRUGDQFHZLWK*$$6,IWKH
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(IIHFWLYHIRUDXGLWVRIILVFDO\HDUVEHJLQQLQJRQRUDIWHU-XQHWKH/*&ZLOODOORZDXGLWRUVWRFRQVLGHU
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Page 1
Governing Board
Primary Government Unit
Discretely Presented Component Unit (DPCU) (if applicable)
Fiscal Year Ending 'DWH$XGLW:LOO%H6XEPLWWHGWR/*&
BOARD OF COMMISSIONERS
PERSON COUNTY
N/A
THOMPSON, PRICE, SCOTT, ADAMS & CO, P.A.
1626 S MADISON STREET, WHITEVILLE, NC 28472
06/30/25 12/31/25
78
CONTRACT TO AUDIT ACCOUNTS LGC-205 Rev. /20
If an entity is determined to be a component of another government as defined by the group audit
standards, the entity’s auditor shall make a good faith effort to comply in a timely manner with the requests of
the group auditor in accordance with AU-6 §600.41 - §600.42.
This contract contemplates an unmodified opinion being rendered. If during the process of conducting
the audit, the Auditor determines that it will not be possible to render an unmodified opinion on the financial
statements of the unit, the Auditor shall contact the LGC 6taff to discuss the circumstances leading to that
conclusion as soon as is practical and before the final report is issued. The audit shall include such tests of the
accounting records and such other auditing procedures as are considered by the Auditor to be necessary inthe
circumstances. Any limitations or restrictions in scope which would lead to a qualification should be fully
explained in an attachment to this contract.
If this audit engagement is subject to the standards for audit as defined in Government Auditing
Standards, 201 revision, issued by the Comptroller General of the United States, then by accepting this
engagement, the Auditor warrants that he/she has met the requirements for a peer review and continuing
education as specified in Government Auditing Standards. The Auditor agrees to provide a copy of the most
recent peer review report to the Governmental Unit(s) and the Secretary of the LGC prior to the execution of an
audit contract. Subsequent submissions of the report are required only upon report expiration or upon auditor’s
receipt of an updated peer review report. If the audit firm received a peer review rating other than pass, the
Auditor shall not contract with the Governmental Unit(s) without first contacting the Secretary of the LGC for a
peer review analysis that may result in additional contractual requirements.
If the audit engagement is not subject to Government AXGLWLQJ Standards or if financial statements are not
prepared in accordance with U.S. generally accepted accounting principles (GAAP) and fail to include all
disclosures required by GAAP, the Auditor shall provide an explanation as to why in an attachment to this
contract or in an amendment.
It is agreed that time is of the essence in this contract. All audits are to be performed and the report of
audit submitted to LGC 6Waff within VL[ months of fiscal year end. If it becomes necessary to amend thHDXGLW
IHHRUWKHGDWHWKDWWKHDXGLWUHSRUWZLOOEHVXEPLWWHGWRWKH/*&, an amended contract along with a written
explanation of the FKDQJH shall be submitted tothe Secretary of the LGC for approval.
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PD\EHIRUZDUGHGWRWKH1RUWK&DUROLQD6WDWH%RDUGRI&3$([DPLQHUV 1&6WDWH%RDUG
Page
79
CONTRACT TO AUDIT ACCOUNTS LGC-205 Rev. /20
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RIWKH/*&IRUDSSURYDOWKHLQYRLFHPDUNHG
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RIKRVSLWDOV
,QFRQVLGHUDWLRQRIWKHVDWLVIDFWRU\SHUIRUPDQFHRIWKHSURYLVLRQVRIWKLVFRQWUDFWWKH*RYHUQPHQWDO
8QLW V VKDOOSD\WRWKH$XGLWRUXSRQDSSURYDOE\WKH6HFUHWDU\RIWKH/*&LIUHTXLUHGWKHIHHZKLFKLQFOXGHV
DQ\FRVWVWKH$XGLWRUPD\LQFXUIURPZRUNSDSHURUSHHUUHYLHZVRUDQ\RWKHUTXDOLW\DVVXUDQFHSURJUDP
UHTXLUHGE\WKLUGSDUWLHV IHGHUDODQGVWDWHJUDQtRUDQGRYHUVLJKW agencies or other organizations)
as required under the Federal and State Single Audit Acts. This does not include fees for any pre-issuance
reviews that may be required by the NC Association of CPAs (NCACPA) Peer Review Committee or NCState
Board of CPA Examiners (see Item 13).
If the Governmental Unit(s) has/have outstanding revenue bonds, the Auditor shall submit to LGC 6taff,
either in the notes to the audited financial statements or as a separate report, a calculation demonstrating
compliance with the revenue bond rate covenant. Additionally, the Auditor shall submit to LGC 6taff
simultaneously with the Governmental Unit’s (Units’) audited financial statements any other bond compliance
statements or additional reports required by the authorizing bond documents, unless otherwise specified in the
bond documents.
After completing the audit, the Auditor shall submit to the Governing Board a written report of audit.This
report shall include, but not be limited to, the following information: (a) Management’s Discussion andAnalysis,
(b) the financial statements and notes of the Governmental Unit(s) and all of its component unitsprepared in
accordance with GAAP, (c) supplementary information requested by the Governmental Unit(s) orrequired for full
disclosure under the law, and (d) the Auditor’s opinion on the material presented. The Auditorshall furnish the
required number of copies of the report of audit to the Governing Board upon completion.
If the audit firm is required by the NC State Board, the NCACPA Peer Review Committee, or the
Secretary of the LGC to have a pre-issuance review of its audit work, there shall be a statement in the
engagement letter indicating the pre-issuance review requirement. There also shall be a statement that the
Governmental Unit(s) shall not be billed for the pre-issuance review. The pre-issuance review shall beperformed
prior to the completed audit being submitted to LGC Staff. The pre-issuance review report shallaccompany the
audit report upon submission to LGC Staff
3DJH80
CONTRACT TO AUDIT ACCOUNTS LGC-205 Rev. /20
requesting the return of records.
Page 4
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VXFKDGGLWLRQDOLQYHVWLJDWLRQDQGWKHDGGLWLRQDOFRPSHQVDWLRQUHTXLUHGWKHUHIRUH8SRQDSSURYDOE\WKH
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RUERWKDVPD\EHDJUHHGXSRQE\WKH*RYHUQLQJ%RDUGDQGWKH$XGLWRU
If an approved contract needs to be modified or amended for any reason, the change shall be made in
writingDQGpre-audited if the change includes a change in audit fee(pre-audit requirement does not apply to
Kospitals). This amended contract shall becompleted in full, including a written explanation ofthe change,
signed and dated by all original parties to thecontract. It shall then be submitted to the Secretary ofthe LGC for
approval. No change to the audit contractshall be effective unless approved by the Secretary of theLGC.
A copy of the engagement letter, issued by the Auditor and signed by both the Auditor and the
Governmental Unit(s), shall be attached to this contract, and except for fees, work, and terms not related to audit
services, shall be incorporated by reference as if fully set forth herein as part of this contract. In case of conflict
between the terms of the engagement letter and the terms of this contract, the terms of this contract shall take
precedence. Engagement letter terms that conflict with the contract are deemed to be void unless the conflicting
terms of this contract are specifically deleted in Item of this contract. Engagement letters containing
indemnification clauses shall not be accepted by LGC Staff.
Special provisions should be limited. Please list any special provisions in an attachment.
A separate contract should not be made for each division to be audited or report to be submitted. If a
DPCU is subject to the audit requirements detailed in the Local Government Budget and Fiscal Control Act and
a separate audit report is issued, a separate audit contract is required. If a separate report is not to be issued
and the DPCU is included in the primary government audit, the DPCU shall be named along with the pULPDU\
government on this audit contract. DPCU Board approval date, signatures from the DPCU Board chairman and
finance officer also shall be included on this contract.
The contract shall be executed, pre-audited (pre-audit requirement does not apply to hospitals), and
physically signed by all parties including Governmental Unit(s) and the Auditor, thensubmitted inPDF format to
the Secretary of the LGC.
The contract is not valid until it is approved by the Secretary of the LGC. The staff of the LGC shall notify
the Governmental Unit and Auditor of contract approval by email. The audit should not be started before the
contract is approved.
Retention of Client Records: Auditors are subject to the NC State Board of CPA Examiners’ Retention of
Client Records Rule 21 NCAC 08N .0305 as it relates to the provision of audit and other attest services, as well
as non-attest services. Clients and former clients should be familiar with the requirements of this rule prior to
81
CONTRACT TO AUDIT ACCOUNTS LGC-205 Rev. /20
All non-attest service(s) being performed by the Auditor that are necessary to perform the audit must be
identified and included in this contract. The Governmental Unit shall designate an individual with the suitable
skills, knowledge, and/or experience (SKE) necessary to oversee the services and accept responsibility for
the results of the services performed. If the Auditor is able to identify an individual with the appropriate SKE,
s/he must document and include in the audit workpapers how he/she reached that conclusion. If the Auditor
determines that an individual with the appropriate SKE cannot be identified, the Auditor cannot perform both
the non-attest service(s) and the audit. See "Fees for Audit Services" page of this contract to disclose the
person identified as having the appropriate SKE for the Governmental Unit.
Page 5
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E-Verify. Auditor shall comply with the requirements of NCGS Chapter 64 Article 2. Further, if Auditor
utilizes any subcontractor(s), Auditor shall require such subcontractor(s) to comply with the requirements of
NCGS Chapter 64, Article 2.
$SSOLFDEOHWRDXGLWVZLWKILVFDO\HDUHQGVRI-XQHDQGODWHU)or all non-attest services,
the Auditor shall adhere to the independence rules of the AICPAProfessional Code of Conduct and
*RYHUQPHQW$XGLWLQJ6WDQGDUGV5HYLVLRQ (as applicable).3UHSDULQJIinancial statementVLQWKHLU
HQWLUHW\shall be deemed a “significant threat” requiring the Auditor toapply safeguards sufficient toreduce the
threatto an acceptable level. If the Auditor cannot reduce thethreats to an acceptable level, theAuditor
cannotcomplete the audit. If the Auditor is able to reduce thethreats to an acceptable level, the
documentation ofthis determination, including the safeguards applied,must be included in the audit
workpapers.
82
CONTRACT TO AUDIT ACCOUNTS LGC-205 Rev. /20
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andunits should use the submission process and instructions in effect at the time of submission. Refer
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Page 83
CONTRACT TO AUDIT ACCOUNTS LGC-205 Rev. /20
FEES FOR AUDIT SERVICES
1. For all non-attest services, the Auditor shall adhere to the independence rules of the AICPA Professional
Code of Conduct (as applicable) and Government Auditing Standards,2018 Revision. Refer to Item 2 of
this contract for specific requirements. The following information must be provided by the Auditor; contracts
presented to the LGC without Whis information will be not be approved.
Financial statements were prepared by: Auditor Governmental Unit Third Party
If applicable: Individual at Governmental Unit designated to have the suitable skills, knowledge, and/or
experience (SKE) necessary to oversee the non-attest services and accept responsibility for the
results of these services:
Name: TitleDQG8QLW&RPSDQ\: Email Address:
Fees may not be included in this contract for work performed on Annual Financial Information Reports
(AFIRs), Form 990s, or other services not associated with audit fees and costs. Such fees may be includedinthe
engagement letter but may not be included in this contract or in any invoices requiring approval of theLGC.See
Items 8DQG for details on other allowable and excluded fees.
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TRACY CLAYTON CHIEF FINANCIAL OFFICER/PE tclayton@personcountync.gov
PERSON COUNTY
71,450
7,500
78,950
N/A
84
LGC-205 CONTRACT TO AUDIT ACCOUNTS Rev.
Page
SIGNATURE PAGE
AUDIT FIRM
Audit Firm
Authorized Firm Representative (typed or printed)
Signature
Date
Email Address
GOVERNMENTAL UNIT
Governmental Unit
Date Governing Board Approved Audit Contract
(QWHUGDWHLQER[WRULJKW
Mayor/Chairperson (typed or printed)
Signature
Date Email Address
Chair of Audit Committee (typed or printed, or “NA”) Signature
Date Email Address
GOVERNMENTAL UNIT – PRE-AUDIT CERTIFICAT(
Required by G.S. 159-28(a1) or G.S. 115C-441(a1)1RWDSSOLFDEOHWRKRVSLWDOFRQWUDFWV
This instrument has been pre-audited in the manner required by The Local Government Budget and Fiscal
Control Act or by the School Budget and Fiscal Control Act.
Primary Governmental Unit Finance Officer
(typed or printed)Signature
Date of Pre-Audit Certificate
Email Address
6XP2EOLJDWHGE\7KLV7UDQVDFWLRQ
THOMPSON, PRICE, SCOTT, ADAMS & CO, P.A.
ALAN W. THOMPSON
04/25/25 alanthompson@tpsacpas.com
PERSON COUNTY
78,950
TRACY CLAYTON
tclayton@personcountync.gov
85
Members
American Institute of CPAs - N.C. Association of CPAs – AICPA’s Private Companies Practice Section
Thompson, Price, Scott, Adams & Co, P.A.
P.O. Box 398
1626 S Madison Street
Whiteville, NC 28472
Telephone (910) 642-2109
Fax (910) 642-5958
Alan W. Thompson, CPA
R. Bryon Scott, CPA
Gregory S. Adams, CPA
ENGAGEMENT LETTER
April 25, 2025
Person County
304 South Morgan St, Rm 219
Roxboro, NC 27573
To Management and Those Charged With Governance:
We are pleased to confirm our understanding of the services we are to provide Person County for the year ended
June 30, 2025.
Audit Scope and Objectives
We will audit the financial statements of the governmental activities, business-type activities, the aggregate
discretely presented component units, each major fund, and the aggregate remaining fund information, including the
related disclosures, which collectively comprise the basic financial statements, of Person County as of and for the
year ended June 30, 2025. Accounting standards generally accepted in the United States of America (GAAP)
provide for certain required supplementary information (RSI), such as management’s discussion and analysis
(MD&A), to supplement Person County’s basic financial statements. Such information, although not a part of the
basic financial statements, is required by the Governmental Accounting Standards board who considers it to be an
essential part of financial reporting for placing the basic financial statements in an appropriate operational,
economic, or historical context. As part of our engagement, we will apply certain limited procedures to Person
County’s RSI in accordance with auditing standards generally accepted in the United States of America (GAAS).
These limited procedures will consist of inquiries of management regarding the methods of preparing the
information and comparing the information for consistency with management’s responses to our inquiries, the basic
financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will
not express an opinion or provide any assurance on the information because the limited procedures do not provide us
with sufficient evidence to express an opinion or provide any assurance. The following RSI is required by GAAP
and will be subjected to certain limited procedures, but will not be audited:
1. Management’s discussion and analysis.
2. Law Enforcement Officers’ Special Separation Allowance Schedule of Total Pension Liability (Asset) and
Schedule of Total Pension Liability (Asset) as a Percentage of Covered-Employee Payroll
3. Schedule of the Proportionate Share of the Net Pension Liability (Asset) and Schedule of County
Contributions – LGERS
4. Schedule of the Proportionate Share of the Net Pension Liability (Asset) and Schedule of County
Contributions – ROD
5. Schedule of Changes in the Total OPEB Liability and Related Ratios
We have also been engaged to report on supplementary information other than RSI that accompanies Person
County’s financial statements. We will subject the following supplementary information to the auditing procedures
applied in our audit of the financial statements and certain additional procedures, including comparing and
reconciling such information directly to the underlying accounting and other records used to prepare the financial
statements or to the financial statements themselves, and other additional procedures in accordance with GAAS, and
we will provide an opinion on it in relation to the financial statements as a whole in a report combined with our
auditors’ report on the financial statements:
86
1. Schedule of Expenditures of Federal and State Awards.
2. Combining and Individual Fund Financial Statements, Budgetary Schedules, and Other Schedules
The following other information accompanying the financial statements will not be subjected to the auditing
procedures applied in our audit of the financial statements, and our auditor’s report will not provide an opinion or
any assurance on that other information.
1. Introductory and Statistical Schedules (prepared for Annual Comprehensive Financial Report presentation)
Our responsibility for other information included in documents containing the entity’s audited financial statements
and auditors’ report does not extend beyond the financial information identified in the report. We have no
responsibility for determining whether such other information contained in these documents is properly stated.
The objectives of our audit are to obtain reasonable assurance about whether the financial statements as a shole are
free from material misstatement, whether due to fraud or error, and issue an auditors’ report that includes our
opinions about whether your financial statements are fairly presented, in all material respects, in conformity with
GAAP, and report on the fairness of the supplementary information referred to in the second paragraph when
considered in relation to the financial statements as a whole. Reasonable assurance is a high level of assurance but
is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with GAAS and
Government Auditing Standards will always detect a material misstatement when it exists. Misstatements, including
omissions, can arise from fraud or error and are considered material if there is a substantial likelihood that,
individually, or in the aggregate, they would influence the judgment of a reasonable user made based on the
financial statements. The objective also includes reporting on-
Internal control over financial reporting and compliance with the provisions of laws, regulations, contracts,
and award agreements, noncompliance with which could have a material effect on the financial statements
in accordance with Government Auditing Standards.
Internal control over compliance related to major programs and an opinion (or disclaimer of opinion) on
compliance with federal statutes, regulations, and the terms and conditions of federal awards that could have
a direct and material effect on each major program in accordance with the Single Audit Act Amendments of
1996 and Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements,
Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance).
Auditors’ Responsibilities for the Audit of the Financial Statements and Single Audit
We will conduct our audit will be conducted in accordance with GAAS; the standards for financial audits contained
in Government Auditing Standards, issued by the Comptroller General of the United States; the Single Audit Act
Amendments of 1996; and the provisions of the Uniform Guidance, and will include tests of accounting records, a
determination of major program(s) in accordance with the Uniform Guidance, and other procedures we consider
necessary to enable us to express such opinions. As part of an audit in accordance with GAAS and Government
Auditing Standards, we exercise professional judgment and maintain professional skepticism throughout the audit.
We will evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting
estimates made by management. We will also evaluate the overall presentation of the financial statements,
including the disclosures, and determine whether the financial statements represent the underlying transactions and
events in a manner that achieves fair presentation. We will plan and perform the audit to obtain reasonable
assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2)
fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations
that are attributable to the entity or to acts by management or employees acting on behalf of the entity. Because the
determination of waste and abuse is subjective, Government Auditing Standards do not expect auditors to perform
specific procedures to detect waste or abuse in financial audits nor do they expect auditors to provide reasonable
assurance of detecting waste or abuse.
Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and
because we will not perform a detailed examination of all transactions, there is an unavoidable risk that some
material misstatements or noncompliance may exist and not be detected by us, even though the audit is properly
planned and performed in accordance with GAAS and Government Auditing Standards. In addition, an audit is not
designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a
direct and material effect on the financial statements or major programs. However, we will inform the appropriate
level of management of any material errors, any fraudulent financial reporting, or misappropriation of assets that
87
come to our attention. We will also inform the appropriate level of management of any violations of laws or
governmental regulations that come to our attention, unless clearly inconsequential, and of any material abuse that
comes to our attention. We will include such matters in the reports required for a Single Audit. Our responsibility
as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not
engaged as auditors.
We will also conclude, based on the audit evidence obtained, whether there are conditions or events, considered in
the aggregate, that raise substantial doubt about the government’s ability to continue as a going concern for a
reasonable period of time.
Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts and
may include tests of the physical existence of inventories (if material), and direct confirmation of receivables and
certain other assets and liabilities by correspondence with selected individuals, funding sources, creditors, and
financial institutions. We will request written representations from your attorneys as part of the engagement, and
they may bill you for responding to this inquiry. At the conclusion of our audit, we will also require certain written
representations from you about your responsibilities for the financial statements; schedule of expenditures of federal
awards; federal award programs; compliance with laws, regulations, contracts, and grant agreements; and other
responsibilities required by generally accepted auditing standards.
We may from time to time, and depending on the circumstances, use third-party service providers in serving your
account. We may share confidential information about you with these service providers but remain committed to
maintaining the confidentiality and security of your information. Accordingly, we maintain internal policies,
procedures, and safeguards to protect the confidentiality of your personal information. In addition, we will secure
confidentiality agreements with all service providers to maintain the confidentiality of your information and we will
take reasonable precautions to determine that they have appropriate procedures in place to prevent the unauthorized
release of your confidential information to others. In the event that we are unable to secure an appropriate
confidentiality agreement, you will be asked to provide your consent prior to the sharing of your confidential
information with the third-party service provider. Furthermore, we will remain responsible for the work provided by
any such third-party service providers.
Our audit of financial statements does not relieve you of your responsibilities.
Audit Procedures-Internal Controls
We will obtain an understanding of the entity and its environment, including internal control relevant to the audit,
sufficient to identify and assess the risks of material misstatement of the financial statements, whether due to error or
fraud, and to design and perform audit procedures responsive to those risks and obtain evidence that is sufficient and
appropriate to provide a basis for our opinions. The risk of not detecting a material misstatement resulting from
fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions,
misrepresentation, or the override of internal control. Test of controls may be performed to test the effectiveness of
certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the
financial statements and to preventing and detecting misstatements resulting from illegal acts and other
noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed,
will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion
will be expressed in our report on internal control issued pursuant to Government Auditing Standards.
As required by the Uniform Guidance, we will perform tests of controls over compliance to evaluate the
effectiveness of the design and operation of controls that we consider relevant to preventing or detecting material
noncompliance with compliance requirements applicable to each major federal award program. However, our tests
will be less in scope than would be necessary to render an opinion on those controls and, accordingly, no opinion
will be expressed in our report on internal control issued pursuant to the Uniform Guidance.
An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material
weaknesses. Accordingly, we will express no such opinion. However, during the audit, we will communicate to
management and those charged with governance internal control related matters that are required to be
communicated under AICPA professional standards, Government Auditing Standards, and the Uniform Guidance.
Audit Procedures-Compliance
As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement,
we will perform tests of Person County’s compliance with provisions of applicable laws, regulations, contracts, and
agreements, including grant agreements. However, the objective of those procedures will not be to provide an
88
opinion on overall compliance and we will not express such an opinion in our report on compliance issued pursuant
to Government Auditing Standards.
The Uniform Guidance requires that we also plan and perform the audit to obtain reasonable assurance about
whether the auditee has complied with federal statutes, regulations, and the terms and conditions of federal awards
applicable to major programs. Our procedures will consist of tests of transactions and other applicable procedures
described in the OMB Compliance Supplement for the types of compliance requirements that could have a direct and
material effect on each of Person County’s major programs. For federal programs that are included in the
Compliance Supplement, our compliance and internal control procedures will relate to the compliance requirements
that the Compliance supplement identifies as being subject to audit. The purpose of these procedures will be to
express an opinion on Person County’s compliance with requirements applicable to each of its major programs in
our report on compliance issued pursuant to the Uniform Guidance.
Responsibilities of Management for the Financial Statements and Single Audit
Our audit will be conducted on the basis that you acknowledge and understand your responsibility for (1) designing,
implementing, and maintaining effective internal controls relevant to the preparation and fair presentation of
financial statements that are free from material misstatement, whether due to fraud or error, including internal
controls over federal and State awards, and for evaluating and monitoring ongoing activities, to help ensure that
appropriate goals and objectives are met; (2) following laws and regulations; (3) ensuring that there is reasonable
assurance that government programs are administered in compliance with compliance requirements; and (4)
ensuring that management and financial information is reliable and properly reported. Management is also
responsible for implementing systems designed to achieve compliance with applicable laws, regulations, contracts,
and grant agreements. You are also responsible for the selection and application of accounting principles; for the
preparation and fair presentation of the financial statements, schedule of expenditures of federal and State awards,
and all accompanying information in conformity with U.S. generally accepted accounting principles; and for
compliance with applicable laws and regulations (including federal statutes), rules, and the provisions of contracts
and grant agreements (including award agreements). Your responsibilities also include identifying significant
contractor relationships in which the contractor has responsibility for program compliance and for the accuracy and
completeness of that information.
You are also responsible for making drafts of the schedule of expenditures of federal awards, all financial records,
and related information available to us and for the accuracy and completeness of that information (including
information from outside of the general and subsidiary ledgers). You are also responsible for providing us with (1)
access to all information of which you are aware that is relevant to the preparation and fair presentation of the
financial statements, such as records, documentation, identification of all related parties and all related-party
relationships and transactions, and other matters; (2) access to personnel, accounts, books, records, supporting
documentation, and other information as needed to perform an audit under the Uniform Guidance, (3) additional
information that we may request for the purpose of the audit, and (4) unrestricted access to persons within the
government from whom we determine it necessary to obtain audit evidence. At the conclusion of our audit, we will
require certain written representations from you about the financial statements; schedule of expenditures of federal
and State awards; federal or State award programs; compliance with laws, regulations, contracts, and grant
agreements; and related matters.
Your responsibilities include adjusting the financial statements to correct material misstatements and confirming to
us in the management representation letter that the effects of any uncorrected misstatements aggregated by us during
the current engagement and pertaining to the latest period presented are immaterial, both individually and in the
aggregate, to the financial statements of each opinion unit taken as a whole.
You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for
informing us about all known or suspected fraud or illegal acts affecting the government involving (1) management,
(2) employees who have significant roles in internal control, and (3) others where the fraud or illegal acts could have
a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any
allegations of fraud or suspected fraud affecting the government received in communications from employees,
former employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that
the entity complies with applicable laws, regulations, contracts, agreements, and grants. You are also responsible
for taking timely and appropriate steps to remedy fraud and noncompliance with provisions of laws, regulations,
contracts, and grant agreements that we report. Additionally, as required by the Uniform Guidance, it is
management’s responsibility to evaluate and monitor noncompliance with federal statutes, regulations, and the terms
and conditions of federal awards; take prompt action when instances of noncompliance are identified including
noncompliance identified in audit findings; promptly follow up and take corrective action on reported audit findings;
89
and prepare a summary schedule of prior audit findings and a separate corrective action plan. The summary
schedule of prior audit findings should be available for our review by May 15, 2025.
You are responsible for identifying all federal and State awards received and understanding and complying with the
compliance requirements and for the preparation of the schedule of expenditures of federal and State awards
(including notes and noncash assistance received, and COVID-19-related concepts, such as lost revenues, if
applicable) in conformity with the Uniform Guidance. You agree to include our report on the schedule of
expenditures of federal and State awards in any document that contains and indicates that we have reported on the
schedule of expenditures of federal and State awards. You also agree to make the audited financial statements
readily available to intended users of schedules of expenditures of federal and State awards no later than the date the
schedule of expenditures of federal awards is issued with our report thereon. Your responsibilities include
acknowledging to us in the written representation letter that (1) you are responsible for presentation of the schedule
of expenditures of federal and State awards in accordance with the Uniform Guidance; (2) you believe the schedule
of expenditures of federal and State awards, including its form and content, is stated fairly in accordance with the
Uniform Guidance; (3) the methods of measurement or presentation have not changed from those used in the prior
period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant
assumptions or interpretations underlying the measurement or presentation of the schedule of expenditures of federal
and State awards.
You are also responsible for the preparation of the other supplementary information, which we have been engaged to
report on, in conformity with U.S. generally accepted accounting principles (GAAP). You agree to include our
report on the supplementary information in any document that contains and indicates that we have reported on the
supplementary information. You also agree to make the audited financial statements readily available to users of the
supplementary information no later than the date the supplementary information is issued with our report thereon.
Your responsibilities include acknowledging to us in the written representation letter that (1) you are responsible for
presentation of the supplementary information in accordance with GAAP; (2) you believe the supplementary
information, including its form and content, is fairly presented in accordance with GAAP; (3) the methods of
measurement or presentation have not changed from those used in the prior period (or, if they have changed, the
reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying
the measurement or presentation of the supplementary information.
Management is responsible for establishing and maintaining a process for tracking the status of audit findings and
recommendations. Management is also responsible for identifying and providing report copies of previous financial
audits, attestation engagements, performance audits, or other studies related to the objectives discussed in the Audit
Scope and Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to
address significant findings and recommendations resulting from those audits, attestation engagements, performance
audits, or studies. You are also responsible for providing management’s views on our current findings, conclusions,
and recommendations, as well as your planned corrective actions, for the report, and for the timing and format for
providing that information. With regard to publishing the financial statements on your website, you understand that
websites are a means of distributing information and, therefore, we are not required to read the information
contained in those sites or to consider the consistency of other information on the website with the original
document.
Other Services
We will also assist in preparing the financial statements, schedule of expenditures of federal and State awards, and
related notes of Person County in conformity with U.S. generally accepted accounting principles and the Uniform
Guidance based on information provided by you. We may also have to assist with some year-end adjustments
(GASB related entries). These nonaudit services do not constitute an audit under Government Auditing Standards
and such services will not be conducted in accordance with Government Auditing Standards. We will perform the
services in accordance with applicable professional standards. The other services are limited to the financial
statements, schedule of expenditures of federal and State awards, related notes, and other services previously
defined. We, in our sole professional judgment, reserve the right to refuse to perform any procedure or take any
action that could be construed as assuming management responsibilities.
You agree to assume all management responsibilities relating to the financial statements, schedules of expenditures
of federal and State awards, related notes, and any other nonaudit services we provide. You will be required to
acknowledge in the management representation letter our assistance with preparation of the financial statements,
schedule of expenditures of federal and State awards, and related notes and that you have reviewed and approved the
financial statements, the schedule of expenditures of federal awards, and related notes prior to their issuance and
have accepted responsibility for them. Further, you agree to oversee the nonaudit services by designating an
90
individual, (Tracy Clayton), who possesses suitable skill, knowledge, or experience; evaluate the adequacy and
results of those services; and accept responsibility for them.
Engagement Administration, Fees, and Other
You may request that we perform additional services not addressed in this engagement letter. If this occurs, we will
communicate with you regarding the scope of the additional services and the estimated fees. We also may issue a
separate engagement letter covering the additional services. In the absence of any other written communication
from us documenting such additional services, our services will continue to be governed by the terms of this
engagement letter.
We understand that your employees will prepare all cash, accounts receivable, or other confirmations we request and
will locate any documents selected by us for testing. We will schedule the engagement based in part on deadlines,
working conditions, and the availability of your key personnel. We will plan the engagement based on the
assumption that your personnel will cooperate and provide assistance by performing tasks such as preparing
requested schedules, retrieving supporting documents, and preparing confirmations. If for whatever reason your
personnel are unavailable to provide the necessary assistance in a timely manner, it may substantially increase the
work we have to do to complete the engagement within the established deadlines, resulting in an increase in fees
over our original fee estimate.
At the conclusion of the engagement, we will complete the appropriate sections of the Data Collection Form that
summarizes our audit findings. It is management’s responsibility to submit the reporting package (including
financial statements, schedule of expenditures of federal awards, summary schedule of prior audit findings, auditors’
reports, and corrective action plan) along with the Data Collection Form to the federal audit clearinghouse. We will
coordinate with you the electronic submission and certification. If applicable, we will provide copies of our report
for you to include with the reporting package you will submit to pass-through entities. The Data Collection Form
and the reporting package must be submitted within the earlier of 30 calendar days after receipt of the auditors’
report or nine months after the end of the audit period.
We will provide copies of our reports to the Board; however, management is responsible for distribution of the
reports and the financial statements. Unless restricted by law or regulation, or containing privileged and confidential
information, copies of our reports are to be made available for public inspection.
The audit documentation for this engagement is the property of Thompson, Price, Scott, Adams & Co., P.A. and
constitutes confidential information. However, subject to applicable laws and regulations, audit documentation and
appropriate individuals will be made available upon request in a timely manner to Oversight Agencies (or its
designee), a federal agency provided direct or indirect funding, or the U.S. Government Accounting Office for
purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will
notify you of any such request. If requested, access to such audit documentation will be provided under the
supervision of Thompson, Price, Scott, Adams & Co., P.A. personnel. Furthermore, upon request, we may provide
copies of selected audit documentation to the aforementioned parties. These parities may intend, or decide, to
distribute the copies or information contained therein to others, including other governmental agencies.
The audit documentation for this engagement will be retained for a minimum of five years after the report release
date or for any additional period requested by the federal cognizant agency. If we are aware that a federal awarding
agency, pass-through entity, or auditee is contesting an audit finding, we will contact the party contesting the audit
finding for guidance prior to destroying the audit documentation.
Alan Thompson is the engagement partner and is responsible for supervising the engagement and signing the reports
or authorizing another individual to sign them. We expect to begin our audit by approximately May 15, 2025, and to
issue our reports no later than December 31, 2025. Our audit engagement ends on delivery of our audit report.
Any follow-up services that might be required will be a separate, new engagement. The terms and conditions of that
new engagement will be governed by a new, specific engagement letter for that service.
Our fee for these services will be at our standard hourly rates plus out-of-pocket costs (such as report reproduction,
word processing, postage, travel, copies, telephone, etc.) except that we agree that our gross fee, including expenses,
should not exceed $78,950. Also, any excessive additional fees incurred in obtaining required audit evidence (i.e.
bank confirmations) will be billed directly to the Board. Our standard hourly rates vary according to the degree of
responsibility involved and the experience level of the personnel assigned to your audit. Our invoices for these fees
will be rendered each month as work progresses and are payable on presentation. In accordance with our firm
policies, work may be suspended if your account becomes 60 days or more overdue and may not be resumed until
your account is paid in full. If we elect to terminate our services for nonpayment, our engagement will be deemed to
91
have been completed upon written notification of termination, even if we have not completed our report(s). You
will be obligated to compensate us for all time expended and to reimburse us for all out-of-pocket costs through the
date of termination. The above fee is based on anticipated cooperation from your personnel and the assumption that
unexpected circumstances will not be encountered during the audit.
If additional programs are required to be tested that have not been identified as major programs for testing in
previous years, additional fees may be charged at standard hourly rates. If significant additional time is necessary,
we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. However, we
believe our contract as it is will be sufficient to cover but we do want to reserve the right to discuss this issue.
Reporting
We will issue written reports upon completion of our Single Audit. Our reports will be addressed to the Board of
Commissioners and management of Person County. We will make reference to the Component Auditor’s audit of
Person County ABC Board in our report on your financial statements. Circumstances may arise in which our report
may differ from its expected form and content based on the results of our audit. Depending on the nature of these
circumstances, it may be necessary for us to modify our opinions, add a separate section, or add an emphasis-of-
matter or other-matter paragraph to our auditors’ report, or if necessary, withdraw from this engagement. If our
opinions are other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are
unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions
or issue reports, or we may withdraw from this engagement. If circumstances occur related to the condition of your
records, the availability of sufficient appropriate audit evidence, or the existence of a significant risk of material
misstatement of the financial statements caused by error, fraudulent financial reporting, or misappropriation of
assets, which in our professional judgment prevent us from completing the audit or forming an opinion on the
financial statements, we retain the right to take any course of action permitted by professional standards, including
declining to express an opinion or issue a report, or withdrawing from the engagement.
The Government Auditing Standards report on internal control over financial reporting and on compliance and other
matters will state that (1) the purpose of the report is solely to describe the scope of testing of internal control and
compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity’s internal
control or on compliance, and (2) the report is an integral part of an audit performed in accordance with
Government Auditing Standards in considering the entity’s internal control and compliance. The Uniform Guidance
report on internal control over compliance will include a paragraph that states that the purpose of the report on
internal control over compliance is solely to describe the scope of testing of internal control over compliance and the
results of that testing based on the requirements of the Uniform Guidance. Both reports will state that the report is
not suitable for any other purpose.
We appreciate the opportunity to be of service to Person County and believe this letter accurately summarizes the
significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of
our engagement as described in this letter, please sign the enclosed copy and return it to us.
Very truly yours,
Alan W. Thompson, CPA
Thompson, Price, Scott, Adams & Co., P.A.
92
RESPONSE:
This letter correctly sets forth the understanding of Person County.
Management signature: ________________________________________________
Title: _______________________________________________
Date: _______________________________________________
Governance signature: ________________________________________________
Title: _______________________________________________
Date: _______________________________________________
CC: Board of Commissioners
93
AGENDA ABSTRACT
Meeting Date:
May 5, 2025
Agenda Title:
FY25 ISO Fire Rating Reduction Bonus
Summary of Information:
The Board of Commissioners established a process to reward fire departments for their efforts
to lower the Insurance Services Office (ISO) Public Protection Classification (PPC) rating for
the county’s rural fire districts by awarding a recurring $7,500 from the Fire and Rescue Tax
District Fund for each ISO PPC fire rating point reduction achieved. Reduced ISO/PPC fire
ratings demonstrate an improvement in how well the fire departments can protect the
community and result in savings to county residents on their homeowner’s insurance.
Timberlake Volunteer Fire-Rescue (TVFR) recently completed their ISO inspection from the
North Carolina Office of the State Fire Marshal. As a result of this inspection, TVFR has
lowered their ISO/PPC rating from a 4 to a 3. The lower the number the higher the protection
classification. TVFR is to receive a $7,500 bonus for lowering their rating by one point.
A Contract addendum will be executed and the bonus will be added to the departments FY25
Fire and Rescue Tax District Fund allocation. A Fund Balance appropriation from the Fire and
Rescue Tax District Fund will be required to fund the bonus in FY25.
Financial Impact:
A Fund Balance appropriation from the Fire and Rescue Tax District Fund in the amount of
$7,500 will fund the bonus in FY25. The current estimated fund balance is $1,900,000.
Recommended Action:
Authorize the contract addendum to award the ISO bonus and authorize the fund balance
transfer.
Submitted By:
Thomas E. Schwalenberg, Emergency Services Director
94
Second Addendum to Fire Protection Services Contract
for Timberlake Volunteer Fire Department
An Agreement was made by and between the County of Person, North Carolina, whose address
is 304 S. Morgan Street, Room 212, Roxboro, NC 27573 and Timberlake Volunteer Fire
Department, whose address is P.O. Box 25 Timberlake, NC 27583 on the 1st day of July, 2018
(hereinafter referred to as “original stated contract”) sets out a modification as follows:
WHEREAS, the parties wish to modify the terms of the original stated contract as set forth
herein; and
WHEREAS, the original stated contract outlines the annual county appropriation of $133,424;
and
WHEREAS, the Board of Commissioners desire to reward the Timberlake Volunteer Fire
Department for its efforts in lowering the ISO fire rating for its district by $7,500 for each ISO
fire rating point reduction achieved;
WHEREAS, the Timberlake Volunteer Fire Department District’s ISO fire rating was reduced
from a 9 to a 4 effective July 1, 2020; and
WHEREAS, the Timberlake Volunteer Fire Department District’s ISO fire rating was reduced
from a 4 to a 3 effective March 24, 2025; and
WHEREAS, this fire rating ISO reduction supplemental local funding will be recurring as long
as the District’s ISO fire rating remains at a 3; any changes in the ISO fire rating will result in a
change in the local funding.
NOW THEREFORE, in consideration of the mutual promises herein , the parties, intending to be
legally bound, hereby agree that the following constitutes additional terms and conditions of the
stated original stated contract.
Modification Item 1: The yearly disbursement of funds as of July 1, 2020 has increased by
$37,500 from $133,424 to $170,924. This disbursement is approved on a year-to-year basis by
the Person County Board of Commissioners. The Board of Commissioners has the authority to
change the annual appropriation of fire services funding at any time.
Modification Item 2: The yearly disbursement of funds as of March 24, 2025 has increased by
$7,500 from $177,829 to $185,329. This disbursement is approved on a year-to-year basis by the
Person County Board of Commissioners. The Board of Commissioners has the authority to
change the annual appropriation of fire services funding at any time.
The parties reaffirm no other terms or conditions of the above mentioned original contract not
hereby otherwise modified or amended shall be negated or changed as a result of this here stated
addendum.
95
In witness whereof, the parties have hereunto set their hands and seals, by authority duly
given, on the day and year first above written.
PERSON COUNTY
Official seal
_______________________________
Katherine M. Cathey, County Manager
Date Signed:_____________________
Attest:
________________________________
Michele Solomon, Clerk to the Board
This Instrument has been pre-audited in the manner required by the Local Government Budget
and Fiscal Control Act.
__________________________________
Tracy Clayton, Chief Financial Officer
Date Signed:________________________
TIMBERLAKE VOLUNTEER FIRE DEPARTMENT
____________________________________
TVFD Board President
Date Signed:_________________________
Attest:
____________________________________
TVFD Board Secretary
96
AGENDA ABSTRACT
Meeting Date:
May 5, 2025
Agenda Title:
Person County Schools FY25 Budget Request
Summary of Information:
Person County’s Adopted Budget for FY25 includes $13,166,078 for current expenses,
$500,000 for technology capital, $555,584 for equipment, and $1,687,103 for debt service for
Person County Schools. The FY25 Capital Improvement Plan (CIP) provides $3,027,522 in
funding for a new roof for South Elementary (plus contingency funds) and various projects,
including asbestos and lead abatement and water fountain, heat pump, HVAC and intercom
replacements.
The FY26 CIP funds $10,864,024 in capital projects for PCS, including debt financing for
accessibility, safety and security improvements at five elementary schools and the buildout of
additional classrooms at Stories Creek Elementary, and other projects.
Dr. Rodney Peterson, Superintendent, will present PCS’s FY26 budget requests.
Financial Impact:
None
Recommended Action:
Receive presentation and share comments or questions.
Submitted By:
Katherine M. Cathey, County Manager
97
98
99
100
Item Request
School Professional Development (PD) for Curriculum and
Instruction (allocated to schools) $ 20,000.00
District Professional Development for Directors, Teachers, and
Principals $ 12,000.00
Itinerant Teacher Travel $ 6,000.00
Math and Science Materials $ 15,000.00
Reading and Writing Materials $ 15,000.00
Performing Arts Secondary $ 15,000.00
High School Graduations (PHS/PECIL/PCSVA) $ 8,000.00
School Instructional Materials (allocated to schools) $ 41,500.00
Destiny Asset Management System $ 12,000.00
School Media Centers (allocated to schools) $ 12,500.00
Professional Development $ 1,000.00
Digital Libraries $ 33,600.00
Total: $ 191,600.00
Shredding Services $ 1,000.00
Printing $ 1,000.00
Supplies/Materials $ 1,000.00
District assessment materials and software licenses $ 7,000.00
Total: $ 10,000.00
Office Supplies $ 1,000.00
Professional Development $ 4,000.00
Student Attendance Management Service $ 20,000.00
Total: $ 25,000.00
Professional Development $ 5,500.00
Travel $ 2,500.00
Homebound/Compensatory Ed Services $ 12,000.00
Behavior Consultant $ 60,000.00
Supplies/Materials $ 50,000.00
Total: $ 130,000.00
Current Expense Budget Request
FY 2025-26
CURRICULUM & INSTRUCTION
DISTRICT TESTING SERVICES
DISTRICT STUDENT INFORMATION
STUDENT SUPPORT SERVICES - Counselors/Nurses/Social Workers
101
Custodial Services Contract $ 1,425,255.00
General School Maintenance Contracted Services $ 125,000.00
License and Certifications $ 3,000.00
North Carolina Water Quality Testing (North, Woodland, Oak
Lane, North End) $ 30,000.00
Office Supplies $ 5,000.00
Fuel for Trucks $ 26,000.00
Materials, Parts, Supplies, Paint $ 300,000.00
Total: $ 1,914,255.00
GPS Systems for Buses $ 51,000.00
Staff Development $ 5,000.00
Other Professional Services $ 6,500.00
Office Supplies $ 2,500.00
ADL Medical Cards $ 13,000.00
Gas/Fuel Over State Allotment $ 100,000.00
Total: $ 178,000.00
Tech/Safety PD $ 20,000.00
Tech/Safety Supplies/Materials $ 20,000.00
Total: $ 40,000.00
Contracted Services $ 55,000.00
Professional Development $ -
New Teacher Orientation Supplies $ 2,600.00
Recruiting Supplies and Travel $ -
Office Supplies $ 5,000.00
Staff Recognition/Retention Programs $ 8,000.00
Total: $ 70,600.00
Staff Appreciation and Recognition $ 9,000.00
Supplies/Materials $ 5,000.00
Total: $ 14,000.00
AUXILIARY SERVICES - Maintenance/Custodial
TRANSPORTATION SERVICES
Safety & Technology
Human Resources
PUBLIC INFORMATION
102
Unemployment $ 5,000.00
Staff Life Insurance $10,000 each $ 10,500.00
Contract Services $ 312,000.00
Legal Services $ 80,000.00
Audit Services $ 45,000.00
Advertising $ 4,000.00
District Wide Utilities $ 1,291,770.00
Athletic Officials & School Security $ 38,000.00
Postage $ 9,000.00
Membership Dues and Fees $ 80,000.00
Property/Liability/WC Insurance $ 420,000.00
Supplies and Materials District Level $ 80,000.00
Office Supplies School Level $ 10,000.00
Administrative Travel $ 12,000.00
District Professional Development $ 18,500.00
School Board Member Renewal Credits $ 11,000.00
Total: $ 2,426,770.00
3 Additional Special Education Classrooms $ 225,000.00
Local Positions Not Provided by the State $ 1,447,815.00
District Supplements $ 2,210,000.00
Coaching Supplements $ 120,000.00
Longevity/Annual Leave $ 50,000.00
Board Member Stipends $ 25,000.00
Substitutes $ 400,000.00
Social Security (7.65%) $ 311,953.00
Retirement (25%) $ 1,013,205.00
Health Insurance (33.5 positions at $8,500) $ 284,750.00
Total: $ 6,087,723.00
PCS Budget $11,087,948.00
Charter Schools 22.5%$3,215,505.00
Total Budget Request $14,303,453.00
DISTRICT OPERATIONS
PERSONNEL
103
School or Department Item Justification Request
North End Lockdown Security in Connecting
Classrooms
Unable to lock down connecting classrooms.40,000.00$
Transportation Cut Trees and Growth Limbs hanging over fence and dead trees with potential
danger to fall.15,000.00$
PHS
Cut Trees & Repair Access Road Growth of under brush and trees around the access road
of the softball field is impeding road access. Road is
washing out and needs grading and pipes installed for
proper drainage.
$ 10,000.00
NMS Repair Concrete Floor in Kitchen
Restrooms and Paint
Concrete has cracked and raised up causing a tripping
hazard.20,000.00$
PHS
Remove Pine Trees and Replace
Side Walk
Tree roots are pushing through the side walk at the
tennis courts and causing a tripping hazard for students
and parents.
30,000.00$
PHS Replace Toilet Partitions in Locker
Room
Partitions are 30 years old. Doors and hardware are
broken and cannot be repaired. 20,000.00$
Earl Bradsher Parking Lot Pavement Pavement is in disrepair and needs to be repaved.85,000.00$
Stories Creek Concrete Replacement at Entrances Concrete is cracking at the front entrance and dining
entrance causing possible tripping hazard.50,000.00$
Helena Concrete Replacement at Entrances Concrete is cracking at the front entrance and dining
entrance causing possible tripping hazard.50,000.00$
NMS
Remove Concrete Splash Guards Concrete splash guards have pulled away from the
building and are causing water to infiltrate under the
foundation.
$ 30,000.00
North (CCA)Replace Front Exterior Doors and
Windows
Doors and windows are aged and leaking around joints.80,000.00$
PHS Replace/Repair 42" Drain Pipe for
Football/Softball Fields
Pipe is partially collapsed and needs to be replaced to
drain water from football field.50,000.00$
PHS HVAC HW-CW Valves, Actuators
and Controllers
Need valves, actuators and controllers for extra units
purchased with ESSER funds.45,000.00$
Helena/ SC Replace HVAC Ductwork and HW-
CW Lines
New units were purchased and need to run new duct
work and new supply and return lines to each unit.30,000.00$
All Schools Exterior Building Maintenance Pressure washing, paint and asphalt maintenance.50,000.00$
PHS Replace High Jump Pad, Relocate
Shot Put and Discus
High jump pad had to be removed when football field
was moved and the shot put and discus pads have to be
moved because the jump pad has to go where they are
80,000.00$
All Schools New Furniture Replace aging furniture throughout the district. $ 150,000.00
PHS Field Robot - Annual 4 Year Lease 17,080.00$
PHS Reel Mower - Annual 4 Year Lease 12,020.00$
PHS Instrument Updates - Annual Repair and replace aging instruments. $ 10,000.00
Bus Garage Cameras for Buses - Annual Continue replacement of oldest cameras. $ 10,000.00
Maintenance Gator UTV Needed for lawn and parking lot maintenance at all
schools. $ 30,000.00
Total Capital Request 914,100.00$
All Schools Grades 3-5 Chromebooks and
Teacher Laptops
Update grades 3-5 chromebooks and teacher laptops
with warranties.1,200,000.00$
Total Technology Request 1,200,000.00$
Furniture and Equipment
Vehicles and Motorized Equipment
Technology Capital
Capital Budget Request
FY 2025-26
Health and Safety
Construction and Repairs
104
AGENDA ABSTRACT
Meeting Date:
May 5, 2025
Agenda Title:
Piedmont Community College FY26 Budget Request
Summary of Information:
Person County’s Adopted Budget for FY25 includes $1,690,006 for current expenses, $10,000
for the Business Development Center, and $85,000 for equipment for Piedmont Community
College. The FY25 Capital Improvement Plan (CIP) provides $7,225,000 in funding for the
acquisition of the Carolina Pride Carwash Building and various exterior and IT systems
improvements with PCC contributing $1,835,000 in revenue towards the purchase of the
building.
The FY26 CIP will fund $735,500 in capital projects for PCC, including IT systems
improvements, HVAC water pipe insulation and door locking security upgrades.
Dr. Ken Boham, Interim President, and Dr. Reggie Browning, CFO, will present PCC’s FY26
budget requests.
Financial Impact:
None
Recommended Action:
Receive presentation and share comments or questions.
Submitted By:
Katherine M. Cathey, County Manager
105
BUDGET CODE DESCRIPTION
Request for
Year
2025-2026
Request for
Year
2024-2025
PERSON COUNTY
PRESIDENT'S OFFICE 10000
21-110-97-511100-10000 Salaries 37,068$ $32,233
21-110-97-511200-10000 FT Senior Administrators 1,545$
21-110-97-518100 FICA 3,081$ $2,466
21-110-97-518200 Retirement 10,052$ $8,065
21-110-97-518300 Medical Insurance 1,628$ $1,295
21-110-97-518700 Longevity 1,432$ $1,390
21-110-97-519200 Other Contracts 82$ $5,000
21-130-97-539500 General Administrative Other Current Expense 34,000$ $12,000
TOTAL PRESIDENT'S OFFICE 88,888$ $62,449
PERSON COUNTY
PLANT OPERATIONS 30500
21-610-80-514000-30500 Salaries-FT Operations 130,693$ $129,527
21-610-80-514010-30500 Salaries-PT Operations 153,180$ $156,360
21-610-80-518100 Social Security 21,759$ $21,871
21-610-80-518200 Retirement 32,839$ $32,408
21-610-80-518300 Medical Insurance 22,484$ $22,999
21-610-80-518500 Unemployment 2,500$ $7,719
21-610-80-518600 Workmen's Compensation 2,500$ $2,591
21-610-80-518700 Longevity 559$ $543
21-610-80-519090 Waste Removal 14,900$ $13,204
21-610-80-521000 Custodial Supplies 32,700$ $32,700
21-610-80-521400 Clothing & Uniform 4,500$ $3,800
21-610-80-522000 Maintenance Supplies 2,500$ $2,000
21-610-80-525000 Gasoline 1,000$ $2,500
21-610-80-531110 In State Ground Transportation 200$ $200
21-610-80-531110 In State Ground Lodging 800$ $200
21-610-80-531110 In State Meals 400$ $200
21-610-80-533100 Heating 60,000$ $75,000
21-610-80-533200 Water 40,000$ $40,000
21-610-80-533300 Electricity 240,000$ $240,000
21-610-80-539500 Other Current Expense 500$ $500
21-610-80-545000 Insurance & Bonding 55,000$ $55,000
21-610-80-546100 Membership & Dues 100$ $100
TOTAL OPERATIONS 819,114$ $839,422
PERSON COUNTY
MAINTENANCE 30500
21-620-80-514000-30500 Salaries-FT Maintenance 196,880$ $184,673
21-620-80-514010-30500 Salaries PT Svc/Maintenance 25,248$ $3,900
21-620-80-518100 Social Security 17,142$ $14,426
21-620-80-518200 Retirement 49,746$ $46,206
21-620-80-518300 Medical Insurance 34,425$ $34,417
21-620-80-518500 Unemployment Insurance 2,500$ $5,092
21-620-80-518600 Workmen's Compensation 3,500$ $3,694
21-620-80-518700 Longevity 1,946$ $2,508
21-620-80-519090 Waste Removal/Recycling Svcs (MOVE TO OPERATIONS)800$ $0
21-620-80-521400 Clothing & Uniform 3,600$ $3,033
21-620-80-522000 Maintenance Supplies 15,000$ $15,000
21-620-80-522010 Grounds Maintenance Supplies 5,000$ $5,000
21-620-80-525000 Gasoline 1,200$ $1,200
21-620-80-531500-30500 Registration Fees 100$ $0
21-620-80-535100 Equipment Repair 45,000$ $45,000
21-620-80-535200 Facilities Repair 30,000$ $30,000
21-620-80-535300 Motor Vehicle Repair 2,500$ $5,000
21-620-80-535400 Service Contracts 49,885$ $49,010
21-620-80-539500 Other Current Expense 2,500$ $5,000
TOTAL MAINTENANCE 486,972$ $453,159
PERSON COUNTY
GENERAL ADMINISTRATION 30520
21-130-97-511300-30520 Salaries FT Professional 20,485$ $19,192
21-130-97-512000-30520 Salaries FT Support 49,752$ $55,397
21-220-20-513000-30525 Curriculum Inst FT Faculty 10,908$ $0
21-130-97-518100 FICA 6,229$ $5,706
21-130-97-518200 Retirement 19,507$ $18,662
21-130-97-518300 Medical Insurance 12,091$ $12,876
21-130-97-518500 Unemployment Insurance 2,074$ $2,014
21-130-97-518600 Workmen's Compensation 1,537$ $1,492
21-130-97-519000 Legal Services 10,300$ $10,000
21-610-80-532200 Telephone 59,090$ $66,087
OPERATING BUDGET - PERSON COUNTY
2025-2026
106
OPERATING BUDGET - PERSON COUNTY
2025-2026
21-130-97-539500 Other Current Expense 1,030$ $1,000
21-130-97-543010 State Motor Fleet Vehicles 11,330$ $16,000
TOTAL GENERAL ADMINISTRATION 204,333$ $208,426
PERSON COUNTY
CHATT PLANT OPERATIONS CHATT
21-610-80-514000 Salaries-FT Operations 42,960$ $29,167
21-610-80-514010 Salaries-PT Operations 45,000$ $0
21-610-80-518100 Social Security 6,729$ $2,231
21-610-80-518200 Retirement 10,740$ $7,298
21-610-80-518300 Medical Insurance 675$ $6,750
21-610-80-518500 Unemployment 1,000$ $788
21-610-80-518600 Workmen's Compensation 500$ $584
21-610-80-518700 Longevity -$ $0
21-610-80-519090 Waste Removal 4,100$ $2,500
21-610-80-519200 Other Contracted Expense -$ $0
21-610-80-521000 Custodial Supplies 7,200$ $8,035
21-610-80-521400 Clothing & Uniform -$ $0
21-610-80-522000 Maintenance Supplies 3,500$ $5,000
21-610-80-525000 Gasoline 500$ $625
21-610-80-531110 In State Ground Transportation -$ $0
21-610-80-533100 Heating 9,500$ $18,750
21-610-80-533200 Water 7,500$ $10,000
21-610-80-533300 Electricity 25,200$ $60,000
21-610-80-532200 Telephone 14,773$ $16,522
21-610-80-532300 Data Communications 18,000$ $18,000
21-610-80-535300 Motor Vehicle Repair -$ $0
21-610-80-535400 Service Contracts -$ $0
21-610-80-539500 Other Current Expense -$ $0
21-610-80-545000 Insurance & Bonding 20,000$ $13,750
TOTAL CHATT OPERATIONS 217,876$ $200,000
Equipment Requests
Other Capital Outlay (Equipment)
New Lawn mower w/bagger(leaves) 25,000$ 18,000$
Daycare Lighting 15,000$ 12,000$
Gunsmithing Compressor 7,500$
Automatic Floor Scrubber/Stripper 16,000$
Hot Water Heaters (E & H)35,000$
IT Infastructure Network Switch Upgrade - Phase 1 50,000$
Truck 48,000$
TOTAL Equipment 63,500$ 163,000$
BUDGET CODE DESCRIPTION
Request for
Year
2025-2026
Budget
Awarded
2024-2025
Household Supplies $300 $300
Office Supplies $200 $200
Heating $500 $500
Water $300 $300
Electricity $4,095 $4,095
Telephone $3,200 $3,200
Equipment Repairs $500 $500
Insurance $905 $905
TOTAL BDC $10,000 $10,000
Total Person County Allocation without Equipment figures 1,817,185$ $1,763,456
Person County requested Equipment 63,500$ $163,000
Total Person County Allocation with requested Equipment figures $1,880,685 $1,926,456
PERSON COUNTY
BUSINESS DEVELOPMENT CENTER
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Budget Requests
2025-26
Dr. Reggie Browning, Vice President of
Administration/CFO108
Agenda
1.Enrollments, key priorities
2.Overview of requests & connection
to PCC and EDC goals
3.Summary
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PIEDMONT COMMUNITY COLLEGE COUNTY
SERVICE AREA
Source: myFuture NC 2025 Attainment Profiles
110
Spring 2023-Spring 2024
•System Wide Total FTE: +6%
•Workforce CE: +5%
•PCC Total FTE: +16%
•Workforce CE: +15%
https://www.nccommunitycolleges.edu/abo
ut-us/data-reporting/data-dashboards-
page/total-instructional-activity-fte/
Spring 2024-Spring 2025 FTE Highlights
Curriculum
•General Education: +48 FTE, +22%
•Practical Nursing: +5 FTE, +20%
•Associate Degree Nursing: +4 FTE, +8%
Workforce
•Tech & Manufacturing: +17 FTE, +27%
•Health & Public Safety: +12 FTE, +9%
•University Transfer: +9 FTE, +797%
2023-24 to 2024-25 PCC Academic Year Total FTE
•1,623 to 1,824: +201 FTE, +12%
Data ran on 4/29/2025
CE FTE is still ongoing for Spring 2025
PCC Spring Workforce FTE
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PCC Operating Requests Summary
•Salaries of facility services and support staff to align with state increase for faculty and staff.
•Medical insurance premiums
•Waste removal
•Utilities
•Equipment repair
•Service contracts
•Center for Health Advanced Technology & Trades (CHATT)
•Spring 2025 –design
•Fundraising and grant efforts in process
•Upfit work begins Q3 of 2025
•Transition of some classes beginning Q1 of 2025, phased approach
•Utilities, grounds, security, IT begin immediately upon occupancy
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•IT Systems: Update phone systems, network switches, and audio-visual components. The current network switches are six years old, and the industry standard for life expectancy is seven years. Upgrading the audio-visual components will enhance functionality, user experience, and technological capabilities in Buildings D, L, and S. Budget:$267,750
•Door Locking Security Upgrade: Implement access control throughout the Person County Campus, including exterior and interior doorways. Integration with the current software platform will allow multiple technologies to work together seamlessly, including the surveillance system.
•Budget: $200,000
•HVAC Water Pipe Insulation: Replace pipe insulation with exterior jacketing on rooftop pipes circulating hot and chilled water to campus buildings. An engineering assessment has determined that the deterioration of the insulation and jacketing is beyond reasonable repair or partial replacement.
•Budget:$267,750
The total budget for these projects is $735,500.
For more information, contact:Dr. Reggie BrowningVice President of Administrative Services/CFO(336) 322-2175reggie.browning@piedmontcc.edu
2025-26 Person County Capital Budgetary Priorities
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PCC Capital Requests 2025-2026
Capital Project Summary
HVAC Water Pipe Insulation $267,750
Door Locking Security Upgrade $200,000
IT Phone Systems, Network
Switches
$267,750
TOTAL $735,500
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Questions?
115
AGENDA ABSTRACT
Meeting Date:
May 5, 2025
Agenda Title:
Animal Control Transition to Animal Services Department
Summary of Information:
Effective July 1, 2023, the Animal Control function moved from the Animal Services
Department to the Sheriff’s Office. With nearly two years of experience with this model, staff
has determined that transitioning Animal Control back to the Animal Services Department will
streamline operations, improve coordination, and enhance service delivery to the community.
By consolidating these functions under the Animal Services Department, we aim to create a
reunified approach to animal welfare, enforcement, and public outreach.
Financial Impact:
Placing Animal Control within the Animal Services Department is expected to be budget-
neutral in the short-term with potential for long-term savings. The transition may result in cost
savings through more cost-effective use of personnel and equipment and improved operational
efficiency. A budget for this division will be presented in the Manager’s Recommended
Budget for FY26. Additional funding is not requested for FY25.
Recommended Action:
Approve the reunification of Animal Control with the Animal Services Department.
Submitted By:
Kelli Lewis, Animal Services Director
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Reunification of Animal Contro
with Person County Animal Serv
A New Chapter in Community -Focused Animal Care
117
Current Structure: Sheriff's Office Oversight
•Brief history of Animal Control under the Sheriff's Office
⚬Animal Control in Person County was placed under the Sheriff's Office July 1, 2023 following a
decision aimed at consolidating public safety functions under one authority. This transition
was primarily intended to streamline law enforcement oversight and improve coordination in
rural or emergency response situations.
•Scope of Services Provided During This Period:
⚬Response to animal-related complaints and emergencies⚬Enforcement of animal control ordinances (animals at large, cruelty cases, bite quarantines)⚬Impoundment and transportation of stray or dangerous animals⚬Coordination with the county shelter, though operations remained largely separate
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Why the Change?
Why Reunify Animal Control with Animal Services?
Mission Alignment
Animal Services is built around a welfare -first philosophy: care, rehabilitation, and education. Law
enforcement, while critical for safety, operates under a different set of priorities —focused primarily
on enforcement and public order. Returning Animal Control to Animal Services ensures policies and
practices are grounded in compassionate care, not just compliance.
Specialized Expertise
Animal Services staff are trained in animal behavior, humane handling, sheltering, disease
prevention, and community outreach.
Reuniting Animal Control with this team allows for:⚬More informed decision -m aking in the field⚬Increased focus and accountability in service delivery⚬Safer, more humane outcomes for animals and residents
119
Why the Change Continued.....
Operational Efficiency
This shift reduces redundancy and clarifies responsibilities:⚬Dedicated animal control officers focus solely on animal-related matters⚬Law enforcement can refocus on policing priorities⚬Centralized budgets and training programs improve oversight
Public Trust & Transparency
Community members expect animal-related services to reflect empathy, professionalism, and
integrity. Shifting oversight to a civilian -led Animal Services department strengthens public
confidence by promoting:⚬Open Communication: Regular updates and policy changes shared through social media,
n ewsletters, and public briefings⚬Community Engagement: Active outreach programs and educational events foster stronger
r elationships with residents⚬Non -Enforcement -Based Solutions: Animal issues are resolved through guidance, education,
and mediation, not solely through citations or legal action⚬Uniform Transition: As part of the transition from law enforcement to a more civil approach,
t he new uniforms will be designed to appear less intimidating and more approachable to the
community.
120
Benefits to the Community
•Faster response times
•More humane handling of animals
•Integrated shelter, adoption, and
enforcement services
•Community education and outreach
potential
How the Change Benefits Our Residents & Animals
121
Staff & Training
Expertise Meets Compassion
•Hiring 2 new Animal Control Officers under Animal Services
in current vacant positions
•Training standards (e.g., humane handling, safety)
•Equipped with modern tools & mobile response units
•Committed to public safety and animal well -being
122
Reflection on Budget
•Less training involved for Animal Control Officers
under Animal Services vs current BLET certified under
Sheriffs Office
•Uniform expenses will decrease for non sworn officers
•Personnel budget decrease for current ACO positions
•Requesting new Animal Control Supervisor position
for fiscal year 25/26
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Transition Plan
•Planning –Internal coordination &
staffing
⚬Hire of 2 Officers
•Transition Period -Temporary
⚬2 Sheriff’s Office Deputies helping
c over after hours on call schedule
•Official transfer from Sheriff’s Office
⚬Once fully staffed and Full
operations under Animal Services
Phases:Focus Areas:
•Community communication
•Staff + public training
•Staff training & certifications
•Animal transport & shelter
c oordination
•Equipment transfer & readiness
•Policy and procedure alignment
•Public transparency & feedback
•Updating ordinance changes
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A Stronger Future for Person County
Key Outcomes:
•One coordinated team for enforcement, sheltering, and
outreach
•Consistent training and care standards across departments
•Increased trust and transparency with the community
•Ability to launch new initiatives like low -cost clinics &
education programs
Our Commitment:
To protect, serve, and speak for those who cannot speak for
themselves —our animals.
Bringing Animal Control under Animal Services creates a seamless,
compassionate system that prioritizes both public safety and animal welfare
125
Thank you
126