BOC Minutes December 3_ 2018approve
December 3, 2018
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PERSON COUNTY BOARD OF COMMISSIONERS DECEMBER 3, 2018
MEMBERS PRESENT OTHERS PRESENT
Tracey L. Kendrick Heidi York, County Manager
Gordon Powell C. Ronald Aycock, County Attorney
Jimmy B. Clayton Brenda B. Reaves, Clerk to the Board
Kyle W. Puryear
B. Ray Jeffers
David B. Newell, Sr.
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, December 3, 2018 at 6:30pm in the Commissioners’ meeting
room in the Person County Office Building to conduct the Board’s Organizational Meeting
prior to the 7:00pm regular scheduled meeting.
Chairman Kendrick called the meeting to order. Vice Chairman Powell offered an
invocation with a moment of silence in memoriam of former U.S. President George H.W.
Bush. Commissioner Puryear led the group in the Pledge of Allegiance.
APPROVAL OF MINUTES:
Chairman Kendrick requested action for approval of the Board’s November 19,
2018 meeting minutes.
A motion was made by Commissioner Jeffers and carried 5-0 to approve the
minutes of November 19, 2018.
RECOGNITION OF TRACEY L. KENDRICK:
Vice Chairman Powell presented to Tracey L. Kendrick a plaque in appreciation of
the four (4) years of service (December 1, 2014 – December 3, 2018) including this last
two years as the Board’s Chairman recognizing his dedication to the citizens of Person
County. The outgoing commissioner commented that his experience had been a learning
experience and he appreciated the opportunity to serve Person County. Commissioners
extended their personal gratitude for his service to the citizens.
Chairman Kendrick then passed the gavel to County Attorney, Ron Aycock to
preside over the Board’s Organizational Meeting.
SWEARING-IN CEREMONY:
County Attorney, Ron Aycock introduced the Honorable Deborah L. Barker, Clerk
of Superior Court. Ms. Barker administered the Oath of Office to the newly elected
Commissioners David B. Newell, Sr., and Kyle W. Puryear. She also administered the
Oath of Office to Soil and Water Conservation District Supervisors Cal Berryhill, Russell
Horton and Bruce Whitfield.
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ORGANIZATION OF BOARD:
County Attorney, Ron Aycock explained the rules of procedure for nomination and
election of the Board’s Chairman and Vice Chairman.
County Attorney, Ron Aycock presided and called for nominations for Chairman
of the Board of Commissioners.
Commissioner Clayton nominated Commissioner Newell for Chairman of the
Board. There were no other nominations for Chairman.
A motion was made by Commissioner Jeffers and carried 5-0 to close the
nominations for Chairman of the Board of Commissioners.
Mr. Aycock announced by acclamation of the Board, Commissioner David Newell,
Sr. was elected its Chairman.
County Attorney Aycock opened the floor for nominations for Vice Chairman of
the Board of Commissioners.
Commissioner Clayton nominated Commissioner Jeffers for Vice Chairman.
Commissioner Puryear nominated Commissioner Powell for Vice Chairman.
A motion was made by Commissioner Puryear and carried 5-0 to close the
nominations for Vice Chairman of the Board of Commissioners.
Nominations completed, Mr. Aycock stated the vote for Vice Chairman would take
place by show of hands in the reverse order.
By show of hands, Commissioners Puryear and Powell voted to elect
Commissioner Powell as Vice Chairman of the Board.
By show of hands, Commissioners Clayton, Jeffers and Chairman Newell voted to
elect Commissioner Jeffers as its Vice Chairman.
Mr. Aycock announced Commissioner Ray Jeffers was elected Vice Chairman by
a majority vote 3-2.
The election of the Vice Chairman created a reaction of boo’s, outburst of
statements, display of signs from individuals in the audience not happy with Chairman
Newell’s vote for Commissioner Jeffers.
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APPROVAL OF BONDS FOR THE FINANCE DIRECTOR, THE REGISTER OF
DEEDS, THE SHERIFF, AND THE TAX ADMINISTRATOR:
County Attorney, Ron Aycock stated Chapter 161(Register of Deeds) and 162
(Sheriff) of the North Carolina General Statutes requires the Board of County
Commissioners to approve the official bonds at the first meeting in December. The Bonds
are a continuation of existing bonds and were secured by the County Human Resources
Director, who also serves as Insurance Liaison. The Human Resources Director provided
information that the Sheriff’s bond, in the amount of $25,000, is for the length of his term.
The Bonds of the Register of Deeds in the amount of $50,000 and $100,000 each for the
Tax Administrator and Finance Director (amount of each Bond is dictated by legislature).
Mr. Aycock requested Board approval of the Bonds of the Finance Director, the
Register of Deeds, the Sheriff and the Tax Administrator as presented.
A motion was made by Commissioner Puryear and carried 5-0 to approve the
Bonds of the Register of Deeds in the amount of $50,000 and $100,000 each for the Tax
Administrator and Finance Director as well as $25,000 for the Sheriff.
County Attorney, Ron Aycock recessed the meeting at 6:54pm until 7:00pm at
which time the Board of Commissioners would hold its regular scheduled meeting.
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Chairman Newell called the regular meeting of the Board of Commissioners to
order at 7:00pm.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Vice Chairman Jeffers and carried 5-0 to approve the
agenda.
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PUBLIC HEARING:
REQUEST TO ADD SIX ROADWAY NAMES TO THE DATABASE OF
ROADWAY NAMES USED FOR E-911 DISPATCHING FOR A PROPOSED RV
PARK:
A motion was made by Vice Chairman Jeffers and carried 5-0 to open the duly
advertised public hearing for a request to add six roadway names to the database of
roadway names used for E-911 dispatching for a proposed RV Park.
GIS Manager, Sallie Vaughn stated an RV park is planned on parcel A58 74 off
Boston Rd in the Woodsdale Township. The planned development includes six total private
roads: an entrance road, a loop road, three interior roads, and one road terminating in a cul-
de-sac. Several permanent structures and numerous RV lots are planned. The Ordinance
Regulating Addressing and Road Naming requires roads within such a development to be
named and structures to be addressed accordingly. Ms. Vaughn said the developer of a
proposed RV park has provided names for each of the roads within the development:
Country Inn RV Park Rd,
Tobacco Field Loop,
Short Rows Run,
Long Rows Run,
Packhouse Run, and
Stick Barn Ct.
Ms. Vaughn noted all the names are compliant with the Address Ordinance and the
addition of these names required a public hearing. She further noted that the addition of
these road names affects no existing addresses or residences.
As required by North Carolina General Statute 153A-239.1(A), a public notice was
published in the Roxboro Courier-Times. A sign advertising the public hearing was placed
at the proposed roadway location approximately two weeks prior to this public hearing.
There were no individuals appearing before the Board to speak in favor of or in
opposition to the request to add six roadway names to the database of roadway names used
for E-911 dispatching for the proposed RV Park.
A motion was made by Vice Chairman Jeffers and carried 5-0 to close the public
hearing for a request to add six roadway names to the database of roadway names used for
E-911 dispatching for the proposed RV Park.
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CONSIDERATION TO GRANT OR DENY REQUEST TO ADD SIX ROADWAY
NAMES TO THE DATABASE OF ROADWAY NAMES USED FOR E-911
DISPATCHING FOR A PROPOSED RV PARK:
A motion was made by Commissioner Powell and carried 5-0 to approve the
request to add six roadway names: Country Inn RV Park Rd, Tobacco Field Loop,
Short Rows Run, Long Rows Run, Packhouse Run, and Stick Barn Ct. to the database
of roadway names used for E-911 dispatching for a proposed RV Park.
INFORMAL COMMENTS:
The following individual appeared before the Board to make informal comments:
Former Commissioner, Tracey L. Kendrick of 717 Country Club Road, Roxboro
challenged the Board to continue to move forward in the improvement of Person County;
he asked they put aside personal beliefs and personal pet projects to make sure a decision
for this Board was made in the best interest of all Person County residents and not for just
a few, i.e., Mr. Kendrick stated his concerns that the County entering into a lease with the
new owner of the Roxboro Country Club related to the costs of maintaining the property.
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Vice Chairman Jeffers and carried 5-0 to approve the
Consent Agenda with the following items:
A. Budget Amendment #11, and
B. Elections Equipment and Software Lease Amendment
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NEW BUSINESS:
SUB-02-18 REQUEST BY RANDY ALLEN WITH SUNBELT ACQUISITIONS,
LLC, FOR A SUBDIVISION CONCEPT PLAN FOR THE PENINSULA AT HYCO
LAKE, CONSISTING OF 162 LOTS ON 437.72 ACRES LOCATED ON SR 1314
ZION LEVEL CHURCH ROAD IN THE RESIDENTIAL ZONING DISTRICT.
THE TAX MAP & PARCEL ID NUMBERS FOR THE PROPOSED SUBDIVISION
ARE A13-51, A14-147 AND THE THIRD PARCEL DOES NOT HAVE A TAX MAP
AND PARCEL ID NUMBER ASSIGNED; HOWEVER IT IS CONTAINED
WITHIN DEED BOOK 98 PAGES 125, 135, 287 AND 373:
Planning Director, Lori Oakley introduced the proposed single-family subdivision
concept plan for the site with a total of 162 lots located on 437.72 acres. The subdivision
will contain approximately 323.20 acres of common open space, which will be maintained
by the homeowner’s association. Ms. Oakley stated there are three parcels included in the
proposed subdivision and the developer has also proposed a 60’ right-of-way (Watersail
Way) across Duke Progress Energy property, which will be contained within a 100’ wide
easement. Currently, the subject properties are vacant and contain woodlands. The site
abuts Hyco Lake and is zoned R (Residential).
Ms. Oakley noted the lots will be served by individual wells and a community
wastewater collection system, treatment and on-site disposal. The treated and disinfected
wastewater will be irrigated on common open space in accordance with the NC Division
of Water Resources regulations.
Ms. Oakley further noted the minimum lot size will be 15,000 square feet and the
minimum lot width will be 75 feet because of the community wastewater collection system.
The developer is proposing slightly larger minimum lot sizes at 21,780 square feet (1/2
acre).
Ms. Oakley said the applicant was requesting four variations / modifications to the
Subdivision Regulations and to the Person County Minimum Construction Standards for
Private Roads – to allow private streets within the subdivision, the use of flag lots, block
lengths exceeding 2,400 feet in length and to construct streets with 45 feet of right-of-way
width.
1. Private Streets - The applicant has submitted a separate variation application to
allow for private streets to be constructed throughout the subdivision. All other
variations / modifications can be reviewed as part of the subdivision concept plan.
2. Flag Lots - There are several flag lots proposed and they are indicated on the site
plan. Flag lots are allowed per Section 53-9 of the Subdivision Ordinance if they
meet certain criteria, such as difficult topography.
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The applicant has stated on the site plan that the proposed flag lots exists for two
reasons:
i. The first condition occurs in locations where the length of the lake shoreline
greatly exceeds the street length that generally parallels the shoreline. Due to
the shape of the shoreline in certain locations, the lots will have to become
narrower where the lots join the street.
ii. The second condition is where multiple lots have frontage on a cul-de-sac and
the limited length of the right-of-way line at the perimeter of the cul-de-sac
requires the lots to have a narrow frontage. The lots are also deep which causes
the narrow portion of the lot (‘flag poles’) to have extended lengths.
3. Block Lengths – According to the applicant, the proposed street system for the
project is essentially one cul-de-sac with numerous side streets. There is no
opportunity to interconnect Watersail Way with parallel streets to create blocks, as
the subject property is a peninsula with water on three sides of it. The property has
a central ridge with steep slopes on each side, falling to the lake.
The applicant has provided a roundabout (turn around) for vehicles at the request
of staff where the project does not meet the block length standards.
4. 45’ Street Right-of-Way Widths – The subdivision concept plan proposes right-of-
way widths of 45 feet (with a minimum pavement width of 18 feet) for the cul-de-
sacs that intersect Watersail Way, the main (collector) street. The proposed right-
of-way width is NC DOT’s standard for residential local roads. Watersail Way
will maintain a minimum right-of-way of 60 feet.
Ms. Oakley stated the Person County Land use Plan does not identify the majority
of the site as a specific land use category; however a small portion of the site along with
the properties nearby are identified as Rural Residential and the proposed subdivision
aligns with the residential designation. Appendix O of the Land Use Plan lists goals and
objectives for the county including the following:
1.5 – Provide for a variety of housing types, densities and price ranges.
Ms. Oakley shared the following presentation:
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Ms. Oakley stated the Planning staff recommended approval of the concept plan
for the subdivision SUB-02-18. Due to the topography of the site and the existing site
constraints, planning staff also recommends approval of the three (3) variations/
modifications for the subdivision, which includes flag lots, block lengths that exceed 2,400
feet and street widths with 45’ of right-of-way width.
Ms. Oakley said at the November 8, 2018 meeting of the Planning Board, the Board
voted unanimously (5-0) to approve SUB-02-18 with the three requested
variations/modifications due to the site constraints and the topography of the site.
Ms. Oakley requested the Board either a) to vote to approve with the three requested
variations, b) approve with the three requested variations and additional conditions or c) to
deny the subdivision concept plan.
Commissioner Clayton asked Ms. Oakley about the type of sewer system proposed
to be used on the individual lots. Ms. Oakley introduced Mr. John Phillips, project engineer
that explained they would have a sewer spray-irrigation system with storage ponds that
would be operated under the rules and regulations of the state of North Carolina with the
Home Owners Association (HOA) responsible with privatized funding. Mr. Phillips stated
the HOA would have a binding contract with the state of North Carolina and should they
not do what was required; the state could fine the HOA, or close the system. Commissioner
Clayton asked if Duke Energy approved the spray irrigation sewer system to which Mr.
Phillips said the soil tests were in process and the permit application has not been submitted
at this point.
Commissioner Clayton asked about the road maintenance to which Mr. Phillips
said the roads were being constructed to state specification but the roads could not be
dedicated to NC DOT and that the HOA would be responsible for the roads maintenance.
A motion was made by Commissioner Puryear and carried 4-1 to approve SUB-
02-18, a request by Randy Allen with Sunbelt Acquisitions, LLC, for a Subdivision
Concept Plan for the Peninsula at Hyco Lake, as presented. Commissioner Clayton cast
the lone dissenting vote.
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VAR-01-18 - REQUEST BY RANDY ALLEN WITH SUNBELT ACQUISITIONS,
LLC, FOR A SUBDIVISION VARIATION FOR THE PROPOSED SUBDIVISION
THE PENINSULA AT HYCO LAKE CONSISTING OF 162 LOTS ON 437.72
ACRES LOCATED ON SR 1314 ZION LEVEL CHURCH ROAD IN THE
RESIDENTIAL ZONING DISTRICT. THE TAX MAP & PARCEL ID NUMBERS
FOR THE PROPOSED SUBDIVISION ARE A13-51, A14-147 AND THE THIRD
PARCEL DOES NOT HAVE A TAX MAP AND PARCEL ID NUMBER
ASSIGNED; HOWEVER IT IS CONTAINED WITHIN DEED BOOK 98 PAGES
125, 135, 287 AND 373. THE SUBDIVISION VARIATION REQUEST IS TO
ALLOW THE PROPOSED SUBDIVISION STREETS TO BE CONSTRUCTED AS
PRIVATE STREETS:
Planning Director, Lori Oakley shared the following slides of her presentation for
the Subdivision Variation for the proposed Subdivision at The Peninsula at Hyco Lake:
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A motion was made by Commissioner Powell and carried 5-0 to approve the
Subdivision Variation for the proposed Subdivision at The Peninsula at Hyco Lake with
the condition that the roads be constructed to NC DOT standards.
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STRATEGIC ANALYSIS FOR ECONOMIC DEVELOPMENT:
Commissioner Powell introduced Mr. Dale Reynolds, a member of the Person
County Economic Development Commission/Person County Business Industrial Center to
share the following presentation with the Board of Commissioners:
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Mr. Reynolds announced Person County’s Tier ranking was just changed to Tier
Two.
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Commissioner Jeffers stated the report was good and recommended Mr. Reynolds
to present the same report with the City. Commissioner Jeffers confirmed with the Mayor
of Roxboro, Ms. Merilyn Newell, who was present in the audience, that the city’s tax rate
was at .67 cents.
Chairman Newell noted he was the past Chair of the Economic Development
Commission and his appreciation for Mr. Reynold’s initiative and time for the report.
UPTOWN DEVELOPMENT REPORT 2018:
Ms. Lynda Clayton, Uptown Roxboro Director for the City of Roxboro provided
the Board a report summarizing Uptown Roxboro events and activities that were held in
2018. The following is an update on achievements for Uptown Roxboro:
Rebranding Project began in late 2017 with the goal to identify key qualities of
the area, discover the brand that authentically reflects Uptown and develop an
action plan to raise awareness with the assistance of Amico Brand Design. A
leadership team was formed with representatives from the community and
research found the following: Uptown has an artsy, urban feel surrounded by rural
beauty. Many of the businesses can be connected to arts and aesthetics,
exemplifying why Uptown Roxboro “developing the art in living,” was decided
upon as the tagline for marketing our Uptown district.
Name Change from Roxboro Development Group to Uptown Roxboro Group to
eliminate continued confusion of the participating Main Street Program.
New website launched in November, 2018
Statistics Report July, 2017-June, 2018:
Out of 17 housing units, we have limited vacancies.
Out of 127 Commercial Spaces, we have very few spaces available for leasing.
(9) Public Improvements
(3) Rehabilitation Projects
(10) Businesses opened
(2) Businesses expanded
Over $500,000 in public and private investments in 2016-2017 fiscal year
Issued $5000 in Facade Grant money
Logged almost 600 volunteer hours
Continued to draw increased numbers of people at the popular Rox n’ Roll
Cruise-in event
Merchant Meetings were offered as a group effort from Roxboro Chamber of
Commerce, Person County Tourism, Roxboro Area Merchants Association,
Piedmont Community College Small Business & Uptown Roxboro Group to
discuss ideas for improved shopping, dining and foot traffic for Uptown
Businesses.
Ms. Clayton asked the Board for its continued support as it enters 2019.
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A RESOLUTION OF SUPPORT TO DEDICATE A SECTION OF MT. HARMONY
CHURCH ROAD IN PERSON COUNTY TO COMMEMORATE THE SERVICE
OF WORLD WAR I VETERAN, FIRST LIEUTENANT GEORGE HAMILTON
YARBOROUGH, JR.:
Commissioner Powell presented a request on behalf of Yarbie Sallee, for a
Resolution of Support to Dedicate a Section of Mt. Harmony Church Road in Person
County to Commemorate the Service of World War I Veteran, First Lieutenant George
Hamilton Yarborough, Jr.
Pursuant to NC General Statutes 136.18(8), the North Carolina Board of
Transportation may name roads, bridges, or ferries. One of the criteria for the individual
and/or family is to submit to the NC Board of Transportation that a request was before the
Board of Commissioners or City Council (whoever has jurisdiction of the section of road
proposed to be named) to gain unanimous support by resolution for such action. Generally
the other criteria is gathered and submitted via the family. An unanimously adopted
Resolution of Support to Dedicate and Rename a Section of a named roadway (reference
the route with the begin and ending points of such named section) as well as the stated
Valor Medal (Medal of Honor, Distinguished Service Cross, Silver Star, Navy Cross and/or
Air Force Cross) to which the recipient was awarded is required to be submitted to the NC
Dept. of Transportation for review and ultimate approval by the NC Board of
Transportation. The criteria for the honoree: living, or deceased longer than one year but
less than 75 years, not currently serving or pursuing a term as an elected official, NC
residency verification, strong local unanimous support and support of the family.
In addition, willingness of the local government or designee to pay the
administrative fee of $2,000 to the NC DOT, payable only after the NC Transportation
Board has approved the project.
A motion was made by Commissioner Puryear and carried 5-0 to adopt a
Resolution of Support to Dedicate a Section of Mt. Harmony Church Road in Person
County to Commemorate the Service of World War I Veteran, First Lieutenant George
Hamilton Yarborough, Jr, and to appropriate $2,000 from the County’s Undesignated
Contingency Fund to pay the administrative fee to the NCDOT.
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BOARD OF COMMISSIONERS 2019 SCHEDULE OF MEETINGS:
NC General Statute 153A-40 requires the Board of Commissioners to hold a regular
meeting at least once a month. County Manager, Heidi York presented to the Board the
proposed 2019 Schedule of Meeting dates for consideration and action to set the 2019
Schedule of Meetings and cause copy of such to be distributed and posted on the bulletin
board and county website.
The Board of Commissioners will hold its regular scheduled meetings in its usual
Boardroom, Room 215 in the County Office Building unless otherwise posted. As
recommended on the Schedule of Meetings, to accommodate attendance, Local
Government Day Board meetings will be scheduled to be held in the in the County Office
Building Auditorium as the same is done for the Budget Public Hearing. At this time, the
location for the Board Retreat is yet to be determined. A public notice will be posted and
distributed upon the decision of its location.
Commissioner Puryear requested that the July board meeting be held on July 22nd
at 9:00am and that the September board meetings be held on September 9th at 7:00pm and
September 23rd at 9:00am. It was consensus of the Board to agree with Commissioner
Puryear’s changes.
A motion was made by Commissioner Powell and carried 5-0 to adopt the 2019
Schedule of Meetings as noted below and to cause copy of such to be distributed and
posted.
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Person County Board of Commissioners
2019 Schedule of Meetings
To be held in Room 215 at the Person County Office Building unless otherwise noted
January 7, 2019 7:00 p.m.
January 22, 2019 (Tuesday) 9:00 a.m.
February 4, 2019 (Board Retreat) 9:00 a.m. To Be Determined
February 19, 2019 (Tuesday) 9:00 a.m.
March 18, 2019 (Local Gov’t. Day) 9:00 a.m. County Auditorium
April 1, 2019 7:00 p.m.
April 15, 2019 9:00 a.m.
May 6, 2019 7:00 p.m.
May 20, 2019 9:00 a.m.
June 3, 2019 7:00 p.m. County Auditorium
June 17, 2019 9:00 a.m.
July 22, 2019 9:00 a.m.
August 5, 2019 7:00 p.m.
August 19, 2019 9:00 a.m.
September 9, 2019 7:00 p.m.
September 23, 2019 9:00 a.m.
October 7, 2019 7:00 p.m.
October 21, 2019 9:00 a.m.
November 4, 2019 7:00 p.m.
November 18, 2019 (Local Gov’t. Day) 9:00 a.m. County Auditorium
December 2, 2019 7:00 p.m.
Adopted by the Board of Commissioners on December 3, 2018.
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FISCAL YEAR 2019-2020 BUDGET CALENDAR:
County Manager, Heidi York stated a budget calendar has been developed for the
Board’s adoption, outlining a schedule for the timing of the budget process. A Board
Retreat has been proposed for February 4th, along with the Capital Improvement Plan
adoption in April, Presentation of the Recommended Budget in May, a required Public
Hearing on June 3rd and adoption of the FY2019-2020 Annual Budget for June 17th. Ms.
York noted the dates outlined are subject to change if needed, however the budget calendar
will facilitate an organized budget process for staff and elected officials. Ms. York further
noted that potential budget work sessions will be scheduled following the budget public
hearing.
Ms. York requested the Board to adopt the budget calendar for FY2019-2020 and
provide feedback and changes to staff as needed.
A motion was made by Commissioner Puryear and carried 5-0 to adopt the Fiscal
Year 2019-2020 Budget Calendar as presented.
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PERSON COUNTY GOVERNMENT
FISCAL YEAR 2019-20 BUDGET CALENDAR
Date Task
Mon/Dec. 3, 2018* BOCC adopts FY20 budget calendar
Wed/Jan. 16, 2019 CIP Requests due to Assistant County Manager
Fri/Feb. 1, 2019 Personnel forms due to Human Resources
Fri/Feb. 1, 2019 Final insurance costs due
Mon/Feb. 4, 2019* Board of County Commissioners Annual Retreat
Mon/Feb. 11, 2019 Distribution of budget training manual to departments
and fee schedule requests
Thurs/Feb. 21, 2019 Departmental budget requests for operating & capital
due to Finance and fee schedule requests due to
Assistant County Manager
Mon-Fri/Mar. 12-22, 2019 Departmental budget presentations with County
Manager
Mon/April 1, 2019* FY20 CIP presented to Board of Commissioners
Mon/April 15, 2019* Adoption of FY20 CIP
Mon/ May 20, 2019* County Manager presents recommended budget to Board
of County Commissioners
Tues-Fri/June 4-14, 2019 Potential BOCC budget work sessions
(specific dates to be scheduled)
Mon/June 3, 2019* Board of Commissioners holds Public Hearing on
recommended budget
Mon/June 17, 2019* Adoption of FY20 Annual Budget Ordinance
Mon/July 1, 2019 FY20 budget available in accounting system
Mon/Aug. 5, 2019 Adopted budget document finalized and available online
* denotes a Board of Commissioners meeting date.
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VOTING DELEGATE DESIGNATION FOR THE NC ASSOCIATION OF
COUNTY COMMISSIONERS LEGISLATIVE GOALS CONFERENCE:
Clerk to the Board, Brenda Reaves stated Voting Credentials for Legislative Goals
Conference which will be held January 10-11, 2019, at the Raleigh Marriott Crabtree
Valley in Wake County is due by December 28, 2018. Ms. Reaves requested the Board to
designate a commissioner to attend the Conference as Person County’s voting delegate.
A motion was made by Chairman Newell and carried 5-0 to designate Vice
Chairman Jeffers at attend the Conference as Person County’s voting delegate.
CHAIRMAN’S REPORT:
Chairman Newell requested the County Manager to investigate and bring back to
the Board her findings related to:
1) Starting a discussion on the landfill,
2) Expected income if the County leases the fiber on the broadband by selling or
partnering with the City as the City has the ability to do that where the County
does not,
3) Roxboro County Club golf course is an asset for economic development. He
asked the Manager to get in touch with the new owner to investigate if feasible,
4) County hiring a grant writer, whether solely or in partnership with the City
and/or the School Board.
MANAGER’S REPORT:
County Manager, Heidi York said she would be happy to bring information related
to the items requested by Chairman Newell however, she wanted to verify that a majority
of the Board would like staff to pursue updated information. She added she would have a
follow up conversation with each commissioner either to place the items on the agenda for
board action or to provide information. Commissioner Jeffers suggested for the Manager
to email each of them for consent for the gathering of information.
COMMISSIONER REPORT/COMMENTS:
Commissioner Powell commented it was an honor to be on the Board to represent
the people of the County. He stated he had worked hard to do the right thing and he
advocated to go forward with service with respect, dignity and integrity and not for self
gratification.
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Commissioner Clayton reminded the group that in 2012 he voted for Commissioner
Puryear even though he did not belong to the same political party noting they had a
bipartisan relationship; he added the Board’s goal should be to do what is in the best
interests of Person County.
Commissioner Puryear thanked the residents of Person County for his fourth term
on the Board of Commissioners noting he would work as hard for a productive 2019 year
noting it was a honor to be on the Board.
Vice Chairman Jeffers stated he would like to add to the list of board consent to
find out how to do more for the County’s needy population; he noted the Food Bank located
on Hill Street had no available parking with a long line of individuals to the road at
Thanksgiving. Vice Chairman Jeffers asked staff to provide a listing of current resources.
Vice Chairman Jeffers read a card of thanks from Linda Mabe to the Board for its
support related to the Race Unity Week events by the Brothers and Sisters in
Conversations.
Vice Chairman Jeffers stated for the record the last time he was boo’ed was when
he called a technical foul at a Parks and Recreation ball game.
CLOSED SESSION #1
A motion was made by Vice Chairman Jeffers and carried 5-0 to enter Closed
Session at 8:55pm per General Statute 143-318.11(a)(6) to consider the qualifications,
competence, performance, character, fitness, conditions of appointment, or conditions of
initial employment of an individual public officer or employee or prospective public officer
or employee (personnel) and General Statute 153A-92 compensation of personnel with the
following individuals permitted to attend: County Manager, Heidi York, Clerk to the
Board, Brenda Reaves, Sheriff Dewey Jones and Human Resource Director, Angie Warren.
A motion was made by Vice Chairman Jeffers and carried 5-0 to return to open
session at 9:27pm.
A motion was made by Vice Chairman Jeffers and carried 5-0 for a one-time
salary adjustment for the Sheriff by 15% to be funded from the Undesignated Contingency
Fund effective December 4, 2018.
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ADJOURNMENT:
A motion was made by Commissioner Powell and carried 5-0 to adjourn the
meeting at 9:28pm.
_____________________________ ______________________________
Brenda B. Reaves David B. Newell, Sr.
Clerk to the Board Chairman