BOC Minutes July 2 2018approve
July 2, 2018
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PERSON COUNTY BOARD OF COMMISSIONERS JULY 2, 2018
MEMBERS PRESENT OTHERS PRESENT
Tracey L. Kendrick Heidi York, County Manager
Gordon Powell C. Ronald Aycock, County Attorney
Jimmy B. Clayton Brenda B. Reaves, Clerk to the Board
Kyle W. Puryear
B. Ray Jeffers
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, July 2, 2018 at 7:00pm in the Commissioners’ meeting room
in the Person County Office Building.
Chairman Kendrick called the meeting to order. Commissioner Jeffers gave an
invocation and Vice Chairman Powell led the group in the Pledge of Allegiance.
Commissioner Puryear, who was out-of-town, attended the board meeting via telephone
conference.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Commissioner Jeffers and carried 5-0 to approve the
agenda.
INFORMAL COMMENTS:
The following individuals appeared before the Board to make informal comments:
Ms. April Short of 495 Lester Burch Road, Roxboro stated she was representing
parents and people in the community to bring attention to the commissioners that youth
would like to have a recreational center for amenities that are not available in Person
County, i.e., a splash pad, and a public pool. She added a rec center could offer needed
programs for after school or tutoring.
Mr. Antonio Glass of 65 Graves Road, Roxboro echoed Ms. Short’s comments
noting kids have nothing to do in the summertime. Mr. Glass stated he works with a
community non-profit, Terry’s Kids Outreach and he sees the effect of crime and drugs in
the County and felt a community rec center, which has been discussed for many years,
would be a major asset for the youth in the community.
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DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Commissioner Jeffers and carried 5-0 to approve the
Consent Agenda with the following items:
A. Approval of Minutes of June 18, 2018,
B. Budget Amendment #1,
C. Budget Amendment New CIP,
D. Resolution – Rural ReadySites Grant in the amount of $1,604,125, and
E. Tax Adjustments for July 2018
a. Tax Releases
b. NC Vehicle Tax System pending refunds
NEW BUSINESS:
NORTH CAROLINA ASSOCIATION OF COUNTY COMMISSIONERS
LEGISLATIVE UPDATE:
Assistant County Manager, Sybil Tate introduced North Carolina Association of
County Commissioners’ (NCACC) Director of Government Relations, Johanna Reese to
provide an update on broadband legislation as previously requested by Commissioner
Jeffers.
Ms. Reese shared the following presentation with the group:
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Ms. Reese confirmed the legislative proposed goals process. She encouraged the
commissioners to submit Board approved goals by September 2018. The voting delegate
for each county approves the goals at the Legislative Goals Conference in January 2019.
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Board members shared sentiments of displeasure that the state would limit local
governments in leasing infrastructure noting Person County did not want to be in the
competition with private service providers but only wanted to provide broadband access to
its unserved citizens.
County Manager, Heidi York asked Ms. Reese if Person County should pursue a
local bill (as was done in H1036 with 14-counties) with other interested counties. Ms.
Reese encouraged the Board and staff to pursue every option and to contact state and
federal representatives with examples how the insufficient broadband has affected the
County’s advancement without broadband access with impacts on education, health,
business and safety.
SUB-01-18 A REQUEST BY TOM AND DIANE BARNETTE FOR A CLUSTER
SUBDIVISION CONCEPT PLAN CONSISTING OF 8 LOTS ON 10.73 ACRES
LOCATED ON OLD HWY 57 ON TAX MAP & PARCEL A15-8 AND A15-148 IN
THE RESIDENTIAL ZONING DISTRICT:
Planning Director, Lori Oakley summarized with the following presentation for a
request by Tom and Diane Barnette for a Cluster Subdivision Concept Plan consisting of
8 lots on 10.73 acres located on Old Highway 57, Tax Map and Parcel A15-8 and A15-148
in the Residential (R) Zoning District.
Ms. Oakley stated the subject property contains woodlands and farmland and abuts
Hyco Lake noting a single-family cluster subdivision is proposed for the site in accordance
with Section 77 of the Person County Planning Ordinance. The minimum lot size will be
6,000 square feet and the minimum lot width will be 60 feet. Setbacks are reduced in
cluster subdivision and are as follows: Front on main road – 25 feet, front on cul-de-sac –
10 feet, rear – 15 feet and side - 8 feet. The 420’ contour line at the lake has a zero setback
requirement.
Ms. Oakley noted Section 77-6 of the Planning Ordinance allows for a variety of
street designs for cluster subdivisions and the applicant proposed a private street with 50’
of right-of-way and 18’ of pavement width. The maintenance of the private road will be
handled by a road maintenance agreement and administered by the home owner’s
association. Lot 7 is considered a flag lot and it meets the 35’ minimum lot width for the
‘flagstaff.’
Ms. Oakley added the lots will be served by individual septic systems and wells.
The plan depicts possible off-site septic drain fields within the common open space. The
property is located within the Roanoke Watershed and the property does not lie within the
100-year special flood hazard area according to the FEMA map.
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Ms. Oakley said the Person County Land Use Plan does not identify the property
as a specific land use category; however the properties nearby are identified as Rural
Residential / Agricultural and the proposed subdivision aligns with the residential
designation. Appendix O of the Land Use Plan lists goals and objectives for the county
including the following: 1.5 – Provide for a variety of housing types, densities and price
ranges.
Ms. Oakley recognized the project realtor, Mr. Larry Carroll of Hillsborough and
surveyor, Mr. Jay Jennings of Roxboro, both present in the audience, should the Board
have questions.
Commissioner Jeffers asked if the applicant had contacted the Lake Authority for
its rules and regulations. Mr. Carroll confirmed the cluster subdivision concept plan met
all requirements of the Lake Authority noting leases are expected for all lots, with the
exception of #8 which is not located on the lake.
Chairman Kendrick felt the subject property fell within the Duke Energy radius for
legislative mandated water systems and asked if the applicant had addressed with Duke
Energy or the local planning and zoning. Mr. Carroll said he was not aware of this
legislation.
Commissioner Clayton asked Mr. Carroll about the drain field and septic systems
to which Mr. Carroll noted the health department have approved the two sub-surface drip
systems they plan to use.
A motion was made by Vice Chairman Powell and carried 5-0 to approve the
cluster subdivision concept plan as presented.
APPOINTMENT TO BOARDS AND COMMITTEES:
Clerk to the Board, Brenda Reaves presented interested citizen applications for
consideration for current vacancies on the following:
Recreation Advisory Board
1 position for an unexpired term to 6/30/19
1) Tabitha George requested appointment
A motion was made by Chairman Kendrick and carried 5-0 to appoint Tabitha
George to the Recreation Advisory Board to fulfill an unexpired term to June 30, 2019.
Voluntary Agriculture District
3-Year Term
1 position for the Holloway Township – Cal Berryhill requested reappointment
1 position for the Cunningham Township – Johnny Rogers requested reappointment
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A motion was made by Commissioner Clayton and carried 5-0 to reappoint Cal
Berryhill (Holloway Township representative) and Johnny Rogers (Cunningham Township
representative) to the Voluntary Agriculture District Board, each for a 3-year term.
Person Area Transportation System Board
3-Year Term; 4 positions available for one citizen each to represent, or who are affiliated
with:
private industry:
school system: Gregg Foushee has requested appointment
economic development:
parks and recreation
A motion was made by Commissioner Jeffers and carried 5-0 to appoint Gregg
Foushee (affiliation with the school system) to the Person Area Transportation System
Board of Directors for a 3-year term.
CHAIRMAN’S REPORT:
Chairman Kendrick commended Commissioner Puryear for calling into the
meeting while out-of-town. Chairman Kendrick offered Commissioners Clayton and
Jeffers good wishes and safe travel to the National Association of Counties meeting
extending support to Commissioner Jeffers in his run for NACo Second Vice President.
MANAGER’S REPORT:
County Manager, Heidi York polled the Board for a July 20, 2018 ribbon cutting at
the tower located at Bushy Fork to begin a 10:00am. It was the consensus of the Board for
July 20th to fit into their schedules.
COMMISSIONER REPORT/COMMENTS:
Vice Chairman Powell had no report.
Commissioner Clayton suggested consideration by the Board of Education for year-
round school.
Commissioner Jeffers reported he attended an extension board meeting noting
Piedmont Community College was considering an Ag curriculum. He invited the
community members that addressed the Board during informal comments to the next
Recreation Advisory Board meeting scheduled for July 11, 2018 starting at 5:30pm at the
Parks and Recreation offices at Huck Sansbury.
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Commissioner Puryear thanked the Manager for accommodating his request so that
he could attend the meeting via conference call. He said he was attending the Elks National
Convention in San Antonio. Commissioner Puryear reported that one of Person County’s
students was awarded $50,000 in scholarship as the top recipient nationwide.
CLOSED SESSION #1
A motion was made by Vice Chairman Powell and carried 5-0 to enter into Closed
Session per General Statute 143-318.11(a)(5) at 7:42pm to consider the acquisition or lease
of real property and to establish, or to instruct the public body's staff or negotiating agents
concerning the position to be taken by or on behalf of the public body in negotiating (i) the
price and other material terms of a contract or proposed contract for the acquisition of real
property by purchase, option, exchange, or lease; or (ii) the amount of compensation and
other material terms of an employment contract or proposed employment contract with the
following individuals permitted to attend: County Manager, Heidi York, Clerk to the
Board, Brenda Reaves, County Attorney, Ron Aycock and General Services Director, Ray
Foushee.
A motion was made by Commissioner Jeffers and carried 5-0 to return to open
session at 7:55pm.
ADJOURNMENT:
A motion was made by Commissioner Jeffers and carried 5-0 to adjourn the
meeting at 7:55pm.
_____________________________ ______________________________
Brenda B. Reaves Tracey L. Kendrick
Clerk to the Board Chairman