BOC Minutes June 18 2018approve
June 18, 2018
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PERSON COUNTY BOARD OF COMMISSIONERS JUNE 18, 2018
MEMBERS PRESENT OTHERS PRESENT
Tracey L. Kendrick Heidi York, County Manager
Gordon Powell C. Ronald Aycock, County Attorney
Jimmy B. Clayton Brenda B. Reaves, Clerk to the Board
Kyle W. Puryear
B. Ray Jeffers
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, June 18, 2018 at 9:00am in the Commissioners’ meeting room
in the Person County Office Building.
Chairman Kendrick called the meeting to order. Commissioner Clayton gave an
invocation and Vice Chairman Powell led the group in the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Vice Chairman Powell and carried 5-0 to approve the
agenda.
INFORMAL COMMENTS:
There were no comments from the public.
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Commissioner Jeffers and carried 5-0 to approve the
Consent Agenda with the following items:
A. Approval of Minutes of June 4, 2018,
B. Approval of Minutes of June 6, 2018,
C. Budget Amendment #18,
D. Resolution Authorizing Person County to Engage in Electronic Payments as
Defined by G.S. 159-28 including an Electronic Payments Policy and Procedure
Manual,
E. NC Office of State Budget and Management Grant Agreement for $100,000,
F. Home & Community Care Block Grant Funding 2018-2019, and
G. 2018 Land and Water Conservation Trust Fund Grant Close-out Requirement:
Deed Restriction for The Rock Athletics and Recreation Complex (Roxplex)
Property
NEW BUSINESS:
FISCAL YEAR 2018-2019 BUDGET ORDINANCE:
County Manager, Heidi York presented the Fiscal Year 2018-2019 Budget
Ordinance to the Board for adoption. She added the Budget Ordinance was prepared as
directed by the Board on June 6, 2018 after having fulfilled all legal requirements including
the conducting of a public hearing.
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A motion was made by Commissioner Jeffers and carried 5-0 to adopt the Fiscal
Year 2018-2019 Budget Ordinance as presented.
A copy of the adopted Fiscal Year 2018-2019 Budget Ordinance follows:
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CONSIDERATION OF AN ECONOMIC DEVELOPMENT SEARCH
CONSULTANT:
County Manager, Heidi York noted at the Economic Development Commission’s
last meeting, a recommendation was made to utilize the services of an executive recruiter
and search consultant to assist in filling the County’s vacant economic development
director position. Ms. York stated Person County has not previously engaged outside
assistance in filling any positions. She added that proposals were solicited from economic
development consultants who specialize in filling these specific positions. Because the
costs of the contracts exceed the Manager’s contract authority, Ms. York presented a
comparison of the three consultants’ proposals received from 1) Hayes Group Consulting,
2) Jorgenson Consulting and 3) Creative Economic Development Consulting. Ms. York
highlighted the proposed time frames ranging from six to 17 weeks dependent upon the
scope, and the associated estimated costs ranging from $12,300 plus to $30,000 plus
expenses and mileage dependent upon an all-encompassing turnkey process or a partial
scope. Ms. York stated reference checks would be conducted should the Board decide to
move forward with engaging a consultant.
Ms. York explained the most obvious reason for utilizing an outside consultant was
to maximize the potential to solicit and attract a broader range of candidates in hopes of
finding the best fit for Person County with the downside being a longer duration for the
completion of a hiring process and the additional costs. Ms. York optioned that if the
process was drawn out for several months, it may make sense to engage the services of an
interim director to continue moving the County forward through this transitional period.
Ms. York requested the Board to provide feedback to the Manager on whether the
Board was interested in contracting with a consultant for the executive recruitment of the
County’s Economic Development Director.
Following the Board’s discussion, it was the consensus to utilize the County’s
hiring process and to not engage a consultant through a contract at this time. It was noted
that if the candidate pool does not yield a good turnout, future consideration for the
consultant’s recruitment to fill this position could be reevaluated.
Commissioner Jeffers recommended Chairman Kendrick to serve on the final
candidate panel. Vice Chairman Powell added a member or two from the Economic
Development Commission also serve on the panel. Ms. York stated the panel represented
a diverse interest of the community noting staff tried to keep the Board separate from the
personnel process. She said she would give the Board periodic updates along the way
related to the candidate pool.
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PROPOSAL OF A RETENTION BONUS FOR CURRENT HOME HEALTH AND
HOSPICE EMPLOYEES:
Health Director, Janet Clayton stated that on May 21, 2018, the Board voted to
consider the sale of Home Health and Hospice of Person County with the direction to keep
the programs open. Ms. Clayton noted that agencies statewide, who have navigated similar
processes, have offered retention bonuses to employees to encourage continued
employment with the agency through the process regardless of the end decision. Ms.
Clayton presented the recommended one-time retention bonus to offer to the seven eligible
positions of Home Health and Hospice of Person County was seven percent (7%) of the
employee’s base salary as of July 1, 2018 and would be payable thirty (30) days after
finalization. Ms. Clayton said she had conferred with the County Manager, Human
Resources, County Attorney as well as the consultant working with the County.
County Attorney, Ron Aycock confirmed the proposed retention bonus would be
payable as presented by the Health Director regardless of the end decision.
County Manager, Heidi York said there was potential for placement within the
county organization for employees should the Board vote to sell the agencies and those
staff did not want to transition with the private provider.
Ms. Clayton noted that should the Board approve this concept, a budget amendment
will be brought to the Board later in the new fiscal year. She added that eligible employees
will be required to sign a contract agreeing to stay in their positions during this transition
period.
A motion was made by Commissioner Jeffers and carried 5-0 to approve a one-
time seven percent (7%) retention bonus for the seven eligible staff that sign a contract
agreeing to stay in their position during the potential sale and transition of Home Health
and Hospice of Person County to be payable thirty (30) days after finalization.
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DESIGNATE NATIONAL ASSOCIATION OF COUNTIES VOTING DELEGATE
FOR THE 2018 ANNUAL CONFERENCE:
Voting Credentials for the 2018 Annual Conference to be held July 13-16, 2018, in
Nashville-Davidson, Tennessee, must be submitted by June 29, 2018 in order for Person
County’s delegate to participate in the association’s annual election of officers and policy
adoption.
Chairman Kendrick noted Commissioner Clayton has registered to attend the
NACo Conference and asked the Board’s consideration to designate Commissioner
Clayton to serve as Person County’s delegate.
A motion was made by Chairman Kendrick and carried 5-0 to designate
Commissioner Clayton to serve as Person County’s voting delegate at the National
Association of Counties’ 2018 Annual Conference.
DESIGNATION OF VOTING DELEGATE FOR THE NC ASSOCIATION OF
COUNTY COMMISSIONERS 2018 ANNUAL CONFERENCE:
Voting Credentials for the 2018 NCACC Annual Conference scheduled on August
23-25, 2018 in Catawba County must be submitted by August 17, 2018 in order for Person
County’s delegate to participate in the association’s annual election of officers and policy
adoption.
Chairman Kendrick asked the Board’s consideration to designate a commissioner
attending the NCACC Conference as Person County’s delegate noting both Commissioners
Clayton and Jeffers plan to attend the full conference.
A motion was made by Commissioner Jeffers and carried 5-0 to designate
Commissioner Clayton to serve as Person County’s voting delegate at the NC Association
of County Commissioners 2018 Annual Conference.
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APPOINTMENTS TO BOARDS AND COMMITTEES:
The Person County Board of Commissioners solicited volunteers to fill positions
on the following boards, commissions, authorities, and committees through advertisement
in the Courier-Times edition dated May 16, 2018 with notice to submit applications by the
deadline of June 5, 2018. Clerk to the Board, Brenda Reaves presented the interested citizen
applications and requested the Board to nominate and appoint as deemed appropriate.
ABC Board
3-Year Term: 1 position available
1) Dr. John R. Bradsher requested reappointment
A motion was made by Commissioner Clayton and carried 5-0 to reappoint Dr.
John R. Bradsher to the ABC Board for a 3-year term.
Adult Care Home Community Advisory Committee
1-Year Initial Term; 3-Year Reappointment: 3 positions available – no applications
received.
Animal Services Advisory Committee
Unspecified Term; 1 at-large position available – no applications received.
Board of Adjustment
3-Year Term: 1 position available
1) Treco Lea-Jeffers requested appointment
Commissioner Jeffers disclosed there was not a conflict of interest with his vote as
there would be no personal financial gain. He added that any appeal of the Board of
Adjustment was with the Court system and not the Board of Commissioners.
Chairman Kendrick stated his concerns related to the Jeffers’ having family land in
the vicinity of the Sun Rock Quarry noting past conversations where folks and church
representatives had contacted Commissioner Jeffers with complaints. He felt it was not a
good precedence for the Board with the potential court case. Chairman Kendrick said he
would be voting in opposition.
A motion was made by Commissioner Clayton and carried 4-1 to appoint Treco
Lea-Jeffers to the Board of Adjustment for a 3-year term. Chairman Kendrick casted the
lone dissenting vote.
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Board of Health
3-Year Term:
1 position for a veterinarian, 1) Barbara Harris requested appointment
1 position for a physician, 1) Dr. Kimberly Yarborough requested reappointment
1 position for a nurse, 1) Patsy Clayton requested reappointment
2 positions from the general public;
1) Ben Tillett requested reappointment;
2) Philip Edelblute requested appointment
A motion was made by Commissioner Puryear and carried 5-0 to reappoint Dr.
Kimberly Yarborough (physician rep), Patsy Clayton (nurse rep) and Ben Tillett (general
public rep) as well as to appoint Barbara Harris (veterinarian) and Philip Edelblute (general
public rep) to the Board of Health, each for a 3-year term.
Environmental Issues Advisory Committee
3-Year Term: 1 position each representing the following townships:
Bushy Fork, Holloway, Roxboro and Woodsdale – no applications received
Industrial Facilities and Pollution Control Financing Authority
6-Year Term: 4 positions available – no applications received
Juvenile Crime Prevention Council
1-Year Initial Term: 2-Year Reappointment
1 position for a substance abuse professional, 1) Caroline Carver requested appointment
1 position for a representative of United Way, 1) Kelly Foti requested reappointment
1 position for a person under the age of 18, and
1 position for a person under the age of 18 serving on the State Youth Council – no
applications received
2-Year Term:
1 position for a Juvenile Defense Attorney – no applications received
1 position for a citizen-at-large 1) Margaret Bradsher requested reappointment
A motion was made by Commissioner Puryear and carried 5-0 to appoint Carolina
Carver (substance abuse rep) for an initial 1-year term, and to reappoint Kelly Foti (United
Way rep) and Margaret Bradsher (citizen rep), each for a 2-year term on the Juvenile Crime
Prevention Council.
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Kerr Tar Regional Council of Government Board
2 citizens-at-large positions to serve as an alternate with an affiliation to represent the
private sector business, minority or the retired community for an unspecified term.
1) Treco Lea-Jeffers requested appointment
A motion was made by Commissioner Jeffers and carried 5-0 to appoint Treco
Lea-Jeffers to represent Person County as an alternate with a minority affiliation on the
Kerr Tar Regional Council of Government Board for an unspecified term.
Library Advisory Board
3-Year Term: 2 positions available
1) Charles Harvey requested reappointment
2) Riley Oakley, Jr. requested reappointment
3) Tabitha George requested appointment (application was received after the
advertised deadline)
A motion was made by Commissioner Jeffers and carried 5-0 to reappoint Charles
Harvey and Riley Oakley, Jr., each for 3-year term on the Library Advisory Board.
Mental Health Community Oversight Advisory Board representing Person County
3-Year Term: 1 position available;
1) Amanda Blanks requested reappointment
A motion was made by Commissioner Clayton and carried 5-0 to reappoint
Amanda Blanks for a 3-year term on the Mental Health Community Oversight Advisory
Board representing Person County.
Nursing Home Advisory Committee
1-Year Initial Term: 3-Year Reappointment; 4 positions available – no applications
received
Person Area Transportation System Board
3-Year Term; 6 positions available for one citizen each to represent, or who are affiliated
with:
the senior center, 1) Maynell Harper requested reappointment
private industry, 1) no applications received
school system, 1) no applications received
one citizen-at-large, 1) Kim Morgan requested appointment
economic development, 1) no applications received
parks and recreation 1) no applications received
A motion was made by Chairman Kendrick and carried 5-0 to reappoint Maynell
Harper (senior center rep) and to appoint Kim Morgan (citizen rep), each for a 3-year term
to the Person Area Transportation System Board.
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Person-Caswell Lake Authority
3-Year Term: 1 position available
1) Gil Stovall requested reappointment
2) Rebecca Morrow requested appointment
It was the consensus of the Board to conduct informal interviews with the applicants
of the Person-Caswell Lake Authority at 6:30pm on August 6, 2018.
Piedmont Community College Board of Trustees
4-Year Term: 1 position available;
1) Charles Harvey requested appointment
2) Maggie Whitt requested reappointment
It was the consensus of the Board to conduct informal interviews with the applicants
of the Piedmont Community College Board of Trustees at 6:30pm on August 6, 2018.
Planning Board
3-Year Term: 2 positions available
1) Michael Brandon requested reappointment
2) Sandra Majors requested reappointment
A motion was made by Commissioner Jeffers and carried 5-0 to reappoint Michael
Brandon and Sandra Majors on the Planning Board, each for a 3-year term.
Recreation Advisory Board
3-Year Term: 2 positions available and 1 position for an unexpired term to 6/30/19
1) Glen LaBar, Jr. requested appointment
2) Charles Reaves requested reappointment
A motion was made by Chairman Kendrick and carried 5-0 to reappoint Charles
Reaves as well as appoint Glen LaBar, Jr. to the Recreation Advisory Board, each for a 3-
year term.
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Research Triangle Regional Partnership
The Person County Board of Commissioners may select three individuals to
participate and represent Person County on the Research Triangle Regional Partnership
(RTRP) Board of Directors for Fiscal Year 2018-2019. Ms. Reaves asked the Board to
designate the County’s three representative to serve on the RTRP Board of Directors for
Fiscal Year 2018-2019.
Vice Chairman Powell nominated Phillip Allen, stated his interest in continuing to
be the commissioner representative and suggested leaving one position vacant until the
economic development director was hired.
Chairman Kendrick suggested Sherry Wilborn, Economic Development Specialist
to fill in on an interim basis until such time a director was hired.
Commissioner Clayton recommended the Board request a nomination from the City
of Roxboro for a representative.
A motion was made by Commissioner Clayton to appoint Gordon Powell,
commissioner representative, Sherry Wilborn, Economic Development Specialist, on an
interim basis, and to ask the City of Roxboro for a nomination for the third seat by the
Board’s first meeting in August for the Research Triangle Regional Partnership Board of
Directors for Fiscal Year 2018-2019.
A substitute motion was made by Commissioner Puryear and carried 3-2 to
appoint Gordon Powell, commissioner representative, Sherry Wilborn, Economic
Development Specialist, on an interim basis, and Phillip Allen, Economic Development
Commission member to the Research Triangle Regional Partnership Board of Directors for
Fiscal Year 2018-2019. Commissioners Jeffers and Clayton voted in opposition to the
motion.
Voluntary Agriculture District
3-Year Term
1 position for the Woodsdale Township; Paul Bailey requested reappointment
1 position for the Holloway Township – no applications received
1 position for the Cunningham Township – no applications received
A motion was made by Commissioner Jeffers and carried 5-0 to reappoint Paul
Bailey to the Voluntary Agriculture District as the Woodsdale Township representative for
a 3-year term.
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Workforce Development Board
1-Year Initial Term; 2-Year Reappointment
3 positions available for business representatives,
1) Charles Derrick Sims requested reappointment
1 position available for a representative of adult education,
1) Debra Harlow requested reappointment
1 position available for a member or an officer of organized labor
A motion was made by Commissioner Puryear and carried 5-0 to reappoint
Charles Derrick Sims (business rep) and Debra Harlow (adult education rep) to the
Workforce Development Board, each for a 2-year term.
CHAIRMAN’S REPORT:
Chairman Kendrick thanked his fellow commissioners as well as staff for the work
on getting the Fiscal Year 2018-2019 budget adopted. He reported that the only comments
he heard were positive and many were pleased with the fire tax.
MANAGER’S REPORT:
County Manager, Heidi York also expressed her gratitude to the Board and staff for
the budget being approved. She reported that the Volunteer Fire Departments and Rescue
contracts would be distributed to the Chiefs for signatures within the next day or so.
COMMISSIONER REPORT/COMMENTS:
Vice Chairman Powell had no report.
Commissioner Puryear had no report.
Commissioner Clayton thanked his fellow commissioners for their support of
Commissioner Jeffers’ run for NACo vice president. Commissioner Clayton announced
NC Dept. of Transportation regional meeting at its facility located on Stadium Drive in
Durham on June 19, 2018 at 4:00pm.
Commissioner Jeffers offered congratulations to all county graduates. He reported
he represented the county at a 30th pastorate anniversary for Rev. Alfred Faulkner of Elijah
Grove Missionary Baptist Church.
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ADJOURNMENT:
A motion was made by Commissioner Jeffers and carried 5-0 to adjourn the
meeting at 9:48am.
_____________________________ ______________________________
Brenda B. Reaves Tracey L. Kendrick
Clerk to the Board Chairman