BOC Minutes March 19 2018approve
March 19, 2018
1
PERSON COUNTY BOARD OF COMMISSIONERS MARCH 19, 2018
MEMBERS PRESENT OTHERS PRESENT
Tracey L. Kendrick Heidi York, County Manager
Gordon Powell C. Ronald Aycock, County Attorney
Jimmy B. Clayton Brenda B. Reaves, Clerk to the Board
Kyle W. Puryear
B. Ray Jeffers
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, March 19, 2018 at 9:00am in the Person County Office
Building Auditorium.
Chairman Kendrick called the meeting to order. Vice Chairman Powell gave an
invocation and Commissioner Puryear led the group in the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
Chairman Kendrick requested an item to be added to the agenda for action to Call
for a Public Hearing related to the County’s Intent to Sell the Person County Home Health
and Hospice Agency.
A motion was made by Vice Chairman Powell and carried 5-0 to add an item to
the agenda for a Call for a Public Hearing related to the County’s Intent to Sell the Person
County Home Health and Hospice Agency, and to approve the agenda as adjusted.
RECOGNITION OF LOCAL GOVERNMENT DAY:
Chairman Kendrick welcomed the Person High School students enrolled in civics
and economics participating in Local Government Day to observe the Board of County
Commissioners in session. Chairman Kendrick, Vice Chairman Powell and
Commissioners Clayton, Jeffers and Puryear proceeded to introduce themselves and shared
general information about the office of a commissioner and general government. County
Manager, Heidi York, Assistant County Manager, Sybil Tate and Clerk to the Board,
Brenda Reaves also introduced themselves.
March 19, 2018
2
RECOGNITION:
RESOLUTION OF APPRECIATION:
Chairman Kendrick read and presented a Resolution of Appreciation to Person
County Retiree Judith Akers.
March 19, 2018
3
PUBLIC HEARING:
TEXT AMENDMENT REQUEST BY THE PERSON COUNTY PLANNING
STAFF TO AMEND THE ORDINANCE REGULATING AUTOMOBILE
GRAVEYARDS AND JUNKYARDS REGARDING COMMERCIAL AND
RESIDENTIAL JUNKYARDS:
A motion was made by Vice Chairman Powell and carried 5-0 to open the duly
advertised public hearing for a Text Amendment Request by the Person County Planning
Staff to Amend the Ordinance Regulating Automobile Graveyards and Junkyards
regarding Commercial and Residential Junkyards.
Planning Director, Lori Oakley shared the following presentation noting all zoning
ordinances and state statutes have been met for this public hearing. Ms. Oakley shared the
following presentation with the group related to the Planning Staff’s request to amend the
Ordinance regulating Automobile Graveyards and Junkyards:
March 19, 2018
4
March 19, 2018
5
March 19, 2018
6
March 19, 2018
7
March 19, 2018
8
March 19, 2018
9
When asked about the penalties, Ms. Oakley stated it was her understanding that
the intent of the current ordinance was to apply to commercial properties; she said that as
she reviewed two current cases with the County Attorney, the current Ordinance gives
authority to apply criminal or civil penalties. Ms. Oakley noted as the intent was to apply
criminal penalties solely to commercial properties and civil penalties to apply only
residential. Ms. Oakley stated the proposed changes to the ordinance are to clarify the
intent more clearly. She added the current ordinance does not prohibit junkyards on
residential property. Ms. Oakley said that the Planning Department treats each parcel on
an individual basis noting junkyards complaints are violation complaint driven.
Commissioner Puryear noted the Board, in the past, has changed rules for good
intent, but often has unintended consequences. Ms. Oakley said she felt there would be
more unintended consequences if the current ordinance was not amended. As written, Ms.
Oakley stated the current ordinance would apply to commercial properties. She said she
has seven open junkyards cases that are residential that she is working with the citizens to
clean up property but she has no enforcement mechanism as the ordinance is currently
written. Ms. Oakley said if the ordinance was not amended, staff would only look at
commercial properties only; she has one violation currently.
Ms. Oakley noted the commercial junkyard definition is proposed to be amended
to state if there is a vehicle abandoned for a period of 90 days or more, staff would look for
unlicensed, unregistered vehicles that have been abandoned. If the cars are being worked
on, they are not considered a junkyard or an automobile graveyard.
Commissioner Jeffers asked Ms. Oakley how the proposed amendments would
affect existing business to which Ms. Oakley responded the text amendments as well as the
current ordinance, applies to commercial properties, in particular automobile repair shops,
but the residential properties are not covered in the current ordinance.
Ms. Oakley stated the State of NC no longer has business licenses which was a way
to clearly distinguish business from residential. She said the first step was for staff to work
with individuals with the goal being to clean up the property or to screen the property if
the individual was not actively working on the vehicle(s). If active work is being done on
the vehicle, staff would not pursue any type of violation enforcement. She added it would
be on a case by case basis.
Commissioner Jeffers asked Ms. Oakley how many current businesses would be
affected to which Ms. Oakley noted she did not know all the business but she had one that
she was actively working with at this time.
Chairman Kendrick confirmed that a business or residential appeal would come
before the Board of Commissioners and asked Ms. Oakley to address the term chronic
violator. Ms. Oakley stated NC General Statute specifically addresses chronic violators.
March 19, 2018
10
There were no individuals appearing before the Board to speak in favor of or in
opposition to the Request by the Person County Planning Staff to Amend the Ordinance
Regulating Automobile Graveyards and Junkyards regarding Commercial and Residential
Junkyards.
A motion was made by Commissioner Jeffers and carried 5-0 to close the public
hearing for a Text Amendment Request by the Person County Planning Staff to Amend the
Ordinance Regulating Automobile Graveyards and Junkyards regarding Commercial and
Residential Junkyards.
CONSIDERATION TO GRANT OR DENY TEXT AMENDMENT REQUEST BY
THE PERSON COUNTY PLANNING STAFF TO AMEND THE ORDINANCE
REGULATING AUTOMOBILE GRAVEYARDS AND JUNKYARDS
REGARDING COMMERCIAL AND RESIDENTIAL JUNKYARDS:
Chairman Kendrick stated his appreciation of the ordinance noting over the course
of the last few years, several situations were resolved. He added his opposition to
government affecting individual’s property rights noting he has not seen any overreach by
county government.
Commissioner Puryear stated opposition to the proposed text amendment noting
his concern of overreach and the unintended consequences. He added he had calls from
businesses concerning the proposed text amendments.
Commissioner Jeffers stated his understanding of property values and how the
community looks but noted his concerns on how the proposed text amendments may affect
current businesses. He added that if the Board tabled action to a night meeting, it may allow
individuals/businesses more opportunity to be heard.
Commission Clayton noted that no businesses were present to speak at the public
hearing. Chairman Kendrick asked his fellow commissioners to touch base with
commercial businesses.
A motion was made by Commissioner Jeffers and carried 5-0 to table action on
this item until the Board’s next regular scheduled meeting on April 9, 2018.
March 19, 2018
11
INFORMAL COMMENTS:
There were no comments from the public.
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Commissioner Jeffers and carried 5-0 to approve the
Consent Agenda with the following items:
A. Approval of Minutes of February 26, 2018,
B. Budget Amendment #13,
C. Updated Lease Agreement with Bushy Fork Grange, and
D. Tax Adjustments for March 2018
a. Tax Releases
b. NC Vehicle Tax System pending refunds
NEW BUSINESS:
VOLUNTEER FIRE DEPARTMENT FUNDING:
County Manager, Heidi York led the discussion related to the proposed options for
FY19 funding for Volunteer Fire Departments (VFDs). She recalled at the Board’s Annual
Retreat held on February 5, 2018, the Board focused on two funding scenarios and staff
was directed to bring this discussion back to the Board in March.
Ms. York stated the first funding scenario proposed by Vice Chairman Powell was
to increase the VFDs to a $1M base line of annual operating funds with the additional
revenue to be sourced through a proposed new quarter-cent sales tax which would be
dependent upon voter approval of the ballot referendum at the May 8, 2018 primary
election. The second funding proposal by Commissioner Jeffers shifts all VFD funding to
a newly created Fire Tax setting an annual funding amount at $1M which equates to a 49%
increase in funding.
Ms. York said the Fire Chiefs issued a proposal to provide a distribution formula
for each VFD which increased funding by 76% requiring $512,000 in new revenue to
fulfill; current funding of VFDs is $669,885 from the General Fund. If setting a fire tax
for the $669,885, the fire tax would be at 1.82cents or to set the fire tax rate at 2.72cents
for $1M funding level. Compared to the median price of a home in the County at $115,000,
Ms. York said the property tax bill would increase $31.28 for a fire tax rate at 2.72cents.
March 19, 2018
12
Commissioner Jeffers, as commissioner representative on the Fire Chiefs
committee, noted he took the proposal to the Fire Chiefs for the $1M base line to which
there was agreement to sign contracts and work with the County. He added the Fire Chiefs
would like to retain the staggered 2% increase as was done for the City of Roxboro for fire
protection services. Commissioner Jeffers advocated for the full $1M funding to be set as
a fire tax, in lieu of appropriating any funds from the General Fund.
Commissioner Jeffers highlighted that having no fire department coverage could
increase property owner’s insurance by approximately $100. Ms. York noted there are
pockets within the county where property owners are not within the six mile radius to any
fire department meaning they are already paying a higher premium.
Commissioner Puryear noted as many residents value the service of VFDs, they do
not want a tax increase. He asked the County Manager to create a fire tax of 1.82cents for
the current funding level of $669,885, what could the property tax rate be decreased to for
a flat funding level to VFDS and no increase in the property tax bill. Ms. York stated the
current property tax rate of .70cents per $100 valuation could decrease by 1.51cents,
making the new property tax rate at .6849cents per $100 valuation. Ms. York added the
funding source of the additional funding to fulfill the $1M baseline would have to be
identified.
Ms. York noted that the value of one penny, on this date, on the fire tax generates
$368,444. She further noted the numbers will adjust slightly as the value of one penny on
the tax rate has increased from the retreat date to this date.
Commissioner Puryear noted a consensus among the Board that there was a need
for more funding for the VFDs and encouraged a bipartisan agreement to reach the $1M
baseline and to find the additional funds in the budget. He said he had made a promise to
the citizens of the county for the last 12 years to not support a tax increase. He encouraged
the Board to agree to a flat funding/fire tax causing no increase to the property tax owners.
Vice Chairman Powell stated his intent to fund the VFDs at the $1M baseline and
presented the idea of the Board matching funds from the VFDs community fundraisers for
a period of time.
Ms. York clarified that the value of one penny for a fire tax rate generates less than
the revenue that one penny on the tax rate generates because the City of Roxboro is not
included in the fire tax. She noted the $330,000 shortfall was more like $447,000 that she
would have to identify from the General Fund to reach the $1M baseline. Ms. York said
she would review the one-penny rates and send that information to the Board. She
indicated the proposal to set a fire tax and a recurring appropriation from the General Fund
would not be a true fire tax but a hybrid funding of the two sources of funding.
March 19, 2018
13
Commissioner Jeffers advocated for the full funding to be set as a fire tax, as
requested by the VFDs. He also shared his concerns using the General Fund noting the
upcoming budget needs of county departments, which including public safety (EMS,
Sheriff), local schools and community college.
Chairman Kendrick reminded the group of the quarter-cent sales tax referendum on
the May ballot. He said by cutting the recycling center (nice to have but not a need to have)
the Board could have over $300,000. He also stated renegotiation of the landfill to allow
1000-2000 tons per day of waste, the County could increase revenue from $600,000 to
$1.19M-$2.1M.
A motion was made by Commissioner Puryear to direct the Manager to increase
funding for the local Volunteer Fire Departments (VFDs) up to $1M in scope using the
current VFDs budget appropriation of $669,885 to set a fire tax at 1.82 cents and to identify
the shortfall (approximate $440,000 for a fire tax or $330,000 from General Fund) in her
proposed budget as well as to reduce the property tax rate by 1.51cents.
A substitute motion was made by Commissioner Jeffers and failed 2-3 to set a
Fire Tax at 2.72cents. Commissioners Jeffers and Clayton voted in favor of the substitute
motion and Chairman Kendrick, Vice Chairman Powell and Commissioner Puryear voted
the substitute motion down.
The original motion made by Commissioner Puryear carried 4-1. Commissioner
Clayton cast the lone dissenting vote. Commissioner Jeffers stated his support of the VFDs
but he noted he did not support cutting services; he expressed his desire to persuade in a
bipartisan effort to find other ways to fund during the budget process.
March 19, 2018
14
PERSON COUNTY JUVENILE CRIME PREVENTION COUNCIL FUNDING
RECOMMENDATION FOR FY2018-2019:
Each year, funding is made available through the North Carolina Department of Public
Safety / Division of Juvenile Justice to Person County and its Juvenile Crime Prevention Council
(JCPC) to be utilized to address the needs of youth at-risk for delinquency as well as adjudicated
undisciplined and delinquent youth in Person County. The funding comes in the form of a county
allocation. All 100 counties in the State of North Carolina are allocated funds based on the
population of youth in the county between the ages of 10 and 17.
Martha Pickett, JCPC Chair presented the County Funding Plan for FY19 in which
the county was requested to match the state funds in the amount of $52,533 representing a
20% match. Ms. Picket said this was an increase of $222 over the current fiscal year
funding. She noted funding was taken from the Administration budget and put into the
program budget.
Ms. Pickett stated appreciation to Vice Chairman Powell for attending the JCPC
meetings She also pointed out that on December 1, 2019, the law is changing for
individuals that are 16 and 17 years old; they will be considered juveniles in the system so
there will be an impact on the Sheriff’s budget due to not being able to house these
individuals in the jail. Ms. Pickett noted these juveniles will have to be transported to
another location costing the county $122 per day per person.
A motion was made by Commissioner Jeffers and carried 5-0 to approve the
Person County Funding Plan as recommended by the Juvenile Crime Prevention Council.
March 19, 2018
15
March 19, 2018
16
MENTAL HEALTH FUNDING UPDATE:
Assistant County Manager, Sybil Tate stated Commissioner Jeffers requested an
update on how the Cardinal Innovations refunded monies that were not spent in FY16 for
mental health services. The total amount of the refund was $38,196. Ms. Tate reminded the
Board voted, at its October 16, 2017 meeting, to fund the following projects with these
additional funds:
Mental Health pilot in jails- $20,000
40 Naloxone kits and training for first responders- $3,500
Safe room at the hospital - $5,000
Drug Court - $9,696
Sheriff Dewey Jones provided an update on the Jail Pilot Program:
Sheriff’s jail pilot
1. Contracted a psychiatrist to visit the jail for 3 hours a week until the end of June.
2. Contracted a nurse to be available 7 days a week.
3. Contracted a peer-support specialist for 16 hours a week until the end of June.
4. Below are the outcomes that the Peer Support Specialist will track for the pilot
program:
o Peer support specialist will help screen and identify if there is a mental
health or substance abuse issue
% of individuals in jail who are screened for mental health issues by
peer support specialist
% of individuals screened who have mental health issues
o Peer support specialist will coordinate with family members to have
inmates’ medication brought to the jail.
Cost of medication, if supplied by Person County
o Peer support specialist will continue to be in contact with individuals post-
release to ensure that they are utilizing services.
Number of individuals served by peer support specialist in jail and
post-release
Recidivism rate for individuals served by peer support specialist
o Peer support specialist will divert eligible individuals to detox
Number of individuals diverted to detox
Number of nights in jail for individuals diverted to detox vs. regular
inmates
Amount of detox medication costs saved
o Peer support specialist will coordinate with DSS
Number of individuals served who are also engaged with DSS
services
March 19, 2018
17
o Peer support specialist will help with coordination and collaboration
between agencies providing services to defendants
Number of community outreach presentations
Number of organizations in referral network
Ms. Tate provided a further update on the following initiatives:
Naloxone kits and training
All EMS, VFD’s, Sheriff and Police Department first responders have access to Naloxone
and have been trained to administer it. EMS reports that first responders used Narcan 30
times thus far in FY18. The first and only use of the new kits occurred within less than
one month of the training and distribution with one life saved.. EMS has additional
Naloxone supplies available to replace those that have been used.
Hospital Safe Room
An MOU with the hospital has been completed and the location for a “safer” room has
been identified. Hospital staff has researched equipment and is gathering purchasing and
installation quotes. Installation should be complete by the end of April.
Drug Court
Drug Court is on target to spend the additional funds. Below are Drug Court’s outcome
measures thus far in FY18:
Individuals served: 37
Individuals terminated as unsuccessful: 12
Individuals neutrally terminated: 2
Individual who transferred to another drug court by moving out of county: 1
Number of drug tests given: 808
Number of positive tests: 62 (8% of drug tests come back positive)
Individuals graduated: 7
Ms. Tate introduced Mr. Ric Bruton, Cardinal Innovations representative, noting
Person County has received an additional $30,343 refund from Cardinal for FY17, for
discussion and options on how to use those funds. Mr. Bruton answered questions from
the Board on the regulatory requirements for the County to comply with state statutes for
the unspent maintenance of effort mental health funding returned to the County. Mr. Bruton
stated the Board has the authority to make the local decision for the control of the funds to
be appropriated. He recommended the County to allocate to programs that support mental
health, substance abuse and intellectual developmental disabilities. He offered his
assistance for recommendations how to allocate these funds by extending/expanding core
programs, offering a community-wide training, an evidence-based program addressing
trauma.
March 19, 2018
18
Mr. Bruton said Person County allocates around $325,000 maintenance of effort
funding pursuant to state statute 122.C.115 to support and help Medicaid and state funded
programs. Mr. Bruton said the returned unspent funds were not appropriated in the right
programs noting they have adjusted the budget so that there will likely be no funding left
unspent. Mr. Bruton noted services not reimbursable through Medicaid/Medicare that the
unspent funds could be used for included housing, transportation, employment, psych
services, training, indigent care, meds and labs.
Commissioner Jeffers advocated for the community-wide training as well as the
elementary after school program (Boys & Girls Club) he has mentioned before. He also
noted the opioid crisis issue in Person County.
Commissioner Clayton reiterated that the County did not have staff to administer
programming for the unspent return funds with the local level decision to be made by the
Board; he suggested creating a committee of the departmental partners to review the needs
of the county for the best use of the funds.
Vice Chairman Powell, a member of the Cardinal Governance Board, a newly
organized board for a 20-county catchment area said the Board will follow the general
statute requirements.
Chairman Kendrick suggested utilizing some of the funding for more housing for
the children that have to be transported out of county due to the lack thereof.
Commissioner Jeffers asked the Sheriff about training for law enforcement officer
as they encounter people with mental health issues to which the Sheriff said the 40-hour
training was beneficial but caused coverage issues for those taking the training.
County Attorney, Ron Aycock confirmed with Mr. Bruton that the local governing
board has complete discretion in use of the unspent, returned funding so long as, in their
opinion, it is devoted to the purposes outlined. Mr. Aycock asked Mr. Bruton to send to
the County the specific state statute for the regulatory requirements.
It was the consensus of the Board for staff to bring recommendations back to the
Board.
March 19, 2018
19
REQUEST FOR APPROVAL OF NEW AUDIT FIRM’S PROPOSAL FOR
AUDITING SERVICES OF PERSON COUNTY’S ANNUAL FINANCIAL
STATEMENTS:
Finance Director, Amy Wehrenberg presented to the Board for consideration the
bid tabulation and recommendation on the audit firm to perform audit services for Person
County’s annual reporting requirements for fiscal year periods ending 2018, 2019 and
2020. Ms. Wehrenberg noted a Request for Proposal was released on February 15, 2018,
and four audit firms responded, including the County’s current auditor. After thorough
analysis of each proposal, Ms. Wehrenberg determined that Elliott Davis, PLLC, from
Raleigh, NC, presented the best responsive bid. Their estimate to perform the audit for
Person County for fiscal year ending 2018 is $9,000 less than our current auditor’s bid
($3,000 over lowest bid). Ms. Wehrenberg further noted that over the three year period,
the total cost reduction from our current auditor’s bid is $38,345. Ms. Wehrenberg stated
other variables that were in their favor over the other bid responses include (1) their close
proximity to Person County, (2) the fact that they are a larger firm which potentially offers
additional audit staffing resources, (3) high recommendations from one of the counties they
are currently serving, and (4) their overall ability to submit financial reports to the Local
Government Commission prior to November 30th compared to the other bidders.
Ms. Wehrenberg said the current auditor, who the County has retained for the last
20 years, has had some staffing resource issues. She added the County’s audit report had
some late submittals to the Local Government Commission which was due on October 31st.
Ms. Wehrenberg stated the late submittals were due to the additional requirements and that
few counties met the deadline. She added that the late submittals did not render any
monetary penalties.
Ms. Wehrenberg requested the Board to approve the audit firm’s three year
proposal as recommended, and approve execution of first year’s contract for reporting year
2017-18.
A motion was made by Commissioner Clayton and carried 5-0 to approve the
Finance Director’s recommendation of Elliott Davis, PLLC with their audit firm’s three
year proposal and approve execution of first year’s contract for reporting year 2017-18.
March 19, 2018
20
RFP RESPONSE
HIGHLIGHTS MAULDIN & JENKINS W GREENE CO CPA ELLIOTT DAVIS
WINSTON, WILLIAMS,
CREECH, EVANS & CO., LLP
COST (NOT TO EXCEED)
FY 2017‐18 $54,000 $57,000 $57,000 $66,000
FY 2018‐19 $54,000 $57,000 $58,150 $69,300
FY 2019‐20 $55,500 $57,000 $59,300 $72,765
THREE (3) YEAR COST $163,500 $171,000 $174,450 $208,065
AVG. YEARLY COST
FOR THREE (3) YEARS $54,500 $57,000 $58,150 $69,355
AFIR Yes‐Will provide this
service as part of the
audit cost
Yes‐Will provide this
service as part of the audit
cost
Yes‐Will provide this
service as part of the
audit cost
FY 18; $1,500
FY 19; $1,575
FY20; $1,655
TRAVEL COSTS Included in base
estimate No charges for travel
$3,000 included in base
estimate No charges for travel
TOTAL THREE (3) YEAR
COST‐INCLUDING AFIR
& TRAVEL
$163,500 $171,000 $174,450 $212,795
COST OF MAJOR
FEDERAL PROGRAMS
$2K‐$3K per program
over anticipated four
Not listed $2,500 per program over
anticipated three
$1,000‐$1100 ea over four in
Single Audit
$1000‐$1100 ea over 4
major programs
CAAT (Computer
Assisted Audit
Techniques)
YES YES YES‐ACTIVE DATA
SOFTWARE
YES‐PPC's SMART Practice
Aids
DATA EXTRACTION YES YES YES‐ACTIVE DATA
SOFTWARE
YES
FAMILIAR WITH
SOFTWARE SYSTEMS
YES YES YES, MAJORITY OF
CLIENTS USE MUNIS
YES
PARTNER(S) IN
CHARGE OF
ENGAGEMENT (TIME
ON SITE)
ON SITE 100% OF THE
DURATION OF THE
AUDIT
ON SITE 100% OF THE
DURATION OF THE AUDIT
ON SITE 6% OF THE
DURATION OF THE AUDIT
NO MENTION; PARTNER
DOESN'T TYPICALLY COME
ON‐SITE, DELEGATES TO A
MANAGER
AUDIT TEAM (% TIME
BREAKDOWN)
EACH AUDIT TEAM
MEMBER WOULD
SPEND APPROX. 60%
OF THEIR TIME ON THE
AUDIT
EACH AUDIT TEAM
MEMBER WOULD SPEND
APPROX. 33% OF THEIR
TIME ON THE AUDIT
SHAREHOLDERS 10%
MANAGERS 24%
SR STAFF 33%
STAFF 33%
PARTNER 6%
MANAGER 67%
STAFF ACCT 27%
CFE (CERTIFIED FRAUD
EXAMINER) ON
STAFF/ON SITE
PARTNER IN CHARGE‐
ON SITE 100% OF THE
DURATION OF THE
AUDIT
PARTNER IN CHARGE‐ON
SITE 100% OF THE
DURATION OF THE AUDIT
SENIOR OR MANAGER IN
CHARGE‐ON SITE 100%
OF THE DURATION OF
THE AUDIT
NO MENTION
LIABILITY INSURANCE $1 MILLION/CLAIM
$5 MILL/AGG.
$1 MILLION/CLAIM
$2 MILL/AGG.
$1 MILLION/CLAIM
$2 MILL/AGG.
$1 MILLION/CLAIM
$2 MILL/AGG.
LOCATIONS ATLANTA, GA WHITEVILLE & CAROLINA
BEACH
RALEIGH & CHARLOTTE OXFORD
YEARS IN
BUSINESS/FORMED
1918 2013; LESS THAN SIX (6)
YEARS
1920 1985
SIZE OF STAFF 22 PARTNERS,
DIRECTORS & MGRS
DEDICATED TO GOV'T
CLIENTS
1 PARTNER
3 STAFF MEMBERS
15 SHAREHOLDERS; 39
MGRS; 149 STAFF…FOR
OUR AUDIT, THEY WILL
UTILIZE 1 PARTNER; 1 SR
MGR; 1 MGR; 3 STAFF
MEMBERS
16 EMPLOYEES‐‐3 PARTNERS,
3 CPAS & 10 STAFF ACCTS
1 PARTNER
2 MANAGERS
2 STAFF ACCOUNTANTS
OTHER COUNTIES
CURRENTLY SERVING
ORANGE COUNTY; 2016 ROBESON COUNTY; 2014
SAMPSON COUNTY; 2017
WAKE COUNTY; 2014
CABARRUS COUNTY; 2017
PERSON COUNTY; 1997
GRANVILLE COUNTY; 1989
WARREN COUNTY; 2003
FRANKLIN COUNTY; 2007
DATES OF NC COUNTY
CAFR SUBMITTALS TO
LGC
ORANGE COUNTY
FY 2017; Dec 12, 2017
FY 2016; Feb 27, 2017
ROBESON COUNTY
FY 2015; Dec 30, 2015
FY 2014; Dec 30, 2014
SAMPSON COUNTY
FY 2017; Nov 20, 2017
WAKE COUNTY
FY 2017; Nov 29, 2017
FY 2016; Dec 7, 2016
FY 2015; Nov 13, 2015
FY 2014; Nov 25, 2014
CABARRUS COUNTY
FY 2017; Nov 14, 2017
PERSON COUNTY
FY 2017; Dec 21, 2017
FY 2016; Dec 22, 2016
FY 2015; Dec 22, 2015
GRANVILLE COUNTY
FY 2017; Jan 29, 2018
FY 2016; Dec 28, 2016
FY 2015; Jan 22, 2016
WARREN COUNTY
FY 2017; Jan 23, 2018
FY 2016; Dec 28, 2016
FY 2015; Dec 8, 2015
FRANKLIN COUNTY
FY 2017; Jan 29, 2018
FY 2016; Dec 20, 2016
FY 2015; Jan 25, 2016
OVERALL REFERENCE
RESPONSES
Satisfactory Satisfactory Satisfactory Not required since we can
attest to our own experience
RECOMMENDED (BEST
RESPONSE)
Firm is long distance
away; late submittals;
fairly new presence in
NC‐‐only one County;
several grammatical
errors in proposal
Smallest firm; concern on
lack of resources; late
submittals
RECOMMENDED:
Large firm; offers to
dedicate more staff to
audit; short distance;
competitive offer; best
able to meet report
deadlines compared to
other bidders
Highest bid; smaller firm; lack
of resources; late submittals
Person County's RFP‐Audit Services
Bid Comparison Summary
March 19, 2018
21
March 19, 2018
22
March 19, 2018
23
March 19, 2018
24
March 19, 2018
25
March 19, 2018
26
March 19, 2018
27
March 19, 2018
28
March 19, 2018
29
March 19, 2018
30
PLANNING BOARD, BOARD OF ADJUSTMENT AND REGION K AGING
ADVISORY COUNCIL:
Clerk to the Board, Brenda Reaves requested Board action on the following boards,
as deemed appropriate:
Planning Board
3-Year Term: 1 position available
1) Tabitha George requested appointment
A motion was made by Commissioner Jeffers and carried 5-0 to appoint Tabitha
George to the Planning Board for a 3-year term.
Board of Adjustment
Unspecified Term: 1 position to serve as an alternate
1) Andrew “Andy” Withers requested appointment
Ms. Reaves stated that Commissioner Jeffers asked staff to look into a complaint
he received related to a member of the Board of Adjustment (BOA) not attending the
meetings. Planning Director, Lori Oakley confirmed that since she became the Planning
Director in April 2017, Ms. Felicia Swann has not attended any BOA meetings. Ms.
Reaves noted that the BOA meets monthly, as needed, based on any requests that come
before the BOA; the BOA has not had monthly meetings. The Clerk presented information
related to Ms. Swann’s BOA meeting attendance. The Board of Commissioners has the
authority to rescind Ms. Swann’s appointment due to excessive absenteeism and to appoint
another citizen to serve in that position. Should the Board rescind Ms. Swann’s
appointment due to excessive absenteeism, Ms. Reaves recommended the appointment of
Mr. Withers to serve out the unexpired term of Ms. Swann to June 30, 2019. Should the
Board decide to leave Ms. Swann’s appointment in place, Ms. Reaves recommended Mr.
Withers to be appointed to serve as an alternate on the BOA.
Commissioner Clayton asked the County Attorney, Ron Aycock in the case where
a BOA member has to recuse themself, how does that affect the quorum. Mr. Aycock
stated that in order to have quorum, a quorum must be present at the beginning of the
meeting. If a member discloses a conflict, that recusal does not affect the existence of a
quorum. Mr. Aycock said the current BOA local rules requires a quorum of four of the
five members to be in attendance. If then, one of the four declares a conflict, the meeting
could still continue. Mr. Aycock recommended an alternate on the BOA, in that case, they
could step in, if needed.
March 19, 2018
31
A motion was made by Commissioner Jeffers to rescind Felicia Swann’s
appointment on the BOA due to excessive absenteeism and to appoint Andrew “Andy”
Withers to fulfill the unexpired term to June 30, 2019. Chairman Kendrick suggested
moving Felicia Swann to the alternate position in lieu of rescinding her appointment.
Commissioner Jeffers offered an amended motion that carried 5-0 to move Felicia Swann
to the alternate position with an unspecified terms and to appoint Andrew “Andy” Withers
to fulfill the unexpired term to June 30, 2019 on the Board of Adjustment.
Regional K Aging Advisory Council
3-Year Term: 3 positions available
Ms. Jillian Hardin, Director, Area Agency on Aging with Kerr –Tar Regional Council of
Governments recruited and requested the following citizens be considered for appointment
to represent Person County, each for a 3-year term starting immediately. The terms would
expire on December 31, 2020.
Ms. Ethel Girvin of 2555 Dink Ashley Rd, Timberlake
Mr. Don Shotwell of 81 Cavel-Chub Rd, Roxboro
Ms. Louise Wright-Oliver of PO BO 1921, Roxboro
A motion was made by Commissioner Jeffers and carried 5-0 to appoint Ethel
Girvin of 2555 Dink Ashley Rd, Timberlake, Don Shotwell of 81 Cavel-Chub Rd,
Roxboro, and Louise Wright-Oliver of PO BO 1921, Roxboro to the Regional K Aging
Advisory Council, each for a term expiring on December 31, 2020.
March 19, 2018
32
CALL FOR A PUBLIC HEARING RELATED TO THE COUNTY’S INTENT TO
SELL THE PERSON COUNTY HOME HEALTH AND HOSPICE AGENCY:
County Attorney, Ron Aycock stated the Board has previously decided to explore
the feasibility of selling the County’s Medicare-Certified Home Health and Hospice
Agency operations. Mr. Aycock said that NC law in Chapter 131E provides for a detailed
procedure to sell such assets with a substantial amount of opportunities for public input.
The first step is for the Board to set its public hearing with the required public notice. Mr.
Aycock noted that prior to the adoption of a Resolution Declaring Its Intent to Sell the
Person County Home Health and Hospice Agency, the legal process required a public
hearing with sufficient notice and that at least five (5) prospective purchasers be solicited.
Mr. Aycock requested the Board to Call for a Public Hearing to be held at the
Board’s next regular scheduled meeting, on April 9, 2018 at 7:00pm and to authorize staff
to issue publication of public notice for this process to go forward.
A motion was made by Vice Chairman Powell and carried 5-0 to Call for a Public
Hearing to be held on April 9, 2018 at 7:00pm for public input related to the County’s
Intent to Sell the Person County Home Health and Hospice Agency.
March 19, 2018
33
CHAIRMAN’S REPORT:
Chairman Kendrick reported that Hall’s Way won an award in the “Best Adaptive
Reuse Project” category for excellence in downtown revitalization at the NC Main Street
Awards Ceremony.
Chairman Kendrick announced the First Lieutenant Guy J. Winstead Highway
dedication ceremony would be held on April 17, 2018 at 3:00pm at the Person County
Museum of History (in the case of bad weather, in the County Office Building
Auditorium.). He commended Vice Chairman Powell on his diligent work with the state
of NC and the family to bring this project to fruition.
MANAGER’S REPORT:
County Manager, Heidi York reported she had met with a quarter of the
departments reviewing the upcoming budget requests identifying needs as well as to
increase efficiency.
Ms. York stated the Economic Development Commission would be meeting on
March 27, 2018 at 4:00pm in the S-100 room at Piedmont Community College.
COMMISSIONER REPORT/COMMENTS:
Commissioner Puryear noted the honor and privilege it was to be invited by the
White House Administration, along with other NC Commissioners, to increase
transparency and dialogue. He added it was a pleasure to meet the Vice President of the
United States and other distinct individuals.
Vice Chairman Powell commented the trip to the White House was a rare
opportunity and worth the effort. He said his take-away was the contacts gained related to
infrastructure and the opioid crisis.
Commissioner Clayton commented the trip to the White House was worthwhile
noting he stressed the Person County economic resources during a panel discussion, and
afterwards he spoke with Mr. Kluttz of the Dept. of Commerce and Mr. Doug Little with
the Dept. of Energy. Commissioner Clayton stated at the Legislative Conference, he found
out that the regulations of the waters of the US have been pushed back some.
March 19, 2018
34
Commissioner Jeffers said he attended the NACo Legislative Conference in
Washington, DC and met with the Governmental Relations staff for the President
discussing infrastructure cost-sharing. He added he set up a meeting with congressional
staff and two senators to promote the County’s economic resources which was affected by
the bad weather. He said that meeting would be rescheduled; however he and
Commissioner Clayton had breakfast with Congressman Walker to promote the County
economic project, and they spoke with Senators Tillis and Burr who gave them a contact
for the rescheduled meeting.
ADJOURNMENT:
A motion was made by Commissioner Jeffers and carried 5-0 to adjourn the
meeting at 11:07am.
_____________________________ ______________________________
Brenda B. Reaves Tracey L. Kendrick
Clerk to the Board Chairman