BOC Minutes August 21 2017approve
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PERSON COUNTY BOARD OF COMMISSIONERS AUGUST 21, 2017
MEMBERS PRESENT OTHERS PRESENT
Tracey L. Kendrick Heidi York, County Manager
Gordon Powell C. Ronald Aycock, County Attorney
Jimmy B. Clayton Brenda B. Reaves, Clerk to the Board
Kyle W. Puryear
B. Ray Jeffers
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, August 21, 2017 at 9:00am in the Commissioners’ meeting
room in the Person County Office Building.
Chairman Kendrick called the meeting to order. Vice Chairman Powell gave an
invocation and Commissioner Puryear led the group in the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
Chairman Kendrick requested to add an item to the agenda for a requested easement
by Duke Energy and to also add a Closed Session to discuss the acquisition of real property.
A motion was made by Commissioner Jeffers and carried 5-0 to add to the agenda
an item for a requested easement by Duke Energy as well as add an additional Closed
Session to discuss the acquisition of real property and to approve the agenda as adjusted.
RECOGNITION:
RESOLUTION OF APPRECIATION:
Chairman Kendrick read and presented a Resolution of Appreciation to Person
County Retiree, Beverly Berned.
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INFORMAL COMMENTS:
There were no comments from the public.
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Commissioner Puryear and carried 5-0 to approve the
Consent Agenda with the following items:
A. Budget Amendment #3, and
B. Tax Adjustments for August 2017
a. Tax Releases
b. NC Vehicle Tax System pending refunds
NEW BUSINESS:
RURAL OPERATING ASSISTANCE PROGRAM ALLOCATIONS FISCAL
YEAR 2017-2018:
Person Area Transportation System Manager, Kathy Adcock presented the Fiscal
Year 2017-2018 Rural Operating Assistance Program (ROAP) application for approval.
Ms. Adcock stated the ROAP assists in three areas, Rural Operating Program (RGP),
Employment (EMPL) and Elderly and Disabled Transportation (EDTAP). Ms. Adcock
said the ROAP is a state appropriation totaling $147,128 with no local funding needed.
Ms. Adcock noted the below summary of the disbursement of ROAP funds to other
departments and Person Area Transportation. Person County has been allocated $147,128
by the state to assist with these transportation programs.
Agency Allocation
Person Area Transportation
RGP $72,666
EDTAP $33,165
EMPL $ 8,000
Person County Senior Center
EDTAP $12,000
Person Industries
EDTAP $16,000
EMPL $ 3,297
Person County Group Homes
EDTAP $ 2,000
TOTAL $147,128
A motion was made by Commissioner Jeffers and carried 5-0 to approve the Rural
Operating Assistance Program Application and the disbursement allocations as presented.
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RESOLUTION AUTHORIZING PERSON COUNTY TO ENTER INTO AN
AGREEMENT WITH NC DEPT. OF TRANSPORTATION FOR A FISCAL YEAR
2018 CAPITAL GRANT:
Person Area Transportation System Manager, Kathy Adcock requested Board
approval of a Resolution authorizing Person County to enter into an agreement with NC
Department of Transportation for a Fiscal Year 2018 Capital Grant in the amount of
$123,000. Ms. Adcock stated this grant was for the replacement of two vehicles that have
reached their limited mileage.
Ms. Adcock presented the grant agreement included 80% Federal funding in the
amount of $98,400, 10% State funding in the amount of $12,300 and 10% Local Share or
county funding in the amount of $12,300 for a grand total of $123,000. Ms. Adcock stated
the local share was budgeted with the Public Transportation Grant that has been approved;
this would break-out the funds from the Administration Budget to show up in the Capital
Budget.
Ms. Adcock said the replacement vehicles would be two high-top vans.
A motion was made by Commissioner Puryear and carried 5-0 to adopt a
Resolution authorizing Person County to enter into an agreement with NC Department of
Transportation for a Fiscal Year 2018 Capital Grant.
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SALE OF SURPLUS PROPERTY UPDATE:
Assistant County Manager, Sybil Tate reminded the Board that at its July 2017
meeting, the Board requested the sale of the following surplus properties:
1. “Old Senior Center building and green space”- .54 acres, record number 16471
2. “Old Hotel lot”- .49 acres, record number 10534
Ms. Tate updated the Board to on the bids received to date. She said one bid from
Vice Chairman Kendrick was received for the “Old Senior Center building and green
space” in the amount of $500.00 Staff has received two bids for the “Old Hotel lot” 1) in
the amount of $1 from Hayden Newell and 2) in the amount of $1,000 from John Dixon.
Ms. Tate noted the Board had a couple of options: 1) proceed with the upset bid
process to adopt a resolution at the Board’s next meeting as the method to sale the surplus
property, advertise as required for additional offers until no more offers are received, or 2)
combine the two lots for sale together, instead of separately. As both properties currently
have a bid, Ms. Tate further noted option #2 may not be a needed option.
Chairman Kendrick offered to recuse himself from discussions and action of the
Board as it was a conflict of interest.
A motion was made by Commissioner Puryear and carried 4-0 to recuse Chairman
Kendrick from the discussion and vote taken by the Board due to his submittal of an offer
presenting a conflict of interest as well as Vice Chairman Powell to take over leading the
meeting during this agenda item.
County Attorney, Ron Aycock stated there was a statutory procedure for the upset
bid process which includes publication in the newspaper and waiting for the required
period, i.e. 30 days and when there are no further bids, the sale can be confirmed.
Ms. Tate confirmed there was no minimum bid set by the Board and the Board has
the right to refuse any offer.
Commissioner Puryear suggested to keep the surplus property separate as there
were current bids on both parcels and to proceed with the upset bid process, advertise as
necessary and follow the state mandated time period, i.e., 30 days, to keep as transparent
and public as possible. It was the consensus of the Board to follow Commissioner
Puryear’s suggestion.
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REQUESTED EASEMENT BY DUKE ENERGY:
Chairman Kendrick requested Board approval for an easement requested by Duke
Energy noting Person County plans to install a Public Safety Tower on County property
known as the Bushy Fork Ball Park. Once the tower is erected and approved, Duke Energy
will need an easement to install a buried electrical power cable from an existing power pole
in the parking lot to the tower site on the northwest end of the property with the buried line
to be located between the gym and small field to the tower location.
Chairman Kendrick said the presented easement was a standard agreement that
Duke Energy uses with individuals as well as municipalities and corporations.
Commissioner Puryear asked if the Chairman should recuse himself as he was an
employee of Duke to which the County Attorney, Ron Aycock stated there was no
requirement unless Chairman Kendrick owns more than 10% of the Duke stock.
A motion was made by Commissioner Puryear and carried 5-0 to approve an
easement as requested by Duke Energy as presented.
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CHAIRMAN’S REPORT:
Chairman Kendrick thanked all workers, volunteers and individuals that adopted
pets on August 19, 2017 in response to the “Clear the Shelter” event held at Animal
Services. He also added that if there were any individuals interested in serving on the
Animal Services Advisory Committee to contact the Clerk to the Board, Brenda Reaves as
there has been low participation this past year at the meetings.
MANAGER’S REPORT:
County Manager, Heidi York reported she and Chairman Kendrick concluded their
last meeting with volunteer fire departments last week with her notes will be forthcoming
highlighting the recurrent themes.
Ms. York stated the Research Triangle Regional Partnership was hosting a meeting
next Thursday in Henderson noting a group of the Economic Development Commission
will plan to attend; should any Board members be interested to let her know.
Ms. York said the Economic Development Commission will hold its first meeting
on August 30, 2017 starting at 8:00am.
COMMISSIONER REPORT/COMMENTS:
Commissioner Jeffers reminded the group of the ice cream social hosted by the
Dept. of Social Services (DSS) Board for DSS employees to be held on Wednesday,
August 30, 2017 at 3:00pm.
Commissioner Jeffers stated that on September 14, 2017 Semora Fire Department
will hold an engine dedication at 2:00pm.
Commissioner Clayton reported he had a photo of the Person County 4-H
participant from Person County attending the NC Association of County Commissioners
annual conference in Durham County.
Commissioner Puryear reported he had met with Piedmont Community College’s
new President, Dr. Pamela Senegal. He said the Chamber of Commerce’s Personality
event would be held on Friday from 5:00 to 9:00pm and all day on Saturday.
Vice Chairman Powell thanked Manager York and Chairman Kendrick for holding
the volunteer fire departments in his absence.
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CLOSED SESSION#1
A motion was made by Commissioner Vice Chairman Powell and carried 5-0 to
enter into Closed Session per General Statute 143-318.11(a)(5) at 9:19am to establish, or
to instruct the public body's staff or negotiating agents concerning the position to be taken
by or on behalf of the public body in negotiating the price and other material terms of a
contract or proposed contract for the acquisition of real property by purchase, option,
exchange, or lease with the following individuals permitted to attend: County Manager,
Heidi York, Clerk to the Board, Brenda Reaves, County Attorney, Ron Aycock, Assistant
County Manager, Sybil Tate, IT Director, Chris Puryear and 911 Communications
Manager, Brett Wrenn.
Closed Session #1 was called to order by Chairman Kendrick at 9:20am.
A motion was made by Commissioner Jeffers and carried 5-0 to return to open
session at 9:34am.
CLOSED SESSION#2
A motion was made by Commissioner Jeffers and carried 5-0 to enter into Closed
Session per General Statute 143-318.11(a)(5) at 9:35am to establish, or to instruct the
public body's staff or negotiating agents concerning the position to be taken by or on behalf
of the public body in negotiating the price and other material terms of a contract or
proposed contract for the acquisition of real property by purchase, option, exchange, or
lease with the following individuals permitted to attend: County Manager, Heidi York,
Clerk to the Board, Brenda Reaves, County Attorney, Ron Aycock, and Assistant County
Manager, Sybil Tate.
A motion was made by Vice Chairman Powell and carried 5-0 to return to open
session at 10:11am.
A motion was made by Commissioner Jeffers and carried 3-2 to direct staff to
issue a Request for Proposal to inquire with a business to operate a transfer station at the
old landfill site. Vice Chairman Powell and Commissioners Clayton and Jeffers voted in
favor of the motion. Chairman Kendrick and Commissioner Puryear cast the dissenting
votes.
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CLOSED SESSION#3
A motion was made by Vice Chairman Powell and carried 5-0 to enter into Closed
Session per General Statute 143-318.11(a)(6) at 10:13am for the purpose to discuss
personnel with the following individuals permitted to attend: County Manager, Heidi York,
and Clerk to the Board, Brenda Reaves.
A motion was made by Commissioner Jeffers and carried 5-0 to return to open
session at 10:35am.
A motion was made by Commissioner Jeffers and carried 5-0 to approve a 3%
merit pay increase to the Manager’s salary based on the County’s Manager’s evaluation.
CLOSED SESSION#4
A motion was made by Commissioner Jeffers and carried 5-0 to enter into Closed
Session per General Statute 143-318.11(a)(5) at 10:36am to consider the acquisition or
lease of real property with the following individuals permitted to attend: County Manager,
Heidi York, and Clerk to the Board, Brenda Reaves.
A motion was made by Commissioner Puryear and carried 5-0 to return to open
session at 10:43am.
ADJOURNMENT:
A motion was made by Vice Chairman Powell and carried 5-0 to adjourn the
meeting at 10:43am.
_____________________________ ______________________________
Brenda B. Reaves Tracey L. Kendrick
Clerk to the Board Chairman