BOC Minutes April 3 2017approve
April 3, 2017
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PERSON COUNTY BOARD OF COMMISSIONERS APRIL 3, 2017
MEMBERS PRESENT OTHERS PRESENT
Tracey L. Kendrick Heidi York, County Manager
Gordon Powell C. Ronald Aycock, County Attorney
Jimmy B. Clayton Brenda B. Reaves, Clerk to the Board
Kyle W. Puryear
B. Ray Jeffers
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, April 3, 2017 at 7:00pm in the Person County Office Building
Auditorium.
Chairman Kendrick called the meeting to order. Vice Chairman Powell gave an
invocation and Commissioner Puryear led the group in the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Commissioner Puryear and carried 5-0 to approve the
agenda.
PUBLIC HEARING REGARDING APPLICATION FOR SOLID WASTE
DISPOSAL FRANCHISE ORDINANCE FOR THE UPPER PIEDMONT
REGIONAL LANDFILL IN PERSON COUNTY OWNED AND OPERATED BY
REPUBLIC SERVICES OF NC, LLC:
Chairman Kendrick announced the following procedures for the Public Hearing
regarding Application for Solid Waste Disposal Franchise Ordinance for the Upper
Piedmont Regional Landfill in Person County owned and operated by Republic Services
of NC, LLC:
1 The proponents of the proposition before the Board shall be allowed a total of 60
minutes to present testimony and arguments in favor of the issue. The allocation of
time among proponents may be agreed to by the several proponents. If not so
determined, the available time will be allocated to each speaker according to an
equitable schedule determined by the Chair of the Board of Commissioners.
2 The opponents of the proposition before the Board shall be allowed a total of 60
minutes to present testimony and arguments against the issue. The allocation of time
among opponents may be agreed to by the several opponents. If not so determined, the
available time will be allocated to each speaker according to an equitable schedule
determined by the Chair of the Board of Commissioners.
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Chairman Kendrick urged the Board of Commissioners to listen to the public
comments refraining from commenting so that the citizens may have the full allotment of
time. Chairman Kendrick asked the audience to be respectful of each speaker’s comments.
Following the close of the public hearing, Chairman Kendrick said a vote would be taken
at this meeting. The Board will consider the Franchise Ordinance at its April 17, 2017
meeting, and then again on May 1, 2017, if a second vote is required. Chairman Kendrick
asked County Attorney, Ron Aycock to explain the details of the Application for Solid
Waste Disposal Franchise Ordinance.
Mr. Aycock stated the technical explanation for the purpose of the public hearing
noting the process started with an application from Republic for a franchise. The existing
franchise expires June 30, 2017. Mr. Aycock said the process would bring two actions
before the Board of Commissioners for consideration. The first action would be to enact a
Franchise Ordinance and the second action would be a contract with Republic. Mr. Aycock
stated the current contract provides that it may be extended in yearly installments for each
of the next ten years. Mr. Aycock noted the only issue before the Board at this meeting
was to conduct the public hearing for public comments related to the proposed Franchise
Ordinance. The franchise time period before the Board is ten years. The area to be served
by the franchisee in the franchise is the same as it is in the existing franchise; an area of
sixty miles from the landfill. The volume authorized to be disposed is the same as in the
current franchise which is 660 tons per day. Mr. Aycock stated the application before the
Board is neither an expansion of the area to be served nor an expansion of the volume. Mr.
Aycock noted that if the General Assembly changes regulations, there is a provision in the
franchise in the event the law gets changed. Mr. Aycock said there were no substantial
differences in the proposed franchise over the existing franchise.
A motion was made by Commissioner Puryear and carried 5-0 to open the duly
advertised public hearing regarding Application for Solid Waste Disposal Franchise
Ordinance for the Upper Piedmont Regional Landfill in Person County owned and operated
by Republic Services of NC, LLC.
Proponents that appeared before the board included the following:
Mr. Gregory Duhon, General Manager and Operator of five landfills for Republic
Services of 9650 Oxford Road, Rougemont,
Ms. Patricia “PJ” Gentry of 541 Byrd Creek, Hurdle Mills, and
Mr. Leigh Woodall of 200 Reade Drive, Roxboro.
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Opponents appearing before the board included the following:
Mr. R.T. Buchanan of 100 Surl Mt. Tirzah Road, Timberlake,
Mr. John Runkle of 2121 Damascus Church Road, Chapel Hill, Attorney for PC
PRIDE in this matter,
Ms. Pat Hill of 916 Mann Oakley Road, Rougemont,
Ms. Marjorie Palmer of 219 Hill Country Road, Rougemont,
Ms. Frances Blalock of 1504 Surl Mt. Tirzah, Timberlake,
Ms. Betty Blalock of 144 Tirzah Ridge, Rougemont,
Mr. Aaron Puryear of 12687 Virgilinia Road, Roxboro,
Mr. Jason Torian of 959 Mollie Mooney Road, Roxboro and a member of the
Environmental Issues Advisory Committee and the Environmental Club of Helena
Elementary School, and
Mr. Jay Jennings of 155 High Rock Road, Hurdle Mills.
In addition, there were written comments delivered to the Clerk prior to the
meetings from:
Ms. Flora Peed of 10215 Oxford Road, Rougemont, and
Mr. Kenneth Hill of 916 Mann Oakley Road, Rougemont.
A motion was made by Commissioner Puryear and carried 5-0 to close the public
hearing regarding Application for Solid Waste Disposal Franchise Ordinance for the Upper
Piedmont Regional Landfill in Person County owned and operated by Republic Services
of NC, LLC.
INFORMAL COMMENTS:
There were no individuals appearing before the Board for informal comments.
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DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Vice Chairman Powell and carried 5-0 to approve the
Consent Agenda with the following items:
A. Approval of Minutes of March 20, 2017, and
B. Budget Amendment #17.
NEW BUSINESS:
RECOMMENDED CAPITAL IMPROVEMENT PLAN FOR FY 2018-2022:
County Manager, Heidi York presented to the Board the Recommended Capital
Improvement Plan (CIP) for Fiscal Years 2018-2011. Ms. York stated the CIP is a planning
tool for implementing large, capital projects. The CIP includes projects costing $50,000 or
greater from county departments, Piedmont Community College and Person County
Schools. Ms. York noted capital needs for the Museum and the Senior Center as county-
owned facilities are also included.
Ms. York further noted the Recommended CIP document paves the way for the
Recommended Budget as it will provide an estimate of funding needed for capital projects and
anticipates impacts on operating costs as well. These capital projects span the next five fiscal
years with the upcoming fiscal year (FY18) being the only year where a funding
commitment is needed from the Board.
Ms. York said the CIP expenditures approved for the current fiscal year was $8.5M,
largely due to the acquisition of the new Senior Center site and the construction of the
public safety towers. She told the Board that her Recommended CIP for Fiscal Year 2018
was $2.4M, all funded through the General Fund, and with no financings planned. Included
in the $2.4M but not listed in the CIP Recommended document was a project for Person
County Schools for a Facilities and Use Audit costing $120,000.
Ms. York further noted that according to the Board’s Budget Calendar, the CIP was
scheduled to be adopted at the Board’s meeting on April 17, 2017.
Ms. York asked the Board to provide staff with feedback and offered to the Board
the availability of staff to further discuss any projects. The following pages illustrate the CIP as presented to the Board:
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CHAIRMAN’S REPORT:
Chairman Kendrick thanked the citizens for attending the meeting and for those
that participated during the public hearing. He also acknowledged the dedication ceremony
held earlier in the day designating a portion of US158 East as the Corporal Jesse Lunsford
Highway.
MANAGER’S REPORT:
County Manager, Heidi York had no report.
COMMISSIONER REPORT/COMMENTS:
Commissioner Jeffers had no report.
Commissioner Clayton offered condolences on behalf of the Board in the recent
death of Person County’s IT Technician, Tim Canfield.
Commissioner Puryear had no report.
Vice Chairman Powell reported he recently attended a Research Triangle Regional
Partnership Executive Committee meeting and met its new executive director, Mr. Ryan
Combs. He said he had invited Mr. Combs to visit Roxboro on April 20, 2017.
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ADJOURNMENT:
A motion was made by Vice Chairman Powell and carried 5-0 to adjourn the
meeting at 8:22pm.
_____________________________ ______________________________
Brenda B. Reaves Tracey L. Kendrick
Clerk to the Board Chairman