BOC Minutes January 23 2017approve
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PERSON COUNTY BOARD OF COMMISSIONERS JANUARY 23, 2017
MEMBERS PRESENT OTHERS PRESENT
Tracey L. Kendrick Heidi York, County Manager
Gordon Powell C. Ronald Aycock, County Attorney
Jimmy B. Clayton Brenda B. Reaves, Clerk to the Board
Kyle W. Puryear
B. Ray Jeffers
The Board of Commissioners for the County of Person, North Carolina, met in
recessed session on Monday, January 23, 2017 at 8:00am in the Commissioners’ meeting
room in the Person County Office Building. The purpose of the meeting was to enter
Closed Session for the purpose of considering appointment of individuals through an
informal interview process with applicants of competitive committee, boards, and
commissions per General Statute 143-318.11(a)(6) as well as take action for appointment
to such boards and committees.
Chairman Kendrick asked for a motion to call the recessed meeting to order.
A motion was made by Commissioner Puryear and carried 5-0 to move the
meeting from recess to order.
CLOSED SESSION #1
A motion was made by Commissioner Jeffers and carried 5-0 to enter Closed
Session at 8:01am for the purpose of considering appointment of individuals through an
informal interview process with applicants of boards and committees per General Statutes
143-318.11(a)(6).
A motion was made by Commissioner Jeffers and carried 5-0 to return to open
session at 8:59am.
Due to the time constraints, it was the consensus of the Board to add to the regular
meeting agenda action to make appointments to the Tourism Development Authority.
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The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, January 23, 2017 at 9:00am in the Commissioners’ meeting
room in the Person County Office Building.
Chairman Kendrick called the meeting to order. Commissioner Clayton gave an
invocation and Commissioner Puryear led the group in the Pledge of Allegiance.
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DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
Chairman Kendrick asked the Board to add to the agenda an item for appointments
to the Tourism Development Authority.
A motion was made by Commissioner Jeffers and carried 5-0 to add appointments
to the Tourism Development Authority to the agenda, and to approve the agenda as
adjusted.
APPOINTMENT TO TOURISM DEVELOPMENT AUTHORITY:
Chairman Kendrick presented the following applicants to the Board for nomination
for appointment for a 3-Year Term:
1 position representing a Motel/Hotel/Bed & Breakfast/Inn
1) Denise Hallett requested reappointment
2) Dr. Claudia Berryhill requested appointment
A motion was made by Commissioner Jeffers and carried 5-0 to appoint Dr.
Claudia Berryhill to the Tourism Development Authority for a 3-year term.
1 position from the general public available
1) Norwood Walker requested reappointment
2) Angela King requested appointment
3) Eldridge Meeler requested appointment
4) Doug Mabe requested appointment
5) Katherine Love requested appointment
6) Larry Cole requests appointment
A motion was made by Commissioner Puryear to reappoint Norwood Walker to
the Tourism Development Authority for a 3-year term.
A substitute motion was made by Commissioner Jeffers and failed 2-3 to appoint
Larry Cole to the Tourism Development Authority for a 3-year term. Commissioners
Jeffers and Clayton voted for the failed motion while Chairman Kendrick, Vice Chairman
Powell and Commissioner Puryear cast the dissenting votes.
The original motion was voted on and carried unanimously.
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RECOGNITION:
RESOLUTION OF APPRECIATION:
Chairman Kendrick read and presented a Resolution of Appreciation to Person
County Retiree, Al Rhew.
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Sheriff Dewey Jones thanked the former Chief Deputy Rhew for his ten years of
service to the Sheriff’s Office and presented to him a plaque commemorating his badge
and service to the citizens of Person County.
INFORMAL COMMENTS:
The following individual appeared before the Board to make informal comments:
Ms. Susan Naylor of 481 Valhalla Drive, Timberlake, and a volunteer at the Person
County Senior Center, advocated for the proposed renovations of the newly acquired
Senior Center site stating there was a necessity for the upgrades to improve accessibility
throughout the facility for a safe experience by the seniors. Ms. Naylor thanked the Board
for purchasing a facility for the senior programming and urged them to outfit the facility
for its best use by the citizens of the County.
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Commissioner Puryear and carried 5-0 to approve the
Consent Agenda with the following items:
A. Budget Amendment #13,
B. Public Transportation Consolidated Capital Call for Projects Program Resolution
NEW BUSINESS:
PRESENTATION OF COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR
FISCAL YEAR ENDING JUNE 30, 2016:
Mr. James Winston, II, CPA of Winston, Williams, Creech, Evans & Company,
LLP presented to the Board the Comprehensive Annual Financial Report (CAFR) for
Person County for the Fiscal Year ending June 30, 2016. Mr. Winston’s presentation
follows:
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TECHNOLOGY FUNDING REQUEST BY BETHEL HILL CHARTER SCHOOL:
Mr. Stephen Hester, Principal of Bethel Hill Charter School, and on behalf of Mr.
Joe Berryhill, Bethel Hill Charter School Chair, appeared before the Board of
Commissioners to request a special appropriation for instructional technology funding to
purchase 240 student laptops. This special appropriation would allow a laptop to be
assigned to every 3rd -5th grade student and a laptop for every two students in grades 1st and
2nd. The total cost of this project was projected to be $96,000. Mr. Hester noted these
laptops are instructional tools that will used directly by students to enhance student learning
and develop students as 21st century learners. Mr. Hester further noted that any funding
approved will be serving students who come from all locations of Person County.
UPTOWN DEVELOPMENT REPORT FOR 2016:
Ms. Lauren Wrenn, Uptown Development Director gave the Board the following
report summarizing new developments, projects, expansions and events that took place in
the Uptown Roxboro during 2016.
Special Year-End Report from the Office of the Uptown Development Director
2016 was an exciting year in Uptown Roxboro. With a record number of private
and public supporters, the Roxboro Development Group and Uptown Development
Department successfully accomplished more than three-fourths of their goals for the year.
The following are some highlights of this year’s notable achievements for Uptown
Roxboro.
Nearly $2 million in public and private investments in the 2015-2016 fiscal year
11 new businesses opened, creating multiple new jobs
Record setting attendance at joint Personality/Alive After 5 concert event
Received $94,340 in grant money from the State for “Downtown Revitalization”
Maintained National Accreditation status for the second year in a row
Erected new “Welcome” and parking signage for visitor accommodation
Witnessed the opening of 5 new residential units in a newly renovated building
In addition to the major accomplishments of the Uptown district, the Roxboro
Development Group also saw notable growth in 2016. The following are highlights of
Roxboro Development Group successes over the calendar year.
Issued $5,000 in Façade Grant monies to local property owners in Uptown
Hosted an Open House of Available Properties, which resulted in numerous
inquiries regarding the vacant buildings
Continued to draw large crowds to the popular Rox N’ Roll Cruise-In event, despite
many dates of inclement weather
Logged nearly 1,000 hours of volunteer service hours from community members
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Received recognition at the NC Main Street Conference for an award-winning
completion of the Kirby Rebirth Project
As one can see from this list, Uptown Roxboro continues to grow with new
businesses, activities, and residents. The Uptown Development office is proud of the
partnerships created with more than 50 local business, who believe in the importance of
Uptown revitalization, and donate time and money towards our projects. Equally as
important to the success of local revitalization efforts is the support of the public. From the
increase in social media followers, to the sheer number of requests to become a part of the
Roxboro Development Group, it is obvious that the people of Person County are happy to
see these changes taking place.
Looking forward to 2017, the Roxboro Development Group and Uptown
Development office plan to find ways to further engage members of the community in
projects and events Uptown. The 2017 “Plan of Work” will be available for public view
very soon, and it is our hope that you will find excitement in many of our planned projects.
We look forward to the continued support of the Commissioners, staff, and people of
beautiful Person County. Thank you.
RESOLUTION FOR ADOPTION OF THE NC LAKES DISTRICT REGIONAL
BIKE PLAN:
Ms. Diane Cox, Executive Director, Kerr-Tar Regional Council of Governments
and Mr. Michael Kelly, Regional Planning Director, Kerr-Tar Regional Council of
Governments shared the following presentation summarizing the North Carolina Lakes
District Regional Bike Plan as well as introduced a resolution for the Board’s consideration
to adopt the plan.
Ms. Cox noted that the NC Department of Transportation contracted with the Kerr-
Tar Regional Council of Governments (COG) in 2012 to develop and write a
comprehensive regional bike plan for the Kerr-Tar region. The plan was conceived as an
economic development tool to spur recreational tourism in the region using the Rural
Regional Transportation Planning Organizations (RPO) boundary as the planning area
boundary. The planning area includes the RPO portions of Franklin and Granville
Counties, as well as Person, Vance and Warren Counties.
Mr. Kelly stated the project was in the final phase of completion, the adoption
phase. As of January 4, 2017, Mr. Kelly noted resolutions have been adopted by the Kerr-
Tar Regional COG Board, the RPO Transportation Advisory Committee and Technical
Coordinating Committee, Franklin County and Vance County. Ms. Cox added that staff
would be presenting the request to Warren and Granville Counties in February.
The final plan can be accessed on the Kerr-Tar Regional COG website.
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A motion was made by Commissioner Clayton and carried 5-0 to approve a
Resolution for Adoption of the NC Lakes District Regional Bike Plan.
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NEW SENIOR CENTER RENOVATIONS:
General Services Director, Ray Foushee presented to the Board the low bidder
quote from Kevin Oakley Builders related to the renovations/modifications requested by
the Senior Center staff for the recently purchased facility. Mr. Foushee outlined the quotes
for each space as listed below:
1. Space 1 – Fitness area – no modifications requested
2. Space 2 – Photography Studio – install a chair/pedestrian lift between spaces 2 & 3
$19,668
3. Space 3 – Salon – A)remove cubicle walls/cabinets and check out station $8,214, and
B) to add folding wall $11,300
4. Space 4 – Office Suite – add electrical/data outlets for 6 computers and remove wall
between to offices $3,608
5. Space 5 – Church – add sink, make serving window, create office in storage area $3,135
6. Canopy – create a covered entrance/canopy for client drop off and a covered walkway
to Space 5 $59,928
Mr. Foushee stated that in a previous meeting, the Board had authorized staff to
move forward with renovations to Space 5 as soon as a low bid was secured.
Mr. Foushee noted the grand total for all renovations proposed with the low bidder
quote was $105,853. He requested the Board to direct staff on how to proceed.
A motion was made by Commissioner Clayton to approve the low bid quotes for
all spaces as presented and to reimburse the County by including the expenses in the
financing.
When asked by Commissioner Jeffers of the impact of the renovations costs on the
annual debt payment, Finance Director, Amy Wehrenberg stated the renovations would be
a minimal adjustment to the $2,050,000 acquisition costs. She projected the annual debt
payment to be between $200,000 and $300,000 dependent upon the terms of the financing.
A substitute motion was made by Chairman Kendrick and carried 3-2 to approve
the low bid quotes for all spaces with the exception of the folding wall for $11,300 and the
canopy for $59,928 and to reimburse the County by including the expenses in the financing.
Chairman Kendrick, Vice Chairman Powell and Commissioner Kendrick voted in favor of
the substitute motion. Commissioners Clayton and Jeffers voted in opposition to the
substitute motion. The total expenditures for the renovations/modifications approved by
the Board was $34,625.
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RESOLUTION AMENDING THE PERSON COUNTY ECONOMIC
DEVELOPMENT COMMISSION FOR A CHANGE IN MEMBERSHIP:
Chairman Kendrick presented to the Board a Resolution amending the Person
County Economic Development Commission for a change in membership.
The changes reflected in the amended Resolution included the addition of the final
“Whereas” statement and the insertion of “or alternate” in Section 2, A. These changes
allow for the Elected Chair or alternate of the Person County Board of Commissioners to
serve on the Economic Development Commission with full right to vote.
Chairman Kendrick stated that the amendment would allow for the Chairman to
assign an alternate (a member of the Board of Commissioners) in his stead should the
Chairman of the Board of Commissioners deem appropriate to serve for the annual term of
the Chairman.
Commissioners Clayton and Jeffers noted their opposition to the change noting the
duty was a responsibility of the Board’s Chairman. Chairman Kendrick countered that an
alternate would be appropriate should another member have a passion and interest in
economic development.
A motion was made by Commissioner Puryear and carried 3-2 to adopt a
Resolution Amending the Person County Economic Development for a change in
membership. Chairman Kendrick, Vice Chairman Powell and Commissioner Puryear
voted in support of the motion. Commissioners Clayton and Jeffers cast the dissenting
votes.
Chairman Kendrick assigned Vice Chairman Powell to serve as the alternate
representative of the Person County Board of Commissioners on the Economic
Development Commission.
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CHAIRMAN’S REPORT:
Chairman Kendrick reported that Ms. Brozy from Roxboro Community School
extended an invitation to the Board for lunch and a tour of the high school. He asked the
Board members to consider dates available.
MANAGER’S REPORT:
County Manager, Heidi York reported the Board’s next meeting would be its
Retreat scheduled on February 6, 2017 at 9:00am at the newly acquired Senior Center site.
She stated she would be calling each of the commissioners for input for the retreat agenda.
COMMISSIONER REPORT/COMMENTS:
Commissioner Jeffers had no report.
Commissioner Clayton had no report.
Commissioner Puryear had no report.
Vice Chairman Powell reported that a request would be forthcoming to the Board
related to naming a roadway or a portion thereof in honor of veterans.
CLOSED SESSION #2
A motion was made by Commissioner Puryear and carried 5-0 to enter Closed
Session per General Statute 143-318.11(a) (3) to consult with an attorney at 9:49am with
the following individuals permitted to attend: County Manager, Heidi York, Clerk to the
Board, Brenda Reaves, County Attorney, Ron Aycock, and Assistant County Manager,
Sybil Tate.
A motion was made by Vice Chairman Powell and carried 5-0 to return to open
session at 10:15am.
Chairman Kendrick asked the Board if they would like to tour the Roxboro
Community School. There was no consensus of the Board to set a date with Roxboro
Community School for a tour. Commissioner Puryear suggested individual tours, as
needed.
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ADJOURNMENT:
A motion was made by Chairman Kendrick and carried 5-0 to adjourn the meeting
at 10:19am.
_____________________________ ______________________________
Brenda B. Reaves Tracey L. Kendrick
Clerk to the Board Chairman