BOC Minutes June 19 2017approve
June 19, 2017
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PERSON COUNTY BOARD OF COMMISSIONERS JUNE 19, 2017
MEMBERS PRESENT OTHERS PRESENT
Tracey L. Kendrick Heidi York, County Manager
Gordon Powell C. Ronald Aycock, County Attorney
Jimmy B. Clayton Brenda B. Reaves, Clerk to the Board
Kyle W. Puryear
B. Ray Jeffers
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, June 19, 2017 at 9:00am in the Commissioners’ meeting room
in the Person County Office Building.
Chairman Kendrick called the meeting to order. Vice Chairman Powell gave an
invocation and Commissioner Puryear led the group in the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Commissioner Puryear and carried 5-0 to approve the
agenda.
INFORMAL COMMENTS:
There were no comments from the public.
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Commissioner Puryear and carried 5-0 to approve the
Consent Agenda with the following items:
A. Approval of Minutes of June 5, 2017,
B. Approval of Minutes of June 7, 2017,
C. Budget Amendment #22,
D. NC Education Lottery Application for Northern Middle School for renovations
for $500,000,
E. Person Area Transportation System Safety Plan, and
F. FY 2017-2018 DSS Attorney Contracts for legal services
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NEW BUSINESS:
FISCAL YEAR 2017-2018 ANNUAL BUDGET ORDINANCE:
County Manager, Heidi York requested the Board to adopt the Fiscal Year 2017-
2018 Budget Ordinance noting General Statute 159-13(a) directs that the annual budget
must be adopted by July 1. The Budget Ordinance before the Board for adoption resulted
from the budget work sessions and having fulfilled the legal requirements including the
conducting of a public hearing.
A motion was made by Commissioner Jeffers and carried 5-0 to adopt the Fiscal
Year 2017-2018 Budget Ordinance as presented.
Following is the Fiscal Year 2017-2018 Budget Ordinance, inclusive of Attachment
A, the Fee Schedule as well as an overview of the Adjustments from the Recommended to
Adopted Budget.
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APPOINTMENTS TO BOARDS AND COMMITTEES:
Clerk to the Board, Brenda Reaves stated the Person County Board of
Commissioners solicited volunteers to fill positions on the following boards, commissions,
authorities, and committees through advertisement in the Courier-Times edition dated May
13, 2017 and May 20, 2017 with notice to submit applications by the deadline of June 6,
2017. The highlighted boards denote a competitive board and are eligible for the informal
interview process only should the Board desire this process to aid them in making
appointments. Should the Board be interested in holding the informal interview process
for some or all the competitive boards, please direct the Clerk to organize and inform the
applicants of the informal interview date as set by the Board. Should the Board consider
waiving the process, Ms. Reaves respectively requested that the Board nominate and
appoint as deemed appropriate.
Ms. Reaves presented to the Board interested citizen applications for consideration
for appointments. The Board of Commissioners are encouraged to recruit citizens to fill
the current vacancies for those which no applications have been received.
- ABC Board
3-Year Term: 1 position available
1) RD “Danny” Bumpass, Jr. requested reappointment
A motion was made by Commissioner Puryear and carried 5-0 to reappoint Mr.
RD “Danny” Bumpass, Jr. to the ABC Board for a 3-year term.
- Adult Care Home Community Advisory Committee
1-Year Initial Term; 3-Year Reappointment: 2 positions available
No applications were received.
- Board of Adjustment
3-Year Term: 2 positons
No applications were received
- Board of Health
3-Year Term:
1 position for a pharmacist: Ted Michie requested reappointment
1 position for an engineer: Steven Bailey requested reappointment
1 position from the general public: Christopher Atkins, Jr. requested reappointment
A motion was made by Commissioner Clayton and carried 5-0 to reappoint Ted
Michie (pharmacist rep), Steven Bailey (engineer rep) and Christopher Atkins, Jr. (general
public) to the Board of Health, each for a 3-year term.
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- Economic Development Commission
5-Year Term: 7 positions available for a citizens-at-large
1) Kenneth Perry requested appointment
2) Jeff Fitzgerald requested appointment
3) Ernie Wood requested appointment
4) Charles Derrick Sims requested appointment
5) Dale Reynolds requested appointment
6) Carl Jewell Stonbraker requested appointment
7) Merilyn Newell requested appointment
8) Michael Wilkins requested appointment
9) Danny Talbert requested appointment
10) David Newell, Sr. requested appointment
11) Henry Daniel requested appointment
12) Frances Blalock requested appointment
13) Donald Long requested appointment
14) Phillip Allen requested appointment
A motion was made by Chairman Kendrick and carried 5-0 to conduct informal
interviews with the above named applicants for the Economic Development Commission
on July 10, 2017 starting at 10:30am.
- Environmental Issues Advisory Committee
3-Year Term: 1 position each representing the following townships:
Bushy Fork: No applications were received.
Flat River: Faye Boyd requested appointment
Woodsdale: No applications were received.
Holloway: No applications were received.
Mt. Tirzah: Kenneth Hill requested reappointment
Olive Hill: Sandy Pleasant requested reappointment
Roxboro: No applications were received.
A motion was made by Vice Chairman Powell and carried 5-0 to appoint Faye
Boyd (Flat River rep) and to reappoint Kenneth Hill (Mt. Tirzah rep) and Sandy Pleasant
(Olive Hill rep) to the Environmental Issues Advisory Committee, each for a 3-year term.
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- Home Health and Hospice Advisory Committee
3-Year Term:
1 position for a hospital representative: No applications were received.
1 position for a Health Dept. rep.: Leigh Ann Creson requested reappointment
A motion was made by Chairman Kendrick and carried 5-0 to reappoint Leigh
Ann Creson (Health Dept. rep) on the Home Health and Hospice Advisory Committee for
a 3-year term.
- Industrial Facilities and Pollution Control Financing Authority
6-Year Term: 4 positions available
No applications were received.
- Jury Commission
2-Year Term; 1 position available
1) Bayard Crumpton requested reappointment
2) Marie Hanley requested appointment
A motion was made by Commissioner Puryear and carried 5-0 to reappoint Bayard
Crumpton on the Jury Commission for a 2-year term.
- Juvenile Crime Prevention Council (JCPC)
1-Year Initial Term: 2-Year Reappointment
1 position for a person under the age of 21: No applications were received.
1 position representing the faith community: No applications were received.
1 position representing the business community
1) Charles Harvey requested reappointment
2-Year Term:
1 position for a Juvenile Defense Attorney: No applications were received.
2 positions for citizens-at-large
1) Erika Johnson requested appointment
2) Shiron Terrell requested reappointment
3) Kay Farrell requested reappointment
The Chief of Police, David Hess resigned his seat on JCPC due to a potential conflict and
he recommended Lt. Rickey Hughes to serve as his designee.
A motion was made by Commissioner Jeffers and carried 5-0 to reappoint Charles
Harvey (business community rep), and Kay Farrell (citizen-at-large), each for a 2-year term
on the Juvenile Crime Prevention Council.
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- Kerr Tar Regional Council of Government Board
2 citizens-at-large positions to serve as an alternate with an affiliation to represent the
private sector business, minority or the retired community for an unspecified term.
No applications were received.
- Library Advisory Board
3-Year Term: 2 positions available
1) Lynn Jones requested reappointment
A motion was made by Commissioner Puryear and carried 5-0 to reappoint Lynn
Jones to the Library Advisory Board for a 3-year term.
- Mental Health Community Oversight Board
3-Year Term: 1 position available
1) Antoinetta Royster requested appointment
A motion was made by Commissioner Jeffers and carried 5-0 to appoint
Antoinetta Royster to the Mental Health Community Oversight Board for a 3-year term.
- Nursing Home Advisory Committee
1-Year Initial Term: 3-Year Reappointment; 3 positions available
No applications were received.
- Person Area Transportation System Board
3-Year Term:
1 position available for a representative of private industry,
1 position available for a representative of economic development, and
1 position available for a citizen-at-large
No applications were received.
- Person-Caswell Lake Authority
3-Year Term: 1 position available
1) Tracy Lee Harris requested appointment
2) John Bullock requested appointment
A motion was made by Commissioner Puryear and carried 5-0 to conduct the
informal interviews with the above named applicants of the Person-Caswell Lake Authority
on July 10, 2017 at 8:30am.
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- Piedmont Community College Board of Trustees
4-Year Term: 1 position available
1) Charles Harvey requested appointment
2) Clarence Smith requested appointment
A motion was made by Commissioner Puryear and carried 5-0 to conduct the
informal interviews with the above named applicants of the Piedmont Community College
Board of Trustees on July 10, 2017 at 8:30am.
- Planning Board
3-Year Term: 3 positions available
1) Robert Allen requested reappointment
2) Kenneth Montgomery requested reappointment
A motion was made by Chairman Kendrick and carried 5-0 to reappoint Robert
Allen and Kenneth Montgomery to the Planning Board, each for a 3-year term.
- Recreation Advisory Board
3-Year Term: 2 positions available
1) Froncello Bumpass requested reappointment
A motion was made by Commissioner Jeffers and carried 5-0 to reappoint
Froncello Bumpass on the Recreation Advisory Board for a 3-year term.
- Region K Aging Advisory
3-Year Term: 1 position
No applications were received.
- Voluntary Agricultural District Board
3-Year Term: 1 position available to represent each of the following townships and
designation:
Bushy Fork: Chris Brann requested appointment
Flat River: Ronald Foushee requested reappointment
Mt. Tirzah: Pete Thomas requested reappointment
Farm Bureau: Coleman Whitfield requested reappointment
Grange: Norman Boyette requested reappointment
A motion was made by Commissioner Clayton and carried 5-0 to appoint Chris
Brann (Bushy Fork rep), and reappoint Ronald Foushee (Flat River rep), Pete Thomas (Mt.
Tirzah rep), Coleman Whitfield (Farm Bureau rep), and Norman Boyette (Grange rep) on
the Voluntary Agricultural District Board, each for a 3-year term.
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- Workforce Development Board
1-Year Initial Term; 2-Year Reappointment
1 position available for a representative of a registered apprenticeship program, and
1 position available for a member or an officer of organized labor
No applications were received.
DESIGNATE NACO VOTING DELEGATE FOR THE 2017 ANNUAL
CONFERENCE:
Chairman Kendrick said the voting credentials for the 2017 Annual Conference to
be held July 21-24, 2017, in Franklin County, Ohio, must be submitted by July 7, 2017 in
order for Person County’s delegate to participate in the association’s annual election of
officers and policy adoption.
A motion was made by Commissioner Puryear and carried 5-0 to designate
Commissioner Jeffers as Person County’s delegate for the 2017 Annual NACo Conference.
CHAIRMAN’S REPORT:
Chairman Kendrick reported that on this date at 12:00 noon in the District
Courtroom, Person County will celebrate one of its personians, Ernest T. Dixon, who has
served as a deputy sheriff, a Sheriff in Person County, a volunteer fireman and a lifelong
citizen of the county and will be awarded the Order of the Long Leaf Pine, the highest
award by the Governor of the state of NC.
Chairman Kendrick thanked staff for all the hard work delivering a budget.
MANAGER’S REPORT:
County Manager, Heidi York thanked the Board for its work on the budget as well
as staff for the thoughtful analysis.
COMMISSIONER REPORT/COMMENTS:
Commissioner Jeffers had no report.
Commissioner Clayton reported there was interest among a business group in
Person County for the type of facility as Sierra; he said there was interest for operating the
transfer station and Commissioner Clayton offered his assistance as the Chairman and Vice
Chairman meet with Granville County to get this project moving forward.
Commissioner Puryear had no report.
Vice Chairman Powell had no report.
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CLOSED SESSION #1
A motion was made by Vice Chairman Powell and carried 5-0 to enter into Closed
Session per General Statute 143-318.11(a)(5) at 9:20am to establish, or to instruct the
public body's staff or negotiating agents concerning the position to be taken by or on behalf
of the public body in negotiating the price and other material terms of a contract or
proposed contract for the acquisition of real property by purchase, option, exchange, or
lease with the following individuals permitted to attend: County Manager, Heidi York,
Clerk to the Board, Brenda Reaves, County Attorney, Ron Aycock, Assistant County
Manager, Sybil Tate, Interim IT Director, Chris Puryear and 911 Communications
Manager, Brett Wrenn.
Chairman Kendrick called the Closed Session to order at 9:21am.
A motion was made by Vice Chairman Powell and carried 5-0 to return to open
session at 9:38am.
Chairman Kendrick called the meeting back to order and stated the matter before
the Board was the radio systems.
County Attorney, Ron Aycock stated the action proposed to the Board was to
authorize the County Manager to execute a contract on behalf of the County with either
Wide Open Networks or UtiliPlex for the provision of services specified in the RFP in an
amount not to exceed $336,830.
A motion was made by Commissioner Jeffers and carried 5-0 to authorize the
County Manager to execute a contract, on behalf of the County, with either Wide Open
Networks or UtiliPlex for the provision of services specified in the RFP in an amount not
to exceed $336,830.
RECESS:
A motion was made by Commissioner Jeffers and carried 5-0 to recess the
meeting at 9:40am until 8:30am on July 10, 2017 for the purpose of conducting informal
interviews.
_____________________________ ______________________________
Brenda B. Reaves Tracey L. Kendrick
Clerk to the Board Chairman