BOC Minutes May 1 2017approve
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PERSON COUNTY BOARD OF COMMISSIONERS MAY 1, 2017
MEMBERS PRESENT OTHERS PRESENT
Tracey L. Kendrick Heidi York, County Manager
Gordon Powell C. Ronald Aycock, County Attorney
Jimmy B. Clayton Brenda B. Reaves, Clerk to the Board
Kyle W. Puryear
B. Ray Jeffers
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, May 1, 2017 at 7:00pm in the Commissioners’ meeting room
in the Person County Office Building.
Chairman Kendrick called the meeting to order and gave an invocation. Vice
Chairman Powell led the group in the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Commissioner Jeffers and carried 5-0 to approve the
agenda.
INFORMAL COMMENTS:
The following individuals appeared before the Board to make informal comments:
Mr. Bobby Gray of 3276 McGhees Mill Road, Semora addressed the Board related
to a permanent water solution versus the Duke Energy proposed filtration system for
residents that have been impacted with clean drinking water issues near the power plant.
He asked for the Board of Commissioners to support extending municipal water lines down
McGhees Mill Road.
Mr. Martin Rimmer of 12068 Hurdle Mills Road, Hurdle Mills requested the status
of the Fire Chief’s Association proposal for funding and contracts to be in place by May
15, 2017 to meet the deadline to apply for state grants. He invited the Board to attend the
Fire Chiefs upcoming meeting on May 4, 2017 at the Ceffo Volunteer Fire Department
starting at 7:00pm.
Ms. Sandra Majors of 4072 McGhees Mill Road, Semora told the Board that Duke
Energy has offered residents with drinking water issues a filtration system near the
Roxboro, Mayo and Buies Creek power plants; however other power plant locations would
gain access to municipal water lines. Ms. Majors stated her concerns that the filtration
system was not guaranteed to take care of her water issues and advocated that the municipal
water lines would be installed to residents on McGhee Mill Road.
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Mr. Christopher Crawley of 4904 McGhees Mills Road, Semora requested Board
support and assistance to get a permanent solution in place for residents with drinking water
issues near the power plant.
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Commissioner Jeffers and carried 5-0 to approve the
Consent Agenda with the following item:
A. Budget Amendment #19
NEW BUSINESS:
SECOND READING TO CONSIDER ADOPTION OF THE APPLICATION FOR
SOLID WASTE DISPOSAL FRANCHISE ORDINANCE FOR THE UPPER
PIEDMONT REGIONAL LANDFILL OWNED AND OPERATED BY REPUBLIC
SERVICES OF NC LLC:
Chairman Kendrick presented the Board’s intent from its April 17, 2017 meeting
to approve a two-year extension of the franchise and a one-year contract with Republic.
He asked the Clerk to the Board to read back the approved motion.
Clerk to the Board, Brenda Reaves stated the Board considered the application for
the first reading at its April 17, 2017 meeting. By unanimous vote on April 17, 2017, the
Board approved a motion to extend the franchise agreement with Republic Industries for a
period of not more than two years maintaining the current per day tonnage rate and the
county staff submit options for closure of the landfill during this period, and that to include
proper procedures, legal requirements, and costs of implementing each option for
consideration by the Board.
A motion was made by Commissioner Jeffers and carried 5-0 to approve as
presented.
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PERSON COUNTY JUVENILE CRIME PREVENTION COUNCIL FUNDING
RECOMMENDATIONS FOR FY2017-2018:
Juvenile Crime Prevention Council Chairman, David Carter stated each year,
funding is made available through the North Carolina Department of Public Safety/
Division of Juvenile Justice to Person County and its Juvenile Crime Prevention Council
(JCPC) to be utilized to address the needs of youth at-risk for delinquency as well as
adjudicated undisciplined and delinquent youth in Person County. The funding comes in
the form of a county allocation. All 100 counties in the State of North Carolina are
allocated funds based on the population of youth in the county between the ages of 10 and
17.
Mr. Carter noted that annually, the JCPC conducts a planning process, which
includes an array of legislated tasks: a review of the community risk factors and the risk
levels of youth in the community; an assessment of the needs of the target populations; a
review of the service resources available to address those needs; the identification of
service gaps; and the strategic development of a plan to structure a seamless continuum of
service programming to address the target population needs. As part of the development of
the needed services identified in the continuum, there is a Request for Proposal (RFP)
process that was completed by the JCPC. Non-profits and government entities may apply
for the opportunity to provide services per the guidelines of the RFP. The JCPC reviews
all requests and awards are made to service providers to address service needs identified
by the JCPC. The JCPC makes its recommendation of expenditures of the allocation and
presents its written annual planning documents to the Person County Board of County
Commissioners for its approval. The JCPC performs this function as an extension of the
Board of County Commissioners in its fulfillment of the legislated duties imposed upon
them through general statute.
Additionally, Mr. Carter further noted that on an on-going basis, the JCPC evaluates
the performance of its funded programs by annually monitoring each program through on-
site visits and also monthly through program reporting at the local, monthly JCPC
meetings. The JCPC is also charged with the tasks of increasing public awareness of the
causes of delinquency, addressing strategies to intervene and appropriately responding to
and treating the needs of juveniles while at the same time reducing juvenile recidivism.
The JCPC stands ready to respond to the changing needs of youth and service delivery in
the community.
Mr. Carter presented the following Person County Risk and Needs Assessment
Summary Report to the Board:
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Mr. Carter said the intake of youth into programming resulted from about 80% of
referrals from the school system with the other 20% from law enforcement and citizens.
Commissioner Jeffers asked for an example of moderate level school behavior to
which Mr. Carter noted such behavior would be comparable to a student with multiple
suspensions or an expulsion history.
Related to the 48% of youth, at intake reported to need more Mental Health
Assessment, Commissioner Jeffers asked if such services were received. Mr. Carter stated
the network of providers in Person County, i.e. Freedom House, Youth Villages,
Amethysts, Securing Resources for Consumers along with assessment tools for mental
health and substance abuse, are used to screen juveniles.
Mr. Carter spoke to the GREAT Camp program being awarded JCPC program
funding which requires tracking of participants, noting in the past JCPC has provided
funding for GREAT Camp scholarships. Commissioner Jeffers noted his interest to see if
the GREAT Camp was a preventive for future youth services.
Other than the five program providers recommended for funding, Commissioner
Jeffers asked if there were other program providers to apply for JCPC funding. Assistant
County Manager, Sybil Tate stated Roots & Wings had applied also for the community
service program which was the only competitive program to which Mr. Carter stated the
JCPC voted to keep community service with the Cooperative Extension program, noting
Roots & Wings was awarded by JCPC for the parenting, interpersonal and teen court
programming.
Commissioner Jeffers asked Mr. Carter of the 62% of youth, at intake that come
from families where at least one family member has a past or current involvement with the
justice system was substance abuse related. Mr. Carter said the GREAT Camp program
could provide statistical data information upon conclusion of the program.
Mr. Carter presented the County Funding Plan derived through the JCPC planning
process for use in Fiscal Year 2017-2018 noting the state funding totaled $123,213 with a
20% local county match of $23,420, and a local in-kind contribution of $28,890 for a total
funding plan of $175,523.
A motion was made by Commissioner Jeffers and carried 5-0 to approve the
Person County Funding Plan as presented.
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FISCAL YEAR 2017-2018 BUDGET PRELIMINARY DISCUSSION:
Commissioner Jeffers requested Board discussion on priorities for funding for
Fiscal Year 2017-2018 noting the County Manager stated in a recent email that she did not
have support for a tax increase in her recommended budget. Commissioner Jeffers stated
that at the last time the Board discussed budgetary priorities, which was at the Board
Retreat in February 2017, there were three commissioners willing to increase taxes to
support public safety. He stated opposition to the process that the decision to make changes
to the Board’s priorities for the recommended budget was not done in a public meeting for
a consensus by the Board and/or a vote by the Board.
Commissioner Puryear noted a commissioner could change his opinion on a matter,
attain information to review all options citing that an article in the local paper had outlined
a change of opinion for the commissioner.
Vice Chairman Powell stated the straw poll that was completed at the Board Retreat
was announced by the County Manager as an informal, non-binding straw poll, which was
not an official vote. Vice Chairman Powell added that two days later in the local newspaper
he was quoted that he was not in favor of a tax increase.
Commissioner Jeffers advocated for any direction to the County Manager be done
so during public session.
Commissioner Jeffers noted as the volunteer fire departments are preparing their
budgets and application for grants, it sounded like the recommendation would be for a 2%
increase. Chairman Kendrick added his recommendation for the volunteer fire departments
to plan on the decision that has been made and voted in the past for a 2% increase.
CHAIRMAN’S REPORT:
Chairman Kendrick had no report.
MANAGER’S REPORT:
County Manager, Heidi York asked the Board to let the Clerk to the Board know if
they would attend the Fire Chief’s meeting on May 4th at Ceffo Volunteer Fire Department
for a quorum notice to be distributed.
Ms. York reminded the Board of the reception for the new Person County Schools’
Superintendent, Dr. Rodney Peterson scheduled for May 3, 2017 5:00pm-6:30pm in the
County Auditorium.
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COMMISSIONER REPORT/COMMENTS:
Commissioner Jeffers reported he attended Person High Schools’ scholars program
and wished those students the best of luck.
Commissioner Jeffers asked for an agenda item at the Board’s next meeting for a
resolution of support for a municipal water extension for a permanent water supply; if
approved by the Board of Commissioners he asked for it to be sent to the Governor, the
County’s Senator and Representative, City Council and to Duke Energy.
Commissioner Clayton stated support of a permanent water supply solution by the
City as the preferable option for the residents near the power plant.
Commissioner Clayton requested information on the cost of re-opening the transfer
station at the old landfill, refurbishing the scale house and a price for hauling part of the
solid waste to Granville County versus citizen self-haul noting his vision was to charge
more than Granville would charge. County Manager, Heidi York stated the Board has a
memo from the consultant outlining options and she will put on an upcoming agenda for
the Board.
Commissioner Puryear asked the County Manager to reach out to the private waste
providers for known impacts of fees that may change if the landfill is closed.
Vice Chairman Powell did not have any report.
ADJOURNMENT:
A motion was made by Vice Chairman Powell and carried 5-0 to adjourn the
meeting at 7:50pm.
_____________________________ ______________________________
Brenda B. Reaves Tracey L. Kendrick
Clerk to the Board Chairman