BOC Minutes September 6 2016 approve
September 6, 2016
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PERSON COUNTY BOARD OF COMMISSIONERS SEPTEMBER 6, 2016
MEMBERS PRESENT OTHERS PRESENT
David Newell, Sr. Heidi York, County Manager
Tracey L. Kendrick C. Ronald Aycock, County Attorney
Jimmy B. Clayton Brenda B. Reaves, Clerk to the Board
Kyle W. Puryear
B. Ray Jeffers
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Tuesday, September 6, 2016 at 9:00am in the Commissioners’ meeting
room in the Person County Office Building.
Chairman Newell was absent until 9:03am. Vice Chairman Kendrick called the
meeting to order. Commissioner Clayton gave an invocation and Commissioner Puryear
led the group in the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Commissioner Puryear and carried 4-0 to approve the
agenda.
PUBLIC HEARING:
PROPOSED TEXT AMENDMENTS TO PERSON COUNTY’S ZONING
ORDINANCE:
A motion was made by Commissioner Puryear and carried 4-0 to open the duly
advertised public hearing for proposed text amendments to Person County’s Zoning
Ordinance.
Planning Director, Mike Ciriello presented to the Board of Commissioners
proposed text amendments to Person County’s Zoning Ordinance noting that the Person
County Department of Planning and Zoning was charged with the maintenance and
enforcement of the Person County Land Use and Zoning Ordinance. This responsibility
included ensuring that the document was reviewed and updated for errors, outdated
material, NC General Assembly mandated legislative changes, and to improve the ability
of the document to serve and protect the general public’s health, safety and welfare.
Mr. Ciriello stated the most common concerns about the County’s land use rules
are that the standards, definitions, and use tables are difficult to read and understand.
Concerns have also been raised about uses allowed in areas of the County that residents
assume are intended for “rural” and/or “residential” uses. Mr. Ciriello noted that while the
“Residential” (R) zoning district was delineated for, and written to accommodate,
“residential” uses almost exclusively; the same may not be said for the “rural conservation”
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(RC) district. Mr. Ciriello said the RC district was the least restrictive zoning district in
the County. This means that almost any use was allowed and there are no standards in
place to provide physical buffers between uses that are frequently incompatible. For
example, commercial junkyards are allowed next to single-family residential. In all cases,
the impact on access, property values, safety and health concerns, of a use and the design
of the site should be carefully considered in the County’s rules.
Mr. Ciriello told the group that the proposed text amendments are related to the
land use and design standards for industrial uses in the County. These changes emerged
from discussions with the County’s economic development and industrial recruitment staff
and local industry leaders. Mr. Ciriello stated the goal of the proposed changes was to
make the process easier to implement for the consumer by generalizing and clarifying the
definition of industrial uses. Basically, modern “industrial” uses like precision
manufacturing, are allowed in any zoning district, except Residential (R), without the need
for a special use permit. Taken into account are issues related to the adjacency of
inharmonious uses and concerns expressed by land owners in the Rural Conservation (RC)
district. Planning and economic development staff and the Planning Board agree that these
may be mitigated with physical buffers, including the retention of existing vegetation,
while noise, odor and vibrations are mitigated by the distance separating industrial property
structures from residential property. For example, Mr. Ciriello said heavy industrial uses
would typically require a Special Use Permit and a maintained vegetative buffer at least
150-feet wide from a residential structure. For light industrial uses, the requirement is a
50-foot wide vegetative buffer. Mr. Ciriello noted these standards are consistent with those
in adjacent counties.
Mr. Ciriello stated the changes proposed are as outlined in four parts as listed
below:
PART 1: Amended Appendix B: Definitions. Includes the addition of definitions
previously missing or required to support changes related to “Industrial Use”;
PART 2: Amended Appendix C: Table of Permitted Uses. Amended to remove individual
“industrial uses” since these are now clustered into either “heavy” or, “light” industrial
uses;
PART 3: NOTE 2 Industrial and Manufacturing Operations. Note 2 was expanded to give
examples of “heavy” or, “light” industrial uses and provides interpretative information for
staff and consumers; and
PART 4: Amendments to the Zoning Ordinances’ dimensional and design standards.
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Mr. Ciriello noted the Person County Planning Board voted unanimously to
recommend approval of the proposed text amendments. Mr. Ciriello stated the Board of
Commissioners may elect to vote on these as a whole, or, vote on proposed text
amendments separately as outlined above.
Commissioner Clayton stated in Note 2 that Quarries and Mining are not included
under light or heavy industrial uses but are listed in the Table of Permitted Uses. Mr.
Ciriello confirmed for the group that Quarries should have been taken out and that it was
an oversight to which he would correct.
Commissioner Clayton asked Mr. Ciriello if there was a requirement to pave all
parking lots. Mr. Ciriello noted the proposed text amendments did not include any change
for pavement as it is required for industrial uses. Mr. Ciriello further noted that in any event
where a Special Use Permit was requested, the Board would have an opportunity to change
the requirement. Mr. Ciriello explained that should the request be a use by right and
without a request for a Special Use Permit, the requirement as noted in the ordinance would
prevail. The difference in a use by right and a use that requires a Special Use Permit is the
impact the use can have on adjacent properties in terms of health, safety and welfare of its
landowners and their rights. Mr. Ciriello stated if there was a request to change the design
standards, a variance to the rule would go before the County’s Board of Adjustment.
Commissioner Clayton stated in Section 75 Table of Dimensional Requirements,
industrial uses located adjacent or across any right of way from residential properties, a
vegetative buffer was required. Commissioner Clayton voiced concerns of inserting strict
language on a buffer into the ordinance recalling two instances whereby a residential
property owner adjacent to the use did not want the vegetative buffer to restrict their line
of sight preferring the night lights to shine. Commissioner Clayton asked the County
Attorney for any language that may ease the requirement. County Attorney, Ron Aycock
stated consideration for language that allowed for a vegetative buffer in the case that a
structure presents an unreasonable hardship on adjacent properties. Mr. Ciriello and
Chairman Newell added the ordinance was in place to protect the current homeowners as
well as any future homeowners noting that if a use required a Special Use Permit, the
adjacent homeowners would have an opportunity to address the Board prior to the use
being approved. Mr. Ciriello further noted there was not a lot of landscaping required in
the standards; it requires one evergreen or deciduous tree for every 500 square feet.
Commissioner Clayton asked if someone with the Extension Service or Forestry
Service would be qualified to approve a landscape plan for the required vegetative buffer.
Mr. Ciriello said he had recommended private sector professionals for the evaluation of
existing vegetation that could be counted toward the buffer noting he was willing to add
equally qualified professionals with certification from the state.
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Commissioner Jeffers noted the proposed amendments reference a fire inspector
and asked the County Manager if the County had a fire inspector. County Manager, Heidi
York noted the terminology had originally referenced a Fire Marshal to which she asked
Mr. Ciriello to change to a Fire Inspector. Ms. York noted the County has hired an
individual and he has been employed almost two weeks.
Chairman Newell apologized to the group for his late arrival to the meeting (during
Mr. Ciriello’s presentation).
There were no individuals appearing before the Board to speak in favor nor in
opposition to the proposed text amendments to Person County’s Zoning Ordinance.
A motion was made by Commissioner Jeffers and carried 5-0 to close the public
hearing for proposed text amendments to Person County’s Zoning Ordinance.
County Manager, Heidi York brought to the group’s attention that Mr. Kenneth
Perry, Chairman of the Person County Economic Development Commission had submitted
written comments and a copy of his letter was placed at each commissioners’ seat.
CONSIDERATION TO APPROVE PROPOSED TEXT AMENDMENTS TO
PERSON COUNTY’S ZONING ORDINANCE:
A motion was made by Vice Chairman Kendrick and carried 5-0 to approve the
text amendments to Person County’s Zoning Ordinance as presented by Mr. Ciriello
including all parts as follows:
PART 1: Amended Appendix B: Definitions. Includes the addition of definitions
previously missing or required to support changes related to “Industrial Use”;
PART 2: Amended Appendix C: Table of Permitted Uses. Amended to remove individual
“industrial uses” since these are now clustered into either “heavy” or, “light” industrial
uses;
PART 3: NOTE 2 Industrial and Manufacturing Operations. Note 2 (see chart below) was
expanded to give examples of “heavy” or, “light” industrial uses and provides interpretative
information for staff and consumers; and
PART 4: Amendments to the Zoning Ordinances’ dimensional and design standards.
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NOTE 2 – INDUSTRIAL AND MANUFACTURING OPERATIONS
(Amended 3/18/96; 9/6/2016)
TYPE OF
INDUSTRIAL
USE
GENERAL DESCRIPTION, INTENT AND STANDARDS EXAMPLES OF USES
Light
Industrial
(LI)
Light industrial uses are prohibited in the Residential
(R) District.
Uses in this category are a use by right unless located
within 250’ of a residential structure as measured from
the outside wall of any structure closest to the
property line, inclusive of easements and rights of way.
Uses that include structures located within 250’ of an
adjacent residential use may be approved with a
special use permit.
Vegetative and/or structural buffers shall be required
when light industrial land uses are adjacent to or
across from, any residential use regardless of the
distance separating uses (For additional information,
please see Setback Requirements – Section 75)
Typical uses may include offices, research and
development laboratories; light, precision and/ or
advanced manufacturing including manufacture,
assembly and repair. Offices and light manufacturing
(secondary processing) are permitted as well as
building materials storage and sales, self‐storage, and
contractors and construction yards and distribution of
goods produced on site.
The intent of these categories is to provide
development standards that promote the
development of industrial and manufacturing
operations without compromising the health, safety
and welfare of properties adjacent to and in the
vicinity of the project area. Included in this category
Manufacture, assembly,
repair or servicing of light
industrial goods and
products;
business or consumer
machinery; equipment,
products or by‐products;
Construction storage;
Commercial bakery;
Crematorium;
Cold storage plant;
Coal sales and storage;
Equipment rental;
Exterminator;
Janitorial / building
maintenance service;
maintenance yard facility;
Manufacture, assembly
and repair of computer
components including
semi‐conductors;
precision instruments;
electrical / electronic;
toys; solar and wind
energy components;
telecommunication
equipment; advanced
textiles; transportation
equipment components;
Sheet metal shop;
Bottling;
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are uses that shall have minimal impacts on the public
health, safety and welfare.
The distinctions used in this category closely follow the
NAICS definitions. Manufacturing establishments are
located in plants, factories, or mills and employ power‐
driven machines and materials‐handling equipment.
They may also employ workers who create new
products by hand, without the characteristic
machinery‐intensive enterprise. Many manufacturing
establishments process products of agriculture,
forestry, fishing, mining, or quarrying as well as
products of other manufacturing establishments. The
subcategories reflect sectors with distinct production
processes related to material inputs, production
equipment, and employee skills. Most manufacturing
establishments have some form of captive services
(e.g., research and development, and administrative
operations, such as accounting, payroll, or
management). These are functionally the same as the
primary establishment. However, when such services
are provided by separate establishments, they will be
evaluated as either light or heavy industrial in their
own right. If needed, Person County Planning and
Zoning staff should rely on the NAICS’ activity
dimension to differentiate between an office activity
and a factory activity for such establishments.
Industrial operations involving the manufacturing,
processing, fabrication of acetylene gas (except for use
on premises), ammunition, explosives, fireworks,
gunpowder, or matches shall not be allowed in any
district. (Amended 5/18/92)
A special use permit shall be required for industrial
uses not specifically permitted as a "Use‐By‐Right"
in any district except Residential (R).
Storage area for
manufacturing welding,
machine and tool repair;
Woodworking, cabinet
making, and/or furniture
manufacturing
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TYPE OF
INDUSTRIAL
USE
GENERAL DESCRIPTION EXAMPLES OF USES
Heavy
Industrial
(HI)
Heavy industrial uses are prohibited in the Residential
(R) district.
Uses in this category would generally be consider a use
by right unless the property line and/or operations and
facilities are located within 2640’ of a residential
structure in any zoning district or if located in the Rural
Conservation district.
This District is generally for those industrial uses where
the impacts to the public health, safety and/or welfare
are greatest.
These industrial uses typically have large land
requirements and require the outdoor storage of
materials. In addition to most of the industrial uses
permitted in the LI District, uses involving the primary
processing of materials such as metal refining, plastics,
pulp and paper, animal rendering, clay sand or gravel
processing are permitted as of right.
The Director of Planning may use discretion to
consider uses not specifically listed here as long as
these meet the intent of the definition. The Planning
Director shall provide a summary supporting of their
interpretation for the record.
The distinctions used in this category closely follow the
NAICS definitions. Manufacturing establishments are
located in plants, factories, or mills and employ power‐
driven machines and materials‐handling equipment.
They may also employ workers who create new
products by hand, without the characteristic
machinery‐intensive enterprise. Many manufacturing
establishments process products of agriculture,
forestry, fishing, mining, or quarrying as well as
products of other manufacturing establishments. The
subcategories reflect sectors with distinct production
Animal Processing,
Packing, Treatment and
Storage Livestock
Slaughtering, Processing
of Food and Related
Products
Production of Chemicals,
Rubber, Leather, Clay,
Bone, Plastic, Stone,
Glass, Fertilizer
Production of Fabrication
of Metals or Metal
Products (enameling,
galvanizing, sawmill)
Asphalt and concrete
plants
Power generating plants,
including the storage of
ore, coal, atmospheric
gas, grain, petroleum and
other materials used to
produce power
Hazardous material
disposal
Commercial wrecking,
junk or salvage yard
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processes related to material inputs, production
equipment, and employee skills. Most manufacturing
establishments have some form of captive services
(e.g., research and development, and administrative
operations, such as accounting, payroll, or
management). These are functionally the same as the
primary establishment. However, when such services
are provided by separate establishments, they will be
evaluated as either light or heavy industrial in their
own right. If needed, Person County Planning and
Zoning staff should rely on the NAICS’ activity
dimension to differentiate between an office activity
and a factory activity for such establishments.
Industrial operations involving the manufacturing,
processing, fabrication of acetylene gas (except for use
on premises), ammunition, explosives, fireworks,
gunpowder, or matches shall not be allowed in any
district. (Amended 5/18/92)
A special use permit shall be required for industrial
uses not specifically permitted as a "Use‐By‐Right"
in any district except Residential (R).
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INFORMAL COMMENTS:
The following individuals appeared before the Board to make informal comments:
Ms. Margaret McMann of 303 Windsor Drive, Roxboro and Friends of the Library
President, along with Eaton representative, Judy Gravitte and Library Director, Christy
Bondy acknowledged funding donations and installation of handicapped electronic push
button doors at the Person County Library. Ms. Bondy stated that through the fundraising
efforts of the Friends of the Library and the generous donation from Eaton Corporation,
the handicapped electronic push button doors as well as purchase of a smart board and
laptops, all items that were noted on a community needs assessment, would now be
available.
Ms. Frances Blalock of 1504 Surl Mt. Tirzah Road, Timberlake addressed the
proposed Solid Waste Disposal Franchise Ordinance noting the Board of Commissioners
had not presented the citizens with a contract with protection for Person County. Ms.
Blalock reiterated her preference that the Board stop the process for a contract renewal but
should the Board proceed, she requested the Board of Commissioners to invite a
representative of PC PRIDE as well as one member from the Environmental Issues
Advisory Committee to sit in on any closed sessions for input noting these two groups have
tremendous knowledge of the landfill issues. Ms. Blalock presented to the Board a wish
list from the residents that live near the landfill that included that the landfill revenue be
used to test and remediate wells within a specified radius, fund yearly fees, retesting of
wells every five years, In addition, a request to reduce taxes for those residents, assume
responsibility for purchasing hard to sell property and reinstate a monitor at the landfill.
Ms. Betty Blalock of 144 Tirzah Ridge, Rougemont stated she had conducted her
own survey counting wells that lie within a two-mile radius of the landfill to which she
noted 491 wells and she wasn’t finished with all the roads. She shared that she had be told
that three more people on Julian Oakley have cancer to which she opined from effects of
the landfill. She opposed the statement that the roads not been impacted from the landfill
noting the roads had been repaved a number of times. Ms. Blalock asked the Board if the
money earned from the landfill was worth the death of a township.
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DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Commissioner Jeffers and carried 5-0 to approve the
Consent Agenda with the following items:
A. Approval of Minutes of August 15, 2016,
B. Budget Amendment #4,
C. Budget Amendment #5 Carryforward of purchase orders for FY2016, and
D. Home & Community Care Block Grant Final Revised County Funding Plan for
FY2016 for the Person County Dept. of Social Services.
NEW BUSINESS:
PROPOSED ROAD DEDICATION TO WORLD WAR I VETERAN, JESSE
LUNSFORD:
Commissioner Clayton introduced Mr. Charlie Lunsford and Ms. Susan Lunsford
Cox to make a request of the Board of Commissioners to support having a portion of US
Highway 158 East dedicated and named in honor of World War I veteran, Jesse Lunsford.
Mr. Lunsford, nephew of Jesse Lunsford sought unanimous support for his petition
to have a portion of US Highway 158 East dedicated and named for World War I veteran,
Jesse Lunsford noting the Board of Commissioners approval was required by the NC Board
of Transportation. Recipients of the Distinguished Service Cross are eligible to have a
roadway named and dedicated that is five miles or less. The section of US Highway 158
East proposed extends from the west side of the Morristown store for four and a half miles
to the intersection of Thomas Store Road and Glenn Fogelman Road which encompasses
where Lunsford was born, raised, ran a store and was buried upon his death in 1972.
Mr. Lunsford stated he and his family was unaware that his uncle had been
presented with the Distinguished Service Cross, the second highest military honor after the
Medal of Honor. Less than one year ago, Mr. Lunsford noted Mr. Harold Davis, an
American Legion member from Wilmington informed the family of the honor. Mr.
Lunsford told the group that his uncle, Jesse Lunsford was born in 1895 in Person County
and was raised on a tobacco farm. He joined the Army in 1917 when the US declared war
on Germany and remained enlisted for the duration of the war. Jesse Lunsford received
military training in South Carolina and was deployed to Nice, France. In September 1918,
Corporal Jesse Lunsford displayed extraordinary heroism in action when serving with
Company G, 120th Infantry Regiment, 30th Division, A.E.F., near Bellicourt, France.
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Mr. Lunsford and his family received the Distinguished Service Cross in a
presentation by US Congressman Mark Walker on June 2, 2016 in a special ceremony; the
awarded Distinguished Service Cross is now on display at the Person County Museum of
History.
Ms. Cox, niece of Jesse Lunsford, recalled some details of her uncle’s life noting
how proud she was of him.
Mr. Lunsford noted he had obtained over 730 names for a petition to support the
road dedication. He presented to the Clerk to the Board four letters of support.
A motion was made by Commissioner Clayton and carried 5-0 to offer a resolution
of support to dedicate and rename a section of US Highway 158 East near Morristown in
honor of World War I hero, Jesse Lunsford.
PROPOSED ROAD RE-NAMING OF THE DEAD END SEGMENT OF
PROVIDENCE ROAD:
GIS Manager, Sallie Vaughn stated Providence Road has been split into two
segments by the construction of Highway 501, now named Jim Thorpe Hwy. Ms. Vaughn
noted the segment on the east of the new highway was approximately 800 ft. long, serves
two homes, and provides access to a church and cemetery. The segment to the west of the
new highway has been realigned to connect with Thaxton Road and remains a through
street.
Ms. Vaughn said that due to this realignment, duplicate addresses exists along both
segments of Providence Road, which may jeopardize public health, safety, and general
welfare as described in Ordinance Regulating Addressing and Road Naming in Person
County Article IV, Section 406B. Therefore, the Person County Address Coordinator has
determined that the dead end segment of Providence Road on the east side of the new
highway should be renamed.
Ms. Vaughn noted certified mail was sent on July 29, 2016 to affected property
owners in attempt to solicit road name suggestions. A time frame of 10 business days to
respond was requested and no responses have been received. Therefore, the Person County
Address Coordinator has chosen the roadway name of Providence Cemetery Court.
Ms. Vaughn said the County’s Ordinance required a public hearing prior to
changing a road name with ten days of advance notice prior to the hearing being conducted.
Ms. Vaughn requested the Board to approve or deny the roadway name of Providence
Cemetery Court, call for a public hearing to be set for October 3, 2016 at 7:00pm and to
authorize publication of the public hearing notice.
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A motion was made by Vice Chairman Kendrick and to approve Providence
Cemetery as the roadway name for new roadway east of the new highway, approximately
800 ft. long as presented and to call for a public hearing on this matter be set for October
3, 2016 at 7:00pm and to authorize publication of the public hearing notice.
An amended motion was made by Vice Chairman Kendrick and carried 5-0 to
approve Providence Cemetery Court as the roadway name for new roadway east of the new
highway, approximately 800 ft. long as presented and to call for a public hearing on this
matter be set for October 3, 2016 at 7:00pm and to authorize publication of the public
hearing notice.
TOURISM DEVELOPMENT AUTHORITY ANNUAL REPORT:
Ms. Margaret McMann, Director of Person County Tourism Development
Authority (TDA) presented the 2015-2016 Annual Report which included a summary the
financial position of TDA as well as the successes, activities, and promotions of the area.
The following pages highlight Ms. McMann’s presentation.
Commissioner Jeffers asked Ms. McMann to explain TDA’s grant process noting
there were two type of grants: tourism promotion grant and a tourism related grant. Ms.
McMann stated the tourism promotion grant was a specific event whereby a tourism related
grant was to showcase the area. Ms. McMann noted TDA’s new grant procedure was
reimburse tourism grants based on receipts turned in.
Commissioner Jeffers and Chairman Newell requested a copy of TDA’s balance
sheet and the form 990 from the last audit.
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PROPOSED NEW ENVIRONMENT HEALTH FEES – ENGINEERED OPTION
PERMIT FEES:
Health Director, Janet Clayton presented to the Board of Commissioners proposed
new Environmental Health fees, specifically an Engineered Option Permit (EOP) fees. As
of July 1, 2016, the rule, 15A NCAC 18A.1971, allows for EOP for onsite wastewater
systems. The rule also outlines the local health department’s responsibilities regarding the
Engineered Option Permit. Section (k) of the rule is stated below:
(k) LOCAL HEALTH DEPARTMENT RESPONSIBILITIES: The local health department
(LHD) is responsible for the following activities related to the EOP system:
1) Perform a completeness review of the Notice of Intent to Construct to verify
inclusion of information required by this Rule and indicate written verification of
completeness determination;
2) Attend the post-construction conference to observe location of system components
and start-up conditions;
3) Provide written confirmation of Authorization to Operate upon receipt of complete
information required by this Rule;
4) File all EOP documentation consistent with current permit filing procedures at the
local health department;
5) Submit a copy of the final Notice of Intent common form and written confirmation
of Authorization to Operate to the Department;
6) Review the performance and operation reports submitted in accordance with Table
V(b) of Rule .1961 of this Section;
7) Perform on-site compliance inspections of the wastewater system in accordance
with Table V(a) of Rule .1961 of this Section;
8) Investigate EOP system complaints;
9) Issue a notice of violation for systems determined to be malfunctioning in
accordance with Rule.1961(a) of this Section. The LHD shall direct the owner to
contact the design professional engineer, project licensed soil scientist, licensed
geologist, and contractor, as appropriate, for determination of the reason of the
malfunction and development of a Notice of Intent to Construct for repairs; and
10) Require an owner receiving a notice of violation to pump and haul sewage in
accordance with Rule .1961(m) of this Section.
As stated below, NCGS 130A-336.1(n) allows for the local health department to
assess a fee for its work regarding the engineered option permit up to thirty percent of the
total permit fees established.
G.S. 130A-336.1(n) "Fees. – The local health department may assess a fee for the engineered option
permit of up to thirty percent (30%) of the cumulative total of the fees the department has
established to obtain an improvement permit, an authorization to construct, and an operations
permit for wastewater systems under its jurisdiction. The fee shall only be used by the department
in support of its work pursuant to this section to conduct site inspections; support the department's
staff participation at post-construction conference meetings; and archive the engineered permit with
the county register of deeds or other recordation of the wastewater system as required."
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Ms. Clayton stated the Person County Board of Health approved the proposed new
fees on August 22, 2016 and requested the Board of County Commissioners to approve the
proposed fees effective September 7, 2016.
A motion was made by Commissioner Clayton and carried 5-0 to approve
Engineered Option Permit fees as presented.
DESIGNATION OF LANDFILL FRANCHISE FEES FOR PUBLIC GOOD:
Vice Chairman Kendrick offered an opportunity for the Board of Commissioners
to discuss the designation of landfill franchise fees to be used to fund specific projects, i.e.
broadband internet rather than the funding going into the General Fund; however, no
discussion ensued.
NC ASSOCIATION OF COUNTY COMMISSIONERS LEGISLATIVE GOALS:
Assistant County Manager, Sybil Tate requested the Board’s direction to staff on
submitting legislative goals to the NC Association of County Commissioners (NCACC).
All counties were asked to participate in the NCACC’s legislative goals process as the
goals submitted are used to craft the NCACC’s final Legislative Goals package, which
guides the NCACC’s lobby efforts.
Ms. Tate noted all goals must be submitted electronically via the NCACC
website by September 23, 2016. The goal(s) submitted should also include either a
resolution from the Board of Commissioners or a signed letter from the Chairman of the
Board submitting the goal on behalf of the entire board.
Chairman Newell cited the need to eliminate stormwater regulatory legislation.
Vice Chairman Kendrick requested the need for counties to have the ability to lease
equipment for broadband services. Commissioners Clayton and Jeffers noted this was
already a goal however they would reiterate the importance for Person County.
System Type Type II Type III Type IV Type V
Improvement
Permit
$200 $200 $200 $200
Authorization to
Construct
$150 $300 $400 $500
Total Fees $350 $500 $600 $700
Allowed EOP Fee
(30%)
$105 $150 $180 $210
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BOARD AND COMMITTEE APPOINTMENTS:
Clerk to the Board, Brenda Reaves, presented interested citizen applications for
consideration for appointment to fill current vacancies on county boards and committees.
- Home Health and Hospice Advisory Committee
3-Year Term; a representative of the Hospital
1) Amber Ellixson, Person Memorial Hospital Quality Director requested
appointment.
- Juvenile Crime Prevention Council
Sheriff Jones requested a new representative for Person County Sheriff’s
Department: Sgt. Cheryl Hughes will replace Deputy Mark Sharlow to fulfill
term to 12/31/17.
- Kerr Tar Regional Council of Government Board
1 position as well as 2 alternates for citizens-at-large with an affiliation to represent
the private sector business, minority or the retired community for an unspecified
term.
1) Connee C. White requested appointment
A motion was made by Commissioner Puryear and carried 5-0 to appoint Amber
Ellixson as the hospital representative on the Home Health and Hospice Advisory
Committee for a 3-year term, to appoint Sgt. Cheryl Hughes to replace Deputy Mark
Sharlow on the Juvenile Crime Prevention Council to fulfill the term to December 31, 2017
and to appoint Connee C. White as Person County’s representative on the Kerr Tar
Regional Council of Government Board for an unspecified term.
CHAIRMAN’S REPORT:
Chairman Newell had no report.
MANAGER’S REPORT:
County Manager, Heidi York had no report.
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COMMISSIONER REPORT/COMMENTS:
Commissioner Jeffers reported the following:
He and Chairman Newell attended a recent Volunteer Fire Dept. Chiefs’
meeting to which they discussed proposed funding criteria for the next
budget year. Commissioner Jeffers suggested a separate work session to
have the criteria presented so that staff may review and evaluate prior to
January.
He would request an item on the next agenda for Environmental Issues
Advisory Committee’ resolution(s) that would be submitted to the Clerk of
the Board.
Residents of the McGhees Mills areas would like to come before the Board
at the next meeting to discuss concerns.
Request that entities that present an annual report have the information
included in the Board packet for review prior to the meeting. Chairman
Newell added for the entity should include a full accounting (balance sheet)
at the same time.
Commissioner Clayton reported an appreciation event to be held at the Life Matters
Warehouse scheduled for October 4, 2016 honoring public safety workers from 4:00pm to
7:00pm.
Commissioner Puryear had no report.
Vice Chairman Kendrick had no report.
September 6, 2016
27
CLOSED SESSION #1
A motion was made by Commissioner Puryear and carried 5-0 to enter Closed
Session per General Statute 143-318.11(a)(5) for the purpose to consider the acquisition or
lease of real property at 10:27am with the following individuals permitted to attend:
County Manager, Heidi York, Clerk to the Board, Brenda Reaves, County Attorney, Ron
Aycock and Person Senior Center Director, Maynell Harper.
Chairman Newell called the Closed Session to order at 10:30am.
A motion was made by Commissioner Puryear and carried 5-0 to return to open
session at 10:47am.
CLOSED SESSION #2
A motion was made by Commissioner Puryear and carried 5-0 to enter into Closed
Session per General Statute 143-318.11(a)(3) for the purpose to consult with the county
attorney in order to preserve the attorney-client privilege at 10:48am with the following
individuals permitted to attend: County Attorney, Ron Aycock, County Manager, Heidi
York, Clerk to the Board, Brenda Reaves, Economic Development Director, Stuart Gilbert,
and Tax Administrator, Russell Jones.
A motion was made by Commissioner Puryear and carried 5-0 to return to open
session at 10:59am.
CLOSED SESSION #3
A motion was made by Commissioner Jeffers and carried 5-0 to enter Closed
Session per General Statute 143-318.11(a) (3) to consult with an attorney and General
Statute 143-318.11(a) (5) to establish, or to instruct the public body's staff or negotiating
agents concerning the position to be taken by or on behalf of the public body in negotiating
the price and other material terms of a contract at 10:59am with the following individuals
permitted to attend: County Manager, Heidi York, Clerk to the Board, Brenda Reaves,
County Attorney, Ron Aycock, and Assistant County Manager, Sybil Tate.
A motion was made by Commissioner Puryear and carried 5-0 to return to open
session at 11:16am.
September 6, 2016
28
A motion was made by Chairman Newell and carried 3-2 stating that due to
discovery of recent technology, it is in the best interest of the County to cancel the public
hearing on the landfill (scheduled for September 19, 2016 at 7:00pm) to see what the
technology has to offer going forward. Chairman Newell, Vice Chairman Kendrick and
Commissioner Puryear voted in favor of the motion. Commissioners Clayton and Jeffers
voted against the motion.
ADJOURNMENT:
A motion was made by Commissioner Clayton and carried 5-0 to adjourn the
meeting at 11:17am.
_____________________________ ______________________________
Brenda B. Reaves David Newell, Sr.
Clerk to the Board Chairman