BOC Minutes August 1 2016 approve
August 1, 2016
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PERSON COUNTY BOARD OF COMMISSIONERS AUGUST 1, 2016
MEMBERS PRESENT OTHERS PRESENT
David Newell, Sr. Heidi York, County Manager
Tracey L. Kendrick C. Ronald Aycock, County Attorney
Jimmy B. Clayton Brenda B. Reaves, Clerk to the Board
Kyle W. Puryear
B. Ray Jeffers
The Board of Commissioners for the County of Person, North Carolina, met in
recessed session on Monday, August 1, 2016 at 6:00pm in the Commissioners’ meeting
room in the Person County Office Building for the purpose to hold the informal interviews
with applicants of selected boards.
Chairman Newell called the recessed meeting to order.
A motion was made by Commissioner Jeffers and carried 5-0 to enter Closed
Session #1 for the purpose of considering appointment of individuals through an informal
interview process with applicants of boards and committees per General Statutes 143-
318.11(a)(6) at 6:00pm for the following boards:
A. ABC Board
B. Piedmont Community College Board of Trustees
C. Social Services Board
Summer Intern, Ellis Johnson and the Clerk to the Board, Brenda Reaves, also
attended the Closed Session in additional to the applicants that were interviewed
individually.
Chairman Newell called the Closed Session to order at 6:00pm.
A motion was made by Commissioner Jeffers and carried 5-0 to return to open
session at 6:51pm.
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APPOINTMENT TO BOARDS AND COMMITTEES:
Clerk to the Board Brenda Reaves presented citizen applications for consideration
for nomination to be appointed by the Board of Commissioners, as deemed appropriate.
ABC Board
3-Year Term: 1 position available
1) Garland Graves, Jr. requested appointment
2) Michael Laws requested reappointment
3) Norman Carden requested appointment
A motion was made by Commissioner Puryear and carried 5-0 to reappoint
Michael Laws to the ABC Board for a 3-year term.
Piedmont Community College Board of Trustees
4-Year Term: 1 position available
1) Bayard Crumpton requested reappointment
2) Jason Torian requested appointment
A motion was made by Commissioner Puryear and carried 5-0 to reappoint Bayard
Crumpton to the Piedmont Community College Board of Trustees for a 4-year term.
Social Services Board
3-Year Term: 1 position available
1) Treco Lea-Jeffers requested appointment
2) Elbert Franklin Dickens requested appointment
Commissioner Jeffers requested Board consideration to recuse him from the Social
Services Board appointment vote due to one of the applicants being his spouse.
A motion was made by Commissioner Puryear and carried 5-0 to recuse
Commissioner Jeffers from the Social Services Board appointment vote.
A motion was made by Vice Chairman Kendrick and carried 4-0 to appoint Elbert
Franklin Dickens to the Social Services Board for a 3-year term.
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Environmental Issues Advisory Committee
3-Year Term: 1 position each representing the following townships:
Bushy Fork, Cunningham, and Flat River
1) Al Stehle requested appointment to represent the Cunningham Township
A motion was made by Vice Chairman Kendrick and carried 5-0 to appoint Al
Stehle as the Cunningham Township representative on the Environmental Issues Advisory
Committee for a 3-year term.
Juvenile Crime Prevention Council
1-Year Initial Term: 2-Year Reappointment
1 position for a substance abuse professional,
1) Bruce Walsh requested appointment
1 position for a person under the age of 21,
2-Year Term:
1 position for a Juvenile Defense Attorney,
1) Melinda Fife requested appointment
1 position for a representative or person affiliated with Mental Health,
1) Martha Pickett requested appointment
A motion was made by Commissioner Clayton and carried 5-0 to appoint Bruce
Walsh (substance abuse professional) for a 1-year term, Melina Fife (Juvenile Defense
Attorney) for a 2-year term and Martha Pickett (Mental Health representative) for a 2-year
term on the Juvenile Crime Prevention Council.
Chairman Newell called for a brief recess at 6:54pm until the regularly scheduled
meeting at 7:00pm.
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Chairman Newell called the 7:00pm regular scheduled meeting to order. Vice
Chairman Kendrick gave an invocation and Commissioner Puryear led the group in the
Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Commissioner Puryear and carried 5-0 to approve the
agenda.
INFORMAL COMMENTS:
The following individuals appeared before the Board to make informal comments:
Mr. Ralph Watson of 78 Landmark North, Roxboro voiced his disapproval of the
Board of Commissioners related to their action and lack of progress for a new Senior Center
site and establishing a committee to review potential sites. Mr. Watson noted there were
no senior centers located outside of city limits in the state of NC.
Ms. Pecolia Beatty of 610 S. Main Street, Roxboro addressed the many stumbling
blocks associated with the progress of the Senior Center site noting enough is enough. Ms.
Beatty suggested the county owned property next to Roxboro Christian Academy be
considered as a possible site. Ms. Beatty opined that the soil testing should have been
completed prior to investing money into the project design.
Ms. Virgie Watson of 78 Landmark North, Roxboro spoke of the current facility
housing the Senior Center noting the many issues with the floor, inadequate space for
activities providing that many classes are held at off-site locations.
Ms. Louise Oliver, PO Box 1921, Roxboro said that the action on June 20, 2016 to
form a site selection committee for the Senior Center left an impression to make progress
however upon learning that no committee or meetings had been organized, she urged the
Board to provide a clean, safe, multi-purpose space appropriate for the senior population.
Ms. Angelica Harris of 251 Derwin Drive, Timberlake asked the Board when the
facility would be built and to give the senior citizens of Person County the best facility
possible as these citizens pay taxes and vote.
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Commissioner Puryear and carried 5-0 to approve the
Consent Agenda with the following item:
A. Duke Energy Electric Vehicle Charging Station Grant
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NEW BUSINESS:
BROADBAND REQUEST FOR PROPOSALS:
Assistant County Manager, Sybil Tate reminded the Board that at its April 18, 2016
meet, staff was instructed to engage with a consultant to develop a Request for Proposals
(RFP) to improve broadband wireless and fiber options for access within Person County.
Ms. Tate introduced the consultant, Mr. Joe Freddoso of Mighty River, LLC, to
discuss the broadband RFP specifications and requested Board input on which option of
the options to be presented that the Board desires before the RFP can be completed. Ms.
Tate noted that the RFP would be on the Board’s next meeting agenda for August 15, 2016.
Mr. Freddoso, former non-profit president of MCNC, the provider that
implemented fiber installation across 90 of NC’s 100 counties at a project cost of $140M,
shared the following presentation with the group.
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Phase 1 covers approximately 22 miles from Bushy Fork to Bethel Hill. The cost
per mile was estimated at $40,000 with the total Phase 1 cost projected at $1M.
Phase 2 covers about 22 miles from Woodland to Mt. Tirzah with a projected cost
of $1M. The routes were based on main corridors and a potential economic development
project.
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The concept, once the infrastructure is complete is to offer private providers to build
off the core network. The slide below illustrates potential coverage in 10-15 years.
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Ms. Tate reminded the Board that the cost estimates in the presentation were
projections and that until the proposals were received, staff would not know the real costs.
Mr. Freddoso stated the RFP would be compiled to route along the main corridors for core
business and to provide access to unserved areas.
Board members stated support for improving access to Person County’s citizens,
improving services to county public facilities and to set apart the county by using this
approach.
A motion was made by Commissioner Clayton and carried 5-0 to proceed with
writing the Request for Proposals based on Option 1, as presented.
BETHEL HILL TOWER EASEMENT:
As part of the upgrades to the public safety communication system, the county will
construct a tower located on Bethel Hill Charter School property.
General Services Director, Ray Foushee stated access to the tower site was planned
via Bethel Hill Charter School property (150 yards); however, this access requires crossing
a stream, which triggers State regulations and approvals. Therefore, staff approached an
adjacent property owner, Mr. Joe Weaver, to discuss allowing access of 100 yards via his
property. At first Mr. Weaver declined access across his driveway but more recently,
agreed in exchange for $10,000 upfront, repair of the driveway upon completion of the
tower, and new gravel every four years. The new gravel costs was estimated at $500 every
four years.
Mr. Foushee noted the total cost of accessing the site via Bethel Hill Charter
School’s property was estimated at $105,000 and the cost of accessing the site via the
adjacent property owner, Mr. Joe Weaver’s land was estimated at $43,250.
The Board was asked to take action to determine the access easement rights and to
authorize the Chairman to sign an access easement.
Chairman Newell inquired about relocating the tower to another site to which staff
noted the county does not own property in that area and that the location selected was of
optimal choice due to being at the highest elevation and noted much of the groundwork
was already completed.
A motion was made by Commissioner Clayton and carried 5-0 to approve the
access to the Bethel Hill Tower site with an easement for rights with adjacent property
owner, Mr. Joe Weaver, to appropriate $10,000 upfront to Mr. Joe Weaver, repair of the
Weaver driveway upon completion of the tower construction, and provide new gravel on
the 100 yards every four years.
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STORMWATER PROFESSIONAL SERVICES OPTIONS:
When a stormwater plan was required for a project, citizens must work with the
county’s contracted engineer to ensure that the plan meets the requirements of the county’s
stormwater ordinance. The citizen must also work with the county's contracted attorney to
ensure that access is available for annual inspection of the best management practices
(BMP) and that maintenance will be conducted in accordance with the ordinance.
Assistant County Manager, Sybil Tate stated Person County’s current engineering
and legal stormwater services are managed by Jim Wrenn, an attorney in Oxford, NC and
Henrietta Locklear, a consultant with Raftelis located in Winston-Salem, NC noting the
county has the authority to choose to contract with professionals located closer to Person
County.
Ms. Tate noted staff have researched hiring local professionals to manage both the
legal and engineering services for stormwater agreements and have identified one legal
firm located in Roxboro and two engineering firms with the credentials located in Durham.
Ms. Tate explained the estimated additional costs for transitioning to new legal and
engineering services are $14,400 which includes a 4-hour training session and an estimated
20-hours of transition time. During the training session and the transition time, the existing
and new legal and engineering professionals would charge the county for their time. Once
the transition is complete, the county would realize a savings for legal services and
approximately the same costs or slightly higher costs for engineering services. Ms. Tate
stated the estimated cost increase can be covered by the existing budget and the Stormwater
Fund’s fund balance.
Commissioner Puryear asked for the rates given by the engineering firms to which
Ms. Tate stated 1) Horvath $170 per hour, and 2) McAdams $110 per hour.
A motion was made by Commissioner Puryear and carried 5-0 to proceed to
terminate contract with the current attorney and engineer providing stormwater services
and to move forward with securing stormwater legal services with the identified one legal
firm located in Roxboro and engineering services with McAdams of Durham.
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CHAIRMAN’S REPORT:
Chairman Newell had no report.
MANAGER’S REPORT:
County Manager, Heidi York asked the commissioners to complete the audit
questionnaire and return it to staff to mail to the county’s auditors.
Ms. York reported that the community event, National Night Out will be held on
August 2, 2016 at Huck Sansbury Park starting at 5:00pm.
COMMISSIONER REPORT/COMMENTS:
Commissioner Jeffers reported the Human Services Networking Event will take
place on August 2, 2016 at the Kirby Upstairs starting at 11:00am. On that topic, he noted
that other commissioners speak of a 211 approach for accessing services.
Commissioner Clayton told the group of new solid waste technology he recently
learned about at the NACo conference and urged the Board to consider a no bind clause
for new technologies related to the Solid Waste contract. Mr. Clayton noted the Lunsford
family wanting to name a road honoring Jessie Lunsford, a WWI veteran, which will be
forthcoming to the Board.
Commissioner Puryear had no report.
Vice Chairman Kendrick had no report.
CLOSED SESSION #2
A motion was made by Commissioner Jeffers and carried 5-0 to enter Closed
Session per General Statute 143-318.11(a)(5) for the purpose to consider the acquisition or lease of
real property at 8:38pm with the following individuals permitted to attend: County Manager, Heidi
York, Clerk to the Board, Brenda Reaves, County Attorney, Ron Aycock, and Summer Intern, Ellis
Johnson.
A motion was made by Commissioner Jeffers and carried 5-0 to include Planning
Director, Mike Ciriello in the Closed Session #2.
Chairman Newell called the Closed Session to order at 8:40pm.
A motion was made by Commissioner Puryear and carried 5-0 to return to open
session at 9:02pm.
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A motion was made by Commissioner Puryear and carried 5-0 to appoint the
following individuals to the Senior Center Committee to review possible alternative sites
for the new facility: Chairman Newell, Commissioner Jeffers, City Councilman Byrd
Blackwell, City Councilman Sandy Stigall, and Senior Center Director, Maynell Harper.
CLOSED SESSION #3
A motion was made by Vice Chairman Kendrick and carried 5-0 to enter Closed
Session per General Statute 143-318.11(a) (3) to consult with an attorney and General Statute
143-18.11(a) (5) to establish, or to instruct the public body's staff or negotiating agents concerning
the position to be taken by or on behalf of the public body in negotiating the price and other material
terms of a contract at 9:04pm with the following individuals permitted to attend: County Manager,
Heidi York, Clerk to the Board, Brenda Reaves, County Attorney, Ron Aycock, Assistant County
Manager, Sybil Tate, and Summer Intern, Ellis Johnson.
Chairman Newell called the Closed Session #3 to order at 9:04pm.
A motion was made by Commissioner Puryear and carried 5-0 to return to open
session at 9:56pm.
ADJOURNMENT:
A motion was made by Commissioner Jeffers and carried 5-0 to adjourn the
meeting at 9:56pm.
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Brenda B. Reaves David Newell, Sr.
Clerk to the Board Chairman