BOC Minutes April 20 2015
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PERSON COUNTY BOARD OF COMMISSIONERS APRIL 20, 2015
MEMBERS PRESENT OTHERS PRESENT
Kyle W. Puryear Heidi York, County Manager
David Newell, Sr. C. Ronald Aycock, County Attorney
B. Ray Jeffers Brenda B. Reaves, Clerk to the Board
Jimmy B. Clayton
Tracey L. Kendrick
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, April 20, 2015 at 9:00 am in the Commissioners’ meeting room
in the Person County Office Building.
Chairman Puryear called the meeting to order and Commissioner Kendrick led
invocation. Vice Chairman Newell led the group in the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
Commissioner Clayton requested to add an item to the agenda for discussion related
to the Stormwater Ordinance.
Chairman Puryear noted a second Closed Session was requested to be added to the
agenda for the purpose of discussing economic development.
Commissioner Clayton asked if Mr. Phillip Allen, broker for Person County’s
health benefits would be presenting his revised proposal to the Board. County Manager,
Heidi York stated Mr. Allen indicated he would have the revised proposal to staff later in
the day. Commissioner Jeffers asked about the Board’s recent action to adopt a self-
funding plan when the proposal was not yet finalized. County Attorney, Ron Aycock stated
the Board’s action voted to adopt a self-funded plan, not a specific plan.
A motion was made by Vice Chairman Newell and carried 5-0 to add an item for
discussion of the Stormwater Ordinance, add the second Closed Session and to approve the
agenda as adjusted.
INFORMAL COMMENTS:
There were no comments from the public.
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Commissioner Kendrick and carried 5-0 to approve the
Consent Agenda with the following items:
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A. Approval of Minutes of April 6, 2015,
B. Budget Amendment #15,
C. Tax Adjustments for April 2015,
a. April 2015 tax releases,
b. April 2015 NC Vehicle Tax System pending refunds, and
D. JCPC Funding Recommendations for FY2015-2016
UNFINISHED BUSINESS:
RADIO, TELEPHONE AND TV TRANSMITTING TOWER SETBACK
LANGUAGE:
Planning Director, Mike Ciriello stated that on April 6, 2015, the Person County
Commissioners voted unanimously to repeal the Person County Wireless
Telecommunications Facilities Ordinance; to add Radio, Telephone and TV Transmitting
Towers to the B1 and B2 Zoning Districts; to allow these as a use-by-right unless adjacent
to a residential use or if located in the R or RC Zoning Districts; and, to add a Note to the
Table of Permitted Uses about setbacks.
1.) The Person County Planning Ordinance Table of Permitted Uses has been amended,
as follows:
A.) Includes Radio, Telephone and TV Transmitting Towers as a Use-by-Right in
GI, B1, and B2 Zoning Districts unless adjacent to a residential use, in which case, a Special
Use Permit is required. A Special Use Permit is also required for towers in R and RC
Zoning Districts.
B.) Includes in “Note 9” of the Table of Permitted Uses:
Towers located in B1, B2 or GI Districts require a Special Use Permit if
located adjacent to a residential use.
Setbacks for Radio, Telephone and TV Transmitting Towers will be equal
to the height of the tower unless the fall-zone is certified to be less than the
height of the tower.
At a minimum, towers in all Districts are subject to the standards of the
Table of Dimensional Requirements (Table 75; page 64).
Tower applicants must provide proof of compliance with State and Federal
regulations.
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2.) The “Lattice Tower” is sometimes referred to as "self-supporting” or SST because it is
a free-standing, tapered, tower. It typically stands 200-400 ft. tall with a triangular base
and three sides constructed in three or more sections with “break points” at each section.
Because the structure is designed with break points at each section, the fall zone for this
specific type of tower is less than others. Staff recommends adding to “Note 9”:
Lattice towers, or self-supporting towers, with a triangular base tapered to
the top and engineered with break-points may be setback a distance ½ their
height.
Mr. Ciriello requested the Board’s consideration to approve the language as
presented.
A motion was made by Commissioner Kendrick and carried 5-0 to approve the
Radio, Telephone and TV Transmitting Towers setback language as presented above.
NEW BUSINESS:
SOLID WASTE MANAGEMENT STUDY RFP AND ENVIRONMENTAL
TESTING RESULTS FROM THE UPPER PIEDMONT ENVIRONMENTAL
LANDFILL:
Assistant County Manager, Sybil Tate reminded the Board at its March 2, 2015
meeting, the Board asked staff to gather information regarding environmental testing at the
Upper Piedmont Environmental landfill. The Commissioners expressed interest in better
understanding the water and air quality testing systems before determining whether or not
to move forward with a Solid Waste Management Study RFP.
Ms. Tate noted that staff met with a representative from NCDENR to discuss these
systems and has asked experts from the NCDENR Division of Waste Management and the
Division of Air Quality to present the requested information to the Board.
Ms. Tate further noted the Board also requested information regarding the health
impacts that the landfill has on nearby residents; the Health Director was available to
answer questions and present the information based on data collected by the state.
Ms. Tate said the scope of the RFP contains the following components and
requested the Board to provide feedback following all presentations:
1. Cost-benefit analysis of solid waste management options
2. Recommend an option based on cost and service quality
3. Cost-benefit impact of each option on the City of Roxboro
4. Recommend sites for landfill, transfer stations and collection sites; include zoning
recommendation
5. Analysis of environmental testing at current landfill; pre and post-testing
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6. Analysis of current landfill capacity; analysis of landfill waste stream
7. Review current recycling system and recommend appropriate changes that will
increase recycling. Recommendations for increasing recycling in our future waste
management system. Include cost estimates and anticipated revenues.
8. Assist and/or lead negotiations with Republic, if contract renewal is outcome
Ms. Tate introduced Mr. Jason Watkins, Field Operations Branch Head, North
Carolina Dept. of Environment and Natural Resources for the Division of Waste
Management - Solid Waste Section. Mr. Watkins provided the Board with the following
presentation as well as with a handout of the facility’s permit, the most recent inspection
report, odor control management plan, historical ground/surface water sampling data and
general permits for landfills and construction activities to discharge stormwater.
Mr. Watkins described a general overview of the Upper Piedmont Landfill facility
as a lined municipal solid waste landfill constructed in July 1996 containing 480 acres of
land with a current permit to operate phases 1, 2 and 3 which expires July 17, 2017. Of
that 480 acres, 109 acres will be permitted landfill space including future phases 4, 5, and
6. Mr. Watkins noted the landfill has been open about 16.5 years taking in an average of
226,000 tons annually. Mr. Watkins stated based on the current levels of waste intake, he
estimated 37-40 years of remaining life of the landfill at with a potential capacity of 12M
tons.
Mr. Watkins said Person County’s citizens produce 100 tons of waste per day; 1.01
tons per person per capita with the state average .97. Mr. Watkins pointed out that 98.4%
of waste generated in Person County stays in Person County and is taken to the Upper
Piedmont Landfill. With 100 tons of waste being produced by the county per day, there is
an additional 500 plus tons per day coming from out of county sources.
Mr. Watkins reminded the Board of the 10-Year Solid Management Plan updated
in 2012 through 2022 as required by the state noting in 2006 Person County and the City
of Roxboro made a goal that the tons per person would be decreased to .75.
Mr. Watkins confirmed water monitoring initiated in 1997 upon issue of the permit
with background soil and water data; subsequent groundwater and surface water sampling
upstream and downstream is performed at a minimum of two times per year with more as
deemed necessary. Mr. Watkins stated the sampling data is obtained by a third party,
licensed consultant firm, Joyce Engineering, which is reviewed in state certified labs.
Mr. Watkins stated the landfill gas monitoring is done quarterly, although not
required to be performed by a licensed firm, it is done by the same consultant that
performed the ground water and surface water sampling.
Mr. Watkins noted no irregularities of the vetted consultant firms working in solid
waste management in North Carolina.
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Vice Chairman Newell asked Mr. Watkins of any known landfill violations. Mr.
Watkins stated the only violation of record was July 2008 for minor operational issues
related to improper ground cover noting no egregious violations.
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Vice Chairman Newell asked Mr. Watkins about hazards material limits at the
landfill with an example roadside PCBs diluted into an acceptable quantity. Mr. Watkins
stated there are levels of certain materials, i.e. acceptable levels of PCBs under the federal
law that can be disposed of in a subtitle D landfill. Mr. Watkins confirmed certain
constituents can be treated prior to disposal. Mr. Watkins stated under federal law,
household hazard wastes are allowed for disposal in municipal solid waste landfills.
Mr. Steven Carr, P.E., Environmental Engineer, Raleigh Regional Office, NC
DENR, for the Division of Air Quality told the Board that the Upper Piedmont Landfill
facility holds a North Carolina Air Quality Permit that has requirements either written in
directly or by reference. The facility is regularly inspected by staff to ensure compliance
to these requirements. Mr. Carr told the Board that the facility also is required to send in
routine reports, updating our staff as to the results of their monitoring program.
Mr. Carr told the group the Upper Piedmont Landfill was well operated noting the
landfill gas protection system was installed in 2009. Mr. Carr noted the only minor
violation related to a report not being submitted timely. Mr. Carr stated he had no record
of odor complaints and said he would leave his contact information for the Board and/or
citizens to send such complaints for review and action.
Mr. Carr’s presentation follows:
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Commissioner Jeffers, commissioner representative on the Person County’s
Environmental Issues Advisory Committee, asked the following questions:
1. Has a subtitle D landfill been known to leak? Mr. Watkins confirmed it is
possible for a landfill to leak.
2. Who is responsible if a landfill leaks, the operator or the county? Mr.
Watkins stated, in this case, Person County does not operate nor own the
land, so he could not see how the county could possibly be responsible. Mr.
Watkins said that some counties have pollution insurance policies for such
event, to have monies set aside, similar to what the state already requires
through financial assurance programs. When a landfill is permitted by the
state, the landfill is required to have financial responsibility and financial
assurance (insurance policies, bonds, trust funds, etc.) for operation and
closing the landfill within the parameters of the rules as well as maintenance
of the landfill following a closing up to a minimum of 30 years. The
financial assurance is in place in case the company goes bankrupt so the
state could step in and carry out the duties. Mr. Watkins stated some
counties have financial assurance included in franchise agreements. Mr.
Watkins noted some companies as well as local governments want to have
an extra insurance in place. Mr. Watkins further noted that the way the state
program is set up that the county should not have to be involved.
3. Is there any record of coal ash received at the Upper Piedmont Landfill?
Mr. Watkins stated he did not know; however, pre or post the EPA
declaration, coal ash remains a subtitle D waste so it could go into the
landfill. Mr. Watkins said the reality for any amount larger than one pickup
truck load, it does not benefit the facility to take because it is an operational
nightmare. Mr. Watkins explained coal ash compacts like concrete and it
hinders controlling leachate generation and vacuuming out landfill gas. Mr.
Watkins said having large amounts of coal ash combined with other trash
doesn’t work unless a facility is large enough and has the ability to create a
specific cell or phase of the landfill for just coal ash and nothing else as coal
ash is best managed with just coal ash or with other types of ash.
Vice Chairman Newell asked if coal ash could be used as daily cover to which Mr.
Watkins stated no, absolutely not.
Commissioner Jeffers asked if thousands of tons of coal ash was taken in, when
dumped, would there be a dust bomb and have air quality issues. Mr. Carr explained to the
Board about one of his facilities, Capital Power, having three to four truck loads with fly-
in bottom ash and after watching the trucks, he determined there was no dust problems.
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Vice Chairman Newell asked if the coal ash has to be sprayed. Mr. Watkins stated
coal ash when placed in dry landfill has a specific moisture content as a means to keep
compact, intact and to reduce dust emission. Mr. Carr added that Capital Power installed
a wet bottom ash system noting when the ash is loaded onto a truck, it is moist.
Commissioner Jeffers asked Mr. Watkins if the Board could receive the background
data for the landfill since 1997. Mr. Watkins stated he would verify if the background data
was included in the historical report given to the Board, and if not, he would get the
information to Ms. Tate to distribute to the Board.
Commissioner Clayton asked if there were concerns related to the cobalt elevated
levels in wells 7 and 8 during the period of June 2012-2014 and the selenium levels in well
7. Mr. Watkins stated both the cobalt levels and selenium levels are continued to be
monitored but do not present a concern at this time.
Vice Chairman Newell asked what material(s) contain high levels of arsenic that
go into the landfill. Mr. Watkins stated a multitude of chemicals and things contain arsenic.
Commissioner Jeffers asked if DENR has a way to detect prohibited items from
entering the landfill. Mr. Watkins stated no. Mr. Watkins referenced state laws that
prohibit items, i.e. plastic bottles. Mr. Watkins said the facility and the state along with
waste haulers can police with inspection of loads.
Mr. Watkins told the group that solid waste files of reports, inspections, permits,
etc., are available online to which he would provide the link to Ms. Tate.
Chairman Puryear asked Mr. Watkins for his professional opinion on the safest type
of landfill to be built. Mr. Watkins noted he did not have a professional opinion and the
fact landfills in different locations are built based on different regulations as well as laws
changing requiring greater environmental controls. Mr. Watkins said a newly constructed
landfill would have more stringent standards with the major changes being a requirement
for a double liner and a leak detection system between the liners.
Mr. Watkins offered Person County resources for waste reduction and recycling
programs.
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Vice Chairman Newell asked the Health Director to address the health impacts that
the landfill has on nearby residents. The Person County Health Director, Janet Clayton,
contacted the State’s Department of Health and Human Services to request information
regarding the rate of cancer cases in Person County for the last 25 years. Ms. Clayton stated
that according to the State, Person County rates are similar to the State rates, and there are
no consistent pattern of cases nor is there a higher occurrence of cancers in the populations
usually associated with environmental factors at this time or any evidence of clustering of
cancer cases in any of these areas. The majority of Person County with the exception of
the mid-western census tract has a cancer rate of about 2% of the population. Ms. Clayton
noted cancer is not only impacted by environmental factors, but affected even more so by
personal health choices and hereditary factors. Ms. Clayton confirmed cancer is Person
County’s leading cause of death.
Vice Chairman Newell asked Ms. Clayton to report back to the Board at its next
meeting her opinion relating to the list of community members that had been diagnosed
and/or had died from with cancer that was presented to the Board by Ms. Betty Blalock at
a previous Board meeting. Ms. Clayton agreed to talk with Ms. Blalock noting determining
environmental or health factors would be difficult.
Ms. Tate requested Board input related to the RFP. Vice Chairman Newell stated
his preference to hear the report from the Health Director prior to discussing the RFP.
DUKE ENERGY PROGRESS NEIGHBORHOOD ENERGY SAVER PROGRAM:
Mr. Evans Taylor, Program Administrator for the Duke Energy Progress
Neighborhood Energy Saver Program appeared before the Board to inform that Duke
Energy Progress is currently offering their Neighborhood Energy Saver Program to the
residents in Roxboro. Mr. Taylor stated the program offers free energy-saving home
improvements to selected communities and Duke Energy Progress chooses communities
where the program would be most beneficial by targeting low-income neighborhoods.
Mr. Taylor shared the following presentation explaining that energy specialists
offer walk-through assessments of homes identifying opportunities for energy savings.
Based upon the needs of the home, customers can then receive up to $210 in energy-saving
improvements which are installed are free of charge.
Mr. Taylor stated another component of the program is energy education. Each
resident receives education on techniques and behaviors to help reduce and control energy
use.
Mr. Taylor told the group that a kickoff for this program focusing on providing
information to the residents will be held on May 14, 2015 at the Person High School.
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RESOLUTION REQUESTING ABANDONMENT OF A PORTION OF STATE
ROAD 1401:
Alan Hicks, Attorney for Poindexter Property Management, LLC presented to the
Board a Resolution requesting Abandonment of a portion of State Road 1401. Mr. Hicks
told the Board that the Board of Commissioners’ adoption of a Resolution requesting
abandonment of a portion of State Road 1401 is the first step of many steps in this process.
Mr. Hicks also presented to the Board a petition by the property owners requesting
the Board of Transportation to abandon a portion of Secondary Road 1401 from the state
maintained system, noting the area in question is 0.31 acre designated as right-of-way to
be removed located entirely on the 1.67 acres owned by Poindexter Property Management,
LLC.
Mr. Hicks said State Road 1401 terminated at the waters of Lake Hyco at the time
the lake was built in the late 1960s with the eastern portion of the road at the boundary of
the 1.67. Mr. Hicks stated access of the property from Highway 57 is by secondary road
1392, then right onto 1401, and onto the Poindexter Property Management property. Mr.
Hicks noted the state maintenance on 1401 ended many years ago; the area for which
abandonment is sought has not been maintained by the state in decades.
Mr. Hicks requested the Board of Commissioners to adopt a Resolution requesting
abandonment of a portion of Secondary Road 1401 which would next be submitted to the
DOT District Office along with the petition for review. Upon DOT District Office’s
review, the Division Office for Right-of-Way and Environment will review prior to the
Board of Transportation for consideration of approval.
A motion was made by Commissioner Kendrick and carried 5-0 to adopt a
Resolution requesting Abandonment of a portion of State Road 1401.
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VOLUNTEER FIRE DEPARTMENTS AND RESCUE AUDITS:
County Manager, Heidi York told the Board that to strengthen reporting
accountability and ensure appropriate use of County funds for the Rescue Squad and
Volunteer Fire Departments (“agencies”), staff recommended that these funded
departments produce a current financial audit for FY 2013-2014, and each year thereafter,
as a conditional requirement before their next year’s funding allocation is distributed. Ms.
York presented the cost quoted by the County’s current auditor in their recent proposal at
a cost of $2,750 for each agency’s audit. Ms. York noted there are a total of nine agencies,
so the total estimate for all audits to be performed by the County’s current auditor would
be $24,750.
Ms. York provided funding options for Board discussion which included:
Agency-funded only
• Agencies contract directly with an audit firm of their choice: pays cost from
their existing funds. No County funding necessary in this option.
County-funded only
• County approves contract with current audit firm, appropriates funds from
the current year (Fund Balance or Contingency) with no reduction of
agencies’ future funding
• County approves contract with current audit firm, appropriates funds from
the current year (Fund Balance or Contingency), then transfers funds from
existing monies in the Revolving Loan Fund back to the General Fund
County/Agency-funded
• Agencies contract directly with an audit firm of their choice: sends invoices
to County to pay, then County deducts from each department’s funding
allotment for FY 2016
• County approves contract with current audit firm, appropriates funds from
the current year (Fund Balance or Contingency), then deducts payment from
each department’s funding allotment for FY 2016
Ms. York requested Board approval of one of the funding options so that the County
will have the ability to receive audited financial statements from the Rescue Squad and
Volunteer Fire Departments.
Commissioner Jeffers told the group that as staff were unable to attend the last Fire
Chief’s meeting, he presented to the Fire Chiefs that that County would require and fund
having an audit prepared for each agency.
Vice Chairman Newell asked if any local auditors had been solicited to provide this
service to which the County Manager stated staff had not solicited interest noting a RFP
could be released if that was the desire of the Board.
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Commissioner Kendrick stated as stakeholders and good stewards, the agencies had
the responsibility of accountability and may have a means to have the audit completed for
a lesser amount or by someone affiliated with the agency for no charge.
Chairman Puryear asked for consideration should an audit find an irregularity if the
County should have a policy in place for such event. Commissioner Jeffers questioned if
an audit would be performed annually with each county appropriation or every two years
coinciding with the contract.
A motion was made by Commissioner Jeffers and carried 4-1 for a county-funded
audit and appropriated funds from the current year (Fund Balance or Contingency).
Commissioner Kendrick cast the lone dissenting vote.
It was the consensus of the Board to direct the Finance Director to release an RFP
for financial audit services for the volunteer fire departments and rescue squad for Fiscal
Year 2013-2014.
Commissioner Kendrick excused himself from the meeting from 10:57 am and
returned at 11:00 am.
2014 COMMUNITY HEALTH ASSESSMENT:
Ms. LeighAnn Creson, Quality Assurance Specialist/Health Educator with the
Person County Health Department presented to the Board the results of the 2014
Community Health Assessment (CHA) for 2008-2012. The full CHA document with
appendices can be found by going to: http://health.personcounty.net (Health Data and
Community Resources Link; Health Data link). The Board had access to the full CHA
document in their Board packet. Ms. Creson gave an overview of the following
components of the CHA:
• Demographic and socioeconomic data
o Median age is 41.4 years
• Mortality data for Person County (comparison to state rates; trends in rates from
the last CHA)
o Leading causes of death in Person County:
1) Cancer
2) Heart Diseases
3) Stroke
4) Lower Respiratory Diseases (COPD)
5) Unintentional Injuries (excluding motor vehicle injuries)
6) Diabetes
7) Alzheimer’s
8) Pneumonia/Influenza
9) Unintentional Injuries Motor Vehicle
10) Septicemia
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• Teen pregnancy rate data
o Decreased by 24% since 2009 in Person County
• Infant mortality rate data
o NC ranked 40 out of 50 states
• Other morbidity data (adult diabetes; child and adult overweight/obesity)
o Increased by 18% overall between 2006 and 2011
• Populations identified as being at risk for poor health outcomes
o African Americans three times higher mortality than whites in leading
causes of death
• Results of the community health survey (and a comparison to 2011 survey data)
o 48% adults screened high risk body mass index
o 35% adults diagnosis overweight
o 3% adults diagnosis obese
• New health priorities identified
o Disease prevention and health promotion resources for
Diabetes
Overweight/Obesity
• Trends in the data as well as comparisons to comparable state rates and that of
Bladen County (the peer county used in the CHA).
CALL FOR PUBLIC HEARING FOR ECONOMIC DEVELOPMENT
INCENTIVES FOR THE HALL’S AGRIBUSINESS PROJECT:
County Attorney, Ron Aycock told the Board of Commissioners that since January
of 2014, Person County Government has been engaged in discussions with Hall’s
Agribusiness to encourage them to build approximately 12,000 sq. ft. of newly renovated
space in Uptown Roxboro.
Mr. Aycock noted discussions began about an intergovernmental agreement with
the City of Roxboro, Person County, Roxboro Development Group and Hall’s
Agribusiness. Mr. Aycock further noted that counties are authorized to aid cities in
infrastructure needs, and specifically in this case, the construction of sidewalks and
compliance of ADA standards for handicap areas in the amount of $30,000 over three
years. Mr. Aycock stated the City of Roxboro held a public hearing and approved the
proposed intergovernmental agreement on April 14, 2015. Mr. Aycock noted that staff
recommended that the proposed intergovernmental agreement be presented to the Board at
its next meeting on May 4, 2015 and a public hearing be held for public comments. Mr.
Aycock asked the Board to call for a public hearing and authorize the County Clerk to
publish a public notice for the Board’s May 4, 2015 regularly-scheduled meeting.
A motion was made by Commissioner Jeffers and carried 5-0 to set a public
hearing for the Board’s May 4, 2015 meeting and authorize the Clerk to provide public
notice for a public hearing related to economic development incentives for the Uptown
Roxboro project.
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APPOINTMENT OF A MEMBER TO THE SPECIAL BOARD OF
EQUALIZATION AND REVIEW:
Tax Administrator, Russell Jones stated the Board of Equalization and Review
received a notice of resignation from Mr. Larry Yarborough on April 7, 2015.
Mr. Jones stated the Special Board of Equalization and Review is scheduled to start
hearing appeals on April 20, 2015 at 1:00 pm along with additional appeals on May 1, 2015
at 9:00 am. Mr. Jones noted additional meeting times may be required if all appeals cannot
be heard during these two meetings.
Mr. Jones reminded the Board that the adopted resolution requires that all members
of the Special Board of Equalization and Review meet the following criteria:
1. Members shall have good moral character and currently reside and own property in
Person County. Residency shall have been maintained for a minimum period of 2 years.
2. The term of the members shall be for a term of 4 years. If a vacancy occurs before an
incumbent member's term expires, the appointment of the successor shall be for the
unexpired term of the member vacating the position.
3. All members shall be selected by the Board of County Commissioners.
A motion was made by Commissioner Jeffers and carried 5-0 to appoint Chairman
Puryear (current alternate member of the Board of Equalization and Review) to serve as a
full time regular member of the Board of Equalization and Review.
It was the consensus of the Board to not replace the alternate positon created by
Chairman Puryear moving to regular member at this time.
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ADOPTION OF CAPITAL IMPROVEMENT PLAN FY2016-2020:
County Manager, Heidi York and Finance Director, Amy Wehrenberg requested
input from the Board of the Recommended 5-year CIP that was presented to the Person
County Board of Commissioners on April 6, 2015. Ms. York stated her goal to keep the
county appropriation low for FY2016 for capital projects.
Ms. York stated the adoption of the CIP will allocate funding for the projects in FY
2015-2016 (recommended CIP total $5,727,181) and set the priorities of the projects for
the coming fiscal years thus setting the appropriation for capital project in the Manager’s
Recommended Budget.
Ms. Wehrenberg recommended a change in the CIP to lease the mandated voting
equipment instead of purchasing as indicated in the Recommended CIP. Ms. Wehrenberg
stated by leasing the Elections voting equipment, the appropriation would decrease by
$197,729. The lease including warranty would expend $49,671 on an annual basis for five
years.
Ms. Wehrenberg noted the Senior Center projected at $2.9M as well as the Roxplex
acquisition/roofing projects projected at $559,500 are included in the CIP FY2016 as
project placeholders noting both are planned financings requiring future Board approval
and would not be a part of the annual fund balance appropriation for CIP projects.
Commissioner Kendrick requested Board consideration to remove the PCC Dining
facility upgrades project from the FY2016 funded recommended project list.
A motion was made by Commissioner Kendrick and carried 5-0 to remove the
PCC Dining facility upgrades capital project from the recommended funded for
appropriation in FY2016 and to approve the CIP including the change recommended for
leasing the Elections voting equipment.
Following is a Board approved list of FY2016 funded capital projects.
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PROPOSAL TO LEASE TO THE STATE OF NC:
Assistant County Manager, Sybil Tate reminded the Board that the County and the
Board of Education recently amended the Woodland School lease document to allow the
County to lease to the State a small piece of the property for the construction of a VIPER
tower.
Ms. Tate presented the State’s proposal to lease for Board approval noting the state
requires Person County to submit in order to begin the leasing process. If approved, the
Attorney General’s office will draft a lease document for the Board to review and approve,
nothing the drafting process can take a year or more.
A motion was made by Commissioner Clayton and carried 5-0 to approve the
proposal to lease to the State of NC as presented.
DISCUSSON OF THE STORMWATER ORDINANCE:
Commissioner Clayton advocated for Person County to submit a resolution to the
state to allow Person County to increase the threshold requirement for a best management
practice from ½ acre to 1 acre of land disturbance. Commissioner Clayton stated
consideration for justification should be the distance for the impoundment from the water
supply.
Commissioner Kendrick supported Commissioner Clayton’s proposal noting he
would like the size of the lot to taken into consideration as well as the final product and not
the construction process to be considered when determining the water runoff and he
encouraged the Board to review for final consideration without having to continue to
amend to create stability for citizens and businesses.
Chairman Puryear requested Board consideration for the Planning Director and the
County Attorney to draw up a resolution and bring back to the Board’s next meeting.
A motion was made by Commissioner Clayton and carried 5-0 to direct the
Planning Director and the County Attorney to propose a Resolution to request the state to
allow Person County to increase the threshold requirement for best management practice
from the current ½ acre of land disturbance.
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CHAIRMAN’S REPORT:
Chairman Puryear reported on the following:
• Participated in Person County Partnership for Children’s Week of the Young Child
events, and
• Attended a recent Town Hall Mental Health meeting
MANAGER’S REPORT:
County Manager, Heidi York reported the Person County Schools Superintendent
had offered to make a formal budget presentation if the Board desired. It was the consensus
of the Board to have the Superintendent be on the agenda at an upcoming regular meeting.
Ms. York stated that she, Chairman Puryear and Vice Chairman Newell are selecting a date
to meet with President of Piedmont Community College (PCC) and PCC’s Board of
Trustees’ Chair and Vice Chairman to receive their FY2016 budget request.
COMMISSIONER REPORT/COMMENTS:
Commissioner Jeffers commented on the following:
• Participated in the Person County Partnership for Children parade,
• Asked staff to research a certified business location, and
• Asked the County Manager to review if EMS transport services are
available for a certain patient as well as to review JAS operating in Person
County without a franchise agreement.
Commissioner Clayton commented on the following:
• Participated in the Person County Partnership for Children Week of the
Young Child events, and
• Attended a meeting with Chris Chung, CEO of Economic Development
Partnership of NC.
Commissioner Kendrick commented on his enlightening experience of attending a
recent Drug Court graduation and the impacts of the program.
Vice Chairman Newell had no report.
April 20, 2015
39
CLOSED SESSION #1
A motion was made by Commissioner Kendrick and carried 5-0 to enter Closed
Session per General Statute 143-318.11(a)(5) to consider the acquisition or lease of real
property at 11:54 am with the following individuals permitted to attend: County Manager,
Heidi York, Clerk to the Board, Brenda Reaves, County Attorney, Ron Aycock, Assistant
County Manager, Sybil Tate, General Services Director, Ray Foushee and Brent Davis of
Brockwell Associates.
Chairman Puryear called for a brief recess prior to entering Closed Session.
Chairman Puryear called Closed Session #1 to order at 12:02 pm.
A motion was made by Commissioner Kendrick and carried 5-0 to return to open
session at 12:16 pm.
REVIEW OF THE SENIOR CENTER SITE OPTIONS:
County Manager, Heidi York stated staff are available to answer any questions and
await direction from the Board.
A motion was made by Commissioner Kendrick to approve Brockwell Associates’
preliminary site option #4 for 6,000 SF renovation of the existing structure and 6,000 SF
new addition for a total of 12,000 SF at a cost of $2,271,200.
Commissioner Jeffers advocated for site option #5 noting the benefit through
acquisition of the Oakley property to connect the City-owned parcels to be conveyed to the
County to address the increasing number of senior citizens for years to come.
A substitute motion was made by Commissioner Jeffers and failed 2-3 to approve
Brockwell Associates’ preliminary site option #5 for 6,000 SF renovation of the existing
structure and 7,878 SF acquisition of the Oakley building for a total of 13,878 SF at a cost
of $2,309,290. Commissioners Jeffers and Clayton voted in support of the substitute
motion. Chairman Puryear, Vice Chairman Newell and Commissioner Kendrick voted in
opposition to the substitute motion.
The original motion made by Commissioner Kendrick carried 4-1.
Commissioner Jeffers cast the lone dissenting vote.
April 20, 2015
40
CLOSED SESSION #2
A motion was made by Chairman Puryear and carried 5-0 to enter Closed Session
per General Statute 143-318.11(a)(4) for the purpose of discussion of matters relating to
the location or expansion of industries or other businesses in the county (economic
development) at 12:21 pm with the following individuals permitted to attend: County
Manager, Heidi York, Clerk to the Board, Brenda Reaves, County Attorney, Ron Aycock,
and Economic Development Director, Stuart Gilbert.
A motion was made by Commissioner Clayton and carried 5-0 to return to open
session at 12:55 pm.
ADJOURNMENT:
A motion was made by Commissioner Kendrick and carried 5-0 to adjourn the
meeting at 12:55 pm.
_____________________________ ______________________________
Brenda B. Reaves Kyle W. Puryear
Clerk to the Board Chairman