BOC Minutes August 17 2015
August 17, 2015
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PERSON COUNTY BOARD OF COMMISSIONERS AUGUST 17, 2015
MEMBERS PRESENT OTHERS PRESENT
Kyle W. Puryear Heidi York, County Manager
David Newell, Sr. C. Ronald Aycock, County Attorney
B. Ray Jeffers Brenda B. Reaves, Clerk to the Board
Jimmy B. Clayton
Tracey L. Kendrick
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, August 17, 2015 at 9:00 am in the Commissioners’ meeting
room in the Person County Office Building.
Chairman Puryear called the meeting to order. Commissioner Kendrick gave an
invocation and Vice Chairman Newell led the group in the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Commissioner Jeffers and carried 5-0 to move item #8 up
to item #4 on the agenda and to approve the agenda.
INFORMAL COMMENTS:
The following individual appeared before the Board to make informal comments:
Ms. Frances Blalock of 1504 Surl Mt. Tirzah, Timberlake requested the Board to
consider 1) seek input from PC PRIDE on the RFP for the Waste Study, and 2) establish a
3-minute minimum public comment period.
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Commissioner Kendrick and carried 5-0 to approve the
Consent Agenda with the following items:
A. Approval of Minutes of August 3, 2015,
B. Budget Amendment #2, and
C. Tax Adjustments for the month of August 2015
a. Tax Releases
b. NC Vehicle Tax System pending refunds
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UNFINISHED BUSINESS:
APPOINTMENT TO LIBRARY ADVISORY BOARD:
Clerk to the Board, Brenda Reaves stated at the Board’s August 3, 2015 meeting,
the Board held informal interviews and considered citizen applications (Margaret
McMann, Robert Bridges, Riley Oakley, Jr., and Charles Harvey) for appointment to the
Library Advisory Board for a 3-year term. Ms. Reaves noted there were two positions
available to which the Board took action to appoint Riley Oakley, Jr. to one position. There
were nominations for both Margaret McMann and Charles Harvey to which a majority vote
was not reached; there were no nomination for Robert Bridges.
Ms. Reaves requested the Board to offer a new motion for nomination to fill the
remaining position on the Library Advisory Board.
A motion was made by Commissioner Jeffers and carried 4-1 to appoint Charles
Harvey to the Library Advisory Board for a 3-year term. Chairman Puryear cast the lone
dissenting vote.
NEW BUSINESS:
REQUEST FROM THE DISTRICT ATTORNEY FOR FUNDING OF A HEAD
ADMINSTRATIVE LIAISON OFFICER POSITION:
Wallace Bradsher, District Attorney requested the Board’s consideration for
funding a new full time Head Administrative Liaison Officer (HALO) position in his
office. Mr. Bradsher stated his request was for the position to be a state employee paid with
county funds. Mr. Bradsher asked the Board to consider funding an annual cost of $60,000
with a two year commitment.
Mr. Bradsher noted in the last four years, through partnership with Sheriff Dewey
Jones and Police Chief Todd Boycher, there has been a 23% reduction in crime. Mr.
Bradsher proposed to the Board a greater efficiency in criminal cases through early
assessment by establishing a dedicated position to digitally relay discovery in an expedited
manner that will, in turn, shorten inmates’ jail time from 90 to 150 days to 30 days. Mr.
Bradsher stated the shortened jail term will result in significant savings in jail fees and
associated costs. Mr. Bradsher told the Board he expected the county to realize a savings
of $100,000 in the first year and possibly double in the second year should the county
support his plan to create a HALO position. Of the 10,000-11,000 district cases, Mr.
Bradsher estimated only 200-300 cases are dependent upon state lab results. Mr. Bradsher
stated the state lab results are out of his control however he has initiatives in place to have
the results close to the same time as when the charges take place. Mr. Bradsher stated he
would monitor the jail population and the status of discovery noting this process would be
a top priority in his office.
Commissioner Kendrick noted his preference to tie the funding across fiscal years.
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Commissioner Jeffers asked the county attorney if the current Board could tie a
new board of commissioners by committing two years of funding. County Attorney, Ron
Aycock confirmed that the current Board of Commissioners could not legally bind a new
board.
Sheriff Jones told the group the jail capacity is 136 and the average number of
inmates per day is 120. Sheriff Jones stated the state reimbursed fee for the misdemeanant
confinement program is $45 for each inmate noting the current commitment is to house 15
inmates at a time. Each inmate’s food and medical expenses cost the Sheriff’s Office $22
per day.
County Manager, Heidi York stated the jail budget for the current fiscal year is
$2.7M which reflected an increase of $95,000 over the last budget.
A motion was made by Commissioner Kendrick and to fund the request from the
District Attorney for a HALO position through June 30, 2017.
A substitute motion was made by Commissioner Clayton and failed 2-3 to fund
the request from the District Attorney for a HALO position through June 30, 2017 and
reinstate the Environmental Health Specialist and the Building Inspector positions.
Commissioners Clayton and Jeffers voted in favor of the substitute motion. Chairman
Puryear, Vice Chairman Newell and Commissioner Kendrick voted in opposition to the
substitute motion.
The original motion carried 4-1 with Commissioner Jeffers casting the lone
dissenting vote. Commissioner Jeffers stated his opposition was not against the DA’s
proposal but in lieu of the eight county positions being eliminated in the budget saving over
$300,000, he could not commit $120,000.
County Manager, Heidi York stated the appropriation for the HALO position would
be funded from the County Fund Balance.
FOLLOW-UP ON IMPACTS OF POSITION REDUCTIONS:
County Manager, Heidi York stated that during the Fiscal Year 2015-2016 budget
process, eight full-time positions were eliminated, resulting in a cost reduction of $356,629
in FY16. Two positions: Building Inspector and Environmental Health Specialist were
discussed at length by the Board. The manager was asked to bring back data to demonstrate
the impact that these vacancies were having on service delivery as well as contingency
plans for continuing to provide services with less employees.
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Ms. York stated the Environmental Health Specialist has been vacant since April.
The overall impact to the Environmental Health Department has been an increased
turnaround time for site evaluations and some other services. When fully staffed, site
evaluations were conducted within one to two weeks. With the vacancy, the turnaround
time is now two weeks, sometimes longer. Staff has prioritized services to respond to
complaints and septic system repairs first, and has maintained a same day response turn
around for these. Site evaluations are the lowest priority with the 2 week turnaround.
Another impact is that staff has been unable to maintain the septic maintenance evaluations
which generated approximately $17,000 in revenue annually.
Ms. York noted the Building Inspector position has been vacant since March. In
addition, the Fire Inspector position has been vacant since June. As a result, the turnaround
time for scheduling inspections has dropped from 100% of inspections scheduled for the
next day to 91% scheduled for the next day. Since May, 53 of the 613 inspection requests
were unable to be scheduled for the next day. However, April through August is typically
the busiest time for the inspections department, with inspections expected to decrease
November through March. Additionally, inspectors have less time to respond to contractor
and citizen phone calls and the Director conducts fewer quality control inspections.
Ms. York reminded the Board of the costs associated with the two positions:
• Environmental Health Specialist:
salary & benefits: $57,922; associated costs: $30,881; Total: $88,803
• Building Inspector:
salary & benefits: $50,453; associated costs: $33,685; Total: $84,138
The combined total for the above two positions is $172,941.
Mr. Sam Hobgood, Director of Inspections reported the number of inspections per
day has consistently exceeded the Department of Insurance’s threshold of 12-15 per day
with 15-20 requests per month being delayed from the usual 24-hour turnaround since May
2015. Mr. Hobgood noted the revenues over a period of 2011-2015 compared to 2005-
2010 resulted in $1,000 less. Mr. Hobgood stated he and his staff also review plans in
addition to field inspections.
Ms. Janet Clayton, Public Health Director noted the environmental staff also review
plans in addition to inspections. Ms. Clayton stated reprioritization of duties has been
necessary with septic inspections at the lowest priority which will affect revenues and
reaccreditation as this service is required by general statutes.
A motion was made by Commissioner Clayton and failed 2-3 to reinstate the
Environmental Health Specialist and the Building Inspector positions. Commissioners
Clayton and Jeffers voted in favor of the motion. Chairman Puryear, Vice Chairman
Newell and Commissioner Kendrick voted in opposition to the motion.
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PERSON VETERANS COUNCIL MEMORANDUM OF AGREEMENT UPDATE:
Mr. Richard Vining President of the Person Veterans Council noted that on August
8, 2014 Person County and the Persons Veterans Council (PVC) entered into a
Memorandum of Agreement (MOA) regarding the property located adjacent to the Person
County Office Building and the current site of the Person County Veteran’s Park.
Since the approval of the MOA in August 2014, the PVC has decided to become a
501(c)(3) organization. In order to do so, the PVC must create a charter that describes the
actions the PVC will take in the event of dissolution. The PVC has requested that all
remaining assets be turned over to the Person County Government to be retained in an
endowment fund to be utilized for perpetual maintenance of the Person County Veterans
Park.
Mr. Vining presented an updated MOA that includes language stating that Person
County will accept any remaining assets in the event of the PVC’s dissolution. County
Attorney, Ron Aycock added that the Internal Revenue Service requires nonprofits, as part
of the certification process, to have a plan should dissolution take place to which a local
government or another nonprofit would be eligible to take over any such assets.
A motion was made by Commissioner Kendrick and carried 5-0 to approve the
Person Veterans Council Memorandum of Agreement as presented.
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TOURISM DEVELOPMENT AUTHORITY ANNUAL REPORT:
Tourism Development Authority (TDA) Director, Margaret McMann presented the
2014-2015 TDA Annual Report which included the following highlights:
Overview of Tourism for Person County:
Ms. McMann stated in 2014, domestic travelers spent a record $21.3 billion across
the state showing a 5.5% increase over 2013. In 2014, tourism expenditures directly
supported more than 200,000 jobs. Person County showed a 4.67% increase in tourism
revenue and the tourism industry directly employs more than 500 people in Person County.
State tax revenue generated in Person County totaled $1.9M through state sales and excise
taxes, and taxes on personal and corporate income.
Tourism Impact for Person County:
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Budget Allocation for Fiscal Year 2014-2015:
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Budget Allocation for Fiscal Year 2015-2016:
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Highlights of 2014-2015 and upcoming projects for 2015-2016:
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Ms. McMann explained the TDA board’s grant application process noting they
have a form to complete and submit for consideration. Should the request be in excess of
$10,000, Ms. McMann stated a presentation was recommended.
Commissioner Clayton asked Ms. McMann and the TDA board to access the
County Attorney or the UNC School of Government for legal advice noting the Smith Law
Firm that recently gave advice to the TDA is a lobbyist firm. Commissioner Clayton stated
the desire of the Board of Commissioners when the additional 1% occupancy tax was
levied was for TDA to appropriate those additional funds to support the Museum. Ms.
McMann stated the legislation could not designate funding to specific entities noting she
had obtained legal rulings related to the disbursement of funding from former county
attorney, Jamie Long and Alan Hicks, attorney at law.
Chairman Puryear encouraged interested entities to submit an application to TDA
for consideration of grant funding.
SOLID WASTE STUDY CONTRACT:
Assistant County Manager, Sybil Tate stated the Solid Waste Study Selection
Committee, which included Vice Chairman Newell, reviewed three proposals received in
response to the RFP and recommended to the Board the firm of Smith & Gardner.
Ms. Tate presented Smith & Gardner’s draft of the contract and scope to the Board.
The total cost of the contract is $77,680 and the estimated completion date is March 31,
2016.
Ms. Tate stated the scope included the following:
1. Data collection; includes meeting with citizen stakeholders
2. Kick-off meeting
3. Initial screening of 7 solid waste management options
4. Site analysis for selected options
5. Cost-benefit analysis of up to three options
6. Waste stream audit and recommendations for improving recycling
7. Recommendations for improving the Recycling Facility layout
8. Final report and presentation to the Board
Optional items that could be added to the scope include:
1. Contract renewal negotiations - $10,600
2. RFP for transfer station - $6,230
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Ms. Tate asked the Board to review the scope of the study and make any necessary
changes as well as to approve the contract, if desired. Ms. Tate stated Ms. Joan Smyth,
Senior Hydrogeologist and Mr. Mike Brinchek, Senior Project Manager, with Smith &
Gardner, were available for questions.
Commissioner Kendrick asked about Smith & Gardner’s experience in contract
negotiation. Ms. Smyth stated Smith & Gardner has experience of evaluating contracts,
optimization with negotiation of contracts with haulers as well as disposal firms as they
assist their clients in reaching the most appropriate, effective contract. Ms. Smyth added
that the contract and scope has had reiterations of different tasks and the option for contract
renewal will be dependent upon the direction of the Board.
County Manager, Heidi York reminded the Board that $100,000 was budgeted for
the Solid Waste Study and the quoted contract including the options are within the
budgeted amount.
Commissioner Jeffers asked if the Solid Waste Chair could be included in the kick-
off meeting to which staff agreed.
Commissioner Kendrick asked if Ms. Frances Blalock’s request for PC PRIDE to
have input is included in the plan. Ms. Tate stated the contractor will be asked to attend a
PC PRIDE meeting.
Commissioner Jeffers asked if the option of transferring trash to Granville County
was one of the 7 solid waste management options included in the scope to which Ms. Tate
confirmed affirmatively.
Vice Chairman Newell asked Smith & Gardner to elaborate on the scope related to
data collection. Ms. Smyth stated Smith & Gardner would review Person County’s current
solid waste operations, fiscal analysis, management and transfer of solid waste and would
make a recommendation for improved efficiency whether it would be transfer within the
county, transfer by the county to a county-owned facility, transfer by direct haul to another
county or another option. Ms. Smyth confirmed the analysis does not include any
environmental assessment.
A motion was made by Commissioner Kendrick and carried 4-1 to approve the
Solid Waste Contract and Scope of Work with Smith & Gardner as presented.
Commissioner Clayton cast the lone dissenting vote.
Ms. Tate requested two members of the Board to attend the kick-off meeting to
which she asked for the County Manager to assist with coordinating with two board
members as well as setting the date for the kick-off meeting.
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TRANSPORTATION PLANNING AND FUNDING UPDATE:
Planning Director, Mike Ciriello stated the Person County Planning Department is
currently working with NCDOT, the Airport Commission, Kerr-Tar Regional
Transportation Planning Organization (KTRPO) and others over the next several months
as the state and KTRPO work to distribute funding for transportation projects.
Mr. Ciriello told the group that Person County is located in NCDOT’s Division 5
and the Kerr-Tar Regional Transportation Planning area. Mr. Ciriello stated he serves as
Chair on the KTRPO with other Person County representatives which include
Commissioner Clayton, Leigh Woodall, Kathy Adcock, and Stuart Gilbert. Mr. Ciriello
noted the KTRPO is currently working with the state on Prioritization 4.0 which will
establish the criteria for ranking and scoring projects.
Mr. Ciriello noted that Granville and Franklin counties each have planning staff
and time dedicated to pursuing and planning for transportation and the results have been
impressive. Granville County alone has secured over $10 million in transportation
improvement project funding in just the last 5 years and Franklin County’s planning
department provides staff support to the County’s US401 Commission that has
successfully kept the project on the front page of the infrastructure funding agenda.
Mr. Ciriello shared the following presentation to update the Board of
Commissioners on the factors impacting local and regional transportation funding and
planning, the current funding landscape, and mechanisms and methodology for the
distribution of funding. The presentation included a review of transportation projects that
are eligible for funding and the strategies being considered to secure funding; among these,
dedicated funding for our region from the Congestion Mitigation Air Quality (CMAQ)
fund.
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State transportation revenues come from user fees in the form of the Motor Fuel
Tax, driver and vehicles fees collected by the North Carolina Division of Motor Vehicles
and a Highway Use Tax on vehicle title transfers.
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Mr. Ciriello told the group that federal transportation revenues come from a federal
motor vehicle tax and vehicle fees. North Carolina's transportation funding comprises
approximately 75% state revenues and 25% federal.
Mr. Ciriello explained the spending total was approximately $36 billion over 9
years from 5 public sources. The biggest funding source is the State Transportation
Improvement Plan (STIP). Mr. Ciriello noted $19 billion for new construction and
maintenance projects including bridge replacement, highways, roads, airports, freight rail,
public transportation, ferries, bicycle and pedestrian facilities is anticipated for FY2016-
FY2025.
Mr. Ciriello further noted the Transportation Improvement Plan (TIP) includes
funding for Congestion Mitigation Air Quality (CMAQ) projects in air quality non-
attainment counties (just 24 counties in NC). The Kerr-Tar eligible counties are Franklin,
Granville, and Person. Mr. Ciriello stated approximately $500,000 is available per fiscal
year to these eligible counties. In the past five years, almost all of it has been appropriated
to Granville County and its towns.
Other pots of money include:
1. NCDOT Operations Funding: Aviation; Bike-Pedestrian; Ferry; Rail; and, Transit
(including JARC); regular maintenance (pothole patching, roadside environmental,
etc.) - $15B: $1 billion in administrative expenses) – these are funds over which
there is local input – for example, asking NCDOT to stripe crosswalks when they
repave Madison Boulevard.
2. LOCAL FUNDS (in the past five years, Granville County has contributed
approximately $1.7 million toward securing funding.
3. OTHER STATE DEPARTMENT FUNDS (i.e. COMMERCE, CULTURAL
RESOURCES, DENR). Clean Fields Advanced Technology (CFAT) funding for
the purchase for more fuel-efficient vehicles.
4. MISC. FUNDING SOURCES AND GRANTS FROM PRIVATE AND NON-
PROFIT SOURCES.
5. BOARD OF TRANSPORTATION / DIVISION SAFETY FUNDS (About
$100,000 a year each division).
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Mr. Ciriello stated projects emerge from state and locally-approved long-range
plans, including planning documents like the Person County Comprehensive
Transportation Plan, local and regional pedestrian and bike plans, airport master plans,
freight rail and trucking plans and public transportation plans, etc. The maps illustrate the
projects – more than 1,780 projects statewide – competing for funding at the state, regional
and division levels. The projects include:
• 824 Highway Projects
• 251 Bridge Replacements,
• 138 Interstate Maintenance projects,
• 418 Roadway Capacity Improvement,
• 17 road Safety projects
• 70 Bike/Pedestrian Projects
• 55 Aviation Projects
• 10 Public Transit Projects
• 5 statewide Rail Projects
• 1 Ferry Boat Replacement
Mr. Ciriello addressed the Person County State Transportation Improvement Plan
(STIP) projects:
• US 501 North: Completing the project to the VA border has a very low chance of
completion without major contribution of local funds.
• US 158: This project is slated to be removed from the STIP because it didn’t score
high enough for local points. Mr. Ciriello indicated the project can be resubmitted
if the Board desires. Mr. Ciriello stated Person County is working with Granville
County’s Planning Department to look at smaller, less costly, segments that could
be improved. For example, straightening out the horizontal and vertical curves at
the Tar River crossing could increase speeds to 55 MPH and improve safety.
• Younger Road extension (>1 mile) from Chub Lake Road to Carver Drive: This
project is slated to be removed from the STIP because it didn’t score high enough
for local points. Mr. Ciriello indicated the project can be resubmitted if the Board
desires.
• Airport: STIP ranking was good; needs minor tweaking. Airport Commission will
also pursue funding directly from DOA in addition to STIP funds.
• Madison Boulevard: The strongest (highest scoring) project in the County for
funding: highest congestion, most accidents, most cost efficient to enhance and
eligible for CMAQ
• Person County has no bike, pedestrian or public transit infrastructure requests in
the STIP.
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Mr. Ciriello stated that Planning staff will continue to work locally with the Airport
Commission, PATS, Parks and Recreation, Person County Transportation Advisory Board
and at the regional level with KTRPO, DCHC MPO, Granville, Caswell, southern VA and
NCDOT to refine existing STIP projects to make them more competitive. Mr. Ciriello
noted the following are projects that are in consideration:
• Working with Granville and Durham counties to improve access to I-85 and the
new East End Connector from southern Person County, i.e. realigning intersections,
straightening curves, repairing bridges to carry heavier trucks.
• Working with PATS to ensure that residents can access employment, education, and
training opportunities and its strategic planning goals are being met by the resources
at the RPO and NCDOT.
• Working with Parks and Recreation to ensure that road maintenance projects, when
possible, can incorporate bike / pedestrian recreation goals.
• Working with Parks and Recreation to pursue an NCDOT grant that the county
could use to create a bike and/or pedestrian plan when deemed appropriate.
• Working with the Airport Commission to ensure that airport funding requests are
completed and that land use and development around the airport enhances the
economic development potential of the facility without distracting from the quality
of life of homeowners.
• Meeting with NCDOT to discuss how to ensure Person County projects are more
competitive. The KTRPO has dedicated no-match required funding to help us
complete a plan for Madison Boulevard which had to be postponed because of
constraints on both city and county staff time.
• Pursue submitting an application for funding through the CMAQ program for
improvements to Madison Boulevard.
Mr. Ciriello further discussed Person County as eligible for CMAQ funding. There
is approximately $500,000 in CMAQ funding available annually for the Kerr Tar eligible
counties. Mr. Ciriello noted it is not enough funding to finish 501 to VA, but it’s enough
to make incremental improvement in some critical locations. CMAQ directs funding to
projects that contribute to meeting national air quality standards. CMAQ funds generally
may not be used for projects that result in the construction of new capacity available to
single occupancy vehicles.
Mr. Ciriello further noted that CMAQ funding may be used in NC for: bike and
pedestrian improvements, transit shelters and enhancements for vans, traffic signalization.
Mr. Ciriello proposed that Person County coordinates some improvements to
Madison Boulevard that will improve safety, job access and enhance PATS’ service. In
addition to improving job access; pedestrian improvements would also help to reconnect
the West Side of Roxboro with Uptown. Mr. Ciriello recommended that Person County
and the City of Roxboro partner for both project management and for the 20% matching
funds required.
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Mr. Ciriello stated the funding available would be about $630,720 including the
20% match. Mr. Ciriello requested Board approval to submit an application for CMAQ
funding. The application deadline for FY 2016 is October 8, 2015.
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Commissioner Jeffers asked Mr. Ciriello about any funding to assist with the lack
of sidewalks near Southern Middle School. Mr. Ciriello stated the CMAQ funds could be
used for a project for sidewalks.
A motion was made by Commissioner Clayton and carried 5-0 to approve staff
pursuing Congestion Mitigation Air Quality funds as well as the County’s 20% matching
funds required.
ROXPLEX PROPERTY, VARIOUS BUILDING AND EQUIPMENT
IMPROVEMENTS CAPITAL PROJECT ORDINANCE:
Finance Director, Amy Wehrenberg presented to the Board for approval the
Roxplex Property, Various Building and Equipment Improvements Capital Project
Ordinance. Ms. Wehrenberg stated the Capital Project Ordinance sets out the purchase and
renovation of new property, currently known as Roxplex, re-roofing construction for Huck
Sansbury, South Elementary, Woodland Elementary, and Oak Lane Elementary, window
replacements at North End Elementary, and the replacement of a chiller unit at Southern
Middle School. The approval of the Capital Project Ordinance allows for the creation of
this Project on the County's books and lists the revenues and expenditures that would be
part of this project. Ms. Wehrenberg noted the Board has given direction as part of their
adopted Capital Improvement Plan in April 2015 to fund the expenditures associated with
this project with debt proceeds.
Ms. Wehrenberg explained Contingency funds in the amount of $30,000 from the
General Fund is part of the request in the Capital Project Ordinance to cover possible
project bid overages and any other unforeseen costs. It is anticipated that advanced funds
will be transferred to cover related payments as they become due, such as engineering costs
and the acquisition expense for Roxplex. As stated in Section 6 of the ordinance, “Any
such advances made prior to the securing of adequate financing is intended to be
reimbursed from the financing proceeds.” The total loan financing for this Project is
estimated to be $2,164,000. Construction bids are anticipated by December 2, 2015.
Ms. Wehrenberg referenced a financing calendar included in the materials for the
Board’s review. Ms. Wehrenberg stated this financing was not USDA eligible and the
rates when last reviewed were under 4%.
A motion was made by Commissioner Jeffers and carried 4-1 to approve the
Roxplex Property, Various Building and Equipment Improvements Capital Project
Ordinance as presented. Commissioner Kendrick cast the lone dissenting vote noting his
opposition for the County to purchase the Roxplex property.
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RESOLUTION TO CALL FOR PUBLIC HEARING - CONSIDERATION OF
EXTENDING ORDER FOR RECREATION FACILITIES BONDS FROM SEVEN
(7) TO TEN (10) YEARS:
Finance Director, Amy Wehrenberg requested Board consideration to approve a
resolution to call for a public hearing for September 8, 2015 on whether the maximum time
period for issuing bonds under an order adopted by said Board of Commissioners on
September 12, 2008 for $6,000,000 Recreational Facilities Bonds that took effect on
November 4, 2008, should be extended from seven (7) to ten (10) years.
Ms. Wehrenberg noted the Resolution sets forth the following:
Preamble
Call for a public hearing for consideration of extending order for
$6,000,000 Recreation Facilities Bonds from seven (7) to ten (10) years
1. The call for a public hearing to facilitate receiving public input on
extending the bond order from seven (7) to ten (10) years as required by
North Carolina General Statutes,
2. Directions to the Clerk of the Board to publish the notice of the public
hearing, and
3. The Resolution is effective upon its passage by the Board.
A motion was made by Commissioner Jeffers and carried 5-0 to call for a public
hearing upon the question of whether the maximum time period for issuing bonds under an
order adopted by said Board of Commissioners on September 12, 2008 and entitled:
“ORDER AUTHORIZING $6,000,000 RECREATIONAL FACILITIES BONDS”, which
order took effect on November 4, 2008, should be extended from seven (7) years to ten
(10) years from November 4, 2008 and directed the Clerk to said Board of Commissioners
to publish said order, together with the appended statement as required by The Local
Government Bond Act, as amended, once in The Courier-Times not later than the sixth day
before the date of said public hearing.
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CHAIRMAN’S REPORT:
Chairman Puryear reported the following upcoming meetings:
• Homeowners Association August 18, 2015 at 6:30pm at the Roxboro Country Club
• Economic Development Commission August 20, 2015 at 8:00am
MANAGER’S REPORT:
County Manager, Heidi York reported she would follow up with each Board
member for feedback related to holding two half-day retreats, one each in the fall and
spring.
COMMISSIONER REPORT/COMMENTS:
Commissioner Jeffers commented that the National Night Out event was very well
attended.
Commissioner Kendrick thanked the Courier Times for providing data in a recent
editorial.
There was no report from Vice Chairman Newell or Commissioner Clayton.
ADJOURNMENT:
A motion was made by Commissioner Kendrick and carried 5-0 to adjourn the
meeting at 11:10am.
_____________________________ ______________________________
Brenda B. Reaves Kyle W. Puryear
Clerk to the Board Chairman