BOC Minutes May 26 2015
May 26, 2015
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PERSON COUNTY BOARD OF COMMISSIONERS MAY 26, 2015
MEMBERS PRESENT OTHERS PRESENT
Kyle W. Puryear Heidi York, County Manager
David Newell, Sr.
B. Ray Jeffers Brenda B. Reaves, Clerk to the Board
Jimmy B. Clayton
Tracey L. Kendrick
The Board of Commissioners for the County of Person, North Carolina, met in
recessed session on Tuesday, May 26, 2015 at 5:30pm in the Commissioners’ meeting
room in the Person County Office Building for the purpose of a budget work session.
Chairman Puryear called the recessed meeting to order.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Commissioner Kendrick and carried 5-0 to approve the
agenda.
BUDGET WORK SESSION ITEMS FOR DISCUSSION:
1. Personnel Positions
County Manager, Heidi York stated a total of 8 positions were frozen and remain
unfilled noting only critical public safety or revenue generating, self-supporting positions
have been filled since February 2015.
Ms. York stated that both the Inspections and Env. Health position will require a
vehicle to be purchased, if reinstated.
Department Position Salary/Benefits Costs to
reinstate
General Services Bldg. Maintenance Tech $(43,261)
Inspections Inspector $(50,453) $84,138*
PATS Transportation Specialist $(37,018)
Public Health Nurse II $(69,487)
Env. Health Env. Health Specialist $(57,922) $88,803**
PI Admin Support $(39,362)
PI Production Asst. $(38,876)
Coop. Ext. Admin Asst. $(20,250)
TOTAL $ (356,629)
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*Inspections -Inspector -$(50,453) +$(33,685) = $ (84,138)
Includes SUV ($30,391), vehicle upfit ($1,409), training/cell phone ($1,885)
**Env. Health- Env. Health Specialist - $(57,922) +$ (30,881) = $ (88,803)
Includes truck ($29,361), training/cell phone ($1,520)
Commissioner Clayton advocated for both the Inspections and Env. Health positons
to be reinstated noting they are important for business.
The Board heard from departmental directors, Sam Hobgood, Inspections Director
and Janet Clayton, Health Director related to the impacts of the frozen positions.
Ms. Clayton stated impacts would include decreased revenues for pump
inspections, more staff time to interpret data and turnaround time would extend from one
to two weeks. Ms. Clayton suggested the position, if reinstated, to be effective September
1 to correlate with the fall training schedule. Ms. Clayton noted the contingency plan for
more than anticipated inspections and site evaluations would be to contract with a third
party, i.e. another county.
Mr. Hobgood stated with one inspector position vacant, the impact has resulted in
more inspections for the other inspectors, i.e. from 12-15 to 22-25 per day. Mr. Hobgood
noted that in addition to field inspections, there are impacts to plan review turnaround time.
Mr. Hobgood stated turnaround time is the biggest issue. Commissioner Kendrick asked
Mr. Hobgood if a 48-hour turnaround is possible to which he replied affirmatively.
2. Person County Schools
County Manager, Heidi York gave the Board the following handout that noted the
County Manager Recommendation for Schools Current Expense.
Commissioner Kendrick stated opposition to the inclusion of driver’s education as
a county function. Ms. York updated the Board that the House of Representatives has
proposed to reinstate the driver’s education back into the state budget; the Senate has yet
to approve the proposal.
The charter schools’ appropriation is recommended to be increased by $90K.
Assistant County Manager, Sybil Tate told the group that there are 1,090 students enrolled
at both Roxboro Community School and Bethel Hill Charter School.
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3. Person Industries/Person County Recycling Center
Vice Chairman Newell voiced his concerns related to Person Industries (PI) and the
Person County Recycling Center’s (PCRC) reliance on the County General Fund to sustain
its operations. Adjustments were made in the budget as follows:
• Transfer from the General Fund to PCRC is $152,552, an $84,307 increase from
FY15. This increase is due to a rate decrease in State money from Cardinal
Innovations for training individuals with disabilities (-$45K), funding for a merger
study ($7,500) and funding for a household hazardous waste day ($12K)
• Transfer from the General Fund to PI is $563,325 or $238,772 more than FY15.
This increase is due to the loss of revenues from Bee-line’s closing (-$40,000) and
an increase for temp employees ($391,000) due to Obamacare and an increase in
the Eaton contract
Ms. Becky Clayton, Person Industries’ Director stated its programs are seeing a
decrease from Cardinal Innovations for training as well as decrease in revenues in recycling
due the markets being low at this time. Ms. Clayton stated the in-house business, Bee-Line
Designs, is closing and staff will reevaluate contracts when termed. Ms. Clayton confirmed
she offered up the two frozen positions to be cut from the budget for a savings of $78,000.
Ms. Clayton stated once the two facilities are merged into one building, she expects
expenses to be reduced as well as increase funding for a higher ratio of clients served. Ms.
Clayton stated there are currently 90 consumers and 25 staff at both locations.
Vice Chairman Newell told the group he has looked into an automated system
through Van Dyke Services to increase efficiency at PCRC and asked Ms. Clayton to join
in a meeting to be scheduled.
May 26, 2015
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4. Volunteer Fire Department Capital Funding
County Manager, Heidi York reminded the Board that a Capital Funding Program
budget has been created for capital purchases only for the volunteer fire departments and
rescue noting the intent is for the requests to be submitted to the County Fire Inspector to
verify compatibility. Finance Director, Amy Wehrenberg stated if the County purchases
the items, the county is eligible to get the sales tax refunded. Ms. York asked the Board
what amount from the Revolving Loan Fund budget which has a current balance of
$181,256 should be transfered to the Capital Funding Program for FY 2015-2016.
Vice Chairman Newell asked Ms. Wehrenberg if the volunteer fire departments and
rescue had to be bonded to receive county funds. Ms. Wehrenberg was not sure if bonding
was required or if they were already bonded.
5. Summary of Adjustments to the Recommended Budget
There were no summary of adjustments to the Recommended Budget.
County Manager, Heidi York informed the Board of additional requests submitted
to the Board of Commissioners which included Judge Galloway’s request for an
appropriation of $10,000 toward the costs for Drug Court and the Chamber of Commerce’s
Personality event request for $3,000.
Commissioner Jeffers stated his desire to return the $7,200 that was deducted from
the Senior Center’s appropriation for rent to be restored.
Vice Chairman Newell stated the County pays $1.3M in rents and suggested
evaluation of the leases.
May 26, 2015
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CLOSED SESSION #1
A motion was made by Commissioner Kendrick and carried 5-0 to enter Closed
Session per General Statute 143-318.11(a)(4) for the purpose of discussion of matters
relating to the location or expansion of industries or other businesses in the county
(economic development) at 6:48pm with the following individuals permitted to attend:
County Manager, Heidi York, Clerk to the Board, Brenda Reaves, Finance Director, Amy
Wehrenberg, Summer Intern Caley Trujillo and Economic Development Director, Stuart
Gilbert.
A motion was made by Vice Chairman Newell and carried 5-0 to return to open
session at 7:22pm.
ADJOURNMENT:
A motion was made by Vice Chairman Newell and carried 5-0 to adjourn the
meeting at 7:23pm.
_____________________________ ______________________________
Brenda B. Reaves Kyle W. Puryear
Clerk to the Board Chairman