BOC Minutes October 19 2015
October 19, 2015
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PERSON COUNTY BOARD OF COMMISSIONERS OCTOBER 19, 2015
MEMBERS PRESENT OTHERS PRESENT
Kyle W. Puryear Heidi York, County Manager
David Newell, Sr.
B. Ray Jeffers Brenda B. Reaves, Clerk to the Board
Jimmy B. Clayton
Tracey L. Kendrick
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, October 19, 2015 at 9:00am in the Commissioners’ meeting
room in the Person County Office Building.
Chairman Puryear called the meeting to order. Commissioner Kendrick gave an
invocation and Vice Chairman Newell led the group in the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Vice Chairman Newell and carried 5-0 to add an item to
the agenda to discuss appropriating funds to Piedmont Community College for a tractor.
A motion was made by Commissioner Jeffers and carried 5-0 to approve the
agenda as adjusted.
INFORMAL COMMENTS:
There were no comments from the public.
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Commissioner Kendrick and carried 5-0 to approve the
Consent Agenda with the following items:
A. Approval of Minutes of October 5, 2015,
B. Budget Amendment #9, and
C. Tax Adjustments for October 2015
a. Tax Releases
b. NC Vehicle Tax System pending refunds
October 19, 2015
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NEW BUSINESS:
COMMUNITY SERVICES BLOCK GRANT PROPOSAL:
Mr. Aaron Theolet, Corporate Development Officer and Ms. Anna Knight,
Corporate Development Specialist with Telamon Corporation, a 501c3 organization
headquartered in Raleigh designated as the Community Action agency for Person, Caswell,
and Rockingham Counties presented to the Board their 2015-2016 proposal for a Telamon
Community Services Block Grant (CSBG) program funded by the NC Office of Economic
Opportunity (OEO) to serve low income residents and provide employment and skills
training, education supports, and case management services.
Mr. Theolet stated the application process is governed by the NC Administrative
Code 10A NCAC 97B.0402 which requires 1) a public meeting which was held on August
25, 2015 at the Human Services facility, 2) a presentation to the Board of Commissioners
with comments accepted for 30 days, and 3) approval from Telamon Corporation’s board
of directors which is scheduled for November 21, 2015; all of which to be completed prior
to the application submission to the state agency.
Mr. Theolet stated Telamon learned during the public meetings process that
employment is a challenge for residents of the Person, Caswell and Rockingham Counties
both in terms of the number of available jobs as well as worker qualification for existing
jobs. Obtaining reliable transportation can be challenging for low income individuals and
Mr. Theolot noted the need for supported services and coordination of services with
existing providers to assist citizens to reach their education and employment goals.
Mr. Theolet said the program designed for Person County included employment
education and training services for work experience, skills training, vocational assessment,
and case management through referral to existing agencies in the community. Key
supports from the community agencies will include housing, health services, food nutrition
assistance and childcare support.
Mr. Theolet noted Telamon’s application for Person County totaled $87,890 which
would support one full time staff working in Person County for the duration of the program
starting in March or April 2016.
Commissioner Jeffers asked about the location for the family advocate that would
be assigned to Person County. Mr. Theolet started his team is working to identify a
location.
Vice Chairman Newell asked Mr. Theolet if all expenses were covered in the grant
to which Mr. Theolet confirmed affirmatively.
Mr. Theolet said input was received from Piedmont Community College, Kerr Tar
Work Force Development and the human services agencies related to the process of
sending referrals for their services.
October 19, 2015
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PRELIMINARY RESOLUTION – FINANCING OF ROXPLEX PROPERTY AND
VARIOUS FACILITY AND EQUIPMENT IMPROVEMENTS: RESOLUTION
MAKING CERTAIN DETERMINATIONS CONCERNING A PROPOSED
INSTALLMENT FINANCING AGREEMENT TO FINANCE A PORTION OF
THE COST OF VARIOUS PROJECTS AND PROVIDING FOR CERTAIN
RELATED MATTERS:
Chairman Puryear introduced the following Resolution:
October 19, 2015
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Finance Director, Amy Wehrenberg requested Board approval on the presented
resolution related to the proposed installment financing of the Roxplex property and
various facility and equipment improvements.
Ms. Wehrenberg noted the presented resolution was set forth by sections in the
following:
1. Sets forth certain findings and determinations regarding the proposal to finance
a portion of the costs to acquire property and to cover the construction
improvements to the Roxplex property, Huck Sansbury, South Elementary,
Woodland Elementary, Oak Lane Elementary, North End Elementary and
South Middle School;
2. Presented a stated intent to enter into a financing agreement for the above noted
projects and Person County’s fiscal state is sufficient to take on the additional
debt;
3. Designates and authorizes certain County officials to represent the County in
filing an application with and requesting approval from the Local Government
Commission (LGC) for the proposed financing agreement;
4. Requests that the LGC approve the proposed financing agreement;
5. Designates the special counsel to represent the County’s interests; and
6. The resolution is effective upon its passage by the Board.
A motion was made by Commissioner Jeffers and carried 5-0 to approve a
Resolution making certain determinations concerning a proposed installment financing
agreement to finance a portion of the cost of various projects and providing for certain
related matters.
October 19, 2015
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PERSON COUNTY SPONSORSHIP POLICY TO INCLUDE THE ROXPLEX:
Mr. John Hill, Director of the Recreation, Arts, and Parks Department, and on
behalf of the Person County Recreation Advisory Board requested an update to the Person
County Sponsorship Policy to include the Roxplex facility.
Mr. Hill stated the Person County Recreation Advisory Board met on October 7,
2015 and discussed the future plans for sponsorship opportunities for the Person County
Roxplex renovation project noting the board unanimously voted to recommend the
following to the Person County Board of Commissioners:
1. Utilize the current sponsorship policy in place for the Person County Parks
facilities for the Roxplex Facility with the following additions:
• Person County Little League sponsorships would be $500 for a single
one (1) year duration;
• Field Name Sponsorship - $10,000 for a single five (5) year duration;
• Complex Name Sponsorship - $50,000 for a single five (5) year duration
2. Person County Little League Program Sponsorships will be designated solely
to be used for the benefit of the Little League programs, event area
improvements, and other related program operational costs.
3. Complex/Field Sponsorships will be used specifically for improvements to the
Roxplex facility and will be managed by the Person County Parks and
Recreation Department.
A motion was made by Commissioner Jeffers and carried 5-0 to accept the
recommendations from the Recreation Advisory Board to include the Roxplex facility in
the Person County Sponsorship Policy.
October 19, 2015
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APPROPRIATING FUNDS TO PIEDMONT COMMUNITY COLLEGE FOR A
TRACTOR:
County Manager, Heidi York stated Piedmont Community College (PCC)
President, Dr. Walter Bartlett requested an item be added to the agenda for the Board to
reconsider PCC’s budget request to appropriate county funds to purchase a John Deere
5085E Tractor and attachments (John Deere H240 Loader, John Deere MX8 Rotary Cutter,
WR Long 4 in 1 Bucket and Bush Hog) currently priced at $71,000 as well as a new Troy-
Bilt Vortex 2490 Snow Blower for sidewalks at a price of $1,100. Ms. York stated when
the Board adopted its Fiscal Year 2016 budget, $10,000 was appropriated in contingency
to aid PCC in snow removal; however, PCC staff has not been successful in securing a
contract for same day snow removal service thus the request for Board consideration to
appropriate funds for the above noted equipment.
Dr. Bartlett explained PCC’s need for the new tractor and equipment was to clear
10.5 acres of parking lot in a timely manner. In addition, Dr. Bartlett said the tractor would
be used to mow 10 acres of fields twice a month during mowing season as well as other
miscellaneous duties.
Commissioner Kendrick asked Dr. Bartlett why PCC needed a 85HP tractor versus
35-40HP to which Dr. Bartlett replied that more power was needed as the clearing of the
roads and sidewalks is time sensitive, preferably completed within two to five hours. Dr.
Bartlett noted PCC’s current tractor is more than 40 years old. Vice Chairman Newell
stated he had taken a look at the current tractor and in his opinion, PCC staff have done a
good job to make it last this long.
Commissioner Kendrick stated he had spoken with two landscapers in the county
who are both bonded, insured and been in business for many years; one of the landscapers
viewed PCC’s campus and provided Commissioner Kendrick a quote to pretreat and
remove snow from PCC’s parking lots and roads for $1,200 per event. Dr. Bartlett stated
the estimates PCC staff had secured were $7,500 per event.
A motion was made by Vice Chairman Newell to appropriate up to $60,000 to
Piedmont Community College for purchase of a tractor.
Commissioner Kendrick stated his opposition to the motion on the floor noting his
preference to have a contract for pretreatment and snow removal.
Commissioner Clayton requested consideration for the motion to be amended to
include a pricing comparison with other state contract vendors as well as to consider other
brands, i.e. New Holland, Kubota, in addition to John Deere, and older models to get better
pricing and to bring back to Board at its next meeting. Vice Chairman Newell agreed to
amend the motion on the floor with Commissioner Clayton’s request as well as to add
the option to price outside the state contract vendors.
October 19, 2015
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A substitute motion was made by Commissioner Clayton and carried 5-0 to table
appropriating funds to Piedmont Community College for a tractor until the Board’s next
scheduled meeting.
CHAIRMAN’S REPORT:
Chairman Puryear reported the following two requests for joint meetings. He asked
the County Manager to coordinate proposed dates with the Board.
• Board of Commissioners, City Council and Person County Business Industrial
Center (PCBIC) to meet jointly in November.
• Person County Museum of History extended an opportunity for the Board of
Commissioners to tour the museum and campus with its board of directors.
MANAGER’S REPORT:
County Manager, Heidi York reminded the Board of the Stormwater Monitoring
Site Tour scheduled for October 20, 2015 at 1:30-4:30pm. The group will meet in the IT
training room.
COMMISSIONER REPORT/COMMENTS:
Commissioner Jeffers commented on the following:
• Earl Bradsher extended an invitation for interested citizens to participate in
their Reading program.
• He would address the AARP group on October 20, 2015 at the Senior
Center starting at 2:00pm on the renovation and new construction of the
Senior Center facility that the Board approved.
• Assistance has been requested from the SADD organization to raise funding
for students to attend a conference in Raleigh.
• He had been contacted by someone interested in the Human Relations
Committee being reactivated.
Commissioner Clayton asked the County Manager to find out if SADD activities,
such as the conference, was funded by Person County Schools or any other civic groups.
Commissioner Kendrick had no report.
October 19, 2015
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Vice Chairman Newell had no report.
ADJOURNMENT:
A motion was made by Commissioner Kendrick and carried 5-0 to adjourn the
meeting at 9:49am.
_____________________________ ______________________________
Brenda B. Reaves Kyle W. Puryear
Clerk to the Board Chairman